HomeMy WebLinkAboutGHD, Inc. 2020-09-02; Amendment 1 2020-08-27Amendment No. 1 to Agreement for
Professional Consulting Services
COU NO. -A1
CITY OF UKIAH
AMENDMENT NO. 1
TO AGREEMENT FOR PROFESSIONAL CONSULTING
SERVICES DATED $8*867, 2020
TERMS AND CONDITIONS
All terms and conditions of the Agreement for Professional Consulting Services
dated $XJXVW, 2020shall remain in force and effect except as modified by this first
amendment.
AUTHORIZATION
Upon execution of this amendment, service provider is authorized to provide the service
described under the Scope of Additional Work identified in this Amendment No. 1.
SCOPE OF ADDITIONAL WORK
Work authorized by this amendment shall include that work described in the letter
for Additional Engineering Services dated 2FWREHU, 2020.A copy of said letter is
included in this firstamendmentas Attachment A.
COMPENSATION
Compensation for the performance of the additional work shall be made on a time and
expense basis at Consultant’s customary fees. Expenses shall not exceed a
maximum total cost of $ for a total contract amount of $22,123.89.
*+', INC. CITY OF UKIAH
BY: BY: _________________ ___
SAGE SANGIACOMO
CITY MANAGER
PRINT NAM( ______BBBBBBB___
DATE _______BBBBBB_________ DATE: _________________
Matthew G. Kennedy
Principal
October 24, 2020 Dec 22, 2020
GHD
2235 Mercury Way, Suite 150, Santa Rosa, CA 95407 USA
T 707 523 1010 F 707 527 8679 W www.ghd.com
October 8, 2020 GHD Project No. 11217088
Tim Eriksen, PE
Director of Public Works/City Engineer
Public Works Department
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482-5400
RE: Proposal for Professional Engineering Services: Additional Investigations and Analysis for
Future Water Storage Tanks, Ukiah, CA
Dear Mr. Eriksen:
GHD is pleased to provide this proposal for professional engineering services for additional investigations
and analysis for future water storage tanks in areas south and west of the City limits to provide municipal
water service to proposed future residential developments. The City is considering property acquisition for
water storage infrastructure to support further growth in areas to the south and west of the City limit. The
City does not currently have any water storage in this area, and a properly sited tank could serve future
residential development water needs and also increase water storage and fire protection for southern
areas of the City.
Background
GHD performed a desk-top GIS analysis and prepared a brief technical memorandum for four potential
tank sites identified by the City in coordination with a residential developer. The key tank siting criteria
considered was proximity to proposed development sites to provide water service within the pressure
range of 60 pounds per square inch (psi) to 100 psi for residential use and fire flow and fire protection.
Other tank siting criteria included proximity to existing water supply wells, proximity to roads for access,
and proximity to existing City water mains that could be interconnected.
Scope of Work
The scope of work proposed is to investigate two of the four tank sites in further detail, specifically
focusing on access, tank water supply, and interconnection to the City’s existing water distribution system.
Tank Sites #1 and #2 described in the September 18, 2020 Technical Memorandum will be investigated in
further detail.
Task 1: Project Coordination and Investigation
GHD will manage the study and coordinate with the City. The team will collect and review available
background documentation, including details of the City’s existing water system, access roads, parcel
information and ownership, and other relevant data. GHD will perform a site visit with the City to observe
and document the potential locations of two tanks, confirm existing access and access improvements
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2020-10-08 GHD Proposal-Ukiah Tank Siting.docx 2
which may be required, and review existing well water supplies that could serve the tanks. GHD’s Project
Manager will attend up to three (3) meetings with the City to discuss the details of the project, and review
comments on work products.
Task 2: Develop Tank Concepts
GHD will confirm the conceptual tank sites and perform a conceptual sizing analysis in coordination with
the City to develop the estimated potable, fire and contingency storage volumes for each tank. Conceptual
sizing and alignments for water mains that interconnect with the City’s existing system will be developed,
and a simple hydraulic analysis will be performed to identify the approximate locations of pressure
reducing stations to provide adequate service pressure. Exhibits showing the layout of each of the tanks
and water mains will be developed. An analysis of up to six (6) tank materials will be included to identify
preferred tank materials.
