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HomeMy WebLinkAbout80-48 - authorizing destruction of records 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 80-48 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS The City Council of the City of Ukiah hereby RESOLVES: That the attached list of City records represents records which are no longer necessary and may at this time be destroyed. PASSED AND ADOPTED this 6th day of February, 1980, by the following roll call vote: AYES: Councilmembers Hickey, Myers, Simpson, Brann©n,Snyder NOES: None ABSENT: None ATTEST: City Clerk R. ECORD$ DESTRUOTZON NOTIOF '"'age i of l0 Date 1-17-80 Department City Clerk Records Coordinator Hatifie Tillotson Current retentiOn schedules shoW that the records listed are now ready for destruction. Instructions' 1, Review. this listing · 2. Obtain department head's signature '' 3..Destroy white copies of Records Transfer Notices 4.. Return this notice within 5 working days ,, Thank you .fOr cooperating. City Records Coordinator MUFFS No, Record Title ,. Fire.House Addition Airport Improvements Contract-Utilities Se~er-Talmage Rd Zirport-Office SpaCe-'Marin Aviation dba CAL AIR . Contract-Construction-Bush St. Br. Bldg. Removal of Frame ~Dwelling (Bromley House) : Contract-Garbage-H°hnlstlein, Ruben & Elsie W. ' Contract-Construction-oak Manor Park Improvements Contract-Redevelopment Agency. Donna Vaino Contract-Utilit. ies-Water Mains for + So. W. 'Annex, No. ~4 Baldwin COnt. Contract-Utilities-Gals & Water i Mains-Peletz Co. ~ Contract-Utilities-Wate,r Line Im- ~ provements to State. Sit. & Well #4 - Argonaut Contract-U~ilities-seWer System Modifications to accommodate freeway Contract-Utilities-Water Main Im- Provement (Mae,Carolyn,Barbara, Jones & Spring) Contract-Utilities-Water Main Im- provement,Babcock Lane Ext.. Contract-Anion Stadium Fencin~ ,, Signatures Authorizing Destruction Years 1969 1973 .1959 1~976 1973 1'972 1965 1973 1975 1956 1954. 1959 1963 1960-61 1958 1973 Location City Ha I! Box Retentior Period 5 yrs. ll Il , De par tme~t/J~ea~ ! city Clerk i ~ ~.t Ci t~.,Attorney .. I Destroyed by RECORDS DESTRUCTION NOTICE Page 2 of lO R'SA 5 Date Department .. Records Coordinator July 3, 1979 ~. ~+(4t~.~~. Current retention schedules show that the records listed are now ready for destruction. Instructions' 1 ' Review. this listing 2. Obtain department head's signature 3. Destroy white copies of Records Transfer Notices 4. Return this notice within 5 working days Thank you ~for cooperating. ~ ~-~-/'~ .~ __ /~,,~ ~ : . City Records Coordinator MUFFS No. Record Title Bonds Prk. Dist. No. 2-55 matured 4-1-69 thru 4-1-74 Sewer of '57 No.' 2-195 matured 7-1-60 thru 7-1-73 Improvement Bonds. No.~2-300 Improvement Bonds No. 301-407 Bank statements, check books, Bookkeeping records, correspon- dence & creamation certifica- tion of bonds Signatures Authorizing Destruction Years '69-'74 '60-'73 1948 1948 ~-49-'69 1899-60 '54-'76 Location 14 14 140 173 217' 136 238 Box 395 395 '209 210 99 120 307 Retention Period 5 AE 5 AE 5 AE 5 AE 5 R 5 R 5 R Department Head · ..: ?- ' 7' ' '/' , / / Date ~,~. ~.~,- IC_~ity Clerk Date ~-- /- Des,troyed by .