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HomeMy WebLinkAboutGHD, Inc. 2021-12-091 COU No. 2122155 AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES This Agreement, made and entered into this 9th day of December, 2021 (“Effective Date”), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and GHD Inc, a Corporation organized and in good standing under the laws of the state of California, hereinafter referred to as "Consultant". RECITALS This Agreement is predicated on the following facts: a. City requires consulting services related to preparation of the Orr Street Bridge and Transportation Corridor Study and Plan. b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement. c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement. TERMS OF AGREEMENT 1.0 DESCRIPTION OF PROJECT 1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A"). 2.0 SCOPE OF SERVICES 2.1 As set forth in Attachment "A". 2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement. 3.0 CONDUCT OF WORK 3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services within the time coordinated with the City. Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation. 4.0 COMPENSATION FOR SERVICES 4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $149,999.50. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set for in the attached Attachment B, which 2 COU No. 2122155 shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charges for the same shall be set forth in Attachment B. Consultant shall complete the Scope of Work for the not-to- exceed guaranteed maximum, even if actual time and expenses exceed that amount. 4.2 Changes. Should changes in compensation be required because of changes to the Scope- of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement. 4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1. 4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed. 5.0 ASSURANCES OF CONSULTANT 5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose. It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed. Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City. Consultant shall pay all estimated and actual federal and state income and self- employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit. 3 COU No. 2122155 Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement. 5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City’s local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager’s determination. 6.0 INDEMNIFICATION 6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement. A. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage – Completed Operations Form No. CG 20 37 10 01. 2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025. 3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance. 4. Errors and Omissions liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage is to be endorsed to include contractual liability. B. Minimum Limits of Insurance Consultant shall maintain limits no less than: 1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit. 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. 4 COU No. 2122155 3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. 4. Errors and Omissions liability: $1,000,000 per occurrence. C. Deductibles and Self -Insured Retentions . Any deductibles or self-insured retentions shall be declared to the City and shall be paid by Consultant. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: 1. General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it. c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement. 5 COU No. 2122155 3. Professional Liability Coverage If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend one year from date of final approved invoice. 4. All Coverages Immediately upon notice to Consultant that the coverage under any insurance policy required by this Section D.4 is suspended, voided, canceled or reduced in coverage or amount Consultant shall notify the City in writing of such changes and shall provide substitute coverage that complies with this Section 6.1.D. E. Acceptability of Insurers Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating. F. Verification of Coverage Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted. All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium. G. Subcontractors Consultant shall include all subcontractors or sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub- contractor or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1. 6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant in the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City. 6 COU No. 2122155 “Indemnify,” as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses. References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors. 7.0 CONTRACT PROVISIONS 7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A". All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City. 7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County. 7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties. 7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. 