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Home My WebLink AboutWest Yost Associates 2020-07-01; Amendment 1 2021-06-29 COU NO: 2021-098-A1 CITY OF UKIAH AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES DATED JULY 21, 2020 TERMS AND CONDITIONS All terms and conditions of the Agreement for Professional Consulting Services dated July 21, 2020 shall remain in force and effect except as modified by this first amendment. AUTHORIZATION Upon execution of this amendment, service provider is authorized to provide the service described under the Scope of Additional Work identified in this Amendment No. 1. SCOPE OF ADDITIONAL WORK Work authorized by this amendment shall include that work described in the original contract dated May 17, 2021. A copy of said contract is included in this first amendment. COMPENSATION Compensation for the performance of the additional work shall be $24,865 with the total maximum not to exceed of $677,962 for the contract period. WEST YOST ASSOCIATES CITY OF UKIAH BY: Ok �� BY: 5r5l ! `. (Signature) Sage Sangiacomo Elizabeth T. Drayer City Manager (Print name) May 28, 2021 Jun 29, 2021 DATE DATE Amendment No.1 to Agreement for Professional Consulting Services 2235 Mercury Way 707.543.8506 phone Suite 105 530.756.7991 fax WWESTYOST Santa Rosa CA 95407 westyost.com Aff Water. Engineered. May 17, 2021 SENT VIA: EMAIL Mr.Jarod L. Thiele Project Director City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 SUBJECT: Proposal for Administration and Implementation Services for Work Plan For Evaluation of Recycled Water Pond Pathogen Transmission Dear Jarod: The purpose of this letter proposal is to provide the City of Ukiah with a proposed Scope of Services, Budget and Schedule for the Administrative and Implementation Services for Work Plan For Evaluation Of Recycled Water Pond Pathogen Transmission. SCOPE OF SERVICES The following is a list of the key tasks necessary to perform this proposed Scope of Services, each further described below: • Task 1. Project Coordination • Task 2. Work Plan For Evaluation of Recycled Water Pond Pathogen Transmission Finance/Accounting Support Task 1. Project Coordination West Yost will coordinate with City of Santa Rosa,Town of Windsor, Regents of the University of California, Santa Barbara (Subconsultant), and City of Ukiah to set up the project contract and provide assistance to agency staff as needed. Task 1.1. Contract Administration West Yost will support contract administration, including preparing and compiling contract documents for execution. Task 1.2. Finance/Accounting Support West Yost will process existing City of Ukiah Master Agreement modification to incorporate the project into the current Russian River Watershed Association (RRWA) work plan year. West Yost will process Subconsultant invoices and incorporate them into the regular billing for the RRWA project. Task 1 Assumptions • Client will update their records to incorporate the project costs into the current fiscal-year RRWA project. • It is assumed that City of Santa Rosa and Town of Windsor staff will coordinate directly with the Subconsultant to monitor their costs and provide invoices to West Yost. Mr.Jarod L. Thiele May 17, 2021 Page 2 Task 1 Deliverables • Executed agreement with West Yost and Subconsultant. • West Yost will incorporate subconsultant costs into the regular billing for the RRWA project. Task 2. Work Plan For Evaluation Of Recycled Water Pond Pathogen Transmission See attached Exhibit A, 'Scope of Work'. Task 2 Assumptions • Subconsultant will perform the work described • It is assumed that City of Santa Rosa and Town of Windsor staff will coordinate directly with the Subconsultant to monitor their schedule and overall work product. Task 2 Deliverables • West Yost will update the RRWA Board of Directors(BOD)and Technical Working Group (TWG)about the project and status at regular BOD and TWG meetings. PROJECT BUDGET West Yost's proposed level of effort and budget for each of the tasks described above is shown in Table 1. West Yost will perform the Scope of Services described above on a time-and-expenses basis, at the billing rates set forth in West Yost's attached 2021 Billing Rate Schedule,with a not-to-exceed budget of$24,865. Any additional services not included in this Scope of Services will be performed only after receiving written authorization and a corresponding budget augmentation. Table 1. Example Table of Estimated Project Hours and Budget Estimated Budget,dollars