Task 3: Prepare Planning Level Costs
GHD will prepare a planning level cost estimate for the tanks, water mains and appurtenances. A Class 5
estimate will be prepared for each of the tanks in accordance with AACE International Recommended
Practice. An appropriate estimating contingency will be included, as well as soft costs (engineering,
construction management and administration) and escalation.
Task 4: Technical Memorandum
The study outcome, results, exhibits, costs and recommendations will be presented in a draft technical
memorandum for City review. GHD will meet with the City to review the results and receive and discuss
comments before finalizing the tech memo.
Deliverables:
1. Draft and final technical memorandum (pdf)
Information to be provided by City
1. Reasonable access to the sites.
2. As-built record information and other water system information relevant to the study.
3. Previous studies and reports relevant to the study.
4. Relevant City criteria and requirements regarding construction, soils handling, traffic control,
quality, etc., for inclusion or reference in the report.
1. General Assumptions/Exclusions
This proposal is based on the following assumptions:
1. Meetings other than indicated above are not required, but can be provided on a time-and-
materials basis or by negotiated fee at current rates
2. Geotechnical investigations are excluded.
2020-10-08 GHD Proposal-Ukiah Tank Siting.docx 3
3. Consultation with regulatory agencies is excluded.
4. Costs associated with hard copy document production and shipping are excluded.
5. In providing this scope of services, GHD will perform in a manner consistent with that degree
of care and skill ordinarily exercised by members of the same profession currently practicing
under similar circumstances.
Schedule
We will work with the City to develop a schedule and make reasonable adjustments to it to achieve the
City’s goals and timelines for the project.
Fee Proposal
Our understanding is that the contract mechanism will be through an amendment to the existing
Professional Service Agreement with the City for the preliminary tank siting study. GHD proposes to
complete the base Scope of Services for the time-and-materials fee not to exceed $16,421.00 without the
prior written authorization of the City. The original contract of $8,500.00 for the preliminary tank siting
study has a remaining budget of $2,797.11, reflecting GHD’s efforts through October 3, 2020. The
proposed fee for this project could be reduced by this remaining fee amount for an amendment total of
$13,623.89. Services not included in this proposal can be provided by a negotiated fee at current rates.
We welcome the opportunity to working with the City of Ukiah on this important project, and look forward
to contributing to its successful completion. Should you have any questions, please do not hesitate to
contact me.
Sincerely,
GHD Inc.
Matt Kennedy, PE, TE
Principal Engineer / Project Manager
Attachments:
1. GHD Fee Proposal
2. GHD Standard Rates
Attachment 1
10/8/2020 Page 1
Project Name: Additional Storage Tank Investigations and Analysis Client: City of Ukiah
Prepared by: Matt Kennedy Date:
Job Number: 11217088
LABOR CATEGORY > Proj. Proj. Proj. Staff GIS CAD WP PA TOTAL Sub- TOTAL
Director Mngr. Engr. Engr. Tech Designer HOURS con-
RATE > $270 $245 $200 $140 $115 $155 $90 $135 sultant(s) FEE
Task / Item /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr
TASK- 1.0 Project Coordination
2 1 3 $19.50 $644.50
4 2 2 2 10 $65.00 $1,955.00
5 1 6 $108.00 $1,468.00
0 11 2 2 2 0 0 2 19 $192.50 $0.00 $4,067.50
TASK- 2.0 Develop Tank Concepts
1 2 8 11 $71.50 $1,836.50
1 2 8 11 $71.50 $1,836.50
2.3 Develop Exhibits 1 2 24 27 $175.50 $3,415.50
2.4 Tank Materials Analysis 1 2 4 7 $45.50 $1,250.50
0 3 7 22 24 0 0 0 56 $364.00 $0.00 $8,339.00
TASK- 3.0 Planning Level Costs
1 2 4 7 $45.50 $1,250.50
0 1 2 4 0 0 0 0 7 $45.50 $0.00 $1,250.50
TASK- 4.0 Technical Memorandum
1 1 2 6 1 11 $71.50 $1,916.50
1 1 2 1 5 $32.50 $847.50
1 2 3 8 0 0 2 0 16 $104.00 $0.00 $2,764.00
1 17 14 36 26 0 2 2 98 $706.00 $0.00 $16,421.00
*OTHER DIRECT COSTS include printing, photocopies, vehicle mileage, shipping and other miscellaneous direct expenses.
