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HomeMy WebLinkAboutWesco Graphics 2017-11-21; Amendment 1 2020-05-04 CITY OF UKIAH AMENDMENT NO. 1 TO CONTRACT 1718145 BETWEEN WESCO GRAPHICS and THE CITY OF UKIAH This Amendment No. 1, entered on May 4th, 2020, revises the Agreement for Professional services dated November 21 st, 2017 between the City of Ukiah and Wesco Graphics for professional production of Recreation Guides. 1. Cancel production of a Summer 2020 Recreation Guide and extend the agreement through production of a Winter/Spring 2020/2021 Recreation Guide. Except as expressly amended by this Amendment, all other terms remain unchanged and in full force and effect. IN WITN S WHEREOF, THE PARTIES HAVE EXECUTED THIS AMENDMENT THE EFFECTIVE DATE: WESCO G P S BY: DATE: f5 -100 PRINT NAM : CITY OF UKIA� DATE: 05/29/2020 BY: SA E ANGI COMO, CITY ANAGER ATTEST 4� BY: [� �` I-At ��^� DATE: 05-29-2020 KRISTINE LAWLER, CITY CLERK Exhibit A CONTRACT Contract number must appear on all invoices CITY OF UKIAH SUBMIT DUPLICATE INVOICES CONTRACT NO. 1718145 TO:ACCOUNTS PAYABLE 300 SEMINARY AVENUE UKIAH,CA 95482 ACCTS.PAYABLE:(707)463.6230 PAGE 1 OF 1 PORCH.DEPT: (707)467-5719 PURCH.FAX: (707)463-6234 DATE:11/21/17 VENDOR: SHIP TO: WESCO Graphics CITY OF UKIAH 410 E.Grantline Road#B 411 West Clay Street Tracy, CA 95376 Ukiah, CA 95482 FOB: Ukiah ACCOUNT ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL 10022850.54100 1 9 Runs Production of Recreation Guide,44-52 pages per booklet. *18,000 copies per run(two week print time per run must be guaranteed) 'Minimum paper quality:34#72EB-Inferior quality will not be accepted. *Final trim size: 8-3/8"x 10-5/8"with bleeds 'Glossy,full-color 80#cover text weight stock with full color throughout 'Pricing to include all fill,proofs,plating,printing and bindery. 'Pricing to Include mail sorting. 'FOB Ukiah Post Office,and over-runs to the City of Ukiah address noted above. 'Final layout is provided in a high-resolution,PDF format 9 runs=3 years of Recreation Guides: Winter/Spring 2017/2018 Summer 2018 Fall 2018 Winter/Spring 2018/2019 Summer 2019 Fall 2019 Winter/Spring 2019/2020 Summer 2020 Fall 2020 Pricing based on following: 44 Pages: $4,609.15 60 Pages:$5,282.65 52 Pages: $5,014.18 68 Pages:$5,674.24 (For number of pages that exceed stated quantity,cost shall not exceed the average price per page for prices given.) Approved by City Councll: 11/16/17 SUBTOTAL 0.00 Asper Bid Opening: 11/1/17 TAX: Attachments listed below are Included as part of the contract. TOTAL: $0.00 No other terms and conditions will be accepted unless agreed to and signsC(bbyboth paAPPR Attachments: Terms&Conditions MARY HO ER,;P!7G UP VISOR I DATE Request for Bid Wesco Printing Quotation ACCEPTED BY: Dated 11/6/2017 SHARON PADOVANI I DATE VENDOR'S COPY Agenda Item No.: 7c MEETING DATE/TIME: 11/15/2017 a PEAK ITEM NO: COU-208-2017 'M1 City of Ukiah AGENDA SUMMARY REPORT SUBJECT:Approve the Purchase of Printing Services for the Activities and Recreation Guide from Wesco Graphics in the Amount of$45,127.62 Plus Tax. DEPARTMENT: Community Services i_ _ PREPARED BY: ` Mary Horger ATTACHMENTS: Attachment 1- Bid Tabulation- Recreation Guide Printing Summary: Council will consider approving the purchase of printing services for the Activities and Recreation Guide from Wesco Graphics in the amount of$45,127.62 plus tax. Background: The Community Services Department publishes an Activities and Recreation Guide three times per year: winter/spring, summer, and fall. 