HomeMy WebLinkAboutMendocino Council of Governments (MCOG) 2017-07-01; Amendment 2 2021-08-19 COU No. 171$-104-A2
SUBRECIPIENT COOPERATIVE AGREEMENT
BETWEEN
MENDOCINO COUNCIL OF GOVERNMENTS
AND
CITY OF UKIAH
Effective July 1, 2017 through June 30, 2022
Annual Exhibits
Fiscal Year 2020/21
■ Exhibit A—Subrecipient Scope of Work and Budget
■ Exhibit B—Sample Subrecipient Invoice
■ Exhibit C—MCOG's Adopted Policies & Instructions
■ Exhibit D—Special Conditions
Page 2 of 28
EXHIBIT A
Subrecipient Scope of Work and Budget
Attached:
A-1 Transportation Planning Overall Work Program (OWP)
■ Work Element 11-Local Road Safety Plans
■ Work Element 12-Sidewalk Maintenance and ADA Curb Ramp Inventory
■ Work Element 14-Training
A-2 Surface Transportation Block Grant Program (STBGP) Section 182.6 d(1)
Formula Distribution-Balances Available to Claim
A-3 Traffic Study of Northwest Ukiah Near Schools
MCOG FY 2020/21 Subrecipient Cooperative Agreement—City of Ukiah
Page 3 of 28
EXHIBIT A-1
Subrecipient Scope of Work and Budget
TRANSPORTATION PLANNING OVERALL WORK PROGRAM (OWP)
WORK ELEMENT 11—LOCAL ROAD SAFETY PLANS (LRSP)
PURPOSE:
To develop individual Local Road Safety Plans (LRSP)for the County of Mendocino, and Cities of
Ukiah, Point Arena, Willits* and Fort Bragg*. An LRSP creates a framework to systematically
identify, analyze, prioritize, and recommend roadway safety improvements on local roads.
Beginning with Cycle 11 of the Highway Safety Improvement Program (HSIP), an LSRP will be
required for an agency to apply for HSIP grant funds.
*Note.LRSP grant funding has been approved for the County of Mendocino,and Cities of Ukiah and Point Arena.
Caltrans Local Assistance staff has advised that funding is expected to also be awarded to the Cities of Willits and
Fort Bragg in FY 2020/21,so those agencies will be included in this project once funding is awarded,if feasible.
PREVIOUS WORK: None.
TASKS:
1. Protect Initiation/Coordination with Protect Partners
a. Review LRSP program requirements and guidelines, and work with local agencies
and Caltrans Local Assistance to assist with facilitating LRSP grant funding or
allocation process. (MCOG)
b. Develop and execute a Memorandum of Understanding (MOU)with each local
agency outlining MCOG and local agency roles, reimbursement commitments,
project parameters and processes. (MCOG)
Products may include: Coordination, teleconferences, allocation forms,correspondence,
and MOUs.
2. Procurement Process Consultant Selection
a. Conduct competitive procurement process, including development and advertisement
of Request for Proposals (RFP)for consultant services. (MCOG)
b. Review consultant proposals and convene a Consultant Selection Committee
(composed of County and City representatives)to evaluate and rank proposals and
recommend a preferred consultant. (MCOG)
c. Develop and execute contract with selected consultant. (MCOG)
MCOG FY 2020/21 Subrecipient Cooperative Agreement—City of Ukiah
Page 4 of 28
Products may include: RFP, newspaper advertisement; procurement documentation,
Consultant Selection Committee agenda and meeting notes, evaluation forms, consultant
contract.
3. Project Kick-off Meeting& Establishment of Stakeholder Group
a. Hold project kick-off meeting with MCOG, consultant, and local agency staff.
(MCOG, Local Agencies, Consultant)
b. Per Caltrans' guidance, establish a working group of interested stakeholders/safety
partners to provide input into the development of local plans. Composition of
stakeholder group may include local agency staff as well as other interested
stakeholders from the "4ET' of highway safety(engineering, law enforcement,
education, and emergency response communities). (MCOG, Consultant, Local Agencies)
c. Meet with consultant, local agency staff and stakeholder group as needed
throughout the project. (MCOG, Consultant, Local Agencies,Stakeholder Group).
Products may include: Kick-off agenda and meeting notes; stakeholder roster;
stakeholder meetings, agenda and meeting notes.