7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing. 7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior written consent. 7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself. 7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services 7 COU No. 2122155 performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of Consultant's breach of contract. 7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. When executed using either alternative, the executed agreement shall be deemed an original admissible as evidence in any administrative or judicial proceeding to prove the terms and content of this Agreement. 8.0 NOTICES Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows: CITY OF UKIAH GHD INC DEPT. OF PUBLIC WORKS MATT KENNEDY 300 SEMINARY AVENUE PO BOX 7967 UKIAH, CA 95482-5400 SANTA ROSA, CA 95407 9.0 SIGNATURES IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date: GHD INC BY: MATT KENNEDY PRINCIPAL-IN-CHARGE Date IRS IDN Number CITY OF UKIAH BY: SAGE SANGIACOMO CITY MANAGER Date ATTEST KRISTINE LAWLER CITY CLERK Date MATTHEW G. KENNEDY, PE DECEMBER 9, 2021 Dec 21, 2021 Kristine Lawler (Dec 21, 2021 13:11 PST) Kristine Lawler Dec 21, 2021 Orr Street Bridge and Transportation Corridor Study and Plan 28 GHD City of Ukiah Detailed Scope of Work The following scope of work is based upon the Scope of Work Requirements outlined in the Re-quest for Proposals (RFP) and GHD’s understanding of the project, grant requirements, and our previous and current experience in delivering similar projects. The planned deliverables for this Corridor Study scope of work will perform the necessary site surveys/planning, public outreach, and prepare pre-construction documents for the bridge and roadway portions of the project and outline next steps in the environmental and design phases of the project (including future funding needs). We have developed the following scope of services with the safety of our people, clients, and communities in mind. The GHD team will leverage our systems and technology platforms, draw on our diverse network of professionals and partners to continue to support the City and enable project delivery to progress unhindered. Should restrictions lift and in-person meetings become a safe choice for all involved, we will modify our scope of services and associated fee to accommodate the change. Task 1 - Project Management, Quality Control, and Meetings GHD's project manager will serve as the primary point of contact to the City and other project partners. Coordination and communication will play a vital role in the successful completion of the project on schedule and within budget. 1.1 Project Management and Quality Control GHD will serve as the overall Project Manager during the entire duration of the project. Project management responsibilities under this phase includes: − Oversee the delivery of the components listed in the contract and this scope of work − Maintain an up-to-date master project schedule − Manage the project budget − Manage subconsultants − Quality Assurance and Quality Control (QA/QC) for project deliverables − Coordinate with project stakeholders − Coordinate project status meetings − Prepare and submit monthly invoices and progress reports GHD will conduct a quality assurance review of all documents (reports, plans, correspondence) produced ATTACHMENT A internally or from subconsultants prior to submittal to the City. All internal reviews/comments will be documented in compliance with ISO 9000 requirements. The City can be provided a copy upon request. Task 1.1 Deliverables: − Project management and QC of all project deliverables − Regularly updated project schedule (monthly or as requested) − Records management tracking and monthly invoicing/status updates 1.2 Kick-Off Meeting At the outset of the project, the GHD team will meet with City staff to review the scope of work, establish the core project team, review the schedule and grant reporting requirements, and establish lines of communications with City staff. During this task, GHD will also present the City with our analysis and review the bridge plans prepared by the City’s prior consultant and discuss the opportunities and limitations presented to the current project based on that documentation. Task 1.1 Deliverables: − Meeting agenda and minutes − Action item tracking table 1.3 Project Delivery Team (PDT) Project Progress Meetings Under this task, GHD will conduct Project Development Team (PDT) meetings. GHD will provide meeting coordination and oversight and will prepare agendas and meeting minutes highlighting decisions made and action items. GHD has budgeted for six (6) PDT meetings. Appropriate subconsultants will attend meetings as requested. The meetings are anticipated to include two (2) staff concept review and working sessions and two (2) comment review meetings after receiving City comments on the preliminary and draft corridor study submittals. The remaining four (4) meetings will be to address the project’s progress, action item tracking