HomeMy WebLinkAbout2020-03-04 CC Minutes - Special and Regular - Mid-year Budget CITY OF UKIAH
CITY COUNCIL MINUTES
Special and Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
March 4, 2020
4:30 p.m.
REGULAR AND SPECIAL MEETINGS:
1. ROLL CALL
Ukiah City Council met at a Special Meeting followed by a Regular Meeting on March 4, 2020, having
been legally noticed on February 28, 2020. Mayor Crane called the meeting to order at 4:38 p.m.
Roll was taken with the following Councilmembers Present: Maureen Mulheren, Jim O. Brown,
Stephen G. Scalmanini, Juan V. Orozco, and Douglas F. Crane (arriving at4:45 p.m.) Staff Present:
Sage Sangiacomo, City Manager; David Rapport, City Attorney (arriving at 6:04 p.m.); and Kristine
Lawler, City Clerk.
VICE MAYOR OROZCO PRESIDING.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Mulheren.
4:30 - BUDGET WORKSHOP:
a. Review and Update, if warranted, the Ukiah City Council Strategic Plan.
Presenter: Sage Sangiacomo, City Manager.
Mayor Crane arrived at 4:40 p.m.
VICE MAYOR OROZCO HANDED OVER THE GAVEL; MAYOR CRANE PRESIDING.
a. Mid-year Budget Report and Mid-Year Departmental Budget and Objectives Progress
Review for Fiscal Year 2019-20 and Review of Draft Objectives for Fiscal Year 2020-21.
Presenters: Dan Buffalo, Finance Director and Daphine Harris, Finance Management Analysis.
The following reports were received:
Electric Utility.
Electric Utility — Mel Grande, Electric Utility Director and Cindy Sauers, Assistant Electric Utility
Director(4 44 / )
Human Resources:
Human Resources— Sheri Mannion, Human Resources Director(4:53 p./ )
Community Services Department:
Alex Rorabaugh Recreation Center— Tami Bartolomei, Community Services Administrator(4:59 p./ )
Parks— Tami Bartolomei, Community Services Administrator(5:00 p./ )
Aquatics— Tami Bartolomei, Community Services Administrator(5:04 p./ )
Golf— Tami Bartolomei, Community Services Administrator(5:05 p./ )
Building Maintenance— Tami Bartolomei, Community Services Administrator(5:07 p./ )
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Conference Center— Tami Bartolomei, Community Services Administrator(5:10 p.n7.)
Museum— Tami Bartolomei, Community Services Administrator(5:11 p./ )
Recreation— Tami Bartolomei, Community Services Administrator(5:15 p./ )
Community Services Staff Also Present: Jarrod Meyers, Parks Supervisor; Kerry Randall, Facilities
Administrator, Susan Lawson, Event Coordinator, and Jake Burgess, Recreation Supervisor.
Finance:
Financial Department Overview—Dan Buffalo, Finance Director(5:0 p./ )
Information Technology— Michael Ingwell, I.T. Manager(5:9 p.n7.)
Accounting and Reporting— Olga Keough, Finance Controller(5:32 p./ )
Utility Billing and Customer Service—Lori Martin, Billing and Customer Services Manager(5:40 p./ )
Financial Services— Procurement, Capital, and Grants—Mary Horger, Financial Services Manager
(a:2 p.n7.)
Financial Services—Budget Management and Disbursements— Daphine Harris, Financial Services
Manager(5:57p.n7.)
RECESS: 5:59— 6:08 P.M.
6:00 - REGULAR MEETING, Continued:
City Clerk, Kristine Lawler, announced that attendance remained the same with all councilmembers
present.
URGENCY ITEM
Urgency Item to Approve Contract with Coastline Engineering for the Update of the Plans
and Specifications for the Reconstruction of Clara Ave.
Presenter: Tim Eriksen, Public Works Director/City Engineer.
