HomeMy WebLinkAboutCC Reso 2021-34 - Emergency Operation Plan RESOLUTION NO. 2021-34
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING THE CITY OF UKIAH
EMERGENCY OPERATIONS PLAN.
WHEREAS:
1. The preservation of life, property, and the environment is an inherent responsibility of local government;
and
2. The City of Ukiah may be subjected to emergencies and disasters of all types; and
3. The federal National Incident Management System (NIMS) and California's Standardized Emergency
Management System (SEMS) legislation require the creation, maintenance, training, and execution of
emergency response protocols by every local government; and
4. The City of Ukiah Emergency Operations Plan describes how the City of Ukiah will manage and respond
to major emergency incidents, including implementation of an Incident Command System and the
Standardized Emergency Management System, National Incident Management System; and
5. On February 21, 2007, the Council adopted the City's current Emergency Operations Plan; and
6. The City of Ukiah Emergency Operations Plan demonstrates the City of Ukiah's steadfast commitment to
the safety and protection of its citizens, and employees, and visitors; and
7. The draft plans were distributed to the Disaster Council for review and comment, and recommendations
have been made by the Disaster Council for Ukiah City Council to adopt an updated Emergency Operations
Plan; and
8. The City Council deems it in the best interest of the City of Ukiah to formally adopt the updated Emergency
Operations Plan.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves and adopts the City of Ukiah
Emergency Operations Plan attached hereto as Exhibit A.
PASSED AND ADOPTED this 21 st day of July, 2021, by the following roll call vote:
AYES: Councilmembers Rodin, Duenas, Brown, and Mayor Orozco
NOES: None
ABSENT: None
ABSTAIN: Councilmember Crane
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Juan V. Orozco, Mayor
ATTEST:
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Kristine Lawler, City Clerk
Exhibit A
Emergency Operation Plan
May 13, 2021
[OPTIONAL - Insert jurisdiction resolution adopting emergency plan]
Table of Contents
1. Introduction...................................................................................................................................................7
1.1. Purpose....................................................................................................................................................8
1.2. Scope.........................................................................................................................................................8
1.3. Situation..................................................................................................................................................8
1.4. Plan Development and Organization........................................................................................ 12
I.S. Authorities........................................................................................................................................... 13
1.6. Assumptions....................................................................................................................................... 14
2. Concepts of Operation..............................................................................................................................15
2.1. Mitigation............................................................................................................................................. 15
2.2. Preparedness ..................................................................................................................................... 16
2.2.1. Planning........................................................................................................................................16
2.2.2. Training........................................................................................................................................17
2.2.3. Exercising.....................................................................................................................................18
2.2.4. Equipping and Supplying.......................................................................................................18
2.3. Response.............................................................................................................................................. 19
2.3.1. Standardized Emergency Management System (SEMS)............................................19
2.3.2. National Response Framework...........................................................................................20
2.3.3. Essential Facilities....................................................................................................................20
2.3.4. Alerts, Notification, and Warning.......................................................................................21
2.3.5. Activation Levels.......................................................................................................................21
2.3.6. Communications .......................................................................................................................22
2.3.7. Roles, Responsibilities, and Assignments........................................................................23
2.3.8. Managing Policy........................................................................................................................26
2.3.9. Sharing Information.................................................................................................................26
2.3.10. Resource Management...........................................................................................................27
2.4. Recovery.............................................................................................................................................. 28
2.4.1. Damage Assessment................................................................................................................28
2.4.2. Short-Term Recovery..............................................................................................................29
2.4.3. Long-Term Recovery...............................................................................................................29
3. Program Continuity...................................................................................................................................30
3.1. Continuity of Government............................................................................................................. 30
3.2. Continuity of Operations ............................................................................................................... 30
4. Plan Maintenance.......................................................................................................................................31
Appendices
A. Emergency Operations Center Contact List
B. Emergency Facilities Contact List
C. Hazard-Specific Policies and Procedures
D. Function-Specific Policies and Procedures
E. Standard Operating Procedures
F. Resource Catalog
G. Emergency Forms
H. Continuity of Operations and Government
I. Recommended Training Courses
J. Annual Training Plan
K. Multi-Year Exercise Plan
L. Maps and Floor Plans
M. Acronyms and Glossary
Emergency Plan
City of Ukiah
1.0 Introduction
The City of Ukiah is vulnerable to natural and human-caused hazards which pose risk to people,
property, the environment, and the economy. The City, in collaboration with other agencies,
has an important role in planning for response and recovery to emergencies and disasters. A
part of this planning process includes understanding the risks, reducing vulnerability to those
risks, and preparing for the impacts of emergencies and disasters.
The City of Ukiah has designed this Emergency Plan to ensure continuity of operations and
essential services, such as police, fire, utilities, and other day-to-day operations during and after
an emergency or disaster. This plan was developed in consultation with the Ukiah Disaster
Council it complies with all local ordinances, state law, and aligns with contemporary
emergency planning guidance. This plan serves as the primary guide for reducing emergency
and disaster risk within the City of Ukiah.
Increases in population, aging infrastructure and housing, rising costs, limited resources,
environmental changes, and several other factors can contribute to more frequent and severe
emergencies and disasters. Information is also now exchanged much faster and in greater
quantity than just a few years ago. To meet these challenges, City of Ukiah emergency planning
incorporates the principles of Whole Community and Resilience. Whole Community Approach is
a framework for disaster planning which incorporates the entire community in emergency
preparedness (A Whole Community Approach, FEMA). By adopting Whole Community
practices, the City invites broad participation in emergency management efforts to increase
resiliency. By working toward resiliency, the City empowers individuals and organizations to
understand, prepare for and recover from emergencies and disasters. The Whole Community
approach achieves the fastest, most effective outcomes following emergencies and disasters. It
also helps to preserve limited resources during an emergency so that those resources can be
allocated more efficiently.
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1.1. Purpose
This plan supports the following emergency management program goals for the City:
• Establish a local emergency management program that facilitates comprehensive
inclusion of planning that is equitable and follows all Americans with Disabilities Act and
Access and Functional Needs guidelines;
• Comply with local, state, Federal Emergency Management Agency, and U.S. Department
of Homeland Security program requirements;
• Complete a comprehensive emergency management plan;
• Specify policies, roles, resources, and activities necessary to manage a local emergency;
• Adopt the National Incident Management System (NIMS); and
• Facilitate collaboration among organizations involved in emergency management.
1.2. Scope
This plan applies to any extraordinary situation, emergency, or disaster, regardless of cause.
When this plan is implemented, the City is expected to execute this plan with maximum
coordination, efficiency, and effect. Individuals, businesses, community-based organizations,
and other non-governmental organizations should become familiar with this plan and be ready
to support the policies and activities described herein.
This plan is designed to be a simple yet comprehensive emergency management plan. It
addresses multiple hazards, activities necessary before, during, and after disaster to reduce
risks and impacts, and the outlines multi-agency collaboration and coordination necessary to
accomplish activities described in this plan.
1.3. Situation
The City of Ukiah has a population of approximately 16,000 (2010 US Census). Ukiah is located
approximately 115 miles north of San Francisco and 145 miles west of Sacramento. The City
lies adjacent to Highway 101, between State Route 20 to the North and 175 to the South Ukiah
is located in the fertile Yokayo Valley between the Mendocino National Forest and the
redwoods of California's North Coast. Ukiah serves as the county seat and is the largest city in
Mendocino County. Health care, social services, retail trade, lodging, entertainment, and food
services are the largest industries within the City of Ukiah.
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Emergency Plan
City of Ukiah
The City of Ukiah's Hazard Mitigation Plan identifies Ukiah as vulnerable to earthquakes, fires,
floods, disease outbreaks, landslides, severe winter storms, and transportation accidents.