18,000 copies are run for each issue. The production of this publication requires the services of a printing company. Discussion:A Request for Bid (RFB) was issued on November 1, 2017, for the printing of the Activities and Recreation Guide. The pricing is based on a three-year agreement, with nine (9) publication runs total, at 18,000 copies per run. Price includes delivery and mailing of the completed Guide. Bids were received from six vendors. Please see Attachment 1 for a copy of the bid tabulation. RECOMMENDED ACTION: Approve the purchase of printing services for the Activities and Recreation Guide from Wesco Graphics for a three-year term in the amount of$45,127.62 plus tax. BUDGETAMENDMENTREQUIRED: No CURRENT BUDGET AMOUNT: 10022850.54100: $17,000 PROPOSEDBUDGETAMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: TylerAnliker, Buyer;Tim Poma, Recreation Coordinator;Tami Bartolomei, Community Services Administrator Approved: _ Agmt/PO No.` S e Sa g`0 amo, City Manager Resolution No. Ordinance No. Other 'Please w e Agreement No, in upper right comer of agreement when drafted -Thank you G PAGE 1 OF I REQUEST FOR BID T 300 SEMINARY AVENUE City Ukiah],�L UKIAH,CALIFORNIA 95482 P: (707)467-5719, F: (707)313-3621 DATE: 11/1/2017 Bids may be emailed,fazed, or hand delivered, to the contact information listed REQ.NO. RECREATION GUIDE herein, and by the specified deadline, or the bid will be rejected. BIDS WILL BE RECEIVED UNTIL Submitted by: 1:30 p.m.,November 8, 2017 (Company Name AT THE OFFICE OF THE BUYER &Address) 300 SEMINARY AVE.CITY of UKIAH BY: Tyler Anliker Email: aanliker@cityofukiah.com BIDS ARE REQUESTED FOR THE FOLLOWING ITEMS: ALL BIDS SHALL BE F.O.B. UKIAH, CA. QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICE 9 Runs Production of Recreation Guide,44-64 pages per booklet *18,000 copies per run(two week print time per run must be guaranteed) *Minimum paper quality:34#72EB inferior quality will not be considered. *Final Trim Size:8-3/8"x 10-5/8"with bleeds. *Glossy,full-color 80# cover text weight stock with full color throughout. *Pricing to include all fill,proofs,plating,printing and bindery. *Pricing to include mail sorting. *All quotations are to be F.O.B.,Ukiah Post Office,and over-runs to City of Ukiah,411 Clay Street Final layout is provided in high-resolution,PDF format. 9 runs=3 years of Recreation Guides: Winter/Spring,Summer,Fall (Sample of current Recreation Guide attached.) **Can provide sample hard copy upon request.** The following is required with bid: 1)Reference List of at least 3 customers doing similar work for. 2)Samples of similar work,along with paper samples of what is being offered. Production schedule for next run(Winter/Spring): 12/18/17: Material given to printer for production. 12/26/17: Delivered to Ukiah Post Office Tax(8.375%): 12/27/17: Recreation Guide Distribution Begins Shipping: TOTAL: Payment Terms: SIGNATURE: DATE: LEAD TIME ARO: PRINT NAME: PHONE: EMAIL: TERMS: 1.LOCAL PREFERENCE: Local Vendors shall be given an allowance of five percent(5%),up to a maximum allowance of$2,500,on any bid for supplies,equipment and/or materials per Ukiah City Code Section 1522.D.4. A Local Vendor is defined as one which,1)conducts business in an office or other business premises with a physical location in Mendocino County,2)holds a valid business license issued by Mendocino County or one of the cities in Mendocino County for that business location,and 3)has conducted business in compliance with 1)and 2)for not less than six(6)months prior to requesting the preference. The City shall receive satisfactory proof that a business qualifies as a local vendor before it may receive the local preference. In the event that there is a tie bid,where one bidder is local,the other is not,and the bid is equal in price and quality,the award shall go to the Local Vendor. 