HomeMy WebLinkAbout2005-10-05 Packet CITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
October 5, 2005
4:30 p.m.
1. ROLL CALL
4:30 p.m.- 6:00 p.m.: Review, Discussion, and Formulation of Comments Concerning the
Mendocino County Draft Ukiah Valley Area Plan Environmental Impact Report
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS/INTRODUCTIONS/PROCLAMATIONS
4. APPROVAL OF MINUTES
a. Regular Meeting Minutes of June 8, 2005 (Goals & Objectives)
b. Special Joint Meeting of the City Council and Ukiah Valley Sanitation District of
September 14, 2005 and Electric Workshop
1
RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision
by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally
limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially
challenged.
1
CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by
the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a
citizen in which event the item will be considered at the completion of all other items on the agenda. The
motion by the City Council on the Consent Calendar will approve and make findings in accordance with
Administrative Staff and/or Planning Commission recommendations.
a. Adoption of Resolution Authorizing the Destruction of Certain Records (City
Clerk and City Manager's Offices)
b. Notification to Council Regarding the Award of Bid to Wipf Construction for
Underground Utility Maintenance at Low Gap and Despina and Low Gap and
North Bush
c. Rejection of Claim for Damages Received from Anthony Gonzules and Referral
to Joint Powers Authority, Redwood Empire Municipal Insurance Fund
d. Award of Bid to Shear Builders Inc. for the Purchase of Calstone River Rock
Pavers for the Grace Hudson Museum's Native Plants Courtyard Project for the
Amount of $3.30 Per Square Foot, to a Maximum Amount of $9,900 Plus Tax
e. Approval of Notice of Completion for Distribution System Water Storage
Expansion, Specification No. PU 04-08
f. Adoption of Resolution Establishing the Schedule of Fees and Rates for
Garbage and Recycling Collection Service for 2005/2006
7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you
are interested in, you may address the Council when this matter is considered. If you wish to speak on a
matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit
your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown
Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the
agenda.
8. PUBLIC HEARING (6:15 P.M.)
a. Continuance of Minor Subdivision Map-Subdivision Requirement Exception No.
05-19
b. Approval of Application to Demolish a Structure Over 50 Years Old Located at
125 Ford Street
.
UNFINISHED BUSINESS
a. Continued Discussion of Aggressive Dogs at City Events and Parks
b. Interim Urgency Ordinance Imposing a Moratorium on Formula Businesses
Within the Downtown Business District and on Perkins and Gobbi Streets
c. Update and Discussion of 30-Year Budget Forecast
d. Authorization of Award of Bid to Emergency Services Consulting Inc. for
Development of a Fire Department Master Plan
e. Authorization of Award of Bid for Trailer Mounted High Pressure Breathing Air
System to Mallory Fire
f. Review of Fire Department's Capital Equipment Replacement Needs and
Possible Action
g. Award of Bid for New 3/4 Tom Fire Department Pick-up to Miata Chevrolet Olds
10. NEW BUSINESS
a. Discussion and Direction Regarding the Cleveland Lane Drainage Ditch and
Authorization of the City Manager to Negotiate and Enter into a Professional
Services Agreement with Water Resources Consulting Services to Provide a
Conceptual Design and Feasibility Study for Detention on City Owned Property
Along the Cleveland Lane Drainage Watershed
11. COUNCIL REPORTS
12. CITY MANAGER/CITY CLERK REPORTS
13. CLOSED SESSION
a. CONFERENCE WITH LABOR NEGOTIATOR~ Government Code ~54957.6
Employee Negotiations: Directors, Miscellaneous Units, and Fire Department
Negotiator: Candace Horsley
14. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the
foregoing agenda was posted on the bulletin board at the main entrance of the City of
Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours
prior to the meeting set forth on this agenda.
Dated this 30th day of September, 2005.
Marie Ulvila, City Clerk
The City of Ukiah complies with ADA requirements and will attempt to reasonably
accommodate individuals with disabilities upon request.
AGENDA
SUMMARY
ITE[V[ NO. INIOR.I~SHOP
DATE: October 5, 2005
REPORT
SUB.1ECT:
REVIEW, DISCUSSTON, AND FORMULATZON OF COMMENTS CONCERNING
THE MENDOCI'NO COUNTY DRAFT UKTAH VALLEY AREA PLAN
ENVTRONMENTAL TMPACT REPORT
SUMMARY: Mendocino County has prepared a draft Environmental Impact Report (EIR) for the
tentatively adopted Ukiah Valley Area Plan (UVAP). The EIR addresses the potential impacts of
future development that would be allowed under the UVAP. The Planning area included in the UVAP
is essentially all of the unincorporated area in the Ukiah Valley (see Figure 2 in the draft EIR).
The purpose of this Agenda item is to discuss the EIR and formulate comments for the County's
consideration. It's important to remember that the EIR is not a policy document, but rather an
informational document about what environmental impacts would result from the implementation of
the UVAP policy document. However, it is a document that will help shape County development
policy for the Unincorporated Ukiah Valley.
It also suggests ways to minimize and/or eliminate significant impacts, and describes reasonable
alternatives to the project. Accordingly, comments should address how adequately the EIR assesses
potential impacts and how reasonable and feasible the suggested mitigation measures are.
Additionally, the Council may want to comment on the discussion of project alternatives.
(continued on page 2)
RECOMMENDATION: Discuss the draft Environmental Impact Report and formulate comments for
consideration by the Mendocino County Board of Supervisors.
ALTERNAT/VE COUNCIL POLICY OPTION: Do not prepare comments on the EIR and provide
direction to Staff
Citizen Advised: N/A
Requested by: Charley Stump, Director of Planning and Community Development
Prepared by: Charley Stump, Director of Planning and Community Development
Coordinated with: Candace Horsley, City Manager
Attachments:
1. Ukiah Valley Area Plan draft EIR (previously distributed)
APPROVED:
Candace Horsley, City Man~l~,er
ETR CONCLUSTONS: The ETR concludes that if the Ukiah Valley develops and builds out over the
next twenty years consistent with what the UVAP would allow, the evitable impacts of growth would
occur. There would be more traffic, noise and air pollution. There would be a loss of open space
views and biological resources. Water quality could be degraded and public services and
infrastructure would be impacted. The ETR indicates that"most" of the impacts are either reduced
to a level of insignificance (according to CEQA) by policies and programs in the UVAP or by
additional mitigation measures contained in the ETR. Page 33 of the draft ETR provides a summary
of conclusions.
STGNZFI'CANT UNAVOZDABLE ADVERSE ]:MPACTS: The ETR identifies a number of impacts
that cannot be avoided if the valley were to build out according to the land uses and densities
proposed in the UVAP. Paqes 21-29 provide an explanation of the proposed land use classifications
and densities, and maps depictinq their proposed locations.
The Board of Supervisors can still adopt the Plan even though it could result in these unavoidable
impacts, but it must make findings that explain why it believes that the approval of the Plan, with
the assigned land uses and densities is important enough to outweigh and override the impacts.
The California Environmental Quality Act (CEQA) provides this flexibility to counties and cities to
allow them to balance the economic, legal, social, technological, or other benefits of a project
against its unavoidable impacts. Paqe 344 provides a detailed discussion of the.
unavoidable/irreversible impacts.
1. Future plan area development will result in the loss of some farmland and prime agricultural
soils.
2. Future development will result in the loss of some views of open space.
3. There may be inadequate water supplies to serve projected new development.
4. Traffic generated along proposed road extensions would adversely affect the character of
neighborhoods through which the extensions would pass.
5. Adoption of the Draft UVAP will have significant growth-inducing impacts, and this additional
growth would have significant effects on the environment.
[f the Board of Supervisors does not conclude that the approval of the Plan, with the assigned land
uses and densities is important enough to outweigh and override the impacts, it can restructure the
UVAP to lessen the impacts of build out. This restructuring can be accomplished through the
selection of an alternative approach to planning for the Valley's future development and
conservation.
PROJECT ALTERNA'rZVES: As required by law, the ETR includes an evaluation of a range of
reasonable alternatives to the project that would feasibly attain most of the project objectives while
avoiding or substantially reducing any of the significant impacts of the project, particularly the
unavoidable impacts. The draft EIR includes No Project, Growth Management, and Sustainab/e
Deve/opment/$mart Growth alternatives. Page 345 provides a detailed discussion of these
alternatives.
No project Alternative: The No Project alternative means that the County would not adopt the
UVAP and allow future development per the existing Mendocino County General Plan. While the
existing General Plan would technically allow less development in the valley than the proposed
UVAP, the impacts to the physical environment would be greater because the existing Plan does not
contain strong policies to protect the environment.
Growth Management Alternative: The Growth Planagementalternative would limit the approval
of new dwelling units to 125 per year. :it would result in 30% less population in the planning area,
and would provide time for the County to prepare and adopt guidelines and standards called for in
the UVAP. There would be less people, cars, air pollution, traffic congestion, water pollution, and
demand for public services.
Sustainable/Smart Growth Alternative: The Susta/nab/e Deve/oprnent/..Cmart Growth
alternative would incorporate additional "smart growth" principals into the UVAP. :it would not
reclassify lands from Agriculture or Range Lands to urban uses; it would further restrict development
options on Agriculture and Range Lands; and it would restrict density increases in other areas. :it
would also require non-residential development projects to include multi-family housing, identify a
trail and bike lane system for new urban development, allow for neighborhood-serving commercial
land uses in residential areas, etc.
Environmentally Superior Alternative: As required, the draft E:IR identifies an
"environmentally superior alternative." Based on the amount of impact that would occur over the
20-year planning horizon of the Draft UVAP and the reduction in the growth-inducing impacts, the
E:IR concludes that the Growth Managementalternative would have the least environmental impact
or all the alternatives. :it also suggests that the County could develop and approve a "hybrid"
alternative that would consist of the Susta/nab/e Deve/opment/$mart Growth alternative with the
Growth Planagernent alternative component of establishing a maximum number of new housing
units per year.
SUGGESTJ:ON FOR CITY COUNCTL REVIEW PROCESS: The City Council has a number of ways
to proceed to review and formulate comments on the draft E:IR.
1. :If individual Councilmembers have prepared lists of comments, perhaps turns could be taken
to discuss each list.
.
:if the Council wants to focus on the major conclusions contained in the E:IR, the discussion
could focus on the Summary Chapter beginning on page 33. This could lead into a
discussion of unavoidable adverse impacts and project alternatives.
.
If the City Council wants to discuss each identified impact and recommended mitigation
measures, Staff suggests that the :impact and Mitigation Summary table on pages 47- 65 be
used.
4. While time consuming, the Council could review the document section-by-section and cover
the entire 366 pages.
RECOMMENDA'rI:ON: Discuss the draft Environmental Impact Report and formulate comments for
consideration by the Mendocino County Board of Supervisors.
MINUTES OF THE UKIAH CITY COUNCIL
Special Meeting of Wednesday, June 8, 2005
The Ukiah City Council met at a Special Meeting on June 8, 2005, the notice for which
had been legally noticed and posted, at 2:00 p.m. at the Ukiah Valley Conference
Center, 200 South School Street, Ukiah, California. Roll was taken and the following
Councilmembers were present: Crane, McCowen,
Councilmember absent: Baldwin. Staff present:
DeKnoblough, Police Captain Dewey, Finance Director
Harris, City Manager Horsley, Ukiah Conference Center
Latipow, Airport Manager Richey, Community Se~
Museum Director Smith-Ferri, Deputy Public Works
Stump, Police Chief Williams, Fire Battalion Chief
Utilities Director Ziemianek.
Rodin,
Fire M;
and Mayor Ashiku.
Services Director
Personnel Officer
er Jenney, Fire Chief
Sangiacomo,
or, Planning Director
Yates, and Public
2. AUDIENCE COMMENTS ON
No one came forward to address Council.
ITEMS
3. 2005-2006 BUDGET GOALS OB,J
Each City Department provided
goals and objectives for the 2005-21
witl
ORKSHOP
Council a synopsis of its
There being no further b s, the
p.m.
was adjourned at 5:40
Marie Ulvila, City
Special Meeting
2005-2006 Budget Goals and Objectives Workshop
June 8, 2005
Page 1 of 1
CITY OF UKIAH
CITY COUNCIL AGENDA
SPECIAL MEETING MINUTES OF
September 14, 2005
1. ROLL CALL - Convened at 5:06:37 PM
Present: Councilmembers Crane, McCowen, Rodin, and Mayor Ashiku
Absent: Councilmember Baldwin
Staff present: City Manager Horsley, Finance Director McCann
Public Works Director Ziemianek, and City Clerk Ulvila.
Ukiah Valley Sanitation District Board of Directors Pre,,
and Chairman Pro-tern Wattenburger. Absent:
Also present: Chief Deputy County Counsel Zotter,
Furman, member of County Executive of t
Office-Moore.
:ity Attorney Rapport,
Board members Crane
by prearrangement.
/District Secretary
;rk of the Board's
2. JOINT MEETING WITH THE CITY
DISTRICT (UVSD): Presentation and Di,,
Regarding the Sewer Rates and Bond Issl
Plant Rehabilitation and Ca
5:07:21 PM
Finance Director McCann explained
being planned for a rehabilitation and ca
requirements and the as
finance planning,
financing for the
Addition P
3N
3ciates
~r the Wastewater Treatment
tstewater' Plant is currently
State, and County
Bartle Wells Associates for
bond s services to provide long-term
Doug Dove, employe,
presentation
utilized
rate ;. He no1
of Bartle ,lis Associates, provided a PowerPoint
s of 2005/06 through 2009/10 and methods
~s, inc g use of reserves to mitigate impacts to
will be phased-in over a five-year period of time.
City Rapport
Propositio with
condition of the
with the selecte
Discussion ensue~
· Utilizing rese~ s
3 the City Council the procedure, as stipulated by
to public noticing requirements and described the "optimal"
ructure secure prior to entering into a contractual relationship
funding for the project.
rning the following matters:
· Rate ~g strategies
· Formula for projections for single-family consumption
· Public hearing noticing requirements
· The possibility of adjusting/lowering the rates in future years
· The possibility of having a cost overrun on the project is a concern along with an
adequate contingency fund established and built into the rate structure so it would
be available if needed
Mr. Dove responded that Bartle Wells has built in a sUfficient amount of contingencies into
the cost of the project.
Public Utilities Director Ziemianek confirmed the "parallel paths" of the two agenda items
before the Council/UVSD for consideration, noting the recent turn of events in the southern
states due to hurricane damage and the associated materials and supplies demand. He
urged the Council/UVSD to consider award of bid, as the Iow bidder has agreed to hold the
original contract estimate until November 2, 2005.
3. JOINT MEETING WITH THE CITY COUNCIL AND UKIAH VALLEY SANITATION
DISTRICT (UVSD): Discussion and Possible Award of Bid Contracts to Kiewit
Pacific Company and Ewing Construction Services Related the Rehabilitation
and Capacity Addition of the Wastewater Treatment Plant ("Improvement
Project") 5:34:52 PM
It was the consensus of the Councilmembers
Pacific Company prior to making a decision on the
the firm of Kiewit
Brad Kaufman, Area Manager with Kiewit c
environment since the last review of the
Hurricane Katrina's destruction of the Gulf Coa:
potential delay costs related to the hurricane, local c
heavy mechanical bids (Iow bid v. ineers estimate
materials suppliers, in which they agr
with a discussion of increased fuel
materials, and the general instability
engineering savings could also
indication of significant ings mea~ which
their
CO
descr
uly 14, slated to
ced a t containing
Jes, recent treatment plant and
letters from equipment and
60 days. He continued
of equipment and
I. He noted that value
t", noting Mr. Ewing's early
be considered.
Considerable d regard · The cost
· The
Agenda Summary Report and:
:~on costs, including materials and
Various risk
~e the most cost effective approach
ect
It was the of
provided/mo by Bart
Proposition 21
ncilmembers present to accept the rate structure as
Wells, and directing staff to transmit the required 45-day
It was the consens of the UVSD members present to accept the rate structure as
provided/modified Bartle Wells, and directing staff to transmit the required 45-day
Proposition 218 notices.
Mr. Kaufman, in response to Councilmember McCowen, stated that Kiewit would honor
their bid, contractually. He noted they expect increased fuel costs and additional
expenses, however, they should be able to make a profit on the project because there are
some escalations and contingencies built into their bid and they stand by their price. He
went on to discuss the Kiewit contract and expressed an interest in composing a contract
addendum to incorporate legal conditions/assurances for the City as part of the approved
contract to allow cancellation of the contract should the public hearing process be
unfavorable and a clause could be included in the contract that the contract could be
terminated at the convenience of the City Council. He also stated that Kiewit could provide
the City with a letter confirming that the City could award the contract for the full amount
and Kiewit's team would attempt to fit in the costs. If that couldn't be achieved, Kiewit
would not protest the Council's decision to terminate the contract, with the exception of the
work they have completed thus far.
City Attorney Rapport stated that the proposed contract addendum would not be legal
and that the contract could not be altered prior to the bid either being awarded or rejected.