list, and discuss potential project opportunities and challenges as they arise. Prior to each meeting, GHD will prepare and provide the City PM a copy of the meeting agenda for review and comment. Following each meeting, GHD will prepare a meeting record documenting the discussions held during the Orr Street Bridge and Transportation Corridor Study and Plan 29 GHD City of Ukiah meeting including action items and agreements. A draft copy of the record will be provided to the City PM for review and comment within five (5) working days following each meeting. Task 1.3 Deliverables: − Meeting agenda and record notes − Updated action item tracking table 1.4 Public / Community Meetings and Presentations to City Council We understand that every project and community is unique, and the community outreach strategy is subject to the context of the surrounding environment; tasks included below are an assumption of the City’s needs and will be revisited upon contract initiation. GHD will assist the City in planning and hosting up to two (2) community meetings that will coincide with work efforts focused on preliminary designs. We recognize current COVID related restrictions and protocols may prohibit traditional in-person community meetings, GHD will work with the City to formulate the best approach for this project. The first meeting could be held at the project site, which would be open to the general public, but promote/focusing on the adjacent property owner’s thoughts and concerns with any improvements on Orr Street and the Orrs Creek Bridge. Their direct feedback early on in the process will help the delivery team narrow the concepts and ideas to these constraints and mitigate significant plan/alignment changes at the end of the study. The second meeting is suggested to be a formal presentation to Council providing a status up-date and present the draft corridor study alternatives for public comments and review. At the conclusion of the study, Council may ask for a follow-up presentation if the alternatives have been modified significantly from the draft submittal. GHD will make ourselves available if this need arises as the third public meeting. At a minimum, public meeting topics are expected to address: − Overview of the Project − Roadway cross sections − Potential right of way impacts − Potential utility impacts − Emergency service accommodations − Interim and future/final solutions to the project goals − Accommodations of recent improvements/ developments in the area − Impacts to the community at-large GHD will develop a comprehensive notification plan for each outreach opportunity, which will outline specific notification methods including, but not limited to email notifications, local news-paper advertisements, social media, direct mailers, and media relations. It is assumed the City will distribute the materials to the public via direct mail, public postings, or other means at their disposal. If requested by the City, GHD can develop content to be posted to a project specific webpage on the City’s website and/or social media accounts. Task 1.4 Assumptions: − City will facilitate the meeting date and secure the meeting location (if not virtual) − City will distribute and/or post meeting notifications provided by the Consultant Team − City will provide, manage, and update project website (if used). Consultant will supply City with materials and updates to be uploaded. Task 1.4 Deliverables: − Public Meeting notifications and marketing materials and sign-in sheet − Presentation materials (printed boards, power point slideshow, etc.) − Public Meeting summary of key notes/comments and observations made during the meeting 1.5 Stakeholder Coordination GHD will provide coordination with adjacent property owners (Wagenseller Neighborhood), stakeholders, and up to two (2) community groups. Key stakeholders that GHD will engage with are, but not limited to, the emergency responders, including Ukiah Valley Fire District (UVFD) and Ukiah Police Department; and (as deemed appropriate) Ukiah Unified School District representatives, Parks and Recreation, Community Development, and the Business Community (Chamber of Commerce). It is assumed that no more than two virtual meetings will be held with small stakeholder groups and/or individuals. The meetings will be hosted on one of GHD’s virtual meeting platforms, Microsoft Teams. GHD will host the Orr Street Bridge and Transportation Corridor Study and Plan 30 GHD City of Ukiah virtual meeting, provide a moderator for larger meetings, provide the agenda, meeting notes and PowerPoint or other visual presentation materials from exhibits or plan sheets prepared as part of other tasks. Task 1.5 Assumptions: − City will provide contact information for all stakeholders − No special exhibits will be needed for the stakeholder coordination Task 1.5 Deliverables: − Coordination and attendance at meetings − Meeting agendas and record notes Task 2 – Data Review - Preliminary Engineering 2.1 Data Review The GHD team, including applicable subconsultants will review