2.Right is reserved to reject any and all bids. 3.Right is reserved to accept separate items unless specifically denied by bidder. 4.Right is reserved to reject a bid from any bidder who has previously failed to perform adequately for the City of Ukiah. 5.In CASE OF DEFAULT,the City of Ukiah may procure the items quoted on from other sources and hold the original bidder liable for any increased costs. 6.The price,terms,delivery point,and delivery date may individually or collectively be the basis of the awarding of the bid. 7.In submitting the bid,bidder agrees that the bid shall remain open and may not be revoked or withdrawn for 60 days from the bid due date,unless a different time period is specified in RFB. 8. Bidder agrees to perform according to its bid,if the City's acceptance is communicated to the bidder within the time specified in number 7 above. WESCO GRAPHICS, INC 410 East Grant Line Road#8• Tracy, CA 95376 Phone 209.832.1000 Fax 209.832.7800 6 November 2017 RFQ#2815 Printing Quotation for City of Ukiah Quantity: 18,000 copies Pages: See Below Finished Size: 8.25" x 10.5" (approximate) Paper Stock: 80# Gloss Cover 72 Brite Estar all inside pages Color: 4 Color All Pages Copy Preparation: Postscript PDF files in CMYK color mode FTP to Wesco Graphics Mailing: Carrier Route Presort for PO Included Delivery: Included to Post Office and City of Ukiah Office Cost to Print. 44 Pages 52 Pages 60 Pages 68 Pages $4,609.15 $5,014.18 $5,282.65 $5,674.24 ITEM NO.: 7a MEETING DATE: April 1, 2015 city af-Ukiah AGENDA SUMMARY REPORT SUBJECT: REPORT REGARDING THE PURCHASE OF GRAPHIC DESIGN SERVICES, AND APPROVE THE PURCHASE OF PRINTING SERVICES, FOR THE ACTIVITIES AND RECREATION GUIDE. _ Background: The Recreation Department publishes an Activities & Recreation Guide three times per year: winter/spring, summer, and fall. 18,000 copies are run for each issue. The production of this publication requires the services of a graphic design company, and a printing company. In January of this year, proposals and bids were sought for both of these services, to cover for the next two years, or six issues, starting with the summer 2015 issue. The cost of the graphic design work and printing is offset by revenue from ad. sales. Graphic Design Services A Request for Proposals (RFP) was issued to thirty-seven companies for graphic design. Proposals were received from five. They were evaluated based on quality and creativity of the samples of work provided, level of experience and training, resources of the company, responsiveness to the RFP, and price. As a result of the evaluation, Bob Krofchik of No. 9 Design was awarded a contract in the amount not to exceed $12,000. Print Services A Request for Bid (RFB) was issued to twenty-eight companies for printing services. Bids were received from five. The following is a recap of the bid results: Company Name Pricing Per Issue: 44 pages Pricing per issue: 52 pages Wesco Graphics $4,734.15 $5,164.18 Beckman Printing $19,250.00 $19,250.00 The Goode Company $10,305.00 $11,024.00 Office Depot $18,755.88 $21,582.99 Clearwater Graphics $7,855.00 $9,167.00 Discussion: Staff is requesting Council's approval to issue a two-year agreement