Task 1. Project Coordination 3,000 Task 2. Work Plan for Evaluation of Recycled Water Pond Pathogen Transmission 21,865 Total Project Hours and Budget $24,865 SCHEDULE West Yost anticipates providing deliverables on an ongoing basis as needed to administer the contract. Work completion is expected prior to July 31, 2021. Thank you for providing West Yost the opportunity to be of continued service to the City of Ukiah. Please call if you have any questions or require additional information. Sincerely, WEST YOST Andrew S. Rodgers Engineering Manager Attachment(s): Exhibit A, Scope of Work Exhibit B, West Yost 2020 Rate Schedule WEST YOST Exhibit A Scope of Work DEVELOP A WORK PLAN FOR EVAL UATION OF RECYCLED WATER POND PATHOGEN TRANSMISSION BACKGROUND The Regional Water Quality Control Board (RWQCB) adopted the Action Plan for the Russian River Watershed Pathogen Total Maximum Daily Load (TMDL) (TMDL Action Plan) in 2019. The TMDL Action Plan describes "the Program of Implementation designed to control fecal waste pollution, achieve bacteria water quality objectives(bacteria objectives),and restore the water contact recreation(REC-1)beneficial use to protect public health. The overall goal of the Action Plan is to minimize human exposure to waterborne disease-causing pathogens and to protect uses of water for recreational activities such as wading,swimming,fishing,and boating."The TMDL Action Plan establishes an E. coli numerical target of <100 cfu/100 mL as a 30-day geometric mean and <320 cfu/100 mL as a statistical threshold value not to be exceeded more than 10 percent of the time when calculated monthly. These target values are the same as the bacteria water quality objectives applicable to the Russian River and its tributaries. The City of Santa Rosa and Town of Windsor operate sewage treatment plants that produce filtered, UV-disinfected tertiary recycled water for reuse. Both reuse systems include extensive networks of transmission pipelines, storage ponds and distribution pipelines to deliver recycled water to customers. In some years,recycled water supply exceeds demand and excess water is discharged to the Laguna de Santa Rosa, a tributary of the Russian River. Any such discharge typically occurs in winter when demand for recycled water is lowest and production is highest. The RWQCB's Staff Report for the TMDL Action Plan states that"discharges of treated wastewater from recycled water holding ponds may contain E. coli and in concentrations above the TMDL targets (i.e., National criteria or statewide objectives). However, the studies indicate that the sources of detected E. coli bacteria in recycled water storage ponds are not necessarily of human origin and therefore may not pose a more significant threat to public health or be relevant to protection of the REC-1 beneficial use. More site-specific information is necessary to determine the sources of E. coli or other fecal indicator bacteria in recycled water storage ponds and whether the discharge from a recycled water storage pond contains pathogens that risk human illness before the holding pond can be eliminated as a pathogen source." In 2020,RWQCB adopted permits for operation of the Town and Ci systems that require each entity to conduct"a study to assess the Facility's ability to comply with the(numerical targets stated above) . . . . By August 1, 2021, the Permittee shall submit, for Regional Water Board Executive Officer approval, a work plan for conducting the study. A final report summarizing the results of the Permittee's ability to comply with the bacteria water quality objective and the Pathogen TMDL, and, if necessary, a plan and schedule for achieving compliance with the Pathogen TMDL shall be submitted to the Regional Water Exhibit A Board in conjunction with the ROWD by July 31, 2024. If monitoring demonstrates that the Permittee cannot comply with the bacteria water quality objective and the Pathogen TMDL, the plan of compliance shall identify any other studies necessary to demonstrate compliance with the bacteria water quality objective and the Pathogen TMDL (i.e., study to determine whether the discharge includes pathogens of human origin)." The City has measured E. coli in its storage ponds, and values range from <1 to 58.3 MPN/100 mL using IDEXX Quanti-Tray method. The TMDL Action plan reports E. coli values in a Town pond ranging up to nearly 1,000 MPN/100 mL (method not specified). This Scope of Work provides for the participation of Professor