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2020-08-05 Packet - Part 1-pgs 000-499
fpyfl nYUv ..ia A f C of Ukiah City Council Regular Meeting AGENDA Civic Center Council Chamber♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 Register for Ukiah City Council Regular Meeting at. htt sta//attendee. oto e inar.co lriV38 5223642 335563 After registering, you will receive a confirmation email containing information about joining the webinar. Alternatively, you may view the meeting (without participating) by clicking on the name o1 the meeting t,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,M„ ,,,,,,,,,,,,,, ,,,,,,,,,,,,, , , g . August 5, 2020 - 6:00 PM 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES 5.a. Approval of the Minutes for the July 15, 2020, Regular Meeting. Recommended Action:Approve the Minutes of July 15, 2020, Regular Meeting, as submitted. Attachments: 1. 2020-07-15 Draft Minutes 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days(90)the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. Page 1 of 9 Page 1 of 4165 7.a. Report of Disbursements for the Month of May 2020. Recommended Action:Approve the Report of Disbursements for the Month of May 2020. Attachments: 1. May 2020 Summary of Disbursements 2. Account Codes for Reference 3. Object codes for Reference 4. May 2020 Disbursement Detail 7.b. Notification of Grant Funds Received and Disbursed Related to the Proposition 84 Integrated Regional Water Management Program Funding Source for the Construction of Water Wells 4 and 9 and the Recycled Water Project. Recommended Action:Receive notification of grant funds received and disbursed related to the Proposition 84 Integrated Regional Water Management Plan funding source for the Construction of Wells 4 and 9 and the Recycled Water Proejct Attachments: None 7.c. Adoption of Resolution Establishing Fee for Mailing the Agenda or Agenda Packet, Per the Ralph M. Brown Act, Section 54954.1. Recommended Action:Adopt resolution establishing fee for mailing the agenda or agenda packet,per the Ralph M. Brown Act, Section 54954.1. Attachments: 1. Proposed Resolution 7.d. Approval of Amendment No. 2 with SHN Consulting Engineers and Geologists in the Amount of $10,000 for Additional Design Services for Pressure Zone 2 South Reservoir and Approval of Corresponding Budget Amendment. Recommended Action:Approve Amendment No. 2 with SHN Consulting Engineers and Geologists in the Amount of$10,000 for Additional Design Services for Pressure Zone 2 South Reservoir. Attachments: 1. Agreement w SHN 2. Amendment 1- Signed 3. SHN Amendment 2 7.e. Approve Change Order to Purchase Order#46701 for the installation SCADA Server UPS Replacement Batteries to JM Integration in the Amount of$7,603.19, to Bring the New Total Purchase Order to $26,823.46. Recommended Action:Approve change order to Purchase Order#46701 to JM Integration in the amount of$7,603.19, to bring the new total Purchase Order to$26,823.46, to install SCADA Server UPS Replacement Batteries. Attachments: 1. Proposal Jun 23 2020 2. Proposal Jul 22 2020 (002) Page 2 of 9 Page 2 of 4165 7.f. Authorize City Manager to Negotiate and Execute a Subrecipient Agreement with North Coast Opportunities, for Implementing the City's Tenant Based Rental Assistance Program; and Approve a Corresponding Budget Amendment. Recommended Action:Authorize the City Manager to negotiate and execute a subrecipient agreement with North Coast Opportunities, for implementing the City's Tenant Based Rental Assistance Program;and approve corresponding budget amendment. Attachments: 1. Draft Subrecipient Agreement- COVID TBRA Program 7.g. Approval of Conditional Award of Contract to Center for Economic Development for Implementation of Community Development Block Grant (CDBG) Microenterprise Technical Assistance Services in the Amount of up to $140,000, and Authorize the City Manager to Negotiate and Execute Agreement. Recommended Action:Approve award of contract to the Center for Economic Development for implementation of CDBG Microenterprise Technical Assistance Services in the Amount of up to $140,000, conditioned upon the City's CDBG Microenterprise Technical Assistance Services application receiving an award of funding under the 2019-2020 CDBG Notice of Funding Availability, and authorize the City Manager to negotiate and execute agreement. Attachments: 1. RFP - CDBG META Program Op - Final 2. Center for Economic Development—City of Ukiah—Microenterprise Proposal 3. Proposal Evaluation Summary - MEA Operator 7.h. Approval of Notice of Completion for Golf Course Storm Drain Project, Specification 19-07, Change Orders and Budget Amendment in the Amount of$35,955.26. Recommended Action: 1.Accept the work as complete. 2. Direct the City Clerk to file the Notice of Completion with the County Recorder for Golf Course Storm Drain Replacement, Specification No.19-07. 3.Approval of Change Orders. 4. Approval of Budget Amendment in the Amount of $35,955.26 Attachments: 1. Contract Change Order#1-4 2. Notice of Completion-Spec 19-07 3. Invoices- Valley Paving, Tayman Park Golf Group 4. Contract_1920255 7.i. Approval of Contract with Stone Creek Environmental Consulting in the Amount of$39,600 for Engineering Services Related to the Municipal Separate Storm Sewer Systems Permit Issued by the North Coast Regional Water Quality Control Board. Recommended Action:Approve contract with Stone Creek Environmental Consulting in the amount of$39,600 for Engineering Services related to the City's Stormwater Permit. Attachments: 1. 200715 Ukiah Storm Water Support LP Page 3 of 9 Page 3 of 4165 7.j. Approval of Plans and Specifications for the Museum Roof Replacement Project, Specification No. 20-10, and Authorize Staff to Issue the Request for Bid. Recommended Action:Approve the plans and specifications for the Museum Roof Replacement Project, Specification No. 20-10, and authorize staff to issue the Request for Bid. Attachments: 1. Spec 20-10 Museum Roof Replacement 7.k. Approve Amendment to the Original Agreement with Coastland Civil Engineering for Professional Services Related to Clara Avenue Phase 2 Improvement Project to be Competitive for CDBG Funding and Corresponding Budget Transfer. Recommended Action:Approve contract amendment to agreement with Coastland Civil Engineering in the amount not to exceed$4,615 for additional engineering design services for the Clara Avenue Phase 2 Project, and approve corresponding budget transfer. Attachments: 1. 1920231_Coastland Contract 2. Clara Ave Phase 2 - Amendment No. 1 Proposal 7.1. Adopt Plans and Specifications for the Electric Service Center Site Improvements (Spec No. 16-07) to Provide Access Modifications, Roof Replacement and Other Site Improvements ($2.7M). Recommended Action:Adopt Plans and Specifications for the Electric Service Center Site Improvements (Spec No. 16-07) to Provide Access Modifications, Roof Replacement and Other Site Improvements ($2.7116). Attachments: 1. Spec 16-07 Hastings 2. Hasting Drawings 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three(3)minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. COUNCIL REPORTS 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS (6:15 PM) Page 4 of 9 Page 4 of 4165 11.a. Consideration and Possible Approval of Final Environmental Impact Report for Closure and Post-Closure Maintenance Plan for City of Ukiah Landfill, and Approval of the Closure and Post-Closure Maintenance Plan. Recommended Action: Take two actions in the following order. (1) adopt the Resolution attached as Attachment 9, adopting the Statement of Facts (Attachment 8), which makes findings of fact and certifies as complete the final EIR for the Closure and Post-Closure Maintenance Plan;and (2)approve the Closure and Post-Closure Maintenance Plan.(Attachment 1). Attachments: 1. City of Ukiah Landfill - Final Closure & Post Closure Maintenance Plan (April 2019) 2. Ukiah Landfill Closure Project- Complete Public Draft EIR - With Appendicies 3. Complete Final EIR- 4.22.20 (1) 4. 11 a El R Objection 5. Memo Recommending Continuance 6. 2020-07-17 Ukiah Landfill Response Memo 7. Attachments to ESA Memo 8. Ukiah Landfill Closure Project- Findings of Fact 9. Resolution Adopting Findings EIR & MMRP 10. Pioneer Law Group Opinion Letter 7.30.20 11.b. Conduct a Public Hearing to Consider Adoption of a Resolution Authorizing Submittal of an Application in Response to the 2020 State Community Development Block Grant Program - Coronavirus Response Round 1 Notice of Funding Availability; and Approve Corresponding Budget Amendments if Awarded the Grant. Recommended Action: 1) Conduct a public hearing to consider approval of application submittal to the State Department of Housing and Community Development;and 2)adopt a resolution authorizing the submittal of a 2020 State Community Development Block Grant application and authorizing the City Manager to execute all related documents;and 3)approve corresponding budget amendments if awarded. Attachments: 1. CDBG-CV1 NOFA 2. CAR ES-Programs-for-CDBG-Grantees-Enterprise 3. CDBG-CV1 Jurisdiction Allocations 4. Resolution- 2020 CDBG-CV1 application 11.c. Public Hearing on Financing Documentation for Facilities Acquisition, Enhancement, and Repair of Recently Acquired Property at 501 South State Street and Other Facilities (Recommended to be continued to a date certain of August 19, 2020). Recommended Action: Continue the agenda item to a time/date certain on August 19, 2020, at 6:15 PM to conduct a public hearing on financing documentation for facility acquisition and improvements. Attachments: None 12. UNFINISHED BUSINESS Page 5 of 9 Page 5 of 4165 12.a. Receive Report and Consider Directing Staff to Gather the Necessary Information and Conduct the Necessary Analyses to Develop an Application for Potential Annexation of Certain Unincorporated Lands, Including and Surrounding those Areas Commonly Known as the Brush Street Triangle, the Masonite Area Properties, and the City's Water Treatment Plant; and Bring that Application and Pertinent Information and Analyses to the City Council for its Consideration. Recommended Action:Receive report and direct staff to gather the necessary information and conduct the necessary analyses to develop an application for potential annexation of certain unincorporated lands, including and surrounding those areas commonly known as the Brush Street Triangle, the Masonite Area Properties, and the City's Water Treatment Plant;and bring that application and pertinent information and analyses to the City Council for its consideration. Attachments: 1. Past Staff Reports- 1-16-20 and 8-27-19 workshops 2. CC Reso 2020-06 - Adopting Annexation Policy 3. Map of Potential Annexation Area 12.b. Receive Status Report and Consider Any Action or Direction Related to the Novel Coronavirus (COVID-19) Emergency Including Operational Preparedness and Response; Continuity of City Operations and Services; Community and Business Impacts; and Any Other Related Matters. Recommended Action:Receive status report and consider any action or direction related to the Novel Coronavirus (COVID-19) Emergency including operational preparedness and response; continuity of City operations and services; community and business impacts;and any other related matters. Attachments: None 12.c. Consideration of Adoption of Amended Resolution Authorizing Applications for Funding and the Execution of Grant Agreements and any Amendments thereto from the 2019-2020 Funding Year of the State Community Development Block Grant Program. Recommended Action:Adopt amended resolution authorizing applications for funding and the execution of grant agreements and any amendments thereto from the 2019-2020 funding year of the State CDBG program. Attachments: 1. CC Reso 2020-20 - Approving Application for Funding from CDBG 2. 2020-CDBG-OTC-Applications-Received-Final 3. Resolution (Amended)- 2020 State CDBG application 12.d. Consider Adoption of the Ordinance Amending City Code Provisions Regulating Development of Accessory Dwelling Units. Recommended Action:Adopt the Ordinance Amending City Code Provisions Regulating Development of Accessory Dwelling Units. Attachments: 1. ADU Ordinance Amendment REDLINE 2. ADU Ordinance Amendment CLEAN 13. NEW BUSINESS Page 6 of 9 Page 6 of 4165 13.a. Consideration of Restructuring Proposal for the Community Development Department and Corresponding Budget Amendment. Recommended Action:Approve Community Development Department restructuring proposal and corresponding budget amendment. Attachments: 1. CDD Housing Division Revenue 2020-2022 2. Planning Manager Job Description (revised 7-28-20) 13.b. Consideration of 1) Approval of Community Development Director Determination that the Identified Project for Homekey Funding Qualifies for a CEQA Exemption; and 2) Adoption of Resolution Authorizing an Application for Funding to the Homekey Program. Recommended Action:Approve Community Development Director determination that the identified project for Homekey Program funding qualifies for a CEQA exemption;and adopt resolution authorizing an application for funding to the Homekey Program. Attachments: 1. 2020_H C D_H om e Key-N O FA_07-15-2020 2. Resolution- 2020 CDBG-CV1 application 13.c. Consider Adoption of Resolution for Authorization to Submit an Application to Join the Upper Russian River Water Agency (URRWA). Recommended Action:Approve resolution for authorization to submit an application to join the Upper Russian River Water Agency(URRWA) Attachments: 1. URRWA.Resolution 13.d. Discussion and Possible Adoption of Resolution Amending Procedures for Annual Appointment and Rotation of Mayor, Vice Mayor, and City Councilmembers. Recommended Action: 1) Conduct a discussion per staff recommendations;and 2)If Council decides to go with the proposed method of rotation, then adopt Resolution A or B, depending on which option Council chooses; or 3)If Council decides not to go with the proposed method, then give direction to the ad hoc and staff. Attachments: 1. Dais Seating 2. Mayor Rotation Scenarios 3. Resolution - Redline 4. Resolution A 5. Resolution B 13.e. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s). Recommended Action:Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). Attachments: 1. 2020 City Council Special Assignments - 07-06-20 14. CLOSED SESSION - CLOSED SESSION MAYBE HELD AT ANYTIME DURING THE MEETING Page 7 of 9 Page 7 of 4165 14.a. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)) A. Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: (Number of potential cases: 1.) B. Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: (Number of potential cases: 1) Recommended Action: Confer in Closed Session Attachments: None 14.b. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d))Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(1) (Number of potential case: 1) Recommended Action: Confer in Closed Session Attachments: None 14.c. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 Recommended Action: Confer in Closed Session Attachments: None 14.d. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT-15-66036 Recommended Action: Confer in Closed Session Attachments: None 14.e. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 157-050-03, 157-060-02, 157-050-04, 157-050-03, 157-030-02, 157-050- 01, 157-050-02, 157-050-10, 157-050-09, 157-070-01, 157-070-02, 003-190-01 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: Dave Hull and Ric Piffero Under Negotiation: Price &Terms of Payment Recommended Action: Confer in Closed Session Attachments: None 14.f. Conference with Labor Negotiator(54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: All Bargaining Units Recommended Action: Confer in Closed Session Attachments: None 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public Page 8 of 9 Page 8 of 4165 inspection at the front counter at the Ukiah Civic Center,300 Seminary Avenue, Ukiah, CA 95482,during normal business hours, Monday through Friday,8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall,located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Kristine Lawler, City Clerk Dated:July 31,2020 Page 9 of 9 Page 9 of 4165 AGENDA ITEM 5a CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 July 15, 2020 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on July 15, 2020, having been legally noticed on July 10, 2020. Mayor Crane called the meeting to order at 6:04p.m. Roll was taken with the following Councilmembers Present: Maureen Mulheren, Jim O. Brown, Stephen G. Scalmanini, Juan V. Orozco, and Douglas F. Crane. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. MAYOR CRANE PRESIDING. URGENCY ITEM: Introduction and Adoption of Urgency Ordinance Amending the Established Administrative Penalties For Violations of the County Health Officer's Orders Pertaining to the COVID-19 Pandemic. Presenter: Sage Sangiacomo, City Manager. Motion/Second: Scalmanini/Brown to accept the urgency item and place as agenda item 13b. Motion carried by the following roll call votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 2. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Vice Mayor Orozco. 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Approval of the Minutes for the July 1, 2020, Regular Meeting. Motion/Second: Mulheren/Orozco to approve Minutes of July 1, 2020, a regular meeting, as submitted. Motion carried by the following roll call votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Designation of Voting Delegates and Alternates for the League of California Cities Annual Conference—October 7 - 9, 2020 — City Clerk. b. Council to Receive and File Adopted 2020-21 Fiscal Year City of Ukiah Budget Document — Finance. Page 1 of 4 Page 10 of 4165 Coif: ` cma itirdrt /Iinti3Oesfoi, ,I ,fl f ) .20.20 Cona ,in ,ked c. Award Contract (COU No. 1920-284) to Systems Integrated in the Amount of $245,461 to Replace Lake Mendocino Hydroelectric Plant's Control System, Authorize the City Manager to Negotiate and Execute an Agreement, and Approve Corresponding Budget Amendment — Electric Utility. Motion/Second: Brown/Mulheren to approve Consent Calendar Items 7a-7c, as submitted. Motion carried by the following roll call votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No public comment was received. 9. COUNCIL REPORTS No reports were received. 10. CITY MANAGER/CITY CLERK REPORTS Presenters: • Chamber Upgrade and Use Status —Sage Sangiacomo, City Manager. • Elections Open Filing Period — Kristine Lawler, City Clerk. 11. PUBLIC HEARINGS (6:15 PM) a. Consider Introduction by Title Only of the Ordinance Amending City Code Provisions Regulating Development of Accessory Dwelling Units. Presenters: Darcy Vaughn, Assistant City Attorney and Craig Schlatter, Community Development Director. PUBLIC HEARING OPENED AT 6:50 P.M. No public comment was received. PUBLIC HEARING CLOSED AT 6:50 P.M. Motion/Second: Scalmanini/Orozco to Introduce the Ordinance by title only. Motion carried by the following roll call votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. City Clerk, Kristine Lawler, read the following title into the record: ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING AND AMENDING VARIOUS SECTIONS OF THE UKIAH CITY CODE TO COMPLY WITH CALIFORNIA GOVERNMENT CODE SECTION 65852.2 REGULATING ACCESSORY DWELLING UNITS Motion/Second: Scalmanini/Orozco to Introduce the Ordinance Amending City Code Provisions Regulating Development of Accessory Dwelling Units. Motion carried by the following roll call votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. Council Consensus directs staff to make modifications per discussion. Page 2 of 4 Page 11 of 4165 Coif: ` cma itirdrt /Iinti3Oesfor ,kfl f ) .20.20 Cona ,,in ,ked 12. UNFINISHED BUSINESS a. Receive Status Report and Consider Any Action or Direction Related to the Novel Coronavirus (COVID-19) Emergency Including Operational Preparedness and Response; Continuity of City Operations and Services; Community and Business Impacts; and Any Other Related Matters Presenters: Tami Bartolomie, Office of Emergency Management Coordinator; Sage Sangiacomo, City Manager; Vice Mayor Orozco; Justin Wyatt, Police Chief; Reports were received. b. Discussion with Possible Direction to Staff Regarding Amendments to the City's HOME Tenant Based Rental Assistance Program Guidelines to Provide Rental and Utility Payment Assistance to Lower Income Households Impacted by the COVID-19 Pandemic Presenter: Craig Schlatter, Community Development Director. Report was received. 13. NEW BUSINESS a. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s). No reports were received. b. Urgency Item: Introduction and Adoption of Urgency Ordinance Amending the Established Administrative Penalties For Violations of the County Health Officer's Orders Pertaining to the COVID-19 Pandemic. Presenters: Sage Sangiacomo, City Manager and David Rapport, City Attorney. Motion/Second: Brown/Scalmanini to introduce the Ordinance by title only. Motion carried by the following roll call votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. ORDINANCE NO. 1204 UNCODIFIED URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING ORDINANCE NO. 1201 ADOPTING ADMINISTRATIVE PENALTIES FOR VIOLATION OF THE COUNTY HEALTH OFFICER'S ORDERS PERTAINING TO THE COVID-19 PANDEMIC Motion/Second: Brown/Scalmanini to Introduce the Urgency Ordinance amending Ordinance No. 1201, establishing administrative penalties for violations of the County Health Officer's orders pertaining to the COVID-19 pandemic; and authorize Mayor to sign same. Motion carried by the following roll call votes: AYES: Mulheren, Brown, Scalmanini, Orozco, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 8:19 P.M. 14. CLOSED SESSION a. Conference with Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)) A. Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: (Number of potential cases: 1.) Page 3 of 4 Page 12 of 4165 Coif: ` cm i tirCH /Hni , des foi, ,I ,fly f ) .20.20 Cona ,ins ,ked B. Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: (Number of potential cases: 1) b. Conference with Legal Counsel—Anticipated Litigation Government Code Section 54956.9(d)(2) Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(1) (Number of potential case: 1) c. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al, Case No. SCUK-CVPT-2018-70200 d. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT-15-66036 e. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 002-192-14-00 (280 E. Standley) Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: Onetogether Solutions Under Negotiation: Price &Terms of Payment f. Conference with Labor Negotiator(54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: All Bargaining Units Direction was given to staff. 15. ADJOURNMENT There being no further business, the meeting adjourned at 8:28 p.m. Kristine Lawler, City Clerk Page 4 of 4 Page 13 of 4165 Agenda Item No: 7.a. MEETING DATE/TIME: 8/5/2020 ITEM NO: 2019-82 U6ptll mi � d0 lJ 0n' aqy j-� � City qj, AGENDA SUMMARY REPORT SUBJECT: Report of Disbursements for the Month of May 2020. DEPARTMENT: Finance PREPARED BY: Candice Rasmason, Accounts Payable PRESENTER: Consent Item ATTACHMENTS: 1. May 2020 Summary of Disbursements 2. Account Codes for Reference 3. Object codes for Reference 4. May 2020 Disbursement Detail Summary: The Council will review and approve the Report of Disbursements for the month of May 2020. Background: Payments made during the month of May 2020 are summarized on the Report of Disbursements. Further detail is supplied on the Schedule of Bills, representing the five (5) individual payment cycles within the month. Accounts Payable Check Numbers (City & UVFA): 3037944-3038034; 3038035-3038113; 3038114-3038188; 3038189-3038326; 3038327-3038486 Accounts Payable Wire Transfers: 21, 22 Payroll Check Numbers: 507492-507495; 507496-507952 Payroll Manual Check Numbers: N/A Direct Deposit Numbers: 98659-98870; 98872-99088 Manual Direct Deposit Numbers: 98871 Void Check Numbers: 3037714 Void Direct Deposit Numbers: 99037 Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. Attachment#1: May 2020 Summary of Disbursements Attachment#2: Account Codes for Reference Attachment#3: Object Codes for Reference Attachment#4: May 2020 Disbursement Detail Page 1 of 2 Page 14 of 4165 Recommended Action: Approve the Report of Disbursements for the Month of May 2020. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A pd . o Page 2 of 2 Page 15 of 4165 CITY OF UKIAH Attachment 1 REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF MAY FUNDS: 100 General Fund $223,718.12 700 Sanitary Disposal Site Fund $38,364.35 105 Measure S General Fund 701 Landfill Corrective Fund 110 Special General Fund 702 Disposal Closure Reserve Fund 120 Streets Capital Improvement $143,769.06 704 Post Closure Fund-Solid Waste 201 Workers Comp Fund 710 Ambulance Services Fund 202 Liability Fund 720 Golf Fund $5,806.30 203 Garage Fund $8,821.14 730 Confernence Center Fund $3,168.99 204 Purchasing Fund $3,164.30 750 Visit Ukiah 205 Billing&Collections Fund $13,282.88 777 Airport Fund $25,452.73 206 Public Safety Dispatch Fund $4,333.18 778 Airport Capital Improvement Fund $23,167.66 207 Payroll Posting Fund $25,411.74 779 Special Aviation Fund 208 Building Maintenance/Corp Yard Fund $21,504.01 800 Electric Fund $899,367.46 209 IT Fund $27,884.64 801 Electric Capital Reserve Fund $10,777.04 220 Equipment Reserve Fund 803 Lake Mendocino Bond Reserve 249 City Housing Bond Proceeds $0.00 805 Street Lighting Fund $9,085.17 250 Special Revenue Fund 806 Public Benefits Fund $13,554.57 251 Special Projects Reserve Fund 807 Electric Capital&Trade Fund 253 CITY PROP 172 $7,248.38 820 Water Fund $69,799.35 300 Park Development Fund 822 Water Capital Improvement Fund $387,076.55 301 Anton Stadium Fund $0.00 830 Recycled Water Fund $21,776.53 302 Observatory Park Fund 840 City/District Sewer Fund $237,023.67 304 Swimming Pool Fund $0.00 841 Sewer Contruction Fund 305 Riverside Park Fund $0.00 843 Sewer Capital Fund 306 Skate Park Fund $0.00 900 Special Deposit Trust $9,974.77 310 Museum Grants 901 General Service(Accts Recv) $1,577.81 311 Alex Rorbaugh Recreation Center Fur $1,281.27 902 U.S.W.Billing&Collection $47,109.58 312 Downtown Business Improvement Fur $11,139.74 903 Public Safety-AB 109 $0.00 313 LMIHF Housing Asset Fund 905 Federal Emergency Shelter Grant 314 Winter Special Events 905 Mendocino Emergency Service Authority 315 Advanced Planning Fund $0.00 911 Russian River Watershed Association $81,220.10 500 2106 Gas Tax Fund $13,259.95 915 UVFD $6,765.42 501 2107 Gas Tax Fund 916 UVFD PROP 172 $7,248.41 503 2105 Gas Tax Fund 917 UVFD Measure B $3,079.06 505 Signalization Fund 918 UVFD Mitigation $1,361.77 506 Bridge Fund 940 Sanitation District Special Fund 507 1998 STIP Augmentation Fund 943 Sanitation District Capital Improvement Fun 508 SB325 Reimbursement Fund $8,029.79 952 REDIP Sewer Enterprise Fund 509 S.T.P.Fund 960 Community Redevelopment Agency 510 Trans-Traffic Congest Relief Fund 961 RDA Housing Pass-Through 511 Rail Trail Fund 962 Redevelopment Housing Fund 600 Community Development Block Grant $812.50 963 Housing Debt 601 EDBG 94-333 Revolving Loan 964 RDA Capital Pass-Through 602 Community Development Fund 965 Redevelopment Capital Improvement Fund 603 08-HOME-4688 966 Redevelopment Debt Service 604 CDBG Grant 09-STBG-6417 967 Housing Bond Proceeds 605 11-HOME-7654 Fund $0.00 968 Non-Housing Bond Proceeds 606 CDBG Grant 10-EDEF-7261 969 RDA Obligation Retirement Fund $306.00 607 Prop 84 Grant Fund 844/944 Sewer Capital Projects Fund $131,029.12 609 13-CDBG-8940 610 City RDA Projects Fund 613 Home Program Activities $134,094.00 630 Asset Seizure Fund $3,075.00 631 Asset Seizure Fund(Drug/Alcohol) 633 H&S Education 11489(B)(2)(A1) Retainage Withheld $30,939.78 634 Federal Asset Seizure Grants 611 CDBG 16-CDBG-11147 635 SUP Law Enforcement Service Fund $470.40 637 Local Law Enforcement Block Grant 638 Asset Forfeiture 11470.2 H&S $902.29 639 Special Revenue-Police $0.00 640 Parking District Fund $1,859.51 691 Museum Fund PAYROLL CHECK NUMBERS:507492-507495 DIRECT DEPOSIT NUMBERS:98659-98871 PAYROLL PERIOD:4/19/20-5/2/20 TOTAL DEMAND PAYMENTS-A/P CHECKS $2,719,094.09 PAYROLL CHECK NUMBERS:507496-507952 TOTAL DEMAND PAYMENTS-WIRES*&EFT's $322,818.98 DIRECT DEPOSIT NUMBERS:98872-99088 TOTAL PAYROLL CHECKS&DIRECT DEPOSITS $877,836.60 PAYROLL PERIOD: 5/3/20-5/16/20 TOTAL PAYROLL EFT's(TAXES,PERS,VENDORS) $556,868.12 PAYROLL CHECK NUMBERS: vendor name(ifapplicable) DIRECT DEPOST NUMBERS: PAYROLL PERIOD: VOID CHECK NUMBERS: 3037714 TOTAL PAYMENTS $4,476,617.79 MANUAL CHECK NUMBERS: N/A WIRE TRANSFER NUMBERS: 21,22 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE I have examined this Register and approve same. I have audited this Register and approve for accuracy and available funds. City Manager Director of Finance Page 16 of 4165 Account Code Summary Attachment 2 10000000 General Fund 20526430 Electric Department- Meter Readers 10010000 City Council 20620231 Ukiah Dispatch 10011100 City Clerk 20620232 Ft Bragg Dispatch 10011300 Elections 20700000 Payroll Posting Fund 10012100 City Manager 20822500 Building Maintenance 10012200 Administrative Support 20824300 Corporation Yard 10012400 Miscellaneous General Government 20922900 IT Fund 10013400 Finance Department 22013300 FA Replace- Finance UB 10014000 City Attorney 22020200 FA Replace- Police Operations 10015100 Treasury Management 22021210 FA Replace- Fire Administration 10016100 Human Resources 22022900 FA Replace- Information Technology 10017100 Economic Development 22024100 FA Replace-Garage 10018000 Community Outreach 22024220 FA Replace-Streets 10020217 Animal Control 22024413 FA Replace-Water Distribution Cap 10022100 Parks 22024414 FA Replace-Water Distribution O&M 10022300 Aquatics 22024421 FA Replace-City Wastewater 10022800 Recreation 25024210 Engineering Reserve 10022810 Recreation Administration 25024300 Corporation Yard Reserve 10022821 Adult Basketball 25122900 CIP- IT 10022822 Adult Softball 25123100 CIP- Planning 10022824 Co-Ed Volleyball 25124210 CIP- Engineering 10022831 Youth Basketball 25124220 CIP-Streets 10022832 Youth Softball 25124410 CIP-Water 10022840 Day Camp 25124421 CIP-City Wastewater 10022850 Classes&Clinics 25126410 CIP- Electric 10022860 Special Activities 30022200 Park Development 10023100 Community Planning 30122210 Anton Stadium 10023320 Building Inspection 30222220 Observatory Park 10024210 Engineering 30522250 Riverside Park 10024214 Traffic Signals 30622260 Skate Park 10024620 Streets 30822280 Project Planning 10024224 Storm Drains 31022700 Museum Grant 10514000 Police-City Attorney 31122000 Alex Rorabaugh Recreation Center 10520210 Patrol 31217100 Downtown Business Improvement District 10520214 Police Reserves 50524210 Engineering-Signalization Fund 10520216 COPS Grant 50624210 Capital Engineering 10520218 Police-CSO 50824210 SB325- Engineering 10520224 Police- Major Crimes Task Force 50824220 SB325-Streets 10521210 Fire Administration 50924210 STP- Engineering 10521312 Fire Volunteer Station 50924220 STP-Streets 20112400 Worker's Compensation Fund 51024220 Trans-Traffic Slurry Seal 20212400 Liability Fund 510X9999 Trans-Traffic Project 20324100 Garage Fund 60217441 Grant-CDBG 602 20413500 Purchasing Fund 60317442 Grant- HOME 603 20513300 Billing and Collections 60417441 Grant-CDBG 604 20514000 Billing and Collections-City Attorney 60517442 Grant- HOME 605 20524412 Water Department- Meter Readers 60517461 First Time Homebuyer Program Page 17 of 4165 Account Code Summary Attachment 2 60517462 FTHB Activity Delivery 80026130 Electric Substation 60517467 FTHB- PIR 80026140 Reimbursable Work for Others 60600000 CDBG Grant 10-EDEF-7261 Fund 80026200 Electric Metering 60617441 Grant-CDBG 606 80026300 Electric Generation 60617451 General Administration 80026312 Mendocino Hydro 60617452 AD ED Direct Financial Assistance 80026330 Hydro Electric 60617453 ED Direct Financial Assistance 80026400 Electric Administration 60717443 Grant Prop 84 80026410 Electric General Administration 60724413 Prop 84 Water Distribution Cap 80026430 Interdepartmental Charges 60900000 13-CDBG-8940 80326330 Hydro Plant 60917458 13-CDBG-8940 80526610 Street Lighting 63020210 Asset Seizure Expenditure 80626500 Public Benefit 63120210 Drug&Alcohol Education 82027110 Water 63320210 H&S Asset Seizure Expenditure 82027111 Water- Production O&M 63420250 Fed Asset Seizure Expenditure 82027113 Water- Distribution Capital 63520210 SLESF 82027114 Water- Distribution O&M 63820210 Asset Forfeiture 11470 82027115 Water- Production Capital 64020213 Parking Enforcement 82227113 Water- Distribution Capital 69122700 Museum 84027220 Wastewater 70024500 Landfill 700 84027221 Wastewater City-O&M 70224500 Landfill Closure 84027222 Wastewater City-Capital 70424500 Landfill Post closure 84027225 Wastewater Treatment-O&M 72022400 Golf 84027226 Wastewater Treatment-Capital 73022600 Conference Center 84227220 Wastewater 75017110 Visit Ukiah 84327222 Wastewater City-Capital 77725200 Airport Operations 84427221 Wastewater City Capital -O&M 77817411 FAA Grant 84427222 Wastewater City-Capital 80026100 Electric Administration 90000000 Special Deposit Trust Fund 80026110 Electric Overhead 91190100 Russian River Watershed Assoc 80026120 Electric Underground 96900000 Successor Agency 80100000 Infrastructure Page 18 of 4165 Object Code Summary Attachment 3 12102 INVENTORY OF SUPPLIES 52526 FRAUD INVEST. ASSESSMENT 12103 STORES PURCHASES 52527 A.D.P. PREMIUM & DEDUCTIBLE 12104 INVENTORY- PURCHASES 52528 LIABILITY INSURANCE 12105 STORES ISSUES 52529 EARTHQUAKE & FLOOD PREMIUMS 51211 PERS UNFUNDED LIABILITY 52530 POLLUTION-ENVIRON INS PREMIUM 51280 OVERTIME/CALLOUT MEALS 52531 UMEMPLOY. INS EXPENSE 51285 CALLOUT MILEAGE REIMBURSEMENTS 52532 SAFETY&TRAINING SUPPORT 52100 CONTRACTED SERVICES 52600 RENT 52107 CONTRACTED SERVICES-EIR 52841 SUCCESSOR AGENCY ADMIN 52108 CONTRACT SERVICES-GPU 54100 SUPPLIES 52110 AMBULANCE BILLING 54101 POSTAGE 52111 MAINT. CONTRCTS- DEFIBRULATOR 54102 SMALL TOOLS 52112 M. S. OVERSIGHT 54105 PHOTOGRAPHIC EXPENSE 52113 PLANNING STUDIES 54106 SPECIALTY SUPPLIES 52114 COMPLIANCE STUDIES 54120 PW-SPECIAL SUPPLIES 52120 LABOR CHARGES FROM OTHER DEPAR 54121 PW-ASPHALT CONCRETE 52130 EDUCATIONAL& MARKETING MATL'S 54122 PW-AGGREGATE BASE 52131 ASSISTANCE TO SENIORS 54123 PW-CRACK SEALANT 52132 EMERGENCY ASSISTANCE 54124 PW-CONCRETE/SUPPLIES 52133 MONTHLY DISCOUNT PROGRAM 54125 PW-TRAFFIC PAINT 52134 CONTRACT ADMINISTRATION 54126 PW-PREMARKS 52135 ENERGY CONSERVATION PROGRAM 54127 PW-SIGN POSTS/SHEETING 52136 PHOTOVOLTAIC RATES/INCENTIVE 54128 PW-COLD PATCH MATERIAL 52137 PUBLIC BENEFITS PROGRAM MGMT 54129 PW-TACK OIL 52138 NCPA PUBLIC BENEFITS PROGRAM 54130 PW-SAFETY 52139 RESEARCH, DEVELOPMENT& DEMO 54131 PW- BARRICADES&CONES 52140 LITIGATION EXPENSES 54160 HR-CITY LIABILITY& CONTRACT 52145 DETACHMENT-SEWER-UVSD 54161 HR- BACKGROUND& PHYSICALS 52150 LEGAL SERVICES/EXPENSES 54162 HR-ADVERTISING 52151 AFLAC& PERS INSUR ADMIN FEES 54163 HR- INTERVIEW SUPPLIES 52170 UKIAH WASTE SOLUTIONS 54164 HR- FORMS& OTHER DIV. EXP. 52171 RESIDENTIAL BILLING CHARGE 54165 HR- NEW EMPLOYEE FINGERPRINT 52172 COMMERCIAL OVERSIGHT FEE 54166 HR- DOT TESTING PROGRAM 52180 SECURITY SERVICES 54167 HR- EMPLOYEE DEVELOPMENT 52301 PROPERTY TAX ADMIN FEE 54168 HR- REMIF SAFETY TRNG & SUPPO 52302 AMBULANCE FEES 54201 PRISONER EXPENSE 52303 REHIT SUPPORT 54202 MAJOR CRIME INVETIGATIONS 52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE 52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY 52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES 52515 ADVERTISING & PUBLICATION 54700 FINES& PENALTIES 52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE 52522 LIABILITY INSURANCE DEDUCT 55200 PG&E 52523 BOILER/MACHINERY PREMIUMS 55210 UTILITIES 52524 PROPERTY INSURANCE 56100 VEHICLE & EQUIPMENT MAINT. & R 52525 WORKER'S COMP. EXPENSE 56110 CITY GARAGE- PARTS Page 19 of 4165 56121 R& M RADIO EQUIPMENT 56111 CITY GARAGE - LABOR 56122 R& M NON-AUTO EMS EQUIPMENT 56112 EQUIPMENT PARTS FOR RESALE 56123 R& M COMPUTERS 56120 EQUIPMENT MAINTENANCE & REPAIR 56124 MAINT CONTRACT DEFIBULATORS 80235 SYSTEM MAINTENANCE 56130 EXTERNAL SERVICES 80236 EMERGENCY/CONTINGENCY 56210 FUEL& FLUIDS 90100 LOAN PROCEEDS 56300 BUILDING MAINT. & REPAIR 90101 LOAN PAYMENT RECEIVED 56410 EQUIPMENT RENTAL- PRIVATE 90301 LOAN REPAYMENT 56504 FACILITY MAINTENANCE & REPAIR 90410 BOND PROCEEDS 56600 AIRFIELD MAINTENANCE & REPAIR 56700 LANDFILL CLOSURE EXPENSE 57100 CONFERENCE &TRAINING 57101 CONF&TRAINING-AQUATICS 57102 CONF&TRAINING-PARKS STAFF 57200 MEETINGS 57300 MEMBERSHIPS&SUBSCRIPTIONS 58101 NCPA PLANT GENERATION 58102 NCPA POWER PURCHASES 58103 NCPA TRANSMISSION 58104 NCPA MANAGEMENT SERVICES 58105 NCPA THIRD PARTY SALES 58106 NCPA PASS THROUGH COSTS 58107 NCPA COMMITMENTS ACTIVITY 58201 WATER PURCHASES 58202 WATER TREATMENT PLANT CHEMICAL 58401 AVIATION FUEL 58410 GARAGE LUBRICANTS& PARTS 58510 REIMBRSABLE JOBS 59100 PROPERTY TAXES PAID 59101 FEES 59102 FRANCHISE FEES 59350 PURCHASE DISCOUNTS TAKEN 59400 OTHER EXPENSES 70101 LOAN PAYMENTS MADE 70102 BOND INTEREST PAYMENTS 70110 BOND ISSUANCE COSTS 70201 LOAN PRINCIPAL PAYMENTS 70202 BOND PRINCIPAL PAYMENTS 80100 MACHINERY& EQUIPMENT 80200 BUILDINGS ACQUISITION 80210 LAND ACQUISITION 80220 BUILDING IMPROVEMENTS 80230 INFRASTRUCTURE 80231 RECYCLING STUDY 50%GRANT MATC 80232 LINE REPLACEMENTS 80233 MAIN REPLACEMENTS 80234 INFLOW/INFILTRATION Page 20 of 4165 ATTACHMENT 4 II wllllll���� w'° �� Gl�u°° lh-eseintield f IliI, Ap Iiirlolva ( ain 5/ 1,/,20,20 Tt dlllovviric III st of It)ii NI INS piaya Ibll mb was revi,,m^m and aIGI 'I ro,VEd for I payment. mmm nt. )NA, 07/10/2020 Invoices Hil Elm, illll� malluml m- E-quilli'll, ACT EQUIPMENT 3124196 IPNEUMERCATOR $4,516.52 834027225-.56120 EQWPk4ENr $4,516.52 SALES TANK U ONII' ORING3 S MAWFENANCE& REPAIR Vendor'Totall, '$4,516.52 AIIDA SON WVd324683 M4 LIED(FLASHER $643.06 10021210-55130 EXTERNAL $32V53 POLICE WHIITE SE`RW71CkW S PRODUCTS 915,21400.56130 FXTE NAL $321.53 JNV325211 RAVB VtC...VS-3000. $348.29 1602�d''wr0.80100 aW,1A(;�dW9C WRY& $174.S f IFICZ0,t:V/E11111C E-Q0..1Gd'MENF 91721400,,,80100 MACHINERY $174.18 EC98.11PMEN Z' Vendor TotaII„w m $991.35 AIFLAC GROUP A1350 r4600 AIP(R 20 AIFLAC 364 CAB@ 20700000-205,38 AFLAC CRH7CA1_ $.364 60 INSURANCE CRIITICAL CARTE UIhPS dLLN SS POLICY undor'Totalll- $364.50 AIL SMATSIKY 65 DESIGN, $1,820,00 60126100-80230 11 FRASFRtIC' URE $:539170 ENGINEERING CONSW3ILTA 830126100-80230 INFRASTRUCTURE $1,2830,30 V1eiido 31"olaEa.. $1,820.00 AILIL-GU,JARID A274963 MONTHLY '$91A0 84027225-52180 SECURITY $91.40 ALARM SYSl'EMS VOMIT°JRIING AT SERWCES INN VvWTp Vendor Totall." A.LITEC 11:385637 COVER;EMS 5-9., $88,07 80026110.5030 E 1ERNAL $08.07 INDUSTRIES tNC; Tool!_COUPLER ,SERVICES 11138I1335 COMER;EMS:5-9; $456.10 8 0026'118D-561:;30 EXTERNAL $458,10 (PLATFORM CONTROL SEERW110ES CONSOLE Vendor Totalll:....$546,17 AMAZON 16 J...9T63- AUDIO '$211.75 20324100-55'112 EWPMENT' $21,75 CAPIITAIL CJIFH CONNECTOR PARTS FOR R SERVICES RESALE l0CC-P'NTH- D701NIFIECTAI BT WIPES 1!$7aa„IN) 10012200-54100 S&,JPP19 .S $76,00 Q74T IGY6-JIRONB- DIISPOSABLE.IFULTER $2158,50 10012200-54100 SUPPL8 S $256.50 o3QH MASKS IL4V7-90 D9- IDII SIPoSAISILIE FILTER ,!$„26 50 10012,200-54100 SCJPP8JF—S $326,50 4:3PO MASKS 1IP,J7-C31VdR- AIMMEX 3 '$37!°A5 10012200-54160 SUPPLIES $375.835 FVN"1H INDU'STRIIA.NIITRULE GLOVES I[_4V9-9GDD9- DISPOSABLE FILTER $749.80 10012200-54'1iTD SUPPI IES $749.830 39T3 MASIKS,II:DUSTPROOF° MASIKS Page 21 of 4165 1 alst of Chielcics I'p)riesiervted oliri 5/ 1/201210 ..................................................---------------- I librivoicies AMA70N IMl--13-6NQ6- BLACK INK $3918 10013400-54100 SUPPLIES $39-18 CAPITAL KTYD CARTMI)GE SERVIICES 13G4-4RY7, ULTRASOURCE H GH $58880 10020210 54100 SUPPLIES $294.40 4RWG WALL.DISINFECTANT IBOOT DlP MAT '1002Q,10�54100 SUPPLIESS $147.20 91521400re54100 SUPPLIES $147,20 13KI14-GVQV- Mr.:.GAPHONE $95.68 10022840..54100 SUPPL0S $95,68 4YHJ SPEAKER PA 1VXL-MJ7G, AR OW FASTENER $16,43 110023100-54100 SUPPLIES $16,43 67FD STAPLES:500OPK i arr.) 7RXQ- BLACKWK $3345 20413510-54100 SUPPUES $16,73 DRJJ CARTMIDGE 20413520 54 100 -SUPPL1ES $16.72 163N.6'aWII..R.- UNTl-flUM BATTERY, $8437 73022600-54 WO SUPPLIES $84.37 6ML4 TMMUNE CLEAR SMGL.r,::'BASE IIWC-Q3VC- PURIFIER STEAM $11358 60026110-5000 SUPPLIES $11158 13DW CLEANER 19C4,,Cl--IJJ- LA'r'EX MEDICAL BE $129,66 8402722IZ000 SUPPLIES V29.66 FMl--IV RISK GLOVES Vendor Tow:: AIAll' 2463 APR 20 FAX SERVICES -S $313,74 10021210-55100 TELEPNiONE $0 37 STATION 91521400-55100 'TELEPHONE $19.37 000014581127 TELEPHONE $5,040 56 20913900-55100 TELEP iONE $5,040..56 SER=ES Vendor Total. i5„079.30' COMCAST 0472 MAY 20 INTERNET SERVICES $16230 20,913900-55100 TELEPtIONE W2.30 VendoirTotal i'i i i,"�0" COSTGO IDVO50120 &JPPUES,COVID 19 $217.28 100122.00-54100 SUPPLffS $217,28 WHOLESALE CORPORATION Vendor Total." 