for printing services to Wesco Graphics. ❑X Budgeted FY 14/15 ❑ New Appropriation Not Applicable ❑ Budget Amendment Required Amount Budgeted Source of Funds (title and#) Account Number Addtl. Appropriation Requested $30,500.00 Recreation, Class Guide 10022850.54100 N/A Recommended Action(s): T Receive report regarding the purchase of graphic design services from No. 9 Design in the amount not- to-exceed $12,000, and approve issuing an agreement to Wesco Graphics for the Activities & Recreation Guide printing. _Alternative Council Option(s): Do not approve, and provide alternate direction to Staff. Citizens advised: N/A Requested by: Sage Sangiacomo, Assistant City Manager Prepared by: Mary Horger, Purchasing Supervisor and Dustin Malanga, Recreation Coordinator Coordinated with: Jane Chamber, City Manager Attachments: N/A Approved: Jane Chambers, City Manager c r ■ W. cr to _ m 0 / cu k k � x ƒ m 0 G & ® Q @ E o ■ k k § ® 12. m o o o o § \ 0 0 � Ln ul Ln § � / / / @ N � \ z R � � � Ln z tn o © k cn cn / � w d K 2 $ N o o � cn k § Ln § k V (A R 7 e L c / o Bfu CL ■ w 2 03 C \ o P > C \ C orL � Petaluma Minuteman, Inc. Minuteman eta Lakeville Street Petaluma, CA 94952 Press Phone:707-763-4188 Fax:707-763-9541 Web:www.minutemanpetaluma.com E-mail: orders@minutemanpetaluma.com (&P WE DESIGN, PRINT& PROMOTE...YOU! Quotation 11/8/2017 Bill to: City of Ukiah ship to: City of Ukiah 411 W Clay St Tyler Anliker Ukiah, CA 95482 411 W Clay St Ukiah, CA 95482 Phone: 707-463-6233 Fax: 707-313-3621 Phone: 707-463-6233 Fax: 707-313-3621 Email: aanliker@cityofukiah.com 162000 Booklets(Recreation Guides)64 Pages (Job ID 191986) Total: $182,386.75 Component 1 of 3: Covers Design Digital File Handling Printing 162,000 Finished Pieces 2 sides Duplex Top/Top 10.625 x 16.75•80#Gloss Book•White Side 1 and 2 Ink(s): Process Black • Process Cyan Process Magenta Process Yellow Gloss AQ Component 2 of 3: Inside Pages Printina 162,000 Finished Pieces Each of 15 2 sides Duplex Top/Top 10.625 x 16.75•34#-72 Bright Electro Bright•White Side 1 and 2 Ink(s): Full Color Component 3 of 3: Bindery Finishing Each of 16 Fold to 8.375 x 10.625 Collating 2 Staple(s)per Set/Booklet Taxes are not included. Quote valid for 30 days. Terms: Net 30 days Thank you. Your Request For Price Quote PRODUCT or FORM NUMBER for PURCHASE ORDER CU-RECREATION-GUIDE Item Number: ALWAYS GIVE YOUR FAX NUAIBER 150000.0000 on POs and CDCR-1853 Reproduction Orders Form Title: City of Ukiah Recreation Guide FORM CONSTRUCTION: GLOSS COV-GLOSS TXT 80-80 WHITE H/H FORM SIZE: 8.375 X 10.625 Digital Color Printing, Square Fold and Staple,Trim to 8.375x 10.625 Drilled: NO REVISED: 11/17 PkgQty: 1 DIGITAL PRINTING "Pkgs"X "PkgQty" PAGES in BOOK QUANTITY PRICE per UNIT TOTAL 18000 Pkgs of 1 52 1 18,000 $6.24 $112,320.Oa POST CONSUMER MATERIAL%: 0 VIRGIN MATERIAL W 100 Minimum Order for TABS is 100 Sets. ARO: 30 DAYS FROM RECEIPT OF SALES ORDER UNIT PRICE REMAINS THE SAME FOR ANY QUANTITY FORMS Standard FORMS come to you shrink-wrapped in and ENVELOPES Packages.Pricing is Per-Package.Per-Package Price does not vary with Quantity. DOCUMENT PRICING DOCUMENT PRINTING of Books and Manuals require Custom Pricing TABS PRICING Minimum Order for TABS is 100 Sets. Required:BILLING CODE,FISCAL YEAR,PURCHASE ORDER(or PO Number). PRICE QUOTE IS GOOD FOR 60DAYS FROM : Thursday,November 02,20 MAILING ADDRESS PIA OimNb RvOucb.ClwnpN lM.