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HomeMy WebLinkAbout2006-03-15 Packet CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 March 15, 2006 4:00 p.m. 4:00 p.m. Fiscal Year 2006-07 Goals and Objectives (Continued from March 1, 2006) 6:00 p.m. Regular City Council Meeting 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Proclamation: Workers Memorial Day 1 APPROVAL OF MINUTES a. Regular Meeting Minutes of January 18, 2006 b. Regular Meeting Minutes of February 1,2006 1 w RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Report of Disbursements for Month of Februa.ry 2006 b. Adoption of Resolution Approving Records Destruction (Fire Dept.) c. Rejection of Claim for Damages Received from Dayna Bass and Referral to Joint Powers Authority, Redwood Empire Municipal Insurance Fund d. Reject Bid for Bulk Aviation Fuel Storage Tank Modification e. Notification of Expenditure of Funds in the Amount of $11,178.12 to Valley Power Systems for Emergency Transmission Repairs to 1984 Pierce Fire Engine f. Award of Sole Source bid to Medtronic Emergency Response Systems in the Amount of $31,564.11 for the Purchase of Two Replacement Life Pak 12 Defibrillator/monitor Units Report of Purchase of Services from Johnson's Quality Tree Care for the Removal of Three Trees in the Amount of $5,200 Adoption of Resolution Approving Records Destruction (Personnel Department) i. Report of Acquisition of Replacement Computer Equipment from Dell Marketing, L.P. Report of Acquisition of Miscellaneous Tools for Newly Acquired Fire Engine from LN Curtis and Sons Fire Equipment in the Amount of $6,729.77 go k. Report on Purchase of 165 Yards of Decomposed Granite from Borges Transfer Service in the Amount of $9,850.50 for the Construction of Walkways at Orchard Park, Observatory Park and the Ukiah Sports Complex I. Award of Bid for the Purchase of Services from Able Fence Company for the replacement of 650 Feet of Chain Link Fence at Riverside Park in the Amount of $17,550 m AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 8. PUBLIC HEARINGS (6:15 PM) None. 9. UNFINISHED BUSINESS a. Discussion and Possible Action Regarding Revised Request from Brian Brodoski (DFM Stereo/Home Audio Video) for Additional Public Benefit Funds for Photovoltaic Solar Electric Generating Facility b. Discussion and Direction Concerning the Review of Proposals and Consultant Selection Process for the Downtown/Perkins Street Community Visioning and Form Based Zoning Project c. Receive Status Report Concerning Sign Ordinance Enforcement Activities d. Discussion and Approval of Work Plan for Hydrologic Investigation Within the Ukiah Valley 10. NEW BUSINESS a. Authorize City Manager to Negotiate and Sign Contract with Independent Web Designer, Suzanne Hernandez, for Phase One of Redesign of the City Web Site to Improve Site's Appearance, Ease of Use, Security and Maintenance Access 11. COUNCIL REPORTS 12. CITY MANAGER/CITY CLERK REPORTS 13. CLOSED SESSION a. Public Employee Performance Evaluation (Gov't Code Section 54957) Title: City Manager b. Conference With Legal Counsel-Anticipated Litigation Initiation of Litigation (One Case) Government Code Section 54956.9(c) 14. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 10 day of March, 2006. By: Marie Ulvila, City Clerk AGENDA SUMMARY Item No: Workshop Date: March 15, 2006 REPORT SUBJECT: DEPARTMENTAL GOAL WORKSHOP- Public Works, Community Services And Airport The purpose of this workshop is to develop a broad based view of the major issues that each department will be facing within the next three to five years and to discuss Council priorities for the coming fiscal year. Staff is requesting Council's input for preparation of our budget process and to guide the departments in what projects the Council believes are priorities for the City. At the March 5th Council meeting, the Council reviewed the goals for Finance, Police and Planning Departments. At this meeting, we are scheduled for Public Works, Community Services, and the Airport. Public Works Department 1) ENGINEERING a) Staffing My number one goal is to aquire the staff we need to accomplish the following goals. The recruitment for the two engineering positions needed closed on February 23, 2006. Our goals for the coming years depend heavily on getting the staff we expect. (1) Senior Engineer We have interviewed for the Senior Engineering Position and may have that position filled soon. (2) Assistant Engineer We have some very promising candidates. Interviews are scheduled for March 21, 2006. b) Development - Senior Engineer's Responsibility (1) Update SHN Contract (City Surveyor) - council in April (2) Subdivision at the End of Airport Park Blvd- To be recorded in April and is under surveyor review c) Capital Improvements - Assistant Engineer will do much of the design, inspection, and contract administration for these projects with oversight from the Senior Engineer Design STIP (State Transportation Improvement Project) Projects - These projects' schedules are. at the mercy of the State's funding changes. These projects are scheduled by the California Transportation Commission allocation request. (1) Oak Manor, Babcock, and Gobbi Street Intersection -Design Summer 2006- Spring 2007; Construction Summer 2007 (2) Rail Road Crossings - Ford, Clara, Perkins, Gobbi, Talmage, Commerce, Airport Road, Plant Road- Design consultant Summer 2006 - Winter 2006/2007; Construction Summer 2007 (3) Gobbi and Orchard Traffic Signal - Design consultant Summer 2006, Design Fall 2006-Winter 2007; Construction Summer 2007 (4) ADA Curb Ramps phase 5 State at Empire/Ford Road - Design in house Fall 2006-Winter 2007; Construction Summer 2007 (5) Local Street Rehab (approximately 10 locations) - Design in house Summer 2006-Winter 2007; Construction Summer 2007 (6) Arterial/Collector Rehab (approximately 10 locations) - Design in house Summer 2006-Winter 2007; Construction Summer 2007 -1- (7) ADA Curb Ramps phases 5 and 6 design and construct 40 ramps on State Street - Design consultant Spring 2006-Summer 2007; Construction Summer 2007 ii) Orchard Avenue Bridge (1) EDA Grant was submitted (2) Design to proceed upon completion of feasibility study for alternative alignment (3) Staff met with Winzler & Kelly this week to negotiate contract changes iii) Talmage Road Relinquishment (1) Met with Caltrans and evaluating their estimate iv) Talmage Road Left turn Lane - Design near completion; Construction Summer/Fall 2006 v) Railroad Depot- Design Summer 2006; construction Fall 2006 vi) Waugh Lane Bridge - Capital Plan Winter 2007 vii) Orr Creek (Orr Street) Bridge - Deck Replacement RFP for Designer in summer 2006 construction Summer 2006 viii) HES Traffic Signal Upgrade and Battery Backup (LED) - Complete construction by 9/30/06. Design and Specifications are complete. DBE program to be finished. ix) Storm water detention - Conceptual Design Spring 2006 d) Ordinance and Policy changes i) Circulation Study - council in April ii) Subdivision Ordinance - council in May iii) Capital Improvement Program- council in Fall 2006 iv) City Drainage Study- RFP for Designer in summer 2006 v) Fees Program - council in April (1) Last time updated 1989 focus on 100% cost recovery or calculated cost recovery with updates vi) Sidewalks Program for New construction - update council and develop/review a formal policy - Winter of 2006/2007 vii) Sidewalk Program Damaged sidewalk Winter of 2006/2007 -2- e) Study (Traffic Circulation Study Phase 3) Downtown streetscape State Street (Henry to Mill) Main Street (Smith to Mill) MCOG 60k RDA 40k(not in Budget) 2) STREETS a) Creek Maintenance Policy - request direction from council in Fall 2006 b) Overlay and grind outs portions of streets Summer 2006 (All proposed projects will be estimated and accounted for using the cost accounting manual) i) Overlays (1) Banker Blvd (2) Yokayo Court (3) West Church Street (4) East Smith Street ii) Grind and pave (1) Cherry Street south west comer (2) Peach Street 200x20 (3) Leslie Street 100x20 and 50x50 (4) Standley Street from School to Oak (5) Cypress Street west of Pine 200x30 (6) Gobbi at Main Street (7) Dora Street several locations c) Implement Storm Water Management Plan - Begins Spring 2006 - Sent to RWQB last week; under their review. d) Yokayo School Storm Drain - Remove Pipe - Restore Drainage Channel/Restore Pipe - Summer 2006 3) GARAGE AND CORP YARD a) UST Remediation - On Going b) Space Plan - Design Winter of 2006/2007 c) CNG Permanent Station - Design Winter of 2006/2007; Diana Steele to be retained 4) LANDFILL a) Closure time line that we will keep to - Construct in Spring 2007 5) TRANSFER STATION Regional Water Quality Letter from Terry Kinney with Accolades -3- 6) MISCELLANEOUS a) Release control of GIS system b) Airport Improvement Project - Construction Summer 2006 contract has been awarded to Argonaut Summer of 2006 -4- Parks Division Community Services Department Operation and Policy Goals 1. Increase park/golf service worker staffing levels. Staffing levels have not been increase proportionate to the addition of facilities and new projects at existing facilities including increase park-like landscapes at City parking lots, the planting of more than 500 new trees throughout the park system, and the addition of Depot Park, Riverside Park, Orchard Park, Observatory Park and the Ukiah Sports Complex. Furthermore, the usage at City Parks continues to increase, resulting in the need for increased maintenance. Currently, there is the need for 2 additional full time staff members and 1 additional summer seasonal. Timeline: Add 1 full time and 1 summer seasonal in the Fiscal Year 06/07 Budget Add an additional full time staff member in the Fiscal Year 07/08 Budget. Funding General Fund; Potentially offset cost with increase to TOT. 2. With the recent award of the State Grants for Anton Stadium, Ukiah Municipal Swimming Pools and the Ukiah Skate Park, the Department is well beyond it's staffing limits to effectively manage these projects. Each project will require a tremendous amount of coordination that will include fundraising, construction, and volunteer management. Recommend hiring a projects/grants manager that can coordinate all three projects in addition to seeking new grants for other City projects. Timeline: Hire project manager starting in FY 06/07; Will need for a minimum of 3 years. Funding: General Fund, Redevelopment, Grants 3. Develop an animal control operations manual and revise City Ordinances related to animal control. Timeline: Develop in FY 06/07 and submit to Council in FY 07/08 4. Provide additional training opportunities for staff including pool operator, pesticide applicator and playground inspection classes. Timeline: Ongoing 5. Continue to seek grant opportunities for park improvements. Timeline: Ongoing Capital Improvement Projects Project Name: Timeline: Project Classification: Location: Estimated Cost: Funding Source(s) Other Considerations: Playground Upgrade and Equipment Replacement Installation of new equipment to be completed Spring 2006 Mandated and Funded FY 05/06 Todd Grove Park, Oak Manor Park, Orchard Park and Vinewood Park $300,000 Proposition 12 and 40; CA State Park Bond Per Capita Allocations Since Park Bond funding is unpredictable, it may be desirable to establish a $25,000 per year contribution to a capital improvement fund to ensure the timely replacement of playground equipment in the future. Most playground equipment will last between 10 to 15 years. Project Name: Timeline: Project Classification: Estimated Cost: Description: Orchard Park Development Summer 2006 Budgeted FY 05/06 $15,OO0 Completion of the Orchard Park including pathway, landscape and picnic tables. Page 1 Parks Project Name: Anton Stadium Renovation Timeline: FY06/07 (begin fundraising and project development) Estimated Cost: $714,286 Funding Source(s) Grants, Donations, General Fund Current/Potential Funds $75,000 Currently allocated in a City of Ukiah Capital Improvement Fund $500,000 Potential Proposition 40 Competitive Grant Award Grant requires a $214,286 local match. Project Name: Timeline: Estimated Cost: Funding Source(s) Current/Potential Funds Skate Park Development Project FY06/07 (begin fundraising and project development) $714,286 Grants, Donations, General Fund $25,000 Currently held by the Ukiah Skate Park Committee $500,000 Potential Proposition 40 Competitive Grant Award Grant requires a $214,286 local match. Project Name: Timeline: Project Classification: Estimated Cost: Description: Funding Source(s) Ukiah Sports Complex Phase III Spring 2006 Budgeted FY 05/06 $25,00o Continued lighting and spectator seating upgrades General Fund / Park Development Fund Project Name: Timeline: Project Classification: Estimated Cost: Funding Source(s) Ukiah Sports Complex Phase IV Complete in phases as funding is available Not Currently Budgeted $100,000 Pave the parking lot $45,000 Renovate/repair lighting on Field 1 $45,000 Renovate/repair lighting on Field 2 General Fund, Park Development Fund, Grants, and Donations Project Name: Timeline: Estimated Cost: Funding Source(s) Current/Potential Funds Ukiah Municipal Swimming Pools Renovation Project FY06/07 (begin fundraising and project development) $714,286 Grants, Donations, Public Utility Benefit Fund $100,000 Potentially, Public Utility Benefit Funds could be used to replace the solar system and photovoltaic component of the project. $500,000 Potential Proposition 40 Competitive Grant Award Grant requires a $214,286 local match. Project Name: Timeline: Project Classification: Estimated Cost: Todd Grove Park BBQ Area Renovation Project Spring 2006 Budgeted FY 05/06 $30,0OO Project Name: Timeline: Estimated Cost: Description: Park & Golf Division Maintenance Yard FY06/07 (begin planning and capitalization of funds) Undetermined Build or renovate a maintenance yard for the Parks and Golf Divisions including office space, workshop, supply storage, and equipment storage. Page 2 Parks Project Name: Timeline: Project Classification: Estimated Cost: Description: Project Name: Timeline: Project Classification: Estimated Cost: Description: Project Name: Timeline: Project Classification: Estimated Cost: Description: Park Amenity Replacement and Renovation Fund Ongoing Budgeted for FY 05/06 & Recommended for future years $20,000 per year Develop a fund to replace park amenities including but not limited to tables, tennis courts, benches, bathrooms, and pathways must be replaced/renovated routinely to maintain an acceptable standard for public use. Given the current inventory of amenities throughout the City's park system, an ongoing $20,000 per year capital contribution for amenity renovation/replacement is recommended to maintain current services/standards. Observatory Park Development Summer 2006 Budgeted FY 05/06 $40,000 Completion of the Observatory Park Development Project including pathway, landscape and picnic tables. Observatory Buildings Renovation FY06/07 Funds Reserved FY 05/06 $30,0O0 Renovation of 5 structures at Observatory Park including house, office, observation, and two sheds. The renovation will including interior/exterior painting, roofing, and repair to interior walls. Page 3 Parks Conference Center Division Community Services Department Operation and Policy Goals 1. Update rental rates for the Conference Center within the next six months. Plans are to simplify the current rates, with the intent to increase the volume of use in many of the rooms. Timeline: Fiscal Year 06/07 2. Develop a strategic marketing strategy that will begin this summer. Part of the marking strategy will be to increase visibility in the community, re-identify our customer base, and redefine the Conference Center's image and service; i.e. not just for big events, but also for small and medium business meetings and events. Timeline: Fiscal Year 06/07 3. Implement a new reservation system with on-line capabilities. Timeline: Fiscal Year 06/07 4. Acquire and implement new technology to meet service demand including wireless internet access, sound systems, cable to each room, and LCD projectors. Timeline: Fiscal Year 06/07 5. Evaluate and revise the maintenance and capital improvement plans for the Conference Center and City rental facilities. Timeline: Fiscal Year 06/07 6. Actively updating policy and procedures for facility rentals. Timeline: Fiscal Year 06/07 7. Develop partnerships with professional training companies and educational institutions to offer workshops, seminars, and classes. Timeline: Fiscal Year 06/07 Capital Improvement Projects Project Name: Estimated Cost: Description: Conference Center Carpet and Tile Floor Renovation $75,000 (budgeted in phases over multiple fiscal years) Develop a fund to replace aged and worn carpet (8,600 sq. ft.) and replace damaged tile. Work can be budgeted and completed in phases. Project Name: Estimated Cost: Description: Conference Center Furniture Replacement $35,625 (budgeted in phases over multiple fiscal years) Develop a fund to replace aged and worn tables and chairs (75 tables & 600 Chairs). Project Name: Estimated Cost: Description: Conference Center HVAC Replacement Fund $50,000 (budgeted in phases over multiple fiscal years) Develop a fund for the future replacement of aged HVAC units and clean/repair ducting. Complete in phases and as needed. Page 4 Conference Center General Government Buildings Community Services Department Operation and Policy Goals 1. Evaluate building maintenance needs of all City Departments and increase staff accordingly to address the needs of these other non Civic Center facilities. Over the past two years, staff has identified a growing need from other Departments for facility maintenance services. This work includes everything from heavy construction to routine maintenance. The Division is currently at a point were the request for services is well beyond that which can be accommodated with our currently staffing levels. Furthermore, many of the services requested require two people for safety and/or for heavy lifting. Timeline: Complete needs assessment prior to 06/07 Fiscal Budget Funding: General Fund and Enterprise Accounts Capital Improvement Projects Project Name: Timeline: Project Classification: Estimated Cost: Description: Civic Center Stucco Repair Summer 2006 Budgeted 05/06 $50,000 (additional funds may be needed) Repair failing exterior stucco on Civic Center building. Project Name: Project Classification: Estimated Cost: Description: Civic Center Tile Roof Replacement Not Currently Funded $250,000 (budgeted in phases over multiple fiscal years) Create a fund to replace the roof system at the facility. Currently, the tile roof and gutters of the main building need to be repaired/replaced. Complete in phases and as needed. Project Name: Project Classification: Estimated Cost: Description: Council Chamber Seating Not Currently Funded $35,OOO Replace theater seating in the Council Chambers. Project Name: Project Classification: Estimated Cost: Description: Administration Wing Partitions Not Currently Funded $75,OO0 Replace aged and failing partition wall system in administration wing of the Civic Center. Project Name: Project Classification: Estimated Cost: Description: Civic Center & Annex Security System Not Currently Funded $95,o00 Install security system for Civic Center Buildings; currently the facilities are not protected; the system would also include cameras at the cashier stations. Page 5 General Government Golf Division Community Services Department Operation and Policy Goals 1. Develop a detailed marketing plan that includes the collection of customer data, promotional discounts during Iow play periods, and direct and mass marketing strategies. Timeline: Start in Fiscal Year 06/07; Continually modify. 