HomeMy WebLinkAboutLawrence & Associates 2020-03-27 COU NO 1617-146-A3
CITY OF UKIAH
AMENDMENT NO. 3
-T U AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
DATED MARCH 2, 2016
TERMS AND CONDITIONS
All terms and conditions of the Agreement for Professional Consulting Services dated
December 2, 2016 shall remain in force and effect except as modified by the first and
second amendments.
AUTHORIZATION
Upon execution of this amendment, service provider is authorized to provide the service
described under the Scope of Additional Work identified in this Amendment No. 3.
SCOPE OF ADDITIONAL WORK
Work authorized by this amendment shall include that work described in the
City of Ukiah Wastewater, Stormwater, and Recycled Water Permit Support(July 1, 2019
to December 31, 2020) dated February 1, 2020, also referred to as Attachment 1. A copy
of said work is included in this third amendment.
COMPENSATION
Compensation for the performance of the additional work shall be made on a time and
expense basis at Consultant's customary fees. Expenses shall not exceed a maximum
total cost of$174,000.
LARRY WALKER ASSOCIATES CITY OF UKIAH
BY: /l BY:
PRINCIPAL SAGE SANGIACO (.,,y
MO
CITY MANAGER
Brian M Laurenson
PRINT NAME DATE
March 24, 2020
DATE
Amendment No.3 to Agreement for
Professional Consulting Services
Attachment 1
1480 Drew Avenue,Suite 100 530.753.6400 www.lwa.com
Davis.CA 95618 530.753.7030 fax
L A R R Y
W A L K E R
February 1, 2020
Mr. Sean White
Director of Water and Sewer ASSOCIATES
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Subject: City of Ukiah Wastewater, Stormwater, and Recycled Water Permit
Support (July 1, 201�,.to December 31, 2020)
Dear Mr. White:
The City of Ukiah (City) has requested support from Larry Walker Associates (LWA) with
implementation of various requirements specified in the City's wastewater, stormwater, and
recycled water permits. The applicable pemlits are identified and described below.
Order No. R 1-2018-0035 (NPDES Permit)—Requirements for operation of the Ukiah
Wastewater Treatment Plant(WWTP), monitoring effluent and recycled water quality,
discharge to the percolation ponds, and discharge to the Russian River.
Time Schedule Order No. R1-2018-0051 (TSO)—Requirements for compliance with
final effluent limits for ammonia, nitrate, dichlorobromomethane, and
chlorodibromomethane.
Order No. 2006-0003, as amended (Sanitary Sewer System WDRs)—Requirements for
management of the City's wastewater collection system to prevent and report Sanitary
Sewer Overflows (SSOs).
Order No. 2014-0057-DWQ (Stormwater Permit)—Requirements for stormwater
discharges associated with activities at the WWTP.
Order No. WQ 2016-0068-DDW (Recycled Water Permit)—Requirements for operation
of the City's recycled water program.
Order No. R1-2018-0058 (MRP)—Requirements for recycled water program monitoring
and reporting.
LWA has provided water quality regulatory assistance to the City since 2016. LWA prepared the
applications for the current NPDES and Recycled Water Permits, negotiated permit requirements
with the North Coast Regional Water Quality Control Board (Regional Water Board), and
understands the City's goals to implement/expand its Recycled Water Program and reduce
discharges to the Russian River. In addition, LWA has worked extensively with the applicable
regulatory agencies (Regional Water Board, State Water Board, Division of Drinking Water) and
understands the regulations and requirements specified in the permits.
p Wastewater, Stormwater,
Recycled Water Permit Support Page 1 of 5 February 2020
r
In 2019, LWA provided permit advice, prepared compliance reports, implemented electronic
reporting requirements, helped City staff obtain California Environmental Laboratory
Accreditation Pr"ram (F1_AR) rerti fication for the in-hpuse l2boratoi:y upiated the, UWETP
Stormwater Pollution Prevention Program (SWPPP), trained staff on permit requirements, and
communicated with regulatory agencies. In 2020, LWA will continue assistance with
implementing NPDES, recycled water, and stormwater permit requirements and include
activities related to implementation of the Sanitary Sewer System WDRs. The proposed scope of
work, budget/staffing, and schedule are described in the following sections.
Scope of Work
The specific tasks and expected work activities are detailed below. Additional assistance will be
provided at the direction of City staff. Draft reports and letters will be submitted to the City for
review and the City's comments will be incorporated into the materials before finalizing the
documents. Communication with regulatory agencies will be conducted by phone, email, or in-
person meetings. To ensure notification of the City and maintain a record of communication,
LWA will prepare written summary of phone call discussions, copy City staff on email
correspondence, or prepare meeting minutes.
