HomeMy WebLinkAboutWest Yost Associates 2022-06-08AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
Design Professional]
This Agreement, made and entered into this 8th day of June, 2022 (“Effective Date”), by and
between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and West Yost Associates,
Inc., a corporation organized and in good standing under the laws of the state of California,
hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to providing professional engineering services to
support the City with the Suspended Air Flotation (SAF) Thickening System Project and Screw
Press Dewatering System Project.
b. Consultant represents that it has the qualifications, skills, experience and properly licensed to
provide these services, and is willing to provide them according to the terms of this
Agreement.
c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as
Exhibit "1", describing contract provisions for the project and setting forth the completion dates
for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work (Exhibit "1").
2.0 SCOPE OF SERVICES
2.1 As set forth in Exhibit "1".
2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement
between City and Consultant. The written Agreement shall be in the form of an Amendment to
this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required by the
Scope-of-Work upon receipt of a Notice to Proceed from City. Consultant shall complete the
work to the City's reasonable satisfaction, even if contract disputes arise or Consultant
contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this Agreement,
Consultant shall be compensated on a time and expense basis not to exceed a guaranteed
maximum dollar amount of $522,087. Labor charges shall be based upon hourly billing rates
for the various classifications of personnel employed by Consultant to perform the Scope of
Work as set forth in the attached Exhibit 1, which shall include all indirect costs and expenses
COU No. 2122-238
West Yost – COU 2122-138
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of every kind or nature, except direct expenses. The direct expenses and the fees to be
charged for same shall be as set forth in Exhibit 1. Consultant shall complete the Scope of
Work for the not-to-exceed guaranteed maximum, even if actual time and expenses exceed
that amount.
4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-
Work of this Agreement, the parties shall agree in writing to any changes in compensation.
Changes to the Scope-of-Work" means different activities than those described in Exhibit 1
and not additional time to complete those activities than the parties anticipated on the date
they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of
the work of this Agreement shall be approved by City prior to commencement of work. The
cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in
Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of invoice less any amount already paid to Consultant, which
amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall
provide a description of each item of work performed, the time expended to perform each task,
the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall
be accompanied by documentation sufficient to enable City to determine progress made and
the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for
its acts or omissions. Consultant (including its agents, servants, and employees) is not City's
agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent contractor
and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall
have no right to, and shall not control the manner or prescribe the method of accomplishing
those services contracted to and performed by Consultant under this Agreement, and the
general public and all governmental agencies regulating such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been inserted
solely to achieve compliance with federal and state laws, rules, regulations, and interpretations
thereof. No such provisions and no other provisions of this Agreement shall be interpreted or
construed as creating or establishing the relationship of employer and employee between
Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-employment
taxes that are due the state and federal government and shall furnish and pay worker's
compensation insurance, unemployment insurance and any other benefits required by law for
himself and his employees, if any. Consultant agrees to indemnify and hold City and its
officers, agents and employees harmless from and against any claims or demands by federal,
state or local government agencies for any such taxes or benefits due but not paid by
Consultant, including the legal costs associated with defending against any audit, claim,
demand or law suit.
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Consultant warrants and represents that it is a properly licensed professional or professional
organization with a substantial investment in its business and that it maintains its own offices
and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City.
Consultant has no interest and will not acquire any direct or indirect interest that would conflict
with its performance of the Agreement. Consultant shall not in the performance of this
Agreement employ a person having such an interest. If the City Manager determines that the
Consultant has a disclosure obligation under the City’s local conflict of interest code, the
Consultant shall file the required disclosure form with the City Clerk within 10 days of being
notified of the City Manager’s determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for the
full period of time allowed by law, surviving the termination of this Agreement insurance
against claims for injuries to persons or damages to property, which may arise from or in
connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form
No. CG 20 10 10 01 and Commercial General Liability Coverage – Completed
Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any
auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the State
of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant’s
profession. Architects’ and engineers’ coverage is to be endorsed to include
contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage including operations, products and
completed operations. If Commercial General Liability Insurance or other form
with a general aggregate limit is used, the general aggregate limit shall apply
separately to the work performed under this Agreement, or the aggregate limit
shall be twice the prescribed per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
West Yost – COU 2122-138
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3. Worker's Compensation and Employers Liability: Worker's compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the
City. At the option of the City, either the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects to the City, its officers, officials,
employees and volunteers; or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense
expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products and
completed operations of the Consultant, premises owned, occupied or
used by the Consultant, or automobiles owned, hired or borrowed by the
Consultant for the full period of time allowed by law, surviving the
termination of this Agreement. The coverage shall contain no special
limitations on the scope-of-protection afforded to the City, its officers,
officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance as
respects to the City, its officers, officials, employees and volunteers.