•A BOM GltlwNs CALPIA Printing I Folsom State Prison Telephone:(916)985-2561 -Extension:4296 P.O.Box 71 Respresa,CA 95671 Fax:(916)985-3105 FolsomPdntPlant@CALP[A.ca.gov Your Request For Price Quote PRODUCT or FORM NUMBER for PURCHASE ORDER Item Number: ALWAYS GIVE YOUR FAX NUMBER CU-RECREATION-GUIDE 150000.0000 on CDCR-1853 Reproduction Orders Form Title: City of Ukiah Recreation Guide FORM CONSTRUCTION: GLOSS COV-GLOSS TXT 80-80 WHITE H/H FORM SIZE: 8.375 X 10.625 Digital Color Printing,Square Fold and Staple,Trim to 8.375x 10.625 Drilled: NO REVISED: 11/17 ARO: 30 DAYS FROM RECEIPT OF SALES ORDER UNIT PRICE REMAINS THE SAME FOR ANY QUANTITY Quantity Per Unit(Pkgs or Boxes or Tab Sets or Books): 1 Price/Unit: $6.24 Sets, Pkgs or Books: 1 Quantity: 1 Price: $6.24 Sets, Pkgs or Books: 2 Quantity. 2 Price: $12.48 Sets, Pkgs or Books: 3 Quantity: 3 Price: $18.72 Sets, Pkgs or Books: 4 Quantity: 4 Price: $24.96 Sets, Pkgs or Books: 5 Quantity. 5 Price: $31.20 Sets, Pkgs or Books: 6 Quantity. 6 Price: $37.44 Sets, Pkgs or Books: 7 Quantity: 7 Price: $43.68 Sets, Pkgs or Books: 8 Quantity: 8 Price: $49.92 Sets, Pkgs or Books: 9 Quantity: 9 Price: $56.16 Sets, Pkgs or Books: 10 Quantity: 10 Price: $62.40 Sets, Pkgs or Books: 20 Quantity: 20 Price: $124.80 Sets, Pkgs or Books: 30 Quantity: 30 Price: $187.20 Sets, Pkgs or Books: 40 Quantity: 40 Price: $249.60 Sets, Pkgs or Books: 50 Quantity: 50 Price: $312.00 Sets, Pkgs or Books: 60 Quantity: 60 Price: $374.40 Sets, Pkgs or Books: 70 Quantity: 70 Price: $436.80 Sets, Pkgs or Books: 80 Quantity: 80 Price: $499.20 Sets, Pkgs or Books. 90 Quantity. 90 Price: $561.60 Sets, Pkgs or Books: 100 Quantity. 100 Price: $624.00 Sets, Pkgs or Books: 200 Quantity. 200 Price: $1,248.00 Post-Consumer Material % 0 Virgin Material%: 100 Standard Forms come to you shrink-wrapped in Packages.Pricing is Per-Package. Please always give your FAX Number on all submissions and Required:BILLING CODE,FISCAL YEAR,PURCHASE ORDER requests. (or PO Number). PRICE QUOTE IS GOOD FOR 60 DAYS FROM: 11/2/2017 ILptA Thursday,November 02,2017 MAILING ADDRESS1�,��--M� OwNry PNCYcb.CN.,p.d LM..A B.Ix CWIafN. CALPIA Printing/Folsom State Prison Telephone (916)985-2561-Extensions 4296 P.O.Box 71 �Fax: 916 985-3105 Respresa,CA 95671 � FolsomPdntPlant@CALPIA.ca.gov SENG 9 PHIRTING City of Ukiah Recreation Guide Quote Number: 1117960 Date: F November 7,2017 Product Description: Booklet Number Of Pages: See Matrix Page Size: 8-3/8 X 10-5/8 Ima a Size: 7-7/8 X 10-1/8 Color Requirements: Process All with Bleeds Paper Stock: Cover 801b Gloss $13 Book Weight / Text 351b HiBrite 72 Receive Artwork via: PDF Binding or Inserting: Stitch and Trim Packaging& Delivery: Delivered to Ukiah P.O. Skid Pack/FOB Over runs delivered to City of Ukiah Pricing based on 10-14 days production time. 4+32 Pages 4+40 Pages 4 +48 Pages 4 +56 Pages 4+64 Pages 18,000 Copies 411466.14 5 151.56 5,479.68 6,867.73 6,195.86 Additional's 235.66 271.89 289.21 309.69 327.00 Less 1 000's 124.03 143.10 152.21 162.99 172.11 Optional delivery to Ukiah P.O.Over runs delivered to City of Ukiah$1,000.00 EDDM Setup,Postal Does $175.00 EDDM mailing $20.00 Per M All prices estimated are only valid for 30 days after proposal dale;estimate does not include sales tax(if applicable).Pricing will be subject to change upon review of final artwork or supplied electronic files.Pricing does not include freight,express delivery or courier charges unless staled.The instructions,terms and conditions appearing on the face and on any attachments hereto,are made pant of this quotation;acceptance of this quotation is expressly limited to the terms herein.