HomeMy WebLinkAbout2005-12-07 Packet CITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
December 7, 2005
*6:00 p.m.
*Or as soon as the meeting may be held in conjunction with the City Council workshop.
4:30 p.m.: Presentation of City Capital Improvement Projects & Equipment Replacement
Lists- Workshop
1
ROLL CALL
PLEDGE OF ALLEGIANCE
INTRODUCTIONS AND PRESENTATION
a. Introduction of New Finance Department Employees: Leigh Halvorsen,
Accounting Operations Manager - Daphine Harris, Customer Service
Representative I, and Liz Cuadros, Utility Billing Clerk
b. Update On Grant Awards For Anton Stadium, Ukiah Municipal Swimming
Pools And Ukiah Skate Park
4. APPROVAL OF MINUTES
a. Regular Meeting Minutes of October 5, 2005
b. Special Meeting Minutes of October 12, 2005
5. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision
by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally
limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially
challenged.
6. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by
the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a
citizen in which event the item will be considered at the completion of all other items on the agenda. The
motion by the City Council on the Consent Calendar will approve and make findings in accordance with
Administrative Staff and/or Planning Commission recommendations.
a. Adoption of Ordinance of the City Council of the City of Ukiah Adding Section119.5 to
Division 1, Chapter 3, Article 1 of the Ukiah City Code, Authorizing the City Manager
to Sign Contracts and Other Documents
b. Adoption of Resolution Approving Records Destruction (Finance Dept.)
c. Authorization for City Manager to Execute Amendment to Professional Services
Agreement Between the City of Ukiah and Winzler and Kelly Consulting Engineers to
Increase the "Not to Exceed" Amount in an Amount of $20,152 for Additional Services
Provided on the Airport Improvement Project
d. Approval to Disband/Sunset the AB 939 Local Task Force and Approve Appointment of
a Reconstituted Solid Waste Task Force
e. Report of EmergencyAcquisition of Professional Consulting Services from KVVA Safety
& Hazmat Consultants, Inc. in an Amount not to Exceed $20,000 and Approval of
Budget Amendment
f. Award of Bid for High Voltage Line Clearing and Tree Trimming at Various Locations
Within the City of Ukiah to Westcoast Arborists, Inc. in an Amount not to Exceed
$50,000
7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you
are interested in, you may address the Council when this matter is considered. If you wish to speak on a
matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit
your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown
Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the
agenda.
al
PUBLIC HEARING (6:15 P.M.)
These projects are quasi-judicial in nature and require City Council
members to visit the project sites prior to taking action on the matter.
a. Continuance of Minor Subdivision Map - Subdivision Requirement Exception
Variance No. 05-19
1
UNFINISHED BUSINESS
a. Discussion and Direction Regarding a Hydrology Study by Wagner and
Bonsignore
b. Approval of Contract with Leonard Charles and Associates for the Preparation of
an Alternative Route Analysis for the Extension of Orchard Avenue
10. NEW BUSINESS
a. Adoption of Resolution of the City Council of the City of Ukiah Urging the
Governor to Retain Proposition 42 Funding for Transportation Purposes in
Fiscal Year 2006-07 - Rodin
b. Discussion and Possible Action Regarding Request for Contribution to the
Friends of Drug Court Fund
c. Receive Status Report and Provide Direction Concerning the Preparation of a
Recycling and Diversion of Construction and Demolition Debris Ordinance
d. Discussion on City Campaign Contribution Limits- Baldwin
e. Adoption of Resolution Approving Memorandum of Understanding for Employee
Bargaining Unit- Miscellaneous Unit
11. COUNCIL REPORTS
12. CITY MANAGER/CITY CLERK REPORTS
13. CLOSED SESSION
a. Conference with Labor Ne.qotiator~ Government Code ~54957.6
Employee Negotiations: Department Head, Electric, and Miscellaneous
Units
Negotiator: City Manager
14. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the
foregoing agenda was posted on the bulletin board at the main entrance of the City of
Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours
prior to the meeting set forth on this agenda.
Dated this 1st day of December, 2005. ~ ~
Marie Ulvila, City Clerk
The City of Ukiah complies with ADA requirements and will attempt to reasonably
accommodate individuals with disabilities upon request.
ITEM NO: WOP, KSHOP
MEETING DATE: December 7, 2005
AGENDA SUMMARY REPORT
SUBJECT: PRESENTATION OF CITY CAPITAL IMPROVEMENT PROJECTS &
EQUIPMENT REPLACEMENT LISTS - WORKSHOP
This workshop is being held to provide various departments the opportunity to present
their Capital Improvement Projects and Equipment Replacement Lists to the City
Council, allowing for the Council to receive preliminary information from the
departments in preparation for the budget process starting in February, 2006. The
departments will be preparing detailed information including prioritization of their
projects and the rationale for recommendations of equipment purchases at a later date
to discuss with Council. Presentations tonight will be Public Utilities, Planning and
Building, Community Services, Public Works and Police Departments.
RECOMMENDED ACTION: Receive reports and provide comment on proposed Capital
Improvement Projects and Equipment Replacement Plans as presented by the various
departments.
ALTERNATIVE COUNCIL POLICY OPTIONS:
Prepared by: Candace Horsley, City Manager
Coordinated with: John Williams, Police Chief; Diana Steele, Director of Public Works;
Charley Stump, Director of Community Planning; Bernie Ziemianek,
Director of Public Utilities; Sage Sangiacomo, Director of Community
Services
Attachments: Workshop agenda
APPROVED!~~'~ _
Candace Horsle¥, City ~anager
Capital Zmprovement Project and Equipment Workshop
December 7, 2005
4:30 PM
Opening Remarks- City Manager
> CIP and Equipment Overview
· Public Utilities- Pages 7- 11
· Planning and Building Services- Page 5
· Community Services- Separate document; Pages 1 - 14
Public Works- Pages 1 -4
Pages 12- 22
· Police- Equipment only
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
November 10, 2005
Honorable MayQr and City Councilmembers
Candace Horsley, City Manager ~'
Capital Improvement Projects and Equipment Replacement
Schedules - Workshop Presentation Materials
A workshop has been scheduled for December 7, 2005 at 4:30 pm to
provide the Directors the opportunity to present their Capital Improvement
Projects and Equipment Replacement Schedules to the City Council., The
attached documentation is being provided to Your Council in advance of
the meeting to allow ample review time so that You might provide
comment and direction as necessary at the December meeting.
Attached to this memorandum are the presentation materials for the
following:
A. CaPital Improvement Proiects
Airport (page 1)
City Manager/Admin (page 2)
Landfill (page 3)
Community Planning (page 5)
Public Utilities (page 7)
Public Works (page 12)
Police .(page 23)
B. Equipment Replacement Schedules
Public Works (attachment 1)
Police (attachment 2).
C. Materials to be provided within the next 2 weeks
Community Services - Capital Improvement Projects and
Eq¥ipment Replacement Schedule
Public Utilities- Equipment Replacement Schedule
Please do not hesitate to contact any of the Directors or myself if you wish
clarification of the materials, provided.
cc: Directors
ATTACHMEN~
CITY OF.UKIAH
DEPARTMENT OF PUBLIC WORKS
Equipment Replacement Notes
November 9, 2005
En~ineerin.q
There are three vehicles within this division. Rick Sands is the primary driver of vehicle
3121. The two sedans, vehicle numbers: 4162 and 4561, are utilized by other staff
members. All vehicles are in good repair. Vehicle number 4561 is due for replacement
next year. Although this vehicle is not driven many miles, it is quite handy to have as a
backup vehicle when the engineering interns are on duty assisting staff.
Gara.qe
The engine analyzer is due for replacement this year. The analyzer was not included in the
budget since there are insufficient funds in the fund balance to cover the projected
replacement cost. Staff will do further research on replacement costs and may consider
requesting this item to be considered at the mid-year budget adjustment.
Street Maintenance
There are several items due for replacement in 2005. Of these, the street sweeper
(vehicle number 2531) is scheduled to be replaced with a CNG street sweeper in
December 2005. Of the remaining vehicles due for replacement, staff has identified vehicle
number 2711 as the highest priority for replacement. Public Works Supervisor Jerry
Whitaker noted that the vehicle is due for major maintenance including replacement of the
air compressor. In addition, the paint truck does not meet current requirements for safety
lighting. The truck has been retrofitted to serve as the City's "paint truck". The paint
sprayer equipment on the truck was new in 1979. The truck is in poor condition and a
replacement vehicle is needed. The City Council approved $30,000 toward purchase of this
vehicle in the FY 2005-2006 budget. Staff has estimated a cost for a replacement paint
truck of $74,000. Additional funding for replacement of this vehicle is available in the
equipment replacement fund balance.
The second priority for replacement is vehicle number 3130, Ford F 150 pickup, which was
transferred from the landfill to the street department. This vehicle is at the end of its useful
life and needs to be replaced by a truck with a utility bed.
There are several dump trucks within the Street Maintenance Division. Jerry Whitaker
explained that certain jobs require two or more dump trucks. In addition, there are different
size dump trucks which can be used for specific jobs. Also, there are times when dump
trucks are needed on two different jobs.
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Page 23
Capital Improvement Projects
City of Ukiah Community Services Department
Parks Division
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Playground Upgrade and Equipment Replacement
Mandated and Funded FY 05/06
Todd Grove Park, Oak Manor Park and Vinewood Park
$280,000 (Todd Grove: $190,000; Oak Manor: $45,000; Vinewood: $45,000)
Playground equipment is currently located at three City parks including Todd Grove,
Oak Manor, and Vinewood. Given the regional nature of the park, Todd Grove
contains the largest of the structures and includes a separate toddler lot and primary
grade lot. Oak Manor and Vinewood are smaller regional/neighborhood parks that
contain playgrounds suitable in size to the number of users. Playground equipment
throughout the park system is failing due primarily to age. Replacement components
are no longer available and sections of the playgrounds have been dismantled. In
addition, most equipment and fall zones do not meet current ,ADA and Playground
Safety guidelines. The proposed project consists of removal of the old equipment and
reconstruction of fall zones and new equipment installation.
Impact on Operation & Initially, O&M cost with the new equipment would be lower since it would not require
Maintenance Cost: as much maintenance as the equipment that it is replacing.
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
Proposition 12 and 40; CA State Park Bond Per Capita Allocations
10- 15
$25,000
Since Park Bond funding is unpredictable, it may be desirable to establish a $25,000
per year contribution to a capital improvement fund to ensure the timely replacement
of playground equipment in the future. Most playground equipment will last between
10 to 15 }/ears.
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Orchard Park Playground
Recommended and Funded FY 05/06
Orchard Park; corner of Orchard Ave and Cindee
$21,500
Orchard Park is a new park development in a heavily populated residential area. The
park design includes the installation of a small neighborhood playground.
Impact on Operation & Estimated staff time to inspect and maintain the equipment is approximately I hour
Maintenance Cost: per week.
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
Proposition 12 & 40; CA State Park Bond Per Capita Allocations ($20,000)
and Kiwanis Donation ($1,500)
10- 15
$1,750
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Orchard Park Development
Budgeted FY 05/06
Corner of Orchard Ave and Cindee
$15,000
Completion of the Orchard Park Development Project including pathway, landscape
and picnic tables.
Impact on Operation & Estimated staff time to inspect and maintain the park is approximately 7 hours per
Maintenance Cost: week.
Fundin~ Source/s/ General Fund / Park Development Fund
Page I Parks
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Impact on Operation &
Maintenance Cost:
Funding Source(s)
Current/Potential Funds
Project Name:
Project Classification:
'Location:
Estimated Cost:
Description:
Impact on Operation &
Maintenance Cost:
Funding Source(s)
Current/Potential Funds
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Impact on Operation &
Maintenance Cost:
Fundin~l Source/s/
Anton Stadium Renovation
Contingent on Funding
506 Park Blvd.
$714,286
Since its construction in 1952, Anton Stadium has been the primary location for
outdoor youth sporting and recreational activities in the Ukiah Valley. However, the
facility has aged beyond that of routine maintenance and requires significant
renovation in order to accommodate continued usage. The renovation includes a
number of components. Field upgrades include renovation of the dugouts, drainage,
and batting cage. The parking lot will be resurfaced and line. Pedestrian and ADA
accessibility issues will be addressed with the renovation of stairs, walkways, ramps
and drinking fountains throughout the complex. The grandstand and baseline seating
areas require significant renovation while the old team rooms, restrooms and storage
rooms can not be salvaged and will be demolished. A new multipurpose room,
restrooms and storage rooms will be reconstructed in their place.
Since the stadium facility already exists, there is not a recognized increase impact on
park operation and maintenance.
Grants, Donations, General Fund
$75,000 Currently allocated in a City of Ukiah Capital Improvement Fund
$500,000 Potential Proposition 40 Competitive Grant Award
Grant recluires a $214,286 local match.
Skate Park Development Project
Contingent on Funding
$714,286
The project will consist of design and construction of an approximately 20,000 square
foot skate park consisting of a self-contained concrete structure with berm style walls,
bowls, ramps, rails, and other features common to such parks. The concrete
structure will be accented with a 24,000 square foot landscaped park that will
encompass the facility. Additional amenities will include seating, picnic facilities,
restrooms, and parking.
Estimated staff time to inspect and maintain a skate park is approximately 2 hours
per day. Some lab(~r and maintenance cost will be deferred with the use of volunteers
and ongoing fundraising by the Skate Park Committee.
Grants, Donations, General Fund
$25,000 Currently held by the Ukiah Skate Park Committee
$500,000 Potential Proposition 40 Competitive Grant Award
Grant rec~uires a $214,286 local match.
Ukiah Sports Complex Phase III
Budgeted FY 05/06
River Street Exit
$25,000
Continued lighting and spectator seating upgrades
Since the facility already exists, there is not a recognized increase impact on park
operation and maintenance.
General Fund / Park Development Fund
Page 2 Parks
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Impact on Operation &
Maintenance Cost:
Fundin~ Source/s/
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Ukiah Sports Complex Phase IV
Not Currently Budgeted
River Street Exit
$100,000 Pave the parking lot
$45,000 Renovate/repair lighting on Field 1
$45,000 Renovate/repair lighting on Field 2
Continued renovation of the complex including lighting on Fields 1 & 2 and asphalt the
dirt parking lot.
Since the facility already exists, there is not a recognized increase impact on park
operation and maintenance.
General Fund, Park Development Fund, Grants, and Donations
Ukiah Municipal Swimming Pools Renovation Project
Contingent on Funding
600 Live Oak
$714,286
Funding is needed to renovate the aged facility that has been operating since 1932.
The project includes the removal and replacement of the existing building which
includes restrooms, pool office, concession stand, and storage rooms. In addition,
the new building will include a multipurpose room that will be used for staff trainings
and community classes. Other project components include removal of the
abandoned wading pool, deck repair, circulation system replacement, PVC liner for
the small pool, chlorination system replacement, filtration system upgrade, solar
system replacement, installation of a photovoltaic system, replacement of the one
meter diving board, installation of a small slide, replacement of lifeguard stands, and
the purchase of pool covers, pool cover storage reel, chairs, benches, and tables.
Impact on Operation &
Maintenance Cost:
Funding Source(s)
Current/Potential Funds
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Impact on Operation &
Maintenance Cost:
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
Since the pool facility already exists, there is not a recognized increase impact on
park operation and maintenance.
Grants, Donations, Public Utility Benefit Fund
$100,000 Potentially, Public Utility Benefit Funds could be used to replace the
solar system and photovoltaic component of the project.
$500,000 Potential Proposition 40 Competitive Grant Award
Grant uires a $214,286 local match.
Todd Grove Park BBQ Area Renovation Project
Budgeted FY 05/06
600 Live Oak
$50,000
The Todd Grove Park BBQ area is severely degraded and requires renovation. The
scope of the project consists of new hardscape, seating, BBQ facilities, and shade
structure.
Since the facility already exists, there is not a recognized increase impact on park
operation and maintenance.
General Fund
25
$2,000
Page 3 Parks
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Impact on Operation &
Maintenance Cost:
Fundinc~ Source/s/
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Park & Golf Division Maintenance Yard
Not Currently Budgeted
Undetermined
$30,000
·
Build or renovate a maintenance yard for the Parks and Golf Divisions including office
space, workshop, supply storage, and equipment storage.
Allow for the proper and secure storage of equipment and supplies which are currently
susceptible to thief and vandalism.
Golf Enterprise Fund, General Fund, and Grants
Park Amenity Replacement and Renovation Fund
Budged for FY 05/06 & Recommended for future years
Park System; approximately 120 acres of park land
$20,000 per year
Park amenities including but not limited to tables, tennis courts, benches, bathrooms,
and pathways must be replaced/renovated routinely to maintain an acceptable
standard for public use. Given the current inventory of amenities throughout the
City's park system, an ongoing $20,000 per year capital contribution for amenity
renovation/replacement is recommended to maintain current services/standards.
Impact on Operation &
Maintenance Cost:
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Impact on Operation &
Maintenance Cost:
Fundin~l Source/s/
Project Name:
Project Classification:
Location:
!Estimated Cost:
Description:
Impact on Operation &
Maintenance Cost:
Fundin~l Source/sI
Since the amenities already exist, there is not a recognized increase impact on park
operation and maintenance.
General Fund, Park Development Fund, Grants, and Donations
Ongoing
$20,000 Iplus C.P.I. IncreasesI
Observatory Park Development
Budgeted FY 05/06
Between Observatory and Luce Ave
$40,000
Completion of the Observatory Park Development Project including pathway,
landscape and picnic tables.
Estimated staff time to inspect and maintain the park is approximately 14 hours per
week.
General Fund / Park Development Fund
Observatory Buildings Renovation
Funds Reserved FY 05/06
Between Observatory and Luce Ave
$30,000
Renovation of 5 structures at Observatory Park including house, office, observation,
and two sheds. The renovation will including interior/exterior painting, roofing, and
repair to interior walls.
Since the amenities already exist, there is not a recognized increase impact on park
operation and maintenance.
Special Proiect Reserve Fund
Page 4 Parks
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Impact on Operation &
Maintenance Cost:
Funding Source(s)
Riverside Park Development
Not Currently Budgeted
Eastern terminus of Gobbi Street
Unknown
Development of a 42 acre park with approximately 1,900ft. of frontage along the
Russian River. Development will include trails, picnic areas, dog park, wetland
restoration, soccer field, parking lot, etc.
Major impact on operations and maintenance. Will require the purchase of
maintenance equipment and the hiring of least 2 full time staff members.
General Fund, Park Development Fund, Grants, and Donations
Page 5 Parks
Capital Improvement Projects
City of Ukiah Community Services Department
Conference Center Division
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Conference Center Roof Replacement
Approved & Budgeted FY 05/06
200 South School Street
$96,900
Replace the failing roof system at the facility.
Impact on Operation &
Maintenance Cost:
Operation and maintenance cost would decrease. Currently, staff
spends up to two hour per rainy day trying to control reemerging
leaks and repair water damaged interior.
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
Conference Center / General Fund
20
$7,250
Project Name:
Project Classification:
Location:
Estimated Cost:
Description: '
Conference Center Carpet and Tile Floor Renovation
Not Currently Funded
200 South School Street
$75,000
Replace aged and worn carpet (8,600 sq. ft.) and replace damaged
tile.
Impact on Operation &
Maintenance Cost:
Funding Source(s)
Since flooring already exists, there is not a recognized increase
impact on operation and maintenance.
Conference Center / General Fund
Life (Years)
Cost Per Fiscal Year:
10
$9,200
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Conference Center Furniture Replacement
Not Currently Funded '
200 South School Street
$35,625
Replace aged and worn tables and chairs (75 tables & 600 Chairs).
Impact on Operation &
Maintenance Cost:
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
Since the furniture already exists, there is not a recognized increase
impact on operation and maintenance.
Conference Center / General Fund
10
$4,300
Page 1 Conference Center
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Impact on Operation &
Maintenance Cost:
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
Conference Center HVAC Replacement, Fund
Not Currently Funded
200 South School Street
$50,000
Replace aged HVAC units and clean/repair ducting. Complete in
phases and as needed.
There is not a recognized increase impact on operation and
maintenance. Ongoing replacement will likely avoid costly
maintenance associated with older product.
Conference Center / General Fund
15
$3,333
Page 2 Conference Center
Capital Improvement Projects
City of Ukiah Community Services Department
General Government Buildings
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Civic Center & Annex Roof Replacement Fund
Not Currently Funded
300 Seminary Avenue
$300,000
Create a fund to replace the roof system at the facility. Currently,
the tile roof and gutters of the main building need to be
repaired/replaced. Complete in phases and as needed.
Impact on Operation &
Maintenance Cost:
Operation and maintenance cost would decrease. Currently, staff
spends up to one hour per rainy day trying to control reemerging
leaks and fixing water damage interior/exterior.
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
General Fund
20
$15,ooo
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Civic Center & Annex Paint Maintenance Fund
Not Currently Funded
300 Seminary Avenue
$45,000
Repaint interior and exterior of Civic Center Buildings. Complete in
phases and as needed.
