HomeMy WebLinkAboutApplied Development Economics, Inc 2000-02-16 CONSULTING AGREEMENT
THIS CONSULTING AGREEMENT is made between Applied Development
Economics, Inc., located at 1029 J Street, Sacramento, California, 95814 ("Consultant"),
and the City of Ukiah, 300 Seminary Avenue, Ukiah, California, 95482.
In consideration of the premises and covenants set forth below, the parties agree as
follows:
1. CONSULTING SERVICES
a. Consultant agrees, during the term of this Agreement, to perform the
consulting services set forth in Attachment "A" relating to Economic
Development Grant Writing, Grant Administration, and Grant
Implementation.
In addition to the services described in Attachment "A", the parties may from
time to time agree tin writing during the term of this Agreement that
Consultant shall perform additional services in connection with the report or
project. Such additional services may include, but are not limited to:
(1) changes in the services set forth in Attachment"A" because of design
changes in the project and program being assessed;
(ii) additional research and analysis in addition to the requirements set
forth in Attachment "A"; attendance by Consultant at any additional
meetings or public hearings concerning the report beyond those
described in Attachment "A". It is understood that the cost of any
such additional services is not included in the amount of
compensation set forth in this contract.
2. DUTIES OF CLIENT
In order to permit Consultant to render the services required hereunder, Client shall,
at its expense and in a timely manner,
(1) provide such information concerning the Project as Consultant may require
from time to time to enable Consultant to undertake the analysis and
evaluation called for in Attachment "A";
(ii) promptly inform Consultant of any pending or confirmed changes in the
design of the Project;
(iii) promptly review any and all documents and materials submitted to Client by
Consultant in order to avoid unreasonable delays in the progress of
Consultant's services; and
(iv) promptly notify Consultant of any fault or defect in the performance of
Consultant's services hereunder.
3. PERSONNEL
Consultant agrees that it will employ, at its own expense, all personnel reasonably
necessary in its discretion to perform the services required by this Agreement and
in no event shall such personnel be the employees of Client.
4. COMPENSATION
Client shall pay to Consultant the amount indicated in Attachment "A" as
consideration for the performance of the services set forth in Attachment"A".
(1) Consultant shall submit to Client monthly invoices describing in reasonable
and understandable detail the services rendered, and fee charged by
Consultant during the previous month in accordance with the Consultant's
standard billing rates.
(ii) Payments are due thirty (30) days from the date of the Consultant's invoice.
Consultant retains the right to stop work if payments are not made in a timely
manner.
5. REIMBURSABLE EXPENSES
As part of the compensation discussed above Client will also reimburse Consultant
for all project direct expenses. Reimbursable expenses may include:
(1) Expense of transportation in connection with travel for the Project;
(ii) Expense of long distance communications, special data purchases, and
postage and handling of documents.
6. TIME AND PERFORMANCE
Consultant shall commence the performance of its services under this Agreement
as of the date set forth herein and shall diligently proceed therewith, in accordance
with all applicable federal, state, and local laws.
7. TERM
The term of this Agreement shall commence as of the date set forth herein and
shall continue until the earliest to occur of the following:
(1) The date on which Consultant completes the services described in
Attachment "A"; or
(ii) Five (5)working days after written notice by either party of substantial failure
by the other party to fulfill its obligations under this Agreement in a timely
manner and through no fault of the terminating party.
(iii) If this Agreement is terminated prior to the completion of Consultant's work,
Consultant shall be entitled to compensation for all services performed and
costs incurred hereunder through and including the date of termination.
8. CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
STANDARD CONTRACT LANGUAGE
Monies for funding this Agreement are made available by the State of California,
Department of Housing and Community Development. The State of California
requires specific conditions and contract language identified in Attachments "B" and
"C", which are made by reference a part hereof. Consultant agrees to comply with
all such federal and state overlay requirements, including equal opportunity.
9. OWNERSHIP OF DOCUMENTS
Consultant agrees to return to Client upon termination of this Agreement all
documents, drawings, or other graphic material received from Client and used by
Consultant in the performance of the service hereunder. In the event of termination,
reproducible copies of all finished or unfinished documents, data, studies, surveys,
maps, photographs, and reports shall become the property of Client and may be
supplied to Client as requested.