Patricia Holden (and qualified associates as she designates) in the development of the Work Plan for Evaluation of Pathogen Transmission From Santa Rosa and Windsor Recycled Water Storage Ponds. Professor Holden shall coordinate activities conducted under this Scope of Work with David W. Smith,PhD (Smith), a consultant to the City and Town. The following describes tasks to be implemented by Professor Holden: TASK I-REVIEW BACKGROUND INFORMATION Key information about the sewage treatment process, recycled water quality, receiving water quality and other pertinent information shall be assembled and reviewed. TASK 2-DEVELOP PROPOSED MONITORING STRATEGY A written monitoring strategy to establish whether discharges from City and Town recycled water storage ponds are contributing to exceedence of E. coli goals established in the TDML Action Plan shall be prepared by Professor Holden. The strategy shall include sample locations, collection timing,collection and assay method(s)and statistical methods, and include rationale/justification for each. The strategy shall be prepared to allow for comparison to the data that are the basis of the TMDL Action Plan. The strategy shall also describe an approach to determine whether the City or Town contribution to exceedance of E. coli goals, if any,is the result of"pathogens that risk human illness" and whether the respective treatment plant is the source of any such pathogens. The approach shall describe sample locations, collection timing, collection and assay method(s)and statistical methods, and include rationale/justification for each. TASK 3-REVIEW DRAFT WORK PLAN Smith will prepare the draft Work Plan based on the results of Task 2 and Professor Holden shall review, and provide written comments on the draft Work Plan. TASK 4- CONSULTATION Professor Holden shall participate in up to four one-hour telephone meetings with Smith, City and Town staff, and RWQCB staff as requested. Exhibit A SCHEDULE The Commencement Period for this Task Order shall begin 04/01/2021 and end 07/31/2021. Task 2 shall be completed within 60 days of the date of the Agreement authorizing this Scope of Work.Task 3 shall be completed within 21 days of receipt of the draft Work Plan. BUDGET UCSB Detailed Budget is incorporated as Exhibit B. West Yost Associates Exhibit B 2020 Standard Bill Rate Schedules 2020 2020 Approved Approved Staff Type Category# (Base) (Loaded) Principal 10 281 _ 298 Vice President 15 281 _ 298 Engine ering/Scientist/Geologist Manager II 20 279 295 Engineering/Scientist/Geologist Manager 1 21 267 283 Principal Engineer/Scientist/Geolo ist 11 25 257 272 Principal Engineer/Scientist/Geologist 1 26 242 _ 257 Senior Engineer/Scientist/Geologist 11 30 227 _ 241 Senior Engineer/Scientist/Geologist 1 35 217 _ 230 Associate Engineer/Scientist/Geologist 11 40 200 _ 212 Associate Engineer/Scientist/Geologist 1 41 187 198 Engineer/Scientist/Geologist 11 50 175 185 Engineer/Scientist/Geologist 1 55 151 160 Senior GIS Analyst 44 211 224 GIS Analyst 45 199 211 CAD Manager 89 168 178 CAD Designer 11 90 146 155 CAD Designer 1 95 130 138 Engineering Aide 115 86 92 Administrative IV 125 128 _ 135 Administrative 111 130 116 _ 123 Administrative 11 135 1 96 102 Administrative 1 140 76 81 Engineering Tech Manager 11 200 277 294 Engineering Tech Manager 1 201 275 291 Principal Tech Specialist 11 202 263 279 Principal Tech Specialist 1 203 252 268 Senior Tech Specialist 11 204 242 256 Senior Tech Specialist 1 205 231 245 Technical Specialist IV 97 210 223 Technical Specialist 111 98 189 200 Technical Specialist 11 100 168 178 Technical Specialist II/Survey 105 168 178 Technical Specialist 1 110 147 156 Technical Analyst 11 210 126 134 Technical Analyst 1 211 106 112 Technical Analyst Intern 212 1 85 1 1 90 Cross-Connection Control Specialist IV 403 150 159 Cross-Connection Control Specialist 1111 402 135 143 Cross-Connection Control Specialist 11 401 120 127 Cross-Connection Control Specialist 1 400 110 117 Senior Construction Manager 58 272 289 Construction Manager IV 59 237 251 Construction Manager 111 60 187 198 Construction Manager 11 65 176 186 Construction Manager 1 70 164 174 Resident Inspector(Prevailing Wage-Group 1) 74 185 196 Resident Inspector(Prevailing Wage-Group 2) 75 178 188 Resident Inspector(Prevailing Wage-Group 3) 80 160 169 Resident Inspector(Prevailing Wage-Group 4) 85 144 152 CM Field Services 71 185 196 Apprentice Inspector 86 130 138 CM Administrative 11 87 94 99 CM Administrative 1 88 70 74