4. Develop Local Road Safety Plans
a. Review LRSP Requirements—Consultant will review Caltrans' requirements for
development of LRSPs, and ensure that all requirements are addressed. (Consultant)
b. Collect& Review Data—Consultant will gather and review existing data (including
Mendocino County Dept. of Transportation's annual Traffic Safety Review, MCOG's
Regional Transportation Plan, Statewide Integrated Traffic Records System (SWITRS),
local agency plans, and any other relevant data that may be available. (Consultant)
c. Analyze Data & Make Recommendations—Consultant will analyze last five (5)years
of accident and safety data; identify emphasis areas; identify, recommend and
prioritize safety countermeasures (including a summary of costs, potential funding
sources, timelines and goals). Consultant shall ensure that all recommended safety
projects are consistent with Federal and State project funding requirements, if those
funds will be used for project implementation. (Consultant)
d. Draft Local Road Safety Plans—Consultant shall incorporate all data collected and
analyzed into separate draft plans for review by each local agency. (Consultant)
e. Final Local Road Safety Plans—Consultant shall incorporate input from local
agencies as appropriate, and prepare final plans for each agency. (Consultant)
f. Presentation of Final Local Road Safety Plans—Consultant shall make separate
presentations of final plans to City Councils/Board of Supervisors, if requested by
local agencies. (Consultant).
MCOG FY 2020/21 Subrecipient Cooperative Agreement—City of Ukiah
Page 5 of 28
Products include: Draft and Final Local Road Safety Plans for the County of Mendocino,
and the Cities of Ukiah, Point Arena. *(Plans for the Cities of Willits and Fort Bragg will
be included once LRSP grant funding has been awarded.)Separate plans shall be
provided for each local agency. Separate presentations to City Councils/Board of
Supervisors shall be provided upon request of local agencies.
5. Invoice Processing/Required Reporting
a. Invoice Processing—MCOG will review and process consultant invoices for payment;
and will prepare and submit invoices to local agencies for reimbursement of invoices
paid. (MCOG)
b. Required Reporting—MCOG will provide required reports associated with allocation
and reporting on LRSP funds to Caltrans. (MCOG)
Products may include:Approved/processed consultant invoices; invoice reimbursement
submittal packages;grant reporting and/or project close out forms, as required.
FUNDING AND AGENCY RESPONSIBILITIES:
LRSP Grant Funding Awarded Local Agency Match 00%) Total
County of Mendocino $72,000 $8,000 $80,000
City of Ukiah $ 72,000 $8,000 $80,000
City of Paint Arena $18, $2,000 20 000
Totals $162,000 $18,000 $180,000
*Cities of Willits and Fort Bragg projects(and funding)will be added after LRSP grant funds
are awarded, if feasible.
Local agencies will invoice Caltrans for LRSP grant funding. MCOG will invoice local agencies.
—For more details refer to Exhibit D, "Special Conditions."
Responsible Estimated Funding
Agency Person Days Budget Source Fiscal Year
MCOG 9 $8,000 State PPM 2020/21
152,000 State LRSP Grant 2020/21
Consultant 150 Local Agency
18,aaa 2020/21
Match
Total 159 $188,000
MCOG FY 2020/21 Subrecipient Cooperative Agreement—City of Ukiah
Page 6 of 28
ESTIMATED SCHEDULE:
Tasks Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
1 x x
2 x x
3 x x
4 x x x x x x x x x
5 x x x x x x x x x x x I x
MCOG FY 2020/21 Subrecipient Cooperative Agreement—City of Ukiah
Page 7 of 28
WORK ELEMENT 12
SIDEWALK MAINTENANCE AND ADA CURB RAMP INVENTORY
PURPOSE:
To prepare a plan which will prioritize and identify defective sidewalks and missing or non-
compliant ADA ramps in the City of Ukiah. The plan will identify sidewalk defects such as: offset
joints,tree root lifting, broken sidewalk, or missing sidewalk. The proposed project will help the
MCOG and the City address the Non-Motorized Transportation goals and objectives of the Regional
Transportation Plan (RTP). In addition,the proposed project will help MCOG and the City address
the RTP Local Streets and Roads policy regarding complete streets.
PREVIOUS WORK:
The City is currently working with its consultant, Sally Swanson Architects, Inc.,to complete an
ADA Right of Way Access Plan.This plan will assess ADA accessibility on City sidewalks along
19.26 centerline miles of City streets.The proposed work will survey the remaining sidewalks
along approximately 33.94 centerline miles of City streets.