Any insurance or self-insurance maintained by the City, its officers,
officials, employees or volunteers shall be in excess of the Consultant's
insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers.
d. The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to
the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising from Consultant's
performance of the work, pursuant to this Agreement.
West Yost – COU 2122-138
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3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the effective
date of this Agreement. The policy period shall extend one year from date of
final approved invoice for this project.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's rating of
no less than A- for financial strength, AA for long-term credit rating and AMB-1 for
short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates and
Endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The Certificates and Endorsements are to
be on forms provided or approved by the City. All Certificates and Endorsements are
to be received and approved by the City before Consultant begins the work of this
Agreement. The City reserves the right to require complete, certified copies of all
required insurance policies, at any time. If Consultant fails to provide the coverages
required herein, the City shall have the right, but not the obligation, to purchase any or
all of them. In that event, after notice to Consultant that City has paid the premium, the
cost of insurance may be deducted from the compensation otherwise due the
contractor under the terms of this Contract.
G. Subcontractors
Consultant shall include all sub-contractors or sub-consultants as insured under its
policies or shall furnish separate certificates and endorsements for each sub-contractor
or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject
to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination
of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or
pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant
and its agents in the performance of services under this contract, but this indemnity does not
apply to liability for damages for death or bodily injury to persons, injury to property, or other
loss, arising from the sole negligence, willful misconduct or defects in design by the City, or
arising from the active negligence of the City.
Indemnify,” as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include all
West Yost – COU 2122-138
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costs associated with defending the claim, including, but not limited to, the fees of attorneys,
investigators, consultants, experts and expert witnesses, and litigation expenses.
References in this paragraph to City or Consultant, include their officers, employees, agents,
and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Documents and Ownership of Work. All documents furnished to Consultant by City and all
documents or reports and supportive data prepared by Consultant under this Agreement are
owned and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no additional cost
to City. Deliverables are identified in the Scope-of-Work, Exhibit 1 All documents produced by
Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce
the digital format, using software and media approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States,
the State of California, and all local governments having jurisdiction over this Agreement. The
interpretation and enforcement of this Agreement shall be governed by California law and any
action arising under or in connection with this Agreement must be filed in a Court of competent
jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Exhibit(s) and executed Amendments set forth the
entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction,
the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement of
both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not
assign, transfer, or sub-contract its interest or obligation under all or any portion of this
Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be
a waiver of any other or subsequent breach of the same or any other covenant, term or
condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the
Agreement; 2) because funds are no longer available to pay Consultant for services provided
under this Agreement; or 3) City has abandoned and does not wish to complete the project for
which Consultant was retained. A party shall notify the other party of any alleged breach of
the Agreement and of the action required to cure the breach. If the breaching party fails to
cure the breach within the time specified in the notice, the contract shall be terminated as of
that time. If terminated for lack of funds or abandonment of the project, the contract shall
terminate on the date notice of termination is given to Consultant. City shall pay the
Consultant only for services performed and expenses incurred as of the effective termination
date. In such event, as a condition to payment, Consultant shall provide to City all finished or
unfinished documents, data, studies, surveys, drawings, maps, models, photographs and
reports prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed hereunder,
West Yost – COU 2122-138
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subject to off-set for any direct or consequential damages City may incur as a result of
Consultant's breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. Alternatively, this Agreement may be executed
and delivered by facsimile or other electronic transmission, and in more than one counterpart,
each of which shall be deemed an original, and all of which together shall constitute one and
the same instrument. When executed using either alternative, the executed agreement shall
be deemed an original admissible as evidence in any administrative or judicial proceeding to
prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally
delivered or deposited in the mail (certified or registered) addressed to the parties as follows:
CITY OF UKIAH WEST YOST ASSOCIATES, INC.
