HomeMy WebLinkAboutCC Reso 2022-55 - Increasing Dollar Limits for Open Market Procurements RESOLUTION NO. 2022-66
AMENDING AND REPLACING RESOLUTION NO. 2015-10 AND POLICY RESOLUTION NO.
13
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH INCREASING THE DOLLAR
LIMITS FOR OPEN MARKET PROCUREMENTS PURSUANT TO UKIAH CITY CODE
SECTION 1522
WHEREAS,
1. Ukiah City Code ("UCC") Section 1522 specifies when contracts for supplies and equipment,
maintenance, Public Projects and personal services may be: (1) awarded without notice to
the City Council, (2) without prior City Council approval, but with a report of the award to the
City Council at its next regular meeting after the purchase has been made, and (3) only with
City Council approval prior to award of the contract; and
2. The above-described treatment of these purchases depends on the dollar amount of the
purchase; and
3. Subsection D.1 in UCC Section 1522 authorizes the City Council to revise the dollar limits
specified for contracts for supplies and equipment, maintenance, and personal services by
resolution without amending the City Code; and
4. Open market purchases authorized by Section 1522 may be used only if the purchase is
included within an approved fund account and an unencumbered appropriation exists in the
fund against which the purchase may be charged; and
5. Under UCC Section 1503 the City Manager as the City's Purchasing Officer with approval of
the City Council, may authorize in writing, any department to purchase specified supplies and
equipment independently of the Purchasing Department; in conformity with the established
procedures and with periodic reports from the departments on the purchases made under
such written authorization; and
6. The City Manager as the City's Purchasing Officer has authorized City departments to
purchase equipment and supplies and to procure maintenance services, personal services
and Public Project services costing $1,000 or less; and
7. The City Manager proposes to increase that delegation of authority to $5,000;
NOW, THEREFORE, BE IT RESOLVED as follows:
1. Except as provided in paragraph 6 below. the dollar limits in UCC Section 1522.13. 1, governing
Supply and Equipment Contracts, is changed from $30,000 to $60,000 and from $20,000 to
$40,000 respectively.
2. The dollar limits in UCC Section 1522.C.i.b.(1), governing Public Project Contracts, are
changed from $30,000 to $60,000; and in UCC Section 1522.C.2.b.(2), from $20,000 to
$40,000, respectively.
3. The dollar limits in UCC Section 1522.C.2.a., governing Maintenance Contracts, and C.3.a.
governing Personal Service Contracts, are changed from $20,000 to $60,000, and from
$10,000 to $40,000, respectively.
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4. The dollar limits in UCC Section 1522.13.1, governing Supply and Equipment Contracts, are
eliminated for the following purchases of consumables:
a. Electric utility purchases of:
i. Conductor cable;
ii. Power poles; —
iii. Transformers;
iv. Vaults;
v. Switchgear
vi. Miscellaneous routine inventory replacement items.
b. Water and sewer utility purchases of:
i. Chemicals for water and wastewater treatment; and
ii. Miscellaneous routine inventory replacement items.
c. Fuel
d. Software Maintenance Contracts
e. Purchases of supplies and services used for catering events and private party activities,
which are fully reimbursed by clients/customers utilizing City event services (e.g.
Conference Center).
f. Plant Maintenance Items: valves, variable frequency drives, and motor
repairs/replacements.
g. Fleet Maintenance Items: parts and repairs needed to get critical vehicles/equipment
back into service.
h. Fire foam.
i. Laboratory testing services.
j. Items purchased for resale.
5, City Departments under the direction of their department heads are delegated authority to
enter on behalf of the City contracts for supplies and equipment, maintenance, Public Projects
and personal services not to exceed $5,000, provided the purchase is included within an
approved fund account and an unencumbered appropriation exists in the fund against which
the purchase may be charged. and that periodic reports are provided in compliance with
instructions from the City Manager. Splitting or separating into separate contracts within the
$5,000 limit for the purpose of evading the $5,000 limit on this delegation of authority is
prohibited_
PASSED AND ADOPTED this 171 day of August, 2022, by the following roll call vote:
AYES: Councilmember Orozco, Crane, Rodin, Duenas, and Mayor Brown
NOES: None
ABSTAIN: None
ABSENT: None
'7Ji Brown, Mayor
ATTEST:
K istine Lawler, City Clerk
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