10. INDEMNIFICATION & INSURANCE
Indemnification. Consultant shall indemnify and hold harmless Client, its
officers, officials, agents, employees, and volunteers from and against any claim,
loss or damage, including the legal and other costs of defending against any claim
of damage or loss by third parties, which arise out of the Consultant's performance
under this Agreement, except for claims, losses or damages resulting from the
negligence or other wrongful conduct of the Client or its officers, officials, agents,
employees, and volunteers.
Insurance. Without limiting Consultant's obligations under Paragraph 10.1 and in
addition thereto Consultant shall procure and maintain for the duration of the
contract insurance against claims for injuries to persons or damages to property,
which may arise from or in connection with its performance of the work hereunder
by the Consultant, its officers, officials, agents, employees, and subcontractors
under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) from Number GL 0002 (Ed. 1173)
covering Comprehensive General Liability and Insurance Services
Office from Number GL 0404 covering Broad Form Comprehensive
General Liability; or Insurance Services Office Commercial General
Liability coverage ("occurrence"form GL 0001).
2. ISO Form No. CA 0001 (Ed. 1178) covering Automobile Liability, Code
1 "any auto" and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of
the State of California and Employers Liability Insurance, if Consultant
has employees who will directly or indirectly provide service or support
Consultant in his provision of services under the Agreement.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage. If Commercial
General Liability Insurance or other form with a general aggregate
limit is used, the general aggregate limit shall apply separately to the
work performed under this Agreement, or the aggregate limit shall be
twice the prescribed per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident
for bodily injury and property damage.
3. Worker's Compensation and Employers Liability: Worker's
compensation limits as required by the Labor Code of the State of
California and Employers Liability limits of$1,000,000 per accident.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved
by the Client. At the option of the Client, either the insurer shall reduce or
eliminate such deductibles or self-insured retentions as respects to the
Client, its officers, officials, employees and volunteers; or the Consultant
shall procure a bond guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following
provisions:
1. General Liability and Automobile Liability Coverages
a. The Client, it officers, officials, employees and volunteers are
to be covered as additional insureds as respects; liability
arising out of activities performed by or on behalf of the
Consultant, products and completed operations of the
Consultant, premises owned, occupied or used by the
Consultant, or automobiles owned, leased, hired or borrowed
by the Consultant. The coverage shall contain no special
limitations on the scope-of-protection afforded to the Client, its
officers, officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary
insurance as respects to the Clients, its officers, officials,
employees and volunteers. Any insurance or self-insurance
maintained by the Client, its officers, officials, employees or
volunteers shall be excess of the Consultant's insurance and
shall not contribute with it.
C. Any failure to comply with reporting provisions of the policies
shall not affect coverage provided to the Client, its officers,
officials, employees or volunteers.
d. The Consultant's insurance shall apply separately to each
insured against whom claim is made or suit is brought, except
with respect to the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the
Client, its officers, officials, employees and volunteers for losses
arising from Consultant's performance of the work, pursuant to this
Agreement.
3. All Coverages
Each Insurance policy required by this clause shall be endorsed to
state that coverage shall not be suspended, voided, canceled by
either party, reduced in coverage or in limits except after thirty (30)
days prior written notice by certified mail, return receipt requested,
has been given to the Client.
E. Acceptability of Insurers
Insurance is to be placed with insurers with a Best's rating of no less than
ANI L
F. Verification of Covera e
Consultant shall furnish the Client with certificates of Insurance and with
original Endorsements effecting coverage required by this Agreement. The
Certificates and Endorsements for each insurance policy are to be signed by
a person authorized by that insurer to bind coverage on its behalf. The
Certificates and Endorsements are to be on forms provided or approved by
the Client. Where by statute, the Client's Workers' Compensation - related
forms cannot be used, equivalent forms approved by the Insurance
Commissioner are to be substituted. All Certificates and Endorsements are
to be received and approved by the Client before Consultant begins the work
of this Agreement. The Client reserves the right to require complete, certified
copies of all required insurance policies, at any time.
