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HomeMy WebLinkAboutCC Reso 2022-46 - Destruction of Records - Finance RESOLUTION NO. 2022-46 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS,the Finance department, along with the City Attorney and City Clerk have reviewed and approved the list of records that are attached as Exhibit A, and determined that said records are no longer necessary and may at this time be destroyed. NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council hereby approves the destruction of certain records,contained in Exhibit A of this Resolution, and authorizes the City Clerk to destroy the records. PASSED AND ADOPTED this 20t'day of July, 2022, by the following roll call vote: AYES: Councilmember Orozco, Crane, Rodin, Duenas, and Mayor Brown NOES: None ABSTAIN: None ABSENT: None Q&jW1 Jim 7Brown, Mayor ATTEST: a '401L,&v- Kristine Lawler, City Clerk FINANCE RECORDS DESTRUCTION - 4/22/22 EXHIBIT A CONTAINER SHELF LOCATION BOX# Date Rec'd Central RECORD TITLE RECORD DATES RETAIN USER/SENDER DEPARTMENT COMMENT File# UNTIL 1 b 59 00360 1/13/2020 719.13 Statistics Reports 06/30/02-12/31/16 2022 Lori Martin Finance 1 b 77 2057 Confidential Payroll Feature Distribution 5/97 - 8/97 2022 Thomas Finance 1 d 129 180 8/9/2019 716.01 Bids, RFQs, RFPs - Successful 1/1/09-12/31/15 2021 Seth Strader Finance 1 g 276 00146 4/29/2018 Utility Receipt Stubs 8/2016-9/2016 2022 Nancy Cooley Finance was box 4767 1 g 277 4711 5/18/2018 Utility Receipt Stubs 8/2015-9/2015 2021 Nancy Cooley Finance 1 g 278 376 1/13/2020 704.07 Cash Receipts Edit List 11/01/18-12/31/18 2021 Kathy Norris Finance 1 g 279 4713 6/8/2018 704.09 Cash Receipt Stubs 1/1/17-1/31/17 2021 Lori Martin Finance 1 g 281 00115 4/29/2018 Utility Receipt Stubs 7/2016-8/2016 2022 Nancy Cooley Finance was box 4768 1 g 285 00116 4/29/2018 Utility Receipt Stubs 6/2016-7/2016 2022 Nancy Cooley Finance was box 4769 1 g 286 00117 5/18/2018 Utility Receipt Stubs 2/2016-3/2016 2022 Nancy Cooley Finance was box 4770 1 g 291 118 5/18/2018 Utility Receipt Stubs 5/2015-6/2015 2021 Nancy Cooley Finance was box 4771 1 g 293 00377 1/13/2020 704.07 Cash Receipts Edit List 01/01/19-02/28/19 2022 Kathy Norris Finance 1 h 299 4714 6/8/2018 Utility Receipt Stubs 12/27/16-2/2/17 2021 Lori Martin Finance 1 h 312 00040 11/29/2018 Financial Statements 6/30/14-2017 2022 Kathy Norris Finance was box 4805 1 h 313 00379 1/13/2020 704.07 Cash Receipts Edit List 03/01/19-04/30/19 2022 Kathy Norris Finance 1 h 314 380 1/13/2020 704.07 Cash Receipts Edit List 07/01/18-08/30/18 2021 Kathy Norris Finance 1 h 320 381 1/13/2020 704.07 Cash Receipts Edit List 09/01/18-10/30/18 2021 Kathy Norris Finance 1 h 324 00386 1/13/2020 704.07 Cash Receipts Edit List 12/01/18-06/30/19 2022 Kathy Norris Finance 1 h 328 4720 4/29/2018 Billing Records 5/2017-6/2017 2021 Nancy Cooley Finance 1 h 329 00389 1/13/2020 704.07 Cash Receipts Edit List 07/01/19-11/30/19 2022 Kathy Norris Finance 1 i 377 4723 5/1/2018 Billing Records 7/14-12/15 2021 Nancy Cooley Finance 2 j 407 4727 6/8/2018 Utility Receipt Stubs 1/1/17-1/31/17 2021 Lori Martin Finance 2 j 410 4729 5/4/2018 Billing Records 8/2015-10/2015 2021 Nancy Cooley Finance 2 k 437 4732 5/1/2018 Billing Records 8/2016-10/2016 2022 Nancy Cooley Finance 2 1 468 4735 5/11/2018 704.09 Cash Receipt Stubs 3/2016-11/2016 2022 Nancy Cooley Finance UVSD 2 1 470 4736 5/11/2018 704.09 Cash Receipt Stubs 7/2015-3/2016 2022 Nancy Cooley Finance UVSD 2 1 471 4737 4/29/2018 Billing Records 1/2016-2/2016 2022 Nancy Cooley Finance 2 1 483 1914 Feature Distribution Reports 8/97 - 11/97 2022 Thomas Finance 2 m 524 4738 5/5/2018 Billing Records 10/2015-11/2015 2021 Nancy Cooley Finance 2 n 554 00397 1/13/2020 704.09 Cash Receipt Stubs 07/03/17-07/31/17 2022 Kathy Norris Finance 2 n 562 147 11/27/2018 Financial Statements 1/1/84-12/31/96 2021 Kathy Norris Finance was location 476, box 4830 2 n 572 00323 1/13/2020 719.04 Applications 01/01/90-12/31/18 2022 Lori Martin Finance 2 n 576 324 1/13/2020 719.04 Applications 01/01/86-12/31/18 2021 Lori Martin Finance 2 n 587 209 11/19/2018 703.01 Accounts Payable/Warrants Paid 7/1/14-6/30/15 2021 Candice Rasmaso Finance 2 0 600 1919 Confidential Payroll Records 5/96 - 11/97 2022 Thomas Finance 2 0 606 00403 1/13/2020 704.09 Cash Receipt Stubs 06/19/17-12/15/17 2022 Kathy Norris Finance 2 0 612 00477 719.16 Utility Cash Post 12/1/17-01/30/18 2022 Lori Martin Finance 2 0 624 4740 5/18/2018 Utility Receipt Stubs 11/2015-12/2015 2022 Nancy Cooley Finance 2 p 636 1856 Confidential Payroll Records 5/96 - 8/96 2021 Thomas Finance 2 p 642 1862 Confidential Payroll Records 12/95 - 5/96 2021 Thomas Finance 2 p 643 1863 Payroll Records 12/96 - 5/97 2022 Thomas Finance 2 p 644 1864 Payroll Records 8/96 - 12/96 2021 Thomas Finance 2 p 646 222 713.02 Billing/Customer Receipts 09/07/17-09/04/18 2021 Karen Brazil Finance 2 p 647 00425 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance L-M 1 FINANCE RECORDS DESTRUCTION - 4/22/22 2 p 654 1874 Confidential Payroll Records 11/96 - 5/97 2022 Thomas Finance 2 p 656 1876 Confidential Payroll Records 6/95 - 5/96 2021 Thomas Finance 2 p 660 4745 5/4/2018 Billing Records 10/2015-12/2015 2021 Nancy Cooley Finance 662 00131 5/1/2018 Billing Records 4/2016-7/2016 2022 Nancy Cooley Finance AP Paid Documents - (office copy of check and back-up documents - Invoices) (RED - SAF); was box 4746 2 p 2 q 682 00407 1/13/2020 704.14 Misc. Billings 07/01/18-02/28/19 2022 Kathy Norris Finance 2 q 683 00412 1/13/2020 704.14 Misc. Billings 03/01/19-06/30/19 2022 Kathy Norris Finance 2 q 690 00419 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance 101-AT&T 2 q 698 00420 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance AT&T-BZ 2 r 716 00421 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance C 2 r 725 4753 4/29/2018 Billing Records 3/2017-4/2017 2021 Nancy Cooley Finance 2 r 726 00422 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance D-E 2 r 743 2013 Confidential Payroll Records 56/97 - 12/97 2022 Thomas Finance 2 r 755 00479 719.14 Utility Receipt Stubs/Payment Coupons 07/12/17-08/23/17 2022 Lori Martin Finance 3 s 776 4115 4/5/2012 Bound Copies - Financial Statements FY 2007 - 2009 2021 Leigh Halvorsen Finance 3 s 788 476 719.16 Utility Cash Post 07/01/17-12/31/17 2021 Lori Martin Finance 3 t 804 2280 Bank Account Statements 12/86 - 6/94 2022 None specified Finance 3 u 860 4498 10/27/2015 Cash Reciept Postings 4/2015 - 6/2015 2021 Jan Newell Finance Cash Postings April 2015 -June 2015 3 v 886 384 1/13/2020 704.07 Cash Receipts Edit List 06/01/18-11/30/18 2021 Kathy Norris Finance 3 v 891 50 12/19/2018 Miscellaneous Billings 07/01/17-02/28/18 2021 Kathy Norris Finance 3 v 894 51 12/19/2018 Miscellaneous Billings 03/01/18-06/30/18 2021 Kathy Norris Finance 3 v 895 00052 3/18/2019 Journals: Vouchers 11/1/16-3/31/17 2022 Kathy Norris Finance 3 w 927 00054 2/14/2019 Cash Receipts Edit List 7/1/17-8/30/17 2022 Kathy Norris Finance 3 w 929 00055 3/18/2019 Journals: Vouchers 4/1/17-6/30/17 2022 Kathy Norris Finance 3 w 946 00378 1/13/2020 704.07 Cash Receipts Edit List 05/01/19-06/30/19 2022 Kathy Norris Finance 3 w 958 4510 10/27/2015 General Billing - Cash Postings 2/2015 - 3/2015 2021 Jan Newell Finance General Billing - Cash Postings 3 w 959 00058 2/14/2019 Cash Receipts Edit List 9/1/17-10/31/17 2022 Kathy Norris Finance 3 w 960 00059 2/14/2019 Cash Receipts Edit List 11/1/17-12/31/17 2022 Kathy Norris Finance 3 w 961 383 1/13/2020 704.07 Cash Receipts Edit List 12/01/18-05/30/18 2021 Kathy Norris Finance 3 w 964 4518 10/27/2015 Business License - Payment Allocation 5/2011 - 1/2014 2021 Jan Newell Finance Business License Payment Alocation Register Register 3 x 971 00087 5/2/2019 Taxes, Receivable 1/1/09-12/31/18 2022 Kathy Norris Finance 3 x 1003 2479 Confidential Payroll Records 1/00 - 12/02 2022 Stocke Finance 3 x 1007 4190 4/5/2012 Financial Statements 4/1/06-3/31/10 2021 Leigh Halvorsen Finance Tayman Park Golf Course Monthly Financials 3 x 1008 00349 1/13/2020 719.09 