Effectively managing risk and emergencies within the City is particularly difficult because of the
City's limited resources, rural setting, and vulnerable access—and thus effective emergency
management and response requires close collaboration with the County of Mendocino, other
cities within the County, and other relevant agencies.
City of Ukiah is most vulnerable to following hazards and threats:
Hazard/Threat Vulnerability and Potential Impacts
Communication Failure Mendocino County has experienced
numerous wild fires. Fire in 2017 and again
in 2018 significantly impacted networks and
destroyed communication infrastructure.
Other communication threats include: aging
infrastructure, digital infrastructure owned
and maintained by outside sources, and
other, natural disasters.
Dam Failure The Coyote Dam Lake Mendocino is upriver
from the city and has the potential to flood
parts of the City if it fails. Dam failure
likelihood possible between 1 & 10% annual
probability, or some time in your lifetime.
Drought California experienced the most severe
drought on record in 2014. Water
resources have been stressed by periodic
drought cycles and unprecedented
restrictions in water diversion from the
Russian River and Lake Mendocino in recent
years. The City of Ukiah has reliable water
resources, but is threatened by other
impacts from drought conditions such as
increased fire hazards due to dry fuels, and
increased pests. Drought conditions are
likely to occur several times in your lifetime.
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Emergency Plan
City of Ukiah
Extreme Weather Extreme heat and cold waves have
increased in recent years. More people will
likely be exposed to extreme weather
events potentially causing risk to human
health.
Earthquake The Maacama fault is located in the Coast
Ranges of northwestern California. It has
been interpreted as a right-stepping
northern extension of the Rogers Creek
fault and is one of three major fault zones
that comprise the San Andreas fault system
in northern California. The Fault has a
northern and southern section, with a total
length of just under 100 miles. The
Maacama fault runs just east of Ukiah and
through Willits. Ukiah is located within a
severe shaking range and is likely to occur
several times in your lifetime.
Flood The City of Ukiah has a history of flooding
associated with winter storms. Facilities,
utilities, and other buildings within the 100-
year floodplain are highly likely of a flood
occurrence in any given year.
Hazardous Material Incident Hazardous materials facilities and major
transportation routes are located within the
City of Ukiah. There are 15 critical facilities
at risk for a hazardous material event within
mile of transportation routes.
Invasive Species Invasive species include insect pests and
weeds. The Glassy Winged Sharpshooter is
an invasive species that threatened local
grape growers in 2008. Invasive weeds
displace native vegetation, they harbor
pests, reduce crop yields, and increase soil
erosion, fire danger, and flood risk.
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Emergency Plan
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Landslide Landslides commonly occur in connection
with other major natural disaster such as
earthquakes and floods; however,
landslides can be caused by normal,
seasonal rainfall or erosion. USGS elevation
data sets were used to determine the risk
of landslides for the Ukiah area. Landslide
possibility is between 1 & 10% annual
probability or likely to occur.
Power Outage The City of Ukiah Electric Utility receives
electric energy over interconnected high
voltage transmission lines owned and
operated by PG&E. These transmission
lines are jointly used by many California
utilities. In an effort to protect
communities from wildfire, PG&E exercises
precautionary measures by de-energizing
lines when extreme fire danger conditions
exist. When transmission lines that feed
the City are threatened, PGE may elect to
de-energize the lines. These outages could
impact City of Ukiah Electric Utility
customers and could last several days.
Rolling Blackouts, or rotating outages, are
systematic, temporary power outages that
help bring balance to the supply and
demand of electricity in the market. If the
electricity supply is low compared to the
demand, the California Independent System
Operator (CAISO) may require utilities to
shed load to ensure demand can be met.
This load shedding is accomplished by
implementing Rolling Blackouts and help
prevent the City of Ukiah electric utility
customers from experiencing even longer
outages. Rolling Blackouts can last up to
one hour. City of Ukiah electric utility
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Emergency Plan
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customers could experience several Rolling
Blackouts over the hot summer months.
Public Health Crisis Disease outbreak can cause illness and
result in significant casualties. In 2020 an
outbreak of respiratory disease caused by a
novel coronavirus COVID-19 was identified
and the World Health Organization
declared the outbreak a "public health
emergency of international concern" and
Health and Human Services declared a
public health emergency for the United
States. COVID-19 was characterized as a
pandemic and declared by the President a
national emergency. Mendocino County
declared a local health emergency and
shelter in place orders were established.
The City of Ukiah declared a local
emergency. Mendocino County
experienced death, increased
hospitalizations and outbreaks due to the
virus.
Wildland/Urban Interface Fire The terrain, vegetation, and weather
conditions are favorable for the ignition and
rapid spread of wildland fires. Wildland fire
hazards areas are identified by determining
the amount of fuel in a given area. Wildfire
are highly likely to occur.
Effectively managing risk and emergencies within the city is particularly difficult because of
the city's limited resources, rural setting, and vulnerable access.
1.4. Plan Development and Organization
This plan was designed to be read in 30 minutes or less and to facilitate easy integration of
people and organizations into the City of Ukiah emergency management program. It consists of
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Emergency Plan
City of Ukiah
two parts: an emergency plan and appendices. The emergency plan defines the emergency
management program, program administration, authorities, roles, concepts of operation, and
activities. The appendices provide additional detail to describe how specific activities are
conducted in emergency management activities. Appendices sometimes contain sensitive
information, so they are not typically attached to or presented with the emergency plan. The
Emergency Manager and Disaster Council may, at their discretion, develop documents and
agreements to support execution of this emergency plan.
The emergency plan serves as an important public policy document and is routinely presented
to City Council for review and approval.
The City of Ukiah Office of Emergency Management maintains a copy of all City emergency
planning documents at:
City of Ukiah
Office of Emergency Management
300 Seminary Ave.
Ukiah, 95482
(707)463-6213
OEM@cityofukiah.com
1.5. Authorities
The following local, state, and federal legal authorities guide emergency activities in the City of
Ukiah.
City of Ukiah
• Ukiah City Code, Division 6, Chapter 2
• Mendocino County Code, Title 2, Chapters 2.28, 2.33
• Mendocino County Code, Title 5, Chapter 5.12
• Mendocino County Code, Title 7, Chapter 7.04
• Mendocino County Code, Title 8, Chapter 8.80
• Mendocino County Code, Title 9, Chapter 9.05
• Mendocino County Code, Title 20, Chapters 20.168, 20.020
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City of Ukiah
• Mendocino County Code, Title 22, Chapter 22.04
State of California
• California Emergency Services Act, CA Govt. Code § 8550 et seq.
• California Disaster Assistance Act, CA Govt. Code § 8680 et seq.
• California Code of Regulations,Title 19, Division 2
• California Code of Regulations, Title 2
• California Disaster and Civil Defense Master Mutual Aid Agreement
• Governor's Executive Order W-9-91
• Governor's Executive Order SB 833
Federal
• Federal Civil Defense Act of 1950 (Public Law, as amended)
• Homeland Security Presidential Directive 5, 2005, National Incident Management
System
• Presidential Policy Directive March 30, 2011, National Preparedness
• Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988 (Public Law
93-288, as amended)
• Title 44, Code of Federal Regulations
• U.S. Army Corps of Engineers Flood Fighting (Public Law 84-99)
1.6. Assumptions
The following circumstances were assumed during plan development:
• Organizations (i.e. law enforcement, fire and rescue, public health, transportation) will
respond to calls for service during an emergency according to their respective
authorities, policies, and capabilities.
• Emergency activity may exhaust or exceed the capability of one or more organizations.
Extraordinary efforts to manage scarce resources, especially among multiple
organizations, may be required.
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Emergency Plan
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• The City will lead response to emergencies that occur within our area of primary
responsibility.
