HomeMy WebLinkAbout2022-03-16 CC Agenda r*ACity of Ukiah
City Council
Regular Meeting
AGENDA
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March 16, 2022 -6:00 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
5.a. Approval of the Minutes for the March 2, 2022, Regular Meeting.
Recommended Action:
Attachments:
1. 2022-03-02 Draft Minutes
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
7.a. Report of Disbursements for the Month of February 2022.
Recommended Action:Approve the Report of Disbursements for the Month of February 2022.
Attachments:
1. February 2022 Summary of Disbursements
2. Account Codes for Reference
3. Object Codes for Reference
4. February 2022 Disbursement Detail
7.b. Adoption of Resolution of the City Council Reconsidering the Circumstances of the State of
Emergency and Implementing Teleconferencing Requirements for City Council and Board and
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Commission Meetings During a Proclaimed State of Emergency Due to the COVID-19
Pandemic.
Recommended Action:Adopt a Resolution of the City Council Reconsidering the Circumstances
of the State of Emergency and Implementing Teleconferencing Requirements for City Council and
Board and Commission Meetings during a Proclaimed State of Emergency Due to the COVID-19
Pandemic.
Attachments:
1. AB 361 Findings Reconsideration for All Legislative Bodies
7.c. Authorize the City Manager to Negotiate and Enter into a Contract with Ren Alexander Design
for Consulting Services to Assist the Electric Utility Department with the Architectural Services
and Plans for the Interior of the Electric Service Center for an Amount not to Exceed $75,000.
Recommended Action:Authorize City Manager to negotiate and enter into contract with Ren
Alexander Design for consulting services to assist the Electric Utility Department with
architectural services and plans for the interior of the Electric Service Center for an amount not
to exceed$75,000.
Attachments:
1. 2203_220221_Proposal_UkiahElectric_Ren Alexander
7.d. Approve the Purchase of Radio and Pagers in the Amount of$225,276.40 through Leavitt
Communications, Approve the Purchase of Headsets in the Amount of$10,760.53 through The
Radio Guys, and Approve Corresponding Budget Amendments.
Recommended Action:Approve the purchase of radio and pagers in the amount of$225,276.40
through Leavitt Communications, approve the purchase of headsets in the amount of$10,760.53
through The Radio Guys, and approve corresponding budget amendments.
Attachments:
1. Bid Tabulation -RFB E39158 - Bendix King
2. Bid Tabulation -RFB E39159 - Motorola Pagers
3. Bid Tabulation -RFB E39160 - Headsets
4. BKR-5000 Brochure
5. KNGMobileRadio Brochure
7.e. Consideration of Adoption of Resolution to Remove Approximately 816 Lineal Feet of On-Street
Parking on Hamilton Street, from the Intersection of Hospital Drive to the Intersection of Clara
Avenue.
Recommended Action:Adopt resolution removing approximately 816 lineal feet of on-street
parking on Hamilton Street.
Attachments:
1. Resolution with Exhibit A
7.f. Award Purchase Order to Replace Three (3) HVAC Units at the Waste Water Treatment Plant
to Intercounty Mechanical & Electrical, Inc. of Ukiah for the Amount of$41,926.38.
Recommended Action:Award Purchase Order to Intercounty Mechanical& Electrical, Inc. for the
amount of$41,926.38
Attachments:
1. Intercounty Bid E38934
7.g. Possible Adoption of the Organic Waste Disposal Reduction Ordinance.
Recommended Action:Adopt the Organic Waste Disposal Reduction Ordinance.
Attachments:
1. Organic Waste Disposal Reduction Ordinance Introduced
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7.h. Award the Purchase of One (1) New Altec Model AT40G Articulating Telescopic Aerial Device
with an Insulated Boom to Altec Industries, Inc., for the Electric Utility Department in the
Amount of$220,703.95, and Approve Corresponding Budget Amendment.
Recommended Action:Award purchase of a new Altec Model#AT40G Articulating Telescopic
Aerial Device with an insulated boom from Altec Industries, Inc. in the amount of$220,703.95, and
approve corresponding budget amendment.
Attachments:
1. Altec Bucket Truck Quote
2. Vehicle Justification Form Trouble Truck
7.i. Approve the Purchase of SCADA Equipment and Services to JM Integration in the Amount of
$240,579.24, and SCADA Software Subscription to E&M Electric in the Amount of$98,447.72.
Recommended Action:Approve the Purchase of SCADA Equipment and Services to JM
Integration in the Amount of$240,579.24, and SCADA Software Subscription to E&M Electric in
the Amount of$98,447.72.
