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Home My WebLink About2020-12-02 Agenda 11/25/2020 1:34 p.m.,Agenda updated to include item that came to City's attention subsequent to agenda publication. Ci(Ok- ty iia City Council Regular Meeting AGENDA Civic Center Council Chamber♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 Register for Ukiah City Council Regular Meeting at: https.Ilattendee._qotowebinar.comlrtl4910662329263871245 After registering, you will receive a confirmation email containing information about joining the webinar. Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at www.cityofukiah.com/meetin_gs. December 2, 2020 - 5:45 PM 5:45 P.M. MAYOR'S RECEPTION 6:00 - REGULAR MEETING 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 3.a. Adoption of Resolution Declaring Results of Statewide General Municipal Election of November 3, 2020, and Swearing in Ceremony for Councilmembers Douglas F. Crane and Josefina Duenas. Recommended Action: 1)Adopt Resolution reciting the fact of the General Municipal Election held on November 3, 2020, Declaring the results and such other matters as provided by law;2) Direct the City Clerk to enter into the minutes a statement of results;and 3) Direct the City Clerk to present the Certificates of Election and administer the Oath of Office to the newly elected officials. Attachments: 1. Resolution - Election Results with Exhibit A Placeholder 3.b. Annual Appointment of New Mayor and Vice Mayor, and Council Reorganization. Recommended Action: Nominate and appoint the positions of Mayor and Vice Mayor for 2021, and approve council rotation for immediate seating and Council reorganization. Attachments: 1. Resolution 2020-50 - Councilmember Rotation Guidelines 4. PETITIONS AND COMMUNICATIONS Page 1 of 6 5. APPROVAL OF MINUTES 5.a. Approval of the Minutes for the November 18, 2020, Regular Meeting. Recommended Action:Approve the Minutes of November 18, 2020, a Regular Meeting, as submitted. Attachments: 1. 2020-11-18 Draft Minutes 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days(90)the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. 7.a. Authorize City Manager to Execute Renewal Agreement with Liebert Cassidy Whitmore (LCW) for Special Legal Counsel Services as Needed. Recommended Action:Authorize the City Manager to execute a renewal agreement with Liebert Cassidy Whitmore(LCVV) for special legal counsel services as needed. Attachments: 1. 2020 Updated City of Ukiah Agreement 7.b. Approval of Notice of Completion for the Runway 15-33 Pavement Rehabilitation Project, Specification No. 19-11, and Approve Final Payment and the 5% Retention to Granite Construction Company. Recommended Action:Approve Notice of Completion for the Runway 15-33 Pavement Rehabilitation Project, Specification No. 19-11 and direct the City Clerk to file the Notice of Completion with the County Recorder. Attachments: 1. UKI_Rwy 15-33 Specification No 19-11 2. Notice of Completion RWY 15-33 Rehab Project 7.c. Council to Consider Approval of the Master Plan for the Development of the Great Redwood Trail- Ukiah Linear Park. Recommended Action:Approve presented draft Master Plan for the Development of the Great Redwood Trail- Ukiah Linear Park as the Final Approved plan. Attachments: 1. GRT Ukiah Park Master Plan Page 2 of 6 7.d. Approval of Agreement with NCE of Richmond in the Amount of$88,900 for Professional Consulting Services Related to a Trench Cut Fee Study and Implementation and Corresponding Budget Amendment. Recommended Action:Approval of Agreement with NCE of Richmond in the Amount of$88,900 for Professional Consulting Services Related to a Trench Cut Fee Study and Implementation and Corresponding Budget Amendment. Attachments: 1. NCE Ukiah Trench Cut Proposal FINAL 7.e. Notification of Purchase of Services from DC Electric Group, Inc. of Cotati in the Amount of $16,270 for the Repair of Traffic Signal Poles and Approval of Corresponding Budget Amendment Recommended Action: Notification of Purchase of Services from DC Electric Group, Inc. of Cotati in the Amount of$16,270 for the Repair of Traffic Signal Poles and Approval of Corresponding Budget Amendment Attachments: 1. Ukiah- Orchard & Perkins- Traffic Signal Pole Replacements 7.f. Approval of Amendment No. 1 with GHD, Inc. in the Amount of$13,623.89 for Additional Investigations and Engineering Analysis for Future Water Storage. Recommended Action:Approve Amendment No. 1 with GHD, Inc. in the Amount of$13,623.89 for Additional Investigations and Engineering Analysis for Future Water Storage. Attachments: None 7.g. Report of Acquisition of Professional Services from Alpha Analytical Laboratories, Inc. in the Amount of$18,917.85 for Quarterly Water Sampling and Completion of Chemical Examination Reports for the Ukiah Landfill. Recommended Action: Receive and file report of acquisition of professional services from Alpha Analytical