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Home My WebLink About80-79 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 RESOLUTION NO. 80-79 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING CONTRACT WITH TUDOR ENGINEERING COMPANY FOR LAKE MENDOCINO POWER PROJECT BE IT RESOLVED that that certain Agreement for Engineering Services attached hereto and made a part hereof is hereby approved and the Mayor and Clerk are authorized to execute same on behalf of the City. PASSED AND ADOPTED this 7th day of April , 1980, by the following roll call vote: AYES: Councilmembers Riley, Feibusch, Snyder, Myers, Hickey NOES: None ABSENT: NOne ATTEST: City Clerk AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT, made and entered into this 7th day of_ May ,1980, by and between the City of Ukiah, California ("Ukiah") and TUDOR ENGINEERING COMPANY, a California Corporation ("Tudor"). WITNESSETH: WHEREAS, Ukiah desires to construct a hydroelectric gen- erating facility at the outlet of Coyote Dam, Lake Mendocino, and WHEREAS, in connection with the work, Ukiah desires to engage Tudor to provide the necessary engineering services, (the "Engineering Services"); and WHEREAS, Tudor is qualified by experience to provide the Engineering Services for the work and Tudor has offered to pro-. vide the Engineering services on the terms set forth herein; NOW, THEREFORE, it is agreed by and between the parties as follows: 1. ~mployment of Tudor. Ukiah hereby retains and employs Tudor, and Tudor hereby accepts such employment to per- form the Engineering Services in the maaner and for the compensa- tion hereinafter specifically provided. 2. project Description. The project consists of a hydroelectric generating plant at a site at the base of the existing Coyote Dam, Lake Mendocino, California. 3. Engineering Services. The engineering services which Tudor will perYorm under this Agreement.will include but not be limited to data collection, preliminary design, reports, , WP-A1-687A 1 presentations, final design, preparation of estimates, assistance in obtaining construction bids, consultation during construction, construction inspections and such other engineering services as requested in writing by Ukiah. 4. Compensation. Ukiah shall compensate Tudor for the Engineering Services described in Section 3. hereof by paying to Tudor an amount equal to Direct Salary Costs, plus Company-Wide Burden, plus General and Administrative Expense and Profit, plus Direct Non-Salary Expense attributable to the Project, as such terms are defined herein. "Direct Salary Cost" is based upon the cost of direct wages paid to Tudor's personnel for time directly chargeable to the Project. The Company-Wide Burden shall be salary additives which include, but are not limited to, sick leave pay, vacation pay, holiday pay, unemployment insurance, excise and payroll taxes, contributions for social security, workmen's compensation insurance, retirement benefits,~ group life insurance and medical insurance. For purposes of this.Agreement, the "Company-Wide Burden" shall be an amount which shall be computed by multiplying the Direct Salary Cost by a factor of 0.45. The General and Administrative Expense and. Profit is a factor which providea compensation for Tudor's overhead and profit. General and Administrative Expense and Profit shall be an amount which shall be computed by multiplying the Direct Salary Cost by 1.35. . "Direct Non-Salary Expenses" include the following: a. Cost and services directly applicable to the Project, such as surveys, subsurface borings and explorations, computer rental and programming costs, commercial printing and binding, and similar costs that are not applicable to Tudor's general overhead. WP-A1-687A 2 ' b. Identifiable communication expenses such as long distance telephone, telegraph, cable, express charges and postage other than for general correspondence. c. Identifiable reproduction costs applicable to the Project such as printing of drawings, photostating, multi- lithing, printing, and similar costs. d. Living and traveling expenses of Tudor's employees when away from home office on business connected with the Project, which shall include the actual costs of automobile rental or reimbursement of $0.20 per mile when. Tudor's vehicles are used. · 5. Payment. Payment shall be made to Tudor for all Engineering Services rendered by Tudor under the terms and con- ditions of this Agreement on the basis of invoices submitted to Ukiah monthly. Payments shall be made within thirty (30) days after' receipt by Uki~h of the corresponding invoice. Tudor shall keep complete, detailed and accurate records of all time charges and reimbursable expenses incurred. 6. Control of the Work. Prior to proceeding with each phase of the work Tudor shall be given a work order for such work by Board. Tudor agrees to use its best efforts to perform the work within the limitations of the estimated Cost of the work. Such cost estimate shall not be exceeded by Tudor without prior written approval of the Board. 