G. Subcontractors
Consultant shall include all subcontractors as insureds under its polices or
shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractor shall be subject to all of the requirements
stated herein.
11. LITIGATION
In the event that either party brings an action under this Agreement for the breach
of enforcement hereof, or must incur any collection expenses for any amounts due
hereunder the prevailing party in such action shall be entitled to its costs including
reasonable attorney's fees, whether or not such action is prosecuted to judgment.
Dispute/Mediation Clause
Disputes- In the event of a dispute between parties as to performance of the work
or the interpretation of this Agreement, or payment or non-payment for work
performed or not performed, Consultant and the parties involved shall attempt to
resolve such dispute. Pending resolution of this dispute, Consultant agrees to
continue the work diligently to completion.
If the dispute is not resolved, Consultant agrees neither to rescind this contract or
stop the progress of the work, but the sole remedy shall be to submit such
controversy to determination by a court of the State of California in Mendocino
County, having competent jurisdiction of the dispute, after the Project has been
completed, and not before.
Mediation- In all claims, disputes, and other matters in question between the parties
to this Agreement, arising out of, or relating to, this Agreement or the breach
thereof, shall be submitted to non-binding mediation under the auspices of
American Intermediation Services, Inc., prior to initiation of any lawsuit or other
litigation, unless the parties mutually agree otherwise. Provided the mediation is
requested by any party within fifteen (15) calendar days of the date of the claim or
dispute arises and the mediation is completed within sixty (60) days of the date
notice of a requested for mediation is given. The cost of the mediation shall be
shared equally by the parties.
This agreement of mediation shall be specifically enforceable under the prevailing
law of the State of California.
12. NOTICES
Any notices or demand given hereunder shall be in writing and deemed given when
personally delivered or deposited in the mail, postage prepaid, certified or
registered, and addressed to the parties as set forth above. Any notice so delivered
personally shall be deemed received on the date of delivery and any notices so m
ailed shall be deemed received five days after the date mailed.
13. MODIFICATION
No alteration, modification or termination of this Agreement is valid unless made
with the agreement of both parties in writing.
14. ASSIGNMENT
Neither party shall assign, transfer, or otherwise dispose of this Agreement in whole
or in part to any individual, firm, or corporation without the prior written consent of
the other party. Subject to the foregoing provisions, this Agreement shall be binding
upon, and insure to the benefit of, the respective successors and assigns of the
parties hereto.
15. THIRD PARTY RELATIONSHIPS
Regardless of whether Consultant designates another party or contracts out any
work under this Agreement, Consultant is responsible for performing the work,
meeting all conditions of the contract with Client, and ensuring the work is carried
out in accordance with all the aforementioned state and federal requirements.
16. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws
of the State of California, and any action arising under this Agreement shall be filed
in Mendocino County.
17. SEVERABILITY
If any term, covenant or condition of this Agreement is held by a court of competent
jurisdiction to be invalid, the remainder of this Agreement shall remain in effect.
18. ENTIRE AGREEMENT
This Agreement sets forth the entire understanding between the parties as to the
subject matter of this Agreement and merges all prior discussions, negotiations,
proposal letters or other promises, whether oral or in writing.
IN WITNESS WHEREOF, the parties have executed this Agreement the last day and year
below written:
CITY OF UKIAH APP D DEVELO ECON ICS, INC.
