HomeMy WebLinkAboutWest & Associates 2021-01-23COU No. ______________
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AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this day of , 2020 (“Effective
Date”), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and
West & Associates Engineering, Inc., a Corporation organized and in good standing under the
laws of the state of California, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a.City requires consulting services related to Preparation of the 2020 Urban Water
Management Plan (UWMP).
b.Consultant represents that it has the qualifications, skills, experience and properly
licensed to provide these services, and is willing to provide them according to the terms
of this Agreement.
c.City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto
as Attachment "A", describing contract provisions for the project and setting forth the
completion dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written
agreement between City and Consultant. The written Agreement shall be in the form of
an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required
by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete
such services within 30 days from receipt of the Notice to Proceed. Consultant shall
complete the work to the City's reasonable satisfaction, even if contract disputes arise or
Consultant contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this
Agreement, Consultant shall be compensated on a time and expense basis not to
exceed a guaranteed maximum dollar amount of $42,500. Labor charges shall be
based upon hourly billing rates for the various classifications of personnel employed by
Consultant to perform the Scope of Work as set forth in the attached Attachment B,
which shall include all indirect costs and expenses of every kind or nature, except direct
2021-160
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expenses. The direct expenses and the fees to be charged for same shall be as set
forth in Attachment B. Consultant shall complete the Scope of Work for the not-to-
exceed guaranteed maximum, even if actual time and expenses exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the
Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in
compensation. "Changes to the Scope-of-Work" means different activities than those
described in Attachment "A" and not additional time to complete those activities than the
parties anticipated on the date they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a
portion of the work of this Agreement shall be approved by City prior to commencement
of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed
amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of the invoice less any amount already paid to Consultant,
which amounts shall be due and payable thirty (30) days after receipt by City. The
invoices shall provide a description of each item of work performed, the time expended
to perform each task, the fees charged for that task, and the direct expenses incurred
and billed for. Invoices shall be accompanied by documentation sufficient to enable City
to determine progress made and to support the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely
responsible for its acts or omissions. Consultant (including its agents, servants, and
employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent
contractor and not an employee, joint venturer, or partner of City for any purpose
whatsoever. City shall have no right to, and shall not control the manner or prescribe the
method of accomplishing those services contracted to and performed by Consultant
under this Agreement, and the general public and all governmental agencies regulating
such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been
inserted solely to achieve compliance with federal and state laws, rules, regulations, and
interpretations thereof. No such provisions and no other provisions of this Agreement
shall be interpreted or construed as creating or establishing the relationship of employer
and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-
employment taxes that are due the state and federal government and shall furnish and
pay worker's compensation insurance, unemployment insurance and any other benefits
required by law for himself and his employees, if any. Consultant agrees to indemnify
and hold City and its officers, agents and employees harmless from and against any
claims or demands by federal, state or local government agencies for any such taxes or
benefits due but not paid by Consultant, including the legal costs associated with
defending against any audit, claim, demand or law suit.
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Consultant warrants and represents that it is a properly licensed professional or
professional organization with a substantial investment in its business and that it
maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely
to City. Consultant has no interest and will not acquire any direct or indirect interest that
would conflict with its performance of the Agreement. Consultant shall not in the
performance of this Agreement employ a person having such an interest. If the City
Manager determines that the Consultant has a disclosure obligation under the City’s
local conflict of interest code, the Consultant shall file the required disclosure form with
the City Clerk within 10 days of being notified of the City Manager’s determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for
the full period of time allowed by law, surviving the termination of this Agreement
insurance against claims for injuries to persons or damages to property, which may arise
from or in connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage
Form No. CG 20 10 10 01 and Commercial General Liability Coverage –
Completed Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1
"any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the
State of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant’s
profession. Architects’ and engineers’ coverage is to be endorsed to
include contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage including operations,
products and completed operations. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, the
general aggregate limit shall apply separately to the work performed
under this Agreement, or the aggregate limit shall be twice the prescribed
per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for
bodily injury and property damage.
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3. Worker's Compensation and Employers Liability: Worker's compensation
limits as required by the Labor Code of the State of California and
Employers Liability limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by
the City. At the option of the City, either the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects to the City, its officers,
officials, employees and volunteers; or the Consultant shall procure a bond
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products
and completed operations of the Consultant, premises owned,
occupied or used by the Consultant, or automobiles owned, hired
or borrowed by the Consultant for the full period of time allowed by
law, surviving the termination of this Agreement. The coverage
shall contain no special limitations on the scope-of-protection
afforded to the City, its officers, officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance
as respects to the City, its officers, officials, employees and
volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees or volunteers shall be in
excess of the Consultant's insurance and shall not contribute with
it.
c. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officers, officials,
employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect
to the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City,
its officers, officials, employees and volunteers for losses arising from
Consultant's performance of the work, pursuant to this Agreement.
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3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the
effective date of this Agreement. The policy period shall extend for one
year from project completion
.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state
that coverage shall not be suspended, voided, canceled by either party,
reduced in coverage or in limits except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's
rating of no less than A- for financial strength, AA for long-term credit rating and
AMB-1 for short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates
and Endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The Certificates and
Endorsements are to be on forms provided or approved by the City. Where by
statute, the City's Workers' Compensation - related forms cannot be used,
equivalent forms approved by the Insurance Commissioner are to be substituted.
All Certificates and Endorsements are to be received and approved by the City
before Consultant begins the work of this Agreement. The City reserves the right
to require complete, certified copies of all required insurance policies, at any
time. If Consultant fails to provide the coverages required herein, the City shall
have the right, but not the obligation, to purchase any or all of them. In that
event, the cost of insurance becomes part of the compensation due the
contractor after notice to Consultant that City has paid the premium.
G. Subcontractors
Consultant shall include all subcontractors or sub-consultants as insured under
its policies or shall furnish separate certificates and endorsements for each sub-
contractor or sub-consultant. All coverage for sub-contractors or sub-consultants
shall be subject to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the
termination of this Agreement, to indemnify the City for any claim, cost or liability that
arises out of, or pertains to, or relates to any negligent act or omission or the willful
misconduct of Consultant in the performance of services under this contract by
Consultant, but this indemnity does not apply to liability for damages for death or bodily
injury to persons, injury to property, or other loss, arising from the sole negligence, willful
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misconduct or defects in design by the City, or arising from the active negligence of the
City.
“Indemnify,” as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include
all costs associated with defending the claim, including, but not limited to, the fees of
attorneys, investigators, consultants, experts and expert witnesses, and litigation
expenses.
References in this paragraph to City or Consultant, include their officers, employees,
agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or
reports and supportive data prepared by Consultant under this Agreement are owned
and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no
additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A".
All documents produced by Consultant shall be furnished to City in digital format and
hardcopy. Consultant shall produce the digital format, using software and media
approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United
States, the State of California, and all local governments having jurisdiction over this
Agreement. The interpretation and enforcement of this Agreement shall be governed by
California law and any action arising under or in connection with this Agreement must be
filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments
set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement
of both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant
shall not assign, transfer, or sub-contract its interest or obligation under all or any portion
of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement
shall be a waiver of any other or subsequent breach of the same or any other covenant,
term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of
the Agreement; 2) because funds are no longer available to pay Consultant for services
provided under this Agreement; or 3) City has abandoned and does not wish to complete
the project for which Consultant was retained. A party shall notify the other party of any
alleged breach of the Agreement and of the action required to cure the breach. If the
breaching party fails to cure the breach within the time specified in the notice, the
contract shall be terminated as of that time. If terminated for lack of funds or
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abandonment of the project, the contract shall terminate on the date notice of
termination is given to Consultant. City shall pay the Consultant only for services
performed and expenses incurred as of the effective termination date. In such event, as
a condition to payment, Consultant shall provide to City all finished or unfinished
documents, data, studies, surveys, drawings, maps, models, photographs and reports
prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed
hereunder, subject to off-set for any direct or consequential damages City may incur as
a result of Consultant's breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. Alternatively, this Agreement may be
executed and delivered by facsimile or other electronic transmission, and in more than
one counterpart, each of which shall be deemed an original, and all of which together
shall constitute one and the same instrument. When executed using either alternative,
the executed agreement shall be deemed an original admissible as evidence in any
administrative or judicial proceeding to prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when
personally delivered or deposited in the mail (certified or registered) addressed to the
parties as follows:
CITY OF UKIAH WEST & ASSOCIATES ENGINEERING, INC.
DEPT. OF WATER RESOURCES ATTN: PHILLIP WEST
300 SEMINARY AVENUE 78 ANACAPA COURT
UKIAH, CALIFORNIA 95482-5400 FOOTHILL RANCH, CA 92610
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY: __________________________ ____________________
Date
PRINT NAME: _________________
__________________
IRS IDN Number
CITY OF UKIAH
BY: ____________________
SAGE SANGIACOMO Date
CITY MANAGER
ATTEST
____________________
CITY CLERK Date
Phillip West
81-5259524 (for West & Associates Engineering, Inc.)
