HomeMy WebLinkAboutGaynor Telesystems, Inc. 2020-10-27
SYSTEM ORDER AGREEMENT
No. _10272020WC___
Date: _10/27/2020___
This agreement is made between Gaynor Telesystems, Inc. with its principal office located at 9650 Tanqueray Ct.,
Redding, CA 96003, hereinafter referred to as and _City of Ukiah___________ (Hereinafter referred to as
1.Gaynor will deliver and install a system as described on the attached Schedule A, referred to as a
Pelco VxP.
Gaynor will deliver and install the system at premises located at: 300 Seminary Avenue, Ukiah, Ca
Gaynor estimates delivery and installation to begin on __November/December 2020________. The estimated delivery
and installation date is conditioned on receipt of the system from the manufacturer in time for delivery and
installation as estimated. Gaynor will use its reasonable best efforts to communicate with customer as the estimated
delivery and installation date approaches in order to confirm a date to begin delivery and installation. Gaynor will
progress with and complete installation as soon as reasonably practical under the circumstances but can only estimate
the time for completion at the time of the entry of this System Order Agreement. In part, the time for installation is
dependent upon access and systems in place at premises and Gaynor may not yet had an opportunity to
inspect and assess those circumstances.
2. Purchase Price: $25,412.13
Customer shall pay to Gaynor the purchase price of $23,780.84+$1,631.29=$25,412.13 on terms as
follows:
25% of purchase price shall be paid upon execution of this System Order Agreement.
40% of purchase price shall be paid upon delivery and beginning of installation of the
equipment.
30% of purchase price shall be paid on substantial completion. Gaynor shall notify customer in writing when
the installation is substantially complete. Thereafter, payment upon substantial completion shall be
immediately due and payable.
Balance owing of the purchase price, 5%, shall be due and payable upon acceptance of the system by customer,
which shall not be withheld without good and reasonable cause. Customer shall be notified in writing
when Gaynor has substantially completed the installation. Thereafter, if customer does not notify
Gaynor in writing within 10 days of any defect, or default, in the equipment, and/or installation of the
system, customer will be deemed to have accepted the system.
CA Lic. #339307 // CA Certified Small Business #19517 // Certified for Federal EDWOSB // Approved CMAS & ERATE Vendor 1
3. Lease Option:
Customer may elect to apply for a third-party lease to pay the purchase price for the system covered by this
System Order Agreement. In order to elect this leasing option, Customer must initial this paragraph where indicated.
If the lease application is approved by the third-party lessor and if the lease terms are approved by Gaynor, then the
purchase price of the communication system shall be as provided by the third-party lease agreement terms which
will be incorporated into this System Order Agreement. If the third-party lease is not accepted by the lessor or
Gaynor, then this System Order Agreement shall be of no further force and effect and is cancelled.
Customer Initials: _______ Gaynor Approval: _______
In the event this System Order Agreement is executed by an authorized representative of Gaynor Telesystems, Inc.,
but has not been accepted by customer, prices and terms contained in the System Order Agreement will be honored
by Gaynor Telesystems, Inc. for ten (10) days, unless Gaynor notifies customer prior to acceptance of cancellation
of the System Order Agreement. (Lease Option Only Available on purchases over $5,000)
4.Warranty:
Gaynor warrants that all equipment shall be free of defects for a period of three (3) years from notice of
substantial completion in writing provided by Gaynor to customer. Customer shall have the obligation to notify
Gaynor in writing of a defect within the Three (3) year period and upon notice, Gaynor shall have the option to
repair or replace any defective equipment. Repair or replacement of defective equipment shall be
sole and exclusive remedy under this warranty.
5. Maintenance:
Gaynor will perform all necessary maintenance to keep the system in good working condition and repair at
no expense to customer for a period of Three (3) year from the date of notice of substantial completion by Gaynor
to customer. Such maintenance shall include the furnishing of all necessary labor and materials.
6. Limitation on Warranties and Maintenance:
Gaynor shall have no liability under the warranty or maintenance terms in this System Order Agreement if
the equipment is damaged by willful act or negligence of customer or agent, theft, vandalism, and acts
of nature, such as fire, water damage, or storm damage. In addition, any failure of the system equipment caused by
maintenance or repair not performed by Gaynor or authorized, in writing, by Gaynor shall not be covered under any
warranty or maintenance obligation of Gaynor. As a condition to obligations under this System Order
Agreement, warranty and maintenance provisions, Customer must provide at expense, adequate UPS
protection at all times for the system. On request, Gaynor will provide assistance for the installation of UPS
protection at expense.