Past Due Report 01/01/13-12/31/18 2022 Lori Martin Finance 3 y 1019 4525 10/27/2015 704.09 Cash Receipt Stubs 4/2014 - 6/2015 2021 Jan Newell Finance Tyler Cashiering Payment Stubs /Work Packets 3 y 1042 00079 5/2/2019 Taxes, Receivable 1/1/09-12/31/18 2022 Kathy Norris Finance label leaving off last number 37 3 y 1048 00423 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance F-G 3 y 1049 00424 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance H-K 3 y 1050 00426 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance N-O 3 Z 1051 4670 2/17/2017 704.09 Cash Receipt Stubs 11/2015 -4/2016 2021 Kathy Norris Finance Tyler Daily 2 FINANCE RECORDS DESTRUCTION - 4/22/22 3 z 1052 00427 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance P 3 z 1054 00428 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance Q-R 3 z 1056 00429 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance S 3 z 1058 00430 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance T-US BANK 3 z 1060 00431 1/13/2020 703.01 Accounts Payable/Warrants Paid 07/01/15-06/30/16 2022 Lora Smith Finance US BLUE-Z 3 z 1083 4526 10/27/2015 704.09 Cash Receipt Stubs 11/2014 -4/2015 2021 Jan Newell Finance Tyler Cashiering Payment Stubs/Work Packets 3 z 1085 00458 719.06 Billing Records/Edits 01/01/15-12/31/19 2022 Lori Martin Finance 3 as 1094 00247 9/26/2019 719.04 Applications 01/01/17-12/31/17 2022 Karen Brazil Finance A-Z 3 as 1095 00248 9/26/2019 719.04 Applications 01/01/16-12/31/16 2022 Karen Brazil Finance A-Z 4 bb 1156 00541 4/23/2021 703.03 Report of Disbursements 7/1/16-6/30/17 2022 Lora Smith Finance 4 bb 1157 00542 4/23/2021 703.03 Report of Disbursements 7/1/15-10/30/15 2020 Lora Smith Finance 4 bb 1158 00543 4/23/2021 703.03 Report of Disbursements 11/1/15-6/30/16 2021 Lora Smith Finance 4 bb 1165 00550 4/27/2021 701.01 General Subject Files - Finance 1/1/64-12/31/01 2011 Kristine Lawler Finance Old folders from vault; finance director determined these are ready for destruction 4 cc 1200 00455 1/13/2020 701.06 Budget Adjustments, Journal Entries 07/01/15-06/30/19 2022 Daphine Harris Finance 4 cc 1202 00578 719.09 Past Due Reports 10/1/98-09/30/09 2012 Finance 4 cc 1204 00580 6/15/2021 719.17 UVSD/Billing 1/1/18-3/30/19 2022 Lori Martin Finance 4 dd 1215 00588 6/15/2021 719.18 UVSD/Collection and Cash Post 9/1/18-6/30/19 2022 Lori Martin Finance 4 dd 1224 00586 6/15/2021 719.18 UVSD/Collection and Cash Post 8/1/15-8/31/17 2020 Lori Martin Finance 4 dd 1227 00630 6/3/2021 719.06 Billing-Records/Edits 11/19/19-12/31/19 2022 Lori Martin Finance 21-41 4 dd 1242 00619 6/15/2021 719.06 Billing-Records/Edits 8/3/18-9/4/18 2022 Lori Martin Finance 1-41/71; 1-10; 31-41/71 4 ee 1243 00620 6/15/2021 719.06 Billing-Records/Edits 2/5/19-3/12/19 2022 Lori Martin Finance 1-41/71; 1-20 4 ee 1248 00625 6/15/2021 719.09 Past Due Reports 7/1/18-12/31/19 2022 Lori Martin Finance 4 ee 1251 00628 6/15/2021 719.04 Applications 1/1/12-12/31/19 2022 Lori Martin Finance 2012-16 A-Q; 2017 A-W; 2018 A-Z; 2019 A- GA 4 ee 1252 00629 6/15/2021 719.04 Applications 1/1/19-12/31/19 2022 Lori Martin Finance 2019 GAM - Z 3 y� RECORDS TRANSFER NOTICE Location: 1 WIT Box: 4a 3&v Title (from Records Retention Schedule): 719.13 Statistics Report • Dates of Contents: FY 14-15, FY 15-16 June 30, 2002 • June 30, 2004 • Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) WaterlElectric Statistics Reports 0 0 0 RECORDS TRANSFER NOTICE Date Department User/Sender Location Box� � Record Title (From Records Retention Schedule) Records are Pubic Record Dates: Month Year Month Year Information or ontidential? Circle One. FROM g TO: L 7 Year to consider destruction: Permanent:Y or N Retention Ped Detailed Listing of Tote Box Contents(Do not write on Box) q — eAt;4 �a1 Q 7l / Instructions: 1. Please type or print legibly 2. Place copies 1 and.'inside Tote Box on top of records 3. Retain:r*py 3 for follow up a:Records Retention RTNform: 1/98 . , RECORDS TRANSFER NOTICE Date Department User/Sender Location Box n Q 1 H (O 4/29/2018 Finance Nancy Cooley Record Title(From Records Retention Schedule) Records are Record Dates: Month Year Month Year UTILITY RECIEPT STUBS Public Information or Confidential x? FROM: 0812016 TO 09/2016 Year to consider destruction: OCT 2021 Permanent:? Retention Period: (from Records Retention Schedule) Yes or No x AUDIT+4 YRS Detailed Listing of Tote Box Contents(Do not write on Box) UTILITY RECIEPT STUBS 08/18/2016 TO 09/30/2016 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS TRANSFER NOTICE Location: 1d129 Box: 00180 Title: 716.01 Bids, RFQs, RFPs, - Successful Detailed Listing of Contents: January 2009 through December 2009 Request for Bids(Corp Yard Staff) January 2012 through December 2012 Request for Bids(Corp Yard Staft) January 2015 through December 2015 Request for Bids (Corp Yard Staff 0 0 RECORDS TRANSFER NOTICE Date Department User/Sender Location Box 5/18/2018 Finance Nancy Cooley 2-7.7 �� Record Title(From Records Retention Schedule) Records are Record Dates: Month Year Month Year UTILITY RECIEPT STUBS Public Information__... or Confidential _x_? FROM: 08/2015 TO 09/2015 Year to consider destruction: 4l Z.Va-t Permanent:? Retention Period: (from Records Retention Schedule) Yes or No x AUDIT+4 YRS Detailed Listing of Tote Box Contents(Do not write on Box) UTILITY RECIEPT STUBS 08/03/2015 TO 09/15/2015 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention J oaf 01 RECORDS TRANSFER NOTICE Location: r g 218 Box: 603 -710 Title: CASH RECEIPTS EDIT LIST 704.07 Dates of Contents: NOVEMBER 2018-DECEMBER 2018 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) TYLER CASHIERING BATCHES DAILY SPLITS TRANSACTIONS FOR UTILITY AND SEWER PAYMENTS 0 0 ir. .. ." RECORDS TRANSFER NOTICE Date Department User/Sender Location BOX 6/0$/18 FINANCE DEPARTMENT LORI MARTIN PQ-7 L 7/ 3 Record Title(From Records Retention Schedule) Records aria Record Dates: Month Year Month Year Public Information 2017 FROM: 2017 or Confidential 7 Year to consider destruction_ 2021 Permanent:? Retention Period., AU+4 YRS Yes or No x Detailed Listing of Tote Box Contents(Do not write on Box) TYLER DAILY CASH PACKET 113117 TO 6130117 u s� �' 1 D1 q Instructions-. 1. Please type or print legi* 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to-you indicating the Locatiori.and Box number) Records: Retention RECORDS TRANSFER NOTICE Date Department User/Sender Location Box CM/ I5 4/29/2018 Finance Nancy Cooley Record Title(From Records Retention Schedule) Records are Record Dates: Month Year Month Year UTILITY RECIEPT STUBS Public Information or Confidential _x^? FROM: 07/2016 TO 08/2016 Year to consider destruction: SEPT 2021 Permanent:? Retention Period: (from Records Retention Schedule) Yes or No x AUDIT+4 YRS Detailed Listing of Tote Box Contents (Do not write on Box) UTILITY RECIEPT STUBS 07/11/2016 TO 08/17/2016 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS TRANSFER NOTICE Date Department User/Sender Location Box 4/29/2018 Finance Nancy Cooley Record Title(From Records Retention Schedule) Records are Record Dates: Month Year Month Year UTILITY RECIEPT STUBS Public Information or Confidential _x_? FROM: 0612016 TO 07/2016 Year to consider destruction: AUG 2021 Permanent:? Retention Period: (from Records Retention Schedule) Yes or No x AUDIT+4 YRS Detailed Listing of Tote Box Contents(Do not write on Box) UTILITY RECIEPT STUBS 06/01/2016 TO 07/08/2016 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS TRANSFER NOTICE Date Department User/Sender Location Box CV 1 7 5/18/2018 Finance Nancy Cooley 1 o Record Title(From Records Retention Schedule) Records are Record Dates: Month Year Month Year UTILITY RECIEPT STUBS Public Information or Confidential `x ? FROM: 02/2016 TO 03/2016 Year to consider destruction: APR 2021 Permanent:? Retention Period: (from Records Retention Schedule) Yes or No x AUDIT+4 YRS Detailed Listing of Tote Box Contents(Do not write on Box) UTILITY RECIEPT STUBS 02/16/2016 TO 03/31/2016 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention _ ! .