7-,-2'8"' COUNTY OF 20.044 SEXLDAL.ASSAULT $1,8010.00 10020210-52100 CONTRACTUAL $1,800.00 SONOMA EXAM,2/2312020 SERWCES Vendor Total. 8'(-)0,0 0 CUMMINS INC Y7-97154 EMERGENCY ENGINE $11,959.93 10021210-56,930 EXTERNAL $11,959,93 REPAIR SERWCESS VendorTotah: $11,959,93 DAR WIN DIJCK DV042720 REWBURSEMENT, $11000 82027111-57100 LEARNWra AND $110,00 CERTIFICATION DEVELOPMENF RENEWAL Vendor Total. i6`l0,-00' DAVID A WFIITE 46525-00 LABOR AND $4,99&90 100212W1 -80100 MACHWERY& $4,998,90 JR MATER AL S TO PAINT EQUIPMENT Vendor Total., i4,;;&'90" Page 22 of 4165 1-ist of Checks ir)resenteld I App�lirlolviall oin 51[1/20,210 ................ ----- ----- hnirdices Iwlul 1.1mml DC IIC 41429 TRAFFIC SIGNAL $1,413,53 10024214-52100 CONTRACTUAL $1,413,53 GROUP IINC REPAIIRS,NOV 2019 SERVICES M1064 Vendor Totat"i;'�'9i"'6-' DONALD KEI)TH 72785, TOWING SERVICES $85.00 10020210-56130 EXTERNAL $85,00 HEWETT SERVICES' Vendor"rotai E&M ELECTRIC& 354079 ANNUAL RENEWAL- $5,875,00 82027111-52100 CONTRACTUAL $5,875,00 MACHWERY, INC CF-PREMIUM-R- SERWICES Vendior Tot all:...ii'W75,'00' EGS IMAGING 14842 LASERF0--IE ANNUAL $6,686,00 10012500..54320 SOr7VIARE $6,68&00 IING RENEWAL TERM Vendor T*tW- $6,686,00 EUREKA 466149 EQIJl.,,PMrE-NT $58810 10021210..56 Q0 EGA IPMENT $294.10 OXYGEN CO IMAINTENANCIE MAWTENANCE& RII 91521400-5020 E-QUtPMFNT $294.10 MAWTENANCE& REPAIR Vendor"rotat $588.20 EVERGREEN JOB I JOB AND SAFETY $2,109.12 80026IW-52100 CONTRACTUAL $2,109.12 &SAFE"TY TRAIIN1NG-APRIlL 20 SERWICES TRAINING INC 1134 JOB AND SAFETY $21109.12 800261W-52100 CONTRACTUAL $Z 109.12 TRAIINIING-MARCH 20 SERVICES VendoiI $4,21814 FARWEST UNE 303445 BENCHMARK FIR NECK $242.19 60026110-5000 SUPPUES $242.W SPECIALTIES LLC GAITER 303400 NOMEX BLEND HOOD $321.03 80026110-54100 SUPPUES $321.03 FACE COVER Vendor Totat W $563.22 FASTENAL CAUKA39001 MISC,SUPPILIJES AS $31,51 84027225-56120 EQUIPMENT $31.5-9 NEEDED MAINTENANCE& REPAIR CAUKA39040 MISC SUPPLIES AS $3.23 84027225-56130 EXTERNAL $3.23 NEEDED SERWICES CAUKA39056 DISC.SUPPLIES AS $7.75 84027225-56130 EXTERNAL $7.75 NEEDED SERVICES Vendor Totaii. $42,49 RIDELITY 01873 RRST M ME $134,0100.00 61323400-59500 LOANS§SSUED $134,000,00 NATIONAL TIITILIE HOMEBUYER COMPANY OF DEFERRED LOAN CAL]FORNIA Veindor'I $134,000.00 FISHER 231651 MIISC. $470.00 W020210-52,900 CONTRACFUAL $470,00 WIRELESS SVCS COMMUNICATION SERWICE'S INC IIENT VendorTotat $470 "00 GARTON CU50869 HOSE,COUPIANG, $13,0,11 10024620-56130 EXTERNAL $13&71 TRACTORIINC FITTING SERVIICFS VandorTotal j'giiii" Page 23 of 4165 IList of ChecksIP esI m inte for Approvaln 5/ 1/20,210 is i m0 ies GENERAL MNY 20 SPA NISH MTN $50.00 20620231-52100 COUWU F C'F-C,U'AL $50.00 SERVICES SUBLEASE MO RENT. S FR'W/FCES AGENCY N COLDE:°UN STATE CI022118 (LIGHT„WIEII.DON(LED $13'127 100212'BO-56130 EXrERUWFAL $t39.27 IE EMER VNCY SIDE T43RdNtI ARIKER SLF-RWBtCES 'VEHICLE SERVICE INC CII0215 0 SENSOR&CRADLE $205.70 7002.12'80-56130 EXTERNAL $10Z85 AaSSY,TPMS BE NCUX SERVICES 10021210.56130 EXTERNAL $102.85 SERVICES CI021208 AIR CLEANER, $2 p5.54 10021210-56130 EXTERNAL $255,54 1I,OX15,0,7 IN-OUT SERVICES Vend r Tota k 592,51 GRANITE 1775526 COWTRA,CT1920110 $65,559.21 12000000-20150 APCONTRACr $1,920,36 CO NSTRU,FCTUO N RETAINAGIE U7ETAWACE COMPANY 12000000-20150 APGONFRACT $3,692.95 R FAWAG 12000000-20150 AP CONTRACT $46,685 95 RETAINAGE 50OOW00-20150 APCONFFRACF- $13,259,95 REST AWAG3E Vendor TotaI....$65,559,21 HOME DEPOT 4512529 CONCRETE MIX $3,43 82027111-56300 B0LOING MAINK $3.43 CREDIT &REPAIR SERVICES 5032169 LUMBER $6.23 82027111-5630O Lt0LDMIG MAINF". $8.23 RE-PAIR 2523433 GAdRDNERIFLEXX, $39,10 820271'tt-56300 BUfLDiNGMAINT $39.10 WET PATCH &REPAIR 3523388 FLAT BRUSH,PAINT, $49,34 82027111-56300 BUILDING;MAINF.. $49.34 ROLLERS &FREE="AVER 4032207 CONCRETE, $73.71 82027'911-56300 BUILDINGS MA9WUF-. $73,71 RAZORBACK &U•RL PAUFR PO WUEIRECUSE'°J WOOD 4011609 STEEL DEMON BOG $46,62 32027111,56120 EQUIPMENT $46.62 FILAR' MAWIENANCE& REPAIR 3360836 PA INTCA,RE, $89.72 82027191-56120 EQUIPMENT $69.72 B RUSHES,GAP MAIN F"ENAUWUCE& FILLER FREPAUR 3032261 OUTDOOR(LIGHT,, $223.76 84GU27225-56120 EQB,UFU~MENF $223.76 SOCKET,SOTS MAINTENANCE FREPA§R 6112628 BUCKETS,HOSES $76.69 10020210-54100 SC,UPP UES $25.57 10021210-54100 SU PFILFES $25,56 9,9521400-54100 SUPPLIES $26.56 IDEXX 3062611588 WIPIOMIRRADIATED $790.94 84027225-54t03 LABS@1PPOES $790.94 DISTRIBUTION CCAIALER'T 100ML INC Page 24 of 4165 I.Jis l is IF) si e ant pr a l an 5/ 1/201201 Invoices INDUSTRIAL 12562 FG8212-LIZALL FIG $4,993,52 $0026U10..54100 SUPPLIES $4,993.52 LADDER& SINGLE S SCAFFOLDING INC m M VendorTotal. $4,993,52 INUFOSEN D INUC 170002 U B PRINT&MAIL $4,4411.23 20513300-52100 CONTRACTUAL $4,441..23 SERVICES SERVICES Ve ndor"Total. $4,441.23 INTER EST M5 2.100 CIS-CALL PUIIL IN1 $09110,07 10U:;2332U;9-52600 CONTRACTUAL $910.07 CONSULTING PLAIN CHECK SERVICES GROUP INUC Vendor"Total. - 910.07 JUJDY CHAaNU MAY 20 MAY 20 RENT-MASON $1,435,99 10022100-52600 REWT $1,435,00 ST Verndor'Total.W µ$f°435.00 JUUS"TINU W YACTT DV043020 PEIIABUUPSEMEINT� 9217.74 10020210_54100 SUPPLIES $297.74 OFFICE CHAIR Vendor Total. ,$29J.74° II_AsCA°U._ 0320083-IU'3 HEX ROLLER $UUI"5:59 90(.5CUC090,20,231 COUNTY ( 3.15) EQUIPMENT BEARING HSG HEALTH,5% I:U0000000-.Z 3252 D STRiCT USE ($0.79) TAX`k.IBRARIFS 90000000.Z3237 D#S C DUCT USE U'$3.16y TAX-MEASURE S 840,'2 7,221-56 130 EXTERNAL $56,03 SERVICES 6,402'7U,U21-,56"1,70 EXTERNAL $855.59 SERVICE S D9 STRdCT TAX 90000000 23(,)13 STATE USE TAB ($45.77) U_UABUk_U'T`Y Vendor Total. LARRYWA4LKER 00564,07. APPLICATION $88,075.25 84027225-52100 CONTRACTUAL $& ,075.25 A,S OCWTIES CNUC PREPARATION QNPDES SERVICES Vendor"TotaC'$3U3,07.6.25 LEI R AUTO S1144203 #52300A"TIGER TOUGH $'I„61&9'7 82027114-54100 StIPPU_VE,S' $80.9.49 ELECTRIC SEAR COVER 84027221...5.1f00 SU..UPPU_IES $ 0.9.4U3 Vendor Total... Il...IFE ASS9$"T OIIroVa; 955456 #AaC82011:I•GIEL $1,212.63 1002U210-54100 SUPPLIES $606.37 SUPGRAGILOTTIC Aa 91721400-54100 SUPPLIES $606,46 Vendor Total. 1,212.83 LINUCOLN L'18677961 PULSAR 1 SYSTEM $786 72 10022,300-54106 SPFCUAL F $76 .72 AQUATICS SUWUPPU.UES Vendor'Total: 783 .72 Page 25 of 4165 List of Medics Presented for Approval on 5/ 1/20201 Irivimices UIII LN CURTIs& IN V372716 EAGLE BREATHING $1,908-36 10021210-5,6120 EQUIPMENT $9,90&36 SONS COMPRESSOR ANN MAIN rFNANCE& REPAIR ........... Vendor Totall. 9$ '90&36 MARK CLEMIENTU 03-16-20 PRE-EMPLOYMENT $1,370,010 10021210,54161 BACKGROUND& $665.00 PHD UVFA PSYCHOLOGICAL E PHYSICALS 9952WO.54961 BACKGROUND& $685,00 PHYSICALS ........... Veindor'Totak $1,370.00 MARYHORGER DV043020 REIMBURSEMENT- $348,37 20413500.57300 MEMBERSHIPS& $120.00 GOVID SUPPLIES, SUBSCWRONS COSTCO MEMBERSHIP 10012200,54 1 W SUPPLIf'-,'.3 $228..37 Vendoir'Totak MATHESON TRI. 21562792 OXYGEN&MISC, $64 43 84027225,56120 EWPMENT $64.43 GAS INC SUPPLIES AS NEE MAINTENANCF REPAIR 21293532 OXYGEN&WSC. $73-36 80026210-541,00 SUPPLIES $73.36 SUPPLIES AS NEE Vendor Totak MICHAEL 123566,2 PHOTOVOLTAIC S396 86 90100000-10421 UTH ffY $396.88 CANNON RFCr-IVABI FS CLFARING Voindoir'TotaI: $396.88 MOTION CA23-519949 BEARINGS,FITnNGS $241.98 92027911-56930 FXTrRNAL $241.98 IN INC &NFU SC,SUP SERWCES Vendor Totak $241.98 MUNICIPAL 0147970-IN DOOR SEAL 5.16 YD $292.50 84027229-56130 EXTERNAL $292,50 MAINTENANCE SERVICES EQUIPMENT 0147996-IN FLANGE BIEAING'l.318 $',�A79.311 84027225.56130 EXTERNAL $549.3 t SERWCES 0 14 7626-IN BEARING KIT,WAS $623.65 84027225-56,130 EXTERNAL $623,65 TF1022S SERVIrFS Vendor Total $1,465,46 NORTH BAY 201 OFFI C IALS FOR ADULT $5,55lb0 10022821-52100 CONTRACTUAL $5,55 F..00 PROFESSIONAL BASKETBALL SERVICES OFFICIALS INC Vendor Total OLGA KEOUGH DV 031320 REIMBURSEMENT.- $425.00 10013400-57300 MFMBERSH�PS& $175,00 LICENSE,EXAM FEE SUBSCRIPTIONS 10013400-57300 MEMBERSHIPS S $250,00 SUBSCWTIONS Vendor Totak $425.'00' ONETIME PAY B 22365 PARK REFUND- $100,00 10022100-46360 PARKSRENTAL $100.00 VENDOR UN DERWOOD,GOVID 19 0016968 RIEC REFUND- $85.00 10022832-44915 RECREATION $815.00 VILLAMICENCIO-COVID-19 PROGRAM SNCOME Page 26 of 4165 ip mm. nvoices ONE TIME PAY 0016763 MEC PIE::'.FUUO+UDE EVANS., $140.00 10022832-44915 RECREATION $140,00 VENDOR COMD-19 PROGRAM INCO E- 121508-6 U.UT'ULrrY PUIE::',FU.ND $14.2$ 90100000-10421 UP-9LCTY .$14.2'P IEDA N W A AMIE:::,OMAR RECEIVABLES 122420-3 U.UT'VUJTY REFUND $9 .30 90100000-10421 U.PP-9LIFY .$99,30 IFUACHEL MIT'OHELL RECEPWAA ALE a CLEARING 121371-9 UU"G'UO...FY 4UIE:.FUND- $318.01 90100000.10421 UT9LITY $31&..01 ALMA RODURIQU.UES„ RECEIVABLES EDUyAP,DO BELT"P,P N CLEARING OWEN, 00040136 UiOSE $252,71 8402722'9-56'930 EXTERNAL $252,71 EOWPMENT SERVICES SALES 00049081 SEAL KIT $426,52 84027221-561 i0 EXTERNAL $425.52 SERVICES Vendow TotaE m... 679,23 PACE SUPPLY 026010004 PVC U.UII^UUU::;@U'9.i $50,66 84027225.56120 EQUIPMENT $50,66 CORPORKTION MAINTE9kPANCE& REPAIR 025997503 WEATHERED FL.IEX $97.30 84027225-56120 EQUIPMENT $97,30 COUPLES MAINTENANCE 9 REPAJR Vendor Totak _~_ 14T96.. PP U::IE7 VU1300',11E& 176547 #PFR512-0:MAROON $1,651,45 100'92500-54'100 SUOEP°'"LIFS $1,55?.45 Go RED O+ NU,t•TE S Vendor Total, ,doh"�8,45 PG&E CO 3822_9 O ,AR PACFU O"OAS$ $7,78812 84027225-55200 PG&E $4,424,46 20 ELECTRIC 10022100-55210 UTILITIES $13.35 10022300-55210 UTILITIES ST84 10022700 55210 UITPLIPES $159.29 20822500-55210 U PLFTUES $2,239,38 70024500-55210 U7TILPTIE,13 $600,04 73022600-55210 UTILITIES '$U3.12 7:3022600-55210 U.@TILIPE� $50,53 77725200.55210 UTILITIES $16.43 82027111-55210 UTILITIES $1%95 84027221-55210 UdTJL&TIES $116,833 Vendor Total:" ,.,$7,788.22.. IPITNEY BOWES 1 01 541 8223 POSTAGE PJdACI-UUNI1::: $16131 20513300-54'101 POSTAGE $163.31 WC LEASE&So-ILUPPU..0 WendorTa1aC Page 27 of 4165 Invoices M- E n .. �aIII�II'I a rw a HI' lull U III IBM ur aII POWER 348255 TASK ORL"DIEm:R95: $7,423.58 750026400�52100 CONTRACTUAL -$7,428.58 ENGINEERS INC DEVIELOP AN ARC SERVICES 3482FA TASK OURMER1#4: $16,537,02 130026400652100 CONTRACTUAL $16,537.02 DEVIELOP A SYSTi E SERVICES Mannar Total, $23„965,60 IIN FOR RENT, 1469071 1#8$11024 PUMP,TRASH $5,98959 60026220-52100 COlwTRACTUA WOODLAND 6"DV I 50C SERVICES REDWOOD 2134747 CARDLOOKFUEL $5a759.39 10020210.56210 FUEL&FLUIDS $1,704.13 C;OAaS"r FUELS PURCHASES 10022100�-56210 FUEL&FLUIDS $424,57 10023320..56210 FUEL&FLUIDS $85,65 20324100-56290 FUEL&FLUIDS •$103.40 20622500-56210 FUEL &FLUIDS $66.09 6a5026400 56210 FUEL&FLUIDS $9„365.62 82027111-56210 FUEL &FLUIDS $385.20 82027111�56210 FUEL&FLUIDS $633,67 620271'14-562'10 FUEL&FLUIDS $170.87 82027 d 14.56210 FUEL&FLUIDS $228.48 62027114-56210 FUEL&FLUIDS $268,22 840272.29«56290 FUEL&FLUIDS $145.56 84027225-56210 FUEL&FLUIDS DS .$175.93 Vendor Total:: $5,7%39 RESPECTECH 401 U:FIONE SYSTEM $112.50 9002?210-55100 TELEPHONE $56.25 SEUR'VUOE&LEAVE 9 9 521 400-55100 TELEPHONE $56.25 Vendor Totai:: RIIC ARD DV042720 IREFU UIND-PAYROLL $2.50 20700000-20513 EMPLOYEE ,$2.50 SEANOR DEDUCTION ASSOCIATION DUES RIICH RICD 0000011'633 IMIISC.TELIEPHONE $62„0 20993000-52100 OO1n9TRACTUA 6250 THORN TON PRODUCTS S SEIR SERVICES Vendor Totak"' IRONM..[;D UPS 2024 EPaRTHPAK DRY BAGS $106.65 25.32,92'10-54 Jo2 SMALL TOOLS $53,32 ROYSUM 91621400-54102 SMALL.. FOOLS $513 Vendor'T otal.A ,.,$Po6.6ti R CDONNELLE'Y 910459307 DOOR HANGERS $217.37 60026120.54100 SUPPLIES $217,37 Vendor Total: d_ $217,37.. Page 28 of 4165 List of CheclocsIIPr-esented four Approval oin 51 u I�I�I ICI I�Illlm III la �U .SAFEWIAY uN 123 30'X6°;COVERED $754.50 10024620-54127 PW-St $754.50 CO U31.ANK, ,080G3 AL POSTSISHEE"T11w1G 10011 30"X6"CCOVERED $789,43 10024620.54127 PW.-S1GN $789,43 BLANK .03GUO AL POSTSlSHEET11VG SA'NGS BAND Af�I�20 LOVERS LANE LOAN $1,945,41 9'15dD13GD00-70103 LOAN INTEREST $323.76 OF Mr.7,�VOG7ODU 0 PAYMENT COUNTY 91800000-70103 LOAN INTEREST $755,41 9'15GDGD000-70201 LOAN PRiNCIP'AL $259.88 PA"sMENT5 91536313000-70201 LOAN PRINCIPAL $606,36 PAYMENTS SNAP-ON AIP'VA34893932 GARAGE TOOL $592.94 20324100-55120 EQUIPMENT $592,94 INDUSTRIAL MAINTENANCE& REPAM AP"V143482102 OA G E'TOOLS $1,056,10 20324100-55120 EQUIPMENT $1,059.10 MAINTENANCE& R PWR Vendor TotW—,e,e,.$1,551,04 STAPLESCRE9.; 'T 37942 ADAPTERS $75,19 241520231.54330 G3CDA99"'UTERAND $75.19 :36887 ADAPTERS,4USI3 $166.85 80026400-54330 COMPUTER AND $165.85 CABLE TECHNOLOGY 315317 SHREDDER $119.75 10020210-54201 9r'R SOI ,`119.75 EXPENSE 33193 MAGAZINE INE HOLDERS $43,06 10012200-54100 SUPPLIES �,106 :34737 IOU BOXES,USU3, $41.87 10022700-54100 SUPPLIES $41.87 MANILA A FOLDERS :34395 SU-1EE"r PROTECTORS $43,53 10022810-54100 SUPPLIES $43.53 8436 HEADPHONES $162.70 77725200-54'100 SUPPLIES $192.70 36774 COLORED COPY $5 a1.;;36 77725200-54100 SUPPLIES $5 s'1.36 PAPER,'TGWU^SER 35062 UwUSU3 $20,40 80026400-54'100 SLd'PPR.dES $20,40 36688 COFPEEMATE, $66,71 80026400-54100 SUPPLIES $65.7'9 SUGARS,CREAMER 8333 BINDERS $30.78 82027111-54100 SUPPLIES $30.78 3509B CARTRIDGE $38.05 2027111®54100 SUPPLIES $38,05 34151 WALL SIGN,POST-ITS, $58 52 & 027225-54.900 SUPPLIES $58.52 PENS 34913 LEAD OP OF-ROE $125.82 402722*5-54100 SUPPLIES °$125.82 SUPPLIES e ndor Tot* S"TE"VE MICHAEIL U,UKIAH-010 EIR IFOR LA1"UIOE°UU.L $2,960.00 70024500Z2'900 OOJ' F OTUAL $2,960800 BROWN CLOSURE PPGO,IE SERW CES Vendor Totak ro m. 2,960Y GJCD Page 29 of 4165 IIIII !ii u��u Checks, IIIII' Ire %IIIII ) iI IIIII° a � n, n1�I " 1"I' i," cies dd ui ililii I I 3,11 viiff� Fliff it ua eau no i � ilm "H°GU"KEPAIII 6076 PRINTER $816,59 20513300-59400 OTHER $816,59 IINC MAINTENANCE E-XP'EPwPSES TH-HA"HCHIER 274343 OFHILORIINE PRODUCTS $1,954.00 02027111-56202 CP-PE'MPO,41.S $1,95COO COMPANY OF CALIFORNIA INC Vendor ndor Total. TI)IM III I)VA043020 AOH-I PA CYCLE $770,00 10021210,51110 REGULAR $770.00 RETURN SALARIES S IMAGES Vendor ndor TotaII..a. $770,00 "11A SANTO DVl030620 REWIS9,UIR,SEVaHENT $54,57 80026400-r4 WO SUPPLIES $54,57 COV IID H9,SH.UPPLHIES Vendor ndor TotaIJwm.m .. 54.s7 TUFTS 2020-554 POLYGRAPH $550,00 10020210=54'161 BACKGROUND& $550.00 POLYGRAPH 6 INVfESTIJ A` HOW& d~"HYStCALS INVlESTHOATION SERVICES 2020-543(I6) POLYGRAPH& $650.00 10020210w54161 BACKGROUND& $650.00 JNVPESTI1GA'7HON PHYSICALS SERVICES Vendor ndor T,Dtal4...... 1,200.00 UKIJAhH BuHAIIN 1 st QTi IR. 1 ST QTR 2020 $11,139.74 31 17100-r2100 O'ONT fi P-UAL. 81,1 39,74 STREET 2020 DOWNTOWN N SERVICES PROGRAM JMPROVPIEMENT DIISTRIICT Voind¢rr Totak $11"839.74 UKIJAU-H PAPER 1510310 IVr ZC.JANI'1"OR AL $42.U6 73022600-54 P00 SUPP L� ES ,$42A6 SUPPLY SUPPLIES AS IN 509812 MISC.JAH°4I'TfOPIAL $307.01 77725200-54100 SUPPLBES $30T01 SUPPLIES AS N 1.510460 WSO.JAWTORIAL $84.23 80026110-54100 SUPPLIES $64.23 SUPPLIJES AS N I510091 MHSBO.JAd I]TOIRIAL $102.77 80026110-54U00 SUPPLIES $102.77 SUPPLIJE S AS IN 510099 MlSO,JANIJT MAL $103.37 80026120-54100 SUPPLIES $103,37 SLUPPLIIE a AS IN 509878 MISC.JANIITOIRIAH_ $105,39 80026400-54100 SUPPLIES $105,39 SUPPLIES AS N C510523 MIISC.JANIIT0IRIAH.. $7.06 62027111-54100 SHJPP UES $7.06 SH.PPPILHIE S AS 1510424 MISCJANIJTOIRIAL $102.77 62027P14-54100 SEPPPUES $102.77 SUPPILHES AS UCH 510525 MISC.JANIITOIRIAL $102,77 84027225-54'100 SUPP UES $102.77 SUPPLIES AS IN 509738 MISO.JANIJT 1IRIIAL $174.57 84027225-54100 SPJPPP_PE S $174.57 SUPPLIES AS N 510551 MISC.JANIIT01RHAL $297,27 64027225-54',100 SUPPEPES $297.27 S UPPLIJES AS N Page 30 of 4165 Lnvoices Emim mlm� fii� F�11 �: � ��, III �m�" � mu �u �I� �, o"w11 I UKlAH VALLEY IIN22849 JANUTOMAAL SIERW CES $360 00 84027225..52100 CONTRACTUAL $.3610.00 ASSO CIAaT ON WWTP EY SERVICES FOR HAEtVL T'AafVONY W Vendor fottaIl."n .n$�60.00 WAGNER& 0120 723 ENG SV S FOR $43.75 820 7110-52'100 COd`J'U"R7@O:r UAL $43.75 e ndo foha0.W µ w W µ.$43.75 WAX E SANITARY 79090305 ICAO SPNVFECTAN1f WIPES $272.48 90000000.20231 C6,yL11V'U-YMENUU-AL ($1.25) SUPPLY HEAL.FH.5% 10012200-54100 SC.UPPLdES $1.25 10012200.54100 SLUPPOES $272.4S 79120130 DUSUNFIECTANT $44Z2 f0020210.54100 S UPPL.1E°'S $44.02 CLEANER Vendor fottak _ ,$316,50 WERLE 0400745 N OTl E OF $193.56 10023320-54100 SLUPPL.1ES $193,56 ENTERPRISE LLB, VlOLATf ObNB�ADhMN OfA.f0 N9 UPD e ndo fottau:4 WWESCO 775072 (U-1648fl BOX, $1,011.01 60000000.12104 UUWENTORY- $1,011.01 IMSTRlS UT*NU POLYMER CONC,3 PURCHASES VNC 7707001 (LU-B48-F)BOX, $2,731.46 80000000-12104 INVENTORY- $Z73L46 POLYMER 4;CJNC,,3 PURCHASES .s. 11ei doir'fo4a9, 3,74247 WEST Y ST 2040768 R WWA,EXE LUTWE $35,718,66 91190100 52100 CON FRAC VUAL. $8,444.00 AS•'SOO:NTED SE4RVlCES SERW CES AGREEMENT 91,190100-52,100 CONF TUAL $11,397,92 EI WCES 91'190'I00-52100 CONTRACTUAL .$15,876.96 SERWCES Vendor Total. $35,715.55,. WWMG HT 30010 LEGAII...SER=E S- $1,299.42 10021210-52150 LE.'GAL $1,2 9.42 UESTRANGE$ CVIEMSA EOA DV SERVICES/ ERGASf LO EXPENSES XYLEM WATER 3556 I6871 NOZZLE CAP $679.29 82027111-56120 E U.0 PMENF $679.29 SOLV.UT lONUS USA MAW rEC ANCE.& lNC REPAIR Vendo fottal-WasA ,K2Y ZUMAR 67623 RI-6 Sflt".,12"X36" $4,132.53 10024620-54131 P .. $1,767.36 pN1II)us"rRlES lNG PLA,S'DC,FYG BARRICADES& CONES 10024620-54127 P -SIGN $215.65 PO S FS1SHEE-TtN 82027114-54100 SUPPLIES $1,074.76 Page 31 of 4165 st of Checks F�resented fn p IIn 5/ 1/ 2 2 Invoices, 7UMAR 97823 RI-6 S/F,12"X36"' $41132,53 84027221�54100 SUPPLIES $1,074.76 VendorTotal.'® i4,I.2.5Y INVOICE 494,5 4.13 TOTAL: Page 32 of 4165 QU iunnnu'� 'uUlull��'ulll n „ ''linnini "III,a PuidWl I 'lu:lof°onus of l hlll n P l IIIII III , I�'�I III- mi i tDill iplll 011llllln p n 2 a ink �� ,�Iouuo i0ioi 10 .W au IIIII oI''I IIIII �ies II�IIII (IIIII II f1iiiiiii Mii III liIIIIII� AC 309149 WSC.RENTAL& $19,58 82027111,56300 BUIL MAINT V9.56 SUPPLY co SUPPLIES AS NEE &REPAIR 309003 WSC,RENTAL& 27.75 840272,25.56120 EQUIPMENT $27.75 SUPPILUES AS NEE MAINTENANCE& REPAIR 309088 WSC.RENTAL& $27 75 84027225-56120 EQUIPMENT $27 75 SUrUPIPU_UIES AS NEE MAINTENANCE RE ,A CR 309056 1WSC. RENTAL, & $ '7.46 64027225-56120 EQUIPMENT $67.46 SUPPLIES AS NEE MAW'k-ENANCE 6?EPAtR Vendor Total:: � $162.54 ADAMSON UNV325219 VERTEX SUPER LED $82.11 82027114-56130 EXTERNAL $82,11 IPO UCIE SERW✓dC S PRODUCTS Ve nador'TotaIl,m $62.11 ADVANCED 517305 MONTH LY ALARM $224,75 1002 U,210-U52180 SEC&,1RI U`y $1Z 36 SECUMTY SERVICES FOR 1301 SERVICES; SYSTEMS TAaILMAGE RED 91521400-52"160 SE'CUP ffY .$12.37 SERVICESS ........... Vendor Ts taL m... n $24.75 M...."U"IEC° 11390490 CAPSCRIEW MT $71,51 20324FOO-561,12 E UJ&Pdh4ENF $71.51 hICUGU.STMES IINC PAR PS FOR RESALE 11312242 CAMP SCREWS,NUTS, $167,73 60026U'd0-56130 EXTERNAL $187.73 IHAaU-WARE MTS SERVICES AMAZON 10TK...gVDJ- HDW CABLES $18.16 10020210-54330 COMPUTER AND $18 16 CAaPU'4AL 3TQL TECHNOLOGY SEROCES 1G. RY-9M3.d- SUNSCREEN $104.64 10024620-54120 PW-SPECIAL $104.64 1QN3...U..GMV- HAND SAMTU21ER $62.72 10012200-54100 SU,1U PUPS $62.72 1 QJT 1IIJJ-DWQV- REFUND-. ($244.96) 10020210-54100 SUPPLIES S ($244.96) HQ91K TEMPERATURE.GUN 1VU-L DP- WMELESSKE`4"BOARD $181.35 100202'-10-54100 SUPPLIES $1Ud1,35 CN41M AND MOUSE 1U.DCC-PYTH, FLUKE 568 DUEL. $459.37 30026400-54100 SUPPLIES $4 a9.37 RMW P WFRARED THERMOMETER 1Pu1GV.6T7R- SUNSCREEN $201,78 82027114-54100 SUPPLIES $201,76 ILXGX Vendor 1rotM—. ,$7;ii. AMER]CAN 7001773201 MEMBERSMP-a:D $105.00 84027225-57300 U4EMBERSh$$PS& $105.00 WATER WORKS TU BBS SU.0 SCR6PTONS Aa SSOCMT]ON Vendor Todag4..... Page 33 of 4165 ist of Chiecks I �Illlml U lii fair pIp iiiiiri IIV IIIII IIIIII IIIII I I � III ' I 2I ry�ry��yy@.. ,,,,,,,, ,�,.�... ............�,,,�.,,.....w o IIIII� r Itl ��i� ' II �u III'm I IIIII I�u II IIVII far as laa; ar a mp au ;o I� mu a lar I d� I IIIa AT&T, 27919 MAY 20 qN IEURNET $87,.65 W022100-5,5100 TELEPHONE $67.65 3138 APR 20 10 SIL FOUR 911 REMOTE $10"1.65 20620231,,.5,5100 TELEPHONE $1Ob.65 SUPPORT VPI ndor'Total: $189 30 SOLPNOP'7IRIEE 53585 93 AaERO'9C✓HAaMBER MV $179.63 100121210,,54100 SUPPLIES S89,99 IMAEC.3 CAL LLO AEROSOL HOLg3UNG 91521400.5411 "SCP PIPES S89.92 V sindor'4°otal. i'F7.9.Pd3 BT IM ANCINI CO 0126149-UPS PORTER#851 $1.504.00 900000001 23256 SPFUAIL EVENTS $1,504 00 ING ECONOMY VdOLLYBALL F RUST EQUIPMENT Vl ndoir Totalll.'_.. '1,5O4.4CY C ALIIFORMAo. 200004563 REGI'S1fl TR314 L1 $425.00 1003400-57100 U. RdVPN6 AND $425.00 SOCIETY OF BUFFALO DP"VELOPPu1P="NT MWUPAL gmWANCE C3FR ERS C,A.RCOLLO 0186501 DEMGN PHASES U$Uq $'15"066.75 63027330...802 0 INFRASTRUCTURE $15,08&75 ENCp'ER'EIERS INC RECYCLED WATER VPeindoirTa,tak $15,C&66,75 C LAbIRK PEST 25715778 PEST CONTROL SV CS $94,00 80026210.52100 CC,7W1RAC7'UAL $94,00 CONTROL.ROL. SERVICES 25704420 PEST CONTROL SV(CS $74.00 FgCI:026220-.52'100 CONTRACTUAL AL $74.00 SEPR471C:E,5 25704453 PEST CONTROL SV CS $95.00 80026'400-52100 C0PVP7'PRAe,,.,r1,JAk.. $95.00 SERVICES Efir' Vendor'ToW...m.$263.00 COMCPVST 5463 MAY 20 INTEQRNdET SERV lC ES $W86 100212'10-55',100 7'ELEpHoNF- $44.93 91521400 55100 TL=LEPH(.)Nrz $44.93 COOPER 200 CO9IMNIPILIANC;E& $500,00 60026400-.52100 CONI`-RAC,rP,.AL $50000 OON4P U7SUw CE REPORTING SERVICE SERVICES OORIPORKII- N Vendor Total DEEP VALLEY 3611686 SIECURU" Y SYSTEM $39.95 10022100...5,21So SnKEC;C.Pd'RITY $.39.95 SIEC PRU TY MONITORING AT SERVICES 361168 ALARM SERVICES $275.E5 1 02210'0 r216CS SErSC1RP"1Y $26..95 PER ATTACHED AHED CO SEPRWCE5 10022100-5219C. SECJU.61WTY $29.95 SE ROCE,S 100.22700-52160 SP=CC7PRP'1""7 $42.95 SERVICES 20822500-52180 SECURITY $42..9,s SERVICE'S 20824300...52 180 SP=CURP J"Y $49.00 SEPR WC,PE S 73022600-52'180 SEC;U RI FY $19.95 SEPRWC E',S 73022600 52180 SEICU RETY $21.95 SERVICES Page 34 of 4165 List 0[teck in p Approval on 5/8/2020 .....� lilvdilces+ DEEP VALLEY 36 I'll 6frV NVQ..Ao02MSERV/IIIE:::S $273.65 6202711'1,52180 ErUfi1P-y $20,00 SECURITY PER 91I...rACFIElD CO SE WC S 82027111-52160 SOE 1.•1 NFY $24.95 SERViCES 3611685 SECURITY UPGRADE $42.95 '100227O0-52190 SECUR' Y $42.9 5 &M WTO RNN& S'ERW✓10E S 3611681 OW4G,OMTG3PI G- $32.95 10022822-521830 SECURITY $32.95 SOFTBALL COMPLEX SERVICES 3611682 SE UMTY $34,95 20243OO�5215O SECURITY ,$34-95 E4t0OWTOMNG SVCS w SERVICES STIR 3611683 SECURITY $46 95 20824300-52160 SL<G;LNI IFY $46.95 Ih4oMIIOWN9 SV/ S- SERVICES S GAR 3611683 4 PROVIDE AND ONISTA4LL $52.95 5,9O264OO,52180 SECFJdRffY $52.95 EL.ECTlROMC SERVICE'S ....... Vendor"rotas,, 529.35 INEPT OF 1199487 F STEP IFIIPE CONTROL $428,00 10021210.57100 LEARNING AND $214.00 FORESTRY S REGMTRAT0N DEVELOPMENT OMEN T F11021E PROTECTION 91721400.57100 LEA RNWG AND ,$214.00 DEVELOPMENT Vlendor Totalk,.... DONAaLD K OTN1 69210 TGar'WP NG SEIRMCES $560 00 10021210-56130 EXTERNAL $560.00 HEWETT SERVICES V1 ndor Total. $560.00 EUREKA 466253 E C,SOPMEfNET $32.36 814O27225-52100 CON!'1 CrUAL $32.36 OXYGEN CO MAINTENANCE NTEOWAaN CE SL NPWCEw; 466150 EQUIPMENT $314.00 814027225-52100 CONfTF?AG FURL $314,00 MAMTEINVA,NC E SERWCE;S DIM 00811580 EWPMENT SEIRMCE $20.61 1002F210-56120 QUIPAdENT' $10,40 994,41Nw T N1A NC;E° REPA1 R 91721400-56120 EONlg1F"81+1LENVN'T $10.41 MAINTENANCE& RE-PAIR Vendor Total� IP,ASTEN9AL t AU 39073 LU-BOLTS $37,64 814027225-56120 EQUtPMFN 7' $37.64 EPAtR G:Ak)KA39080 XL 6MA.BLACK $332,83 10012200-54100 SLNppL.NES $332,833 GLOVES 0 ISHER 231663 REMOTE CABLES,: $126.30 10020210-56130 EKFERNAL $126.30 '4N10RELESS SV CS 17F'T SERWCES INC Vendor TotaV G,AYL.ENIE DV O50720 IREOMII URSEMAENV!"r $29.2 5 10020210,5.4100 SUPPO S $29.25 IBA,IRTH OLOF SUPPLIES G OVlOIC1-'09 V7oindo r TotaiO $29.25 GE PRO S1276271300 SWANATE(REELS $611.76 80000OOO-12104 INVENTORY- $611.78 G16 PL RCI-fA SES Vendor T*tW.,.. Wj611.783 Page 35 of 4165 U p n ir, ,Apprioval on 5/8/210,210, ...............-........................................... Invoices OMNI GRAINGER INC 9516464071 DISWASHIINGAND $6827 1002121 .-54100 SUPPUESS $34,14 HAND SOAP 91521400-54100 SUPPLiES $34.13 Vendor TotaE HILDEBRAND 195 FINANCIAIL ANALYSIS $7,056,00 84427222-52100 CONTRACTUAL $7,056,00 CONSULTING SEWIER RA'11' SERVtCES LLC Vendor"rotai. S7,056.00 IBEW, LOCAL 20 4 IBEW AMR 20 IELEC'TR,IC $11,880.80 20700000..20509 PIR DFDU(;T''- $1,880.80 1245 UNIT UNION DUE UNiON DUES Vendor Totak il,880.80 INTERSTATE 38160'9 BATTERIES $12198 1002121 -56130 EXTERNAL $123.98 IBA TTERIIES SERWCES 380041698 BATTIE"RIES $128.67 80026110-56130 EXTERNAL $128.67 SERV9CES 380041654 DArTERIIES $26120 84027225-56130 EXTERNAL $26120 SERVICES Vendor Total IN TERWEST OWCALL BUILDING& $170,00 10023320-52100 CONIRACTUAL $170.00 CONSULTING PLAN CHECK SERVICES GROUP INC 57064 ON-CALL BU1131NG& $26&00 10023320-52100 CONTRACTUAL $265.00 PLAN CHECK SERVICES 56862 ON,,CAL.L BUILDING& $47250 10023320-.52100 CONYRACTUAL $4 72.50 PLAN CHECK SERVICES 59087 ON-CALL BUILDING& $1,710k5 10023320-52100 CONTRACTUAL $1,710.65 PLAN CHECK SERVICES' Veindor'ToW: $2,6 8..15 JACK WILLER 20024 LABOR FOR ANIIIWAL $4,51873 820271 11-52,900 COAffRACTUAL $4,5 1&73 FLOW METERTE SERV9CES Vendor Total: KIMBALL 7901179 GARAGE SUPPLIES $1,086.99 20324100-56112 EQUiPMENT $f,086.99 MIDWEST PAR rS FOR RESALE Vendor"rotm.- L.N CURTIS& INV378067 SWIVEL GASKET, $164.63 90021210-5020 EQUIPMENT' $82.31 SONS EXPANSION RING MAINTENANCE 9, REPAIR 91721400-56120 E.QUiPMENT $82.32 MAINTENANCE& REPAIR Vendor Totak"' '$,;4.6_Y MAJOR CRIMES 042920 ANNUAL AGENCY $4,500.00 10020224-52W0 CONTRACFUAL $4,500..00 FORCE CON TRIBUDON SERVICES Vendor"rotal. $4,566.'O'O"' MATHESONTRI- 21611202 OXYGEN&MISC. $75,65 80026210-54100 SUPPLIES $75.65 GASIINC SUPPLIES AS NEEDED Vendor Total i75.65, Page 36 of 4165 4 1 pillist �11:ff (,,1',,l:ks 11 reseiii,iii"Ited I ApjiwoV,4�1 1 5/8/211),211110 ................I,—,,,,,,...................... . ............................................ III i ces, II IIUII Ulu gym'lip MENDOI DV O42920 PARKIING PERMIT $916,00 64000000-42511 PARKING-OFF tq m 00 COUNTY REFUND-LIBRARY ST RED TPERMIT WFORMATIION SERVIICES MV00N Vendor TOM- $91600 MENDOCIINO VVIllffP042320 FILUORESIOPENTTUBES $25,00 84027225-54100 SUPPLIIIES $2500 SOLO WASTE MANAGEMENT Au-n-iORITY Vandior TpotM 5,0 0 PEES-MUNI]CH:1AIL IN1438551 SEEK REVEAL FIRE $7..019SI9 2532121054-10:2 SMA1.I 7-001...,!F; $3,509.94 EMERGENCY PRO 50-I PACKA SERVICES 1NG 91621400-541012 SM41.1 TOOLS $3,509.95 Vailak NFP NATIONAL 2U.05NFP MfiC(20NFP $2,91606 2070000020523 PIR DFrXA.:.T-L m $Z681.46 ACCOUNr JNSURANCE SERV CES INC 20700000-20512 REMIF 1JFE ($89.40) 20700000-205 2 REM*'l NFE $36,00 20700000,20512 REMNF LIFE $288,00 20-04 NFP APR 20 NFP $3,171.92 2070000020523 PI DEDUCT-L ro S2,841A7 1NSURANCE 20700000.20512 REMIF L#FE $X 75 20700000,205 2 REMII`F L 111- $294.00 Vendor Totak 011 2817185 LIQUID SOMUM $4,166,87 84027225-58202 CHEMI!CAL.S $4,166.87 CORPORAT10N NYPOCHII Vendor Tooth- $4,166.87 ONE TIME PAY OV042820 IRE C REFUND- $300,00 1002?824449d5 RECREATION $300,00 VENDOR WOODHOUSE,COV11D-19 PROGRAM INCOME 0402092 REC REFIJND- $10.50 1002283244915 RE CREA FNON $10.50 WEAVER, COMID-19 PROGRAM WCOME. W/043020 REG REFUND- $70.00 10022832.44915 RECREATiON $70.00 GOINZALEZ,COI PROGRAM INCOME 0016538 REC REFUND- $70,00 10022832.44915 RN::'.'CREA RON $70.00 MUNOZ,COVIJD-19 PROGRAM INCOME 0017094 REG REFUND- $80,00 10022850..44915 RECREAT0N $80.00 WAGNAR,COVID-19 PROGRAM NNE CO 115404-6 UTIIILITY REFUND $3417 90100000..10421 UTILay $34.77 I WAII131I RECEIVABLES CLEARING 12$395-8 UTflI REFUND- $107,50 90100000-10-021 UTILITY $107,50 JUSTIINO MOL11NA11, RFICEIVABLES LUISANA ROBLEDO CLEARING Page 37 of 4165 Illllluuuuu IIIII i� I� �i iw 'ull Ilug humatl "Wki�ll mI�N"I lllul ������ npuuinufl��i�W OU IIIII�W lmo 111 tl f Ili,,,a III�Iiu ll "K�o l l u Illlu �'lllllli5 �� immli 1 P P° 2 u 4 im wri IIIIII�IIII IIIIII ��I', '�U'�, - ° Plo III wu I. m v II uu' II uu I au 'no . m m m IIU ruW „° nu � nl W u m Ilf m Gf "' a �d. pll IIW ill tlll ill ONE TIME PAY 106496.3 9,.U1111_U1Y REFUND $135.00 90i00000-10421 uI'l#7Ty $136,00 VENDOR d ARIAa IISABI[EL ME , RE 'EWABLES LEOIP,pLDO R40U..ON CLEARING 114152,1 U"U"TIII I PY REFUND $156.46 9010000040421 UTNL9Py7 $156,48 UWIN DERMERE RECEIVABLES PLATINUM CLEARING e ndor Totall....�$965.25... OPERATING 2004-1 APR 20 P9NW UNION $1,.040.00 20700000-20509 Pa'R DEDUGT- $f,040.00 ENGINEERS DUES U NMNaN DUES UNION 2004 APR 20 MISC UNION $1,740.00 207MOW0,20509 PIR DEDUC7.- $f 740.00 DUES UNION DUES Vendor Tota Ow:PERMAaN& OIP32045 CLAMPS $56,82 20324100 56112 EQUIPMENT $56.82 SOPS INC PARTS FOR RESALE 01 P32057 LAMP $57 0a2 20324100--56'912 EQU#PMEN°w9T $57.52 PARTS FOR RESALE OtP30707 FUSE BLOCK CIRCUIT $14870 10020210-56 N30 EX TERNaFAL $148.70 SERVICES 011P31349 LOW BEAM LED $778,42 1002 f 10-56'130 EX FERNAL $265.71 SERVICES 10021210-569.30 EXTERNAL $265.71 SERVICES 91521400-56 Q0 EXTERNAL. $241..00 SERVICES 01P30767 1W;;pTDIR $399,94 10024620-5030 EXTERNAL $389.94 SERVICES 0111::131930 COVE11:1-SHIFT LEVER $220,87 82027194-56 f 30 EXTERNAL $220,87 SERVICES 01P31388 PIGTAILS DCI<E'11" $49,44 84027221-5600 EXTERNAL $49.44 SERVICES 01 P31295 U°IIOOI1)LAUT&;-1 KIT $94,22 84027221-50 30 EXTERNAL $94.22 SERVICES 011::130978 KITO::ILTIIHR, $131,67 84027221-516130 EX7EENsfAL $13f,67 01P31389 II AMP,LK-3H"NITS $244,53 54027221-515130 EXTERNAL. $244.5 SERVICES 01E:31043 'VALVE,PIPE $516.11 20324100-58510 REIMBURSABLE $515.11 JOBS endorTotall1aww. OWEN 00049134 DEBRIS IHO•'SE $779.54 94027221-•56930 E NE:.RNAL $77 .54 EQUIPMENT SERWAJOES SALES Vein doir'Tot 11- $779.154 PAAOIiE SUyPPILY 026044.516 PUPIE."o RIENCli,, $413.05 92027111-55920 EQd1dNwME.-NN" 65.'93 CORPORATION ADAPTER MAINTENANCE RE'PWR 2032000-54102 SMALL TOOLS ,$353Z2 025973944 BALL VALVE BRANCH $311.56 52000000-12104 INVENTORY $319.56 PURCHASES Vendor Tot V; $7:iQ.2I" Page 38 of 4165 III ..ist o (YI�,' hei ,(,,, I���� iiiiiri s ll�i iiiili 1 f:o r a III ,10 nSul ol c s, Ell, PFMB ASSET SMA-M0320- RNANCMIL ADVISORY $2,758.94 10015100-52100 CONTRAO1-L1AL $2,758.94 MANAGEMENT 16316 SIE9R CES SERVICES IL.IL.0 Vendor"rota0;m w,. i 756..94 RAINBOW 32474/1 STROKE FUEL $97,98 82027111-56300 BUILDING MAINS $97„98 AGM CULTURAL L &REPAIR SEIR'° CES 3281711 C3 RC T BREAKER $7.61 8202'71'1'-1-56120 EQUIPMENT $7.61 MAIN TENAN C REPAIR 3220711 NOZZLE ASSEMBLY, $97.95 '10022'900.5629ti' FUEL&FLUIDS $10.88 Pw X OVL 10022'100-54900 SUPP-U S $87.07 63099h 1fMMMEIR,HEA9RVNJO $250,35 82027111-54102 SMALL TOOLS $250 35 PROTECTOR 3220611 FIRE MW FUEL,OHAIIN3 $2.62,41 820271'9'1-54102 SMALL TOOLS $262.41 LOOP O L 32183/1 K-.9 FOOD $65.31 10020210-54100 SUPPLIES $6&39 Vendor^If otal: ,..$71i 1,6 1 `P O STAARIKEY IP-2001293 HATS WATER IDEtPT.. $416.06 82027114-5000 SUPPLIES S $4183,06 P-2001292 HATS.WATER.DEPT, $827.09 82027114-54100 SUPPLIES $62T09 V irndor'rotaW. ,.,. l 045.1 5 RDC1FIPU'3T 1223905 LEVCAOEOSVSTE i $10,7110,00 90000000-20231 COL39M1TYMENIAL f,$5S.w COMPANY GG04 SMART AN 9-1EWTH,5% 90000000.232 a7 COURT COS 1 ($13.38) TRUSST 90000000-23237 DISTRICT USE ($53.55) TAX-MEASURE S 10024620.80100 MACHINERY& ,'$237,62 EQUIPMENT 10024620-80100 MACHINERY ,$1,710 00 E0 UIP'd+4EA1 b- 82027110-80100 MAOHINE'PRY& $237,63 EQUIPMENT 82027110-30100 MACHINERY $,3,000.00 EQUIPMENT 3027330-80100 MfW O9"dINE RY& $237.63 EQ111P'1b1E'119&- 83027330-80100 MACHINERY $1,000,00 EQUIPMENT 84027220-30100 M4AOHINE RY& $237.63 EQUIPMENT 84027220-80W0 ebe9AO3-91hCERY $3,000.00 EQUIPMENT 00000000.-230213 MEASURE Y ($53.55) MI-RIC7 TAB° 90000000-2:30'93 STATE USE TAX ($776.47) 1.9AB10TY Veirndoir Totalll: $10,710.00 Page 39 of 4165 II luau ���IppIiWu�gpml�l��� II° 'IpflImgp��IImIIin m Nry%Un yII oomm� dlpu u Il pa t Whim 11 Wa illlll m I41II ma lln 1:mI Ir umuo-lntl�Aw m Ulu IV In0. r u Irumo IIIII� h 8 1 1 uuonu mn �m Imp Vr,mrr� II III ii Illu mi uu ra �u' m III u ' Im� I �", ,�, �m °� �m ' ao.,, all Illla ;�„� uh au uiii�iiiiii� REDWOOD 2140413 CA RII:DV._OCIK FUEL $921..09 20324100;56410 GARAGE $921.09 COAST IFV.UEII..S PURCHASES LUBRICANTS PARTS Vendor Totta m m ,., 927.09„ REDWOOD 20-05 EAP REMIF EAAP dd RUANCE $545,28 20700000-20520 PIR DEDUCT- $545.283 EMPIIIRE. MEDICAL INU Erv44.UMCIPAIL VNSURANCE FUND dREd_VABLE WLL 144564 PLATES CUT $477.89 82027114-54100 SUPPLIES $477.80 SUPPLY CO Ver doir'TottaV: s $47T89 EREXEL USA WC 0V-163055 CABLE CONNECTOR R 312."32 84027225-56t20 E'QLdWMENr $3t2.32 B AUom rENANC°E-& BREVPA d 0H9439 BASE LAMP $146.41 84027225-54100 SUPPLIES $146.41 Vendor'TottaV:: $458.73 RI-ado PACI4 IC CL30779 LEVEL CARD CHARGES $1,259,79 10021290-56210 FUEL&FLUIDS $529.90 AS NEEDED 91521400-55210 FUEL&FLUIDS $629.89 Vendor TottaCa ii'2 .79 bRGOGNA wAdATEfR 0380 APIR 20 'WATER SEdRVICES- $23.84 10021210-55210 U'r6L TIES $11,92 COMPANY 1301 TAL AGE IRD 91521400-552t0 UDLITIES Vendor Totta. s a$23.d34 S4-dl 1311632190 0SCO#C9300-48P-E: $605.71 20913900-80100 MACFtWEEY& $605.71 VOw TEdRNA"dI ONI CA'FAaL`M ST 9 EQL IPMEN7 CORP B111626 8'9 0SCO#C9300- 8P•-E: $3,537.88 20913900.80100 MACHINERY $3,53788 CATALYST LYST 9 EQUIPMENT Verndor Tottall.m _ 4,143.59 S,.U.ATEWATER DV042420 Q:EdRT RCAT ON $60.00 34027225®57100 LEAeRMNIG AND $60.00 RESOURCES RENEWAL AL...A H ODGE DEVELQOPMEN COd^1TRQOEL. BOARD Vendor Totak" $60.00 STEVEMs CHA41EL ILUdKMH-011 EM FOR ILA dDMIll. $9,990.00 70024500-52100 CONTRACTUAL $9,990.00 BROWN CLOSURE PROJECT ;ERWICES Von¢dor'Totall:µ SUBURBAN 1426..201343 PROPANE $194.43 1002d210.552W 8_UIdLdRE a $97.22 PROPANE 91521400-552 YO Q,PTIOPES $97.21 Vein doir'Tottall. µ w w$t94.43' "9`W r.i.IRKSIEN DVO50620 AaCH PAaaCYCLE $770,00 10024210-51110 REGULAR $770.00 RETURN SALARIES& WAGES VernadorTottall- $.770.00 Page 40 of 4165 llllluumn 1 il4iuilli-it: gun tlli'�a�uu llllu.', „ c IW" s a ir"ull se n' i l a ; of upl,d�plomiu �� �imll�'IIIIII IIIIII urimo 'ul li �Illlfiauun IIIi�W ulm iin�ircil �I��,s I IIII II II m� ��„ III �m a1 � �w u1 0U „ � �w � au IIII II�1 diiii� . TUFTS 2020,550(A) POLYGRAPH& $550.00 0020210-54161 BACKGROUND $650.00 POLYGRAPH H& WESTlI ATION PHYSICALS N VESTUOATUON~D SERVICES 2020-O5'9(A) POLYGRAPH H& $550.00 10020210-5416t BACKGR:Dft1N D& $550.00 INVESTUGA'TNON P9-d1'WCALS SER'V CES 2020-560(A) POLYGRAPH PH$ $550.00 10020210-54161 BA,CKGR OCD'ND& $5 a OO WIEST11s3ATUON PHYSICALS SIEUR CES 2020-56l(A) POLYGRAPH H 6 $550,00 10020210-54161 BACKGROUND aka $550.00 IIN4"VIESTUG3ATION PHYSICALS SERVICES 2020.557(A) POLYGRAPH $550.00 t0020210-54161 BACKGROLdN D& $550.00 N'VE STNOATUCDN+4 PHYSICALS SERVICES VendorToW."' Z750,00 UMAH AUTO STMT050620 DISCOUNT ($21.69) 20324 D00-561'N2 EQL.IPMEAll- ($21.89) PAURTs PAR rS FOR RESALE 154987 LAMPS $59.34 20324100-56112 EQC..IPMEW $59,34 PARRS FOR RESALE '155316 BATTERY $1,055,18 10024620;56130 EXt- RNAL $1,055.18 SERVICES 156560 ONII_ENL,TER $22.06 20822500-56130 EXTERNAL $22,06 SEtRW CES 156,156 CYCLE OIL. $2.17 20822500-56210 FUEL&FLUIDS ;$2.17 '158027 VALVE OAP $5.90 2032000-54100 SddPPL' E'S $5,90 156088 ADAIIDICE&R,CoUPLIE.R $52.97 20.324 00-54f00 SUPPLIES '$52,97 Vendor.Totaii:... .i"175,'73" UKIAH DAVIL"Y 000643:3531 LEGAL LINER $39.00 N0020210-52515 AD'VERPSttV'S& $39.00 JOURNAL UFO U.CATUON4 PUBLICAt-0N 0006468094 PLdB UC N-DEAURUNG $123.42 10023411;52515 AD'VERIISING $123.42 PUWCA�70 0006472764 PUBLIC HEARING $150.43 100234//.52515 AR~DIAERV'ts NG& $150.43 PUBI ICA t-ION 0006466151 PL.DBLDSHNG $69A0 10012500-52150 LEGAL $69.40 SI®R"VUCES FOR EY'1"9( SERVICES/ EXPENSES Vendor Total, $3�2.25 UNITED SITE 'II14-110238086 PORTABLE TOILET $'166.66 10022100- 2100 CC1d`JTRAC1-UA,C $166.86 SERVICES RENTAL SERVICES 114-10238090 PORTABLE TOILET $166A6 10022100-52100 C;ONFRACTUAL $166.96 RENTAL SERVICES US BANK AUGUR 20 CAL CARD $2,272.42 10021210-56300 BUILDING MAS1D1D V ,$18.60 CORPORATE PURCHASES &RE-PAIR E'A'YIM EN'T SEIR`VUOIES 91721400.56300 BUILDING MAINT $18,60 &RE-PAIR '100212 90.a56120 EQUIPMENT ,$t02 34 MAIN FEWA ACE REPWR Page 41 of 4165 tllY p II ���umwn''�ppp��lf�''' a mr nupp �,,a, � mq��,yyII „ IIIIII Y q,'�ryI IIr Diu i i 1uuuuu Illlu a '9 �lU �p16, I�on�ll�°Ii-e uro lumen�tlu eI a f r N m p I����III iii i l 11 iiil a U� i�ll�µ�, �I� 1 r 0I I III US BANK APR 20 CAL CARD $2,272,42 9�72 W00,56120 EQUWMENT $102..34 CORPORATE PURCHASES AI Tr-NANCE: PAYMENT REPAIR SERMCES 1002C210..57100 F..FARMN AND ($24,0) EW✓LF..OP E"G T 91521400-57100 U...ARMN AN ( 25.00) DEV M.A;OPME T 253MW-5002 S ALL.T00k..S $322.71 91621400-54402 SMAML,Mofi..S $322.79 '10021210.5.4�00 SUS POPS $32.58 915.2 MOO..54 M SG7PPk.ES $32.59 91521400-5.00 SLd'PPUES $444.41 9452 F400-54100 SUPPU S ~$480.✓4 91721400-,54100 SUP POPE'S $444.44 Vendor Ts,mW: Sri................. VEIMON 9852914018 DATA&F." ERGS GY $1,832.85 00826100... W00 MAC.,'HIM::RY& $152.04 REILIESS LOANER PHONES EQUIPMFNT 10012100-55100 FELEPHONE $38,01 W020240,5,5100 T&TP.&5'&"'H4,.NE $76,02 10022100..55400 C"�'� MONFE 3&01 W022300,55400 SEE EPH E" $38,01 10022810..-55100 TELE'llifONE $38.00 10022840-55100 TFFXPHON'nv;; ,$38,08 10023100,55100 TE-.EPHONE SM 09 W024210.55800 Tl'.71 d'.'na ONE ;$69.59 10024620.55100 T:'k..FM?O E' $53.96 209f3900-u5'd00 'k"DE.,P OAO 5430.98 70024500-55 100 FE'n9. ....'PHONE- $25.51 7 7 725200-55100 7..D E PI iONE. $38.04 900262 W-55I00 TEI. .:::P 0 r $ . 80026,400,55400 TD EP O E': ,'$232.06 32027,1 10-55400 FEL PHO'NE $117.20 Page 42 of 4165 ��I I,III�IIp IWIIIWIII IIIIII ury����ry?prypp�Il I¢IIIpII u' III up �MryI II yuplul'I!'Iµ'1',�p" ryI�pI,uyryJuI,I Ipflf pIW lII NAM J��N�'N'�rypullll N�Pyµryy���p� 7V IpIIpI p ���Illlllllu ill i lei I uIIIIU I IC IIIIII W WIU "IIIIIIII:Illll s N 411NIn°' IUIRII�II IIII "WWIIIIIIIII� W IIW i`uI IW1IW u NWI iI IIIIII IIII III"IIIIR "uril ii 1, NI �IIWWm�IIIIR IIIIII IIII �I�IY 1,31 plml li�p l ,WIn Iµry� I' 7111p1 Yp 4ryrypllll Y�Ur ''�p�U�npy Imirdlices I Ip„ VIEMZON 98529'14016 IDATA&IEMERGENC Y $1,832,85 82027'111-55WO TELEPHONE $76 02 REL11H.3S ILOANIEEC PHONES 82027114-55100 'TELEPHONE $40,04 84027220-55100 TEI EPHON E $98.19 84027221-55100 TELEPHONE $154.07 ......._..._............ V e ndoir TntalI� �$1,032.C3 s VWR 8089807611 T°URE301—Y STANDARD $74.04 900001000-23237 DIS TRIC T USE ($0,26) 8P TERNAT"OONA,II_ IF ACH 7AX.-MEaAS)RES �,,,N 16'4027225-541103 LAB SUPR 1ES $0.56 84027225-54103 LAB SI..PP§ffS $74.014 6STRICT TAX 808r.6'15268 C3II..ASS IfR ER,EO„EEC; $179,58 90000000-23237 LNSFRIGUSE (50,77) MEDIIWA FAX-MEASURE 3'4027225-54103 LAB SUPR6ES $1.u4 34027225-541103 LAB SC7PPV S $f 79.58 90000000-23025 MEASURE Y ($C3.77y =T 1 T TAX WATSON- S'1125337 HYPO-TUBING $896,01 84027225-56120 ECN.7fPMENT $896.01 MARLOW UDC" MAINTENANCE R;EPAI a V ender,rota0 ;$806.01 WAXIE S/kWTARY 79067157 IMSIO^1FrCTANT $137A0 90000000-20231 C:COd,NT'b'ME1 TAL ($0.64) SUPPLY CLEANER HEAd TH.5% 100202'10..-54100 SG.APPLIES $0.2.2 10020210--54100 SCdPPI-IF-S $45 0 11pOV210.54100 SR..dPPLI.ES $0.21 10021210.54100 SCCPPU S 915V400-54100 SC..CPPLIES $0.21 915214C1C1-54100 SUPPLIES $4.5,80 V71r.pImdor Tota1 a $'137.4p WEST YOST 2041036 RRWA EXEC UT 'VE $45,501.22 91890?00-52100 CONTRACTUAL $6„51'0.75 ASSOCIATED SE 19=E S SERVICES AGREEMENT 9O190100...52100 CONTRACTUAL $12178,65 SERVICES Page 43 of 4165 Illlll p'i °°°° III' of h µk"" or ���u�� /1 / 10, 1 '°'' � dii Q I w• you• mi uu;�� mu k ,u w u IIIP a m � mi„ m du IIU ii WEST YOST 2041036 RRWNlAa EXECUTIVE $45,501,22 91190100-52100 COA1 F ACTUAL $26,711,62 ASSOCIATED SERVICliS SERVICES AGREEMENT WWQLLOWW COUNTY 10010 APR 20 WATER SERVICES- $46.37 F0021210-r5210 UHLIF'ES $24.19 WATER DMT 1500 S STATE ST 91521400-55210 UHL.1r�ES $24.18 40353 APR 20 WATER SERWCES $20,18 31122000-55210 UPLiH S $20.16 1640 S STATE ST 403.53 MAR 20 WATER SERVICES $31,91 31122000-5:5210 UP1.. RES $3F.91 1640 S STATE ST 61154 APR 20 WATER•SIERV 14E:S $21,61 04027225;5.52'10 UA`0 TIES $21.61 SEWER TREATMENT PLANT 81154 MAR 20 WATER SERVICES- $21.61 8402722.5-55210 UFIL�RES $21.86 SEWER TREATMENT PLANT Vendor TotM� •.•,•. 144.08 WffMER PUBLIC E1958551 FIRE CLOTHING $37.55 91521400-54100 SUPPOE S $18.78 SAFETY GROUP 91721400-54100 SUPPLffS W.77 WYAtiTT 269722 60 Awl"V.D4,..Q TAV151....f::'.VAAhII...VIE $234,91 10022300-54106 SPECIALTY Y $234.91 IRIIZ0GA,TON CO SQJPPL� S 26991f).00 PVC Aall::yAaIPTER $22.36 10022-100-54100 SUPPLIES $22,38 27099200 ADJUSTABLE VALVE $852,90 10022100-54100 SUPPLIES $852,90 Vendor Totak- Y �1,11Cbµ&9 11INVOII IE $16Z288.34 TOTAL: Page 44 of 4165 �IIIII............ist icks 111,fol. proval a�� / IS/ 2,0120 ''Iie fonuvvilng II ast of Ik)nIs !)aya III e %,Nras &,d&i"°ved at-id a��)proved f6r, 1pay°ne,lt. SgllatUre i mim liffill ADAMSON HV325261 LABELS CENCOM $25861 10020210-56130 EXTERNAL $25851 POUCE SERVICES PRODUCTS 1NV324984 BUMPMER PAD $461,37 90020210..56130 EXTERNAL $46137 SERVICES MV325409 SPEAKER $18010 10021210-56130 EXTERNAL $90.05 SERVICES 91521400.