2. Create new customers through increased instructional programs specifically targeting youth and baby boomers. Timeline: Start in Fiscal Year 06/07 3. Complete a course master plan that will outline and prioritize improvement including the expansion of practice facilities including the possibility of a driving range. Timeline: Start in Fiscal Year 06/07; Complete within two years Capital Improvement Projects Project Name: Project Classification: Estimated Cost: Description: Cart Path Replacement Fund Contingent on availability of funds $1oo,ooo Ongoing replacement/renovation of aged and damaged asphalt. Complete in phases and as needed. Project Name: Project Classification: Estimated Cost: Description: Todd Grove Building Maintenance Fund Contingent on availability of funds $1oo,oo0 Create a fund to renovate building including interior/exterior paint, HVAC units, floor/carpet, fixtures, bathrooms, kitchen, etc. Complete in phases and as needed. Project Name: Project Classification: Estimated Cost: Description: Driving Range Contingent on availability of funds Unknown; feasibility study will be completed with Golf Pro contract. Develop a driving range at the Golf Course Project Name: Project Classification: Estimated Cost: Description: Bridge Renovation on #10 & #11 Damaged during winter storm; Potentially FEMA funded $20,000 Renovate damaged bridges Project Name: Project Classification: Estimated Cost: Description: Rebuild Tee Boxes Contingent on availability of funds $10,000 - $20,000 per tee (Cost may be significantly less if completed as a volunteer project) Renovate existing tee boxes on each hole. Complete in phases and as needed. Page 6 Golf Project Name: Project Classification: Estimated Cost: Description: Rebuild Greens to U.S.G.A. Specifications Contingent on availability of funds $20,000 - $30,000 per green (Cost may be significantly less if completed as a volunteer project) Renovate existing tee boxes on each hole. Complete in phases and as needed. Project Name: Project Classification: Location: Estimated Cost: Description: Drainage Renovation Fund Contingent on availability of funds 599 Park Blvd. $250,000 (Cost may be significantly less if completed as a volunteer project) Repair existing drainage systems and install new systems in needed areas throughout the course. Complete in phases and as needed. Page 7 Golf Recreation Division Community Services Department Operation and Policy Goals 1. Implement recreation registration software and on-line services. Timeline: FY 06/07 Funding: General Fund 2. Secure facilities for recreation programming. Formalize use of facility agreement with Ukiah Unified School District and explore feasibility with Ukiah Valley Cultural and Recreation Center. Timeline: FY 06/07 Funding: Supported by programs 2. Expand recreation programs, with an emphasis on developing Senior programs, create a spring and/or winter break day camp. Timeline: FY 06/07 Funding: Expenditures offset by revenue 3. Move forward with the feasibility of using the Observatory house for recreation classes and/or a child development center. Timeline: Complete Feasibility Study in FY 06/07 Funding: General Fund 4. Increase the 32-hour sports coordinator position to a full-time position contingent on program funding. Timeline: Within the next 2 fiscal years Funding: Expenditures offset by revenue 5. Continue to work with the Parks, Recreation, and Golf Commission to address the expanding recreational needs of the community. Timeline: Ongoing 6. Serve as coordinating agency for the Ukiah Country Pumpkinfest, Sundays in the Park Free Concert Series, and the Movies in the Plaza summer series. Timeline: Ongoing Page 8 Recreation Grace Hudson Museum and Sun House Community Services Department Operation and Policy Goals 1. Reinstate the part-time Museum Preparatory position that was removed due to budget cutbacks. The position assists primarily with the set-up and take down of the exhibits. Estimated number of hours per year is 800. Timeline: 3-5 years Funding: Museum Guild, donations, grants 2. Develop, promote, present and fund public educational programs to enhance understandings of exhibits. Produce and distribute free educational packets to school classes to accompany exhibits. Timeline: Ongoing 3. Finalize and approve a new long-range plan for the Museum, incorporating the roles of the Guild and Endowment. Along with updating Museum's Policies and Procedures Handbook. Timeline: FY 05/06 to 06/07 Capital Improvement Projects Project Name: Project Classification: Estimated Cost: Description: Funding Source(s) Museum Native Plants Courtyard Project Museum Guild Project $100,000 Development of courtyard including hardscape, gazebo, water feature, native plant landscape, seating, fencing, lighting, etc. Complete in phases and as funding is available. Donations, Grants and Guild Fundraisers Project Name: Project Classification: Estimated Cost: Description: Funding Source(s) Sun House Structural Renovation Museum Guild Project $26,0O0 Needed structural and mechanical repairs and upgrades to Sun House as outlined in earlier Architectural Assessment Report. Donations, Grants and Guild Fundraisers Project Name: Project Classification: Estimated Cost: Description: Funding Source(s) Sun House Exhibit Renovation Museum Guild Project Unknown Restoration of the Sun House studio, kitchen, back porch, bedroom, bedroom closet and bathroom to their original 1912 condition. Completed in phases contingent on funding. Donations, Grants and Guild Fundraisers Page 9 Grace Hudson Airport Department Goals, Objectives and Issues March, 2006 AIRPORT HISTORY The City purchased property in the 1930's for the airport and pilots used the dirt/sod runway of about 2,000 ft. in length during those days. In 1941, the City obtained a grant from the Federal Government to build a runway and parallel taxiway 4,000 ft. in length. In the 1950' s, additional Federal Funding was secured for property purchase at the south end and an additional 1,000 ft. of runway was added. The configuration and size of the airport has remained basically the same over the years with the exception of hangar and ramp development on the west side. NARRATIVE Funding for most airport projects come from three sources, Federal and State grant monies, and in house revenues. Funding from grant sources are much larger than in house revenues therefore most projects are listed through the grant process. Because FAA and CalTrans require an ongoing Airport Capital Improvement Program (ACIP) to be eligible for grant funds, the airport reviews the ACIP annually and submits to FAA. This process is ongoing now. Staff prepares the requested projects, Airport Commission reviews and amends them, and then the consultant further reviews the document before submission to FAA. The ACIP projects are prioritized by date as required by FAA, safety and Federal Aviation Regulation (FAR) compliance being the most important items in this prioritization. The ACIP has been submitted to the consultant and we are waiting approval by the FAA as of this writing. ACIP PROJECTS IN PROGRESS NOW 1) FAA infrastructure grant in the amount of $715,000 (approved by council 2002) A) Additional airport security fencing B) Storm drain repair midfield due to failure C) Enclose open drainage ditch northwest side D) Pave service road to fuel facility on east side E) Construct freight/ramp operations area on northwest side 2) FAA entitlement grant in the amount of $114, 285 (approved by council 2005) A) Reconstruct airport storm drain system phase 1 (design/study) B) Crack seal of runway FUTURE ACIP PROJECTS Project Description Est. Cost Year Requested Reconstruction of Storm Drain Phase II construction $ 675,000 2006-2007 This is the second phase of the project now in progress. The storm drain system is World War II vintage and there have been two failures in the system and repair is needed. Additional funds for 2002 grant shortfall $ 150,000 2006-2007 Due to the long delay in implementation of this grant, construction costs have risen and additional funds are needed to complete the project. This grant request is pending with FAA now. Super AWOS $ 75,000 2006-2007 This device provides aviation weather reports and most important, airport traffic advisories for our airport. Airport traffic advisories will increase safety and assist in noise abatement issues. Environmental Baseline/Airport Master Plan update $140,000 2006-2007 Our consultant has advised that an Environmental baseline will soon be required by FAA for any future project. Additionally, the current Airport Master Plan is dated 1996, and needs to be updated. Avigation easements/property purchase at south west side of airport property $1,100,000 2007-2008 Private property significantly encroaches into the clear zone on the approach end of the south runway. FAA has suggested that this property be purchased by the city or at least obtain avigation easements for the property. Extend service road to north end $100,000 2007-2008 The service road which passes Fed Ex needs to be extended to the north end of the property for future airport development. Construct stopway/overrun on runway 33 $175,000 2007-2008 Construct a 200 ft. overrun at south end for enhanced safety. This project has been included in the ACIP for several years and remains unfunded. Project Description Est. Cost Year Requested Construct taxiway connector on north east coruer $150,000 2007-2008 The lumber mill property on the north east side is beco.ming vacant and freight businesses have stated an interest in the property. A taxiway connector is needed for access to the property. Construct secure area for fuel tracks $ 60,000 2008-2009 Construct a 20X30 area fenced, covered, and bermed for secure storage of fuel trucks. This will be required in the future for secondary containment of fuel vehicles per state requirements. Pave public parking area west side $165,000 2008-2009 This area south west of Fed Ex is dirt and needs to be paved for public parking. Construct taxiway on east side $ 500,000 2009-2010 A 2,000 ft. taxiway on the east side will allow aircraft access to the property on that side including access to the fuel facility. Repave runway and taxiway $ 1,425,000 2010-2011 The Runway was originally constructed in 1941, and a paving overlay was completed in 1984. Additionally, a slurry seal was added in 1997. In order to maintain pavement integrity, the facility needs to be paved again. IN HOUSE AIRPORT REVENUES As mentioned earlier, the third means of funding source for projects is from the annual airport budget. The Airport has experienced several years of deferred maintenance and staff has addressed this by instituting two new programs and increasing staff resources to address the maintenance issue. In addition to the maintenance programs, there are issues that staff is addressing this year which are not costly budget items but are important to keeping the airport operational and financially viable. Below are the programs/projects begun to further improve the airport. 1) Pavement maintenance program (began in 2004) 2) Building maintenance program (began in 2005) 3) Lease negotiations- CDF facility 4) Updates of required operational/safety manuals (HMBP, SOP, SPCC, SWPP) 5) Weed abatement/landscaping OTHER FUNDING SOURCES 1) Airport terminal building in the amount of $2,636,000 (approved by council 2001) In 2002, the city went in a new direction for airport development funds for its airport. An application for assistance was filed with Economic Development Administration (EDA) to build a new Airport Terminal Building. The existing building of approximately 1,500 sq. ft., was purchased used in 1962 from a lumber company, and then moved to the airport. When the application was filed in 2002 and since, there have been requests for additional lease space from both of our car rental companies, one fixed base operator, and even a pharmaceutical company. Additionally, the original EDA application states: "New industries contacted by local economic developers, list access to air transport and air freight as a significant factor in location decisions. Modernizing air travel infrastructure will assist in business and job growth in the county. Other businesses have expressed interest in locating to the airport but cannot due to the lack of space availability." EDA funding for the project was allocated to another state last year, thus the delay in the project, however funding looks good for this year. EDA also asked that this project be bundled with the Brush Street Triangle project to make one larger project. A decision on the funding from EDA should be forthcoming this spring or summer. The structure of this grant is different from FAA grants in that they are funded 60%, the remaining 40% to be funded with USDA loans. Our loan payment for this grant will be $45,000 annually. This loan payment will come from the airport fund. $25,000 of the loan payment will take the place of the recently paid off bulk fuel tank loan payment, the remainder from airport revenues. PROCLAMATION WHEREAS, every year many workers across America are injured or disabled by workplace injuries and occupational disease; and WHEREAS, strong safety and health protections, high employment standards, and the elimination of perilous conditions should be guiding principles for each employer and employee; and WHEREAS, the City of Ukiah strives to provide a safe work environment for its employees and has initiated many programs and procedures to reduce workplace injuries and hazardous situations; and WHEREAS, all employers and employees are encouraged to rededicate themselves to improving safety and health in every American workplace; and WHEREAS, acknowledgment of these factors by recognizing those who have suffered from workplace injuries is a dramatic method of educating our community about this issue. NOW, THEREFORE, I, Mark Ashiku, Mayor of the City of Ukiah, on behalf of my fellow City Councilmembers, Phil Baldwin, Marl Rodin, John McCowen, and Douglas Crane proclaim March 15, 2006 as WORKERS MEMORIAL DAY IN THE CITY OF UKIAH in recognition of xvorkers killed, injured, and disabled on the job and inform all residcnts of the valley about the gathering at 5:30 P.M. at Alex Thomas Plaza on April 28 that is put on by the working men and women in Mendocino County to observe this special day. March 15, 2006 CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting Minutes CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 January 18, 2006 1. ROLL CALL 6:03 PM Councilmembers Present: Crane, McCowen, Rodin (6:04===p.m.) Baldwin, and Mayor Ashiku ..... ::~ii!iiiiiii~iiiiii~% .... ' Staff Present: Personnel Director Harris, City Man~ii~Horsiey, City Attorney Rapport, Airport Manager Richey, Planning Directon~=:~b~ ~iiiand City Clerk Ulvila. Councilmember Baldwin led the Pledge Mayor Ashiku advised that there are t~o for consideration. It will take a 4/5 vote of the these items to the agenda, were brought to the attention of acted on before the next Council m 1. Consideration M/S and Possible Open and Closed must be by the close None ~roval of M/S the following roll Baldwin, and in .... ~:,:. before C~?il tonight ;il to approve the addition of motions. These items agenda and need to be ng the IT: None al Advice Concerning Iosed Sessions ition to the Agenda of "Consideration Pending Calpine Bankruptcy- ~e following roll call vote: AYES: , Baldwin, and Mayor Ashiku NOES: the Existence of a Local Ukiah. ng the addition of "Approval of Resolution Extending Emergency for the City of Ukiah"; carried by the AYES: Councilmembers Crane, McCowen, Rodin, ;hiku NOES: None ABSTAIN: None ABSENT: None These items will be heard under New Business, items 9g and 9h, respectively. 3. INTRODUCTION & SPECIAL PROCLAMATION6: ! 0.52 PM a. Introduction of New Airport Department Employee- Ken Ronk Airport Manager Richey introduced new Airport Assistant Ken Ronk and discussed his employment background. b. Proclamation to City Employees for Their Assistance During the Floodin.q6:]2:49 PM Mayor Ashiku discussed recent flooding emergencies within the City, then read a Proclamation in appreciation of the City's employees' efforts during these emergencies. 4. APPROVAL OF MINUTES 4a. Regular Meeting Minutes of October 19~ 20056:16:18 PM Councilmember Rodin recommended a correction to page 2, item #5, and noted that Mayor Ashiku was not present at that time; and that Vice-Mayor Baldwin read the appeal process. She also referenced p~e 7 under item 10f, noting that her statement should read "Councilmember ~{h::~,,,stated that in light of the advance in technology regarding hybrid vehicle~¢~d other alternative fuel efficient vehicles, she searched the internet for hy~::~;~ii~:, other fuel efficient patrol cars." ':~::~"!i iiiii~; ~':'~iiii~ii iiiiii'~i,: ~ Councilmember McCowen noted a s "moat" should be changed to "moot" referred to page 9 under Council Re Baldwin's reference in his report concerning that he thought the name of the o{~,~:nization is to pa~=~i'~iAhat the word first'"==~,,sentence. ~~ally, he ~C as to C°'~ilmember el River AdvoS'ates'', noting 1ends of the Eel River". Councilmember Baldwin advise, written. :~ M/S Rodin/McCow~ the 2005 as 4b. Special Me~ Ma., Counci the s ing of Men M/S ;n/Crane 2005 as co 4C. Councilmember the minutes as g minutes of October 19, .., voice vote of the Council. 22. 2005- Fire Department a cOrrection in the first paragraph, correcting Wattenburger's name. )rovid'g the special meeting minutes of November 22, by the unanimous voice vote of the Council. Minutes of December 77 20056:18:56 PM n referred to page 6 and noted there is a discrepancy between the lette~r he submitted concerning campaign finance and his oral comments. His oral comments referred to making the contribution limit $100, noting the typographical error in his letter that indicated a "$150" limit. M/S Rodin/Baldwin approving the regular meeting minutes of December 7, 2005 as corrected; carried by the unanimous voice vote of the Council. 4d. Special Meetinq Minutes of January 5~ 20066']9:39 PM Councilmember McCowen noted a correction to the spelling of the word "identifying" in the title of item 2. M/S McCowen/Rodin approving the special meeting minutes of January 5, 2006 as corrected; carried by the unanimous voice vote of the Council. 5. RIGHT TO APPEAL DECISIONal:20: ! 8 PM Mayor Ashiku read the Right to Appeal Decision. 6. CONSENT CALENDARd:20:4! PM Councilmember Baldwin inquired about item "6b" as to..~,~hether staff will be submitting an agenda item to Council regarding an ~~ent of the flood damage and preparedness for future floods; to whip,City Manager Horsley responded by stating that a report regarding dam~~'~' sment is scheduled for Council's second meeting in February. She :~o~i~eting with Mayor Ashiku regarding the City's emergency plan an~i~iiii'~m'~'ert will :~ii~rthcoming. Councilmember Baldwin expressed hi%,;,~cern wi~h the ongoi"~Sii(~nstruction at the water treatment plant and how the=~=:'~i~i~~;~'~'', pr it ~ ...... ~i~iii~:~' ",~,.~:::~::. · M/S Baldwin/McCowen approvis;~,,,~.Consent items "a" through "j" as follows: a. Approved Disbursements , b. Received Report of the to the Emergency Purchase of Contractual Manager Due to Flood Damage at the;ii~ino ~ctric PI c. Adopted ~'01uti~liiii. 2006-30 ,ppro,'in'g City of Ukiah Qualified Contract~~i~,~or 2~; d. Adopted Res~p~iiii ~1 AuthOrizing Records Destruction (Public e. ~~~~i. cat':i~iiiiii~,;~gf Purchase of Two D~g~tal Radios for Patrol .... ,.:~:;i,,~ehicles in t'~~ ou6~i~ii~6~:735.73 to Motorola Inc.; f. ,?;~i~'i~.eived Noti ion 0'~i~'~rchase of Portable Radios, Portable Radio B ies, Porta~i~iii~,Radi~ Accessories and Flashlights in the Amount of $7,§~ , to Fisd~ Wireless; g. Appro¢~men~8 Airport Hangar Rental Agreement; h. Receive~=*'~~:t Approval of Proposed '~/ater Utilities Engineering Specialist" ~'Description; i. Awarded S~'ie Source Bid to L.N. Curtis and Sons Fire Equipment in the Amount of $12,038.81 for the Purchase of Hurst Extraction System (Jaws of Life); j. Adopted Resolution 2006-32 Establishing Prohibition on Parking Vehicles Six Feet or More in Height at 615 Talmage Road Pursuant to Ukiah City Code Section 7154.5. Motion carried by the following roll call vote: AYES: Councilmembers Crane, McCowen, Rodin, Baldwin, and Mayor Ashiku NOES: None ABSTAINED: None ABSENT: None. 7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS6:22:3 ! PM; No one came forward to address the City Council. 8. UNFINISHED BUSINESS 8a. Presentation and Discussion of Proposed Countywide Business Improvement District for the Lodging Industry and Possible Adoption of Associated Resolution of Consent (continued from December 21, 2005)6:23:20 PM City Manager Horsley explained that at the request of th::~!~i!i~y: Council, she sent a letter to the local hotel/inn owners on Decembe[,,~:,i,,i~', 20~5 soliciting their comments and/or participation and advising them th.~i~~Siness Improvement District (BID) proposed would be brought back to th~ilCitycil at this meeting. An informational meeting was held on January.:~,~,l~iii~:,~,the preprints of the BID. City Attorney Rapport explained that Attorney in Ft. Bragg and one issue is the city's authority to provide conditional which states that the County c~n't establish consents. The Mendocino Cou approval from the City of Ukiah next week. Once the BID is City of Ft. Bragg is concerned about ~at County could i Another question consent. It wa: provide a so presum; recomm~ him Wi~'::'~the the mattb~::~ii?~ ~,:.,,.:,,the City the Cit~;!.ii!~:Ft. Bragg referred?to a statute for a city unless the city 1 (MCLA)is requesting City of Ft. Bragg at an initial rate. The it's established and if the new approval from a city. city c°:~ld impose conditions on its the st~¢ does not state that the city can city ~'id have the right to refuse consent, consent subject to conditions. He ncil '~hooses to do that, Council should provide that contains those conditions for the ne~'"':;:'~:;~cil ............ there be a requirement that the County ~to accept~se~::~,:,~.~:: ~:'hditions. Public corn' :..Ope~: 6:27:21 PM C.er co, le~er MC~ wrote.~:t'o the City of Ft. Bragg in which the MC~ stated that the BID assessment of 1% could not be arbitrarily increased without going through the full BID ordinance process. Ms. Jan Rodriguez, Baechtel Creek Inn in Willits and secretary for the MCLA, advised that they met with the representatives from the City of Willits and the Willits City Council will make its decision on January 25th. Last week there was a meeting of Ukiah innkeepers regarding the proposal and she felt that a majority of the innkeepers present were supportive of the BID. Ken Patel, owner of Best Western Inn Orchard Avenue, stated that many of Ukiah's innkeepers are supportive but they also want it mandated that the BID would promote Ukiah. Anything less than that, is unacceptable. Ms. Deborah Watson, owner of the Hampton Inn and Comfort Inn Suites in Ukiah, discussed her opposition to the BID and recommended the MCLA or County hire a consultant to promote the entire County. Jim Wattenburger, 2nd District Supervisor, voiced his support for the proposal. Public Comment Closed: 6:57:50 PM City Attorney Rapport recommended three cond~i:0ns~:~iiiiii corporated in the Resolution, if Council desires to consider a:::,! !~=~tion at "'~iiig~ext meeting to 1. That the Board of Supervisors (Bo~~hall S~arately dei"~~::':whether written protests were received '~"::~~(~e ~¢rs of affe'~8 lodging businesses in the City that will pay m'~~ 5b% of the :~ssessments proposed to be levied on le~ging busines~~cated in the City. If so, the Board will exclude the terri~;;~j:thin the Cit~i~,s from the boundaries of the District. "::~?,~; ~'~?~',~,~,~:,~, 2. The Board shall not establi~:,~ a{'':~ ~;~e an :~'Sessment on affected lodging businesses located wi¢~in :~" ..... ~t"~xceeds 1% of the gross room revenm d by a I~ing bus~4~Ss for transient occupancy without the off,he City Council. 