12-17-2020
Jan 22, 2021
Kristine Lawler (Jan 23, 2021 15:14 PST)
Kristine Lawler Jan 23, 2021
.
City of Ukiah
Proposal for:
2020 Urban Water Management Plan
October 1, 2020
Submitted by:
West & Associates Engineering, Inc.
Attachment #A
West & Associates Engineering, Inc. 78 Anacapa Court, Foothill Ranch, CA 92610 949.716.7670 | 714.728.8082 philw@westaeng.com
October 1, 2020
Jarod Thiele
Management Analyst II
City of Ukiah
Department of Water Resources
300 Seminary Ave.
Ukiah, CA 95482-5400
Subject: Proposal for: 2020 Urban Water Management Plan
Dear Jarod:
West & Associates is pleased to submit our Proposal for the 2020 Urban Water Management Plan
(UWMP) for the City of Ukiah (City).
We are a small firm (CA “S” Corp. - C3986570) with extensive water infrastructure experience, including
water mains, pressure regulating stations, and pumping stations. We also have experience providing
staffing augmentation services for water agencies throughout California. In this proposal, you will find
that our team has extensive UWMP preparation experience. As Project Manager, I have been involved
in the preparation of nearly each page of twenty-four (24) UWMPs for agencies throughout California.
My goal in starting West & Associates was to provide clients with personalized service and fast
responsiveness to their needs. As a firm, our goal is to prepare highly professional UWMPs, of which
we have provided a sample in this Proposal (Exhibit A). As is evident by the sample, our goal is to not
merely complete the scope of work and be in good standing with DWR, but to provide the City with a
report that staff can enjoy reading and rely on as a quick source of information.
We understand the City’s needs and have reviewed the City’s 2015 UWMP to get a head start on this
project. We have also reviewed the Draft 2020 UWMP Guidebook and the Water Code (Sections 10630
to 10635), and note the following key changes to the 2020 UWMPs:
CWC § 10631(a): Include current and projected land uses in addition to population estimates.
CWC § 10631(f): Identify potential water supply projects during droughts of up to five (5) years.
CWC § 10631.2(a): UWMPs must report on the energy intensity of water supplies.
CWC § 10632(a)(3): Water Shortage Contingency Plan must include six (6) Standard Stages.
CWC § 10632.5(a): Water Shortage Contingency Plan to include Seismic Risk Assessments.
CWC § 10635 (a): Water reliability projections must project droughts lasting up to five (5) years.
CWC § 10635 (b)(4): Water reliability projections should account for impacts of climate change.
We plan to maintain contact with the Department of Water Resources (DWR) to keep track of changes
affecting the 2020 UWMPs. Ultimately, the 2020 UWMP will be prepared in accordance with the 1983
West & Associates Engineering, Inc. 78 Anacapa Court, Foothill Ranch, CA 92610 949.716.7670 | 714.728.8082 philw@westaeng.com
Urban Water Management Planning Act and subsequent amendments. We have provided an ambitious
schedule to submit the UWMP to the DWR by early May 2021, about 2 months prior to the due date
assigned by DWR (July 1, 2021).
This proposal is valid for a period of no less than sixty (60) calendar days from this submittal. We have
also acknowledged and signed Addendum No. 1, which is included on the following page.
Thank you for this project opportunity. Please contact me if you have any questions.
Sincerely,
Phillip West, P.E., QSD/QSP
Principal/President
West & Associates Engineering, Inc.
Office: (949) 716-7670
Cell: (714) 728-8082
philw@westaeng.com
TABLE OF CONTENTS
Proposal for: City of Ukiah - 2020 Urban Water Management Plan
CONTENTS
SECTION A: COVER LETTER
SECTION B: PROJECT APPROACH
SECTION C: PROJECT TEAM*
SECTION D: SCHEDULE AND ESTIMATED BUDGET**
SECTION E: RELATED EXPERIENCE
SECTION F: EXCEPTIONS
*This Section includes resumes
**Estimated fee is in a separate, sealed envelope
09-28-20
SECTION B: PROJECT APPROACH
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section B - Page 1 of 15
General UWMP Project Understanding
It is our understanding that the City of Ukiah (City) is seeking a qualified consultant to prepare the 2020
Urban Water Management Plan. As mandated by the State of California's Urban Water Management
Planning Act, every urban water supplier providing water for municipal purposes to more than 3,000
customers, or supplying more than 3,000 acre-feet of water annually, is required to prepare and adopt an
Urban Water Management Plan (UWMP) containing prescribed requirements. The Plan needs to be
periodically reviewed every five years. UWMPs are required for a water supplier to be eligible for State
grants and loans, including:
Drinking Water State Revolving Fund – Primarily funds to help correct deficiencies
Proposition 50 – Primarily funds for security and treatment technology
Proposition 84 – Primarily funds for supplies and infrastructure
With regard to the funding opportunities listed above, the process typically goes as follows:
Agency submits application
for funds to one of DWR's
programs listed above
DWR reviews the
agency's UWMP
for conformance
to the Wat. Code
Letter is issued to
agency detailing
conformance or
non-conformance
Agency may revise
and re-adopt their
UWMP as
necessary.
From our discussions with DWR, we understand that agencies that submit their UWMPs past the deadline
are still eligible for grants or loans, but applications for such funds can be challenged by competing
agencies for the same funding.
UWMP Significance for the City of Ukiah
UWMPs are considered to be a foundation document and a source of information for Water Supply
Assessments (Senate Bill 610) and Written Verifications of Water Supply (SB 221). In addition, a UWMP
may serve as a long-range planning document for water supply, a source of data for development of a
regional water plan, and a source document for cities and counties as they prepare their General Plans.
These planning documents are linked, and their accuracy and usefulness are interdependent.
SECTION B: PROJECT APPROACH
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section B - Page 2 of 15
Past Updates to UWMPs (2010 and Prior)
We have prepared the graphic on the next page to display our understanding of past updates to UWMPs:
SECTION B: PROJECT APPROACH
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section B - Page 3 of 15
Recent Updates to UWMPs (2015)
The following were key updates to the 2015 UWMPs based on the Water Code:
1. Updates to Water Shortage Contingency Plan:
UWMPs shall address water features (ponds, fountains, etc.). (CWC § 10632 (b) SB 2049, 2010)
2. Enforcements of SBx7-7 Begin to Take Effect:
Agencies must meet SBx7-7 Targets or be ineligible for funds (CWC § 10608.22 to 10608.40)
3. Water Losses:
Agencies must report water losses (CWC § 10631 (e) (1) (J) and (e) (3) (A) and (B) SB 1420, 2014)
4. Updates to Demand Management Measures (DMMs)
Fewer DMMs required in the 2015 and 2020 UWMP (CWC § 10631 (f) (1) & (2) AB 2067, 2014)
Focus to be on the extent of the DMMs (CWC § 10631 (f) (1) & (2) AB 2067, 2014)
5. Plan Preparation & Electronic Submittal
Data reporting must use standard tables in Appendix of UWMP (CWC § 10644 (a) (2) SB 1420, 2014)
Current Updates to UWMPs (2020)
To help provide our clients with the best possible service for the 2020 UWMPs, we have recently reached
out to the Department of Water Resources (DWR) regarding key updates for the 2020 UWMPs. We have
also reviewed the just-released Draft Guidebook for updates to the 2020 UWMPs. The following are some
of the key updates to the water code affecting the 2020 UWMPs:
CWC § 10631 (a): Include current and projected land uses in addition to population estimates.
CWC § 10631 (f): Identify potential water supply projects during droughts of up to five (5) years.
CWC § 10631.2 (a): UWMPs must report on the energy intensity of water supplies.
CWC § 10632 (a)(3): Water Shortage Contingency Plan must include six (6) Standard Stages.
CWC § 10632.5 (a): Water Shortage Contingency Plan must include Seismic Risk Assessment.
CWC § 10635 (a): Water reliability projections must project droughts lasting up to five (5) years.
CWC § 10635 (b)(4): Water reliability projections should account for impacts of climate change.
SECTION B: PROJECT APPROACH
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section B - Page 4 of 15
City of Ukiah Water System Understanding
To provide better value for the City should we be the selected consultant, we have already begun to
conduct research on the City’s water system to get a jump start on this project:
The City of Ukiah (City) is located in Mendocino County in the northern coastal region of California.
The City is situated in the Yokayo (Ukiah) Valley approximately 60 miles north of Santa Rosa, 20
miles south of Willits, and 5 miles south-west of Lake Mendocino.
The City draws water from the Russian River and the Ukiah Valley Groundwater Basin. The City
shares these water sources with several agencies including: Redwood Valley County Water District,
Willow County Water District, Millview County Water District, Calpella County Water District, Rogina
Water Company, Mendocino County Russian River Flood Control and Water Conservation District
(Flood Control District), Mendocino County Water Agency, and Sonoma County Water Agency.
