HomeMy WebLinkAboutCC Reso 2022-20 - MOU - Fire Association Local 3686 RESOLUTION NO. 2022-20
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING MEMORANDUM
OF UNDERSTANDING BETWEEN THE CITY OF UKIAH AND UKIAH PROFESSIONAL FIRE
ASSOCIATION LOCAL 3686
WHEREAS, the City of Ukiah Employee/Employer Relations Officer and Human Resources
Director meet and confer in good faith with the bargaining units on matters including wages, hours,
and the terms and conditions of employment for represented employees; and
WHEREAS, the terms and conditions contained herein have been negotiated by the City of Ukiah
and Ukiah Professional Fire Association Local 3686 and such terms and conditions have been
agreed upon by both parties; and
WHEREAS, this Memorandum of Understanding includes all terms and conditions of employment
with respect to wages, hours, and working conditions applicable to the Ukiah Professional Fire
Association Local 3686 for the period of April 1, 2022 through and September 18, 2025;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby approves
and authorizes the City Manager to execute this Memorandum of Understanding (Attached as
Exhibit A)on behalf of the City.
PASSED AND ADOPTED this a day of April 2022, by the following roll call vote:
AYES: Councilmembers Orozco, Crane, Rodin, Duenas, and Mayor Brown
NOES: None
ABSENT: None
ABSTAIN: None
O. Brown, Mayor
ATTEST:
K stine Lawler, City Clerk
EXHIBIT A
MEMORANDUM OF UNDERSTANDING
Between
The City of Ukiah
And
Ukiah Professional Firefighters Association, Local 3686
This Memorandum of Understanding("MOU") is entered into by and between the City of Ukiah
("City") and the Ukiah Professional Firefighters Association, Local 3686 ("Association")
(collectively referred to as"Parties"). Having met and conferred in accordance with Government
Code section 3500, et. seq.,the City and the Association agree to the following understandings:
I. Recognition
The City recognizes the Association,which is acknowledged to be affiliated with the Ukiah
Professional Firefighters Association, Local 3686, as exclusive representative for the
purposes of establishing wages, hours, and other terms and condition of employment for
all full-time employees in the classifications listed below and to any other classification,
which may be established within the scope of the duties now included with these
classifications:
Ambulance Operator/EMT
Ambulance Operator.'Paramedic
Firefighter
Driver Operator 0
Fire Captain
Fire Marshal
Fire Battalion Chief
2. Term
The term of this MOU shall be from April 1, 2022 through September 18, 2025.
3. Waizes and Working Hours
Effective with adoption of this MOU,the salaries of all employees covered under this MOU
shall be stated in Appendix A, to include the addition of Fire Marshal, Ambulance
Operator/EMT, and Ambulance Operator/Paramedic. The basis for these computations
shall be as follows:
1. Hourly rates for 56-hour employees shall be calculated by dividing an employee's
annual salary by 2912.
2. Hourly rates for 40-hour employees shall be calculated by dividing the employee's
annual salary by 2080.
4. Fair Labor Standards Act(FLSA) Work Period
1. 24-Day Work Period
Page 1 of 6
Effective July 1, 2006, the City and Association elected a 182 hour124-day extended work
period, as authorized under Section 207(k) of the FLSA, for purposes of determining FLSA
overtime.The salary provided to employees assigned to this schedule covers straight time pay
for 192 hours each 24-day work period. Hours actually worked from 183-192 are paid an
additional payment of 0.5 times the regular rate of pay and hours actually worked in excess of
192 are compensated at 1.5 times the regular rate of pay.
i. Suppression personnel work a 48/96 hours schedule.
2. 7-Day Work Period
Employees assigned to a 40 hour/7-day work period, in accordance with FLSA, are
compensated overtime at 1.5 times the regular rate of pay for actual hours worked over 40
hours in a week.
5. Inclusion of Fire Marshal,. Battalion Chief, and Ambulance Operator EMT/Paramedic
Classifications
For purposes of incorporating and defining the leave benefits associated with the newer
classifications of Fire Marshal, Battalion Chief and Ambulance Operators,see Appendix B for
a breakdown of benefit tiers for all recognized classifications.
6. Year 1
All provisions in Year 1,with the exception of the second salary increase,are effective the
first full pay period in April 2022.