3. If so sign'8~,,,:,~,,~by the owners of affected lodging businesses mo[~:~;~'~an 50% of the assessments levied on not more than one year from the Board shall remove the territory located within ...... ..... ~.:~e City limi' boundaries under such procedures as are ?~ired by to the completion of such procedures a P n signed b~e sa~e owners withdraws from the request. M/S McCo~~ rane~:~irecting staff to prepare a resolution for Council's consideration ~9~:=~ meeting, 'with the conditions outlined by the City AEorney; carried ~e following roll call vote: AYES: Councilmembers Crane, McCowen, Rodin,'=:~Baldwin, and Mayor Ashiku NOES: None ABSTAIN' None ABSENT: None 8b. Discussion and Possible Selection of City Council Members to Consider Formula Business Re.qulation and Form Based Zonin.q Matters~ Despite Ownin.q Property Within 500 Feet of Affected Areas 7:02:00 PM City Attorney Rapport explained that this matter is being returned to the City Council due to the Fair Political Practices Commission's (FPPC) decision regarding the possible conflict of interest of a Councilmember, as outlined in his staff report. He reviewed his staff report regarding the requirement of maintaining a quorum, and noted that four Councilmembers, Councilmember Baldwin excluded, would be subjected to the standard established by the FPPC because they own property within 500 feet of affected areas. He discussed the requirements of the FPPC's regulation. He explained that, as such, understanding that four Council members own real property within 500 feet of the downtown business district and/or gateway streets of Perkins and Gobbi, three Councilmembers with disqualifying financial interests may be selected to participate in deciding whether to adopt an interim mg[atorium on formula businesses in the downtown business district and the~,~:,.~!~way streets. Two Councilmembers may be selected to participate in th~iiiii~her decisions affecting these areas with regard to form-based zoning and::,~'ii~manent regulation of He further explained that the statute state~¢~at~'~' i~'ere has t0~!i~i'~ii~n immediate threat to health or safety from businesse%~gg able,~:~to locate wh:~~e Council is considering ce~ain r?gulation before {~~gul~,s can be a~ted. The cases also say that if it s reasonable to concl~~t allbwing thos~ businesses to be established before the regulation is adopt~~:uld intedere with the City's ability to effectively regulate, then :~~?atorium c~~enacted. After considerable discussion, it ~ "~~:.~=ensuS~f the City Council to select the Councilmem~9.rs by a ran=~~l ~awing. Once picked, the Councilmembers W ~main as~=?~ng as~::~he ma~er is considered. Councilmember ~"ne S{~ that he ~a not want to pa~icipate in the process. The remainder ef~Goun~embers e~[gssed their willingness to pa~icipate in the selection proc~?~?~ ........ ~:~?~::~::~:: .................. ~:? Counci,~~~~wi~ted~ ~ ~ t~:~e does not have a conflict of interest The re~~f the first '~d ofl~awing selecting Councilmembers who would be involved i~;~ussion o{~n urgency ordinance regarding a moratorium on form based busin s in ~kiah revealed that Councilmembers Crane, Rodin, Baldwin, and M'~:~:ku~ ~.,~ would pa~icipate, The results of thb second round of drawing revealed that Councilmembers McCowen, Baldwin, and Mayor Ashiku would pa~icipate regarding a form-based zoning ordinance, The results of the third round of drawing were that Councilmembers Crane, Rodin, and Baldwin would participate in discussion of an ordinance regulating formula businesses in Ukiah. 8c. Discussion and Recommendation to Mendocino County Regarding Options for Proceedinq with the Ukiah Valley Area PlanT:26.02 PM Planning Director Stump reported that County staff recently provided City staff with a Discussion Draft Board of Supervisors Agenda Summary Report concerning options for proceeding with the Ukiah Valley Area Plan (UVAP). A number of draft options were developed by the County staff for consideration by the Board. Additionally, the Ukiah Valley Smart Growth Coalition has submitted draft recommendations for the Board's consideration. He requested Council consider the options and provide direction to staff in which they will formalize the City's position on this matter. County staff concluded that "Option D" may be the preferred option. He proceeded to discuss the Sma~,::,,:: Growth Coalition's recommendations as well as City comments on the UVA~,,,i,:~,~he UVAP EIR. Public Comment Opened: 7:29:20 PM :~::ii::i~i!!:::!::' ========================================== Anne Oliver,. member of Ukiah Valley Smart:~,~ Cea oalition, read into the record recommendations propose ~ Coalition endocino Public Comment Closed' 7:34:08 PM After considerable discussion, it :he unani~'~!~,,Consensus of the City Council to recommend "Option D the Bo~ffiliii~fSupervisors. These options call for the conduct of a pla~"i'~g process that would include a reassessment of the development of detailed policy directives for amendment of the General Plan to ' UVAP as a way to address large projects and g g developed. Additional the County prepare and adopt an interim filing of General Plan Amendments, as well projects while the UVAP is being an interim urgency ordinance, Option A2 may nof::~!iiiiiiBe '~§':Uch a tool could adversely impact affordable housing. ~~il recom~nded that the County seriously discuss this issue and find a way to'::~:~' it affordable housing development that does not compromise the community'§~l~~iiii~0 develop a meaningful growth management plan for the Ukiah Valley or re~:·B~in the rezoning of industrial, agricultural or rangeland. The Council also recommended that the new direction of the UVAP include the incorporation of additional Smart Growth, Sustainable Development and long- term growth management policies. The Council supports the City/County effort to successfully manage and plan for traffic circulation in the valley, and consider this a vital part of any future planning process for the Ukiah Valley. Planning Director Stump proposed that staff draft a letter, with the Mayor's signature, addressing these items and send it to the Board of Supervisors prior to January 24th when the Board plans to meet next. 9. NEW BUSINESS 9a. Adoption of Resolution Approving Assignment of Cable TV Franchise from Adelphia Cable Communications to a Subsidiary of Comcast CorporationS:06: ! 6 PM A pole of the Council revealed that all Councilmembers had read the Staff Report and no discussion was needed. M/S McCowen/Baldwin adopting Resolution 2006-33 c0D,ditionally authorizing the assignment of a cable television franchise and c~%ystem by Century Mendocino Cable Television, Inc. D/B/A Adelphia ~le C~mmunications to Cable Holdco Exchange V, LLC and a chang~,~l~,ii?~iiii~¥:~:~'::~.trol to Comcast of Indiana/Michigan/Texas, LP, a subsidiary of Com.c~' Cor~~ on; motion carried by the following roll call vote: AYES: Council~~~ cran~i!i~i~.Cowen, Rodin, Baldwin, and Mayor Ashiku NOES: None ~:TAIN: None AB'$!E~: None 9b. Approval of PrE City Participation in the Street and Hospital an Agreement with the This item was pulled from the Recessed:8:10:40 PM Reconvened: S: !(~:4~i iiiii~iiii~,,~,:: 9d. Di~ McCoweng:l City Man and nal at Perkins er to PreDare et Amendment Center E~[¥'Other-Friday Closures - McCowen has requested that thi~ a status update and discussion by the Council. She .,~iewed her Council including the program benefits of ex~i~,,hours at starting at 7:30 am to allow customers time to come~:"i~i~fore their begins, the reduction of sick leave usage by City emplO~ ~..: better ~rdination for full-strength staffing on the days that the Civic Center :"'i"~:~.en [¢~'~' business, reduced gasoline usage for commuting to work, and enha~?~ployee morale. Additionally, the increased workload the City staff has exp~',~:'~ced in the last ten years along with a reduction in staffing and resources dub to budget restraints has become more tolerable with the current work schedule. Even though the workday is nine hours or longer, many of the employees have expressed their opinion that having the three day weekend twice a month has improved morale tremendously. She went on to discuss some of the limitations of the program and surveys conducted by the Employers Council of Mendocino County (ECMC), the North Coast Builders Exchange, and the Greater Ukiah Chamber of Commerce (Chamber). In summary, she noted that the City has received very few complaints concerning the current work schedule. Public Comment Opened: 8:23:45 PM Members of the public that spoke in support of keeping City Hall open Monday through Friday were: John Dickerson, Executive Director of the Mendocino County Employers Council, Keith Woods, representing the North Coast Builders Exchange, and Mr. Lee Howard, a local contractor. The City Council questioned speakers and staff during the public comment period. The main concern expressed by the speakers opp~ing a Friday closure was the unavailability of the City's Building Inspector t.91;,i!i~,i~Ue building permits and perform inspections on Fridays. .~:,::::~,iiiiii~ii~iiiiiiiiiiiii~i~ .... Mr. Paul Richey, City of Ukiah Airport Manager~ ~lain~i~t there are many employees who would like to make a commen[~i',ii~tb'~§· matte'~!? ever, they are concerned about retribution by other City e~yee~ and offici~i~!iiii~is particular benefit has been favorably received by..::~::,~, staff?,~He recomm~~:?the City Manager work with the bargaining units :~n'~~nd,=,,,:::~i~tber than diS'~tinue, the every other Friday closure. ~i!iiii~iiiiiiii~i,,~,iii!i?~':: ......... ':~ ..... Public Comment Closed' servi~i~:~io the community, that most businesses within City's services during that City while continuing with the current the every other Friday closure the City Manager devise as many of the City's employees ;dule as possible. There was a suggestion that as business license applications and c~¢B be posted on the City's web site for the public The City Council expressed concer~ii!~it City employees should be available the City work Mond time, re-evaluatin~ schedule, and schedule an em a schedul~ continui the to acces~ City would meet to Council's concerns by stating that she g Director Stump regarding implementing an alternative for building and report back to Council. She explained that some employees are tr~'~:'~ed for one particular job and they have no coverage when they are not in the office. In conclusion, the Council recommended that the matter be postponed until the first meeting in March to allow staff time to discuss alternative schedules for a Monday through Friday work week with employees, to look at a flexible schedule to meet the service needs of the community and flexibility of the City's employees, and devising a schedule whereby the Building Inspector would be available to perform inspections five days a week. Council noted the importance of cross training employees on specific positions. Planning Director Stump responded to an inquiry by Council by stating that the Planning Department has received about six complaints since the City implemented the current work schedule. 9c. Request for Approval to Hire Executive Recruitment Firm for Director of Public Utilities Vacancyg:37:35 PM Personnel Director Harris explained that the Director of Public Utilities position is currently vacant, due to the recent resignation of Berg,i.e Ziemianek. This position has traditionally been difficult to fill, not only in th~i!i?'~y of Ukiah, but for other public agencies as well, due to the broad s of ~esponsibility and professional expertise required of the position...,,~,,~iii~,i~i~,~the multiple capital improvement projects pending and the broad scop~ii~f iss~'~i?~iii~urrently facing the Public Utility Department, it is critical that the ~i'~iiii!9'~ate a q~i~i~d candidate to fill this vacancy as soon as possible. The[~re, staff is requ~'~ approval to hire an executive recruitment firm, spec~g in th~== recruitme~¥"iiii~,?~Xecutives and industry experts for the electric and ~at~:!!i?~i~:~!~,?i~iiii~iiiii%,:~,~ City Manager Horsley, responding to an in~i~'~?,i,:~::~by Councilmember Crane concerning the possibility of sepa~,~g,~,~,~.he, water, s ~,,and electric divisions. Council discussed the cost of hirin~iilM~i~ili4ssoci~':~ to fill the Director of Public Utilities position, at a minimum =~ee afii~ !i~i~:;?,?.~::~::~ ....... Councilmember ,~o~'~i~il~Sdvocated!!~lecting:"an alternate search firm at a M/S Bald~i~,in ; 'i~i~i~~ of Mycoff & Associates to fill the current,::~::~~~lic~~i?s vac~'Cy, carried by the following roll call vote: AYE~,,iiiiiiiCouncil me" s C'~,,~,,~:~,:,Rodin, and Baldwin NOES: Councilmember McC~~ =:,~:and MaYo(~iku ~AIN: None ABSENT: None 9e. Dis~ion and ~view of City Council Committee Assi_clnments ~-~-~'~i~'~-emb~i~¢ii~ stated that she thought she was the alternate representative for"~:'~ii~'Fco, however, the listing indicates that Councilmember McCowen is the aEernate. Councilmember McCowen explained that the City Selection Committee makes the decision and Mayor Ashiku is the alternate. Councilmember Baldwin requested that the matter of how Councilmember appointments to committees are made be agendized in the near future. He would like to be informed of topics/policies discussed at the committee level. 10 Councilmember McCowen and Mayor Ashiku reported on discussions at recent City/County Subcommittee meetings. It was determined that the Annexation Committee should be deleted from the Council committee assignment list and its subject area be included in the City/County Subcommittee. 9f. Discussion of Possible Ballot Measures for the June and November 2006 Elections ! 0:04:34 PM City Manager Horsley advised that this item is being br~ght forward so that if there are any potential ballot measures which the CouQ~iiiii~ii~hes to include on either the June or November elections, there will be t[~for staff to provide the necessary backup for these measures within the,,::,,,~,:,ii~~me required by the County, ~¥'ballot There was a brief discussion g a mea~,of increasing the City's current Transient Occu T')%~rorr 8% to=~'~ ~,~=~.,~=~,=~='~ Council discussed the issue of the two-year lay~a~ opposed t'~?~ four-year term, and a previous City policy whereby e~ the~=' Councilm~'mbers were elected to a four-year term and th~ Mayor was from among the elected Council. Council discus~~=..advanta[ having a four-year term for the Mayor and being appointed ~='~~e~cted Cou/ ~e~ well as the situation of appointing someone to a Council~0Si=~~gn that~=~°uncilmember vacates their term before its e~9==~[ation beca~~==~~bted Mayor. Instant runoff It was the co~~.s~=~=" of'~e City to direct staff to prepare the necessary documen'~ .......... the June election with regard to having g the five elected Councilmembers and terms would be four years. The language for such election, would be returned to Council at th~ g for noted by City A~orney Rappo~ that if such a measure~==~sed at election, it would become effective for the November=~==~ electiod~f City Councilmembers. It was also the consensus of the Council t'~'~taff s~ld prepare to have a TOT increase on the November 9g, Consideration and Possible Action on Legal Advice ConcerninR Pending Calpine Bankruptcy - Open and Closed Sessions No Closed Session needed. 9h. Approval of resolution extending the existence of a local emergency for the City of Ukiah Matter to be discussed in Closed Session. 10. COUNCIL REPORTS 1] Councilmember Rodin reported that last week she attended an Administrative Policy Committee meeting of the League of California Cities. City Attorney Rapport discussed the issue of conflict of interest as it pertains to City Councilmembers and noted that several city attorneys, as well as a League staff attorney, are involved in clarifying the matter. Councilmember Rodin reported that State Senator Ms. Lonnie Hancock, who coauthored the bill that would have given local jurisdictions the right to implement choice voting, has authored a campaign finance reform bill ::tbat will have publicly financed campaigns for state elected offices. She noted ~i~ii!Patty Berg is one of the coauthors of the bill. Councilmember Rodin voi~ 'her Support of the bill. They are working towards obtaining bipartisan sup~:'~i~he bill. She went on to discuss how the bill would work if approved. :'~::i?~?,i ....... ~ii!i~ ~/?~i?~, She also reported that she attended a form .~§ed zOning meeti'~ii[~:: Sacramento last year and heard all four speakers whQ~,~==~e in a~endance at :~i~Qrum to be presented this Friday at the Ukiah Vall~' C~ren~enter conc~ing Sma~ Councilmember Baldwin drew ~~gn to the a~h~:=~.of li~er on Highway 101 Mayor Ashiku requested that the ma~.r~ ~¢~*~ ;~::~hanced disaster plan be agendized at the ne~~g. He m~ith the ~ Manager and asked her to assist him in dev~ing ~gram. H~discussed the impo~ance of preparing and educating t~~,~ic o~e proper '~dures to follow in.the event of a disaster. He comm~~.~~:~.for..:~ir effo~s in dealing with the recent emergenc[~~;~ C~e"~'~'~:~ sted that the ma~er of City Council decoru~¢~:' d fO~.~,~.~ne~ m~ting. 11. :::?¢~ ~ DANAG ITY~::~K REPORTS City MaWr HorsleY~ue~ed Council approve the resolution e~ending the existence 6~?~cal eme~ncy. .............................. /~;~=:~:' 9h. Approv~:~;~?[~lut,on extending the existence of a local emergency for the Cit~'Ukiah M/S McCowen/Crane adopting Resolution 2006-34, confirming existence of a local emergency, carried by the following roll call vote: AYES: Councilmembers Crane, McCowen, Rodin, Baldwin, and Mayor Ashiku NOES: None ABSTAIN: None ABSENT: None Adjourned to the Ukiah Redevelopment Agency: 109:34:34 PM Reconvened: ! 0:40:09 PM 12 Adjourned to Closed Session: ]0:40:00 12. CLOSED SESSION a. Conference with Labor Negotiator~ Government Code Section 54957.6 Employee Negotiations: Electrical and Fire Units Negotiator: Candace Horsley b. Conference with Legal Counsel-Existing Litigafi~,=:.Government Code Section 54956.9(b) (2) Closed session only to decide whether closed s~i.on authorized 9g. Consideration and Possible Action ~.n~'~iiii~.i~egai'~iiii~ice Concerning Pending Calpine Bankruptcy - Open=,=~i~,~l'bsed S~~ns .:~ii:~:.iiiiiii~i ~:ii~i:::i::: ::::::::::::::::::::::::::::::::::::::::::: A motion was made authorizing the Northerniiii~~:'~ia::::~=:~Power~ ~'~' ':~:~:~:~:::'::~:'~:~ AgenCy (NCPA), as the City's agent, to give Calpi~:. notice that t~~y is terminating the Calpine contract, effective January 20, 2~~ a fo~ard~chant contract under the authority of Sections 556, 562, ~~b)(2) of t~~nkruptcy Code, and authorize the City Manager to take ~y ~~. step~;~::ecessary to protect the City's interest in the pending proceed'~g%~:~'~~[~~:: Calpine contract; carried by the following roll .~ ~ AYES: ~cilmem~rs Crane, McCowen, Rodin, Baldwin, and May~Ashik~OES: Non~?~?~:~:ABSTAIN: None ABSENT: None djourn d ]3 CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 February 1, 2006 1. ROLL CALL: 6:07 PM Councilmembers Present: Crane, McCowen, Rodin, Baldwin, Staff Present: Project Engineer Burck, Public Works Director E Chief Latipow, Finance Director McCann, City Attorney Ra Sangiacomo, Community Services Supervisor Simerson, Ulvila. City Manager Horsley, Fire ~unity Services Director ;tump, and City Clerk 2. PLEDGE OF ALLEGIANCE Everyone recited the Pledge of Allegiance. 3. INTRODUCTIONS 3a. Introduction of New Em Coordinator6:12:23 PM Community Services Director San ' Valley Conference Center's new Event Randall, luced new el Conference Center Event Randall, the Ukiah Randall's background. 3b. Introduction of New 6:13:45 PM Community Service: promoted to the the City of Ukiah's Com ~ngiacomo Services St Services Supervisor troduced '~Maya Simerson who was recently ~or, and discussed her work experience with 3c. Intro, 6:15:12 P] City Din Departmt er Engineer Public Works Director/City Engineer the City's recently promoted Public Works experience with the City of Ukiah's Public Works m 4a. Re_~ular Councilmember R which Cou motion. OF :S es of November 16~ 20056:18:26 PM · ed if Councilmember Baldwin voted "no" on the motion on page six, to responded that the minutes accurately reflect the vote on the M/RC McCowen/Crane approving the Regular Meeting Minutes of November 16, 2005 as presented; carried by the following roll call vote: AYES: Councilmembers Crane, McCowen, Rodin, Baldwin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: None. 5. RIGHT TO APPEAL DECISION6:19:36 PM Mayor Ashiku read the appeal process. 6. CONSENT CALENDAR6:20:03 PM Councilmember Rodin inquired about item "6b" as to why the City is extending the state of a local emergency. City Manager Horsley explained the process the City must follow. Councilmember McCowen clarified that there was a minor addition received via E-mail. item "6g" that Council M/S McCowen/Crane approving Consent Calendar items "a" a. Rejected Claims for Damages Received from Pacific Gas Referred to Joint Powers Authority, Redwood Empire b. Approved Resolution 2006-35 Extending the Exister Ukiah; c. Received Report of Acquisition of Replacemenl L.P.; d. Received Report of Bid Award to Williams USA in and Installation of One David Clark In-Cab Commune< e. Adopted Resolution 2006-36 Amen< Appendix to Ci f. Approved Notice of Completion for ti' Overlay for th Specification No. E25629; g. Adopted Resolution 2006-37 Providing Mendocino County Board of Supervisors Improvement District :ludes Lodgin! as follows: d Chuck Johnston, and Fund; cy for the City of ]U' from' :onsent to 033.84 fo~ ~e Purchase , of Interest Code; ~h Valley Conference Center, by the and Business J in the City Of Ukiah. Motion carried by th Baldwin, and Mayo[ i. NO vote: Councilmembers Crane, McCowen, Rodin, None. ABSENT: None. . Greg Smitl 24 days areas.. SU AUDIENCE COMMI also He noted reporting ITEMS6:2 ! :43 PM provided a recap to the City Council of the past in various areas of the Ukiah Valley and surrounding in mutual aid and complimented City staff for their massive evacuations but no lives were loss. He also are required. 