The City provides potable water distribution services for its residents and businesses. In 2015 the
City‘s number of municipal connections was 4,781 and the volume of potable water supplied was
2,534 acre-feet (AF). The projected water use in 2035 is to be 4,086 AF.
The City recently completed construction of a Wastewater Treatment Plant and treats its
wastewater to Title 22 disinfected tertiary recycled water requirements. The recycled water system
serves agricultural and landscape irrigation demands both inside and outside of the City's potable
water service area. 2,997 AF of Wastewater was collected from the service area in 2015.
The City encompasses approximately 4.83 square miles and has a population of roughly 16,073
residents. The City is projected to have a population of approximately 19,612 by 2035. Most of the
water consumption is by single-family residences, and the remaining water users in the City include
multi-family residences, commercial, institutional/governmental, industrial, and landscape
irrigation. In 2015 the single-family residences accounted for about 68% of the City’s total water
usage. Currently, agriculture is the largest industry in Ukiah and the rest of Mendocino County.
Ukiah is home to wineries, grape vineyards, pear orchards, wood production plants, and non-
agricultural manufacturers.
The City’s 10-year baseline gallons per capita day (GPCD) is 233, the interim (2015) water
consumption target was 209 GPCD, and the 2020 water consumption per capita target is 186 GPCD.
SECTION B: PROJECT APPROACH
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section B - Page 5 of 15
In 2015 the City had consumed only 141 GPCD, achieving its interim (2015) target and on its way to
reaching its 2020 target.
The City purchases water from the Flood Control District, although the City did not purchase water
from the Flood Control District In 2015. In the future, the city may purchase up to 800 acre-feet per
year (AFY) from the Flood Control District.
Currently, the City’s water distribution system consists of five active wells (four groundwater wells
and one surface water well), one surface water (Ranney) collector, the water treatment plant, eight
distribution reservoirs, and piping to and within the distribution system. The existing distribution
system is divided into four pressure zones. The main zone, Zone 1 (approximately 97 percent of the
system) is served by gravity from the two largest storage tanks. The remaining three smaller zones
are supplied by booster pump stations via the main distribution zone. 1,175 AF of groundwater was
pumped in 2015.
Guidance on the “60-Day” Notice
Some of our UWMP clients have questions regarding the “60-Day” notice of the Public Hearing. It may
appear from first glance that the “60-Day” notice must be contingent on the Draft UWMP being available
for review or inspection. However, the “60-Day” notice is simply an alert to neighboring agencies,
including the County, that the UWMP is being updated. Nevertheless, our schedule allows for the Draft
UWMP to be available throughout the entire “60-Day” review period.
Project Approach
To accomplish the Scope of Work, we intend to begin preliminary work on this project upon notice of
contract award (instead of upon Notice to Proceed). Typically, notice of contract award occurs up to two
weeks prior to the Kickoff Meeting. The preliminary work conducted prior to the Kickoff Meeting will
include conducting a thorough review of the previous UWMP and requesting data from the City in advance
of the Kickoff Meeting. This approach will result in a more productive Kickoff Meeting and a more accurate
analysis of data. Most importantly, an early start will save time. Our approach is illustrated on the
following page.
SECTION B: PROJECT APPROACH
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section B - Page 6 of 15
1. City Staff
Notifies of Intent
to Award
2. Review UWMP
and Request Data
from City
3. Receive Data
from City
4. Prepare
Summary of
Discussion Points
for Kickoff Meeting
5. Conduct a More
Effective Kickoff
Meeting
6. Prepare Analysis
(Items 8 to 14 of
Project Schedule)
7. City Confirms
Analysis
8. Proceed to
Preparation of
UWMP
Scope of Services
The Scope of Work presented in this proposal can be simplified into three (3) basic categories of work
with three (3) basic tasks. This allows for the entire project to be viewed in a simple “3x3” work plan as
shown below:
Coordination Coordination with
City Staff
Coordination with
Outside Agencies
(i.e. DWR)
Coordination for
60-day notice &
2-wk/1-wk notices
Data
Analysis Data Gathering Data Analysis
Gather
supplemental
data as necessary.
Report
Preparation
Draft(s) of UWMP
Revised
(Final "Draft")
UWMP for
Public Hearing
Final UWMP
Submittal to DWR
Record Copies
The above graphic is not meant to convey sequence. The sequence of tasks is presented in our project
schedule of this Proposal. Some of the scope items listed in the graphic above can be performed at the
same time, whereas others are inter-linked. The above graphic is merely presented to show the categories
of work. We will provide the services as described on the following pages:
SECTION B: PROJECT APPROACH
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section B - Page 7 of 15
A. Project Management & Meetings
Work to be performed under this category shall commence by conducting a Kick-Off meeting with
City staff to form internal contacts with City staff and to lay out the agenda and schedule. Following
the kickoff meeting, this category will include the following tasks:
1. Establishing quality assurance and control standards.
2. Establishing contacts with outside agencies to obtain additional data and assistance.
3. Schedule monitoring and updating as necessary.
4. Coordination with the City’s Project Manager and other key staff to clarify data and to
schedule deliverables and meetings.
5. Coordination with City staff to issue the 60-day notice.
6. Coordination with City Staff to issue the 2-week notice and the 1-week notice.
7. Prepare for and hold one (1) workshop for City staff, general public, and appropriate
stakeholders.
8. Progress meetings with City staff at First Draft and Second Draft of the UWMP (two meetings).
9. Coordination with City Staff prior to the public hearing(s).
10. Other meetings as necessary.
11. Preparation of meeting agendas and minutes.
12. Printing, packaging, and delivery of documents.
13. Invoicing at Draft and Final Levels of UWMP.
B. Data Collection & Analysis
1. Projected Population & Commercial/Industrial/Institutional (CII) Growth
Prepare population and CII projections based on the 2015 UWMP for compliance with the
Water Code and Guidebook. Projections will address both permanent and transient
populations.
SECTION B: PROJECT APPROACH
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section B - Page 8 of 15
2. Projected Demand
Prepare a complete demand forecast, including permanent and transient populations,
distribution system water loss, CALGreen Codes, and water savings from demand management
measures as well as state and municipal codes and standards for a minimum 25-year horizon.
The projections will Include gallons per capita per day (GPCD) in baseline water use and
demand projections
Projections will also take into account historical and current water production by user class
(including but not limited to residential, multi-family, irrigation, fire service, and each sub-
class of commercial)
3. Projected Supply
Prepare an update of current and potential water sources for a minimum 25-year horizon.
Include supply use targets in GPCD as well as acre feet (AF), based on the baseline developed in
projected demand. Consider all data available including the hydrological model, Replenish
reports, Technical Review Team agenda items, and historic documents.
4. Water-Energy Intensity Analysis
Calculate the energy intensity of groundwater pumping, conveyance, treatment, storage, and
distribution.
5. Drought Risk Assessment and Climate Assessment
These assessments will be a part of the UWMP. Quantify the impact of climate change and
drought risk on supplies. Evaluate plausible worst-case conditions for a period of at least ten
years. Consider reviewing the Drought and Water Shortage Risk Explorer Tool for Small Water
Suppliers and Rural Communities for local risk scores and indicators.
6. Water Shortage Contingency Plan
The Water Shortage Contingency Plan (WSCP) will be part of the UWMP. The WSCP must
demonstrate the ability of the City to meet demands under a supply shortage up to 50 percent,
with levels of shortage and response actions. The Consultant shall work with City staff to
develop:
SECTION B: PROJECT APPROACH
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section B - Page 9 of 15
a. An annual water budget forecast process and assessment.
b. A list of indicators that should be reviewed annually to determine if a water supply shortage
is anticipated.
c. A worksheet that can be used to compare supply and demand, including available supply
mitigation options.
d. A calendar indicating the months or seasons when the water budget shall be developed and
when indicators of a potential shortage should be evaluated.
e. A description of revenue impacts in water shortage periods. Potential water rate
adjustments may be developed in collaboration with the City.
f. A process flow chart to document implementation actions to be taken.
g. An organizational chart showing which City staff are responsible for tracking and
implementing the WSCP.
h. A Public Outreach plan based on WSCP implementation.
7. Seismic Risk Assessment and Mitigation Plan
The seismic risk assessment must include a description of the vulnerability of each of its water
system(s) facilities as follows:
a. Evaluate seismic risk zone for the water supplier.
b. Identify best practices to reduce seismic risk at critical water facilities (e.g. tie tanks to
foundations, flex couplings at tanks, anchoring at pump stations, and treatment plants).
c. Inventory major equipment at pump stations (including wells), treatment plants, and most
critical facilities.
d. Confirm best practices are implemented by the water supplier at the facilities.
e. Identify facilities that are most at-risk and the relative impact of that facility on water
delivery. Develop a plan to reduce the risk at these facilities.
C. Outreach & Coordination with Other Agencies and Stakeholders
This work item will include contacts with outside agencies necessary to obtain additional data and
assistance.
SECTION B: PROJECT APPROACH
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section B - Page 10 of 15
1. Coordination with local water agencies to provide data for use in preparing the UWMP; to
obtain water supply forecasts, reliability assessments, and water shortage contingency planning
for the region; and for discussion of imported water quality.