Public Utilities Director Ziemianek stated that as prices'
City conduct discussion with Kiewit until the bid is accepted.
with the number of items that are long-term lead items, such
concern with subcontractors.
that the
his concern
g filters, and his
David Jack, estimator on the project for Kiewit.
subcontractors and noted that they are obligated
have committed to the 60 day extension.
onversations with
2005 and they
Board member Wattenburger stated that con,~
members of the UVSD and City Council shouli
concerning this project. He ex the need to e~
need for improvements to the reatment plai
Lgnitude of project, all
resent to make the decision
the public with regard to the
associated rate increase.
7:11 PM - Recessed
7:25:58 PM- Reconvened
Discussion continue
to
he project.
Mayor Ashiku
for October 5, 2005 an~
and receive~
sus to agendize a Joint Meeting
.~rs and UVSD members to attend.
It
conti~ meeting on
an~ ration of
the UVSD members to support the proposal for a
a presentation by Mr. Ewing, ECS Consulting,
M/RC McC
Services in the
individual
contract terms;
McCowen, Rodin,
the consultant contract with Ewing Construction
366.25 and authorizing the City Manager to execute the
Ih addition that staff have flexibility with implementation of
ed by the following roll call vote: AYES: Councilmembers Crane,
d Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT:
Councilmember Baldwin.
M/RC Crane/Wattenburger approving the consultant contract with Ewing Construction
Services in the amount of $38,366.25 and authorizing the City Manager to execute the
individual agreements, with addition that staff have flexibility with implementation of
contract terms; and carried by the following roll call vote: AYES: Councilmembers Crane,
McCowen, Rodin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT:
Councilmember Baldwin.
7:42:35 PM By a consensus of the City Council, the Joint Meeting of the City Council and
Ukiah Valley Sanitation District (UVSD) was adjourned.
M/S Crane/Wattenburger to adjourn the UVSD joint meeting with the City Council, carried
by a voice vote.
7:42:59 PM Recessed
7:51:10 PM Reconvened
4. ELECTRIC WORKSHOP:7:51:10 PM
Public Utilities Director Ziemianek provided a PowerPoint
Ukiah's Electric Utility, including the various financial and
City's largest utility operation. He focused on the City's
system reliability, protocols, maintenance, and dis(
discussed various items contained in the presentatic 'i the Ci
of the City of
aspects of running the
in developing improved
new initiatives, and
uncil.
8:28:00 PM
Discussion ensued concerning the inform
discussed Northern California Power Authority (I
situation and noted that it is undergoing an analysis
build new plants. He explained that will be ass~
would like to work with approved c~ regardin~
discussed the rate stabilization fund a "s levels
I. Director also
with the deficit
an effective way to proceed and
he photovoltaic program and
of the system. He
In conclusion, Council commended the
strides made in that de I.
and his staff for the great
5. ADJOURN
There being no
he meeting
ourned at 8:50 p.m.
Marie City Cl,
ITEM NO. ~a
DATE: October 5, 2005
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION APPROVING RECORDS DESTRUCTION
The City Manager and City Clerk's Departments have reviewed Records Destruction Notices
encompassing 5 boxes and identified these record boxes as ready for destruction.
The City's Records Retention Schedule was adopted by City Council in 1999. The City Attorney
has reviewed the Records Destruction Notices for each archival box and has approved those
boxes designated for destruction. Funds have been allocated in the City Clerk's budget for
shredding of documents.
RECOMMENDED ACTION: Adoption of Resolution Authorizing Destruction of Certain Records
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
N/A
Marie Ulvila, City Clerk ~ ~
Candace Horsley, City Manager and David Rapport, City Attorney
1. Resolution with attachment authorizing the destruction of certain records
ASR: Reco rd sD ~s~~udc ~~ne2 ~~)~ s~ ~tyY,M~I t~ cMi~ nc~egrl r
RESOLUTION NO. 2006-
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF UKIAH AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS
WHEREAS, the City Manager and City Clerk's Departments have reviewed and
approved the list of records provided by the Public Utilities Department that are ready for
destruction; and
WHEREAS, the attached list of City records represents records which are no longer
necessary and may at this time be destroyed.
NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council hereby
approves the destruction of certain records, contained in Exhibit A of this Resolution, and
authorizes the City Clerk to destroy the records.
PASSED AND ADOPTED this 5th day of October, 2005, by the following roll call
vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Mark Ashiku, Mayor
Marie Ulvila, City Clerk
Resolution 2006-
Page 1 of 1
RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH
Date: June 6, 2005
Department: City Manager
Records Coordinator:
Marie Ulvila, City Clerk
Current retention schedules show that the records listed are now ready for destruction.
Instructions:
1. Review this listing.
2. Obtain Department Head's Signature.
3. Return this notice, signed, no later than
July 6, 2005
to City Clerk.
EXHIBIT A
Thank you for your cooperation in keeping our records management system working smoothly and
legally.
Marie Ulvila, City Clerk
LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS
DATES
336 1957 Misc files 102-03, 301-02, 502-01 1981-6/95 2005
Signatures Authorizing Destruction
Department 'l'l'ea~d
City Clerk
Date:
Reports: Destroy-City Manager 2005
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RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH
Date: June 6, 2005
Department: City Clerk
Records Coordinator:
Marie Ulvila, City Clerk
Current retention schedules show that the records listed are now ready for destruction.
Instructions:
1. Review this listing.
2. Obtain Department Head's Signature.
3. Return this notice, signed, no later than
July 6, 2005_
to City Clerk.
EXHIBIT A
Thank you for your cooperation in keeping our records management system working smoothly and
legally.
Marie Ulvila, City Clerk
LOCATION BOX RECORD TITLE DATES RETENTION COMMENTS
DATES
375 2180 Bids 7/99-6/00
377 2181 Bids 7/99-5/00
Signatures Authorizing Destruction
I Date: o~/~,¢/z'~ ,~-' /Date: ,~'/~-/~?'.z,~'~
Reports: Destroy-City Clerk 2005
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AGENDA
SUMMARY
Item No ~
Date: October 5, 2005
REPORT
SUBJECT: NOTIFICATION TO COUNCIL REGARDING THE AWARD OF BID TO WIPF
CONSTRUCTION FOR UNDERGROUND UTILITY MAINTENANCE AT LOW GAP AND
DESPINA AND LOW GAP AND NORTH BUSH
A Request for Quotations (R.F.Q.) through the informal bid process was sent to eleven
contractors for underground utility maintenance involving removal and replacement of
damaged electrical vault collars at Low Gap and Despina and at Low Gap and North Bush.
One bid was received and opened by the Electric Department on August 29, 2005. A
purchase order was issued to Wipf Construction for a total of $9,620.00. This project is
funded from Account Number 800.3646.250.000. Sufficient funds are available.
RECOMMENDED ACTION: Receive and file report regarding the award of bid to Wipf
Construction in the amount of $9,620.00
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Citizen Advised: N/A
Requested by: Stan Bartolomei, Electrical Supervisor
Prepared by: Judy Jenney, Purchasing & Warehouse Assistant
Coordinated with: Candace Horsley, City Manager
APPROVED~~'~.,,, _ _
Candace Horsley, City~anager
AGENDA
SUMMARY
ITEM NO. ~c
DATE: October 5, 2005
REPORT
SUBJECT:
REJECTION OF CLAIM FOR DAMAGES RECEIVED FROM ANTHONY
GONZULES AND REFERRAL TO JOINT POWERS AUTHORITY, REDWOOD
EMPIRE MUNICIPAL INSURANCE FUND
The claim from Anthony Gonzules was received by the City of Ukiah on September 12,
2005 and alleges his personal property was damaged while in the possession of the Ukiah
Police Department. The date of occurrence was September 6, 2005.
Pursuant to City policy, it is recommended the City Council reject the claims as stated
and refer it to the Redwood Empire Municipal Insurance Fund (REMIF).
RECOMMENDED ACTION: Reject Claim For Damages Received From Anthony Gonzules
and Refer Them To The Joint Powers Authority, Redwood Empire
Municipal Insurance Fund.
ALTERNATIVE COUNCIL POLICY OPTIONS:
Alternative action not advised by the City's Risk Manager.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
Yes
Claimant
Sue Goodrick, Risk Manager/Budget Officer
Candace Horsley, City Manager
1. Claim of Anthony Gonzales, pages 1-3.
APPROVED:k._ ~_ ,
Candace Horsley, City ~nager
PA:WPD,ASR Remif Claim Rejections/file name
ITEM NO. 6d
DATE: Oct. 5, 2005
AGENDA SUMMARY REPORT
SUBJECT: AWARD OF BID TO SHEAR BUILDERS INC. FOR THE PURCHASE OF
CALSTONE RIVER ROCK PAVERS FOR THE GRACE HUDSON MUSEUM'S NATIVE
PLANTS COURTYARD PROJECT FOR THE AMOUNT OF $3.30 PER SQUARE FOOT,
TO A MAXIMUM AMOUNT OF $9,900 PLUS TAX.
SUMMARY: Pursuant to the requirements of Section 1522 of the Municipal Code, staff is
requesting authorization to purchase an estimated 2,500 to 3,000 sq. feet of Calstone River
Rock Pavers, Old Town Pattern III, as required, for installation in the Grace Hudson
Museum's Native Plants Courtyard. Requests for bids were sent, and published in the
newspaper, with a bid opening of Sept. 28, 2005. Three valid bids were received, from
Shear Builders, Inc., H. & M. Building & Masonry Supplies, and Wheeler Zamaroni. Shear
Builders Inc. (SBI) was Iow bidder, with a price of $3.30 per sq. ft. Refer to the bid
summary table for a complete listing of bid amounts. Supplies for this project, including the
pavers, are funded by a multi-year Dept. of Interior grant (Acct. No. 141.6161.690.002).
Bid Summary Table
H. & M. Building & Masonry Supplies 153.522 per sq. ft.
Shear Builders, Inc. 153.30 per sq. ft.
Wheeler Zamaroni t $3.40 per sq. ft.
RECOMMENDED ACTION:
1. Authorize purchase of Calstone River Rock pavers from Shear Builders Inc. for the
amount of $3.30 per sq. ft. to a maximum amount of $9,900.00 plus tax.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
N/A
Sherrie Smith-Ferri, Museum Director
Mary Horger, Purchasing; Sage Sangiacomo, Community/General
Services Director; and Candace Horsley, City Manager
N/A
APP ROVE D :',,~:~%', ~~
Candace Horsley, City Ma'~ager
AGENDA
SUMMARY
ITEM NO. 6e
DATE: October 5, 2005
REPORT
SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR DISTRIBUTION SYSTEM
WATER STORAGE EXPANSION, SPECIFICATION NO. PU 04-08
Funding for this project was approved in the fiscal year 2004/2005 budget in the amount of
$4,920,000 in account number 840.3850.800.001. The City Council awarded the contract
on August 4, 2004 to Western Water Constructors, Inc. of Santa Rosa, CA (contractor) in
the amount of $4,498,620.
The work of the contract was completed by the contractor in substantial conformance with
the approved plans and specifications on August 31, 2005. The final contract cost was
$4,756,606. This amount included two approved contract change orders. The first change
order was to address the differing site conditions for the Zone 1 spoils area in the amount
of $236,755. The second change order in the amount of $21,231 included additional
trucking costs for mulch removal at Zone 1 and water pipe replacement at Zone 2. Final
payment of the 5 percent retention will be made to the contractor after 35 days from the
date the Notice of Completion is filed with the County Recorder.
RECOMMENDED ACTION: 1. Accept the work as complete; 2. Direct the City Clerk to file
the Notice of Completion with the County Recorder for Distribution System Water Storage
Expansion, Specification No. PU 04-08.
ALTERNATIVE COUNCIL POLICY OPTIONS: None.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A.
Bernie Ziemianek, Director of Public Utilities
Ann Burck, Project EngineedManager
Candace Horsley, City Manager
1. Notice of Completion
AP PROVED:(-~"~~"~
Candace Horsley, City M~ager
Please return to:
CITY OF UKIAH
300 Seminary Avenue
Ukiah, California 95482-5400
(707) 463-6200
NOTICE IS HEREBY GIVEN:
NOTICE OF COMPLETION
,
.
.
.
,
That the real property described is owned by the following whose address is: City
of Ukiah, a Municipal Corporation, 300 Seminary Avenue, Ukiah, California 95482-
5400
That the nature of the title to the Distribution System Water Storage Expansion,
Specification No. PU 04-08 of all said owners is that of fee simple.
That on the 31st day of August 2005, the Contract work for this project was
actually completed.
That the name and address of the Contractor is Western Water Constructors, Inc.,
3345 Industrial Drive, Suite 10, Santa Rosa, California, 95403.
That the real property herein referred to is situated in the County of Mendocino,
State of California, and is described as follows: City-owned property identified as
Zone 1 and Zone 2 Golf Course Reservoirs and Finish Water Reservoir.
City Council Approval CITY OF UKIAH, a Municipal Corporation
By:
DATE MARIE ULVILA, City Clerk DATE
STATE OF CALIFORNIA)
COUNTY OF MENDOCINO)
I, Marie Ulvila, being duly sworn says: That she is the Clerk of the City of Ukiah City
Council, that she has read the foregoing Notice of Completion and knows the content
thereof and the same is true of her own knowledge.
Subscribed and sworn to before me this
MARIE ULVILA, City Clerk
day of ,2005.
Deborah Pollock, Notary Public in and for the
County of Mendocino, State of California
AGENDA
SUMMARY
REPORT
ITEM NO. 6f
DATE: October 5, 2005
SUBJECT: ADOPTION OF RESOLUTION ESTABLISHING THE SCHEDULE OF FEES AND
RATES FOR GARBAGE AND RECYCLING COLLECTION SERVICE FOR 2005-2006
The provisions of the City's franchise agreement with Solid Wastes Systems, Inc., for the collection,
transportation and disposal of garbage and the recycling of recyclable materials within the City
limits requires an annual adjustment be made to the garbage and recycling collection rates in two of
every three years. This adjustment is calculated by applying a rate factor equal to 75% of the change
in the U. S. Department of Labor, Bureau of Statistics, Consumer Price Index (CPI), U.S. City
Average, June to June (Contract CPI).
In accordance with the contract amendment of 2001, rates were increased in 2002-03 and 2003-04
by the CPI factor as described above. The third year, 2004-05, the City Council conducted a rate
hearing pursuant to UCC Sections 3950-3957, and the franchise agreement, to determine what, if
any, adjustment should be made to the garbage collection and recycling rates, taking into
consideration the annual audits of the contractor's operations and all other factors deemed relevant
by the City Council.
This resolution begins the three year cycle again with the annual adjustment based on the Contract
CPI to be effective for 2005-2006, beginning with bills issued on or after October 1, 2005. The
increase in the Contract CPI from June 2004 to June 2005 of 2.53% (index of 194.5 compared to
189.7) creates an adjustment of 1.90% to the garbage collection and recycling rates and fees of the
previous year.
(continued on page 2)
RECOMMENDED ACTION:
Adopt the Resolution establishing the schedule of fees and rates for garbage and recycling collection
services for 2005-2006.
ALTERNATIVE COUNCIL POLICY OPTION: Provide staff with alternative action.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Solid Wastes Systems, Inc.
Mike McCann, Finance Director
Candace Horsley, City Manager
1. Resolution, with Exhibit "A"
APPROVED:
Candace Horsley, City Mana~r
The charges for basic residential and commercial service levels are:
Weekly Curb Service
No service-minimum fee
1 O-gallon container
20-gallon contmner
32 gallon container
68 gallon container
95 gallon contmner
1 yard bin
2 yard bin
2004-05 2005-06 Change
$ 3.69 $ 3.76 $ .07
3.69 3.76 .07
7.76 7.90 .14
13.95 14.21 .26
32.91 33.52 .61
44.46 47.31 .85
88.81 90.50 1.69
139.94 142.60 2.66
Weekly Pack-out Service
10-gallon container
20-gallon container
32 gallon container
68 gallon container
95 gallon container
2004-05 2005-06 Change
5.69 5.80 .11
9.74 9.92 .18
17.06 17.38 .32
40.12 40.87 .75
57.86 59.00 1.14
Weekly Remote Area Service
1 O-gallon container
20-gallon container
32 gallon container
68 gallon container
95 gallon container
2004-05 2005-06 Change
11.38 11.60 .22
15.43 15.72 .29
22.75 23.18 .43
45.81 46.67 .86
63.55 64.80 1.25
Weekly Bin Service 2004-05 2005-06 Change
1 yard bin 88.81 90.50 1.69
1.5 yard bin 104.96 106.95 1.99
2 yard bin 139.94 142.60 2.66
Pursuant to the provisions of the Refuse Collection and Recycling Franchise Agreement, staff
recommends adoption of the attached resolution that increases the previous garbage collection and
recycling fees and rates by the total adjustment factor of 1.90%.