• The State, Federal Government, or another local jurisdiction will lead response to
incidents that occur within their jurisdiction
• Unified Command will be established to lead response where jurisdictions coincide.
• The City will provide and request aid during an emergency, pursuant to automatic and
mutual aid agreements.
• The City will exhaust or expect to exhaust available resources before asking for
assistance from other jurisdictions.
• The City will implement this emergency plan before requesting emergency assistance.
2.0 Concepts of Operation
Ukiah City Code, Chapter 2, Article 3 established the role of the Emergency Management
Director and assigns responsibility for emergency management to the City Manager. The
ordinance also assigns day-to-day responsibility for emergency management program activities
to an Emergency Management Coordinator who works within the City Manager's Office. The
Emergency Management Coordinator coordinates the work of internal and external
stakeholders to accomplish various mitigation, preparedness, response, and recovery activities.
2.1. Mitigation
Mitigation activities identify hazards and eliminate or reduce vulnerabilities before emergency
or disaster impacts can occur. Risk created by a flood hazard, for example, can be described as
a function of hazard, vulnerability and impact. Flooding is a hazard. Property constructed in a
flood-prone area can be vulnerable to flooding. When flooding occurs, damage to buildings and
roads can occur, or necessitate evacuation of people and animals. By identifying hazards and
reducing or eliminating vulnerability before damage occurs, mitigation actions reduce risk and
the likelihood of impacts. Mitigation can save people, property and the environment before
they become adversely affected by emergency or disaster. Cost-effective mitigation saves
more money than it costs to implement.
City of Ukiah maintains a Local Hazard Mitigation Plan (LHMP) to guide local mitigation activity.
The plan identifies hazards, analyzes risk, describes vulnerabilities and potential impacts,
presents mitigation alternatives, and establishes a plan to systematically reduce risk. The City
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Emergency Plan
City of Ukiah
develops this plan collaboratively with a broad group of community stakeholders and submits it
to the Federal Emergency Management Agency (FEMA) through the state's emergency
management agency for approval every five years. FEMA requires a LHMP to receive an
additional 15 percent of all disaster relief funding it provides to designated disaster areas. This
additional funding serves as incentive to perform more mitigation work. The LHMP also earns
the City points in the Community Rating System (CRS). Greater achievement in the CRS results
in lower insurance premiums throughout the City.
The Office of Emergency Management coordinates mitigation activity and maintains the LHMP
for the City.
2.2. Preparedness
Preparedness activities are designed to anticipate and prepare the City for emergency
impacts that cannot be mitigated. This section describes the planning,training, exercising,
equipping, and supplying activities associated with preparedness.
2.2.1. Planning
Emergency planning involves the development of policies, plans, procedures, and job aids used
when responding to or recovering from an emergency or disaster. This plan serves as the
primary emergency planning document for the City of Ukiah. It is reviewed and approved by
the City Council at least every four years and is maintained by the City of Ukiah Office of
Emergency Management. Several appendices support this plan and contain either general or
detailed information specific to a type of emergency or disaster.
General appendices are developed and maintained by the Ukiah Office of Emergency
Management and include:
General Emergency Plan Purpose
Appendix
SEE ATTACHMENT LIST SEE ATTACHMENT LIST
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Emergency Plan
City of Ukiah
Hazard-specific or functional appendices are developed and maintained by organizations
that lead these activities (i.e. flood evacuation, mass care and sheltering). These
assignments of emergency management responsibility include:
Function-Specific Plan Appendix Lead Organization
Evacuation Ukiah Police Department
Care and Shelter Ukiah Office of Emergency Management in
coordination with the Mendocino County
Office of Emergency Services, Health and
Human Services and Red Cross.
Damage Assessment Ukiah Community Development
Department
Emergency planning is also important for individuals, families, businesses, and community-
based organizations. Each resident and employee of the City is encouraged to prepare at home
and their place of work by following the planning guides at http://www.ready.gov. More
information about emergency planning is also available on the City of Ukiah Office of
Emergency Management website at: http://www.cityofukiah.com/city-managers-office/
2.2.2. Training
Training familiarizes people with emergency management policies, plans, tools, and
procedures. Because the City of Ukiah considers the knowledge and experience people gain
from training and exercises important to response, the City maintains an emergency
management training plan. The plan recommends training for each emergency role and
specifies when and where that training will be available. Each organization that expects to
employ staff in emergency roles should consider providing as much training for each role as
practical before an emergency occurs.
A list of recommended training courses and a training plan are attached as Appendices I and J,
respectively.
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Emergency Plan
City of Ukiah
The City strives to meet the State's training guidance and maintain a record of all emergency
management training. City departments place training certificates in individual personnel files
within their respective departments and notify the City of Ukiah Office of Emergency
Management when individuals complete training.
2.2.3. Exercising
Exercising is an important complement to training. It allows individuals and organizations to
practice what they learn and to develop proficiency when performing certain emergency tasks.
The City of Ukiah conducts drills and exercises (i.e. table-top, functional, and full-scale)
according to the U.S. Homeland Security Exercise and Evaluation Program (HSEEP). HSEEP offers
a standard method for designing, conducting, and evaluating exercises. A multi-year exercise
plan that incorporates HSEEP methodology is attached to this plan as Appendix K.
Within 90 days following an exercise or real-world disaster event, the Ukiah Office of
Emergency Management facilitates a process that results in an After-Action
Report/Improvement Plan (AAR/IP). The purpose of the AAR/IP is to note strengths and
weaknesses in response, and to identify opportunities for improvement. After completion of
AAR/IPs, the City updates work planning and retains copies of the reports for a minimum of five
years to support subsequent analysis, planning, and training.
2.2.4. Equipping and Supplying
Specific equipment and supplies are sometimes needed during an emergency. Equipment can
range from small appliances to heavy equipment (i.e. front loaders and dump trucks). Examples
of supplies include batteries, food, water, office supplies, fuel, and medical material.
Some equipment and supplies needed during emergencies are used day-to-day; others are
obtained and stored just for use during emergencies (e.g. medical supplies on-board mass
casualty trailers). The City's Purchasing Department works with different agencies to identify
and track the locations of key equipment and supplies that might be needed during an
emergency. A resource catalog of equipment and supplies is attached as Appendix F.
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Each organization is responsible for maintaining its own necessary equipment and supplies.
The purpose of the resource catalog is to define what equipment and supplies are stored for a
disaster, describe where they are located and how they can be obtained.
2.3. Response
Response activities follow an emergency or begin when emergency impacts are imminent.
Notification of response agencies is the first step in response so that emergency resources can
be dispatched quickly. Sharing detailed information and with leaders and partner organizations
then occurs to effect coordination and consider additional requirements for support.
Emergencies or disasters can quickly overwhelm local resources. This section details how the
City provides necessary communication and coordination during emergencies and disasters.
2.3.1. Standardized Emergency Management System (SEMS)
SEMS was enacted as State of California Law following the Oakland Hills fire in 1992. SEMS
standardizes the coordination of multi-agency response using:
• The Incident Command System (ICS) —Common terminology, standardized processes
and tools. Local governments in California are required to use SEMS to be eligible for
state reimbursement of certain response costs.
• Mutual Aid—A California tradition of neighbor jurisdictions helping each other in times
of need, without promise of reimbursement. The California Master Mutual Aid
Agreement dates back to the 1950s and has been signed by nearly all cities and counties
in California. This concept of mutual aid remains prevalent in California despite the
nation-wide introduction of the Emergency Management Assistance Compact (EMAC), a
fee-for-service form of interstate aid.
• Operational Area Model —A concept that outlines a statewide hierarchy of responsibility
for emergency management. The management of most emergencies and disasters is a
local responsibility (notwithstanding exceptions for terrorism, acts of war, incapacity,
etc.). As needs during an emergency exceed local capability, requests for assistance are
made by the immediately higher level of government. In this way, cities request
additional assistance from their counties. Counties request additional assistance from
the State and the State requests additional assistance from the Federal Government.