2. Coordination with DWR as necessary.
3. Prepare public notices for City staff’s review and approval prior to issuance of workshop and
public hearing.
4. Draft the 60-day notice for the City’s use in sending out to agencies.
5. Draft the 2-week and the 1-week notices for the City’s use in publishing to the local press.
D. Preparation of Urban Water Management Plan
This work item will include the preparation of the City’s UWMP per the latest requirements, and
shall include the following content:
1. Describe the service area of the City. Include current and projected population in five-year
increments over a 25-year period. This data will be provided by the City.
2. Identify and quantify the existing and planned sources of water available to the City over the
same five-year increments over a 25-year period.
3. Describe the groundwater basin from which the City extracts groundwater, and provide
information such as the static pumping levels, water quality, extraction rate, total storage,
and recharge. This data will be provided by the City.
4. Describe the reliability of the water supply and vulnerability to seasonal or climatic shortages.
Provide data for an average water year, a single dry water year, and multiple dry water years.
5. Describe the opportunities for exchanges or transfers of water on a short-term or long-term basis.
6. Quantify past, current, and projected water use in the same five-year increments over a 25-
year period. Identify the uses among water use sectors, including:
SECTION B: PROJECT APPROACH
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section B - Page 11 of 15
a. Single-family residential
b. Multi-family residential
c. Commercial
d. Industrial
e. Institutional and Governmental
f. Landscape
g. Sales to other agencies
h. Agricultural
7. Describe the City’s water demand management measures (DMMs), including:
a. A schedule of implementation for all water demand management measures proposed or
described in the UWMP.
b. A description of the methods that the City will use to evaluate the effectiveness of water
demand management measures implemented or described in the UWMP.
c. An estimate, if available, of existing conservation savings on water use within the City 's
service area, and the effect of such savings on the City 's ability to further reduce
demand.
8. Evaluate each water demand management measure that is not currently being implemented
or scheduled for implementation. In the course of the evaluation, first consideration will be
given to water demand management measures that offer lower incremental costs than
expanded or additional water supplies. This evaluation shall do the following:
a. Take into account economic and non-economic factors, including environmental, social,
health, customer impact, and technological factors.
b. Include a cost-benefit analysis, identifying total benefits and total costs.
c. Include a description of funding available to implement any planned water supply project
that would provide water at a higher unit cost.
d. Include a description of the City’s legal authority to implement the measure and efforts
to work with other relevant agencies to ensure the implementation of the measure and
to share the cost of implementation.
SECTION B: PROJECT APPROACH
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section B - Page 12 of 15
9. Prepare a detailed description of expected future projects and programs, other than the
demand management programs, that the City may implement to increase the amount of the
water supply available to the City in average, single-dry, and multiple dry water years.
10. Describe the opportunities for development of desalinated water, including ocean water,
brackish water, and ground water as a long-term supply.
11. Provide the wholesale agency with water use projections in five-year increments over a 25-
year period, or as far as data is available.
12. Prepare an Urban Water Shortage Contingency Plan (WSCP), which includes the following
elements:
a. Stages of action to be undertaken by the City in response to water supply shortages,
including up to a 50 percent reduction in water supply and an outline of specific water
supply conditions that are applicable to each stage.
b. An estimate of the minimum water supply available during each of the next three water
years based on the driest three-year historic sequence for the City 's water supply.
c. Actions to be undertaken by the City to prepare for and implement during a catastrophic
interruption of water supplies, including a regional power outage, an earthquake, or
other disasters.
d. Additional mandatory prohibitions against specific water use practices during water
shortages, including prohibiting the use of potable water for street cleaning.
e. Consumption reduction methods in the most restrictive stages.
f. Penalties or charges for excessive use.
g. The revenues and expenditures of the City, and proposed measures to overcome those
impacts.
h. A draft water shortage contingency resolution or ordinance.
i. A mechanism for determining actual reductions in water use pursuant to the urban
water shortage contingency analysis.
SECTION B: PROJECT APPROACH
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section B - Page 13 of 15
13. Evaluate the requirements of Senate Bill No. 7 (SBx7-7) to achieve a 20% reduction in urban
per capita water use by December 31, 2020. Since this date is approaching, this requirement
will be reevaluated with DWR upon project kickoff.
14. Provide, to the extent available, information on recycled water and its potential for use as a
water source in the City’s service area.
15. Include information, to a practicable extent, on the quality of existing sources of water
available to the City in five-year increments over a 25-year period. Identify how the quality of
these sources affect water management strategies and supply reliability.
16. Provide an assessment of the reliability of the City 's water service, which will include an
assessment of the reliability of the City’s water service to its customers during normal, dry,
and multiple dry water years. This water supply and demand assessment shall compare the
total water supply sources available to the City, with the total projected water use in five-year
increments over a 25-year period for a normal water year, a single dry water year, and
multiple dry water years.
17. Prepare a report outlining the findings, conclusions, and recommended actions pursuant to
the Urban Water Management Planning Act.
E. Presentation of UWMP
Work to be performed under this work item shall include preparation of presentation documents
and presentation of the UWMP as follows:
1. Preparation of documents including exhibits, agenda, and PowerPoint files.
2. Presentation of Draft 2020 UWMP at workshop for City staff, general public, and appropriate
stakeholders.
3. Presentation to City Staff during progress meetings.
4. Provide assistance to City staff in scheduling public hearings.
5. Presentation of 2020 UWMP to City Council at the Public Hearing (Council Meeting).
6. Provide assistance to City staff for the adoption and resolution of the City 's 2020 UWMP
SECTION B: PROJECT APPROACH
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section B - Page 14 of 15
F. Submission to Department of Water Resources
Once the City adopts its 2020 UWMP, we will finalize the entire document (including appendices)
submit the FINAL UWMP to DWR electronically via their “WUE” tool. We will also assist City staff in
providing CD copies of the FINAL UWMP to the County and the State Library, as required by DWR.
G. Project Deliverables
We will provide the following deliverables for the City during the course of this project:
1. Initial Data Request Memo upon Notice of Contract Award (to Kick-Start Task B above)
2. Technical Analysis (Spreadsheets, Tables, and/or Graphs) for:
a. Population Analysis
b. Supply/Demand
c. Other Analysis (Water Quality, Energy, Drought, Contingency)
3. Five (5) Hard Copies of the First Administrative Draft
4. Twenty (20) Hard Copies of the Second Public Draft
5. Twenty (20) Hard Copies of the Final Draft of the UWMP
6. Five (5) Hard Copies of the Final Record (Adopted) 2020 UWMP
7. Electronic Copies of the following:
a. PDF and Microsoft Word version of the First Administrative Draft, Second Public Draft,
Final Draft, and Final Record 2020 UWMP
b. 60-day notice letter (template for City use)
c. 2-week notice and 1-week notices (template for City use)
d. Agenda for the workshop and Public Hearing
e. PowerPoint Presentation at the workshop and Public Hearing
f. City Council Resolution (Included in the UWMP; City to provide)
g. PDF version of Final Record 2020 UWMP with Appendices to Outside Agencies
8. Other deliverables as necessary.
SECTION B: PROJECT APPROACH
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section B - Page 15 of 15
Assumptions
For this project, we assume City staff will have the following responsibilities:
Provide Data on City Water System
Provide Other City Data (Planning Documents, Financial Documents, etc.)
Host/Facilitate In-Person Meetings or Conference Calls
Mediate Contact between City Council and West Team Staff
Mediate Contact between City Residents and West Team Staff
Provide Outreach to Agencies for 60-day Notice (West to Provide Template for City Use)
Provide Outreach to Local Press for 2-week/1-week Notices (West to Provide Template for City Use)
Provide Copy of City Council Resolution after City Council Adoption of UWMP
SECTION C: PROJECT TEAM
Proposal for: City of Ukiah - 2020 Urban Water Management Plan
Section C - Page 1 of 2
Organizational Chart
The project team will consist of the individuals below:
Resumes of the above individuals are provided later in this section.
Staff Availability
Currently, we have only three other projects on the books. The projects should be substantially complete
by the time this project gets underway. Therefore, timing for this project aligns well and staff resources
will be available for successful project completion.
PROJECT MANAGER
PHILLIP WEST, P.E., QSD/P
ENGINEERING/
UWMP PREPARATION
JAKE COMER, E.I.T.
WILL ROLPH, P.E.
STEPHEN WILLIAMS
QA/QC
FRANK CAHILL, P.E.