GE: CC ASR Garbage Rates 2005.1 10-5 Page 2
PROPOSED FEES AND RATES
FOR RESIDENTIAL AND COMMERCIAL
GARBAGE COLLECTION SERVICES
Fiscal Year 2005-2006
Exhibit A
October 5, 2005
Code
Size/Volume
Per Week
From To
Rate per
cjallon
Add-on
Fee
Curb Service rates for containers
(measured in ~lallons) - GC
GC10 0 10 $ .376 $ 0
GC20 11 20 $ .395 $ 0
GC32 21 32 $ .444 $ 0
GC68 33 68 $ .493 $ 0
GC95 69 95 $ .498 $ 0
GC136 96 136 $ .549 $ 0
GC190 137 190 $ .553 $ 0
GC+ 191 + $ .561 $ 0
Pack-out Service rates for containers
(measured in ~lallons) - GY
GY10 0 10 $ .580 $ 0
GY20 11 20 $ .496 $ 0
GY32 21 32 $ .543 $ 0
GY68 33 68 $ .601 $ 0
GY95 69 95 $ .621 $ 0
GY136 96 136 $ .621 $ 0
GY190 137 190 $ .641 $ 0
GY+ 191 + $ .674 $ 0
Remote Area Service rates for
containers (measured in ~lallons) - GR
GR10 0 10 $ .580 + $ 5.80
GR20 11 20 $ .496 + $ 5.80
GR32 21 32 $ .543 + $ 5.80
GR68 33 68 $ .601 + $ 5.80
GR95 69 95 $ .621 + $ 5.80
GR136 96 136 $ .621 + $ 5.80
GR190 137 190 $ .641 + $ 5.80
GR+ 191 + $ .674 + $ 5.80
Curb Service Examples: Previous New
No service- minimum fee* $ 3.69 $ 3.76
10 gallon container $ 3.69 $ 3.76
20 gallon container $ 7.76 $ 7.90
32 gallon container $ 13.95 $ 14.21
68 gallon container $ 32.91 $ 33.52
95 gallon container $ 46.46 $ 47.31
1 yard bin $ 88.81 $ 90.50
1.5 yard bin $ 104.96 $ 106.95
2 yard bin $ 139.94 $ 142.60
* Per City of Ukiah Municipal Code Section 4443
Code
Size/Volume Per
Week
From To
Rate per
Cubic
Yard
IRates for Bins (in cubic yards)
Y1 I 1
Y+ 1.5 +
1 I 90.50
71.30
Rates for Debris Boxes - 7 day rental (excluding
tippin~l fee)
B10 10 10 168.00
B15 15 15 168.00
B20 20 20 168.00
B30 30 30 168.00
B40 40 40 168.00
Additional $10.00 fee per day for retaining drop box more
than 7 days.
M1
Miscellaneous & Special Services
3 yard box per dump (3 day rental) $ 114.81
M2 Appliances $ 18.61
M3 Tires (up to 4 automobile or $ 3.93
motorcycle sized tires on regular
garbage collection route)
M4 Tires (5 or more automobile $ 18.61
or motorcycle sized tires,
special trip)
M5 Large truck sized tires $ 18.61
(special trip)
M6 Furniture and Other Items $ 18.61
(special trip)
M7 Locking bin $ 24.89
M8 Drop box 7 day rental, per dump** $ 168.14
M9 Compactors, per dump
$ 144.64
** Additional $10.00 fee per day over 7 days
*** includes tipping fee
**** plus tipping fee
***** one-time setup charge
Percentage increase for bins 1.90%
Percentage increase for other services 1.90%
ea
CC ASR Garbage Rates 2005. Fee Schedule Page 1
ATTACHMENT # 1
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
ESTABLISHING THE SCHEDULE OF FEES AND RATES FOR
GARBAGE AND RECYCLING COLLECTION SERVICES
FOR 2005/2006 FISCAL YEAR
WHEREAS, the City Council, under terms of its franchise agreement with Solid Wastes Systems, Inc.,
must adjust garbage and recycling collection fees and charges for the 2005/2006 fiscal year using the
U. S. Department of Labor, Bureau of Statistics, Consumer Price Index, U.S. City Average, June to June
("Contract CPI"); and
WHEREAS, the agreement further stipulates that such adjustment shall be made effective October 1,
2005; and
WHEREAS, the City Council has determined that Solid Wastes Systems, Inc. is entitled to be paid
based on rates that increase each year by an amount equivalent to 75% of the Contract CPI in
accordance with item 4 of the franchise agreement, as amended November 7, 2001; and
WHEREAS, the increase in the Contract CPI from June 2004 to June 2005 was 2.53%, resulting in a
rate increase of 1.90%.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby adopts the
rates and rate structure, for residential and commercial garbage, as set forth in Exhibit "A" attached
hereto and made part of this resolution.
BE IT FURTHER RESOLVED that the rate schedule adopted by this Resolution shall be effective
immediately and included on billings issued on or after October 1, 2005. All prior rate schedules in
conflict herewith are repealed upon the effective date of the new schedule. All other contract conditions
for service remain unaltered and in full effect and the City Clerk shall cause the publication of this
resolution in the Ukiah Daily Journal within 10 days following Council action pursuant to the provisions
of Section 3957 of the Ukiah Municipal Code.
PASSED AND ADOPTED this 5th day of October, 2005 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mark Ashiku, Mayor
ATTEST:
Marie Ulvila, City Clerk
AGENDA SUMMARY REPORT
ITEM NO.' 8a
DATE: October 5, 2005
SUBJECT:
CONTINUANCE OF MINOR SUBDIVISION MAP-SUBDIVISION REQUIREMENT
EXCEPTION NO. 05-19
SUMMARY: The City Planning Department, with the concurrence of the applicants, is requesting that
this item be continued to the City Council meeting scheduled for October 19, 2005. This continuance
will allow staff the additional time to process a variance from Ukiah Municipal Code standards for
access driveway width. The addition of the variance request to the project required the re-circulation
of the Revised Mitigated Negative Declaration prepared for the project and the public comment period
for this analysis does not end until October 11, 2005. Therefore, additional time is required to ensure
that the Council does not act on the project until the required noticing period is complete and staff has
responded to comments concerning the environmental analysis.
The variance component of this project will be heard at the Planning Commission meeting scheduled
for October 12, 2005, and Planning Department staff will report on the Commission's actions in the
Agenda Summary it is preparing for the October 19th City Council meeting.
RECOMMENDED ACTION:
1. Continue the item to the October 19, 2005 meeting of the City Council.
ALTERNATIVE COUNCIL POLICY OPTION'
1. N/A
Citizen Advised' Courtesy Notice to Neighboring Property Owners
Requested by: N/A
Prepared by: Dave Lohse, Associate Planner
Coordinated with: Candace Horsley, City Manager and Diana Steele, City Engineer
Attachments:
APPROVED:
nager
ITEM NO: 8b
DATE: October 5, 2005
AGENDA SUMMARY REPORT
SUB.1ECT:
APPROVAL OF APPLICATION TO DEMOLISH A STRUCTURE OVER 50 YEARS OLD
LOCATED AT 125 FORD STREET
SUMMARY: The owners of the property located at 125 Ford Street have applied for a Demolition Permit
to demolish a shop that is situated on the street-side portion of the site. The shop was constructed in
1950 and the owners would like to demolish it in order to record an adjustment in boundary lines that
was approved by the City Engineer on August 18, 2005 as Boundary Line Adjustment (BLA) 05-30. The
demolition of the subject structure is required prior to the recordation of the boundary line adjustment
because it would straddle a property line created by BLA 05-30.
The structure is over 50 years old, and therefore, according to the Ukiah Municipal Code (UMC), the City
Council must conduct a public hearing to review and consider the historical and architectural significance
of the structure.
On September 22, 2005, the City Demolition Permit Review Committee considered the application and
I-#stor/ca/Profi/e prepared by Judy Pruden, unanimously found that none .of the criteria in UMC Section
3016(E) (attachment 4) applied, and therefore the structure is not historically or architecturally
significant. Accordingly, Staff is recommending approval of the Demolition Permit.
RECOMMENDED ACTION: Approve the Demolition Permit for the structure located at 125 Ford Street
based on the finding the structure does not have historical or architectural significance.
ALTERNATIVE COUNCTL POLTCY OPTION: Do not approve the Demolition Permit, and provide
processing direction to staff as to the structure's future disposition.
Citizen Advised: Noticed according to the requirements of the Ukiah Municipal Code
Requested by: Eric ]:darius, Property Owner
Prepared by: Sandra Liston, Associate Planner
Coordinated with: Candace Horsley, City Ma'nager
Attachments:
1.
2.
3.
4.
5.
Demolition Permit Application
Location Map
Historical Profile (Pruden)
Ukiah Municipal Code Section 3016
Draft Demolition Permit Review Committee Minutes, Dated September 22, 2005
APPROVED:
Candace Horsley, City Mana'~
o'~
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.... . : ....... Aflochment '
MEMORANDUM
TO:
FROM:
DATE:
SUB.1ECT:
Demolition Permit Review Committee
Charley Stump, Director of Planning and Community Development
August 24, 2005
125 Ford StreeL'Ukiah-APN 002-121-02
Review of the Demolition Permit application materials for the old commercial structure (printing
shop) located at 125 Ford Street (front of lot), reveals that it was constructed 55 years ago in 1950.
In 1975, the County Tax Assessors office estimated the remaining life of the building to be 16 years.
A recent field review of the structure revealed it to be in "fair" condition and a possible candidate for
rehabilitation, relocation, or salvage if it is deemed to be historically or architecturally significant.
Review of the Ukiah Architectural and Historical Resources Inventory Report revealed that the
subject structure is not included as a locally significant structure or one that appears to be eligible
for such listing. Additionally, it is not listed as a "property noted but not listed."
ATTACHMENTS:
1.
Demolition Permit Application Materials
Attachment #
DEMOLITION PERMIT APPLICATION SURVEY
(FOR STRUCTURES OVER 50 YEARS OLD)
CITY OF UKIAH CODE SECTION 3016
Property Owner:
Property Address: /2_S--
Zoning:
Age of structure:
Applicant' ~~
~:~-/~ -o
Assessor's Parcel No.: _,,:-~:~_/:z_~--o ~'
General.. Plan Designation:
How was age determined?
Is property located in the City of Ukiah Architectural and Historical Resources Inventory?
If yes, 1) Is it one of the 200 individually analyzed properties?
2) Is it included in a potential Historic District? Which one?
3) Is it one of the properties not considered worthy of specific analysis?
Describe structure's current condition:
Describe purpose of demolition: .'7-~
Describe all salvageable archaic materials and any salvage plans:
Can the structure be moved? /t//o
Are there plans to move the structure?
Describe any moving plans (location, timing, etc.)'
General comments regarding historic, architectural, or cultural significance of building/property:
Describe any unique features of building or property:
Recommendation for City Council action'
Describe the Demolition Permit Review Committee's actions on the applicatio~t~~t #
OFFICE LOCATION:
.. 30~ EAST GOBBI ST
"- ""~'~' (707) 463~354
COUNTY OF MENDOC~O
AIR QUAI.['ry MANAGE~NT I)ISTRICT
COURTHOUSE
UK~I.I, CA 95482
ASBESTOS DEMOLITION/RENOVATION
NOTIFICATION
Page 1
DATE: Project lob#
Plea-~e Ckeck One:.
__..~_Ranovatton: 10 Da~, Notice if > 260 sq, ft. or 160 linear ft. R. ACM
Dem, o, lition Requiring 10 Day Notice Required for all dcmolitiom
' "' Ravumn of Original (form on rcvcr~e)
pLEASE READ_!NSTRU_CTION$ ON PAG..L:'.3.B.[::FORE FILLInG.OUT THI~ FORM
r~-,~:~;~:~.~,~., ~.g*~;~::~;~B~ ~ . ":~ ~'~'<: ~ ..... ' _~L':. ~:¢ ......... 2{ :?
Addr~ /P~ ~ ~
CRy ~~..-.~ ......... Slate ~.
Owner Name~~~ ..__ Phone
Specific ~atlon of ~ojeet ~ ~ ~
[ ] Single Fatally DweH~g ~o~erc. lal [ I Apamment Building
[ ] Gov~nment Bund!ag [ ] School '
[] Renovatlon ~D~nolition -- Fire Training Y~ No~
[ l Hann~ Renov~t~n * ....
[ ] W~end Work [ 1 Night Work (After 5 PM *(Atiadmd Work S~edule)
[ ] Cumulative Rmovatlons (each !~ than I00 ~quare or linear feet)
Start Date Compliance Date _
Mated~ ~lptlon:
Method(t):
JF~-.Chcck box if DRY REMOVAL. Ia addition to filing thl.~ form, please attach a letter
requcsfln8 conditional approval for dry removal. (Thls hicludes, but Lq not lhnlted to,
shot/bead blasting of mastic.)
Total removal amounts of F_RIABLE ASrlE..qTOS MATERL'.,L ONLY:(.'
Hn.ft/ sq fry cuft
Indicate how much of thl~ involves D~,Y, BEAD-IILAST, or SHOT-BLAST REMOVAL:
-.
~-,:~.<,+.+-...-:u~,. ....... .~.~,t.¢,. ....... , ,..~ · · . ~ ..,,) . > ~ ....... , . ..... ~n.~,o.~.:~ .. ...... ~.. ·
City ~2~~ . C~ Zip ~~~ Contractor Job No.
Xh~ rom prepared by~C--.--- /~(~5 ...Title ~A./~ _ ..
-
City .~ ....... State ~ ,_ __ Zip ~' -~-- .~g'2 -
Attachment #
MENDOCINO COUNTY AQMD
ASBE.qTOS DEMOLITION/RENOVATION
NOTIFICATION
Project Job#
Page 2
~.ad~ /~Z>. ~C~ ._~ Phone._.;2-'7 ~,-W, ~'~,~
c.~, ~ .. ~ ...... zip ~,..~~!.,.
Contact ~ _
Name of p~r~oa who :ompleted the ~rvey
Company Nam~
Address Phoae
City Zip
Pr~tdure, including analy¢lcal laboratory method emplo.vcd, to locate and identity the preseace of
RACM. PLM is the requlred method.__
.._
~.~;~.~:.:.,.~,:... ..... ,>.:5~.[~.:~.,~::,~:;,.~' .. . ,~ ...x ........... : ,.. ~.. ~.~.~..,~. . ~,:~::.~..~...:.....~,.~..~:,~,
Agency ~~ _ Phone
Date of Ord~ed Demolition ·
Date and Ilour of Emergenc~
Dcscrlptlon of event and an ~xplanation of l~ow the event ha.~ earned umafe coadltiona or would
cause equipment damage.
I certify that an individual trained in the provisions of this regulatioa (40 CFR Part 61, Sub,}art lVO
will be on site during the demolition or renavatio, and evidence that the required training has been
.accomplished by this person and will be available for inspcctim~ during normal busine.ss hour,.
Signature of Coatractor Date
I certify that the above hfformation is correct, and that I will com@ly with all of the requtrement~
the MCAQMD's Regula¢ioas, as well as ali other applicable federal, state, and local requirements.
Signature of Contractor
A '
Attachment
DATE:
TO'
FROM'
SUBJECT:
Mendocino County Assessor's Office
Attn: Mendocino County Property Appraiser
Courthouse, Room 103
Ukiah, Califomia 95482
Property Owner
Assessor's Parcel No. 0~'- 1 2...~ --0 2_
Street Address: //~,..~'-.~ -~'2~.
This is to authorize your office to release all information regarding the above listed property to the
City of Ukiah Planning and Building Departments.
Signed:
Date:
/Property Owner
MU:REPORTS~LAPRAIS
Attachment
Attachment #
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-- _ ii ii
AIR QUALITY MANAGEMENT DISTRICT
306 E, GOBBI ST.
UKIAH, CA 95482
DEMOLITION/ASBESTOS RELEASE FORM
FORM ADRN-2791
TO:
MENDOCINO COUNTY
PLANNING AND BUILDING SERVICES
APPLICANT: La 5
SINGLE FAMILY DWELLING
_..t i, __
Check: One':'
OTHER
= - . ....... - , · _._ '. '- n ..... i t ! lit-
Applicant has submittcd asbestos notification pursuant to part 61 of Title 40 of
tile Code of Federal Regulations.
/J~ Applicant declarcs that notification is not applicable to this demolition project.
- · -- -- i~ , i iii , i · ..... i ,~, - i i __, il iiiii ii Il .!
Applicant has met notification requirements of tile District
Signature of Authorized. d~uality Representative
Attachment# /-~
C. D. WOLBACH Ph.D.
Air Pollution Control Officer
DONNA ROBERTS NASH
Office Manager
COUNTY OF MENDOCINO
AIR QUALITY MANAGEMENT DISTRICT
UKIAH, CALIFORNIA-95482
306 East Gobbi Street
Ukiah, California
(707) 463-4354
Fax: (707) 463-5707
mcaqmd@co~mendocino.ca, us
PLANNING AND BUILDING
ASBESTOS - DEMOLITION/RENOVATION
NOTIFICATION AND RELEASE FORM
ADRN2791
Applicant: ~ ~ /~'~.~)~ 5
Site Address: /~---~--~ ~ ~C'~'/a~
Description of demolition or renovation project
Single Family Dwelling Other
(District Use)
Cheek One:
Applicant Has Submitted Asbestos Notification Pursuant to Part 61 of Title 40
of the Code of Federal Regulations.