- . ~ RECORDS ')ESTRUCTION NOTICF ' Oage 3 of 10 R~A 5 Date 1/30/80 Department City AttOrney Records Coordinator . Hattie Tillotson Current retentiOn schedules shoW that the reconds listed are now ready for destruction. Instructions' l: Review. this listing 2. Obtain department head's signature 3. Destroy white copies of ReCords Transfer Notices 4.. Return this notice within 5 working days Thank you .for cooperating. , City Records Coordinator MUFFS No Record Title Years Leases - Fish Hatchery Property L2ase-Airport FAA Lease - AirportCox, Everett Lease-Old Sewer Farm U.V. T~ap Club L~ase-Airport Pacific Airlines Lease-AirportPermit-Golden,Pa~. Airlines Lease-Airport PermitTSkym~rk Airlines' Lease-Airport-Magic Carpet Turf Lease-Airport-Marin Aviation Lease-Airport'Larson, ArnOld Lease-Portable Park on E. Perkins St. Lease-Parking Lot (City) So. Oak & Stephenson St. Lease-Knapp (Pat's' Cleaners) zoning Wbrkmen's Compensation W~ed & Rubbish Abatement Zoning water Well.Construction Star.dards Water Districts water Appropriation-Russian'River Water Well Construction Standards Zeek Minor Subdivision Water-Applications to Appropriate Utility Poles and Fixters Water Wage and Price Freeze Water Well Site #3 Water Rights Application Water Pollution Agricu. lt~ral Preserves Airports , Airport-AG's Opinion Airp6rt Assist. Fundsi Signatures Authorizing Destruction 1949- 1975 1930 1968 1961 1969 1969 1968 1975 1974 1973 1971 1968 1962 1964 1970 1962 1958 1967 1968 1973 1960 1957 1962 1967 '1971 1959 1971 1949 1974 1974 1968 Location City Hal Box Retention Period 5 yrs. zrtment' 'J.e. ad./ ! City Clerk :~. ! ci]pY~Atto'rn'e~ ./ I Des~troyed by , RECORDS DESTRUCTION NOTICE Page 4 of 10 =~"' : Date Department : Records Coordinator , .,, 1/30/80 Cii;y ~kttorney Ha-I-_t-_-~_ Ti 1 1 nf.qpn Current retention schedules show that the recor'ds listed are now, ready for destruction. Instructions' 1 Review. this listing : , 2. Obtain department head's signature 3. Destroy white copies of Records Transfer Notices 4. Return this notice within 5 working days Thank you .for cooperating. City Records Coordinator MUFFS No Record Title Annexation-Old Sewer Farm Annexation Annexation Annexations Apprentice program-P~olice Area Redevelopment Auctions Bonds ~ APPA-Joint Power Seminar~ : Burning Ordinance ~ Buy American Act Ca. Constitution Revision Commission Ca. Law Revision Commission Ca. Muni. Utilities Assoc.Leg. Report Carbon Copies to City Attorney Charter · City Attorney Correspondence City AttorneYs of Mendoci!no COunty City-County Relations ' ~ Civil Service ' Codification'of Ordinances Commissions & Boards - City Condominiums Correspondence Correspondence Correspondence Correspondence Councilmen Curb & Gutter Dept. of Housing & CommunitY Development Districts Years 1972 1965 1969 1969 1945 1966 1954 1961 1967 1970 1965 1967 1963 1972 1974 1958 1958- 1966 1970 1964 1968 1950 1965 1963 1973 1973 1970 1971 1966 1970 1961 1962 .Location CityHal] Box Retention Period , 5 yrs. Signatures Authorizing' Destruction , [De~rtm~ent He~d;/ ! City Clerk i , ~-z- c,,- / , '-, ,,'-/ , Date 1/30/80 De, pa r ti,,_, ~t City Attorney Recu,(ls Coordinator Hattie Tillotson Current retention schedules show.that the r,;:cords listed are now ready for destruction. Instructions' " I Thank you .for cooperating. ; 1. Review. this. listing 2. Obtain department head's signature 3. Destroy whlte copies of Records Transfer Notices 4. Return this notice within 5 working days City Records Coordinator MUFFS No. Record Title Green River Ordinance Hanauer Report · Hearings Highway, Division of,-Proposed relinquish- ment of State St.'a~d Talmage Rd. Housing-Low-Rent-Turnkey . H6tel-Motel Room Tax' , ~ HUD , Immunity: Governm~ntall &:Public Of~icia'ls Incentive Recognition Plan Improvement Bond act of 1915 Initiative & Referendum