available data, including previous studies, draft designs, traffic data, and other info provided by the City. Key information to review will be the available geotechnical, topographic survey, right of way mapping, traffic, and structural analysis. GHD will discuss the findings and provide recommendations for updated studies or supplemental testing at the conclusion of this process during the project kick-off meeting (or other progress meeting as appropriate). This will be done in a memorandum format. Task 2.1 Assumptions: − City will provide GHD and the Design Team all available documentation as a part of the prior designs for the corridor in usable (digital format). − Scope and budget will be reviewed and updated if deficiencies are identified in the prior investigations/ reporting (i.e. traffic operations, additional soil sampling for water quality improvements). Task 2.1 Deliverables: − Summary Memoranda of the analysis and conclusions of the prior studies/information review 2.2 Topographic Surveying & Base Mapping Cinquini & Passarino will prepare the base topographic surveys necessary to facilitate the evaluation of the Orr Street Bridge project. All topographic mapping will be at a drawing scale of 1 inch = 20 feet, unless otherwise requested, with a one-foot contour interval. The topographic survey will include the following: − Topographic survey coverage area will include Orr Street beginning at Ford Street then northerly to intersection with Brush Street. The width of the survey will be from back of sidewalk to back of sidewalk where sidewalks exist. Where no sidewalk exists, the extents will extend to the 10 feet beyond the edge of pavement or to the face of existing fences, as applicable. − Public utilizes that may existing along the roadway but beyond the limits of topographic mapping will also be surveyed. − Approximately 300 feet of the existing berm and new pedestrian pathway located north of the creek and east of Orr Street will be located. − The area under the existing bridge plus fifty feet upstream and fifty feet downstream of the bridge will be located. − Topographic survey will include all necessary work to produce a topographic map, including features such as, but not limited to; building corners and elevations, curb lines, water meters, sewer cleanouts, valves, manholes (including rim, invert and pipe information), utility markings on the pavement, utility poles, driveway and doorway locations, sidewalks, trees four (4) inches and larger, retaining wall or decorative walls, and any other pertinent information that could apply to the project during design. − Topographic survey will be provided on North American Vertical Datum of 1988. − Topographic map to horizontally relate California Coordinate System of 1983, Zone II. Cinquini & Passarino perform one additional creek cross section approximately 200 feet west of the of the bridge and one additional creek cross section approximately 300 feet east of the bridge. Task 2.2 Assumptions: − Surveyors will be provided reasonable access to the project site and a no-cost encroachment permit will be issued by the City (if required). Task 2.2 Deliverables: − Sealed hardcopy of Topographic Survey Map. The Autocad “dwg” used to create the hardcopy will also be provided. Orr Street Bridge and Transportation Corridor Study and Plan 31 GHD City of Ukiah Optional Task Full Creek Cross Topographic Survey Cinquini & Passarino perform a topographic survey of the creek beyond the limits described in Task 2.2. The limits of the topo will extend 250 feet west of the bridge to 350 feet east of the bridge. Mapping will include the creek to the top of bank plus one additional topographic point ten feet beyond the top of bank where accessible. 2.3 Right of Way Surveying & Base Mapping Cinquini & Passarino will research record mapping, deeds and other recorded information to map the existing right of way along the project corridor. The City does not anticipate a need to acquire additional right of way for the project. As such, Cinquini & Passarino will solely map the record right of way for the project which will not include mapping each adjacent parcel. Cinquini & Passarino field crews will search and tie existing property monuments such as monument wells, iron pipes, spikes, pins and other record boundary markers. Cinquini & Passarino will resolve right of way from record information and field surveys and provide an AutoCAD based right of way drawing. It is expected that title reports will not be a part of the research. In the event existing right of way research requires the need for additional information and clarity, title reports may be requested from the City. If additional right of way or easement take becomes necessary, Cinquini & Passarino will request title reports from City and will perform base mapping of the required parcel. Cinquini & Passarino will assume the need to map two (2) parcels in the event additional right of way or easements are necessary. All visible survey monuments and monument wells will be surveyed and mapped into the AutoCAD based survey as part of future Monument Perpetuation documents in accordance with Section 8771 of the Professional Land Surveyors Act in the Business and Professionals Code of the State of California. State law requires that survey monuments in roadways that may be compromised by construction be preserved and/or re-set. Task 2.3 Deliverables: − Sealed hardcopy of Right-of-Way Survey and Record of Survey. The Autocad “dwg” used to create the hardcopy will also be provided. 