City of Ukiah
SECTION C: PROJECT TEAM
Proposal for: City of Ukiah - 2020 Urban Water Management Plan
Section C - Page 2 of 2
Project Team Qualifications
The UWMP-related qualifications of the team members are as follows:
Phillip West, P.E. – Project Manager & Engineer (24 UWMPs)
Frank Cahill, P.E. – QA/QC (25-Years’ Experience in Water Industry)
Served as the District Engineer for East Orange County Water District from 2017-2018
Jake Comer, E.I.T. – Civil Engineer (Four-Years’ Experience in Water/Hydrology)
Experience includes one-year at Irvine Ranch Water District (IRWD)
Assisted with Several 2015 UWMPs for previous firm
William Rolph, P.E. – Engineer (15 Years’ Experience with Water Quality Documents)
Project Team Roles
The Project Manager, Mr. Phillip West, has considerable experience in preparing Urban Water
Management Plans. Mr. West has either personally prepared or overseen the preparation of twenty-
four (24) UWMPs. He is familiar with DWR Staff and has kept himself updated of changes to the UWMP
requirements. Under his guidance, Mr. West will make certain that the project is on schedule and within
budget.
The Engineers will assist and receive direction from Mr. West in doing research and obtaining statistics
and reports from the City to compile all the information necessary to produce a comprehensive,
thorough, and understandable UWMP. They will also help Mr. West in the formatting of the final report.
Mr. Cahill will provide necessary quality review and give keen insight to assist with the development of
the UWMP. He will assure that the product is accurate and of high quality.
Resume
Phillip West, P.E., QSD/QSP
Project Manager
EDUCATION:
California State University,
Long Beach
B.S. Civil Engineering
REGISTRATION:
Registered Civil Engineer, California
No. 77453
Qualified SWPPP Developer (QSD)
Qualified SWPPP Practitioner (QSP)
Certificate No. 25034
OVERVIEW:
As Principal/President at West & Associates, Mr. West also serves as a Project Manager for all projects.
The entirety of Mr. West’s career has been solely focused on public clients, and he has served nearly sixty
(60) public agency clients throughout his career. His experience has been very diverse and involves
planning, design, construction management, field surveying, and even staffing augmentation. Most
importantly for this particular project, Mr. West’s background involves a strong component of water
infrastructure planning, design, and construction management.
UWMP PROJECT EXPERIENCE:
Mr. West has a significant amount of UWMP experience as described below:
2015 Urban Water Management Plans
. Prepared nearly each page of the written report, coordinated with Client staff and outside agencies,
assisted with Council/Board Adoption, and coordinated the submittal to the Department of Water
Resources (DWR) for a total of sixteen (16) Urban Water Management Plans as follows:
. City of Alhambra . City of Lomita
. City of Blythe . Rubio Canyon Land & Water
. City of Azusa Light & Water . City of San Fernando
. City of Calexico . City of Santa Monica
. Crescenta Valley Water Dist. . San Gabriel Valley Municipal Water District
. Foothill Municipal Water Dist. . City of Sierra Madre
. Lake Arrowhead CSD . City of Torrance
. Lincoln Avenue Water Com. . Valley Water Company
2010 Urban Water Management Plans
. Prepared each page of the written report, coordinated with City staff and outside agencies, assisted
with Council/Board Adoption, and coordinated the submittal to the Department of Water Resources
(DWR) for a total of eight (8) Urban Water Management Plans for the following agencies:
. City of Azusa Light & Water . City of Rialto
. City of Beverly Hills . City of San Fernando
. City of Lomita . City of Santa Monica
. City of Lynwood . City of Torrance Municipal Water
Other (Recent) Experience:
. Mesa Water District: On-site staff augmentation for approximately one (1) year time period.
. Assisted with the preparation of the Well Site Selection Technical Memo for the City of Lynwood’s
Well 22. The Technical Memo evaluated several site alternatives within the City for a new Well 22.
The Technical Memo concluded that the City’s Lynwood Park Site was the most feasible location for a
new well.
. Assisted with the preparation of the Well Site Selection Technical Memo for the City of Rialto’s Well
3A. The Technical Memo evaluated several site alternatives within the City for a new Well 22.
Resume
Frank Cahill, P.E.
Quality Assurance/Control
EDUCATION:
University College Dublin,
Ireland
B.Eng. Civil Engineering
REGISTRATION:
Registered Civil Engineer, California
No. 55373
OVERVIEW:
Mr. Cahill has about twenty-five years of experience in California with civil engineering management,
design and construction for site development, and municipal projects in the water/wastewater industry.
He will be providing quality review of plans prior to submittal to the City.
RELATED PROJECT EXPERIENCE
Mr. Cahill has been involved with the related projects described below and on the following page. These
projects are only a small portion of Mr. Cahill’s overall experience:
EAST ORANGE COUNTY WATER DISTRICT
Mr. Cahill acted as the District Engineer for East Orange County Water District from 2017 to 2018, for a
period of nearly two years. District Engineer duties included oversight of current projects, planning and
budgeting of proposed projects, direction of staff and resources. During his tenure, Mr. Cahill oversaw the
implementation of the District’s Master Plan Update.
IRVINE RANCH WATER DISTRICT
Project Manager & QA/QC services for the Culver Drive Recycled Water Main Replacement project. The
project involved replacement of approximately 1,200 feet of existing recycled water main with a new 12-
inch PVC recycled water main, along with new recycled service laterals, air-vacs and a blow-off, and
abandonment of existing facilities. The project also involved a complex connection in a busy intersection
that required traffic control and the installation of a large 8-inch meter vault to an existing golf course.
MOULTON NIGUEL WATER DISTRICT
Project Manager for the Wood Canyon Domestic Water Booster Pump Station which included four 150
HP pumps, suction and discharge piping and valves, LPG standby generator, electrical system and controls,
masonry building, grading and miscellaneous site work. Also provided construction management and
inspection services.
CITY OF SIMI VALLEY
Prepared a Water Master Plan for a proposed development in the City. The proposed development
included roughly 200 homes, new golf courses, a clubhouse, and club member suites. The master plan
included nearly 5 miles of new mains, a booster station, a new reservoir, and revitalization of an existing
reservoir.
Quality Assurance/Control services for the design of about 30,000 feet of new streets for a proposed
housing development in the City. The street improvements included new street design, curb and gutter,
parking pop-outs, and parking lots for a clubhouse at a private golf course. The project also included street
rehabilitation work. Mr. Cahill overlooked the design of over 22,000 feet of water mains and over 3,000
feet of sewer improvements within the project vicinity.
UNIVERSAL STUDIOS
Prepared Domestic and Fire Water Master Plans as a Universal Studios Project Engineer. Recommended
modifications to enhance the performance of the existing systems.
Resume
GOLDEN STATE WATER COMPANY (GSWC)
Engineering services for GSWC’s Lawndale Area Main Replacement – Phase II (Hawthorne Boulevard)
Project. The project involved the replacement of nearly 6,000 feet of water mains on both sides of
Hawthorne Boulevard. A portion of the project involved crossing the 405-freeway overpass and required
Caltrans coordination.
MCA DEVELOPMENT COMPANY
Prepared site design for the Citiwalk Project, an innovative urban village development at Universal City,
CA. Included horizontal control for the placement of textured pavement "hot spots," fountains, and
painted features on the street surface. Also included all utility design, agency coordination, and
construction management for installation of these systems.
CITY OF RANCHO SANTA MARGARITA
QA/QC services for the City’s Melinda Road Median Extension Project. The project involved the extension
of an existing curbed median in Melinda Road just north of the 241-toll road.
Resume
Jake Comer, E.I.T.
Civil Engineer
EDUCATION:
California State University,
Long Beach
B.S. Civil Engineering
REGISTRATION:
Engineer-In-Training, CA (No. 18-460-16)
Licensed Engineer, CA (In Progress)
OVERVIEW:
Mr. Comer serves as an assistant engineer for various projects, including water, sewer, and storm drain
projects. The majority of Mr. Comer’s experience has been with public agencies.
UWMP PROJECT EXPERIENCE
Mr. Comer has a mixture of office work and/or field work for the projects described below:
2015 Urban Water Management Plans (UWMPS)
Assisted with preparation of a portion of 2015 UWMPs for various agencies, including:
. City of Alhambra . Rubio Canyon Land & Water
. City of Azusa Light & Water . City of San Fernando
. Crescenta Valley Water Dist. . City of Santa Monica
. Foothill Municipal Water Dist. . San Gabriel Valley Municipal Water District
. Lake Arrowhead CSD. . City of Sierra Madre City of Torrance
. Lincoln Avenue Water Com. . City of Torrance
. City of Lomita . Valley Water Company
OTHER PROJECT EXPERIENCE
Mr. Comer has a mixture of office work and/or field work for the projects described below:
USACE LOS ANGELES DISTRICT
Performed field inspections of multiple levee systems using the Levee Inspection System (LIS) tablet and
prepared Periodic Inspection Reports (PIR). Used available levee information (previous inspections,
design manuals, as-built drawings, O&M manuals, etc.) to compile information that could assess the as-
built condition of the levee to the current condition of the levee. Periodic Inspections consist of
extensive reconnaissance efforts which drew from the afore mentioned available levee information and
current field inspections data. They also include a design criteria review in which the original levee
design is evaluated to determine if it meets the current design criteria. The overall integrity of the levee
is rated based on the deficiencies observed during the periodic inspection, such as excessive vegetation,
erosion, slope instability, seepage, settlement, etc. Jake then presented these ratings to the USACE Los
Angeles District and levee sponsor through PowerPoint.