DEPT. OF PUBLIC WORKS ATTN: TIMOTHY BANYAI, PE
300 SEMINARY AVENUE 1001 GALAXY WAY, SUITE 310
UKIAH, CALIFORNIA 95482-5400 CONCORD, CA 94520
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY: __________________________ ____________________
Date
PRINT NAME: _________________
IRS IDN Number
CITY OF UKIAH
BY: ____________________
SAGE SANGIACOMO Date
CITY MANAGER
ATTEST
KRISTINE LAWLER Date
CITY CLERK
Jun 20, 2022
Kristine Lawler (Jun 20, 2022 10:17 PDT)
Kristine Lawler Jun 20, 2022
1001 Galaxy Way
Suite 310
Concord CA 94520
925.949.5800 phone
530.756.5991 fax
westyost.com
May 9, 2022 SENT VIA: EMAIL
Mr. Jason Benson
Senior Engineer
Public Works
300 Seminary Avenue
Ukiah, CA 95482
SUBJECT: Proposal for Solids Improvements – SAF Thickening and Screw Press Installation
Dear Mr. Benson:
West Yost is pleased to submit this proposal for providing professional engineering services to support
the City of Ukiah (City) with their Suspended Air Flotation (SAF) Thickening System Project and Screw
Press Dewatering System Project (Project). The City is in the process of purchasing the SAF system from
Heron Innovators and purchasing the Screw Press System from FKC. Delivery of those systems is
expected by the end of the 2022. This proposal is based on using the shop drawings provided by the
equipment manufacturers, our knowledge of the project and the plant, reusing existing drawings where
available, and our recent discussions with you to develop Construction Documents for the Project.
SCOPE OF SERVICES
West Yost proposes to execute the Project under the following tasks:
Task 1. Review Existing Background Information and Manufacturer Provided Equipment
Submittals
Task 2 and 3. Detailed Design (SAF and Dewatering)
Task 4 and 5. Bid Period Assistance (SAF and Dewatering)
Task 6 and 7. Engineering Service during Construction (SAF and Dewatering)
Task 8. Project Management and QA/QC
The scope of work included in this proposal assumes there will be two separate bid packages and
construction periods. The scope of work can be simplified and the fee reduced if the SAF and
Dewatering unit were bid and constructed as one package.
Task 1. Review Existing Background Information and Manufacturer
Provided Equipment Submittals
The purpose of this task is to review existing materials (site and building layouts) related to the solids
thickening and dewatering areas and review the manufacturer equipment submittals.
EXHIBIT 1
Jason Benson
May 8, 2022
Page 2
Task 1 Assumptions
Equipment manufacturers will provide shop drawings to be used for design of the SAF solids
thickening and the screw press solids dewatering systems.
The City will provide hydraulic and solids loading design criteria. West Yost will check the
calculations used to develop the design criteria.
Task 1 Deliverables
No deliverables are associated with this task.
Task 2. Detailed Design (SAF) and Task 3. Detailed Design (Dewatering)
The detailed design will consist of three submittals: 60 percent design, 90 percent design, and Final Contract
Documents for bidding. The documents will be divided into two bid packages. The drawings that will be
provided in the two bid packages are indicated in Table 1. A total of 62 drawings will be provided between
the two bid packages.