2.4 Hydraulic Analysis This task is to support Advanced Planning Study for the proposed structure(s) on Orr Street over Orrs Creek. FEMA Flood Insurance Rate Map (FIRM) shows the bridge location is near a 1% floodplain with the Base Flood Elevation (BFE). In addition, the creek is in a FEMA Regulatory Floodway, so the project cannot increase the 1% flood water surface elevation in order to pro-vide a required No-Rise Certificate for the project. GHD will perform the following under this task: − Obtains available hydraulic models from FEMA, County, and other sources as needed. − Develop a one-dimensional, steady state existing condition hydraulic model in HEC-RAS under a 1% design flood event, based on available existing models, creek and project area survey and surface data. − Prepare an existing condition hydraulic analysis, to estimate the creek and floodplain wa-ter surface elevation. The creek design flow is based on FEMA Flood Insurance Study, or other sources as available. − Geomorphic assessment at the bridge crossing to evaluate the long-term channel mitiga-tion trend and stability. It is based on a combination of field observations, historical map-ping evaluation, and empirical longitudinal profile and lateral mitigation analysis. − Prepare hydraulic models for up to three (3) bridge improvements design alternatives un-der a 1% design flood event, to evaluate their impacts to the creek and floodplain water surface elevation. − For the preferred design alternative, develop a design hydraulic model, and prepare a scouring analysis in HEC-RAS to estimate the scouring depth under a 1% design flood event to support the bridge foundation, footing, and abutment design. − Prepare a Location Hydraulic Study report to document the analysis and findings for Cal-trans review and project approval process. − Prepare a No-Rise Certificate for FEMA floodplain compliance. − Attend one (1) field meeting for geomorphic assessment, one (1) in person project meet-ing, and two (3) project coordination conference calls. Hydraulic Memorandum GHD will prepare a memorandum documenting the existing hydraulic conditions, existing stormwater and water quality regulations, proposed changes and provide recommendations on storm drain and/or water quality improvements for the proposed project. GHD will provide a draft memorandum to the City, address one (1) round of comments and provide a final memorandum to the City. Task 2.4 Assumptions: − The proposed bridge improvement design will not Orr Street Bridge and Transportation Corridor Study and Plan 32 GHD City of Ukiah increase the 1% flood water surface elevation in the Regulatory Floodway at the vicinity of the Highway 59 Bridge. Therefore, it is not anticipated that FEMA CLOMR or LOMR would be needed for this project. − The Orrs Creek hydraulic model extent is approximately bounded by Orchard Avenue Crossing at the downstream limit, and Ford Street crossing at the upstream limit. − Creek cross sections survey and the surface elevation data along the floodplain, collected under this project’s field survey task, will be provided for this task as an Existing Condition Base Map with an existing grade surface and cross section points. − Soil gradation data at the creek bed will be provided for scouring analysis (limited to available information, geotechnical analysis is not currently included in this scope of work). Task 2.4 Deliverables: − One (1) submittal of Draft Location Hydraulic Study in PDF electronic file. − One (1) submittal of Final Location Hydraulic Study in PDF electronic file. − One (1) submittal of Draft No-Rise Certificate in PDF electronic file. 2.5 Traffic Analysis GHD will review the project’s previous Draft Traffic Memorandum and perform updates to the report as needed. Due to continued restrictions on business, schools and workplaces associated with the COVID-19 pandemic, obtaining current counts may still not be recommended as this project moves forward if current counts are not represent typical pre-pandemic traffic conditions. GHD will review the traffic count data from the prior analysis and make adjustments/projections based on other traffic counts completed in the City prior to the travel impacts of COVID-19 extract data from the ongoing Circulation Element amendment effort. If new data is necessary, GHD will either collect data and make any necessary adjustments to reflect pre-pandemic conditions, or contract with Streetlight Data to obtain current count estimates along the Orr Street corridor. Future area traffic volume estimates will