BY. BY:
ATTEST
MARIE ULVILA Date
CITY CLERK
APPROVED AS TO FORM:
CITY ATTORNEY, CITY O K H
e
DAVI PPO T
RA\AGREEMENTS.2
APPLIED
ATTACHMENT A
SCOPE OF WORK
4. Airport Business Park--Review of Infrastructure Capital Needs
Same of the site is not buildable,with wetlmnds If the site is to be dex�mud2 as and fill wdl be noxhi In addilia;
an existing industrial user o=qr,zes 7 aau A pm(impnary siteplan and layow of smiaes for the usable parts of the site are
indudinggas,uater,serer,electricity,sm'ts,etc
Ctrretian of the infrastructure analysis will entad.the follouvrg engowen.ng tasks by the ADE team 71xse tasks assuane
the buddaMe acreage is knoun and that the wetland area is ddrrrertxd 71e tasks therefore do not include any bibbgircd
anVorhyrlrnlogi<al assessment that uo dd orate sud)a delineation:
O InV born and data collartion, wcl dvig I)Uzsw the w4ea proms; 2)review all plans and related materials
pertaining to existing outer, sever, storm drain,pormer and c»►rmunication utiliires,3)eudmw the con dmun and
suitability of existing raAmy and transport access routes;4)meet with Cay4=1 agog anginaring,publrcuorks
andmamtaumxr pem"d
O Preparation of an existing crsrtditions report sronmarizing the amdaier4 "lability of excess capacq and
constraints associates with the infrastructure systems that uoauld scene the industrial park.
O Iden�and pmlimAur*design of the inf astrucurrr vnprn�s nmk d to support the park's detdoprimit
f cam) Coon&iation of this design.wab&-cdopnant of the orerall marketing plan to enwre that tlx:proposal
anporanm&wacdd mart the regxronmts of targeted industries and could be aanpleted on a sclxdtde that is
awsistert with the likely deudopmvnt timetable.
O Preparation of a find mport that:• 1)descrzks the proposal infrasm cum m prvcmms with text and appropriate
schancrtic maps, 2) estimate the antic puzo l cost of mnstructian, and allocates these costs arrxT the vanaucs
pn*enies ghat uvtdd t f un their nnstal ao n. The upon will also ida nh ubzc b»nfrastructitre rinpra musts
and upgrades,tf arq,could lx'mrzstnutel on a site by site lxuis as der rbynaw oawn,to"w=nize the imposition of
an arcav ide fmanang burrzi .
S. Identification of Sources of Infrastructure Funds, Including RDA, Grant and Loan Funds
Based on the capital nook ideartifud aboxe for mfi'astructum at the Park, the ADE team.will review auxilable sotaw(s)of
funding, wdudrig grants and loans(e g EDA, a CDBG OTC if a willing user can he fmr4 USDA, R EDIP, the
State Infrasm Kwre Bank now coming on line, and others The capes of the Raku4rnmt Agency to fund
nfrasmactum through fuwm tax inamw nt wdl also be ewluated, rndudmg basic profarrnas for a potential RDA band
Other mahanisvns, sudr as forming an assessment district and{`or use of Goierd Funds will also be revieterr4 and if
feasible,r-vrvn exW for funb r stucly.
Applied Development Economics City of Ukiah Page 20
6. Recommended Funding Approach
This task vwbides iderrr6n a remqrnmded fwzdnzg appnm& If that appwaoa indrrdes a grant appliamar, the ADE
w4mudluwe the appluation during this task. The ADE team has esti mted its k Ed of effort based on the asswq.)nw
that an EDA Grant ap hwtmn ueall 1v prcp znx1 Houetm,ADE notes that the lead of elo t for an EDA application
can u-ny axzsiderably dependtng on the canpLmty and the w mseraz pml-& s that can oaan-during the appluutim pnxess.