Table 1. Drawing List
No. Drawing Title
Use
Existing
Drawing
60
Percent
90
Percent
Final
SAF
Package
Dewatering
Package
General and Civil Drawings
1 Title Sheet X X X X
2 Drawing List and Design Criteria X X X X
3 Abbreviations and Symbols X X X X
4 Equipment Naming, Pipe Designation System X X X X
5 Site Plan X X X X X
6 Paving and Grading Plan – DAFT Area X X X X
Demolition Drawings
7 Demolition 1 – DAFT Plan X X X X
8 Demolition 2 – DAFT Sections X X X X
9 Demolition 3 – Belt Filter Press Plan X X X X
10 Demolition 4 – Belt Filter Press Sections X X X X
Structural Drawings
11 General Notes X X X X
12 General Notes, Legend and Abbreviations X X X X
13 General Notes and Special Inspections X X X X
14 Structural Details – Concrete I X X X
15 Structural Details – Miscellaneous I X X X X
16 Miscellaneous Concrete Slabs for Supports X X X X
Jason Benson
May 8, 2022
Page 3
Table 1. Drawing List
No. Drawing Title
Use
Existing
Drawing
60
Percent
90
Percent
Final
SAF
Package
Dewatering
Package
17 SAF – Plans and Sections X X X
18 SAF – Section and Details X X
19 Dewatering – Foundation Plan and Sections X X X
Mechanical Drawings
20 Mechanical Standard Details 1 X X X X
21 Mechanical Standard Details 2 X X X X
22 SAF Equipment Plan X X X X
23 SAF Equipment Sections X X X
24 SAF Equipment Details 1 X X X
25 Dewatering Temporary Unit Plan X X X
26 Dewatering Plan X X X X
27 Dewatering Sections 1 X X X
28 Dewatering Sections 2 and Details X X
Electrical Drawings
29 General Notes, Symbols and Abbreviations X X X X
30 DAFT Demolition Plan X X X X
31 SAF One-line Diagram X X X X
32 SAF Building New Power Plan X X X X
33 Dewatering Building Demolition Plan X X X X
34 Dewatering Building One-line Diagram X X X X
35 Dewatering Power Plan X X X X
36 Control Diagrams 1 X X X X
37 Control Diagrams 2 X X X X
P&IDs
38 Process Symbols X X X X
39 Instrumentation Symbols & Naming Systems X X X X
40 SAF Generator System X X X
41 SAF Chemical Systems X X X
42 Dewatering System X X X
43 Dewatering Feed Pump Modifications X
44 Dewatering Pump Modification X
In addition to the drawing listed in Table 1, the following will also be prepared under Task 2/3:
Jason Benson
May 8, 2022
Page 4
Specifications including Division 00 and approximately 40 technical specifications (Division 01
through 17) will be provided. The 60 percent submittal will include a draft of major equipment
specifications. The 90 percent and final submittals will include a draft of all specifications.
The 90 percent submittal will contain an opinion of probable construction cost (OPCC). The OPCC
will be in accordance with the Association for the Advancement of Cost Engineers (AACE
International).
Each submittal will contain a construction sequencing plan.
A review workshop will be held after the 60 percent submittal. West Yost will conduct the
presentation and develop summary notes.
Task 2 and 3 Assumptions
Existing pdf files will be used as background for drawings where possible.
No surveying or geotechnical is required.
Front-end contract documents will be developed by West Yost using EJCDC specifications, West Yost
documents, or the City standard documents.
Hazardous materials such as asbestos, lead, PCBs, etc. are not present.
Scanned images of existing drawings will be used when available including for demolition and
equipment installation
A temporary dewatering unit will be provided by the contractor. A performance specification will be
written.
Existing thickened sludge pumps and dewatering sludge pumps will be reused.
New SAF system including coagulation and acid/caustic chemical systems will be located in shipping
containers.
Electrical power for the SAF system will be from the DAFT Equipment Building and electrical power
for the dewatering system will be from the existing Sludge Dewatering Facility Building.
The SAF and Dewatering systems will be package systems controlled by a PLC provided by the
equipment manufacturer. Signals back to the Plant’s SCADA system will be limited and only include
alarms and necessary monitoring information.
The Contractor or equipment supplier will hire a SCADA and I&C integrator to complete the
programming outside the manufacturer supplied PLC.
Pipe supports will be designed by the Contractor.
The City will be responsible for administrating and issuing bid documents to prospective bidders.
Task 2 and 3 Deliverables
Design submittals for City review at the 60 and 90 percent design level.
Review workshop agenda, presentation materials, and summary notes
Sealed and signed bid documents
Jason Benson
May 8, 2022
Page 5
Task 4. Bid Period Assistance (SAF) and Task 5. Bid Period Assistance
Dewatering)
West Yost will provide support to the City during bidding under this task. West Yost will specifically
perform the following services:
Pre-Bid Meetings: West Yost will conduct a pre-bid meeting for each project. West Yost will
prepare the meeting agenda, presentation materials, meeting minutes, and attendee list for
each meeting. The meeting summary and attendee list will be included in the first addenda.
Respond to Bidder Questions: West Yost will prepare responses to bidder questions during
the bid period for each project.
Prepare addenda: West Yost will prepare revised drawings, specifications, and issue
addenda, as needed, during the bid period. West Yost has assumed that up to two (2)
addenda will need to be prepared for this subtask
Review Bids and Recommend Award: West Yost will review bids for compliance with
specifications, totals of itemized costs, balance of bids, bid exceptions, and proposed
alternates. West Yost will also provide a recommendation on award.
