HomeMy WebLinkAboutCC Reso 2022-56 - Authorizing Change Orders on Supply & Equipment Purchases, etc RESOLUTION NO. 2022-56
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH DELEGATING AUTHORITY
TO CITY OFFICIALS TO ISSUE CHANGE ORDERS ON SUPPLY AND EQUIPMENT
PURCHASES, MAINTENANCE CONTRACTS, PUBLIC PROJECT CONTRACTS AND
PERSONAL SERVICES CONTRACTS
WHEREAS,
1. The City of Ukiah frequently purchases supplies, materials and equipment, and enters into
maintenance, public project and personal services contracts, as defined in Ukiah City Code
Section 1522.A,which includes professional services contracts or other service contracts, and
2. In the course of such purchases it is sometimes necessary to execute routine change orders
to authorize additional expenditures not contemplated when the original contract was entered;
and
3. The responsible City department head, with the approval of the City Manager, is the
appropriate party to execute routine change orders when those are necessary to satisfactorily
complete projects budgeted by the City Council, but these City officials require guidance for
determining when a change order is routine; and
4. This resolution amends and replaces Resolution No. 201149, adopted on November 16,
2011.
NOW, THEREFORE, BE IT RESOLVED as follows:
1. Supply and Equipment Contracts.Authority to execute routine change orders in connection
with supply and equipment contracts is hereby delegated to the City department head
responsible for managing the contract; provided the department head secures the approval
of the City Manager. As used in this Section 1, "routine change order" means a change order
for which the City estimates that the total additional cost of the change order will not exceed
ten percent (10%) of the original contract sum; provided that no change order may cause the
total contract price, including the change order, to exceed the total amount that the City
Council has previously budgeted for those services, unless the Council separately authorizes
an additional appropriation.
2. Maintenance and Personal Service Contracts. Authority to execute routine change orders
in connection with maintenance and personal services contracts, as defined in Ukiah City
Code Section 1522.A, is hereby delegated to the City department head responsible for
managing the contract; provided the department head secures the approval of the City
Manager. As used in this Section 2, "routine change order" means a change order for which
the City estimates that the total additional cost of the change order will not exceed ten percent
(10%) of the original contract sum or $10,000 whichever is greater; provided that no change
order may cause the total contract price, including the change order to exceed the total
amount that the City Council has previously budgeted for those services, unless the Council
separately authorizes an additional appropriation.
3. Public Project Contracts. Authority to execute routine change orders in connection with
public projects contracts, as defined in Ukiah City Code Section 1522.A, is hereby delegated
to the City department head responsible for managing the contract; provided the department
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head secures the approval of the City Manager. As used in this Section 2, "routine change
order" means a change order for which the City estimates that the total additional cost of the
change order will not exceed ten percent (10%) of the original contract sum or $10,000
whichever is greater; provided that no change order may cause the total contract price,
including the change order to exceed the total amount that the City Council has previously
budgeted for those services, unless the Council separately authorizes an additional
appropriation.
4. This delegation of authority shall apply to all supply and equipment purchases, and
maintenance and personal services contracts pending on the date of this resolution or
hereafter approved.
PASSED AND ADOPTED this 17'hday of August, 2022, by the following roll call vote:
AYES: Councilmember Orozco, Crane, Rodin, Duenas, and Mayor Brown
NOES: None
ABSTAIN: None
ABSENT: None
JiI Brown, Mayor
ATTEST:
K stine Lawler, City Cleric
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