HomeMy WebLinkAboutCinquini & Passarino 2021-06-07 COU No. 2021235
AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this 7th day of June. 2021 ("Effective Date"), by
and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and Cinquini &
Passarino, a Corporation organized and in good standing under the laws of the state of
California, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to land surveying and office analysis during
construction of the Electric Service Center Site Improvement Project at 1350 Hastings
Road, Ukiah CA 95482, APN 180-070-19.
b. Consultant represents that it has the qualifications, skills, experience and properly
licensed to provide these services, and is willing to provide them according to the terms
of this Agreement.
C. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto
as Attachment "A", describing contract provisions for the project and setting forth the
completion dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work(Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment"A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written
agreement between City and Consultant. The written Agreement shall be in the form of
an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required
by the Scope-of-Work upon receipt of a Notice to Proceed from City. Consultant shall
complete the work to the City's reasonable satisfaction, even if contract disputes arise or
Consultant contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this
Agreement, Consultant shall be compensated on a time and expense basis not to
exceed a guaranteed maximum dollar amount of $10,000. Labor charges shall be
based upon hourly billing rates for the various classifications of personnel employed by
Consultant to perform the Scope of Work as set forth in the attached Attachment A,
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which shall include all indirect costs and expenses of every kind or nature, except direct
expenses. The direct expenses and the fees to be charged for same shall be as set
forth in Attachment A. Consultant shall complete the Scope of Work for the not-to-
exceed guaranteed maximum, even if actual time and expenses exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the
Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in
compensation. "Changes to the Scope-of-Work" means different activities than those
described in Attachment"A" and not additional time to complete those activities than the
parties anticipated on the date they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a
portion of the work of this Agreement shall be approved by City prior to commencement
of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed
amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of the invoice less any amount already paid to Consultant,
which amounts shall be due and payable thirty (30) days after receipt by City. The
invoices shall provide a description of each item of work performed, the time expended
to perform each task, the fees charged for that task, and the direct expenses incurred
and billed for. Invoices shall be accompanied by documentation sufficient to enable City
to determine progress made and to support the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely
responsible for its acts or omissions. Consultant (including its agents, servants, and
employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent
contractor and not an employee, joint venturer, or partner of City for any purpose
whatsoever. City shall have no right to, and shall not control the manner or prescribe the
method of accomplishing those services contracted to and performed by Consultant
under this Agreement, and the general public and all governmental agencies regulating
such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been
inserted solely to achieve compliance with federal and state laws, rules, regulations, and
interpretations thereof. No such provisions and no other provisions of this Agreement
shall be interpreted or construed as creating or establishing the relationship of employer
and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-
employment taxes that are due the state and federal government and shall furnish and
pay worker's compensation insurance, unemployment insurance and any other benefits
required by law for himself and his employees, if any. Consultant agrees to indemnify
and hold City and its officers, agents and employees harmless from and against any
claims or demands by federal, state or local government agencies for any such taxes or
benefits due but not paid by Consultant, including the legal costs associated with
defending against any audit, claim, demand or law suit.
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Consultant warrants and represents that it is a properly licensed professional or
professional organization with a substantial investment in its business and that it
maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely
to City. Consultant has no interest and will not acquire any direct or indirect interest that
would conflict with its performance of the Agreement. Consultant shall not in the
performance of this Agreement employ a person having such an interest. If the City
Manager determines that the Consultant has a disclosure obligation under the City's
local conflict of interest code, the Consultant shall file the required disclosure form with
the City Clerk within 10 days of being notified of the City Manager's determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for
the full period of time allowed by law, surviving the termination of this Agreement
insurance against claims for injuries to persons or damages to property, which may arise
from or in connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage
Form No. CG 20 10 10 01 and Commercial General Liability Coverage —
Completed Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1
"any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the
State of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant's
profession. Architects' and engineers' coverage is to be endorsed to
include contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage including operations,
products and completed operations. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, the
general aggregate limit shall apply separately to the work performed
under this Agreement, or the aggregate limit shall be twice the prescribed
per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for
bodily injury and property damage.