Impact on Operation &
Maintenance Cost:
There is not a recognized increase impact on operation and
maintenance. Ongoing replacement will likely avoid costly
maintenance associated with older product.
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
General Fund
10
$5,500
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Civic Center & Annex Flooring Maintenance Fund
Not Currently Funded
300 Seminary Avenue
$80,000
Replace aged and damaged flooring. Complete in phases and as
needed.
Impact on Operation &
Maintenance Cost:
There is not a recognized increase impact on operation and
maintenance. Ongoing replacement will likely avoid costly
maintenance associated with older product.
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
General Fund
10
$9,800
Page 1 General Government
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Impact on Operation &
Maintenance Cost:
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Impact on Operation &
Maintenance Cost:
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Impact on Operation &
Maintenance Cost:
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
Civic Center & Annex HVAC Replacement Fund
Not Currently Funded
300 Seminary Avenue
$100,000
Replace aged HVAC units and clean/repair ducting. Complete in
phases and as needed.
There is not a recognized increase impact on operation and
maintenance. Ongoing replacement will likely avoid costly
maintenance associated with older product. New units will be more
energy efficient.
General Fund
15
$9,0o0
Civic Center Stucco Repair
Budgeted 05/06
300 Seminary Avenue
$50,000
Repair failing exterior stucco on Civic Center building.
There is not a recognized increase impact on operation and
maintenance. Repairing the damaged stucco will limit further
deterioration and prevent costly damage to the interior.
General Fund
15
$3,333
Council Chamber Seating
Not Currently Funded
300 Seminary Avenue
$35,000
Replace theater seating in the Council Chambers.
There is not a recognized increase impact on operation and
maintenance. Replacement will likely avoid costly maintenance
associated with older product.
General Fund
20
$1,750
Page 2 General Government
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Impact on Operation &
Maintenance Cost:
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Impact on Operation &
Maintenance Cost:
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
Administration Wing Partitions
Not Currently Funded
300 Seminary Avenue
$75,000
Replace aged and failing partition wall system in administration wing
of the Civic Center.
There is not a recognized increase impact on operation and
maintenance. Replacement will likely avoid costly maintenance
associated with older product.
General Fund
2O
$3,750
Civic Center & Annex Security System
Not Currently Funded
300 Seminary Avenue
$95,000
Install security system for Civic Center Buildings; currently the
facilities are not protected; the system would also include cameras
at the cashier stations.
Monthly monitoring and maintenance fees with an independent
monitoring service. System will provide protection from theft and
vandalism.
General Fund and Enterprise Accounts
15
$6,333
Page 3 General Government
Capital Improvement Projects
City of Ukiah Community Services Department
Golf Division
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
I
Cart Path Replacement Fund
Contingent on availability of funds
599 Park Blvd.
$100,000
Ongoing replacement/renovation of aged and damaged asphalt.
Complete in phases and as needed.
Impact on Operatio.n & Since the pathways already exist, there is not a recognized increase
Maintenance Cost: impact on operation and maintenance.
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
Golf Enterprise Fund
15
$6,667
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Todd Grove Building Maintenance Fund
Contingent on availability of funds
599 Park Blvd.
$100,000
Create a fund to renovate building including interior/exterior paint, HVAC
units, floor/carpet, fixtures, bathrooms, kitchen, etc. Complete in phases
and as needed.
Impact on Operation &
Maintenance Cost:
There is not a recognized increase impact on operation and
maintenance. Ongoing renovation/replacement will likely avoid costly
maintenance associated with older product.
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
Golf Enterprise Fund
15
$6,667
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Driving Range
Contingent on availability of funds
599 Park Blvd.
Unknown; feasibility study will be completed with G(~lf Pro contract.
Develop a driving range at the Golf Course
Impact on Operation &
Maintenance Cost:
The development of a driving range would mostly likely include the
conversion of an existing hole to the range facility and would require the
addition of a new hole on the back nine. The revenue generated from the
range would be more then enough to offset increase operation and
maintenance cost.
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
Golf Enterprise Fund
Unknown
Unknown
Page 1 Golf
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Impact on Operation &
Maintenance Cost:
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Impact on Operation &
Maintenance Cost:
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Impact on Operation &
Maintenance Cost:
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
Bridge Renovation on #10 & #11
Contingent on availability of funds
599 Park Blvd. (Back Nine)
$20,000
(Cost may be significantly less if completed as a volunteer project)
Renovate aged bridges
There is not a recognized increase impact on operation and
maintenance. Renovation will likely avoid costly maintenance associated
with older product.
Golf Enterprise Fund / Men's Golf Club Volunteer Project
35
$531
Rebuild Tee Boxes
Contingent on availability of funds
599 Park Blvd.
$10,000 - $20,000 per tee
(Cost may be significantly less if completed as a volunteer project)
Renovate existing tee boxes on each hole. Complete in phases and as
needed.
There is not a recognized increase impact on operation and
maintenance. Renovation will likely avoid costly maintenance associated
with older product.
Golf Enterprise Fund / Men's Golf Club Volunteer Project
20
$9,000 - $18,000
Rebuild Greens to U.S.G.A. Specifications
Contingent on availability of funds
599 Park Blvd.
$20,000 - $30,000 per green
(Cost may be significantly less if completed as a volunteer project)
Renovate existing tee boxes on each hole. Complete in phases and as
needed.
There is not a recognized increase impact on operation and
maintenance. Renovation will likely avoid costly maintenance associated
with older product.
Golf Enterprise Fund / Men's Golf Club Volunteer Project
30
$12,000 - $18,000
Page 2 Golf
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Drainage Renovation Fund
Contingent on availability of funds
599 Park Blvd.
$250,000
(Cost may be significantly less if completed as a volunteer project)
Repair existing drainage systems and install new systems in needed
areas throughout the course. Complete in phases and as needed.
Impact on Operation &
Maintenance Cost:
There is not a recognized increase impact on operation and
maintenance. Better drainage would create more desirable playing
conditions during the winter months which would mostly likely increase
rounds and revenue.
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
Golf Enterprise Fund / Men's Golf Club Volunteer Project
25
$10,000
Page 3 Golf
Capital Improvement Projects
City of Ukiah Community Services Department
Grace Hudson Museum and Sun House
iProject Name:
:Project Classification:
Location:
Estimated Cost:
Description:
Grace Hudson Museum Building Maintenance Fund
Not Currently Funded
431 South Main Street
$100,000
Create a fund for future renovations to building including
interior/exterior paint, HVAC units, floor/carpet, fixtures, bathrooms,
kitchen, etc. Complete in phases and as needed.
Impact on Operation &
Maintenance Cost:
There is not a recognized increase impact on operation and
maintenance. Ongoing renovation/replacement will likely avoid costly
maintenance associated with older product.
Funding Source(s)
Life (Years)
Cost Per Fiscal Year:
General Fund / Museum Guild
15
$6,667
Project Name:
Project Classification:
Location:.
Estimated Cost:
Description:
Museum Courtyard Project
Museum Guild Project
431 South Main Street
$100,000
Development of courtyard including hardscape, gazebo, water
feature, landscape, seating, fencing, lighting, etc. Complete in phases
and as needed.
Impact on Operation &
Maintenance Cost:
Estimated staff time to inspect and maintain the park is approximately
3 hours per week.
Fundin~l Source/s1
Donations, Grants and Guild Fundraisers
Project Name:
Project Classification:
Location:
Estimated Cost:
Description:
Sun House Renovation
Museum Guild Project
431 South Main Street
$26,000
Seismic retrofit with electrical upgrades
Impact on Operation &
Maintenance Cost:
There is not a recognized increase impact on operation and
maintenance. Ongoing renovation/replacement will likely avoid costly
maintenance associated with older product.
Fundin~ Sourcels)
Donations, Grants and Guild Fundraisers
Page 1 Grace Hudson
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AGENDA
ITEM NO: 3.a
MEETING DATE: December 07, 2005
SUMMARY REPORT
SUBJECT: INTRODUCTION OF NEW FINANCE DEPARTMENT EMPLOYEES-
LEIGH HALVORSEN, ACCOUNTING OPERATIONS MANAGER - DAPHINE
HARRIS, CUSTOMER SERVICE REPRESENTATIVE I AND CASHIER - LIZ
CUADROS, UTILITY BILLING CLERK
The City of Ukiah is pleased to introduce three new Finance Department employees.
These individuals have already begun to make significant contributions to the
department's operations.
Leigh Halvorsen is our new Accounting Operations Manager with primary responsibility
in daily accounting, financial reporting and audit coordination. She has her
undergraduate degree from San Jose State University and an MBA from the University
of Santa Clara.
While living in the Silicon Valley, she worked for a number of the chip makers including
Intel and Advanced Micro Devices, first in cost accounting and then government
contract accounting and administration. She moved to the North Bay to get back to a
more rural setting, working first for Versatron in Healdsburg handling both general
accounting and government contracts, then as the Controller for Solid Wastes of Willits.
She lives on a small sheep ranch in the McNab ranch area. Her sheep are raised for
their wool and "never see the wrong side of the plate". She is also a craffsperson,
selling hand made items at craft fairs and the farmer's market.
Daphine Harris is our primary Cashier and front-desk Customer Service
RECOMMENDED ACTION: Welcome new Finance Department employees to the City.
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Citizens Advised:
Prepared by:
Coordinated with:
Attachments:
N/A
Mike McCann, Finance Director
Candace Horsley, City Manager
N/A
Approved: ~` ~'~"~
Candace Horsley, City M~ager
Representative. Daphine was born and raised in Ukiah, and has also lived in Montana
and Nevada. She earned her AA in Liberal Arts from Mendocino Community College
and will complete her BA from Sonoma State University in two semesters. Daphine has
put herself through school by cashiering and crew management in the restaurant
industry. Daphine was recently married and lives here in Ukiah with her husband Steve
and their dog Jake.
Liz Cuadros is our pad-time utility billing clerk and often works at the front desk. She
was born and raised in southern California in a strong and traditional Hispanic family of
4 siblings. She is the first in her family to go to college. She and her husband moved to
Northern California 8 years ago to start a family. Liz has stated: "We fell in love with
Ukiah while visiting a close friend. We noticed how different Ukiah was, the greenery,
the fresh air and most of all no traffic". So she left her bookkeeping career to move to
the country. Since then she has been working on her AA degree in business at
Mendocino Community College. Liz is very proud of her son Vincent who is now 6 years
old. Her biggest enjoyment in life is spending time with her family. She plans to finish
school and hopes to have a good career and advancement within the city.
ITEM NO.
DATE: December 7, 2005
AGENDA SUMMARY REPORT
SUBJECT: UPDATE ON GRANT AWARDS FOR ANTON STADIUM, UKIAH
MUNICIPAL SWIMMING POOLS AND UKIAH SKATE PARK
The City of Ukiah has received notice from California State Parks that all three of the City's
grant applications for the Roberti-Z'berg-Harris Non-Urban Competitive Grant Program
were awarded. The City will receive a total of $1.5 million ($500,000 for each project) for
the development of the Ukiah Skate Park, renovation of Anton Stadium and the Ukiah
Municipal Swimming Pools. The press release announcing the award of funds from State
Parks is included as Attachment #1. The City's $1.5 million combined award was the
largest amount awarded to any single entity statewide by more than $500,000.
At the Council Meeting, Staff will discuss additional details of the projects and requirements
of the grant including funding for the match component.
RECOMMENDED ACTION: Receive update on grant awards for Anton Stadium, Ukiah
Municipal Swimming Pools and the Ukiah Skate Park.
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
N/A
Sage Sangiacomo, Community/General Services Director
Candace Horsley, City Manager
1. News Release from California State Parks
Cand---ace H6rsley, City Ianager
CALIFORNIA DEPARTMENT OF PARKS AND RECREATION
Alfoc~hment #
News
e/ease
FOR IMMEDIATE RELEASE
November 29, 2005
Contact: Roy Stearns
(916) 654-7538
Funding from Voter Approved Proposition 40
STATE PARKS ANNOUNCES
$31 MILLION IN PARK PROJECTS
SACRAMENTO - State Parks Director Ruth Coleman today announced that 108
competitive park projects have been selected to receive more than $31 million from the Roberti-
Z'berg-Harris Urban Open Space and Recreation Grant Program.
The Roberti-Z'berg-Harris Grant Program is part of Proposition 40, the Resources Bond
Act of 2002. It is a statewide competitive program that provides $28,105,000 for Non-Urban
(rural communities) grant projects and $3,884,000 to Urban projects. The grants are awarded to
local agencies to acquire, develop, or rehabilitate park and recreation areas.
"This money represents a commitment to our future generations," said Coleman. "This
grant program is designed to get funds to critically needed projects in high-priority communities.
By helping them create safe neighborhood parks and programs, we help them create better
children, stronger families and healthier communities."
Administered by the California Department of Parks and Recreation, the Roberti-Z'berg-
Harris Grant Program includes funding for such things as trails, skate board parks, playgrounds,
recreation centers, park restrooms and more. The projects vary in size from $31,000 for
playground equipment to as much as $500,000 for a community swimming pool.
The 2002 Resources Bond Act was passed by 56.8 percent of the voters in March 2002.
The $2.6 billion measure provides funds for a wide variety of parks, open space, recreation and
land, air and water conservation projects across the state. The purpose of the program is the
development of safe neighborhood parks and recreational facilities for children and families in
communities across California.
See attached listing (three pages) of specific projects approved in these programs
For energy efficient recreation
California State Parks on the internet: www.parks.ca.gov
California Department of Parks and Recreation
RZH Nonurbanized Grant Program
Wednesday, November 30, 2005
Funded Projects
2002 Bond Act
Grantee
Bolinas Community PoU.D.
Cambria CSD
City of Arcata
City of Barstow
City of Blue Lake
City of Blythe
City of Calexico
City of Calexico
City of California City
City of Calistoga
City of Chowchilla
City of Clearlake
City of Colusa
City of Crescent City
City of Crescent City
City of Dixon
City of Dos Palos
City of Firebaugh
City of Firebaugh
City of Grass Valley
City of Gridley
City of Gridley
City of Gridley
City of lone
City of Lakeport
City of Lincoln
City of Lindsay
City of Livingston
City of Mendota
City of Morro Bay
City of Orange Cove
City of Orland
City of Orland
City of Oroville
City of Pismo Beach
City of Placerville
City of Red Bluff
City of Red Bluff
City of Reedley
City of Rio Vista
City of San Joaquin
City of Sanger
City of Sanger
City of Shalter
City of Shaffer
Project
MESA PARK WATER RECLAMATION AND IRRIGATION
GUTHRIE-BIANCHINI HOUSE & GARDEN RESTORATION
LARSON PARK DEVELOPMENT
FOGLESONG PARK RENOVATIONS
BLUE LAKE ATHLETIC COURT REHABILITATION
QUECHAN PARK LAGOON
RODRIGUEZ COMMUNITY CENTER
CRUMMET PARK
CENTRAL PARK RESTROOM DEVELOPMENT
CALISTOGA COMMUNITY SWIMMING POOL
CHOWCHILLA NEIGHBORHOOD PARK
HIGHLANDS PARK
COLUSA ATHLETIC FACILITY
FRASER PARK RESTROOM REPLACEMENT
BATTERY POINT PARK RESTROOM REPLACEMENT
PAT GRANUCCI AQUATIC CENTER IMPROVEMENTS
CONNER PARK DEVELOPMENT
FIREBAUGH SKATE PARK
MALDONADO PARK EXPANSION
MEMORIAL PARK CLUB HOUSE REHABILITATION
VIERRA PARK RENOVATIONS PHASE II
GRIDLEY SKATE PARK
GRIDLEY WATER PARK
HOWARD PARK SWIMMING POOL
WESTSHORE POOL RESTORATION
AUBURN RAVINE LAND ACQUISITION
PARQUE CENTENARIO (CENTENNIAL PARK)
LIVINGSTON COURT THEATER
ROJAS PIERCE PARK FACILITY RENOVATION
DEL MAR PARK TENNIS COURT
ORANGE COVE YOUTH BMX AREA
ROOSEVELT FIELD PARK - PHASE I
ORLAND POOL RENOVATION
HEWITT PARK RENOVATION
DINOSAUR CAVES PARK RESTROOM
LIONS PARK TOT LOT
RED BLUFF SKATEPARK PHASE II
MCGLYNN POOL RENOVATION
EAST REEDLEY PARK
CRESCENT PARK REJUVENATION
SAN JOAQUIN SKATE PARK
SANGER SKATE PARK
SANGER - PAL YOUTH CENTER
SHAFTER COMMUNITY PARK
SHAFTER COMMUNITY POOL REHABILITATION
Grant
$500 000
$273 000
$248 000
$363 000
$38 000
$500 000
$373 000
$156 000
$35 000
$500 000
$500 000
$167 000
$300 000
$35 000
$35 000
$400 000
$79 000
$395 000
$500 000
$7O 000
$175 000
$199 000
$202 000
$5OO 000
$168 000
$297 000
$500 000
$500 000
$500 000
$238 000
$490 000
$272 000
$115 000
$500 000
$200 000
$140 000
$163 000
$163 000
$500 000
$167 000
$250 000
$375 000
$297 000
$400 000
$172 000
Grantee
city of sonora
City of Trinidad
City of Tulare
City of Tulare
City of Twentynine Palms
City of Ukiah
City of Ukiah
City of Ukiah
City of Williams
City of Willits
City of Woodland
City of Yreka
Coalinga-Huron R.P.D.
Coalinga-Huron R.P.D.
Coalinga-Huron R.P.D.
County of Alpine
County of Calaveras
County of El Dorado, General Services
County of El Dorado, General Services
County of El Dorado, General Services
County of Lake
County of Modoc, Public Works
County of Modoc, Public Works
County of Plumas
County of Sierra
County of Tuolumne
County of Yolo
Georgetown Divide Recreation District
Georgetown Divide Recreation District
Mendocino Coast R.P.D.
Monte Rio R.P.D.
Nevada County Planning Department
North Tahoe P.U.D.
Paradise R.P.D.
Plumas-Sierra County Fair
Rim of the World R.P.D.
Springville P.U.D.
Stallion Springs C.S.D.
Tomales Village C.S.D.
Town of Mammoth Lakes
Town of Paradise
Truckee-Donner R.P.D.
Westside R.P.D.
Total Projects Funded
Project
DRAGON GULCH TRAIL PROJECT- PHASE II
TRINIDAD SAUNDERS MEMORIAL PARK
TULARE SKATE PARK
DEL LAGO COMMUNITY PARK
JERRY BUCKLIN COMMUNITY PARK
UKIAH SKATEPARK
UKIAH MUNICIPAL SWIMMING POOLS RENOVATION
ANTON STADIUM RENOVATION
NORTHVIEW COMMUNITY PARK
WILLITS SPORTS FIELD DEVELOPMENT
WOODLAND YOUTH CENTER
GREENHORN PARK ACCESSIBILITY IMPROVEMENTS
OLSEN PARK IMPROVEMENTS
COALINGA SKATE PARK
CHESNUT PARK IMPROVEMENTS
TURTLE ROCK PARK IMPROVEMENTS
BRET HARTE-ANGELS SPORTS COMPLEX
BRADFORD PARK RESTROOM
FAIRPARK BALLFIELD RENOVATION
EL DORADO TRAIL EXTENSION
LUCERNE 3RD AVENUE PLAZA
CEDARVILLE PARK RENOVATION
ALTURAS PARK REVITALIZATION
ALMANOR RECREATION CENTER
YUBA THEATRE & CENTRAL TOVVN PARK ACQUISITION
TVVAIN HART POOL AND COMMUNITY CENTER REFURBISHMENT
CAPAY OPEN SPACE PARK
GREENWOOD AQUATICS COMPLEX
GREENWOOD RECREATION CENTER
FORT BRAGG AQUATIC CENTER
MONTE RIO COMMUNITY CENTER IMPROVEMENTS
NORTH SAN JUAN COMMUNITY PARK
NORTH TAHOE REGIONAL PARK
TERRY ASHE RECREATION CENTER IMPROVEMENTS
HIGH SIERRA YOUTH & COMMUNITY REC CENTER
RUNNING SPRINGS PARK
SPRINGVILLE COMMUNITY PARK RENOVATION
STALLION SPRINGS GYMNASIUM PHASE I
TOMALES COMMUNITY PARK RENOVATION
MAMMOTH CREEK ACTIVITY CENTER
PARADISE RAILROAD DEPOT RESTORATION
TRUCKEE COMMUNITY CENTER GYMNASIUM
TAFT SVVlM CENTER RENOVATION
88
Grant
$500,000
$70.000
$474000
$479 000
$233 000
$500 000
$500 000
$500 000
$469 000
$350 000
$500 000
$296 000
$206 000
$205 000
$492 000
$410 000
$500 000
$37 000
$133 000
$152 000
$500 000
$300 000
$250 000
$500 000
$430 000
$324 000
$195 000
$372 000
$500 000
$236 000
$314 000
$500 000
$500 000
$500 000
$123 000
$167000
$230,000
$500,000
$94,000
$500 000
$114 000
$500 000
$500 000
$28,105 000
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
October 5, 2005
1. ROLL CALL
Present: Councilmembers Crane, McCowen, Rodin, Vice-Mayor Baldwin, and Mayor
Ashiku (arrived at 4:58 PM). Vice-Mayor Baldwin conducted t meeting until Mayor
Ashiku arrived.