-56130 EXTERNAL $90,05 SERVICES .......... Vendor Tota k $899.98 A;l.,AC 662841 CAN CER/UFEIACC $7,719,16 20700000-20527 SECTION 125 $7,719,16 INSURANCE (CANCER&LIFE-), 7,719.96 Vendor Totak"' ALHAMBRA 5109554 DMNK NG WATER $23 59 10022700-52100 CONTRACTUAL $899 NAT*NAL 050620 SERV0CES SERVICES WATER 84027225-54100 SUPPLIES $1460 Vendor Total i23,59 AMAZON ILRV0^lNH6. ILIPINORODOCK $22428 10012500-54330 COMPUTER AND $224.26 CAMTAL 1XN1 TECHNOLOGY SERV�CES IQ.49..rY139H- ILEINORC1 DOCK $22537 10021210,54330 COMPUTER AND $112,66 PNPJ TECHNOLOGY 91721400-54330 COMPUTER AND $112,69 TECHNOLOGY .......... Vendor Totalo $449,65 ANIXTER 4566778-02 TRANSFORMER BOX, $2,847.82 80000000-12104 INVENTORY- $2,847.82 PURCHASES ®® Vendor Total- $2>847.82 BRIDGES 2211 ON-CALL EMERGENCY $350,00 100,20210-52100 CONTRACTUAL $350.00 RESTORATQN CLEAN-UP SER SERVICES LLCM .......... Vendor Total: $350.00 CA POLIrE 15656 MEMBERSMP-,J $440bO 10020210.57300 MEMBERSHIPS 9 $440.00 (.',l 111f.!.FS AS1,130C WYATT SUBSCRIPTIONS Vendor Total:" COMCASI" 1067MX(20 INI'E�:;�,NET'Sl:.,.RVw (..111:.S 124.81 10021210-55 900 TELEPHONE $62.41 91521400-55100 TELEPHONE $62.40 Vendor Total: iK81, Page 45 of 4165 IIIIIII log I'�,x�l�� l II p IIII �, IIIIIII IIII � � I� Illill��� Ilm N IIIIII IIIIIIII IIIIII� ���IIIII III I � ���� � IIIIIIIII IIIIII IIIII' IIIIIIIIII IIIIIII / I L��,Iivoices DARLENE lR 49622' DO RA STREET A DA $K264.00 12024200-60230 WFRASTRU TUR E $96,284.00 PROJECT Vendor'Total. @$96,264.00 DAV0 APPO "r 050120 LEGAL SEIRWJ C ES IFOR $8,912.40 10014000-52150 LEGAL $8,757.24 G,VID 19 IFy 19120 SF W CES/ EXPENSES 20414000-52150 LEGAL SERVICES/ EXPENSES 7164 LIEGAL SIEWCES FOR. $34,766 63 10014000-52150 LEGAL $4,496.66 FY 19120 SERVICES/ EXPENSES 10014000-52150 LEGAL $9,516.22 SERVICES/ EXPENSES 200414000-52150 LEGAL. $776.69 SERVICES/ EXPENSES 77714000-52150 LEGAL $254.03 SERVICES/ EXPENSES 80014000-52150 LEGAL $912.59 SERVICES/ EXPENSES 62014000-52150 LEGAL $8,02T.66 S IRWCES/ EXPENSES 83027330-52150 LEGAL $709.85 SERVICES/ EXPENSES 84014000-52150 LEGAL $1,911A2 SER CES/ EXPENSES 902'14000-52150 LEGAL $8,179.61 SERW CES/ EXPENSES ----------- Vendor Total. $43,701.03 ID TPR(:.A ' 577764 MASKS $664,20 90000000-202.31 COUNTYMENTAL ($3.10) ll^1DUS'I`MAL HEALTH 5% 100L 90000000-2.3252 D&STRICTUSE ($0.76) TAX-LIBRARIES 90000000-232.37 D)STRICT USE ($3.10) TAX-MEASURE S 90000000-23026 MEASURE Y ($3.10) DWRICT TAX 10024620-54120 IOW-SPECIAL $5.03 SUPPLIES 10024620-54120 PW-SPECIAL $332,10 SUPPLIES 84027221-54100 SUPPLIES $5.03 84027221-54100 SUPPLIES $332,10 -Vendor Total: 664.20 Page 46 of 4165 I IIIIIIII III t f uuuw III Ill�i II umu III u I I�"Ugyry. umm I� m, I IUINII �Il lu llllul I�ii �I'Implllp �'U� I N�i,I IIIIIIIIIIIIIIIIIII I IIIIIIIIIII I I Ilptl I�" 14�W 444WWW WRUUU III IIII" 1111111114 IjO"o v I ,�,,,r1�1�1���1'�>m✓11 DL'1i SOLUTIONS 4798790A IOLT#9701 1004940, $1,64141 80026400-54320 SOFTWARE $1,641,41 Vendor TotaE $1,641.41 DON'BdWdCHASE DVO50820 SEWER L $2,,000,.00 644 r 22-52100 CONTRACTUAL $ ,000,00 FAMILY I-RUST REIMBURSEMENT SERVICES m. Vendor TotaI. $2,000.00 EFAX 1418341 EIPAX SERVICES $149 86 10012200-52100 CONTRACTUAL $149,86 CORPORATE SERVICES Vendor TotaE .- $149,86 ENGLAND 20•138 RRE RS'TRRATIION-a $595.00 10023320-57100 LEARNING AND $59.5.00 ENTERPRISES OR OPIE2A DEVELOPMENT 'TRAINING IC MISION.LLC ®®®m Vendor Totat $5 5.00 EPIC AVIA1"ON 7;:91N"iA::0 RG::::"'d-�ffi°'LBII:.'1 $9,00 ,86 77725200-56401 AVIATION FUEL 9,006.66 LLC Vendor Tartan. l:::ARVVEST LINE 300859 REPLACEMENT $554,70 80026120-54102 SMALL TOOLS $554 70 SPII::::d,RAR...TIES LLC BLADES Vendor Total.. .. 554 70 FASTENAIL 0 AR.KAti3WBI GR.,,OVIf;IS $52 59 10012200-54100 SUPPLIES $52 59 Vendor Tartal.s m®a m$52 9 GGK 2tb082 MR l:-"A.TE:Rt $264.91 84027225-56120 EQUIPMENT $264 91 ENTERPRISES MAINTENANCE$ INCREPAIR Vendor Total: ®® $264.91 GI IIID INC141352 DOM41l"OWN $10 663.75 82227113-80230 INFRASTRUCTURE $5,331.88 S"II"RE.ETS APE LINR"DERS NR 84427221-80230 INFRASTRUCTURE $5,331.67 Vendor Total. $10,6$3.7 x' GLOBAL 22116397 COURSE '646L:PALO $3,000.00 20913900-57100 LEFkPa'AdING AND $3,000.00 KNOWLEDGE ALTO NETWORK K DEVELOPMENT TRAINING,G,LLC Vendor Total." 3,000.00 GRAMTE 1788955 MISC.ROCK&ROAD $299.06 10024620-54121 F"W-ASF"d•d,ALT $299.06 CONSTRUCTION F'A"1`CH MATERIAL CONCRETE COMPANY Vendor Total: m m m$299,06` HENRY 9,,22.2 FREIGHT CHARGES $1,050.00 8402722.5-56120 EQUIPMENT $1,050.00 INDUSTRIES INC TO SHIP 2 PUMPS MAWTENAN E$ REPAIR Vendor Tartan.- -$1,050.00 IBEW,LOCAL 20...5 IBIEWJtP MAY 20 ELECTRIC 1,736.72 20700000-20 D9 PIP DEDUCT, 1,736.72 $245 UNIT UNION DUE R.fPJION DUES Vendor Total. W 1,736.72 Page 47 of 4165 um.11 m� t o fCl IUD I � 1 4,ium�����' IVuu�m���"W! a I� I�- w ��������� IIIIII� I r' I� m � 8 Null J,ul Illlii nm�moo i5 20�uimM1 IIIhNIFOSENND WC 170605 SNIPE IPMNNTi ON $1,200,00 10012200-52100 CONTRACTUAL $1,200.00 LUTNLUTY BILLING SERVICES Vendor r Total: t,2�8f1.Q� w"U'IEORN'1 Y 105656 DOCUMENT $57.00 10020210-54100 SUPPLIES $26.50 SHRED LLC SHREDMNNG,; 206202.31-54100 SUPPLIES $28.50 V endor Total. $57.00 rKONNOC'TI RIDGE 640462 IEXTIERMINNA"IrlONN $9&00 '10021210-56300 BUILDING MAINT. $49.00 CORPORATION SERVICES &REPAIR 91721400-56300 BUILDING MAINT. $49.00 6 REPAIR Vendor Total- $96.00 LEGAL SMELD 36295 MAY 20 MAY 20 PRE-PAID $77.70 20700000-20526 PREPAID LEGAL- $77.70 LEGAL SERVICE AELAC Vendor Total; $77.70 LE NSNNEM S NGNSIK 1410964- LE US NNEMS LE PLUS $61.50 10020210-54202 MAJOR CRWE $8 .50 DATA; 20200430 SEARCHING III VESTICATION S MANAGEMENT INC Vendor Totak MARL CARSONN 22 APRIL LNPO WE195UTE DESU NN $3,075.00 63020210-52100 CONTRACTUAL $3,07.5.00 B DESIGN 2020 SERVICES Vendor Totak..p 3,07500 MARK CL EM ENN'1'N 04-16-20 PRE-EMPLOYMNEN r $734,00 10020210,54161 BACKGROUND $734.00 INN D PSYC OL00CAIL PHYSICALS EVALUATION Vendor Tota.---. 734.00 MATHESON TRT 21662952 OXYGEN&MISC, $99,25 60026220-54100 .SUPPLIES $99.2 A S UNdC SLNPP UES AS NEEDED Vendor TotaI: m$99.25 MEAD&HUNT 301741 CuONNS1mRUCTVONN $7,108,72 77825200-60230 INFRASTRUCTURE $7,108.72 VNNC AD MIN SV CS RUNWAY 300512 CONS IR UCTK)N $16,058,94 77825200-60230 INFRASTRUCTURE.' $16,058.94 AN3WINU"SVICS RUNWAY Vendor Total: .$23,167.66 MENdDO NMULL& 1562,15/1 HOSE COUPLE AND $5.69 10021210-56300 BUILDING dMlAINT.. $2.65 LUMBER CO FILN,1SN I LEVIER &REEAiR 91721400-56300 BUILDING M9AINT. $2.64 6 RE-PAIR 154916// 'TV MOUNT $35,883 10021210-56300 BUILDING MAIIM'T. $17.94 &REPAIR 91721400-56300 BUILDING MSAINT. $17.94 5 REPAIR 15560611 RAIDS SPRAY,GARDEN $42.04 10021210-56300 BUILDING MAINT. $21.02 SPRAYER,KULLZALL REPAIR SPRAY 91721400•-56300 BUILDING IaMAINT. $21.02 6 REPAIR V5588611 PLASH CAaDHESIVE $6.67 10021210-56120 EQUIPMENT $3.43 MAINTENANCE 6 REPAIR Page 48 of 4165 Lii f l i�llhd 1111114��� iiiii �� m �ii�°°�n �mu� �� iiiiii � II: Jm v � 1 u�� / u uwmm u � i um mxuu '� om� � ui � Wr m'i uum 2 �IIIII['IInv J � MENVDC1 MILL& 15566611 PLASTIC AIDN-rtIZUWP $6.97 9t 721400 56120 EQUIPMENT $3.44 LUMBER CO MAINTPP ANCE& REPAIR 1.5584911 MARK PAINT AND $39 41 10021210-57100 LEARNING AND $19.70 WANE) DEVELOPMENT 1721400-57100 LEARNING AND $19.71 DEVELOPMENT 15679211 SCREWS, $29169 10021210-57900 LEARNING AND $146,84 SPRAY PAINT DEVELOPMENT 91721400-57'900 LEARNING AND $146.85 DEVELOPMENT 1.5686911 ROUGHNECK K"If O"TE, $0 66 25321210-54102 SMALL TOOLS $2 0.,3.3 DRUG...&...13I If'S 91621400-54902 SMALL TOOLS $25.33 15690311 AR PLUCK,HEX $9.97 10021210-54100 SUPPLIES $4,95 NIPPLE,,DRAKE 91521400•-54 900 SUPPLIES $4.99 15471811 TRASH SAGS $'N' 01 10021210 54100 SUPPLIES $5.51 91521400-54100 SUPPLIES $5.50 Vendor Total: s s a$495.22 MENDOCINO 20201-4 SLAIMAIN TENBANGCE $525.00 20620231-52900 CONTRACTUAL $52.5.00 ObtUNd VFY AGREEMENT F"Y19120 SERVICES INUU~G,TRMA FION SERVICES DIVISION IONU 20203-4 SLAIMAINdT NNANU E $565.40 206202=31-52100 CONTRACTUAL $565.40 AGREEMENT T IPY19t20 SERVICES 20202-4 SLAJMAINFENANCE $1„35.20 20620231-52900 CONTRACTUAL $1,335.20 AGREEMENT FY19 SERVICES Vendor"total: $2,425.60 Nu9UCNTOBIOILOGIIC S 866738 E-C,;OU KWIKSTIK $224.25 64027225-54103 LAB SUPPLIES $224.25 INC Vendor Total. $224.25 MIN➢TMIR UnUKIAHSB2-02 GP4U,IEIR&ADVANCED $4,62615 31523100•52100 CONTRACTUAL $4, 2 .25 11ARN ISH LP PLANNING S SERVICES Vendor Total.'s p$4,oa26.25 MUNICIPAL ICIIPAIL 0148055-IINU FILTER ELEMENT $114.13 10024620.56MO T RNA1L $114,13 MAINU"rEN➢AN CE SERVICES IE t1IPMEN'A.N. 0146330-IINU MOTOR CON T"SHN T,Vd $1,922.06 10024620-56130 EXTERNAL $1,922,046 BELT SERVICES S Vendor Total-'m®$2,035.19 NC PA A 4006102.. MAY 20 NUCPA $752,444.00 80026440-58104 N PA $41,353.00 0520027 MANAGEMENT SERVICES 80026440-5 101 NCPA PLANT $223,682,00 GENERA TION 80026440-56102 N P.A POWER $247,957.00 PURCHASES Page 49 of 4165 of lmuumu i t IIIIII'I e k.s for i.l p pi IIIi Nu' iuuow I, Illlu 5/ 1 5/ m'i uuuuv. i uWu!u IIIII Jnv lii e HNC PA 006102... H'4lh"N 20 NCPA $752,444.00 0026440-56105 NCPA THIRD ($1$,029.00) 0520027 FIA.RTY SALES 80026440-59103 NCPA $254,401.00 dTRANSWS= Vendor'Tot H. $752„444 00 ONE TIME PAY 821298 PARKS REFUND- $100,00 10022'100-46360 PARKS&"rE AL $100 00 VENDOR MEDINA G:GO'VI D-49 0016957 REC REFUND-&NOWE, $70 USG& 10022832-44915 RFCREA76OUU9 $70,00 OVID.19 PROGRAM DUNE DVO50520 REC REFUND- $7000 10022532-44915 REC E'A76ON $70.00 I..UtNDSTEEA DT,COVIUD-19 PROGRAM INCOME EDV0 r0920 REC REFUND- $65 00 10022832-44915 RECRE'647'IO N $85.00 INCOME 17022 RFc REFUND-HAKE, $40.00 10022850-4491,5 RE.CRFATION $40,00 COVIIQ:D-19 PROGRAM INCOME E 22364 UD"VCG REFUND- $525.00 73000000-46701 TENANT $525..00 R OSALES RU ND;LS 121425-31 UTILITY Plf::FU.➢HND- $150.00 90100000-10421 UTILITY $150,00 CLEARING '11'16232.0 UTILITY H l:7FUND- $164.66 90100000-10421 UTILITY $P64..66 CO T T HA NSIEHN RECEIVABLES CLFARtNG Vendor'Total; $1,204,66 O NESOU.RCE 86443207,001 U-UIG:aH-I VOI!..TAGE SUG3HN $651.07 80000000-12104 MVENTORY• $651.07 DISTRIBUTORS PUdRP3HASE'S H_LC Vendor Total, ... $651.07` OPERKrI NG 86136 APR 20 APR 20 U-UEFtLTH-H $1,497.00 20700000.20524 NON-EMPLOYEE $'9,497,00 ENGINEER INSURANCE HEALTH PUBLIC&MISC INS P P EMPLOYEES Vendor Total. OPERATING 2005.1 MAY 20 r:yW UNION $1,040.00 20700000-20509 PIre DEDUCT, $1,040.00 ENGINEERS DUBIE:S UNION N DUES UNION 2005 MAY 20Ir ISCU.DHNION $1,6E000 20700000-20509 PIR DEDUCT.- $9'6W00 LDUDIf:.Z UNION DUFFS Vendor" otaII, $2,720.00 OREILLY AA.U'Tfo 2707.229083 DISC PAID SET $369,22 10020210.56130 EXTERNAL $369.22 PARTfS SERVICES 2707-227774 "CIE ROD E11,R) $53..81 00026'1'10-55130 EXTERNAL $53.81 S RWCE:'S Vend¢Dr Total. $423.03 OWEHN 00049274 HN0771E, $77,40 84027221.56130 EXTERNAL $77.40 EQUIPMENT IPMEVNT GG"DIINHNI[::.CC ORS SERVICES SALES Vandom'Total. $77.40 Page 50 of 4165 Iu py„x 1mw w Ili of �`' iVuu w Ilpm°uuuuu IiBNfl' �Il�iuuuuu iiiii e� I Illll iiiii� f 3 'm r �uu o I11111l uuum iiiii; �w, �m�,nu , L l,i'', " IIi 'e 6s ��1�rllrJr)�� PACE SUPPLY 02605 s749 PRESSURE $848,70 10022100-54100 SUPPLIES 9848.70 CORPORA FION REDUCING VALVE FOR PLAZA. - ' Vendor Total: $848.70 PIE FERSONwV 224762R WINDSHIELD WASHER $2 a.92 90000000-20231 COUNTYMENTAL ($0.14) TRUCKS INC I..IEABLTi.5% 20324100-54100 SUPPLIES $0.14 20324100-54100 SUPPLIES $25.92 224879R 113RAKI-EIEN $46.63 90000000.20231 COUNTY MENTAL ($0.27) HEALTH a J 20324100-56112 EQUIPMENT $0.27 PARTS FOR RESALE 20324100-56'112 EQUIPMENT $46.63 PARTS r-OR RESALE 226748E F IIL I EFPP AcSSE Ih410I...Y, $187.81 10021210-56130 EXTERNAL $187.81 II:::LPEE...NCI"I° SERVICES 222425S GASKET $44.85 84027221-56130 EXTERNAL $44.65 SERVICES 4;M223' 26IR CORE IRE n,,,PRIM ($103,92) 20324100-58510 REIMBURSABLE ($10392) JOBS Vendor Total. PCB IIE CO 7075-1 APR 1 PACIFIC GAS& $22.65 10022100-55210 UI-ILITIES $22.65 ELEC FRIG 0853-6 APR 20 PACIFIC GAS& $1,159.18 31122000-55210 UTILITIES $1,1%18 ELECTRIC Vendor Total:m m $i,16i.63 PITNE.Y E30�Wi S 1015203613 PrOSIAGE MACH IN91E $146.98 73022600-54101 POSTAGE $146,98 INC I...EAaSE$S4 PPPLO Vendor Total. m m a$146.96 P II 10033944 BOOMERANG IV $1,559.55 80026200-54102 SMALL TOOLS $1,559.55 METER STANDARD Vendor Total," !$1,559.5 P LYDYNE INUC 1452411 LIQUIDPOUv'MER ($4,732.80) 84027225-55202 CHEMICALS ($4.7,32.80) A K YImAMINE 1448270 LIQU0 POLYMER $4,732.80 84027225-55202 CHEMICALS $4,732.80 ALI(YI.p MINUE 1449537 LIQUID POLYMER $9,465.59 84027225-58202 CHEMICALS $9,465.59 ALpC,'t LAMINUE Venn or Total, $9,465.59 PUBLIGa SER ICEE 81411-1 MAaR SEWER-1500 S $87.21 10021210-55210 UTILITIES $43.61 D PAaR'TMEN F 20 STATE S"T 91521400-55210 UTILITIES $43.60 90558-8 MAR SEWER...141 LOVERS $112 87 10021210.55210 UTILITIES $56.43 20 LN 91521400-55210 UTILITIES $56.44 I FY MAR 20 CPTY UD LITIES $83,045.90 10022100 55210 UTILITIES $8,413.39 Page 51 of 4165 uuuuuu i s of I � os C j ii'I v a , W m / um 5 m mom IIIIf��V �� �IIII I ' u�P UBUCb SERMC E C TTY MAP,20 OTY UTOILUTIIES $83,045.90 10022300-5521O UPLIT11ES $2,720.07 U0EPAR"rW4EN„U 10022700-5521O U.9T1LIT11 S $1,501.49 10024214-55214D U1TUUr1T1 S $689,99 10024620-55210 UTULITIS $406.93 20620231-55210 UTILIPES $O7,18 20822500-55210 U V 1Td S $6,266.59 20624300-a52'1O U.BT&1f1ES $1,606,68 64020213-55210 U1TIt.JPF-S $526.11 72022400-55210 UnOTUUn1T1ES $5,606.30 73022600..55210 UPLITIES $1,512,91 77725200-55210 U.UTLiP S $2,895.15 60026400..5:5210 UTkiTffS $1,661.15 80526150-55210 U9TULIRES $9,085z 17 82027111-.55210 UT9i I VE S $13,O6-1.12 83027330-55210 U.1f1L1T1 S $4,637..30 64027221-a52'1O UThJT1F a $60.37 84027225-55210 UTILIT&FS $21,906.00 Vendor"Total: $630245.9& RAY c S"UF4RKEY P 2OOO144 0'M0 R001OER HAT $192,00 6OO26110.541O0 SU PPI BES $192.00 FR OU T...U L C;T,DEP"U P-2OO'1265 EMBR''3UU ER 140 FR $112.00 80026120-541O0 SUPPLIES $192.00 Say R' S WTH C P.2OOO1 5 EMU3R6O0U0ER 14O HR $1,120,00 80026120-54100 SU.PPIIFS $1,12O.00 RE[.)WOOD 2'142781 GSTCODU_ $101,59 62027111-56300 BWLDING dtiAINT. $101..59 2137912 CARDLOCK FUEL $4,263,O3 10020210-56210 FV0 $FLUIDS $1,578.O7 PW-ICHASeS 10022100-56210 FUEL&FLUIDS $426..22 1OO23320-56210 FU E'L&FLUIDS $34.59 1OO24620.56210 FUEL&FLUIDS $267.21 2O324100-56210 FUEL&FLUIDS $153.96 80026400-56210 FUFL 6 FLUIDS $9.31.86 Page 52 of 4165 IIIIII °ii°iii°i li i n REDWOOD 2137912 CAbP(C.UfLOCK FUEL $4,263.33 82027110-56210 FUEL&FLUIDS 4153 COAbS F FUELS PURCHASES 82027111-56210 FULL 6 FLUIDS $167.45 82027114.56210 FUEL$FLUIDS $261.84 84027221-a6210 FUEL$FLUIDS $22.3.04 84027225-56210 FUEL 6 FLUIDS $153. 2142620 CA4IRDLOCK FIl.11EL. $2 n.39 84027225-a6210 FUEL$FLUIDS $25.39 PURCHASES Vendor Total: $4„390.31 REDWOOD FORD 331169 (ELEMENT ASSEMBLY $19.12 10020210-56130 EXTERNAL $19.12 SERVICES 331217 ANTI-FRlEEZE $45.62 10020210-56130 EXTERNAL $45.62 SERVICES 331172 NIIEEL.ASSEMBLY $192.51 10020210-56130 EXTERNAL $192.51 SERVICES 331173 SHAF rs,BOLT„STUD, $721.67 10020210 r6130 EXTERNAL $721.67 fE RA«CKE F,TUBE SERVICES ASSEMBLY 331219 SENSOR ASSEMBLY $101.98 20324100-56130 EXTERNAL $101,98 SERVICES IFOCS152433 AIR COOLER T4U131E $158.00 20.324100-56130 EXTERNAL $158.00 INSPECTION SERVICES 331337 RLTER&ELEMENT $24.76 2027114-56130 EXTERNAL $24.76 ASSEMBLY SERVICES Vendor Totat ®®$1,263.66 SAFIEWfUAY INC S FIAT APR 20 DISC.PURCH SIES AS $16.28 10012200-54100 SU.PPLIES $16.26 NEEDED Vendor Total;! !$16.26 SOLID WAS FES APR 20 RESIDENTIPoL, $38,929.97 90200000-52170 UKIAaHWAaTE $38,929.97 SYSTEMS GARBAGE FLEES SOLUPONS Vendor Total:4 SWPDNE°'Y 06428284 REIItw BURSEMENF $18&03 91500000-52152 POST-EMPLOYMENT $166.03 DF:AIFISORN FOR MEDICAL BENEFITS INSURANCE n m_Vendor Total. $166.03 TH UIPSTON 224037 PLV'MP ASSEMBLY $137.42 60026190-56130 EXTERNAL $137.42 CHEVROLE r .SERVICES TOY1; TAa SCION Vendor Total: $137.42 TIM SAN ro IC1VO51220 ELECTRIC LUNCH $6$.46 80026110-54100 SUPPLIES $66.46 MEETING PEIMB URIE ENT Vendor Total:...m m$66.46 TRANSE 'E 180736 ACETATE BUFFER $903.26 64027225,5410.3 LAB SUPPLIES $903.26 COMPANY INC SOLUTION Vendor Total:.... mm. 903.26 FUFTS 2020..560(B) POLYGRAPH $250.00 10020210-54161 BACI GROUND 6 $250.00 POLYGRAPH& INVES I'lGA FION PHYSICALS INVESTIGATION SERVICES Page 53 of 4165 i W mnii I um m umuu m II o �' �mi Vuuuuil ��w list � �uw ulcmmm �iiiiIr iuu l � mmi i �uuu d �� iiiiir, � �o �N�m � 1 iiiiiiri m11��m�Ilmm�u� 2 u uuuum Liivm II mmw UUB6 TS 2020..548(U6) POLYU.36'dAMi& $300 00 10020210-5416 U BACKGROUND $300..00 POd...YGRAP[i& UU°VIEmSPGAWTION PHYSICALS WEST"IIG TUONd SEIRMCIEmS Vendor ToUaU, WvR 069850289 LABORATORY $41 56 90000000-20231 COUNTY MFNT"A.R_ (W 14) WU=RNAT'UON AL SU PPIIJES VVVVTP 4 EALT48.5% U�dU: 84027225-54103 LAB SUPPLIES $0.27 8402722 -54103 LAB S6J'PPO S $4 9..56 90000000-23028 MEASURE"Y ($0.J3) DfSTRBOT TAX 8089855636 LABORATORY $180.99 90000000-20231 OCDd.NTYJ'1 ENTAL ($0.7 ) 90000000-23028 MEASURE Y ($0.77) DISTRICT TAX 84027225..54 UO2 SMALL TOOLS $1..55 84027225-54102 SMALL TOOLS $180.99 Vendor Total: .... .$222.,5 WAliLUN D 043020 DOWNTOWN UT UTY $522,511.u0 822271&3- 0230 INFRA S TRUC T'URE 40 ,836.50 UNC 8442722 R-30230 INFRASTRUCTURE RE$120,675 00 Vendor Totak. Wfad ' E SANITARY 79/55362 C;HRUU S WST WRO $1 02.05 90000000-20239 COUNTY ($0.47) SUPPLY HEA TH.5 100 U2200-54100 SUPPLIES $0,47 60062200.54100 SUPPLIES $102.05 Vendor T'otak4... U0205 WP4 NE OOUN1fR Y 03314 MEMBERSHIP.A $30.04 84027225-57300 MEMBERSHIPS N $30,00 WATERWORKS HODGE SU BSI RIPTRONS ASSOC: 03320 MEMBERSHIP-A $30.00 84027225-57300 MEMBERWPS S $30.00 Vp,RGA S SUBSCRIPTIONS IPTIONS 03316 MEMBERSHIP..D $30.00 84027225-57300 MEMBERSHIPS& $30 00 T'U,UBBS SUB,SCfT IPPONS 03322 MEMBERSHIP-&K JUU1:D $.30.010 84027225-57300 MEMBERSHMS 8 $30,00 SUBSCRIPTIONS 03319 MEMBERSHIP..M $ 0.04 84027225-57300 MEMBERSHIPS 8 $30 00 ANUVKER SUBSCRIPTIONS 03326 W1IEWWBERSHF-M $30.010 84027225-57300 MEMBERSHIPS IPS S $30 00 WW9fi'P-GAEL. SUBSCRIPTIONS 03318 WWIEMBERSMP-IR $30,00 48402722 57300 MEMBERSHIPS $30.00 BARTON SU SC RIPHONS Page 54 of 4165 IIIVuuuumist of Cliedics Illllllu)Iire um rreryt Hvi ullllll IIr Illlllm) p III a,. lillli 5[m1, umi'"/2,0iuuumuuuuw i� rrl r r '�1�a1�1 P (I �?l I1 U11 t�(17�1 f 'uu 7111111FUIl UIII i ll'�1l11lr�$rl 7�»rr»Il�111 t i"� II1J111iU���''r' + U�'�1k�',l�ir�ail�'rlllll�1'"��ia+?�r1111 f���r�(r i� ME,,WINE COUNTRY 01,111,117 MEMBERSHIP-SHIP R $30.00 64027225 57300 MEMBERSHIPS& $30.00 WATERWORKS KRIKIEIN SUBSCRIPTIONS ASSOC 03,32,1 MEIMn6SRSHlP-T $30,00 84027225-57300 MEMBERSHIPS& $30 00 ANDERS N SUBSCRIPTIONS M;U„,3211 MEIM BERSHIP-T $30.00 84027225-57300 MEMBERSHIPS& $30.00 SHEFFER SUBSCRIPTIONS 03;315 MEIMRIESERSHIP-C $30 00 84027225-57300 MEMBERSHIPS& $30.00 GOIWAN SUBSCRIPTIONS Vendor Total: ®m $330 00 WORLD OIL 1500-• DISPOSAL OF I ISC $110.00 77725200-66300 BUILDING MAINT $110.00 Eby VIl-IONMEIylTAL 0055$692 PRO M4..)CTS AS REPAIR SERVICES ®®®Vendor Total: $110.00 zERo wAs"rE 326420 1a0(.3 WWAS"FE BAGS $865.40 10022100-54100 SUPPLIES $865.40 USA ®a®® Vendor Total: $665A0 INVOICE $1,650,596.69 TOTAL- Page 55 of 4165 List of eclks Presented for, Appi oval� on 5/22/ 20,20 .................... -—------—--- The fdHimii iig list of bflls payal.!Ale was ir',,(:'�ll ilewed &rid q[!!�,qirovleld for Ipayrn n —7 OR S llginature linvoices AIMEE SHIELDS APRIL 2020 TRANSCRIFIT*N $470 40 635,20210-52100 CONTRACTUAL $470.40 SERVIICES FOR SERVICES POLICE Vendor'Totak $470.40 AL SMATSKY 87 DE&GN, $13,805,00 90126100-80230 iNFRAS TRUG TURE $8,805.00 ENGNEERING& CONSIULTA Vendoir'Totall- $8,805,00 ALEJANDRO BAD FY,19/20 BOOT ALLOWANCE. $115000 8402722N5-54100 SUPPUES $15000 VARG AS Vendor'Totak $150.00 AMAZON `ITN-X-M%Q PMNTER INK $218.82 84027225.5000 SUPPUES $21882 CAPITAL 9GXV SERV0GES Vendor'Totall. i2 I i.i2' AT&T 000014677511 TI TO NTERNET FOR $299A5 10020210-55100 TELEPHONE $149.58 DONGLETS 20620231-55,100 TELEPHONE $149,57 000014676032 FlIBER INTERNET $153,82 20913900-55100 TELEPHONE $153�82 GATEWAY '17,18 MAY 20 CC TERMNAL $221,74 77725200-55100 TELEPHONE $221,74 Vendoir Totall. BOUND TREE :1:!1@05997 EMS SUl::NRl IIES $796,15 9,1521400-54100 SUPPUES $39&08 MEDICAL LLC 91721400 541100 SUPPUES $39&07 &.'1569234 EMS SUPPLIIIIES $845,52 91521400-54100 SUPPUES $422.76 91721400-54100 SUPPLtE-S W2.76 Vendor ToW." BUMNESS CARD RWACES6EW2 FACEBOOK $2(.100 r001:2300-52510 ADVERPWNG& $WOO ADVERT0NG PROMOTION BJPXPRS6W2 FACEBOOK $70,00 %00l2300-5.,?5'90 ADVERPWNG& $70..00 A VERTIMNIG PROMOTtON 040920 REGIISTRA'DON-HR $7&00 1001f,5100-571100 LEARNING AND $7600 DEPT DEVELOPMENT 101633 REGISTRATION-HR $7&00 $0016100 57100 LEARNING AND $75,00 DEPT DEVELOPMEW 050120 REGIISTRATNON-IT $7&00 10031f,5100-57100 LEARNING AND $75"00 DE PT DEVELOPMENT Page 56 of 4165 ............ist of Checks Pirle,,se.,,nted IIII o, r Ap�pm--loval min 5/ 22/20,20 ................................ Invoices BU&NESS CARD 24566 RE0STRAT ON S $149.00 10020210-57WO LEARNING ANO $ 49.00 SCHOFflEL.D DEVELOP&ENT G0733916 COURSE#E ECR 40 10'.1 VII45 75 20413500-57W0 l...FARNWG AND $845,75 PROJECT MAN 0E-VEL0;--'MFNr 040620 LODGONG�V $9348 82027'114Z7100 LEARAUNGAIV[) S93,48 MAR'nNEZ 0FVFL0PAdl=NF 300007481 MER41BERSHP $130,00 20413500-57300 MEMSER.StflPS& V30,00 RENIEWAIL-M SUBSCRIPPONS HORGER 300:00:75112 MEMBERSHIP $130.00 20-41350057300, MEA4W.---,-RStflPS& $130,00 RENEWAL-M SUB5CRU-71ONS WOLLIIAMSON ID36472 $ RE0STRAT ON ($700 00) 83027330-57300 MEAA.'.3ER.,s3l ws& ($70-0.00) REFUND J BENSON SUBSCR F'TiONS D36470 1 REGISTRAT ON ($700,00) 83027330-57300 MEMBEF?SHU.'S& ($70-0.00) REFUND ,JTH�ELE SUBSCWP�IONS D36471 1 REGISTRAT ON ($495.00) 8.107330-57300 MEMBERSHU)S& (,54,95.00) REFUND S WHITE SPJB.5CRP P7ftXVS 00524324 PMSONER SUPPHES $38,64 W0202qO�,5-4201 PR�SONFR $38.64 rxprNsE 373298 ABS SHEET HMRCELL $484-06 10024620-54120 PIff-SPECM.L $484.06 FWMH srljppU. E,13 SF-D 23232 1 DISPOS8LE GLOVES ($4199&00) r001220015-4100 Sf..)PPI PES ($4,11,'.D98.00) RETURN 4204'14048 3 LAYER MASKS $500.50 F002200.54100 SUPPI PE.S $500,50 103359 OHEALTH $1,736.52 1002200-54100 SUPPt d..7.S S1,736.52 GONTAcrLESS THERMOMETE SJG'16650 CHEMICAL SPRAYER $237,35 10020210-54100 SUPP I IES $237,35 MT 050620 PD APPRECWT0N $424,60 100202W 54 100 SUFIPI IES $424.60 WEEK LUNCH 29217 D0NIFECTANT UGhi,r $549.99 10020210,154 100 SUPPU ffS $549.99 06235J STAFF APPRE=UON $66,41 1002021.4-54100 SUJPPU Eri MAT FLOWERS 90000:50 GREEDONG CARDS W/ $200.06 10-020214-54100 SUPPLIES $200.06 ENVELOPES 042220 DUSPATCH $204.68 1002021.4-54100 &JPPU IES $20,4.68 APPRECIAT*N WEEK 50757 ID CARDS $47.15 10023320-54100 SUPPLIES' $47.15 42344 SYMPATHY FLOWERS $96.90 20913900 54100 SUPPLIES $96m .1 ff DEPT. 15193 PAINEL CANVAS ($71,96) 63820210-54 100 SUPPLIES ($7t..96) REFUND 15$94 WTERNADONAL FEE ($216) 03820,)210-5000 SUPPLIE,!3, REFUND WEB1025737 PODIUM $629.67 63820210-54100' SUPPLiFS $629,67 34 024 ADMIN $53.78 64020213-54100 SUPPLIES $53.78 PROFFESOONALS DAY LUNCH 2504875396 VOUTAGE SENShG $1186A6 80026210-54 WO SUPPLIES $186.46 SOCKET Page 57 of 4165 IIIII liiilil f Checks l s Preseinteld fair a 5/ 22/20210 ... . 'lirIIIv IIIII ie IEN 1 �I i ,i a an ao r uu d NNw N Dn WR NN ���l h pp IIII IIII IE3L.U&'NESS CARD IA 2 7 FLEXIBLE ROGOWdVSKI $600.26 84027225-54'100 SU..,URPJ...JES $655.25 Vendor Total:: OALWORI`IA ED'V052120 O"RW SElTLfEMEN'T $30,000.00 84027221-5,3000 LAIWI7,SWT $30,000000 RIVER WATCH S ..J..7.U..,nEMENT Vendor"IfoU I, $:�OD,OU90.OJRd CANTEEN 5975.007 r31 WATER FILTRATION $45.00 10020210-54 POn SUPPf.ff S $2Z 50 SERVICE SERVICE POOILIOIE 206202.71,54100 S IOppLJE,S $22.50 V'eavdorTotak CIIRTAS 404 20323 RUGIMAT&LUN1117ORM $11539 20872500-56300 SUJJ'L00WOAdAW . $55.39 CORPORATION SERVICES &JRFPAJJR 4048744653 RO,UGIMAT&UNIFORM $85.39 20 8225000-5530➢0 I30JJLL7WIS MAJ T, $035.,39 SERVIJCES &6RFPAJJR 4048744634 RUO:IMAT&UNIFORM $49.53 20324100,5.2WO COdM1'TRAC FUAL $49.83 SERVICES ,SERVECEs 4048190354 RIIJG/MAaT"&UNIFORM $49 84 203.241OJ10...52100 ONT AO T` JA.L $49,84 SERVIiCES SEF W®CE-S 4049361227 RIOOJMAT&UNIFORM $79,32 20324100-52 00 COOJUTRACTU0A0.. $79.32 SER"VI E S SFRW/J000;;S 40476202516 RUG IMA'T$UNIFORM $10 .88 20324WOl-52100 COdV'T RAC.J,..J.IAJ.. $106,88 SERVICES SERVICES 4047 20239 RLUGIMA'T&UNIFORM $35,00 3 F T220 000:52'100 OOON"T RAC J OOAJ.. $35,00 0 SERVICES SERVICES 4043744551 RLUOJIJIA'T&UNIFORM $35,00 38122000-52100 COTNTRAO8'UjAM $35.00 SERVICES S13ERV ., S 4047620251 RUG/MAT&UNIFORM $35.00 73022600-52100)' COOWC'kRACJ'UAL $75..00 SERVICES SE W/CES .4048744646 RIOGIMAT 6:UNIFORM $35,00 7 022600-5.2W0 CONTRACTUAL $35,00 SERVICES 131 JRW/JO' S 4047156503 RUG/MAT&UNIFORM $40.60 7772 r20U0.54 WO SUPF11..JE S $40.60 SER=ES 4047746494 RUGIMAT&.UNIFORM $40.60 777252007-54 r00 Sft..JPPJ..JES $4aU.60 SERVICES 4048305056 RUGIMAT&UNIFORM $40.60 77725200 54100 SU0PP IE'S $40.50 SERVICES 40048862367 RW.UG IMA'T&UNIFORM $40,E0 7772 520 0-54100 .SO..JPPIf..JES $40.60 SERVICES Ven"adorTotaI. ,...$769,05. CLERK DVO52020 REOOORI NIG FEES, $94.00 61,32342F�.52K)4 C..aENER J.,Aar"YMJJ`WJ $94,00 RECORDER, FIRST T90WIPIE(HOME MENDOCINO BUYER COUNTY Vendor"row. $194,6000 COFFEE CWTIC R23 54 IUAISO.00OFFEE $180.00 9152'400.54100 rU.OPPLiES $90,00 INC,THE SUPPLIES AS NEEDED 9U721400-54100 SOORPLdES $90.00 VaundorTotaI;'... $'J�O.OPOD OOMO;AST 463:5 MAY 20 IINTEIRNET SERVICES $247.00 20D,I 13900 r5'U00 7'0..EPhIOONF $247,00 'V`endor TotaI; .... $247,00 Page 58 of 4165 list aIIIm' IIaIIIIIImIIpumIIImII („, mm �IIIIII a s Illlu IIIIII r' nm7 m�IIyImI�Imwuw r IaIaII°u I�IIImI� Iuuuum i�um oani��mtly��', uumn IIIII oiim� I mW IIIIII � I"mll+.i uu loom � I for u ( lam OIIII �ulllllllllllllli i i Invidices II III IIII II �IIIIII IIII�IIII I�II�II IIIII � d DEFAaTTE 2t$75 EQUIPMENT °E32.36 Lt4C127225,51v120 E"63L61F' EST $32,36 EWPMEN'T ANC MAINTENANCE& MAINrE NANCE REPAIR REPAIR Vendor ndor"rotai.p,..... 32,36.. DEPARTMENT OF 448815 FIINGERPPINwITS $230 00 10020210,64169 L8V7ESCAN $2,30,00 JUSTICE 448863 RN IERPRI TS $32.00 10016100:54'165 NEWEMPL YELE $32W HNGERPRIW 450925 FYI920 CLETS $120046 20620231 r5100 TELEPHONE $1,200,48 SERVICE VPendor'Totasll- m w$1,462,481 FEDERAL 6-964-07924A SIIIPPINGSERVICES $66.22 20,513382-54101 P SFAGE $66,22 EXPRESS Vendor Tow. m. ,$66.22 FRANK ROMANO UPD4�62020 ANNUAL IK9 TRAINING $67 s 00 /0020210 57100 LEARNING AND $675.00 DEVELOPMENT Vendor Totarell. FRIENDM4ANS W10647746 MISC SUPPLIES AS $134,68 20822500�56300 BUILDING MA.tW, $134.66 HOME NEEDED &REPAIR IMPROVEMENT INV110743401 MISC. SUPPLIES AS $I63,32 208225010.56300 BUILDING ARfdWT $163.32 NEEDED &REPAIR 10713110 MISC.SUPPLIES AS $170.70 20822500..56300 BUILDING MAWT, $170.70 NEEDED 6:REPAIR INV IO654954 MISC SUPPLIES AS $385.22 77725200-56300 BUILDING 1V4AW'T. $.38 .22 NEEDED &REPMR INV IO575502 MISC.SUPPLIES AS $7.62 820271 d d.56300 L UIl DING 1V4AINT. $T 62 NEEDED &REPAIR IINVfIO749572 MISC SUPPLIES AS $1&60 8.12027111-56300 BUILPL71NGMagWT. $1L1.60 NEEDED &REF'MR INV ,1 632106 WS .SUPPLIES AS $31.39 82027111-a6,300 BUILDING 1 AINT. $31.39 NEEDED &REPAIR INV110627585 WSC.SUPPILIES AS $31.33 84027225 56120 EQUIPMENT' $31.33 NEEDED MAW TECVd,4NCE� REPAIR INV/'10656290 MISC.SUPPLIES AS $65.03 84027225,56504 F-AG'ILITY $65.03 NEEDED AINTENANC E REPAIR INV IO742458 MISC.SUPPLIES AS $35 116 10024620.54120 PW-SPECIAL. $3.5.16 NEEDED SUPPLIES INVl10736368 MISC,SUPPLIES AS $40.23 10024620-a4120 PW-SPE tAL. $40,23 NEEDED SUPPLIES W10710749 MISC.SUPPLIES AS $66.54 10024620,54 F25 PIN-TRAFFIC $66.54 NEEDED PAINT IN4V IO749829 MISC.SUPPLIES AS $42,.87 10022100-54100 SUPPLIES $42.37 NEEDED INVF10712192 M 11S .SUPPLIES AS $80.52 10022100.54100 SUPPLIES $60.52 NEEDED IN V10659072 MISC.SUPPIL IiIES AS $88.96 20822500-54100 SUPPLIES $88.96 NEEDED IN VI0750061 MISC,SUPPLIES AS $1313 636202W0 54'800 SUPPL.BLrS $13.13 NEEDED INd!V IO736346 MISC.SUPPLIES A.'S $11,71 60026120-54100 SUPPLIES $11,.71 NEEDED Page 59 of 4165 Illllllnlllllll'iliiii1111 o ill ICI I11.')ir III fair Ap liirovalon ! IIIIIIII @tll I IIIIIIII i col pp m mmmmmr ....iev...........-xmm miriiiiiiiiri iiii.iiii 11, ........� uuuuu viiiiii,�°nmmmmm,. x IIIIrI III VI m au �tl as m, aw pU a^; up ° '�' n_ _ � i V FR� EDMANS INV10627809 WSC, SUDPPILUIES AS $35.52 80026120�000 SUPP1 105 $35.52 HOME NEEDED UMPROVEMENT WV105 5251 MISC;.SUPPLIES AS $37..29 900.26210-54100 SU1PPO S $37,29 NEEDED UNV10658448 WSC,SU1PPU_VES AS $92,55 80026210•r4100 SU.dP PIJES $92.05 NEEDED UNV10619025 WSC SUPPLIES AS I;$32.65 80026220-54100 SU7PPOrzS $32.65 NEEDED UNVI0744509 MISC.SU,DPPLUES AS S67.88 80026220-54100 SUPP1 IE-S $97.88 NEEDED VNV10711157 MISC;,SUUPPLVES AS $99.30 32027'921- 4!fXC SU PPL1aES $99,30 NEEDED INaYV1Q1593725 MISC,SUPPLIES AS $176.20 9202711 -54100 SUPPLIES S $17&20 NEEDED V V'dGD608D 520 WSC,SUPPLIES AS $227,04 82027111-54100 S1,1PPLIES $227,04 NEEDED UU'4V10685412 UU 11SC;.SUPPLIES PAS $26.13 82027'114- 4100 SUPPLIES $26.13 NEEDED UNV10627041 MBC,D'. SUUPPLUIES AS $27.89 820271'14 54100 SLUPPL1ES $27.99 NEEDED 110711407 MISC SUPPLUES AS $47.71 84027,121-54't0o SUPPLIES S $47.71 NEEDED Vendor T otaa-,.. ,257.49 GINA GREC O DVO30220 INSTRUCTOR $U,547,00 10022850-62100 C;ON7RACTU AL $1,54T00 Vendor'rot p::W w C UNGEP UNC 9516427433 CLEANER $22.94 91521400-5-4100 SU PPL1E5 $11.47 9U721400-54too SU1PP� IUES $11.47 9516464089 D'4,d..U...PURPOSE $53,96 91521400 5,4100 SUPPL1Um 5 $29.98 CLEANER 9112'U400-$4'too SUO'PPL1J--"5 $26..98 9516877991 BATTERIES,SOAP, $106.96 91521400-54100 SU PPLCFES $53A9 PAPER TOWELS 9 1 72 1400-54'100 SU.PPL1ES $53.49 Veu dor'To4ad,,...... HANSEL FORD 1198129 GEAR ASY AND CORE $1,506A2 10020210-r0` 30 EXTERNAL $1,06.42 DEPOSIT SERVICES Vendor Total� WTTdPNATIONAL 1001/80440 FIRE WSPE 'T'OR $69.00 10023320-57100 LEARNING AUVU".D $09.00 GEODE COUNCIL DEVE'LOPMENT' W Vendor Total: KENO'FOWLER 24539 FUILTER AND FILTER $72.91 60020110-55130 ,ED TEERNAL $72.91 MOTORS WC KVT SERVICES Vendor TiotaII: .�71.91 d.ARRY IE (CDVO51420 SEWER(LATERAL $2,000,00 84427222-52100 CONTRACTUAL $2,000.00 IDES,DF RDA N+US REIMBURSEMENT SE17Va K3E•S V n do r"n°otak .ip 000.0W L..1PMAN GROUP 5244540 SULFATE CRYSTALS $829.6 82027111-58202 04EMiCPALS $829.56 VNJC AND BURLAP SAGS Page 60 of 4165 lull[. iiiI f Ulm l � i � n, ,,�,1N ��� �� I13ulrn� s,eiiiiii 'tied foir I�pl6� I/ iul0 ,III of IIIIIIII��mm �uu m U� x„ ul,�, m �u ni";� oi' nu IIIN „ � 11..1CMAN GROi 52.43793 PROPANE $16,83 8400`225-55120 EQ ULP ENT' V6.53 INCMAINTENANCE REPWR MATHESON T'Rk 216 2958 OXYGEN&MISC". $64.43 20324100-54100 SUPPLIES $54.43 GAS INC; SUPPLIES AS NEEDED MEN DO MILL& i RAGS„BALL VALVES, $116,35 80026220-54'900 SUPPLIES $116,35 LUMBER CO ELBOWS,NIPPLES Aw. oindor'Total.p $115..35 Ih4OIRS 1577168 C':h...ILORUNE $331 39 82027111 58202 CtIE0CALS $331,3 158103 C11HLOIFtNN E $441.630 82027111 55202 CHEMIr LS $441.86 157822 C.HLC,1WNE $552,32 52027111•-56202° CFLE-0C'ALS $552.32 157974 Cl III.OWfNE $607.r6r 82027U$$-59202 CHEMLC'ALS $607.56 1579919 C„U...ILOR N+UN $71,51 10022300-54106 SPECIALTY $71.5d SUPPLIES MUN 10PAL 0143471-ITV BOOM LOCK LATCH $99.51 8402`7221-56130 EXTERNAL $99.51 MAaNN TEINNANC.E SERVICE'S EQUIPMENT OFFICE DEPOT 470080123001 HEWLETT $105.40 820271'90-57100 LEARNING AND $105,40 INCDEVELOPMENT 484162646001 ADDRESS LABELS, $29.29 10012200-54100 SUPU'L9E;a $12.22 STICKY N ur-ES 20413500,54100 S9.UPPL.9ES $5.53 20513300-541 O SUPPL.9ES $8.54 473624 83001 MAILBOX WALL L $7130 F0012200:54100 Sfi.PPL.UES $71.30 MOUNT 47477805000'N TONERS $248.34 10013210-54100 SN-UEPLLES $18625 20413500-54100 SUPPLIES $52.09 473624.393001 PRINTER INK $523,16 10093210.54100 SUPPLIES .$392,37 20413500-z4100 SU.UPELUES $130.79 485200639001 IEARN39, DS $54.43 10013400.54100 SUPPLIES ,$54.43 4613 99571 600 1 ADJUSTABLE DESK $195.89 10013400-54100 SUPPLIES $195.89 454148156001 SIGN HERE TAPE $6.34 10020290.54100 SUPPLIES $5.34 472.497335001 LOTION $10.33 10020210-54100 SUPPLIES $10.33 4541481574101 ENVELOPES $10,87 10020290.•54100 SUPPLIES ,$10.87 Page 61 of 4165 lllluuuuu°Ill s �� w III I!UUliu iim U"Ullu�uunii��' m IIIU�I��I IImmm V' bo om lull I i 1 mn �IIIIu W�lliim 11 m w u NSW"v'��unUlll U lain I� lain i u b II room IIIIV m mmm a � uuuu on .....,,,, I � al iu u'gnu u 0FRCE DEPOT 484145975001 BLUE PEN $12.27 10020210.54100 sUP'P'I.,I S VZ27 WC 478340763001 HOW ADAPTER $14.03 O'O00200210-50600 SUP PI PE`,S $'M4.003 478340762001 'TONER $90.21 10020210-541003 S@..PP--l...PFS $901.2'1 47082237001 ILVO13010 SORE' $94.di5 1000.02002'M00-54'kV SP1PmP'M.JEM 3. $31.62 1000.0212'MOO-54'Md O aUPF1 $.31,62" 9 M721400,54'M003 SM.FIP"kM_PM.S $31.61 472810393001 C..)SB $13999 100202'W-54"100 SU6 Pk..J w' $Q9.. 9 482044060001 S VUCKY NOTES,GEL $105.53 W00202100-541000 561PE'M.,PE.S $065.,". .3 PENS„PAID,FOLDERS 47249733400l BATTERY BA4UP $195.96 M00402001710 541000 SO1PM..PEwS ;$195,96 4.701074906001 OARPR0GES $'435.45 1000I24210-5410000 SOPPM...P S $145..'M6 82027110-s410000 SO1PPM...Pd S $145,16 54027220-54 M0000 SU1:r1:rM...PO z $145.'M5 1700$05490001 CARTRIDGES $435.48 103002421PP.,5.4100+3' SUP.M'"M._M1...`S $14 ,16 820027'M10 5410.00.0 »SP:.,OP 1...MES $145,16 84027220-54100 :UP,PLU..S $145.16 478626977001 1`O"MERS $541,54 20,?4100-541000 SlJPPt..1k S $541„54 470697984001 II...IIE W0'0 $.30.58 200413500-54'1000 SUP.:tiP1..1F:S $36.58 47336'057900'1 II--W S pedM kikiek IPaper $401,59 80002640:00„54'WO SUP:F1..0 S $461.59 Rot 473391412001 II°IE SII:DeciM Ink,el II::m,apeir „$1„032.0.3 8000264060-5.4'M0000 aMJPH.J S" $37.63 Ro9IIv a 200OF2540003-5,4'MO;b00 SUPM..MES $994.40 P.90b1 ....... �,Pen°61P�o11"..,P..Q7'I� Po. ° r 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W022532-44915 9REO'UREAT'ION S70,100 ODV01019 PROGRAM INCOME-.' 0016953 REC RIEFUND.- $70.00 90022932-4491.5 dREC REA C ON ,$70 00 PJRC:Df#MS,CODVM-19 PROGRAM INCOME DV05'1420 12 REG REFUND- $70.00 10022932.44915 RECREATION $70,00 MUwU HO,C0V0Ow-19 PROGRAM INCOME ME 0016947 REST REFUND- $70.00 10022832-44915 RECREATION $7O,100 ODO, NEArIL, oDMD-19 PRO1GRAM INCOME 0016952 REC REFUND- $70,00 10022832-44915 7R'ECREA.TION $70,1010 PEDIROTfl, O D-19 PROGRAM INCOME 0016692 RIEG REFUND-9 Offl9E, $70..00 10022832-44915 RECREA97d.DN $70100 01OWD-19 PROGRAM INCOME 0016910 REC REFUND- $70,00 10022832-44.915 RECREATION $70.0O RASMASON,COV010-19 PROGRAM INCOME DVO51320 6 REC REFUND- $70,00 10022832-44915 RECREATION $70 100 $OF 1`ENA,COV019 PROGRAM INCOME Page 64 of 4165 Ii�JIIIst Piresientield foxir AI pilvii rla ti: IIIII iiiiii " 2/2I , ''0 III�II% IIIII IIIIII � nu � �i^ � � III mu �i po po mr dllU nu � n uu UIU h Ii,m ONE TIME PAY DV✓051320 12 REC RIEFUyNUODm $70.00 10022832-44.915 RECREA77ON $70,00 VENDOR S DLOV ,CO"VDD-49 PROGRAM INCOME 0016792 REC REFUND. $70.00 1002283244915 RECfREAT1ON $70.00 TAYLOR,COVfI D-19 PROGRAM 0016081 REC REFOUND- $70,00 10022832-449'15 RE'C°REA I-IO'W $70,00 '7 HOMA S,0nO3'VID-19 PROGRAM WCOME D°V051-420 26 REC REFUND,, $70,00 10022832 449'N5 REC:REARON $'70.00 WALKER,C OV I D-fig PROGRAM SfVOC7ME 0016810 REC REFUND- E'dS, $70.00 10022832-44915 RECREA RON $70.00 C;O'WOCD 19 PROGRAM INCOME 0016991 REC REFOUND-WEISS, $70.00 W022832-44915 RE-C:REA 77O N $7C:Y,00 ("(')V I D•19 PROGRAM W0rOME C:)'V05'142024 REC REFUND- $70.00 10022832-44915 RECREATION $70,00 IL ON,OOV ID,19 PROGRAM WCOME DV05'142027 REC REFUND- $70.00 1002253244915 REC;REAC770N $70.00 WUWOLLUTZ„COV IO.19 PROGRAM WCOME 0016884 REC REFUND- $70.00 10022632-44915 RECREAU76ON $70,00 WVRIC.'iHT,4COV ID,19 PROGRAM WCOME 0016954 REC RERUUN'O- $70,00 100228.32-44915 RECREATION $70,100 WELSH,COVOCO-49 PROGRAM INCOME r V O51320 REG REFUND-KING, $835.00 10022832-44915 RE"CREAkT1ON $8,5.100 OOV 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REC REFUND, $85,00 10022832-44915 RECREATION 05 010 WALLACE,COI PROGRAM WCOME 0016990 REC REFUND $85,00 10022632.4405 RECREATION 885.00 YSOOIK`r, CO°a DA9 PROGRAM INCOME DV05132018 REC 1REFU NID-ML4., $130.00 10022€732-44915 RECREATION $130.00 C OV 0-'19 PROGRAM INCOME DV/051320 4 REC REFUND- $135.00 100221332-44915 1RiECREAPON $435,00 AIR1TEAGA;,OOWD-19 PROGRAM INCOME IC1"a 05132o 13 IIREG REFUND- $135.00 10022832-44915 1 ECR APON $135.00 C A6RIKE,COV ID-19 FI ROGRAM WCOME DV O51320 10 REC REFUND.- $135,00 10022332-44915 RECREATION ;$135,00 FREEMAN,COWD-19 PROGRAM WCOME 0V/O51320 11 REC REFUND- $135.00 10022832-44915 dRECREARON O1UJNT1M,COV 0-19 PROGRAM INCOME DV O51420 13 IREG REFUND-JAME;, $135.00 1 022832-44915 RECREATION $135.00 COV60.4 9 PROGRAM INCOME DVlO5142023 REC REFUND-93TROM, $1X00 10022832-44915 RECREA1"1ON $05,00 COVE D-19 PROGRAM INCOME 00'16765 UREO REFUND-'TL ED_O, $135.00 10022832-44915 RECREATION $-QE00 OOWD-19 PROGRAM 1NP"'Q:DME 0016841 RED;REFUND, $140,00 10022832-44015 RECREATION ;$.1lrlo.00 CONRBETT,OOV IlD-19 PROGRAM WCOME 0016942 REC REFUND-FIOZZU, $140,00 10022832-449d5 R'ECREA.VON s 140:100 OOV/OICU,.19 PROGRAM INCOME" 0016964 URIEO REFUND- $170.00 10022832-44915 RECREATION $"'170.1v.) MOYNA-UAN,OOV/110.19 PROGRAM INCOME IDV O51520 1 REC REFUND- $300.00 '10022832-44.915 RECREA 170N $100.00 Ai4.UTHOMTY,COVI110-19 PROGRAM INCOME Page 66 of 4165 ���onmm iI s w oll C Ie ris iir s n i i fair III m M I --"'.... ....................._��„ m�,,,v n �I IIII ,. m � IIILI au mu• I m �� m - nu n w u Uwe , m^�,. ^v � nu ^� a � III „ ,.. ONCE TIME RAY DV051520 4 IREC REFUND $300,00 10022832-44915 IR,E'C EA RON $300.00 VENDOR ILONDON,COVID-19 PROGRAM INCOME DVO51520 REC REFUND-LOPEZ $300,.00 10022632-449 P5 IRE-CRE14TION $300,00 AUTO GLASS,COMP-19 PROGRAM INCOME OV0 1 x20 7 REC°REFUND- $300.00 1U)022832--44915 (RECREATION $300.00 MUFFLER,OO' ID-19 PROGRAM INCOME DVO51520 2 REO REFUND-NPKKP $300,,00 10022I132-449d5 IRECREA77ON $300.00 SOUTHARD IREAL'TOR PROGRAM INCOME DVO51520 3 PREC REFUND $300,01 I' 10022832,449'15 REG EARON $300.00 SEILZER,C;OVID-19 PROGRAM INCOME DVO51520 6 IREC REFUND UKIAH $300,00 10022832-44915 RECREA'P'°0N $300.0 VETERINARY PROGRAM HOSPITAL,C:OVID-19 INCOME Vendor"Tow:: F'XYME.NITUS PNPV-15- CREDIT CARD $3,79I3.,50 20513300,5200 CONTRACFU AL $3,796,50 GROUP INC 102202 PROCESSING SEIRWCIC"ES SERVICE Vendor T 1 P:w_.. 3,796.50" REDWOOD 2'140609 CAaRIOLOCIK FUEL, $149.92 I34027221�56130 EXTERNAL $149'.92 COAST FUELS PURCHASES HAaSES SE'RWC"ES 2140548 CARU.OLOCK FUEL $834..83 20324100-56410 GARAGE $834.83 PURCHASES 5 LU.B RICfP.N S PAR .a Vendor Tot ak .$984,7,5 RPC;:HARIO 0000011356 MISC. 1°ELEPHONE $62.50 10020210..52100 CONTRACTUAL $62,50 THOIRNTOINP PRODUCTS 6 SER SERVICES O000011276 MPSC,TEILEPHONE $62.50 20913900-52100 CON TRACTU,AL $62,50 PUROD0..UO'T,v&, CEIR SERVICES 0000011261 MISC,TELEPHONE $474,35 82027d U1-52100 CONTRACTUAL $474.3 r PRODUCTS&SER SERVICES 000011 P68 WSCO.TELEPHON1E $495.36 20035C0-54100 SUPPLIES LIES $247.69 PRODUCTS&SER 20413520-54100 SUPPLIES $247.69 e ndor"N"oN llrn.ta 1,094.73 ROY TIHOMAS 040420 ARCH SVCS •COLP.0 $5,251.00 100221M80220 BUILDING ,$5�281.00 MSE LAPS REAM IRIEPA I I PIROVEMEN P'S Ve ndoir'rotm. .p$5,291.00 SAGE DVO51220 MEMBERSHIP $495,00 100F2100-57300 EMBF-PRSIRIPS& ,$4.95.00 SfyNGPAaCwCdPMO RENEWAL SU BSCRIP=IRONS Vendor To1aPy.... STAPLES C;RIIEDIT 7306 02655-0 USI3 $14.14 100'I3400W54330 CCOCu4PUFEIRAND $14.14 PLAN TECHNOLOGY OGO Y 7306802655--0 P)SIR CABLE $2:3.40 C003400-54330 COMPUI TER AND $23,40 TECHNOLOGY 7306666248 HAND SAaNUPTG2EPR ($282,20) 10012200,54100 Sf,)PPLC ES ($262.20) REFUND 182676261-1,. HAND SOAR REFUND ($45.80) 10012200-54U00 SUPPIJE5 (S45.60) 162676261-2- (HAND SOAP $24,04 10012200-54100 SUTh PLC ES $24.04 Page 67 of 4165 I�IV � �I pllllnyIIIII �I p IIIIW ���II ��pOa I 41IIII III'. ���Illlw�, ��wl� fair III IIIII pl 'a I an I IIIIIIIII �� w�lllllllll luw � I�IIIIIIIII ' IIII �k �M IIII uu wll I wll" lu - Im al w», wlr � n I� a m Im Iuu III' wll �I II Iw 411 STAPLIES ORIEIDIT 182676261-0,., SEAT COVER $243.7:3 W01'22004,:a4100 SP.J PP...PE,S $24.3 73 PLAN 7306666246.0 E-BPaN0SPrNTITQER $376.27 P0012200-54100 UPPFP...P $ $376.27 182919870,,0 PAPER TOWEL $70,45 10020210 54100 S"UPPUE $2347 100212 W.54100 eSG,PPP PEES $23,49 9152P400-54100 UPPUES $23.49 730664'0076.0 CAR-'RIDGES $1104.67 10020210-54P00 S'G.PPPLIFS $104,87 ,182919670-0W PAPER TOWEL $1114.29 W0202dP-54P00 kUPP"'P..PE'E=5 $38.09 DMPENSER 10021210',54PSJO S'UP,"PP..PP:::'»`. $38.10 7.306741348-0 EaoP0E1flTOR $174,19 PGP020210 54100 S1IPPn~... $ 74,19 730686 7963.0 COPY II::'AE::IER $86.,28 P002*10-54100 SUP FP...MP::,S '71016430904...0 AV1E RY LABELS $77,611 10023320..54100 !SUPPUFS $77,61 '730712'110$7.0 E3E...ACK OE-A R $237,88 204 P3.500.54100 SU P Lff $2,37,88 73066502'02 0 W IREE...E S S HEADSET $1183. n5 205 3300-54100 SUPPU S183.,55 7306 74 8 346-'0 fflRELEmS S KE::::YE?9OA.R, $60,92 20 2023P-54100 SUPPLIES $60 92 PENS 7306577287...0 T()B+IPII::.:]RS $939..61 80026-400..54PGO SP.JPPP..PES $93.9.61 Vendor Total 403.2"P THXTTCHER 274694 LEQL.P0 FERRE O $7,902,21 8402722 5-58202 G;PIEMK;AP...S 57,902,21 COMPANY OF CHLORIDE CAUFOF80' A ONC VendiDir Toth, . $7,902..2 P VWR BOB9732905 LABORATORY $158.50 $4027225...52W0 CG"1PV'FRAG:P"G,PAP,,, $1,32 ENTERNATEONAIL SUPPUE5 WWTP ASP P?'v7PrCE'`S WC 84027225'-52100- COP' P•RAG 7"fi..PAP. $ 58,50 90000m.Pr.PP.Y..2P;6Z31 ICOP,..PNTb"M PM'PAP... ($0,66) 9G;NGPOGP000-2,,0215 UE ASft.JRf.:'Y ($0,66) WS PFRP.P,.µ.P..TAX WESTERN 'wdU"R18560 WPEwG M OEPTIFICA.T"E $27:3 150026400.,,52 POO CONTRACTUAL`UAL $2.7:9 RENEWABLE REIES SP"RV,7PCE-S ENERGY Gli"NERATION 46 R,18110 W REG3 S OERrEFIIOATE $4.75 d'PP9026400,1!u2100 COP TRA..0 P•4.PAP... $'4.75 Page 68 of 4165 I Y II 11 IIIIIIIIIIIM1I4 I I Cnv I ° p I IWp II a�lllll ry II p � III 2 uiRlRlu�IIIIII NIII' IIII "411VUNR� PIN ... III�pI IIIIII III I �illhllil iiiiiili ill�lillllilllliiili Il�i�l I�IIII�Iiiiill'Iiiii illllllll ��Ili � �I.. alu al ml I �I o�, � Im I � III II aIV III li�ll�II WESTERN WR19442 WRE0S CERTH:1CATE $127 33 80026400-62100 CONTRACTUAL $127.33 RENEWABLE FEES SERVICES ENERGY GENERAMN Vendor Totale INVOICE $100s130.4 TOTAL: Page 69 of 4165 0000,...i s t noiu m l Wa mW I fair " IN I p m i U I I' 5 il 11!,� i2 i 1-h fdplowin Il s c),f ilalUc; Ip playa He wasireviewe 'arl a�p')prI�viei car p f 'm ru , Signature II��ww��pmp;wwq w i)[IIn '"mI�I�Iq� li0om OTION RENTS 47012 -2 EQUIPMENT& $80.75 10022100-54100 SUPPLIES $60.75 MACHINE DENTAL AS Vennd oir"rotal:_ _..$60.75 RON 1225903 ENERGY REBATE $741.00 80626450-52135 ENERGY $741,00 OBEIN"YAH CONSERVATION PROGRAM Vendor'Totall; $741„00 AEo 20200230 OOUNCIIII..CHAMBER $777.50 20822500-80220 BUILDING $777.50 ENGINEERING lUl'+GRADE- UMF}d°7Q.TI/6: U::NTS DESIGN,INC. 20200115 COUNCIL CHAMBER $9„415.00 20822500-80220 BUILDING $9,415.00 UPGRADE... UMPROVI":MFLATS Vendor Totall...,$16.102.50. A4;,`It11El RIGGING& 30956.5 MISC..RENTAL.