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3. Worker's Compensation and Employers Liability: Worker's compensation
limits as required by the Labor Code of the State of California and
Employers Liability limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by
the City. At the option of the City, either the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects to the City, its officers,
officials, employees and volunteers; or the Consultant shall procure a bond
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products
and completed operations of the Consultant, premises owned,
occupied or used by the Consultant, or automobiles owned, hired
or borrowed by the Consultant for the full period of time allowed by
law, surviving the termination of this Agreement. The coverage
shall contain no special limitations on the scope-of-protection
afforded to the City, its officers, officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance
as respects to the City, its officers, officials, employees and
volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees or volunteers shall be in
excess of the Consultant's insurance and shall not contribute with
it.
C. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officers, officials,
employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect
to the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City,
its officers, officials, employees and volunteers for losses arising from
Consultant's performance of the work, pursuant to this Agreement.
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3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the
effective date of this Agreement. The policy period shall extend one year
from date of final approved invoice for this project.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state
that coverage shall not be suspended, voided, canceled by either party,
reduced in coverage or in limits except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's
rating of no less than A- for financial strength, AA for long-term credit rating and
AMB-1 for short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates
and Endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The Certificates and
Endorsements are to be on forms provided or approved by the City. Where by
statute, the City's Workers' Compensation - related forms cannot be used,
equivalent forms approved by the Insurance Commissioner are to be substituted.
All Certificates and Endorsements are to be received and approved by the City
before Consultant begins the work of this Agreement. The City reserves the right
to require complete, certified copies of all required insurance policies, at any
time. If Consultant fails to provide the coverages required herein, the City shall
have the right, but not the obligation, to purchase any or all of them. In that
event, the cost of insurance becomes part of the compensation due the
contractor after notice to Consultant that City has paid the premium.
G. Subcontractors
Consultant shall include all subcontractors or sub-consultants as insured under
its policies or shall furnish separate certificates and endorsements for each sub-
contractor or sub-consultant. All coverage for sub-contractors or sub-consultants
shall be subject to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the
termination of this Agreement, to indemnify the City for any claim, cost or liability that
arises out of, or pertains to, or relates to any negligent act or omission or the willful
misconduct of Consultant in the performance of services under this contract by
Consultant, but this indemnity does not apply to liability for damages for death or bodily
injury to persons, injury to property, or other loss, arising from the sole negligence, willful
misconduct or defects in design by the City, or arising from the active negligence of the
City.
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"Indemnify," as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include
all costs associated with defending the claim, including, but not limited to, the fees of
attorneys, investigators, consultants, experts and expert witnesses, and litigation
expenses.
References in this paragraph to City or Consultant, include their officers, employees,
agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or
reports and supportive data prepared by Consultant under this Agreement are owned
and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no
additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A".
All documents produced by Consultant shall be furnished to City in digital format and
hardcopy. Consultant shall produce the digital format, using software and media
approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United
States, the State of California, and all local governments having jurisdiction over this
Agreement. The interpretation and enforcement of this Agreement shall be governed by
California law and any action arising under or in connection with this Agreement must be
filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments
set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement
of both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant
shall not assign, transfer, or sub-contract its interest or obligation under all or any portion
of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement
shall be a waiver of any other or subsequent breach of the same or any other covenant,
term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of
the Agreement; 2) because funds are no longer available to pay Consultant for services
provided under this Agreement; or 3) City has abandoned and does not wish to complete
the project for which Consultant was retained. A party shall notify the other party of any
alleged breach of the Agreement and of the action required to cure the breach. If the
breaching party fails to cure the breach within the time specified in the notice, the
contract shall be terminated as of that time. If terminated for lack of funds or
abandonment of the project, the contract shall terminate on the date notice of
termination is given to Consultant. City shall pay the Consultant only for services
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performed and expenses incurred as of the effective termination date. In such event, as
a condition to payment, Consultant shall provide to City all finished or unfinished
documents, data, studies, surveys, drawings, maps, models, photographs and reports
prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed
hereunder, subject to off-set for any direct or consequential damages City may incur as
a result of Consultant's breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. Alternatively, this Agreement may be
executed and delivered by facsimile or other electronic transmission, and in more than
one counterpart, each of which shall be deemed an original, and all of which together
shall constitute one and the same instrument. When executed using either alternative,
the executed agreement shall be deemed an original admissible as evidence in any
administrative or judicial proceeding to prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when
personally delivered or deposited in the mail (certified or registered) addressed to the
parties as follows:
CITY OF UKIAH CINQUINI & PASSARINO, INC.