A C7m=zity Emrra nic LtzdVn" Stra&v(CEDS) is required prior to the City's applicationfor EDA fundnng
ADE's kcd of efort and cost estnrrate for the grant pre-applicutran and application do not indude preparation of the
CEDS It is likely that the County's EDA-appm ed OaraR Ecax rrni Der dopment Progran(OEDP)an Ir cnanertef
into a CEDS dorae?xw to satisfy the EDA rvquirmxM
7. Final Report
The ADE wan wdl bring all the can als of the study to&4zr into a single,ab=e downw that will be usef d to d r
City as it nrplonaus its mmanicdadopmant program 7be nprn2 shall satisfy all CDBG mFumnuits,mdudzT Target
Inane Grump job caution and anygrant mp(mvntation requimrntt
TASK 3: PREPARATION OF VARIOUS ECONOMIC DEVELOPMENT GRANT APPLICATIONS,
IMPLEMENTATION, AND GRANT ADMINISTRATION
Preparation of Grant Applications:
The City is eligible for a variety of CDBG grants each year,which are guided by funding cycles and specific
periods of application. The City is also eligible for a number of grants from other programs, which are
guided by various funding and application requirements. Potential programs can include EDA, USDA,
REDID, the Infrastructure Bank (currently under development), USEPA Brownfields and others. ADE will
work with the City throughout the contract period to match projects to the most appropriate funding
opportunity, and determine if the City wishes to proceed with application. Once a grant topic is identified,
ADE will work with the City to develop the necessary elements and structure of the project, will assist the
City with necessary public hearing processes; will assist the City with the preparation of all necessary
documents required in the application; will assist the City with the development of essential partners and
their information required in the application; will interact with granting agency staff to facilitate the
application process and consideration; will advise the City on timing of grant procedures and grant
submission; and will assist with grant review by granting agency staff to the extent appropriate. Thcs division
of labor between ADE and City staff will be deuennined on each project.
Applied Development Economics City of Ukiah Page 21
With regard to CDBG economic development grants specifically, ADE is available to prepare the City's
2000-2001 and 2001-2002 ED Planning Grants,and OTC and/or EEF grants in those years.
Grant Implementation:
For those grants which require implementation services, such as an economic development planning study
or activity delivery for a business loan program,ADE will provide those services which are within its area of
expertise. ADE's expertise includes all forms of economic development consulting, all forms of activity
delivery for CDBG Economic Development grants, and the use of subconsultants for portions of economic
development projects which require expertise not provided by ADE, such as engineering assistance as part
of an economic development planning project. Once a grant is funded,ADE will determine with the City
what role is requested of ADE and the extent of the role. In each case,the City and ADE will be guided by
the content of the grant application and the City's obligation contained in the ultimate agreement executed
between the City and the granting agency.
With regard to CDBG economic development grants specifically,ADE is available to implement the City's
2000-2001 and 2001-2002 ED Planning Grants, and OTC and/or EEF grants in those years.
Grant Administration:
Although the City does not anticipate needing grant administration services at this time, each Grant which is
funded carries with it City obligations to comply with federal and state laws, regulations, and reporting
requirements. ADE can,if the City desires,provide full services necessary to ensure the City complies with
all requirements on each grant. These services will include the clearance of any special conditions before a
grant can begin to draw dawn funds, the regular reporting system during the life of the grant, any required
on-site monitoring, and grant closeout. ADE will work with the City to determine the division of labor
between City staff and ADE staff on each grant. ADE understands the City wishes to continue to increase
its own capacity to understand and comply with grant administration requirements, and ADE will work in a
manner consistent with the City's intent.
With regard to CDBG economic development grants specifically, ADE is available to adnunister the City's
2000-2001 and 2001-2002 ED Planning Grants, and OTC and/or EEF grants in those years.
Applied Development,Economics City of Vkiah Page 22
2, PROPOSED SCOPE OF WORK
The three-year services requested by the City include:
1. Preparation and submittal of the 1999 CDBG PIanning and Technical Assistance Grant application;
2. Implementation of tasks within the 1999 CDBG Planning and Teclutical Assistance Grant,if funded;
3. Preparation of various economic development grant applications, and if needed, provide agreed grant
implementation and administration services;
4. Assistance in identifying other potential projects for grant and loan funding, identification of grant and
loan sources for those projects,application preparation,and follow-up;
5. Staff training and capacity building as needed.
ADE is pleased to provide all the above services. Discussion of each task is provided below.
TASK I: 1999 CDBG PLANNING AND TECHNICAL ASSISTANCE GRANT APPLICATION
Within the CDBG program the City is eligible each year to apply for up to $35,000 for economic
development planning and technical assistance. Following is the scope of work which ADE will provide for
all Planrting/Technical Assistance Grants during the three year contract period, including the 1999 grant
application described below,and also the 2000 and 2001 applications if the City decides to apply. ADE will.
O Work with City staff to determine an overall program desigg that is appropriate for a CDBG P/TA
application,and the tasks which best implement the program design.