1. Salaries
Effective the first full pay period in April 2022, employees will receive a salary increase
to base salary as follows:
Classification dj.
Firefighter&Ambulance Operator EMT/Paramedic 5.62%
Driver Operator (formerly Fire Engineer) 5.55%
Captain 5.78%
Battalion Chief 14.26%
Effective the first full pay period in September 2022, Ambulance Operators, Firefighters,
Driver Operators, Captains, and Fire Marshal will receive a 5% salary increase to base
salary.
2. Educational Incentive Pay
The Educational Incentive provision will be replaced with the following:
Page 2 of 6
The City will pay compensation to employees for completing educational courses,
certificates and degrees,which enhance their ability to do their job as follows:
• An educational incentive premium of 2.5% will be paid to employees in the rank
of Ambulance Operator,Firefighter,Driver Operator,Captain,or Fire Marshal who
obtain an Associate's degree or higher awarded by a community college, college,
or university accredited by a national or regional accrediting body recognized by
the United States Department of Education.
• An educational incentive premium of 2.5% will be paid to employees in the rank
of Battalion Chief who obtain a Bachelor's degree or higher awarded by a
community college, college, or university accredited by a national or regional
accrediting body recognized by the United States Department of Education. The
2.5%and 2.5%educational incentives shall not be combined.
The Parties agree that this educational incentive premium is special compensation per Title
2 of the California Code of Regulations, section 571 and 571.1.
3. Paramedic Premium Pa
The Paramedic Stipend provision will be replaced with the following:
Employees in the rank of Firefighter, Driver Operator, Captain, Fire Marshal or Battalion
Chief who are licensed by the State of California as an EMT-P(paramedic)will receive an
additional 10% of their base monthly salary as compensation. These employees may be
assigned to act as paramedics and may augment the normal assignment on a fire apparatus.
The parties agree that this paramedic premium is special compensation per Title 2 of the
California Code of Regulations, section 571 and 571.1.
4. SRecial Assignment/Premium Pay
i. Bilinaual Premium
The Bilingual Pay provision with be replaced with the following:
The City will pay compensation to employees who are routinely and consistently assigned
to positions requiring communication skills in Spanish and American Sign Language
(ASL) as follows:
Employees who are designated by the City as fluent in Spanish (includes ability to read
and write) or ASL (includes ability to interpret complex conversations) shall receive an
additional 5% of their base monthly salary as compensation for the additional
responsibilities. Association members who are not fluent, but have been designated by the
City as possessing the skill to converse in Spanish or ASL well enough to communicate
during a basic call for service shall receive an additional 3% of base monthly salary as
compensation for the additional responsibilities. The 5% pay and 3% pay shall not be
Page 3 of 6
combined and 5%is the maximum premium allowed for any combination of the recognized
communication skills.
The City may use a variety of techniques to test an employee's proficiency in either
language, and may require an employee to re-test on occasion.
The Parties agree that this bilingual premium is special compensation per Title 2 of the
California Code of Regulations, section 571 and 571.1.
ii. Fire Instructor Premium
The City will provide compensation to employees who obtain Fire Instructor certification
as follows:
• Fire Instructor II—Employees in the rank of Firefighter, Driver Operator, Captain,
Fire Marshal or Battalion Chief who maintain Instructor 11 certification for at least
5 classes, as approved by the Chief,will receive 2.5%of their base monthly salary
as compensation for additional responsibilities. Employees must qualify through
an FTO type process determined by the Chief, and be available to instruct classes
as assigned and scheduled by the department.
• Fire Instructor III—Employees in the rank of Firefighter,Driver Operator,Captain,
Fire Marshal or Battalion Chief who maintain Instructor II certification for at least
5 classes and Instructor Trainer certification for at least 3 classes, as approved by
the Chief, will receive 5% of their base monthly salary as compensation for
additional responsibilities. Employees must qualify through an FTO type process
determined by the Chief, and be available to instruct classes as assigned and
scheduled by the department. The 2.5%and 5%pay shall not be combined.