7. Progress and Coordination. Tudor agrees to diligently prosecute each phase of the Engineering Services as directed by Ukiah. Tudor shall coordinate its work with Ukiah through the Public Works.Department and the Project Manager. WP-A1-687A 3 8. Changes. Ukiah may from time to t~me make changes in the scope of Engineering Services, including the deletion of services and the addition of services, by giving written notice of the change to Tudor. Tudor agrees to comply.with the notice of change in the Engineering Services promptly upon its receipt of such notice, and'shall use its best efforts to minimize any costs or delay resulting from such change in the Engineering Services. In the event that the change of the Engineering Services results in an increase or decrease in the amount of the estimated cost thereof, the estimate will be revised as mutually agreed between Ukiah and Tudor. 9.. Duties of Tudor. With respect to the performance of its services, Tudor will exercise that degree of skill and judgment commensurate with that which is normally exercised by recognized professional engineering firms with respect to services of a similar nature, including compliance with applic- able federal, state and local laws, ordinances and regulations. 10. Termination. At its option, Ukiah may terminate this Agreement at any time by written notice to Tudor, and whether or not Tudor is in default. Upon termination, Tudor shall be paid amounts due under this Agreement up to the date of termination. Tudor shall terminate the work in an orderly manner and within a period of not to exceed thirty (30) days after notice to terminate has been received from Ukiah, unless Ukiah authorizes a longer period in writing. Upon termination of this Agreement by Ukiah for any reason other than a default by Tudor, shall also pay to Tudor the following additional amounts: a. The cost of settling and paying any claims arising out of the termination of any subcontracts previously approved by Ukiah. WP-A1-687A 4 b. The cost of settling any claims arising Out of the termination of the Agreement, including accounting, legal, clerical and other expenses reasonably attributable to prepara- tion of settlement claims. c. The cost of additional services by Tudor to close out this Agreement computed in accordance with Section 4 hereof. IN WITNESS WHEREOF, this Agr.eement has been executed by the parties hereto the day and year first above written. TUDOR ENGINEERING COMPANY CITY O~? ' ~.Ti t i e:. _~~o r WP-A1-687A 5 WORK ORDER NO. 1 In accordance with the agreement between the City of Ukiah and Tudor Engineering Company dated May 7, 1980 Tudor Engineering Company is hereby directed to proceed with the following activities (as more thoroughly described in the Licens- ing Loan Application by the City of Ukiah to. the Department of Energy, October 1979): Prepare environmental impact reports to fulfill the requirements of NEpA and CEQA. Prepare an FERC License Application. Approval is hereby granted for the expenditure of funds up to $45,500 estimated as the cost of the work. APPROVED~' '? / ·ty o~Ukiah ACCEPTED:. Tudor Engineering Company WP-A1-687A 6 Appendix C CONTRACT PRICING PROPOSAL o~c, o( (RESEARCH A~D DEVELOPMF~T) Approval No. , TUdo~ ~n~nee~ Compan~ %ake ~endoc~o ~ouer ~oject i4g Ne~ ~ontsome~ SO.eeC ~C %~cense Application S~n ~anc~sco, Cal~o~n~ 94105 ~TAIL ~SC~I~ ~ COST E~ME~S TOTAL ,,,,, r. ~1--(I) ~w , ,i , , _. 'ir)lat. I)l~l( I ~11~14l , ESTIMATED IA~ / ~. ~,o ~ (.~,/,~ .ou,s .ou, COST Pr~ncipa! 32 26.00 832' Supervis ing....En~ineer 68 19. O0 ]2g2 .Senior Engineer 200 15~00 EngJ. nmmr %24 13.00 ~2912 D~i ~n~r ~ . 72 !2.00 W~r~ Prn~ Ooerato~ 8D I 7.5D J 6DD ~o~. ~)~ ~.~.~ 9 ~ 500 4 L~ 0~ (~,,/~ l)~.~..r er C~,/ C~.l~r)' 0 ~ ~t( Z ~ = ISt COST (J) Cnmn~ny wid~ h,]rden r~r~ 0,45 ~9.500 4.27.5.. I'~)1 ~. I.~(~ ()i'~1~4~) ' ._. . .. ,~ ~ 'IuI 41. ~f(IAI. [~11~(, ' , , ,, ~ ~ (I/d,~; ,~,; (G,,. ~,~, M .,~,~ ~.lrj eST C~V ....... "'~'"~ 300 ..... , ~'~' ~'~ 500 ' ,, ,i Fisher~es. Wildlife. Archaelo~m~]~ Ge~chn~a] " t ', - ,'"'" '"'"" ' "" 14,000 , o~ ~ ~o~, ...... ~'~" '~.. 2. 800 lO '1~11 41 I)I~C I C()~ I 4%11 ~)l'~lllt ,, ~,~.~,,,~,,~,~u ~..,, 105 ~ v,--~---, '-, 3 ;' 9.975 13 It)141 ~llV 4171) , , , i i ii i Appendix C , , ,i DOE Feasibility Study Loan Program , m Tudor En~ineerin~ Companv] October, 30, 1979, EXHIBIT A--SU~RTING SCHE~ (5'p~;/y. I/,;ore space ,J needed, use reterJ,) , _~ ~ & 1Z Zudo~ ~n~nee~n~ Comps7 ~ n~F~ed ~CAA~ see provisional overhead for 1979 .~as 150 consisting_of labor of 45 nmr~ont ~nd ~ner~] mhd administrative overhead of' %~p. ercmnt. 7'.a San Francisc_~-~k~mh - Sa.n FrancS~e~_ 6 trips, 250 miles eac~b M $0.20/mi = S3OD g30~ , 7.b SubsS~e~ne~ Meals~Par~ng; To%!~~ etc. $200 ~ $200 ~. Printing of ~eports , $2"'~30Q . Long Distance Telephone 4 mos. ~ $75 $300 Postage S2OO $2,~00 $2.800 ,, , ~.s ~ ,f,,..~.,,/,~...., ' 11[~( NU~I/(~INJlON "~ ~~~ u~-~~ ~~ Oakland Armv Base DC~. Eastbay Br.~nnh, $,F. Re,inn- Ca. 9&626~ (415) 466-.3043 , , , ~ ~5 ~ ~ .F .,. " .... F, ,· , iI III I I m OII'TIONAI. IIOiP. M 60 (IO-?l