TASKS:
I. Prepare and distribute Request for Proposals, select consultant, award consultant
contract. (City)
2. Survey existing conditions/review existing inventory of ADA ramps, etc. (Consultant)
3. Conduct field assessment to identify defective sidewalk locations and missing or
noncompliant ADA ramp locations. (Consultant)
4. Prepare inventory of defective sidewalk locations and missing or non-compliant ADA
ramp locations. (Consultant)
5. Prepare report documenting defective sidewalk locations and missing or noncompliant
ADA ramp locations. (Consultant)
6. Present Sidewalk Maintenance and ADA Curb Ramp Inventory to City Council for
approval. (City)
PRODUCTS: Final Report of Sidewalk Maintenance and ADA Curb Ramp Inventory.This
report will be utilized to identify priority locations for sidewalk maintenance and construction/
replacement of ADA curb ramps. Ultimately, repair of defective sidewalk sections and
construction/replacement of ADA curb ramps will benefit all users of City sidewalks.
MCOG FY 2020/21 Subrecipient Cooperative Agreement—City of Ukiah
Page 8 of 28
FUNDING AND AGENCY RESPONSIBILITIES:
Responsible Estimated Budget Funding Fiscal Year
Agency Person Days Source
Consultant 45 $45,000 Local LTF 2020/21
Total 45 $45,000
ESTIMATED SCHEDULE:
Tasks Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
i x x
2-5 x x x x x x x x x
6 x
MCOG FY 2020/215ubrecipient Cooperative Agreement—City of Ukiah
Page 9 of 28
WORK ELEMENT 14—TRAINING
PURPOSE:
To provide funding for technical training in the transportation planning field to the Mendocino
Council of Governments (MCOG) planning staff, and to local agency staff,to stay abreast of
changes in the field.
PREVIOUS WORK:
This is an annual training work element that has been included in MCOG's Overall Work
Program since FY 2003/04.
TASKS:
1. Attendance at transportation planning academies, seminars,workshops or training
sessions that may be offered through Caltrans or other agencies. (MCOG, County,
Cities, MTA). This task includes staff time and direct costs (i.e. registration, travel,
lodging, meals, etc.)
Specific training sessions are not identified. Examples of prior training funded under this
annual work element include: workshops provided through U.C. Berkeley's Tech
Transfer Program -SB 743/Vehicle Miles Traveled; Traffic Control for Safer Work Zones;
and training offered through Caltrans- Resident Engineer Academy; Emergency Relief
(ER); Consultant Contract training;training on various grant programs; as well as training
offered through the Rural Counties Task Force, CalCOG, and other agencies.
PRODUCTS:
Educational and training materials;trained/educated staff.
FUNDING AND AGENCY RESPONSIBILITIES:
Responsible Estimated Funding Fiscal Year
Agency Person Days Budget Source
MCOG 15 $8,000 Local LTF 2020/2021
Direct Costs n/a Expected carryover
County/Cities/
MTA
Direct Costs n/a $5,000 Local LTF 2020/2021
Total 15 $13,000
MCOG FY 2020/21 Subrecipient Cooperative Agreement—City of Ukiah
Page 10 of 28
ESTIMATED SCHEDULE:
Tasks Jul Aug Sep Oct Nov Dec tan Feb Mar Apr May Jury
1 x x x x x x x x x x x x
The parties to this AGREEMENT agree to the terms of this Annual Exhibit and acknowledge that
all applicable terms and conditions of the Master Agreement, effective July 1, 2017, shall apply.
The parties also agree that any amendments to the FY 2020/21 Transportation Planning Overall
Work Program (OWP) approved by MCOG's Board of Directors may result in a revised Budget
that shall apply to this Annual Exhibit.
Mendocino Council of Governments: City of Ukiah:
Nephele Barrett, Executive Director Sage Sangiacomo, City Manager
Date: �?'� Date: Aug 19, 2021
MCOG FY 2020/21 Subrecipient Cooperative Agreement—City of Ukiah
Page 11 of 28
EXHIBIT A-2
Subrecipient Scope of Work and Budget
SURFACE TRANSPORTATION BLOCK GRANT PROGRAM (STBGP) SECTION 182.6 D(1)
FORMULA DISTRIBUTION—BALANCES AVAILABLE TO CLAIM
PURPOSE:
Formerly known as Regional Surface Transportation Program (RSTP),the name has been
changed to Surface Transportation Block Grant Program. MCOG annually elects to exchange its
federal STBGP funds for state funds under a program offered by California Department of
Transportation (Caltrans). Eligible uses are as follows.