Performed field inspections of over forty channels in both California and Arizona using the Levee
Inspection System (LIS) tablet and prepared Continued Eligibility Reports. The previous inspection
reports, as-builts, and site locations were reviewed prior to the inspections. Coordination with the local
sponsor for each facility was also undertaken. The inspections consisted of walking along each channel,
noting deficiencies and anything that may cause a fluctuation in the original design.
ORANGE COUNTY FLOOD CONTROL DISTRICT
Lead existing utilities research efforts at several bridge and channel intersections within the
Westminster and East Garden Grove project vicinity. Aided with the design of proposed culverts and
the relocation of conflicting utilities. Was hired by the Orange County Flood Control District to analyze
key locations where channel systems intersected bridge crossings. Analyses of the design and cost for
Resume
improvements would then be used to develop a cost for improving other locations. A feasibility study
that revealed possible conflicting utilities was submitted along with a plan set.
VENTURA COUNTY WATERSHED PROTECTION DISTRICT
Used GIS software to develop flood inundation maps necessary for FEMA grants. The purpose of this
project was to determine which areas along the Santa Clara River were a flood risk, how to approach
mitigating the risk, and to determine the cost for mitigation. The proposed design included a floodwall
and NFIP certification to the structures and infrastructure located behind the levee. The FEMA grant
was accepted and construction is currently underway.
CITY OF INGLEWOOD
Assisting with office and field work for the Phase V Water Main Replacement Project. The project involves
the installation of nearly 2 miles of water main replacement along five (5) separate streets.
KINNELOA IRRIGATION DISTRICT
Assisted with the East-West Tank Connector Pipeline consisting of about 3,800 ft. of pipeline. The project
also involves coordination with LA County Flood Control District for permitting related to several storm
drain facilities, including RCP, box culverts, and open channels.
LONG BEACH WATER DEPARTMENT (LBWD)
Assisted with Construction Management and Inspection services for the Alamitos Reservoir Site Electrical
Upgrades Project. The project involved electrical improvements all throughout LBWD’s 23-reservoirs,
including large duct banks and new power outlets, to assist in the transfer (pumping) of water from one
tank to another.
CITY OF MANHATTAN BEACH
Assisted with the FY 2014-2016 Storm Drain Improvement Project. The project involved the review of
record information, including CCTV video and as-built records, preparation of a preliminary design
report, and preparation of improvement plans for just under $1 million. All of which were in accordance
with the CIP budget.
ROSE HILLS MEMORIAL PARK
Assisted with design records for the recycled water retrofit for 600 acres of Rose Hills Memorial Park and
Cemetery. The design included approximately 4,400 feet of pipeline and modifications to the four (4) on-
site wells and four (4) reservoirs.
Resume
Will Rolph, P.E., P.L.S., QSD/P
Engineer
EDUCATION:
California State University,
Long Beach
B.S. Civil Engineering
REGISTRATION:
Licensed Civil Engineer, CA. No. 76698
Licensed Surveyor, CA 9381
Qualified SWPPP Developer (QSD)
Qualified SWPPP Practitioner (QSP)
Certificate No. 00812
OVERVIEW:
Mr. Rolph assists Mr. West with a portion of West & Associates’ projects. In the past several years, he has
worked on numerous water/sewer/storm projects throughout Southern California. Mr. Rolph’s primary
background is related to large residential and commercial development project, but he also has
experience working with California State agencies, such as Caltrans and the State Water Resources Control
Board (SWRCB). A significant portion of Mr. Rolph’s experience is water and water-quality related.
Mr. Rolph’s background involves a strong component of water and sewer utility design, including pumping
stations, reservoirs, pipelines, etc. Some of the projects that Mr. Rolph has been involved in include:
RECENT UWMP-RELATED PROJECT EXPERIENCE:
Mr. Rolph has a very strong background in California State water and water-quality documents, including:
. SWPPPs
. WQMPS
. SUSMPS
. SQUIMP
Mr. Rolph has produced many of the above documents for or on behalf of the following agencies:
. Contractors
. Developers
. Private Commercial or Private Large Residential Properties
. Caltrans
. State Water Resources Control Board (SWRCB)
OTHER PROJECT EXPERIENCE
Mr. Rolph has experience in the projects described below:
New PVC C900 Watermain for Eagle Rock Residential Development
Corona R-3 Potable Water Reservoir.
Plant 224 – New Pump Station in Whittier.
Silver Lake Reservoir Complex.
New PVC C900 Watermain for Eagle Rock Residential Development
San Jose Elementary, Pomona CA
Washington Elementary School, Pomona CA
SR 10 Onramp Improvements, San Bernardino County, CA
Storm Drain Improvements, San Juan Capistrano CA
Resume
Stephen Williams
Assistant Engineer
EDUCATION:
Penn State University,
B.S. Business (Organizational Leadership)
OVERVIEW:
Mr. Williams provides Engineering, Drafting, Surveying, and QA/QC assistance for West & Associates
Projects. Prior to his experience in the water/wastewater industry, Mr. Williams had worked in the
manufacturing industry for about 10 years, wherein he supervised a team. His skills with the finer details
add to the precision of work for the project team. To date, Mr. Williams has experience on the design of
over 30,000 feet of water and sewer mains for four (4) public agencies.
PROJECT EXPERIENCE
Mr. Williams has been involved with the related projects described below:
CITY OF ALHAMBRA
Engineering services for the Chapel Avenue Sewer Main Replacement project. The project involved
replacing an existing 8-inch sewer main with a 12-inch sewer main, including manhole rehabilitation,
connections to existing sewer service laterals, and street rehabilitation. The work also included a
Preliminary Design Report (PDR) which evaluated design alternatives and calculated sewer flows and
capacity of the existing and new main. Finally, the project also involved street rehabilitation.
Engineering services for the Winchester Avenue and Winthrop Drive Water Main Replacement project.
The project involved replacing distribution mains and a transmission main along with new service laterals,
hydrants, air-vacs and blow-offs, connections to existing mains, and abandonment of existing facilities.
The total length of the project was approximately 10,000 feet.
CITY OF CHINO
Engineering services for the Baker Avenue Water Main Replacement project. The project involved
replacing a distribution main along with new service laterals, hydrants, and connections to existing mains.
The project also involved coordination with the Division of Drinking Water for the location of the new
water main. The total length of the project was approximately 700 feet.
CITY OF CHINO HILLS
Engineering services for the Maroon Bell – Winchester Water Main Replacement project. The project
involved land surveying, replacing distribution mains along with new service laterals, hydrants, air-vacs
and blow-offs, connections to existing mains, and abandonment of existing facilities. The project also
involved street rehabilitation. The total length of the project was approximately 3,500 feet.
GOLDEN STATE WATER COMPANY
Project assistant services for GSWC’s Lawndale Area Water Main Replacements – Hawthorne Blvd Project,
including review of plans and minor adjustments to Design of Plans per Caltrans’ comments.
CITY OF SIMI VALLEY
Assistant engineering services for the design of about 30,000 feet of new streets for a proposed housing
development in the City. The street improvements included new street design, curb and gutter, parking
pop-outs, and parking lots for a clubhouse at a private golf course. The project also included street
rehabilitation work. Mr. Cahill overlooked the design of over 22,000 feet of water mains and over 3,000
feet of sewer improvements within the project vicinity.
Resume
CITY OF SIERRA MADRE
Land surveying services for the City’s FY 2019-20 Street Rehabilitation Project. The project involved grind
and overlay, removal and replacement, slurry seal, curb and gutter replacement, sidewalk restoration,
striping, and manhole adjustment over roughly 10,000 feet of City streets. This project received Caltrans
funding.
Assisted in providing engineering services for the City’s Recreation Center Parking Lot Improvements
Project. The project involved grind and overlay, removal of curb and gutter, removal of grass parkway,
removal of existing trees, construction of new parking spaces and curb islands, construction of new
sidewalk and curb ramps, replacement of driveways, and installation of new striping.
CITY OF RANCHO SANTA MARGARITA
Assisted in providing engineering services for the City’s Melinda Road Median Extension Project. The
project involved the extension of an existing median in Melinda Road at Paseo Alegria near the 241 toll
road. The project involved removal of concrete curbs, stamped concrete, landscaping, striping, existing
asphalt pavement, and traffic signs. The project also involved the construction of new concrete curbs, new
stamped concrete, installation of new asphalt pavement, grind and overlay of asphalt for smooth
“feathered” transition for drainage, installation of new project signs and posts, curb painting, and
restoration of pavement striping.
SECTION D: SCHEDULE AND ESTIMATED BUDGET
Proposal for: City of Ukiah - 2020 Urban Water Management Plan
Section D - Page 1 of 1
Project Schedule
We have included our project schedule on the following page in MS Project format. The schedule is based
on an assumed start date (Kickoff Meeting) of October 29, 2020. The schedule shows submittal of the
2020 UWMP to DWR by early May 2021, which is about two (2) month prior to the DWR-assigned due
date of July 1, 2020.