The Parties agree that this Fire Instructor premium is special compensation per Title 2 of
the California Code of Regulations, section 571 and 571.1.
iii. Swiftwater Rescue Technician Premium
Employees in the rank of Firefighter, Driver Operator, Captain, hire Marshal or Battalion
Chief,who maintain the core competencies and training to qualify as a Swiftwater Rescue
Technician, shall receive an additional 1%of their base monthly salary as compensation.
The Parties agree that this Swiftwater Rescue Technician premium is not special
compensation per Title 2 of the California Code of Regulations, section 571 and 571.1.
iv. Volunteer Coordinator Premium
The City will pay a $100 per month premium to up to 1 person, assigned by the Chief, to
coordinate the Volunteer Firefighter Program. The responsibilities include, coordinating
interviews and intake of volunteer applicants, as well as scheduling physical examinations
Page 4 of 6
and livescans; issues, inspects, and tracks volunteer PPE; and tracks volunteer attendance
records, drills, and calls.
The Parties agree that this Volunteer Coordinator premium is not special compensation per
Title 2 of the California Code of Regulations, section 571 and 571.1.
5. Uniform AIlowance
The Association agree to have the current Uniform Allowance provision removed from the
MOU. A new Uniform Allowance provision is under development and will be negotiated
outside of the MOU.
7. Year 2
Effective the first full pay period following September 19, 2023, all classification will
receive a 2.5% salary increase to base salary.
8. Year 3
1. Salaries
i. Effective the first full pay period following September 19, 2024, all
classifications will receive a 3% salary increase to base salary, unless the
local economic benchmark — consisting of total revenue collected for
property tax, sales tax and transient occupancy tax — falls below the
combined total for the past audited Fiscal Year of 2022/2023. Should the
audited revenues fall below the benchmark, the increase will revert to the
CPI calculation of the average of U.S. City and SF-Oakland-San Jose
figures for April, to a maximum of 3%. In no case shall this result in a
decrease in compensation.
ii. Effective upon ratification of this MOU, the Battalion Chief classification
will receive an additional 0.97%salary increase to base salary.
2. Special Assignment/Premium Pay
i. Haz Mat Technician/Specialist Premium
The Haz Mat Specialist Pay provision will be replaced with the following:
Employees in the rank of Firefighter, Driver Operator, Captain, Fire Marshal or Battalion
Chief who are assigned by the Chief and qualify as a Haz Mat Technician shall receive an
additional I%of their base monthly salary as compensation. Those assigned by the Chief
and qualify as a Haz Mat Specialist shall receive an additional 2% of their base monthly
salary as compensation. The 1%and 2% pay shall not be combined.
Employees receiving this premium must complete 24 hours of specific hazardous materials
training annually, and maintain at least 80% attendance at all regularly scheduled REHIT
meetings and trainings; and be available for response/callback).
Page 5 of 6
The Parties agree that this Haz Mat premium is special compensation per Title 2 of the
California Code of Regulations, section 571 and 571.1.
ii. Fire Investigator Premium
Employees in the rank of Firefighter,Driver Operator,Captain,or Battalion Chief who are
formally assigned as a Fire Investigator by the Chief, shall receive a 2% premium when
scheduled to work and as evidenced on employee's authorized timecard. The Chief may
authorize up to 2 employees per shift to receive the Fire Investigator premium. This
premium applies to the Fire Marshall at all times.
The Parties agree that this Fire Instructor premium is special compensation per Title 2 of
the California Code of Regulations, section 571 and 571.1.
9. Comprehensive Memorandum of Understanding
The City and Association agree to continue to develop a comprehensive (single
document) MOU incorporating all current and previous agreements currently applicable
during the term of this contract.
10. Continuation
The City and the Association agree that all conditions of employment established by City
policy, including all conditions affecting wages,hours,and working conditions that are not
specifically addressed in this MOU, shall continue in effect and shall not be affected by the
terms of this MOU.
The value or availability of the benefits provided in the MOU as originally worded or as
amended from time to time may depend on their tax treatment by the state or federal
government or the decisions of other government agencies or departments, such as,but not
limited to,the Public Employees Retirement System. The City will endeavor to obtain the
most favorable treatment legally possible from these other governmental entities.
However, the City makes no representation concerning the value of such benefits to
Association members or how they will be taxed or otherwise treated by other agencies or
departments. The City's obligations under this MOU are limited to the direct cost of
providing the salary and benefits as described in the MOU. The City shall have no
additional financial obligation,even if the tax or other treatment of such salary or benefits
by other agencies or departments reduces or eliminates their value to the employee.