8. PI 8a. Introduc! 9, Planning Director St~ the marijuana cu Section 9254 Entitled "Marijuana Cultivation" to Article 19 of the Ukiah Code6:32:06 PM ~dvised that last October, the City Council discussed possible revisions to ordinance to simplify enforcement and make the ordinance more defensible against legal challenge. After discussing possible revisions, the Council referred the draft Ordinance to the Planning Commission for a public hearing and recommendation. On December 14, 2005, the Planning Commission conducted a public hearing and unanimously agreed to recommend that the City Council introduce and adopt the Ordinance revising the marijuana cultivation regulations as proposed by the City Attorney and Staff. Staff and the Planning Commission are proposing to revise the marijuana cultivation regulations after four months of administering the Ordinance. He discussed the proposed revisions to the Ordinance, as recommended by the Planning Commission. Staff and the Planning Commission also believe that a simple ban on outdoor cultivation will alleviate many of the complaints the City has received. Finally, the draft Ordinance would authorize a civil injunction action if specific public nuisance impacts of indoor cultivation exist in individual cases. City Attorney Rapport recommended that the Ordinance clarify the per parcel limit on the number of plants applied to residential districts, but not commercial districts. Public Hearing Opened:6:3$:]9 PM Members of the audience that spoke in opposition to the Tripper, speaking on behalf of the Medical Marijuana Patients Wilkins, Director of Northern California NORMAL. inance were: Pebbles , and Dane Mr. Randy Dorn spoke in support of the proposed ordinance, marijuana for patients and supported it being a he supports medicinal Public Hearing Closed:d:52:07 PM Discussion followed between Council and staff the public health and safety of Ukiah citizens, opposil possibility of the City issuing marijuana cards in the fu! marijuana indoors. protecting man growers, the .nd safety concerns with growing M/S McCowen/Baldwin introducing AYES: Councilmembers Crane, McCower ABSTAIN: None. ABSENT: None. following roll call vote: 'or Ashiku. NOES: None. City Clerk Ulvila read Ukiah Amending Se. ~254, E : "Mari =e of the City Council of the City of Cultivation", of the Ukiah City Code". M/S McCowen/Rodin i Councilmem[ e, Mc. None. by the following roll call vote: AYES: and Mayor Ashiku. NOES: None. ABSTAIN: 8. P HEARING 8b. and de Avenue7 Planning Di Stump Avenue has a ..for De~ parcels. The City Council must co ~h Three Structures Over 50 Years Old Located at 763 that the owner of the properties located at 763 and 765 Apple lition Permits to demolish three single-family residences on two 50 years old, and therefore, according to the Ukiah City Code, the public hearing to review and consider the historical and architectural significance of the stru res. The Demolition Permit Review Committee considered the application on December 20, 2005 and unanimously found that none of the criteria in Ukiah Code Section 3016(E) applied, and therefore the structures are not historically or architecturally significant. Accordingly, staff is recommending that the Demolition Permits be approved. Public Hearing Opened:7:02:$2 PM No comments received. Public Hearing Closed:7:02:57 PM M/S Rodin/McCowen approving the Demolition Permits for the three structures located at 763 and 3 765 Apple Avenue based on the finding that the structures do not have historical or architectural significance; carried by the following roll call vote: AYES: Councilmembers Crane, McCowen, Rodin, Baldwin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: None. Councilmember McCowen encouraged the property owner to recycle materials as much as possible. 9. UNFINISHED BUSINESS 9a. Authorization for City Manager to Negotiate and Enter into Services Agreement with Brown and Caldwell to Condu Study in an Amount not to Exceed $89~5287:03:39 P~,I Project Engineer Burck provided information concerning th, those wells are productive during the summer months. Ask the best producing well at 750 gallons per minute (gpm) current water distribution system relies on the the City has sufficient water source capacity to lemand, prepared, and added to the municipal water Services, in Title 22 Section 64562, requires sufficient dependably, and safely the total requirements of under the maximum demand ~sional Consultin_~ Well Sitinq and noted three of the Collector, well #4 is years City of Ukiah's pply most To ensure ew water wel .be found, ;ible. The De of Health to adequately, and fire fighting of all users A Request for Proposal (RFP) to consulting firms that provide hydrogeologic were received. City Staff requested the civil E to independently review the ~osals and to evaluation. Brown and ;ired th experience and qualifi ;rs the City for the Groundwate~ iting ~. Siting sent to 21 engineering nicipal Seven proposals ~ of Wagner and Bonsignore ment in addition to City Staff's hest score and has the requisite best value to provide the hydrogeologic services Discussion followed of as and the req~ the new compli the City locating an additional water source Title 22, capacity versus peak demand, the California Environmental Quality Act (CEQA) process and Mr. Gert inq as to the use of fluoride in the City's water. Mayor Ashik~ ation of the water. M/S McCowen 'izing the City Manager to negotiate and enter into a Professional Consulting Services ment with Brown and Caldwell to conduct a Groundwater Well Siting Study for an lot to exceed $89,528; carried by the following roll call vote: AYES: Councilmembers Crane, McCowen, Rodin, Baldwin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: None. w UNFINISHED BUSINESS Discussion of Interim Urgency Ordinance Imposing Moratorium on Formula Businesses within the Downtown Business District and on Perkins and Gobbi StreetsT:36:$4 Mayor Ashiku explained that, due to the decision of the Fair Political Practices Commission (FPPC) concerning potential conflict of interest, at the previous meeting the City Council drew names of the Councilmembers who would review the proposed Ordinance concerning formula businesses. City Manager Horsley noted that Councilmembers Crane, Rodin, Baldwin, and Mayor Ashiku were randomly selected. Councilmember McCowen disclosed his "conflict of interest in real property which is in or within 500 feet of the area subject to the proposed regulations: Standley Street rental property; Gobbi Street commercial and residential property; Clay Street rental property; and personal residence. The conflict arises because the properties are in or within 500 feet of the a~ .ubject to the proposed regulations and action on the proposed regulations could cc impact of one cent or more on my financial position." He recused himself from action matter and left the hearing room. Councilmember Crane disclosed a potential conflict of 500 feet of the area subject to the proposed reg which is in or within 628 ,.c Street. Councilmember Rodin declared a potential confl 500 feet of the area subject to the proposed Mayor Ashiku declared a potential conflict of interest in the area subject to the proposed ,s: personal re: business address at 724 South Dora 'eal property or within .15 West Perki which is in or within 500 feet of ',e at 510 South Spring Street, Councilmember Baldwin stated that he doi He explained that he brought this issue forwa lengthy process to consid ordi them from certain porti He application is a )rium impa of 9rest concerning this matter. moratorium as part of a that formula businesses or ban ned the Attorney as to what point after an Ihat application. City Attorney Rapport from findings to allow e busine not a or speculati re are ve., rights, there is nothing to stop a jurisdiction ication process. He explained that, based on would need to identify what the harm would be of the City. The findings would need to be based on facts, ,r Crane noti also have :ations in th an emergency onale proposal is so gen~ community. hat are stores located in the downtown area of the City that such as a bakery or banks. He did not understand the need for an urgency ordinance at this time. He explained that this rgency ordinance is an impediment to having a good dialog within the Councilmember n advised that it is his belief that any new application submitted would jeopardize the permanent ordinance. It is his belief that corporate America doesn't care about the citizens of Ukiah or the future beyond the next quarterly profit report. He believes that it is important for the City Council to try to defend the Ukiah community against this mentality. He hopes the City Council can revisit this issue in terms of beginning the process for a permanent ordinance whether or not there is the support for an emergency ordinance at this time. Councilmember Rodin voiced her agreement with Councilmember Baldwin's views on this matter. She stated that to her, it is about self determination for our community and especially what we want for the downtown area of the community. It was her opinion that, inevitably, if formula businesses come in, like Walgreens did, it would be to the detriment of the City to not have design standards in place. She does not want to take away from the uniqueness of the downtown area. She would like to work with Councilmember Crane on a subcommittee to review various elements associated with a possible ordinance. City Attorney Rapport provided legal advice concerning the Brown Act requirement for Councilmembers who are members of a subcommittee. Mayor Ashiku commented that although a Councilmember businesses, it creates a bias towards a particular group and implications. He suggested that the problem is not with the if it fits into a particular location. He referred to a map prov the area in question is very restrictive to large commercial He suggested that the Smart Growth Coalition ar recommendations. groups corporate American the City to potential legal with how it looks and :orney and noted that they wouldn't fit. to provide Public Comment Opened Estok Menton, Ukiah, was of the opinion that it would designs and look at smaller scale project~ within the downto~ and pedestrian friendly streets. ,'s advantage to look at positive a, focusing on diverse businesses Mike Johnson, Ukiah, was of the opinion government's job to encourage business in needs to its codes and that it is Scoff Cratty, Ukiah, voi~ business may referenced the ;ral Plai for an of existing ;ncy r~um ordinance because a formula in Ukiah. He read a prepared statement and Steve Scalmanini, Ukiah, established to consid Pi on revenue to the City once Walgreens is urgency ordinance to allow the community time moratorium adopting a Rodin ex ce at this ~ed that she didn't think there are enough votes for an urgency but thinks it is important that the City expedite the process of ordinance. Mayor Ashiku stated' that competition of is important to remember competition among people is important, and and price is important. M/S Baldwin/Rodin to bring this item back to Council in two weeks for discussion of a permanent ordinance, failed by the following vote: AYES: Councilmembers Rodin and Baldwin. NOES' Councilmember Crane and Mayor Ashiku. . UNFINISHED BUSINESS Discussion and Direction Concerning the Development of Form Based Zoning for the Perkins Street Gateway and Downtown Areag:24:32 PM City Manager Horsley explained that Councilmembers selected to consider this matter are Councilmembers McCowen, Baldwin, and Mayor Ashiku. Recessed: 8:25:09 PM Reconvened: 8:34:24 PM Councilmembers McCowen and Mayor Ashiku referred to their conflict of interest disclosures concerning the previous item. Councilmember McCowen noted that although he may have a conflict of interest, he was selected at the last Council meeting to par in discussion of this matter. It was noted that Councilmembers Crane and Rodin also previous conflict of interest disclosures, however, they were not selected to is matter. Planning Director Stump explained that form based zoning He noted that the City Council and Ukiah community summer. The City is attempting to have a new a Street corridor. Staff is investigating the concept of look, and context of buildings rather than have a funding source for this project has not been downtown needs to be revisited, and a vision for Pe gateways needs to be developed to avoid difficult and uncor based ~oning which focus'~=' the use of bu that the City' perhaps g smart growth. discus., lis matter since last for the and the Perkins sizes the form, specific sion for the important development review processes. Discussion followed with regard to the sm and the estimated cost of the project (estim the visioning process could be completed Director Stump explained that a consultant conducted, and various in which to concept and Area Plan (UVAP), 000). The~ discussion of whether ~n a ~sultant, to which Planning in the process and how it is Ihe pub participate. Members of the pul: Johnson, and the issue Ms. Jan Moore, Richard Shoemaker, Mike Councilmem receiving a copy of the RFP. M/S Ba in, qual ~nsulting firms B Ashik[ prepare a draft Request for Proposal and distribute it to roll call vote: AYES: Councilmembers McCowen, ABSTAIN: None. ABSENT: Crane and Rodin 9:02:46 PM :ilmembe and Rodin returned to the meeting. 9. UNFINISHI 9d. Discussion June 2006 Ballot Measure Re(: the Mayor's Position Being Appointed Ver Elected 9:02:.59 PM City Manager Horsley advised that at the January 18th meeting, the City Council determined that they would like to discuss the possibility of including a ballot measure regarding the Mayor position being appointed from the five elected Councilmembers versus elected at the June 2006 election. She provided a historical recap. Discussion followed regarding a possible ballot measure concerning the Mayor's position. Reflecting on the last time this matter was placed before the voters, it was recommended that the wording for this measure be made clearer to the public; noting the confusion of wording in previous years. Councilmember Rodin and City Attorney Rapport discussed wording of the ballot measure and concluded that the wording of "restoring that practice of a Mayor being elected to a four-year term and rotation of the Mayoral duties" be included. Ms. Judy Pruden voiced her support for rotating the Mayor from among the five elected Councilmembers and have the Mayor's term four years instead of two years. McCowen/Crane directing Councilmembers McCowen and Rodin to measure for the June 2006 election concerning making the Mayor's Mayor position among the five elected Councilmembers, and return t review, carried by the following roll call vote: AYES: Councilm~ Baldwin, and Mayor Ashiku. NOES: None. ABSTAIN: None. language for a ballot years, rotating the the next meeting for Crane, McCowen, Rodin, None. 10. NEW BUSINESS 10a. Waive Bid Proposal Irre and Miracle Construction ComDanv. Inc. For Equipment At Todd Grove Park, Oak The Amount of $29979959:23:28 PM Community Services Director Sangiacomo advised authorized the release of a Request playground equipment at Todd Grove, subcommittee was organized to evaluate ti subcommittee recommended that the submitted by Miracle Construction Company equipment, fall zone m~ .ntainment bo~ and installation of new The Park~ recommendation of th committee City Council. ~er to Ex~ With And Installal round ~od Park And rd Park In Vinewoo~ t nd Golf 2005, the City Council (RFF he purchase and installation of Orchard Parks. A selection I review, the selection support the proposal ~95 that includes design, play removal of existing equipment, Golf Commission reviewed the unanimously recommends its adoption by the A brief discussion followe, would recei~ of the playgrounds and the parks that playground equipment is ADA approved. Mr. corn of the Company, Inc. discussed his proposal and the Ms. Lorie wood may construction wou :opper or with the lack of wood in the construction, noting that the to which Mr. Harris responded that any wood used in the Councilmember ,n inquired about the durability of equipment due to vandalism, to which Mr. Harris res the equipment is far more durable than it was years ago and is resistant to graffiti. His company would also supply the City with a supply of solution used to remove graffiti and it doesn't chip or peel. M/S McCowen/Crane waiving the bid proposal irregularity and authorizing the City Manager to execute a contract with Miracle Construction Company, Inc. for the purchase and installation of playground equipment at Todd Grove Park, Oak Manor Park, Vinewood Park, and Orchard Park in the amount of $299,995. Councilmember Rodin inquired about any plans for shade, to which Director Sangiacomo responded that there is a roofing component over each structure. Motion carried by the following roll call vote: AYES: Councilmembers Crane, McCowen, Rodin, Baldwin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: None. 10. 10b. Councilmember Crane advised that on page 2, paragraph 3, line 12, the word "of" was omitted. He read aloud the letter he submitted included in the Council packet. The letter listed elements for disc~ Council to discuss, followed by Planning Commission County land use rules and guidelines that control or influence it will be a challenge for the community to create revisio~ could be helpful in revitalizing the core of the City and conform to the principals of smart growth. NEW BUSINESS Discussion Of Building Up Versus Building Out - Craneg:35:36 PM City's Some hea etter to the City Council, Council which was that he would like the City of the current City and use. He stated that ng documents that ighborhoods that Discussion followed regarding Councilmember · Increasing the amount of green space as buildin, · Establishing an ecosystem by absorbing storm wat · Increasing the height and foot '.a building, landscaping · Increasing the height of buildings, housing demands of the community Modifying re! to' for more · · Increasing 'ntown area create contribute to th( of the dowr · Concern th; g de · Consideration lesand urban quality of life in the · Mare · Ci Topics were: height, .~ green roofs. Iow for a greater amount of while meeting the walking environment, and may also lead to increased sprawl belts as an important component for the ded in discussions of form based zoning the audience issue were Judy Pruden and Lorie Leaf. Planning r: ,r Stump dii the estimated amount of time it would take to complete a smart growth projecl a consultant. He explained that the downtown corridor would fall within discussion .~ topic of form based zoning. He discussed some of the constraints that would need to ~ed with regard to increasing the height of buildings. He encouraged members of the and the County being involved in the process. It was the consensus of the City Council to consider this matter as an important aspect of the form based zoning project for the downtown and Perkins Street corridor. 10. NEW BUSINESS 10c. Discussion of City Council Meeting Decorum - Ashiku]0:]0:49 PM Mayor Ashiku explained that he brought this matter forward because a Councilmember contacted him regarding their concern of how Councilmembers treat each other. He stated some of the concerns he has include the time allotted speakers and the interaction with City Councilmembers as they deal with time related issues. The following issues were discussed by Council: · Challenging the motives of Councilmembers that express a potential conflict of interest on a certain matter and recuse themselves from discussion. · How Councilmembers treat members of the public or consultants while interacting with them concerning items. Professional courtesy should be given. · Public comments are limited to three minutes, however, the Mayor and Council should be flexible to the degree that they would allow a speaker to finishtheir thought, rather than interrupting them. It is important to be fair and treat all spe ~ith an equal amount of time for presentations. · If a Councilmember needs to leave the meeting, they absence can be recorded in the minutes · Councilmembers should not tryto read the minds of comments that might offend other members of th · Councilmembers should avoid engaging in refrain from extensive debates with each r. described in the Council Meeting Rules · Questions by speakers should be directed to th · After staff makes its presentation, questioning by for comment. · Discussion of conducting a public matter first, then hear rebuttals. · Encouraging speakersto submitthei so that Council will have adequate tim · It was suggested t hearing fn opportun to ' ' · Requesting tt' inve~ te the optio~ speakers' · It was suggested tl their o ' ' · It not · Mayor :u informatii · Protocol and king or I should we )ortant that s a certain o~ ;ouncil the fact so that their )ers and should avoid with speakers at th, The of "Limil Iso discussed. staff and should debates", )ers. will be rotated among the Council and whether speakers in favor of the ng to Council prior to the meeting could be given a second on speakers' comments. purchasing a Iow-cost timer to keep track of the same amount of time to express to ask 1 questions of each other or of speakers without In. issues facing the community id when the views they express are their own opinion and ation or committee that they may be affiliated with. the City Manager notify all City commission members of relevant responsibility as representatives of the City. ith staff members was discussed and it was noted that each Council not impose their personal needs upon staff. If they wish to meet contact the City Manager first as to staff's availability. with staff, they · Mayor Ashiku requested that Councilmembers not make a motion until public comment has been received. · It was noted that when members of the audience express themselves overtly by cheering or clapping, it disrupts the meeting proceedings. · The option of posting a sign outside the Council Chambers that would inform the audience of refraining from these types of actions was discussed. Oouncilrnernber Rodin expressed her concern with how the sign would be worded. · It is important that the Mayor keep Councilmembers on track during discussion, however, the lO Mayor should not cut off a Councilmember's statements. 