CINDY SAUERS MR. ANTHONY G. CINQUINI
300 SEMINARY AVENUE 1360 NO. DUTTON AVE., SUITE 150
UKIAH, CA 95482-5400 SANTA ROSA, CA 95401
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULT TT
BY: 2Z
ANMUE9 M. DICKEY
Date
IRS IDN Number
CITY OF UKIAH
BY: � . Jul M 2021
SAGE SANGIACOMO
CITY MANAGER Date
ATTEST
10&11 G Jul 16 2021
Kristine Lawler(Jul 16,202111:18 PDT) 7
KRISTINE LAWLER
CITY CLERK Date
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ATTACHMENT A
CINQUINI&PASSARINO,INC.
♦BOUNDARY ♦TOPOGRAPHIC ♦CONSTRUCTION LAND SURVEYING
♦RAILROAD ♦INFRASTRUCTURE. ♦14YDROGRAPMC
P11274
May 3, 2021
Cindy Sauers,P.B.
City of Ukiah
411 W. Clay Street
Ukiah, CA 95482
VIA EMAIL:CSAUERS@CITYOFUlaAFLCOM
Re: Scope of Work and Fee Proposal to Provide Land Surveying Services
APN 180-070-19—1350 Hasting Road, Ukiah,California 95482
Dear Cindy:
Cinquini&Passarino, Inc.is very pleased to present to you this scope of work and fee proposal for the
as-needed services during construction to provide quality assurance surveys during construction at the
City of Ukiah Electric Service Center
SCOPE OF WORK
C&P will provide up to 16 hours of quality assurance field surveys and associated office analysis during
the construction of the City's Electric Service Center on an as-requested basis. The purpose of the
surveys will be to confirm conformance to the positions of fixed works as shown on the plan set entitled
"City of Ukiah Electric Service Center"prepared by Ron W.Franz,RCE,PLS,dated May 28,2019,
Items that may be checked include:
• Horizontal location of contractor's construction staking.
• Elevations of contractor's construction staking.
• Slope of fixed works.
Other surveys as requested by City of Ukiah.
A BOUNDARY SURVEY 1 S.VOT A PART OF T111S SCOPE OF WORK.
• CITY OF UKIAH SHALL PROPME THE PRO.IECT ENGLVE$R'S CA FILES WIM SURVEY CONTROL PRIOR
REQUESTED FOR QUALITY ASSURANCE Sl�RVEYS,
Deliverables. Sealed hardcopy of Quality Assurance Survey Map, The Autocad "dwg"used to create
the hardcapy will also be provided for your convenience.
PROJECT FEE
The hourly not to exceed fee for the quality assurance'surveys will be$5,600,00
PROJECT SCHEDULE
The quality assurance survey field work will be completed within 72 hours of request for survey.
1360 No.Dutton Avenue,Sulto 150 Santa Rosa,CA 95401 Phone(707) 542-G268 Fax(707)542-2106
Cindy Sauers, RE.
City of Ukiah
May 3,2021
Page 2 of 2
Cindy,thank you for choosing Cinquini&Passarino,Inc.to be a part of your team: Please feel free to
contact me at(707)542-62t 8 if you have any questions or require additional information,
Very truly yours,
CINQUINI& PASSARINO,INC,
Anthony G. Cinquini, RE, P.L.S.
Principal
CINQLIM&PASSARINO,INC.