& $136.37 82027111-56120 EQUIPMENT $186.37 SUPPLY co SUPPLIES AS NEE MAINTENANCE, REP MR 309554 MISC.RENTAL& $218.80 62027111-56'120 EQ UAUFg E'N8" $216.60 SUPPLIES AS NEE MAINTENANCE REEAUI"N 309547 MISC.RENTAL& $230.21 20324100.54100 SUPPLIES $230.21 SUPPLIES AS NEE 309553 MISC.RENTAL& $457.23 20324100-54100 SUPPLIES $457.23 SUPPLIES AS NEE V ndoir Total: 1,092.6.1.. ADA SON IINV325695 MAGSNETICMIO $217AI 20324100-56112 E'Q2UAd&„°PmBFN7' $217.81 (POLICE SINGLE UNIT PARTS FOR PRODUCTS RESALE INV325798 1-IA'VIS.#K-9-F18-IPT•BS $4,327.63 10020210-56130 EXTERNAL $4,327.53 20$3-2019 SFRVIoES w..VeindorTot l- $4,545.64 AIROAS INC 9100550524 SINSR REPL H S $271..30 84027225.56120 EQB.AUPMENF $271.30 MICIROGLIP/MAX MAINTENANCE REPAIR ALLEIN U ROQSIINA 123198-4 ENERGY REISATI:I $1,540. 1 60626450-52135 FNEF2 'Y' $1,540.51 CONSERVATION PROGRAM W M m Vendoir,Tbt II: $'1,,540.61 ALPHA 0044902- ANNUAL SURFACE $570..00 70024500-52100 CONTRACTUAL $570.00 ANALYTICAL UKIAI"LF WATER MOMTORING SERVICE'S LABORATORIES INC 00448 3- ANNUAL SURFACE $592.00 70024500-52100 CONTRACTUAL $562.00 0..UKIAHLF WATER MONITORING SERA ICE.`S 0042204- ANNUAL SURFACE $8%00 70024500-52100 CONTRACTUAL $819.00 UKIAHLF WATER MONITORING SERVICE'S Page 70 of 4165 IList f Check's I.Nreserttled p pir l olnu !u 20210, luu mpi im iu � i ALPHA 0042306- ADNONUAL aURFA E 1,615.. 5 70024 00-a2100 CONTRACTUAL 1,61&95 ANALYTICAL UKIAHLF WATER MONITORING SER'U76OFS LABORATORIES INC 0044901- ADNONLIALSLURFAOE $3,457,95 70024500.52100 CONTRACTUAL $5,457.95 UKIAHLF WATER MOUNITORIN SERVICES 0044736- ANNUAL SURFACE $5,369.95 70024500-52100 CONTRACTUAL $•5,,369..95 UKIAHLF WWATERtWONITOIRIPN SERVICES 0044735- ANNUAL SURFACE $5,465.95 70024500.52100 CONTRACTUAL $6,4 5„95 UKIAHLF WATER MOUNITOIRIPN SERVICES 00416$8- AMOSO.LABORATORY $110.00 82027111-52100 CONTRACTUAL $'a 10.CU0 UMDAI••U WORK AS INEEIOE SERVICES 0043669- MISC..LABORATORY $110.00 82027111-52100 CONTRACTUAL $110,00 L.UMIAFN WORK AS VNEEDE SERVICES 0044742- MISC.LABORATORY $1%00 82027111-52100 CONTRACTUAL $P10„00 UKIAH WORK AS INEEDE SFRVICE,S 0044612- ANALYZE WATER $320.00 82027111-52100 CONTRACTUAL $320.00 UMMAI-U SAMPLES OR H M` SERVICES 0043420- MI SC.LABORATORY $350.00 62027111 52100 OOND'RACF'UAL $ 50.00 UKIAH WORK ASINEEDOE SERVICES 0044012- MISC.LABORATORY $16.00 84027225-52100 CONTRACTUAL $18.00 UMUAHSTP WORK ASINEEDE SERVICES 0044014- MISCR LABORATORY $16..00 4027225-52100 CONTRACTUAL $1 R700 UKIAFMSTP WORK ASINEEDE SERVICES 0043114- MISC.LABORATORY $56.00 84027225-52100 CONTRACTUAL. $5&00 LUKIAFISTIP WORK AS ONEEIOE SERVICES 0043509- MISC.LABORATORY $59,00 84027225-52100 CONTRACTUAL $59.00 UKIAHSPT WORK AS ONEEDE SERVICES 00431 5- MISC.LABORATORY $BO..00 84027225-52100 CONTRACTUAL $80.00 UKIAHSTIP WORK AS INEEDO'E SERVICES 0043210- MISC,LABORATORY $60.00 84027225-52100 CRONF ACTUAL $60.00 LUKIAN O STP WORK AS ONEEIOE SE VIC:L:S 0043215- MISC.LABORATORY $80,00 84027225-52100 CONT ACTUAL $80.00 LUMIAFISTP WORK AS ONEEOE SERVICES 0043 16- MISC.LABORATORY $60.00 84027225-52100 CAONTRACFUAL S80.00 UKIAHSTP WORK AS ONEEODE SERVICES 0042986- MISC.LABORATORY $10&00 84027225-52100 CONTRACTUAL $10)6.00 U-UMUAHSTP WORK AS INEEDE SERVICES 0043506- MISC.LABORATORY $11&00 84027225-52100 CONTRACTUAL $11&00 L.PMNAHSTP WORK AS NEED SERVICES 0041427- MISC.LABORATORY $177.00 84027225-52100 CONTRACTUAL. $177.00 C.UKIAHSTIP WORK AS ONEEIOE SERVICES 0041949- MISC.LABORATORY $177,00 84027225,52100 CONT RAC FUAL $177.00 LUMDAHSTP WORK AS ONEEDE SERVICES 0044337- MISC.LABORATORY $177.00 84027225-52100 CONTRACTUAL $177.O0 41MIAFISTP WORK AS INEEDE SERVICES 0044697- MISC.LABORATORY $177.00 84027225-52100 CONTRACTUAL $177.00 UKIAI••ISTP WORK AS VNEEDOE SERVICES 0044791- MISC.LABORATORY $281,00 84027225-52100 CONTRACTUAL $251.00 U,➢MIAI••ISTP WORK ASONEEDE SERVICES 0041496- MISC.LABORATORY $381.00 84027225-52100 COCWTRACTUAN. $381,00 U..UMIAFISTP WORK AS INEEDOE aE&°WCES 0042987- MISC,LABORATORY $361,00 84027225-52100 CONTRACTUAL $381too U-UMDAHSTP WORK AS INEEDE SERVICES 0044606- MISC.LABORATORY $390.00 84027225-52100 CONTRACTUAL $390.00 U..PMIAHSTP WORK AS INEENOE SERVIC FS 0043093- VBMISC,LABORATORY $746.,00 848027225.•52100 CONTRACTUAL $748,00 U.UMIAHSTP WORK AS ONEEOE SERVICES 0042107- ANNUAL PRIORITY $2,090,00 84027225-5210 CONTRAG FOAL $2,OY80.Rpge 71 of 4165 IIIIIIII ill IWllp IIII of eI i I: 1 6I Illllln"fllll R s' IntlW pIW 1 'WNM14 'n' lI b:li , III qq' NIIIipq I'dlllll min !,,' [29[2,0,20 1 1°Itylolices BoomIII m � Vendor'•I'otall $24,578.80 AMAZON IMW1-XGGY- THIINKPAD $223.16 82027110.54330 COMPRCTE:PAN1,D $111.5E CAPITAL M DCFI THUNDERBOLT{DOCK TECHNOLOGY SERVICES 64027220-r4330 COMPUIERAND $111.5E TECHNOLOGY 1 INVJ-NJRM POWER INVERTERS $631.76 10024620-54120 PW•••SPE'ClAL S831.78 DYCCD SUPPLIES 1LRJ-4Y7L. RETURN PO 46464 ($1,964.09) 10012200 54100 SUPPLIFS 1'$1,964.09,1 9FMK 1MPD-t 741- INORTHLIGHT 15"PRIE- $1,964.09 10012200-54100 ,SUPPI..1E'S $1,964.09 CCVC LIT CHRISTM 1 MGV-6T7R- FOREHEAD $173A 1 160202/0 54100 SUPP1..1ES $173,11 CYWJ THERMOMETER 1NV'J-INJR - INSULATED BATTERY $175..02 20324100-54100 SUPPLIES $175.02 CVKY POWER JUNCTION IG7K-HVVN,,, EGAP ONE $61.51 63620210-54100 SUPPLIES $61.51 G7PK SPEAKER WtALARI SIREN 16VT 7JW9- PD LICENSE PLATE $272A0 63820 10 54100 SUPPI 1ES $272.10 M7M1 FRAMES 16Q6-PCVM- DIRECTIONAL FLOOR $119 55 73022600-54100 "SUPPLIES $119.55 3T6C SIGN Vendor'•I'otal. $1,656.23 ANSELL USA INC 20863787 MICROGLE LOVES $248.24 '10020210-54100 SUPPLIES $246.24 earodorTotall; ANTHONY IAA FYI 9120 I:I00"ll'AILLCDV4A NCE $160.00 10024620-54120 PW-SPECIAL $150.00 MA NCDO N SUPPLIES Vendoir„'otaI. _ 150.00 ARROW 80670 INSTALL 380'OF 6° $10,708.48 77725200-56600 AIRFIELD $10,708.46 FENCING OPEN CHAIN MAINTENANCE REPAIR Vendor'Totat. $'90,70 .46 a ll" "1" 000014561073 T1 TO IINTERPNET $57 .75 20913900- 5100 TELE~P6-IONE $57 .75 000,E 147 295 T1 TO IdNTE"NPNET $573.75 20913900-55100 TEL EPI-IONE $573.75 000,91472335 TELEPHONE NE $4,991.65 20913.900-55100 TEEE:Pk-IO 1E $4,991,65 SERVICES Vendor"I otal:...$0.130.1 z ATI T IMG3I: UT'Y 63211667'7X0 DATA&VOICE CI:..U. $353.56 10020210-55100 TELEPI-IONE= S,129,69 5142020 IPliO NIES 706202.31-55100 TELE'Pt-IO F S14.45 77725200 55100 TELE•P1-ONE $37.20 80026400-55100 TELEPHONE $ 6.46 82027110-55100 TELEPHONE` $14.45 52027111-55100 TE:1..E,:PC-t0 E $42.41 64027221-55100 TIFLE•P1••1CDNE• $26.90 Page 72 of 4165 L-ii a u ,iieick i F)reisienteid fdr pipirioival imin iauN ap 2 Invidicies MINIM ffm N� mllmi mil III � Ii 1111 i�I III AT&T MOI3ILUTY 832056361 O POLUOE MODEMS $471004 10020210-55100 TFLEP140NE $473.04 5142020 87 5108535 O VOICE&DATA $108.69 84027221-55100 T'ELEP1•IC,NE $108.6.9 514200 Ve•nndo Tottat AVENGER 99986138 HONDA 2020 $6,674.17 253212 t0-a4102 •SMALL. FOOLS $3,337.08 PII;:3ERGLASS USF40D4LHA MARINE MFG UNO MO 91621400-54102 SMALL FOOLS $.3,337.09 Vendor 7'otta W,•,,•, �so674.77 U3&IS 215867 MISO,MATERIALS AS $2635 82027111•••56300 ELI1Lk0WG MAINT•. $26.75 INDUSTRIAL NEEDED &REPAIR SUPPLY INC 216362 MISO,MATERIALS AS $69.77 10021210-56130 E TF AL $69.77 NEEDED SFRVIC'ES 216444 MISO,MATERIALS AS $10461 820271 t4v54102 SMALL FOOLS $104„61 NEEDED 216464 MISC.MATERIALS AS $94-56 80026220-54100 SUPPLIES $94.56 NEEDED 21 412 MISC,MATERIALS AS $102,26 82027114-54100 SUPPLIES $102.26 NEEDED ........................ Vendor r"I'MaL $417.95 BADGER METER 1362976 #101-0278,3"TURBO $2,202,54 2027114-54100 SUPPLIES 2,202,54 ING METER,ODU Vendor Total� 16ORIIS IPROIKOP UKIJAH-2020-2 ASSflST EU.JI:B'VWUTH $15,n00.00 80026400-52100 OON 1 C FUlAL $15,500.00 REGULATORY&M SERVICES Vendor Tottall; $15,5�D0.�DSI BOX INC JNV07876657 I6UUSIJNI.SS PILU.US $3,600.00 20913900-54320 SOF TWARE $3,600.00 ACCOUNT LUOENSES ........................ VeindoIrTotaL $3,600,00 I6I lDGIE:::S 2389 ON-CALL EMERGENCY $350.00 10020219-52100 CONTRACTUAL $3 0.O0 RESTORATION CLEAN-UP SERVICE SERVICES LLO VendorTottal $35UY.�DR� CFIROMAGRAPFIIICS 69574 IE:&UUSUt SS CARDS-K $66.66 tOO20210-54100 SUPPLIES $63.66 MURRAY Vendor Tottafl;.......-$66.86 CLARK PEST 25863670 PEST CONTROL SVCS $95.00 80026400 52100 CONTRACTUAL $95A0 CONTROL SE VIOFS Vendor Total: COMCAST 12.96 MAY 20 lN'I'ERNET'SERVUOES $170.34 209t3900-55100 TELEPHONF $170.34 9780 MAY 20 IINTERNET SERVUOE S $130.88 73022600-55100 FFLEF."HONE $130.68 Vendor Total- ..... $301.22 OSTOO DVO s2720 OO"VUU3 SUUPPLUES $821.27 10012200 54100 SUPPLIES $621,27 WHOLESALE CORPORATION Vendor Total. Page 73 of 4165 1.11s Mt. of Checks, i-)resented fbir Approval: on 5/29/2,02,101 Invol"Eicies III a 11 m i WHIM F1 9111 IM I on CYME 939707226 CYMDlST- $16.000A0 80026400.54320 SOF-FINARE $16,000.00 INTERNATIONAL DISTRIBUTION T&D INC SYSTEM Veindor'TotalI0Ki0' DANIEL F MEAD 50285 DUPLICATE KEYS, $93,50 20822500-56300 BUILDING MAINT. $9.150 REPAIRS&MISC &REPAIR 50284 DUPLICATE KEYS, $118.75 20822500-56300 BUILDING AdAINT. $118,75 REPAIRS&MISC &REPAIR Vendor Total, $212.25 DANIEL STEEL& 1i5247 CRANE SERVICES AS $229-31 84027225-56120 FOUiPMENT $229.31 MACHINE INC NEEDED AT WWTP MAIN FENANCF& REPAIR 041420-C CRANE SERVICES AS $550.00 84027225-56120 EQUIPMFNT $550.00 NEEDED AT WWTP MAINTENANCE& REPAIR 1:5219 CRANE SERVICES AS $968.06 84027225-56120 EQUIPMENT S968.06 NEEDED AT WWTP MAWTFAIANCE& REPAIR Vend orTotak"'i;,i473,7, DIEFATTE' Z 2012 LP HOSE TANK $102 45 84027225-56120 EQUIPMENT $102.45 EQUIIPMEN'1I'IINC CONNECTION MAIN TENANCF& RFPAIR Vendor Total: $102.45 DELL 10391893589 DELL LATII TUDE'7400 $2,726.92 10012500-54330 COMPUTER AND $2,726.92 MARKETING LP T-E-Cf-IN01 OGY 10394469463 LATMIJIDE7400 $3,735.05 20513300-54330 COMPUTER AND $3,735..05 LAPTOP TECI-WOLOGY 10391893597 DELL OPTIIPLEX 7070 $1,411.92 80026200-54330 COMPUTER AND $1,411.92 MICRO TEC14NOLOGY 10390321191 DELL PRECISION 7740 $9,095A4 80026400-54330 COMPU TER AND $9,09&94 11-APTOP TECHNOLOGY Vendor Total: 16,971.833 DETROIT 577319 CAUTION TAP $764.81 10024620-54100 SUPPLIES $392.41 INDUSTRIAL XWX 10001,X48 TOOL 82027114-54100 SUPPLIES $191-20 84027221-54100 SUPPLIES $f9l.20 Vendor ToW, $764.81 EBA 50778 TASK 213-FIRST $6,885.00 70024500-52100 CONFRACTUA.k.. $6,885.00 ENGINEERIJING QUARTER 2020 D SERVICES Vendor Total: EFFICIENCY 2736 ADMIJIN OF EUD $3,500D0 80626450-52137 PUBI.JC $3,500.00 SERVICII S PUBLIC BIl:..!NEFlTS P BENEFITS GROUP U C PROGRAM MGMT 27% ADMIJN OF EUID $3,67216 80626450-52137 PUBLIC $3,672.76 PUBLIC BEINEWS P nFNFF.1rS PROGRAMMGMF Vendoir Total."' Page 74 of 4165 L ist if Checks �����pm', resented i'•IU m „ ndwl ul Approval V "OmlwuV In Vmu III uuu / 29/2020 IEE @r m EUREKA 171961 CUP,RETAINING $50.49 20324100-54100 SUPPLIES $.50.49 OXYGEN CO Veindor'Tot,al EVERGREEN JOB 1149 JOB AND SAFETY $2,109.12 80026110-52100 CONTRACTUAL $2,109,1 SAFETY TRAINING-JUL'Y SERVICES TRAINING INC ............................... Venndor'Tota $2,109,12 FAMILY TREE 202217 TREE TRIMMING PER $16,132.50 80026110-52100 CONTRACTUAL $16,132,a'0 RESOURCE INN CONTRACT192 SERVICES 20221B TREE TRIMMING PER $17,20$.00 60026110.,52100 CONTRACTUAL $17,206.00 CONTRACT192 SERVICES . Vendor Total. $33,340.50 FASTENA.. CAUKA39132 MISC.SUPPLIES AS $21..03 84027225 56120 EQUIPMENT $21.03 NEEDED MAINTFNAFYOE'� REPAIR endoir Totak ,$21.03,. FEDERAL 7.012-36551 SHIPPBI'4O SERVICES $596,:17 W020210-5410f POSTAGE .$26.26 EXPRESS 10020210-54101 PPS FAOE $26.56 109020210-a4101 POS FAG'E S526.44 20513362..54101 POSTAGE $14,69 Vendor TrrtaI.....$596.1 OCR TIIIiIE:S 651-49376 TIDES,TUBES, $1190.15 10020210-56130 EXTERNAL $190.15 SERVICES REPAIRS&LABOR SERVICE'S 651-49471 TIRES,TUBES, $190.55 10020210-56.8130 EXTERNAL $190.5 n REPAIRS&LABOR SERVICES 851 9563 TIRES,TUNES, $191.55 10020210-56130 EXFEF?DIAL $19'9,55 (REPAIRS&LABOR SERVICE'S 651-4 562 TIRES,TUBES, $383.10 10020210.•56130 EX FERNAL $383.10 REPAIRS 6 LABOR SERVICES 651-49409 TIDES,TUBES, 762.59 90020210-56130 EXTERNAL. $762.59 REPAIRS&LABOR SERVICES 851-49516 TIRES,TUBES, $711.59 10022100.56130 EXTERNAL $711•9 REPAIRS&LABOR SERVICES 651-4 536 TIRES,TUBES, $596.14 7772.5200.•56130 EXTERNAL $596.14 REPAIRS 6 LABOR SERVICES 651-49401 TIRES,TUBES, $ 21A5 800261/0 56930 EXTERNAL $321.45 REPAIRS&LABOR SERVICES 651-49574 TIRES,TUBES, $683.78 80026 9 10-56130 In."XTERNA.L $663.78 REPAIRS&LABOR SFRVICES 851-49561 FS 22WOR19 5P14 $2,285, 3 82027114-r6130 E TEFW L $1,142.59 F561 SERVICES S 64027221•••561.30 EXTERNAL .$1,142,64 SEF?'VICFS 651-49513 TIRIES,TUBES. $123..15 84027225-56130 E: TEaRNAL $123.15 REPAIRS&LABOR SERVICES Vendor 7'otal 6,6512'8 O ld 25936 4300EBE10 5X $4,768,01 64027225-56120 E'OUIPME-4T $4,76&01 ENTERPRISES GAR NERDENVER MAINTENANCE IINC RE RFPWR Vandor'Total:...$4,766.01 Page 75 of 4165 LIIIIU t of IChi °-)iresienitedl r Api:x1oval on 5/ 29/20,210 it IIIIIIwa III ,�III ii "a of I@ I I U IIIIIII IIIIII IIIIIIIII i�i�ii liiiill Iris' Illiill�Illililil NON' IIIIII III�III�III IIIII GOLDEN STATE CI022334 CLIP,TOOL HOLDING $150 01 10021210-56130 EXTERNAL $7.00' EMERGENCY IV,II...IOHT SERVICES VEHICLE SERVICE INC '002'd210-5613EXTERNAL 143.01 SERVICES C1022578 SENSOR $249..91 10021210-56130 EXTERNAL $249.91 SERVICES Vendor Total: GOVERNMENT 02467; MEMSERSI-Ill''.. C 150.00 10013400p57300 MEMBERSHIPS& $150.00 FINANCE lMETH-MICI-IIE:1 SUBSCRIPTIONS OFFICERS ASSOCIATION ........... VendorT taf. $150,00 HACH COMPANY 11944926 NIIV`II:ITE $9136 134027225-54103 LAS SUPPLIES $91�75 11928076 AMMONIA $132.29 04027225 54103 L S SUPPLIES $13 .29 1192 091 AMMONIA,,NITRATE, $377.49 84027225-54103 LAB SUPPLIES $37746 BUFFER SOLN w a a Vendor Total. $6J�.�5�'5 HOME DEPOT 6020046 MA16 FU IEL 5' $194.69 82027114-54100 SUPPLIES $194.59 CREDIT GRINDGER SERVICES Q Vendor Total:. $194.5 HOME DEPOT 63632-4 ENERGY REBATE $4,000.00 806264 0-52135 ENERGY $4,000.00 USA,INC CONSERVATION PROGRAM m®gi W ndor°T tal; $4,000.00 INTEGRITY 106268 DOCUMENT $5T00 2051`3300-52100 CONTRACTUAL $57.00 SFIREI:D L.LC SHREDDING SERVICES 106113 DOCUMENT $28.50 10020210.54100 SUPPLIES $14.25 SHRIEII:DI[DINO 20620231-54 P00 SUPPLIES $14.25 Vender TtaI; m 65.50 JAMAES NOVAK ISA FY19120 19OOT AII.,L,OWWANCI::: $150.00 8202711 -54100 SUPPLIES $75.00 84027221•-54100 SUPPLIES $75.00 Vendor TetaI.m m m®$150.00 JO1-UN"S LOCK& 10,123 MISC.LOCK&KEY $13.07 84027221.-54t00 SUPPLIES $13.07 SAFE SERVICES AS N m Vender Total: $13.07 KERRY RANDALL DV051420 REIMBURSEMENT- $137.62 10012800-54100 SUPPLIES $137.62 CATERING ORDER 024145 REIMBURSEMENT- $97..44 73022600.54100 SUPPLIES $97.44 SANITIZ TION KITS- COVItD .......... Vendor Total- $235.05, LACAL 0321376-IN TOE GUARD,SKID $361.14 64027225.561 0 EXTERNAL $36 d.14 EQUIPMENT SHOE SERVICES Vender Total: $387.14` Page 76 of 4165 mm ""I ��� �f"° m unml 0 uuuud mU moon t Iof �i I""" k III"nm luu �Im I� II� IIIII�IIIII� III IIIUI pII�IIII I Il�lmll I Ilu � I IIIIII'�I IIIIIII mtil I IUU I�� III uuuuu mum ium muu a nnnn ip Lilivoices LINCOLUN IN 246502 AA1dWO-50•6 501 $5,370.59 10022300-54106 SPE06A1..TY $5,370.59 AQUATICS PULSAR PII.,Uy S BRIQ U SUPPLIES Vend r Total MEL GRANDI DV O10820 REIMBURSEMENT- $590 13 60026400,54100 S'U,�PPL,ES $590.13 MENDOCINOMEETING LUNCHEON Vendor Total: i59'0,1'3" 2004 PROPERTYTAX $10„204:01 10012200-52301 PROPERT'YTAX $10,204.01 COUNTY ADMINISTRATIVE ADMIN PEE AUDITOR- SERVICES CONTROLLER 2008 PROPERTY T $213 73 64020213-52301 PROPERTY TAX $213.73 ADMINISTRATIVE AD1Ul11N PEE SERVICES V en'ndor Total:,.,,.. 10,417.74,. OOOU,I-M&::D LTD 0520511 PRE EMPLOYMENT $92..00 10016100-54161 BACKGROUND ND 6 $92.010 PHYSICAL PHYSICALS Vendor Total, $92.00,, OLIIIN 2828549 LIQUID SODIUM $4,I,173.73 6402,7225,58202 CHEMICALS $4,173.75 CORPORATION HYPOOIHLO'DRITE endoir Total.'_~$4„173.76.. ONE TIME PAY 2020 SUUINDAYS IdN"11-II: $1„000..00 90D"J10000-23226 CONCFRT $1,000,3.00 VENDOR SPONSOR 14 PARKREFUND- EME'S COVlI0-19 2020 SU.UINDAdYS IN TIF"IIEw $1,000.00 90000000-23226 OCDNCERI' S1,000m SPOVNSOR 6r PARK REFUND SE1N1ES OOVII ID-19 eB 22269 FUN IN Tl1E SUN $500.00 90000000..23243 FAMILYFU1i IN $500.00 REFUND-BLUE RIBBON T"H1-. SU N PETS,COVID-19 DV/051920 1 IREO REFUND-LDAA"VID, $20,00 10022832-44915 RECREATION $20,00 OOVI0-19 PROGRAM INC OMF DV 0519206 REO REFUND DI AZ $20„00 10022832-44915 &-?L'CRFA71O1N S20.00 OOVID-19 PROGRAM 11ti COME DVO51820 8 REO REFUND UINID... $20..00 10022832-44915 R1-.-.-C SEA 1ION $20.00 SHEPAIRD,OO"VID-19 PROGRAM INCOME I V0519203 RECREFUJ'VND- $20.00 100226324491.5 RECREATION $20.00 g1WESTIBROOK,COD"VID-19 PROGRAM INCOME U'.DVf0519204 REG REFUND- $40.00 10022832-44915 RECREATION $40.00 LAALUA«RSE:`I ,COWIID-19 PROGRAM INCOME dv05162011 IRE C REFUND- $6&00 10022832-44915 RFCREA RON $65.00 IMOIDAU.DLLEUN,COVIID-19 PROGRAM INCOME DV O51920 10 REO REFUND- $70 00 '10 OP2332-44915 RECREATION $70„00 AGU31 AR,OOV/ID-19 PROGRAM INCOME DV0051820 10 REO REFUND- $70.00 10022832-44915 RECREATION $70.00 A NDRUUS,OOVlIID-.19 PROGRAM INCOME 0016854 REO REFUND-D-EOVSE. $70.00 10022 32-44915 RECREA FION $70.00 COVlID-19 PROGRAM INCOME Page 77 of 4165 i.luuuiIm t ...' Che l Rm it i pwtlD it III III uR m p� irl al n I1I I uulu IIUUII IIlp luau linvolicies ONE TIME PAY LDVl051920 7 REC R ro �FlU0J0:D® $70,00 10022832-44915 RREAT90D9'4 ,$70.O0 VENDOR R CA;L'VERT,C0'VOOD-19 PROGRAM ' INCOME 0016912 REC REF UNDO $70.00 10022832-44915 RECREATION N $70.00 HARP NT"ER, PROGF?Aft O V000-19 INCOME 0016831 REC REFUND.EBERT, $70,00 10022832-44995 RECREATION $70,00 COV0-19 PROGRAM INCOME IDV O62020 REGREF UN Dk $70,00 10022332-44.995 RECREATION $70,00 INCOME 01016660 REC REFUND- $70.00 100223.32.•44915 RECREA R0.N $70.00 Oa AGOBWK CO MD-19 PROGRAM INCOME 0V052020 2 REC REFUND-D- $70,00 10022632.•44915 RECREA RON $70.00 GO MEZ,COD'VID-19 PRa0GRAM9 INCOME 0016782 DEC REFUND- $70.00 10022832m44915 RECREATION $7d100 GUUTIERREZ,COV ID-19 PROGRAM1 &U COM E 0016908 REC REFUND- $70.00 10022832 44915 RE-CRFA71ON $70.00 0-1ERNA DEZ, COVICD-19 PROGRAM WCOM1 ODV O51820 REC REFUND-LANE, $70.00 10022332-44915 R'ECREARON $70.00 ODVIID-19 PROGRAM M INCOME 0016737 REC REFUND.-UCEA,. $70.00 10022832-44915 RECREATION $70.00 ODV 0-19 PROGRAM INCOME" DVO51820 5 RIE:.0 REFUND- $70,00 10022832-44915 RECREBAT1ON $70.00 L0NCO11...N,GOaVl00'.1-19 PROGRAM M1 INCOME 0016665 REC RIEF'UUNICD-LONG,, $70.00 10022632-44 15 RECREATION N $70..00 oV7IIIE0-19 PROGRAM INCOME 0016950 P,IE::; REFUND $70.00 10022832-449'U5 U?U~r�4����1oU+F $70.00 1-6�VERY,COV 0-19 PROGRAM INCOME ME LD'V051820 1 MEC REFUND- $70.00 10022832-44915 RECREdG'UUODlV $70,00 LYNEII..L,COV0-19 PROGRAM INCOME DV O515 0 9 If::: REFUND- $70.00 10022832-44915 F ECREAPO N $70„00 9 CIMUUII..LEN,CODVlIIUD-19 PROGRAM M9 INCOME 0016941 REC REFUND- $70..00 10022832 44915 RECREATION N $70.00 MUUN OZ, OD'VI D-19 PROGRAM MS INCOME E 0016733 REC REFUUND..PAR0 I1, $70.00 10022832-44915 RECREAPO N $70,00 oV70-19 PROGRAMS DV052020 1 REC REFUND-PPREZ, $70.00 10022332-449'15 R ECREA UO N $70.00 ODV I D-19 F>RO GRAM1 INCOME., E., O:DV O51920 5 REC REFUND- $70„00 10022332-44915 RFCR A PO N $70.00 RODTIBIE RG , G:D"VOICD-19 P'RO GRAM1 INCOME DV0515206 REC REFUND RU.UBII E, $70.00 10022832-44915 RECREATION $70.00 ODVAOICD-19 PROGRAM WCOME 0016760 REC UlIE:::FLNNl[:D- $70,00 10022832-44915 RECREATION $70.00 SANDODV AL,ODOMIf.D-19 PROGRAM GRA INCOME' Page 78 of 4165 �mli oiu m of II p " iiu �p� ��� mw i i u for ml i i .i Q "NUw, Illull Vuul iwvfl a IIUI'�W�iiu''Cm iw'. lul Illlw V� awl al l hull Ill iu�ildN iumM muu 2 0I iiu 10 Inv s I ODINE TIME PAY CD"VO51920 11 REC(REFUND-SILVA, $70,00 10022 32-44915 RFCREAV1ON $70.00 "VENICDODR COVID-19 PROGRAM INCOME 0016901 REC REFUND- $70.00 10022 32.44915 RECREATION $70.00 NEODIKEFN,CO VIED-19 PROGRAM INCOME DVO.52020 3 REC REFUND- $70.00 10022 32...44915 RECREHATION $70.00 TANLEY,COVII:D-19 PROGRAM INCOME 0016956 REC REFUND- $70.00 10022832.44915 RECREATION $70.00 TEIOWVViANN,CO3WICD-19 PROGRAM INCOME DVOSIS2012 IRECIREFUND-WEEIR, $70,00 10022832-44915 REGREARON $70.00 COVIID-19 PROGRAM INCOME 0016936 REC(REFUND- $70.00 10022832--44915 RECREARON $701.00 ' IL O N,CC'V0-19 PROGRAM INCOME DV051920 2 REC RE FUN D-AVII . $85.00 10022832-44915 EC EA'PON $85,00 COMID-19 PROGRAM INCOME DVO518204 RECIRIEFUND- $85.00 10022832-44915 E`C FATION $55..00 I:DEEI..ACRUZ,CO'V0 19 PROGRAM INCOME DV051820 9 REC REFUND-G ROFF, $65.00 10022832-44915 RIECRFATION $85..00 CObVIICD-19 PROGRAM INCOME D V015'1820 3 IRIEdC REFUND- $65,00 10022 32-44915 RECREFd VION $85..00 FIODLLI:1X COD'VHD-19 PROGRAM INCOME 0017058 REC IREFUIN D-BUNT, $55.00 10022832-44915 RECREATION $85.00 CORM D-19 PROGRAM INCOME' 0017029 REC REF UNII'D-JAM ES, $35.00 10022832-44915 RECREATION $85).00 CODVIILD-19 PROGRAM INCOME' ICD"V052020 4 IRIE:I:C REFUND- $65.00 10022832-44915 RECREA PON $E5.00 IMODFBE140,COV0-19 PROGRAM INCOME 0016979 REC REFUND- $85.00 10022832-44915 RECREATION $85..00 PARSONS,COVI D...19 PROGRAM INCOME DV051920 9 REC IREF'UNID-PEIREA, $65.00 10022 32 44915 RECRFAT'NON $55..00 C0 V If.D-19 PROGRAM RAMA WCOM4E DV05'16207 REC REFUND. $65.00 10022 32.44915 RECREATION $55,00 UNI:DERWOODN:D,CODVIIID-19 PROGRAM INCOME 0016918 REC REFUND $85.00 10022 32-44915 R C F.AT"1ON $85.00 °VffOD ELO,CO'V0-19 PROGRAM INCO F LD'VO51920 REC REFUND- $135.00 10022832-44915 RECRFAT"1ON V:'.Z.00 BROWN,COII0-19 PROGRAM INCOMF DV051920 8 REC REIFUN -LODIPIE:Z $135.00 10022832-44915 FEC EA ROMW $1,3 a.00 COW D-19 PROGRAM INCOME 0016646 REC REFUND- $135.00 10022832-44.915 RE'CRk".:`ATIOMW $1„35..00 PALMER,COVIL'D-19 PROGRAM INCOME DV05'I8 0 2 REC IREFUNII:D-HELM , $1.35.00 10022332-44.915 RE'C FAT"1ON $135..00 C01vH D-19 PROGRAM INCOME Page 79 of 4165 [J[ 15/219/1 ,20,20 invidices, 1�ff", IV ICI ME ull ONE TIME PAY 0016935 IREC UREF4.UNDU,WELLS, $140.00 10022532-44915 1RECa EAT"14ON $140.00 VENDOR COVW-19 PROGRAM INCOME II:DV051 D20 6 IREC IREFU,UIND- $165,00 10022832-44915 RECREA FION $165.00 JACOBS,CO'VIID-19 PROGRAM Wa OME If.DV052020 5 IREC IREF9.,UIN D-NU.UNEZ, $165,00 10022832-44915 1RECREA FION $165.00 CO"V0D-19 F'6?OGRA U1W'a OME 2020 IREG REFU.DIND- $300,00 100221332-449 65 1RECREA FION $300.00 SPONSOR BRANIfDON BUILDERS, PROGRAM COI INCOME 2020 IREC REFUND- $300.00 10022832-44915 RECREATION $300.00 SPONSOR 5 CANTEEN,COV0 19 PROGRAM INCOME 2020 REC REFUND. FORKS $300,00 10022832-44915 RECREATION $300.00 SPONSOR 9 CAFE,COWUOU ro9 PROGRAM INCOME 2020 PECREFUNIf.D- $300,00 10022532-449'15 RECREATION $300.00 SPONSOR 11 FRIEDMAIN ,CO"VOOD...19 PROGRAM INCOME 2020 URIEC REF"UND- $300.00 1002?332 44915 RECREATION $300,00 SPONSOR 10 GAIRTON,COVOE-19 PROGRAM INCOME 2020 IRIEC REFUND JAMES, $ 00.00 10022832-44915 RECREATION $300.00 SPONSOR 3 CO"VOID-19 PROGRAM INCOME 2020 PEC REFUND- $300.00 '10022332-44915 RFC, EAT"6ON $300.00 SPONSOR 13 IMALDANADO,CO VI PROGRAM INCOME 2020 IREC REFUND $300.00 10022 32-44915 RECRE4 U-6ON $30OX0 SPONSOR 12 MCCARTYS,CO"VIIIf.D-19 PROGRAM INCOME 2020 IREC REFUND $300.00 10022632-44915 RECIREA a ION S300,00 SPONSOR 7 SHI::RUFF ASSOC, PROGRAM a CO"VOOD-19 INCOMF 2020 IREC REFUND•"87S $300.00 '10022332-44915 RECREAT&ON $300.00 SPONSOR 4 TREE,C4O"VI D-19 PROGRAM INCOME Vendor T otaL ..$9,730.00 OWE N 00049235 HEAVY DUTY COD"I' EIR $52.25 10024620-56'130 EXFEURNAL $52.25 EQT<.UIII:WENT KEG`&PIN SERVICES SALES 00049268 1-1l:.AVY DUTY CHAIN $368.44 10024620-56130 EXrE NAL $363,44 LINK&T-MEAD SERWIUCFS COTTER KEY 00049/05 IR¢OOUEER PUPM $390,46 84027221-56130 E T'..RNA1 $390.46 SENSOR,PIN IROU...., SFRV10ES 00049202 VAC 29595 SlIAL $3,507.6B 84027221-56130 E ,FE 64dAL $3,607.68 (KEEPER SERVICES Vendor Total: IPACIIIFTC 16478 ACUTE TOXICITY $3,100.71 4027225.52100 CONFRACT'UUA& $3,100,71 IECOIRIISK INC TESTING SER0CES Ve ndoirTotal,X,.µ$3,100..76 PACIFIC 2728 PRE•EMPLOYMENT $330.40 10020210-54161 aACKGROUND $196.00 REDWOOD PHYSICALS PHYSICALS MEDICAL GROUP INC Page 80 of 4165 I............ist of Checks ��Riresieniteid for arli� 5/ 2,9/2,0,2,10 Envoilicies PACIFIC 27 28 PRE-EMPLOYMENT $330.40 20324100 54161 BACKGROUND& $134.40 REDWOOD PHYSICALS PHYWCALS MEDICAL GROUP INC Vendoir'irotaL PARKER,LUCAS 13 UNDIE:.RWRITING $812Z0 60012612-52165 ACTWITY W2,50 AND SERVICES FOR BUS11 DF.-.'L1VERY ASSOCIATES Vendor'irotaL' i'812,"5,0" PETERSON PC060159839 ELEMENII'ASSEMf.-ILY, $193,88 84027225-56130 EXTERNAL $193,88 POWER FUEL E1[..EMENT SERViCE"S SYSTEMS INC Vendor Tot at $193.88 PETERSON 225561 R FILTER ASSEMBLY, $15.52 90000000-20231 COUNFYMENTAL ($am) TRUCKS lNC FILTER LUBE.OIL HEALF01.5% 90000000-23252 DISTRICT USE ( 0.02) TAX-LIBRAR6ES 20324100-56112 EQUiPMENT $0.10 PARTS FOR RESALE 20324160-56112 EQUIPMENF $15.52 PARTS FOR RESALE 2251,14IR FILTERS $21..61 90000000 20231 C0UNrYMt..".'NTAL po..10) htEALTH.5% 90000000-23252 D&S FRIC T USE" ($0.03) TAX-UBRARIE.S 20324100 56112 EQUIPMFNT $0.13 PARTS FOR RESALE 20324100-56,112 EQUIPMENT $21.61 PAR FS FOR RESALE 225418k FILTER SYSTEM $42125 90000000-20231 COUNTYMENVAL ($1.96) BREATHER ELEMENT, k-IFALR-1�5% FI11-TEIRS 90000000-23252 DISTR6CT USE ($0-49) TAX-LIBRARIES 1002Q10-56130 EXTERNAN $2.45 SE--RV1CFS 1002 1 210-56130 EX rERNA L $423.25 SERVICES 226657S FUEL FILTERS $111.114 82027111 561.30 ETE.RNAL $111.14 SERVICES Vendor Total. m $571Z2 PONE CO 8716-1 MAY 20 PAC lFC GAS& $3,840,80 820271 f155210 U'rUfFIES $3,840.80 ELECTRIC Vendor Total: $3,840,80 PliENOVA 160405 PROFICIENCY $332.07 84027225-52114 COMPIJANCE $332.07 TESTING SAMPLES S FUDIES $60579 PROFICIENCY $566.53 84027225-52114 COAdPLIANCE $568.53 TESTING SAMPLES STUDIES Vendor TotaL Page 81 of 4165 �VIIII IIIII xn muu m ii IIIIIII "uuHm �uu �Iw i V @ III mi mtl a mno i � � � x uui� l�mm for mnm I�������� � I ommn uu Lin voices III VV 11N FOR RENT, 1462269 #811024 PUMP,TIf ASFI $1,469.46 80026220-52100 CONTRACTUAL $1,469.46 WOODLAND 6" V150C SEEM FS VenclorTotal. ,,,w,$1,46.9.46 REDWOOD 2144431 OAFI$:DLOCK FUEL $75.07 20324100-58410 0ARAGE $7.5.07 COAST FUELS PURCHASES LUBRt ANI'S& PAR FS 2129724 OAR DLOCK FUEL $85.80 263241700-58410 GA1RAG $ftBO PURCHASES LldBRX-ANTS& PA fir'FS 2140547 CARD11...00K FUEL $311.93 203241700.-r8410 OARA G $.311.93 PURCHASES I..UBRt A,9NT5& PAR FS Venndor"I1"o1a1. $472.80" REXEL USA INC OJ39342 GENIIERATOR FUEL $177,59 84027225.56,1270 rr-QWP INT $177.59 TANK SUPPLIES MAINTENANCE FPAl OJ37177 IUNS"1'AULEIf.D FUEL TANK $210.90 84027225-56120 EQUfPMENF 210.90 MOINITOnR MAINTENANCE& LL a a. Vendor Total. $388,49 RICHARD 2020-0503-2 AO;REEMEUNT FOR $250,00 20913900-52100 CONTRACTUAL $250,00 A,1NDEPSOIN PR OF.S°VC"S FOR WdW SERWCES 2020-0503-1 AGREEMENT FOR $4,325.00 209139100-52100 CONTRACTUAL ACTUAL $4,032&00 PIPCOF.S'W "S FOR W"d SF-RWVtC S Vendor To1a11: _ $4,57&00 WINO PACIFIC OI..30919 FUEL CAD CHARGE S $1,398.87 10021210-562fO FUEL&FLUIDS $6.99.44 AS NEEDED 91529400.56210 FUFL &FR..U0S $699.43 CL30932 FUEL CARD CHARGES $22.92 82027114-56210 FUEL&FLUIDS $12,38 AS NEEDED 84027221-56210 FUEL&FLUIDS $19.54 Vendor Total: $1,421.79 RODLUYND TAmELI::.: 14.116 OUTAGE L- $145.50 80026910-54100 Sd,OPPd. E-S $145.50 PI72A SOUTH STATE ST ELECT CDEPT ............. Vendor Total, 145 50 SAFEW AY INC STILT MAY 20 MI SC,PURCHASES AS $160.04 10012800- 4100 Sd:0PPI:.1ES $42.64 NEEDED 64020213-54100 S PP IE'S ,$25.48 64020213.54100 SUPPLIES $556.48 73022600-54100 SUPPLIES $35.44 Vendor Total..m m m 160'04 SALLY SWWA,INSOIN 0245575 A DA RIGHT OF WAY $8,029.79 5082421E0-r2100 CONTRACTUAL $8,029.79 ARCHITECTS INC ACCESS PLAN SERVICES Vendor Tota. $8,029,79.. SOINOMA 9D02 19120 COUNTY WIDE $11,073..00 10020210-52100 CONTRACTUAL $11,07100 COUNTY BOMB SOAU D SE Wd1OE5 SHERIFF'S CDEPT SERVICES endorTotall. �$11,dD7.3.600 Page 82 of 4165 Lm i t of Checks Im)i1,,em i Qn iI I Illlluu rli u on 5 uinl u i 2 2I lnvdites uuul pp Ilia n m I UI M� a mo m w 1 m Oln �I w IIIIIIII IIIIIIIII IIIII IIIII I II ii�� ��I IIIIII IIIII F � STATE WATER DV051320 E_AP CERTIFICATION $ ,331,00 84027225-59101 FEE-$ $5,331.00 RESOURCES RENEWAL FEE#2463 CONTROL BOARD Vendor Total.:' THO MSO N 842181008 MOIN'TI-IL'Y $494.$4 80026400-57300 1 EMB'ERSYIES& $494.64 REUTEIDS SU.IBSOI9IFITIOIN SUBSCRIPTIONS BARCLAYS RENEWAL Vendor Total.m TIM SAUNTOD EDV051820 RIEIMIf URSIFWE NT- $10..68 80026110-54100 SUPPLIES $10.68 BEVERAGES,OUTAGE Vendor To1all.y m $10.5$.. TRACTOR 100397938 BODII..T S $7.61 64027225-55120 EQUIPMENT' $T61 SUPPLY CREDIT MAIINTENANCE PLAN REPAIR 00333425 BOLTS $4,30 84027225m56130 EXTIERNAL $4.30 SFRVECES 100398342 FEED SPAY GUNS, $245.98 10021210-54100 SUPPLIES $122.99 PODPTABILE CABLE GAUGE 91521400.54100 SUPPLIES $122,99 Ve ndoir Total:,. 257.89 T INI O 20.163 ANNUAL TRAINING 750,00 10020210-57100 LEARNING AND $750.00 INNOVATIONS SOF ARE-P[7 DEVF1..OA°MF N7 INC Vendor'TotaL. $750.00 TUFTS 2020.562(A) POI..YG PH& $800.00 10020210.54161 BAOKGROU ND& $800.00 POI...YO RAIPH& INVESTIGATION Ph4YSIOrALS INVESTIGATION SERVICES m. . Vendor TctaE $800.00 T"YLER MAOINAIN 1581820 P D-F250 TAINT $250.00 '10021210-56130 EXTERNAL $250.00 SERVICES Vendor"Totalk m n m$250.00 UKIAH DAILY 0006471056 EI PLOf°YNIF.EINT $574.08 10016100-54162 A. VFR"rtSING $574.08 JOURNAL ADVERTISING RTISIPNG 0006474052 LEOAU...LINER $289.00 10020210...52515 A.L71dFRR ING& $289.00 PI.BI XA TIO N 0006480343 INOTICE.OF I:FU.USLUC " 120.91 10023411-52515 ADVERTISING& $120.91 I-Ir.::ARIUNG PU LIOADO1N 0006474665 (NOTICE.OF PUBLIC $139,31 10023411-52515 ADVE VSING& $139.31 FlEARIING 1pLIBOCADO11N 0006480277 NOTICE OF 11EA I NU3- $167,63 1002341.1-520515 AADVFF7T1SING& $16T63 CDBO PLLRLIC'AT"IODCN 0006432144 (LEGAL NOTICE $63.05 91521400-52150 LEGAL $63.0: BOARD IMTO SERVICES/ FXPFNSES Vendor Totak .,.$1,35 ..°96, UKIAH WASTE 423181 BIODSOBLID REMOVAL $9„862.02 84027225-52100 CONTRACTUAL $9,862,02 SOLUUTI031NS INC SERWCES VeirndoirTotak $90862.02 Page 83 of 4165 List iIIW Checks 'presented ITV tl III NUIIWI ll n 5/ 2,9/ 20,20 'Invoices � �Ipll VIVIII � I U III II� VI UNION BANK OF 11208425 TRUSTEE FEES 211- $1,280,00 10015100.52102E CONTRACTUAL $974.00 CALIFORNIA 420P20 SERVICES 95995601-.a2P00 CONTRACTUAL $153.00 SFRVICES 96995669-52100 CONTRACTUAL S153,00 F VIr S Veindoir"Dotal. $1,280,00 UNITED SITE 114-10238099 PORTABLE"TOILET" $136,37 80020220-52100 CONTRACTUAL $13&37 SERVICES RENTAL SERVICES VendorTotalk US CELLULAR 0371557530 CEI..IL IPFIONES $354,22 10024620-v5100 TELEPHONE P-PONE $30.06 50026400..55100 FE LErPHONE $42.04 8002 400-5,5100 TEd FPHOU+PE $6&70 92027110 s r100 TF&EPHONE $P3.53 8202711'1-55100 TEl EP HONE $153.44 84027221-55100 TFP.EPHONE $1153 84027225-55100 TELEPHONE $32.92 Veindoir Tota I., i354,22„ WELT Y,WEAVER 1961 (LEGAL SERVICES- $ .043,00 82027110-52 P50 LEGAL $9,643.00 &CU.0 RIE WATER R RESOURG .SERVICES/ EXPENSE'S WIE:::E;LE 0401131 SOCIAL DISTANCING $425.07 10012200-54100 SUP PLIES $425.07 ENTERPRISE ILILC STICIKII:..T SIGNS VPendoirTotaL„ 425,07 WPWIPF 4468 DELIVERY OF"IM11SC. $170.79 520M14-54100 SUPPLIES $176.79 COINSTR UCTIolel IM IrlE:1RIIALS AS II..LC VendoD° otaI. ,.,. ,$176.79 WYATT 271422 00 IRRIGATION PARTS $32,72 90000000-20231 COUNFYMENTAP ($0.03) IRRIGATION CO FOR PLAZA HEA TH.5% 90000000-23252 DI xTMC"T USE ($0,04) FAX-OBRARIES 90000000-23237 DISTRICT USE ($2E.16) F -MFASURF S 90000000-23025 MEASURE: Y ('sam) PSIS FRICT PAX 10022100-54100 SUPPLIES $0.3'P 10022100-.54102E SUP PLIFS $32,72 27135200 ANG31LEVALVE, $174M 92E000000-20231 COUNTY MFNTAL ($CE.20) SOLE. N4)II0 PARTS HEA L.TH 5 Page 84 of 4165 List of ChedksF)r "" luu"" dial """ fair " p iiirll l ° iiiiu I I I 2 u � IIIIIIII@II IIIIIIIµ� IIIIII "Idly IIII ImII mI W YATT 271352 00 ANGLE"VALVE" $174.82 90000000-23252 F:D1SF•RFOT USE ($0.21) IRRIGATION CO SOLENOID PARTS T F.IF:tRAR1E• 90000000...23237 D1 TR1OF U ($0.81) TAX-MEASURE S 90000000...23028 MEASURE b ($0.41) OF TRi C it FAX 10022100-54100 SUF"PL6 S $L 63 10022100'54100 SUPPLIES $174.82 Venndor,rotaC"•ro n 207.54 XEROXCORP 010228914 COPIER LEASE-SKIS $160.44 10022.700-52100 CONTRACTUAL $160.44 ALDD`L DESO IP SERVICES 010228913 COMER LEASE...SEE $ 03,'71 73022600...52100 OONFRAOTUAL $3031 t AaLDDO'L DESCRIP 3FRVIC <•,S 0102289/0 XEROX OI90701i $486.47 10012200�54500 EQUIP Rl.,.N'F° $'480.47 COPIER LEASE AND LFAS .S 010228909 OOF"I R LEASE-SEE' $647.31 10012200-54500 EQUIP RENTS $64T31 AaICDIE:D"II..ICDIESQOMP AND LEASES 010228912 COPIER I._IEIASIS-SE.IEµ: $212.34 10020210-54500 EQUIP RENTS $148.64 AICDII:D"L IIOIS aO0••tIP ADACF,D 1..EFAS'ES 20620231-54500 EQUIP F?ENI'S .$42,47 AND LEASE'S 64020213- '4500 EQUIP RENT $21.23 AND LEASES 010228911 COPIER LEASE.-SEE $44T03 10020210•••54500 EQUIP RENTS $312.96 AOD"L DIEmSCRIP AND LEASES 20620231-54500 EQUIP RENTS .$89..42 AND 64020213-54500 EOUiP RENTS $44,70 A.C46N::D LEASES Vendor Totall: $2,25T35 Z1.1MAR 881159 #M75-I.31CDL34.0000: $609.70 10024620-54127 P -•SIGN $609.70 INDUSTRIES INC 0011..3-.Y SUII..LIDO PO aT.SIS�1•F•:I` TING 88358 #230.1369 SPECIAL $1,21193 10024620-54127 CAW-SIGN $1,213.93 24"X24"OU I::A, POS 7' 1•F[.rETFN 88".162 #M75-BDOL34-0000; $11,714.96 10024620-54127 PIS- ;GN $11,714,96 DL.3-fit I:ULL6:DO POS T,SISIlEEnNG V irndor"Fotal: $13,538,59 INVOICE f Page 85 of 4165 Agenda Item No: 7.b. MEETING DATE/TIME: 8/5/2020 ITEM NO: 2020-480 U6ptll mi � d0 lJ 0n' aqy j-� � City oj, AGENDA SUMMARY REPORT ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, SUBJECT: Notification of Grant Funds Received and Disbursed Related to the Proposition 84 Integrated Regional Water Management Program Funding Source for the Construction of Water Wells 4 and 9 and the Recycled Water Project. DEPARTMENT: Water Resources PREPARED BY: Jarod Thiele, Public Works Management Analyst PRESENTER: Consent Calendar ATTACHMENTS: None Summary: Council will receive notification of grant funds received and disbursed related to the Proposition 84 Integrated Regional Water Management Program funding source for the Construction of Water Wells 4 and 9 and the Recycled Water Project. Background: On June 1, 2019, City Council authorized the City Manager to negotiate and execute agreements with Humboldt County and the California Land Stewardship Institute (CLSI) for grant funds awarded through the Integrated Regional Water Management Program funded through Proposition 84. Discussion: In 2016, Staff was successful in preparing and submitting grant applications for two separate projects. The first project was for partial construction of Phases 1-3 of the Recycled Water System and the construction of offsite storage ponds in collaboration with the CLSI. The second project was for the replacement of Water Well 4 and the installation of Water Well 9. This project included collaboration with Humboldt County as the grant administrator and Redwood Valley, and Millview County Water Districts as sub- grantee partners for the construction of new interties in each district. The City was awarded $2,062,570.85 for the first project and $1,554,450 for the second project. Construction was complete on the Recycled Water System and the offsite storage ponds in the fall of 2019, and the well and intertie project was complete in the spring of 2019. Staff submitted disbursement requests in order to receive the grant funds from CLSI and Humboldt County. Once the funds were received, they were disbursed to the partners as follows and by project: Recycled Water Project: City- $2,020,026.20 Milovina Brothers- $22,917.44 K2 Farming Co, LLC- $19,627.21 Well and Intertie Project: City- $1,317,212.56 Redwood Valley County Water District- $123,870.99 Millview County Water District- $113,366.45 Page 1 of 2 Page 86 of 4165 Recommended Action: Receive notification of grant funds received and disbursed related to the Proposition 84 Integrated Regional Water Management Plan funding source for the Construction of Wells 4 and 9 and the Recycled Water Proejct BUDGET AMENDMENT REQUIRED: Yes CURRENT BUDGET AMOUNT: $0 PROPOSED BUDGET AMOUNT: 82227113.52100- $237,237.44 FINANCING SOURCE: Proposition 84 Grant Funds PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Sean White, Water Resources Director; Mary Horger, Financial Services Manager Approved � . Page 2 of 2 Page 87 of 4165 Agenda Item No: 7.c. MEETING DATE/TIME: 8/5/2020 ITEM NO: 2020-483 U6ptll mi � d0 lJ 0n' aqy j-� � City oj, AGENDA SUMMARY REPORT ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, SUBJECT: Adoption of Resolution Establishing Fee for Mailing the Agenda or Agenda Packet, Per the Ralph M. Brown Act, Section 54954.1. DEPARTMENT: City Clerk PREPARED BY: Kristine Lawler, City Clerk PRESENTER: Consent Calendar ATTACHMENTS: 1. Proposed Resolution Summary: The City Council will consider adopting a resolution establishing a fee for mailing the agenda or agenda packet, per the Ralph M. Brown Act, Section 54954.1. Background: Government Code Section 54954.1 for the Ralph M. Brown Act reads as follows: Any person may request that a copy of the agenda, or a copy of all the documents constituting the agenda packet, of any meeting of a legislative body be mailed to that person. If requested, the agenda and documents in the agenda packet shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Upon receipt of the written request, the legislative body or its designee shall cause the requested materials to be mailed at the time the agenda is posted pursuant to Section 54954.2 and 54956 or upon distribution to all, or a majority of all, of the members of a legislative body, whichever occurs first. Any request for mailed copies of agendas or agenda packets shall be valid for the calendar year in which it is filed, and must be renewed following January 1 of each year. The legislative body may establish a fee for mailing the agenda or agenda packet, which fee shall not exceed the cost of providing the service. Failure of the requesting person to receive the agenda or agenda packet pursuant to this section shall not constitute grounds for invalidation of the actions of the legislative body taken at the meeting for which the agenda or agenda packet was not received. Whenever an agenda is posted, an electronic email goes out to all those who have signed up for the distribution list— made free and easily available on the Agendas & Minutes page of the City's website ( ,,giitygfu�ulkii lh.co i� it e tii„irk„gs).. However, the Brown Act provides that an individual may obtain a mailed copy of the agenda or agenda packet upon request. For clarification, the request per the Brown Act to receive a copy of the agenda or agenda packet is different from a Public Records Act request. Discussion: Staff is recommending that Council consider adopting the resolution (Attachment 1) establishing a fee of .10 cents per page plus postage, to compensate for the cost of providing the service. Recommended Action: Adopt resolution establishing fee for mailing the agenda or agenda packet, per the Ralph M. Brown Act, Section 54954.1. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A Page 1 of 2 Page 88 of 4165 PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: David Rapport, City Attorney pd . Page 2 of 2 Page 89 of 4165 ATTACHMENT 1 RESOLUTION NO.2020 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING A FEE UNDER CALIFORNIA GOVERNMENT CODE SECTION 54954.1 - RALPH M. BROWN ACT - FOR MAILING AN AGENDA OR AGENDA PACKET. WHEREAS, 1. An electronic agenda or agenda packet may be obtained free by signing up on the distribution list made available on the Agendas & Minutes page of the City's website at: .............:.. ii .yaul4ciiI ..::. aIrflr iiir�..0.s; and 2. Government Code Section 54954.1 under the Ralph M. Brown Act reads, "The legislative body may establish a fee for mailing the agenda or agenda packet, which fee shall not exceed the cost of providing the service;" and 3. The City Council has never established a fee for mailing the agenda or agenda packet under Government Code Section 54954.1. NOW, THEREFORE, BE IT RESOLVED: 1. That requests to mail an agenda or agenda packet for the City Council, all City Boards & Commissions, and all legislative entitles within the City of Ukiah, will be subject to the following established fee: $ .10 cents per page plus cost of postage. 