Industrial Revenue Bonds insurance Insurance-Health I~verse Con, demnation Leases-Grazing ~ Lease-Purchase Agreements Library Litigation Reports-Genera~ C~nfidential Maps Memorandums Memorandums Memos from City Manager Memos from Police Chief Minutes-Other Than Council Years 1966 1966 1963 1968 1969 1968 '1969 1961 1967 1965 1961 1968 1964 '1961 1971 1960 1960 1967' 1957 1960 1972-74 1969-71 1968-70 1968 1973-75 Location Cit~ Hall Box Retention Period 5 yrs. Signatures Authori zi ng'.Destructi on aDe~}a r tmen t Head City C1 erk Da te ~.2 ~/'~ City Attorney, Sate Departm=,c : Reco,.Js Coo rdinator __ 2/5/80 ..... City AttorneY, Hatt'ie Tillotson Current retention schedules show,that the r~:cor, ds listed are now ready for destruction. Instructions' '- I 1. Review,this listing 2. Obtain department bead's signature 3. Destroy white copies of Records Transfer Notices 4. Return this notice within 5 working days Thank you .for cooperating. City Records Coordinator MUFFS No, Record Title Public Utilities Public Property Purchasing, Municipal Purchase Orders Purchase Orders Purchase Orders Furchase Orders Purchase Orders Quiet Title Forms~ Railroad Crossings Research-General Restaurant Ordinance Retirement Recreation Sales Tax S~minary Avenue-Nuisance.Program Public Works: General. S~nate ReapPortionment small Business Administration Sewer Bonds Sewers Signs Solicitation or Peddling Sonoma-Mendocino Attorney Meetings SPecial Council Meetings Protest to Proposed Relinquishment of State Highway State Hospital Statute of Limitations Streets and Sidewalks , ' Subdivision Subdivison-Minor-Parnum Annexation Swimming Pools Taxation Tax Deeded Land Signatures Authori zi ng'.Destructi on Years 1968 1954 t963 1970-71 1971-72 1972-73 1973-74 1974-75 1966 1969 1970 1970 1961-64 1963 1973 1969 1963-64 1962 1969 1961 1958 1965 1963 1969-70 1968 1968-70 1962 1961 1960-67 1959-66 1969 1960-63 1961-63 1950-60 Location ]ity Hall Box Retention P. eriod 5 Frs. , ~rtment Head / ! City Clerk , I City~Att0rney. / I Dest~r0yed by , ! RECORDS DESTRUCTION I~OTICE Date 2/5/80 Page 7 of 10 '"~'-' '~ Department City Attorney Records Coordinator Hat{ie Tillotson Current retention schedules show that the recor, ds listed are now ready for destruction. Instructions' 1. Review. this listing 2. Obtain department head's signature 3. Destroy white copies of Records Transfer Notices 4. Return this notice within 5 working days Thank you ,for cooperating. City Records Coordinator MUFFS No. Record Title Television - Pay TV ToplesS Entertainment Trees Truck Rates Ukiah Valley Fire Protection,District Ukiah Valley Sanitation District Underground Utilities, Union Negotiations Utilities ~ Signatures Authorizing' Destruction Years 1964 1969 1966 1963 1961 1959 1962-69 1971-62 1957-62 .Location City Hall Box I Retentior t Perio~ .. 5 yrs. !Dep~rtment Head Cit, v Attorney ~ ~,!~ Destroyed by Da te ~_,_b~ ~-o / Da te .~,~-~z/'~O _:~.~_.~;::.__~',_o, -~....~;_...'~ '?;X ~O-.7._-_C.Y ..... . Pacre_ 8..of 10 ....... RS_A5._ Dat. e IDaPartn~ '~ ,. Rec' 's Coordinator . · 2/5/'8_0. C~ty Attorn, ey Hattie Tillotson Current retention scaedu]es .show:that the rt,.cor, ds listed are now ready for destruction. 