Attachments:
1. WWTP SCADA Upgrade
2. Ukiah CF to Flex_Aveva Select California Customer Quotation
3. Flex Ukiah Spreadsheet Comparison
7.j. Report of the Emergency Purchase for the Diagnosis and Repair of a Leak at a Pressure Zone
1 South Tank, and Approve Corresponding Budgetment Amendment in the Amount of
$329,932, Using Water Reserve Funds.
Recommended Action: Receive a report of the emergency purchase for the diagnosis and repair
of a leak at the Pressure Zone 1 South Tank, and approve corresponding budget amendment in
the amount of$329,932 using Water Reserve Funds.
Attachments:
1. PZ1 S Estimate
2. PZ1 S Estimate Phase 2
3. 00047705 (3)
7.k. Approve a Three-Year Contract with Tyler Technologies for Vendor Cloud Hosting Services of
the Enterprise Resource Planning (ERP) Financial Software Servers in the Amount of
$494,670, and Approve a Corresponding Budget Amendment.
Recommended Action:Approve a three-year contract with Tyler Technologies for Vendor Cloud
Hosting Services of the Enterprise Resource Planning (ERP) financial software servers in the
amount of$494,670, and approve a corresponding budget amendment.
Attachments:
1. Council Approved Agenda Summary Report (ASR)
2. Ukiah SaaS Quote
3. Ukiah Total Cost of Ownership
4. Tyler Technologies Draft Agreement
7.1. Approve the Purchase of Three Cluster Servers, One Virtual Machine Management Server,
One Compellent Storage Array and Two Dell Network Switches to DESIGN in the Amount of
$125,129; Additionally, Approve the Replacement of the APC-Schneider Electric System Power
Components to Schneider Electric IT Corporation in the Amount of$39,363, for a Total Project
Cost of$164,492, and Approve Corresponding Budget Amendment.
Recommended Action:Approve the purchase of three cluster servers, one virtual machine
management server, one Compellent Storage Array and two Dell Network Switches to DESIGN for
the amount of$125,129;Additionally, approve the replacement of the APC-Schneider Electric
System Power Components with Schneider Electric IT Corporation for the amount of$39,363, for
a total project cost of$164,492, and approve corresponding budget amendment.
Attachments:
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1. Dell-Server-Storage-Network Switch Refresh Quote (1)
2. APC-Schneider Electric-Power Refresh Battery Replacement Quote (1)
3. Power Component Refresh - SOW (1)
4. Battery Replacement SOW (1)
7.m. Consideration and Possible Approval of Purchase of One (1) Remote Controlled 44" Rotary
Mower from Owen Equipment in the Amount of$43,661.33 with Tax, and Approval of
Corresponding Budget Amendments.
Recommended Action:Approve the purchase of a Remote Controlled 44"Rotary Mower in the
amount of$43,661.33 with tax, and approval of corresponding budget amendments.
Attachments:
1. RC Mowers
2. City of Ukiah- RC Mower TK-44E (3)
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
9. COUNCIL REPORTS
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
11.a. Consideration of the Following Actions Related to the Upper City View Trail Project: 1) Approval
of a Resolution to Adopt an Initial Study and Mitigated Negative Declaration; and 2) Approval of
Construction of the Trail, and Authorization for the City Manager or His Designee to Negotiate a
Start Date and Construction Schedule with the Ukiah Valley Trail Group.
Recommended Action: Conduct a public hearing, approve the Resolution to adopt the Initial
Study and Mitigated Negative Declaration for the Upper City View Trail Project, approve
construction of the trail, and authorize the City Manager or designee to negotiate a start date and
construction schedule with the Ukiah Valley Trail Group.
Attachments:
1. Upper City View Trail Project Description & Figures
2. Upper City View Trail Final Draft ISMND 030722
3. Upper City View Trail ISMND Public Comments and City Responses
4. Draft Findings for to Adopt Upper City View Trail ISMND
5. Draft Resolution to Adopt Upper City View Trail MND
11.b. Conduct Protest Hearing about Residential Garbage Curbside Collection Rates.
Recommended Action: Conduct protest hearing on residential garbage curbside collection rates.
Attachments:
1. January 19, 2022, City Manager's Report
2. SWS UWS April 2022 Adjustment
3. Rate Comparison
4. Prop 218 Notice, 1-19-22
5. Protest Letters
12. UNFINISHED BUSINESS
12.a. Receive Status Report and Consider Any Action or Direction Related to the Novel Coronavirus
(COVID-19) Emergency Including Operational Preparedness and Response; Continuity of City
Operations and Services; Community and Business Impacts; and Any Other Related Matters.
Recommended Action: Receive status report and consider any action or direction related to the
Novel Coronavirus (COVID-19) Emergency including operational preparedness and response;
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continuity of City operations and services; community and business impacts; and any other
related matters.