2.2 Water Main Sizing & Alignments
SUBTOTAL TASK 1.0
SUBTOTAL TASK 2.0
SUBTOTAL TASK 4.0
3.1 Prepare Cost Estimates
4.1 Draft Tech Memo
PROJECT TOTALS
1.3 Site Visit
GHD - PROJECT FEE ESTIMATING SHEET
October 8, 2020
LABOR COSTS FEE COMPUTATION
1.1 Project Coordination
*OTHER
DIRECT
COSTS
1.2 Meetings
2.1 Tank Sizing
4.2 Final Tech Memo
SUBTOTAL TASK 3.0
(IIHFWLYH6HSWHPEHU
6XEMHFWWR$QQXDO,QFUHDVHV
Principals:
Associates:
Specialist:
Engineers:
i Level A
i Level B
i Level C
i Level D
i Level E
i Level F
$2.00 - $.00
$.00 - $2.00
$2.00 - $2.00
$1.00
$1.00$1.00
$1.00$1.00
$1.00$ .00
$ .00$.00
$2.00 $2.00
Geologists/Hydrogeologists:
i Level A
i Level B
i Level C
Technicians/Technologists:
i Level D
i Level E
i Level F
$.0$1.00
$1.00 -$1.00
$1.00 -$1.00
$1.00 -$2.00
$20.00-$2.00
i Level A
i Level B
i Level C
i Level DEnvironmental Chemists/Scientists/Planners:
i Level A
i Level B
i Level C
i Level D
i Level E
i Level F
Draft/CADD:
i Level A i Level E
i Level F
$.00- $1.00
$1.00 - $1.00
$100 - $1.00
$1.00 - $.00
$00 - $2.00
$2.00- $200
Industrial Hygienists/Safety Professionals:
i Level A
i Level B
i Level C
i Level D
i Level E
i Level F
$12.00-$1.00
$13.00 - $15.00
$1.00 - $1.00
$1.00 - $.00
$.00 - $2.00
$2.00 - $2.00
i Level B
i Level C
i Level D
i Level E
i Level F
Technical Apprentices:
Administrative Support:
$.00-$1.00
$1.00-$1.00
$1.00$1.00
$1.00 $1.00
$1.00 -$ .00
$ .00 - $2.00
$9.00-$10.00
$.00-$11.00
$1.00-$1.00
$12.00- $1.00
$14.00- $1.00
.00 - $1.00
$.00 - $.00
86:HVW 5HJLRQFee Schedule
([SHUW:LWQHVV7HVWLPRQ\:$.00
Attachment 2
86:HVW 5HJLRQFee Schedule
Employee time will be billed in accordance with the fees listed above. These rates are subject to
change on a semi-annual basis. For other than professional employees, time spent over 8 hours
per day, time spent on swing shifts, and time spent on Saturdays will be charged at 1.5 times
the hourly billing rate. Work on Sundays will be charged at 2.0 times the hourly billing rate and
holiday work will be charged at 2.5 times the hourly billing rate. All field personnel charges are
portal to portal. Professional employees will not be charged out at premium charge rates for
overtime work.
Expenses and other similar project related costs are billed out at cost plus 15%. The cost of
using equipment and specialized supplies is billed on the basis of employee hours dedicated to
projects. Our rates are:
$Office consumables: $6.0/hr
%Environmental Dept/Construction Inspector consumables: $11.00/hr
&Survey Field consumables: $15.00/hr
'Various Environmental, Construction and Land Surveying equipment: At market B. C. D.
Payment for work and expenses is due and payable upon receipt of our invoice. Amounts
unpaid thirty (30) days after the issue date of our invoice shall be assessed a service charge of
one and one half (1.5) percent per month.
(*) These rates do not apply to forensic-related services, or to work for which Prevailing Wage obligations exist. It is the responsibility of the client to
notify GHD Inc in writing if Prevailing Wage obligations are applicable, in which case the fees will be adjusted proportionate to the increase in labor
cost.
Attachment 2