2. Fee shall be payable prior to receiving documents. PASSED AND ADOPTED on August 5, 2020, by the following Roll Call Vote: AYES: NOES: ABSTAIN: ABSENT: Douglas F. Crane, Mayor ATTEST: Kristine Lawler, City Clerk 1 Page 90 of 4165 Agenda Item No: 7.d. MEETING DATE/TIME: 8/5/2020 ITEM NO: 2020-381 U6ptll mi � d0 lJ 0n' aqy j-� � City oj, AGENDA SUMMARY REPORT ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, SUBJECT: Approval of Amendment No. 2 with SHN Consulting Engineers and Geologists in the Amount of $10,000 for Additional Design Services for Pressure Zone 2 South Reservoir and Approval of Corresponding Budget Amendment. DEPARTMENT: Water Resources PREPARED BY: Jarod Thiele, Public Works Management Analyst PRESENTER: Consent Calendar ATTACHMENTS: 1. Agreement w SHN 2. Amendment 1- Signed 3. SHN Amendment 2 Summary: Council will consider approval of an amendment with SHN Consulting Engineers and Geologists (SHN) in the amount of$10,000 for additional design services for Pressure Zone 2 South Water Reservoir and approval of corresponding Budget Amendment. Background: On October 5, 2016, Council awarded a contract to SHN Consulting Engineers and Geologist for the design of replacement Pressure Zone 2 South Reservoir in the amount of$84,472 (Attachment 1). Staff recommended this Water Reservoir be replaced due to its age and poor condition. On May 6, 2020, Council approved Amendment No.1 (Attachment 2) in the amount of$21,680 for additional services related to lead and asbestos testing of the existing reservoir. Discussion: Upon testing of the existing reservoir it was determined that the external coating did contain lead based materials. Additional resources were required by SHN Consulting Engineers and Geologists to develop a Lead Compliance Plan in order to ensure the tank demolition is in compliance with regulations involving lead based substances. Staff has requested assistance in reviewing submittals for the project. Staff is requesting approval of Amendment No. 2 (Attachment 3) in the amount of$10,000 for a total contract amount of$116,152 and approval of corresponding Budget Amendment Recommended Action: Approve Amendment No. 2 with SHN Consulting Engineers and Geologists in the Amount of$10,000 for Additional Design Services for Pressure Zone 2 South Reservoir. BUDGET AMENDMENT REQUIRED: Yes CURRENT BUDGET AMOUNT: 82227113.80230.15071- $0 PROPOSED BUDGET AMOUNT: 82227113.80230.15071- $10,000 FINANCING SOURCE: Water Fund PREVIOUS CONTRACT/PURCHASE ORDER NO.: 1617-133-A1 COORDINATED WITH: Sean White, Director of Water Resources Page 1 of 2 Page 91 of 4165 Approved � . Page 2 of 2 Page 92 of 4165 C -83 Attachment 1 AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES [Design Professional] This Agreement, made and entered into this 31'"-day of - . ; 2016 ("Effective Date"), by and between the CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and SHN Consulting Engineers and Geologists, Inc., a Corporation Organized and in good standing under the laws of the state of California, hereinafter referred to as "Consultant". RECITALS This Agreement is predicated on the following facts: a. City requires consulting services related to Engineering Design, Geotechnical and Construction Oversight Services for the rehabilitation/replacement of the Pressure Zone 2 South Reservoir. b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement. C. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement. TERMS OF AGREEMENT 1.0 DESCRIPTION OF PROJECT 1.1 The Project is described in detail in the attached Scope-of-Work (Attachment"A"). 2.0 SCOPE OF SERVICES 2.1 As set forth in Attachment"A 2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement. 3.0 CONDUCT OF WORK 3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services within a reasonable time from receipt of the Notice to Proceed. Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation. 4.0 COMPENSATION FOR SERVICES 4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $84,472. Labor charges shall be based upon hourly billing rates Design--ProfSmA.greemen¢-Nov mber 20,2009 PAGE I OF T Page 93 of 4165 forte various classifications of personnel employed o s tant to perform the Scope of Work s set forth in e attached Attachment B, whichshall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment B. Consultant shall complete the Scope of Workfortenot-to-exceed guaranteed xi u ° even if actual time and expenses exceed a amount. 4.2 Changes. Should changes in compensation a required because of changes tote Scope-of- Work Scope-of this Agreement, the parties shall agree in writing to any changes in compensation, "Changes tot the Scope-of-Work" means different activities than those described in Attachment "A" and not additional time to complete those activities thante parties anticipated on the date they nere this Agreement. 4.3 Sub-contractor a e t, The use of sub-consultants or other services to perform a portiono e ork oft is Agreement shall be approved City prior to commencement of work, The cost of sub-consultants shall be included w!t i aranteenot-to-exceed amount set forth i Section .1. 4.4 Termsof Payment. Payment to Consultant for services rendered in accordance with this contract shall be based uponsubmission of monthly invoices forte work satisfactorily performed prior tote date of invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (3 ) days after cei ity® The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billedfor, Invoices shall e accompanied by documentation sufficient to enable it to determine progress made and to expensesclaimed. 5.0 ASSURANCES OF CONSULTANT .1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. o s Ian (including its agents, servants, and employees) is not it 's agent, employee, or representative for any purpose, It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of Cityforay purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted o and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed. Those provisions of this Agreement that reserve ultimate authority in Cityhave been inserted solely to achieve compliance with federalstate laws, rules, regulations, and interpretations thereof. No such rovisio s and no other rovisio s oft is Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City. Consultant shall pay all estimated and actual federal and state income self-employment taxes that are due the state and federalgovernment and shall furnish and payworkers compensation insurance, e o insurance and any other benefits required by lawfor himself and his employees, if any, Consultant agrees to indemnify and holdit and its officers, agents and employees harmless from and against any claims or demands by federal, state or local governmentagencies for any such taxes or benefits due but not paid Consultant, including the legal costs associated withdefending against any audit, claim, demand or law suit. DDm�{,im..614 and°Gar;:maA�;gArarmimrreup•RwPa,ue°a:°vuVvr�r M,2008 P'F°.6'°R OF D Page 94 of 4165 Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in Its business and that it maintains its own offices and staff is it will use in performingunder this Agreement, 5.2 Conflict of Interest. Consultant understands at its professional responsibility Is solely to City. Consultant has no interest and will not acquire any director indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Managera er i es that the Consultant has a disclosure obligation under the Cit as local conflict of interest code, the Consultant shall file the required isclos re form withe City Clerk within as of being notified of the City Manager's determination. INDEMNIFICATION 6.1 Insurance Liability. Without limiting Consultant's obligations arising er Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains fort e full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which mayrise from or f connection it its performance under this Agreement. A. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office ("ISO) Commercial General Liability ove n e Form o. CG 20 10 10 01 and Commercial General Liability Coverage m Completed Operations Form No. CG 20 37 10 01. . ISO Formo. C (Ed. 1/ ) covering o o ile Liability, Coe 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025. 3. Worker's Compensation Insurance as required e Labor Coe of the State of California and Employers Liability Insurance, Errors and Omissions liability insurance ro i to the consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual is ill . B. Minimum i its of Insurance Consultant shall maintain limits no less than: General is ill a $1,000,000 combined single limit per occurrence for bodily injury, erso al injury and propertye including operations, o cs and completed operations. Commercial General Liability Insurance or other for with a general aggregate i it is used, t the general aggregate limit shall apply separately tote work performede this Agreement, or the aggregate i it shall be twice the prescribed per occurrence limit. 2. Automobile is hi ye $1,000,000 combined single limit per accident for bodily injury and property a s e. Eksfira¢v .6°aa¢.vvw:��vMt,ira:a�amurw''ua•.X�asvx^aimkxry:".QU„?008 PAGE 3 OF 7 Page 95 of 4165 . Worker's Com e satio a lovers Ca ii a Worker's compensation i its as required y the LaborCode of the State of Californiaoyers Liability limits of$1,000,000per accident. 4. Errors and Omissions liability: $1,000,000 per occurrence. C. Deductibles and Self-insured Rete do s Any deductibles or self-insured retentions must be declared to and approvedthe City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Other Insurance Provisions e policies are to contain, or be endorsed to contain, the following rovisio sw General i ility a Auto o ile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insures as respects; liability arising u o activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving e termination oft is Agreement. The coverage shall contain o special limitations on the scope-of-protection afforded tote City, its officers, officials, employees or volunteers. b. e Consultant's insurance coverage shall be primary insurance as respects to the City® its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance ands all not contribute with i . C. Any failure to comply with e o iprovisions of the policies shall not affect coverage provided tote City, its officers, officials, employees or volunteers. d. e Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to e limits of the insurer®s liability, 2. Worker's Com a sc ion and Employers Ca Clity Coverage e insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from o s its t®s performance of the work, pursuant tot is Agreement. �:�mw�;rtu...NNr¢i6o;aawrc:^ a,vv^mtimare:vuk-CSauum.rruap'rmev 20,2008 PAGE 4 OF 7 Page 96 of 4165 3. Professional iailiY overa_ e If written on a claims-made basis, the retroactivity dates all be the effective ate oft is Agreement, The policy periodshall extend forte duration oft e project. . All Cover aes Each Insurance policy required by this clauses all be endorsed to state that coverage shall not be suspended, voided, canceled either party, reduced i coverage or in limits except after thirty (3 ) days prior written notice by certified ail, return receipt requested, as been given tote City. E. Acce t ilit of Insurers Insurance is to be placed withadmitted California insurers with an A.M. estes rating of o less than ®for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rate Verification of Coveraae Consultant shall furnish the City with Certificates of Insurance and withoriginal Endorsements effecting coverage required is Agreement, The Certificates and Endorsements for each insurance policy are to be signed a person authorized that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved the City. AllCertificates and Endorsements are to be received and approved the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required erei , the Cityshall have the right, but nott e obligation, to purchase any o all of them. In that event, after notice to Consultant that City has paid the premium, the cost of insurance ay be deducted from the compensation otherwise due the contractor under the terms oft is Contract. Subcontractors Consultant shall include sub-contractors or sub-consultants as insured under its policies or shall furnishseparate certificates and endorsements for each sub-contractor orsub-consultant, All coverage for sub-contractors orsub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1. 6.2 Indemnification. Notwithstanding the foregoing insurance e ire a ts, and in addition thereto, Consultant agrees, fort e full period of time allowed by law, surviving the termination of this Agreement, o indemnify the City foray claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant and its agents in the performance of services under this contract, but this indemnity does not apply to liability for damages for death or bodily injury o persons, injury o property, or other loss, arising from e sole negligence, willful misconduct or defects in designthe Cite or arising from the active negligence oft e City. "Indemnify," as used hereinincludes expenses of defendingagainst a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all DDmw;pp,n. q'uupaf'5vrsADa¢ctiu T vp.Nove:mmba 20,2008 PAGE 5 OF 7 Page 97 of 4165 costs associated withe en i the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses. References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors. 7.0 CONTRACT V 71 Documents and Ownershfipof Work. All documents furnished to Consultant by City and all documents or reports and supportive ats prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon e an and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A". All documents produced o sula i shall be furnished to City in digital format and hardcopy. o sula t shall produce the digital format, using software a e ia approved by City. 7.2 Governinoa . Consultant shall comply i the laws and regulations of the United States, the State of California, and all local governments having jurisdiction overt is Agreement. The interpretation and enforcement oft is Agreement shall be governed by California law and any action arising under or in connection i is Agreement must be filed in a Court of competent jurisdiction in Mendocino County. 7.3 Entire Aareement. This Agreement pI s its Attachment(s) and executed e e is set forththe entire understanding between e parties. 7.4 Severabilt. If any term of this Agreement is held invalid by a court of competent jurisdiction, e remainder oft is Agreement shall remain in effect. 7.5 Mo icaion. No modification of this Agreement is valid less made with teagreement of both parties in writing. 7.6 Assi_ n ent. Consultant's services are considered unique and personal. Consultant shall of assign, transfer, or sub-contract its interest or obligation under all or any portionof this Agreement without City's prior writtenconsent. 7.7 Waiver. No waiver of a breach of any covenant, term, or condition oft is Agreement shall be s waiver of any other or subsequent breach of the same or any other covenant, term o condition ors waiver oft e covenant, term or condition itself. 7.8 Te ina io . This Agreement mayonly be terminated by either arty: ) for breach oft e Agreement; ) because funds are no longer available to pay Consultantfor services provided under this Agreement; or 3} City has abandoned and does not wish o complete the project for which Consultant was retained, A partyshall notify the other party of any alleged rear e Agreement and of the action required to cure the breach. If the breaching afalls to cure the breach within the time specified in the notice, the contract shall be terminated as of at time. If terminated for lack of funds or abandonment of the project, the contract s all terminate on the date notice of termination is given to Consultant, City shall pay the Consultant only for services performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished o unfinished ocu e s, data, studies, surveys, drawings, maps, models, photographs and reports a are the Consultant under this Agreement. Consultant shall be entitled o receive just and equitable compensation foray work satisfactorily completed hereunder, Q:Vemp. Pwciif nova.Agrec..vnromruu¢.Now m nVwcrir 20,2008 V"A,pup',i.pn OF 7 Page 98 of 4165 subject to off-set for any direct or consequential damages City may incur as a result of Consultant's breach of contract. 7.9 Duplicate Originals. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. When so signed, each such document shall be admissible in administrative or judicial proceedings as proof of the terms of the Agreement between the parties. 8.0 NOTICES Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows: CITY OF UKIAH SHN CONSULTING ENGINEERS &GEOLIGISOTS, INC. DEPT. OF PUBLIC WORKS ATTN:THOMAS M. HERMAN 300 SEMINARY AVENUE 335 SOUTH MAIN STREET UKIAH, CALIFORNIA 95482-5400 WILLITS, CA 95490-3977 9.0 SIGNATURES IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date: CONSULTANT BY: Date PRINT NAME: e IRS IDN Number CITY OF UKIAH BY: ar�' Date Y MANAGER ATTEST lilwikV, F al", ° 1 CifYCLERK Date CDmign—ProfSmABrc en¢-November 20„2008 PAGE 7 OF 7 Page 99 of 4165 Project Understanding Attachment " rr�M� 1,M—M, ,M� .MMNMNMM� The City of Ukiah is requesting Engineering be to perform an initial on-site visual Services to assist with the assessment of the inspection of the water tank and foundation condition of an existing 150,000 gallon and coordinate the timely inspection of the welded steel water which is located in interior of the water tank. SHN staff would pressure zone 2 of the City's water system. also anticipate meeting with City staff and The subject water tank is situated on a pad reviewing existing plans and documentation above the municipal golf course with a about the tanks and distribution piping in the bolted steel water tank that serves the same vicinity of the pad. We have included a pressure zone. These tanks are two of the highly experienced sub-consultant that four major water tanks that provide gravity specializes in the inspection of the interior flow in the water distribution system that and exterior of water tanks, performing video serves a daytime population exceeding documentation, and measurements of metal "✓ 35,000 people. The welded steel tank thickness, pitting depths, joint weld integrity, currently has two major leaks that have and sampling of metal coating. r necessitated the inspection of the tank to analyze the condition of the interior The following is the Project Approach and protective coatings, and the degree of metal Scope of Services. A more detailed corrosion that has occurred to date. The description of services by Potable Divers, initial goal will be to perform an exterior Inc. can be found in Attachment A. visual inspection of the tank and foundation and a detailed interior inspection of the water y tank to determine the feasibility of performing rehabilitation repairs on the SHN has extensive experience contracting existing tank or the need for replacement. with the City of Ukiah and has no exceptions Upon formalizing the findings of the to the terms and conditions described in the inspections the next phase of work will be to Scope of Services. prepare contract specifications and plans as needed for the repair or replacement of the tank. Upon award of a construction y contract, construction management and inspection services for quality control and contract management during the performance of repairs or new construction will be required. This proposal identifies how SHN will approach performing the necessary tasks to assist the City with the successful rehabilitation or replacement of the existing f 150,000 gallon welded steel water tank. The critical elements of our project approach will Page 100 of 4165 Scope of Services a w..a..... ...................... mm...... __ .._ .�,., .. pummix(m,"m 1�1�!��l��l�llxmmu�, '� 'Il��,��1%��rll�l�fr�r1�'� rd��ll�lldfd�lll�,d�.l�Gll�!l� ��Nd��f�f�dlffYf��fP�JIr�U�Odf�'1�l/,�drt' Phase One- Tank Assessment recommendations submitted in the e SHN and Potable Divers Inc. will perform the technical memorandum. following services relative to the inspection of the existing PZ2S welded steel water tank Phase Two -Preparation of ; and foundation, together with the preparation Construction Documents of a Technical Memorandum with comments SHN will perform engineering services for and recommendations as to the condition of the preparation of plans for rehabilitation or the existing tank. (See Attachment A for a replacement of the existing welded steel complete description of the services and water tank, new tank foundation, and 11f.1 procedures of Potable Divers, Inc.) associated yard piping, and technical specifications for the bidding of work to be , • Conduct initial site visit and performed as follows: coordination meeting with City staff. ` • Conduct surficial geotechnical • Perform a field survey of the water investigation to determine if the tank pad, the existing water tanks and existing tank foundation is acceptable the existing inflow piping; drain piping, for reuse or will require replacement. and any water system telemetry. 0 • Conduct an exterior visual inspection • Perform a subsurface geotechnical of the welded steel water tank to investigation consisting of two test determine if a more in depth holes for the analysis of soils under °°n" inspection of the tank's interior is the tank pad to facilitate the design of 0 warranted. a new tank foundation per the latest 2 • Coordinate an extensive tank building and seismic design codes inspection to be performed by diving and American Water Works and conducting under water video Association AWWA standards. 0 documentation, thickness • Prepare plans and technical 0 measurements, and sampling of specifications based on the 0 coatings. recommended alternative noted in the 0 • Potable Divers Inc. will perform an in- Technical Memorandum. 0 depth inspection of the interior and • Prepare and submit 75 percent plans exterior of the welded steel tank and and technical specifications to the City prepare a report with photographs and staff for review and comment. 0 video documentation. • Incorporate City comments; prepare 0 • Prepare a Technical Memorandum and submit 95 percent plans and 0 summarizing the geotechnical technical specifications for review and 0 investigation and tank inspection, with comment. C recommendations for rehabilitation or • Prepare a finalized set of plans and replacement of the existing foundation technical specifications for final and water tank. approval and advertising for bids. . • Meet with City staff to review our • Prepare a detailed bid schedule with n'„ 2 Page 101 of 41, Scope of Services quantities for incorporation into the Review certified payroll contract documents. documentation provided by the Prepare a detailed engineer's opinion Contractor to assure that they are in of cost of the water tank compliance with State and Federal improvements. labor laws and provide to the City at Provide one set of reproducible Mylar close of project. plans and one copy-ready set of Review progress payment invoices contract documents and technical submitted y the Contractor and make specifications. recommendations for payment. Provide one copy of contract 9 Provide materials testing as needed documents, and plans and during construction of the water tank specifications in digital format. and foundation. Provide copies of inspection and Phase Three®Bidding Assistance, testing reports to the City for their Inspection, and Constructionrecords. Management Provide one set of reproducible Mylar SHN ill provide the City ith 'assisfance "AS-BUILT"drawings after the ,during bidding of the construction project completion of the construction project, perform construction inspection, materials testing, and construction management during construction of water tank improvements as follows: nain ne lin 1. SHN ill provide services during bidding to answer technical questions and requests for information, as Wn directed by the City. Prepare a draft addenda as requiredW`mis for the City for distribution to bidders RM Review i received r vi recommendations to the City Conduct a pre-construction conference with the Contractor I� awarded the project. ® Review submittals provided by the Contractor. Provide it inspections during the course f the project and coordinate with the City and the Contractor. Maintain field record of any SHN provided eotec nic 1 investigatione and modifications to the contract drawings. topographic mapping to Millview County Water District for the Woodland water tank replacement site. Page 102 of 4165 Schedule and Fees ° C) M� ANum, awn"M' ', Mm", 11rs�rfr+ City of Ukiah Water Tank Prot g Arm sep ors.. Ihr Oee_.. .an... feo Mar MII=!j2RjRLd%LFJAjjLI5 as s u»a a Iq a l CXX*Ae Award 0 Comte aFT � .,.... ..._..... ........ mmm,,,.,,.�,. ,�.. ..,...�„ .,��,,..« .... ..._. ...... �., ,,,,,,.�k� 75%PUM and a ....... 34�OM Fiats and sp"*wAm P and bid vocks"OrcamocaAwavo IdP Z.ans �..._„__.___. ,..,. .......... _. _..e . ..... ,,�,.,�,,a»,.�.. ...». ..mm� OWm ew T / Araratewam ........,. a, NM � v M' , ��M' ',�� r SHN proposes to complete the work on an hourly rate with a"not to exceed maximum"cost for each Phase. wW. W W .W G f 01 See 8 N 4 W W rl e, w.. • W ro s ® ,. y��,,, Attachment for a fullr a o n of costs and man-hours budgeted for eachr® An itemized ourl schedule can be found in Attachment 4 Page 103 of 4165 I PIR Rl'"� s Q K K li KKKKK KKKK KKNKK � K � N W p��q1 ! N M 4Y6 K K N ) Y M,.K a0b K M..K K wb K ax ------------- I I 4'm4 p ad Q Q VY 4S� .. r w i Im � I ti yg � N � ¢96 N N U 4u K K K Qav .... .... ca al ad K I a c N K K c 1:10 F W ate+ C w s u x n Q A Y Z n y=j ��,.,z yam.. r E U a a g ® p zm ® a! � m h 4J rz v N '-" z3 t7 gz z x ' > 5 2z a z ' a z U C A h 2 < 6y a W Y u�. PJ eev 'g tis g �a c z w a < z a < a o z ® g w y � � x xyx � YYY � y r i of 4165 4. � Consulting Engineers & Geologists, Fee Schedule Janus When accurate definition of the proposed work is not possible,an hourly charge out rate for determining compensation shall be used. Hourly charge rates include payroll costs,overhead®and profit. Ulourly services are buffed portal to portal and are subject to a 2-hour ° o ° Current rates are as follows: __ „ . ..._-._.. ....°..... 11ourlv Char e safes Position' Rourly Rates ' Principal Engineer $ 135.00 $1 0.00 g, Principal Engineering Geologist $125.00 - $155.00 Principal Surveyor $125.00 - $155.00 Project Manager $ 85.00 - $155.00 Senior Planner $ 100°00 $140.00 Senior Engineer $115,.00 - $150°00 Senior Geotechnical Engineer $125.00 - $155.00 Senior Geologist° $ 115°00 °• $145.00 Senior Surveyor $ 105.00 - $135.00 Engineer $ 85.00 - $120.00 Traffic Engineer $ 35.00 - $140.00 � Geologist° - $ 65°00 $1.II.5°00 Certified hiclusfrnaf Hygienist $ 95.00 - $140.00 M1 E nvnrornrxnerntal Specialist $ 75.00 $1 30.00 E nviromrrnernfat Planner $ 75°00 $115.00 Staff Surve or - y � $ 75,00 $i 05°00 Assistant Engineer $ 75.00 - $1 20.00 Survey Party Chf.ef3 $ 75.00 - $105°00 Junior Engineer $ 65.00 - $ 90°00 Engineering Te °ef /Draffspersorn3 $ 65.00 - $ 90.00 Lab/Field Technicians $ 65°00 m $100.00 Spey Tech nnenarn3 $ 65.00 $ 90.00 "i°echrnfeaf Writer $ 55.00 _. $ 70.00 Clerical $ 50°00 - $ 70.00 x.erf t ntn°ness7°4 $155.00 - $255.00 n Incidental expenses,i.e.,lodging,meals,airplane facets,etc,,are blued at cost plans 15%. sm. 2 Minimum daily charge is four hours. s Rates depend on the specific personnel assigned and if prevailing wage rates are required in the area of work. Rates for Expert Witness are chaj&ed for pre Ear tes ° o for born e �osIIe>lora(s) trial(). r` r Ileta\adnihrc._files\Schedule of Chang \ E 11-2016Table.doc SHN 2016 pee Schedule Page 105 of 4165 en bursahles The following direct charges are chap eat in addition to the ho chap e rates set forth above. Direct kna� esa _ . 1CD1CD plots(black hate)w_____�_. .__________________ ____._ 4°00/eat' CADD plots (color) $ 20°00/ea. Copies $ .1.5/eaa Equipment and other expenditures(required for projects) Cost+ 15% FAX $ 2°00/sheet Field office Cost+ 15% Filing fees,telephone expense,etc. Cost+ 1.5% Iron pipe,monuments,flagging,etc. Cost+ 15""/Qa .ylars $ 2.50/sad°ft. Services of other consultants Cost+ 15% Stales,hubs,lath,etc. Cost+ 15% Subsistence,air travel,etc. Cost+ 15°'/aro Vehicles $ 50°00/ .a Field Testis r am inn erntn Anchor bolt tension testing $ 0°00/day plus operator 2 Meter $ 10"00/slay Concrete Compression Impact f fa. er $ 2 a°00/day*+ "ore Drilling Machine $ 75"00/day+$3°00/inch cored Dissolved Oxygen deter $ 53°00/day*+ Expendable able Supplies $ 40"00/day*+ 1Fyrate Meter $ 33°00/day*+ Generator $ 53"00/day*+ Geophysical Equipment By Quotation Grundfos Controller&Pump $275°00/day I-land huger $ 3°00/day Health&Safety Level D $ 35"00/clay*+ Health&Safety Level C $ 60"00/s ay*+ High Pressure Controller $ 0"00/s ay*+ Inclinometer $200,00/a ay* LEL Meter $ 6,00/day*+ Nuclear lEwDensaty"1"esti n $ 25.00/hour plans operator Other equipment including drill rags,baclhoes,etc. Cost+15% Meter $ 15"00/day OVA $132"00/a.1ay*+ Ozone S a.r e Trailer 2,000°00/ .ay Peristaltic Pump $ 50„00/day*+ f f/ :.ornductavaty Deter $ 53°00/s ay*+ Power Auger $100.00/s ay*+ Pumps $ 45°00/day*+ Quad( $150,00/day Re-bar Locatan I)evace $ 40.00/day, ns rator 1/2 Day Minimum Charge. ._. + 25%.Meekly 1Disco t,40% o ntldV Discount, Q1.) 1f concrete as s le0 and delivered to SHN lab by outside contractor,add$6°00/ea"for processing ul er NAas:Nraaaan.,ffaA \Scha"de.alaa of Citaaagas\ ;E -201.6"1"an:wleadaaaa S1 IN 2016 Fee Schedule 2 Page 106 of 4165 Reimbursables,Continued _. rl xni ...... exnt,Continued: Field �°estl axn_ ... _ _. _...... _... ,...°. ._ ._.........__ .. ..__................. Roto-hammer 50.00/day*--i- Skidmore-Wilhelm Bolt Tension Calibration 50°00/day Soil/Gas Purge'Pumps $ 30,.00/day*+ Soil Gas Probes $200.00/day*.+ "Torque Wrench (0 to 250 l't lbs) $ 25.00/day "Tor ue Wrench250 to 1,000 ft lbs( ) 50°00/day 'Turbidity Meter $ 26°00/day*+ " Ultrasonic"Test Device $ 20°00/Lnour plus operator Vapor Extraction System $500„00/day*+ Water Level Data Logger 60,.00/day*+ Water Level Meter $ 3100/day*-i. Well Point $ 50.00/day Well Wizard $100.00/da + BPS St�ntia�rnS e �rv.... ipmentm ... ... .... .. ........ �.... .... ...... �������.w__ $300.00/day* Level $ 25m00/day* Robotic Total Station $ 200.00/day "Total Station $ 7°50/lnonnr Total Station. /Data Collector $100m00/da ��. Laboratory"Tests- .. Asphalt Briquette Compaction $ 50.00/ea°(n1 Asphalt Bulk Specific Gravity $ 30.00/ea° Asphalt Content by Nuclear Method $ 5°00/test E Asphalt Content Gauge Calibration $190°00/ea. Asphalt Extraction (%Bitumen) On Request Asphalt(Hveern)Nfix Design On Request Brass"Tube(Liner)er) $ 5.00/ea. Cleanness Value(CT 227) $ 75.00/ea° Compaction Curves(AS D 1.557 or Caltrarns CT'216)0 4-inch mold $150°00/ea° ,.. 6-inch Mold $150°00/ea. Check Point $ 50°00/ea. Concrete Compressive Strength ( °T 521 or ASTM C39) $ 25°00/ea.t2l Concrete Linear Shrinkage(3 Bars) $200°00 Concrete Moisture $ 5.00/test(floor test) Consolidation"Test $300°00/eau Direct Shear,per point: (ASTM D3080) Consolidated-Drained (CD) $1.30°00/poirnt U neonsolndated-Undrairned( )(Modified AS TM) $100.00/po° t Consolidated-U ndra° ed (CU) (Modified A ) $115°00/po" t Additional cycles(each) $ 50a00/ea° Disposable Concrete Molds 2°00/ea, /2 Day Minimum Charge. �..., + 25%Weekly Discounts 40%Monthly Discount. (1) If asphalt is delivered to SHN lab unmixed,add$75.00/ea°for processing and n-dxing per Caltraans CT304° Q2� If�offn�ffete i�saarapled crud deliveffed to 5I-Il�Isla by onntside�o�,tra�ton add$5°00/ea.for pro�easian arad�cnrirrn peff AS'�l��•3t. ._ NAad mnin_fnlas\5clroedu e of Charges\F15E5CH-2016Table.doc SHN2016 Tree 5elnednrle F 3 Page 107 of 4165 �01 _ Rehr bursa les,Continued t.°ah�ora �r �'eaap anrntirnedu 1, Durability Index 7.00/ea° l xparLsion Index 150°00/teat Fireproofing Density 50.00/ea. Grout Compressive Strength 40°00/ea. LA Rattler(abrasion resistance) 150.00/teat Liquid Limit 75°00/ea° Masonry Block Compressive Strength $ 65°00/ea. Masonry Block Linear Shrinkage 85.00/ea. Masonry Block Prism o pressive Strength 125°00/ea. Masonry Core Smear Teat 50.00/core Moisture Content 15°00/ea° Moisture-Density Test 25°00/ea. Particle Size Analysis( s'r 422) 1.00°00/ea. Percent Crushed Particles 125°00/ea. Percent Entrained fir In Concrete 10°00/ea° Percent Organics 0°00/ea° Plastic Limit 50.00/ea. Plasticity Index 125.00/ea° R--Value 250.00/ea° Rice Specific Gravity of Asphalt(AS TM t02041) 70°00/ea° Sand Equivalent 50.00/ea. Sawing Rocks and Concrete Cores 30.00/unit SieveAnalysis--Coarse 45°00/ea° SieveAnalysis—Fine 55°00/ea Sieve AanalysisPassin 200 45°00/ea° Specific Gravity,Rock 45.00/ea. Stabilorneter of Premixed.AC $ 75°00/ea° Sulfate Soundness 80°00/eyepe Swell Test 55°00/poirnt Triaxial Compression Unconsolidated U ndra` ed(T ) (AS(ASTM D2850) 1 15.00/poirnt Consolidated Undra° ed(TXCU) (AS(ASTM D4767) 385.00/point Consolidated 1CDrained.( �.:.D)(ALOE) 500.00/poiant Consolidated Urndra° ed(TXCU---8 stage) (AS(ASTM D4767) 810.00/teat Consolidated Drained(TXCD-- stage) ( . DE) 860.00/teat USDA Bulk Density"Feat 30.00/ea. USDA Textural Suitability Test 50°00/ea° Unconfined o pressiorn 50°00/ea. t ei knt of t i fnt ei�lnt ornerete 50.00/unit Notes- All samples of snip or rack from physical testing are discarded 30 days after submission of final report unless prior arrangements are made, Samples of sail or rock submitted for testing fair hazardous substances will be returned try the Client, is responsible fear prop er disp asap. Isis fee schedule is subject to review arnd adjus ecnt,as required. ertairn sN� ices may require p�revailirn wages ror overtime at paremi pray to H employ .s. I n such cir tarnces,fees ipl b adLsted to reflect increased labor costs. M\a laanirn.fu.pss\"w�hedute of Charp a^s0.i^�ERu i...q-20116'rable.tans SH.N 2016 Fee dted de 4 Page 108 of 4165 Attachment 2 COU No. 1617-133-A1 CITY OF UKIAH AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES DATED OCTOBER 31, 2016 TERMS AND CONDITIONS All terms and conditions of the Agreement for Professional Consulting Services dated October 31, 2016 shall remain in force and effect except as modified by this first amendment. AUTHORIZATION Upon execution of this amendment, service provider is authorized to provide the service described under the Scope of Additional Work identified in this Amendment No. 1. SCOPE OF ADDITIONAL WORK Work authorized by this amendment shall include that or described in the June 13, 2019 and April 16, 2020 Project Modification Agreement from SHN Consulting Engineers & Geologists, Inc. A copy of said letter is included in this first amendment. COMPENSATION Compensation for the performance of the additional or shall be made on a time and expense basis at Consultant's customary fees. Expenses shall not exceed a maximum total cost of$21,680 for a total contract amount of$106,152. SHN CONSULTING ENGINEERS CITY OF UKIAH AND GEOLOGISTS, INC. BY: U1444VIA e�oe,,-t BY: THOMAS M. HERMAN �GE SXNGIACOMO PRINCIPAL CITY MANAGER 05/29/2020 DATE DATE Amendment No 1 to Agreement for Professional Consulting Services Page 109 of 4165 T e: IPZ2S Water ank R lacement pent: 'City of Ukiah JobNumber: 416086 P!Joect ManNer: Tom Herman Change .: roj t—requirements or conditions encohter Indicate h t the Scope of Services included in this Project must be revised. CLIENT and SHN hereby agree that the Project Scope of Services,Schedule,andlor Budget shall be revised s described below. Scove of Services Change: As eatlretes ng e s ng Stank ma s n rl , emolition'Contract assumes"all / /,/°�/%� r,i 1 r r aborato testi to e d for i r ,, , ,rY, n9 pa9 r by d rect bUijng,agreement between the C cf Uktah and At ha Labs SHN'vuill r-✓.. „ / r/rr..../- /r„ // ,///,,, /Ur< ,„ // ,rig . ..�..,��.�/ /„ r r rii,.. Impact To- Initial t: $84,472 Current t '% (Reflecting `or Changes) Budget Chan e Li/ 6 8B0 9 g {Audition or Reduction+/-) Revised Budget: $91,152 Initial : ) Current Schedule: /%%r ( ctin `orChanges) Schedule Change . (Audition or Reduction Wks) Revised Schedule: TBD (Wks) Other: Individuals Endorsing Thomas Herman Project Manager ( lure} Jason Island SHN Project C (signature) Authorizationrwith Change: SHN Con l 1 ii%oWsts,Inc. C Cate: Date: Page 110 of 4165 g , Prqect Title: I PZ2S Water Tank R tacement Client C'I of Ukiah Number:Job 416086 r 'ec : Jason Island Chan a No.: 2 i ME Project requirements or conditions encountered indicate that the Scope of Services included in this Project must be revised. CLIENT and SHN hereby agree that the Project Scope of Services, Schedule,and/or Budget shall be revised as described below. Sc2pe of Services : plans,Modify specifications,and engineer's opinion of probable cost to Include a glass Msed to steel Oted ter tank in lieu of the epoxy coated tank that is currently specified in previously developed bid documents. Remaining funds not expended in this eftrt will be applied to construction managementbudget. Impact To: Initial Budget: $84,472 Current Budget: $91 162 (Reflecting Prior Changes) Budget Change:. $15,000 (Addition or Reduction+/-) Revised Budget: $106,152 Initial Schedule: (Wks) Current Schedule: TBD (Reflecting Prior Changes) Schedule Change: NA (Addition or Reduction+/-Wks) Revised Schedule: TBD (Wks) Other: Individuals Endorsing Change: Jason Island X SHN Project Manager (signature) Lory Widmer X - SHN Project QAfQC (signature) Au ion to Proceed h Change: X Electronically SHN Consulting Engineers& ologists,Inc, City of Ukiah Date: date; 4/16/20 Page 111 of 4165 Attachment 3 COU NO. 1617-133-A2 CITY OF UKIAH AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES DATED OCTOBER 31, 2016 TERMS AND CONDITIONS All terms and conditions of the Agreement for Professional Consulting Services dated October 31, 2016 shall remain in force and effect except as modified by this second amendment. AUTHORIZATION Upon execution of this amendment, service provider is authorized to provide the service described under the Scope of Additional Work identified in this Amendment No. 2. SCOPE OF ADDITIONAL WORK Work authorized by this amendment shall include that work described in Project Modification Agreements 1, 2 and 3 from SHN Consulting Engineers & Geologists, Inc. A copy of said letter is included in this first amendment. COMPENSATION Compensation for the performance of the additional work shall be made on a time and expense basis at Consultant's customary fees. Expenses shall not exceed a maximum total cost of $10,000 for a total contract amount of $116,152. SHN CONSULTING ENGINEERS CITY OF UKIAH AND GEOLOGISTS, INC. BY: BY: THOMAS M. HERMAN SAGE SANGIACOMO PRINCIPAL CITY MANAGER DATE DATE Amendment No.1 to Agreement for Professional Consulting Services Page 112 of 4165 ���.. uui uui llluui y e e y e Project Title: PZ2S Water Tank Replacement Client: City of Ukiah Job Number: 416086 Project Manager: liason Island Change No.: 3 Project requirements or conditions encountered indicate that the Scope of Services included in this Project must be revised. CLIENT and SHN hereby agree that the Project Scope of Services, Schedule, and/or Budget shall be revised as described below. Scope of Services Change: Additional funds are needed to cover costs associated with providing Tasks 4-12 of Phase 3 as described in SHN's original proposal dated 6/27/2016. Because over four years have passed since the proposal was originally submitted, costs of providing services have increased. In addition, the submittal review process is anticipated to require more time than originally projected to review tank submittals as well as a lead compliance plan for tank demolition. Impact To: Initial Budget: $84,472 Current Budget: $106,152 (Reflecting Prior Changes) Budget Change: $10,000 (Addition or Reduction +/-) Revised Budget: $116,152 Initial Schedule: (Wks) Current Schedule: TBD (Reflecting Prior Changes) Schedule Change: NA (Addition or Reduction +/- Wks) Revised Schedule: TBD (Wks) Other: Individuals Endorsing Change: Jason Island X SHN Project Manager (signature) Lory Widmer X SHN Project QA/QC (signature) Authorization to Proceed with Change: X X SHN Consulting Engineers&Geologists, Inc. City of Ukiah Date: Date: Page 113 of 4165 Agenda Item No: 7.e. MEETING DATE/TIME: 8/5/2020 ITEM NO: 2020-484 U6ptll mi � d0 lJ 0n' aqy j-� � City qj, AGENDA SUMMARY REPORT ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, SUBJECT: Approve Change Order to Purchase Order#46701 for the installation SCADA Server UPS Replacement Batteries to JM Integration in the Amount of$7,603.19, to Bring the New Total Purchase Order to $26,823.46. DEPARTMENT: Water Resources PREPARED BY: Mary Williams, Buyer II PRESENTER: Consent Calendar ATTACHMENTS: 1. Proposal Jun 23 2020 2. Proposal Jul 22 2020 (002) Summary: Council will consider approving a change order to Purchase Order#46701 to JM Integration in the amount of$7,603.19, to bring the new total purchase order to $26,823.46. Background: The Water Resources Department has been in the process of procuring a contract for a complete overhaul of the SCADA system at the Water Treatment Plant. However, some critical components failed before the completion of the purchasing process. Discussion: On June 24, 2020, Purchase Order#46701 (Attachment 1) was issued to JM Integration in the amount of$19,220.27 for emergency work to repair and update the SCADA Servers based on proposal received June 17, 2020. During the repairs authorized in the original proposal, it was discovered that some of the backup batteries for the SCADA system had also failed. On July 13, 2020, another proposal (Attachment 2) in the amount of$7,603.19 including tax was received for change order to do the additional work found to be needed. Recommended Action: Approve change order to Purchase Order#46701 to JM Integration in the amount of $7,603.19, to bring the new total Purchase Order to $26,823.46, to install SCADA Server UPS Replacement Batteries. BUDGET AMENDMENT REQUIRED: No. CURRENT BUDGET AMOUNT: 82027111.52100: $211,000 PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: 46701 COORDINATED WITH: Page 1 of 2 Page 114 of 4165 Approved � . Page 2 of 2 Page 115 of 4165 Attachment I im xc"c"I City of Ukiah, 4' 1 040�,0'1�9 RFP: PROPOSAL Repair/!Jpidate SCADA Servers "44WUN2020 Attn: Shelly Whyburn C4 of Ukiah Water Treatment Plant 935 River Street Ukiah, CA 95482 June 17, 2020 N Integration LLC is pleased to submit this proposal for services to support City of Ukiah in achieving its goals for improving customer satisfaction by providing the following scope of work listed below. Scope of Work • Furnish and install total of 128GB of RAM for each server of: four (4) each of Crucial 32GB Kit (1 6GBx2) DDR3/DDR3L-1 600 MT/s (PC3-1'2800) DR x4 RDIMM • Furnish and install) total of 1.6T8 for each server of: two (2) each of 400-ALXT Dell 800- GB 12G 2.5 MU SAS SSD w/G1 7'6J • Furnish and install total of two (2): Dell E Series 23-Inch Screen LED-lit Monitor (Dell E2318,Hx),Black and peripherals (mouse and) keyboard). • Furnish, install and configure Windows Server 2016, Standard (includes Windows Defender)on SCADA servers usingi best practices and industry standards • Update Wonderware Intiouch and Historian software with,any related patches or revisions. Test existing applications on updated versions to verify operations. Customer will provide licensing required for use. Pricing Thee following table details the pricing for delivery of the services outlined in this proposal. This pricing is valid:for 30 days from the date of this proposal: Description Price Labor $ 8,126.00 Travel $ 1,926.00 Materials $ 8,420.91 Tools& Equipment Included Total $ 18,472.91 250 Brookdale Drive,Vacaville CA 95687- ffire(mB)5368623-Fax (707)890-3595 Page 116 of 4165 JM Uid,Tn ty q-Ukiah Liceric"e 4 ,10-1089") RFP: PROPOSAL Repair/Update SCADA Servers Ft"09JUNMO The prices listed in the preceding table are an estimate for the services discussed. This summary is not a guarantee of final price. Estimates are subject to change if project specifications are changed or costs for outsourced services change before a contract is executed. Exclusions None Conclusion We look forward to working with City of Ukiah and supporting,your efforts to improve and maintain your system. If you have questions on this proposal, please contact me at your convenience. Thank you for your time and consideration, Jack Miller I Owner I JM llintegration LLC 250 blc)UVAd Dt av V,et�j, 1'e-C A',�'Ao�,7 - (,Pf,o:�08W ) 7M HIW'395 2 Page 117 of 4165 JW' 11 List"" Man,Exceed iy of Ukiah I-irense#1040809 RFP: PROP OS�AL Repair/Uipdate SCADA Servers R$49JUN2020 TERMS MD Q NOITION,9 Bass Terms:Quotatiori is valid for 30 days from above date.Out terms are due and payable 30 days from data of invoice,Payments must be made on a minimum of a monthly basis. If payment is not received by the 30th day,a 1.5%monthly service charge(18%annually)will be charged on all accounts past due.Attomeo fees,court costs and costs of collection will be paid to prevailing party.Permits and bonding are excluded unless otherwise noted herein. Our standard insurance applies unless agreed to in writing by JM integration LLC. We accept no nesponsibility for consequiendall damages and our standard warranty applies.Please reference the above stated'quote in all correspondence and purchase orders.Unless otherwise noted,this quote is based on standard straight time hours and does not include any prevailing wage rates unless agreed in writing by JM Integration LLC.The price quoted herein is for th a labor and materials specifically listed within the body of this quote.Service calls carry a 4-hour minimum per person.Cancellation charges apply including engineering,labor,materials,quote and estimating time,markup,%of profit,return goods fees,etc.at the time of written cancellation notice to JM Integration LLC. Limitation of Liability: (a)In no event shall JK4 Integration LLC,its suppliers,or subcontractors be flable for special,indirect incidental or consequential damages,whether in contract,warranty,tort,negligence,strict liability or otherwise,including,but not limited to,loss of profits or revenue, toss of use of the Equipment or any associated equipment, cost of capital,cost of substitute equipment,facilities or services, downtime costs,delays,and claims of Customers of the Purchaser or other third parties forany damages.JM Integration LLC liability for any claim whether in contract,warranty,tort,negligence,strict liability,or otherwise for any loss or damage arising out of,connected with,of resulting from this,Agreement or the performance or breach thereof, or from the design,, manufacture, sale, delivery, resale, repair, replacement, installation,technical direction of installation,Inspection,operation or use of any equipment covered by or furnisfied under this Agreement,or from any services rendered in connection therewith,shall in no case exceed one-fourth(114)of the purchase price allocable to the Equipment or part thereof or Services which gives rise to the claim.