(See Terms) ACCEPTED BY CUSTOMER SUBMITED BY FIRM NAME: I - 1 a SCNG PRINTING ADDRESS: V ( 0 d1'' p 1701 S.LEwIS ST. CITY,ST,ZIP: �1 a !1 � ANAHEIM,CA.9 SIGNATURE: SIGNATURE: DATE: DATE: 8-/z:z 1701 South Lewis St.,Anaheim,California 92805-6439 Phone: (714)704-5862•FAX: (714)704-5863 PAGE 1 OF 1 REQUEST FOR BID Ukiah ]]k 300 SEMINARY AVENUE V City Of ah UKIAH,CALIFORNIA 95482 P: (707)467-5719, F: (707)31�-3621 DATE: 11/1/2017 Bids may be emaileg faxed, or hand delivered, to the contact information listed REQ,NO. RECREATION GUIDE herein, and by the specified deadline, or the bid will be rejected. �^� � ► a ,HA Q_ BIDS WILL BE RECEIVED UNTIL Submitted by: r per_ f 0L Y— _Z— 1:30 m.,November 8, 2017 (Company Name AT THE OFFICE OFIHEBUYER &Address) CT t'r)%I'4l?l r:n' 300SEMiNARY AVE.CITY ofUKIAH r Y: Tyler AnIiker 1 -701 kswfo , 'k& ��ffV Email: aanliker@citygfitkiah.com BIDS ARE REQUESTED FOR THE FOLLOWING ITEMS: ALL BIDS SHALL BE F.O.B. UKIAH, CA. QUANTITY DESCIUPTION UNIT PRICE EXTENDED PRICE 9 Runs Production of Recreation Guide,44-64 pages per booklet *18,000 copies per run(two week print time per run must be guaranteed) *Minimum paper quality:34# 72EB inferior quality will not be considered. *Final Trim Size:8-3/8"x 10-5/8"with bleeds. *Glossy,lull-color 809 cover text weight stock with full color throughout. *Pricing to include all fill,proofs,plating,printing and bindery. *Pricing to include mail sorting. *All quotations are to be 17.0.13.,Ukiah Post Office,and over-runs to City of Ukiah,411 Clay Street Final layout is provided in high-resolution,PDF format. 9 runs=3 years of Recreation Guides: Winter/Spring,Summer,Fall (Sample of current Recreation Guide attached.) .O*Can provide sample hard copy upon request.** The following is required with bid: 1)Reference List of at least 3 customers doing similar work for. 2)Samples of similar work,along with paper samples of what is being offered. Production schedule for next run(Winter/Spring): 12/18/17: Material given to printer for production. 12/26/17: Delivered to Ukiah Post Office Tax(8.375 12/27/17: Recreation Guide Distribution Begins Shipping: ►t TOTAL: Payment Terms: SIGNATURE: DATE; IllIA42 ILEAD TIME ARO:Ct5 11` PRINT NAM PHONE: EMAIL: T rR W 1.LOCAL PR81FERENCE: Local Vendors shall be given an allowance of five percent(5%),up to a maximum allowance of$2,500,on any bid for supplies,equipment and/or materials per Ukiah City Code Section 1522.D.4. A Local Vendor is defined as one which,1)conducts business in an office or other business premises with a physical location in Mendocino County,2)holds a valid business license Issued by Mendocino County or one of the cities in Mendocino County for that business location,and 3)has conducted business In compliance with 1)and 2)for not less than six(6)months prior to requesting the preference. The City shall receive satisfactory proof that a business qualifies as a local vendor before it may receve the local preference. In the event that there is a tie bid,where one bidder Is local,the other is not,and the bid is equal in price and quality,the award shall go to the Local Vendor, 2.Right is reserved to reject any and all bids. 3.Right is reserved to accept separate Items unless specifically denied by bidder. 4.Right Is reserved to reject a bid from any bidder who has previously failed to perform adequately for the City of Ukiah. 5. In CASE OF DEFAULT,the City of Ukiah may procure the Items quoted on from other sources and hold the original bidder liable for any Increased costs. 