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The City of Ukiah has worked to comply with SEMS since 1996. Individuals with questions
about SEMS should contact the Ukiah Office of Emergency Management.
2.3.2. National Response Framework
The National Response Framework (NRF) consists of federal=level policies, plans, and tools
for homeland security and emergency management. Sufficient for the purpose of this plan,
these federal-level policies, plans, and tools include:
• National Preparedness Goal -A document that describes a vision of emergency
management, defines core capabilities, and identifies key scenarios for which the
nation should be prepared.
• NIMS - Policy, practices, and tools that effectively make ICS adoption national in
scope.
• Numerous plans, appendices, guides, and resources -Tools to help local and state
emergency management organizations conduct their work.
2.3.3. Essential Facilities
The City of Ukiah manages emergencies from the City's Emergency Operations Center (EOC).
The EOC provides executive-level policy, information sharing, and coordination. The EOC may
provide this support to one or more Incident Command Posts (ICP) established by response
agencies. ICPs and their leaders (incident commanders) are delegated authority to command
and control field response. The EOC does not direct response but rather ensures that all ICPs
are supported well, coordinating, and operating in conformance with City policy. Other
facilities support emergency management activities. These facilities include:
Essential Emergency Facility Purpose
Ukiah Emergency Operations Center Coordination of City-wide response to
emergencies and disasters
Ukiah Dispatch Coordination of law enforcement, fire and
rescue response
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Essential Emergency Facility Purpose
Emergency Medical Services Coordination of all medical first-response
Dispatch
Sheriffs Office Dispatch Coordination of all County law
enforcement first-response and
management of county-wide alert and
warning
County Emergency Operations Coordination of County-wide response to
Center emergencies and disasters
Additional information regarding essential facilities is attached as Appendix B.
2.3.4. Alerts, Notification, and Warning
Successful emergency and disaster management requires around-the-clock awareness of
emergency conditions, the ability to quickly communicate emergency information to key
individuals and organizations, and the capability to respond. The City has designated the Ukiah
Police Dispatch as such a location to operate continually (24 hours per day/7 days per
week/365 days per year). Any initial, critical information intended for emergency managers
should be directed to the facility using the contact information in Appendix B or, in life-
threatening situations, by calling 9-1-1. When the threat of extraordinary danger is present,
communicating urgent warnings and instructions to large groups of recipients requires using
mass notification systems such as landlines, mobile, text messages, outdoor sirens/speakers,
and email. The City will utilize the Mendocino County Operational Area Mass Notification
plan. This plan was developed in conjunction with local, regional, and state partners and is
intended to meet the State of California guidelines and regulations.
2.3.5. Activation Levels
Depending on the circumstances of an emergency, the City Manager or his/her designee
may activate the EOC to provide leadership, support and coordination during an
emergency. The Ukiah Office of Emergency Services is responsible for ensuring readiness of
the EOC. Activation of the facility will occur at one of the following levels:
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Level 1 Activation - Provision of minimum staffing when the EOC is monitoring a situation.
This level of activation may also occur at a remote location (e.g. when a duty officer is
working at another location or on-call from home). At this level of activation, only one or
two individuals are typically activated as EOC staff.
Level 2 Activation - Provision of an intermediate number of staff to operate the EOC when
an emergency is imminent or otherwise less than severe or catastrophic. This level of
activation typically involves assignment of ICS Command and General Section staff
(approximately 2-10 individuals).
Level 3 Activation - Implementation of full EOC capability and the full use of City resources.
All ICS positions are filled (typically 11 or more people). Alternate EOC teams may be
assembled to relieve one another during 24-hour, multi-day activations.
Regardless of the level of EOC activation, persons are assigned to ICS positions. Operational
periods (EOC shifts) typically span 12 hours (except during a Level 1 Activation,when the
period is typically 24 hours). Incident Action Plans (IAP) are developed for each
operational period. These and other EOC activities are conducted according to the SOPS
attached to this plan as Appendix G.
2.3.6. Communications
Communication activities are one of the two categories that most affect emergency
management outcomes. Coordination is the other. To ensure effective communications in the
City, the EOC maintains all forms of communication listed below. This capability is tested on a
quarterly basis. Typically, the testing takes place on the last day of January, April,July, and
October each year, or the last work day of those months if the last day falls on a weekend.
• ARES/RACES
• CalCord
• CESRS
• IPAWS
• MACS
• City of Ukiah Emergency Operations Center
• Statewide Fire Mutual Aid Radio System
• Video conferencing
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2.3.7. Roles, Responsibilities, and Assignments
The City Manager (Emergency Services Director) assigns individuals to EOC positions
according to operational need, experience and availability. Individuals assigned to work in
the City EOC must complete a minimum level of training that includes ICS 100, 200 and 700
courses. EOC Command and General Staff must also complete ICS 300 and 400.
Each individual assigned to the EOC will be a member of one of two teams. The EOC A-
Team will be the first to activate the EOC. The EOC B-Team will staff the other 12-hour
operational period or serve as the relief team. Individuals assigned to each EOC team are
listed in Appendix A. Their roles and duties are described further in Appendix E.
The EOC organization includes an EOC Director,Assistant Director, Public Information
Officer, Safety Officer, Legal Counsel, and Liaison Officer who, collectively, comprise the
EOC Command Staff. EOC General Staff consist of Chiefs who lead Operations, Planning and
Intelligence, Logistics, and Finance and Administration Sections. A typical EOC
organization chart is illustrated in Figure 1.
May 13, 2021 23
® Emergency Plan
City of Ukiah
EDC Director Policy Group
Public Information
Legal Counsel
Officer
Operations Section Plans&Intelligence Logistics Section Finance&
Chief Section Chief Chief Administration
Section Chief
ESF 3 -Construction
f� ESF 2-
Documentation Procurement
and Engineering CoinrnLill icati*flt a I Mt
ESF 4-Fire and
Resource Status Facilities Cost Accounting
Rescue
FE
SF 6-Care and Situation Status Personnel
Shelter
ESF 8-Public Health
ESF 1-Transportation
and Medical
ESF 10-Hazardous
Materials
ESF 13-Law
Enforcement
May 13, 2021 24
® Emergency Plan
City of Ukiah
The overall operation of the EOC involves three primary functions:
1. Managing emergency policy (e.g. declare emergencies, order evacuations, prioritize
limited resources)
2. Collecting, analyzing and sharing information with emergency organizations, elected
leaders and the public
3. Brokering resources (e.g. requesting outside assistance and directing it to incidents)
Each of these ECIC functions is described in the following subsections.
May 13, 2021 25
® Emergency Plan
City of Ukiah
2.3.8. Managing Policy
Field-level command and control of incident response does not typically occur at the EOC.
However, the EOC plays a critical role in managing emergencies and disasters. Sharing
information, coordinating resources, issuing
formal declarations of emergency, ordering Taches Preparing for
g Matting the Planning Planning
evacuations, and determining jurisdiction- Maelin9 Meeting
wide priorities are all activities within the
purview of the EOC. Ptopar'ng IAP Prep 4$
for the
Taclics APOFOVAl
Generally, the EOC first establishes priorities Mee"""g
and objectives during an action planning Command a
Q,enq ra r$"aft O perati 4 nr.
process. Typically, EOC priorities are to MWing Bri fin
protect:
lcluc
1. Life Developlu"ate Execum Baan a�
Owectivet a Asaass Pwi d e.:1
2. Health and Safety ung Progress
3. Property
Iriitlal Jll A
4. The Environmentau" =
_ ....................... _
5. The Local Economy lnowent Brief `
lritiar iReopons*{
The action planning process culminates in an
Incident Action Plan (IAP) each operational """""""""""' '4
Notir�cations
period. The process follows NIMS and is """"-"""'-""""
often described as the "Planning P" as shown lrxidenUEv4rwt
in Figure 2. Appendix G contains forms used
to create IAPB. Appendix E describes the Rgure 2 The"Piatitiitig Y"
planning process in detail and explains the
role of each participant in the planning process.