Task 1 —NPDES Permit and TSO Support
• Conduct phone calls and emails with Regional Water Board staff regarding permit and
TSO requirements.
• Prepare quarterly Self-Monitoring Reports.
• Prepare Annual Self-Monitoring Report and TSO Progress Report.
• Setup, maintain, and utilize State of California online water quality databases to comply
with electronic reporting requirements.
• Respond to questions from City staff on permit and TSO requirements and
implementation procedures.
• Review water quality monitoring data to evaluate compliance, consider special studies,
and revise monitoring approach.
• Develop response to permit violations and enforcement actions.
Task 2—Source Control Program Support
• Finalize Source Control Program technical report for submittal to Regional Water Board.
• Develop approach for the Industrial Waste Survey.
• Provide advice to City staff as they conduct the Industrial Waste Survey.
Task 3—Laboratory and Sampling Support
• Review analytical results and provide input on contract laboratory practices and
analytical methods.
• Assist City staff with ELAP certification, method proficiency testing, and the Discharge
Monitoring Report Quality Assurance (DMR-QA) Study.
• Create, review, and/or update in-house Standard Operating Procedures (SOPs) for
laboratory and sampling activities.
Wastewater. Stormwater,
Recycled Water Permit Support Page 2 of 5 February 2020
• Observe in-house laboratory techniques, provide training on analytical practices and
quality control methods, and review analytical results.
Task 4—Stormwater Permit Support
• Assist with permit reporting requirements such as uploads to the Stormwater Multiple
Application and Report Tracking System (SMARTS) database, Annual Reports, and
Exceedance Response Actions (ERAs).
• Review monitoring data and answer questions from City staff.
• Provide permit implementation guidance and Best Management Practice (BMP)
assistance.
• Update SWPPP to reflect current site conditions and operations.
• Develop SWPPP training materials and conduct City staff training.
Task 5—Recycled Water Permit Support
• Conduct phone calls and emails with Regional Water Board and DDW staff regarding
permit requirements.
• Setup, maintain, and utilize State of California online water quality databases to comply
with electronic reporting requirements.
• Prepare permit compliance reports such as the Annual Recycled Water Program Report,
Annual Volumetric Monitoring Report, and spill/off-spec production reports.
• Respond to questions from City staff on permit requirements and implementation
procedures.
Task 6—Collection System Permit Support
• Conduct biannual audit of the City's Sanitary Sewer Management Plan (SSMP).
• Update the SSMP based on audit findings.
• Prepare Sanitary Sewer Overflow(SSO) monitoring plan.
• Evaluate the City's SSO discovery and reporting process.
Budget/Staffing
The estimated cost for LWA permit support is $174,000. The cost breakdown by task and
expected level of assistance is detailed in Attachment 1. Denise Conners (Associate)will be the
Project Manager and oversee contract administration. In addition, Denise will lead support
activities for the NPDES permit, source control program, and recycled water permit. Sandy
Mathews (Associate) will lead support activities for the stormwater permit and Alina
Constantinescu (Senior Engineer) will support activities for the collection system permit. LWA
will execute a subconsultant agreement with Diane Lawver(Quality Assurance Solutions, LLC)
to provide in-house laboratory support. Individual LWA staff will be selected to provide the
necessary experience to fulfill task requirements.
Wastewater, Stormwater,
Recycled Water Permit Support Page 3 of 5 February 2020
Schedule
The permit-specified deadlines during the contract period are listed in the following table. In
Source Contro I Program
Technical Report, perform the SSMP audit, update facility reports (as needed), and conduct staff
training activities.
Quarterly SMRs 7/31, 10/31/19,
1/31, 4/30, 7/31, 10/31/20
Annual SMR and TSO Progress Report 3/1/20
Recycled Water Annual Report 4/1/20
Recycled Water Volumetric Monitoring 4/30/20
Report
Industrial Waste Survey 1/1 to 12/31/20
Stormwater Annual Report 7/15/19, 7/15/20
ELAP Certificate Expiration 8/31/20
Thank you for the opportunity to provide this proposal and we look forward to working with
you. Please contact me at (530) 753-6400 or denisec cr,lwa.com if you have any questions or
suggested changes to the scope, budget, or schedule presented herein.
Sincerely,
A.---
Denise H. Conners
Associate
Attachment 1 —Cost Estimate for Wastewater, Stonn%Nater, and Recycled Water Permit Support
Wastewater, Stormwater,
Recycled Water Permit Support Page 4 of 5 February 2020
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