O Advise the City of the appropriate final product associated with the Scope of Work, and incorporate
the commitment into the grant application.
-I Work with City staff to determine the costs of the various tanks and the overall amount of the grant
request. Throughout, ADE will ensure that the City and th,- CDBG program get maximum value for
the CDBG funds and local match funds that are provided.
7 Advise the City on the required local match, acceptable source.,,, and appropriate commitment
documents.
7 Advise the City on the Citizen Participation requirements, prepare draft documents Mur.h as tht Public
]-{caring notices, and attend public nfeetings to thr ea-tent requested.
4pplied Development Economics City of Ukiah Page 17
O Advise the City on the appropriate documents and will draft such documents for signature by City
officials. ADE will advise the City on appropriate enclosures relevant to the topic of the grant
application and will either obtain or prepare them.
O Prepare a draft grant application for review by the City. Once review is complete,ADE will prepare a
final grant application and deliver it to the State CDBG program. An official copy will be made for the
City.
For its 1999 P/TA application the City wishes to apply for funds to conduct a Revolving Loan Fund Analysis
and Airport Business Park Infrastructure Financing Plan. ADE proposes the scope of work outlined in Task
2 for discussion with the City. The final scope of work, budget, and overall application content will be
developed with City approval.
TASK 2: IMPLEMENTATION OF ECONOMIC DEVELOPMENT TASKS WITHIN THE 1999
ECONOMIC DEVELOPMENT PLAN NING/TECHNICAL ASSISTANCE GRANT
The 1999 P/TA grant, if funded,will be guided by the scope of work in the approved grant application and
by the requirements stated in the Standard Agreement. ADE and the City will be similarly guided by those
commitments. The following is ADE's interpretation of the Topic and Draft Scope of Work currently
envisioned by the City. Once the topic and scope of work have been finalized, submitted and funded,ADE
will provide the scope of work which is contained in the funded grant.
Since Task 4 of the currently proposed 1999 P/TA topic includes an engineering review of infrastructure
capital needs,ADE has included Andrew Leahy,an experienced registered California civil engineer, as part of
our implementation team. Mr. Leahy's qualifications can be found in the Project Personnel section of this
proposal. In the event the City wishes ADE to use its own engineering staff or other engineering expertise,
ADE will be happy to do so.
DRAFT SCOPE OF WORK FOR 1999 P17A APPLICATION
TOPIC: REVOL VING LOAN FUND ANAL PSIS AND AIRPORT BUSINESS PARK INFRASTRUCTURE
FINANCING PLAN
Population g ti th and the ctrna nw upmvzg are now crew-7g donand for new business,and for om»iwnal and mdustrial sites
in the arm These are in tum cmating new don vid far small husiruss capital_ The City drrtfore seeks to satisfy hoth these
business nails. First, the City seeks to l e1p nrrpitrte the ways in. dxdi arrall businesses obtain capital to create new jobs 71ae
City has a nmiArig&xvi Inug mn,but 1. heirs the pmginin has not Lien nxeting dv datumd that has mcmdy st r acai That
1-n%rvn should be irwt eai to deto nisi if adlust Timis are rxr .w)),and if so, ?xanvix3Y1 the adjustrrx0its.
Applied Development Economics lily of Ukiah Page 18
Secanc� the City oze►rs the 19-aae Airport Business Park,wuh good highruay vuibility at the south edge of Mn,and with a
single industrial user on 7 of the 19 acres Rx site has industrial and arrarxrrial zoning,and the City zeoadcl like to know&
bit future uses m floe sits Hotel,retail and crrrnrae wl users hwx expressed MXA'!st m oxkpyvV the site- Houerer,thse users
cannot olla7"the site until wfi-astnwtsoe is built,au'xb the City has not yet b m able to ftad The Gay noods to:1)idmtVy its
a rnpata&jab�atmg UTdxtrtes, 2)create a stra*plan to e xa:nage the grou&of those i!?dwtr es, Orly at dr
A irpon Business Park;3)detemm the cost of infrastructure to the site;and 4)deremune hoax best to fwtd the inf astrauture
The follows is wtm"to address the above issues:
L Economic Strategy Review and Update
?Yoe City prepare an emnanic assessment in 1992, ubide coos not m plc nan The City has also raztdy ra xa&
expressions of interest f ern potential users at the Airport Business Park, induck hotels,re&ril and cmz al users. The
Airport site may also be suitable for other mdum ial users. Thu task will m%mime on Mimk the 1992 assesgrient
and o&r-information doe City may hare,with tlx goal of emoting a moose, larlanartable axnMW strategy for the City.