This Memorandum of Understanding is ratified and adopted pursuant to the recommendations of
the following representatives this 6th day of April 2022.
CITY OF UKIAH UKIAH PROFESSIONAL FIREFIGHTERS
Sage Sangiacomo, City Manager Anthony Selvitella, President
Page 6 of 6
Appendix A
Fire Unit Salary Schedule
EffeectiveAprH3,2022
Grade lClassification Step 0 1 Step 1 Step 2 Step 3 Step 4
4063 Ambulance Operator/EMT Annual $55,706.52 $58,491.94 $61,416.48 $ 64,487.28 $ 67,711.68
Monthly $ 4,642.21 $ 4,874.32 $ 5,118.04 $ 5,373.94 $ 5,642.64
Hourly $ 19.13 $ 20.09 $ 21.09 $ 22.15 $ 23,25
4064 Firefighter/EMT Annual $58,638.37 $61,570.32 $64,648.80 $ 67,881.24 $ 71,275.32
4065 Ambulance Operator/Paramedic Monthly $ 4,886.53 $ 5,130.86 $ 5,387.40 $ 5,656.77 $ 5,939,61
Hourly $ 20.14 $ 21.14 $ 22.20 $ 23.31 $ 24.48
4066 Driver Operator Annual $61,566.01 $64,644.36 $67,876.56 $ 71,270.40 $ 74,833.92
Monthly $ 5,130.50 $ 5,387.03 $ 5,656.38 $ 5,939.20 $ 6,236.16
Hourly $ 21.14 $ 22.20 $ 23.31 $ 24.47 $ 25,70
4069 Captain Annual $71,306.17 $74,871.48 $78,615.00 $ 82,545.72 $ 86,673.00
Monthly $ 5,942.18 $ 6,239.29 $ 6,551.25 $ 6,878.81 $ 7,222.75
Hourly $ 24.49 $ 25.71 $ 27.00 $ 28.35 $ 29.76
4260 Battalion Chief Annual $86,674.71 $91,008.48 $95,558.88 $100,336.80 $105,353.64
Monthly $ 7,222.89 $ 7,584.04 $ 7,963.24 $ 8,361.40 $ 8,779.47
Hourly $ 29.76 $ 31.25 $ 32.82 $ 34.46 $ 36.18
Based upon a 2922 work schedule(56-hour work week)
4070 Fire Marshal Annual $71,306.17 $74,871.48 $78,615.00 $ 82,545.72 $ 86,673.00
Monthly $ 5,942.18 $ 6,239.29 $ 6,551,25 $ 6,878.81 $ 7,222.75
Hourly $ 34.28 $ 36.00 $ 37.80 $ 39.69 $ 41.67
Based upon a 2080 work schedule(40-hour work week)
Page 1 of 3
Appendix A
Fire Unit Salary Schedule
E,YJ WVeWtember4,2a2z
Grade lClassification Step 0 Step 1 Step 2 Step 3 Step 4
4063 Ambulance Operator/EMT Annual $58,491.85 $61,416.48 $64,487.28 $ 67,711,68 $ 71,097.24
Monthly $ 4,874.32 $ 5,118.04 $ 5,373.94 $ 5,642.64 $ 5,924.77
Hourly $ 20.09 $ 21.09 $ 22.15 $ 23.25 $ 24.42
4064 Firefighter/EMT Annual $61,570.28 $64,648.80 $67,881.24 $ 71,275.32 $ 74,939.08
4065 Ambulance Operator/Paramedic Monthly $ 5,130.86 $ 5,387.40 $ 5,656.77 $ 5,939.61 $ 6,236.59
Hourly $ 21.14 $ 22.20 $ 23.31 $ 24.48 $ 25.70
4066 DriverOperator _ Annual $64,644.31 $67,876.56 $71,270.40 $ 74,833,92 $ 78,575.64
Monthly $ 5,387.03 $ 5,656.38 $ 5,939.20 $ 6,236,16 $ 6,547.97
Hourly $ 22.20 $ 23.31 $ 24.47 $ 25.70 $ 26.98
4069 Captain Annual $74,871.48 $78,615.00 $82,545.72 $ 86,673.00 $ 91,006.68
Monthly $ 6,239.29 $ 6,551.25 $ 6,878.81 $ 7,222.75 $ 7,583.89
Hourly $ 25.71 $ 27.00 $ 28.35 $ 29.76 $ 31.25
4260 Battalion Chief Annual $86,674.71 $910008.48 $9S,558.88 $100,336,80 $105,353.64
Monthly $ 7,222.89 $ 70584.04 $ 7,963.24 $ 8,361.40 $ 8,779.47
Hourly $ 29.76 $ 31.25 $ 32.82 $ 34.46 $ 36.18
Based upon a 2912 work schedule(56-hour work week)
4070 Fire Marshal Annual $74,871.48 $78,615.00 $82,545.72 $ 86,673.00 $ 91,006.68
Monthly $ 6,239.29 $ 6,551.25 $ 6,878.81 $ 7,222.75 $ 7,583.89
Hourly $ 36.00 $ 37.80 $ 39.69 $ 41.67 $ 43.75
Based upon a 2080 work schedule(40-hour work week)