2.3.9. Sharing Information
The second of the three important EOC roles is sharing information about an emergency
with agencies, government leaders and the public. Conveyance of information to the public
occurs most often through media outlets. To effectively share information, the EOC
May 13, 2021 26
Emergency Plan
City of Ukiah
maintains robust communication capabilities described earlier in Section 2.3.6 of this plan.
The EOC also uses traditional paper message forms (i.e. ICS 213) and information
technology.
Collecting accurate, timely information from responders is necessary for the EOC to meet
response agency requirements for support. Sharing this information with other agencies,
especially those able to provide resources to support an emergency, is essential to
obtaining additional help. Continuously collecting, confirming and sharing intelligence is
vital to the safety, efficiency and overall effectiveness of response activities.A Public
Information Officer is assigned to the EOC to develop and coordinate information sharing
with the media and, ultimately,the public.
All EOC staff members are trained in the use of information-sharing tools as part of their
EOC orientation. During training and exercising,they have opportunities to practice using
these tools. Responsibilities,tools, and processes for sharing of information are described
in Appendix E.
2.3.10. Resource Management
The third of the three important EOC roles is to broker resources. An emergency may
require a dispatch of specific, necessary resources. Depending on the circumstances, but
especially if the needed resources are scarce, the EOC may have to carefully allocate
resources to several emergency scenes or from one department to another.At other times,
the EOC may facilitate movement of resources to or from the City (e.g. facilitating support
between two incidents or cities). In these cases,the EOC serves as the conduit for resource
requests.
To best manage resources,the EOC maintains an emergency resource catalog (attached to
this plan as Appendix F) and at least one active Cal OES workstation to coordinate resource
requests. The tools and processes for accomplishing this work are described further in
Appendix E.
May 13, 2021 27
Emergency Plan
City of Ukiah
2.4. Recovery
The final area of City emergency management activity is recovery. Recovery is the process
of returning to normal an area affected by an emergency or disaster. Recovery sometimes
occurs within hours—for example, restoration of electricity and telephone service.After
major disasters, recovery activities may span years. Good recovery depends on
development of a recovery plan before an emergency occurs and beginning recovery as
soon as possible after an emergency. Recovery activities begin with damage assessment
which informs both short-term and long-term recovery activities. These three recovery
activities are described in the subsections below.
2.4.1. Damage Assessment
Damage assessment activities involve identifying, recording, compiling, and analyzing
damage information in order to determine the type of recovery assistance needed.
Following major disasters, a process known as a Preliminary Damage Assessment (PDA) is
used to assess damage and determine to what extent state and federal assistance may be
available. The process typically begins with a local proclamation of emergency,
communicating the extent of damage and requesting state and/or federal assistance.
Several resources are available to support damage assessment. The American Red Cross
often conducts cursory assessments (sometimes called windshield surveys). These
assessments are performed by driving through neighborhoods and quickly collecting
information from inside a vehicle. Other support is available from local building
departments that employ engineers and building inspectors.When additional help is
needed, mutual aid is also available.
Damage assessments must occur quickly and accurately in order to obtain timely
assistance from state and federal agencies. For this reason, the Ukiah Community
Development/Building and Code Enforcement Services is assigned to the Advance Planning
Branch of the EOC Planning and Intelligence Section to coordinate quick and effective
damage assessment. Tools and processes used for conducting this work are described in
Appendices D and E.
May 13, 2021 28
Emergency Plan
City of Ukiah
2.4.2. Short-Term Recovery
Establishing priorities is just as important in recovery as in response to ensure a timely and
orderly restoration. Short-term recovery objectives are typically established in the EOC
while response is underway. Recovery objectives usually include:
• Opening transportation routes
• Restoring utility service
• Securing damaged areas
• Removing hazardous materials and debris
• Providing temporary housing
• Implementing immediate environmental protection measures
• Recovering costs
• Establishing long-term recovery objectives
2.4.3. Long-Term Recovery
Attainment of long-term recovery objectives generally does not occur until long after
closure of an EOC. Long-term recovery activities include:
• Performing complex environmental assessments and restoration
• Rebuilding infrastructure (e.g., highways, bridges)
• Rebuilding homes
• Resuming industry and commerce
When planning and conducting recovery activities, the City also carefully considers
mitigation planning.Accomplishing emergency or disaster recovery in a way that
eliminates or reduces future risk is an important program objective.
Tools and processes associated with recovery activity are described further in Appendices
D and E.
May 13, 2021 29
Emergency Plan
City of Ukiah
3.0 Program Continuity
Emergencies can also threaten to destroy or delay the ability of government to carry out
executive functions and provide essential services. This section summarizes the Continuity
of Government and Continuity of Operations planning for the City of Ukiah.
3.1. Continuity of Government
State law requires appointment of a standby officer for each member of a governing body.
This practice also applies to individuals who lead departments responsible for maintaining
law and order, or that provide public services relating to health and safety. The law
requires procedures to ensure continued operation of political subdivisions in the event
the governing bodies, including stand-by officers, are unavailable to serve.
The City of Ukiah has developed a continuity plan that includes alternate locations and
lines of succession to continue governance during a major disaster. This planning is
maintained at the Ukiah Office of Emergency Services. The planning is exercised every 3-4
years.
3.2. Continuity of Operations
Each City department also develops and maintains plans to restore or reconstitute
essential government services following an emergency or disaster. This planning includes:
• A line of succession for department leadership
• A list of essential services and descriptions of acceptable tolerance for interruption
• A strategy to mitigate interruption of each essential services
• A strategy to restore each essential service, should it become interrupted
• Definition of a continuity team for the department with assignments for each
member
• A list of vital records and a strategy for preserving and maintaining access to vital
records
• A record of training and exercises performed to maintain department plans
May 13, 2021 30
Emergency Plan
City of Ukiah
Because continuity of operations is vital to most departments and the constituents they
serve, the City incorporates one or more Continuity of Operations objectives in the design
of each annual emergency management exercise.
4.0 Plan Maintenance
This base plan will be maintained by the Ukiah Office of Emergency Services and reviewed
by the City Manager and the City Council no less than every four years.
As changes are needed to plan appendices, the Ukiah Office of Emergency Services will
work with responsible departments and organizations to facilitate these changes, and
communicate this work to stakeholders.
Annual training will be provided either as a new orientation or refresher training to all city
staff whom may be expected to participate in an emergency response.A record of this
training will be retained in each employee record and within the Ukiah Office of Emergency
Services.
An annual exercise will be conducted to maintain the capabilities described in this plan.
The Ukiah Office of Emergency Services will coordinate design, facilitate and evaluate these
exercises at the discretion of the lead agency, and draw support from other organizations
as this may be required. Annual exercises may take the form of a table-top, functional or
full-scale exercise, although a functional exercise will occur at least every three years.
Each year,the Ukiah Office of Emergency Services will prepare an annual report of
emergency management program accomplishments and future needs. Once approved by
the City Manager,the Ukiah Office of Emergency Services will present each report to the
City Council.