7. Arbitration:
If Gaynor or customer believe that the other party has not performed its obligations under this agreement,
both parties agree to submit any such dispute to binding arbitration before a single neutral Arbitrator to be conducted
pursuant to the provisions of California Code of Civil Procedure section 1280 and related sections. The parties shall,
in good faith, attempt to come to an agreement on the selection of a neutral arbitrator. If they are unable to do so,
the arbitrator shall be selected by the presiding Civil Judge of the Shasta County Superior Court. Any arbitration
pursuant to this agreement shall be conducted in Shasta County, California pursuant to the laws of the State of
California.Theprevailingpartyinsucharbitrationshallbeentitledtorecoveritsfeesandcostsinthe
discretion of the arbitrator.
CA Lic. #339307 // CA Certified Small Business #19517 // Certified for Federal EDWOSB // Approved CMAS & ERATE Vendor 2
8. Licensing Requirements:
Gaynor sells and installs low voltage system equipment manufactured by others. The manufacturer
requires, as part of the sale, that the customer sign a license agreement generally referred to as an End-User License
Agreement designed to protect the manufa proprietary interest in the software. This System Order
Agreement is conditioned upon customer signing and returning the license agreement. A copy of
the license agreement has been provided to the Customer, or will be provided on request prior to
acceptance of the terms of this System Order Agreement.
GAYNOR TELESYSTEMS, INC.
City of Ukiah
(Firm Name)
(Name - Please Print) (Name - Please Print)
(Signature) (Signature)
(Title) (Title)
(Date) (Date)
CA Lic. #339307 // CA Certified Small Business #19517 // Certified for Federal EDWOSB // Approved CMAS & ERATE Vendor 3
City of Ukiah October 27, 2020
Pelco VideoXpert Professional IP Camera System
CMAS/GSA PROPOSAL
1 EA VideoXpert Professional POWER SERIES (96TB RAID 5 Mirrored OS)
is a video management system (VMS) in a single box, designed for
easy setup and robust monitoring in small or moderately sized
applications. Designed for Windows platforms, VxPro is easy to
install, quick to setup, and provides an intuitive interface that
helps operators make sense of video captured by the system. The
included VideoXpert OpsCenter client software provides an easy to use interface, so you can use
VideoXpert with little to no training. You can operate VxOpsCenter clients in multi-server access
mode, allowing one workstation to access multiple servers, scaling your surveillance solution. The
client allows you to switch between live and recorded video on the fly, and supports pop-up on alarm
functionality, enabling VxPro to alert you to events that require your attention. The VxOpsCenter
provides an Investigation Mode, through which you can create playlists from video clips encompassing
important scenes. You can then export and encrypt your investigations, storing clips relevant to your
investigation for evidentiary safe-keeping and quick access. VxOpsCenter also supports modular
plugins, providing integrated functionality from external systems, including informational overlays,
license plate Recognition (LPR), analytics, and a built-in mapping application.
34EA Vxp Camera Licenses (existing cameras)
Customer responsibility:
Provide proper cooling and UPS for NVR Servers (MDF)
Provide 200lbs rated shelf (2 post rack only)
Install and Configure network switches that support VLAN
Providing IP addresses for NVR and IP cameras
Gaynor responsibility:
PREVAILING WAGE PROJECT DIR#1000010104
Configuration of VMS for 34 Existing Cameras
Admin Training (Up to 4 Hours, Onsite or Remotely)
PELCO SYSTEM GSA PRICE $ 18,380.84
SALES TAX $ 1,631.29
PREVAILING WAGE INSTALLATION & WARRANTY $ 5,400.00
TOTAL $ 25,412.13
THREE YEAR PELCO HARDWARE & SOFTWARE ASSURANCE
THREE YEAR GAYNOR REMOTE LABOR WARRANTY
Gaynor Telesystems may connect your equipment to a third-party dial tone or internet service provider within your business, the installation or monthly charges from
your third-he reliability of the third-party service providers. It is the
ed there may be additional labor
charges.There is a potential for additional charges to be incurred if connection problems or network diagnostics arise, before, during or after installation. An example
of these is static, dropped calls, disconnects, echo, network integration issues, or cell phone carrier claims that the phone system is at fault. When we troubleshoot,
Gaynor Telesystems recommends a UPS / Surge protection on all equipment. Problems or hardware failure due to electrical loses (power outages / surges /
brownouts) are not covered under warranty or maintenance.
Unforeseen circumstances may require additional hardware and/or software to be purchased and installed during the installation of your new phone system. This
isting infrastructure include: cables,
jacks, routers, patch panels, network switches, POE switches, racks, 66 blocks, patch cords, network equipment, virtual private network equipment, and network
configuration.
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CA Lic. #339307 // CA Certified Small Business #19517 // Certified for Federal EDWOSB // Approved CMAS & ERATE Vendor 2