Task 4 and 5 Assumptions
The City will be responsible for maintaining a list of bidders and distributing addenda and
information to the list of bidders.
Conformed documents are not included.
Task 4 and 5 Deliverables
Pre-bid meeting agenda, presentation and meeting summary
Addenda
West Yost will provide email or phone call feedback regarding evaluated bids.
Task 6. Engineering Services during Construction (SAF) and Task 7.
Engineering Services during Construction (Dewatering)
West Yost will provide engineering services during construction under this task. This task assumes that
the solids treatment improvements will be constructed as two separate projects with two separate bid
documents. This task includes the following services:
Submittals
West Yost will review Contractor submittals (e.g. shop drawings, product data, samples, operations and
maintenance (O&M) manuals, etc.) for conformance with the design concepts and general compliance
with the Contract Documents and provide review comments on a West Yost standard submittal review
Jason Benson
May 8, 2022
Page 6
form. Construction related submittals such as work plans, safety plans, stormwater pollution control
plans, etc. will also be reviewed by West Yost. West Yost will also maintain a log listing each submittal
and its status.
The budget assumes the West Yost team will provide responses to up to 40 submittals and re-
submittals. Twenty submittals are assumed for the SAF unit and 20 submittals are assumed for the
dewatering unit. The budget assumes approximately five hours per submittal review. The budget also
assumes that the submittal review process will be conducted in PDF format.
RFIs
The West Yost team will review requests for information (RFIs) submitted by the Contractor and will
provide responses to each RFI on a West Yost standard response form. If the response appears to have
changed the contract scope, quality, or time, a potential change order (PCO) number will be assigned and
used to track its resolution to closeout. West Yost will maintain a log listing each RFI and its status. A total
of 20 RFIs at approximately three hours per RFI has been budgeted. Ten RFIs are assumed for the SAF unit
and ten RFIs are assumed for the Dewatering unit.
Meetings
West Yost will conduct a pre-construction meeting for the SAF and Dewatering projects. West Yost will
prepare an agenda, meeting materials, and meeting summary for each pre-construction meeting.
West Yost will prepare agendas and conduct bi-weekly virtually progress meetings with the general
contractor, City staff, and other members of the project team to review overall progress, coordination,
and communication related to safety, submittals, RFIs, changes, progress payments, coordination with
plant operations, progress schedules, and quality. If other special meetings are necessary, West Yost will
conduct the meetings and collect summaries of the discussions that occurred at the meetings. Open
items will be tracked to completion. A total of 24 bi-weekly meetings at two hours per meeting has been
budgeted. Twelve bi-weekly meetings are assumed for the SAF unit and twelve bi-weekly meetings are
assumed for the Dewatering unit.
Site Visits
West Yost will complete six eight-hour site visits. Three site visits are assumed the SAF unit and three are
assumed for the dewatering unit. Site visit reports will be developed that include a summary of the
weather and conditions of the site, the type and quantity of equipment and manpower on-site, and a
general description of the work performed. Photos of the work will be included with the report.
Weekly Reporting Review and Final Report Review
West Yost will review the weekly and final reports prepared by the general contractor. Comments
and/or questions will be addressed to the general contractor.
Punch List and Final Inspection
West Yost will arrange a final inspection for each project once the general contractor requests
Substantial Completion. The inspection will create a final punch list of work items remaining to be
completed. The punch list will be transmitted to the general contractor with the decision on the
Jason Benson
May 8, 2022
Page 7
substantial completion request. The remainder of the contract will be to confirm that the items on the
punch list have been addressed and any other remaining deliverables are received.
Task 6 and 7 Assumptions
The construction schedule is assumed to be 24 weeks for each project.
Submittal review comments and RFI responses will be provided on standard West Yost forms
Site visits will be 8 hours each and includes travel time.
Record drawings are not included.
Task 6 and 7 Deliverables
West Yost will provide the following:
Preconstruction agenda, presentation and summary notes
Submittal Log and Formal submittal responses (email)
RFI Log and Formal RFI responses (email)
Progress meeting and site visit notes (email)
Final punch list
Task 8. Project Management and QA/QC
This task includes overall project management of scope, schedule, and budget; regular communication
with City; coordination with subconsultants; quality assurance/quality control (QA/QC); and preparation
of monthly progress reports and invoices.
Task 8 Deliverables
West Yost will prepare monthly invoices and descriptions of services performed in electronic
PDF) format.