11:01:23 PM Councilmember McCowen left meeting. 11:03:01 PM Councilmember McCowen returned to meeting. City Manager Horsley responded to questions on coordinating a Councilmember's request. It is important that the request be submitted to her and she can direct the appropriate staff member to conduct the research. In the event that a request involves several hours or days of staff time to complete, she may bring the matter before the City Council for approvcz of the amount of time involved. ...... It was the consensus of the City Council to direct the Ci commissions of the need to contact her first when they have a City staff. to inform various City time requirements on Mayor Ashiku requested the City Manager keep commissions and the amount of time it takes the requests made b, task request~ :ouncil and City 11. COUNCIL REPORTS] :1:05:20 PM Councilmember Crane reported that he attended a meeting in Sacramento last week. The Roseville is in from the pool but not from NCPA. The to discuss future. California Power Agency (NCPA) of negotiating withdrawal electric ratesin the near Councilmember McCowen reported that he Governments (MCOG) an ~light was an as led by Supervisor of the Mendocino Council of concerning the Will]ts bypass He reported and it was announced ti household items will Mendocino Management Authority (MSWMA) will no long be permissible to dispose of electronic devices in the trash. All of these :at]on at no extra charge through MSWMA. Coul re agencies Coast Builders Rodin the fi attende~ e growth forum was conducted and was well attended. the smart growth film festival. As the City Council meeting last week concerning a fundraising for nonprofit that is called Human Race. Keith Woods from the North at the meeting. Councilmember Ba that he attended a Board of Supervisor's meeting concerning the Ukiah Valley Area Plat and everyone was in agreement to spend a significant amount of time to revise it. Supervisor Wattenburger suggested imposing a one-year building moratorium. Councilmember McCowen noted that he also attended the Board of Supervisor's meeting and thought a greater concern was that a year long Countywide moratorium would have negative implications for the UVAP. 12. CITY MANAGER/CITY CLERK REPORTS City Manager Horsley reported that she emailed the Council concerning potential meeting dates for discussion of the sign ordinance, and requested Council respond as soon as possible. Discussion followed with regard to revising the Sign Ordinance to be more understandable for citizens, while not imposing new regulations. The importance of enforcing the current regulations was emphasized. It was recommended that the matter of what direction the Council would like to take concerning this matter be agendized for Council's next meeting. City Manager Horsley announced that this Friday the Chamber of Commerce is sponsoring a Workforce Forum which will be held at the Ukiah Valley Conference Cent~ ~r concerning how to train youth for jobs. Adjourned to Closed Session: ! ] :24: ! 7 PM 13. CLOSED SESSION a. Conference with Labor Ne.qotiator~ Govern~ Employee Negotiations: Electrical Unit Negotiator: Candace Horsley Secti Reconvened: 11:26 PM No action taken 14. ADJOURNMENT There being no further business, the ourned at Marie Ulvila, City Clerk 12 ITEM NO.: DATE: March 15, 2006 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF FEBRUARY 2006 Payments made during the month of February 2006, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable check numbers: 67519-67694, 67779-67962 Accounts Payable Manual check numbers: none Payroll check numbers: 67432-67518, 67695-67778 Payroll Manual check numbers: 67430-67431 Void check numbers: none This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of February 2006. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Kim Sechrest, Accounts Payable Specialist Coordinated with:Mike McCann, Director of Finance and Candace Horsley, City Manager Attachments: Report of Disbursements APPROVED:'~~~ Candace Horsley, City M~nager KRS:WORD/AGENDAFEB06 CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF FEBRUARY 2006 Demand Payments approved: Check No.: 67519-67592, 67593-67694, 67779-67875, 67876-67962 FUNDS: 100 General Fund $229,247.02 131 Equipment Reserve Fund 140 Park Development $1,377.34 141 Museum Grants $1,351.26 143 N.E.H.I. Museum Grant 150 Civic Center Fund 200 Asset Seizure Fund $23,391.34 201 Asset Seizure (Drug/Alcohol) 203 H&S Education 11489 (B)(2)(A1) 204 Federal Asset Seizure Grants 205 Sup Law Enforce. Srv. Fund (SLESF) $17,080.30 206 Community Oriented Policing 207 Local Law Enforce. BIk Grant 220 Parking Dist. #10per & Maint $566.76 230 Parking Dist. #1 Revenue Fund $132.00 250 Special Revenue Fund $539.00 260 Downtown Business Improvement 290 Bridge Fund 301 2107 Gas Tax Fund $911.25 310 Special Aviation Fund 315 Airport Capital Improvement 330 Revenue Sharing Fund 332 Federal Emerg. Shelter Grant 333 Comm. Development Block Grant 334 EDBG 94-333 Revolving Loan 335 Community Dev. Comm. Fund 340 SB325 Reimbursement Fund 341 S.T.P. 342 Trans-Traffic Congest Relief 345 Off-System Roads Fund 410 Conference Center Fund $5,378.52 550 Lake Mendocino Bond 575 Garage $2,247.33 600 Airport 611 Sewer Construction Fund 612 City/District Sewer 615 City/District Sewer Replace 620 Special Sewer Fund (Cap Imp) 640 San Dist Revolving Fund 641 Sanitation District Special 652 REDIP Sewer Enterprise Fund 660 Sanitary Disposal Site Fund 661 Landfill Corrective Fund 664 Disposal Closure Reserve 670 U.S.W. Bill & Collect 678 Public Safety Dispatch 679 MESA (Mendocino Emergency Srv Auth) 695 Golf 696 Warehouse/Stores 697 Billing Enterprise Fund 698 Fixed Asset Fund 699 Special Projects Reserve 800 Electric 805 Street Lighting Fund 806 Public Benefits Charges 820 Water 840 Special Water Fund (Cap Imp) 900 Special Deposit Trust 910 Worker's Comp. Fund 920 Liability Fund 940 Payroll Posting Fund 950 General Service (Accts Recv) 960 Community Redev. Agency 962 Redevelopment Housing Fund 965 Redevelopment Cap Imprv. Fund 966 Redevelopment Debt Svc. 975 Russian River Watershed Assoc 976 Mixing Zone Policy JPA PAYROLL CHECK NUMBERS 67430-67518 DIRECT DEPOSIT NUMBERS 26835-26983 PAYROLL PERIOD 1/15/06-1/28/06 PAYROLL CHECK NUMBERS: 67695-67778 DIRECT DEPOSIT NUMBERS 26984-27130 PAYROLL PERIOD 1/29/06-2/11/06 VOID CHECK NUMBERS: NONE TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS $4,679.35 $20,288.42 $93,691.11 $153.92 $57,743.32 $23,2O7.82 $25,281.30 $892.52 $2,713.91 $6,945.67 $992.89 $3,387.O3 $5,893.08 $1,419.92 $745,751.43 $9,086.50 $12,366.56 $55,854.25 $752,839.16 $16,729.78 $24,685.99 $40,254.88 $312,308.59 $731.46 $37,840.00 $10,321.52 $7,207.45 $6,931.66 $2,562,421.61 $46,372.06 $127,396.20 $349,288.00 $3,085,477.87 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. City Manager Director of Finance o o o o o o o o 0000 o o o o 00 o o {2> E> O0 o o o o co 00 · , · o o~ooo~oo§~oo~ooo§oo~ 0 000 O0 O0 000 O0 00000000000000000000 ~~~~oo~ooo~oo~ 0 O0 O0 ~ ~ °~°°~°°~~2~~ HHHHHHHH H o o o o o o · ~° · r.-t · 0 ~ <:2) rjr..) 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> o Ln o o o ,,~ o fJ o o o ~ ° o · o ~ ' . 0 H 0~ © rj · o > c~ ITEM NO. DATE: March 15, 2006 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION APPROVING RECORDS DESTRUCTION The City Clerk's Department has reviewed Records Destruction Notices for the Fire Department encompassing one box and identified this record box as ready for destruction. The City's Records Retention Schedule was adopted by City Council in 1999. The City Attorney has reviewed the Records Destruction Notices for the archival box and has approved the box as designated for destruction. Funds have been allocated in the City Clerk's budget for shredding of documents. RECOMMENDED ACTION: Adoption of Resolution Authorizing Destruction of Certain Records ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Marie Ulvila, City Clerk ~ ~ City Manager Candace Horsley, Fire Chief Latipow, and City Attorney David Rapport 1. Resolution with attachment authorizing the destruction of certain records APPROVED: ~ Candace--Horsley, City Manager ASR: Records Destruction 2006 Fire ~ ATTACHI~NT ~ RESOLUTION NO. 2006- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS, the City Clerk's Department and the City Attorney have reviewed and approved the list of records provided by the Fire Department that is ready for destruction; and WHEREAS, the attached list of City records represents records which are no longer necessary and may at this time be destroyed. NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council hereby approves the destruction of certain records, contained in Exhibit A of this Resolution, and authorizes the City Clerk to destroy the records. PASSED AND ADOPTED this 15th day of March, 2006, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Mark Ashiku, Mayor Marie Ulvila, City Clerk Resolution 2006- Page 1 of 1 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH [I ~Febr Date: Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 15, 2006 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS / DATES 437 / 1703 EMS pre-hospital care reports 3/94-1/95 2000 Signatures Authorizing Destruction t Head City Clerk D ate: ,.~//,~.,/~ ~ Date: Destroyed By Date' ITEM NO. 6.c MEETING DATE: March 15, AGENDA SUMMARY REPORT SUBJECT: REJECTION OF CLAIM FOR DAMAGES RECEIVED FROM DAYNA BASS AND REFERRAL TO JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND A claim was received by the City of Ukiah from Dayna Bass on February 22, 2006 alleging damage to her stereo caused by an electrical transformer blowing a fuse. The date of the occurrence was December 26, 2005. Pursuant to City policy, it is recommended the City Council reject the claim as stated and refer it to the Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION: Reject claim for damages received from Dayna Bass and refer it to the Joint Powers Authority, Redwood Empire Municipal Insurance Fund. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Yes Claimant Sue Goodrick, Risk Manager/Budget Officer Candace Horsley, City Manager 1. Claim of Dayna Bass, pages 1-4. Candace Horsley, City Ma er City Clerk's Office City of Ukiah :300 Seminary Ave Ukiah, CA 95482 CLAIM FOR MONEY OR, DAMAGES AGAINST. THE CITY OF UKIAH RESERVE FOP, FILING STAMP ~~.~i FEB 22 2006 .[ CiTY OF UKIAH CITY CLERK'S DEPARTMENT A claim must be presented, as prescribed by the Government Code of the State of California, by the claimant or a person acting on his/her behalf and shall show the following: If additional space is needed to provide your information, please attach sheets, .identifying the paragraph(s) being answered. . Name and. address of the Claimant: Name of Claimant: 'D~i~Y~"~ $~,~-~ Address' ~ t ~ YZ, .~9,~V ~ . Address to which the person presenting the claim desires notices to be sent: .. Name of Addressee: ~a..~~ ~c~5 · TelephOne: CkL-'''/O''7) %5 '1'~3 ~ Address: \\~"~/20~.~.k.J'.¢-~ ~...."~ ' u,-y--.~', c~ ~~. ,. . The date, place and other circumstances of the occurrence or transaction which gave rise to the claim asserted. . , General description of the indebtedness, obligation, injury, damage or loss incurred so far as it-may be known at the time of the presentation of the claim. ...... 5_¢_cn o_rc_d r r,& 5 oLu_r Cj The name or names of the public employee or en.~ployees causing the injury, damage, or loss, if known. Page 1 of 3 If amount claimed totals less than $10,000' The amount'claimed, if it totals less than ten .thou~;ancLdo, tlars ($10,000) as of the date of presentation of the claim, including the estimated amount of 'any prospective injury, damage, or loss, insofar as it may be known at the time of the presentation of the claim, together with the basis of computation of the amount claimed. Amount Claimed and basis for computation: '~ I~---~ O' If amount claimed exceeds $10,000: If the amount claimed exceeds ten. thousand .dollars' ($10,000), no dollar amount shall be included in the claim. However, it shall indicate whether the claim would be a limited civil case. A limited civil case is one where the recovery sought, exclusive of attorney fees, interest and court costs does not exceed $25,000. An unlimited civil case is one in which the recovery sought is more.than $25,000. (See CCP § 86.) -[.Limited Civil Case --]Unlimited Civil Case IYou are required to. provide the information requested above'in order to comply, with Government CodeI §940. 7. Claimant(s) Social Security Number(s): (optional) , Claimant(s) Date(s) Of Birth:' . 10. Name, address and telephone number of any witnesses to the occurrence or transaction' which gave rise to the claim asserted: If the claim involves medical treatment for a claimed injury, please provide the name, address and telephone number.of any doctors or hospitals providing treatment: 11. if applicable, please attach any medical bills or reports or similar doc'uments supporting your claim. If the claim relates to an automobile accident: Claimant(s) Auto Ins. Co.: Telephone: Address: Insurance Policy No.: Insurance Broker/Agent: Address: Telephone: Claimant's Veh. Lic. No.: Vehicle Make/Year: Claimant's Drivers Lic. No.: Expiration: If applicable, please attach any repair bills, estimates or similar documents supporting your claim. Page 2 of 3 F<;)r all accident claims, place on the following diagram the name of streets, including North, East, South, and West; indicate place of accident by "X" and by showing house numbers or distances to street corners. If City of Ukiah vehicle was involved, designate by letter "A" location of City of Ukiah vehicle when you first saw it, and by "B" location of yourself or your.vehicle when you first saw READ CAREFULLY " City of Ukiah vehicle; location of City of Ukiah vehicle at time of accident by "A-l" and location of yourself or your vehicle at the time of.the accident by "B-I" and the point of imPact'by "x." ,, NQTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by clai'mant. CURB '~' SIDEWALK PARKWAY SIDEWALK CURB----~ Warning- Presentation of a false claim is a felony (Penal Code §72). Pursuant to California Civil Prodecures §1038, the City/Agency may seek to recover all costs of defense in the event an action is filed which is later determined not to have been brought in good faith and with reasonable cause. Page 3 o1' 3 KEEP YBUR RECEIPT! ~flLIR CUSlOl~.tt 5ER~JICE ,?IN tS'. AGENDA SUMMARY REPORT ITEM NO. 6.d DATE: MARCH 15, 2006 SUBJECT: REJECT BID FOR BULK AVIATION FUEL STORAGE MODIFICATION Last year the City's fuel supplier, Air BP, conducted an inspection and provided staff with a list of recommended upgrades to our Bulk Fuel Storage Facility located at the Ukiah Regional Airport to improve safety and ensure product quality (Attachment 1). On January 11, 2006, Staff prepared a bid specification and sent out bid requests for modifications and upgrades to the Bulk Fuel Storage Tank System. $10,000 was budgeted in Fiscal Year 2005-06 for this upgrade based on an estimate provided by Air BP. On February 6, 2006, a single bid was received from Paradise Mechanical, Inc. in the amount of $79,622.00 (Attachment 2). Staff is recommending the rejection of the bid received because the amount submitted on the bid was significantly higher than the amount budgeted. Since the bid opening, airport staff has contacted our supplier regarding this matter and if the Council approves rejection of this bid, staff will schedule a meeting with them to decide an alternative course of action. RECOMMENDED ACTION: Reject bid for modifications and upgrades to bulk fuel storage tank system. ALTERNATIVE COUNCIL POLICY OPTION: Accept bid received for modifications and upgrades to bulk fuel storage tank system. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Mary Horger, Purchasing Supervisor Paul Richey, Airport Manager Candace Horsley, City Manager 1 - Letter from Air BP Aviation Services on recommended Airport fuel storage tank system modifications. 2- Bid Sheet 3- Airport Budget Excerpt APPROVE~ Candace Horsley, City lanager jt~MENT ! To: Paul Richey Re: Ukiah Airport Fuel System P~- out meeting on May 23 1 recommend the following modifications to the Ukiah fuel storage to improve safety and ensure product quality. 12. 13. 14. 1. Relocate band pumps to ground level. Install anti-syphon valve and locking ball valve to prevent accidental spill or theR. 2. Rep~ differential pressure gauges with Gammon C.~ges. 3. Change avgas vent to pre~x~dvacuum vent to ensure product in~. 4. Change inventory gauges to Clock gauges with high level alarms to prevent spills. 5. Install in~ liquid monitor to provide warning oflnn61' tank leak. 6. Install floating Suction gauges (if feasible without tank entry) to reduce personnel 7. Modify jet plumbing to enable pure-n to offioad from delivery transport to enhance 8. Install ball valves on upstream side of filter vessels to enable filter changes. 9. ~--~all de~lman on avgas discharge per NFPA regulations. 10. Change bottom loading couplings to industry standard style couplings to prevent 11. Capmr~ discharges from filter air e 'hminators and pressure relief valves and route Develop an approved SPCC plan p~r EPA req~enis. Clean and paint existing tank and plumbing. Color code valves and install product glade and flow direction on plumbing. Placard lank with proper grade and warning decals (100I.IlSet-A, No Smoking, Flammable, 1203/1863). Provide paved area with containment for mmsport delivery and refueler loading for enviromn~ntal safe~. All materials such as pipe, valve bodies, fi_tti'ngs, etc. should be stainless steel or ductile iron. Where possible make flanged pipe connections to reduce the possibility of leaks. Regional Technical Rep. Air BP Aviation 5~rices CITY OF UKIAH 300 SEMINARY AVENUE UKIAH, CA 95482-5400 (707) 463-6217 (City Clerks Office) BID OPENING FOR: Fuel Storaqe Tank Modification SPECIFICATION NO.. .......... DATE: February .6, 2006 TIME: 2:00 p.m. COMPANY AMOUNT PARADISO MECHANICAL, INC. P. O. BOX 1836 SAN LEANDRO, CA 94577 A. No bid B. $5,640 C. $1,704 D. $4,604 E. $3,672 F. $2,240 G. $1,660 H. $ 492 !. $3,264 J. $1,116 K. $4,O8O L. $8,85O M. $42,3OO ATTACHMEN~..~h..._ Marie Ulvila' City Clerk ' Bids: Fuel Storage Tank Modification Deborah Pollock ATTACHMENT_ .~.._ e-- o > AGENDA SUMMARY REPORT ITEM NO. 6.e DATE: MARCH 15, 2006 SUBJECT: NOTIFICATION OF EXPENDITURE OF FUNDS IN THE AMOUNT OF $11,178.12 TO VALLEY POWER SYSTEMS FOR EMERGENCY TRANSMISSION REPAIRS TO 1984 PIERCE FIRE ENGINE In late December 2005, during a routine daily check, staff noted an abnormality in the quality of transmission fluid in our 1984 Pierce Fire Engine. Consistent with Department policy, our mechanic was notified and a sample of the fluid was sent out for laboratory analysis. The results of the analysis indicated that there was degradation occurring within the transmission. The engine was immediately sent to the vendor, Valley Power Systems in San Leandro. This vendor is certified to work on the type of transmission in our fire engines and completes repairs to our equipment in a very timely manner. Upon arrival at Valley Power, the diagnosis was made that the transmission heat exchanger was failing resulting in contamination within the transmission causing the failure of several internal components. With the 1984 Pierce out of service, we were down to two engines with one of those being the OES engine subject to mutual aid call out. We requested that Valley Power Systems proceed with the repairs in the most expeditious manner possible. The engine was returned to service approximately 3 weeks later. We have implemented a replacement cycle for the external Heat Exchanger that should prevent this type of problem in the future. RECOMMENDED ACTION: Receive notification of emergency expenditures in the amount of $11,178.12 to Valley Power Systems from account 100.2101.303.00]~. ALTERNATIVE COUNCIL POLICY OPTION: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Council Policy Kurt Latipow Fire Chief Candace Horsley, City Manager N/A APPROVED: ~ ........ ~;~-~.. ~._~--~'~",~ Candace Horsley, City Man~er AGENDA SUMMARY ITEM NO. 6.f DATE: March 15, 2006 REPORT SUBJECT: AWARD OF SOLE SOURCE BID TO MEDTRONIC EMERGENCY RESPONSE SYSTEMS IN THE AMOUNT OF $31,564.11 FOR THE PURCHASE OF TWO (2) REPLACEMENT LIFE PAK 12 DEFIBRILLATOR/MONITOR UNITS SUMMARY: Cardiac Defibrillator/Monitor units are an important part of our Paramedic program and are one of the many pieces of advanced life support equipment that is required by the Costal Region EMS authority for us to maintain our ability to provide Advanced Life Support. These life saving units are carried on our Paramedic equipped fire engines and ambulances and their use is dictated by medical protocols established and enforced by the EMS authority and are consistent with state regulations. In order to maintain the high level of readiness our citizens depend on, the Department maintains five Cardiac Defibrillator/Monitor units. Two of the five units the Department owns are in excess of ten years old and do not have the capability of supporting the changes in protocol that have been implemented by the EMS Authority. Since each licensed advance life support system unit is required to have a defibrillator/monitor, we are requesting replacement of the two older units. Attachment No. 1 contains a side by side comparison of the differences between our two older units and the new ones we are proposing to purchase. The brand of Defibrillator/Monitors the Department has used for the last sixteen (16) years has been Medtronic. The award of this sole source bid will continue our practice of purchasing equipment that is compatible with our other units as well as the Automatic External Defibrillators our Battalion Chiefs carry and several Dentists and Doctors offices in the City have purchased. Medtronic Emergency Response Systems of Redmond Washington is the sole vendor for these units. The provision of quality Advanced Life Support is dependent on well trained and equipped Paramedics, updating our two older units at this time will allow us to maintain quality service and compliance with regulations. RECOMMENDED ACTION: Award bid to Medtronic Emergency Response Systems in the amount of $31,564.11 from account 100.2101.800.030. ALTERNATIVE COUNCIL POLICY OPTION: 1. Provide additional direction 2. Take no action. Citizen Advised: N/A Requested by: City Council Prepared by: Kurt Latipow, Fire Chief Coordinated with: Candace Horsley, City Manager Attachments: 1 - Comparison Old Units with New Units APPROVED: L"(:~--e~M Candac anager Attachment No. 1 Old Units New Units LIFE PAC 10 MONITORS Cardiac Monitoring Defibrillator Synchronized Cardioversion LIFE PAC 12 MONITORS Cardiac Monitoring Defibrillator Synchronized Cardioversion Including: 1. AED 2. External Pacing 3. SPO2 Monitoring 4. SPCO2 Monitoring 5. 12 Lead Monitoring 6. Code Summary 7. Medication Documentation Ability Cardiac Monitorinq: The ability to trace the rhythm of the heart ( slow, fast, irregular or not at all) Defibrillator: The ability to shock the heart to get it going again once it stops, if done quickly enough. Synchronized cardio version: The ability to shock the head at a lower energy level when the heart is going to fast and thus slow it down. 1. AED: Automatic External Defibrillator: This feature gives someone not trained to read cardiac rhythms the ability to defibrillate a pulseless patient. 2. External Pacinq: This feature gives us the ability to pace someone's heart that may be going too slow, such as someone with an internal pacemaker. 3. SPO2 monitorinq: This feature gives us the ability to measure the oxygen saturation in the blood of the patient. This is also a skill that an EMT 1 can use for documentation. This will help us know how much oxygen the patient will need. 4. SPCO2 monitorinq: This feature gives us the ability to measure the carbon dioxide that the patient is retaining and can't blow off, very important in our respiratory patients. The patient's oxygen saturation may be high, but they aren't blowing off the CO2, by knowing this we can treat the patient to reverse this. 5. 12 Lead monitorinq: This feature gives us the ability to better care for our cardiac patients who have S.T. elevation myocardial infarctions (STEMI) by recognizing it in the field and getting the patient definitive care quicker, thus saving more heart muscle and someone's life. 6. Code Summary: This feature gives us the ability to get information after the call, such as how many shocks, what the rhythm was and what the rhythm changed to. 7. Medication Documentation: This feature, when used, can be reported with the code summary after the call is done for more accurate documentation. Note: Numbers 1-5 meet the most current and up-to-date Coastal Valley Emergency Medical Service Agency Protocols for the region that we operate from as paramedics. ITEM NO. 6. § DATE: March 15, 2006 AGENDA SUMMARY REPORT SUBJECT: REPORT OF PURCHASE OF SERVICES FROM JOHNSON'S QUALITY TREE CARE FOR THE REMOVAL OF THREE TREES IN THE AMOUNT OF $5,200 SUMMARY: Pursuant to the requirements of Section 1522 of the Municipal Code, staff is filing with the City Council this report regarding the emergency purchase of services for the removal of three trees damaged during the New Year's winter storm by Johnson's Quality Tree Care in the amount of $5,200. The scope of the work included the removal of one Ponderosa Pine at Vinewood Park, one Fir Tree in Todd Grove Park, and one large Cottonwood limb at Anton Stadium. Because the damaged and partially fallen trees presented an immediate danger to the general public and the work was beyond the capabilities of City staff and equipment, requests for emergency bids were solicited from professional tree service companies including Johnson's Quality Tree Care, North Coast Tree Care, and Matt's Custom Tree Care. Johnson's Quality Tree Care was the only company to respond in writing to the request for services. The work was charged to the Park's Division contractual services account (100.6001.250.000). However, the City has filed with FEMA for reimbursement. RECOMMENDED ACTION: 1. Receive report regarding the purchase of services from Johnson's Quality Tree Care for the removal of three trees in the amount of $5,200. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Sage Sangiacomo, Community/General Services Director and Jarrod Myer, Parks Lead Worker Candace Horsley, N/A APPROVED!:--~~'~ Candace Horsley, City~anager ITEM NO. DATE: March 15, 2006 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION APPROVING RECORDS DESTRUCTION The City Clerk's Department has reviewed Records Destruction Notices for the Personnel Department encompassing 9 boxes and identified 6 of these record boxes as ready for destruction. The City's Records Retention Schedule was adopted by City Council in 1999. The City Attorney has reviewed the Records Destruction Notices for each archival box and has approved those boxes designated for destruction. Funds have been allocated in the City Clerk's budget for shredding of documents. RECOMMENDED ACTION: Adoption of Resolution Authorizing Destruction of Certain Records ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: N/A Prepared by: Marie Ulvila, City Clerk ~ ~ Coordinated with: City Manager Candace Horsley, Personnel Officer Melody Harris, and City Attorney David Rapport Attachments: 1. Resolution with attachment authorizing the destruction of certain records APPROVED:.., Candace Horsley, City'~anager ASR: Records Destruction 2006 Personnel RESOLUTION NO. 2006- ATTACHMENT.__.~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS, the City Clerk's Department and the City Attorney have reviewed and approved the list of records provided by the Personnel Department that are ready for destruction; and WHEREAS, the attached list of City records represents records which are no longer necessary and may at this time be destroyed. NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council hereby approves the destruction of certain records, contained in Exhibit A of this Resolution, and authorizes the City Clerk to destroy the records. PASSED AND ADOPTED this 15th day of March, 2006, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Mark Ashiku, Mayor Marie Ulvila, City Clerk Resolution 2006- Page 1 of 1 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH EXHIBIT A Date: February 1, 2006 Department: Personnel Records Coordinator: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. Review this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February i5, 2006 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 49 ~" 2054 Confidential personnel files 1989-1991 .1996 401 .-- 1932 i. Confidential personnel files 1977-1989 1999 708 ~. 1978 Confidential personnel files 6/94-11/94 1999 ~/'~~,~ 709 J 1979 Confidential payroll records 1985-1986 2001 744 ,-- 2014 Confidential personnel 1987-2996 2001 recruitment files 751 ...-- 2021 Confidential personnel 1989-1996 · 2001 recruitment files Signatures Authorizing Destruction Department Head City Clerk Date :~ff/7'/~ ~' Date: '~-e~----O ~=, f....~Destroyed By Date: Reports: Destroy-City Clerk 2006 RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH EXHIBIT A Date: February 1, 2006 Department: Personnel Records Coordinator: Marie Ulvila, City Clerk Current retention schedules show that the records listed are now ready for destruction. Instructions: 1. RevieTM this listing. 2. Obtain Department Head's Signature. 3. Return this notice, signed, no later than February 15, 2006 to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly and legally. Marie Ulvila, City Clerk LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS DATES 422~'' 3015 ,~ecruitment files and employee 1990-2001 2004 (.f~ngerprint cards 740" 2010 'Confidential personnel files 1979-1997 2004 106 ,'" 2059 Confidential personnel 1987-1995 2005 ' recruitment files 503-02 Signatures Authorizing Destruction Department Head Date: <_~ o~-0~ City Clerk Date : ,-,~/ 7/,~ ~, ,./Ci~tt~orl~ ~ Destroyed By Date: ~~__~~;3~' I Date: Reports: Destroy-City Clerk 2006 AGENDA SUMMARY ITEM NO. 6.i DATE: March 15, 2006 REPORT SUBJECT: REPORT OF ACQUISITION OF REPLACEMENT COMPUTER EQUIPMENT FROM DELL MARKETING, L.P. SUMMARY: Section 1522 of the Municipal Code requires a report be filed with the City Council regarding purchases between $5,000 and $10,000. In accordance with the above mentioned section, this report is submitted to the City Council regarding the acquisition of three replacement computers that are over 4 years old. These systems are using an obsolete operating system (Microsoft Windows 98) and their components have exceeded their MTF (Mean Time to Failure) ratings resulting in security risks and increased maintenance costs. The Information Technology department has confirmed replacement of these systems are warranted. The Purchasing Department issued a Purchase Order for replacement computer equipment through Dell Marketing, L.P. - PO# 036567 for $8,253.94. Funds are included in the FY05-06 budget for this purpose in accounts 612.3510.690.000, 100.1101.690.000 and 697.1305.690.000. In addition, the PO includes the purchase of one laptop to serve as an Administrative Support loaner laptop and portable network troubleshooting device. Funds are included in the FY05-06 budget for this purpose in account 100.1905.690.000. RECOMMENDED ACTION: Receive report regarding acquisition of replacement computer equipment from Dell Marketing, L.P. in the amount of $8,253.94. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: N/A Prepared by: Steve Butler, Information Technology Supervisor Coordinated with: Mary Horger, Purchasing Supervisor and Candace Horsley, City Manager Attachments: None APPROVED~ Candace Horsley, City M~nager AGENDA SUMMARY ITEM NO 6,j DATE: March 15, 2006 REPORT SUBJECT: REPORT OF ACQUISITION OF MISCELLANEOUS TOOLS IN THE AMOUNT OF $6,729.77 FOR NEWLY AQUIRED FIRE ENGINE FROM LN CURTIS AND SONS FIRE EQUIPMENT SUMMARY: Section 1522 of the Municipal Code requires a report be filed with the City Council regarding purchases between $5,000 and $10,000. In accordance with the above mentioned section this report is submitted to the City Council regarding the acquisition of equipment for the Department's 2001 American La France Fire Engine. The purchase of 2001 American La France Fire Engine did not include miscellaneous equipment such as power saws for cutting through doors and metal, smoke exhaust fans, pry bars, axes and other hand tools typical to fire fighting. Anything salvable or that wasn't needed for the re-sale of the replaced 30 year old engine was transferred to the newly purchased unit. Quotes were received and the Purchasing Department issued a Purchase Order (PO# 036532) for miscellaneous equipment to LN Curtis and Son's in the amount of $6,729.77 which included tax and shipping. Funds are included in the FY05-06 budget for this purpose in account 699.2101.800.002. RECOMMENDED ACTION: Receive report regarding acquisition of miscellaneous equipment from LN Curtis and Son's in the amount of $6,729.77 budgeted in Fiscal Year 2005-06 in account number 699.2101.800.002. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: N/A Prepared by: Kurt Latipow Fire Chief Coordinated with: Mary Horger, Purchasing Supervisor and Candace Horsley, City Manager Attachments: None APPROVED'candace_~_'~ '.~.,,~r-~.,Horsley, Citl',,~anager~ ITEM NO. 6.k DATE: March 15, 2006 AGENDA SUMMARY REPORT SUBJECT: REPORT ON THE PURCHASE OF 165 YARDS OF DECOMPOSED GRANITE FROM BORGES TRANSFER SERVICE IN THE AMOUNT OF $9,850.50 FOR THE CONSTRUCTION OF WALKWAYS AT ORCHARD PARK, OBSERVATORY PARK AND THE UKIAH SPORTS COMPLEX. SUMMARY: Pursuant to the requirements of Section 1522 of the Municipal Code, staff is filing with the City Council this report regarding the purchase of 165 yards of decomposed granite in the amount of $9,850.50 from Borges Transfer Service for the construction of walkways at Orchard Park, Observatory Park, and the Ukiah Sports Complex. In the 2005/06 Fiscal Budget, Council approved funds for the completion of Observatory and Orchard Parks. The decomposed granite will be used to construct the perimeter pathways at both these parks (45 yards at Orchard Park and 70 yards at Observatory Park). Additional work remaining includes the installation of a perimeter landscape and park amenities (benches and tables). Both parks are scheduled to open this year. In addition, fifty yards of the decomposed granite will be used to replace walkways at the Ukiah Sports Complex that were washed out during the New Year's flood. Accordingly, the City has applied to FEMA for reimbursement for the material used at the complex. Continued on Page 2 RECOMMENDED ACTION: Receive report regarding the purchase of 165 yards of decomposed granite from Borges Transfer Service for the amount of $9,850.50 for the construction of walkways at orchard park, observatory park and the Ukiah Sports Complex. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Sage Sangiacomo, Community Services Director Candace Horsley, City Manager and Mary Horger, Supervisor N/A Purchasing Can~ace Horsl(~y, Citt Manager In accordance with City of Ukiah purchasing policies, the City's purchasing supervisor issued a request for bid to all suppliers on the City's qualified bidders list. Six companies responded to the request by the February 22, 2006 deadline with Borges Transfer Service being the Iow bidder in the amount of $9850.50. Refer to the following table for a complete summary of bids. Bid Summary Table Company Borges Transfer Service DenBeste Yard and Garden (Cloverdale) Healdsburg Landscape Materials, Inc Tim Zimmerer Construction' Amount $9,850.50 $14,850.00 $19,465.88 $23,300.00 Wheeler Zamoroni Landscape $18,158.25 Wipf Construction $12,337.05 The cost of the granite was charged to the corresponding Park Development Funds for Orchard Park (140.6050.800.002; $2,686.50), Observatory Park (140.6050.800.000; $4,179.00) and Ukiah Sports Complex (140.6050.800.004.6001). ITEM NO. 6.1 DATE: March 15, 2006 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID FOR THE PURCHASE OF SERVICES FROM ABLE FENCE COMPANY FOR THE REPLACEMENT OF 650 FEET OF CHAIN LINK FENCE AT RIVERSIDE PARK IN THE AMOUNT OF $17,550. SUMMARY: During the New Year's Flood, Riverside Park sustained considerable damage when floodwater from the Russian River spilled over it banks to the north of the park. As the floodwater flowed south through the park a number of structures and amenities were damaged. While the entire perimeter security fence sustained varying degrees of damage, the first 650 feet of fence line as you enter the park from Gobbi Street requires immediate replacement. This portion of fence consists of both wood and no climb metal. As it was in good condition at the time, this portion of fence was not replaced at the time the 8ft chain link fence bordering the Johnson Vineyard on the southwest portion of the park was installed approximately 5 years ago. The damage to the entryway fence currently presents an immediate threat to safety and security. As spring approaches, activities including Little League and BMX in the northern portion of the park adjacent to this damaged section of fence will increase greatly. Staff is concerned that the half fallen fence presents a hazard to children who may stray from these activities. In addition, the private property owner has expressed concern that his residence and vineyard are left open to trespassers and associated vandalism. There is also the potential for crop loss since some of the fence is entangled amongst the grapevines. Continued on Page 2 RECOMMENDED ACTION: Approve the award of bid for the purchase of services from Able Fence Company for the replacement of 650 feet of chain link fence at Riverside Park in the amount of $17,550. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine the award of bid to Able Fence Company is inappropriate and select the next lowest, qualified proposal. 2. Determine the award of bid to replace the damaged fence is inappropriate at this time, reject all bids and remand to staff with direction. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Sage Sangiacomo, Community/General Services Director and Jarrod Myer, Parks Lead Worker Candace Horsley, 1 - Bid proposal from Able Fence Company APPROVED". - _.~-_~_/~,L~.~.,~ ....... Candace Horsley, City Manager In an effort to avoid a potential claim for damages, staff has solicited bids from all fencing contractors listed on the City's qualified bidders list to replace this section of fence with an 8 foot chain link fence. Requests for emergency bids were returned from 4 contractors with Able Fence Company submitting the Iow bid in the amount of $17,550. A summary of the bids is included in the table below and the proposal from Able Fence Company is included as Attachment #1 for review. Bid Summary Table Company Bid Amount A to Z Construction $18,018 Able Fence Company $17,550 Arrow Fencing $21,450 Jacobsen Fence Company $24,064 The work will be charged to the Park's Division contractual services account (100.6001.250.000.6001). However, the City has filed with FEMA for reimbursement. Staff is in the process of developing another request for bids that includes repairing/replacing other fencing damage caused by the storm at Riverside Park. Since this other damage does not present an immediate danger to person or property, it could not be justified as an emergency and included in this current request. ABLE FENCE CO.,/NC.. PO BOX 219 Pi~ALUHA, CA 94953 (707) 763-2551 (707) 76.3-0699 (FAX~ CONTRACTOR~ U:CENSE # 409607 - CLASS C-13 FROM: MARK YANUSK][EW/CZ projec~ EsUmaMr/Engineer F. AX__C~._VER LETTER DATE: March 7, 2006 COMPANY: City of Uklah Purchasing Agent ATI~ON: Mary Horger' FAX: (707) 463-6234 RE= R~/AHENDED DRAWING TO CI. AR~I=Y SCOPE OF NEW 8-FOOT HXGH CHAIN LI:NK FENCE ~NSTALLAT~ON AT RAVERS]DE PARK ON F.~ST GOBB! STREET IN UK~H. RS PER OUR TELEPHONE CONVERSAT~ON$ TODAY W~TH 2ARROD HYERS. WE HOPE THE ~ED DRAWZNGS HELP TO ANSWER ANY FURTHER QUESTS YOU M~:aHT HAVE. WE LOOK FORW~D TO WORKING WITH YOU AND THE CTT~ OF UKZAH ON THZ5 PRO3ECTI PAGES TO FOLLOW: 3 ORIGI~ TO BE MAILED: YES/NO ZF YOU HAVE ANY QUEST]:ONS REGARDING THE ATTACHED PROPOSAL,. DO NOT HESTfATE TO GZVE US. A CALL, THANK YOU AGAIN MARY! Fame ¢i~ of Ukiah 300 ~ Ave. nu~ Chain x.l,k Fence l~tio~ at ~ Park, 1281 Em~ Gobl~ St., Ukia~ TO ~lmm It ]Vhy ~ _c~l. ~ fatric: Lira pos~ Temiml po~ Top~ttom tension wire: Post spacing: 1½"mesh x ~-gauge 8a~tni~t wire 2-3/8'"O.D. Sab. 4O 2,-7..~nO,D. Sd~ 40 #7-saage eo~l spthg ~ w~t'e 10'O.C, 8"~ x 3.5'deep Lump Sum: $17,550.00 ~_0~: The attac~ drawh~ a~e pmvid~ for tt~ clari~ation of oat quotation ouly, nmi rema__in the' sole p~o~ of Able Fence Co., In~. D~mminafion for any otl~ Thauk you ~ur lt~ oppommi~ to be of sgruice. Pkase call if you should haw 'any ~ - I! III I .I IIIsa I I I I IIII I II II J III I II mill i II I III _ g 1 ,L I I I I I I I I I I I I I ABLE FENCE COMPANY, INC. ~c,~,~D~E. ~.O.~x~. ~~.