•vo/ 5 y�F7�f�• f'1� /5}�' [¢yf i+�t[ �f { I{f_y t�,.�1}5• `f^ • f11s 1 •/: 5 * rT ��J ..! F1/ 5. F lrtiJr r ti, ', I. !, ;-Tj,j,r 1 frld` }' I`.'F; _ 54!• :il y,. +:'74•Y' �1 .T ,�.. •. f, i {` � ..F._.�t_.!! +.5a, 7...s' `=+n ' si' _'Y�' .+ t'. 4i�, '^ ., '}�• RECORDS TRANSFER NOTICE Date Department User/Sender Location Box C f 5118/2018 Finance Nancy Cooley {" Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year UTILITY RECIEPT STUBS Public Information or Confidential _x ? FROM: 05/201570 0612015 Year to consider destruction_ JUL 2020 Permanent:? Retention Period: (from Records Retention Schedule) Yes or No x_ AUDIT+4 YRS Detailed Listing or Tote Box Contents (Do not write on Box} UTILITY RECIEPT STUBS 05/04/2015 TO 06/17/2015 ! Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records Torre i:opy will be raBtumed to-you indicating the Locationu an_ n Records: Retention .T . ... .. _ o -F� RECORDS TRANSFER NOTICE Location: l g 113 Box: 6P377 Title: CASH RECEIPTS EDIT LIST 704.07 Dates of Contents: JANUARY 2019-FEBRUARY 2019 Detailed Listing of Contents: (Please list contents of box in as much defail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) TYLER CASHIERING BATCHES DAILY SPLITS TRANSACTIONS FOR UTILITY AND SEWER PAYMENTS 0 0 RECOR S TRANSFER NOTICE Date Department User/Sender Location Box 06/08/2018 FINANCE DEPARTMENT LORI MARTIN � qe7 Record Title.(From Records Retention Schedule) Records are Record Dates: Month Year Month Year UTILITY RECEIPT STUBS Public Information FROM: 12/27/16 TO 2/02/17 or Confidential ,x ? Year to consider destruction: Permanent:? Retention Period: AU+4 10-2 ( Yes or No x_ Detailed Listing of Tote Box Contents(Do not write on Box) UTILITY RECEIPT STUBS 12/27/16 TO 2/02117 Instructions: 1. Please type or print legibly 2. Place 3 copies-inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS TRANSFER NOTICE 'x Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 11/29/2018 FINANCE KATHY M NORRIS 31 oZ Official Record Title(from Records Retention Schedule) Records are? Record Dates UKIAH REDEVELOPMENT AGENCY Public►E or Confidential Information FROM:JUNE 30, 2007 TOAUNE 30, 2011 r y . Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) ; N/A-PERMANENT Yes ❑ or No ❑ P=PERMANENT Detailed Listing of Tote Box Contents(Please type only): J # UKIAH REDEVELOPMENT AGENCY FINANCIAL STATEMENTS Instructions: 1. Please complete form. typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) I ; 3. Email klawler0cityofukiah.com notification box is ready for pickup I I � Y �Q 1�- RECORDS TRANSFER NOTICE Location: h 3 43 Box: 6" 741 Title: CASH RECEIPTS EDIT LIST 704.07 Dates of Contents: MARCH 2019 APRIL 2019 Detailed Listing of Contents: (Please list contents of box in as much dote#as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) TYLER CASHIERING BATCHES DAILY SPLITS TRANSACTIONS FOR UTILITY AND SEWER PAYMENTS 0 0 RECORDS TRANSFER NOTICE Location: 1 A 3 4 Box: CSC 3460 Title: CASH RECEIPTS EDIT LIST 704.07 Dates of Contents: JULY 2018-AUGUST 2018 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 90 years from now and needing to use key words for the search engine-please include that type of detail.) TYLER CASHIERING BATCHES DAILY SPLITS TRANSACTIONS FOR UTILITY AND SEWER PAYMENTS 0 RECORDS TRANSFER NOTICE Location: I h 320 Box: 6D 3$1 Title: CASH RECEIPTS EDIT LIST 704.07 Dates of Contents: SEPTEMBER 2018-OCTOBER 2018 Detailed Listing of Contents: ' (Please list contents of box in as much detail as possible;imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) TYLER CASHIERING BATCHES DAILY SPLITS TRANSACTIONS FOR UTILITY AND SEWER PAYMENTS 0 0 0 RECORDS TRANSFER NOTICE Date Department User/Sender Location Box 4/29/2018 Finance Nancy Cooley -� 7 Record Title(From Records Retention Schedule) Records are Record Dates: Month Year Month Year BILLING RECORDS Public Information or Confidential —x ? FROM 05/17 TO 6/2017 Year to consider destruction: 46Yz6N 2 O;L! Permanent? Retention Period: (from Records Retention Schedule) Yes or No x AUDIT+2 YEARS Detailed Listing of Tote Box Contents(Do not write on Box) BILLING CHECKILIST EDITS MAY AND JUNE 2017 ROUTES 1-10 5/4/17 11-20 5/10/17 21-30 5/24/17 31-41,71 5/26/17 ROUTES 1-10 6/5/17 11-20 6/13/17 21-30 6121/17 31-41,71 6/28/17 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention 0 0 0 RECORDS TRANSFER NOTICE Date Department User/Sender Location Box 5/0112018 Finance Nancy Cooley 3-7-7 L� 7 z3 Record Title(From Records Retention Schedule) Records are Record Dates: Month Year Month Year BILLING RECORDS Public Information or Confidential _x ? FROM 07/2014 TO 1212014 FROM 01/205 TO 12/2015 Year to consider destruction, dAlq-2U2D- ;0-. -1 Permanent? Retention Period: (from Records Retention Schedule) Yes or No x AUDIT+4 YEARS Detailed Listing of Tote Box Contents(Do not write on Box) AGING REPORTS OCT-DEC 2014 `.— JULY-SEPT 2014 JAN-SEPT 2015 OCT-DEC 2015 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS TRANSFER NOTICE Date Department User/Sender Location Box fi10811 S FINANCE DEPARTMENT LORi MARTIN 0-7 Records an: Record Dates: Month Year Month Year Record Tttie(From Records Retention Schedule) Public wormation or Confidential ? 2017 FROM: 2017 Year to consider destruction:2021 Permanent:? Retention Period: AU+4YRS Yes or No x_ Detailed Listing of Tote Box Contents(Do not write on Box) UTILITY PAYMENT RECEIPTS 3/13/17 TO 4119/17 Ind 1. P#e1 2. Piaaa UP of records (one. Y vffbevetumed to You indicating the Location and Box number) R rds Rem k ly.[.. }i'R} .w fti. w yY . Ir .J i RECO S TRANSFER NOTICE 0 0 Date Department User/Sender Location Box 5/04/2018 Finance Nancy Cooley q/� y7� Record Title(From Records Retention Schedule) Records are Record Dates: Month Year Month Year BILLING RECORDS Public Information or Confidential _x ? FROM 08/2015 TO 10/2015 Year to consider destruction: +*V-2 4- '1, :0 Permanent? Retention Period: (from Records Retention Schedule) Yes or No x AUDIT+4 YEARS Detailed Listing of Tote Box Contents(Do not write on Box) DAILY CASH PACKET 08/03/2015 TO 10/15/2015 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention C� 0 0 RECO S TRANSFER NOTICE Date Department User/Sender Location Box! 5/01/2018 Finance Nancy Cooley �7 ! 73; Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year BILLING RECORDS Public Information or Confidential —x ? FROM 08-2016 TO 10/2016 Year to consider destruction: iV617'2021r Z 0 Permanent? Retention Period: (from Records Retention Schedule) Yes or No x AUDIT+4 YEARS Detailed Listing of Tote Box Contents(Do not write on Box) DAILY CASH PACKET , 08-05-2016 TO 10/27/2016 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention RECOR S TRANSFER NOTICE 0 a Date Department User/Sender Location Box 05/11/2018 Finance Nancy Cooley Record Title(From Records Retention Schedule) Records are Record Dates: Month Year Month Year STUBS (UVSD) Public Information or Confidential —x—? FROM 03/2016 TO 11/2016 Year to consider destruction_ 4)9G-2424-- Permanent? Retention Period: (from Records Retention Schedule) Yes or No x AUDIT+4 YEARS Detailed Listing of Tote Box Contents(Do not write on Box) """"" DO NOT DESTROY UNTIL LAWSUIT IS OVER*"'*"' ' UVSD PAYMENT STUBS 03/06/2016 TO 11/22/2016 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention R ECOQ TRANSFER NOT ICE 0 0 Date Department User/Sender Location Box 05/11/2018 Finance Nancy Cooley I Q 173 { Record Title(From Records Retention Schedule) Records are Record Dates: Month Year Month Year -S€WEEL STUBS (UVSD) Public Information (AS(4 zt L r f- or Confidential _x ? FROM 07/2015 TO 03/2016 Year to consider destruction: AP4464924 -,) 0 Permanent? Retention Period: (from Records Retention Schedule) Yes or No x AUDIT f 4 YEARS Detailed Listing of Tote Box Contents(Do not write on Box) ***** DO NOT DESTROY UNTIL LAWSUIT IS OVER**********"" UVSD PAYMENT STUBS 07/02/2015 TO 03/07/2016 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention RECO S TRANSFER NOTICE � C Date Department User/Sender Location Box 04/29/2018 Finance Nancy Cooley !7 1 417 3 7 Record Title(From Records Retention Schedule) Records are Record Dates: Month Year Month Year BILLING RECORDS Public Information or Confidential _x? FROM 01/2016 TO 02/2016 Year to consider destruction: $A4ReM-202t 2 Permanent? Retention Period: (from Records Retention Schedule) Yes or No x AUDIT+4 YEARS Detailed Listing of Tote Box Contents(Do not write on Box) UTILITY PAYMENT STUBS 01/04/2016 TO 02/12/2016 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention 0 0 0 RECORDS TRANSFER NOTICE Date Depa t User/Sender Location Box Recor Title (From Records Retention Schedule) Records are Public Record Dates: Month Year Month Year Informaton or Ya.,_J� A�2�� n�dentt Circle One. FROM: TO: Year to consider destruction: Permanent:Y or N Retention Period: Detailed Listing of Tote Box Contents(Do not write on Box) txr-7 02 S Instructions: 1.Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain opy 3 for follow up a:Records Retentions: RTNform:1/98 ; ; o o RECORDS TRANSFER NOTICE Date Department User/Sender Location Box -/-7 3 g 05/05/2018 Finance Nancy Cooley Record Title(From Records Retention Schedule) Records are Record Dates: Month Year Month Year BILLING RECORDS Public Information or Confidential _x___,? FROM 10/2015 TO 11/2015 Year to consider destruction: aE -202,4 Z dD4 Permanent? Retention Period: (from Records Retention Schedule) Yes or No x AUDIT+4 YEARS Detailed Listing of Tote Box Contents(Do not write on Box) UTILITY PAYMENT STUBS C� 10/06/2015 TO 11/1W015 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention &all RECORDS TRANSFER NOTICE Location: Box: 0 3q? Title: CASH RECEIPTS STUBS I P 704.09 . Dates of Contents: JULY 3, 2017-DULY 31, 2017 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) TYLER CASHIERING CASH RECEIPTS 0 O Wastewater Treatment Plant Operator-In-Training 2/97 Wastewater Treatment Plant Operator-In-Training 7/95 Water Sewer Attendant 11 8/00 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records one copy will be returned to you indicating the Location and Box number Records: Retention 0 0 tll� RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location R rl Box OO/y 7 11/27/2018 FINANCE KATHY M NORRIS t 4= ke Official Record Title(from Records Retention Schedule) Records are? Record Dates AUDITED FINANCIAL STATEMENTS Public►14 or STATE CONTROLLER REPORTS Confidential Information FROM: 1984 TO: 1996 ANNUAL STREET REPORTS Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2021 Yes ❑ or No ►p AUDIT+25 Detailed Listing of Tote Box Contents (Please type_only STATE CONTROLLER REPORTS ANNUAL STREET REPORTS AUDITED FINANCIAL REPORTS Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email klawlerCdlcityofukiah.com notification box is ready for pickup l RECORDS TRANSFER NOTICE Location: 2.0 S7�- Box: 6b 32-3 Title (from Records Retention Schedule): 719.04 Applications • Dates of Contents: 1990-2018 • Detailed Listing of Contents: (Please list contents of box in as much detail as possible,imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Closed Utility Applications RECORDS RANSFER NOTICE Location. Box: 6D Title (from Records Retention Schedule): 719.04 Applications Dates of Contents: 1986-2018 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) Closed business License Applications woi, k [L�31 0 0 0 RECORDS TRANSFER NOTICE ` Date Department(from Records Retention Schedule) User/Sender(first and last) Location p j Box OD.�)S I 11/19/18 Accounts Payables Candice Rasmason `4s� Official Record Title(from Records Retention Schedule) Records are? Record Dates `?0 3,0 l Public H] or FRom 7/1/14 to 6/30/15 Accounts PayableANarrants Paid Confidential ❑ Information DateNear to consider destruction Permanent? Retention Period (from Records Retention Schedule) . Yes ❑ or No 0 AU + 5 Detailed Listing of Tote Box Contents(Please Woe only): Invoices: M — N i Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email klawler@cibLqfukiah.com notification box is ready for pickup �o 0 0 RECORD` TRANSFER NOTICE Date Department User/Sender Location Box Q FINANCE/PAYROLL SHIRLEY THOMAS Record Title (From Records Retention Schedule) Records.are Public Record Dates: Month Year Month Year Infoor PAYROLL RECORDS Vedq iidential Circle One. FROM: TO: Year to consider destruction: Permanent:Y or N Retention Period: ,�,,� tit Detailed Listing of Tote Box Contents(Do not write on Box) —. ;/7 s d 3 11-10 :5196 -- S /7 / 3 Q `7 7 Instructions: 1. Please type or print legibly 2.Place copies 1 and 2 inside Tote Box on top of records 3. Retain opy 3 for follow up a:Records Retention:RTNform: 1/98 ; , RECORDS TRANSFER NOTICE Location: 2.O(p'0(0 Box: tV Li d 3 Title: CASH RECEIPTS STUBS 704.09 Dates of Contents: JUNE 19, 2017-DECEMBER 16, 2017 Detailed Listing of Contents: (Please list contents of box In as much detail as passible;Imagine searching for something In this box 10 years from now and needing to use key words for the search engine—please Indude that type of detail.) TYLER CASHIERING CASH RECEIPTS RECORDS TRANSFER NOTICE Location: 2o612 Box: 00477 Title (from Records Retention Schedule): 719.16 Utility Cache Post Dates of Contents: 12/1/17-4/30/18 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) 12/1/17-4/30/18 Utility Cache Post NOTE: This transfer notice was made up after the box was shelved. This box was originally entered with the location/number 2p647/00223, but there were two boxes with the same location and box number. Therefore, the new location and box number were issued. o 0 c RECORDS TRANSFER NOTICE Date Department User/Sender Location [.� Box c.� 511812018 Finance Nancy Cooley Record Title(From Records Retention Schedule) Records are Record Dates. Month Year Month Year UTILITY RECIEPT STUBS Public Information or Confidential x__ ? FROM: 11/2015 TO 12/2015 Year to consider destruction:--JaN-2eg1 ZO ZZ Permanent:? Retention Period: (from Records Retention Schedule) Yes or No x AUDIT+4 YRS Detailed Listing of Tote Box Contents(Do not write on Box) UTILITY RECIEPT STUBS 11/19/2015 TO 12/30/2015 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention 0 RECORDS TRANSFER NOTICE Date Department UsedSender Location Box 05/01/98 FINANCE/PAYROLL SHIRLEY THOMAS fF- I IL.�� f Record Title (From Records Retention Schedule) Records are Public Record Dates: Month Year Month Year Informs�on or PAYROLL RECORDS nfidentia Circle One. FROM: s/9& TO: Year to consider destruction: Permanent:Y or N Retention Period: Detailed Listing of Tote Box Contents(Do not write on Box) ':�,/-:!09 '/C �5 Instructions: 1. Please type or print legibly 2.Place copies 1 and 2 inside Tote Box on top of records 3. Retain,opy 3 for follow up -•n_.-_a- n ...r... . nT9.ts.._.._. 41no 0 0 RECORDS TRANSFER NOTICE Date Department User/Sender Location Box 05/01/98 FINANCE/PAYROLL SHIRLEY THOMAS Record Title (From Records Retention Schedule) Records are Public Record Dates: Month Year Month Year jafaunaWuLor PAYROLL RECORDS CConfidential Circle One. FROM:/-2/QS TO: �p(r Year to consider destruction: �0,2 z Permanent:Y or N Retention Period: Detailed Listing of Tote Box Contents(Do not write on Box) Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 Inside Tote Box on top of records 3. Retails ropy a For follow up a: Records Retention:RTNform: 1198'. 0 0 RECORDS TRANSFER NOTICE Date Department User/Sender Locatiop Box / 05/01/98 FINANCE/PAYROLL SHIRLEY THOMAS �-�C ( 6 3 Record Title(From Records Retention Schedule) Records are Public Record Dates: Month Year Month Year Information or PAYROLL RECORDS Confidential? Circle One. FROM: ial9& TO: Year to.consider destruction: Permanent:Y or N Retention Period: Detailed Listing of Tote Box Contents(Do not write on Box) �Iof = asp' Instructions: 1. Please type or print legibly 2.Place copies 1 and 2 inside Tote Box on top of records 3.Retain ;opy 3 for follow up a: Records Retention: RTNform: 1/98 . ; 0 0 RECORDS TRANSFER NOTICE Date Department User/Sender Location Box / C� 05/01/98 FINANCE/PAYROLL SHIRLEY THOMAS �i q Record Title (From Records Retention Schedule) Records are Public Record Dates. Month Year Month Year Information or /_ PAYROLL RECORDS Confidential? Circle One. FROM: Q(r TO: 10 - 4e Year to consider destruction: Permanent:Y or N Retention Period: Detailed Listing of Tote Box Contents(Do not write on Box) ?Ze pal Vect r Z;d S Flog - s Instructions: 1. Please type or print legibly 2.Place copies 1 and 2 inside Tote Box on top of records 3. Retain,upy 3 for follow up _ a: Rec orris Retention: RTNforni: 1/98 ; -�-. }----.