Motion/Second: Mulheren/Brown to accept the urgency item due to timelines and place as agenda
item 13c. Motion carried by the following roll call votes: AYES: Orozco, Brown, Scalmanini, Crane,
and Mulheren. NOES: None. ABSENT: None. ABSTAIN: None.
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4. PETITIONS AND COMMUNICATIONS
The Clerk stated that no communications were received.
5. APPROVAL OF MINUTES
a. Approval of the Minutes for the February 19, 2020, Special and Regular Meetings.
b. Approval of the Minutes for the February 20, 2020, Adjourned Regular Meeting.
Motion/Second: Brown/Mulheren to approve Minutes of February 19, 2020, a special and regular
meeting; and the Minutes of February 20, 2020, an adjourned regular meeting, as submitted. Motion
carried by the following roll call votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and Crane.
NOES: None. ABSENT: None. ABSTAIN: None.
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
a. Approve Professional Services Contract Amendment (COU No. 1819-190-A1) with Mintier
Harnish Planning Consultants for Advance Planning Services Related to Implementation of the
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City of Ukiah 2019-2027 Housing Element in an Amount Not to Exceed $96,340, to be Paid from
SB 2 Planning Grant Funds — Community Development.
Comm iwPity eveionmonf (Pulled by Councilmember Scalmanini and placed as Agenda Item
13d)
c. Authorize City Manager to Negotiate and Execute a Lease Agreement (COU No. 1920-228) with
North Coast Opportunities for Continued Operation of Vinewood Park Community Garden —
Community Services.
d. Consider Adoption of a Landmark Tree Nomination for Landmark Tree Status — Community
Services.
e. Approval of Notice of Completion for the 2019 Street Reconstruction Project, Specification No.19-
09 —Public Works.
f. Approval of Plans and Specifications for the 2020 Slurry Seal of Local Streets, and Authorize
Staff to issue Bids for Specifications No. 20-01, to be Funded by Measure Y—Public Works.
g. Approval of Amendment#3 (COU No. 1617-146-A3) in the amount of$174,000 with Larry Walker
and Associates for Technical Permitting Assistance Related to the City's National Pollutant
Discharge Elimination System (NPDES) Permit and Recycled Water Permit— Water Resources.
h. Council to Authorize the City Manager to Negotiate and Execute a Lease Agreement (COU No.
1920-229) for the Building and Grounds Located at 280 East Standley Street to New Life LLC —
Community Services.
Motion/Second: Mulheren/Brown to approve Consent Calendar Items 7a and 7c-7h, as submitted.
Motion carried by the following roll call votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and
Crane. NOES: None. ABSENT: None. ABSTAIN: None.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No public comment was received.
9. COUNCIL REPORTS
Presenter: Vice Mayor Orozco.
10. CITY MANAGER/CITY CLERK REPORTS
Presenters:
• Update on Airport Runway Project— Greg Owen, Airport Manager
• Measure B Committee Update—Shannon Riley, Deputy City Manager
• Coronovirus (COVID — 19) Update— Sage Sangiacomo, City Manager
• Engagement with local agencies, community partners, and special districts — Sage
Sangiacomo, City Manager
• Board and Commission Vacancy Updates — Kristine Lawler, City Clerk
11. PUBLIC HEARINGS (6:15 PM)
a. Consideration of Appeal from Councilmember Jim Brown of City Engineer's Approval of
a Minor Subdivision Map at 589 North School Street.
Presenter: Craig Schlatter, Community Development Director.
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RECESS: 6:35— 6:35 P.M. for Councilmember Brown to confer with City Attorney Rapport.
Councilmembers Brown and Scalmanini recused themselves due to potential conflicts of interest.
Public Comment: Jim Brown (speaking as a public member) and Quelani Penland.
Motion/Second: Mulheren/Orozco to refer the decision on the appeal to the Planning Commission.
Motion carried by the following roll call votes: AYES: Mulheren, Orozco, and Crane. NOES: None.