Z_Applicant Asbestos Notification is not applicable to this
declares
that
demolition/renovation project.
Signature of Applicant:
The Applicant has met the notification requirements of the Mendocino County Air Quality
Management District.
~i YES NO
!
Rem arks: ~.~~-.-~~\,~,~ 4 '
_. _ ,..,,
~g~ture of~i~rized Air Quality Representative
A^FormsAlphaLADRN-2791
/ Dde
Attochment Cf /-' [0
LOCATION MAP
125 Ford Street
(APN 002-121-02)
!1
0 500 1000 1500 2000 2500 3000'
APPROXIMATE SCALE: 1 inch = 500 feet
NORTH
Attachment # ~_..o~ ....
MEMORANDUM
DATE:
TO:.
FROM:
September 1"5'7 2005
Charley Stump, Director of Planning
Judy Pruden, Chair
Dernoiition Permit Review Committee
125 Ford Street
This area was originally a small ranch owned by Judge Robert McGarvey. Its
boundaries by current standards were Ford Road, railroad tracks, State Street,
and North. Side Clara Alley.
William Ford, prominent public official and. valley pioneer, bought the ranch and
lived on it. The original ranch house was where the Park Place Apartments. are
and the barn was on the corner of Ford and State Streets.
Upon' his death in 1919, the family subdivided and sold the acreage thrOugh the
1920s. The only reminder'left from the Ford era is'the name of the street.
Don (Tauno) and Elsie Mork moved to Ukiah in 1949 from the Bay Area. They
purchased vacant land and built a home (125A Ford) and a sheet metal
workshop. Don Mork ran his business to 1981 and retired at age 65, he died in
2000. Elsie died in 1989 at her home on Ford Street.
The shop at 125 Ford is currently used for storage and is in good condition.
However, it has no 'architectural distinction for its era and has no significant
characteristics that would qualify it as a historical resource for the City of Ukiah.
Even though the familY connection of the shop and .home on the property is an
interesting part of our business history, it does not qualify for a significant rating
as a hallmark business nor a multi-generation business. The retention of the
Mork home in future plans is a nice reminder of the past.
Page 1
Attachment
3016: MODIFICATIONS TO THE UNIFORM BUILDING CODE: Page 1 of 5
3016: MODIFICATIONS TO THE UNIFORM BUILDING CODE:
A. The section of the Uniform Building Code, relating to applications for building permits is
modified to require in an application to demolish a building, the date when the building was
first constructed, if known.
B. The section of the Uniform Building Code, relating to permit issuance, is modified to require
that, as to buildings constructed fifty (50) years or more prior to the date of application, the
Director of Planning or his/her designee shall determine whether:
1. The building is an accessory building such as, but not limited to, a garage, storage shed,
or carport, whether attached or detached to a main building; except that certain accessory
buildings, such as carriage houses, which are presumed to have historic or architectural
significance shall be subject to further review as provided in subsection D of this Section,
unless the building is subject to demolition under subsection B2 of this Section.
2. Immediate demolition of the building is necessary to protect the public health or safety
and the failure to immediately demolish the building would constitute a serious threat to the
public health or safety.
C.
If subsection B1 or B2 of this Section applies to the building, no further review shall be
required under this Section and the permit shall be issued in accordance with the
provisions of the Uniform Building Code.
D.
If the Planning Director finds that neither of the exceptions in subsection B1 or B2 of this
Section applies to the building, the demolition permit shall be subject to further review in
accordance with this Section. The Planning Director shall transmit the proposal to the
Demolition Permit Review Committee, or other official reviewing body established by the
City Council, for review, comment, and a recommendation to the City Council. Once the
Demolition Permit Review Committee formulates a recommendation concerning the
disposition of the proposed demolition permit, the Planning Director shall schedule and duly
notice the matter for a public hearing and decision by the City Council. The public noticing
shall indicate the day, time, place, and purpose of the public hearing, and how additional
information about the subject matter can be obtained. The public noticing shall be
accomplished in the following manner:
1. Publication in a newspaper of general circulation in the City at least ten (10) days prior to
the hearing.
2. Mailing or delivery at least ten (10) days prior to the hearing to the owner(s) of the
subject property, or his/her agent, and to the project applicant, if the applicant is not the
owner.
3. First class mail notice to all owners (as shown on the latest available Mendocino County
Tax Assessor's equalized assessment roll) of property within three hundred feet (300') of
the subject property.
E. In reviewing proposed demolition permits, and formulating recommendations to the City
Council, the Demolition Permit Review Committee shall consider any information provided
during the meeting, and shall use the following criteria. The structure:
http://66.113.195.234/CA/Ukiah/05001003000002000.htmAfl°chment # q"'[
9/26/2005
3016: MODIFICATIONS TO THE UNIFORM BUILDING CODE: Page 2 of 5
1. Has a special or particular quality such as oldest, best example, largest, or last surviving
example of its kind; or
2. Exemplifies or reflects special elements of the City's cultural, social, economic, political,
aesthetic, or architectural history; or
3. Is strongly identified with persons or events significant in local, State, or national history.
F. If the Demolition Permit Review Committee finds that any of the criteria listed in subsection
E of this Section apply to the building proposed for demolition, it shall recommend denial of
the demolition permit to the City.
G. 1. The City Council shall conduct a public hearing pursuant to subsection D of this Section
to consider the recommendation of the Demolition Permit Review Committee, and to
determine if any of the criteria listed in subsection E of this Section apply to the building
proposed for demolition. If the City Council determines that any one of the criteria apply, it
shall make a corresponding finding to that effect.
2. At the hearing, the applicant shall have the opportunity to present evidence that a viable
market does not exist for the building, taking into account the condition of the building, the
probable cost to put the building into marketable condition, and the uses of the property
allowed under existing or probable future zoning regulations. The City Council shall
consider such evidence offered by the applicant and any other information presented at the
meeting by any interested party or by staff, to determine whether or not a viable market
exists. "Viable market" means that it is reasonably likely that the building could be sold
within a commercially reasonable period of time for more than the seller would be required
to invest in the purchase of the property and preparing the property for sale, or that the
property could produce a reasonable return on the amount of money it would take to
purchase the property and prepare the building for income producing purposes.
"Reasonable return" means the average rate of return on real estate investments in the
Ukiah Valley.
3. If the City Council determines that a viable market exists:
a. It shall so notify the Building Official who shall not issue the demolition permit. The City
Council shall determine whether a viable market exists based on substantial evidence
presented at the hearing, or, it may assume that a viable market exists, if the applicant
fails to present substantial evidence that a viable market does not exist;
b. Not more than once within any twelve (12) month period, the applicant may submit a
new application for a demolition permit and the City Council may reconsider whether a
viable market exists:
(1) Upon a showing by the applicant that market conditions have changed; or
(2) Based upon new information that in the exercise of reasonable diligence the
applicant could not have produced at the first hearing.
4. If the City Council determines, based on substantial evidence, that a viable market does
not exist, the issuance of the demolition permit shall be stayed for a period of ninety (90)
http://66.113.195.234/CA/Ukiah/05001003000002000.htm Attachment # /--/-2-
9/26/2005
3016: MODIFICATIONS TO THE UNIFORM BUILDING CODE: Page 3 of 5
days.
a. During that ninety (90) day period, the City shall do the following:
(1) Determine whether other alternatives to demolition exist, which are acceptable to
the applicant, that would preserve the historic, architectural or cultural significance of
the building;
(2) Determine whether funds are available from any private source for the acquisition
and preservation of the building through a negotiated purchase on terms acceptable to
the applicant; or
(3) If sufficient funds are available from any private source and a negotiated purchase
is not possible, determine whether to acquire the building through eminent domain.
b. If within the ninety (90) days, the City does not reach agreement with the applicant or
commence acquisitio.n of the building, the Building Official may issue the permit in
accordance with the provisions of the Uniform Building Code.
c. If within the ninety (90) day period, the City either: 1) reaches agreement with the
applicant or 2) commences acquisition of the building, the Building Official shall not issue
the demolition permit.
d. However, the Building Official shall continue to process the application for a demolition
permit in accordance with the Uniform Building Code, if the City and the applicant
terminate their agreement or the City fails to diligently pursue or abandons acquisition of
the building.
e. The City Manager or his/her designee shall inform the Building Official whenever the
City and the applicant terminate their agreement or the City fails to diligently pursue or
abandons acquisition of the building.
f. If the Building Official has issued a demolition permit under this subsection and the
permittee applies to extend the permit an additional one hundred eighty (180) days in
accordance with the applicable provisions of the Uniform Building Code then in effect, the
Building Official shall refer the application to the City Manager for an initial determination
as to whether market conditions have changed. The City Manager shall make the
determination within ten (10)days after the application is referred by the Building Official.
If the City Manager determines that market conditions may have changed and that a
viable market may exist for the property, he or she shall schedule the matter for a
hearing before the City Council to be noticed and conducted in accordance with
subsections D and G of this Section. However, at the hearing the City shall have the
burden of proving by a preponderance of the evidence that market conditions have
changed and a viable market exists. If the City Manager determines that market
conditions have not changed, he or she shall so notify the Building Official and the
applicant. Upon such notification, the Building Official shall further process the
application to extend the term of the demolition permit in accordance with the
requirements of the Uniform Building Code then in effect. If the City Council conducts a
hearing upon referral by the City Manager, the City Clerk shall provide written notification
to the Building Official and the applicant of the City Council decision. If the City Council
http://66.113.195.234/CA/Ukiah/05001003000002000.htm Attachment
,. 9/26/2005
3016: MODIFICATIONS TO THE UNIFORM BUILDING CODE: Page 4 of 5
decides that a viable market exists, the Building Official shall not issue the permit, but the
provisions of subsection G3b of this Section shall apply. If the City Council decides that a
viable market does not exist, the Building Official immediately shall proceed to further
process the application in accordance with the applicable provisions of the Uniform
Building Code then in effect.
5. "Diligently pursue acquisition" means taking all steps within the time required by law to
acquire the building by eminent domain.
6. References to "applicant" herein shall include the building owner.
H. The Planning Director shall provide a written notice of the City Council determination to the
applicant. The written notification shall be mailed or hand delivered within five (5) days from
the date of the City Council's decision. The notice shall include the finding(s) and decision
made by the City Council and a copy of this Section.
I. The applicant for a demolition permit for a building determined to have historic, architectural
or cultural significance shall salvage the building materials for reuse to the maximum extent
feasible, and shall ensure that upon completion of the demolition, the site is left in a safe,
presentable, and clutter free condition.
J. Reconsideration Of Decisions:
1. Grounds For Reconsideration: The City Council may reconsider a decision under this
Section within sixty (60) calendar days from the date the decision was made, if information
that may have materially affected the decision was: a) misrepresented by the applicant, or
b) not disclosed by the applicant, if the applicant knew or should have known that the
information may have affected the City Council decision. "Information" as used herein
means matters of fact or law.
A decision may not be reconsidered, if all three (3) of the following have occurred. The
demolition permit: a) has been issued, b) did not at the time it was issued violate any
provision of the Uniform Building Code, as adopted by the City, or any other City ordinance
or State or Federal law, and c) the permittee has commenced demolition in good faith
reliance on the permit.
2. Procedure On Reconsideration: Reconsideration of a decision under this Section may be
placed on the agenda for a regular City Council meeting by any member of the City Council
who voted in favor of the original decision. Notice of any meeting where reconsideration is
on the agenda shall be provided in accordance with subsection D of this Section. If already
issued, the permit shall be suspended from the date that an eligible City Council member
requests that the matter be placed on the agenda and until the City Council makes a final
decision upon reconsideration. The Building Official shall notify the applicant in writing of
the permit suspension. At the meeting, the City Council shall determine, based on evidence
provided to the City prior to or during the meeting, whether reconsideration is permitted
under subsection J 1 of this Section. Any motion to reconsider the decision shall contain
findings supported by substantial evidence. If upon reconsideration the City Council makes
a different decision, the City Clerk shall provide notice of that decision to the Building
Official and the applicant/permittee within five (5) working days after the decision is made.
If, upon reconsideration, the City Council determines that a building has historic,
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3016: MODIFICATIONS TO THE UNIFORM BUILDING CODE: Page 5 of 5
architectural, or cultural significance, and the Building Official has issued a demolition
permit based on the previous decision, the Building Official shall revoke the permit. If the
previously issued permit has expired, the Building Official shall deny an application for a
new permit, unless the permit is issued in accordance with subsection G4 of this Section.
(Ord. 838, {}1, adopted 1984; Ord. 927, {}1, adopted 1992; Ord. 1014, {}1, adopted 1998)
http ://66.113.195.234/CA/Ukiah/05001003000002000.htm
Attachment # /"/'"~ 9/26/2005
DEMOLITION PERMIT REVIEW
COMMITTEE MEETING
September 22, 2005
:DRAFT
MEMBERS PRESENT
Judy Pruden, Chair
Charley Stump
Tim Eriksen, alt. for Diana Steele
David Willoughby
OTHERS PRESENT
Eric Idarius
MEMBERS ABSENT
William French
STAFF PRESENT
Cathy Elawadly, Recording
Secretary
The regular meeting of the City of Ukiah Demolition Review was called to order
by Chair Pruden at 2:05 p.m. in the Conference Room 3, 300 Seminary Avenue,
Ukiah, California. Roll was taken with the results listed above.
3. APPROVAL OF MINUTES: March 15, 2005
The March 15, 2005 will be approved at the next Demolition Permit Review
meeting.
4. COMMENTS FROM AUDIENCE ON NON-AGENDA ITEMS
No one from the audience was present.
5. APPEAL PROCESS
There is no formal appeal process of decisions made by the Committee.
decisions are advisory to the City Council.
All
6. DEMOLITION PERMIT REVIEW AND RECOMMENDATIONS
Al
Demolition of building at 125 Ford Street. Assessors Parcel
No. 002-121-02, Eric Idarius
Chair Pruden referred to her Memorandum dated September 15, 2005, that
provides a brief history of the property relative to ownership/development, as well
as information concerning the existing structure proposed for demolition. The
shop at 125 Ford Street is currently uSed for storage and is in good condition. It
has no architectural distinction for its era and has no significant characteristics
that would qualify it as a historical resource for the City of Ukiah. Although the
property is an interesting part of the community's business history, it does not
qualify for a significant rating as a hallmark business nor a multi-generation
business. The residence associated with the property will be retained.
Demolition Permit Review
September 22, 2005
Page 1
Attachment
Chair Pruden clarified that the information shown on the Sanborn Map for this
project reflects structures/property layout, as they existed in 1951 relative to the
Ford Street area.
ON A MOTION by Member Stump, seconded by Member Eriksen, it was carried
by the following roll call vote of the members present to recommend to the Ukiah
City Council that the Committee does not find the criteria pursuant to Section
3016E, of the Ukiah Municipal Code to apply to the structure at 125 Ford Street,
and that it has no architectural or historical significance, and, therefore, the
Demolition Permit should be issued.
AYES:
NOES:
ABSENT:
Members Stump, Eriksen, David Willoughby and Chair Pruden
None
William French
Chair Pruden addressed the formulation of a City ordinance that corresponds
with State law mandating the salvaging of materials from historical documented
buildings and/or structures 50 years or older for recycling purposes.
Mr. Stump indicated that a Construction Debris Ordinance was being prepared,
and recommended the Committee review the draft ordinance when it is
completed.
Chair Pruden further addressed whether the Committee would be involved with
reviewing and making a recommendation to the City Council concerning the
percentage of exterior walls to be retained during a demolition permit project for
historical structures. The State standards require that 75 percent of the exterior
walls remain for structures on the registered State Historical Inventory List.
Mr. Stump replied the Committee will have the opportunity to provide input in this
regard, if the demolition statutes are revisited.
Chair Pruden inquired whether the State Secretary of Interior standards relative
to the percentage of interior walls that must be retained for historical structures
have been established, since most states provide tax credits as an incentive.
Mr. Stump stated the City Attorney could review the State standards for
demolition permits concerning historical structures, if asked to do so.
7. ADJOURNMENT
There being no further business the meeting adjourned at 2:25 p.m.
Judy Pruden, Chair
Cathy Elawadly, Recording Secretary
Demolition Permit Review
September 22, 2005
Page 2
Attachment #
AGENDA
ITEM NO:
MEETING DATE: October 5, 2005
SUMMARY REPORT
SUB3ECT:
CON'rINUED DiSCUSSiON OF AGGRESSIVE DOGS AT CITY EVENTS AND
PARKS
At the September 21st Council meeting, Councilmember Rodin had asked for a
discussion about aggressive dogs at certain events, and whether certain breeds should
be banned from City parks or events. During the discussion, the majority of the
Council felt that a ban on specific breeds was not necessary. There was concern
regarding large events such as the Concerts in the Park and a potential safety concern,
especially for small children during these events, due to the proliferation of dogs that
are now brought to the Concert Series by their owners. The Council requested
additional information regarding statistics on dog bites within the City limits, and if
there had been any particular aggressive behavior noted by the staff at certain events
or in the City parks.