--- --- -- -- - - - - - -- - - --- - ..�xy:gym- RECORDS TRANSFER NQTICE Location:CONTAINER 2 SHELF P LOCATION 646 Box: 00222 Title Detailed Listing of Contents: SEWERIUVSD CASH POAST REPORTS FROM 7117-4118 �/ �D RECORDS TRANSFER NOTICE Location: I p 6*7 Box: 0 L" Title: ACCOUNTS PAYABLE IN1qW"13 70.- 61 Dates of Contents: JULY 1s 2015 — JUNE 300 2016 Detailed Listing of Contents: (Reese list contents of box in as much detail as possible;imagine searching for something in this box 40 Yeats from now and needing to use key words for the search engine—please include that We of detail.) PAY13LES L -M RECOR TRANSFER NOTICE 0 a 13-�qDate Department User/Sender Location Box Recor itle (From Records etontion Schedule) Records are P blic Record Dates: Month Year Month Year Information or � rcle One. FROM: rhI TO: 7 Year to consider destruction: Permanent:Y or N Retention Period: all Detailed Listing of Tote Box Contents(Do not write on Box) 0-0�- 1� / � d444L-,) fat'l L 4 Instructions: .1. Please type or print legibly 2. Place copies i and 2 inside Tote Box on top of records 3. Retain ;opy 3 for follow jjp a: Records Relentiort: RTNfgrn): 1/98 : ; � RECOR TRANSFER NOTICE Date Department User/Sender Location Box Record Title(From ecords Retontlon Schedule) Records are ublic Record Dates: Month Year Month Year n lnfQmiafiQ or ICJ onfdenti irde One. FROM: is/gJ TO: 1 Year to consider destruction: Permanent:Y or N Retention Period: oZs YJ�S Detailed listing of Tote Box Contents(Do not write on Box) I� 7 03 instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain,opy 3 for follow up a: Records Retention,RTNform: 1/98 , , RECOR S TRANSFER NOTICE 0 Date Department User/Sender Location Box 5/04/2018 Finance Nancy Cooley `� ` 7 I s Record Title(From Records Retention Schedule) Records are Record Dates: Month Year Month Year BILLING RECORDS Public Information or Confidential _x_? FROM 10/2015 TO 12/2015 Year to consider destruction: -lAN2B29 �LQ�I Permanent? Retention Period: (from Records Retention Schedule) Yes or No x AUDIT+4 YEARS Detailed Listing of Tote Box Contents(Do not write on Box) DAILY CASH PACKET 10/20/2015 TO 12/14/2015 Instructions: 1_ Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention 0 0 0 RECORDS TRANSFER NOTICE Date Department User/Sender Location Box d 013� 5/01/2018 Finance Nancy Cooley �(R Record Title(From Records Retention Schedule) Records are Record Dates: Month Year Month Year BILLING RECORDS Public Information or Confidential _x? FROM 04/2016 TO 07/2016 Year to consider destruction: A643-2B29 ;2 D 2-.2. Permanent? Retention Period: (from Records Retention Schedule) Yes or No x_ AUDIT+4 YEARS Detailed Listing of Tote Box Contents(Do not write on Box) DAILY CASH PACKET 04/15/2016 TO 07/13/2016 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention �wb RECORDS TRANSFER NOTICE Location: 2-3 49)- Box: 0-b 4 0 7 Title ACCOUNTS RECEIVABLE 704.14- Misc. Billings Dates of Contents: JULY 2018-FEBRUARY 2019 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;Imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) MISCELLANEOUS GENERAL BILLING 0 RECORDS TRANSFER NOTICE Location: 29j(_0B3 Box: n H[2-- Title ACCOUNTS RECEIVABLE 704.14-Misc. Billings Dates of Contents: MARCH 2O19-JUNE 2019 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) MISCELLANEOUS GENERAL BILLING a _RECORDS TRANSFER, NOTICE Location: 1-3 WT O Box: GLf l q Title: ACCOUNTS1 � PAYABLE -In3. 01 Dates of Contents: JULY 19 2015 — JUNE 30, 2016 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) PAYBLES 101 —AT&T i 2 � e20 2 RECORDS TRANSFER NOTICE Location: 2g 6IT? Box: 0 Lf 2-0 Title: ACCOUNTS PAYABLE 1Wg&,A,,aa Dates of Contents: JULY 1, 2015 — JUNE 30, 2016 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching forsomething in this box 1 o years fmm now and needing to use key words for the search engine—please include that type of detail.) PAYBLES AT&T-- BZ RECORDS TRANSFER NOTICE lily Location: �-f"?16 Box: 0-b k,11 Title: ACCOUNTS PAYABLE Dates of Contents: JULY 11 2015 — JUNE 309 2016 Detailed Listing of contents: (Please list contents of box In as much detail as possible:imagine searching for something in this box 10 Years fiam now and needing to use key words Ibr the search engine—please include that type of detail.) PAYBLES c a o 0 RECORDS TRANSFER NOTICE Date Department User/Sender Location Box 4/29/2018 Finance Nancy Cooley oZ S LY 7 5.3 Record Title(From Records Retention Schedule) Records are Record Dates. Month Year Month Year BILLING RECORDS Public Information or Confidential x_,? FROM 03/2017 TO 04/2017 Year to consider destruction: IWAY-2e2B. Permanent? Retention Period- (From Records Retention Schedule) Yes or No x AUDIT+2 YEARS Detailed Listing of Tote Box Contents(Do not write on Box) UTILITY BILLING EDITS FOR MARCH AND APRIL 2017 ROUTES 1-10 3/8/2017 11-20 3/16/17 21-30 3/24117 31-41, 71 3/30/17 ROUTES 1-10 4/5/17 11-20 4/12/17 21-30 4/20/17 31-41, 71 4/27/17 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) Records: Retention RECORDS TRANSFER NOTICE Location: 2 r 72�6 Box: Title: ACCOUNTS PAYABLE �I'��'i' � �d• 703. 0( Dates of Contents: JULY Is 2015 — JUNE 30, 2016 Detailed Listing of Contents: (Please 11st contents of box in as much detail as possible;imagine searching for something in this box 1 o years from now and needing to use key words for the seemh engine—please lndlude that type of detail.) PAYBLES D—E RECOOTRANSFER NOTICE 0 0 Date Department User/Sender Location Box q ? !f �L� r7 Y3 azo /3 Record Title (From Records Retention Schedule) 0 Record Dates: Month Year Month Year yO FROM: �Q 7 TO: /a 97 YearV consider destruction: 0:t�Z:Z. Permanen . Y r N Retention Period: a?S }'eS . Detailed Listing of Tote Box Contents (Do not write on Box) Zo, �/1/9 r - % 31 7 pay Instructions: 1. Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up a: m-z:RTNform 8/97 RECORDS TRANSFER NOTICE Location: 2r755 Box: 00479 Title (from Records Retention Schedule): 719.14 Utility Receipt Stubs 1 Payment Coupons Dates of Contents: 7/12/17-8/23/17 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) 7/12/17-8/23/17 Utility Receipts Stubs/ Payment Coupons NOTE: This transfer notice was made up after the box was shelved. This box was originally entered with the location/number 2p647/00223, but there were two boxes with the same location and box number. Therefore, the new location and box number were issued. 0 0 RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box f 04/05/12 Finance Leigh C. Halvorsen -7 4!�> 11 Official Record Title(from Records Retention Schedule) Records are? Record Dates Public® or Bound Copies-Financial Statements Confidential ❑ Infonnation FROM FY2007 to FY2009 Date/Year to consider destruction Permanent? Retention Period(from Records Retention Schedule) 2021 Yes ❑ or No ® AUD+10 Years Detailed Listing of Tote Box Contents Please lype only Ukiah Redevelopment Agency 2007 City of Ukiah 2007 Ukiah Redevelopment Agency 2008 City of Ukiah 2008 Ukiah Redevelopment.Agency 2009 Instructions: 1. Please complete form,typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email 'curne ofukiah.com notification box is ready for pickup RECORDS TRANSFER NOTICE Location: 3s788 Box: 00476 Title (from Records Retention Schedule): 719.16 Utility Cache Pos Dates of Contents: 7/1/17 — 12/31/17 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) 7/1/17— 12/31/17 Utility Cache Post NOTE: This transfer notice was made up after the box was shelved. This box was originally entered with the location/number 2p647100223, but there were two boxes with the same location and box number. Therefore, the new location and box number were issued. RECO " TRANSFER NOTICE 0 Date Department User/Sender Location Box 7126100 FINANCE Finance Director q Record Title(From Records Retention Schedule) c,rds are ublic Record Dates: Month Year Month Year F! t�114-NLt G� I- J�,E PO (�T Information 5 Confidential? Circle One. FROM: Dec 86 TO: Jun 94 Year to consider destruction: j e e r\o,k( n,���1�r- Permanent: Y or N Retention Period: until final bond payments are made Detailed Listing of Tote Box Contents (Do not write on Box) TRUSTEE BANK ACCOUNT STATEMENTS Bank of America—91-92; 90-91; 89-90; 88-89; 87-88 0 Bank of California—87-88; 88-89; 89-90 Bankers Trust—91-92; 90-91 Instructions: 1)Please type or print legibly. 2) Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box number) C:1My Documents\WPDOCS1Records Retention\Records Ldoc Z7 RECOR S TRANSFER NOTICE O Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 10/16/2015 FINANCE KNORRIS 9CDO LI q Official Record Title(from Records Retention Schedule) Records are? Record Dates Public❑ or CASH RECEIPTS POSTINGS Confidential X Information FROM: APRIL 2015 TO: JUNE 2015 Date/Year to consider destruction Permanent? Retention Period(from Records Retention Schedule) JULY 2020 Yes ❑ or No AU+4 Betailed Listing of Tate B&A-eontei its(Please type only) CASH POSTINGS APRIL 2015-JUNE 2015 G Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email klawlerAcityofukiah.com notification box is ready for pickup RECORDS TRANSFER NOTICE Location: Box: 0-0 3$`� Title: CASH RECEIPTS EDIT LIST 704.07 Dates of Contents: JUNE 2018-NOVEMBER 2018 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;Imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that We of detail.) TYLER CASHIERING BATCHES 0 0 a RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 12/19/2018 FINANCE KATHY M NORRIS � O Official Record Title(from Records Retention Schedule) Records are? Record Dates MISCELLANEOUS BILLINGS Public* or Confidential Information FROM: JULY 2017 TO: FEBRUARY 2018 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2021 Yes ❑ or No ►F AU+2 Detailed Listing of Tote Box Contents (Please type only MISCELLANEOUS ACCOUNTS RECEIVABLE BILLING: AGING REPORT RECURRING INVOICES ONE TIME CHARGES Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email kiawler er@cittgNkiah.com notification box is ready for pickup a a a g RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 12/19/2018 FINANCE KATHY M NORRIS vi- Official Record Title(from Records Retention Schedule) Records are? Record Dates MISCELLANEOUS BILLINGS Public►K+ or Confidential Information FROM: MARCH 2O18 TO: JUNE 2018 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2021 Yes ❑ or No AU+2 Detailed Listing of Tote Box Contents Please type only): MISCELLANEOUS ACCOUNTS RECEIVABLE BILLING: AGING REPORT RECURRING INVOICES ONE TIME CHARGES l Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box Number) 3. Email klawler0cityofukiah.eom notification box is ready for pickup RECO S TRANSFER NOTICE 0 0 Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 3/18/2019 FINANCE KATHY M NORRIS 91,157 Official Record Title(from Records Retention Schedule) Records are? Record Dates JOURNALS: VOUCHERS Public or FROM: NOVEMBER 2016 TO: MARCH 2O17 Confidential Information DatelYear to consider destruction Permanent? Retention Period(from Records Retention Schedule) 2022 Yes ❑ or No AU+4 Detailed Listing of Tote Box Contents (Please type only): CONSISTS OF THE GENERAL JOURNALS WITH THE SUPPORTING DOCUMENTATION FOR: NOVEMBER 2016-DECEMBER 2016 JANUARY 2017-MARCH 2O17 Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email klawlerCa)citvofukiah.com notification box is ready for pickup o 0 o RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) UserlSender(first and last) Location Box 2/14/2019 FINANCE DEPARTMENT KATHY M NORRIS q2-7 dM Sc.( Official Record Title(from Records Retention Schedule) Records are? Record Dates CASH RECEIPTS EDIT LIST Public❑ or Confidential x Information FROM: JULY 2017 TO:AUGUST 2017 DatelYear to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2022 Yes ❑ or No ❑ AUDIT+4 Detailed Listing of Tote Box Contents Please type only): JULY-AUGUST 2017 CASH RECEIPTS TRANSACTION LISTINGS TYLER CASHIERING BATCH REPORTS I � t i I Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) a. Email klawler(Mcitvofuklah.com notification box is ready for pickup I RECO S TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 3/18/2019 FINANCE KATHY M NORRIS Official Record Title(from Records Retention Schedule) Records are? Record Dates JOURNALS:VOUCHERS Public or FROM:APRIL 2017 TO: DUNE 2017 Confidential Information Date/Year to consider destruction Permanent? Retention Period(from Records Retention Schedule) 2022 Yes ❑ or No ■❑ AU+4 Detailed Listing of Tote Box Contents(Please type opt]: CONSISTS OF THE GENERAL JOURNALS WITH THE SUPPORTING DOCUMENTATION FOR- APRIL 2017-JUNE 2017 Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email klawlerOcityofukiah.com notification box is ready for pickup 2D 2Z- o ;A&,� RECORDS TRANSFER NOTICE Location: 3 vv q Lf (v Box: 6-D 37 9 Title: CASH RECEIPTS EDIT LIST 704.07 Dates of Contents: MAY 2019-JUNE 2019 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;Imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) TYLER CASHIERING BATCHES DAILY SPLITS TRANSACTIONS FOR UTILITY AND SEWER PAYMENTS 0 0 RECORS TRANSFER NOTICE 0 o IS Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 10/16/2015 FINANCE KNORRIS OI S8 Lis I� Official Record Title(from Records Retention Schedule) Records are? Record Dates Public❑ or GENERAL BILLING-CASH POSTINGS Confidential X Information FROM: FEBRUARY 2015 TO: MARCH 2O15 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JULY 2020 Yes ❑ or No 'B AU+4 Bets 0 led Listing-of Tote Box eari tei its(P lease type 2n!y)! GENERAL BILLING-CASH POSTING RECORDS Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email klawlerO,)citvofukiah.com notification box is ready for pickup o 0 o RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 2/14/2019 FINANCE DEPARTMENT KATHY M NORRIS q,5-q iV Official Record Title(from Records Retention Schedule) Records are? Record Dates CASH RECEIPTS EDIT LIST Public❑ or Confidential x Information FROM: SEPTEMBER 2017 TO: OCTOBER 2017 DateNear to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2022 Yes ❑ or No ❑ AUDIT+4 Detailed Listing of Tote Box Contents (Please type only SEPTEMBER-OCTOBER 2017 CASH RECEIPTS TRANSACTION LISTINGS TYLER CASHIERING BATCH REPORTS Instructions: 1:Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email klawlerOcitvofukiah.com notification box is ready for pickup 0 0 40 RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 2/14/2019 FINANCE DEPARTMENT KATHY M NORRIS q1. 0 �f� �j- Official Record Title(from Records Retention Schedule) Records are? Record Dates CASH RECEIPTS EDIT LIST Public❑ or Confidential x Information FROM: NOVEMBER 2017 TO: DECEMBER 2017 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2022 Yes ❑ or No ❑ AUDIT+4 Detailed Listing of Tote Box Contents(Please type only): NOVEMBER-DECEMBER 2017 CASH RECEIPTS TRANSACTION LISTINGS TYLER CASHIERING BATCH REPORTS Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email klawlerftitvofukiah.com notification box is ready for pickup RECORDS TRANSFER NOTICE Location: 9 Box: UD 31X3 Title: CASH RECEIPTS EDIT LIST -�(9L( Dates of Contents: DECEMBER 204-MAY 201-8 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching-fbr something:ln.this.box 10 . years from now and needing to use keywords for the search engine—please include.1hat fj!pe gt detail.) TYLER CASHIERING BATCHES L4 .