Attachments: None
12.b. Possible Introduction, by Title Only, of the Ordinance Amending Article 8 of Chapter 2, Division
2 of the Ukiah City Code to Regulate Shopping Cart Containment, Retrieval, Impoundment, and
Disposal.
Recommended Action: Introduce by title only, the Ordinance Amending Article 8 of Chapter 2,
Division 2 of the Ukiah City Code to Regulate Shopping Cart Containment, Retrieval,
Impoundment, and Disposal.
Attachments:
1. Ordinance No. 1187 Shopping Cart Containment and Retrieval
2. Ordinance No. 1191 Amending Shopping Cart Containment and Retrieval Ordinance
3. Shopping Cart Ordinance Amendment REDLINE
4. Shopping Cart Ordinance Amendment CLEAN
13. NEW BUSINESS
13.a. Authorize the City Manager to Execute the Ukiah Airport Runway Extension Study Agreement,
to be Performed by Mead and Hunt for the Amount of$36,500
Recommended Action:Authorize the City Manager to Execute the Ukiah Airport Runway
Extension Study Agreement, to be performed by Mead and Hunt for the amount of$36,500
Attachments:
1. Ukiah Runway Study
13.b. Possible Introduction, by Title Only, of an Ordinance Adding Article 6 to Chapter 1, Division 3 of
Ukiah City Code for the Adoption of the California Model Water Efficient Landscape Ordinance.
Recommended Action: Introduce, by title only, an ordinance adopting the California Model Water
Efficient Landscape Ordinance.
Attachments:
1. Proposed MWELO Ordinance
13.c. Possible Introduction, by Title Only, of an Ordinance Adding Chapter 3 to Division 3 of Ukiah
City Code Setting Forth Procedures for Expediting Permit Processing for Electric Vehicle
Charging Systems.
Recommended Action: Introduce, by title only, an Ordinance setting forth procedures for
expediting permit processing for electric vehicle charging systems.
Attachments:
1. EV Submittal Checklist
2. Proposed Electric Vehicle Charging System Permit Ordinance
13.d. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: The Council will consider modifications to committee and ad
AR%d�*Vflfgents along with the creation/elimination ad hoc(s).
1. 2022 City Council Special Assignments - 2-23-22
14. CLOSED SESSION - CLOSED SESSION MAY BE HELD AT ANY TIME DURING THE MEETING
14.a. Conference with Legal Counsel—Anticipated Litigation
(Government Code Section 54956.9(d)(2 & 3))
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number
of potential cases: 1)
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Recommended Action:
Attachments: None
14.b. Conference with Legal Counsel —Anticipated Litigation
(Government Code Section 54956.9(d)(2)or(3))
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section
54956.9: (1 potential case, involving possible termination of construction contract for cause)
Recommended Action:
Attachments: None
14.c. Conference with Legal Counsel — Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
Recommended Action:
Attachments: None
14.d. Conference with Legal Counsel — Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-20-74612
Recommended Action:
Attachments: None
14.e. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court,
Case No. SCUK- CVPT-15-66036
Recommended Action:
Attachments: None
14.f. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: Siderakis v. Ukiah, et al, Mendocino County Superior Court, Case No.
21 CV00603
Recommended Action:
Attachments: None
14.g. Conference with Legal Counsel — Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Gerardo Magdaleno, by and through his Guardian Ad Litem, Pedro Francisco
Magdaleno v. City of Ukiah, Justin Wyatt (Fed. Dist. Ct. N.D. Cal.) 3:21-2609 VC.
Recommended Action:
Attachments: None
14.h. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 157-050-03, 157-060-02, 157-050-04, 157-050-03, 157-030-02, 157-050-
01, 157-050-02, 157-050-10, 157-050-09, 157-070-01, 157-070-02, 003-190-01
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Dave Hull and Ric Piffero
Under Negotiation: Price & Terms of Payment
Recommended Action:
Attachments: None
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14.i. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: 1850 Talmage Road, Ukiah, CA 95482
Negotiator: Sage Sangiacomo, City Manager, or his Designee
Negotiating Parties: City of Ukiah and Rogina Water Company
Under Negotiation: Price & Terms of Payment
Recommended Action:
Attachments: None
14 J. Conference with Labor Negotiator (54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
Recommended Action:
Attachments: None
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services
are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with
disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are
available for public inspection at the front counter at the Ukiah Civic Center,300 Seminary Avenue, Ukiah, CA 95482,during normal business
hours, Monday through Friday,8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at
the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting
set forth on this agenda.
Kristine Lawler,CMC/City Clerk
Dated:3/11/22
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