(b)All causes of action against JM Integration LLC arising out of or relating,to this Agreement or the performance or breach hereof shall expire unless brought within one year of the time of accrual thereof.(c)In no event, regardless of cause,shall JM Integration LLC be liable forpenallies,or penalty clauses of any description or for indemnification of Purchaser or others for costs,damages,or expenses arising out of or related to the Equipment and/Services. Force Majeure:JM Integration LLC shall neither be liable,for loss,damage,detention or delay nor be deemed to be in default for failure to perform when prevented from doing so by causes beyond its reasonable control Inducling but not limited to acts of war(declared or undeclared), Acts of God, fire, strike, labor difficulties, ads or omissions of any governmental authority or of Purchaser, compliance with government regulations, Insurrection or Hot, embargo, delays or shortages In transportation or inability to obtain necessary labor, materials, or manufacturing facilities from usual sources or from defects or delays In the performance of its suppliers or subcontractors due to any of the foregoing enumerated causes.In the event of delay due to any such cause,the date of delivery will be extended by period equal to the delay plus a reasonable time to resume,production,and the price will be adjusted to compensate JM Integration LLC for such delay. Cancellation:Any order may be cancelled by Purchaser only upon prior written notice and payment of termination charges,including but not limited to,all costs identified to the order incurred prior to the effective date of notice of termination and all expenses incurred by JM Integration LLC attributable to the termination,plus a fixed sum often (10) of true final Iota)price to compensate for disruption in scheduling,planned production and other indirect costs, EnUrs Agreernerw,This Agreement constitutes the entire agreement between JM Integration LLC and Purchaser.There are no agreements, understandings,restrictions,warranties,or representations between JM Integration LLC and Purchaser other than those set forth herein or hensin provided Ekmdlnt Cost of Bonding Is not Included,Contact J,M Integration LLC for a quote If bonding Is requked, Di9JWl2ly0 200ed1 b7y1 Ja1ck Mil le0r7'00' w a,c t MNC, 1D M N2 020 Signature Print Name Date 250 Brookdale Dnve,Vaca"lle CA 95687-Office(888)536-8623-Fax(707)1890-3595 J Page 118 of 4165 Attachment 2 l rty jUkiah L.1cesise # 1040899 RI`P; PROPOSAL RevGgJUN2020 SC ADA LIPS Installation Attn: Shelly Whyburn City of Ukiah, Water Treatment Plant 985 River Street. Ukiah, CAA 95482 July 13, 2020 JM Integration LLC is pleased to submit this proposal for services to support City of Ukiah in achieving its goals for improving customer satisfaction by providing the following scope of work listed below. Scope of Work Furnish and install SCADA server cabinet UPS replacement batteries per manufacturer specifications and recommendations. • One, (1)APC Replacement Battery Cartridge #43 • One (1)APC Replacement Battery Cartridge #105 Install two(2)a ADA UPS(customer provided)inside server cabinet, Installation includes wiring and: • One (1) 120VAC 80 Amp NEMA .5-30R locking receptacle for APC SMT220ORM2U • One (1) 120VAC 20 Amp NEMA 1_5-20R single receptacle for APC SU1A30001RMXL3U Circuit breakers are provided inside existing lighting panel and will be used per customer approval. Pricing The following table details the pricing for delivery of the services outlined in this proposal. This pricing is valid for 30 days from the date of this proposal: Description Price Labor 5,270.00 Travel $ 1,241,52 Materials $ 1,00Z68 Tools & Equipment Included Total $ 7,514.20 250 1 rcckdale Drive,Vacaville CA 95687 •office(888)586-8628.Fax(707)899-8595 1 Page 119 of 4165 JIMintegration AaUs4an span.Excood.. �b City ql' Ukiah License ' �040 9 RFPw PROPOSAL SC:ADA UP"S, Installation Rov09JlUN2020 The pries listed in the preceding table are an estimate for the services discussed.This summary is not a guarantee of final price. Estimates are subject to change if project specifications are changed or casts for outsourced services change before a contract is executed. Conclusion We Book forward to working with City of Ukiah and supporting your efforts to improve and maintain your system, if you have questions on this proposal, please contact me at your convenience. Thank you for your time and consideration, .lack hiller 1 Owner N JM Integration LLC". 250 Br'ookdale Drive,Vacaville CA 95687+Office(888)586-8628.Fax(707)890-8595 2'. Page 120 of 4165 Agenda Item No: 7.f. MEETING DATE/TIME: 8/5/2020 ITEM NO: 2020-486 U6ptll mi d0 lJ aqy j-� � City oj, AGENDA SUMMARY REPORT ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, SUBJECT: Authorize City Manager to Negotiate and Execute a Subrecipient Agreement with North Coast Opportunities, for Implementing the City's Tenant Based Rental Assistance Program; and Approve a Corresponding Budget Amendment. DEPARTMENT: Community PREPARED BY: Craig Schlatter, Community Development Development Director PRESENTER: Consent Calendar ATTACHMENTS: 1. Draft Subrecipient Agreement- COVID TBRA Program Summary: Council will consider authorizing the City Manager to negotiate and execute a subrecipient agreement with North Coast Opportunities for implementing the City's Tenant Based Rental Assistance (TBRA) program; and approve a corresponding budget amendment. Background: On July 15, 2020, Council provided input and direction to Staff regarding amending the City's Tenant Based Rental Assistance (TBRA) program guidelines to provide rental and utility payment assistance to lower income households impacted by the COVID-19 pandemic. The City's TBRA program is funded by the California Department of Housing and Community Development (HCD) Home Investment Partnerships Program (HOME), under 16-HOME-11376. Given the coordination and implementation effort needed to quickly set up and deploy COVID TBRA financial resources and lack of adaptive capacity (staffing) within the City, Staff has been exploring alternative options for COVID TBRA implementation. One of the options available to the City through HCD HOME is designation of a subrecipient nonprofit organization to implement the activity. By designating a nonprofit organization, the City can avoid the lengthy federal and state-required procurement process and more quickly implement and deploy the program activity. Discussion: Staff was made aware that North Coast Opportunities (NCO), in partnership with The Community Foundation of Mendocino County, had been operating a program similar to the City's COVID TBRA program. Staff met with and discussed the City's program with NCO staff, who were interested in further partnering on implementation efforts. Given the synergies between NCO's program and the City's TBRA program, there should be good economies of scale in having one organization, NCO, implement both programs. NCO's Executive Director Patty Bruder confirmed on July 28, 2020, that NCO would be interested in being the City's designated subrecipient for the COVID TBRA program. Although a budget amendment is required, the revenue from the City's existing 16-HOME-11376 contract and other HOME administrative funds will be adequate to fully reimburse the implementation costs incurred by NCO for delivery of the COVID TBRA program. There will thus be no net cost to the City for this service. Staff and NCO have tentatively agreed to a not-to-exceed direct delivery fee of 7.5% per client/household assisted. Staff recommends that Council authorize the City Manager to negotiate and execute a subrecipient agreement (Attachment 1) with North Coast Opportunities for implementing the City's TBRA program; and approve a Page 1 of 2 Page 121 of 4165 corresponding budget amendment. Recommended Action: Authorize the City Manager to negotiate and execute a subrecipient agreement with North Coast Opportunities, for implementing the City's Tenant Based Rental Assistance Program; and approve corresponding budget amendment. BUDGET AMENDMENT REQUIRED: Yes CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: 61223400.52100.TBRA: $17,750 FINANCING SOURCE: 16-HOME-11376; other City HOME funds PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Mary Horger, Financial Services Manager Approved � . Page 2 of 2 Page 122 of 4165 Attachment 1 COU No. SUBRECIPIENT AGREEMENT 16-HOME-11376 TENANT BASED RENTAL ASSISTANCE This Agreement, made and entered into this day of 2020 ("Effective Date"), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and North Coast Opportunities, a nonprofit corporation [sole proprietorship, corporation, partnership, limited partnership, limited liability company, etc.] organized and in good standing under the laws of the state of California, hereinafter referred to as "Consultant". RECITALS This Agreement is predicated on the following facts: a. City requires consulting services related to implementation of the City's Tenant Based Rental Assistance program, funded through 16-HOME-11376. b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement. C. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement. TERMS OF AGREEMENT 1.0 DESCRIPTION OF PROJECT 1.1 The Project is described in detail in the attached Scope-of-Work (Attachment"A"). 2.0 SCOPE OF SERVICES 2.1 As set forth in Attachment "A". 2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement. 3.0 CONDUCT OF WORK 3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services within from receipt of the Notice to Proceed. Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation. 4.0 COMPENSATION FOR SERVICES 4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $18,000. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment B, Std—ProfSvcsAgreement-November 20,2008 PAGE 1 OF 7 Page 123 of 4165 COU No. which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment B. Consultant shall complete the Scope of Work for the not-to- exceed guaranteed maximum, even if actual time and expenses exceed that amount. 4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement. 4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1. 4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed. 5.0 ASSURANCES OF CONSULTANT 5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose. It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed. Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City. Consultant shall pay all estimated and actual federal and state income and self- employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit. Std—ProfSvcsAgreement-November 20,2008 PAGE 2 OF 7 Page 124 of 4165 COU No. Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement. 5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City's local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager's determination. 6.0 INDEMNIFICATION 6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement. A. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage — Completed Operations Form No. CG 20 37 10 01. 2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025. 3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance. 4. Errors and Omissions liability insurance appropriate to the consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability. B. Minimum Limits of Insurance Consultant shall maintain limits no less than: 1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit. 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. Std—ProfSvcsAgreement-November 20,2008 PAGE 3 OF 7 Page 125 of 4165 COU No. 3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of$1,000,000 per accident. 4. Errors and Omissions liability: $1,000,000 per occurrence. C. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: 1. General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it. C. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement. Std—ProfSvcsAgreement-November 20,2008 PAGE 4 OF 7 Page 126 of 4165 COU No. 3. Professional Liability Coverage If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend from ------ to ------------. 4. All Coverages Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. E. Acceptability of Insurers Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating. F. Verification of Coverage Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted. All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium. G. Subcontractors Consultant shall include all subcontractors or sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub- contractor or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1. 6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant in the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City. Std—ProfSvcsAgreement-November 20,2008 PAGE 5 OF 7 Page 127 of 4165 COU No. "Indemnify," as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses. References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors. 7.0 CONTRACT PROVISIONS 7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A". All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City. 7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County. 7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties. 7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. 7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing. 7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior written consent. 7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself. 7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services Std—ProfSvcsAgreement-November 20,2008 PAGE 6 OF 7 Page 128 of 4165 COU No. performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of Consultant's breach of contract. 7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. When executed using either alternative, the executed agreement shall be deemed an original admissible as evidence in any administrative or judicial proceeding to prove the terms and content of this Agreement. 8.0 NOTICES Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows: CITY OF U KIAH -------------- DEPT. OF -------------- 300 SEMINARY AVENUE -------------- UKIAH, CALIFORNIA 95482-5400 9.0 SIGNATURES IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date: CONSULTANT BY: Date PRINT NAME: IRS IDN Number CITY OF UKIAH BY: Date CITY MANAGER ATTEST CITY CLERK Date Std—ProfSvcsAgreement-November 20,2008 PAGE 7 OF 7 Page 129 of 4165 COU No. ATTACHMENT A SCOPE OF WORK Consultant will implement the City's TBRA program in a manner consistent with the City's approved Tenant Based Rental Assistance program guidelines, funded by 16-HOME-11376. Work shall be completed by the deadline for expenditure of funds within this contract, or by July 31, 2021. Std—ProfSvcsAgreement-November 20,2008 PAGE 8 OF 7 Page 130 of 4165 Agenda Item No: 7.q. MEETING DATE/TIME: 8/5/2020 ITEM NO: 2020-487 U6ptll mi d0 lJ aqy j-� � City qj, AGENDA SUMMARY REPORT ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, SUBJECT: Approval of Conditional Award of Contract to Center for Economic Development for Implementation of Community Development Block Grant (CDBG) Microenterprise Technical Assistance Services in the Amount of up to $140,000, and Authorize the City Manager to Negotiate and Execute Agreement. DEPARTMENT: Community PREPARED BY: Craig Schlatter, Community Development Development Director PRESENTER: Consent Calendar ATTACHMENTS: 1. RFP - CDBG META Program Op - Final 2. Center for Economic Development—City of Ukiah—Microenterprise Proposal 3. Proposal Evaluation Summary - MEA Operator Summary: Council will consider conditionally awarding a contract to the Center for Economic Development for implementation of CDBG Microenterprise Technical Assistance services in the amount of up to $140,000. Background: The Ukiah City Council approved Resolution No. 2020-20 on May 6, 2020, authorizing the submittal of applications for funding under the 2019-2020 funding year of the State Community Development Block Grant (CDBG) program. One of these applications was for a City of Ukiah Microenterprise Technical Assistance Program for up to $150,500, consisting of$140,000 for the microenterprise technical assistance activity and $10,500 for general administration. CDBG microenterprise technical assistance and business assistance applications are due to the Department of Housing and Community Development (HCD) by August 31, 2020. During discussions with HCD representatives regarding the City's forthcoming applications, HCD representatives indicated that if the City would be procuring a consultant for implementation, the City would need to have this procurement completed and contract conditionally awarded prior to submitting the CDBG application. CDBG microenterprise technical assistance services consist of such items as assisting a future microenterprise business owner on management development, preparation of business plans, cash flow, and preparation for financing. Such services also include connecting potential and existing microentrepreneurs to financing and other resources such that they can start up and/or expand their business. Defined by the CDBG program as "a commercial enterprise that has five or fewer employees, one or more of whom owns the enterprise," microenterprises range in type and capacity and represent a range of service providers and retail businesses. Because of the prevalence of existing and prospective new microenterprises in the Ukiah area, there is a need for a microenterprise technical assistance program that provides the services and expertise enabling these businesses to be successful- and that ultimately leads to job creation and retention. Discussion: Staff revisited the Microenterprise program model that had been deployed in 2018-2019 through a 2016 CDBG Microenterprise grant and found a potential area of weakness to be that there was no direct connection of the microentrepreneur with financial and other resources, including the City's CDBG Business Page 1 of 2 Page 131 of 4165 Assistance program. A Request for Proposals (RFP) that was developed for a Microenterprise Technical Assistance services provider thus requested respondents incorporate this aspect into their program design. The RFP (Attachment 1) was issued on June 22, 2020, with proposals due July 23, 2020. Two proposals were received in response to the City's RFP, and the proposal receiving a recommendation from the City's evaluation committee (Attachment 2) for conditional contract award was the Center for Economic Development (CED), in partnership with Morrison and the Economic Development and Financing Corporation (EDFC). Please see Attachment 3 for the Evaluation Summary for both proposals. Because the City has not yet been awarded funding through CDBG for the new microenterprise technical assistance services program, Staff recommends Council approve an award to the Center for Economic Development, conditional upon the City receiving a CDBG grant for this activity, and authorize the City Manager to negotiate and execute an agreement for the work. Recommended Action: Approve award of contract to the Center for Economic Development for implementation of CDBG Microenterprise Technical Assistance Services in the Amount of up to $140,000, conditioned upon the City's CDBG Microenterprise Technical Assistance Services application receiving an award of funding under the 2019-2020 CDBG Notice of Funding Availability, and authorize the City Manager to negotiate and execute agreement. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: CDBG PREVIOUS CONTRACT/PURCHASE ORDER NO.: COORDINATED WITH: Mary Horger, Financial Services Manager pd . o Page 2 of 2 Page 132 of 4165 Attachment 1 I 0j Uk "ah Ci Y Request for Proposals Program Operator Services for Community Development Block Grant Microenterprise Technical Assistance Services Program Request Date: June 22, 2020 Deadline for Responses: July 23, 2020 5:00 P.M. (PST) Page 133 of 4165 CITY OF UKIAH Request for Proposals (RFP) to provide Program Operator Services for Community Development Block Grant Microenterprise Technical Assistance Services Program 1.0 INTRODUCTION The City of Ukiah is applying for a Community Development Block Grant (CDBG) through the 2019-20 CDBG Notice of Funding Availability (NOFA) for the funding of a Microenterprise Technical Assistance Program. The City is seeking proposals from qualified operators interested in contracting for the provision of Microenterprise Technical Assistance services to micro-businesses and micro-business start-ups located in the City of Ukiah, participants of whom are members of the Low and Moderate Income population. The City is pursuing such procurement of services through the CDBG "Small Purchases Method," outlined in 2 CFR 200.320 (b). If awarded, the CDBG grant will provide $140,000 for Program services including operation. Grant general administration activities will be performed by City of Ukiah staff. To obtain more clarity regarding the overall program design and use of funds, it is recommended that potential proposers review attachments to this document. In addition, potential proposers should review the City's current Microenterprise Technical Assistance Program Guidelines. The CDBG grant application and current Program Guidelines can be obtained by contacting the designated contact person for this RFP. The microenterprise Program activities must be completed, and all funds expended, by the expenditure date listed in the Standard Agreement between the City and State. Although the term of the agreement between the City and the selected firm will conclude on this date, potential proposers should be advised that monitoring and file retention responsibilities will continue for up to an additional five years after the expenditure deadline. 2.0 SCHEDULE OF EVENTS AND DELIVERY The schedule for this procurement is as follows: Distribute Request for Proposals: June 23, 2020 Deadline for Responses: July 23, 2020, 5:00 P.M. (Pacific Time) City Evaluation of Proposals: By July 28, 2020 City Council approval requested for recommended firm: August 5, 2020 The City must receive proposals no later than the time and date specified above. Those proposals received after this date and time will not be considered. Proposals will only be accepted electronically. Send your proposals to the following: Mary Horger Financial Services Manager City of Ukiah Email: mhorger@cityofukiah.com 3.0 SCOPE OF SERVICES The scope of services shall include tasks described below. All services shall be provided in accordance with the following Attachments: Attachment A - City of Ukiah Insurance Requirements; Attachment B - City of Ukiah Professional Services Agreement; Attachment C - City of Ukiah Microenterprise Technical Assistance Program Task Matrix; Attachment D - City of Ukiah Microenterprise Technical Assistance Program Guidelines; and Attachment E - the Federally City of Ukiah Page 2 Request for Proposals for CDBG Microenterprise Technical Assistance Services Page 134 of 4165 required contract provisions for Community Development Block Grant (CDBG)-Aided Consultant Contracts. Attachment F is reserved for the future Standard Agreement between the City of Ukiah and State, if awarded. The City reserves the right to add attachments upon award of the CDBG grant for this activity. 1. Review, monitor, and recommend refinements to the City's most recent Microenterprise Technical Assistance Services Program Guidelines. Adhere to adopted Microenterprise Technical Assistance Services Program Guidelines. 2. Provide program outreach, networking and marketing as needed to identify, contact and attract prospective eligible microenterprises and micro-entrepreneurs. 3. Perform income screening and collection of demographic and other required data of applicants to determine eligibility and to comply with grant reporting requirements, utilizing appropriate income certification methods per CDBG regulations depending upon services to be utilized by clients. 4. Perform CDBG-compliant program eligibility reviews per City Program Guidelines and CDBG regulations. 5. Provide needs assessment and identify strategies for provision of service; provide referrals for business support and technical assistance when appropriate, and provide direct business support and technical assistance to eligible microenterprises and micro-entrepreneurs. 6. Utilize a program-tracking/evaluation system to provide client demographic statistics and evaluation data about services provided (number of clients served, number of business plans developed, etc.) as well as outcomes (number of jobs created, number of businesses formed, etc.) and provide reports to City as necessary for grant reporting and program monitoring. 7. Assist clients in accessing or arranging financing for their businesses. 8. Coordinate with City staff to ensure timely submittal of all data, reports and cash requests associated with the program. 9. Prepare for and attend grant monitoring visits as necessary. 10. Provide other needed support and technical assistance to ensure accomplishment of the City's microenterprise program. This may include, but is not limited to, hosting workshops and community events or organizing other training and networking opportunities for clients. 11. Indicate the location where services will be provided. With the exception of web-based remote trainings, all services should be provided in a location accessible to persons with disabilities. Services should also be provided in a location easily accessible to Ukiah-based low- and moderate-income participants, so that the cost of transportation is minimized. 4.0 REQUIRED PROPOSAL CONTENT Firms interested in providing the services described in the section above must submit a proposal responding to all the questions below and providing all information requested in a format that mirrors the RFP by section and order listed. Proposals shall include the following: 1. Brief description of firm, contact person, address and telephone number. 2. A list of key personnel, as assigned their respective roles, and a resume or synopsis of their relevant experience. 3. Description of experience in the provision of microenterprise technical assistance services;; and experience in complying with CDBG grants or similar grant requirements. City of Ukiah Page 3 Request for Proposals for CDBG Microenterprise Technical Assistance Services Page 135 of 4165 4. Description of how the City's Microenterprise Technical Assistance program would be implemented by consultant such that microenterprises are connected with financing and/or other resources, leading to business start-ups and job retention. The City is seeking a consultant that can deliver results, similar to formats established by business acceleration and incubation programs throughout the U.S. 5. List of public agencies or clients for whom CDBG-funded Microenterprise Technical Assistance Services tasks have been performed, with the name, title and phone number of a contact person. 6. Proposed schedule of work and phased milestones for completion. 7. The individual or firm receiving the contract shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant, his agents, representatives, employees or subcontracts as set forth in the Professional Services Agreement which is attached hereto and incorporated by reference herein. The cost of such insurance shall be included in the consultant's proposal. 8. Identification of firm's ownership as a minority or women-owned business and/or identification of Section 3 hiring practices. 9. Submission of a list describing any lawsuits filed against the firm during the preceding three (3) years, and any litigation currently pending or threatened in conjunction with the types of services described in the RFP. 10. Specify a rate or dollar amount to be charged for each proposed Task, and including estimated hourly rates and time to be expended on each task. Please see the City of Ukiah Microenterprise Task Matrix (Attachment C) for assistance with allocation of tasks and costs. 11. The City's professional services agreement for CDBG contracts is attached as Attachment B. Please identify if your firm would have any issues with the provisions of the City's standard professional services agreement. 12. Federally required contract provisions for Community Development Block Grant (CDBG)- Aided Consultant Contracts are attached as Attachment E. 13. Proposals must be signed by an authorized employee in order to receive consideration. 5.0 PROPOSAL EVALUATION The City of Ukiah is using the competitive proposal process, wherein the experience of each submitted proposal is evaluated as it relates to the Scope of Work. The City intends to select one firm to provide microenterprise technical assistance program services. The City will make its selection using the following criteria and rating schedule: 1. Capabilities, resources, and applicable experience of the firm, especially 15 Points, Maximum as relates to performance on CDBG-funded activities. 2. Responsiveness- how firm addresses the Scope of Work. 35 Points, Maximum City of Ukiah Page 4 Request for Proposals for CDBG Microenterprise Technical Assistance Services Page 136 of 4165 3. Qualifications and experience of key individuals, especially as related to 10 Points, Maximum CDBG Microenterprise Technical Assistance Programs. 4. Schedule for completion of the work. 5 Points, Maximum 5. Budget and schedule of charges. 35 Points, Maximum 100 Points, Total The City reserves the right to reject any and all proposals. The City reserves the right to award a contract to the firm that presents the proposal, which in the sole judgment of the City best serves the City's interest. The City reserves the right to reject any or all proposals, to waive minor irregularities in said proposals, and/or negotiate minor deviations with the successful firm. 6.0 CONTACT PERSON Please contact Mary Horger, Procurement Manager, if you have questions or require additional information. Questions must be submitted in writing via email. Contact information can be found below. Mary Horger, Financial Services Manager City of Ukiah it ,I a irq, lr ii ygfuMulkl l��,,.coni Communication between a proposing company and a member of the City staff, other than the Procurement Manager, or between a proposing company and a non-designated City representative regarding the selection of a proposing company or award of this contract is explicitly prohibited from the time the RFP is advertised until the selection of a proposing company or award of the contract. Questions pertaining to this RFP shall be addressed to the party specified above. Failure of a proposing company, or any of its representatives, to comply with this paragraph will result in their proposal being rejected. 7.0 ADDENDA If it becomes necessary to revise any part of this RFP, an addendum will be provided to all proposing companies in written or electronic(i.e., facsimile or email) form. 8.0 INSURANCE REQUIREMENTS Provided as Attachment "A" are the City's complete insurance requirements. Awarded firm, prior to performing any work, shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under the Agreement, certificates of insurance covering full liability under Worker's Compensation laws of the State of California, Comprehensive General Liability and Business Auto Insurance with policy limits of not less than $1,000,000 naming the City as an additional insured party. 9.0 CITY BUSINESS LICENSE Awarded firm will be required to maintain a City business license for the duration of the contract. Information regarding the City business license can be found on the City website, at www.cityofukiah.com/businesses. 10.0 PUBLIC RECORDS All materials submitted in response to this RFP are property of the City and will not be returned. The City of Ukiah Page 5 Request for Proposals for CDBG Microenterprise Technical Assistance Services Page 137 of 4165 materials will be a public record subject to the disclosure provisions of the California Public Records Act and any other related public law or provision of such laws. 11.0 FINANCIAL RESPONSIBLITY The City accepts no financial responsibility for any costs incurred by a firm in responding to this RFP. Submissions will become the property of the City and may be used by the City in any way deemed appropriate. City of Ukiah Page 6 Request for Proposals for CDBG Microenterprise Technical Assistance Services Page 138 of 4165 ATTACHMENT A CA*kiah INSURANCE REQUIREMENTS FOR CONSULTANTS Consultant(s) shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant(s), his agents, representatives, or employees. I. Minimum Scope of Insurance Coverage shall be at least as broad as: A. Insurance Services Office Commercial General Liability coverage (Form No. CG 20 10 10 01 and Commercial General Liability—Completed Operations Form No. CG 20 37 10 01). B. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). C. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. D. Errors and Omissions liability insurance appropriate to the consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability. II. Minimum Limits of Insurance Consultant shall maintain limits no less than: A. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations, as applicable. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Insurance must be written on an occurrence basis. B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. Insurance must be written on an occurrence basis. C. Workman's Compensation Employer's Liability: $1,000,000 per accident for bodily injury or disease. D. Errors and Omissions liability: $1,000,000 per occurrence. If written on a claims-made basis, insurance coverage must cover claims filed within 3 years after contract work completed. III. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the insurer to reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officers, officials, employees and volunteers; or the Consultant to provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses; or to approve the deductible without a guarantee. IV. REQUIRED Insurance Provisions Proof of general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: A. The City, its officers, officials, employees, and volunteers are to be covered as ADDITIONAL INSURED with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment, furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant's insurance, or as a separate owner's policy. Page 1 of 2 Page 139 of 4165 B. The workers' compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. NOTE: You cannot be added as an additional insured on a workers' compensation policy. C. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it. D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. V. RATING - Acceptability of Insurers Insurance is to be placed with admitted California insurers with a current A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating. VI. Verification of Coverage Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City. If endorsements are on forms other than the City's forms, those endorsements must provide coverage that is equivalent to or better than the forms requested by the City. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time. If you have questions regarding our insurance requirements contact: Risk Manager (707) 463-6287 or FAX (707) 463-6204 Revised: 11/20/08 Page 2 of 2 Page 140 of 4165 ATTACHMENT B - AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES This Agreement, made and entered into this day of 2020 ("Effective Date"), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and , a corporation organized and in good standing under the laws of the state of California, hereinafter referred to as "Consultant". RECITALS This Agreement is predicated on the following facts: a. City requires consulting services related to providing program operator services for its Microenterprise Technical Assistance Services Program, funded by Community Development Block Grant (CDBG) #20-CDBG- b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement. C. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "1", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement. TERMS OF AGREEMENT 1.0 DESCRIPTION OF PROJECT 1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "1"). 