HomeMy WebLinkAbout2021-52 - Establishing Policy for In-meeting Process for Appts to Council, Planning Commission, & Design Review BoardPage 1 of 2
RESOLUTION NO. 2021-52
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING A POLICY FOR
THE IN-MEETING PROCESS FOR NOMINATING AND APPOINTING NEW MEMBERS (WHEN MORE
THAN ONE CANDIDATE) TO THE CITY COUNCIL (FOR MID-TERM VACANCIES THAT COUNCIL
OPTS TO APPOINT), PLANNING COMMISSION, AND DESIGN REVIEW BOARD.
WHEREAS, the City Council and Staff have determined that it would be helpful to have written
clarification for the in-meeting process of nominating and appointing new members (when more than one
candidate) to the City Council (for mid-term vacancies that Council opts to appoint), Planning
Commission, and Design Review Board.
NOW, THEREFORE BE IT RESOLVED that the Council of the City of Ukiah adopts the following method
for the in-meeting process of nominating and appointing new members (when more than one candidate)
to the City Council (for mid-term vacancies that Council opts to appoint), Planning Commission, and
Design Review Board:
Applicant Statements:
1. Each applicant will fill out an application/questionnaire that will be published with the agenda, and
which the councilmembers can review ahead of the meeting.
2.At the meeting, the candidates will give a three-minute statement of why they want to serve in the
position.
3.Council can ask questions for specific candidates.
4.Public comment followed by additional Council questions if any.
Discussion:
5. Councilmembers will discuss the pros, cons, and preferences of the various candidates (nominations
are not accepted).
Ranking:
6. Councilmembers will fill out a ranking form (Exhibit A to the Resolution – Attachment 1). The forms
will be submitted to the clerk, and a short recess will be held while the clerk calculates the results
using the Ranking Form Calculator Sheet (Exhibit B to the Resolution - Attachment 1 – provides
details of how the ranking is calculated). Following the recess, the clerk will present the results of the
ranking forms. If there is a tie resulting in three or more candidates with top ranks*, the process will
be repeated with the top-ranking candidates until there are only two top-ranking candidates.
*The lowest score equals the top rank.
7. With the top two candidates, a final run-off vote will be completed with a blind vote using ballots that
will be distributed and returned to the Clerk, where each Councilmember may vote for one
candidate. The Clerk will tabulate and announce the results. The successful candidate is the one
receiving the most votes.
If there is more than one seat being filled, then the process starts over from Step #6, with the
remaining candidates.
Page 2 of 2
Appointment:
8. Once a successful candidate (or candidates, if there is more than one) has been selected, the Mayor
may call for a motion, second, and roll call vote to adopt the resolution making the appointment(s).
If there is only one candidate, then a simple discussion and adoption of a resolution is all that would
be necessary to make the appointment.
PASSED, ADOPTED and APPROVED this 20th day of October, 2021 by the following vote on roll
call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_______________________________
Juan V. Orozco, Mayor
ATTEST:
_______________________________
Kristine Lawler, City Clerk
Councilmembers Duenas, Brown, and Mayor Orozco
None
None
Councilmembers Crane and Rodin
RANKING FORM
Councilmember Name:
Candidate #1
Candidate #2
Candidate #3
Candidate #4
Candidate #5
Candidate #6
Candidate #7
Candidate #8
Candidate #9
Candidate #10
Exhibit A
Councilmember 1 Councilmember 2 Councilmember 3 Councilmember 4 Councilmember 5 SCORECandidate #1224322.6Candidate #2132142.2Candidate #3411232.2Candidate #4343413Candidate #50Candidate #60Candidate #70Candidate #80Candidate #90Candidate #100In this example Candidates #2 & #3 have tied for first place, with Candidate #1 in second place, and Candidate #4 in fourth place.To get the score, the numbers on each Candidate's line are added up, then divided by the number of Councilmembers voting.Each Councilmember lists the Candidates in the order of preference with 1 being most preferred.EXAMPLEAPPOINTMENT RANKING FORMEXHIBIT B