Community Services Director, Sage Sangiacomo, has provided the following
information:
Recorded Dog Bites within City Limits Since 5/09/03 = 70 Total Bites
53 were with. dogs that did not know their victims (4 were identified as pit bulls)
17 were with dogs that did. know their victims (3 were identified as pit bulls)
During this time period, no dog bites were reported within City Parks. There was one
recorded incident of vandalism on City property in which a pit bull was commanded by
the owner to attack a medium size tree (approximately 25ft. tall) located in the
RECOMMENDED ACTION:
ALTERNATIVE COUNCIL POLICY OPTIONS:
Citizens Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
Councilmember Rodir~
Candace Horsley, City Manager
Sage Sangiacomo, Community Services Director
City Code Sections
Approved:~~"~ _
candace Horsley, ~ity
Manager
Conference Center parking lot. As documented by a certified arborist, the tree died as
a direct result of the damage.
Concerts in the Park
The Sundays in the Park Concerts Series is an extremely popular event and attracts
between 2,500 to 5,000 people per concert. As the popularity of the series grows, staff
has taken a number of precautions to ensure the safety and enjoyment of those who
attend. One of the safety concerns coming into this year's series was the increased
number of dogs at the event and thus the increase potential for confrontations between
animals and/or animals and people. As a result, the City's Animal Control Officer was
scheduled to work all six concerts in order to provide a higher level of monitoring.
Dog owners, even with a leashed animal, are not able to walk through the event
without their dog coming into contact with other people and/or other dogs.
Furthermore, the concerts present an atypical environment for most animals and can
put additional stress that results in abnormal behavior. Staff has witnessed aggressive
and harassing dog behavior ranging from barking to an aggressive lunge. The most
serious incident occurred while staff was talking with a dog owner about the licensing
requirements for his two pit bulls. During the discussion, the dogs became aggressive
when in view of another dog and lunged/pulled towards the other dog. While lunging
forward, the leash of one of the animals "close lined" a toddler across his chest,
forcefully knocking the child to the ground. The two dogs continued to posture
aggressively directly over the child. Staff acted quickly to remove the child from the
reach of the dogs since the dog owner and friend were unable to pull the dogs back.
Summ~lry:
Most violations in the City Code relating to dogs, involve disturbances to neighbors,
such as barking, and dogs being off leash. In reviewing the City Code and the actual
needs in the field to control dogs, staff notes that at a future meeting, we will be
submitting a recommendation to allow staff to request owners with aggressive dogs to
leave an event or a park, if it appears the dog is very aggressive and that there is
endangerment to the public. Excerpts of the current Code are attached for Council's
review.
In summary, from a Community Services standpoint, the major event in which public
safety around dogs has become a concern is the Sunday Concert in the Park series at
Todd Grove Park. The main reason that this has become an issue, is because of the
thousands of people who now come to these concerts and the proliferation of dogs that
are being brought to the park for the event. Many small children are dancing and
running through the crowd which presents a high potential for future dog bites due to
the high concentration of dogs and people in a very small area.
This item is continued by Council for fu~her discussion, possible action and direction to
staff.
Attachment
EXCERPTS FROM THE UKIAH CITY CODE:
4153: DOGS:
It shall be unlawful and an infraction for any person who owns, harbors or keeps any dog:
A. To permit or cause such dog to run at large, roam or run estray; to fail to keep the
dog under physical control when the dog is upon any public property or private property
without the express permission of the owner or the custodian of such property. Dogs
permitted on public property must be on a leash not exceeding six feet (6') in length.
B. To permit the dogs to defecate upon public property, including but not limited to,
any public sidewalk or public area commonly occupied or traversed on foot by members
of the public, unless the person immediately removes the feces and properly disposes of
it. Visually handicapped persons who use guide dogs are exempt from this law.
C. To permit any dog to be unlicensed.
D. To permit any dog to remain unrestrained without an appropriate fence, chain,
leash, or enclosure.
E. To permit or take any dog into a restaurant, grocery store, meat market,
supermarket, fruit store or any place where food is sold, dispensed or served to members
of the public. Exempted from this law are guide dogs under the immediate and effective
control of their owners.
F. To permit any dog, known to be vicious and/or at large, to be kept on any private
property in such a manner as to endanger the safety of any person lawfully entering such
premises. In addition, a sign must be posted in a conspicuous place at or near the entrance
to the premises with lettering at least two inches (2") In height and width reading:
"BEWARE OF VICIOUS DOG"
(Ord. 923, {}2, adopted 1991)
4154: CATS:
It shall be unlawful and an infraction for any person who owns or harbors or keeps any
cat:
A. To permit a cat to damage property, public or private, real or personal, or to bite,
scratch, or claw any human being or other animal which is on the property of another.
B. To take a cat into any of the places set forth in {}4153 paragraph E. (Ord. 923, {}2,
adopted 1991)
4155: NUISANCE:
It shall be unlawful and an infraction to permit dogs, cats or other animals to engage in
any conduct which would constitute a public nuisance. When Animal Control receives a
complaint regarding a dog or animal which presents a physical menace to the safety or
the neighborhood and, upon receiving a written complaint(s) from one or more persons
residing or working in the surrounding neighborhood who complains that any dog, cat or
other animal is a habitual nuisance so as to disturb the peace and quiet of the surrounding
neighborhood, or by reason of its actions causes undue annoyance, or whose habitual
barking, howling or other sound, cry, or habitual excessive loud and shrill noises
interferes with any person of ordinary sensitivity in the reasonable and comfortable
enjoyment of life and property, the City will investigate the complaint, and if such
condition is found to exist, an order to conform may be issued requiting said owner or
custodian of the dog, cat or other animal to abate such nuisance immediately. Failure to
comply with the notice to abate such nuisance in compliance with the specific
requirements contained in the notice shall be deemed a violation of this Section and
subject the violator to such penalties and fines as are set forth in this Chapter, and may
subject the animal to impoundment. The aggrieved animal owner may file a written
appeal of such order of abatement or an impoundment of said animal in the form of a
written "Notice of Appeal" with Animal Control. The appeal heating will be conducted
pursuant to procedures set forth in {}4185. (Ord. 923, {}2, adopted 1991)
4156: GENERAL PROHIBITIONS:
A. It is unlawful and a misdemeanor to abandon any animal in the City.
B. It shall be unlawful and a misdemeanor for any person to display for sale, offer
for sale, exchange, barter, or give away any animal except in the following places:
1. Pet shop, commercial kennel, private kennel, nonprofit incorporated pet adoption
agency, pet grooming parlor, animal shelter, humane society facility, horse establishment,
which have a valid permit or license as may be required by this Chapter;
2. Private residence; or
3. Veterinary clinic.
EXCEPTION: This provision does not apply to livestock at recognized auctions, fairs or
expositions, nor does it preclude any advertisement of the sale of such animals through
the media or radio, television or public posting of said offering. (Ord. 923, {}2, adopted
1991)
4155: NUISANCE:
It shall be unlawful and an infraction to permit dogs, cats or other animals to engage in
any conduct which would constitute a public nuisance. When Animal Control receives a
complaint regarding a dog or animal which presents a physical menace to the safety or
the neighborhood and, upon receiving a written complaint(s) from one or more persons
residing or working in the surrounding neighborhood who complains that any dog, cat or
other animal is a habitual nuisance so as to disturb the peace and quiet of the surrounding
neighborhood, or by reason of its actions causes undue annoyance, or whose habitual
barking, howling or other sound, cry, or habitual excessive loud and shrill noises
interferes with any person of ordinary sensitivity in the reasonable and comfortable
enjoyment of life and property, the City will investigate the complaint, and if such
condition is found to exist, an order to conform may be issued requiring said owner or
custodian of the dog, cat or other animal to abate such nuisance immediately. Failure to
comply with the notice to abate such nuisance in compliance with the specific
requirements contained in the notice shall be deemed a violation of this Section and
subject the violator to such penalties and fines as are set forth in this Chapter, and may
subject the animal to impoundment. The aggrieved animal owner may file a written
appeal of such order of abatement or an impoundment of said animal in the form of a
written "Notice of Appeal" with Animal Control. The appeal hearing will be conducted
pursuant to procedures set forth in {}4185. (Ord. 923, {}2, adopted 1991)
4182: IMPOUNDMENT OF DOGS RUNNING AT LARGE:
An Animal Control Officer shall not seize or impound a dog for running at large under
the provisions of this Chapter when the dog has not strayed from and is upon the private
property of th.e dog owner or the person who has a right to control the dog, or upon
private property to which the dog owner or person who has a right to control the dog has
a right of possession, nor shall the Animal Control Officer seize or impound a dog which
has strayed from, but then returned to the private property of his/her owner or the person
who has a right to control the dog, but in such a case, a citation may be issued; provided,
however, that if the owner or person who has a right to control the dog is not at home, the
dog may be impounded, but the officer shall post a notice of such impoundment on the
front door of the residence of the owner or person who has a right to control the dog. The
notice shall state the following: that the dog has been impounded, where the dog is being
held, the name, address, and telephone number of the agency or person to be contacted
regarding the release of the dog, and an indication of the ultimate disposition of the dog,
if no action to regain it is taken within a specified period of time by its owner or by the
person who has a right to control the dog.
This Section shall not be construed as prohibiting any person from killing a dog in the
situation authorized by Food and Agricultural Code sections 31102, 31104, 31152. (Ord.
923, §2, adopted 1991)
ITEM NO. 9b
DATE: October 5, 2005
AGENDA SUMMARY REPORT
SUBJECT:
INTERIM URGENCY ORDINANCE IMPOSING A MORATORIUM ON FORMULA
BUSINESSES WITHIN THE DOWNTOWN BUSINESS DISTRICT AND ON
PERKINS AND GOBBI STREETS
This item has been continued from the July 20, August 3 and September 21,2005 City Council
meetings pending answers to City Councilmembers' concerns from the Fair Political Practices
Commission (FPPC).
RECOMMENDED ACTION: N/A
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
N/A
City Attorney Rapport Marie Ulvila, City Clerk
City Manager Horsley and City Attorney Rapport
APPROVED: ~,-(~:~-~~
Candace Horsley, City M~,ager
ASR:Formula Business
AGENDA
SUMMARY
ITEM NO. 9e
DATE: October 5, 2005
REPORT
SUBJECT: AUTHORIZATION OF AWARD OF BID FOR TRAILER MOUNTED HIGH
PRESSURE BREATHING AIR SYSTEM TO MALLORY FIRE
SUMMARY: Submitted for the City Council's consideration and action is Staff's
recommendation that the bid for one trailer mounted high pressure breathing air system be
awarded to Mallory Fire of Santa Rosa, California.
In response to the City's request for bids, four (4) bids were received and opened by the
City Clerk after the deadline of Monday, September 12, 2005, at 2:00 p.m. One of the four
bids was rejected by Staff as being incomplete and the remaining bids were reviewed for
compliance with the City's specifications (Attachment 1). Of the three remaining bidders,
none fully met the advertised specifications. Staff has thoroughly reviewed all qualified bids
and has determined that the proposal from Mallory Fire in the amount of $88,851.73
(Attachment 2) most closely meets the specifications published and would provide the
Department with a Breathing Air System that will last a minimum of 25 years. In Staff's
opinion, the differences between Mallory Fire's proposal and the advertised specifications is
non-substantive and the trailer mounted high pressure breathing air system they have, in
some ways, exceeds our specifications and is best suited for the City's needs.
Continued on page 2
RECOMMENDED ACTION: Award Mallory Fire the bid to provide the City one trailer
mounted high pressure breathing air system in the amount of $88,851.73.
ALTERNATIVE COUNCIL POLICY OPTION: 1. Option II.
2. Option II1.
3. Reject all bids and direct Staff to redesign the specifications and re-bid.
4. Reject Staff's recommendation and offer direction
Citizen Advised: N/A
Requested by: City Council
Prepared by: Kurt Latipow, Fire Chief
Coordinated with: Candace Horsley, City Manager
Attachments: Attachment 1 - Proposal from Mallory Fire
Attachment 3- Bid Summary
APPROVED:
Candace Horsley, C~nager
During the Budget Hearing process the City Council approved funds for the new
breathing apparatus and a trailer mounted air fill system, account 699.2101.800.016. At
the Council's August 17, 2005, meeting, approval was given to purchase the breathing
apparatus for a total of $145,179.04, leaving a balance of $92,920.96 to fund the air trailer.
During council discussion at the meeting of September 21st some members of the council
commented as to other possible options related to our needs. Options II and III have been
added in consideration of those discussions. Staff remains in support of option I.
Option I:
Award Mallory Fire the bid to provide the City one trailer-mounted high pressure
breathing air system in the amount of $88,851.73.
Option I1:
Direct Staff to prepare bid specifications to install a fixed compressor in the firehouse
compressor room and upgrade the Department's Incident Support Unit to accommodate
filling 4500 PSI bottles. Staff has met with a representative of Bauer Compressor who, as a
courtesy, evaluated our existing facility and equipment, and made the following
recommendations.
o Upgrade Compressor Room: The current room is too small to accommodate the
required compressor and does not allow adequate ventilation.
Approximate cost: $5,000
o Purchase and installation of a fixed high pressure system.
Approximate cost: $46,000
o Upgrading the Incident Support Unit would require replacing 12 air bottles.
Approximate cost: $14,400
o Redesigning the panel used to control the fill process inclusive of a regulator.
Approximate cost: $2,000
Staff is unable to determine the actual cost of this option until the specifications are
developed and the project advertised for bid.
Option II1:
Amend the trailer mounted system specification to:
o Reduce the trailer GVW to 9,000 lbs. Minimal savings
o Reduce the storage capacity by eliminating two bottles. This will save
about $4,000 and have minimal impact on fill rate as long as we do not
drop below a 21 cfm capacity compressor
2
o Eliminate some of the telescoping lighting. Approximate savings - $1,637
each
Eliminate the hard wire option and run solely off the generator regardless
of where the trailer is located. Approximate savings - $5,000
If Option III is selected the specification would need to be amended and re-advertised for
bid.
TO'
MALLORY FIRE
Attn: Sales
3485 Airway Drive, Unit E
Santa Rosa, CA 95407
CITY of UKIAH
3(30 $cminarx Axctmc
Ukiah CA. 95482
Phone 707-463-021 ?
REQUEST FOR BID [
._
NO FAX OR E-MAIL WILL BE ACCEPTED
RETURN THIS FOFIM
]'HIS IS NO]' AN ORDER
Attachment #
DATE' 8/31/2005
REQ. NO. E26171
BIDS WILL BE RECEIVED UNTIL
2 PM, September 12, 2005
.AT THE OFFICE O~ THE CITY CLERK
300 SEMINARY A\,E CITY of UK1AH
BY: Marie Ulvila
BIDS ARE REQUESTED FOR THE FOLLOWING ITEMS:
ALL BIDS SHALl
QUANTITY
I each
DESCRIPTION
Trailer Mounted High Pressure Breathing Air System as per
attached City of Ukiah specifications (10 pages).
Please check one of the following:
No exceptions to the specifications taken.
--l~xceptions taken and identified on attached sheet.
Sealed bids ~nust be received at the Office of the CiO' Clerk
no later than 2 p.m. on September 12, 2005, at which
time bids will be opened. All bids must be signed. Opening
date and time MUST be prominently displayed on submitting
envelope. Late bids will not be considered. Faxed or e-mailed
bids will not be accepted.
Address to send to:
City of Ukiah
Attn: City Clerk
300 Seminary Avenue
Ukiah, California 95482
Any questions regarding the attached specifications can be
directed to Kurt Latipow @ (707) 463-6263.
TERMS:
NET 30
DEL. TO:
FOB UKIAH
i_EAD TIME ARO: (k,>- t/k/,; ~ cd'~
COMPANY N.~IE:
.SIG NATU R E:\,ff.~v'~
PAINT NAME//
BE F.O.B. UKIAH, CA.
UNIT PPdCE
Price:
Tax:
Total:
TERMS:
!i. Right is reserved to reject any and all bids.
TOTAL
2 Right is reserved lo accept separate items unless specifically denied by bidder.
3. Righl is reserved to reject a quote from any bidder who has previously failed to pedorm
adequately for the City of Ukiah.
4. In CASE OF DEFAULT, the City of Ukiah may procure the items quoted on from other
sources and hold the original bidder liable for any increased costs I
5 The price, terms, delivery point, and delivery date may individually or collectively be the
basis of the awarding of the bid.
6 ALL BIDS MUST BE SIGNED OPENING DATE and TIME "MUST" be
prominently displayed on submitting envelope
7 In submitting the above, the vendor agrees thal the acceptance of any or all bids
by the City of Ukiah, within 30 days constitutes a contracl
44340 Osgood Road
Fremont, Ca. 94539
Specifications for system quoted-
Eagle Air AirQuest SMT Trailer mounted breat.~ing air ....