{ J. r. * 7L, t k4 RECOR S TRANSFER NOTICE V Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 10/20/2015 FINANCE KNORRIS Q U"4 List 8 1 Official Record Title(from Records Retention Schedule) Records are? Record Dates Public❑ or BUSINESS LICENSE-PAYMENT ALLOCATION REGISTER Confidential X information FROM: MAY 2011 TO: JANUARY 2014 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JULY 2020 Yes ❑ or No 91 T+5 Detailed Listing of Tote Box Contents(Please type only BUSINESS LICENSE PAYMENT ALLOCATION REGISTER Instructions: 1. Please complete form,typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box Number) 3. Email klawler(dcitvofukiah.com notification box is ready for pickup RECO S TRANSFER NOTICE 0 0 Date Department(from Records Retention Schedule) User/Sender(first and last) Location 3X 91 f Box 5/2/2019 FINANCE KATHY M NORRIS - orv8-7 Official Record Title(from Records Retention Schedule) Records are? Record Dates TAXES, RECEIVABLE Public N or FROM: 2009 TO: 2018 Confidential Information Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2022 jYes11 or Non I AU+3 Detailed Listing of Tote Box Contents(Please type only): AIRCRAFT JET FUEL DEALER TAX RETURN: OCTOBER 2012-JUNE/2018 GOVERNMENT ENTITY DIESEL FUEL TAX RETURN: JUNE 2011-MARCH 2O18 ELECTRICAL ENERGY SURCHARGE RETURN: JUNE 2002-JUNE 2018 BUILDING STANDARDS ADMINISTRATION SPECIAL REVOLVING FUND: JUNE 2009-MARCH 2O18 SB1186 RETURN: MARCH 2O13-DECEMBER 2017 STATE BOARD OF EQUALIZATION CITY OF UKIAH TRANSACTION AND USE TAX REPORTS: APRIL 2005-JUNE 2018 SALES AND USE TAX: JANUARY 2015-SEPTEMBER 2017 CALIFORNIA ENERGY COMMISSION (QFERCOM) FILINGS: 2012-2018 Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email kIawIer0.citvofukiah.com notification box is ready for pickup 0 0 � RECORDS TRANSFER NOTICE Date Department User/Sender Location 0C)3 Box 2u Tl 911 9120 0 3 Finance Holly Stocke Record Title(From Records Retention Schedule) Records are Record Dates: Payroll Records Public Information Month/Year Month/Year or Confidential XX From: Jan 2000 To: Dec 2002 Year t conside destruction Permanent? Retention Period: 01 �,Q � Yes No j s Detailed listing of box contents: C-7a cd�►7 ICMA Statements 2000-2002 I e'Y t�jz L ,u azdh Hartford Statements 2000- 2002 Cal-PERS Statements 2000-2001 Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indication the Location and Box number) Records: Retention 0 0 0 RECORDS TRANSFER NOTICE Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 04/05/12 Finance Leigh C. Halvorsen /0 0 7 I!q O Official Record Title(from Records Retention Schedule) Records are? Record Dates Public 0 or Tayman Park Golf Course Monthly Financials Confidential ❑ Information FROM 04/01/06 to 03/31/10 Date/Year to consider destruction Permanent? Retention Period(from Records Retention Schedule) 2021 Yes ❑ or No 0 AUD+10 Years Detailed Listing of Tote Box Contents(Please tope only Daily Reports Monthly Summaries Gift Certificate Statements Credit Book Records Disbursement Vouchers Deposit Correction Notices Instructions: 1. Please complete form,typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email'currie ci ofukiah.com notification box is ready for pickup RECORDS TRANSFER NOTICE Location: 3x 10$ Box: �R Title (from Records Retention Schedule): 719.09 Dates of Contents: 2013, 20149 2015, 2016, 2017, 2018 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Accounts sent to Ukiah Credit Bureau RECORgS TRANSFER NOTICE o a CQ) Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box KNORRIS 10/19/2015 FINANCE w Icl C{5'2,5 Official Record Title(from Records Retention Schedule) Records are? Record Dates Public❑ or TYLER CASH RECEIPTS STUBS Confidential X Information FROM:4/6/2015 TO: 6/16/2015 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JULY 2020 Yes ❑ or No ❑ AU+4 Detailed Listing of Tote Box Contents Please a onl )- TYLER CASHIRING PAYMENT STUBS/WORK PACKETS Instructions: 1. Please complete form,typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email Idawler(c-cityofukiah.com notification box is ready for pickup RECODS TRANSFER NOTICE ® 0 3� Date Department(from Records Retention Schedule) User/Sender(first and last) Location 3y t K Box 5/2/2019 FINANCE KATHY M NORRIS 1 6Pd-Z)-79f Official Record Title(from Records Retention Schedule) Records are? Record Dates TAXES, RECEIVABLE Public 0 or Confidential Information FROM: 2009 T0: 2018 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2022 Yes ❑ or Non AU+3 Detailed Listing of Tote Box Contents (Please type only): GOVERNMENT ENTITY DIESEL FUEL TAX RETURN: JUNE 1997-2010 STRONG MOTION INSTRUMENT AND SEIZMIC HAZARD MAPPING FEE RETRUN: 2001-2018 Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email kIawlerAcihtgLukiah.com notification box is ready for pickup f RECORDS TRANSFER NOTICE Location: 3 Y r n 4 g Box: "(4 a3 Title: ACCOUNTS PAYABLE /Wa4ta PA . -70 3- 01 Dates of Contents: JULY 11 2015 - JUNE 30$ 2016 Detailed Listing of Contents: (Please list contents of box In as much detail as passible;Imagine searching for somethfng in this box 10 years fi+om now and needing to use key words for the search engine—please Indude that We of detail.) PAYBLES F -G �0 RECORDS TRANSFER NOTICE Location: 3 Y /04q Box: &D If 9-4 Title: ACCOUNTS PAYABLE/GVa-w4,/6 Pd• -7p3.01 Dates of Contents: JULY 19 2015 — JUNE 30, 2016 Detailed Listing of Contents: (Please list contents of box in as much detail as passible;imagine searching for something In this box 10 years from now and needing to use key words for the search engine—please Include that type of detail.) PAYBLES H -K 02 RECORDS TRANSFER NOTICE Location: 3 Y ►n 5-0 Box: O-bq Pk, Title: ACCOUNTS PAYABLE IWa-wAuk3 N - Dates of Contents: JULY 11 2015 — JUNE 30, 2016 Detailed Listing of Contents: (Please list contents of box in as much decall as possible;imagine seemyng for something in this box 1 o years from now and needing to use key words for the search engine—please include that type of detail_) PAYSLES N -O 0 RECOOS TRANSFER NOTICE D Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box 2/17/2017 FINANCE KATHY M NORRIS l 0S7 Ito 70 Official Record Title(from Records Retention Schedule) Records are? Record Dates CASH RECEIPTS �.(,q l� Public❑ or �vl Confidential X Information FROM: 1112015 TO-4/2016 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JULY 2021 Yes ❑ or Non AU+4 Detailed Listing of Tote Box Contents(Please type only): TYLER CASHIERING DAILY RECEIPTS PACKET Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email klawler cit ofukiah.com notification box is ready for pickup k a O2 RECORDS TRANSFER NOTICE Location: 3 z 10 62 Box: 0-0`fZ7 Title: ACCOUNTS PAYABLE /W-&,WA4,v/,S N • 703. 01 Dates of Contents: JULY is 2016 — JUNE 309 2016 Detailed Listing of Contents: (P9lease list contents of box In as much detsil as possible;imagine searching for something in this box 10 years ftm now and needing to use key words for the search engine—please indude that We of detail_) PAYBLES P 4 I { i RECORDS TRANSFER NOTICE Location: 37,05-4 Box: f tf Z8 Title: ACCOUNTS PAYABLE 1WA&Wu4f!> d ?0-,4 f Dates of Contents: JULY 1s 2016 — JUNE 301 2016 Detailed Listing of Contents: (Please list cantents of box in as much detail as possible;imagine searching for something in this,box 90 years from now and needing to use key words for the search engine-please include that We of data!!.) PAYSLES Q-R RECORDS TRANSFER NOTICE Location: 3 Z to 64 Box: OD Cj;Lj Title: ACCOUNTS PAYABLE IWA*M445 Pd . 