CALIFORNIA CONSTITUTION
ARTICLE 19 MOTOR VEHICLE REVENUES
SECTION 1. Revenues from taxes imposed by the State on motor vehicle fuels for use in motor
vehicles upon public streets and highways,over and above the costs of collection and any
refunds authorized by law,shall be used for the following purposes:
(a)The research, planning,construction, improvement, maintenance, and operation of public
streets and highways(and their related public facilities for nonmotorized traffic), including the
mitigation of their environmental effects,the payment for property taken or damaged for such
purposes,and the administrative costs necessarily incurred in the foregoing purposes.
(b)The research, planning, construction, and improvement of exclusive public mass transit
guideways(and their related fixed facilities), including the mitigation of their environmental
effects,the payment for property taken or damaged for such purposes,the administrative costs
necessarily incurred in the foregoing purposes, and the maintenance of the structures and the
immediate right-of-way for the public mass transit guideways, but excluding the maintenance
and operating costs for mass transit power systems and mass transit passenger facilities,
vehicles, equipment,and services.
PREVIOUS WORK: Not applicable.
PRODUCTS: Refer to Administrative Procedures, provided as Exhibit C-2, attached.
FUNDING AND AGENCY RESPONSIBILITIES:
A schedule of funds available to claim by each MCOG member agency is attached to this exhibit.
Any funding presented as an estimate may result in more or less actual funding available to claim,
without amendment to this Annual Exhibit. Refer also to Administrative Procedures, provided as
Exhibit C-2, attached.All other terms and conditions applicable to this Scope of Work and Budget
are specified in the Master Agreement, effective July 1, 2017.
MCOG FY 2020/21 Subrecipient Cooperative Agreement—City of Ukiah
Page 12 of 28
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Page 13 of 28
EXHIBIT A-3
Subrecipient Scope of Work and Budget
TRAFFIC STUDY OF NORTHWEST UKIAH NEAR SCHOOLS
(CARRYOVER)
PURPOSE:
The purpose of this analysis is to document and quantify the issues regarding the congestion
observed within the general vicinity of schools in the northwestern region of Ukiah during the
operational hours of schools and County administrative services. Additionally, the study will
identify implementable infrastructure improvements that would benefit peak hour circulation
in the general vicinity of the schools.
PREVIOUS WORK:
Planning efforts that included projects that would affect circulation within the area for both
vehicular and non-motorized traffic include the Regional Transportation Plan,Active
Transportation Plan, and City of Ukiah Bicycle and Pedestrian Master Plan. The City was
awarded State Transportation Improvement Program (STIP)funding by MCOG to improve the
Bush Street/Low Gap Road intersection, one of the key locations within the study area. The
recommendations of this study will inform the specific improvements included in that project.
PRODUCTS: A traffic study report of the northwestern area of Ukiah surrounding schools.
FUNDING AND AGENCY RESPONSIBILITIES:
Responsible Agency Budget Funding Source Fiscal Year
MCOG Regional Surface
City of Ukiah $20,000 Transportation Program 2016/17
-Local Assistance
Total $20,000
The parties to this AGREEMENT agree to the terms of this Annual Exhibit and acknowledge that
all applicable terms and conditions of the Master Agreement, effective July 1, 2017, shall apply:
Mendocino Council of Governments: City of Ukiah:
RIF—
Nephele Barrett, Executive Director Sage Sangiacomo, City Manager -
Date:R -,[ ' -, 26I,� Date: Aug 19, 2021
MCOG FY 2020/21 Subrecipient Cooperative Agreement—City of Ukiah
Page 14 of 28
EXHIBIT B
Sample Subrecipient Invoice
(Available by request in Excel format)
Agency Letterhead
INVOICE
Work Element/Project Title
To:
Mendocino Council of Governments Invoice Date:
Attn.:
367 N State St Suite 206 Invoice Number:
Ukiah.CA 95482
Dates of Service:
Description of Activity Personnel-Name 8 Title Hourly Hours Amount
Rate Billed
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Labor: $0.00
Reimbursable Expenses-attach Item Quantity Total Cost
receipts Cost
$0.00
$0.00
$0.00
$0.00
$0.00
MOO
Total Reimbursable Ex enses: $0.00
Total Amount Due: $0.00
overall Funding Summary
Total Budget $
Amount Previously Billed
Current Amount Billed $
Balance Remamm $
I certify the charges for work b Iled are proper and that progress of the project is commensurate with cash
disbursements being claimed on the Tota Amount Due"line ab ave I have reviewed the invoice and supporting
documentation and concur that expenses are consistent with the scope of work.