Note: The schedule provides sufficient time for the 60-day notification period prior to Council Adoption/Public Hearing.
Estimated Budget
The estimated fee is provided in a separate, sealed envelope.
ID Task Name Duration Start Finish
1 Preparation of 2020 UWMP 144 days Wed 10/14/20 Mon 5/3/21
2 City Award 1 day Wed 10/14/20 Wed 10/14/20
3 Kickoff Meeting 1 day Thu 10/29/20 Thu 10/29/20
4 Data Collection/Analysis 26 days Thu 10/15/20Thu 11/19/20
5 Collection and Review of Data from City 1 wk Thu 10/15/20 Wed 10/21/20
6 Review and Analysis of Draft 2020 UWMP Guidebook from DWR 1 wk Fri 10/30/20 Thu 11/5/20
7 Review and Analysis of Final 2020 UWMP Guidebook from DWR 2 wks Fri 11/6/20 Thu 11/19/20
8 Demographic Analysis 2 wks Thu 10/22/20 Wed 11/4/20
9 Demand Analysis 2 wks Thu 10/22/20 Wed 11/4/20
10 Water Supply Analysis 2 wks Thu 10/22/20 Wed 11/4/20
11 Water Quality Analysis 2 wks Thu 10/22/20 Wed 11/4/20
12 Water Energy Analysis 2 wks Thu 10/22/20 Wed 11/4/20
13 Conservation Measure Analysis 2 wks Thu 10/22/20 Wed 11/4/20
14 Seismic Risk, Mitigation, and Contingency Plan Analysis 1 wk Thu 11/5/20 Wed 11/11/20
15 City Review 1 wk Thu 11/12/20 Wed 11/18/20
16 Prepare & Submit 2020 UWMP 118 days Thu 11/19/20 Mon 5/3/21
17 Prepare & Submit First Administrative Draft UWMP 7 wks Thu 11/19/20 Wed 1/6/21
18 City Review 3 wks Thu 1/7/21 Wed 1/27/21
19 Prepare for and Hold Workshop 1 day Thu 1/28/21 Thu 1/28/21
20 Prepare & Submit Second Public Draft UWMP 4 wks Fri 1/29/21 Thu 2/25/21
21 City Review 2 wks Fri 2/26/21 Thu 3/11/21
22 2wk & 1wk notices of Public Hearing/Council Mtg 2 wks Fri 2/26/21 Thu 3/11/21
23 Public Hearing/Board/Council Meeting (Presentation)1 day Fri 3/12/21 Fri 3/12/21
24 Prepare & Submit Final Draft UWMP 3 wks Mon 3/15/21 Fri 4/2/21
25 Assist City with Preparing for Advertisement of Final Draft UWMP 2 wks Mon 4/5/21 Fri 4/16/21
26 "60-Day" Public Notification/Advertisement to Agencies 8 wks Mon 2/22/21 Fri 4/16/21
27 2wk & 1wk notices of Public Hearing/Council Mtg 2 wks Mon 4/5/21 Fri 4/16/21
28 Public Hearing/Board/Council Meeting (Presentation)1 day Mon 4/19/21 Mon 4/19/21
29 Finalize UWMP and Submit to DWR 2 wks Tue 4/20/21 Mon 5/3/21
Preparation of 2020 UWMP 144 days
City Award
Kickoff Meeting
Data Collection/Analysis 26 days
Collection and Review of Data from City 1 wk
Review and Analysis of Draft 2020 UWMP Guidebook from DWR 1 wk
Review and Analysis of Final 2020 UWMP Guidebook from DWR 2 wks
Demographic Analysis 2 wks
Demand Analysis 2 wks
Water Supply Analysis 2 wks
Water Quality Analysis 2 wks
Water Energy Analysis 2 wks
Conservation Measure Analysis 2 wks
Seismic Risk, Mitigation, and Contingency Plan Analysis 1 wk
City Review 1 wk
Prepare & Submit 2020 UWMP 118 days
Prepare & Submit First Administrative Draft UWMP 7 wks
City Review 3 wks
Prepare for and Hold Workshop Jan 28
Prepare & Submit Second Public Draft UWMP 4 wks
City Review 2 wks
2wk & 1wk notices of Public Hearing/Council Mtg 2 wks
Public Hearing/Board/Council Meeting (Presentation) Mar 12
Prepare & Submit Final Draft UWMP 3 wks
Assist City with Preparing for Advertisement of Final Draft UWMP 2 wks
"60-Day" Public Notification/Advertisement to Agencies 8 wks
2wk & 1wk notices of Public Hearing/Council Mtg 2 wks
Public Hearing/Board/Council Meeting (Presentation)Apr 19
Finalize UWMP and Submit to DWR May 3
7/12 7/19 7/26 8/2 8/9 8/16 8/23 8/30 9/6 9/13 9/20 9/27 10/410/1110/1810/2511/1 11/811/1511/2211/2912/612/1312/2012/27 1/3 1/10 1/17 1/24 1/31 2/7 2/14 2/21 2/28 3/7 3/14 3/21 3/28 4/4 4/11 4/18 4/25 5/2 5/9 5/16 5/23
July 2020 August 2020 September 2020 October 2020 November 2020 December 2020 January 2021 February 2021 March 2021 April 2021 May 2021
City of Ukiah
2020 Urban Water Management Plan
Project Schedule
SECTION E: RELATED EXPERIENCE
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section E - Page 1 of 6
Company Background
West & Associates Engineering, Inc. was started in 2015 by Mr. Phillip West. We provide technical
consulting services to clients throughout California for a broad range of services, including planning,
design, and construction management. In particular, we specialize in the following types of work:
PIPELINES
Water Mains, Sewers, Storm Drains, etc.
FACILITIES
Wells, Pumping Stations, Lift Stations, Valve Vaults,
Tanks, Reservoirs, Structures, etc.
UWMPs
Twenty-Four (24) UWMPs. See Exhibit A.
GENERAL CIVIL
Streets & Streetscapes, Grading, Parks, Parking
Lots, etc.
Nearly all our company experience has been with public agencies. As such, our focus is on public clients.
Mr. West and the project team members have experience with nearly sixty (60) public agencies
throughout California. A good portion of these clients are repeat clients that the team members have
Services Listed Include ALL
Major Phases of Work:
- Planning
- Design
- Construct. Management
Other Notable Services:
- Plan Check
- Staffing Augmentation
- Specialty Studies
SECTION E: RELATED EXPERIENCE
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section E - Page 2 of 6
worked with over the years, on a variety of different projects. The following are clients that Mr. West and
the project team members have worked with:
Cities (44), including: Anaheim, Arcadia, Azusa, Baldwin Park, Beverly Hills, Bellflower, Blythe,
Calexico, Chino, Chino Hills, Covina, Commerce, Culver City, Cypress, Glendale, Glendora, Hawaiian
Gardens, Inglewood, Irwindale, Irvine, Laguna Niguel, La Habra, La Palma, Lomita, Lynwood,
Manhattan Beach, Moreno Valley, Norwalk, Pico Rivera, Pomona, Rancho Santa Margarita, Ranchos
Palos Verdes, Rialto, Riverside, San Dimas, San Fernando, San Juan Capistrano, Santa Monica, Sierra
Madre, Simi Valley, South Pasadena, Thousand Oaks, Torrance, Whittier
Water Agencies (14), including: Azusa Light & Water, Crescenta Valley Water District, East Orange
County Water District, Foothill Municipal Water District, Golden State Water Company, Irvine Ranch
Water District, Kinneloa Irrigation District, Lake Arrowhead Community Services Department,
Lincoln Avenue Water Company, Long Beach Water Department, Mesa Water District, San Gabriel
Valley Municipal Water District, South Coast Water District, Valley Water Company
County Agencies (2) including: Los Angeles, San Bernardino
As evident by our clients shown above, our Project Team members have served clients all over California,
regardless of the distance. In fact, we have completed services for municipal agencies which are several
hours away from our office. We are very versatile and able to serve your needs!
Office Location and Contact Information
We are a small California “S” Corporation. Our office is located in Foothill Ranch (Lake Forest) in Orange
County, California. Mr. Phillip West acts as the Principal/President of the firm.
www.westaeng.com
- Started in 2015
- California “S” Corporation
- Contact: Phillip West, P.E., QSD/QSP
- Office: (949) 716-7670
- Cell: (714) 728-8082
-philw@westaeng.com
SECTION E: RELATED EXPERIENCE
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section E - Page 3 of 6
UWMP Project Examples
As mentioned in our Cover Letter, we have prepared twenty-four (24) UWMPs for public agencies in
California. Below are the three (3) most recent agencies for which we have prepared a UWMP:
CITY OF BLYTHE – 2015 UWMP
DATE OF SERVICES: DECEMBER 2017 – APRIL 2018
440 South Main Street Blythe, CA 92225
Armando Baldizzone, Director of Public Works (760) 922-6611
CITY OF CALEXICO – 2015 UWMP
DATE OF SERVICES: JANUARY 2017 – MAY 2017
608 Heber Avenue Calexico, CA 92231
Liliana Falomir, Project Coordinator (760) 768-2160
LAKE ARROWHEAD COMMUNITY SERVICES DISTRICT – 2015 UWMP
DATE OF SERVICES: APRIL 2016 – JUNE 2016
27307 State Hwy. 189, Blue Jay, CA 92317
Aida Hercules-Dodaro, District Engineer (909) 336-7100
Based on the clients listed above, a few notable highlights include:
We are capable of providing full UWMP services (including meetings and presentations) to clients
despite the distance from our office.