5.The price,terms,delivery point,and delivery date may Individually or collectively be the basis of the awarding of the bid, 7. In submitting the bid,bidder agrees that the bid shall remain open and may not be revoked or withdrawn for 60 days from the bid due date,unless a different time period is specified in RFB. 13. Bidder agrees to perform according to Its bid,If the City,s acceptpnce is communicated to the bidder within the time specified In number 7 above. Petaluma Minuteman, Inc. Minuteman Lakeville Street Petaluma, CA 94952 Press Phone:707-763-4188 Fax.707-763-9541 Web:www.minutemanpetaluma.com E-mail: orders@minutemanpetaluma.com (io WE DESIGN, PRINT& PROMOTE...YOU! Quotation 11/8/2017 Bill to: City of Ukiah ship to: City of Ukiah 411 W Clay St Tyler Anliker Ukiah, CA 95482 411 W Clay St Ukiah, CA 95482 Phone: 707-463-6233 Fax: 707-313-3621 Phone: 707-463-6233 Fax: 707-313-3621 Email: aanliker@cityofukiah.com 18000 Booklets (Recreation Guides)64 Pages (Job ID 191953) Total: $20,266.86 Component 1 of 3: Covers Design Digital File Handling Printina 18,000 Finished Pieces 2 sides Duplex Top/Top 10.625 x 16.75•80#Gloss Book•White Side 1 and 2 Ink(s): Process Black • Process Cyan Process Magenta Process Yellow Gloss AQ Component 2 of 3: Inside Pages Printing 18,000 Finished Pieces Each of 15 2 sides Duplex Top/Top 10.625 x 16.75•34#-72 Bright Electro Bright•White Side 1 and 2 Ink(s): Full Color Component 3 of 3: Bindery Finishing Each of 16 Fold to 8.375 x 10.625 Collating 2 Staple(s)per Set/Booklet Taxes are not included. Quote valid for 30 days. Terms: Net 30 days Thank you, w Petaluma, Minuteman, Inc. Minutema Lakeville Street CA 94952 Press Phone: ww.mi8 Faanpetaluma.c 41 Web:www.minutemanpetaluma.com E-mail: orders@minutemanpetaluma.com WE DESIGN, PRINT& PROMOTE...YOU! (iVP Quotation 11/8/2017 Bill to: City of Ukiah ship to: City of Ukiah 411 W Clay St Tyler Anliker Ukiah, CA 95482 411 W Clay St Ukiah, CA 95482 Phone: 707-463-6233 Fax: 707-313-3621 Phone: 707-463-6233 Fax: 707-313-3621 Email: aanliker@cityofukiah.com 18000 Mail Prep and Postage(Job ID 191954) Total: $26,136.00 Component 1 of 1: Finishing Inkjet,Zip Correct, Sort&Process-18000(total quantity as entered) Miscellaneous Postage(Presorted Flats)-18,000 Pieces. Taxes are not included. Quote valid for 30 days. Terms: Net 30 days Thank you, A QUOTATION FROM RR DONNELLEY To: City of Ukiah Attn: Tyler Anliker Account#: 71750481 Fax# 1800 Lakeway Dr. Suite 118 Date: 11/8/2017 Quotation Void After 30 Days Lewisville,Texas 75057 Quantity No.Parts Pdce/M Form Name/Description Total 18,000 44 Page+Cover $15,764.00 18,000 48 Page+Cover $15,019.00 18,000 52 Page+Cover $16,937.00 18,000 64 Page+ Cover $17,776.00 Prices above include Freight **IMPORTANT** The prices above are based on(1)production run only. Prices could channe due M material and production cnnts- Paper lead time could range up to 3 months for availability. If order placed today,paper arrival would be in Jannary- Prices quoted do not include tax,shipping or handling. Quantities ordered are subject to a 10% By: Vickie Briggs overrun or underrun unless otherwise specified. Thank you for the opportunity of submitting our Phone(800)280-9448 ext 2222 proposal. Your order will receive our prompt and Fax No. (800) 416-9782 careful attention. 