PROJECT BUDGET
West Yost’s proposed level of effort and budget for each of the tasks described above is shown in
Table 2. West Yost will perform the Scope of Services described above on a time-and-expenses basis, at
the billing rates set forth in West Yost’s attached 2021 Billing Rate Schedule, with a not-to-exceed
budget of $522,078. Any additional services not included in this Scope of Services will be performed only
after receiving written authorization and a corresponding budget augmentation. Efforts are limited to
the hours and budget defined in the Project Budget section of this proposal. Hours and budgets may be
moved between tasks depending on the progression of work.
Jason Benson
May 8, 2022
Page 8
Table 2. Estimated Project Hours and Budget
Task
West Yost Services
Subconsultant
Services
Total
Estimated
Budget
Level of Effort,
hours
Estimated
Budget
Task 1. Review Existing Background
Information and Manufacturer
Provided Equipment Submittals
42 $10,754 $2,200 $12,954
Task 2. Detailed Design (SAF) 564 $119,370 $23,540 $142,910
Task 3. Detailed Design (Dewatering) 634 $135,944 $23,540 $159,484
Task 4. Bid Period Assistance (SAF) 36 $9,932 $1,760 $11,692
Task 5. Bid Period Assistance
Dewatering)
36 $9,932 $1,760 $11,692
Task 6. Engineering Services during
Construction (SAF)
199 $50,404 $18,150 $68,554
Task 7. Engineering Services during
Construction (Dewatering)
199 $50,404 $18,150 $68,554
Task 8. Project Management and
QA/QC
150 $46,238 $46,238
Total Project Hours and Budget 1,860 $432,978 $89,100 $522,078
SCHEDULE
West Yost estimates the following durations for completing the tasks described in the Scope of Services.
The task durations defined below may change depending on City timing and availability and the ability
to obtain information.
Table 3. Proposed Schedule
Task Anticipated Schedule
Design 20 weeks
Bid Period 8 weeks
Construction 24 weeks (each project)
Jason Benson
May 8, 2022
Page 9
Thank you for providing West Yost the opportunity to be of service to the City of Ukiah. We look forward
to working with you on this important project. Please call if you have any questions or require additional
information.
Sincerely,
WEST YOST
Timothy R. Banyai, PE
Managing Engineer
RCE #60715
Attachments: A. West Yost 2022 Billing Rate Schedule
B. Fee Worksheet
West Yost 2021 Billing Rate Schedule
Attachment A
Effective January 1, 2022 through December 31, 2022)*
POSITIONS
ENGINEERING
Principal/Vice President $318
Engineer/Scientist/Geologist Manager I / II $301 /$315
Principal Engineer/Scientist/Geologist I / II $272 /$289
Senior Engineer/Scientist/Geologist I / II $244 /$256
Associate Engineer/Scientist/Geologist I / II $209 /$224
Engineer/Scientist/Geologist I / II $168 /$195
Engineering Aide $98
Field Monitoring Services $90
Administrative I / II / III / IV $86 /$109 /$130 /$144
ENGINEERING TECHNOLOGY
Engineering Tech Manager I / II $313 /$315
Principal Tech Specialist I / II $287 /$297
Senior Tech Specialist I / II $263 /$275
Senior GIS Analyst $238
GIS Analyst $225
Technical Specialist I / II / III / IV $168 /$191 /$215 /$240
Technical Analyst I / II $120 /$144
Technical Analyst Intern $97
Cross-Connection Control Specialist I / II / III / IV $125 /$136 /$152 /$170
CAD Manager $189
CAD Designer I / II $147 /$166
CONSTRUCTION MANAGEMENT
Senior Construction Manager $304
Construction Manager I / II / III / IV $185 /$199 /$211 /$267
Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1)$162 /$180 /$201 /$209
Apprentice Inspector $147
CM Administrative I / II $79 /$106
Field Services $209
2022 Billing Rate Schedule
LABOR CHARGES
DOLLARS PER HOUR)
Hourly rates include Technology and Communication charges such as general and CAD computer, software,
telephone, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses.
Outside Services such as vendor reproductions, prints, shipping, and major West Yost reproduction efforts, as well as
Engineering Supplies, etc. will be billed at actual cost plus 15%.
The Federal Mileage Rate will be used for mileage charges and will be based on the Federal Mileage Rate applicable to
when the mileage costs were incurred. Travel other than mileage will be billed at cost.