2.0 SCOPE OF SERVICES 2.1 As set forth in Attachment"1". 2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement. 3.0 CONDUCT OF WORK 3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services by . The term of this agreement may be extended up to an additional days/years, for a total of five (5) years, upon written approval by the City of Ukiah. Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation. CDBG MicroenterpriseTA.ProfSvcsAgreement-2020 N Page 141 of 4165 4.0 COMPENSATION FOR SERVICES 4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $140,000. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment 1, which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment 2. Consultant shall complete the Scope of Work for the not-to- exceed guaranteed maximum, even if actual time and expenses exceed that amount. 4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-Work" means different activities than those described in Attachment "T' and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement. 4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1. 4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed. 5.0 ASSURANCES OF CONSULTANT 5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose. It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed. Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City. CDBG MicroenterpriseTA.ProfSvcsAgreement-2020 Page 142 of 4165 Consultant shall pay all estimated and actual federal and state income and self- employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit. Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement. 5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City's local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager's determination. 6.0 INDEMNIFICATION 6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement. A. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage — Completed Operations Form No. CG 20 37 10 01. 2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025. 3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance. 4. Errors and Omissions liability insurance appropriate to the consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability. B. Minimum Limits of Insurance Consultant shall maintain limits no less than: CDBG MicroenterpriseTA.ProfSvcsAgreement-2020 Page 143 of 4165 1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit. 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. 3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of$1,000,000 per accident. 4. Errors and Omissions liability: $1,000,000 per occurrence. C. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: 1. General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it. C. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. CDBG MicroenterpriseTA.ProfSvcsAgreement-2020 'b Page 144 of 4165 d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement. 3. Professional Liability Coverage If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend through the duration of the project. 4. All Coverages Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. E. Acceptability of Insurers Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating. F. Verification of Coverage Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted. All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium. G. Subcontractors Consultant shall include all subcontractors or sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub- u��iu��o�a���ao�ao��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o CDBG MicroenterpriseTA.ProfSvcsAgreement-2020 Page 145 of 4165 contractor or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1. 6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant in the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City. "Indemnify," as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses. References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors. 7.0 APPLICABLE STATE/FEDERAL GRANT PROVISIONS 7.1 Equal Opportunity. 1. The Civil Rights, Housing and Community Development, and Age Discrimination Acts Assurances During the performance of this Agreement, the Consultant assures that no otherwise qualified person shall be excluded from the participation or employment, denied program benefits, or be subjected to discrimination based on race, color, national origin, sex, age, or handicap, under any program or activity funded by this contract, as required by Title VI of the Civil Rights Act of 1964, Title I of the Housing and Community Development Act of 1974, as amended, and the Age Discrimination Act of 1975, the Fair Housing Act of 1988, and all implementing regulations. 2. Rehabilitation Act of 1973 and the "504 Coordinator" The Consultant agrees to comply with the City's implementation of the Rehabilitation Act of 1973, as amended, and its regulations, 24 CFR Part 8, including, but not limited to, the local designation of a special person charged with local enforcement of this Act, as the "504 Coordinator'. 3. The Training, Employment, and Contracting Opportunities Assurance of Compliance: a. The work to be performed under this Agreement is on a project assisted under a program providing direct federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Section 3 requires that to the greatest extent feasible, opportunities for training and employment be given lower income residents of the project area and contracts for Work in CDBG MicroenterpriseTA.ProfSvcsAgreement-2020 t Page 146 of 4165 connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the area of the project. b. The parties to this Agreement will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR Part 135, and all applicable rules and orders of the Department issued thereunder prior to the execution of this contract. The parties to this contract certify and agree that they are under no contractual or other disability, which would prevent them from complying with these requirements. c. The Consultant will send to each labor organization or representative of workers with which he has a collective bargaining agreement or other contract or understanding, if any, a notice advertising the said labor organization or worker's representative of his commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. d. The Consultant will include these Section 3 clauses in every contract and subcontract for Work in connection with the project and will, at the direction of the State, take appropriate action pursuant to the contract upon a finding that any subcontractor is in violation of regulations issued by the Secretary of Housing and Urban Development, 24 CFR Part 135 and, will not let any contract unless the Consultant has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. e. Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part 135, and all applicable rules and orders of the Department issued thereunder prior to the execution of the Agreement shall be a condition of the federal financial assistance provided to the project, binding upon the Consultant and its successors, and assigns to those sanctions specified by the grant or contract through which federal assistance is provided, and to such sanctions as are specified by 24 CFR Part 135. 4. State Nondiscrimination Clause: a. During the performance of this contract, City, and Consultant shall not unlawfully discriminate, harass, or allow harassment, against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, medical condition (cancer), physical disability (including HIV and AIDS), marital status, age (over 40), sex, denial of family and medical leave, and denial of pregnancy leave. Consultant shall insure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination and harassment. Consultant shall comply with the provisions of the Fair Employment and Housing Act (Government Code, Section 12900 et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7258.0 et seq.) The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12990(a-0, set forth in Chapter 5, of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this agreement by reference and made a part hereof as if set forth in full. City, Consultant shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. b. City and Consultant shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the contract. CDBG MicroenterpriseTA.ProfSvcsAgreement-2020 Page 147 of 4165 5. Americans with Disabilities Act (ADA) of 1990 By signing this agreement, the parties to this agreement assure the State that they will comply with the Americans with Disabilities Act (ADA) of 1990, (42 USC 12101 et seq.), which prohibits discrimination on the basis of disability as well as all applicable regulations and guidelines issued pursuant to the ADA. 6. Assurance of Compliance with Requirements Placed on Construction Contracts of $10,000 or More The City and the Consultant hereby agree to place in every contract for construction exceeding $10,000 the Notice of Requirement for Affirmative Action to ensure Equal Employment Opportunity (Executive Order 11246), the Standard Equal Employment Opportunity, Construction Contract Specifications. The City furthermore agrees to insert the appropriate Goals and Timetables issued by the U.S. Department of Labor in such contracts and subcontracts. 7.2 Monitoring and Audit. Consultant agrees to allow the Housing and Community Development Department, Bureau of State Audits, HUD, or other State or federal agencies or their representatives, upon reasonable notice, unrestricted access to all relevant records, documents, books, accounts, and all other materials for grant monitoring or auditing purposes, including the monitoring for conformity with any Grant Agreement. City will monitor for conformity with its State contract. 7.3 Copeland Act. Consultant shall comply with the Copeland "Anti-Kickback" Act (18 U.S.C. §874) as supplemented in Department of Labor regulations (29 CFR Part 3). 7.4 Copyright. Any documents furnished by City or produced by Contractor in the performance of this Contract belong to City which shall own any and all intellectual property and copyrights thereto. Any discovery or invention developed by City or Consultant in the performance of this Contract shall belong to City which shall have the exclusive right to seek patent protection therefor. 7.5 Access to Records. Consultant shall provide City, the U.S. Department of Housing and Urban Development ("HUD"), the Comptroller General of the United States, or any of their duly authorized representatives to any books, documents, papers, and records of the Consultant which are directly pertinent to that specific contract for the purpose of making audit, examination, excerpts, and transcriptions. 7.6 Retention of Records. Consultant shall retain all records related to its performance under this Agreement and City's payments hereunder for five years after final payment has been made hereunder and all other pending matters are closed. 7.7. Environmental Compliance. Consultant shall comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. §1857(h)), section 508 of the Clean Water Act (33 U.S.C.§1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). CDBG MicroenterpriseTA.ProfSvcsAgreement-2020 V Page 148 of 4165 7.8. Energy Efficiency. Consultant shall comply with all mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. Law 94-163, 89 Stat. 871). 7.9. Anti-lobbying Requirements. The anti-lobbying certification attached hereto as Exhibit 1 is a material representation of fact upon which the City has relied in entering this agreement. 8.0 CONTRACT PROVISIONS 8.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment 1". All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City. 8.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County. 8.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties. 8.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. 8.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing. 8.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior written consent. 8.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself. 8.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of CDBG MicroenterpriseTA.ProfSvcsAgreement-2020 ;? Page 149 of 4165 termination is given to Consultant. City shall pay the Consultant only for services performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of Consultant's breach of contract. 8.9 Duplicate Originals. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. When so signed, each such document shall be admissible in administrative or judicial proceedings as proof of the terms of the Agreement between the parties. 9.0 NOTICES Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows: CITY OF UKIAH CONSULTANT CITY MANAGER'S OFFICE CONTACT PERSON 300 SEMINARY AVE. ADDRESS UKIAH, CA 95482 CITY, STATE, ZIP 10.0 SIGNATURES IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date: CONSULTANT BY: Date PRINT NAME: IRS IDN Number CITY OF UKIAH BY: SAGE SANGIACOMO Date CITY MANAGER ATTEST KRISTINE LAWLER Date CITY CLERK CDBG MicroenterpriseTA.ProfSvcsAgreement-2020 N i Page 150 of 4165 ATTACHMENT 1 SCOPE OF WORK The scope of services shall include tasks described below: 1. Review, monitor, and recommend refinements to the City's most recent Microenterprise Technical Assistance Services Program Guidelines. Adhere to adopted Microenterprise Technical Assistance Services Program Guidelines. 2. Provide program outreach, networking and marketing as needed to identify, contact and attract prospective eligible microenterprises and micro-entrepreneurs. 3. Perform income screening and collection of demographic and other required data of applicants to determine eligibility and to comply with grant reporting requirements, utilizing appropriate income certification methods per CDBG regulations depending upon services to be utilized by clients. 4. Perform CDBG-compliant program eligibility reviews per City Program Guidelines and CDBG regulations. 5. Provide needs assessment and identify strategies for provision of service; provide referrals for business support and technical assistance when appropriate, and provide direct business support and technical assistance to eligible microenterprises and micro- entrepreneurs. 6. Utilize a program-tracking/evaluation system to provide client demographic statistics and evaluation data about services provided (number of clients served, number of business plans developed, etc.) as well as outcomes (number of jobs created, number of businesses formed, etc.) and provide reports to City as necessary for grant reporting and program monitoring. 7. Assist clients in accessing or arranging financing for their businesses. 8. Coordinate with City staff to ensure timely submittal of all data, reports and cash requests associated with the program. 9. Prepare for and attend grant monitoring visits as necessary. 10. Provide other needed support and technical assistance to ensure accomplishment of the City's microenterprise program. This may include, but is not limited to, hosting workshops and community events or organizing other training and networking opportunities for clients. 11. Indicate the location where services will be provided. With the exception of web-based remote trainings, all services should be provided in a location accessible to persons with disabilities. Services should also be provided in a location easily accessible to Ukiah- based low- and moderate-income participants, so that the cost of transportation is minimized. Provide other needed support and technical assistance to ensure accomplishment of the City's microenterprise program. CDBG MicroenterpriseTA.ProfSvcsAgreement-2020 N"N Page 151 of 4165 ATTACHMENT 2 FEE SCHEDULE To be inserted after award of contract. CDBG MicroenterpriseTA.ProfSvcsAgreement-2020 Page 152 of 4165 ATTACHMENT 3 Anti-Lobbying Certification The undersigned certifies to the best of his or her knowledge or belief that: a. No Federal appropriated funds have been paid, or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress, in connection with the awarding of any Federal Contract, the making of any Federal Grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension of continuation, renewal, amendment or modification of any Federal contract, grant loan, or cooperative agreement; b. If any funds other the Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress, in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying" in accordance with its instructions. DATED: Name: Title: u��iu��o�a���ao�ao��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o��o CDBG MicroenterpriseTA.ProfSvcsAgreement-2020 1 Page 153 of 4165 ATTACHMENT C CITY OF UKIAH MICROENTERPRISE TECHNICAL ASSISTANCE TASK MATRIX Task Program City of Ukiah Operator Approve Program Guidelines X Clear General and Special Conditions X Prepare Funds Requests X Monitor Grant Expenditures X Generate Fiscal/Performance Reports X X Coordinate grant activities with Program Operator X X and Grantee Oversee program implementation and activities X Compile/maintain grant Public Information files X Compile/maintain client files (separate TA/SS/FA X Monitor achievement of goals X X Report on progress to Grantee and local governing X X body Meet with local econ. developers to solicit referrals X Create and distribute program flyers and newsletters X Write press releases and market Microenterprise X X services Create and update the program website X X Collect and track eligible, enrolled participant data X Prepare and submit cost allocation plan as needed X Report on program outcomes X Determine indicators for tracking X Evaluate program effectiveness X X Attend HCD Workshops X Determine business size and eligibility as a X m icroenter rise Microenterprise Technical Assistance — Income X screen for LMI status to establish eligibility Ascertain readiness and eligibility of potential X participants Gather baseline data on potential participants X Gather baseline data on eligible, enrolled participants X Field calls from potential participants X Create service plan for eligible, enrolled participant X Coordinate course offerings with community colleges X and other providers Set up courses and schedules for eligible, enrolled X participants RFP Microenterprise Assistance Task Matrix Page 1 of 2 Page 154 of 4165 Task Program City of Ukiah Operator Assist in preparing business plan and marketing X strategy Conduct courses and host workshops X Curriculum Development X Class/Training Preparation X Guide enrolled participants in resolving business X issues Field calls from enrolled, eligible participants X Meetings/counsel sessions with eligible, enrolled X participants RFP Microenterprise Assistance Task Matrix Page 2of2 Page 155 of 4165 ATTACHMENT D l r tCty�f U ia w Guidelines For Microenterprise Technical Assistance Services Program Funded By City of Ukiah With Community Development Block Grant Adopted: 6/21/17 Page 156 of 4165 TABLE OF CONTENTS IINTRODUCTION ................... .................... .............. ........................................ 1 2. MICROENTERPRISE TECHNICAL ASSISTANCE (TA) SERVICES PROGRAM OVERVIEW 1. Program Administration .................................................... ................................... 1 2. Program Service Area ..................................................... .................................. 1 3. Funding Source for TA Program Services ............................................. 1 3. CDBG PROGRAM REQUIREMENTS 1. Eligible Program Applicants ...._........... .............................. .............. ........... 1 2., Ineligible Program Applicants ........_.............................................................. 2 3. EligiNeTA Program Costs ................................. ........................................ ... 2 4. Ineligible TA Program Costs ................................... ........................................ 3 5. Tmeframe for Receiving TA Program Services ............................................ 3 6. Meeting CDBG Kcroenterpdse Definition Requirement .................. ............._ 3 T Meeting CDBG National Objective Requirement ..................... ....I.,.................. 3 8. Other CDBG Federal Laws and IPegu.ulatiomn ................................ .........4.no... 4 4. APPLICATION PROCESSING FORTA PROGRAM SERVICES 1. Program Marketing and Outreach ........_............................. ...........__..........._. 4 2. Equal Opportunity Compliance ...............__.................................................. 5 3., Program Application Processing ..................................—..................................... 5 4o Program Parficipant I Applicant Confiden-dalfity ............................................. 5 5. Dispute Resolution /Appeals Procedure ....................................................... 5 6. Exceptions / Special Circumstances .. ............-........... .......... ........ 5 5. PROGRAM SERVICE DELIVERY 1. Program Participant Capacity Evaluation................................... ....... ............ 5 2. Program Parficipant Capacity Development Work Plan...............................__ 6 3. Business Development via Classes .......__.......................... ............... ........... 6 4. Business Development via "One on One" Counseling ........................ ........... 6 5. Business Development via "Peer-to Peer' Counseling ................................... 7 6., Business Development via Online Computer'TraiNng ........... ........................ 7 7. Participation and Completion of Capacity Development Work Plan............... 7 6. PROGRAM OVERSIGHT BY GRANTEE 1. Oversight of Program Operator .............................................. ........................... 7 2. Tracking TA Services of Participants ................................................................ 8 Adopted: 6/21/17 Page 157 of 4165 A UACHMENT A- GRANTEE'S EXECUTED RESOLu"'riON ADOPTING GUIDELINES ATTACHMENT Bo CDIBG WCROEN-I-ERPRISE TECHNICAL ASSISTANCE SERVICES PROGRAM APPLICATION A,..ITA HMEN"'r : AP PI]CAN r AND PROGRAM PAR,..FI IIFAN,..F TRACKING FORMS FOR TECHNI AI.... ASSISTANCE ATTACC II ENT Do DEPAI TMEN rs MI ROEN rIERPRISE INCOME SEI....F- CERTIFICATION FORM Adopted- 6/21/17 Page 158 of 4165 COMMUNITY IIEEEE: T lEEffi III,,.00K GRANT ( ) I III T I T I:. I--INI II I;E PROGRAM GUIDE11,,,.I 1.0 INTRODUCTION The City of Ukiah, there after called the "Grantee," has established a rrnlcroernterlprlse Technical Assistance (TA) program, here after called the "TA Program." The TA Program is designed to stimulate economic growth and create businesses and jobs that will improve the living conditions of residents in Ukiah. The FA Program provides technical assistance services to eligible businesses and persons for business start-up or expansion activities. These FA Program guidelines have been foirmallly adopted by the Grantee and approved by the California Department of Housing and Community Development, here after capped BOthe Department." See Attachment A for copy of the adopting resoluntlorn. 2.0 MICIIROENTERPRISE TA SERVICESPROGRAM OVERVIEW 2.1 GRANTEE AN[) PROGRAM OPERATOR The Grantee will secure the services of a qualified service (provider, here after called "the ProgramOperator," who has experience in providing and coordinating microemnterprlse TA services and its faimlllar with CDBG state and federal reg0reirmnernts. In general, the Program Operator will- 1) market the TA Program-, 2) accept and process participant applications- 3) document participant CDBG income eligibility and proper number of employees-, and 4) ensure participant files are set up to document all participant TA services (provided and documentation of all eligible costs. Grantee will asslgmn one or moire staff to oversee Program Operator's work with Program Applicants and Particlpamnts to ensure CDBG compliance with these gu idefi nes. 2,.2 PROGRAM SERVICE AREA TA services are available to all eligible businesses/persons located within Ukiah's jurisdictional boundaries. These CDBG funds may not be used in emntltlemnnernt jurisdictions that receive CDBG funds directly from the federal Department of Housing and Urban Developmeint (HUD) entitlement program. 2.3 I::"UNDING SOURCE FORTAISERVICES The TA Program is paid for with CDBG funds provided by HUD to the Department, and as such these funds have a number of federal requirements that must Ibe met as described below. These CD1BG funds come to theGran-tee from Department grant awards that are administered nlstered under a formal grant contract or from local CDBG prograirrn income (PI) funds administered nlstered under an approved PI Waiver. 3.0 CDBGREQUIREMENTS 3.1 Ell,,.( I113III,,,.E PROGRAM APPL.ICANTS All eligible applicants must meet the definition of a imicroenteirprise. For CDBG Adopted: 6/21/17 I Page 159 of 4165 purposes, a mucroenterprlse its defined as a commercial enterprise that has five (5) or fewer employees, including the owrner(s). All employees, (part or full timed on the business payroll at the time of loan application will he counted. The term "employee" includes all owners of the business on the payroll" even if the owner's "salary draws" are not donne on a regular basis. The Program Operator will require all prograirrn Applicants "certify" the number of employees at the time of application using the Department's l lcroernterprlse Income Self-Certification Form (see Attachment )o An eligible Applicant may be are existing mlcroernterlprlse business that needs TA program services to build capacity or a person without a business that wants to create one. Most existing mlcroernterprlse business Applicants will he sole proprietorships. However, eligible Applicants may include private for-profit corporations or partnerships that are legal, properly licensed and operating. Non- profits are not eligible imlcroeunterprise businesses. An eligible Applicant must provide documentation that the physical location of the business is within the program service area, per Section 2.2. if the business's physical address is outside of the program service area, them they are not an eligible Applicant. A business owner may have their personal residence outside the program service area as long as the business's principal operating location is within the program service area. Eligible Applicants can also be individual persons who do not have a business but wish to start a business. These persons may receive mlcroenterpirlse TA services to help them take all the necessary steps to build capacity and set up a new business. The TA services provided to persons will typically be much moire time consuming and require more work from the Applicant as they seep to start a for profit business. Applicants that are persons without an existing business Must document that their (primary residence is located in the (program service area per Section 2.2. An ineligible existing business applicant is one that has a (physical business location outside of the service area, An ineligible person applying for the (program is one with a residence outside of the service area. As stated in Section 3.1 non- pro-fit organizations are not eligible mlcroernterprlse business. An applicant currently participating in a mlcroernterprlse TWA or Financial Assistance program offered in the same service area as this program is not eligible. 3.3 ELIGIBLE PROGRAM "f Use of CDBG funds for TA program services is restricted to certain eligible costs. All costs associated with funding TA Must he "indirect costs." Indirect is defined as thiird party costs to a Program Operator and other consultants that provide TA to program participants., Common TA costs may include- 1) business development workshops or classes restricted to CDBG eligible program participants, 2) "one on one" counseling using professional business Adopted- 6/21/17 Page 160 of 4165 development staff; 3) opportunities for "structured peer networking-," and 4) online business training courses. the Grantee's specific CDBG TA services are outlined In Sections 5.3 to 5,54 Kcroenterpdse "direct financial assistance" costs will not be funded sunder this program. Direct financial assistance may be provided only under an approved CDBG mlcroen'terprise financial assistance program„ Direct'financial assistance activities are typically any costs associated with day to day business operations. These operational costs are ineligible, whether the business is operating out of a private leased commercial space, 'their home, or a public facility. Examples of ineligible direct financial assistance costs include but are not limited to. 1) payment of costs to produce/purchase marketing materials (printing, language translations or professional design costs); ) payment of marketing ads or distribution of marketing materials-, ) payment of'third party costs for webslte building or hosting-, ) payment of rents / lease payments, utilities or other business fees or operating / overhead expenses; 5) (payment of purchasing real property or-furniture, fixtures or equipment for the business-, i) (payment of any personal or business debt-, 7) payment of any cash or wages; ) paying for credit reports; and g) paying for loan or grant underwriting services. In addition, no (payment of food or drunks offered at the TA classes or other instruction sessions are eligible costs.. Cash or like cash payments and other undocumented TA costs are also not eligible. 3.5 °nI i ICI I;;;; FOR RECEIVINGTA SERVICII:::;S Under federal regulations, a program (participant may receive TA services for up to three (3) years, after completing income verification as an eligible mucroenterprise. It is expected that most program participants will use all mlcroenterprlse TA services well before the three year limit. 3.6 MEETING IE MICROENTERPRISE IINI IF"III ITT ( III I T Program applicants 'tor this Program must meet the CDBG definition of a mucroenterprlse business. The CIDBG definition of a mucroenterpdse business is one that has five (5) or-fewer employees, including the owner(s)„ All employees, part time and full time, on the business payroll at the time of loan application will be counted. The term "employee" includes all owners of the business on the payroll, even if-the owner's "salary draws" are not on a regular basis. The Program requires a current CD1BG income self-certification form which should be placed un 'the program participant file to document the number of employees and compliance with 'the IHUID mucroen'terpruse definition. 3.7 MEETING CDBG NATIONALE JI;;e Ti il: I IIF; II II:..:. Under federal regulations, use of II funds for mlcroenterprise activities must meet the national objective of benefit'to low/mod income persons under the Adopted: 5/21/17 :3 Page 161 of 4165 Limited Clientele definition. As such, all mlcroernterprlse owners must be documented as meeting HUD Vow/mod income definition prior to receiving any Program services. This is in addition to meeting the "definition" of a mlcroeunterprlse9 as described above In Section 3.5. "'rhe CDBG income self- certification form will be used to verify income of program applicants for the mlcroernterprlse techunlcal assistance services program., s with other mlcroeunterprPse program activities, if the Grantee or Program Operator Hands that the applicant income information is not accurate and the (program participant is over FILL 's income limits, them a program applicant is ineligible and program services currently being offered to program participants must cease immediately. 3.8 OTI--IERI[ FEDERAI I....AWS ANI) REGUll...ATIONS Mere are a number of federal laws and Mate regulations that are triggered with the use of CDBG funding for a mlcroernterprlse asslstarnce services Program. TheGran-tee will take the lead and ensure compliance with these other CDBG regulations. National Environmental Policy Act (IM P ) federal environmental laws per regulation 24 CFR 58 are not triggered for individual Program participants. (Nor are there any compliance requirements for Davis Bacon and related Acts for T activities under these guidelines. Acquisition and relocation laws are also not triggered when using CDBG funds for mlcroeonterprlse TA services. However, these federal laws may be triggered as part of using the T fuurnds in conjunction with providing the (program participant with financial assistance. Federal regulations require that local (program income be spent first prior to drawing down any federal fuurnds from an open grant. if a Grantee has a (program Mcome (PV) ff alver" for funding technical assistance services and also has a Department grant contract award for technical assistance services, the (local PV waiver fuuinds must be expended first, prior to drawing down any fu.urnds from the open grant contract with the Department. 4.0 APPLICATIONPROCESSING I FOR TA PROGRAM E P IEE 4.1 PROGRAM MARKIETING AN[) OUTREACH Upon theGrantee's receipt of a Department letter releasing TA Program funding, and after successful procurement of a Program Operator, the Program Operator will conduct outreach and marketing to all businesses and individuals in the program service area. Program operator staff'will develop a marketing plan for the program to outreach to businesses and persons in the community regarding the availability and accessibility of the rA program. This plan should be Dept on file and updated as needed to ensure that all residents in the service area are informed about and have access to program applications. Adopted: 5/21/17 4 Page 162 of 4165 4.2 EQUAL OPPORTUNITYI P 11 1ANCE This program will be implemented in ways consistent with the Grantee commitment to state and federal equal opportunity laws. No person or (business shall be excluded from participation in, denied the benefit of, or be subjected to discrimination under any program or activity funded in whole or in part with CDBG program funds on the basis of This or her religion or religious affiliation, age, race, color, ancestry, national origin, sex, marital status, familial status (number or ages of children), physical or mental disability, sexual orientation, or other arbitrary cause. Applications will be processed on a first come first served basis. See Attachment B for microenterprise TA services program application form. The Program Operator will accept applications and review for HUD income eligibility and an allowable number of employees, per Department standards. All program applications received, both denied and approved, will be logged and Kept on file In accordance with federal records retention act. Applicants who do not meet eligibility requirements of the program will be notified in writing with an explanation of ineligibility. Files will Ibe set up for all eligible program participants to document compliance with all CDBG regulations, Department policy, and adopted guideline and all provided TA services.. 4,.4 PROGRAM PARTI I T/ APPI„ICANT CONFIDE NTIALITY All personal and business financial information will be Kept confidential. (Program (participant files with personal and business confidential information will be kept In locked secured storage units. 4.5 DISPUTE RESOI,,,,UTI N / APPEALS PROCEDURE DURE Any (person applying for TA services through the CDBG program has the right to appeal a denied application. The appeal must be made in writing to the Grantee. A written response to time appeal will be provided to the applicant by the Grantee within 30 days of receipt of the applicant's appeal letter. 4.6 EXCEPTIONS / SPECIAL CIRCUMSTAINCIES Exceptions are defined as any action, which would depart from policy and (procedures stated in the guidelines. 5.1 PROGRAM PARTICIPANT CAPACITY EVAI,,,. "f I Eligible program participants will meet with (program Operator staff to receive a "capacity" evaluation. This evaluation process will be completed via a face to face interview and standard written format. The current capacity of the business owner or person wishing to start a business will be assessed. Areas of strengths and weaknesses will be identified-, steps will be provided to address weaknesses. Adopted~ 6/21/17 5 Page 163 of 4165 5.2 CREATINGP IT E L PMENWORK PLAN Based on the capacity evaluation, the program Operator will world with the program participant to develop a "work (plan." The work (plan will outline the TA needed by the program participant and give a timeline for scheduling the services. The work plan will contain expected outcomes from the TA, explain how those outcomes will address the capacity issues identified in true evaluation and provide an estimated cost. "'roue work plan will clearly state tIhe expectations for the program participant and the Grantee. All parties will sign the work (plan. Copies of the world plan will be provided to all parties and included In the program participant file. Eligible program participants will be provided detailed information on the TA (provided with this program. TA services will be tracked and documented In tlhe program participant file. The program Operator will remain In contact with the program participant throughout the process. Business development classes will be offered on a regular (bads, when sufficient demand for the classes is present. "Mixed TA classes" (ellgllble CDBG participants and non-ellgulble CDBG participants) may be offered by the Program Operator" with prior approval In writing from the Grantee. When mixed TA classes are offered, the Grantee has received prior written approval from the Department to ensure complliiance with federal regulations. Some examples of topics for the classes may include: 1) business plan development or updating- 2) market analysis and marketing plan development-, ) managing employees and payroll services; 4) choosing a legal structure for a business; 4) financial management tools and cash flow projecflons; 5) controlling inventory and operating expenses; 6) collection of accounts payable-, 7) use of the Internet and other electronic resources for sales and efficiency; 6) access to capital for growing the (business. Other classes may be offered based on the needs of the program particlpants. 5.4 BUSINI`SSDEVELOFIMENT VIA " l - III:::;" COUNSELING Business development "one on one" TA will be provided as needed, typically after program participant has attended necessary mlcroenterlprlse TA classes In Section 5.5. One on one TA will be scheduled with program participants a month at a time (beginning at the start of each month. The one on one TA will cover similar topics to what is offered In the classes, but this TA will he much more detailed and specific to the program participant. The one on one TA may be conducted In person or via video conference call,. The one on one TA may he conducted at the location of the program participant or at the program Operator's office. Dotes on the "'l A provided at these sessions, along with time and tralning materials used, will be documented by the program Operator In the program participant files Adopted: 6/21/17 6 Page 164 of 4165 5.5 BUSINESS I) III.. PIP I T VIA "PEER TO I1:1IIEE I " IE.:.1[ ING The Grantee may choose to allow the (Program Operator to organize Peer to Peer TA if a sufficient number of program participants with similar types of businesses are enrolled in the TA Program. Peer to Peer"'TA will be provided in a formal meeting format. The Peer to Peer meetings will be facilitated by the (Program Operator. Topics for discussion at the meetings will be provided by the members of the group which may include small group exercises and projects to facilitate participants working together to identify and find solutions to common problems experienced in their respective fields. The date and time for each meeting should The documented with sign-in sheets. Discussion notes, activities conducted and outcomes at the meetings should be documented in program participant files. 5.6 BUSINESS DIEE L MIEEI TT VIA ONI...,II EEE COMPUTERTRAINING Program participants may obtain approval from the (Program Operator to complete business development classes online. The topics for the online classes being requested must be in support of tlhe capacity evaluation objectives. A pint of eligible online training classes will be provided by the Program Operator. Any online training or class not on the approved list must be reviewed and approved in writing by the Grantee. Online classes may be taken remotely or in the (Program Operator's office. Classes will be paid for directly by the Program Operator to the third party vendor. Documentation of completion of the online class is required and will be filed in the program participant file. 51 COMPLETION OF CAPACITYEII....OPMENT WORK PII.... N Program participants commit to completion of TA services as outlined in the capacity building evaluation and plan document. The (Program Operator will commit to providing the "'1FA in the capacity building evaluation and 1plan. The program participant, Program Operator and Grantee understand that the CDB microenterprise TA services are a (limited public resource. Therefore, if a program participant does not consistently complete their business development classes, one on one TA counseling sessions, peer to peer meetings or complete online classes, they may be disqu.ualified from receiving any further CDBG rnicroenterprise TA. Disqualification will be in writing and fully documented in the program participant file. 6.0 PROGRAM OVERSIGHT BY GRANTEE 6.1 @--IT OF PROGRAM OPERATOR Grantee staff will serve as the primary contact with the Department. The Grantee will be responsible for securing services of a qualified Program. Operator for implementation of this TA Services Program prior to starting any activities under these guidelines. The scope of work for tlhe Program Operator will include all Adopted- 6/21/1 7 Page 165 of 4165 administration and documentation required for TA services in these guidelines and for CDBG compliance. 