ABSENT: None. ABSTAIN: Brown and Scalmanini.
RECESS: 6:48— 6:55 P.M.
Councilmembers Brown and Scalmanini returned to the Dais.
12. UNFINISHED BUSINESS
13. NEW BUSINESS
a. Introduction and Adoption of Urgency Ordinance by Title Only, to Establish and Regulate
Runway Safety Areas Adjacent to the Ukiah Municipal Airport.
Presenters: Darcy Vaughn, Assistant City Attorney and Greg Owen, Airport Manager.
Public Comment: Heather Criss and Bill Fisette.
Motion/Second: Brown/Mulheren to Introduce by title only. Motion carried by the following roll call
votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and Crane. NOES: None. ABSENT: None.
ABSTAIN: None.
City Clerk, Kristine Lawler, read the ordinance title into the record.
Motion/Second: Brown/Mulheren to introduce and adopt an urgency ordinance of the City Council
of the City of Ukiah adding Article 7, entitled "Runway Safety Areas" in Division 6, Chapter 1 of the
Ukiah City Code. Motion carried by the following roll call votes: AYES: Mulheren, Brown, Orozco,
and Crane. NOES: Scalmanini. ABSENT: None. ABSTAIN: None.
ORDINANCE NO. 1200
URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING ARTICLE 7
TO DIVISION 6, CHAPTER 1 OF THE UKIAH CITY CODE
b. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
No reports were received.
c. Urgency Item to Approve Contract with Coastline Engineering for the Update of the Plans
and Specifications for the Reconstruction of Clara Ave.
Presenter: Tim Eriksen, Public Works Director/City Engineer.
Motion/Second: Mulheren/Brown to approve contract (COU No. 1920-231) with Coastline Civil
Engineering for the Update of the Plans and Specifications for the reconstruction of Clara Ave.
Motion carried by the following roll call votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and
Crane. NOES: None. ABSENT: None. ABSTAIN: None.
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d. Approve Professional Services Contract Amendment with Mead & Hunt, Inc. for the
Preparation of a Stand-Alone Mendocino County Airport Land Use Compatibility Plan for
Ukiah Municipal Airport in an Amount Not to Exceed $30,000; and Approve Corresponding
Budget Amendment. (From Consent Calendar agenda item 7b)
Presenter: Craig Schlatter, Community Development Director.
Motion/Second: Brown/Mulheren to 1) Approve amendment to a professional services contract
(COU No. 1819-164-A1) with Mead & Hunt, Inc. for the preparation of a stand-alone Mendocino
County Airport Land Use Compatibility Plan for Ukiah Municipal Airport in an amount not to exceed
$30,000; and 2)Approve corresponding budget amendment. Motion carried by the following roll call
votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and Crane. NOES: None. ABSENT: None.
ABSTAIN: None.
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 7:48 P.M.
14. CLOSED SESSION
a. Conference with Legal Counsel—Anticipated Litigation
(Government Code Section 54956.9(d))
A. Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code
Section 54956.9: (Number of potential cases: 1.)
B. Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section
54956.9: (Number of potential cases: 1)
b. Conference with Legal Counsel—Anticipated Litigation
Government Code Section 54956.9(d)(2)
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (Number
of potential cases: 2)
c. Conference with Legal Counsel — Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al, Case No. SCUK-CVPT-2018-70200
d. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case
No. SCUK- CVPT-15-66036
e. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 002-192-14-00 (280 E. Standley)
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Onetogether Solutions
Under Negotiation: Price &Terms of Payment
f. Conference with Labor Negotiator(54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
COUNCIL RECONVENED IN OPEN SESSION 8:09 P.M.
City Manager Sangiacomo reported out that Council provided direction to staff, and gave
unanimous direction to the Mayor to execute a letter to the county regarding animal shelter
services.
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15. ADJOURNMENT
There being no further business, the meeting adjourned at 8:10 p.m.
f
Kristine Lawler, City Clerk
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