Subconsultants will be billed at actual cost plus 10%.
Expert witness, research, technical review, analysis, preparation and meetings billed at 150% of standard hourly rates. Expert
witness testimony and depositions billed at 200% of standard hourly rates.
A Finance Charge of 1.5% per month (an Annual Rate of 18%) on the unpaid balance will be added to invoice amounts
if not paid within 45 days from the date of the invoice.
This schedule is updated annually Page 1 of 2
Effective January 1, 2022 through December 31, 2022)*
Equipment Charges
EQUIPMENT
2" Purge Pump & Control Box $270 /day
Aquacalc / Pygmy or AA Flow Meter $28 /day
Emergency SCADA System $35 /day
Gas Detector $80 /day
Generator $39 /day
Hydrant Pressure Gauge $10 /day
Hydrant Pressure Recorder, Impulse (Transient)$55 /day
Hydrant Pressure Recorder, Standard $40 /day
Low Flow Pump Controller $75 /day
Powers Water Level Meter $32 /day
Precision Water Level Meter $19 /day
Stainless Steel Wire per foot $0.03 /day
Storage Tank $15 /day
Sump Pump $24 /day
Transducer Components (per installation)$23 /day
Trimble GPS – Geo 7x $220 /day
Tube Length Counter $22 /day
Turbidity Meter $22 /day
Vehicle $10 /day
Water Flow Probe Meter $20 /day
Water Quality Meter $27 /day
Water Quality Multimeter $185 /day
Well Sounder $30 /day
BILLING RATES
2022 Billing Rate Schedule
This schedule is updated annually Page 2 of 2
Engineering and CM Fee Worksheet
Attachment B
Costs
West Yost Associates P/VP EM/SM/GM I AE/AS/AG I EM/SM/GM I PE/PS/PG II TS III CAD II ADM III P/VP Hours Fee TJCAA Sub.Other Total
318 $301 $209 $301 $289 $215 $166 $130 $318 w/ markup Direct Costs
PROJECT: Solids Treatment Improvements Banyai PE Electrical I&C Elect/I&C CAD Mech CAD WP QC/QA 10%
Task 1 Review Background Data
1.01 Review Existing Information 2 6 4 4 4 20 5,076$ 1,000$ 1,100$ 6,176$
1.02 Review Manufacturer's Shop Drawings 4 6 4 4 4 22 5,678$ 1,000$ 1,100$ 6,778$
Subtotal, Task 1 (hours)0 6 12 8 8 8 0 0 0 42
Subtotal, Task 1 ($) 1,806$ 2,508$ 2,408$ 2,312$ 1,720$ 10,754$ 2,000$ 2,200$ 12,954$
Task 2 Detailed Design (SAF)
2.01 60 Percent Design 8 52 8 4 80 60 20 232 46,600$ 9,000$ 9,900$ 400$ 56,900$
2.02 60 Percent Design Workshop 8 8 4 4 4 28 6,960$ 150$ 7,110$
2.03 90 Percent Design 12 36 24 12 100 40 20 244 52,568$ 10,000$ 11,000$ 63,568$
2.04 Final Design 8 12 4 4 8 16 8 60 12,692$ 2,400$ 2,640$ 15,332$
Subtotal, Task 2 (hours)0 36 108 40 24 188 116 52 0 564
Subtotal, Task 2 ($) 10,836$ 22,572$ 12,040$ 6,936$ 40,420$ 19,256$ 6,760$ 118,820$ 21,400$ 23,540$ 550$ 142,910$
Task 3 Detailed Design (Dewatering)
3.01 60 Percent Design 8 48 12 6 100 60 20 254 51,846$ 9,000$ 9,900$ 400$ 62,146$
3.02 60 Percent Design Workshop 8 8 4 4 4 28 6,960$ 150$ 7,110$
3.03 90 Percent Design 12 32 32 16 140 40 20 292 63,896$ 10,000$ 11,000$ 74,896$