Staff Present: Public Works Department Civil Engineer Eri
Fire Chief Latipow, City Attorney Rapport, Community
Planning Director Stump, and City Clerk Ulvila.
City Manager Horsley,
Director Sangiacomo,
4:30 p.m. - 6:00 ,.m.: =view ussion
Concerning the Mendocino County Draft
Impact Report
Planning Director Stump reported that Men
Environmental Impact Report (EIR) for the
(UVAP). The EIR addresses the
allowed under the UVAP. He
comments for the County's
significant impacts, and describes reaso~
EIR conclusions, as well as significant
build out according uses an~
discussed project a~
ulatio Comments
Vail Area Pla
has ~red a draft
iopted Ukiah Valley Area Plan
al impacts of
~d Council
ests ways
~s to
lsities
development that would be
EIR and formulate
~imize and/or eliminate
project. He discussed the
impacts if the valley were to
,osed in the UVAP. He also
Discussion followed
· Impa( leCil
· Hz
was
,port, regard
· An in the
need
the a
in the UVAP of:
to fund improvements
t of growth
Stump that was co-authored by City Attorney
plant and the property the City is trying to
of sewer hookups that the County is projecting they will
Public Comm~
: 4:53 PM
Members of the ilic that spoke to the issue included: Pinky Kushner, Mary Anne
Miller, Lynda McClure, Dotty Coplen, Mary Anne Landis, Antonio Andrade, and Judy
Pruden.
Mayor Ashiku arrived at: 4:58 PM
Discussion ensued with regard to the State of California mandating yearly growth in the
City of Ukiah and meeting those mandates with sufficient land for housing. Maintaining
industrially zoned properties was also discussed.
Public Comment Closed: 5:50 PM
Councilmember Baldwin recommended the matter be placed on the next Council agenda
and that discussion of the UVAP be scheduled prior to the commencement of the regular
meeting. He also recommended the City prepare a press release to the media announdng
the meeting.
Councilmember Rodin supported the suggestion of forming a small subcommittee to
identify issues and produce a rough draft of the City Council's views. She recommended
the subcommittee consist of two Councilmembers, Planning Stump, and a
volunteer.
Planning Director Stump noted that many good comme
however, most of the comments concern the UVAP,
impacts of the UVAP. He stated he is willing to
request an extension from the County with
heard at this meeting;
which evaluates the
~mittee and would
Mayor Ashiku was of the opinion that mo~
discuss the UVAP and EIR. Additional publicity
matter.
led in a to
more [erest in the
Councilmember McCowen con~
meeting and that Staff request of the
extended for 30 days.
the matter
be included for a special
comment period be
The City Council,
meeting/workshop c,
the public comme~
'mous c(
matter an~ uest
to schedule a special
Board of Supervisors extend
Recessed: 6:02 PM
R~
2. EDGE OF
]5 PM
Crane e of Allegiance.
Mayor Ashi
would be a~
Ivised th~ ems "8a" and "9b" have been dropped from this agenda and
:ure meeting.
Councilmember ,wen discussed his concern with a possible conflict of interest
concerning the ,r of formula businesses within the Downtown Business District of
Ukiah and on Perkins and Gobbi Streets. He stated that he sent a letter to the Fair Political
Practices Commission (FPPC) requesting their opinion because he owns real property
within the District. Today he received a 50-page response from the FPPC but has not had
an opportunity to review their comments.
City Attorney Rapport advised that he would like to review the FPPC's response carefully
before advising the City Council on the matter.
3. PRESENTATIONS/INTRODUCTIONS/PROCLAMATIONSd:2d:06 PM
Fire Chief Latipow provided an update of the communities in the disaster area of the
2
recent hurricanes. He reported that he received an email from the city of Bogalusa,
Louisiana in response to his previous discussions concerning the possibility of Bogalusa
and the City of Ukiah developing a partnership.
4. APPROVAL OF MINUTES6:29:! 8 PM
4a. Re,qular Meeting Minutes of June 87 2005 (Goals & Objectives)
M/S Rodin/McCowen approving the Regular Meeting Minutes of June 8, 2005 as
presented, carried by the following roll call vote: AYES: Councilmembers Crane, McCowen,
Rodin, Baldwin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: None.
4b. Special Joint Meeting of the City Council and Ukiah
of September 147 2005 and Electric Worksho
M/S Rodin/McCowen approving the Special Joint M~
the Ukiah Valley Sanitation District of September 14,
following roll call vote: AYES: Councilmembers
Mayor Ashiku. NOES: None. ABSTAIN: None.
5. RIGHT TO APPEAL DECISIONal:30:(
Mayor Ashiku read the Right to Appeal Decisio
Sanitation District
of the City Council and
, carried by the
din, Baldwin, and
None.
6. CONSENT CALENDAR6:30
M/S Baldwin/Rodin approving the £
a. Adopted Resolution 2006-13 ,~
Clerk and City Manager's Office,,
b. Received Notification to Council
for Undergroun, laintenanci
North Bush;
c. Rejected
Joint Powers
d. Bid to
P~
of
e. NI
fication No.
f. Resoluti~
Garb nd Recy(
Calendar
he
through "f" as follows:
Certain Records (City
Ga
of Bid to Wipf Construction
Despina and Low Gap and
es Receiv~ Anthony Gonzules and Referred to
wood Empi pal Insurance Fund;
e Purchase of Calstone River Rock
Ison l's Native Plants Courtyard Project for the
Foot, to a Maximum Amount of $9,900 Plus Tax;
Distribution System Water Storage Expansion,
4 Establishing the Schedule of Fees and Rates for
,g Collection Service for 2005/2006.
Motion carried
Rodin, Baldwin,
roll call vote: AYES: Councilmembers Crane, McCowen,
~orAshiku. NOES: None. ABSTAIN: None. ABSENT: None.
7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS6:3 ! :20 PM
Ukiah Morrison discussed his objection to the City imposing a moratorium on medical
marijuana dispensaries in the City.
Patrick Duff discussed the danger of fire from growing marijuana indoors and urged
Council to allow the growing of marijuana outdoors.
al
PUBLIC HEARING (6:15 P.M.)d:37:27 PM
Continuance of Minor Subdivision Map-Subdivision Requirement Exception
No. 05-19
$
Matter continued to the October 19, 2005 City Council meeting.
8b. Approval of Application to Demolish a Structure Over 50 Years Old Located at
125 Ford Street6:37:$0 PM
Associate Planner Liston reported that the owners of the property located at 125 Ford
Street have applied for a Demolition Permit to demolish a shop that is situated on the
street-side portion of the site. The owners would like to demolish it in order to record an
adjustment in boundary lines that was approved by the City Engineer on August 18, 2005.
Public Hearing Opened: 6:41:18 PM
Ukiah Morrison inquired as to how the building had prewo~
)een'used.
Planning Director Stump responded by stating
as a print shop.
Public Hearing Closed: 6:41:40 PM
y been used
M/S McCowen/Crane approving the Demoliti~
Ford Street based on the finding the structure
significance.
structure at 125
have historical or architectural
Eric Idarius, applicant, noted that
constructed in the 1950's.
of his
e, the building was
Motion carried by the
Rodin, Baldwin, and
roll call
u. NOES:
Y'ES: C~ cilmembers Crane, McCowen,
AB!;TAIN: None. ABSENT: None.
9. UNFINISHED
9a. Contim Discl
City Man
Counci Counci
of
at Events and Parks6:44:31 PM
ti was originally brought to the attention of
the last meeting Council meeting. She noted that
the concerts in Todd Grove Park.
Coum Rodin
at the last mi in that s
Park Concert
;d that she concurred with the consensus of the City Council
supports banning all breeds of dogs from the Sundays in the
Public Comment ed: 6:47:06 PM
Loretta Lazar and Kelly Boesel spoke to the issue of not banning a specific breed of dog
from public events and discussed the importance of educating the public, parents and
children with regard to being safe around dogs.
Patrick Duff and Ukiah Morrison expressed their concern with the City Council banning
dogs from concerts and noted they like to take their dog with them to events. They
supported educating the public concerning dog safety.
Richard Curtis requested Council continue the matter for 30 days. He felt education is the
key.
4
It was the consensus of the City Council to have a general discussion in March 2006
concerning the matter of banning dogs from public events.
9b.
Interim Urgency Ordinance Imposing a Moratorium on Formula Businesses
Within the Downtown Business District and on Perkins and Gobbi Streets
This matter was continued until further notice.
SC.
Finance Director McCann stated that this report is being
updating the long-term budget forecast model initially develo
2005. Looking at the 2006-2010 fiscal years, the Finance
deficit of $959,222, totaling $4,796,110 over the four-year
was forecast for 2011 through 2015. He discussed
that forecast as the City finishes the current budget ~¢. 9 prov
line item report for review that reflects projected ~~tes in the
the projected revenues.
Mayor Ashiku stated that there is a request fro
next. He polled the Council and it was the conser
next.
Update and Discussion of 30-Year Budqet ForecastT:!5:58 PM
for the purpose of
in February
forecast an annual
A smaller annual deficit
significantly improve
with a final
et based on
to h( item "10 a"
the Council to hear item "10a"
7:25:51 PM
NEW BUSINESST:25:29 PM
10.
10a.
Discussion and Direction
Authorization
Services
Conce
P
Public Works
Public Wi
several idents
Thei~ ion propose
d along the
subdivi= ~d the com~
City k
that would incl
project
alternatives that ran
Lane Drai Ditch and
nd Enter into a Professional
Water ~urces ,nsulting Servicesto Provide a
Feasibil for Detention on Owned
~nd Lane Watershed
reported that in September 1998, the
,n from Mr. Darryl Bragg, who represented
dl Street subdivision, and the Alex Thomas Company.
with the City for undergrounding the existing open
between the Marshall Street and Cleveland Lane
roperty owned by the Alex Thomas Company. Former
hired as an independent consultant to produce a study
:ernatives and an Engineer's cost estimate for the proposed
study was completed in January 2003 and provides 12
cost from $115,000 to $341,000.
Mr. Eriksen reported that Staff has concerns that undergrounding the ditch will likely
increase the frequency of flooding, and that development of undeveloped or
underdeveloped properties within the watershed will ultimately add demand for handling
storm water flows. Staff contacted and met with water resources consultant Rick Van
Bruggen to discuss the possibility of constructing an underground detention basin on City
property or other suitable land situated somewhere within the affected watershed. Mr.
Van Bruggen has provided the City with a proposed scope of work that will utilize the
hydrologic/hydraulic data from the Kennedy study to develop a design hydrograph.
Public Comment Opened: '7:30:57
Ralph Gomes, a property owner on Marshall Street, noted that his garage is beginning to
be undercut and soon his building will fall into the trench. He voiced his support for Staff's
proposal.
Darrell Bragg preferred installing a three foot pipe to fix the drainage problems, He stated
that all of the property owners on both sides of the easement are willing to pay for the pipe.
Public Comment Closed: 7:39:13 PM
Discussion followed with regard to: · The Kennedy study
· The scope of work plan provided by Mr. Van
· Working with the California Department of Fish
need in the creek
ncerning any work
Public Works Director Steele noted that cot
involve a Fish and Game permit. It would en
pipe, by reducing peak storm water flow volum~
Dept. of Fish and Game for a permit to undergroun(
noted that there will continue to be e~ ;ion and fl~
season. If the Public Works Departm the money,
be possible to complete installation of 'ound
f a not
to undergrou~ ditch in a
need apply to the
tch or otherwise modify it. She
ibutable to the ditch this rainy
its and manpower, it would
M/S Baldwin/Crane directing staff to
Cleveland Drainage ing detent ,n City
Manager to nto a
Water Resourc~
provide a hydrograph desigr
storm water detention
of undergrounding the
)erty and authorizing the City
suiting Services Agreement with
~n order to conduct a study that will
feasible and cost effective means of
to exceed $8,000.
Counci
explore
Irounl
Id be use
would
the City ask the consultant to consider the
suggested the funds the neighbors are willing to
the bank on their side. He stated the City should
isi9 the study in this regard.
Director Steell
could ask him to I~
or with an open cha
this consultant studies water qualities and flow rates. Staff
segment of the system and perform the calculation with a pipe
Councilmember McCowen recommended the motion be revised to include Director
Steel's recommendation.
Councilmembers Baldwin and Crane were supportive of the recommendation, and
revised the motion to support the revised work description, in addition to allowing funding
up to $10,000. They also recommended Staff not pursue the permit process with the Dept.
of Fish and Game until the study is finished.
Motion carried by the following roll call vote: AYES: Councilmembers Crane, McCowen,
Rodin, Baldwin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: None.
Recessed: 7:58:14 PM
Reconvened: 8:07:34 PM
9d. Authorization of Award of Bid to Emergency Services Consulting Inc. for
Development of a Fire Department Master Plan 8:07:38 PM
Fire Chief Latipow discussed his Staff Report to Council in which he recommended a
contract be awarded to Emergency Services Consulting Inc., the lowest bidder, for the
development of a Fire Department Master Plan. Given the importance of the stakeholder's
input, he recommended a community meeting, as identified in be conducted as
the first step in the process. The workshop would be designed t input from the City
Council, residents and business owners, other ~ within the
region, fire department members, and other key stakehol
M/S Baldwin/Rodin awarding Emergency Services ing
a Master Plan for the Fire Department and City Ma
required contract, motion carried by the follow 'oll call vote: AYES
Crane, McCowen, Rodin, Baldwin, and !S: None.
ABSENT: None.
to develop
to execute the
:None.
Se.
System to Mallory Fire8:32:5
Fire Chief Latipow reviewed his
Department developed the specificatior
the Ukiah Valley. An analysis of the bids
recommendation that be
breathing air
Authorization of Award of Bi ,.for Trailer
ith
~e bid fo
h Pressure Breathinq Air
:1 how the Fire
he City and its partners in
e Department resulted in its
trailer mounted high pressure
Discussion en,,
· The need for a mobi
respol
·
s a fire, it cow
be benefi
uring training exercises and when
unit would allow the Department to fill bottles at the
to other fire departments in the Ukiah Valley,
~ding to a major incident.
Councilm~
his concern witi
cost alternatives.
,,Crane in<
about the specifications of the equipment and expressed
~f money needed for this equipment and recommended lower
M/S Baldwin ing Mallory Fire the bid to provide the City one trailer mounted
high pressure breathing air system in the amount of $88,851.73, motion carried by the
following roll call vote: AYES: Councilmembers McCowen, Rodin, Baldwin, and Mayor
Ashiku. NOES: CouncilmemberCrane. ABSTAIN: None. ABSENT: None.
9f. Review of Fire Department's Capital Equipment Replacement Needs and
Possible Actiong: 13:25 PM
Fire Chief Latipow discussed his Staff Report and recommended options with Council
and recommended the elimination of the 1971 Van Pelt Fire Engine from the equipment
list.
M/S McCowen/Crane supporting part A of Option IV and authorizing the purchase of the
used 2001 American LaFrance Fire Engine from Fire Trucks Plus in the amount of
$262,762.50 (includes $17,762.50 sales tax).
Councilmember Rodin requested the motion be amended to include the purchase of a
new ladder truck and used engine.
Councilmember McCowen preferred not to change the original motion.
Motion carried by the following roll call vote: AYES: Councilmem )ers Crane, McCowen,
and Mayor Ashiku. NOES: Councilmembers Rodin and Bal ABSTAIN: None.
ABSENT: None.
9g. Award of Bid for New % Ton Fire De
Olds9:52:07 PM
Discussion of the agenda item was waived.
to Miata Chevrolet
M/S McCowen/Baldwin authorizing staff t~
Department % ton pick-up truck to Miata Chevrol
by the following roll call vote: AYES: CouncilmembE
and Mayor Ashiku. NOES: None. : None.
to purchast Fire
Lmount of $; carried
3e, McCowen, Rodin, Baldwin,
None.
11. COUNCIL REPORTSg:$7:45
Councilmember McCowen reported
Governments (MCOG) meeting on
MCOG funding commit~
was agreed that the
respective bodies
.~=,
WO
)ass fail
ag
Mendocino Council of
agendize discussion of the
)n a 4-4 vote. By consensus, it
the issue for discussion by the
City Manager Horsley
attend the
as the
projects.
Phil Dow, MCOG's Executive Director, to
Willits and Hopland Bypass Projects, as well
12.
City Man
12, 2OO5 Ci'
Iorsley re,
ig.
REPORTS9:59:25 PM
the Closed Session be postponed until the October
Mayor Ashiku re(
the next meeting.
the Ukiah Redevelopment Agency meeting be continued to
The City Council unanimously concurred with City Manager Horsley and Mayor Ashiku's
recommendations.
No Closed Session
13. CLOSED SESSION
a. CONFERENCE WITH LABOR NEGOTIATOR~ Government Code ~54957.6
Employee Negotiations: Directors, Miscellaneous Units, and Fire Department
Negotiator: Candace Horsley
No action taken
14. ADJOURNMENT
There being no further business, the meeting was adjourned at 10:00 p.m.
Marie Ulvila, City Clerk
4.b
MINUTES OF THE UKIAH CITY COUNCIL
Special Meeting/Workshop
Wednesda¥~ October 12, 2005
The Ukiah City Council met at a Regular Meeting on October 12, 2005, the notice for which
had been legally noticed and posted, on October 6. 2005 in the Civic Center Council
Chambers. 300 Seminary Avenue, Ukiah, California. Roll was taken and the following
Councilmember's were present:
Vice-Mayor Baldwin, Councilmembers McCowen, Rodin. At 5:32, Councilmember Doug
Crane and Mayor Ashiku arrived. Staff Present: City Manager Horsley, Building Director
Stump, City Attorney Dave Rapport, and Deputy City Clerk Petersen.
1. ROLL CALL: Meeting called to order at 5:09 PM by Vice-Mayor Baldwin.
2. PLEDGE OF ALLEGIANCE was led by Vice-Mayor Baldwin.
1
REVIEW~ DISCUSSION AND FORMATION OF COMMENTS CONCERNING THE
MENDOClNO COUNTY DRSAFT UKIAH VALLEY AREA PLAN (UVAP)
ENVIRONMENTAL IMPACT REPORT (EIR)
Vice-Mayor Baldwin stated the purpose of this Special Meeting/Workshop is to
discuss comments from the City to the Board of Supervisors prior to final
determination on the UVAP which is an update of the General Plan before they can
have a final Environmental Impact Report and possibly adopt the plan or an
alternative.
Councilmember McCowen stated that most of the comments made by the public at
the previous meeting were to the UVAP itself and not necessarily to the draft EIR.
Public is requested to comment on the substance of the UVAP as well as to the
EIR.
In response to Vice-Mayor Baldwin regarding the appropriate procedure to follow
during the discussion period, City Attorney Rapport provided legal guidance stating
that the purpose of submitting comments on the deficiencies within the draft EIR is
to preserve the record which allows the ability to raise the issue(s) in court. Vice-
Mayor Baldwin questioned the process that would follow in the event the City were
satisfied with the EIR however, found the UVAP inadequate and preferred an
alternative. Mr. Rapport explained the process the Board of Supervisors must
follow. They must make two findings: #1: A Finding of Overriding Consideration
(the benefits outweigh the harm) #2: A separate finding that a better project
alternative is not feasible. Councilmembers and members of the public were
advised that comments on the Plan are to be submitted to the Board of Supervisors
by October 26, 2005.
e
AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Vice-Mayor Baldwin opened the meeting for public comment at 5:27 PM
Seventeen members of the public addressed the Council, commenting on the
inadequacies of both the EIR and UVAP. '
Special City Council Meeting/Workshop
October 12, 2005
Major concerns were:
Lack of public involvement
The plan is stale-dated
Lack of growth management
Negative impact on quality of life due to lack of growth management and Smart
Growth
Negative impact caused by loss of open space, biological habitat, agricultural
lands including but not limited to vineyards, orchards, farmlands, etc.,
woodlands and grasslands; increased noise, traffic, air pollution and
population.
Non-existent Ordinances as referred to within the EIR, to mitigate impacts.
Lack of fiscal analysis of the cost associated to mitigate impacts.
Rezoning of Industrial to Commercial and Residential reduces the potential for
creating new jobs in the community, forcing residents of this valley and County to
commute to other areas.
Adverse negative impact caused by the projected Hop Kiln Project (formerly
Masonite) including but not limited to current and future availability of water and
water source; loss of industrial zoned land and the potential for future jobs,
etc.
Growth Projections are not based on amount of growth that has occurred
between the time the document was originally written and July 2005.
Lack of storm water drainage plan (storm water detention infrastructure)
Adverse negative impact Brush Street Triangle including lack of schools,
playgrounds, sidewalks, increased traffic due to the extension of Orchard
Avenue..