'Instructions' . , ,. ~.. lhank you .for cooperating. ; 1. Review. this listing '2. Obtain department bead's signature 3. Destroy white copies of Records Transfer Notices 4. Return thi.,s notice within 5 working days City Records Coordinator MUFFS No. Record Title i Minutes other than Council- ~Minutes other than COuncil Miscellaneous Municipal Financing , Munson Subdivision~ A%temp~ted Annexation McG~rvey Park' , L~ague~of Californis Cities NeWsletter. NWP'RR Crossing-Cherry: Street' ' Obsenity Initiativ~ ; i i Old Sewage Treatment Plant Opinions - City Attorney , , Opinions - City Attorney Opinions - City Attorney Ordinances Orr .Creek Channel Improvement Agreements P~rking' P~r~ing Citations PArking Meters Park Lands Dedication Personnel petitions , . Planning - City Police ' Signatures Authorizing' Destruction 'Years 1972-73 1967-72· .1969 1969 ,1969 1969 1974-75 1969~ ·1966 1965 1970 195.1-65 1950-63 1962-67 ,1968 1955-59 1968-71 1960-63 196~ '1960 ,1961 1969 1961-69 LoCation City Hail Box Retentio~ i oct ,. yrs. Dep~rtnlent.~ . ~.Head~ ~/. I City Clerk . [Ci~ Attorney.. // -I ~ ~''~ ' ~' ~ ~ ~~:~"~ "~' / Destroyed by Date Date 2/5/80. _ . Departn .... ~t City Attorney Recc Js Coordinator · Hattie Tillotson Current retention schedules show.that the r~cords listed are now ready for destruction. Instructions' 1. Review. this listing 2. Obtain department headls signature 3. Destroy white copies of Records Transfer Notices 4. Return this notice within 5 working days Thank you .for cooperating. City Records Coordinator MUFFS No. Record Title Div. of Hiways-Approvals of Ord. & Res. Dogs Drainage Easements , Electric ' , Electric-PG&EBUR Contract-CUP Power Employees , ' Electric Rates & SerVice Policies Employment Practices~ , ~ ' ' F.A.A. I Encroachment Permit Fires and Fire Department Fire Inspection-Boarding Homes for Aged Franchises Forms Garbage G~rbage Golf Course Beer License POllution Studies POST Power Pooling ~ Pre-emption Property Property Tax Relief and Proposition 9 Property Tax Reform Publications - Obscene Public Affairs Report Public Officers Years 1963 1960 1965 1959 ,1969 1967 1965 '1964 1964 1968 1966 1961-65 1963 1972 1960-65 1971 1955-196§ 1962 1962' 1970 1967 1969 1965 1968 1972 1963 1970 1961 ocation City Hall Box Retentio P..eriod 5 yrs. Signatures Authori zi ng',Destruction Dejm~rtment He. ad ../ ! City Clerk l Cj~y Attorney .~. ~/~ / Destroyed by ~. i ~RDS DESTRUCTION NOTICE Date ] Current retention :_0 of :_0 Departnl '; .' I Rec( ~C~-~rd-'-~na-~r- ,- schedules show:that the ~:co~ds listed are now ready For destruction. Instructions' , 1 Review. this listing '2. Obtain department bead's signature 3. Destroy white copies of Records Transfer Hotices 4. Return this notice within '5 working days ., Thank you ,for .cooperating. : City Records Coordinator FLUFFS No. Record Title . . ~i " kvants vs. City of Ukiah 'Marie Brashear vs City 6f Ukiah B~aZ'it Abatement Proceedings 'Brigham, Ann vs City of Ukiah John Carter'vs City,of Uk~ah Cluff vs City. of Ukiah : Roger'Johnson vs City iof Ukiah City of Ukiah Vs Edwa~d'K~ight dba Big Ed's.Bug House Michael Olson'vs city of Ukia~ Olivera Claim Receivership-Royal Mo~el Rhodes vs. City of.Ukiah Siskiyou General Hospital'v C/U ukiah Solid Waste v City of Ukiah Anti-Trust Suits Ahti-Trust Cases '. A~ti-Trust Cases Ahti-Trust Water Meters Anti-TUrst Western Pipe !Cases~ Curb & Gutter Litigation-General PG&E -AEC Hearing; Petition for In- tervention by NCPA . Years 1970-71 1972 · 1973 1973 1972 19'69-74 1970-71 '1973 1973- 7~4 1969 1971-72 '1971 1973 19.70-71 ,1963 1966-67 1966-73 1968-74 11968 1956-57 1972 Location City Hall Box Retentio~ frs. Signatures Authori zi ng~,Destruction ~ , | De.~rtment Head ~ ! City Clerk.. ~ ~7.i~l~y A.t~to~r~qe.v.; ~/~.~Destroyed by . ~ ~ , , -. ~ t, ~ ~- / ',~ '~ ~ '