Agency Representative Signature
Print/type Name and Title Date
Approved for Payment By
Name of MCOG Representative: Date
MCOG FY 2020/21 Subrecipient Cooperative Agreement—City of Ukiah
Page 15 of 28
EXHIBIT C
MCOG's Adopted Policies & Instructions
Attached:
C-1 Transportation Planning Overall Work Program (OWP) Policies and
Application Instructions (4 pages)
C-2 Surface Transportation Block Grant Program (STBGP)Administrative Procedures
(4 pages)
C-3 Local Transportation Fund 2% Bicycle & Pedestrian Program Application Form
(4 pages)
MCOG FY 2020/21 Subrecipient Cooperative Agreement—City of Ukiah
EXHIBIT C-1 Amended 1013116
MCOG's Adopted Policies & Instructions - OWP
MENDOCINO COUNCIL OF GOVERNMENTS
OVERALL WORK PROGRAM (OWP)
POLICIES AND APPLICATION INSTRUCTIONS
General Information
The Mendocino Council of Governments has adopted a policy that a portion of Local
Transportation Funds (LTF)will be allocated to assist in funding the annual transportation planning
work program. Other funding sources for the work program include various State and Federal funds.
Eligible Applicants/Proiects
Eligible applicants include the parties to MCOG's Joint Powers Agreement(JPA),which are
the Cities of Ukiah, Willits,Fort Bragg, and Point Arena; and the County of Mendocino. Mendocino
Transit Authority is also an eligible applicant. Other potential applicants must have an eligible JPA
member sponsor agency.
Projects funded under the annual work program are of a planning nature, including studies
related to transportation needs, technical assistance, transportation-related training for Technical
Advisory Committee (TAC) members, Local Agency Staff, and MCOG staff; and administration of the
work program, and direct costs.
Application Cycle/Schedule
The cycle for the OWP process shall begin annually October 15, at which time MCOG staff
will forward the OWP application package consisting of these Policies and Application Instructions, an
Application/Proposed Scope of Work Form(attached), and a Quarterly Report Form(attached)to TAC
members. There shall be a six week application period of October 15 - December 1,with all
applications due to the MCOG office no later than 5:00 p.m. on December 1 of each year(if this date
falls on a weekend,the following Monday shall apply).
Applicants must submit fourteen (14)copies of the completed application/scope of work form,
and one electronic copy. Incomplete applications or applications with insufficient copies will be
returned to the applicant for completion.
A preliminary draft OWP is prepared by MCOG staff for review at the TAC level,and
submitted to Caltrans by March 1. After incorporation of Caltrans' comments, a Final OWP is
prepared for MCOG approval. The Final OWP is adopted along with the Regional Transportation
Planning Agency annual budget in June of each year.
Quarterly ReportinglPayments
All agencies that are funded under the work program are required to submit quarterly progress
reports to the MCOG office within 15 days following the end of each quarter. The progress of each
work element is then compiled into a quarterly OWP report, which is submitted to the State.
Page i of 2
Amended IOV3-`16
Payments are tied to timely submittal of quarterly reports and satisfactory performance as
determined by MCOG. Payments are made to work program participants upon invoicing with
documentation of work performed, and subject to approval by MCOG's Executive Director.
Amendments
Any change in the approved work program requires an amendment approved by both MCOG
and Caltrans, therefore any delays or problems should be promptly communicated with MCOG staff.
Amendments to the approved work program are not allowed by Caltrans after April 1 of any year.
Carryover Requests
The program period for each work program is July 1 through June 30 of each year. Every
attempt must be made to complete programmed activities within the programmed fiscal year;however,
if there is a need to carry over a project to the next fiscal year for completion,the requesting agency
must submit justification for the carry over to MCOG. Carryover requests are subject to the following
restrictions:
Projects funded with State Rural Planning Assistance (RPA) funds are expected to be
completed in the initial year of programming; however, limited extensions are possible and will be
considered on a case-by-case basis (subject to approval by the MCOG Executive Director). Caltrans
allows up to 25% of an agency's annual RPA allocation to be carried over for a maximum of one year,
after the initial year or programming.