♦BOUN)ARY A TOPOGRAPHIC ♦CONSIRUC TION LAND SURVEYING
A,RAILROM) L INFRASTRUCTURE •HYDROGRA.PHIC
EXHIBIT C
HOURLY FEE SCHEDULE
MARCH 1.2021 ToFEBRUARY28,2022
OFFICE AND PROFESSIONAL
Professional Land Surveyor(4 HOUR WNIMUM) $470.00 per hour
TRIALS,TESTIMONY&.DEPOSITIONS
Professional Land Surveyor $275.00 per hour
CONSIJ TATIO4,LEQAL RESEARCH&COURT EXHIBITS
Principal Professional Land Surveyor $220.00 per hour
Senior Professional Land Surveyor $195.00 per hour
Professional Land Surveyor $160.00-$195.00 per hour
Survey Technician $118.00-$165.00 per hour.
Staff Surveyor $135.00-$175.00 per hour
GIS Analyst S 134,00 per hour
Remote Pilot $205.00-$220.00 per hour
INCLUDES MISSION PLANNING,V ICL ES,UAS/DRONF—MILUAGE&MATERIAL
Word Processing,Clerical and Deliveries $100.00-$150.00 per hour
FIELD CREWS
THE FOLLOWING INLZUDES VEHICS.ES,EQUIPMENT,MILEAGE&MATERIAL
I Person Field Party $195.00 per hour
1 Person GPS Party $220.00 per hour
2 Person Field Party $2W.00 per hour
FIELD CREW CONSISTS OF PARTY CHIEF&CHAINMAN
3 Person Field.Party $410.00 per hour
FIELD CREWS CONSIST OF PARTY CHIEr%2 CHAINMEN OR CHAINMAN&rLAGPERSON.
4-Person Field Party $475.00 per hour
FIELD CREWS CONSIST OF PARTY CHIEF.3 CHAINMFNi OR CHAINMAN&2 FLAGPERso%—
SUPPLEMENTAL ITEMS
Outside Contract Work Cost plus 15%
Overtime Work 12 x base rate
Over 8 Hours on Saturday,all day on Sundays or Holiday 1.4 x base crew rate
Night Work(shifts starling after 4 PM or before 5 AM 10%additional over base rates
Travel Time for 2-Man Crew $125.00 per hour
(be)wnd I hour of travel outside.an&hour workday)
GEDO Scan Equipment $1,000.00 per day
UAS Equipment $750.00 per day
Schedule 2021f1U?3
1360 No.Mutton Ave.,Suite 150 Santa Rosa,CA 95401 Phone(707)542-6268 Fax(707)542-2106 --
Cinquini & Passarino - Hastings Field Surveys
2021 -235
Final Audit Report 2021-07-16
Created: 2021-07-13
By: Kristine Lawler(klawler@cityofukiah.com)
Status: Signed
Transaction ID: CBJCHBCAABAASxAfu7fSmT125Xghg53vn01P80ZKuKaZ
"Cinquini & Passarino - Hastings Field Surveys 2021 -235" Histor
y
Document created by Kristine Lawler(klawler@cityofukiah.com)
2021-07-13-3:29:01 PM GMT-IP address: 12.12.163.2
Document emailed to Sage Sangiacomo (ssangiacomo@cityofukiah.com) for signature
2021-07-13-3:30:00 PM GMT
Document e-signed by Sage Sangiacomo (ssangiacomo@cityofukiah.com)
Signature Date:2021-07-16-5:21:12 PM GMT-Time Source:server-IP address: 12.12.163.2
Document emailed to Kristine Lawler(lyricalwhims@gmail.com) for signature
2021-07-16-5:21:14 PM GMT
Email viewed by Kristine Lawler(lyricalwhims@gmail.com)
2021-07-16-6:17:53 PM GMT-IP address:66.249.84.91
Document e-signed by Kristine Lawler(lyricalwhims@gmail.com)
Signature Date:2021-07-16-6:18:04 PM GMT-Time Source:server-IP address: 12.12.163.2
Agreement completed.
2021-07-16-6:18:04 PM GMT
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