Page 2 of 3
Appendix A
Fire Unit Salary Schedule
gdbctive Jlrst furl pa y period In September 2023
Grade lClassification Step 0 1 Step 1 I Step 2 1 Step 3 1 Step 4
4063 Ambulance Operator/EMT Annual $59,954.15 $62,951.88 $66,099.48 $ 69,404.40 $ 72,874.68
Monthly $ 4,996.18 $ 5,245.99 $ 5,508.29 $ 5,783.70 $ 6,072.89
Hourly $ 20.59 $ 21.62 $ 22.70 $ 23.83 $ 25.03
4064 Firefighter/EMT Annual $63,109.S4 $66,264.96 $69,578.16 $ 73,057.08 $ 76,709.88
4065 Ambulance Operator/Paramedic Monthly $ 5,259.13 $ 5,522.08 $ 5,798.18 $ 6,088.09 $ 6,392.49
Hourly $ 21.67 $ 22.76 $ 23.89 $ 25.09 $ 26.34
4066 Driver Operator Annual $66,260.41 $69,573.48 $73,052.16 $ 76,704.72 $ 80,539.92
Monthly $ 5,521.70 $ 5,797.79 $ 6,087.68 $ 6,392.06 $ 6,711.66
Hourly $ 22.75 $ 23.89 $ 25.09 $ 26.34 $ 27.66
4069 Captain Annual $76,743.27 $80,580.48 $94,609.48 $ 98,839.96 $ 93,282.00
Monthly $ 6,395.27 $ 6,715.04 $ 7,050.79 $ 7,403.33 $ 7,773.50
Hourly $ 26.35 $ 27.67 $ 29.06 $ 30.51 $ 32.03
4260 Battalion Chief Annual $88,941.58 $93,283.68 $97,947.84 $102,845.28 $107,987.52
Monthly $ 7,403.46 $ 7,773.64 $ 8,162.32 $ 8,570.44 $ 8,998.96
Hourly $ 30.51 $ 32.03 $ 33.64 $ 35.32 $ 37.08
8osed upon a 2912 work schedule(56-hour work week)
4070 Fire Marshal Annual $76,743.27 $80,580.48 $84,609.48 $ 88,839.96 $ 93,282.00
Monthly $ 6,395.27 $ 6,715.04 $ 7,050.79 $ 7,403.33 $ 7,773.50
Hourly $ 36.90 $ 38.74 $ 40.68 $ 42.71 $ 44.85
8osed upon a 2080 work schedule 140-hour work week)
Page 3 of 3
Appendix B
LEAVE BENEFITS
VACATION ACCRUALS
Association members shall earn and may accumulate vacation leave as indicated below:
Firefighters, Driver O erators Cal2tains, Battalion Chiefs and Ambulance Operators
(classifications assigned to 56-hour workweek): Vacation is earned and accrued hourly each pay
period according to the following schedule and includes credit for holiday hours:
Years of Service Hours Earned Per Pay Maximum Accrual
Period
0-3 11.2 Hours 604.8 Hours
4-8 12.1 Hours 651.6 Hours
9-15 14.2 Hours 760.8 Hours
16 lus 15.1 Hours 807.6 Hours
Fire Marshal (classifications assigned to a 40-hour workweek): Vacation is earned and accrued
hourly each pay period according to the following schedule:
Years of Service Hours Earned Per Pay Maximum Accrual
Period
0-3 4.0 Hours 224.0 Hours
4-8 4.7 Hours 260.4 Hours
9-15 6.2 Hours 338.4 Hours
16-19 6.8 Hours 369.6 Hours
20 plus 8.0 Hours 432.0 Hours
Conversion: In the event an employee is transferred between a suppression or ambulance
assignment(56-hour work week) and a non-suppression or non-ambulance assignment(40-hour
work week), accumulated vacation hours as well as prospective accumulation shall be converted,
using a factor of 1.4 to maintain equivalent monetary value of said leave time. As such,the
employee's vacation hours will be divided by 1.4 if he or she is transferred to a non-suppression
or non-ambulance assignment from a suppression or ambulance assignment and will be
multiplied by 1.4 if he or she is transferred to a suppression or ambulance assignment from a
non-suppression or non-ambulance assignment.