Projects funded with Local Transportation Funds (LTF) funds may be carried over (subject to
approval by the MCOG Executive Director) for a maximum of two years,after the initial year of
programming.
Projects funded with Planning, Programming& Monitoring(PPM) funds may be carried over
(subject to approval by the MCOG Executive Director) for a maximum of two years, after the initial
year of programming.
Grant funded projects are subject to the carryover provisions of the pertinent State or Federal
funds.
Attachments: OWP Application—Scope of Work Form
OWP Quarterly Report Form
Page 2 of 2
Revised 10:3 16
MENDOCINO COUNCIL OF GOVERNMENTS
FY OVERALL WORK PROGRAM
APPLICATION - PROPOSED SCOPE OF WORK
Applicant Agency: Date Submitted:
Contact Person:
Project Title:
Use additional sheets as necessary to prepare outline.
GOAL/PURPOSE- What does this planning project intend to achieve? How does this planning work
address the goals and objectives of the Regional Transportation Plan? See RTP pages 21-30 -available
on MCOG's website www.mendocinocop.org.
PREVIOUS WORK-Has any related work been done in the past?
TASKS - List all tasks and responsible party for each task.
PRODUCTS - Identify products of the planning effort. How will these products be used to improve the
state, regional, or local transportation system?
TIME SCHEDULE -Provide a monthly schedule by task. Schedule must indicate that all tasks can be
completed in one fiscal year.
SAMPLE
Tasks Jul AugSep Oct Nov Dec Jan Feb Mar Apr May Jun
1 x x x
2-6 x x x x x x
7 x x x
ESTIMATED PERSON DAYS/COST BREAKDOWN - Provide estimated person days and costs for
each agency and consultant.
PROPOSED FUNDING SOURCES & AMOUNTS - Provide amounts of proposed funding from all
sources. Are there leveraging opportunities available?Has funding from other sources been sought for
this planning project?
Notes:
L Receipts and documentation are required for all direct costs,including copies of consultant invoices and
receipts. Mark-up of direct costs is not allowed.
2. Travel costs are limited to Caltrans approved travel rates,available at the following link:
http://www.dot.ca.gov/hq/ase/travel/chl2/leonsultant.htmNrr.
3. It is applicant's responsibility to comply with all fiscal and procurement requirements of federal,state,
regional,or local funding agencies.
4. The Transportation Development Act(TDA) requires recipients of Local Transportation Funds to submit
annual fiscal audits to MCOG.
Page 1 of 1
Revised 1011-16
MENDOCINO COUNCIL OF GOVERNMENTS
OVERALL WORK PROGRAM QUARTERLY REPORT
Quarter, FY
AGENCY: DATE:
WORK ELEMENT NO./TITLE:
PURPOSE:
PROGRESS:
PRODUCT EXPECTED:
PROBLEMS:
OUTLOOK/STATUS:
FUNDS CLAIMED:
OWP Funding: $
Claimed this quarter: $
Claimed to date $
(including current quarter):
Balance to be claimed: $
Page I of 1
EXHIBIT C-2
MCOG's Adopted Policies & Instructions - RSTP
MENDOCINO COUNCIL OF GOVERNMENTS
REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP)
Section 182.6(d)(1)
Administrative Procedures
As of September 15,2003
Amended June 25,2007
General Information
The Mendocino Council of Governments (MCOG) annually distributes the RSTP Section 182.6(d)(1)
funds to the County of Mendocino, and the Cities of Ukiah, Willits,Fort Bragg, and Point Arena, based
on a distribution formula adopted by MCOG on November 2, 1998 and amended on June 5, 2006.
Prior to this annual distribution of funds,an Exchange Agreement is executed annually between MCOG
and the State Department of Transportation (Caltrans) to exchange these federal RSTP funds for state
funds, thus eliminating the administrative burden of processing federal funds and some federal
requirements for use of the funds.
Funding Cycle
During a normal funding cycle, MCOG receives instructions from the State to begin the process to
exchange the RSTP funds sometime during the calendar year, resulting in an executed Exchange
Agreement and receipt of funds by or near June 30 of each fiscal year. MCOG then notifies eligible
claimants of the amount of available funding,per the formula distribution. Funds are then distributed
to the County and Cities upon compliance with administrative requirements, as explained below.
Administrative Requirements/Response to Caltrans' Audit Findings
In response to the "Report on Caltrans Special Request Review" dated May 15, 2003,the following
administrative requirements are hereby implemented to assure that the agencies receiving the RSTP
funds are using the funds properly, and to assure that MCOG is properly tracking the funds.