~9~ I I I I .II I I I I I I II II .. I I I AGENDA ITEM NO: 9.a MEETING DATE: March 15, 2006 SUMMARY REPORT SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING REVISED REQUEST FROM BRIAN BRODOSKI (DFM CAR STEREO/HOME AUDIO VIDEO) FOR ADDITIONAL PUBLIC BENEFIT FUNDS FOR PHOTOVOLTAIC (PV) SOLAR ELECTRIC GENERATING FACILITY SUMMARY: The city's current policy for the PV Buy Down Program provides customers with a rebate of $3/AC Watt (W) with limits as follows: $6,000/residential installation and $25,000/commercial installation. At the City Council Meeting on December 21, 2005, Mr. Brian Brodoski, owner of dfm Car Stereo/Home Audio Video, requested a $70,000 rebate for the installation of a 23,712 AC W photovoltaic (PV) solar electric generating facility to be installed at his place of business on North State Street. Mr. Brodoski's PV proposal to staff included an installation estimate of $184,231.61. At the full $3/W, a rebate would total $71,136. The City Council approved a $50,000 rebate, or equivalent of $2.11/W, which is an additional $25,000 above the current policy's rebate limit of $25,000 for commercial installations. However, on February 2, 2006 Mr. Brodoski applied for a permit to install a smaller 16,868 AC W PV system at a cost of $134,865. Mr. Brodoski is now, with the smaller unit, requesting the city council uphold its previously approved rebate of $50,000 which had been established based on the larger unit. (See Attachment 1, dfm Car Stereo PV Buy Down Program Application.) Continued on page 2 RECOMMENDED ACTION: Staff requests direction from City Council as to the amount of rebate dollars to be issued for dfm Car Stereo's PV System based upon the actual permit (and project size) submitted on February 2, 2006. ALTERNATIVE COUNCIL POLICY OPTIONS: None Citizens Advised: Requested by: Prepared by: Attachments: N/A Liz Kirkley, Electrical Distribution Engineer Liz Kirkley, Electrical Distribution Engineer 1. dfm Car Stereo PV Buy Down Program Application 2. dfm Car Stereo PV System Pro-rated Rebate Calculation 3. dfm Car Stereo letter dated March 5, 2006 4. December 21, 2005 Agenda Summary Report Approved' Candace Horsley, Cit~anager Page 1 of 2 The City Manager and staff met with Mr. Brodoski on March 3, 2006 to further discuss his proposal. Please see Attachment 3, dfm Car Stereo letter dated March 5, 2006. If City Council's intent for approval of the $50,000 rebate was based on the size and/or cost of the proposed PV system as presented at the 12/21/06 City Council Meeting, staff requests direction as to an adjusted rebate amount. (See Attachment 2, dfm Car Stereo PV System for a Pro-rated Rebate Calculation.) For the current fiscal year, the residential solar rebate program has paid $17,583 in incentives, leaving a $417 balance. The commercial program has been much less utilized with $5,386 paid for one installation and $94,614 in unused funds for this fiscal year. Since the December 21, 2005 City Council meeting decision, Staff has received a phone request from another local commercial customer interested in a "PV Showcase" similar in nature to the one proposed by dfm Car Stereo. The interested party indicated they too would be seeking City Council approval for additional rebate dollars in excess of $25,000. Staff has been researching limit maximum incentive and believes an adjustment to our maximum is appropriate. Staff will return to Council with a recommended increase to our existing limit. Staff requests direction from City Council as to the amount of rebate dollars to be issued for dfm Car Stereo's PV System based upon the actual permit submitted for a smaller unit. Page 2 of 2 Ukiah Utilities PV Buy Down Program Application ATTACHMENT~ / Please print clearly and complete information below. This application must be completed and submitted to Ukiah Utilities in order to reserve a rebate for installation of a solar photovoltaic system under Ukiah Utilities' Buy Down Program. A copy of your PV System Proposal or Letter of Intent to purchase a PV system must accompany this application. PURCHASEE FEDERAL TAX ID NUMBER INSTALLATION ADDRESS lC) <5o IA, TELEPHONE NUMBER UKIAH UTILITIES ACCOUNT NUMBER RETAILER BUSINESS RESALE NUMBER ADDRESS TELEPHONE NUMBER ~F~ NUMBER CONTRACTOR CLASS & LICENSE NUMBER INSTALLER (1F DfFFERENT.FROM RETA LER) ADDRESS TELEPHONE NUMBER FAX NUMBER '7o-7- Z.C, ZO 7o'l-q6z--17 ff Terms and Conditions GENERATING SYSTEM PHOTOVOLTAIC MODULE MANUFACTURER MODULE MODEL NUMBER STC MODULE POWER RATING _ I TOTAL ARRAY OUTPUT (NO. OF MODULES X STC MODULE POWER RATING) MANUFACTURER WATTS[x: INVERTER MODEL NUMBER PE~,K INVERTER EFFICIENC~ 'SYSTEM RATED OUTPUT ('TOTAL ARP, AY OUTPUT X PEAK INVERTER RFP,) SYSTEM COST (COST OF SYSTEM BEFORE INCENTIVE) RECEIVE THE REBATE ~PURCHASER ~ RETAiLER~ Each of the Undersigned declares under penalty of perjury that: 1 ) the.purchaser has read and understood the program requirements set forth in this application and has agreed to abide by those requirements; 2) the information provided in this form is true and correct to the best of his or her knowledge; 3) the above described generating system in intended primarily to offset part or all of the purchaser's electrical needs at the site of insta lation- 4) the site of installation is located within the service territory of Ukiah Utilities; ' 5) the purchaser understands that program funds are limited and available on a first-come, first-served basis; and 6) the purchaser understands that program funds are not guaranteed until the PV Buy Down Program Reservation Form authorized by Ukiah Utilities is received by purchaser; 7) the purchaser agrees that the se action, purchase, and ownership of the Equipment is his or her sole responsibility. Ukiah Utilities makes no representation as to the safety, re lability, and/or efficiency of the equipment selected or components thereof. Ukiah Utilities makes no warrantee, whether express or implied, including warrantee of merchantability or fitness for any particular purpose, use, application of the equipment. Tax Liability You are urged to consult your tax advisor concemin~ the taxability of rebates Ukiah Ut lities is not responsible for any taxes that may be iml;)osed ,:3a~ result of your receipt of this rebate. Rebates ~n ex_~...~.%~f $600.0~d on,~R~::or, d~l~99. . ~ P'~5'I~A S E R SIGNATURE ~ ~ DATE DATE PURCHASER SIGNATURE RETURN APPLICATION TO: PV BUY DOWN PROGRAM UKIAH UTILITIES 300 SEMINARY AVENUE UKIAH, CA 95482 Attachment 2 - dfm Car Stereo PV System Pro-rated Rebate Calculation 12/21/05 PV System: System W 23,712 Cost Standard Rebate Additional Rebate Total $184,23'1.61 $25,000 $25,000 $50,000 Standard Rebate: Remaining W: Full $3/W on Remaining W: Additional Rebate %age: Total Rebate/Cost Ratio: $25,000 / $3/W: 8,333 W 23,712 W-8,333 W: 15,379 W 15,379 W X $3NV = $46,137 $25,000/$46,137 = 0.542 or 54.2% $50,000 / $184,231.61 = 27.1% 2/2/06 PV System: SystemW Cost 16,868 Standard Rebate Pro-rated Rebate Total $134,865 $25,000 $!3,878 $38,878 Standard Rebate: Remaining W: Full $3NV on Remaining W: Pro-rated Rebate: Total Rebate/Cost Ratios: $50,000 Rebate: $25,000 / $3NV = 8,333 W 16,868 W- 8,333 W = 8,535 W 8,535 W X $3NV = $25,605 .542 X $25,605 = $13,878 $50,000 / $134,865 = 37.!% $38,874 Rebate: $38,878 / $134,865 = 28.9% · -. ATTACHMENT_ March 5, 2006 Ukiah City Counsel Ukiah City Manager Director of Public Utilities 300 Seminary Avenue Ukiah, Ca 95482 Mr. Mayor and Counsel Members, I am the owner of den Car Stereo Home Audio Video and Propage. This letter is for the request of the City of Ukiah Counsel members, to reconsider my request for $3.00 per AC watt den Car Stereo, Home Audio Video and Propage wants to complete a project togett~r that can be highlighted to show how the City of Ukiah, and commercial companies can work together. It would be for the best interest for the city and our environment After City Counsel reduced the odginal amount requested to $50,000. I adjusted my solar system size to accommodate these lesser funds, still calculating $3.00 per AC watt. Staff understands that the "spidt of the resolution" was $50,000 for the larger system, thus was recalculating the amount to a lesser sum. I am requesting, City of Ukiah Counsel Members to reconsider my request for two (2) meters combined into one (1) meter. This will save the City of Ukiah the expense of supplying the cost of two meters, the reading of two meters, maintenance of two meters and office expense for the billing of two meters. The monies earmarked for the "solar buy down" plan offered by the City of Ukiah. Currently the balance is about $1,800,000.00 (1.8 Million dollars) as of the end of the last fiscal year. $44,000 just accrued in interest alone. From the inception of this program there has been under $20,000 used. This would be a great opportunity for us to do this, as energy production is in need. Again, this is a great opportunity to show we at dfm Car Stereo, Home Audio Video and Propage are good neighbors and want to do our part to save and conserve electricity while working with the City of Ukiah. Please consider my request. Sincerely, Bdan M Brodoski 1080 North State Street. Ukiah. CA. 95482 Phone 707-462-2626 Fax 707-462-1788 ATTACHMENT ITEM NO. 9.e DATE: December 21, 2005 AGENDA SUMMARY REPORT SUBJECT: PRESENTATION AND DISCUSSION REGARDING REQUEST OF ADDITIONAL COMMERCIAL FUNDS FOR DFM CAR STEREO/HOME AUDIO VIDEO PHOTOVOLTAIC SOLAR ELECTRIC GENERATING FACILITY SUMMARY:' In May of this year Mr. Brian Br0doski, owner of dfm Car Stereo/Home Audio Video wrote a letter to the Mayor and City Council members requesting use of additional Public Benefit Funds from the City's Photovoltaic Buy Down Program for a proposed solar project at his place of business. He also wrote a letter to the Public Utilities Director requesting the City of Ukiah partner with his business to demonstrate the City's willingness to work together with local business for the good of the community and'the environment. 'Mr. Brodoski is working with Radiant Solar Technology of Ukiah (see Attachment 2 - Radiant Solar Tbchnology estimate dated May 1.6, 2005) to design a solar system to be installed on the roof of his business at North State Street. 'As with existing solar systems in the city, it would be interconnected to the city's electrical distribution grid. (Continued page 2) RECOMMENDED ACTION: Discuss and advise Staff accordingly. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised:N/A Requested by: Bernie Ziemianek, Public Utilities Director Prepared by: Elizabeth Kirkley, City Electrical Engineer Coordinated with: Candace Horsley, City Manager Attachments: 1) dfm Solar Power Presentation (PowerPoint) 2) dfm PV Estimate APPROVED: t.~.~~ t~~-(~--~ Candace Horsley, Cit~Manager Currently there are Public Benefit Funds available from the City's Photovoltaic Buy Down Program. The current policy budgets $100,000/fiscal year for commercial rebates and $18,000/fiscal year for residential rebates. The program allows $3/AC Watt generated by the solar system in the form of a rebate. A commercial rebate has a limit of $25,000 per installation and $6,000 per residential installatiOn. For the current fiscal year, there is $94,614 available for commercial rebates and $417 available remaining in the residential solar account. Historically there has been a .greater interest by the residential sector rather than the commercial for use of th'e Photovoltaic Buy Down Program funds. This is evidenced by noting there are currently 10 residential Interconnection Agreements and only one commercial solar installation thus far. It is important to note there are additional informal residential inquiries requesting unused Public Benefit Funds. Various initiatives are being considered by the State which might affect future Public Benefit Funds funding of solar projects. Staff has been working closely with the Northern California Power Agency for the past two months reviewing the current legislative policies being considered by the State of California. The City Council will be informed at a later date when these issues are finalized. Mr. Brodoski is requesting a $70,000 solar rebate for his project and is willing to allow the public to tour his facility in order to promote solar installations in the community. This is $45,000 more than is currently allowed by the City's Solar Rebate guidelines as set by the City Council. Mr. Brodoski has prepared a brief presentation outlining his plan for an interconnected photovoltaic system (see Attachment 1 - dfm Solar Project Presentation). Staff recommends City Council discuss Mr. Brodoski's request and provide direction on how to proceed with the request for additional support funds. AGENDA 1TEM NO: 9.b DATE: March 15, 2005 SUMMARY REPORT SUB.1ECT: DI'SCUSSI'ON AND DTRECTTON CONCERNI'NG THE REVI'EW OF PROPOSALS AND CONSULTANT SELECT]:ON PROCESS FOR THE DOWNTOWN/PERKTNS STREET COMMUNTTY VTSI'ONI'NG AND FORM BASED ZONI'NG PRO.1ECT. SUMMARY: The City Council recently authorized Staff to prepare a Request For Proposals (RFP) for the Downtown/Perkins Street Community Visioning and Form Based Zoning project, and send it to qualified consulting firms. Staff prepared the RFP and sent it to six consulting firms that specialize in community visioning programs and the development of Form Based codes. This agenda item is seeking Council's direction concerning the process for reviewing and ranking the proposals and forming a recommendation to the City Council in terms of how to proceed. One option to consider is to have the Council assign one or two members to a committee that could also have representation from the Planning Commission and Staff. The Committee could review and rank the proposals, develop a proposed interview and selection process, and report back to Council for direction. Another option would be to have Staff review and rank the proposals, and agendize them for Council discussion. The discussion could also explore optional ways in which to proceed with a consultant selection process. RECOMMENDED Ac'r~ON: Discuss and decide upon a process for reviewing and ranking the proposals and selecting a consultant for the Downtown/Perkins Street Community Visioning and Form Based Zoning project. ALTERNATI'VE AGENCY POLTCY OPT'J:ON: Provide alternative direction to Staff. Citizens Advised: N/A Requested by: Charley Stump, Director of Planning and Community Development Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager Attachments: None APPROVED:· ...... -~'_~-~;---~~""x"' '" ; Candace Horsley~, Executive D or ITEM NO: 9.c DATE: March 15, 2006 AGENDA SUMMARY REPORT SUB.1ECT: RECEIVE STATUS REPORT CONCERNING SIGN ORDINANCE ENFORCEMENT ACTIVITIES SUMMARY: Last month, the City Council directed Staff to place more emphasis on enforcing the existing City sign regulations before it considered revising the statutes, and to return with a status report to Council. The purpose of this item is to provide a report to Council concerning our efforts to increase enforcement of the existing sign regulations. Since the new Code Compliance Officer was hired several months ago, Staff has been developing a sign regulation compliance strategy/program while working on existing sign violation issues and other Municipal Code violation cases. These include over 13 difficult public health and safety cases throughout the community. Developing a Compliance Strategy: Based on past experiences with enforcing sign regulations, Staff believes that it's important to develop a programmatic approach rather than a case-by-case approach. Accordingly, Staff has conducted internal meetings to develop a compliance strategy/program. The successful aspects of the 2004-05 gateway banner sign enforcement program were discussed, as well as what could have been done differently. Based on feedback from the business community during the 2004-05 program, it was concluded that we would proceed as reported to Council on February 15m - with an educational approach rather than with a "regulatory hammer." (continued on page 2) RECOMMENDED ACTTON: Receive report. ALTERNATI'VE COUNCIL POLI'CY OPTTON: N/A Citizen Advised: N/A Requested by: Charley Stump, Director of Planning and Community Development Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager and Chris White, Code Compliance Coordinator Attachments: 1. 2. 3. Sign [nformation Brochure Banner Sign Hand-out Sign Code Synopsis APPROVED:" ~ ~. , , '-,, Candace Horsley, City Manager It was also concluded that while it may be most efficient to focus initially on the primary street corridors, we still needed to enforce the regulations comprehensively and even-handedly to ensure fairness to the business community. This was a lesson we learned in 2004-05, when businesses rightfully demanded equal enforcement of the sign regulations on their competitors. Finally, it was agreed that we needed to conduct field work to identify and survey signs that were in violation of the regulations. Education: The first task for the Code Compliance Coordinator to accomplish so that he can successfully educate local businesses about the City's sign regulations is to first educate himself. He needs to know and speak with confidence about the regulations to gain the trust and respect of business owners. This task is being accomplished. The second task is to prepare written information about the sign regulations for distribution to local businesses. The Code Compliance Coordinator has been preparing this information (see Attachments 1-3). The Code Compliance Coordinator has also outlined the following additional tasks for a successful a proactive educational approach: · Distribute an informational Press Release to the local media (i.e. radio, newspaper etc.). · Work with the Chamber of Commerce on educating businesses. Maybe they can provide ongoing sign regulation information in their newsletter to locale businesses. · Meet with local sign companies and work with them on educating their customers. · Personally contact each downtown business and provide them with information regarding the use of banners and other signs. · Possibly purchase some airtime on the local channel that airs the City Council Meetings. Have the sign information aired just prior to the start of the meeting and when it takes breaks. · Possibly address some of service clubs (i.e. Rotary, Lions, Soroptomist etc.) He has met with one local sign company and provided a copy of the sign regulations, permit applications, and other informational material. He is currently scheduling meetings with other sign company representatives and contractors. Sign Survey: The Code Compliance Coordinator is reviewing the sign enforcement cases handled by his predecessor, which include photographs, location of violations, etc. He has also conducted field work to identify the scope and scale of a comprehensive compliance program. This is an important task to ensure an even-handed and fair approach to enforcing the regulations. Next Steps: The Code Compliance Coordinator will be accomplishing the following: . He will continue to personally introduce himself to sign companies, sign contractors, and local businesses, and discuss the City's sign regulations and provide informational material. He will continue to identify violations and offer assistance with correcting any violations he observes. 2. He will contact the local media and Chamber of Commerce seeking assistance in distributing educational information. 3. He will continue to prepare and maintain a data base of violation cases. 4. He will routinely monitor all violation cases and maintain communication with property/business owners. Staff will continue to place an emphasis on implementing a sign compliance program. :If the Council desires, Staff can provide frequent status reports to keep Councilmembers abreast of our efforts. Staff welcomes ideas and suggestions from the Council regarding the strategy and approach for enforcing the existing sign regulations. Ai~tuchment # CITY OF UKIAH PLANNING AND COMMUNITY DEVELOPMENT Signs WHAT IS A SIGN? A sign can be anything visible to the public which directs attention to some person, place or thing. The important thing to remember is to check for any permit requirements before ordering any signs or devices which may attract attention. This may include replacing parts of existing signs. Both the lettering and the materials or structures which support it are signs. WHY DO WE REGULATE SIGNS? The City recognizes that signage is vital to existing and proposed businesses. It is the intent and purpose of the sign regulations to protect an important aspect of the economic base of the City by preventing the destruction of our natural beauty and environment. The environment is of great value to our residents and also serves to attract non-residents to the City. Sign regulations are designed to: Preserve and enhance the appearance of the City of Ukiah and protect our investment in buildings and open space. Encourage sound signing practices for business identification and public information. Prevent and eliminate excessive and confusing sign displays. Eliminate hazards to motorists and pedestrians brought about by distracting and inappropriate sign displays. WHAT Ensure that commercial signing is used primarily as identification and not as advertising. SIGNS ARE ALLOWED WITHOUT A PERMIT? The regulations contain a list of "Exempt" signs that do not require review and approval by the City. These include such signs as, government flags on flagpoles, small signs identifying a neighborhood, historical plaques, restaurant menus adjacent to the front entrance of an eatery, small signs announcing coming performances of cultural, educational, or athletic events, and other similar small signs. WHAT TYPES OF SIGNS REQUIRE A PERMIT? Signs that are not exempt require an Administrative Permit from the Department of Planning and Community Development. This is a Permit issued over-the-counter or within a couple of days provided the sign is consistent with all the provisions of the Sign Ordinance. Shopping centers sign programs, freeway oriented signs, off-premise signs and billboards, murals, and other similar larger sign projects require the securing of a Use Permit from the Planning Commission. In addition, certain signs, such as those with lighting or that exceed certain heights, must also secure a Building Permit pursuant to the requirements of the Uniform Building Code. HOW DO I GET A PERMIT? Sign Permit Application forms are available at the Department of Planning and Community Development at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah. Please remember that the application must be completely filled out and requires the signature of the current property owner. Also, pictures always help us to process your application more quickly. Staff is available to assist you and answer all your questions. Building Permit A building permit is required for most sign installations. Application forms are available in the Department of Planning and Community Development at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah. Freestanding signs over six feet tall require engineered calculations. A plan check fee will be required for these signs. Please note that electric signs require a qualified testing lab listing. Check with the Staff for current fees. SIZE OF SIGNS The maximum area of signage allowed is 1-1/2 square foot for each linear foot of lot frontage (not building frontage) or five hundred (500) square feet, whichever is less. PLACEMENT · Signs cannot be located on or project above any portion of the roof of a building or structure. · Freestanding signs must be setback from the street right-of-way and cannot overhang the right-of-way by more than four feet. HEIGHT Freestanding signs are limited