be forecast using the MCOG/Ukiah model or other forecasts/growth rates made available to GHD (as appropriate). The forecasts will include, as made available to GHD, any zoning changes associated with the ongoing Housing Element update and the recently approved 20-year forecast land use absorption scenario established for the Circulation Element amendment. GHD will prepare one (1) draft and one (1) final Traffic Memorandum with appropriate measures to be incorporated into the final design. The analyses will also include: − Documentation of the operational characteristics of the intersections studied previously for both existing and future conditions taking into account the anticipated intersection or roadway improvement projects − For inclusion in the CEQA documentation, an optional VMT analysis with and without the proposed Orr Street gap-closure project can be prepared. However, the project is presumed to have a less than significant transportation impact under the revised CEQA Guidelines (per SB 743) Task 2.5 Assumptions: − City will augment the budget for the project should additional traffic counts be needed. Task 2.5 Deliverables: − One (1) draft and one (1) final traffic memorandum 2.6 Preliminary Environmental Overview Memorandum Under this Task GHD will perform a desktop level analysis to assess the project’s future environmental document requirements. Assumptions will be made that Federal Funding for the construction of the Orr Street Bridge replacement will be obtained. GHD will review existing documentation, databases and mapping to identify environmental considerations and constraints associated with the project corridor. This will include a review of endangered and threatened species lists for the project area, a review of the California Natural Diversity Data Base for recorded instances of special status animal or plant species in the project vicinity, as well as review of records and mapping related to cultural resources, wetlands, and floodplains. Based on our experience of providing environmental document compliance in the area, GHD will summarize the expected level of CEQA and NEPA documentation for the future project, the expected regulatory and agency permits that may be needed for the project, and cost and schedule considerations. The findings of the preliminary environmental review will be incorporated into the Corridor Study Report. 2.7 Preliminary Concepts GHD will develop up to three (3) conceptual alternatives for the Orr Street corridor which shows the potential roadway and structure improvements. These concepts will be shown in 2D geometric layouts and typical cross sections. GHD will attend up to two (2) staff workshops as part of this task to develop and review the proposed concepts. Orr Street Bridge and Transportation Corridor Study and Plan 33 GHD City of Ukiah GHD will develop the conceptual level design configurations in plan view at a 1”=20’ scale. One (1) draft version of each of these concepts will be provided in PDF format for City review and comment. The exhibits will be done with traditional 2D linework in AutoCAD. One (1) draft version of each of the concepts will be updated based on City comment and the final versions will be hatched with colors representing materials to be used in order to allow the improvements to be easily understood by the community and stakeholder. Task 2.7 Deliverables: − Up to three conceptual alternatives to be used in public meetings and final Corridor Study 2.8 Advanced Planning Study (Bridge Replacement GHD will prepare up to two (2) Advanced Planning Studies (APS) specific to the proposed Orr Street Bridge Replacement. Each APS will conform to Caltrans Memo to Designers 1-8, Caltrans Bridge Design Aids Section 10 and OSFP Information and Procedures Guide. Each APS will show sufficient detail to allow environmental, permit and traffic management costs to be estimated. Each APS will be limited to the minimum detailing necessary and basic dimensions to define the scope of the structure work and to develop a reasonable cost estimate. The APS will include Plan, Elevation, and Typical Section views of each structure and notes of the critical assumptions. BCA will also prepare a Design Memo, APS structure cost estimates and APS Checklist for each project alternative. Task 2.8 Deliverables: − Up to two alternatives Advanced Planning Study/ Alternatives to be used in public meetings and final Corridor Study 2.9 Preliminary Cost Estimates GHD will develop planning level cost estimates to inform the City of the anticipated costs for the project moving forward (including additional environmental and geotechnical studies). Task 2.9 Deliverables: − Planning Level cost estimates for each viable alternative 2.10 (Optional Tasks) Additional Studies, Reporting, and Coordination with Caltrans After Caltrans has been engaged and has performed their study for bridge reactivation. GHD anticipates the need for additional studies and design reporting in order to obtain approval for the permitting and construction of the project. This