I. Proiect Lists. Each entity shall be required to submit to MCOG a list of eligible projects on
which they expect to expend the funds, prior to funds being distributed by MCOG. The list
shall include the names of all streets and roads with potential projects, the type of project
(rehabilitation, maintenance, etc) and the functional classification based on the "annual
maintained mileage report" prepared by each agency.
2. Agreement Compliance. MCOG is required to sign an annual Exchange Agreement with
the State which states that MCOG (and project sponsors) agree to comply with required
conditions. Therefore, each entity shall receive a copy of the agreement and be required to
sign a statement of compliance in order to receive funds.
3. Annual Report. Each entity shall be required to submit an annual report before receiving
new RSTP funds each annual cycle. The report shall indicate how funds were expended or
explain if funds are being carried over for a larger project. The first annual report was due
June 30, 2004. (Note: the annual report should agree with the project list submitted,
otherwise provide a written explanation).
Pagel of 4
MENDOCINO COUNCIL OF GOVERNMENTS
REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP)
Section 182.6(d)(1)
Annual Project List—Fiscal Year
(List all Potential Projects)
Est.
Street/Road Tyne of Project Functional Classification Amount
Authorized Signature Date
Printed Name & Title
Agency
Page 2 of 4 Form rev,612512007
MENDOCINO COUNCIL OF GOVERNMENTS
REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP)
Section 182.6(d)(1)
Statement of Compliance
with Exchange Agreement
As required by MCOG's administrative procedures for the RSTP Section 182.6(d)(1)program,the
undersigned claimant hereby acknowledges that he/she has received a copy of the Exchange
Agreement dated between MCOG and the State Department of Transportation
(Caltrans),and agency agrees to comply with the applicable required conditions contained therein.
Authorized Signature Date
Printed Name&Title This Page
For Reference Only
Agency - Superseded by
"Subrecipient
Agreement"
Page 3 of 4 Form rev,6/25/2007
MENDOCINO COUNCIL OF GOVERNMENTS
REGIONAL SURFACE TRANSPORTATION PROGRAM (RSTP)
Section 182.6(d)(1)
Annual Report
Reporting Period: Fiscal Year ending 6130/ Amount Received $
Briefly describe how the RSTP funds were expended by your agency during the previous fiscal year.
If expenditures do not match the previously submitted project list, please provide a written
explanation.
If your agency is "saving" the RSTP funds for a larger project than cannot be funded in a single year,
please indicate below. If funds are being carried over for any other reason,please explain.
1. RSTP d(1) funds were expended on the following project(s):
Street/Road Type of Project Functional Classification Amount
. RSTP d(1) funds are being carried over as described below:
Authorized Signature Date Printed Name&Title
Agency
Page 4 of 4 Form rev.6/25/2007
EXHIBIT C-3 MCOG's Adopted Policies & Instructions - Bicycle & Ped.
MENDOCINO PHILLIP J. Dow, EXECUTIVE DIRECTOR
COUNCIL OF GOVERNMENTS Administration:Suite 206
(707)463-1859
MCOG 367 North State Street--Ukiah---California---95482 Transportation Planning:Suite 204
www.mendocinocog.org (747)234-3434
Fiscal Year:
APPLICATION FOR MCOG FUNDING
PEDESTRIAN and/or BICYCLE FACILITIES PROJECT
Please complete each portion of the application in as much detail as possible/appropriate.
1. Project Name: 9. Line item cost estimate:
2. Applicant (City, County, MTA) a. Environmental Documentation
3. Estimated Total Cost: b. Design
4. Funding Requested:
$ c. Right-of-Way
5. Other Funding: (identify amounts & sources)
d. Construction
6. This Form Prepared By:
7. Phone Number:
8. Date:
10. Description of project: Specify type of facility (pedestrian walkway, standard sidewalk,
bikeway (Class I, II, or III) multi-use facility, ADA compliance, etc. How does this project
implement the 2008 California Complete Streets legislation?
Bike & Pedestrian Application
Page 2
11. How would this facility improve safety? (Upgrade existing facility, provide new facility,
remove gaps in existing system?)
12. How much use (in users per day, or per week)would this facility get? What is the basis for
this estimate? (What is the traffic volume on adjacent streettroad, if applicable?)
13. 7o what extent would this facility be used by commuters? Commuters are people (including
children)who use the facility for utilitarian purposes (including work, school, shopping, etc.).