Laboratories, Inc. in the amount of$18,917.85 for quarterly water sampling and completion of chemical examination reports for the Ukiah Landfill. Report is submitted pursuant to City Code. Attachments: 1. Alpha Analytical Labs Invoices_11 Nov2020 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three(3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. COUNCIL REPORTS 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS (6:15 PM) 12. UNFINISHED BUSINESS Page 3 of 6 12.a. Receive Status Report and Consider Any Action or Direction Related to the Novel Coronavirus (COVID-19) Emergency Including Operational Preparedness and Response; Continuity of City Operations and Services; Community and Business Impacts; and Any Other Related Matters. Recommended Action: Receive status report and consider any action or direction related to the Novel Coronavirus(COVID-19) Emergency including operational preparedness and response; continuity of City operations and services; community and business impacts;and any other related matters. Attachments: None 12.b. Update on Emergency Repair of the Yosemite Drive Water Main and Determine that Emergency Conditions Continue to Require the Emergency Repair. Recommended Action: Determine that emergency conditions continue to require the repair of the Yosemite Drive Water Main without competitive bidding. Attachments: 1. Resolution 2020-63 Yosemite Drive Water Main Emergency Work 13. NEW BUSINESS 13.a. Presentation and Discussion on the Redwood Empire Municipal Insurance Fund (REMIF) Merger with Public Agency Risk Sharing Authority of California to Create the California Intergovernmental Risk Sharing Authority (CIRA) Recommended Action: Receive presentation regarding the merger of the City's liability and workers'compensation Joint Powers Authority(JPA) insurance pool[Redwood Empire Municipal Insurance Fund(REM(F)]with Public Agency Risk Sharing Authority of California (PARSAC) to create the California Intergovernmental Risk Sharing Authority(CIRA). Attachments: 1. REMIF PARSAC Commparison Checklist 2. CIRA Merger FAQs 13.b. Authorization for City Manager to Negotiate and Execute an Agreement with the Mendocino Local Agency Formation Commission to Procure Services for Preparation of the City of Ukiah Municipal Service Review and Sphere of Influence Update; and Approval of Corresponding Budget Amendment. Recommended Action:Authorize City Manager to negotiate and execute an agreement with the Mendocino Local Agency Formation Commission (LAFCo) to procure services for preparation of the City of Ukiah Municipal Service Review and Sphere of Influence update; and approve corresponding budget amendment. Attachments: None 13.c. Authorization for City Manager to Negotiate and Execute a Month-to-Month Contract with KP Public Affairs. Recommended Action:Authorize the City Manager to negotiate and execute a month-to-month contract with KP Public Affairs in the amount of$10,000 per month. Attachments: 1. Ukiah proposal _KP Public Affairs Page 4 of 6 13.d. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s). Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). Attachments: 1. 2020 City Council Special Assignments 14. CLOSED SESSION - CLOSED SESSION MAYBE HELD AT ANYTIME DURING THE MEETING 14.a. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)(2)) Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)(Number of potential cases: 3) Recommended Action: Confer in Closed Session Attachments: None 14.b. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)(4)) Deciding whether to initiate litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9 (Potential Cases: 1) Recommended Action: Confer in Closed Session Attachments: None 14.c. Conference with Legal Counsel – Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 Recommended Action: Confer in Closed Session Attachments: None 14.d. Conference with Legal Counsel – Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT-15-66036 Recommended Action: Confer in Closed Session Attachments: None 14.e. Conference with Labor Negotiator(54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: All Bargaining Units Recommended Action: Confer in Closed Session Attachments: None Page 5 of 6 14.f. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 157-050-03, 157-060-02, 157-050-04, 157-050-03, 157-030-02, 157-050- 01, 157-050-02, 157-050-10, 157-050-09, 157-070-01, 157-070-02, 003-190-01 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: Dave Hull and Ric Piffero Under Negotiation: Price &Terms of Payment Recommended Action: Confer in Closed Session Attachments: None 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center,300 Seminary Avenue, Ukiah, CA 95482,during normal business hours, Monday through Friday,8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall,located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Kristine Lawler, City Clerk Dated: 11/25/2020 Page 6 of 6