Cluster communities as identified in the plan (Calpella, Ukiah and Talmage)
which are projected to merge, have adverse negative impact on the quality of
life, traffic and pollution, etc. The County and City should encourage small self-
sustaining communities providing general services.
Lack of planning for paths, trails, bike lanes, etc.
Recommend Board of Supervisors slow the process down, conduct public
meetings involving input by the public, work in unison with the City and take the
revised Ukiah Valley Area Plan Program Environmental Impact Report to the
voters.
Public Comment closed at 6:31 PM
Each Councilmember made comments based on their review of the Draft Program
Environmental Impact Report which mirrored concern and comments made by the public;
the EIR was found to be inadequate in a variety of areas.
Special City Council Meetin~orkshop
October 12, 2005
It was the consensus of the Council that the plan lacked "managed growth," and had stale-
dated information.
Director Stump was directed to review the Ukiah Valley Area Plan Draft Program
Environmental Impact Report and prepare a comment letter to the Board of Supervisors on
the inadequacy of the EIR and present a draft to the City Council at their October 19, 2005,
meeting.
A subcommittee consisting of Councilmember's McCowen and Rodin were requested to
draft a letter that addresses the lack of growth management and environmental
inadequacies within the Ukiah Valley Area Plan and present to the Council at the next
meeting for approval.
Meeting adjourned to Closed Session at 7:46 PM
1
CLOSED SESSION-
a. CONFERENCE WITH LABOR NEGOTIATOR~ Government Code §54957.6
Employee Negotiations: Directors, Miscellaneous Units, and Fire Department
Negotiator: Candace Horsley
B
ADJOURNMENT
There being no further business, the meeting was adjourned at 11:40 p.m.
Gail Petersen, Deputy City Clerk
Special City Council Meeting/Workshop
October 12, 2005
AGENDA
ITEM NO.
6.a
MEETING DATE: December 7, 2005
SUMMARY REPORT
SUB3ECT:
ADOPTION OF ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF UKIAH ADDING SECTION 119.5 TO DIVISION 1~ CHAPTER 3~
ARTICLE I OF THE UKIAH CITY CODE~ AUTHORIZING THE CITY
MANAGER TO SIGN CONTRACTS AND OTHER DOCUMENTS
At the November 16, 2005 meeting, the City Council introduced the ordinance adding
Section 119.5 to Division 1, Chapter 3, Article i of the Ukiah City Code giving the City
Manager the authority to sign contracts and other documents, if the mayor is
unavailable to sign, or the City Council in a motion or resolution specifically authorizes
the City Manager to sign a particular document. The addition also provides
authorization for the City Manager or his or her designee to sign contracts that do not
require prior City Council approval, such as contracts for goods or services costing less
than $10,000.
This has been the City's past practice, but has not been adopted by an ordinance as
required by Government Code Section 40602. The attached ordinance will provide the
necessary legal authority for this long-standing past practice.
It is recommended that Council adopt the attached ordinance which would become
effective thirty (30) days after its adoption.
RECOMMENDED ACTION: Adoption of Ordinance adding Section 119.5 to Division 1,
Chapter 3, Article I of the Ukiah City Code, authorizing the City Manager to sign
contracts and other documents
ALTERNATIVE COUNCIL POLICY OPTIONS: Make modifications to the current
ordinance.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
Sue Goodrick, Risk Manager/Budget Officer
Candace Horsley, City Manager, David .1. Rapport, City Attorney
i -Ordinance Adding Section 119.5 to Division 1, Chapter, 3,
Article 1 of Ukiah City Code
Candace Horsley, City Manager
APPROVED:
ORDINANCE NO.
ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF UKIAH ADDING SECTION 119.5 TO
DIVISION 1, CHAPTER 3, ARTICLE 1 OF THE
UKIAH CITY CODE, AUTHORIZING THE CITY
MANAGER TO SIGN CERTAIN DOCUMENTS ON
BEHALF OF THE CITY
The City Council of the City of Ukiah hereby ordains as follows.
SECTION ONE.
Section 119.5 is hereby added to the Ukiah City Code to read as follows:
{}119.5: AUTHORITY TO SIGN DOCUMENTS: The City Manager
is hereby authorized to shall sign any of the following documents, either when the Mayor
is not available to sign or when authorized by motion or resolution of the City Council:
(a) All warrants drawn on the City treasurer.
(b) All written contracts and conveyances made or entered into by the City.
(c) All instruments requiring the City seal.
The City Manager or his or her designee is also authorized to sign contracts that do not
require prior City Council approval.
SECTION TWO
1. SEVERABILITY. If any provision of this ordinance or the application
thereof to any person or circumstance is held invalid, the remainder of the ordinance and
the application of such provision to other persons or circumstances shall not be affected
thereby. The City Council hereby declares that it would have adopted this Ordinance
and any section, subsection, sentence, clause or phrase thereof irrespective of the fact that
any one or more sections, subsections, sentences, clauses or phrases be declared
unconstitutional or otherwise invalid.
2. EFFECTIVE DATE. This Ordinance shall be published as required by law in
a newspaper of general circulation in the City of Ukiah, and shall become effective thirty
(30) days after its adoption. It shall apply to documents signed by the City Manager
before or after the effective date of the ordinance.
Introduced by title only on November 16, 2005, by the following roll call vote:
Ordinance No.
Page 1 of 2
AYES:
NOES:
ABSENT:
ABSTAIN:
Councilmembers Crane, McCowen, Rodin, Baldwin, and Mayor Ashiku
None
None
None
Adopted on
,2005 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mark Ashiku, Mayor
ATTEST:
Marie Ulvila, City Clerk
Ordinance No.
Page 2 of 2
ITEM NO. 6.b
DATE: December 7, 2005
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION APPROVING RECORDS DESTRUCTION
The Finance Department have reviewed Records Destruction Notices encompassing 53 boxes
and identified 48 record boxes as ready for destruction.
The City's Records Retention Schedule was adopted by City Council in 1999. The City Attorney
has reviewed the Records Destruction Notices for each archival box and has approved those
boxes designated for destruction. Funds have been allocated in the City Clerk's budget for
shredding of documents.
RECOMMENDED ACTION: Adoption of Resolution Authorizing Destruction of Certain Records
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
N/A
Marie Ulvila, City Clerk ~~
City Manager Candace Horsley, City Attorney David Rapport, and Finance
Director Mike McCann
1. Resolution with attachment authorizing the destruction of certain records
APP ROVE~ ~~~'~~r~anager
Candace Horsley, City
ASR: Records Destruction 2005 Finance
RESOLUTION NO. 2006-
ATTAOM~ENI~ /
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF UKIAH AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS
WHEREAS, the Finance Department has reviewed and approved the list of records
that are ready for destruction; and
WHEREAS, the attached list of City records represents records which are no longer
necessary and may at this time be destroyed.
NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council hereby
approves the destruction of certain records, contained in Exhibit A of this Resolution, and
authorizes the City Clerk to destroy the records.
PASSED AND ADOPTED this 7th day of December, 2005, by the following roll call
vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Mark Ashiku, Mayor
Marie Ulvila, City Clerk
Resolution 2006-
Page 1 of 1
EXHIBIT A
RECORDS DESTRUCTION NOTICE FOR CITY OF 'UKIAH
Date: June 6, 2005 Department: Finance ~ds Coordin~
__ Marie Ulvila, City Clerk
Current retention schedules show that the records li~ted ar~ ow reao¥ for destruction.
Instructions: 1. Review this listing. 2. Obtain Department Head's Signature.
3. Return this notice, signed, no later than
July 6, 2005
to City Clerk.
Thank you for your cooperation in keeping our records management system working smoothly and
legally. '
Marie Ulvila, City Clerk
LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS
~, DATES
i 815 2291 Parking tickets 1/00-6/00 2005
818 2294 Business licenses 8/97-12/00 2005
819 2295 Transaction lists 12199-12100 2005
822 2298 Business licenses 1/00-12/00 2005
945 2421 Billing records 1/02-3/02 2005
949 2425 .... 4~02-6~02 2005
993 2474 Interface to financial pJj~ 7/02-12/02 2005
1001 2477 Vacation/sick leave report~ 7/02-12/02 2005
,..
1031 2507 Billing records 1/g3-12/01 2005" · ...7
1073 2549 C!ncelled !!ecks~ ¢--/0_~) 7/99-12/99 20051 _
1074 2550 12/99-6/00 2005"( ~,~ ~U6 ~ u~. ,o
1075 2551 7/00-12/00. 2005~
1078 2554 Paid ~ citations 6/02-12/02 2005
1085 2561 Labor distribution/Productive... 1/02-6/02 2005
1104 2580 Receipt bookS 6/94-12/02 2005
1126 2602 Check register/labor dist. 1/02-6/03 2005
1128 2604 Calculation totals/payroll 1/02-6/03 2005 ' -
, validation
1129 2605 GL interfaceNacation sick leave 1/02-6/02 2005
1143 2619 AP reports - All 1/99-6/99 2005
1144 2620 .... 7/98-12/§8. 2005
1162 2638 AP departmental reports 1993-6/00 2005 LOG
1197 1771 Bank statements/cancelled check 1/94-12/94. 2005
_1210 1574 Airport billing invoices 1/03-12/93 2005
_
~ignatures Authorizing Destruction
Department Head
D a t e: '~/2,,)/'~.~'--~'
Date: //./~.~,/~,_~--- Date: '/-~1'"-~..~'-" I Date.
R~.nnrtw r3c~frr~v-I:in~nr,~ 913hr-,
RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH EXHIBIT
Date' June 6, 2005 Department: Finance Records Coordinator:
, Marie Ulvila, City Clerk
Current retention schedules show that the records listed are now ready for destruction.
Instructions: 1. Review this listing.
2. Obtain Department Head's Signature.
3. Return this notice, signed, no later than July 6th to City Clerk.
Thank you for your cooperation in keeping our records management system working smoothly and
legally.
Marie Ulvila, City Clerk
LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS
DATES
90 2076 Billing records 1/99-12/99 2005
145 2085 Parking enforcement 7/96-12/99 2005
191 2099 Cash receipts postings 5/97-12/99 2005
198 2109 Easy pay transits 6/97-6/00 2005
199 2110 Sewer payment stubs 10/98-1/00 2005
205 2114 Copies of checks (PJt~'~/ 7/98-12/98 2005
239 2124 Cash receipt stubs - couriter 11/99-12/99 2005
240 2145 .... 9/99-10/99 2005
242 2126 .... 7/99-8/99 2005
405 2203 Utility redeipt stubs 10/99-10/99 2005
559 1776 Financial statements-interim 7/95-12/95 2005
560 1777 .... 1/95-6/95 2005
571 1769 Journal vouchers 4/94-6/95 2005
746 2016 Confidential bad debts 7/97-6/98 2005
769 2245 Utility records-receipt stubs 1/01-2/01 2005
770 2246 .... 12/00-1/01 2005
772 2248 .... 5/01-6/01 2005
773 2249 .... 4/01-5/01 2005
774 2250 .... 3/01-4/01 2005
775 2251 "- " 6/01-7/01 2005
777 2253 .... 11/01-3/01 2005
...793 · 2269 Billing registers 6/99-2/00 2005
796 2272 Parking district activity 11/99-12/00 2005
798 2274 Billing registers 2/00-6/00 2005 .
805 2281 Landfill charge tags 1/00-10/00 2005
806 2282 Parking violation files 3/98-12/00 2005
811 2287 Billing registers 7/00-12/00 2005
813 2289 Parking tickets 7/00-12/00 2005
Signatures Authorizing Destruction
¢
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AGENDA
SUMMARY
ITEM NO. 6. c
DATE: December 7, 2005
REPORT
SUBJECT: AUTHORIZATION FOR CITY MANAGER TO EXECUTE AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF UKIAH AND WINZLER &
KELLY CONSULTING ENGINEERS TO INCREASE THE "NOT TO EXCEED" AMOUNT IN AN
AMOUNT OF $20,152 FOR ADDITIONAL SERVICES PROVIDED ON THE AIRPORT
IMPROVEMENT PROJECT.
City Council authorized award of a Professional Services Agreement, at its meeting of
June 18, 2003, to Winzler and Kelly (W&K) to provide design, and construction contract and grant
administration services for the Airport Improvement Project. As reported to Council on
November 2, 2005, expenditures for W&K's services are expected to exceed their original proposal
amount of $155,990 by $20,152. W&K has requested a contract amendment to cover the
additional services provided. The proposed amendment to the agreement, supported by W&K's
letter of request dated November 7, 2005, is attached to this report.
Additional costs were incurred due to the need to reissue the environmental and construction
documents to incorporate changes related to eliminating the run-up area, to modify the fencing due
to direction from the Ukiah Airport Commission, and to design a new Service Road along a new
alignment in lieu of adding an all-weather surface on the existing road at the direction of the FAA
during the update of the Airport Layout Plan.
At the November 2nd Council meeting, staff reported an anticipated overage in the total project
costs, after soliciting competitive bids for the construction. Council concurred with staff's
recommendation to award the Airport Improvement Project to Argonaut Constructors, and to solicit
"entitlement grant" funding to cover the additional costs. The additional monies requested by W&K
are included in the calculation of the total anticipated overage.
Due to constraints on City staff resources, it is impractical to reduce the suPport to be provided by
W&K on this project. Staff recommends approval of the request by W&K. The revised total "not to
exceed" amount of Winzler and Kelly's contract will be $176,142.
RECOMMENDED ACTION: Authorize the City Manager to execute an amendment to Professional
Services Agreement between the City of Ukiah and Winzler and Kelly Consulting Engineers to
increase the "not to exceed" amount by $20,152 for additional services provided on the Airport
Improvement Project.
ALTERNATIVE COUNCIL POLICY OPTIONS: Choose not to approve the amendment to the
agreement, and provide direction to staff.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments: 1.
APPROVED:
N/A
Diana Steele, Director of Public Works / City Engineer
Diana Steele, Director of Public Works / City Engineer
Paul Richey, Airport Manager
Candace Horsley, City Manager
Proposed Amendment to Professional Services Agreement
candace Horsley, Cit~anager
ATTACHMENT 1
AMENDMENT 1
TO THE
PROFESSIONAL SERVICES AGREEMENT
This Amendment modifies the Agreement made and entered in Ukiah, California, on the
11th day of July, 2003, by and between Winzler & Kelly Consulting Engineers
("Consultant"), a California Corporation, and the City of Ukiah ("City"), a general law
municipal corporation. Modifications to the following sections of the original agreement
are as follows. All other Terms and Conditions shall remain the same.
I SERVICES PROVIDED BY CONSULTANT
The additional services provided by the Consultant are outlined in letter dated
November 7, 2005, ("Exhibit A") attached hereto and incorporated herein by reference.
4 COMPENSATION
The total "Not to Exceed" amount for work performed under the original agreement and
additional services provided under this amendment shall be $176,142.
22 EXECUTION
WHEREFORE, the parties have entered this Agreement on the date first written above,
and agree to the amendments stated herein.
CONSULTANT CITY OF UKIAH
By: By:
Title:
Winzler & Kelly Consulting Engineers
Candace Horsley, City Manager
City of Ukiah
ATTEST
BY:
Marie Ulvila, City Clerk
Date:
APPROVED AS TO FORM:
David J. Rapport, City Attorney
W Z LEt _
C 0 ~ $ U L T ~ ~1 G E N ~ ! N E E ~
EXHIBIT A
Ref: 03-250201-199
November 7, 2005
Ms. Diana Steele
Director of Public Works/City Engineer
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Re-'
Ukiah Regional AIP
Contract Amendment for Additional Services
Dear Ms. Steele:
Winzler & Kelly is requesting a contract amendment in the amount of $20,152 to cover
additional design services on the Ukiah Airport AIP. The additional work included fencing,
roadway realignment, removing the "run-up area", minor drainage revisions and additional effort
obtaining CEQA/NEPA approval from the FAA.
The FAA has approved the low bid by Argonaut Construction. Winzler & Kelly is preparing for
the construction services phase of the work.
Please give me a call if you have any questions regarding the amendment request.
Sincerely,
WINZLER & KELLY
Matt McKamey, P.E.
Project Manager
aa
c: Marc Solomon, W&K
· 495 Tesconi Circle, Santa Rosa, CA 954014696 ·
tel 707.523.1010 fax 707.527.8679
www.w-and-k.com
AGENDA
SUMMARY
ITEM NO. 6. d
DATE: December 7, 2005
REPORT
SUBJECT:
APPROVAL TO DISBAND/SUNSET THE AB 939 LOCAL TASK FORCE AND
APPROVE THE APPOINTMENT OF A RECONSTITUTED SOLID WASTE
TASK FORCE
The California Integrated Waste Management Act (AB 939) which passed in 1989, contained
a mandated goal for local jurisdictions to divert 25% of their solid waste from landfills by 1995
and 50% by the year 2000. Pursuant to Public Resources Code Section 40950 (attached),
the AB 939 Local Task Force (LTF) was established as a local advisory board to assist in
coordinating the development of the City's source reduction and recycling plans to meet these
diversion goals.
At a recent meeting of the Mendocino Solid Waste Management (MSWMA) Board, General
Manager Mike Sweeney suggested that the LTF be reorganized. The LTF, which is currently
comprised of 14 members, has met infrequently since its inception in 1990 and not at all
during the last three years. It is the recommendation of Mr. Sweeney that the LTF be
reorganized such that it is made up of the MSWMA Board and a representative of Point
Arena.
On November 1, 2005 the Mendocino County Board of Supervisors approved MSWMA's
proposal and the decision is now being referred to the cities for consideration.
Attached is a letter dated November 14, 2005 addressed to Mayor Ashiku outlining Mr.
Sweeney's proposal and supporting documents. Staff supports Mr. Sweeney's
recommendation and asks for the Council's concurrence.
RECOMMENDED ACTION: Approve recommendation to disband/sunset the AB 939
Local Task Force and approve the appointment of a reconstituted Solid Waste Task Force
ALTERNATIVE COUNCIL POLICY OPTIONS: Choose not to approve the recommendation
and propose a different composition of the LTF
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
APPROVED:
N/A
Michael Sweeney, General Manager MSWMA
Diana Steele, Director of Public Works / City Engineer
Candace Horsley, City Manager
1. November 14, 2005 Letter- GM Sweeney to Mayor Ashiku
2. Copy of Public~,e,.sources Code Section 40950
Candace orsley, Git er
Fax fro~ : 0000000
ATTACHMENT'
_
Mendocino Solid Waste
Management Authority
A joint powers public agency
Micb.ael E. Sweeney
Oeneral. Manager
P.O- Box 1:23
Ukiah, CA 95482
(707) 468-9710
swceney~pacifie.net
November 14, 2005
Mayor Mark Ashiku
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95'482
RE: Request for action on Solid Waste Local Task Force membership
Dear Mayor Ashiku:
At the initiative of the Mendocino Solid Waste Management Authority, the Board of
Supervisors has approved a reorganization of-the AB 939 Solid Waste Local Task
Force(LTF) to consist of the MSWMA Board plus a representative of the City of Point
Arena,. if Point Arena chooses to appoint one.
The reason for this change is explained in thc enclosed documentation t¥om thc Board of.
Supervisors.
' 'O
The City of Uldah is requested to concur in this demm n because state law was changed
to make the appoinm~ent of the LTF a joint action of the county m~.d the cities.
Please contact me if there are any questions. I hope this will be routine matter but I
would be happy to attend the council session if necessary.
Mike Sweeney
enclosures
M
ENDOCINO COUNTY BOARD OF SUPERVISORS
AGENDA SUMMARY
_ i ii i Ii . Ii
Ag;nda ~urnrna:~e$ must be submitted no later than noon WcdnesclaY; 13 d~ys' prior to the ~aeeting date
TO: Board of Supervisors DATE: October 19, 2005
FROM:.. Mi~. e. Sweeney, General Manager, MSWMA AGENDA DATE: Nove..mber 1,200],
oc
DEPARTMENT RESOURCE: Kendall Smith PHONE: 463-4221 Present [~ n ali E~
CEO RESOURCE: Jennifer Wyatt PHONE: 46.._.~4441 Present F'~ On Call [~
Consent
Regular Agenda
Est. Time for Item: N/A
Urffent [-'] Routine
· AGENDA TITLE: Approval to Disband/Sunset the AB 939 Local Task Force and Approve th~i
Appointment of a Reconstituted Solid Waste Local Task Force
· PREVIOUS BOARD OR BOARD COMMITTEE ACTIONS: Since 1990, the Board of Supervisors has
periodically apl~inted an "AB 939 Local Task Force" as required by the State Public Resources Code
SUMMARY: Begimaing in 1990, the Board of Supervisors appointed a 14-member Local Task Force
consisting of government officials and private citizens. State law [PRC 40950] has been changed to
require that the Local Task Force membership be determined by the county and the majority of cities
which contain a majoriW of the population of the incorporated area. The terms of the most recent LFT
members will all expire by this November. The LTF is purely advisory and hasn't met for at least 3
years. Past experience has shown that the role of the LTF overlaps that of the Mendocino Solid Waste
Mar~agement Authority's Board of Commissioners. To avoid waste of time and resources, lvISWMA
proposes that the LTF be reconstituted to consist of the MSWMA Board of Commissioners plus a
representative of the City of Point Arena, if Point Arena wishes to appoint one. If 'the Board of
Supervisors approves this plan, it can be referred to the cities for their consent. See attached report.