Model #AQ15G-GS
Including the following: · 4xASME air storage system w/cascade piping
· 4 bank cascade control
· 100' Air Reel with hose
· 4 x500 Watt Command light system
· Start up and training by a factory technician
MaximUm three 8 hour day on site in Ukiah, Ca.
* .:Registration arid title for CaIifornia exempt license
Plates to-the California Dep.~,--t.-,o,~; "~, - -
· ..... ~ ..... o_, ~v~oto~ Vehicles
on behalf of the City of
· Mendoc}no County Air Quality registration 2006
Mandated by State of California. (New legislation)
AirQuest SMT AQI 5G Spccificntions
Page lof 9
Eagle Compressors, Inc.
AirQuest SMTTM Trailer
Specifications
AQI5G
I. General Arrang~n ent
The high pressure breathing air system shall be mounted on a highway ready, dual axle
trailer with a 10,000 Lbs. Gross Vehicle Weight (GVW) axle classification. The actual dry
weight shall not exceed 7500 Lbs. The air system shall include the high pressure air
compressor, electric motor, diesel engine driven GenSet, air purification system and air
storage system with all of the necessary operating controls as specified below. All operating
equipment, components and control devices shall be enclosed within a weather tight metal
enclosure. The enclosure shall have swing out doors on each side of the enclosure for access
to the compressor and drive assembly and operating control panel. A swing-up rear door
shall provide access to all operating controls. The trailer mounted air unit shall be
completely factory assembled and tested as a system.
The external construction of the trailer mounted breathing air system enclosure shall be
appliance-like; using formed aluminum structures and panels without visible welds, burrs
and grinding marks. All structure fasteners shall be concealed and all access panels shall
include concealed hinges and push button latches. The interior of the enclosure and the
operating control panel shall be illuminated.
All operating control components and performance indicators shall be mounted on a large,
illuminated panel. The control panel components and indicators shall be arranged by
function for clarity and all indicators located to permit "at sight" operator monitoring. All
high pressure air plumbing and fill components shall be rated for 6000 PSI working
pressure. All high pressure air plumbing connections shall use compression fit design
fittings.
Il. Compressor
The ambient air intake and compression shall be accomplished by a four-stage, air-cooled
reciprocating compressor with a capacity of 21 CFM charging rate and a working pressure
of 6000 PSI.
The design shall include a heavy duty crankcase supporting an iron crankshaft with ball
bearings on both ends. The lubrication shall be accomplished by controlled splash of oil and
pressure induced migration from the sump of the totally sealed crankcase.
The crankcase shall be piped back to the inlet cylinder to maintain proper crankcase
pressure and eliminate the emission oil contaminated air to the atmosphere. The cylinder
arrangement shall be a balanced "V" configuration with double-acting, ringed pistons
file://D:\html\SpecsLAQ15G Specifications.html 9/8/2005
A~rk)t~est SM I' AQ15G Specifications Page 2 of 9
providing minimum vibration and assuring air delivery efficiency throughout the
compressor pressure range while operating at a maximum speed of 1100 RPM. Each stage
of compression shall be protected by a safety relief valve.
The compressor cylinders must include cooling fins to dissipate heat into the cooling air
flow generated by the flywheel fan. Individually mounted coolers shall be located after each
stage to cool the compressed air. Accumulated condensation from cooling the compressed
air shall be collected in moisture separators on the compressor and piped out through an
automatic, timed drain system to a reservoir for periodic collection and proper disposal.
Prior to shutdowns, the control system shall allow the compressor to run unloaded (with
open drains) for a timed period (purge cycle) in order to purge all cylinders, separators and
the crankcase of damaging condensation that develops as compressors cool down.
III. Diesel Engine
The compressor shall be v-belt driven by a watercooled, 23 HP diesel engine. The naturally
aspirated engine shall be wired for electric start. The compressor and engine shall be
mounted on a common baseplate designed to facilitate belt adjustment. The baseplate shall
be supported on the enclosure by zinc plated, steel encased, 400/t neoprene isolators to
absorb vibration.
IV. Diesel Engine Driven Control System
The compressor electrical control shall be accomplished via a 12vdc electric system
powered by a rechargeable, no-maintenance battery.
As a minimum, the control system shall include the following:
Air pressure switch to automatically shutdown the compressor when the upper pressure set
limit has been satisfied.
High compressed air temperature shutdown switch. The switch shall include a gauge and a
sensor located in a thermowell after the compressor's fourth stage to measure temperature
directly from the air stream. Cylinder surface sensors are not acceptable.
Compressor low oil level shutdown switch.
Engine low oil level shutdown switch.
Engine high temperature shutdown switch.
Electric engine start system.
Low air storage pressure "restart engine" warning light.
AirMonitor including CO and H20 electronic detectors with pre-set warning and
shutdown limits.
V. Diesd Engine Driven Control Indentation
The operating control system shall include all monitoring devices necessary to indicate
normal system operation, fault conditions and shutdowns. These shall be mounted on the
breathing air compressor enclosure so as to permit "at sight" performance monitoring.
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/~r,,4ucst ~lv~ ~ ,qt?~>t.j ~pec~ncat~ons Page 3 ot'9
As a minimum, the instrumentation required is as follows:
Keyed engine on/off switch.
Pov,,er "ON" light.
Compressor interstage and final stage pressure gauges.
Compressor final stage temperature gauge.
Compressor normal high air pressure shutdown indicator light.
High compressed air temperature shutdown indicator light.
Compressor general fault shutdown indicator light.
Compressor low oil shutdown light.
Purge cycle indicator light.
Hourmeter.
Enclosure doors warning light.
Instrument panel light switch
Emergency stop button.
Engine high temperature shutdown indicator light.
Engine low oil shutdown indicator light.
Inlet filter restriction indicator (located on compressor ambient air intake).
Digital AirMonitor ( CO and H20) panel with actual content display in PPM
and prompter software keypad for CO monitor calibration. A flow panel with
factory plumbed calibration gases shall be included.
VI. Air Purification System
The high pressure air purification system shall be a multi-chamber arrangement that utilizes
disposable cartridges manufactured to provide breathing air that meets or exceeds NFPA
and CGA Grade "E" specifications and all other equivalent and recognized standards in use
worldwide. All system components shall be rated for 6000 PSI working pressure. All
chambers in the system shall be constructed of 304 stainless steel to enhance safety and
corrosion resistance.
The purification system shall be sized to process 165,000 cubic feet of air at 80° F. and compressed to 6000
PS1 between cartridge changes.
The system shall include the following:
Final separator chamber connected to the automatic condensate drain system.
Check valve to prevent back pressure to the compressor.
Two (2) 33" desiccant cartridge chamber.
One (1) 33" purifier cartridge chamber.
Pressure maintaining valve to assure that the system is maintained pressurized
in order to attain the rated processing capacity of the air purification cartridge
(s).
Safety relief valve.
gd~.'/D :\html\SpecsLAQ 15G Specifications.html 9/8/2005
Drain valve to relieve the system pressure for maintenance.
Stem-mounted gauge for system pressure verification.
The system shall be designed so that filling cannot occur in the event that any of the
disposable cartridge is not installed.
VII. High Pressure Breathing Air Stnrage System
The high pressure air storage system shall meet or exceed all current DOT code
requirements and include the number of cylinders specified below. The air storage system
shall include the interconnecting piping arrangement selected and be completely factory
assembled and tested at maximum working pressure.
The air storage system shall consist of:
Two (2) DOT 6000 PSI cylinders each with a capacity of 509 cubic feet of air at 6000 PSI. The piping of
air storage shall be arranged for bulk filling.
Two (2) DOT 6000 PSI cylinders each with a capacity of 509 cubic feet of air at 6000 PSI. The piping of
air storage shall be arranged for cascade filling.
Three (3) DOT 6000 PSI cylinders each with a capacity of 509 cubic feet of air at 6000 PSI. The piping
of air storage shall be arranged for bulk filling.
Three (3) DOT 6000 PSI cylinders each with a capacity of 509 cubic feet of air at 6000 PSI. The p~ping
of air storage shall be arranged for cascade filling.
Four (4) DOT 6000 PSI cylinders each with a capacity of 509 cubic feet of air at 6000 PSI. The piptng of
air storage shall be arranged for bulk filling.
Four (4) DOT 6000 PSI cylinders each with a capacity of 509 cubic feet of air at 6000 PSI. The piping of
air storage shall be arranged for cascade filling.
Two (2)ASME 6000 PSI cylinders each with a capacity of 525 cubic feet of air at 6000 PSI. The piping
of air storage shall be arranged for bulk filling.
Two (2) ASME 6000 PSI cylinders each with a capacity of 525 cubic feet of air at 6000 PSl. The p~ping
of air storage shall be arranged for cascade filling.
Three (3) ASME 6000 PSI cylinders each with a capacity of 525 cubic feet of air at 6000 PSI. The
piptng of air storage shall be arranged for bulk filling.
Three (3) ASME 6000 PSI cylinders each with a capacity of 525 cubic feet of air at 6000 PS1. The
piping of air storage shall be arranged for cascade filling.
Four (4) ASME 6000 PSI cylinders each with a capacity of 525 cubic feet of air at 6000 PSI. The piping
of an- storage shall be arranged for bulk filling.
Four (4) ASME 6000 PSI cylinders each with a capacity of 525 cubic feet of air at 6000 PSI. The piping
of air storage shall be arranged for cascade filling.
VIII. SCBA~CUBA Cylinder Containment Fill Station
The mobile fill station shall have the capacity for filling two (2) SCBA/SCUBA cylinders
simultaneously or separately. The enclosure shall be designed to contain the impact of
suddenly expanded high pressure air and all displaced fragments in the unlikely event of a
cylinder or fill component rupture. The containment design shall feature a loading door that
is trapped inside the fill enclosure cabinet frame when closed. The enclosure shall include
an automatic, safety interlock to prevent filling unless the loading door is completely in the
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~,~r~x, ucs~ b_~vi I ~,~l>~ bpec~lmanons Page 5 of 9
closed position and a safety relief valve to protect operators in the event that the
SCBA/SCUBA fill pressure exceeds 4750 PSIG.
The external construction of the high pressure, breathing air fill station shall be appliance-
like; using formed, fabricated steel structures and panels without visible welds, burrs or
grinding marks.
IX. SCBA Fifl Enclosure and Access Door Control
The fill station must allow the complete fill process to be accomplished from the front and
include an access door control that enhances the enclosure containment design, is simple to
operate and requires minimal physical operator effort. Two (2) fill whips, each fitted with a
cylinder fill adapter, shut-off valve and pressure bleed valve shall be located within the
enclosure.
The access door assembly shall include two (2) integral, steel cylinder sleeves to secure the
SCBA/SCUBA cylinders while being filled. The assembly shall tilt forward until
horizontal, positioning the cylinder sleeves at the optimal height for loading and unloading
cylinders with minimal operator effort.
The access door control shall include an air actuator handle designed to operate a pneumatic
cylinder to open and close the access door. For opening, the handle shall lower the access
door, releasing it from behind the cabinet frame and allowing the operator to pull the door
forward to load and unload SCBA/SCUBA cylinders. For closing, the access door is rotated
up to the vertical position and the handle shall then raise and trap it behind the cabinet
frame. When fully raised, the door trips the safety interlock allowing air to flow to the fill
station.
The access door shall be supported on the enclosure frame with an adjustable beating
bushing on each side assuring a balanced, smooth rotation and effortless operation when
opening and closing. A gas shut shall secure the assembly to the enclosure so that it does
not require operator support when opening or closing and to cushion the access door
landing when opened.
X. SCItA/SC~ Cylinder Fill Controls
The SCBA/SCUBA cylinder fall control system shall include a regulated air control panel
with all components, devices and piping arrangement necessary to direct supplied
compressed high pressure breathing air to the SCBA/SCUBA cylinders being filled.
A cascade control system shall be included for the number of banks specified below. The cascade control
system shall permit filling or drawing down each air storage cylinder, independently of each other, while
filling SCBA/SCUBA cylinders. An air storage by-pass valve shall be included to permit filling
SCBA/SCUBA cylinders from the compressor. (C)
The control system shah include a dual regulator package for safely filling SCBA/SCUBA cylinders with
two (2) different pre-set pressures. The package shall include installation of the standard and an
additional regulator behind the panel al pre-set pressures..4 selector button located at the control panel
shah be required to select airflow from the regulator with the highest pre-set pressure. A pneumatic
actuator valve shall return the airflow to the low pressure regulator after every high pressure fiH cycle.
file ://D :~html\SpecsL4, Q 15 G Speci fications.html 9/8/2005
(D)
An additional "dedicated fill circuit" shall be included to safelyfill SCBA/SCUBA cylinders at a different
pressure than that flowingfrom the main control panel regulator(s). The "dedicated fill circuit" shall
include an adjustable, pre-set regulator installed behind the control panel plumbed directly to a
dedicated fill whip and adapter located in the fill enclosure and a separate panel mounted flow valve
and gauge. (E)
The fill control ~. stem shall include an integral retraclable air reel with 50' of hose and CGA fitting for
filling remote air storage systems.
The fill control ~. stem shall include an integral retractable air reel with lO0' of hose and CGA fittingfor
filling remote air storage systems. (G)
All air flow components and indicators must be labeled and mounted on a steel control
panel on the front of the unit and located above the fill enclosure. The panel shall be painted
in a matte shade with a textured £mish to eliminate glare and enhance the visibility of
gauges and indicators. The panel shall be illuminated. The panel shall be designed so that it
can slide forward, out of the compartment, and tipped down so that all piping and
components are accessible for maintenance.
As a minimum, the air control panel must include the following:
Inlet pressure gauge.
Adjustable, 0-6000 PSI self-relieving regulator.
Regulator outlet pressure gauge.
Air storage by-pass valve
SCBA/SCUBA cylinder(s) fill control valve.
SCBA/SCUBA cylinder(s) fill pressure gauge.
Panel lights on/off switch.
Two (2) bank cascade control with "To" and "FROM" valves and gauge per bank (C)
Three (3) bank cascade control with "To" and "FROM" valves and gauge per bank. (C)
· Four (4) bank cascade control with "To" and "FROM" valves andgaugeper bank (C)
Dual regulator high pressure selector button. (D)
"Dedicated fill circuit"flow valve and gauge. (E)
'-~ Air reel fill valve and gauge. (F,G)
XI. Trailer and Enclosure
The trailer shall be a dual axle design with a 10,000 Lbs. GVW highway classification. The
trailer shall comply with all federal and state highway safety regulations and include electric
brakes, running, rear and brake lights, safety chains, spare tire and a ball type hitch. A 20
gallon fuel tank and a compressor condensate reservoir shall also be included. Three (3)
jack stands shall be provided for stability when stopped for filling operations.
The enclosure housing for all the high pressure air system components shall be a formed
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A]rt?uest ~rVl I A~I 3L~ 8pec]t~cat~ons Page
aluminum, weather protected assembly and include main access and utility, swing out doors
on each side and one (1) swing-up operator control access door at the rear. All metal
surfaces on the trailer mounted high pressure air system shall be protected wdth a scratch-
resistant, powder coat red finish.
file://D:\html\SpecsLAQl 5G Specifications.html 9/8/2005
44340 Osgood Road
Fremont, Ca. 94539
Exception
To Bid: E-26171
The only exception to the specifications provided is that our fill station fills
Two SCBA or SCUBA cylinders simultaneously or separately and not four
as stated in the specifications.
Tyco/Scott manufactures a "Revolve-air" fill station that HOLDS four
cylinders but only fills two cylinders at a time. The EagleAir Mobile
S~feStat_.;onx2 fi!! s~tion included in our trailers is much simpler and
requires much less work.
-. /. ,~.~ .. = . ..
44340 Osgood Road
Fremont, Ca. 94539
Reference
Contact Information
California
City of Monterey Fire Dept.
City Hall
Monterey, Ca. 93940
1-831-646-3900 Phone
1-831-646-3723 Fax
Fire Chief Gregory Glass
1~ o 0 2 o ~) 2
WA_RRA TY
Th ~ Company warrants to the original purchaser tha~
the equipment manufactured by it and dehvercd
he~ sunder Wall be free of defects m material and
we :kmanship.
" Manufactured products are warranted for t~,elvc
(12) months from the date of shipment.
" Compressor blocks that are supplied as an
integral pa~t of a Compressor/Purifier
Cylinder Refill System, are warranted for art
additional (1) year parts only from the date
shipment.
Parts are warranted for six (6) months from thc:
date of shipment.