The Airport Business Park will be a key foaca of the strategy, mdudmg a plan for attracting new business to the Park.
Thu task will indude:
• Revxmi T and updating the aarrorrtic strategy crag d in 1992;
• A Reza-w of the amvrt azno7w base of the city;
• Gonfimzaticn of the gro 6 industries in the city and future job&owb by nulustry;
• Mat zing theg=&industries with the Airport Industrial Park;
• Revku)w g arailable business senixs for their capacity to mmt the nods of Iocd businesses(coordinated ueb 2 and
3 );
• Draf ling a craw in onmsation plan with tone lows and budget.
2. RLF Needs Assessment
The ADE team will arllat and analyze wfomuatian Maude by local businesses, thrmgh mtenwux and su uw,of their
need for additional cupitA tbnr experiaue to obtai ung additional caprtA potential uses fi addrturW capital Um
auailable,and the relationship of additional capital to lob generation. The team mll also ubuify afww an►urrne eaxnts
?date to the need for additional capital, including job loss or job risk, and mkntify axnwx opprntun y and job gnxe&
relate to the nail for addiaw d capt"L Souses of wformatwn will include busvusses, City staff Chwzber of Corvrvw
and rd ted a no'rw deulopn"and hems support organivations.
3. RLF Program Design, Review and Adjustment
The A D E team will review the Oty's existing and nag loan progrmn,the amcnt darw d and arxrilab'dity of capital under
the existing pWvn and other auadaUe progr'mns,and the mndition<uncb-uhidi loam are made. The danand for small
Ixrsiness crpual w/I be detemained and arnpaazl to its amilability to rdent fY any Bap. Barriers to lob cmation and
expandai lob errratirm pxrazrial for Targetal Inane Gmul, (i.e. lournuakraie ino7rre persons) will be identiftal
Adjirsbnarts rn caprtcalrratron,progrmra rl i}nr,prr>b�rmrr g'+idclUr , and nnplvrrr�rtatron nray be mz►rnrxrxlcrl Souny-N of
rn o»rratwnt aarrll vadrulc lxanks argl otlxr'finanrurl institrrtioras,existing busi�ress sermig ri7-ations,and City sta .
Applied Development Economics City of Ukiah Page 19
TASK 4: IDENTIFICATION OF OTHER GRANT/LOAN OPPORTUNITIES; APPLICATION
PREPARATION AND FOLLOW-UP.
Throughout its provision of services, ADE will be alert to opportunities for the City to apply for other
grant/loan funds. ADE has operated in this manner with a number of its existing clients. With each
grant/loan opportunity,ADE will take into account the following factors for their relevance to City interests.
eligibili , of applicant -- a government unit,a non-profit,a community group, a business.
location/population of the jurisdiction -- sorne grants are for communities of certain size and/or in
certain regions.
eligibilitv of pro6ect (the type of activity) -- such as infrastructure, construction, business loan
program,land purchase,engineering costs,planning studies,etc..
"need" information -- what problem is this grant/loan application addressing?. In some cases "need"
information, such as unemployment statistics, existing availability of industrial land in area, plant
closures,etc.can make the difference between project eligibility or ineligibility.
necessM and appropriate test -- why is it necessary for federal and/or state fronds to be used nun this
activity,and if so,what's the appropriate degree of participation?
conditions -- are the conditions associated with the specific grant/loan program workable to the
project? Conditions such as public ownership, creation of certain number of jobs, requirement to hire
low-moderate income residents, requirement to limit "wind fall" profits,etc.?
partners -- are there partnerships which are part of a potential project and/or beneficial to a grant
activity,and do these work within the proposed grant/loan program?
documentation-- some grants require feasibility studies, market analysis,private business financials, etc
as part of an application. To what extent is this available or a problem?
amount of funding and timing of funds --various grant or loan programs have funding ranges that may
or may not coincide with your interests,and the same should be considered for the release of funds.
application cycle and process -- the details of application cycle and process vary greatly among funding
programs.
avaaablli , off does the program have funds available or are they committed for the next year
or two? Or is it a grant program without an appropriation?
rp oject - has the thinking and planning been done on it, or does it need to be done before an
application can be developed?