I ALTERNATIVES: Propose some other membership for the LTF.
· WILL PROPOSAL R'~QUIRE ADDZTIONAL PERSONNEL? Yes" ~] Number
*If yes, has this been through the Personnel Process? Yes [~
No L]
No
, ,
Source of Funding
FISCAL IMPAC~f:
Current FJY Cost Annual ~tecurring Co~i ] Budgeted' in Cuxxent I~'/Y
1 Yes_l
I No LJ ....
· RECOMMENDED ACTION/MOTION: Approve MSWMA's proposal that the Local Task Force for
Mendocino County shall consist of the Board of Commissioners of the Mendocino Solid Waste
Management Authority' plus a representative of the City of Point Arena, should Point Arena choose to
appoint one. Refer this decision to the cities for their consideration in accordance with Public
Resources Code Section 40950(b).
· CEO RECOMMENDATION: Agree ~ Disagree [~[ No Opistion [~J Staff Report Attached LJ
BOAR~~ION
1) ~ Approved
2) g] Referred to
Date of Action
3) ~1 Denied
4) El Other
//-- o,/.- 0_4-
.Send 12 Complete Sets (original single sided) - Items must be cleared through Appropriate Departments and/or County Core,scl Rev. 02100
October 12, 2005
To: Board of Supervisors
From: Mike Sweeney, General Manager, MSWMA
RE: Local Task Force membership
AB 939 [enacted 1989] required that each county appoint a "Local Task
Force" to advise the county and cities on solid waste issues. The duties of
the LTF are set 'forth in Public Resources Code Section 40950 (attached). It
is a purely advisory body with no independent authority.
Back in 1990, a 14-member LTF consisting of local government staff mad
private citizens served as a center for developme'nt of recycling plans. But
for almost ten years, the LTF has met infrequently and it has had no
meetings at all for at least three years. The members' terms expire in
November, 2005.
I have provided staff support for the LTF since its inception. While !
strongly support citizen involvement when there is sufficient interest, I
believe it is counterproductive to recruit people to a committee that has little
or no real function. It becomes difficult to produce a quorurn, and that was
the experience of the LTF until, it ceased meeting altogether.
MSWMA's 5-member Board of Commissioners (commonly referred to as
"Directors"), with the addition of Point Arena, can provide a satisfactory
membership for the LTF, representing the county and all four cities.
MSWMA already performs the role that the state envisioned 'for the LTF.--
actively advising the jurisdictions on solid waste matters of mutual
importance. Since MSWMA already meets regularly, it can. reconvene when
necessary as the LTF without any additional burden on 'its members' ti'me
and energy.
When issues arise that require an LTF meeting (most likely the issuance of
written comments on periodic review of state-mandated solid waste plans),
MSWMA can give special notice to potential stakeholders such as the
franchised haulers, special districts, and environmental organizations so that
they can attend and participate in the deliberations. This is consistent with
MSWMA's existing 'board meetings that include regular and informal
participation by a variety of people who are professionally concerned with
solid waste and recycling.
The Public Resources Code has been changed so that the Board of
Supervisors no longer has the authority to appoint the LTF. Instead, LTF
membership "shall be determined by the county and by a majority of the
cities within the county which, contain a majority of the population of the
incorporated area..."
Accordingly, if the Board. of Supervisors accepts the proposal to make
MSWMA plus a Point Arena representative the new LTF, this proposal must
also be accepted by Ukiah and one other city to take effect.
enclosed: PRC Section 40950
CAL ~: FOR/qIA CODE.~
PUBLIC RESOURCE~ CODE
SECS:EON 40950
40950. (a) On or before March 1, 1990, and every five years
thereafter, each county, which is not a city and county, shall
convene a task force to assist in coordinatin9 the development of
city source reduction and recycling e].ements prepared pursuant to
chapter 2 (commencing with Section 41000), the county source
reduction and recycling element prepared pursuant to Chapter 3
(commencing with Section 41300), and to assist in the preparation off
the countywide siting element prepared pursuant to Chapter 4
(commencing with Section 41700).
(b) The membership of the task force shall be determined by the
county and by a majority of the cities within the county which
contain a majority of the population of the incorporated area of the
county, except in those counties which have only two cities, in which
case the membership of the task force is subject to approval of the
city which contains the majority of the population of the
incorporated area of the county. The task force may include
representatives of the solid waste industry, environmental
organizations, the general public, special districts, and affected
governmental agencies.
(c) To ensure a coordinated and cost-effective regional recyclin9
system, the task ~orce shall do all of the followin~
(1) Identify solid waste management issues of countywide or
regional concern.
(2) ~e~ermine the need for solid waste collection and transfer
systems, processing facilities, and marketin~ strategies ~h..at can
serve more than one local jurisdiction within ~he region.
(3) Facilitate ~he development of multijurisdictional arrangements
for the marketing of recyclable materials.
(4) To the extent possible, facilitate resolution of conflicts and
inconsistencies between or amon~ city and county source reduction
and recyclin~ elements.
(d) The task force shall develop goals, policies, and procedures
which are consistent with guidelines and regulations adopted by the
board, to guide the development of the sitin~ element of the
countywide integrated waste management plan.
TOTAL P.04
ITEM NO. 6e
DATE: December 7, 2005
AGENDA SUMMARY REPORT
SUBJECT:
REPORT OF EMERGENCY ACQUISITION OF PROFESSIONAL
CONSULTING SERVICES FROM KVVA SAFETY & HAZMAT
CONSULTANTS, INC. IN AN AMOUNT NOT TO EXCEED $20,000 AND
APPROVAL OF BUDGET AMENDMENT
On August 31,2005, the Cai/OSHA Enforcement Unit of the California Division of
Occupational Health and Safety conducted an unannounoed safety inspection of the City
of Ukiah Water Treatment Plant. The Cai/OSHA inspectors observed the Water
Treatment Plant is operated in a safe manner; however, deficiencies in the
documentation of formal safety programs and plans were found. These deficiencies
must be corrected and the required safety procedures and documents sent to Cai/OSHA
by the Document Request Form postmarked date of September 12, 2005. The City was
unable to honor this request after the inspection due to lack of documentation and
thereby found itself vulnerable to citations and large monetary penalties.
(Continued on page 2)
RECOMMENDED ACTIONS:
1. Receive report of emergency acquisition of consulting services from KWA
Safety & HazMat Consultants, Inc.
2. Approve amendment to the 2005/06 budget, reducing the expenditure in account
820.3908.250.000 for Water Hydrology/Test Wells by $20,000 and adding an
expenditure in account 820.3908.250.000 for safety consulting services in the
amount of $20,000.
ALTERNATIVE COUNCIL POLICY OPTIONS: Determine safety consulting services are
to be funded from another source, identify account, and approve revised amendment.
Citizen Advised: N/A
Requested by: Bernie Ziemianek, Director of Public Utilities
Prepared by: Ann Burck, Project Engineer
Coordinated with: Candace Horsley, City Manager
Attachments: 1. KWA Proposal and Scope of Services, pages 3-4;
2. Budget Amendment Worksheet, page 5.
APPROVED: ~ ~ ~ '~"~...
can-daco Horsley, ~ Manager
Risking a second and more severe penalty deadline on December 1, 2005 to show a
"good faith" undertaking by the City, Staff obtained a proposal from KVVA Safety &
HazMat Consultants to provide the required safety documentation for the Water
Treatment and Wastewater Treatment Plants for an amount not to exceed $20,000. The
Public Utilities Director and the City Manager authorized the emergency acquisition of
these services due to the need to have a work plan in action showing development of the
required safety programs and to submit the supporting documentation to Cai/OSHA
within the requesting time periods.
KWA Safety & HazMat Consultants, Inc. (KWA) is a woman-owned business, currently
owned and operated by its president, Ms. Pamela Murcell, Certified Industrial Hygienist.
KWA is a California corporation, which provides consulting services and training
seminars for occupational safety and health and hazardous materials and waste
management. The consulting services include the development of regulatory
compliance programs and development of health and safety programs.
Ms. Murcell has 24 years professional experience in occupational health and safety,
industrial hygiene, regulatory compliance, and training, including seven and a haft years
with the State of California Cai/OSHA Program and Toxic Substances Control Program,
and eight and a haft years as Corporate Health and Safety Director for Brown and
Caldwell Consulting Engineers. Ms. Murcell's additional experience includes: providing
consultation on chemical exposures, physical hazards and related health effects;
assisting with the preparation of risk assessments; interacting with regulatory agencies
during regulations development process; and auditing health and safety programs for
compliance with OSHA regulations.
The consulting services from KWA are being charged to account 820.3908.250.000.
This account has $297,000 budgeted this year, and as of today, $14,670.80 has been
used. However, none of the contractual services budgeted include safety consulting
services. To properly account for the expenditure of funds from this account, a budget
amendment is requested to reduce the expenditure in account 820.3908.250.000 for
Water Hydrology/Test Wells by $20,000 and add expenditure in account
820.3908.250.000 for safety consulting services in the amount of $20,000.
October 17, 2005
Ms. Ann Burck
Project Engineer
City of Ukiah
411 W. Clay Street
Ukiah, CA 95482-5400
Subject: Proposal for Safety Program Consulting Services
Dear Ann:
Thank you for the opportunity to provide safety program consulting services for the City
ofUkiah. I enjoyed meeting you and thank you for the opportunity to tour the water and
wastewater treatment plants. I appreciate your confidence in me and KWA Safety &
HazMat Consultants, Inc. (KWA) to assist you.
As requested during our meeting of October 4, 2005, I am providing a proposal for the
scope of services we discussed. The priority item identified for my services is to assist
with revisions to the City's safety manual to address deficiencies noted during a recent
Cal/OSHA inspection.
A detailed scope of services is provided as Exhibit A with this letter proposal. The cost
estimate for this scope of services is $20,000.00 as a not to exceed maximum for time and
materials without prior written authorization from the City. This cost estimate is based
on an hourly rate of $100/hour, mileage reimbursement at $0.50/mile, and lodging and
meals (if applicable). The planned completion for this scope of services is December 31,
2005.
KWA will prepare monthly invoices as instructed in the City's Consultant Services
Agreement with payment due as indicated in the agreement. KWA maintains required
insurances, and will provide insurance certificates as stated in the agreement.
Upon receipt of your written authorization, KWA is prepared to start work immediately.
I'm looking forward to working with you and the City's staff on this project. If there are
any questions or if you need additional information, please contact me at (530) 622-7196
or by e-mail at kwa-sacramento~att.net.
Very truly yours,
KWA Safety & HazMat Consultants, Inc.
Pamela Murcell, CIH
Enclosure:
EXHIBIT A - SCOPE OF SERVICES
(as of October 17, 2005)
KWA SAFETY & HAZMAT CONSULTANTS, INC. (KWA) will provide the necessary
personnel, materials, and equipment to perform the services described in the following
tasks. Fieldwork will be performed at the City of Ukiah facilities located in Ukiah,
California.
Tasks that will be included to accomplish revisions to the City's safety program are:
· Attend a kickoff meeting/discussion with key project contacts to establish document
priorities, deliverables and schedule, and gather copies of current safety program
documents (hard copy and electronic as available).
· Conduct a noise survey at the water treatment plant and a noise survey at the
wastewater treatment plant. Each survey includes a representative number of
employees (i.e., three) each of whom will wear a noise dosimeter during one shift,
and use of a sound level meter to directly monitor noise levels associated with
specific equipment and/or processes. The results of the surveys will be used to
determine the level of compliance with the Cal/OSHA regulations on Control of
Noise.
· Review the written safety program documents and records.
· Interview key employees to determine safety procedures that are implemented.
· Compare findings to current Cal/OSHA requirements and Cal/OSHA inspection
concerns.
· Prepare draft documents for review and comment by City staff.
· After receiving comments, prepare final documents and provide two hard copies and
one copy via electronic media.
CITY OF UKIAH will provide:
1. Access to its facilities and personnel.
2. Coordination with on-site representatives.
3. Operations and facility information as needed for inclusion in the revised safety
program procedures.
4. Hard copies and electronic versions of safety program information, procedures, and
templates.
KWA Safety & HazMat Consultants project scope and cost estimate are based on information provided by
City of Ukiah stated assumptions as of October 4, 2005. Actual facility conditions, access to additional
information, or unknown requirements may affect the ultimate project scope and cost.
ITEM NO. 6.f
DATE: December 7, 2005
AGENDA SUMMARY REPORT
SUBJECT: AWARD BID FOR HIGH VOLTAGE LINE CLEARING AND TREE TRIMMING
AT VARIOUS LOCATIONS WITHIN THE CITY OF UKIAH TO WESTCOAST
ARBORISTS, INC. IN AN AMOUNT NOT TO EXCEED $50,000
Included in the 2005/06 Budget, Account No. 800.3728.250.000 is $50,000 for tree
trimming. Sufficient funds are available. (The budgeted 2005/06 amount is the same as the
2004/05 budget.)
Bid packages were sent to three tree trimming contractors. Two bids were received and
opened by the City Clerk on November 23, 2005 at 2:00 p.m. Davey Tree Surgery
Company, submitted a bid based on an hourly rate of $156.00 for a three person crew.
They have provided all required documentation to verify high voltage line clearing
experience as required in the bid package. Therefore, staff recommends that the bid be
awarded to Davey Tree Surgery Company in an amount not to exceed $50,000.
RECOMMENDED ACTION: Award bid for high voltage line clearing and tree trimming at
various locations within the City of Ukiah to Davey Tree Surgery Company. for an amount
not to exceed $50,000.
ALTERNATIVE COUNCIL POLICY OPTIONS: Reject all bids and provide direction to staff.
Citizen Advised: N/A
Requested by: Stan Bartolomei, Electrical Supervisor
Prepared by: Judy Jenney, Purchasing & Warehouse Assistant
Coordinated with: Candace Horsley, City Manager
Attachment: 1. Bid results
APPROVED' ~, ~
Candace Horsley, City Manger
Attachment 1
TREE TRIMMING BID RESULTS
Davey Tree Surgery Company
$156.00 hr/3 man crew
Westcoast Arborists $201.00 hr/3 man crew
ITEM NO.: 8. a
DATE: December 7, 2005
AGENDA SUMMARY REPORT
SUBJECT:
CONTINUANCE OF MINOR SUBDIVISION MAP-SUBDIVISION REQUIREMENT
EXCEPTION-VARIANCE NO. 05-19
SUMMARY: The Meaux Minor Subdivision Map-Subdivision Requirement Exception and Variance
project has been continued a number of times at the request of the applicant to review project issues,
concerns, and options. It now appears that Mr. Meaux may be pursuing an alternative design to the
project that will not require the Subdivision Requirement Exception and Variance applications.
Accordingly, he has requested that the matter be continued once again to allow additional time to
finalize his new design. If the new design does not require Exceptions or Variances, he will formally
withdraw those applications and proceed with a typical subdivision application.
Staff recommends that the matter be continued to a date uncertain at this time. If the Subdivision
Exception and Variance applications are withdrawn in the near future, Staff will advise the Council and
the participating public. If Mr. Meaux decides not to redesign the project and proceed with the current
applications, the project will be renoticed to the public.
RECOMMENDED ACTION: Continue the project to a date uncertain.
ALTERNATIVE COUNCIL POLICY OPTION: N/A
Citizen Advised: Mr. Shawn Harmon
Requested by: Mr. Ron Meaux
Prepared by: Charley Stump, Director of Planning and Community Development and Dave
Lohse, Associate Planner
Coordinated with: Candace Horsley, City Manager and Diana Steele, 'Director of Public Works.
Attachments: None
Candace Horsley, City Manager
AGENDA
ITEM NO: 9a
MEETING DATE: December 7, 2005
SUMMARY REPORT
SUB3ECT: DI'SCUSSI'ON AND DI'RECTZON REGARDI'NG A HYDROLOGY
STUDY BY WAGNER AND BONSI'GNORE
The City Council, at the November 16, 2005 meeting, directed staff to return with
additional information regarding a work plan to address possible impacts from the
potential increases and withdrawals from the Masonite wells on the city's water supply.
The report would be prepared by the City's hydrology professional consultants Wagner
and Bonsignore and would also provide the City with background data and information
for future discussions and issues involving water use in the valley.
Bob Wagner has provided the following brief summary of the type of information and
the level of study needed to ascertain whether or not increased pumping by Millview
County Water District, or others, to serve new or existing development has the potential
to impact the City. The purpose of doing some additional "reconnaissance level"
hydrogeologic investigation is to compile all pertinent available data into one document
and analyze the information in relation to potential impacts to the City's wells and the
Ranney collector.
The value to the City of having conducted some preliminary investigations into the
hydrogeologic conditions of the Valley is two fold. First we will gain an understanding
of the conditions that affect the City's water supply and be able to evaluate potential
affects of changing conditions in the future. Secondly, we will be able to determine the
RECOMMENDED ACTION: Discuss and provide direction to staff.
ALTERNATIVE COUNCIL POLICY OPTIONS: Request additional information from
Bob Wagner.
Citizens Advised:
Requested by:
Prepared by:
Coordinated with:
City Council
Candace Horsley, City Manager
Bob Wagner
Approved:
Candace Horsley, City I~anager
proper course of action to protect the City's interest from the proposed expansion of
use by Millview. The possible courses of action could include attempting to have
Millview modify its project in a way favorable to the City; preparing comments to any
CEQA document that is prepared by Millview; or filing of a complaint with SWRCB or in
court.
,
The following is a partial list of information and a brief outline of tasks:
Records Search-Data Gathering
Conduct literature search for published reports on geology and hydrology of the Ukiah
Valley;
Compile published precipitation data for Ukiah Valley and vicinity;
Compile USGS discharge data for all sources contributing to Ukiah Valley;
Investigate and compile all driller's logs for wells in and near Ukiah;
Compile available water level data;
Compile other available hydrogeology and geophysical data and information;
Identify tributary drainage area to the Valley and identify tributary sources
Data Evaluation
Estimate yield of tributary surface water sources to the Valley;
Develop cross sections of the Valley including the Masonite area to identify various
aquifers, estimate thickness, identify confining layers etc.;
Prepare water level hydrographs;
Prepare contour maps if data is sufficient
Identify Issues affecting the City and Potential Impacts
Determine if there is a need for Millview to install monitoring wells to assess impacts
from additional pumping;
]dentify criteria for pump testing to ascertain impacts to the City;
Tdentify conditions that would affect the amount of water available to the Ranney;
Tdentify dry year conditions that could have an affect on the amount of water available
to the City and on the amount of water right available by way of contract with Flood
Control District;
Tdentify the conditions under which increased pumping by Millview could be considered
acceptable
The most efficient way to accomplish a portion of these tasks would be to have the
consultant chosen for the well siting project to also investigate the hydrogeology of the
Valley in more detail than would be necessary just for the well siting. Bob Wagner
would meet with the well siting consultant to be sure the proper geologic information
was obtained and then compile a summary report with recommendations for additional
study and course of action.
There are two reasons for proceeding with this study. The City will be proactive in
identifying issues for the Millview project to assure that our concerns are studied in the
EIR and we will be acquiring a much broader scope of data and information for future
development impacts than what the Millview EIR would provide. If the foregoing meets
with Council approval, the consultant will prepare the formal work agreement at the
estimated cost of $15,000 and task schedule for final Council approval.
1TEN NO: 9.b
DATE: December 7, 2005
AGENDA SUMMARY REPORT
SUB3ECT:
APPROVAL OF CONTRACT WITH LEONARD CHARLES AND
ASSOCIATES FOR THE PREPARAT?ON OF AN ALTERNATIVE ROUTE
ANALYSIS FOR THE EXTENSION OF ORCHARD AVENUE
SUMMARY: On November :L6, 2005, the City Council reviewed three bid proposals for preparing an
alternative route analysis for the extension of Orchard Avenue. After the discussion, the Council
voted 4-1 to select the firm of Leonard Charles and Associates to perform the analysis and approved
a budget amendment to fund the work. The Council also directed Staff to have Mr. Charles limit the
scope of work to be consistent with the project called for in the Request forProposa/s. The scope of
work has been modified to be consistent with the RFP, and the contract with Leonard Charles and
Associates has been prepared. The City Attorney has reviewed and approved the contract and
scope of work. The purpose of this agenda item is for the Council to formally approve the contract.
BACKGROUND: The City Of Ukiah recently certified an Environmental Impact Report (El:R) and
approved a project to extend Orchard Avenue to Orr Creek, construct a bridge over the creek, and
extend the street further to Brush Street. The Ford Street/$/dn/e ~'ourt/Ve/ghborhood Corem~tree
filed a lawsuit against the City challenging the EIR. An agreement was reached to settle the
lawsuit, which required the City to consider the alternative location for Orchard Avenue and the
bridge developed by the FordStreet/$/dn/e Court/Ve/ghborhood Cornm/ttee. The City must fund an
analysis of the alternative and determine if it represents a reasonable and feasible project
alternative under the standards required by CEQA.