May 13, 2021 31
® Emergency Plan
City of Ukiah
Appendices
A. Emergency Operations Center Contact List
B. Emergency Facilities Contact List
C. Hazard-Specific Policies and Procedures
D. Function-Specific Policies and Procedures
E. Standard Operating Procedures
F. Resource Catalog
G. Emergency Forms
H. Continuity of Operations and Government
I. Recommended Training Courses
J. Annual Training Plan
K. Multi-Year Exercise Plan
L. Maps and Floor Plans
M. Acronyms and Glossary
May 13, 2021 32
Appendix A - Emergency Operations Contact List
Emergency Plan
City of Ukiah
A. Emergency Operations Center Contact List
This table identifies the people and organizations involved in emergency operations center activities.
# Name EOC Role Organization Title Email Work Address Office Phone Cell Home Address Home Phone
Phone
TBD Ukiah EOC TBD TBD TBD TBD TBD TBD TBD
Manager
TBD Assistant Ukiah TBD TBD TBD TBD TBD TBD TBD
EOC Manager
TBD Ukiah EOC TBD TBD TBD TBD TBD TBD TBD TBD
Operations
Section Chief
TBD Ukiah EOC TBD TBD TBD TBD TBD TBD TBD TBD
Planning and
Intelligence
Section Chief
TBD Ukiah EOC TBD TBD TBD TBD TBD TBD TBD TBD
Logistics
Section Chief
TBD Ukiah EOC TBD TBD TBD TBD TBD TBD TBD TBD
Finance and
Administration
Section Chief
TBD Ukiah EOC TBD TBD TBD TBD TBD TBD TBD TBD
Manager (B-
Shift
August 1, 2019 A-1
® Appendix A - Emergency Operations Contact List
Emergency Plan
City of Ukiah
TBD Ukiah EOC TBD TBD TBD TBD TBD TBD TBD TBD
Operations
Section Chief
(B-Shift)
TBD Ukiah EOC TBD TBD TBD TBD TBD TBD TBD TBD
Planning and
Intelligence
Section Chief
(B-Shift)
TBD Ukiah EOC TBD TBD TBD TBD TBD TBD TBD TBD
Logistics
Section Chief
(B-Shift)
TBD Ukiah EOC TBD TBD TBD TBD TBD TBD TBD TBD
Finance and
Administratio
n Section
Chief(B-Shift)
Primary EOC staff
Secondary EOC
August 1, 2019 A-2
Appendix B - Essential Facility Contact List
Emergency Plan
City of Ukiah
B. Emergency Facilities Contact List
This list is provided in the EOC
August 1, 2019 B-1
® Appendix C - Hazard-Specific Procedures
Emergency Plan
City of Ukiah
C. Hazard-Specific Policies and Procedures
The following hazards and threats may create or contribute to an emergency or disaster.
Hazard-specific appendices follow this list.
1. Communications Failure
2. Dam Failure
3. Drought
4. Earthquake
S. Extreme Weather
6. Flood
7. Hazardous Materials Incident
s. Invasive Species
9. Landslide
10. Power Outage
11. Public Health Crisis
12. Wildland/Urban Interface Fire
May 2021 C
Appendix C — Hazard-Specific Procedures
Emergency Plan
City of Ukiah
Scenario: Communication failure
Priorities: 1. Determine extent of communication failure
2. Assess need for and activate EOC,if necessary
3. Implement alternate communications
4. Test communications with all potentially affected areas
5. Dispatch damage assessment team
b. Activate Radio Amateur CiviIEmerge ncyService/AmateurRadio
Emergency Service(RACES/ARES)staff,if necessary
7. Request mutual aid(e.g.communicationsvehicle,mobile repeater)
8. Implement cost accounting system
9. Prepare to receive program support (local/state/federal)
Issues to expect: 1. If communications are quiet,is this because there is nothing
happeningorbecausecommunications are notworking?
2. What is the critical path to restoring communications? Is it
recovery of a system or migration to another system?
3. Will mutual aid be available during the incident duration? not,
what are the costs and source of fundsto maintain support?
Organizations to call 1. County OES
for support: 2. Operational Area Fire Coordinator
3. OperationalArea Law Enforcement Coordinator
4. Cal OES
5. Communication Utilities Companies
May 2021 C
Appendix C — Hazard-Specific Procedures
Emergency Plan
City of Ukiah
Scenario: Dam Failure
Priorities: 1. Implement the Emergency Action Plan (EAP)
2. Facilitate or support additional public warning
3. Facilitate or support evacuation
4. Provide initial and continuous emergency public information
5. Identify additional response requirements
6. Assess condition of major transportation routes
7. Request mutual aid
8. Mobilize damage assessment teams
9. Implement cost accounting system
10. Prepare to receive program support (local/state/federal)
Issues to expect: 1. Is the dam regulated by the Federal Energy Regulatory Commission
(FERC)? If so,has the FERC EAP been maintained and exercised?
2. Who is managing the disaster (e.g. dam operator, affected city,
county, all)?
3. How has public information been managed?
4. How is search and rescue being conducted?
5. What external assistancewill be available and when is it expected?
6. expected?
1. County OES
Organizations to call 2. Cal OES
for support: 3. Department of Water Resources (Flood Management and Dam Safety)
4. Army Corps of Engineers Emergency Operations
S. Operational Area Fire and Rescue Coordinator
6. Operational Area Law Enforcement Coordinator
May 2021 C
Appendix C — Hazard-Specific Procedures
Emergency Plan
City of Ukiah
Scenario: Drought
Priorities: 1. Define situation, including best and worst-case scenarios
2. Develop mitigation strategies to limit the effects of drought
before health and safety impacts result
3. Collaborate with other agencies to maximize effect
4. Define plansfor response before health and safety impacts are
imminent
5. Communicate threat,impact,mitigation and response activities
to the public
Issues to expect: 1. What help will the City need to respond?
2. What sources of funding are available to manage an emergency
before health and safety threats are imminent?
Organizations to call 1. County OES
for support: 2. U.S. Department of Agriculture (USDA)
3. National Resource Conservation Service(N RCS)
4. California State Water Resources Control Board (CSWRCB)
5. US Army Corps of Engineer (USACE)
b. Department of Water Resources (DWR)
May 2021 C
Appendix C — Hazard-Specific Procedures
Emergency Plan
City of Ukiah
Scenario: Earthquake
Priorities: 1. Assess need for, condition of and activate EOC,if necessary
2. Establish comm unicationswith affected areas
3. Provide initial and continuous emergency public information
4. Identify additional response requirements
5. Assess condition of major transportation routes
6. Request mutuaIaid
7. Request mass care and shelter
8. Mobilize damage assessment teams
9. Implement cost accounting system
10. Prepare to receive program support (local/state/federal)
Issues to expect: 1. What help will the city need to respond?
2. Is our house/building safe?
3. How will we sustain 24/7 operations?
4. What should earthquake victims do?
Organizations to 1. County OES
call for support: 2. Cal OES Region I1FireandRescue MutualAidCoordinator
3. U.S.Geological Survey(USGS)
4. National Weather Service
5. Operational Area Fire and Rescue Coordinator
6. Operational Area Law Enforcement Coordinator
May 2021 C
Appendix C — Hazard-Specific Procedures
Emergency Plan
City of Ukiah
Scenario: Extreme Weather
Priorities: 1. Participate in National Weather Services (NWS) and National
Oceanic and Atmospheric Administration (NOAA) River Forecast
Center (RFC) weather briefings
2. Warn people to prepare for storm
3. Request/Activate sheltering forthose in need
4. Place response staff on alert and pre-position resources
5. Assess condition and restore major transportation routes
damaged by weather
6. Provide initial continuous emergency public information
7. Establish contact and coordinate with the California
Utilities Emergency Association(CU EA)
8. Identify additional response requirements
9. Request mutual aid
10. Mobilize damage assessment teams
11. Implement cost accounting system
12. Prepare to receive program support (local/state/federal)
Issues to expect: 1. What help will the city need to respond?
2. How will we sustain 24/7 operations?
3. What sources of funding are available to manage this incident if
it does not become afederaIly-declared majordisaster?
