HomeMy WebLinkAboutVan Lant & Fankhanel, LLP 2015-05-12; Amendment 10 2021-02-02February 2, 2021
Daniel Buffalo
Finance Director
300 Seminary Ave.
Ukiah, CA 95482
We are pleased to confirm our understanding of the nature and limitations of the services we are
to provide for the City of Ukiah (City):
You will agree to the procedures described in the attachment to this letter and will acknowledge
that the procedures to be performed are appropriate for the intended purpose of the engagement,
which is solely to assist the City in determining the data and information included on the letter
provided to the California Integrated Waste Management Board dated January 28, 2021 (the
“Letter”) agrees with or was derived directly from the audited financial statements for the fiscal
year ended June 30, 2020. Our engagement to apply agreed-upon procedures will be conducted
in accordance with attestation standards established by the American Institute of Certified Public
Accountants (AICPA). Those standards require that we obtain your written agreement to the
procedures of the engagement, as described in this letter. The agreement and acknowledgment
are contained within this letter. A refusal to provide such agreement and acknowledgment will
result in our withdrawal from the engagement. We make no representation that the procedures
we will perform are appropriate for the intended purpose of the engagement or for any other
purpose.
Because the agreed-upon procedures do not constitute an examination, we will not express an
opinion on the City’s Letter or financial statements, or any elements, accounts, or items thereof.
In addition, we have no obligation to perform any procedures beyond those listed in the
attachment.
We plan to begin our procedures on February 2, 2021, and unless unforeseeable problems are
encountered, the engagement should be completed by February 5, 2021.
We will issue a written report upon completion of our engagement that lists the procedures
performed and our findings. Our report will be addressed to the City of Ukiah. If we encounter
restrictions in performing our procedures, we will discuss the matter with you. If we determine
the restrictions are appropriate we will disclose the restrictions in our report. Our report will
contain a paragraph indicating that had we performed additional procedures, other matters might
have come to our attention that would have been reported to you.
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Contract 1415-197-A10
There may exist circumstances that, in our professional judgment, will require that we withdraw
from the engagement. Such circumstances include the following:
You refuse to provide written agreement to the procedures and acknowledge that they are
appropriate for the intended purpose of the engagement.
You fail to provide requested written representations, or we conclude that there is sufficient
doubt about the competence, integrity, ethical values, or diligence of those providing the
written representations, or we conclude that the written representations provided are
otherwise not reliable.
We determine that the description of the procedures performed or the corresponding
findings are misleading in the circumstances of the engagement.
We determine that restrictions on the performance of procedures are not appropriate.
An agreed-upon procedures engagement is not designed to detect instances of fraud or
noncompliance with laws or regulations; however, should any such matters come to our attention,
we will communicate them in accordance with professional standards and applicable law. In
addition, if, in connection with this engagement, matters come to our attention that contradict the
Letter, we will communicate such matters to you.
You agree to the procedures to be performed and acknowledge that they are appropriate for the
intended purpose of the engagement.
You are responsible for the presentation of the Letter and that it is in accordance with the
information required by the California Integrated Waste Management Board; and for selecting the
criteria and determining that such criteria are appropriate for your purposes. In addition, you are
responsible for providing us with (1) access to all information of which you are aware that is
relevant to the performance of the agreed-upon procedures on the subject matter, (2) additional
information that we may request for the purpose of performing the agreed-upon procedures, and
(3) unrestricted access to persons within the entity from whom we determine it necessary to obtain
evidence relating to performing those procedures.
At the conclusion of our engagement, we will require certain written representations in the form
of a representation letter from management that, among other things, will confirm management’s
responsibility for the information presented in the Letter in accordance with the requirements of
the California Integrated Waste Management Board.
Brett Van Lant is the engagement partner and is responsible for supervising the engagement and
signing the report.
Our fees for these services will be $1,750. The fee estimate is based on anticipated cooperation
from your personnel and the assumption that unexpected circumstances will not be encountered
during the engagement. If significant additional time is necessary, we will discuss it with you and
arrive at a new fee estimate before we incur additional costs. Our invoices for these fees will be
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rendered each month as work progresses and are payable upon presentation. In accordance
with our firm policies, work may be suspended if your account becomes 30 days or more overdue
and will not be resumed until your account is paid in full. If we elect to terminate our services for
nonpayment, our engagement will be deemed to have been completed upon written notification
of termination even if we have not completed our report. You will be obligated to compensate us
for all time expended.
We appreciate the opportunity to assist you and believe this letter accurately summarizes the
significant terms of our engagement. If you have any questions, please let us know. If you agree
with the terms of our engagement as described in this letter, pleases sign a copy and return it to
us. If the need for additional services arises, our agreement with you will need to be revised. It
is customary for us to enumerate these revisions in an addendum to this letter.
Very truly yours,
Van Lant & Fankhanel, LLP
Brett Van Lant, CPA
RESPONSE:
This letter correctly sets forth the understanding of the City of Ukiah.
By: ______________________________
Title: _____________________________
Date: _____________________________
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City Manager
2/2/2021
Schedule of Agreed-upon Procedures
Concerning the statements and information provided on items 1 through 5 as listed on the Letter:
1.Determine the amount presented in item (1) of the Letter for the Corrective Action Costs
agrees with the report provided by Rau and Associates Inc., dated January 9, 2014
regarding the Cost Estimate for Corrective Action Plan for Non-Water Release for the City
of Ukiah Landfill, 3100 Vichy Springs Road, Ukiah CA, increased for inflation annually in
accordance with the Department of Resources Recycling and Recovery annual inflation
factors.
2.Determine if the City reported outstanding general obligation debt in the financial
statements for the fiscal year ended June 30, 2020.
3.Determine if the City operated at a deficit equal to five percent or more of total annual
revenue in each of the past two fiscal years. The total annual revenues for each of the
past two fiscal years will consist of the total revenues from the Statement of Revenues,
Expenditures, and Changes in Fund Balances for the Governmental Funds and the total
revenues from the Statement of Revenues, Expenses, and Changes in Net Position for
the Proprietary Funds, excluding internal service funds. The deficit, or surplus, for each
of the past two fiscal years will consist of the “Net Change in Fund Balances” on the
Statement of Revenues, Expenditures and Changes in Fund Balance for the
Governmental Funds and the “Change in Net Position” on the Statement of Revenues
Expenses and Changes in Net Position for the Proprietary Funds, excluding the internal
service funds.
4.Determine if the City received an adverse opinion, disclaimer of opinion, or other qualified
opinion from the independent certified public accountant auditing its financial statements
for the year ended June 30, 2020.
Concerning the statements and information provided on items 7 through 12 as listed on the Letter:
5.Determine the amounts presented in the Letter for items 7 through 12 were derived directly
from the audited financial statements for the fiscal year ended June 30, 2020.
Concerning the statements and information provided on items 13 through 15 as listed on the
Letter:
6.Determine, by recalculating each ratio for items 13 through 15, if the responses are
appropriate.
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