RECOMMENDED AC'I'ZON: Approve the contract with Leonard Charles and Associates to prepare
an alternative route analysis for the extension of Orchard Avenue.
ALTERNATZVE COUNC]:L POL]:CY OP'II:ON: Do not approve the contract and provide direction
to Staff.
Citizen Advised: Rose Zoia, Plaintiff Attorney
Requested by: Charley Stump, Director of Planning and Community Development
Prepared by: Charley Stump, Director of Planning and Community Development
Coordinated with: Candace Horsley, City Manager and David Rapport, City Attorney
Attachments:
1. Draft Contract
APPROVED:,~~,/~ ~~
can-~ace'HorSley, City M~nager
CITY OF
UKIAH
AGREEMENT FOR
PROFESSIONAL SERVICES
PREPARATION OF AN ALTERNATIVE ROUTE ANALYSIS
FOR THE ORCHARD AVENUE EXTENSION
AND ORR CREEK BRIDGE PROJECT
This agreement shall be considered a contract, and is entered into this day of
December, 2005 ("Effective Date"), by and between the CITY OF UKIAH, a general law municipal
corporation, hereinafter referred to as "CITY" and Leonard Charles and Associates, a partnership,
hereinafter referred to as the "CONSULTANT."
PREMISES
The purpose of this agreement is the preparation and completion by CONSULTANT of an
Altemative Route Analysis for the Orchard Avenue Extension and Orr Creek Bridge Project. The
scope of work is more particularly described in the Exhibit "A", attached to this agreement.
CITY may retain independent contractor to perform special services for CITY or any
department thereof.
CONSULTANT is willing and able to perform duties and render services in preparation and
completion of such Alternative Route Analysis. This work has been determined by the City Council
to be necessary for the welfare of residents of the CITY.
CITY believes the provision of these services to the residents is in their best interests, and
CONSULTANT agrees to perform such duties and render such services as outlined below:
AGREEMENT
CITY and CONSULTANT agree as follows:
ARTICLE 1
SERVICES OF CONSULTANT
1.01
CONSULTANT shall provide those technical, expert, and professional environmental
analysis services for the Orchard Avenue Extension and Orr Creek Bridge alternative
route project as described in Exhibit "A," which consists of the scope of work, dated
November, 2005 which is attached hereto as Exhibit "A" and incorporated herein.
.02
1.03
1.04
1.05
1.06
1.07
2.01
2.02
CONSULTANT shall provide such services within the time limits described below.
The absence, omission, or failure to include in this agreement items which are
considered to be a part of normal procedure for a study of this type or which involve
professional judgement, shall not be used as a basis for submission of inadequate
work or incomplete performance.
CITY relies upon the professional ability and stated experience of CONSULTANT as
a matedal inducement to entering into this agreement. CONSULTANT understands
the use to which the CITY will put his work product and hereby warrants that all
information contained in the Alternative Route Analysis for the Orchard Avenue
Extension and Orr Creek Bridge Project shall be made and prepared in accordance
with generally accepted professional practices.
CONSULTANT shall bear the expense of all printing and reproduction costs until the
draft and final Reports are accepted by the CITY, at which time CONSULTANT shall
turn over to CITY all documents.
CONSULTANT shall deliver one (1) Camera-ready copy of the Draft Alternative
Route Analysis for the Orchard Avenue Extension and Orr Creek Bridge Project
within six (6) weeks of the Effective Date. One (1) camera-ready copy of the Final
Alternative Route Analysis for the Orchard Avenue Extension and Orr Creek Bridge
Project shall be submitted within two (2) weeks of receipt of all comments on the
Draft document.
CONSULTANT shall be responsible for attendance at all public meetings as
determined and required by CITY, at the cost stipulated in Exhibit "A."
CONSULTANT shall perform any additional services as may be required due to
significant changes in general scope of the project. Such additional services shall be
paid for by supplemental agreement and shall conform to the rates of payment
specified in Article V below.
ARTICLE II
SERVICES OF CITY
CITY shall provide any information as to its requirements for performance of the
agreement not already contained in Exhibit "A."
Upon request, CITY shall provide CONSULTANT any information in its possession
or reasonably available to it that consultant may need to perform services under this
agreement.
3.01
3.02
3.03
3.04
3.05
4.01
4.02
ARTICLE III
TERM OF AGREEMENT
The term of this agreement shall commence on the Effective Date and shall
terminate when the CITY has formally accepted the final version of the Alternative
Route Analysis for the Orchard Avenue Extension and Orr Creek Bridge Project.
This agreement may be extended on its same terms and conditions upon written
agreement between the Planning Director and CONSULTANT.
The execution of this agreement by the CITY shall constitute the CONSULTANT'S
authority to proceed immediately with the performance of the work described by
Exhibit "A."
All work by CONSULTANT shall be completed pursuant to Exhibit "A" and paragraph
1.05 above in a reasonable timeframe according to the established deadlines.
CONSULTANT shall not be held responsible for delays caused by circumstances
beyond its control.
CONSULTANT acknowledges that timely performance of services is an important
element of this agreement and will perform services in a timely manner as provided
in paragraph 1.05 above and consistent with sound professional practices.
If CITY requests significant modifications or changes in the scope of this project the
time of performance shall be adjusted appropriately. The number of days of said
extension shall be the final decision of CITY.
ARTICLE IV
COST OF SERVICES
CONSULTANT has been selected by the CITY to provide services described in
Exhibit "A," attached hereto and incorporated herein by reference, for which
compensation shall not exceed eight thousand five hundred and ten dollars
($8,510.00) on a time and materials basis, which includes a "kick-off" meeting.
Additional meetings shall be billed at $960.00 per meeting as indicated in Exhibit "A."
The City Manager shall authorize CONSULTANT meeting attendance and its
associated cost.
Cost overruns or failure to perform within the maximum compensation ceiling
established in 4.01 above shall not relieve CONSULTANT of responsibility to provide
those services specified in Exhibit "A", for a total compensation including
reimbursable expenses not to exceed $8,510.00, except for the cost associated with
CONSULTANT attendance at meetings, as authorized by the City Manager.
5.01
5.02
5.03
5.04
5.05
6.01
6.02
7.01
7.02
ARTICLE V
PAYMENT FOR SERVICES
CITY shall pay CONSULTANT for work required for satisfactory completion of this
agreement in amount to be determined in accordance with the method described in
paragraph 5.02 below.
Payment scheduling: Total payment not to exceed $8,510.00, except for the cost
associated with CONSULTANT attendance at meetings, as authorized by the City
Manager. Fees for professional services as outlined herein shall be paid on a time
and materials basis. A detailed explanation of services and associated fees shall be
listed on each invoice submitted by CONSULTANT.
Payments to CONSULTANT shall be based on an itemized invoice submitted by
CONSULTANT not more frequently than monthly.
Payments will be made by CITY within thirty (30) days of receipt of invoice from
CONSULTANT.
If CITY substantially alters the scope of work to include additional analyses, the total
payment and cost of services may be changed by amending the agreement.
ARTICLE VI
PROJECT INSPECTION AND ACCOUNTING RECORDS
Duly authorized representatives of the CITY shall have right of access to the
CONSULTANT'S files and records relating to the project included in the agreement
and may review the work at appropriate stages dudng performance of the work.
CONSULTANT must maintain accounting records and other evidence pertaining to
costs incurred, which records and documents shall be kept available at the
CONSULTANT'S California office during the contract period and thereafter for three
(3) years from the date of final payment.
ARTICLE VII
DISPOSITION OF FINAL REPORTS
All grant documents and associated materials and backup data as required by this
agreement shall be and shall remain the sole property of CITY.
CONSULTANT'S attention is directed to the required notice under Government
Code Section 7550, which states in part that "any documents or written reports
prepared as a requirement of this contract shall contain, in a separate section
preceding the main body of the document, the number and dollar amounts of all
contracts and subcontracts relating to the preparation of those documents or reports
if the total cost for work by non-employees of the public agency exceeds $5,000.00."
8.01
8.02
8.03
9.01
ARTICLE VIII
TERMINATION OF AGREEMENT
At any time CITY may suspend indefinitely or abandon the project, or any part
thereof, and may require CONSULTANT to suspend the performance of the service.
In the event the CITY abandons or suspends the project, CONSULTANT shall
receive compensation for services rendered to date of abandonment and
suspension in accordance with the provisions of Sections 5.01, 5.02, and 5.03
herein.
It is understood and agreed that should CITY determine that any part of the work
involved in the program is to be suspended indefinitely, abandoned, or canceled,
said agreement shall be amended accordingly. Such abandonment or cancellation
of a portion of the program shall in no way void or invalidate this agreement as it
applies to any remaining portion of the project.
If, in the opinion of the CITY, the CONSULTANT fails to perform or provide prompt,
efficient, and thorough service, or if CONSULTANT fails to complete the work within
the time limits provided, CITY shall have the right to give notice in writing to
CONSULTANT of its intention to terminate this agreement. The notice shall be
delivered to CONSULTANT at least seven (7) days prior to the date of termination
specified in the notice. Upon such termination, CITY shall have the right to take
CONSULTANT'S studies and reports insofar as they are complete and acceptable to
CITY, and pay CONSULTANT for his performance rendered, in accordance with
Sections 5.01, 5.02, and 5.03 herein, prior to the delivery of the notice of intent to
terminate, less the amount of damages, general or consequential, which CITY may
sustain as a result of CONSULTANT'S failure to satisfactorily perform his obligations
under this agreement.
ARTICLE IX
RESPONSIBILITY FOR CLAIMS AND LIABILITIES
HOLD HARMLESS: The CONSULTANT shall indemnify and hold harmless the
CITY, its agents, officers, and employees against and from any and all claims,
lawsuits, actions, liability, damages, losses, expenses, and costs (including but not
limited to attomey's fees), brought for, or on account of, injuries to or death of any
person or persons including employees of the CONSULTANT, or injuries to or
destruction of property, arising out of, or resulting from, the performance of the work
described herein, provided that any such claim, lawsuit, action, liability, damage,
loss, expense, or cost is caused in whole or in part by any negligent or intentional
wrongful act or omission of the CONSULTANT, any subcontractor, anyone directly or
indirectly employed by any of them, or any for whose acts any of them may be liable.
CONSULTANT shall have no duty to indemnify or defend CITY under this
paragraph if the damage or injury is caused by the active and sole negligence or
willfully wrongful act or omission of CITY or its officers or employees. CITY agrees
to timely notify CONSULTANT of any such claim and to cooperate with
CONSULTANT to allow CONSULTANT to defend such a claim.
10.01
11.01
12.01
12.02
13.01
ARTICLE X
INSURANCE
CONSULTANT, at its expense, shall secure and maintain at all times during the
entire period of performance of this agreement, insurance as set forth in Exhibit "B",
attached hereto, and incorporated herein by reference.
ARTICLE Xl
GENERAL COMPLIANCE WITH LAWS
It is understood and agreed that the CONSULTANT will comply with all federal, state
and local laws and ordinances as may be applicable to the performance of work
under this agreement.
ARTICLE Xlll
NONDISCRIMINATION
CONSULTANT certifies that it is in compliance with the Equal Employment
Opportunity Requirement of Executive Order 11246, as amended by Executive Order
11375, Title VII of the Civil Rights Act of 1964, the California Fair Employment
Practices Act, and any other Federal or State laws pertaining to equal employment
opportunity and that it will not discriminate against any employee or applicant for
employment on the basis of race, color, religion, handicap, age sex, national origin,
or ancestry, in matters pertaining to recruitment, hiring, training, upgrading, transfer,
compensation, or termination.
In the event of the CONSULTANT'S noncompliance with the nondiscrimination
provisions of this agreement, the CITY shall impose such contact sanctions as it may
determine to be appropriate including, but not limited to:
am
Withholding of payments to the CONSULTANT under the agreement until
the CONSULTANT complies, and/or
bi
Cancellation, termination, or suspension of the Agreement in whole or in
part.
ARTICLE XIV
INDEPENDENT CONSULTANT
The CONSULTANT, in accordance with its status as an independent contractor,
covenants and agrees that it will conduct itself consistent with such status, that it will
neither hold itself out as nor claim to be an officer or employee of the CITY by reason
hereof, and that it will not by reason hereof, make any claim, demand, or application
to or for any right or privilege applicable to an officer or employee of the CITY
including, but not limited to, workeCs compensation coverage, unemployment
benefits, and retirement membership or credit.
14.01
14.02
14.03
15.01
15.02
16.01
ARTICLE XV
SUCCESSOR AND ASSIGNMENTS
The CITY and the CONSULTANT each binds itself, its partners, successors, and
executors, administrators, and assigns to the other party to this agreement, and to
the partners, successors, executors, administrators, and assigns to such party in
respect to all covenants of this agreement.
Except as stated above, neither the CITY nor the CONSULTANT shall assign,
sublet, or transfer his interest in this agreement without the written consent of the
other, however, the CONSULTANT reserves the right to assign the proceeds due
under this agreement to any bank or person.
In the case of death of one or more members of the firm of the CONSULTANT, the
surviving member or members shall complete the professional services covered by
this agreement.
ARTICLE XVl
EXTENT OF AGREEMENT
This agreement shall consist of this agreement, the Scope of Work, dated December
,2005 identified as Exhibit "A", as attached hereto and incorporated herein, and the
insurance requirements set forth in the attached Exhibit "B."
This agreement constitutes the whole agreement between the CITY and
CONSULTANT and any other representations or agreements are superseded by the
terms of this agreement.
ARTICLE XVll
PARAGRAPH HEADINGS
The paragraph headings contained herein are for convenience and reference only
and are not intended to define or limit the scope of this contract.
17.01
ARTICLE XVlII
NOTICE
Whenever a notice to a party is required by this agreement, it shall be deemed given
when deposited with proper address and postage in the U.S. mail orwhen personally
delivered as follows:
CITY:
City of Ukiah
Civic Center
300 Seminary Drive
Ukiah, California 95482
ATTN: Chadey Stump, Director
Planning and Community Development
CONSULTANT/
CONTRACTOR:
Leonard Chades, Principal
Leonard Charles and Associates
7 Robie Court
San Anselmo, California 94960
ARTICLE XlX
DUPLICATE ORIGINALS
18.01
This agreement may be executed in one or more duplicate originals bearing the
original signature of both parties and when so executed and such duplicate original
shall be admissible as proof of the existence and terms of the agreement between
the parties.
ARTICLE XX
FORUM SELECTION
19.01
CONSULTANT and CITY stipulate and agree that any litigation relating to the
enforcement or interpretation of the agreement, arising out of CONSULTANT's
performance or relating in any way to the work shall be brought in Mendocino County
and that venue will lie in Mendocino County.
CONSULTANT hereby waives any right it might otherwise have to seek a change of
venue based on its status as an out of County Corporation, or on any other basis.
IN WITNESS WHEREOF, the parties hereto have caused their duly authorized officers to
execute this agreement in duplicate the day and year first above written.
CITY OF UKIAH
Candace Horsley, City Manager
Date
CONSULTANT/CONTRACTOR
Leonard Charles, Principal
Leonard Charles and Associates
IRS IDN Number Date
APPROVED AS TO FORM:
David Rapport, City Attomey
Date
EXHIBIT A
BID PROPOSAL
ORCHARD AVENUE EXTENSION
ALTERNATIVE ROUTE ANALYSIS
November 2005
Prepared for:
Prepared by:
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Leonard Charles and Associates
7 Robie Court
San Anselmo, CA 94960
415.454.4575
Leonard Charles and Associates (LCA) proposes to prepare an analysis of an
alternative location for the Orr Creek Bridge and extension of Orchard Avenue The two
purposes of this study are to (1) determine whether the alternative is both within the
range of reasonable alternatives which would feasibly attain most of the project
objectives and would avoid or substantially lessen any of the significant effects of the
project; and (2) evaluate the relative merits of the alternative as compared to the project.
In conducting this comparative evaluation, the analysis will consider noise, traffic, and
biological impacts of the project and the project alternative, as well as the relative
physical impacts of both the project and the project alternative on existing and proposed
future land uses that would be affected by them.. We propose to do the following work:
Introduction
Provide an introduction that summarizes the findings of the existing EIR, describes the
alternative, and describes the relationship of this project to the existing EIR.
Traffic
Assess and compare the traffic circulation effects of the proposed alternates, as
described in the Request for Proposal, with the original bridge/extension plan. Mark
Crane of the Crane Transportation Group will assess the impacts of the alternative on
future traffic flows along Orchard Avenue to determine whether either of the proposed
alternate routes would result in sufficient driver delay to cause drivers to use Ford Street
or other local streets to access North State Street (i.e., by making the route longer and
requiring turns, the alternate routes would take longer to drive than the proposed route;
at some point, the additional delay can result in some drivers abandoning the extension
and using Ford Street, Bush Street, or Ford Road to access North State Street). This
assessment will necessarily be qualitative, based on Mr. Crane's experience and
knowledge of travel patterns in the area. The potential displacement of traffic cannot be
quantified. If he believes that traffic would be displaced from the Orchard Avenue
extension, he will discuss the effects that could have on the affected streets. He will
assess the alternates' consistency with City and County design guidelines for arterials.
Orchard Avenue Extension Analysis - Bid Proposal
Leonard Charles and Associates
Page I
Noise
Illingworth & Rodkin, the acoustic engineers who prepared the noise analysis for the
completed EIR, will recalculate noise impacts generated by traffic on the Orchard
Avenue extension on the sensitive receptors at the existing north end of Orchard
Avenue. The relocation of the road and bridge would reduce the noise impact at these
apartments. Determine whether the reduction is sufficient to make the impact less than
significant and eliminate the need for noise mitigation at this locale. Qualitatively
discuss the potential noise increases if traffic is diverted to other streets due to the
relocation of Orchard Avenue.
Biological Resources
Charles Patterson, the biologist who prepared the original biological assessment, will
assess the biological impacts of constructing the bridge and road in the alternate
location. The impacts will be compared to those identified for the original location. This
will include a discussion of the potential benefits of preserving a longer undisturbed
creek section. We will compare the consistency of the two sites with recommendations
made in the Orrs Creek Habitat Enhancement and Flood Control Study. If, warranted,
new mitigation measures would be recommended for the new location.
Alternative Feasibility
Determine whether the alternative location is feasible from an environmental
perspective. The City will be responsible for assessing engineering and fiscal feasibility.
Comparison of Alternatives
Compare the alternative bridge site and the two alternative road layouts with the
alternatives identified in the completed EIR. Identify the environmentally superior
alternative, not considering engineering or fiscal feasibility.
Staff and Expertise
The same firms who prepared the original EIR would do the work for this report.
Statements of qualification and resumes for the people who would prepare this report
are attached.
LCA and these same subconsultants have prepared numerous EIRs in the project area,
including the original EIR for the project. LCA is currently completing the EIR for the
Ukiah Valley Area Plan, preparing the EIR for the proposed RCHDC project in the study
area, and will be preparing the EIR for the Hop Kiln Ranch project just to the northeast
of the study area.
Orchard Avenue Extension Analysis - Bid Proposal
Leonard Charles and Associates
Page 2
Products
We will submit one camera-ready administrative draft report. After receipt of comments,
we will submit one camera-ready draft report.
Meetings
Leonard Charles will attend one kick-off meeting with City staff. The City may wish to
have the parties who prepared the alternative present so that we can discuss whether
another alternate road layout should be assessed.
Schedule
From the time the City authorizes us to start work, we can prepare and submit a draft
report within six (6) weeks. The final report would be submitted within two (2) weeks of
receipt of all City comments.
Cost
This report will be prepared for a fixed price of $8,410. The following describes the cost
for each tasks:
Cost
Project Administration/Management $700
Kick-off Meeting 960
Introduction 300
Traffic 1,900
Noise 950
Biological Resources 1,500
Feasibility of Alternative 250
Alternatives Analysis 600
Graphics 250
Report Writing/Editing 1,100
Total $8,510
Optional Costs
.
Work outside the scope of services listed above can be arranged for an
additional cost.
,
The cost for Leonard Charles to attend a public meeting/hearing would be an
additional $960 per meeting.
Orchard Avenue Extension Analysis - Bid Proposal
Leonard Charles and Associates
Page 3
Assumptions
The scope of work is based on the following assumptions:
.
The analysis will not revisit the land use assumptions and the trip generation
calculations included in the completed Final EIR (FEIR) for the bridge and road
extension project. The traffic and noise analyses will solely examine the
difference in impacts from moving the bridge and road to the east.
,
The City will be responsible for determining the engineering and fiscal feasibility
of the alternative.
.
LCA can work with the parties who developed the alternative and the City to
develop an alternative that may meet the basic objective of the parties who
challenged the EIR (i.e., moving the bridge as far east as feasible) while
reducing other potentially significant effects (e.g., potential redistribution of traffic
to Ford Street due to two 90-degree turns on the alternate route).
.