Vacation Buy Back
Firefighters, Driver Operators, Captains, Battalion Chiefs, and Ambulance Operators
(classifications assigned to 56-hour work week): An employee may sell back up to 120 hours of
vacation to the City for the equivalent payment of the employee's current salary on an hour-for-
hour basis. Payment for said hours shall be at the rate of the employee's base salary, at the 56-
hour rate, and shall be included in their regular paycheck on the first pay date in December of
Page 1 of 3
Appendix B
each year. Employees shall submit a PAF to Payroll by November 151h for processing the
following pay period.
Vacation Cash Out
Fire Marshal (classifications assigned to a 40-hour work week): Employees who reach their
maximum vacation accrual may cash out one (1) week(40 hours) vacation, limited to one (1)
time per fiscal year. This may be requested within two pay periods to the employee reaching
their vacation accrual maximum.
HOLIDAYS
Employees are provided with the following paid holidays:
DATE HOLIDAY
December 31 New Year's Eve
January 1 New Year's Day
3rd Monday,January Martin Luther King Birthday
3rd Monday, February Washington's Day
Last Monday, May Memorial Day
July 4 Independence Day
1 st Monday, September Labor Day
2nd Monday, October Indigenous People's Day
November I 1 Veterans' Day
4th Thursday,November Thanksgiving Day
4th Friday,November Day following Thanksgiving
December 24 Christmas Eve
December 25 Christmas Day
Added to vacation accrual each fiscal year 8/11.2 hours floating Holiday credit
The 8-hour(40-hour) or 11.2-hour(56-hour) floating holiday credit is added to each employee's
vacation accrual in the beginning of the fiscal year of each year.
Firefighters, Driver Operators, Captains, Battalion Chiefs, and Ambulance Operators
(classifications assigned to 56-hour work weeks Due to the nature of the fire shift schedule,actual
holiday hours are factored into the vacation credit received by the employee.
Fire Marshal (classifications assigned to a 40-hour workweek): Employees working a forty (40)
hour work week shall observe holidays as paid days off and shall be compensated for as part of
their current salary.
SICK LEAVE ACCRUAL
Association members shall earn and may accumulate sick leave as indicated below:
Page 2 of 3
Appendix B
Firefighters, _-Driver Operators. Captains, Battalion —Chiefs, and Ambulance Operators
,(classifications assigned to 56-hour workweek):
Effective upon adoption of the 2015-2018 MOU, sick leave accrual decreased from 18 hours per
month to 12 hours per month in accordance with industry standards as a resource for increasing
the Unit's monthly health contribution.
All employees hired after the adoption of the 2015-2018 MOU will accrue Sick Leave at 12 hours
per month. Existing employees who elect to continue to receive"flex dollars"towards their health
insurance options will continue to accrue Sick Leave at 18 hours per month. Existing employees
who elect to receive the monthly health contribution, in lieu of"flex dollars" will accrue Sick
Leave at 12 hours per month. This is a one-time, non-reversible election.
Fire Marshal (classifications assigned to a 40-hour workweek
Employees assigned to a 40-hour workweek will accrue 1-day(8 hours)of sick leave for each
month of service.
Page 3 of 3