to a maximum height of thirty feet, except if located in an area adjacent to Highway 101, in which case they can reach a height of fifty feet with Planning Commission approval of a Site Development Permit. REUSE OF SIGNS Do NOT order signs without first obtaining a Sign Permit or finding out if your desired sign is exempt from the Permit process. All nonconforming signs must be brought into conformance anytime a new business desires to make changes to the sign. WHAT SIGNS ARE PROHIBITED? A sign which no longer applies to the property where it is located is considered an abandoned sign. Such signs shall be removed along with any supporting structure. Signs within the public right-of-way or on public property including signs placed on poles, utility boxes, sidewalks or trees. Such signs are prohibited because of the clutter, confusion, distractions, litter or damage they may cause. Moving signs including banners, balloons, inflatable objects, streamers, pennants, animated signs, and similar devices are prohibited unless approved for a thirty (30) day special event (see Staff). Off-site signs are signs which identify, advertise, or promote something located elsewhere. They are prohibited, unless approved through the Use Permit process. A-frame signs that do not meet the size, height, design, and location standards are not allowed outside buildings. Roof signs are not allowed. Signs that are obscene, create hazards, obstruct visibility or imitate official government signs, such as "stop" signs, are prohibited. For further information please call the Department of Planning and Community Development at (707) 463-6203. City of Ukiah SIGN REGULATION INFORMATION TEMPORARY VZNYL SZGNS (BANNERS) Attachment The City of Ukiah is dedicated to preserving and enhancing the scenic character of our community. Maintaining and enhancing the aesthetic environment of the community is an important contribution to our quality of life, which also draws tourist and economic development. The Ukiah City Council and others in the community have expressed concern about the lack of enforcement of the City's sign regulations. Some focus has been on the use of temporary signs, such as vinyl banners. These temporary signs are a valuable tool to promote a special event, such as a weekend sale or grand opening. Accordingly, the sign regulations permit the use of vinyl banners for a 30-day period, provided they are first reviewed and approved by the Director of Planning and Community Development. "The use of vinyl and other temporary material type banners is prohibited within the City of Ukiah. These signs may only be used for special events not exceeding thirty (30) days and which have been granted prior approval from the Director of Planning and Community Development." To pursue approval for a 30-day special event temporary sign, please send a letter to the Director of Planning and Community Development describing the size, exact location, business name, sign message, how it will be anchored, hung, or presented, and the requested 30-day display period. The City will review and respond to the request within a couple of days. If a more rapid review is desired, the letter can be sent via email to planning@cityofukiah.com. A ::[-day review and response is usually provided via email. Most requests for temporary banner signs are approved provided they would not create a public safety issue, block or obscure another business sign, or adversely impact neighboring properties. The Planning and Community Development Department is available to work with you in developing a sign program that is beneficial to your business, as well as the community in general. If you have any questions or need additional information, please contact Code Compliance Coordinator Chris White at 463-6736, or by e-mail at chrisw@cityofukiah.com. Thank you in advance for your community spirit and assistance in keeping our community attractive and economically robust. Attachment # SYNOPSIS SIGN CODE CRITERIA Commercial and Industrial Zones ( Refer to Ukiah Municipal Code §3227 for full text) I o 1½ sq. ft. of sign area per 1 lineal foot of parcel frontage is permitted; up to 2/3 of the permitted area can be freestanding. 2. Corner lots may have up to 2 signs per above; area not transferable. o Total sign area cannot exceed parcel frontage, or 500 sq. ft., whichever is less. 4. Overhang in public right-of-way cannot exceed 4 feet. o One sandwich board sign is allowed, in addition to above, provided each side does not exceed 6 sq. ft.; it cannot be in public right-of- way, and it must be removed at the close of the business day. 6. Four or more businesses on a parcel" under one ownership may, in addition to above, erect a freestanding sign, which' a. must not exceed 200 sq. ft. (up to 100 sq. ft. may be used for individual identification sign); b. must not exceed 30 ft. in height, and must have a clearance from grade of 10 ft. minimum; and c. shall not contain "reader boards." . " ~., : ,,' · :" . k: "'-'"7." ' '.NO..building .sign shall exceed the roof heigh't of the main building :.::..,., ' .:-('excepfff~eeStanding signs which shall not exceed 30 ft.). · ',, .. ,3. 'Illuminated signs shall be indirectly lit (no exposed tubes, bulbs, etc.). 9.. · Sign-s Which flash, revolve, move~ or contai,,n animatedti'mages or '. 'chi .'dponents...... are prohibited. .. , .,,,,, · · i0. ;.Shopping centers may, in.addition to each business's frontage sign ' · .criteria, have a freestanding main identification sign with an area '.. equal .tO ¼ foot for each ground floor foot of total building frontage up · · .. to 200 sq. ft. This sign may be a name, a roster of tenants, or a combination thereof, and may not exceed 30 ft. in height. 11. Signs shall be-limited to street and business frontages. 12. Freeway oriented businesses (food, gas, lodging) within 600 ft. of the Highway 101 centerline may have a freeway sign up to 50 ft. in height with Planning Commission approval of a Site Development Permit. 13. if a freeway logo system gets approved, then all signs erected according to #12 must be removed within 3; years of logo system in place. AGENDA SUMMARY Item No: 9d Date: March 15, 2006 REPORT SUBJECT: DISCUSSION AND APPROVAL OF WORK PLAN FOR HYDROLOGIC INVESTIGATION WITHIN THE UKIAH VALLEY The City Council had directed staff to provide information regarding a work plan to address possible impacts on the City's water supply from future water demands in the unincorporated areas. It was requested that our water hydrologist consultants, Wagner and Bonsignor, submit this work plan incorporating studies that were already being performed or will be performed through other agencies and projects. Bob Wagner's suggested work plan is attached for Council's review and discussion. The document suggests data collection that could be provided through the Millview Water District EIR on an anticipated Masonite well purchase, the City's well siting study and through additional tasks being performed by Wagner and Bonsignor. Staff is requesting Council's approval of this work plan in order to proceed with obtaining information from the well siting study and to prepare the letter of request to Millview for suggested study points in their EIR process. The cost for this project is estimated at between $11,000 and $15,000. RECOMMENDED ACTION: Approve the Wagner and Bonsignor Workplan and budget amendment in account 820.3901.250.000 of up to $15,000 for this project. ALTERNATIVE COUNCIL POLICY OPTIONS: Citizen Advised: Requested by: Prepared by: Attachments: City Council Candace Horsley, City Manager 1. Work Plan Candace Horsley, City M~nager Nicholas F. Rolx~ C. Wagncr. P.E. Paula J. A~' T. Baml:~sucr, P.E. Davkl hd. ~ P.E. Ryan E. S~lfus Walmer&Bonsignore Co~n-~ultinl~ Civil Enl~inecrs, A Corporation MEMORANDUM Hydrologic Study Work Plan Attachment To: Candace Horsley, Manager, City of Ukiah Gary Weatherford, Attorney From: Robert C. Wagner, P.E. Date: March 9, 2006 Re: Hydrogeologic Investigations in the Ukiah Valley The purpose of this memorandum is to provide a brief summary of the type of information that is needed to help ascertain whether or not increased pumping by neighboring entities, to serve new or existing development, has the potential to impact the City. For example, if Millview approves new development and increases its pumping there may be an impact on the City's water supply and we should expect that possible impacts will be identified and addressed in an EIR approving such a project. The City should also consider conducting a "reconnaissance level" hydrogeologic investigations in order to compile pertinent available data that is relevant for determining potential impacts to the City's wells and the Ranney collector. The data collected and subsequent analysis could serve as a foundation for determining the extent of water right coverage the City might need from Mendocino County Russian River Flood Control District (District). We should also try to quantify the relationship between the surface water supplies and the groundwater supplies. Generally, there is seasonal competition for surface water supplies originating in the East Fork Russian River whereas there appears to be abundant groundwater within the Ukiah Valley. The City should attempt to quantify its groundwater resources and try to gain an understanding of where groundwater originates and how local pumping might affect water availability during dry periods. The discussion below is a step in that direction. Following is a list of information to be collected and tasks to be undertaken. We would expect that Millview would collect and evaluate data for its EIR, related to its proposed project to show hydrologic impacts from increased diversions or extractions and that at a minimum it should engage in the following. Millview EIR -Identify Water Supplies and Evaluate Impacts of Increased Pumping a) Compile published precipitation data for Ukiah Valley and vicinity and evaluate water supplies and available recharge. Memo to Candace Horsley March 9, 2006 Page 2 of 3 b) Compile USGS discharge data for all sources contributing to Ukiah Valley c) Investigate and compile driller's logs for wells in and near the Millview - Masonite area and surrounding areas d) Compile available water level data and prepare contour maps and geologic cross section(s) e) Identify sources of groundwater recharge to its existing and proposed well(s) f) Estimate the available water supplies for current uses and future expansion on an annual and seasonal basis g) Develop a groundwater level monitoring plan h) Provide an analysis to show that increased groundwater pumping will not impact the City's Ranney or its wells. If Millview engages in an investigation of the items identified we will probably discover the need to do some additional work. In other words, this is a start but the list isn't exhaustive. Some of the information will be valuable to the region in general and it would be useful to try to develop some cooperation for a larger study. Items (a)-(h) above, would be Millview's responsibility in any event, thus we are not providing an estimate of costs associated with any work that would fall out of those tasks. Information Needed to Augment Ukiah's Well Siting Study Task I - Data Evaluation a) Conduct literature search for published reports on geology and hydrology of the Ukiah Valley b) Develop cross sections of the Ukiah Valley near the West Fork and East Fork. Identify various aquifers, estimate thickness and identify confining layers. c) Estimate subsurface flow at least from the West Fork and East Fork Russian River d) Prepare water level hydrographs for available wells. Task I (a)-(d) should be performed in consultation with Brown and Caldwell since they will be estimating the relative thickness, yields and extent of aquifers below the City. It will be necessary to coordinate with them to develop data for preparing cross sections of sufficient detail for areas beyond the immediate area of their investigation. There is water available to the City's wells that is not accounted for by water in the East Fork Russian River. Since the City's water right permit has "Russian River Underflow" as its source, it is important to understand the components of supply that make up the undertow. XX0 . e rSd3onsign, ore ~-~ultinl] ~ivil En~inee~ A Coq~ration Memo to Candace Horsley March 9, 2006 Page 3 of 3 Deliverable Task I: Preparation of cross sections and estimates of subsurface discharge. Schedule for completion: Coordinate work schedule with Brown and Caldwell Estimated Cost - To be determined in consultation with Brown and Caldwell as part of its scope of work. Task II - Identify Issues Affecting the City and Potential Impacts to Water Supply a) Identify the tributary drainage area to the Ukiah Valley b) Determine if there is a need for the installation of monitoring wells to assess impacts from additional pumping by others (or the City) and recommend location for same. c) Identify conditions that could affect the amount of water available to the Ranney collector. d) Develop simplified model of Lake Mendocino operations to determine water released from storage. e) Identify dry year conditions that could have an affect on the amount of water available to the City under its water rights. f) Identify water right issues associated with the installation of proposed well(s). Deliverable Task II: Prepare a summary report identifying data and information outlined above and prepare a list of hydrologic issues, including water fight(s) that have the potential to impact the City's water resources. Schedule for Completion: Within two weeks of completion of related work performed for well siting study. Estimated Cost $10,000 In connection with the foregoing I would propose the City budget something like $15,000 for my participation in the tasks outlined above with the understanding that we will work closely with Brown and Caldwell to develop information and data as needed. We would attempt to avoid any duplication of effort. COUE085.doc Con'"'~ultin$ Civil En$ineers~ A Cor~ration AGENDA ITEM NO: 10.a MEETING DATE: March 15, 2006 SUMMARY REPORT SUBJECT: AUTHORIZE CITY MANAGER TO NEGOTIATE AND SIGN CONTRACT WITH INDEPENDENT WEB DESIGNER, SUZANNE HERNANDEZ, FOR PHASE ONE OF THE REDESIGN OF THE CITY WEB SITE. The City has had a web site in place for several years. Over time the uses and focus of the site have changed, as general use of the web for all purposes ~has grown in volume and sophistication. The web is now able to move large volumes of data efficiently and applications software has allowed greatly increased functionality. It is time for a major redesign of the City site to take advantage of modern software and better match the needs of Ukiah residents and other users. Staff understands that the key goals of a site redesign include a fresh clean look and feel, rich menu of information with easy access for the public, and the ability to update the site on a regular and timely basis for all areas of City business and activity. There are major improvements that can be completed quickly with the tools we have now, and others that will have to wait for progress on other underlying application software. Council has indicated that the web site is a priority issue so in December the City issued an RFP for web design services, following models adapted from other similar jurisdictions. No responses were received by the January 9, 2006 deadline. The city attorney advised staff that in the absence of bids, they could approach and negotiate with a qualified vendor. (continued on page 2) RECOMMENDED ACTION: Authorize city manager to negotiate and sign contract with independent web designer, Suzanne Hernandez, for phase one of redesign of the city web site to improve site's appearance, ease of use, security and maintenance access at an amount not to exceed $13,500. ALTERNATIVE COUNCIL POLICY OPTIONS: Provide staff with alternative direction. Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: Mike McCann, Finance Director Candace Horsley, City Manager Approved' ,.~ ~ Candace Horsley, City Manager Vendor Recommendation Suzanne Hernandez, owner of Suzannesdesign.com, has been consulting with the Conference Center on web issues and is highly recommended by them. Initial discussions were held with the Finance Director, City Manager and Purchasing Officer and Suzanne. She agreed to do some research on other city sites, review our current site and layout a sample home page for discussion. Staff reviewed other work Suzanne has done including ,qotfruit.com and Mendocino County Alliances site; ,qomendo.com and was impressed with the quality of her work, incorporating clean, intuitive, attractive fast-loading screens. Staff discussed the need to create back-end processes which will allow City users in Recreation, Personnel, Administration, Planning, Finance and elsewhere to add content in a non-technical and secure manner. Suzanne recommended that the City incorporate database architecture to facilitate user access, moving us away from ftp uploads and other technical maintenance. Suzanne is a local full-time professional site designer and has established on-going relationships with her clients. Staff intends to establish this type or arrangement for future needs and continuing support. At the end of this report I have included some ideas Suzanne's suggested for an outline of a menu structure that might work for us. She has reviewed a number of municipal web sites, taken input from the City Manager and staff and expects to engage in continuing conversations with director and other interested parties as the site design evolves. We all expect the design and content to develop as the project moves forward and everyone understands what kinds of things we can do with the technology. Suzanne and staff will continue to gather input from Directors, the Council and public at each step. As an example, Suzanne and staff briefly brainstormed ways to allow communication to the City from the web site and several options emerged to allow the public to easily input a message and designate a recipient department directly from the site. Mary Horger, Purchasing Officer, has agreed to act as the in-house coordinator for this City-wide project, with responsibility for bringing Suzanne, directors, other staff and interested parties together and moving the project forward. Phase One is intended to provide a fresh and complete web site. At the completion of Phase One the site should be ready for Phase Two, working to implement interactive web processes as soon as they become available within the supporting software used by the City. Web Design Contract Page 2 of 5 March 15, 2006 Staff requests authorization for the City Manager to negotiate and sign a contract for six months for no more than 180 hours at $75 per hour for redesign of the City web site to include certain criteria categorized as Phase One of the redesign. Budget Impact This project has not been included in the current budget. Staff recommends that the web site design, maintenance and hosting costs be managed in the Community Outreach/Public Information Services Department and that $7,000 of general fund reserve be transferred to account 100.1945.250.000 for this purpose for FY05-06. Phase one will be competed in FY06-07 with no more than $7,000 in additional funding. Phase Two funding will be requested after completion of Phase one and further project definition. Suzanne suggested this organization of web site, as a starting point: Possible Website Layout and Navigation, Phase 1 A starting place for new website development Note: (db) means database, and refers to portions of the website that could be managed as databases, greatly simplifying the file update process for City staff. Community Community Events Calendar (db) Demographics (db) Area Map History History Gallery (possible db) The Arts (db) Parks and Recreation (db) Web version of Parks and Rec guide. (db with later link to online registration in phase 2) Public Schools (db) Ci_ty Hall Administration Office Hours (db) City Council (list mayor and council members with photos) (maybe db) City Council Agendas Council Meeting Agendas and Minutes (db) Schedule of Council Meetings (db) Web Design Contract Page 3 of 5 March 15, 2006 Planning Commission Meeting Agendas and Minutes (db) Miscellaneous Agendas Etc. (db) City Council Goals Boards, Commissions & Committees (db) Jobs Opportunities (db) City Holiday Calendar (db) Municipal Code (link to current code service by Sterling) Ci_ty Departments (With expanded information) Airport City Clerk City Manager Community Services Conference Center Finance Depfirtment* (db) Personnel Department* (db) Planning and Community Development* (db) Public Safety Police Department* (db) Public Works* (db) Purchasing Recreation Department* (db) Redevelopment Agency (Same as below.9) Redevelopment/Economic Development and ADA Utilities* (db) Utility Billing & Collections (info. for now, online bill pay in phase 2) *This outline eliminates the Forms Archive link and would instead include form downloads with each city department. These files would be managed via a web interface and possibly all be stored in the same database table, but separated by departments for display. Applies to departments with asterisks (*) Web Design Contract Page 4 of 5 March 15, 2006 Business Business Development Programs (db?) Facility Rental (maybe info like prices and hours, etc) Business License Application (db) Public Facilities Directory (Animal Shelter, Library, Chamber Commerce, etc. contacts and web links) (db) Notices and Announcements (db) Resources (formerly Links) (db) FAQ's ? (db) Search (box on each page) Note: Contact Us links can be removed and contact info can be instead included with each dept. Web Design Contract Page 5 of 5 March 15, 2006