The report is not intended to be a CEQA document. The City will use the report
to determine what, if any, changes will be made to the previously-approved FEIR
Orchard Avenue Extension Analysis - Bid Proposal
Leonard Charles and Associates
Page 4
EXHIBIT B
TNSURANCE RE(~UTREFQENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims
for injuries to persons or damages to property Which may arise from or in connection with the
performance of the work hereunder by the CONSULTANT, his agents, representatives, employees or
subcontractors.
A. MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
.
Insurance Services Office form number GL 0002 (Ed. 1/73) covering Comprehensive
General Liability and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability; or Insurance Services Office Commercial General
Liability coverage ("occurrence" form CG 0001).
2. Insurance Services Office form number CA 0001 (Ed. 1/78) covering Automobile Liability,
code 1 "any auto" and endorsement CA 0025.
.
Worker's Compensation insurance as required by the Labor Code of the State of
California and Employers Liability insurance, if CONSULTANT has employees who will
directly or indirectly provide service or support CONSULTANT in his provision of services
under the Agreement.
B. MINIMUM LIMITS OF INSURANCE
CONSULTANT shall maintain limits no less than:
.
General Liability: $1,0000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit.
.
Automobile Liability: $1,000,000 combined single limit per accident for bodily injury
and property damage.
.
Worker's Compensation and Employers Liability: Workersl-I compensation limits as
required by the Labor Code of the State of California and Employers Liability limits of
$1,000,000 per accident.
C. DEDUCTZBLE$ AND SELF-ZNSURED RETENTZONS
Di
Any deductibles or self-insured retentions must be declared to and approved by the City of
Ukiah. At the option of the City of Ukiah, either the insured shall reduce or eliminate such
deductibles or self-insured retentions as respects the City of Ukiah, its officer, officials,
employees and volunteers; or the CONSULTANT shall procure a bond guaranteeing payment
of losses and related investigations, claim administration and defense expenses.
OTHER TNSURANCE PROVzSzONS
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a.
The City of Ukiah, its officers, officials, employees and volunteers are to be covered
as insured's as respects; liability arising out of activities performed by or on behalf of
the CONSULTANT, products and cOmpleted operations of the CONSULTANT,
premises owned, occupied or used by the CONSULTANT, or automobiles owned,
leased, hired or borrowed by the CONSULTANT. The coverage shall contain no
special limitations on the scope of protection afforded to the City, its officers,
officials, employees or volunteers.
b.
The CONSULTANT'S insurance coverage shall be primary insurance as respects the
City of Ukiah, its officers, officials, employees and volunteers. Any insurance or self-
insurance maintained by the City of Ukiah, its officers, officials, employees or
volunteers shall be excess of the CONSULTANT'S insurance and shall not contribute
with it.
C.
Any failure to comply with reporting provision so the policies shall not affect
coverage provided to the City of Ukiah, its officers, officials, employees or volunteers.
d!
The CONSULTANT'S insurance shall apply separately to each insured against whom
claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
2. Worker Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City of Ukiah, its
officers, officials, employees and volunteers for losses arising from work performed
by the CONSULTANT for the City of Ukiah.
3. All coverages
Each Tnsurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City of Ukiah.
El
Fi
Gl
ACCEPTABZLZTY OF TNSURERS
Insurance is to be placed with insurers with a Best's rating of no less than A:VII.
VERI'FI'CATZON OF COVERAGE
CONSULTANT shall furnish the City of Ukiah with certificates of insurance and with original
endorsements effecting coverage required by this clause. The certificates and endorsements
for each insurance policy are to be signed by a person authorized by that insurer to bind
coverage on its behalf. The certificates and endorsements are to be on forms provided by
the City of Ukiah. Where by statute, the City of Ukiah's Worker's Compensation related
forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be
substituted. All certificates and endorsements are to be received and approved by the City
of Ukiah before work commences. The City of Ukiah reserves the right to require complete,
certified copies of all required insurance policies, at any time.
SUBCONTRACTS
CONSULTANT shall include all subcontractors as insureds under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for
subcontractors shall be subject to all of the requirements stated herein.
EXHIBIT C
Leonard Charles and Associates
Rate Schedule
(Effective .lanuary 1, 2005)
Leonard Charles, Ph.D. $170
Lynn Milliman $150
Natalie Macris $135
Clerical $60
Subconsultant's fees have a 15% burden to cover LCA's costs for managing subcontracts.
ITEM NO. 10. a
DATE:December 7, 2005
AGENDA SUMMARY REPORT
SUBJECT:
ADOPTION OF RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
UKIAH URGING THE GOVERNOR TO RETAIN PROPOSITION 42
FUNDING FOR TRANSPORTATION PURPOSES IN FISCAL YEAR
2006/2007--RODIN
SUMMARY: At the April 6, 2005 meeting the Ukiah City Council adopted Resolution No.
2005-43 opposing suspension of Proposition 42 funding. This action, in part, helped
influence the Governor to drop his proposal to divert the Proposition 42 revenue to non-
transportation uses. Mendocino Council of Governments once again has requested that its
members be proactive in voicing support for Proposition 42. This funding, also known as
the Traffic Congestion Relief Program, is a much needed revenue source for the City's
street maintenance projects. Phil Dow, Executive Director of MCOG, will submit the City's
resolution along with the MCOG resolution and other Mendocino County jurisdiction
resolutions, directly to the Governor. Staff recommends adoption of the attached
resolution.
RECOMMENDED ACTION: Adopt Resolution of the City Council of the City of Ukiah
urging the governor to retain Proposition 42 funding for transportation purposes in fiscal
year 2006/2007.
ALTERNATIVE COUNCIL POLICY OPTIONS: None.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Council Member Mari Rodin
Diana Steele, Director of Public Works / City Engineer(~
Rick Seanor, Deputy Director of Public Works~lL~_~
Candace Horsley, City Manager
1. Resolution for Adoption
Ap p ROVE D: ~~r~'~~~
Candace Homley, City ~ager
AG-Reso-Prop 42.SUM
RESOLUTION NO. 2006- '-:
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
URGING THE GOVERNOR TO RETAIN PROPOSITION 42 FUNDING FOR
TRANSPORTATION PURPOSES IN FISCAL YEAR 2006/2007
WHEREAS,
Proposition 42 was overwhelmingly approved (70%) by the voters in 2002, whereby
said Proposition effected a constitutional permanent shift of the sales tax on motor
vehicle fuels from the State General Fund to the Transportation Investment Fund for
transportation purposes; and
Through Fiscal Year 2005/2006 these revenues in the Transportation Investment
.Fund have been divided as follows: (1) 40% to the State Transportation
Improvement Program (STIP), (2) 20% to cities for street maintenance and
rehabilitation, (3) 20% to counties for road maintenance and rehabilitation, and (4)
20% to the Public Transportation Account (PTA) for a variety of transit programs;
and
Proposition 42 helps make our roads safer and reduces congestion without higher
taxes by requiring that gasoline taxes we already pay be used to maintain and
improve mass transit, highways, and local streets and roads; and
· Proposition 42 provides a stable and ongoing source of transportation funding that
makes it possible to address existing and future transportation needs; and
· Proposition 42 helps speed up highway safety and traffic congestion relief projects,
and expand and improve mass transit systems; and
By accelerating transportation projects, thousands of new construction and related
jobs are created, our economy is stimulated, and every dollar invested in our
highways results in almost six times that in overall economic benefit; and
· Proposition 42 is based on the principle that taxes paid at the pump should be used
for transportation purposes; and
Proposition 42 suspensions to date have rendered $1.8 million unavailable to the
Mendocino Council of Governments for programming State Transportation
Improvement Program projects in Mendocino County; and
· Today over $5.5 billion in transportation funds have been diverted to offset the
State's General Fund deficits over the past 3 years; and
In Fiscal Year 2006/2007, the first $678 million generated from Proposition 42 will
be dedicated to an array of statewide projects in the Traffic Congestion Relief
Program, with 80% of additional revenues accruing to the State Transportation
Resolution No. 2006-
Page 1 of 2
Improvement Program, and 20% accruing to the Public Transportation Account; and
Proposition 42 revenues have become an essential component of the State
Transportation Improvement Program, as all traditional transportation revenue
sources are now needed just to maintain and operate the existing highway system;
and
The Governor releases the proposed 2006/2007 State budget in January of each
year; and
Early input to the Governor from transportation planning agencies regarding the
necessity of Proposition 42 may impact the recommendations in the draft
2006~2007 State Budget.
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Ukiah
hereby supports the intended purpose of Proposition 42, which puts transportation dollars
to work, saves taxpayers money, and improves the efficiency of the state's transportation
system. Furthermore, the City of Ukiah urges the Governor to avoid diversion, suspension,
or borrowing of Proposition 42 funds for General Fund use in the Fiscal year 2006/2007
State Budget.
PASSED AND ADOPTED this 7th day of December, 2005 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mark Ashiku, Mayor
ATTEST:
Marie Ulvila, City Clerk
Resolution No. 2006-
Page 2 of 2
ITEM NO. 10,b
DATE: December 7, 2005
AGENDA SUMMARY REPORT
SUBJECT: Discussion and Possible Action Regarding Request for Contribution
to the Friends of Drug Court Fund
Councilmember Rodin has requested that the City Council consider providing a
contribution in the amount of $1,200 to the Friends of Drug Court Fund, a donor-advised
fund within the Community Foundation of Mendocino County for Ukiah participants in the
Adult and Juvenile Drug Courts. This request has been initiated by Dianne Marshall,
Therapeutic Courts Administrator. Details of the request and program benefits are provided
in the attached letter dated November 1,2005.
RECOMMENDED ACTION: Discuss request and determine desire to provide contribution.
ALTERNATIVE COUNCIL RECOMMENDATIONS:
provide contribution at a different amount.
Decline to provide contribution or
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Councilmember Rodin
Sue Goodrick, Risk Manager/Budget Officer
Candace Horsley, City Manager
1-Letter dated November 1,2005 from Dianne Marshall, Therapeutic
Courts Administrator
ATTACHMI~IT~ /
.I I
__
Mendocino County Superior Court
Therapeutic Courts Administration Office
P.O. Box 337
Ukiah, California 95482
707-463-4178 (phone) 707-463-4424 (fax)
November 1, 2005
Ms. Candace Horsley, City Manager
City of Ukiah
300 Seminary Drive
Ukiah, California 95482
Dear Ms. Horsley,
Fifty-six percent (56%) of the individuals served by Mendocino County's Adult and Juvenile
Drug Courts reside within the City of Ukiah. On behalf of the Therapeutic Courts Management Team, I
am writing to request a contribution from the City of Ukiah to the Friends of Drug Court Fund, a donor-
advised fund within the Community Foundation of Mendocino County, for the Ukiah participants in the
Adult Drug Court and in the Juvenile Drug Court. Current fimding for these two judicially supervised
treatment programs is dependent on grant income to treatment providers which is not always
consistently available.
By providing intensive outpatient treatment, probation supervision, random drug testing and
regular court appearances, both these judicially supervised treatment programs serve individuals who
have committed addiction driven crimes. The Adult Drug Court began August 2, 1996. The Juvenile
Drug Court began May 18, 1998. Enclosed are the Adult Drug Court's and the Juvenile Drug Court's
brochures for more program detail.
A $1,200.00 contribution to be spent directly on the needs of participants over the course of the
year will go a great way toward our efforts to remove obstacles to successful program participation.
This amount is directly proportional to the $500 contribution made by the City of Willits earlier this year
on behalf of residents of that community served by the Adult and Juvenile Drug Courts.
Buss passes and gasoline vouchers to assure being able to attend program requirements in Ukiah
including community service, clothing vouchers for appropriate dress, assistance with residential
treatment entry fees, housing, medications such as antabuse and clean and sober free-time activities are
just a few possible uses of such a contribution.
Let me know if there are any questions regarding the Adult and Juvenile Drug Courts that I may
answer. I am available to appear before City Council to answer any questions that this request may
generate. I may be reached at 463-4793.
Thank you.
Sincerely,
Dianne Marshall,
Therapeutic Courts Administrator
c.c. Mayor Mark Ashiku,
Council Member Phil Baldwin,
Council Member Doug Crane,
Council Member John McCowen,
Council Member Mad Rodin
· ~L~ o
I~- 0 ~- ~ I~
Mendocino County Superior Court
Therapeutic Courts Division
100 North State Street
Ukiah, California 95482
707-463-4178 (phone) 707-463-4424 (fax)
MENDOCINO COUNTY DRUG COURT FACT SHEET
ADULT DRUG COURT
Since Inception November Revised
VARIABLE 8/2/96 2005 Total
# Referred Since Inception 558 0 558
# Served Since Inception 360 2 362
Program Capacity 40 ~,~'~,;~!!i i~ ~~ 40
# Currently Active 38 (34/AODP,
4/CTHP)
Referrals Pending 0
#Waiting Placement in Residential Treatment 'i'! :' :' 2
Currently in Residential Treatment i, 8
, ,
Average # Days in Program for Graduates 662
Average # Months in Program for Graduates 22
.........................
# of Graduates~ 123 2 125
# Terminated 185 ] 186
% of SERVED Successfully Completing Program 35% ,
% of SERVED who Terminate from Program 51% ':' :' ' ' "'
% of those served Currently Active or in Pre-TX or 13%
Residential TX2 :: :, ~: ::
I
Participants with Prior PC 1210 Treatment 85
,,
JUVENILE DRUG COURT
Since Inception November
VARIABLE 5/18/98 2005 Total
# Referred Since Inception 183 0 183
# Served Since Inception 154 5 159
Program Capacity 20 20 20
# Currently Active ]7
Referrals Pending 2
Currently in Placement 1 "'
With 602 Matters 0 '"
Average # Days in Program for Graduates 390
Average # Months in Program for Graduates 13 '
........
# of Graduates 34 1 '"35
# Terminated l 0 ] 2 103
% of Served Successfully Completing Program 22%
% of Served Terminate from Program 65% ' ' '
.... , ....
% of those served Currently Active 11% ,,
,,
Graduations are held quarterly
TX - Treatment
Adult Drug Court began August 2, 1996.
362 individuals have been served since its inception
Of those served: · 63% have been men
· 37% have been women
· 35% successfully completed the program
· 13% are currently active in the program
· 55% live inUkiah
· 14% live in Willits
· 31% live in other outlying communities
It takes an average of 22 months to successfully complete the Adult Drug Court
16,219 hours of community service has been completed by Adult Drug Court participants
66% of the Adult Drug Court graduates have successfully remained out ofjail since graduating
from the program.
During FY 04-05, Mendocino County Adult Drug Court graduates avoided 10,098 prison days.
This is an approximate savings of $969,408 for CA Department of Corrections annual budget.
98% of those who have graduated had secured clean and sober housing.
The total annual cost/participant is $12,418 for Adult Drug Court:
· Treatment: $10,000/participant
· Probation Case Management: 2,418/participant
Juvenile Drug Court began May 19, 1998
'~ 159 individuals have been served since its inception
'~ Of those served:
o 66% have been boys
c> 34% have been girls
c> 22% successfully completed Juvenile Drug Court
c> 11% are currently active in the program
o 60% live in Ukiah
c> 24% live in Willits
o 16% live in other outlying communities along the Rte 101 corridor.
· ' It takes an average of 13 months to successfully complete Juvenile Drug Court
'~ Juvenile Drug Court graduates have avoided more than 13,000 days in Juvenile Hall. These
"days -avoided reflect an approximate savings of $260,000/year for the County.
" The total annual cost/participant is $8,537 for Juvenile Drug Court:
o Treatment: $1,756/participant
o Probation Case Management: 6,781/participant
AGENDA
SUMMARY
ITEM NO. lO. ¢
DATE: December 7, 2005
REPORT
SUBJECT:
RECEZVE STATUS REPORT AND PROVZDE DI'RECTZON CONCERNTNG THE
PREPARATION OF A RECYCLI'NG AND DZVSERSI'ON OF CONSTRUCTION
AND DEMOLZTION DEBRI'S ORDI'NANCE
SUMMARY: The California Integrated Waste Management Act (AB 939) passed in 1989, contained
a mandated goal for local jurisdictions to divert 25% of their solid waste from landfills by 1995 and
50% by the year 2000. Like many jurisdictions in the State, the City of Ukiah came close to 50%
diversion in 2000 (48%), but did not fulfill this State goal. If jurisdictions don't ultimately achieve
the 50% diversion rate, the State can penalize them by levying substantial fines.
In an effort to reach the 50% diversion rate, City Staff is preparing a Construct/on and Demo#t/on
Debr/$ Rec, vd/ng Ordinance. This measure has been strongly suggested by the State Integrated
Waste Management Board as a possible way to reach the 50% diversion rate goal and avoid
penalties and fines. They estimate that at least 12% of all solid waste entering landfills in California
is comprised of construction and demolition debris.
The purpose of the Agenda item is to provide a Status Report to the City Council about this effort,
and to receive any direction the Council may have.
(Continued on page 2)
RECOMMENDATION: Receive Status Report and provide direction concerning the preparation of a
Construction and Demolition Debris Recycling Ordinance.
ALTERNATIVE COUNCZL POLZCY OPT/ON: Do not receive a Status Report and provide
direction to Staff.
Citizen Advised: Interested groups and organizations.
Requested by: Charley Stump, Director of Planning and Community Development
Prepared by: Charley Stump, Director of Planning and Community Development
Coordinated with: Candace Horsley, City Manager
Attachments:
1. Preliminary Draft Ordinance
2. May 5, 2005 correspondence received from the California Integrated Waste
Management Board (CIWMB)
3. May 11, 2005 correspondence from the Mendocino Solid Waste Management
Authority to the CIWMB
APPROVED:
'~Candace H
BACKGROUND: ]:n 2001 and 2002, the City maintained its high diversion rate with rates of 45% in
each year. However, due to an adjusted method for calculating the diversion rates, the local rate
has eroded despite steady improvements to diversion programs. ]:n 2003, the rate was reported at
31%, but the Mendocino County Solid Waste Management Authority (MCSWMA) believes that the
rate is at least 40% with the problem stemming from the calculation of the base year. On behalf of
the City, the MCSWMA will be conducting a Waste Generation Study to help determine an accurate
2005 solid waste diversion rate. ]:n the meantime, the State is requiring the City to make progress
on adopting measures to ensure a reduction in the waste stream by January 1, 2006.
A preliminary draft Ordinance has been prepared for discussion purposes and has been circulated to
a wide range of interested groups and organizations. Staff is attempting to work with local builders,
contractors, architects, engineers, and all interested groups and organizations to prepare an
Ordinance that satisfies the requirements of the State and is reasonable and workable in our
community.
Staff intends to present a final draft Ordinance to the City Council for possible introduction at its
December 21, 2005 regularly scheduled meeting,
RECOt4t4ENDA'I'ZON: Receive status report and provide direction concerning the preparation of a
Construct/on and Demo/it/on Debris Recyc/ing Ordinance.
ORD]:NANCE NO.
Attachment #
AN ORD'rNANCE OF THE CTTY COUNCZL OF THE CZTY OF UKTAH
ADDZNG SECTTON 4493 TO CHAPTER 6 OF ARTTCLE 6 OF THE
UKTAH CI'TY CODE, ENTTTLED: RECYCLTNG AND DTVERSI'ON OF
CONSTRUCTI'ON AND DEMOLTTZON DEBRZS
The City Council of the City of Ukiah hereby o'rdains as follows:
SECTZON ONE: FZNDTNGS
1. The City Council of the City of Ukiah hereby finds and determines that the City is
committed to protecting the. public h.ealth, safety, welfare and environment; that in order to meet
these goals, it is necessary that the City promote the reduction of solid waste and reduce the
stream of solid waste going to landfills; that under California law as embodied in the California
Waste Management Act (California Public Resources Code Sections 40000 et seq.), the City is
required to prepare, adopt and implement a source reduction and recycling element to reach
reduction goals, and is required to make substantial reductions in the volume of waste materials
going to landfills, or pay penalties; that debris from construction and demolition of buildings
represents a significant portion of the' volume of solid waste presently coming from the City, and
that much of this debris is particularly suitable for recycling; that the City's commitment to. the
reduction of waste and to compliance with State law requires the establishment of programs for
recycling and salvaging construction and demolition materials; that the City Council recognizes
that requiring construction and demOlition debris to be recycled and reused may.in some respects
add modestly to project costs and in other respects may make possible some cost recovery and
cost reduction; and that it is necessary in order to protect the public health, safety and welfare
that this ordinance is adopted.
SECTION TWO
1. Section 4493 is hereby added to Chapter 6, Article 6 of the Ukiah City Code to read as
follows:
Section 4493: RECYCLZNG AND DI'VERSI'ON OF DEBRI'S FROM CONSTRUCTZON AND
DEMOLZTZON:
A. Definitions
For purposes of this Section, the following definitions apply:
(1) "Construction and demolition debris" means and includes
(a) (i) Discarded materials from the construction or destruction of a structure as part of a
construction or demolition project or from the renovation of a structure, provided the materials
are not water soluble and are non-hazardous in nature, such as, but not limited to, steel, copper,
aluminum, glass, brick, concrete, asphalt material, pipe, gypsum, wallboard, and lumber; and (ii)
landscaping, including rocks, soils, tree remains, trees, and other vegetative matter that normally
results from land clearing, landscaping and'development operations for a construction project;
RECYCLING AND DIVERSION OF CONSTRUCTION AND DEMOLITION DEBR.ES
ORDXNANCE NO.