703, of Dates of Contents: JULY 1, 2015 — JUNE 309 2016 Detailed Listing of Contents: (Please list contents of box In as much detail as possible;imagine searching for something in this box 90 years fr m now and needing to use key words for the search engine—please include that type of detail.) PAYBLES S RECORDS TRANSFER NOTICE Location: 3 Z, )Ofig BOX: 0-b'-f 3 D Title: ACCOUNTS PAYABLEIW&Wzw,� ?d - 703, ©/ Dates of Contents: JULY 1, 2015 - JUNE 30, 2016 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;Imagine searching for something in this box 90 Yeats from now and needing to use key words lbr the seamh engine-please indude that type of detail.) PAYBLES T—US BANK i RECORDS TRANSFER NOTICE Location: 3z, + o6 G Box: 0 4 31 Title: ACCOUNTS PAYABLE I1VqWA"13 Pd - 703- el Dates of Contents: JULY 1, 2015 — JUNE 30, 2016 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;Imagine searching for somethings in this box 10 Years from now and needing to use key words 1br the search engine-please Include that We of detail) PAYBLES US BLUE -Z RECORQ TRANSFER NOTICE 0 0 Date Department(from Records Retention Schedule) User/Sender(first and last) Location Box KNORRIS 10183 (4suo 10/19/2015 FINANCE Official Record Title(from Records Retention Schedule) Records are? Record Dates Public❑ or TYLER CASH RECEIPTS STUBS Confidential X Information FROM: 11/17/2014 TQ:413115 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JULY 2020 Yes ❑ or No ❑ AU+4 Detailed Listing of Tote Box Contents(Please type only): TYLER CASHIRING PAYMENT STUBS/WORK PACKETS Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records(one copy will be returned to you indicating the Location and Box Number) 3. Email klawler(a7cityofukiah.com notification box is ready for pickup �zv RECORDS TRANSFER NOTICE Location: 3 r og6" Box: 6b11 5-9 Title (from Records Retention schedule): 719.06 Billing Records Dates of Contents: . a,ol57;-,10 14, Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Service Orders Routes 36-71 FYI 6/16 RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF AA LOCATION 1094 Box: 00247 Title,v Detailed Listing of Contents: t _(A/ � CLOSED UTILITY APPLICATIONS FOR 2017-A TO Z LA RECORDS TRANSFER NOTICE Location: CONTAINER 3 SHELF AA LOCATION 1096 Box: 00248 Title - � eb q ,a � Detailed Listing of Contents: CLOSED UTILITY APPLICATIONS FROM 2016-A TO Z RECORDS TRANSFER NOTICE Location 4bb1156 Box # 00541 Title 703.03 Report of Disbursements (from Records Retention Schedule;please include number Dates of Contents 71111 S-S130117 MELcEdl ff-mmlddl Department Finance Name of Person Lora Smith SubmittingBox Date of Submission 4123/21 Confidential ❑ Public® Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine--please include that type of detail.) AP Disbursement Reports RECORDS TRANSFER NOTICE Location 4bb1157 Box # 00542 Title 703.03 Report of Disbursements (from Records Retention Schedule;please include number Dates of Contents 711115-10/30/15 mm/dcV -mm/dd/ Department Finance Name of Person Lora Smith Submitting Box Date of Submission 4123/21 Confidential O Public® Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) AP Disbursement Reports RECORDS TRANSFER NOTICE Location 4bb11 S5 Box # 00543 Title 703.03 Report of Disbursements (from Records Retention Schedule;please include number Dates of Contents 1111115-6130116 mg!do -mm/dd/ Department Finance Name of Person Lora Smith Submitting Box Date of Submission 4123/21 Confidential ❑ Public® Detailed Listing of Contents: (Please list contents of box in as much detail as possible; imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) AP Disbursement Reports RECORDS TRANSFER NOTICE Location 4bb1165 Box # 00550 Title 701.01 General Subject Files - Finance (from Records Retention Schedule;please include number Dates of Contents 111164-1213112001 mm/daV -mm/dd/ Department Finance Name of Person Kristine Lawler Submitting Box Date of Submission 4128/21 Confidential ❑ Public® Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Finance folders from the Vault(Finance Director reviewed and determined ready for destruction): 1504.10 Bond Counsel Services Rep- 1992 Ukiah Architectural Services Proposal, CDG Cannon Design Group-March 6, 1992 1501-01 Financial Advisor Services Request for Proposal -Redevelopment Architectural Services- Downtown Revitalization, Carlstrom Architect- 1992 Proposal for Redevelopment Architectural Services Downtown Ukiah, Synthesis Design Group - 1992 704-08 General Correspondence- 1973-78 Investments (notes and reports) 1992-93 1501-05 Statements of Indebtedness 1992-2001 �wJ RECORDS TRANSFER NOTICE Location: 4C,,0 1 2-ffD Box: UD �6S Title: Accounting Records �"+��• �° Dates of Contents: July 1, 2015 — June 30, 2019 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box JO years from now and needing to use key words for the search engine—please include that type of detail.) Budget Transfers EDD Reporting 2016-17 year-end close documents RECORDS TRANSFER NOTICE Location: LI C,� t;�0';2- Box: 00 S-7 q Title (from Records Retention Schedule): 11 Dates of Contents: 1011998 to 09/2009 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) Utility Billing accounts sent to Ukiah Credit Bureau for collections which include copy of closed utility bill and a cover sheet for UCB RECORDS TRANSFER NOTICE Location 4cc1204 Box # 00580 Title 719.17 (from Records Retention UVS D I BILLING Schedule;please include number Dates of Contents 1/01/18 TO 3/30/18 (mmidavyy-mm/dd/yy) 1/01/19 TO 3/30/19 Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 90 years from now and needing to use key words for the search engine—please include that type of detail.) MILLVIEW, WILLOW AND ROGINA WATER CUSTOMER WATER USAGE FOR FY 18119 FY 19120 RECORDS TRANSFER NOTICE Location 4 121 S Box # 00688 Title 719.18 (from Records Retention UVSDICOLLECTION AND CASH POST Schedule;please include number Dates of Contents 9/01/18 to 6/30/19 mm/dd/ —mT6ycbW Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key worts for the search engine—please include that type of detail.) DAILY CASH RECEIPTS REPORTS RECORDS TRANSFER NOTICE Location 4dd12a-4 Box # 00586 Title 719.18 (from Records Retention UVSDICOLLECTION AND CASH POST Schedule;please include number Dates of Contents 8/01/15 TO 12/31/15 (mmiddiyy-mmtdavyy) 3/01/17 TO 8/31/17 Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® 00i Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) DAILY CASH RECEIPTS REPORTS RECORDS TRANSFER NOTICE Location 4dd1227 Box # 00630 Title 719.06 BILLING — RECORDS/EDITS (from Records Retention Schedule;please include number Dates of Contents 11/19/19 to 12/31/19 mm/dd! —mm Gv Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/03/2021 Confidential ❑ Public® Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine--please include that type of detail.) Billing Edits Rte's 21 -41 RECORDS TRANSFER NOTICE Location 4dd1242 Box # 00619 Title 719.06 (from Records Retention BILLING - RECORDS 1 EDITS Schedule;please include number Dates of Contents 08/03/18 to 9104/18 mm/dd/ -mm/dd' Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/16/2021 Confidential ❑ Public® Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) BILLING EDITS RTE'S 1 -41 171 1 - 10 31 -41 171 RECORDS TRANSFER NOTICE Location 4dd1243 Box # 00620 Title 719.06 OromRecordsRetention BILLING — RECORDS 1 EDITS Schedule;please include number Dates of Contents 02/05/19 to 3/12/19 mm/dd/ -mm/dcV Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) BILLING EDITS RTE'S 1 -41 171 1 - 20 RECORDS TRANSFER NOTICE Location 4ee1248 Box # 00625 Title 719.09 (from Records Retention PAST DUE REPORTS Schedule;please include number Dates of Contents 7101118 TO 12/31/19 (mm/dd/yy-mm/dd/yy) Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) FINAL NOTICE COPIES RECORDS TRANSFER NOTICE Location 4ee1251 Box # 00628 �r� '� �z� Title 719.04 APPLICATIONS (from Records Retention Schedule;please include number Dates of Contents 111112 - 12/31/19 (mm/dd/yy-mm/ddryy) Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/ 15/2021 Confidential ❑ Public® Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine-please include that type of detail.) Closed Account Utility Applications 2012-2016 A-Q 2017A-W 2018 A-Z 2019 A-GA RECORDS TRANSFER NOTICE Location 4ee1262 Box # 00629 ;`w�S �. Title 719.04 APPLICATIONS (from Records Retention Schedule;please Include number Dates of Contents 111119-12131119 (mmldd/yy-mmldd/yy) Department FINANCE Name of Person LORI MARTIN Submitting Box Date of Submission 6/15/2021 Confidential ❑ Public® 0 Detailed Listing of Contents: (Please list contents of box in as much detail as possible;imagine searching for something in this box 10 years from now and needing to use key words for the search engine—please include that type of detail.) Closed Account Utility Applications 2019 GAM -Z