Sh told any failu~ to conform to this Wa,-raney hc
retorted to the Company within said pcriod,
Cc npany shall, upon Purchaser promptly notify/ng
the Company in writing thereof, correct such
no; ~conformity, by suitable repair to such equipment
or, at its option, by furnishing a replacement part
F.( }.B. point of destination, provided the Purchas~
ha: installed, maintained and operated such
eq, tipment in accordance with good mdust~,
practices and has complied with spe¢ilic
re( ommendations of the Company. Acccssorits,
co~ aponents, or equipment fim3ished by the
Co.:npany, but manufactured by others, shall car~,
w~ atever warranty the manufacturers have conveyed
to :he Company and which can be passed on to the
1% 'chaser. The effects of corrosion, erosion, normal
we u' and tear, and maintenance items such as
tubric aatts and filters ann specifically excluded from
thc C xapany's Warranty. Th,; Company shall not be
liable l:>r any repairs, replace:men, ts, or adjustments
to tht {,quipment or any cost of labor performed by
the P uchaser without the Ct,mpany's prior writtc~
apprc v: d_
TIlE COMPANY MAJ./ES NO OTHER
WA[ I~ANIY OR REPRESlgNTATION OF ANY
KIN] ~ WHATSOEVER, EXPRESSED OR
IMPI3ED, EXCEPT THAT OF TITLE AND
ALL IMPLIED W~kRRANTIES OF
MEIq (~HANTABILITY AND FITNESS FOR A
PAR' I'} CULAR PURPOSI~ ARE HEREBY
DIS( ! AIMED.
Corr~clion by the Companf of nonconformities
whetl ,er patent or latent, in t ~e manner md for the
perio, l of time provided a'>ove, shall constitute
fulf'fl] rrent of all liabilities of the Company for such
nonc, ,n formifites, whether based on contract,
warrrwy, negligence, inderrmty, strict liability or
othcr v'se with respect to or arising out of such
equil: cc ent.
The ]~rchaser shall not open,re equipment which is
consi ]t red to be defective, wi trout first notifying the
Comle,~y in writing of its intention to do so. Any
such a., e of equipment will be at the Purchaser's sol~'
risk s a~ 1 liability.
Limitazk~n o£ Li ~bility
Thc ~es of the Purchaser set forth herein are sxclusivc, and ~ ~ total liabilhy of the Company with respect to
this contract m the equipment and services furni.,;l:ed hem ruder, n conneCtion with the performance or breach
thc. m.~f or from the manufactm:e. ~le, clehvory, msr'~llation, repair o' technical direction cov,:red by or fur:fished
under this contract, whecdaer rased on contract, wananty, zaegligence, h ~demnity, strict liability c r otherwise shall not
exceed the purchase price ofthe unit ofequi0ment trpon which such i~ bility is based.
The Company and its suppliers shall m no cvcm bc liable to th,: ?urchaser, any succe~son; in mterogt or any
beneficiary or assignee of this cantract fur any consequential, m:i~lental, redirect, special ,~r punitive rlamages
arising out of this contract ox any broach thereof, or any defect in, or failure of. or malfunction of the ~quipmcnt
hereunder, whztbcr based upon, but not limited to. loss of u:z, lost ~ofits or rev~ue, inter, st, lost goodwill, work
stoppage, impairment of other goods, loss by reason of shut. do ~v ~s or non-operation, in~xeased expenses of
operation, cost of purchase of replacement powm ,x claims of P~ r{ haser or customers of Furchaser for service
interruption whether or not such loss or damage is basrxt on contract warranty, negligence, indemnity, smct tiabihty
or otherwise.
3003 Thurston Avenue
Greensboro, NC 27406
Phone (336) 398-8000 Fax (336) 398-8001
BID OPENING FOR:
CITY OF UKIAH
300 SEMINARY AVENUE
UKIAH, CA 95482-5400
(707) 463-6217 (City Clerk's Office)
Attachment
1 EACH TRAILER MOUNTED HIGH PRESSURE BREATHING AIR
SYSTEM
SPECIFICATION NO. E-26171
DATE' SEPTEMBER 12, 2005
TIME: 2:00 p.m.
COMPANY
AMOUNT
ALLSTAR FIRE EQUIPMENT, INC.
2552 BARRINGTON COURT
HAYVVARD, CA 94545
BAUER COMPRESSORS
2464 TRIFALDI WAY
HAYVVARD, CA 94545
L.N. CURTIS & SONS
1800 PRALTA STREET
OAKLAND, CA 94607-1603
CAL SAFETY & SUPPLY
44340 OSGOOD ROAD
FREMONT, CA 94539-6404
Marie Ulvila, City Clerk
Bids: Fire Dept breathing system
AGENDA
SUMMARY
ITEM NO. 9f
DATE: October 5, 2005
REPORT
SUBJECT: REVIEW OF FIRE DEPARTMENT'S CAPITAL EQUIPMENT
REPLACEMENT NEEDS AND POSSIBLE ACTION
SUMMARY: During the August 3, 2005, City Council Meeting, Members of the Council
voiced concerns related to replacing numerous pieces of fire apparatus all at once and
questioned whether or not the Fire Department could stagger the replacements. The lack
of funding the City has experienced in the past has created a situation that is less than
optimal with equipment being retained beyond cost effective service. In an attempt to be
responsive to the Council's concerns, staff has prepared options for your consideration.
During your review of the options, we would like to highlight the following:
The 1988 Beck Fire Engine which was purchased new by the Department is the
primary back-up to our first out engine. The specifications used to purchase this unit, in
Staff's opinion, were inadequate for the type of service required by the Department.
RECOMMENDED ACTION:
1.
2.
3.
4.
Continued on'Page 2
Approve Option I and direct staff to proceed with bid process.
Approve Option II and direct staff to proceed with bid process.
Approve Option III and direct staff to proceed with bid process.
Approve Option IV and direct staff to proceed with bid process for
Quint/Ladder Truck and authorize the purchase of the used 2001 American
La France Fire Engine from Fire Trucks Plus (Attachment 2) in the amount of
$262,762.50 (includes $17,762.50 sales tax).
ALTERNATIVE COUNCIL POLICY OPTION:
o
Approve a variation of Options I through IV.
Take no action.
Citizen Advised: N/A
Requested by: City Council
Prepared by: Kurt Latipow, Fire Chief
Coordinated with:Candace Horsley, City Manager
Attachments: Attachment 1 - August 3, 2005 Agenda Summary Report Item #10b
,us ou
APPROVED: Candace Horsley, City Iylanager
/
A few of the items Staff has noted are as follow:
· Body cross-member at forward side of pump compartment is cracked on
passenger's side end.
· One weld securing floor of right side compartment forward of pump
compartment to body structure is cracked.
· Rear vertical edge of body/hosebed sidesheet, behind ladders is loose on
passenger's side of body due to sheared drive rivets.
· Numerous drive rivets sheared off/missing on passenger's side body
walkway, below ladders.
· Both cab doors are cracked by the latch in the rear edge of the door.
· The engine has several oil leaks.
· The motor is underpowered for the topography in our west hills area.
· Parking brake system is inadequate to hold the vehicle on streets with grades
such as those found on Maple Ave.
Sliding windows between the cab and Firefighters' area are not functioning,
are not replaceable, and inhibit communications between the Captain and
Firefighters.
The cab is designed in such a manner that during periods of rain, water
enters this area resulting in the Firefighters being exposed to the elements
and getting soaked.
· This unit is not equipped with working air conditioning which inhibits the
Firefighters' rehabilitation at fires.
The lack of air conditioning results in the need to keep windows down during
Code 3 operations during the summer. This results in extreme noise levels in
the cab which exceed Cai-OSHA thresholds and negatively impacts
communicating with dispatch and other fire apparatus.
Due to the limited space in the cabinets on this unit, we are unable to carry
our Jaws of Life Tool or the Paramedic equipment required when our primary
engine is out of service.
The pump and roll capability on this unit has never functioned properly and
the manufacturer issued a bulletin on it's condition shortly after the
Department took delivery.
The 1983 Ladder Truck was purchased used in 1990 from the City of Piedmont.
Prior to being purchased by Ukiah, Piedmont was operating the Ladder Truck absent the
stabilizing out-riggers. During an attempt to rotate the ladder the entire unit fell over
resulting in significant damage. Apparently this fact was not declared to the city at the time
of purchase.
Since placing this used Ladder Truck in service, the Department has experienced
numerous problems resulting in the following repairs:
· Shortly after purchase, this unit was sent to American La France for repairs to
the ladder due to numerous cracks.
· Cylinder lifts were rebuilt twice.
· Ladder extension problems have been repaired numerous times
· Out-riggers leaking hydraulic fluid resulting in the rebuilding of system twice.
· Numerous problems with ladder control electronics.
· Ongoing problems with seals and o-rings.
Maintaining a reliable Ladder Truck is critical to the Department's ability to protect
our City. ISO recommends a minimum of 1 (one) Ladder Truck if a city has buildings in
excess of 18,000 square feet and/or three stories or greater in height. Our City has 22
buildings that are three stories or greater and 31 buildings that exceed 18,000 square feet.
The City of Ukiah Fire Department is the only department in South Mendocino
County that has a Ladder Truck available for response.
The 1989 GMC Type IV Brush Engine has served our community well for the last
several years. However, with development into the Wildland Interface Area of our west
hills, Staff is recommending the purchase of a unit that has increased capabilities.
Staff's recommendation to purchase a Type III Wildland Interface Engine is based on
an analysis of risk that comes whenever homes are built in an area that, in the past, has
been undeveloped open space.
In the past, some of the additional threat was addressed with built-in mitigations
such as residential sprinklers and dependency on automatic and mutual aid from CDF and
the Ukiah Valley Fire District. While it is reassuring to know that our neighbors, if available,
will respond to augment the City's fire suppression efforts, but it is important to recognize
that the City is responsible for providing an adequate level of initial response. Depending
on the time of year and level of activity, our neighbors may not be immediately available.
3
Staff is aware that some members of our community and past members of our
Department may not agree with our assessment. One needs only look to the recent fire off
Orr Springs Road to see how vulnerable our west hills area is to fire. Adding one Type III
Wildland Interface Engine to our fleet will improve our initial attack capabilities to a fire in
the west hills.
The 1996 Ford Ambulance was purchased new in 1996. In 1999 this unit was
stolen and sustained a considerable amount of damage. Following this incident it was
recommended that, due to the damage to the chassis, it be replaced and other significant
repair work be undertaken to restore the ambulance to a reliable condition suitable for
emergency work.
That advise was not taken and repairs were made to return the existing frame, body,
and suspension to service. Since its return to service this unit has been plagued with
problems such as routine failures of the rear end, the bolts that hold the springs to the rear
axel, electrical problems such as shorts, and cracks in body components such as the area
where door hinges are connected.
The cost of refurbishing the fire apparatus above would far exceed the value of the
equipment.
Projected useful life is based on national averages and is meant to assist in
budgeting apparatus replacement programs. The determination of when to actually replace
apParatus is determined by reviewing the condition, reliability, downtime due to
maintenance and whether the unit is meeting the Department's needs.
Funding of replacement fire apparatus has been sporadic over the last several years
and, unlike the Ukiah Valley Fire District, the City does not have a revenue stream
dedicated to fire equipment. In fact, the ½ cent tax is set to sunset in ten years.
Staff offers the following options:
Option I:
A. The proposed plan presented at the August 3, 2005, City Council Meeting is
the option preferred by the Department. This plan represents the needs identified prior to
the first ¼ cent sales tax initiative and discussed during all three campaigns. (Attachment
~)
Bo
engine.
Eliminate the 1971 Van Pelt Fire Engine, decreasing the fleet by one fire
Fiscal Impact: Total cost of approximately $1,801,900.00 funded over 10 years with an
annual payment of $208,016.00.
Option I1:
A. Replace the 1988 Beck Fire Engine with a new Type I fire engine with
specifications designed to accommodate the Department's Paramedic Engine program.
B. Replace the 1983 American La France Ladder Truck with a new Quint type
Ladder Truck (ladder, pump, 500 gallons of water and hose).
C. Replace the 1989 GMC Brush Engine with a new unit that has increased
capabilities of providing Wildland/Interface and Structural Fire Attack.
D. Delay purchase of additional equipment to a future date dependent on staff
recommendations in 2006/2007.
Eo
engine.
Eliminate the 1971 Van Pelt Fire Engine, decreasing the fleet by one fire
Fiscal Impact: Total cost of approximately $1,300,000.00 funded over 10 years with an
annual payment of $150,076.00.
Option II1:
A. Replace the 1988 Beck Fire Engine with a new Type I fire engine with
specifications designed to accommodate the Department's Paramedic Engine program.
B. Replace the 1983 American La France Ladder Truck with a new Quint type
ladder truck (ladder, pump, 500 gallons of water and hose).
C. Replace the 1996 Ford Ambulance.
D. Delay purchase of additional equipment to a future date dependent on staff
recommendations in 2006/2007.
E,
engine.
Eliminate the 1971 Van Pelt Fire Engine, decreasing the fleet by one fire
Fiscal Impact: Total cost of approximately $1,150,000.00 funded over 10 years with an
annual payment of $132,759.00 per year.
Option IV:
2005-2006
A. Replace the 1988 Beck Fire Engine with a used, Iow mileage, 2001 American
La France Fire Engine in the amount of $262,762.50 plus equipment. The purchase of this
used engine from Fire Trucks Plus will provide us with a fire engine that comes close to
meeting our specifications and can be used as our primary response engine. The
estimated replacement for the 2001 La France would be approximately 2016. The
purchase of this engine will allow us to place the 1994 Pierce as second out/reserve,
extending it's useful life to approximately 2011.
B. Replace the 1983 American La France Truck with a new Quint type Ladder
Truck (ladder, pump, 500 gallons of water and hose).
Co
engine.
Eliminate the 1971 Van Pelt Fire Engine, decreasing the fleet by one fire
D. Delay purchase of additional equipment to a future date dependent on staff
recommendations in 2006/2007.
Fiscal Impact: Total cost approximately $962,762.50 funded over 10 years with an annual
payment of $111,144.00.
CONCLUSION: These options are presented for Council review and discussion, and may
be revised as needed. Regardless of the schedule approved by Council, equipment is
failing and staff strongly recommends starting a replacement program as soon as possible.
Attachment
AGENDA
SUMMARY
ITEM NO. rob
DATE:Au.qust 3, 2005
REPORT
SUBJECT: REVIEW OF FIRE DEPARTMENT'S CAPITAL EQUIPMENT
REPLACEMENT NEEDS
SUMMARY: During the 2005/2006 Budget Review and Approval process the City Council
approved the Fire Department's Budget Requests that, among other items, includes the
replacement of some of the Department's fire apparatus.
At the time of approval, the Council expressed a desire to review the Department's
Capital Equipment Needs prior to purchase. Staff has prepared the following for your
consideration.
2005-2006:
A. Replace/Surplus Engine 6581, a 1988 Beck 17 year old Engine that is high
maintenance and does not comply with current NFPA Standards. The replacement engine
will become our new First Out Engine.
B. Replace/Surplus Truck 6551, a 1983 American La France, this 22 year old Truck
was originally purchased used from the City of Piedmont. This unit has become extremely
high maintenance and does not comply with current NFPA Standards.
C. Eliminate Engine 6582, a 1971 Van Pelt. As a result of the proposed specifications
for the truck company replacement, the Department will no longer be in need of this
Engine.
Continued on Page 2
RECOMMENDED ACTION' Authorize staff to proceed with the bid process.
ALTERNATIVE COUNCIL POLICY OPTION'
1. Provide additional direction
2. Take no action.
Citizen Advised- N/A
Requested by: City Council
Prepared by: Kurt Latipow, Fire Chief
Coordinated with: Candace Horsley, City Manager
Attachments: Attachment 1
APPROVED:
Candace Hor~a~~%~'~ nager
D. Replace/Remove from Emergency Service Patrol 6560, a 1989 GMC Type IV
Brush Engine. Staff is proposing to replace this limited capacity unit with a Type III
Wildland Interface Engine that has increased pump and water capacity. Upgrading to this
type of Fire Engine will significantly improve our capability to protect our western hills.
E. Place En, gine 6.584,..a.~l.994,,P, ierce Fire E~nn~ine into 2nd Out status. Upon placing
the new 6581 ~mo service, u~4 wi~ De assigned 2 Out Reserve status. This is consistent
with the current industry standard for fire engines of 10 years front line and 5 years
reserve.
F. Replace Medic Ambulance 6524, a 1996 Ford 9 year old Ambulance. This
Ambulance is not the oldest in our fleet, however, due to two accidents (one a result of
being stolen), this unit has become high maintenance and it's reliability is questionable.
G. Replace/Remove from emergency service Battalion 6503, a 1994 ¼ ton pick-up.
This 11 year old vehicle is used as a Command/Response unit and due to its limited
capability is unable to pull any of our Emergency Support units.
Projected Replacements/Up.qades
2006-2007 - Replace Medic Ambulance 6521, a 1993 Ford Ambulance
2007-2008 - Replace Medic Unit 6520, a 2000 Ford Ambulance
2008-2009 - Replace 1999 S-Blazer
2009-2010 - Replace Engine 6584, a 1994 Pierce Fire Engine
Staff continues to work with the Finance Director to establish replacement schedules well
into the future and we anticipate inclusion of these schedules in the Fire Department
Master Plan that will be developed later this year.