Applied Development Economics City of Ukiah Page 23
level of effort -- is the effort required to subnut the application and obtain the funds justified with the
amount of funds received. Some applications take weeks to prepare,some take months and even more
than a year,some can be done very quickly in a matter of days.
riorities --is this the highest priority for the City for which funds are available, or should limited grant
writing resources be used on another topic?
Once a grant project has been identified, ADE will work with City staff to develop the application and
maximize its opportunity for funding. The tasks are the same as those described in Task 3 above,
"Preparation of Grant Applications". The tasks, level of consultant effort, complexity of task and time line
vary for each application.
TASK 5: PROVISION OF STAFF TRAINING AND CAPACITY BUILDING
ADE will work closely with City staff to expand the staffs knowledge and capacity with regard to all
economic development grants, grant administration, and activity delivery responsibilities. ADE will provide
such functions as: staff training,development of staff processes, and assistance with City grant administration
file and record keeping systems. ADE will advise on timing, strategy, the relationship of the various
compliance matters, and in general will work with City staff to provide oversight and staff development.
ADE will provide similar services with regard to grant applications.
Applied Development Economics city of Ukiah Page 24
3. PROJECT PERSONNEL AND AVAILABILITY
Throughout the course of the proposed three years of service,all ADE sta nd associates u 11 be aut&ble to&
on ant relatal Us. The particular Principal or Associate providing services will be determined
by the nature of the activity and the specialty required. ADE's project team for each specific project will be
reviewed in advance with the City. However, the following personnel are expected to participate in
completion of the scope of work in this proposal. The resumes of all ADE professional staff are included in
Appendix C.
Carleen Bedwell, Principal of ADE, will be responsible for the grant application and the grant
administration services. She has a highly successful track record of obtaining grants and low interest loans for
communities to carry out their economic development activities. She works will with program officers in the
various funding programs and is respected for her attention to both the community's needs and the funding
agency's requirements. Mrs. Bedwell may also participate in the implementation of a grant project as
appropriate. Carleen will conduct the needs assessment and other tasks associated with the RLF in the
proposed 1999 P/TA grant application
Ursula Parks, Associate, will assist with application preparation and grant administration. She presently is
working on several major CDBG and other grant projects.
Wes Ervin, ADE Senior Associate, will manage implementation of the 1999 Planning/Technical Assistance
Grant, if funded. Wes will be responsible for overseeing the collection of data and other information, for
conducting all meetings and interviews,and for completing the tasks outlined in the final scope of work. Wes
has decades of experience in the practical aspects of economic development, including project management,
evaluating a community's strengths and weaknesses, identifying infrastructure needs, finding and recruiting
target industries,and understanding the needs of businesses. Wes has worked in engineering,in planning and
in economic development capacities. Wes excels at creating practical strategies and implementation plans
for communities.
Andrew J. Leahy, Contract Partner, will conduct the infrastructure analysis at the Airport Business Park.
Mr. Leahy is a consulting civil engineer and planner with more than 20 years experience in the design and
analysis of civil engineering infrastructure. Mr. Leahy has significant experience with infrastructure projects
such as this. He will be subcontracting to ADE on this project.
Matt Beyers and Anne Marquart, ADE Associates, will gather the updated demograpluc information and
perform other analyses needed to complete the Planning/TA scope of work. Anne will assist with meeting
coordination, and will manage production of the report and workplan. Both Matt and Anne have the
riecessaiy statistical and economic research backgrounds to ensure the City receives defensible and readable
documents.
Applied Development Economics City of Ukiah Page 25