(b) Remnants of new materials, including but not limited to: cardboard, paper, plastic, wood, and
metal scraps from any construction 'and/or landscape project.
(2) "Contractor" means'any person or entity holding, or required to hold, a contractor's license of
any type under the laws of the State of California, or who performs (whether as contractor,
subcontractor, owner-builder, or otherwise) any construction, demolition, remodeling, renovation,
or landscaping service relating to buildings or accessory structures in the City of Ukiah.
(3) "Covered Project" means and includes any project which consists of one Or more of the
following:
(a) Demolition work only, where the cost of the work exceeds $5,000 as determined by the
Building :Inspector; (b) The renovation, remodel or addition to an existing structure where the cost
of the work exceeds $250,000, as determined by the Building :Inspector; (c) Commercial,
industrial, residential or multi-family residential development involving any new structure that is
equal to or greater than 2,000 square feet.
(4) "Designated recyclable and reusable materials" means and includes:
(a) Inert solids (includes asphalt, concrete, rock, stone, brick, sand, soil and fines);
(b) Wood materials, including any and all dimensional lumber, fencing or construction wood that is
not chemically treated, creosoted, CCA pressure treated, contaminated or painted;
(c) Vegetative materials, including trees, tree parts, shrubs, stumps, logs, brush or any other type
of plants that are cleared from a site for construction or other use;
(d) Metals, including all metal scrap such as, but not limited to, pipes, siding, window frames, door
frames and fences;
(e) Roofing materials including wood shingles and shakes as well as asphalt, stone, concrete,
ceramic, metal and slate based roofing material;
(f) Salvageable materials and structures, including, but not limited to doors, windows, fixtures,
hardwood flooring, sinks, bathtubs and appliances;
(g) Any other materials that the Director of Public Works determines can be diverted due to the
identification of a recycling facility, reuse facility, or market accessible from the City.
(5) "Salvage" means the controlled removal of materials from a Covered Project, for the purpose
of reuse or storage for later reuse;
(6) "Structure" means anything constructed or erected.
B. Deconstruction, Salvage, and Recovery.
RECYCLING AND DIVERSION OF CON~-I'RUCTION AND DEMOLITION DEBRIS
ORDtNANCE NO.
2
(1) Contractors are encouraged to make every structure planned for demolition available for
deconstruction, Salvage, and recovery prior to demolition; and to recover the maximum feasible
amount of salvageable designated recyclable and reusable materials prior to demolition.
(2) Recovered and salvaged designated recyclable and reusable materials from the deconstruction
phase shall be counted towards the diversion requirements of this Section.
C. Diversion Requirements.
(1) One hundred percent (100%) of inert solids, and at least fifty percent (50%) of the remaining
construction and demolition debris tonnage shall be. diverted.
(2) For each Covered Project, the diversion requirements of this Section shall be met by
submitting and following a Waste Management Plan that includes the following:
(a) Deconstructing and salvaging all or part of the structure as practicable. AND
(b) Directing one hundred percent (100%) of inert solids to reuse or recycling facilities approved
by the City. AND
(c) Either
1. Taking all mixed construction and demolition debris to a mixed construction and demolition
debris recycling facilities approved .by the City and taking all sorted or crushed construction and
demolition debris to approved facilities, OR
2. Source separating non-inert materials, such as cardboard and paper, wood, metals, green
waste, new gypsum wallboard, tile, porcelain fixtures, and other easily recycled materials, and
directing them to recycling facilities approved by the City and taking the remainder (but no more
than 50% by weight or yardage) to a facility for disposal. In this option, calculations must be
provided to show that 50% of construction and demolition debris (in addition to 100% of inert
solids) has been diverted.
D. Exempt Projects
(1) The following projects are exempt from the requirements for a Waste IVlanagement Plan and
deposit:
(a) Demolition of buildings smaller than 500 square feet.
(b) New construction projects for buildings smaller than 5,000 square feet, except that smaller
buildings that are part of an overall project which totals 5,000 square feet or more shall not be
exempt.
(c) Work for which only a plumbing, electrical, or mechanical permit is required.
(d) Seismic tie-down projects.
RECYCLING AND DIVERSION OF CONSTRUCTION AND DEMOLITION DEBRIS
ORDINANCE NO.
3
(e) Installation of pre-fabricated patio enclosures and covers where no foundation or other
structural building modifications are required.
(0 Installation of pre-fabricated accessories such as signs or antennas where no structural
building modifications are required.
(g) All new roofs without significant removal of existing roofing materials (tear-off).
(h) Projects that will generate no demolition and construction debris.
E. Tnformation Required Before ]:ssuance of Permit.
Every contractor shall submit a properly completed "Waste Management Plan," on a form
prescribed by the City, as an integral part of the building or demolition permit application process
for a Covered Project. The Waste Management Plan shall indicate the intended salvage, reuse, ·
and recycling facilities, chosen from a list of facilities approved by the City, for all construction
and/or demolition debris from the project. Approval of alternative facilities or special salvage or
reuse options may be requested of the Director of Public Works. Approval by the Director of Public.
Works, or designee, of the Waste Management Plan as complying with this Section shall be a
condition precedent to the issuance of any building or demolition permit for a Covered Project.
F. Administrative Fee.
As a condition precedent to the issuance of any .building or demolition permit for a Covered
Project, the applicant shall pay to the City a fee as established by resolution of the City Council to
compensate the City for all expenses incurred in administering this Section.
G. Reporting.
(1) No later than thirty (30) days following the completion of a demolition project or construction
project, the contractor shall, as a condition of final inspection and any certificate of occupancy,
submit documentation to the City that demonstrates compliance with the requirements of this
Section.
(2) The documentation shall consist of photocopies of receipts and weight tags or other records of
measurement or equivalent documentation from recycling companies, deconstruction contractors,
and landfill and disposal companies. The contractor's approved "Waste Management Plan" shall be
completed by recording and confirming the type of debris diverted and the facilities to which it
was taken. The contractor shall sign the completed "Waste Management Plan" form to certify its
accuracy as part of the documentation of compliance.
(3) Progress reports during construction may be required.
(4) All documentation submitted pursuant to this section is subject to verification by the City.
(5) It is unlawful for any person to submit documentation to the City under this section whiCh that
person knows to contain any false statements, including, but not limited to, false statements
RECYCLING AND DIVERSION OF CONSTRUCTION AND DEMOLITION DEBRIS
ORDINANCE NO.
4
regarding tonnage of materials recycled or diverted, or to submit any false or fraudulent receipt or
weight tag or other record of measurement.
H. Penalties and Enforcement
(1) It shall be unlawful for any person, firm or corporation to violate any provision of this Section.
Any person, firm or corporation violating any of the provisions of this Section shall be deemed
guilty of a misdemeanor, and each such person shall be deemed guilty of a separate offense for
each and every day or portion thereof during which any such violation is committed, continued or
permitted, and upon conviction of any such violation such person shall be punishable by a fine of
not more than one thousand dollars ($1000.00) or by imprisonment for not more than six (6)
months, or by both such fine and imprisonment.
(2) The Director of Planning and Community Development and/or the Director of Public Works
shall have the authority to enforce this Section, including but not limited to, the authority to order
that work be stopped where any work is being done contrary to the provisions of this Section. A
violation of a stop work order shall be subject to the penalties in Subsection H(1).
(3) Any violation of this Section shall be and the same is hereby declared to be unlawful and a
public nuisance; and the City Attorney shall, upon order of the City Council, immediately
commence civil actions or proceedings to compel compliance or enjoin non-compliance, and shall
take such other steps and shall apply to such courts as may have jurisdiction to grant such relief
as will remedy the violation or violations.
(4) The remedies provided in this Subsection H shall be cumulative of each other and any other
remedies available in law or equity and not exclusive.
SECT[ON THREE
1. SEVERABILITY. If any provision of this ordinance or the application thereof to any
person or circumstance is held invalid, the remainder of the ordinance and the application of such
provision to other persons or circumstances shall not be affected thereby. The City Council
hereby declares that it would have adopted this Ordinance and any section, subsection, sentence,
clause or phrase thereof irrespective of the fact that any one or more sections, subsections,
sentences, clauses or phrases be declared unconstitutional or otherwise invalid.
2. EFFECTIVE DATE. This Ordinance shall be published as required by law in a newspaper
of general circulation in the City of Ukiah, and shall become effective thirty (30) days after its
adoption.
Introduced by title only on
,2005, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RECYCLING AND DIVERSION OF CONSTRUCTION AND DEMOLITION DEBRIS
ORDI~NANCE NO.
5
Adopted on ,2005 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mark Ashiku, Mayor
Marie Ulvila, City Clerk
RECYCLING AND DIVERSION OF CONSTRUCTION AND DEMOLITION DEBRIS
ORDINANCE NO.
Alan C. Lloyd, Ph.D.
Secretary for
Environmental
Protection
Attachment #
California Integrated Waste Management Board
Rosario Marin, Chair
1001 I Street · Sacramento, California 95814 · (916) 341-6000
Mailing Address: P. O. Box 4025, Sacramento, CA 95812-4025
www.ciwmb.ca.gov
Arnold Schwarzeneggl
Governor
May 5, 2005
Rick Seanor, P.E,
Deputy Director of Public Works
City of Ukiah
300 Seminary AVe.
Ukiah, CA 95482
RE: City of Ukiah's 2003 Annual Report: Results of Preliminary Review
Dear Rick Seanor:
By law, the California Integrated Waste Management Board must notify a jurisdiction of
additional information needed to review the jurisdiction's progress in implementing its Source
Reduction and Recycling Element (SRRE) and Household Hazardous Waste Element (HHWE)
and meeting the diversion mandates within 120 days of receipt of the jurisdiction's annual report.
Based on my initial review of the report you submitted on April 3, 2005, your 2003 CIWMB
Annual Report is incomplete.
As you were informed by the Electronic Annual Report's autoresponder when your report was
filed, your 2003 Annual Report requires the filing of a Disposal Modification Certification sheet,
because the city's Disposal Reporting System solid waste tonnage was altered. In this case, the
city's disposal was altered by only 18 tons, not enough to move your diversion rate even one
percent. If you wish for me to reset that figure to the default, thereby removing the requirement
for the additional filing, please advise.
The City has submitted a 2003 diversion rate of 31%. Please be advised that no diversion rate is
considered approved until the Board conducts its 2003/2004 Biennial Review. The primary
focus of the Biennial Review is to determine whether a jurisdiction has implemented diversion
programs to meet and maintain the waste diversion requirement of 50 percent based on
information provided in both the 2003 and 2004 Annual Reports. Under the current schedule,
your 2003-2004 biennial review would occur in mid 2006.
The City reserved the right file an SB 1066 Time Extensi°n/Altemative DiverSion Requiremem.
Please be advised that under current statute, no SB 1066 Time Extension or Alternative
Diversion Rate may extend beyond Jan. 1, 2006. Therefore, if you are thinking about filing an
application for either option, you should do so right away. I discussed the benefits of this
approach in my letter to you dated April 15.
California Environmental Protection Agency
(~:~ Printed on Recycled Paper
The energy challenge facing California is real. Every Californian needs to take immediate action to reduce energy
consumption. For a list of simple ways you can reduce demand and cut your energy costs, see our Web site at
http://www.ciwmb.ca.~ov/
Please be advised of the Board's continued focus on Construction and Demolition (C&D)
programs. As development pressures continue to mount in the Ukiah area, the diversion of C&D
waste will play a key role in the city's AB 939 compliance. Ukiah--to the best of my
knowledge--does not have a C&D ordinance. I hope you will closely monitor Willits'efforts to
implement such a policy, as it is poised to become the first jurisdiction in Mendocino County to
go this route. Frankly, action by the Board this week strongly reiterates the fact that, unless
Ukiah's diversion rate improves dramatically in 2004, you should plan on having a C&D
ordinance in place before your next biennial review.
Also, based on my recent visit to Mendocino County, it is obvious the local economy is
undergoing a fundamental shift away from resource extraction and toward tourism. Therefore, I
recommend all jurisdictions in the county begin considering a unified approach to recycling at all
tourism-related businesses. Please let me know if I can offer any assistance in that regard.
We should talk reasonably soon about Ukiah's plans for AB 939 compliance now and in the
future.
Respectfully,
Robert Horowitz
Office of Local Assistance, N°rthern section
(916) 341-6239
rhorowit@ciwmb.ca, gov
Mendocino Solid Waste
Management Authority
A joint powers public agency
May 11, 2005
Attachment
Michael E. Sweeney
General Manager
P.O. Box 123
Ukiah, CA 95482
(707) 468-9710
sweeney~pacitic.net
Robert Horowitz, Office of Local Assistance
California Integrated Waste Management Board
P.O. Box 4025
Sacramento, CA 95812-4025
RE: Review of Ukiah's 2003 annual report
Dear Bob:
I am responding on behalf of the City of Ukiah to your letter dated May 5, 2005.
The city proposes to file a SB 1066 Alternative Diversion Requirement request. The city
questions the accuracy of the 31% diversion indicated by the adjustment method as applied to the
1997 base year. The experience of the County of Mendocino with the adjustment method is
unsettling. Since the county is having a waste generation study prepared for 2005, the city
believes this may be useful for it as well, and has asked the Mendocino Solid Waste
Management Authority to undertake a study on its behalf for 2005.
As part of the SB 1066 ADR request, the city will:
1. Report readily-available diversion tonnage for 2003 from sources like the franchised hauler's
curbside collections.
2. State that additional diversion from the multifamily and commercial sectors is expected due
to canvassing by MSWMA's outreach specialist.
3. State that the city will closely study and consider adopting a construction & demolition
recycling ordinance.
The ADR request will be sent to you as soon as possible. Any assistance you can provide in
content or format is welcome.
General Manager
cc: Candace Horsley, Ukiah City Manager
Diana Steele, Ukiah Public Works Director
ITEM NO. 10.d
DATE: December 7, 2005
AGENDA SUMMARY REPORT
SUBJECT: DISCUSSION ON CITY CAMPAIGN CONTRIBUTION LIMITS-VICE MAYOR
BALDWIN
Vice Mayor Baldwin has submitted the attached information for City Council review and
discussion.
RECOMMENDED ACTION: Discuss information pertaining to City Campaign Contribution
Limits.
ALTERNATIVE COUNCIL POLICY OPTIONS: Refer discussion to later date.
Citizen Advised: N/A
Requested by: Vice Mayor Baldwin
Prepared by: Sue Goodrick, Risk Manager/Budget Officer
Coordinated with: Candace Horsley, City Manager
Attachment: 1. Letter dated November 30, 2005 from Vice Mayor Baldwin
APPROVED:,
Candace Horsley CitylManager
ATTACHI~G, qT~ /
November 30, 2005
Members of Ukiah City Council,
I ask the Council to enact a $100 limit on contributions to candidates for the Ukiah City Council
and for Mayor of Ukiah and to independent committees acting in support of such candidates. In
taking this action, our Council will endorse greater democracy, freedom of speech, and grass roots
participation in Ukiah public policy making.
Without this limitation, our small community will experience ever more kowtowing among
monied interests, local additions to the biyearly inundation of slick, glossy mailers, and an
increasingly cynical citizenry. While important, the F.P.P.C. reporting requirements are insufficient
to protect our right to fair elections. Already, those paying attention notice the inverse relationship
between campaign spending and voter turnout. Already, this city has experienced Council races
topping $10,000 in total spending. Already, we've experienced campaigns managed by an
expensive out of town public relations firm only the well healed can afford. The enactment of a
contribution limit will help stem this sad trend, so hostile to the democratic ideal and it will
encourage Council candidates to seek support from many small contributors rather than from the
few capable of making huge donations.
Ukiahans, we can reasonably assume, want the Ukiah City Council elected after policy
alternatives have been discussed and debated in public forums which are reported in the news
media, after face to face campaigning, and after reading issue oriented flyers handed out by the
candidates themselves or their volunteers. Ukiah citizens do not want a Council determined by the
most effective money operatives.
Limits on contributions to municipal campaigns have stood up in the courts. They are now law
in dozens of California cities and counties. Clearly, the limits should be indexed to local inflation in
the economy. Attached is a draft ordinance for your review.
Thank you for your consideration.
Sincerely,
Phil Baldwin
CITY COUNCIL ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF UKIAH AMENDING PORTIONS OF THE CITY CODE
RELATING TO POLITICAL CAMPAIGNS
The people of the City of Ukiah do ordain as follows:
SECTION 1. Section
read as follows:
~ of the Ukiah Code of Ordinances is hereby amended to
I. Definitions
(a) Contribution: any of the following: monetary donation, monetary loan, or in lieu
(in kind) donation of labor, food, beverage, or materials.
.
I. Contribution Limitations
(a) No person other than the candidate shall make, and no candidate or campaign
treasurer shall solicit or accept from any person; any contribution which will cause
the total amount contributed by such person in any election cycle for that City
candidate to exceed one hundred fifty dollars ($150.00) as adjusted in accordance
with section .
(b) Any person, including any committee, that makes any independent expenditure
during an election cycle in support of or opposition to any City candidate, shall not
accept any contribution(s) from any person which exceeds in the aggregate the
amount set forth in this section for that election cycle.
(c) The provisions of this section shall not apply to a City candidate contribution of
her or his personal funds or community property funds to his or her own campaign
committee, but shall apply to contributions from the separate property of a City
candidate.
SECTION 2. Further Regulation
The City Council shall have the authority to enact additional campaign financing and
reporting regulations, which do not conflict with the provisions of this Ordinance.
SECTION 3. Effective Date
This Ordinance shall take effect on the first day of January immediately- following
the date on which this Ordinance is deemed adopted.
I.B406. Adjustment of Campaign Contribution Limits and Candidate Loans
The campaign contribution limitations set forth in section shall be
adjusted at the beginning of each mayoral election cycle as follows:
(a) The base for computing the adjustment shall be the consumer price index (all
items) for the Redwood Empire area, published by the United States Department of
Labor, Bureau of Labor Statistics which is published for the month of November,
2005. If the index published for November immediately prior to each mayoral
election cycle is greater or less than the beginning index, the maximum campaign
contribution or candidate loan limitation for any election occurring subsequent
thereto shall be set by multiplying the maximum campaign contribution or candidate
loan limitation set forth in this chapter by a fraction, the numerator of which is the
adjustment index and the denominator of which is the beginning index and rounding
the resultant figure to the nearest ten dollars ($10.00).
(b) If the index is changed so that the base year differs from that used in the
beginning index, the index shall be converted in accordance with the conversion
factor published by the United States Department of Labor, Bureau of Labor
Statistics. If the index is discontinued or revised, such other government index or
computation xvith which it is replaced shall be used in order to obtain substantially
the same results as would be obtained if the index had not been discontinued or
revised
MAYOR OF THE CITY OF UKIAH
STATE CF CALIFORNIA)
ITEM NO.
DATE: December 7, 2005
t/×
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION APPROVING MEMORANDUM OF
UNDERSTANDING FOR EMPLOYEE BARGAINING
UNIT- MISCELLANEOUS UNIT
The City's labor consultants and representatives of Operating Engineers Local No. 3 and
the Miscellaneous Unit have met to discuss negotiation items for the Unit's new contract.
The proposed Memorandum of Understanding has been submitted for Council's review
under separate cover for closed session, if necessary, and has previously been discussed in
closed session with the City Manager.
Staff recommends approval of the Miscellaneous Unit Memorandum of Understanding
(MOU) and adoption of the Resolution approving the MOU for the period of October 1,
2005 through September 30, 2007.
RECOMMENDED ACTION:
Adopt resolution approving Memorandum of Understanding for the Miscellaneous
Unit.
ALTERNATIVE COUNCIL POLICY OPTIONS:
,
Do not adopt resolution.
Refer to Staff for amendments.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments: 1.
N/A
Miscellaneous Bargaining Unit
Melody Harris, Personnel Director
Candace Horsley, City Manager
Resolution for Adoption
APPROVED: Candace Horsley,~C~~nager
3:MOU~,SRMOU
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
ADOPTING MEMORANDUM OF UNDERSTANDING BETWEEN THE
CITY OF UKIAH AND THE MISCELLANEOUS UNIT
WHEREAS, the Employee/Employer Relations Officer has met and conferred in
good faith with representatives of the Miscellaneous Unit; and
WHEREAS, a Memorandum of Understanding for the term of October 1, 2005 -
September 30, 2007 has been arrived at; and
WHEREAS, said Memorandum of Understanding has been presented to the City
Council for its consideration.
NOW, THEREFORE, BE IT RESOLVED that this Memorandum of Understanding
is hereby adopted and the Employee/Employer Relations Officer is authorized to enter
into this Agreement.
PASSED AND ADOPTED this 7th day of December 2005, by the following roll call
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mark Ashiku, Mayor
ATTEST:
Marie Ulvila, City Clerk
3:mou\resmou
Resolution No. 2005 -
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