Identify below and on project map, non-motorized traffic generators and attractors
(residential neighborhoods, schools, shopping, recreational areas, etc.) along or at termini of
proposed project.
14. What is the readiness of this project? Include milestones for each activity below:
Activity Date (mo/yr)
Environmental
Design
Right-of-Way
Construction
Revised form approved by MCOG 10/4/2010
Bike& Pedestrian Application
Page 3
15. Will this project completely or partially implement a specific plan that has been developed and
adopted for the area? Examples are: Downtown Design Plan, Community Action Plan,
Downtown Streetscape Plan, ADA Implementation Plan, Transit Service Implementation Plan.
16. Is the proposed project identified in or consistent with existing plans for the area (Bikeway
Plan, City/County General Plans, Coastal Commission, Regional Transportation Plan, and
others)? Identify where project is listed in plan or state how consistency with plan is
achieved.
17. What alternate sources of funding have been sought for this project?
Source Application Date Status Date Available if Approved
18. Is this non-motorized project a component of a larger project? If so, provide details of the
larger project
Revised form approved by MCOG 10/4/2010
Bike & Pedestrian Application
Page 4
19. What other funds have already been committed to this project?
Fund Twe Amount Documentation (Funding Agreement, Resolution/Minute Order)
20. Does your agency currently have any open LTF 2% Bike & Pedestrian projects? If so, what
is the status?
21. Other Comments:
Revised form approved by MCOG 101412010
Page 28 of 28
EXHIBIT D
Special Conditions
WORK ELEMENT 11—LOCAL ROAD SAFETY PLANS(LRSP)
For Fiscal Year 2020/21, this project has been added to Exhibit A-1 and calls for an invoicing
and reimbursement process relative to the funding source that is different than usual. MCOG
member agencies have agreed to pool state grant funds by hiring a consultant to efficiently
produce the required deliverables, Local Road Safety Plans.
For this project Local Road Safety Plan (LRSP) grant funds from state sources awarded to the
participating local agencies are to be contributed to MCOG's Work Element 11, LRSP. Also the
local agencies will provide a funding match of ten percent.
The local agencies will invoice Caltrans for LRSP grant funding. MCOG will invoice the local
agencies for the grant and local funds, as listed in the table below. (MCOG will not invoice local
agencies for state PPM funds, which are provided under a separate agreement with Caltrans.)
The schedule for invoicing will be known following MCOG's procurement of contracted services.
City of Uklah's total funding responsibility for WE 11 (grant and local funds) is $80,000.
FUNDING AND AGENCY RESPONSIBILITIES:
LRSP Grant FundinF,Awarded Local Agency Match(10%) Total
County of Mendocino $ 72,000 $ 8,000 $ 80,000
City of Ukiah 72,000 8,000 80,000
City of Point Arena 18,000 2,000 20,00
Subtotals $162,000 $18,000 $180,000
MCOG State Planning, Programming& Monitoring(PPM)funds $ 8,000
TOTAL Work Element $188,000
Responsible Estimated Funding
Agency Person Days Budget Source Fiscal Year
MCOG 9 $ 8,000 State PPM 2020/21
162,000 State LRSP Grant 2020/21
Consultant 150 Local Agency
18,000 2020/21
Match
Total 159 $188,000
MCOG FY 2020/21 Subrecipient Cooperative Agreement--City of Ukiah
MCOG FY 2020-21 subrecipient agreement
1718-104-A2
Final Audit Report 2021-08-19
Created: 2021-08-12
By: Kristine Lawler Qdawler@cityotukiah.com)
Status: Signed
Transaction ID: CBJCHBCAABAA09N9gwRaBSP9Z3hDwSKHHbw92t5wPeT
WCOG FY 2020-21 subrecipient agreement 1718-104-A2" Histo
ry
Document created by Kristine Lawler(kiawler@cityofukiah.com)
2021-08-12-11:03:36 PM GMT-IP address: 12.12.163.2
L . Document emailed to Sage Sangiacomo(ssangiacomo@cityofukiah.com)for signature
2021-08-12-11:04:39 PM GMT
Document e-signed by Sage Sangiacomo(ssangiacomo@cityofukiah.com)
Signature Date:2021-08-19-8:39:45 PM GMT-Time Source:server-IP address:12.12.163.2
!' Agreement completed.
2021-08-19-8:39:45 PM GMT
Adobe Sign