is likely to include detailed scour analysis, geotechnical reports, floodplain analysis and environmental documentation (based on State/Federal funding for the project's construction). Task 3 – Draft and Final Corridor Study 3.1 Draft Corridor Study GHD will prepare a single report summarizing and documenting the preliminary engineering analysis performed in prior Tasks in this scope to generate the Draft Orr Street Corridor Study. At a minimum, the report is anticipated to include: − Include an analysis of existing conditions − Include a summary of predominant concerns and issues − Document public outreach process and summarize community input − Include alignment alternatives − Include provisions for non-motorized facilities − Include traffic projections/results − Provide conceptual plans for recommended alignment (35% designs for selected alternative) − Preliminary Hydraulic Analysis − Preliminary Bridge Designs − Environmental Recommendations − Preliminary cost estimates − Evaluate feasibility of constructing recommended alignment − Identify potential funding sources for recommended improvements − Support “complete streets” and “livable community’s concepts − Include project implementation/next steps overview GHD will supply City staff with an electronic (PDF) copy of the draft report for review/input. Hard copies will be provided as requested by the City. Additionally, a public meeting and/or presentation to City Council can occur to invite additional input on the draft findings. Task 3.1 Deliverables: − Draft Corridor Study provided in electronic format (PDF) Orr Street Bridge and Transportation Corridor Study and Plan 34 GHD City of Ukiah Present Draft Report See Task1.4. 3.2 Final Corridor Study GHD will incorporate comments and input provided to the team based on the Draft Report submittal. Comments will be tracked and addressed in an excel table or another format as requested by the City. A second (Final) Corridor Study Report will be provided to the City in an electronic (PDF) format for the City’s use/ documentation. GHD will provide assistance to City Staff in any “next steps,” if requested by the City, including an additional presentation to City Council for acceptance of this report (no voting or adopting actions are required of the Council at this time). Task 3.2 Deliverables: − Responses to City / Community Comments on Draft Corridor Study − Final Corridor Study provided in electronic format (PDF) ATTACHMENT B GHD - PROJECT FEE ESTIMATING SHEET Project Name: Orr Street Bridge and Transportation Corridor Study and Plan City of Ukiah Prepared by: Daniel Kehrer / Matt Kennedy Job Number: 11223648 March 26, 2021 LABOR COSTS FEE COMPUTATION Task / Item LABOR CATEGORY > RATE > PIC $255 /Hr PM $215 /Hr QA/QC Mgr. $255 /Hr Sr. Planning $215 /Hr Public Outreach $195 /Hr Snr. Struct Eng. $235 /Hr Hydraulics Eng. $235 /Hr Snr. Env Eng. $195 /Hr Env. Eng. $155 /Hr GIS Supp. $150 /Hr Roadway Eng $160 /Hr Struct. Eng. $170 /Hr Traffic Opp. Eng. $160 /Hr CAD $110 /Hr PA $100 H /Hr TOTAL HOURS *OTHER DIRECT COSTS Sub- con- sultant(s) TOTAL FEE TASK- 1.0 Project Management, QA/QC, and Meetings 1.1 Project Management and Quality Control 2 6 16 2 26 $169.00 $6,249.00 1.2 Kick-Off Meeting 2 2 2 2 8 $52.00 $1,852.00 1.3 Project Delivery Team Meetings 8 20 8 1 1 38 $247.00 $8,897.00 1.4 Public / Community / City Council Meetings 8 10 8 16 8 8 8 8 74 $481.00 $14,831.00 1.5 Stakeholder Coordination 4 12 4 20 $130.00 $4,670.00 SUBTOTAL TASK 1.0 24 50 16 8 18 22 1 1 0 0 8 8 0 0 10 166 $1,079.00 $0.00 $36,499.00 TASK- 2.0 Data Review - Preliminary Engineering 2.1 Data Review 4 4 4 4 4 4 24 $156.00 $4,856.00 2.2 Topographic Surveying & Base Mapping 1 1 $6.50 $17,075.00 $17,241.50 2.3 Right of Way Surveying & Base Mapping 1 1 $6.50 $7,170.00 $7,336.50 2.4 Hydraulic Analysis 4 40 44 $286.00 $10,626.00 2.5 Traffic Analysis 6 32 38 $2,047.00 $8,457.00 2.6 Preliminary Environmental Overview Memorandum 8 20 12 40 $260.00 $6,720.00 2.7 Preliminary Concepts 8 40 12 100 $650.00 $17,010.00 2.8 Advanced Planning Study (Bridge Replacement) 20 2 40 40 102 $663.00 $17,033.00 2.9 Preliminary Cost Estimates 2 4 12 8 26 $169.00 $4,819.00 SUBTOTAL TASK 2.0 0 14 0 6 0 32 46 8 20 12 58 64 36 40 0 376 $4,244.00 $24,245.00 $94,099.00 TASK- 3.0 Draft and Final Corridor Study 3.1 Draft Corridor Study 1 12 2 2 8 2 1 2 24 12 2 1 69 $448.50 $13,258.50 3.2 Final Corridor Study 1 4 4 2 1 1 8 8 2 1 32 $208.00 $6,143.00 SUBTOTAL TASK 3.0 2 16 0 2 2 12 4 2 3 0 32 20 4 0 2 101 $656.50 $0.00 $19,401.50 PROJECT TOTALS 26 80 16 16 20 66 51 11 23 12 98 92 40 40 12 643 $5,979.50 $24,245.00 $149,999.50 *OTHER DIRECT COSTS include printing, photocopies, laboratory fees, vehicle mileage, shipping and other miscellaneous direct expenses. Optional Task (not included in fee) Full Creek Topographic Survey 1 1 2 $13.00 $6,590.00 $7,073.00 SUBTOTAL OPTIONAL TASKS 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 2 $13.00 $6,590.00 $7,073.00 3/25/2021 GHD City of Ukiah Orr Street Bridge and Transportation Corridor Study and Plan 40