06/10/2006 06:40 5607421067 BAYSIDE PAGE 01/01 PAGE I OF I REQUEST FOR $ID i 300 SEMINARY AVENUE UKTAH,CALIf10RNiA 95482 Ci6+ Q P: (707)467-5719, F: (701)313.3621 1/1 J2017 Bids may be emailed,fazed, or hand delivered, to the contact information listed REQ.NO, RECREATION GUIDE _ herein, and by the specified deadline, or the bid will be rejected �B�g WILL BE RECEArED UNTIL Submitted by: 1:30 p.mn.,November 83 2UX7 (Company Name AT TFU!0 FlCe ar THE BUYER �t}f►ddl'CSS) 300 SENVARY AVE,Crry of UKTAH 13X: Tyler Anliker CIZIQ Email: aaniike cityofukiah.com Al1, BIDS SMALL BE F.O.B. UICIAIJ, CA. BIDS ARE REQUESTRD FOR THE FOLLOWING ITEMS: „ •--- QUA ITY1 iLPrSCRWTION UNIT)PRICE EXTENDED PRICE 9 Runs Production of Recreation Guide,44.64 pages per booklet 1014(5,tom *18,000 copies per nun(two week print time per run must 0 t J'�/,9� 06 be guaranteed)) /J/ty'/�P i� ..IVtlirllllulil NaNw 4--t-rr.lf>'W- "D ' 41 �4 7`7 0' ,00 inferior quality will not bo considered. *Final Trim Size:83/8"x 10-518"with bleeds. • D *Glossy,full-eolor800 cover text weight stock with fbil color through I *PrJ,&g to include all fill,proofs,plating,printing and bindery. *Pricing to include mail sorting, *All quotations are to be P.O.B.,Uldith Post Office,and over-cons to City of Ukiah,41.1 Clay Street Final layout is provided in high-resolution,PAP format. 9 runs 3 years of Recreation Guides: Winter/Spring,Summer,Call d G l (Sample'of current Recreation Guide attached.) "Can provide sample hard copy upon request.** 'The following is required with bid: 1)Reference List of at least 3 customers doing similar work for. 2)Samples of similar work,along with paper samples of what is being off-ere I Production schedule for next run(Winter/Spring): 12/.18/17: Material given to printer for production. 12/26/17: Delivered to Ukiah Post Offce.;�C- Tax(6,375 12.27/17: Recreation Guide Distribution'Begins Shipping: laoL TOTAL: Paymclnt Terms: SIGNATURE DATE: ILEAD TIME ARO PRINT NAME: QHON,E: & 1C1VIl/1IL: ,a L WAA TERMS: 1. LOCAL PREFERENCE: Local Vendors shall be given an alowance of five percent(5%),up to a in-,;inlum allowance of$2,500,on any bid for suppees,et�ul ment and/or materials per Ukiah City Code Section 1522.D.4. A Local Vendor is def ad as one welch. 1)conducts business in an oC'or otnef Uuslness premises wlul d yl lyblt-el h.N1 A,: ,41%5 oeur4y,3)halda a valid 11)11r,oca firnneo mwPet hu iviAndrinno county or one of the cities in Mendocino County for that business location,and 3)has conducted business , compliance with 1)and 2)for not less than six(u)months prior to requesting the preference. The City shall receive satisfactory proof that a bu-- teas qualfies as a local vendor before it may receive the local preference In the event that there Is a tie b d,where one bidder Is local,the r I ler Is not,and the bid is equal in price and quality,the award shall go to the Local Vendor. 2.Right is reserved to reject any and all bids. 3.Right Is reserved to accept separate Items unless specifica:ly denied by bidder 4.Right Is reserved to reject a bid from any bidder who has previously failed to perform adequately for i le City of Mlah. 5, In CASE OF DEFAULT,the City of Ukiah may procure the,tems quoted on from other sources and 1 aid the orlgliai bidder liable for any increased costs. b.The price,terms,delivery point,and delivery date may Individually or collectively be the basis of the;warding Of t)e bid. 7. In submitting the bid,bidder agrees that the bid shall remain open and may not be revoked or withd,;wn for 60 doys from the b:d due date,unless a different time period 19 specified In RFB. 0. 0;JJ... ;,:lldLO to parrerm novel-OCKS 46 lda bid, if the 1Itty'r nrrart-anr0 is rnmmimiratnri to this h1drif i within this.tine soeclfied lfl number 7 abovo,