We are versatile and able to understand all types of hydrologic and water supply conditions in
California, and how these conditions affect the preparation of UWMPs.
We are capable of fast-tracking the UWMP process with a successful track record (we have
completed UWMPs in as fast as three (3) months).
SECTION E: RELATED EXPERIENCE
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section E - Page 4 of 6
Total UWMP Experience
The West & Associates team members have very extensive experience with the UWMP process, having
prepared a total of twenty-four (24) UWMPs for nineteen (19) different clients listed below:
Alhambra (2015)
Azusa (2010 & 2015)
Beverly Hills (2010)
Blythe (2015)
Calexico (2015)
La Palma (2005)
Lomita (2010 & 2015)
Lynwood (2010)
Rialto (2010)
San Fernando (2010 & 2015)
Santa Monica (2010 & 2015)
Sierra Madre (2015)
Torrance (2010 & 2015)
Cities
(13 clients)
(18 UWMPs)Crescenta Valley
Water District
Foothill Municipal
Water District
Lake Arrowhead
Community Services
District
Lincoln Ave. Water Co.
Rubio Canyon Land &
Water
Valley Water Co.
Water
Districts
(6 clients)
(6 UWMPs)
Mr. West was involved in the preparation of nearly each page of the UWMPs listed above. Three (3) of
the above clients are actual West & Associates contracts. Mr. West prepared the other twenty-one (21)
UWMPs listed above while working for his previous firm, where he managed the UWMP process. A sample
of our work is displayed in Exhibit A of this Section.
SECTION E: RELATED EXPERIENCE
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section E - Page 5 of 6
References
The following are key references in addition to the recent UWMP projects listed on Page 1 of this Section.
CITY OF ALHAMBRA – 2015 UWMP*
900 New Avenue, Alhambra, CA 91801
Dennis Ahlen, Director of Utilities (626) 300-1562
dahlen@cityofalhambra.org
CITY OF SIERRA MADRE – 2015 UWMP*
232 W. Sierra Madre Blvd. Sierra Madre CA 91024
Chris Cimino, Director of Public Works (626) 355-7135
ccimino@cityofsierramadre.com
CITY OF LA PALMA – 2005 UWMP*
7822 Walker Street, La Palma CA 90623
Ismile Noorbaksh, City Engineer (Retired) (714) 488-0072
ismilenoor@gmail.com
CITY OF TORRANCE – 2010 & 2015 UWMP*
3031 Torrance Blvd, Torrance CA 90503
Chuck Schaich, Water Analyst (310) 618-6221
cschaich@torranceca.gov
*Note: Mr. West personally worked with these individuals on UWMPs while working for his previous firm.
SECTION E: RELATED EXPERIENCE
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section E - Page 6 of 6
Quality Assurance/Control
From our UWMP experience, we understand that the Department of Water Resources (DWR) may take a
few years to review the UWMP. Should DWR have any comments to the UWMP, we are able to respond
to any DWR comments even if the comments are received a few years after completion of the 2020
UWMP. However, our goal is to prepare a UWMP that meets DWR requirements. To accomplish this, we
will implement the following quality assurance/control measures:
The Project Manager, Mr. Phillip West, will be directly involved with this project. Instead of
periodic reviews and dictations to engineering staff, he will work alongside engineering staff to
ensure the work is done properly. All staff members have access to the same files and can edit as
the needs arise without things being “lost-in-translation”. This drastically reduces errors during
the work process.
We will keep in touch with DWR on a regular basis. This will include phone calls, emails, and
webinars. In fact, we have been in touch with DWR recently in the months of May and July
regarding proposed changes to the 2020 UWMPs.
All work will go through a quality assurance/control process before submittal to the client. We
strive to have all projects reviewed by an experienced individual not directly involved with the
project, although general familiarity with the project and the client is desirable. During the quality
assurance/control process, Adobe PDF software is utilized to review documents as opposed to
printing hard copies. Although this is a “green” method, its primary function is to save time and
to keep records of our quality control. This is also important if any quarantines persist during this
project. The review of the construction documents shall focus on the following three key areas:
1) conformance to DWR criteria, 2) accuracy of data, and 3) quality of writing.
To ensure the Final UWMP adheres to DWR requirements, we will complete the UWMP checklist before
each submittal. The checklist will provide the Section and/or Page number where the information can be
found in the UWMP. This will help the City confirm that the UWMP adheres to DWR requirements before
it is submitted to DWR.
The full 2015 UWMP for the City can be found here: https://wuedata.water.ca.gov/public/uwmp_attachments/8422467887/City%20of%20Blythe_Final%202015%20UWMP_05-07-18_w%20Appendices.pdf
EXHIBIT A – QUALITY OF WORK
SECTION D: SCHEDULE AND ESTIMATED BUDGET (CONTINUED)
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section D (Continued) - Page 1 of 2
Detailed Fee Estimate
Total Non-Optional Cost to Prepare 2020 UWMP: $42,500
Task PM ENGR QA/QC SEC
No.$120 $110 $112 $65
HRS. $
1 Kickoff Meeting Including Agenda & Minutes 6 10 16 $1,820
2 Coordination & Support for 60-day Notice 2 5 7 $790
3 Coordination & Support for the 2-week Notice and 1-week Notice 2 5 7 $790
4 Review Meetings (2)10 10 20 $2,300
20 30 0 0 50 $5,700
1 Data Collection and Review 4 8 12 $1,360
2 Technical Analysis (Population, Supply/Demand, Water Quality, etc.) 8 36 44 $4,920
12 44 0 0 56 $6,280
1 Coordination with Local Agencies Including County 4 8 12 $1,360
2 Coordination with Department of Water Resources 4 8 12 $1,360
3 Prepare for and Attend Public Workshop Meeting 4 6 10 $1,140
12 22 0 0 34 $3,860
1 Prepare & Submit 1st Draft UWMP 20 76 14 8 118 $12,848
2 Prepare & Submit 2nd Draft UWMP 8 36 8 8 60 $6,336
3 Finalize UWMP (After Board/Council Adoption) & Submit to DWR 4 8 4 4 20 $2,068
4 Assist with Final UWMP Distribution to County, State Library, etc. 2 4 6 12 $1,070
34 124 26 26 210 $22,322
1 Council Meeting /Public Hearing & Presentation (1st Public Hearing) 4 5 9 $1,030
2 Council Meeting /Public Hearing & Presentation (2nd Public Hearing) 4 5 9 $1,030
8 10 0 0 18 $2,060
N/A $2,278
86 230 26 26 368 $42,500
Pt. 2 - DATA COLLECTION & REVIEW
Subtotal
Pt. 3 - OUTREACH & COORDINATION WITH OTHER AGENCIES & STAKEHOLDERS
Subtotal
Pt. 4 - UWMP PREPARATION & SUBMITTAL
Direct Costs (printing, reproduction, shipping, mileage, etc.)
TOTAL NON-OPTIONAL WORK
Pt. 5 - PRESENTATIONS
Subtotal
TOTAL
NON-OPTIONAL WORK LISTED IN PROPOSED SCOPE
ITEM
Subtotal
Pt. 1 - PROJECT MANAGEMENT & MEETINGS
Subtotal
Attachment B
SECTION D: SCHEDULE AND ESTIMATED BUDGET (CONTINUED)
Proposal for: City of Ukiah – 2020 Urban Water Management Plan
Section D (Continued) - Page 2 of 2
HOURLY RATE CHART AND EXPENSE REIMBURSEMENT SCHEDULE
(FOR UWMPS)
Position Hourly Rates
Project Manager $120
Engineer $110
Quality Assurance/Control $112
Secretary $65
Reimbursable In-House Costs
Vehicle mileage $ 0.58/mile
Reproduction, printing, and other services cost + 15%
Postage Delivery Service, Express Mail cost + 15%
NOTE: All rates are effective until December 31, 2020 or until the end of this contract.
Note: (Project Schedule)
The project schedule is provided in the main portion of the proposal, in a separate and sealed envelope.
2021-160 West & Associates - UWMP
Final Audit Report 2021-01-23
Created:2021-01-22
By:Kristine Lawler (klawler@cityofukiah.com)
Status:Signed
Transaction ID:CBJCHBCAABAAUjbwyXm8oQEFUFdrrsE1oHSiCIKcDQpB
"2021-160 West & Associates - UWMP" History
Document created by Kristine Lawler (klawler@cityofukiah.com)
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