At this time staff is requesting authorization to move ahead with the bid process for the
vehicles contained within the 2005-2006 Budget. Additionally we would like to point out
that we would return to Council for final approval prior to the bids being awarded and from
that point it could be up to one year before we would receive the new Engines and 'Truck.
Attachment 1
Replacement Replacement
Date in Useful date of current cost in 2005 2005-2006 Future
Item name/description Service life Reserve Life item dollars Purchases Purchases
Inflation rate projected
Engine 6584 - 1994 Pierce
Type I Pumper 1994 10 5 2009 375,000.00 375,000.00
Engine 6581 ~ 1988 Beck
Type 1 Pumper 1988 10 5 2005 375,000.00 375,000.00
Engine 6582 - 1971 Van Pelt
Type 1 Pumper 1971 10 5 Being removed from service
Truck 6551 - 1983 American
La France Truck Company 1983 15 5 2005 650,000.00 650,000.00
Patrol 6547 - 1999 Ford
Type IV Brush Engine 1999 10 5 2014 150,000.00 150,000.00
IV Brush Engine - Replace
w/Type III 1989 10 5 2005 275,000.00 275,000.00
Medic 6520 - 2000 Ford
Ambulance 2000 5 3 2008 150,000.00 150,000.00
Medic 6524- 1996 Ford
Ambulance 1996 5 3 2005 150,000.00 150,000.00
Medic 6521 - 1993 Ford
Ambulance 1993 5 3 2006 150,000.00 150,000.00
Battalion 6503 - 1994 ¼ Ton
GMC pickup 1994 5 5 2005 50,000.00 50,000.00
Chief 6500 - 1999 Chevy
Blazer 1999 5 5 2009 50,000.00 50,000.00
2003 pickup truck 2004 5 5 2014 50,000.00 50,000.00
$ 2,425,000 $1,500,000 $925,000
Attachment #
2001 American La France Dominion Eagle Pumper
Detroit Series 60 diesel engine- 430 HP- Turbo
Engine hours - 622
Allison HD 4060P automatic transmission- 6 speed
750-gallon fiberglass tank
25-gallon Class A foam tank
50-gallon Class B foam tank
ALF 1500 GPM pump - ALFS 150-21 - single stage
Hale Foam Master 3.3 Foam System
4 door fully enclosed - 7 man cab
Air conditioning
Akron Apollo deck gun- pre-piped with portable base
AMPS 10 kW hydraulic generator - model 106 I-UP
Telescoping 500-watt Tele-lights
31' 7" in length
9' 5" in height
9 compartments
7 SCBA holders
Mileage - 8,998
65-gallon fuel tank
Alcoa aluminum wheels
3 SCBA spare cylinder storage
Cab is aluminum
Body is stainless steel
38,000 GVW
184" wheelbase
Power steering
Front tires - 385/65R22.5
Rear tires - 1 lx9.2.5
Discharges - 6
Preconnects - 3
Intake / Suction - 3
Whelen strobes on all four sides
Federal Q2B siren
Ground ladders- 9.4' extension, 14' roof and 10' folding
2 - 10' hard suction
Excellent condition
Price $245,000.00
Does not include sales tax
Contact Fire Trucks Plus
Toll free {877} 397-3875
ITEM NO. 9§
DATE: October 5, 2005
AGENDA SUMMARY REPORT
SUBJECT: AWARD OF BID FOR NEW % TON FIRE DEPARTMENT PICK-UP TRUCK TO
MIATA CHEVROLET OLDS
SUMMARY: At the City Council's September 7, 2005, meeting Council rejected bids for
a new Fire Department % ton pick-up truck due to noncompliance with bid specs and
authorized the Department to re-advertise.
In response to the City's Request for Bids, six (6) bids were received and opened by the City
Clerk after the bid deadline of Thursday September 28, 2005, at 2:00 p.m. (Attachment 1).
Staff has reviewed the bids and determined that five of the six bidders did not meet the
advertised specification. The bid from Miata Chevrolet Olds in the amount of $28,580.15
meets the advertised specifications and would be best suited to the Department's needs.
RECOMMENDED ACTION: Authorize Staff to award the bid to purchase one new Fire
Department % ton pick-up truck to Miata Chevrolet Olds in the amount of $28,580.00.
ALTERNATIVE COUNCIL POLICY OPTION: Provide Staff with alternative action.
Citizen Advised: N/A
Requested by: N/A
Prepared by: Kurt Latipow, Fire Chief
Coordinated with: Candace Horsley, City Manager
Attachments: 1. Bid Summary
APPROVED:
Candace Horsley, City~vlanager
CITY OF UKIAH
300 SEMINARY AVENUE
UKIAH, CA 95482-5400
(707) 463-6217 (City Clerk's Office)
Atlachment #__ I
BID OPENING FOR' 1 NEW 2005 OR 2006 FOUR-WHEEL DRIVE FULL SIZE 3/4 TON
PICK-UP TRUCK WITH HD EXTENDED CAB
SPECIFICATION NO. E-25904-1
DATE: SEPTEMBER 28, 2005
TIME: .2:00 p.m.
COMPANY
HANSEL FORD LINCOLN MERCURY
P. O. BOX 610
SANTA ROSA, CA 95402
VICTORY & AUTOWORLD
1360 AUTO CENTER DRIVE
PETALUMA, CA 94952
KEN FOWLER AUTO & TRUCK CENTER
1265 AIRPORT PARK BLVD.
UKIAH, CA 95482
HARPER FORD COUNTRY
4800 HWY 101 NORTH
EUREKA, CA 95503
MIATA CHEVROLET OLDS
9650 AUTO CENTER DRIVE
ELK GROVE, CA 95758
NORTHLAKE FORD-MERCURY
2575 SOUTH MAIN STREET
LAKEPORT, CA 95453
AMOUNT
Marie Ulvila, City Clerk
Bids: Fire Dept truck 2005
AGENDA
SUMMARY
ITEM NO. ].Oa
DATE: October 5, 2005
REPORT
SUBJECT:
DISCUSSION AND DIRECTION REGARDING THE CLEVELAND LANE
DRAINAGE DITCH AND AUTHORIZATION OF THE CITY MANAGER TO
NEGOTIATE AND ENTER INTO A PROFESSIONAL SERVICES AGREEMENT
WITH WATER RESOURCES CONSULTING SERVICES TO PROVIDE A
CONCEPTUAL DESIGN AND FEASIBILITY STUDY FOR DETENTION ON CITY
OWNED PROPERTY ALONG THE CLEVELAND LANE DRAINAGE
WATERSHED
INTRODUCTION:
Staff requests authorization for the City Manager to negotiate and execute a professional services
agreement with Water Resources Consulting Services (WRCS)in an amount not to exceed $8,000
to provide an analysis of the feasibility of establishing a storm water detention system upstream of
an impacted drainage ditch in the area of Cleveland Lane and Marshall Avenue. Through this
report Staff wishes to reacquaint Council with the issues surrounding this drainage area and to gain
concurrence with Staff's proposed course of action, which is to pursue permits to underground the
ditch and to develop off-stream storm water detention capacity.
BACKGROUND:
In September of 1998, the Public Works Department received a petition from Mr. Darryl Bragg, who
represented several residents within the Marshall Street subdivision, and the Alex Thomas
(continued on page 2)
RECOMMENDED ACTION: Direct staff to pursue the feasibility of undergrounding the
Cleveland Drainage Ditch utilizing detention on City Property and authorize the City Manager to
negotiate and enter into a Professional Consulting 'Services Agreement with Water Resources
Consulting Services (WRCS) in order to conduct a study that will provide a hydrograph and a
conceptual design for a feasible and cost effective means of storm water detention at a total
compensation not exceeding $8,000.
ALTERNATIVE COUNCIL POLICY OPTIONS: 1) Not Authorize the negotiations with WRCS
and provide staff direction on dealing with this issue.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
Messrs. Bragg, Gomez, and Thomas
Diana Steele, Director of Public Works / City Engineer
Tim Eriksen, Senior Civil Engineer
Candace Horsley, City Manager
1. Map of Ditch adjacent to Cleveland Lane/Marshall Avenue
Subdivisions and Alex Thomas Properties
2. Cost Proposal from (WRCS)
3. FY 2004-2005 Budget Sheet
APPROVED:
Candace Horsley, City Mar~ger
Page 2
DISCUSSION AND DIRECTION REGARDING THE CLEVELAND LANE DRAINAGE DITCH AND AUTHORIZATION OF THE CITY MANAGER TO
NEGOTIATE AND ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH WATER RESOURCES CONSULTING SERVICES TO
PROVIDE A CONCEPTUAL DESIGN AND FEASIBILITY STUDY FOR DETENTION ON CITY OWNED PROPERTY ALONG THE CLEVELAND
LANE DRAINAGE WATER
October 5, 2005
Company. Their petition proposed to share the cost with the City for undergrounding the existing
open ditch located along the common line between the Marshall Street and Cleveland Lane
subdivisions and the commercial property owned by the Alex Thomas Company. The ditch runs
north to south for approximately 880 linear feet between the outlet of the twin corrugated metal arch
drainage pipes within Cleveland Lane and the inlet of a 36-inch diameter reinforced concrete culvert
encased in the east footing of the commercial building located at 182 Gobbi Street. A map is
included with this report as Attachment A, showing the route of the open ditch.
Although there are no specific drainage easements to the City for the maintenance of the drainage
ditch, the City's Public Works Departments has maintained the ditch because of its significance to
the drainage of a substantial portion of the City. The ditch drains a contributing area that extends to
Perkins and Standley Streets to the north, to Jones and Mill Streets to the south, the foothills to the
west, and to the NWPRR tracks to the east. The drainage area encompasses 261 acres containing
multiple land uses. Access to the ditch is tight, and Public Works and CCC crews expend
considerable effort clearing vegetation that clogs the ditch each year. Clearing the ditch has the
potential to create erosion problems and a couple sections of bank have been armored with light rip
rap to help protect them. Undergrounding the open ditch would be beneficial to both the City and
the abutting property owners. However, it should also be noted that this ditch overflows during peak
winter rain storms, and undergrounding the ditch will reduce its capacity and increase the frequency
of flooding events.
The petitioners agreed to contribute financially toward the cost of replacing the open ditch with a 36"
diameter high-density polyethylene (HDPE) pipe. It was proposed that each petitioner would pay for
one half the cost of the pipe material running the length of his or her property. Based on a material
quote of $28.26 per foot of pipe, the petitioners' total contribution was estimated to be $16,462. The
total project was estimated to cost $56,000. Cost estimates were based on preliminary information
and on assumptions regarding the feasibility of undergrounding the ditch. Today's dollar
construction estimates, of course, are higher than in 1998. There is approximately an 18% increase
in the cost of construction in the time period between 1998 and 2005. This would increase the cost
to approximately $66,000. The application fee for Department of Fish and Game review of a
proposed project will be $772.75.
On October 7, 1998, the City Council approved the concept of a shared cost approach and
authorized staff to proceed with the needed field survey work, hydrological analysis and project
design to establish an Engineer's cost estimate for the proposed project. The topographic survey
was performed by staff in the spring of 1999. In the process of the topographic survey Public Works
Sr. Civil Engineer suggested that the drainage ditch had a potential to be spawning habitat for fish
and that the California Department of Fish and Game (CDFG) should be contacted prior to
completing the design. Shortly after this time the City Engineer left employment with the City of
Ukiah as did the Sr. Civil Engineer, and the work was stalled.
The issue was raised again in 2002 by the concerned neighbors and the effort was rekindled.
Former City Engineer Rick Kennedy was hired as an independent consultant to produce a study
that would include design alternatives and an Engineer's cost estimate for the proposed project
alternatives. Mr. Kennedy's study (study) was completed in January of 2003, in accordance with
the initial Council direction. The study provides twelve alternatives that range in cost from $115,000
to $341,000. The options in the study are varied in approach however, they have a common thread
Page 3
DISCUSSION AND DIRECTION REGARDING THE CLEVELAND LANE DRAINAGE DITCH AND AUTHORIZATION OF THE CITY MANAGER TO
NEGOTIATE AND ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH WATER RESOURCES CONSULTING SERVICES TO
PROVIDE A CONCEPTUAL DESIGN AND FEASIBILITY STUDY FOR DETENTION ON CITY OWNED PROPERTY ALONG THE CLEVELAND
LANE DRAINAGE WATER
October 5, 2005
requiring additional storm water storage capacity. One of the options suggests the purchase of a
significant portion of the Alex Thomas Company property to accommodate construction of a
detention basin.
Storm water detention basins have many attractive features and many communities are now
requiring all new development to provide or contribute funds for storm drain detention facilities.
These facilities help prevent flooding of downstream areas diverting some of the peak runoff flows,
and delaying the release of stored water by metering it out after the peak runoff flows have passed.
Detention basins can also provide a method for sanitizing stormwater prior to releasing it into the
creeks and rivers. Furthermore, constructing stormwater detention facilities is often more cost
effective than the option of constructing additional pipe infrastructure to handle peak flows.
Due to concerns that undergrounding the ditch will likely increase the frequency of flooding, and
realizing that development of undeveloped or underdeveloped properties within the watershed will
ultimately add demand for handling storm water flows, Staff contacted and met with water resources
consultant Rick Van Bruggen to discuss the possibility of constructing an underground detention
basin on City property or other suitable land situated somewhere within the affected watershed.
Properties with vast expanses of lawn (such as parks) or large parking lots could be considered
candidates to serve this dual purpose.
Mr. Van Bruggen has provided the City with a proposed scope of work that will utilize the
hydrologic/hydraulic data from the Kennedy study to develop a design hydrograph. The hydrograph
will then be used to provide an analysis of various detention location alternatives. The work will
provide a conceptual design for a feasible and cost effective means of storm water detention. The
consultant's proposal quotes a not-to-exceed cost of $8,000.
During the 2003 budget session the City Council considered recommendations in Mr. Kennedy's
study and set aside $200,000 in Fund 699 to be used to address the issues associated with this
ditch. If detention of stormwater is determined to be feasible and necessary to mitigate erosion and
flooding problems, funding set aside to cover costs associated with the improvements could be
augmented by development impact fees paid by developers in this watershed wrestling with the
City's impacted ability to serve their projects due to capacity constraints of existing drainage system.
SUMMARY:
Staff requests Council's concurrence to continue the effort to underground the subject ditch, and
authorization for the City Manager to negotiate and execute a professional services agreement in an
amount not to exceed $8,000 with (WRCS) to provide an analysis regarding the feasibility and costs
associated with developing off-stream detention facility to serve the watershed area described in
this report. A proposal to construct any significant improvements will be brought before Council for
approval in accordance with Public Contracts Code and City procurement policies. Staff welcomes
and encourages Council members' questions to increase their understanding of the issues and the
recommendations being made.
Attachment
CLEVELAND LANE DRAINAGE DITCH
0 50 100 200 300 400
Feet
July 19, 2005
Attachment #_
Water Resources Consulting Services
17228 Verba Lane
P.O. Box 19
Guemeville, California 95446-0019
Ph: (707) 604-0050 Fax: (707) 604-0051
City of Ukiah
Department of Public Works
300 Seminary Ave.
Ukiah, CA 95482
Attention: Ms. Diana Steele
Dear Diana:
In response to our meeting at your offices on July 5th, I am pleased to present you with this proposal
and cost estimate to conduct a hydrologic and hydraulic analysis of the Cleveland Lane watershed and
a preliminary review of available storm water detention options for the four City owned parcels
discussed at our meeting. As part of this project scoping ! have reviewed the site mapping and previous
drainage study file that you sent me.
My intent with the proposed method of study described in this Proposal is to utilize as much of the
previously established hydrologic data presented in that file as possible in order to minimize the work
effort and provide somewhat consistent study results. As such, I am proposing to conduct either a
Modified or a DeKalb Rational method for design hydrograph development. Both 10- and 50-year
hydrographs will be developed for the subject watershed subareas. Either of these methods would
utilize many of the same hydrologic and hydraulic parameters as the previous Rational Method study.
The watershed will be modeled down to the Cleveland Lane open ditch section, and the model will be
calibrated to the previous Cleveland Lane Drainage Study hydrology. Various underground pipe
storage detention aitemetives will then be developed and added to the model at the four locations of
the City Hall and Community Park grass areas that we discussed. The effectiveness of the vadous
detention storage areas will then be determined in decreasing the net effective flows seen at Cleveland
Ave.
The work is intended to provide a conceptual design for a feasible and cost effective means of storm
water detention for any combination of these four project development areas, based, upon their
individual watershed impacts, and the above-stated assumptions. The results of the hydrologic and
hydraulic investigations will be presented to you in a written report
® Page2
July 19, 2005
1. Compilation and Review of Hydrologic Data
2. Hydrologic Modeling of Subareas
3. Hydraulic Modeling of Detention Storage Alternatives
4. Report Preparation
$1000
$2000
$2000
$3000
TOTAL: $8000
I hope that this proposal fits your needs. Please feel free to contact me directly if you have any
additional questions or comments.
Kindest Regards, .
Rick Van Bruggen, M.S., P.E..~"/~,'
Principal Engineer
Attachment #
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