3.04 Final Design 8 12 4 4 8 16 8 60 12,692$ 2,400$ 2,640$ 15,332$
Subtotal, Task 3 (hours)0 36 100 52 30 248 116 52 0 634
Subtotal, Task 3 ($) 10,836$ 20,900$ 15,652$ 8,670$ 53,320$ 19,256$ 6,760$ 135,394$ 21,400$ 23,540$ 550$ 159,484$
Task 4 Bid Period Assistance (SAF)
4.01 Conduct Pre-bid Meeting 6 6 1,806$ 150$ 1,956$
4.02 Respond to Contractor Questions 2 4 2 2 10 2,618$ 2,618$
4.03 Develop Addenda 4 4 4 2 2 16 4,154$ 1,600$ 1,760$ 5,914$
4.04 Review Bids 4 4 1,204$ 1,204$
Subtotal, Task 4 (hours)0 16 8 6 4 0 2 0 0 36
Subtotal, Task 4 ($) 4,816$ 1,672$ 1,806$ 1,156$ 332$ 9,782$ 1,600$ 1,760$ 150$ 11,692$
Task 5 Bid Period Assistance (Dewatering)
5.01 Conduct Pre-bid Meeting 6 6 1,806$ 150$ 1,956$
5.02 Respond to Contractor Questions 2 4 2 2 10 2,618$ 2,618$
5.03 Develop Addenda 4 4 4 2 2 16 4,154$ 1,600$ 1,760$ 5,914$
5.04 Review Bids 4 4 1,204$ 1,204$
Subtotal, Task 5 (hours)0 16 8 6 4 0 2 0 0 36
Subtotal, Task 5 ($) 4,816$ 1,672$ 1,806$ 1,156$ 332$ 9,782$ 1,600$ 1,760$ 150$ 11,692$
Labor
Costs
West Yost Associates P/VP EM/SM/GM I AE/AS/AG I EM/SM/GM I PE/PS/PG II TS III CAD II ADM III P/VP Hours Fee TJCAA Sub.Other Total
318 $301 $209 $301 $289 $215 $166 $130 $318 w/ markup Direct Costs
PROJECT: Solids Treatment Improvements Banyai PE Electrical I&C Elect/I&C CAD Mech CAD WP QC/QA 10%
Labor
Task 6 Engineering Services during Construction
SAF)
6.01 Review Submittals 12 50 8 5 75 17,120$ 9,000$ 9,900$ 27,020$
6.02 Respond to RFIs 6 20 4 30 7,190$ 4,500$ 4,950$ 12,140$
6.03 Meetings 32 32 9,632$ 100$ 9,732$
6.04 Site Visits 8 8 16 4,080$ 3,000$ 3,300$ 300$ 7,680$
6.05 Review of Weekly Reports 12 12 24 6,120$ 6,120$
6.06 Final Punch List 8 8 4 2 22 5,862$ 5,862$
Subtotal, Task 6 (hours)0 78 98 16 2 0 0 5 0 199
Subtotal, Task 6 ($) 23,478$ 20,482$ 4,816$ 578$ 650$ 50,004$ 16,500$ 18,150$ 400$ 68,554$
Task 7 Engineering Service during Construction
Dewatering)
7.01 Review Submittals 12 50 8 5 75 17,120$ 9,000$ 9,900$ 27,020$
7.02 Respond to RFIs 6 20 4 30 7,190$ 4,500$ 4,950$ 12,140$
7.03 Meetings 32 32 9,632$ 100$ 9,732$
7.04 Site Visits 8 8 16 4,080$ 3,000$ 3,300$ 300$ 7,680$
7.05 Review Weekly Reports 12 12 24 6,120$ 6,120$
7.06 Final Punchlist 8 8 4 2 22 5,862$ 5,862$
Subtotal, Task 7 (hours)0 78 98 16 2 0 0 5 0 199
Subtotal, Task 7 ($) 23,478$ 20,482$ 4,816$ 578$ 650$ 50,004$ 16,500$ 18,150$ 400$ 68,554$
Task 8 Project Management
8.01 Project Coordination 16 80 96 29,168$ 29,168$
8.02 QA/QC 6 48 54 17,070$ 17,070$
Subtotal, Task 8 (hours)16 86 0 0 0 0 0 0 48 150
Subtotal, Task 8 ($)5,088$ 25,886$ 15,264$ 46,238$ 46,238$
TOTAL (hours)16 352 432 144 74 444 236 114 48 1,860
TOTAL ($)5,088$ 105,952$ 90,288$ 43,344$ 21,386$ 95,460$ 39,176$ 14,820$ 15,264$ 430,778$ 81,000$ 89,100$ 2,200$ 522,078$