Organizations to call 1. County OES
for support: 2. Cal OES
3. CUEA
4. Operational Area Fire and Rescue Coordinator
5. Operational Area Law Enforcement Coordinator
May 2021 C
Appendix C — Hazard-Specific Procedures
Emergency Plan
City of Ukiah
Scenario: Flood
Priorities: 1. Participate in National Weather Services(NWS)and River
Forecast Center(RFC)weatherbriefings
2. Warn people to prepare for flood
3. Request/Activate sheltering for those in need
4. Facilitate or support evacuation
5. Facilitate or support search and rescue
b. Assess condition and restore major transportation routes
7. Identify additional response requirements
8. Request mutual aid
9. Mobilize damage assessment teams
10. Implement cost accounting system
11. Prepare to receive program support (local/state/federal)
Issues to expect: 1. What help will the city need to respond?
2. How is wastewater containment?
3. Is water safe to drink?
4. When will the water recede?
5. What will recoveryentail?New land-use?
b. What sources of funding are available to manage this incident if
it does not become afederaIly-declared majordisaster?
Organizations to call 1. County OES
for support: 2. Cal OES
3. Cal Trans
4. Operational Area Law Enforcement Coordinator
5. Operational Area Fire and Rescue Coordinator
May 2021 C
Appendix C — Hazard-Specific Procedures
Emergency Plan
City of Ukiah
Scenario: Hazardous Material Spill
Priorities: 1. Determine the nature,extent,and impact of the spill
2. Assess need for and activate EOC,if necessary
3. Ensure REHIT dispatch and support
4. Establish communications with affected surroundingareas
5. Implementshelter-in-place or evacuation
b. Provide initial and continuous emergency public information
7. Identify additional response requirements
8. Request mutual aid
9. Prepare to receive program support (local/state/federal)
Issues to expect: 1. What help will the city need to respond?
2. Are some people evacuating and other sheltering-in-place? If so,
why?
3. Are people safe in their homes and businesses?
Organizations to call 1. County OES
for support: 2. Operational Area Fire and Rescue Coordinator
3. Cal OES Region II Fire and Rescue Mutual Aid Coordinator
4. U.S. Environmental Protection Agency (EPA)
5. Department of Fish and Wildlife
May 2021 C
® Appendix C — Hazard-Specific Procedures
Emergency Plan
City of Ukiah
Scenario: Invasive Species
Priorities: 1. Determine the nature,extent,and impact of the spill
2. Assess need for and activate EOC,if necessary
3. Ensure County Agriculture dispatch and support
4. Establish communications with affected surroundingareas
5. Implement shelter-in-place or evacuation
6. Provide initial and continuous emergency public information
7. Identify additional response requirements
8. Request mutual aid
9. Prepare to receive program support (local/state/federal)
Issues to expect: 1. What help will the city need to respond?
2. What resources will the farmers and businesses need?
Organizations to call 1. County OES
for support: 2. California Invasive Plan Council (CIPC)
3. U.S. Environmental Protection Agency (EPA)
May 2021 C
® Appendix C — Hazard-Specific Procedures
Emergency Plan
City of Ukiah
Scenario: Landslide
Priorities: 1. Determine the nature,extent,and impact of the landslide
2. Assess need for and activate EOC,if necessary
3. Ensure Public Works dispatch and support
4. Establish communications with affected surroundingareas
5. Implementshelter-in-place orevacuation
6. Provide initial and continuous emergency public information
7. Identify additional response requirements
8. Request mutual aid
9. Prepare to receive program support (local/state/federal)
Issues to expect: 1. What help will the city need to respond?
2. Are some people evacuating and other sheltering-in-place? If
so, why?
3. Are people safe in their homes and businesses?
Organizations to call 1. County OES
for support: 2. Operational Area Fire and Rescue Coordinator
3. Cal OES
4. Cal Trans
May 2021 C
Appendix C — Hazard-Specific Procedures
Emergency Plan
City of Ukiah
Scenario: Power Outage
Priorities: 1. Determine the nature,extent,and impact of the outage
2. Assess need for and activate EOC,if necessary
3. Ensure City of Ukiah Electric Department is dispatched
4. Prepare backup Generators are operational
5. Establish communications with affected surroundingareas
6. Implement shelter-in-place or evacuation
7. Provide initial and continuous emergency public information
8. Identify additional response requirements
9. Request mutual aid
10. Prepare to receive program support (local/state/federal)
Issues to expect: 1. What help will the city need to respond?
2. Are some people evacuating and other sheltering-in-place? If so,
why?
3. Are people safe in their homes and businesses?
Organizations to call 1. County OES
for support: 2. Cal OES Region II Fire and Rescue Mutual Aid Coordinator
3. U.S. Environmental Protection Agency (EPA), Pacific Gas & Electric
(PG&E), California Public Utilities Commission (CPUC), Northern
California Power Agency (NCPA)
May 2021 C
Appendix C — Hazard-Specific Procedures
Emergency Plan
City of Ukiah
Scenario: Public Health Crisis
Priorities: 1. Determine the nature,extent,and impact of the public health event
2. Assess need for and activate EOC,if necessary
3. Establish communicationswith affected areas
4. Define mitigation and response strategies
5. Engage and collaborate with all appropriate agencies
b. Provide initial and continuous emergency public information
7. Identify additional mitigation and response requirements
Issues to expect: 1. What arethe nature,extent,and impact of the event?
2. What help will the city need to respond?
3. How will we sustain continuous EOC operations?
4. What sources of funding are available to manage this incident if
it does not become afederally-declaredmajordisaster?
Organizations to call 1. California DepartmentofPublicHealth(CDPH)
for support: 2. County OES
3. U.S.Centers for Disease Control and Prevention(CDC)
May 2021 C
Appendix C - Hazard-Specific Procedures
Emergency Plan
City of Ukiah
Scenario: Wildland/Urban Interface Fire
Priorities: 1. Determine the nature,extent,and impact of the fire(s)
2. Assess need for and activate EOC,if necessary
3. Establish communications with affected areas
4. Convene conference call of0perationalArea Fire Chiefsto
discuss threat,priorities,and strategy
5. Establish liaison with incident and/or area commanders
6. Provide initial and continuous emergency public information
7. Identify additional response requirements
8. Requestmutualaid
9. Assess need and issue order evacuation,if necessary
10. Activate mass care and shelter
11. Implement cost accounting system
12. Prepare to receive program support(local/state/federal)
Issues to expect: Will evacuations be necessary?
What help will the city need to respond?
Is ourhouse/building safe?
How will we sustain 24/7 operations?
County OES
Organizations to call Cal Fire
for support: Cal OES
Operational Area Fire and Rescue Coordinator
Operational Area Law Enforcement Coordinator
Cal OES
Region 11 Fire and Rescue MutualAid Coordinator
U.S. Forestry Service (USFS)
May 2021 C
® Appendix D - Emergency Functions
Emergency Plan
City of Ukiah
D. Function-Specific Policies and Procedures
The following appendices describe general or function-specific emergency management
activities or considerations. Appendices follow this list.
1. SEE ATTACHMENT LIST
2. Evacuation
3. Care and Shelter
4. Damage Assessment
[Insert each general or function-specific appendix.
May 13, 2021 D-1
® Appendix E - Standard Operating Procedures
Emergency Plan
City of Ukiah
E. Standard Operating Procedures
This appendix describes the purpose and function of the Emergency Operations Center. It
includes descriptions and checklists for each center role.
[Insert each general or function-specific appendix.
May 13, 2021 E-1
r*� Appendix F - Resource Catalog
Emergency Plan
Imm City of Ukiah
1 F. Resource Catalog
2 Resource Catalog is kept in the EOC and with Finance Purchasing Department.
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
May 13, 2021 F
® Appendix G - Emergency Forms
Emergency Plan
City of Ukiah
1 G. Emergency Forms
2 Emergency Forms Kept in Emergency Operations Center
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
May 13, 2021 G
Appendix H - Continuity of Operations and
Government
Emergency Plan
City of Ukiah
1 H. Continuity of Operations and Government
2 Succession of Leadership
3 This table identifies key leadership positions within the City of Ukiah and their lines of
4 succession. Contact information for each position is contained in Emergency Contact List
5 appendix.
Title Primary Secondary Tertiary
Chief Elected City Mayor City Vice Mayor TBD
Official
Chief Executive City Manager Deputy City TBD
Manager
Chief Law Police Chief Deputy Police Chief TBD
Enforcement
Officer
Public Health County Health Director of County Deputy Director of
Officer Officer Public Health County Public Health
Office of Office Of Office of Emergency TBD
Emergency Emergency Management
Management Management Coordinator
Manager
6
7 Essential Functions
8 This table identifies essential government functions of the City of Ukiah and the associated
9 resumption strategy information, should an interruption occur.
Priority Function Continuity Continuity Strategy Assigned To
Goal
911 Operations To recover Maintain a "hot" or City Police
from any "warm" back-up site Chief
911 or an agreement with
services another PSAP to
interruption provide coverage
in five during interruption
minutes or
less
10
11 Vital Records
May 13, 2021 H-2
Appendix H - Continuity of Operations and
Government
Emergency Plan
City of Ukiah
1 This table identifies vital records of the City of Ukiah to be preserved and the preservation
2 strategy for each record.
Record Location Protection Strategy Assigned To
City Employment Maintain off-site, electronic, back- City Human
Records up storage of all employment Resources
records Department
Director
3
May 13, 2021 H-3
® Appendix I - Recommended Training Courses
Emergency Plan
City of Ukiah
I. Recommended Training Courses
This table provides training recommendations for individuals who may be assigned responsibilities during an emergency.
Course Type Location Pre Course Objective Who takes
requisite this
Introduces the NIMS
concept.NIMS
provides a
consistent
nationwide template
to enable all
IS-700 Self-guided www.fema.gov None government, All
private-sector,and
non-governmental
organizations to
work together
during domestic
incidents.
Introduces
participants to the
IS-800 Self-guided www.fema.gov IS-700 concepts and All
principles of the
NRF.
IS Individual, https://training.fema.gov/IS/courseOverview.aspx?code=IS- None Understand the EOC Staff
100.c On-line 100.c Incident
Command
System
IS Individual, https://training.fema.gov/IS/courseOverview.aspx?code=IS- IS 100.c Understand the EOC Staff
700.b On-line 700.b National Incident
Management
System
May 13, 2021 I
Appendix I - Recommended Training Courses
Emergency Plan
City of Ukiah
Course Type Location Pre Course Objective Who takes
requisite this
G-191 Classroom Cal OES Certified Trainer IS Understand the EOC
100.c, ICS/EOC Command
IS 700.b Interface and
General
Staff
G-775 Classroom Cal OES Certified Trainer IS Understand EOC EOC
100.c, Management and Command
IS Operations and
700.b, General
G-191 Staff
August 1, 2019 I-2
® Appendix J - Multi -Year Exercise Plan
Emergency Plan
City of Ukiah
J. Multi-Year Exercise Plan
This table describes exercises planned to evaluate and enhance emergency management capability.
Month/Year of Exercise Type Scenario Objectives Agencies Involved Exercise Director Notes
Exercise
July 2021 EOC Drill- Initial exercise Activate EOC, facilitate All city department OEM Manager This is a second part of an
Wildand/Urban was a vehicle evacuation and sheltering, and stakeholders exercise
Interface Fire fire expanding develop Initial EOC Briefing and
to vegetation Priorities, coordinate damage
causing assessment and recovery efforts,
evacuation of maintain adequate public
western hills of information
Ukiah
December EOC Drill - Heavy rains Activate EOC, facilitate All city departments OEM Manager This drill is designed to
2021 Flood cause creeks evacuation and sheltering, precede a larger functional
and rivers to develop Initial EOC Briefing and EOC exercise
exceed their Priorities, coordinate damage
banks causing assessment and recovery efforts,
general maintain adequate public
flooding information
December EOC Drill- Heavy rains Activate EOC,facilitate evacuation All city departments City Community This drill is designed to
2019 Flood cause creeks and sheltering, develop Initial EOC Services precede a larger functional
and rivers to Briefing and Priorities,coordinate Administrator EOC exercise
exceed their damage assessment and recovery
banks causing efforts,maintain adequate public
general flooding information
May 13, 2021 J
Appendix K- Maps and Floor Plans
( � 1 Emergency Plan
INV City of Ukiah
1 K. Maps and Floor Plans
2 These following maps, floor plans and other illustrations are used to support emergency
3 activities. Each illustration follows this list.
4 1. City Map
5 2. Flood Hazards Areas
6 3. Earthquake Faults
7 4. EOC Floor Plan
8 5. Planned Shelter Locations for City Residents and Visitors
May 13, 2021 K
® Appendix L -Acronyms and Glossary
Emergency Plan
City of Ukiah
L. Acronyms and Glossary
The following acronyms are used in this plan.
Acronym Meaning Definition
AAR/IP After-Action A report format created by FEMA to
Report/Improvement Plan assist in the evaluation of exercises
(AAR/IP and real-world events, and to
summarize opportunities for program
improvement.
CalOES California Governor's Office The primary state agency within
of Emergency Services California responsible for
coordination of emergency and
disaster support.
CRS Community Rating System A National Flood Insurance Program
that rewards floodplain management
activities that exceed minimum
program requirements.
EOC Emergency Operations The physical location at which the
Center coordination of information and
resources to support domestic
incident management activities
normally takes place.
FEMA Federal Emergency The primary U.S government agency
Management Agency responsible for supporting emergency
preparedness, federal-level
coordination and disaster relief.
HSEEP Homeland Security Exercise A FEMA doctrine that defines a
and Evaluation Program systematic approach to exercise
design, conduct and evaluation.
May 13, 2021 L
Appendix L -Acronyms and Glossary
Emergency Plan
City of Ukiah
Acronym Meaning Definition
IAP Incident Action Plan An oral or written plan containing
general objectives reflecting the
overall strategy for managing an
incident.
ICP Incident Command Post The field location at which the
primary tactical-level, on-scene
incident command functions are
performed.
ICS Incident Command System A standardized on-scene emergency
management construct specifically
designed to provide for the adoption
of an integrated organizational
structure that reflects the complexity
and demands of single or multiple
incidents,without being hindered by
jurisdictional boundaries.
LHMP Local Hazard Mitigation Plan A plan format defined by FEMA that
communicates a local or state's
analysis of disaster risk and intended
actions to reduce those risks.
NIMS National Incident A system mandated by HSPD-5 that
Management System provides a consistent nationwide
approach for Federal, State, local, and
tribal governments; the private sector;
and nongovernmental organizations
to work effectively and efficiently
together to prepare for, respond to,
and recover from domestic incidents,
regardless of cause, size, or
complexity.
August 1, 2019 L-2
Appendix L -Acronyms and Glossary
Emergency Plan
City of Ukiah
Acronym Meaning Definition
PDA Preliminary Damage A FEMA process used to evaluate
Assessment disaster damage and inform decisions
to provide disaster assistance.
PPD Presidential Policy Directive A form of Executive Order issued by
the President of the United States with
the advice and consent of the National
Security Council.
SOP Standard Operating Complete reference document or an
Procedures operations manual that provides the
purpose, authorities, duration, and
details for the preferred method of
performing a single function or a
number of interrelated functions in a
uniform manner
August 1, 2019 L-3