6.2 TRACKING TA SERVICESTI e T" The Grantee's staff oversee and monitor all work conducted by the Program Operator. Monthly or quarterly meetings will be conducted to review the program status„ 1) marketing efforts; 2) applications received,- 3) eligible program participants being served,- ) successful program participant stories, 5) demand for different services and need for more resources or partners, 6) review of program tracking forms, See Attachment ; '7) review of Department reports and funds request for reimbursement of'TA Services-, and 6} preparation for Department monitoring of grant contract and 'TA Services, As per true [future] executed agreement (between the Grantee and the Program Operator, all required reports sunder open grant contracts or PI will be reviewed and approved by the Grantee staff prior to Grantee's signature. Adopted, 6/21/17 Page 166 of 4165 GRANTEE'S MICROENTERPRISE PROGRAM GUIDELINES Page 167 of 4165 RESOLUTION ® 2 17® 28 RESOLUTION THE CITY OF UKIAH COUNCIL ADOPTING PROGRAM GUIDELINESFOR COMMUNITY DEVELOPMENT BLOCK GRANT ( ) MICROENTERPRISE TECHNICAL ASSISTANCE E IC WHEREAS, ublic hearing was held pursuant to federal Citizen Participation requirements before the City Council on June 21, 2017 to receive public comment regarding adoption of the City of Ukiah°s Microenterprise Technical Assistance Services Program Guidelines, and WHEREAS, the City of Ukiah has been awarded a 2016 Community Development Block Grant D ) 'from the State Department of Dousing and Community Development (HCD)to operate a D icroenter rise Assistance Program, including Technical Assistance Services; and WI--IEREAS, HCD requires that in order to operate a C 0 G I icroenterprise Technical Assistance Services Program,jurisdictions rest adopt Program Guidelines to govern program operation and to ensure compliance with CC G State and Federal requirements', and WHEREAS, HCD has provided a template for the Program Guidelines,and the template has been revised only for local program details while retaining language reflecting State and Federal requirements. THEREFORE, IT IS HEREBY E that the City Council of the City of Ukiah does hereby adopt Program Guidelines for the Community Development Block Grant (C BG) icroenterprise Technical Assistance Services Program. PASSED AND ADOPTED thistwenty-first day of June, 201 7® by the following roll call vote: AYES: Counoilmenibers So.almma Mini, Crane, Mulheren, Doble, and Mayor Fero wn NOES* None ABSENT: None AB TAIN'Noce Jim Brown, Mayor ATTEST: # 4 . 4 � Y° Kiriste Wawler, City Cleric l Page 168 of 4165 TECHNICAL SERVICES PROGRAM APPLICATION [This attachment will be included once developed with the selected M croe interp rise 'Technical Assistance services IPre ram Operator(after the Program Operator has been procured).] Page 169 of 4165 APPLICANT AND PROGRAM ATTACHMENT C FORMS FOR TECHNICAL ASSISTANCE [This attachment will Ibe included once developed with the selected Microenterprise Technical Assistance services Program Operator(after the Prograirn Operator has been procured).] Page 170 of 4165 Page 171 of 4165 Microenterprise Program SELF-CERTIFICATION of Income for ❑ City of/ ❑Town of/ ❑ County of _....................� ., ........w._ CDBG Funded Activity Program Activity: ❑ Technical Assistance ❑ Support Services Page 1 to be filled out by Participant Part I: Confidential Participant/ Beneficiary HUD Demographic Data (This section is voluntary) Ethnicity(Select One) ❑ Not Hispanic ❑ Hispanic Race (Select One) ❑ White ❑ Am. Indian/Alaskan Nat. &White ❑ Black/African American ❑ Asian & White El Asian ❑ Black/African American & White ❑ American Indian/Alaskan Native ❑ Am. Indian/Alaskan & Black/African ❑ Nat. Hawaiian/Other Pacific Isl. ❑ Other Multi-Racial Other Demographic Data Select each that A lies Female Head of Household ❑ Single/ Non Elderly ❑ Participant Disable ❑ Related/Single Parent ❑ Veteran ❑ Related/Two Parent ❑ Elderly ❑ Other ( ) Part II: Confidential Participant/ Beneficiary Income Certification (Must be completed and signed before microenterprise services are provided.) �wir ou,�wumadm u m uum mourn uumuw�w ,rww,� a io�umuu000uouo uuuuwr�uwa��mmrmnn a rAumnn a wuoioommor 000uoor a uowwou�umwwmww uuuu uuu-ioumi i�rirvmfuarvrv�riw��uuwHurrrmurvGuiuiuiuu��uav�olet���miw¢5uuamirvmuinnm�i�ur�uurv�mtiui�uuvrvuiw�ui�ui�u�ui�uuv�wuw�tuv�m umixir�wis�uuux'liuuuiuwwmumi���ui�u�didnwuu�uumvur�u�marm r��imimvw�nnvi��mnmromu��miuWi�wawmimWiuis9�ummram� i 1) Number of Employees &Owners: The total number of employee(s) is: The total number of Owner(s) is: Combined Employee(s) and Owner(s) _ 2) ,Number of Family Members &Gross Income My total family size consists of members, and the total gross annual income*for all adult members is $ *Gross annual income must include all sources of income(wages, child support, SSI, unemployment, pension, income from assets, etc., but does not include the income of live-in aids, per 24 CFR 5.403). I certify that the information given on this form is true and accurate to the best of my knowledge. I am aware that there are penalties for willfully and knowingly giving false information on an application for Federal or State funds, which may include immediate repayment of all Federal or State funds received and/or prosecution under the law. I understand that the information on this form is subject to verification by state and federal personnel as part of compliance monitoring. Participant/Beneficiary Signature: Date: Participant/Beneficiary Name (print): Participant Physical Home Address: ,City IUUIW010UVI00V0U9�W01I�IpOWUV@tiuW0UUW9WiWUVUUIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII���������I1000�����IIII����OIIIIIIIIOIIIIIIIIIIIIIIIImIUIVUIw1V4iUVWVUIINIUWMWWWJIMIW1WUWmm 'NI HCD Revised: August, 2015 Page 1 of 2 Page 172 of 4165 Microenterprise ProgramL - i i I rific ti n by ❑ City of/ IElTown of/ ❑ County of CDBG Funded Activity Page 2 to be filled out by Program Operator i t nt r ris r r Inf o2 r mM ti Name of Mcroenterprise ProgramOperator: Source of CDBG funding., Cl Grant : Or p ❑ Pi Waiver Piscai Year m Microent Iiii:;Ilir)rise Business Size lf# of l i s & Owin r Verification- Business has: I:::::I iNo ernlployees, as the Participant does not have an operating business I Five or fewer employee positions with owners ❑ I ore than five employee positions with ownersNOT"El IGIBLE for CD ASSISTANCE' Microenterprise Participant/Beneficiary Income and Location Verification: Effective Date of the Income Limit Chart being used: Family is: ❑ 30% or less (Extremely Low Income) ❑ 31%-50% (Low Income) ❑ 51%- 80% (Moderate Income) ❑ Over 80% of median income: NOTEUGIBLE fbr CDB'C ASSISTANCE Program Operator must: 1) Print the current HCD Income limits from the HCD website (NOT HUD's); and 2) Circle the applicable family size and annual income on HCD limit printout and place in participant file. 3) Must complete confidential demographic data, if participant/beneficiary leaves blank. Participant/ Beneficiary Name: Participant/ Beneficiary Physical Home Address: ❑ In Jurisdiction Limits Business Physical Address: I::::a In Jurisdiction Limits NOTE: Physical location of business must be in Jurisdiction. If no business, then Participants/ Beneficiary must live in Jurisdiction. Program Operator Certification: I certify that Participant/Beneficiary demographic data provided is true and correct, to the best of my knowledge. l certify that, using the current HCD annual income publication compared to stated family size and gross income, resulted in the income level indicated above. I certify that the information regarding microenterprise business size is correctly indicated above. I certify that the residency of the Participant/Beneficiary and business address is true and correct per the requirements o 24'CFR 570.486(b) and/or(c) as applicable. Note: This completed certification whether Participant/Beneficiary receives microenterprise TA or Support Services or not, must be maintained in the Confidential Program file for review at time of monitoring. Program Operator Name (printed) Job Title Signature: Date: Eligibility is valid until (three years after certification signed) Date: HCD Revised: August, 2015 Page 2 of 2 Page 173 of 4165 ATTACHMENT E REQUIRED CONTRACT PROVISIONS FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)-AIDED CONTRACTS Table of Contents Section Page 1. General 2 2. Conflict of Interest 3 3. Nondiscrimination 3 4. Maintenance of Workers' Compensation Insurance 3 5. Maintenance of Unemployment, Disability, and Liability Insurance 4 6. Equal Opportunity 4 7. Energy efficiency 4 8. Anti-Lobbying 5 FORM INCLUDED: Contractor's/Sub-Contractor's Certification Concerning Anti-Lobbying 6 1 Page 174 of 4165 1. General Provisions 1.1. This project is funded wholly or in part by the State Community Development Block Grant (CDBG) Program and is subject to both Federal and State regulatory requirements. The Contractor and its sub-contractors agree to comply with all State and Federal laws and regulations that pertain to construction, health and safety, labor, fair employment practices, equal opportunity, and all other matters applicable to the Contractor and any subcontractors. The Contractor further agrees to comply with all Federal laws and regulations applicable to the CDBG Program and with other Federal provisions as set forth below and as described in 24 CFR Part 570, including OMB Circular A-87 and applicable provisions of 24 CFR Part 85 for governmental entities, or OMB Circular A-122 and applicable provisions of 24 CFR Part 84 for non-profit entities. 1.2. These contract provisions shall apply to all work performed on the contract by the Contractor's own organization and with the assistance of workers under the Contractor's immediate superintendence and to all work performed on the contract by piecework, station work, or by subcontract. 1.3. Except as otherwise provided for in each section, the Contractor shall insert in each subcontract all of the stipulations contained in these Required Contract Provisions for CDBG-Aided Contractor Contracts, and further require their inclusion in any lower tier subcontract or purchase order that may in turn be made. The Required Contract Provisions for CDBG-Aided Contractor Contracts shall not be incorporated by reference in any case. The prime Contractor shall be responsible for compliance by any sub-Contractor or lower tier sub-Contractor with these Required Contract Provisions for CDBG-Aided Contractor Contracts. 1.4. The Contractor and its sub-Contractors shall perform the project in accordance with Federal, State and local housing and building codes as are applicable. 1.5. The Contractor and its sub-Contractors shall retain all books, records, accounts, documentation, and all other materials relevant to the agreement for a period of five (5) years from date of final payment under this agreement; or five (5) years from the date of termination of the City of Ukiah CDBG Grant Agreement; or five (5) years from the conclusion or resolution of any and all audits or litigation relevant to this agreement and/or to the CDBG Agreement and any amendments, whichever is later. 1.6. The Contractor and its sub-Contractors shall permit the State, Federal government, the Bureau of State Audits, the Department of Housing and Community Development, the City of Ukiah and/or their representatives, upon reasonable notice, the right to interview employees and unrestricted access to any or all books, records, accounts, documentation, and all other materials relevant to the agreement, for the purpose of monitoring, auditing, or otherwise examining said materials. 2 Page 175 of 4165 2. Conflict of Interest Provisions 2.1. Pursuant to 24 CFR 570.611, no member, officer, or employee of the Grantee, or its designees or agents, no member of the governing body of the locality in which the program is situated, an no other public official of such locality or localities who exercise or have exercised any functions or responsibilities with respect to CDBG activities assisted under this part, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from a CDBG-assisted activity, or have a financial interest in any contract, subcontract or agreement with respect to a CDBG-assisted activity or its proceeds, either for themselves or those with whom they have business or immediate family ties, during their tenure or for one (1) year thereafter. 3. Nondiscrimination 3.1. During the performance of this contract, Contractor and its subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of the following: race, religion, color, national origin, ancestry, disability, medical condition, marital status, age (over 40) or sex. Contractors and subcontractors shall insure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination and harassment. Contractors and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code, Section 12900 et seq.) and the applicable regulations promulgated there under (California Code of Regulations, Title 2, Section 7258.0 et seq.), the applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this contract by reference and made a part hereof as if set forth in full, Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. 3.2. This Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the contract. 4. Maintenance of Workers' Compensation Insurance The Contractor and its sub-Contractors shall maintain at least the minimum State- required Worker's Compensation Insurance for those employees who will perform the contract activity(ies) or any part of it. 3 Page 176 of 4165 5. Maintenance of Unemployment, Disability, and Liability Insurance The Contractor and its sub-Contractors shall maintain, if so required by law, unemployment insurance, disability insurance and liability insurance in an amount to be determined by the State which is reasonable to compensate any person, firm, or corporation who may be injured or damaged by the Contractor or any sub-Contractor in performing the project or any part of it. 6. Equal Opportunity 6.1. The Civil Rights, Housing and Community Development, and Age Discrimination Acts Assurances: During the performance of this Agreement, the Contractor assures that no otherwise qualified person shall be excluded from participation or employment, denied program benefits, or be subjected to discrimination based on race, color, national origin, sex, age, handicap, religion, familial status, or religious belief, under any program or activity funded by this contract, as required by Title VI of the Civil Rights Act of 1964, Title I of the Housing and Community Development Act of 1974, as amended, the Age Discrimination Act of 1975, and the Fair Housing Amendment Act (42 USC 3601-20) and all implementing regulations. 7. Energy Efficiency The Contractor or subcontractor shall certify if its business or company will purchase ENERGY STAR qualified products, where applicable, in implementing the services outlined in the scope of work. Examples of ENERGY STAR qualified products can include, but will not be limited to the following: CFLs, sealants and insulation, high efficiency furnaces and air conditioning units, windows, doors, etc. 8. Anti-Lobbying The Contractor shall complete and certify as to Contractor's/Sub-Contractor's Certification Concerning Anti-Lobbying form provided below, and the Contractor shall require that the language included in the Contractor's/Sub-Contractor's Certification Concerning Anti-Lobbying form provided below shall be included in all subcontracts entered into in connection with this activity and that Contractor and all subContractors shall certify and disclose per the requirements of that form. 4 Page 177 of 4165 CITY OF UKIAH 300 Seminary Ave., Ukiah, CA 95482 CONTRACTOR'S/SUB-CONTRACTOR'S CERTIFICATION CONCERNING ANTI-LOBBYING The Contractor shall require that the language of this certification be included in all contracts or subcontracts entered into in connection with this grant activity(ies) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and no more than $100,000 for such failure. "The undersigned certifies, to the best of his or her knowledge or belief, that: A. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions." (Contractor/Sub-Contractor) By Signature Typed/Printed Name and Title Date 5 Page 178 of 4165 Approved by OMB 0348-0046 Disclosure of Lobbying Activities Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 See reverse for public burden disclosure 1. Type of Federal Action: 2. Status of Federal 3. Report Type: a. contract Action: a.initial filing b. grant a.bid/offer/application b. material change c. cooperative agreement b.initial award d. loan c.post-award For material change only: e.loan guarantee Year quarter f.loan insurance Date of last report 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No.4 is Subawardee, Prime Subawardee Enter Name and Address of Prime: Tier ,if Known: Congressional District, if known: Congressional District, if known: 6. Federal Department/Agency: 7. Federal Program Name/Description: CFDA Number, if applicable: 8. Federal Action Number,if known: 9. Award Amount, if known: S 10. a.Name and Address of Lobbying Registrant b. Individuals Performing Services(including address if (if individual, last name,first name, MI): different from No. IOa) (last name,first name, MI): 11. Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying Signature: activities is a material representation of fact upon which reliance was placed by the tier above when this transaction Print Name: was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported Title: to the Congress semi-annually and will be available for public inspection.Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than Telephone No.: Date: $10,000 and not more than$100,000 for each such failure. Federal Use Only FStandard d for Local Reproduction Form-LLL(Rev.7-97) INSTRUCTIONS FOR COMPLETION OF SF-LLL,DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity,whether subawardee or prime Federal recipient,at the initiation or receipt of a covered Federal action,or a material change to a previous filing,pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any 6 Page 179 of 4165 lobbying entity for influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a followup report caused by a material change to the information previously reported,enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name,address,city, State and zip code of the reporting entity. Include Congressional District,if known. Check the appropriate classification of the reporting entity that designates if it is,or expects to be,a prime or subaward recipient. Identify the tier of the subawardee,e.g.,the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks"Subawardee,"then enter the full name,address,city, State and zip code of the prime Federal recipient. Include Congressional District,if known. 6. Enter the name of the federal agency making the award or loan commitment. Include at least one organizational level below agency name,if known. For example,Department of Transportation,United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action(item 1). If known,enter the full Catalog of Federal Domestic Assistance(CFDA)number for grants,cooperative agreements,loans, and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g.,Request for Proposal(RFP)number;Invitations for Bid(IFB)number;grant announcement number; the contract,grant,or loan award number;the application/proposal control number assigned by the Federal agency). Included prefixes,e.g.,"RFP-DE-90-001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. 10. (a)Enter the full name,address,city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b)Enter the full names of the individual(s)performing services,and include full address if different from 10(a). Enter Last Name,First Name,and Middle Initial(MI). 11. The certifying official shall sign and date the form,print his/her name,title,and telephone number. According to the Paperwork Reduction Act,as amended,no persons are required to respond to a collection of information unless it displays a valid OMB control Number. The valid OMB control number for this information collection is OMB No.0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response,including time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden,to the Office of Management and Budget,Paperwork Reduction Project(0348- 0046),Washington,DC 20503 7 Page 180 of 4165 Attachment 2 Proposal Cover Sheet Response to Request for Proposals: City of Ukiah's CDBG TA Program Center for Economic Development 35 Main Street, Suite 203 Chico, CA 95928 Jason Schwenkler, Executive Director Phone: 530-898-4372 E m a i l: J. .c Ih in Ik,11 e ir,,,,, ,,,,,, , „ ,��„li,„ , ,„ , „ „ ro �� rrri irrr � � �I�YYYYYYYY°° i IVu � Page 181 of 4165 CHICO STATE �ENTERPRISES July 21, 2020 Mary Horger Financial Services Manager 300 Seminary Avenue, Ukiah California 95482 Dear Ms. Horger, Please accept this introductory letter for Chico State Enterprises—the Center for Economic Development (CED).The Center for Economic Development in partnership with Morrison and the Economic Development and Financing Corporation is proposing to provide microenterprise technical assistance through the City of Ukiah's Community Development Block Grant (CDBG) program (TA Program).The TA Program is designed to stimulate economic growth and create businesses and jobs-(4,-r will improve the living conditions of the residents of Ukiah.The TA Program provides technical assistance services to eligible businesses and persons for business start-up or expansion activities. Technical Assistance activities can include, but are not limited to,the following: • Business plan development or updating • Market analysis and marketing plan development • Managing employees and payroll services • Choosing a legal structure for a business • Financial management tools and cash flow projections • Controlling inventory and operating expenses • Collection of accounts payable • Use of internet and other electronic resources for sales and efficiencies • Access to capital for growing the business The following is the project director's contact information: Chico State Enterprises Center for Economic Development 35 Main Street, Suite 132 Chico, CA 95928 Jason Schwenkler, Executive Director j..s Ihw!L]..k!2ii-@csuc:lini.c'. ..:.ed..'u. 530 898-4372 office 530 680-3653 mobile 530 898-6317 fax The CED appreciates the opportunity to support the City of Ukiah in its activities to stimulate the economy for small business and entrepreneurial success. Thank you in advance for your time and consideration. Sincerely, -'m Mary Sidney Chief Executive Officer Chico State Enterprises Page 182 of 4165 Section I. —Introduction to the Team The Center for Economic Development, Morrison and the Economic Development and Financing Corporation are partnering to provide technical assistance to microenterprise businesses located within the City of Ukiah. Each partner brings experience and expertise with identifying and working with low-to moderately-low income, microenterprise businesses and start-ups utilizing programs such as the Community Development Block Grant Technical (CDBG) Assistance. Center for Economic Development The Center for Economic Development (CED - est. 1986) is a department of the North State Planning and Development Collective at Chico State Enterprises.The CED (in tandem with its counterpart agency the Geographical Information Center (GIC—est. 1988) provides services and resources to the region's businesses, governments, and residents by pairing GIS mapping services and broadband infrastructure support with economic development research, surveying, analysis, planning and implementation throughout the state of California. The Center for Economic Development was founded with the understanding of the need for targeted technical assistance, data collection and analysis, strategic planning and convening and facilitation of various partners and communities. This theme has continued and improved over the CED's 34 years. The CED team has the skillsets and experience to implement data collection, surveying, analysis and mapping while understanding trends, patterns and predictors of the predictors for the region's economy. The CED supports small to medium-sized businesses and entrepreneurs throughout the North State by providing customized technical assistance to enhance their ability for growth and sustainability. Small businesses are the backbone of the North State economy. Providing technical assistance for businesses identified through the CDBG TA program is critical especially given the additional challenges of natural disasters and now COVID-19. These challenges are in addition to the obstacles many low-to moderately-low income small business owners face. Many owners struggle with limited time or expertise or simply do not know how to access resources that are available. This is why assistance like the TA program is so important. The Center for Economic Development (CED is housed under Chico State Enterprises (formerly the CSU, Chico Research Foundation). Chico State Enterprises (CSE) was incorporated in 1997 following a reorganization of the responsibilities of the University Foundation. Chico State Enterprises was incorporated in 1940 as an auxiliary organization authorized by the Education Code of the State of California and currently is responsible for fundraising and philanthropic endeavors on behalf of the University. Chico State Enterprises has assumed responsibility for grants and contracts administration for the campus along with entrepreneurial activities. It is governed by a 12-member Board of Directors consisting of campus administration, faculty, a student, and members of the community. Chico State Enterprises Executive Director is 3 / "'Iage City of Ukiah RFP CDBG TA Program Page 183 of 4165 responsible to the Board of Directors for the administration of Foundation activities and to the University administration for adherence to campus policy. As a public non-profit corporation, Chico State Enterprises is self-financed and receives no state appropriations. Chico State Enterprises must conform to non-profit corporation laws as well as the regulations and directives issued by the Trustees of the California State University. The purpose of Chico State Enterprises is to help develop and administer those activities that aid and supplement the educational mission of CSU, Chico. As an auxiliary organization of CSU, Chico, Chico State Enterprises provides service functions. As a non-profit corporation, it facilitates the work of campus units and provides alternatives to state procedures. Chico State Enterprises administers hundreds of projects annually with annual revenues of about $34 million. Chico State Enterprises employs more than 2,000 employees over the course of the year, in the form of 170 regular employees with full-benefits status, and 45-600 other temporary, part-time, and student employees during any particular pay period throughout the course of the year. Chico State Enterprises provides fiscal management of its grants through the Office of Research and Sponsored Programs. Each contract is assigned to one analyst, who administers the grants in accordance with the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance, 2 CFR 200). Each award is assigned a unique project number, and all expenditures are tracked with that project number and object codes identifying the type of expense. Each expenditure is reviewed for allowability and allocability. Chico State Enterprises maintain policies to ensure compliance with federal guidance, including personnel time reporting, travel, purchase procedures, and cost share. Chico State Enterprises conducts an annual audit in conformance with the Uniform Guidance. The Center for Economic Development receives no funding from Chico State Enterprises or California State University, Chico, rather the agency applies for public and private grants and provides services through contract agreements. All grants and contracts are acquired and managed by the CED team. The CED works with CSE for all financial and programmatic reports. The CED has current and past successful grants/contracts from the following agencies (this is not an exhaustive list): • United States Department of Agriculture (USDA) • Economic Development Administration (EDA) • California Manufacturing Technology Consultants (CMTC) (funding through US Department of Commerce) • US Forest Service • Facebook • Public agency contracts • California Public Utilities Commission (CPUC) 4 "'1a g e City of Ukiah RFP CDBG TA Program Page 184 of 4165 The Center for Economic Development will serve as the program operator and contact for the City of Ukiah.The CED is prepared to oversee and manage the designated tasks outlined in the Scope of Work. Morrison Morrison was founded in 2002 to provide specialized business consulting services. They have had the pleasure of serving government entities, economic development corporations, industry associations, food companies, farms and ranches, start-up businesses, institutions of higher education, and others across the nation. From their beginnings providing primarily management and accounting assistance, they have grown to three major service lines led by three Principals (owners): Business & Accounting Advisory Services, led by Founder and Principal Brent Morrison; People Solutions (Human Resources and executive recruiting) led by Principal Shawn Miller; and, Grants led by Managing Principal Toni Scott. Ms. Scott also leads Morrison's market and economic research projects. From Day 1, Morrison's focus has on been recognizing, respecting, and meeting the needs of their clients. With an understanding of both top-notch service organizations and real-world client needs (and how they can connect—or collide if not managed appropriately), their mission is to be a trusted advisor. Economic Development Finance Corporation The Economic Development Finance Corporation (EDFC) is a non-profit organization that makes loans to businesses in Mendocino and Lake Counties to create jobs and grow the local economy. In addition to its financing programs, EDFC provides a critical link between the public and private sectors acting not just as a lender but also as an economic development organization. EDFC works with a multitude of partners to develop plans and implement projects that support economic growth. Section II. —Relevant Experience with Similar Projects Center for Economic Development The Center for Economic Development daily provides one-on-one mentoring, technical assistance and business services to clients throughout the North State. The CED specializes in data analysis and market research to assist businesses with understanding their market and customer bases, expand their reach, shift their business models, assess and set their price points and other activities that support their expansion. The CED also has the capacity to provide broadband assessments for businesses to identify and understand the business's needs to successfully operate online. The CED also provides workshops and trainings across all industry sectors. 5/ "'Iage City of Ukiah RFP CDBG TA Program Page 185 of 4165 The following are examples of the marketing support provided by the CED team: • Basic Wix website creation with account transfer to client—10 to 20 hours o Includes an About page, Product page (if information is provided) Contact/Location page, and links to social media accounts o Required: business name, address, phone number, email and social media account handles (if applicable) o Recommended: client provide paragraph about business history/background, provide photos and product descriptions if a product page is desired, client provide label and/or photos/videos --for a more custom/unique website, it is suggested client provides as much content as possible.Alternative Option: If the client is unable to provide content, the CED team will work with the business to develop the content through interviews, meetings, photography, etc. o Expanded features and services are at expense of client (domain name, shopping cart/e- commerce). • Social media sample packet—8 to 10 hours o Includes 5 sample posts and suggested posting schedule ■ Choose from: Facebook, Instagram or Twitter sample posts (mix/match available) o Recommended: client provide 8—10 photos, 1 video ■ If photos/video are not provided by client—industry stock photos will be used or team can assist with acquiring photos of the business • Social media sample packet—10 to 12 hours o Includes 8 sample posts and suggested posting schedule ■ Choose from: Facebook, Instagram or Twitter sample posts (mix/match available) o Recommended: client provide 8—10 photos, 1 video ■ If photos/video are not provided by client—industry stock photos will be used or team can assist with acquiring photos of the business • ESRI Business Analyst Market Region Profiles—4 hours each o Business Market variable assessment—consumer spending (filtered by demographics— spending patterns, age, location), product pricing and income distribution o Competitive analysis—assessing similar businesses within a determined geography o Demographic profile—includes population, median age, number of households, median disposable income, educational attainment, unemployment rate, median household income, per capita income, median net worth, and household income. o Employment Overview—includes population, median age, number of households, median disposable income, educational attainment, unemployment rate, median household income, per capita income, median net worth,total businesses,total employees, and commuter data. o Key Facts—includes population, median age, average household size, median household income, educational attainment,total businesses,total employees, unemployment rate, per capita income, median net worth, and households by income. 6/ "'Iage City of Ukiah RFP CDBG TA Program Page 186 of 4165 o Population Trends—includes total population, number of households, average household size, median age, median household income, median home value, wealth index, housing affordability, diversity index, population by age, mortgage indicators, historical population trends, home values, housing year built, and population by generation. o Coronavirus (COVID-19) Impact Planning Report—includes population, average household size, number of households, median age, median household income, median home value, housing affordability, percent with internet at home, daytime population, total businesses,total employees, households below the poverty level, household receiving Food Stamps/SNAP, households with disability, population 65+, households without a vehicle, population without health insurance by age, and population with health insurance coverage. • Policy and Regulatory research—4 hours o Provide information regarding policy and regulation for businesses to operate legally and within specific parameters for industry sectors. Research may include food regulations, manufacturing requirements, labeling and packaging specifications, etc. The following are businesses the CED has provided services over the past year: Winery/Vineyard-Durham, Ca (microenterprise) • Market research focused on the client's target market region and demographic (spending patterns, median household income levels, age distribution, etc.) • Provide research on effective social media outreach strategies • Provide examples of social media posts o Social media post templates—Facebook, Instagram,Twitter o Suggested social media posting schedule • COVID-19 business resource information o SBA Relief Program Information o Tax Breaks and Incentives o Ideas for continuing operations post shelter-in-place order Cidery/Tasting Room—Chico, Ca(microenterprise) • Market research focused on the client's target market region and demographic (spending patterns, median household income levels, age distribution, etc.) • Provide research on effective social media outreach strategies • Provide examples of social media posts o Social media post templates—Facebook, Instagram,Twitter o Suggested social media posting schedule • Assist with development of basic business website • COVID-19 business resource information o SBA Relief Program Information o Tax Breaks and Incentives o Ideas for continuing operations post shelter-in-place order 7) /1oge City of Ukiah RFP CDBG TA Program Page 187 of 4165 Brewery/Tap House—Chico, Ca • Market research focused on the client's target market region and demographic(spending patterns, median household income levels, age distribution, etc.) • Provide research on effective social media outreach strategies • Provide examples of social media posts o Social media post templates—Facebook, Instagram,Twitter o Suggested social media posting schedule • COVID-19 business resource information o SBA Relief Program Information o Tax Breaks and Incentives o Ideas for continuing operations post shelter-in-place order Brewery-Princeton, Ca(microenterprise) • Regional competitive cost analysis on beer o Gathered pricing data on 64 comparable 6-packs at 7 different retailers within the client's distribution area o Provided statistics (average, median, min and max)on prices of comparable beers for 3 of Farmer's Brewing beers • Provided client with map and directory of local restaurants that are able to sell to-go alcohol with food purchase, as a business adaptation to the COVID-19 response Kombucha Crafting-Redding, Ca(microenterprise) • Research on FDA label requirements and regulations for Kombucha products • Assistance with calculating calories and DV%for 1 Mama Shari's Kombucha recipe • Provide examples of social media posts o Social media post templates—Facebook, Instagram,Twitter o Suggested social media posting schedule Custom Furniture—Orland, Ca(microenterprise) • Researched market expansion potential and options for client • Assessment of best practices for E-commerce among comparable businesses • Identification of potential suppliers and distributors within the client's market region • Competitive analysis of comparable businesses Salad Mixes/Farmstand—Corning, Ca(microenterprise) • Research and provide information for client on difference between LLC and Partnership • Researched market expansion potential and options for client • Market research focused on the client's target market region and demographic (spending patterns, median household income levels, age distribution, etc.) • Provide research on effective social media outreach strategies • Provide examples of social media posts o Social media post templates—Facebook, Instagram,Twitter o Suggested social media posting schedule 8) "'Iage City of Ukiah RFP CDBG TA Program Page 188 of 4165 Herbs and Microgreens—Redding, Ca(microenterprise) • Researched market expansion potential and options for client • Market research focused on the client's target market region and demographic (spending patterns, median household income levels, age distribution, etc.) • Provide research on effective social media outreach strategies • Provide examples of social media posts o Social media post templates— Facebook, Instagram,Twitter o Suggested social media posting schedule • Assist with development of basic business website Fruit and Vegetable Packaging—Finley, Ca • Research and assessment of alternative packaging materials that are more sustainable based on researching comparable businesses Auxiliary Fuel Tank Manufacturing—Chico, Ca • Assisted with targeted marketing research to assess demand for a new product concept Specialty Boysenberry Products—Orland, Ca(microenterprise) • Market research focused on the client's target market region and demographic (spending patterns, median household income levels, age distribution, etc.) • Identification of potential sales locations • Market analysis of potential sales region • Research and suggestions on how/where to gain product exposure Bakery—Redding, Ca(microenterprise) • Market research focused on the client's target market region and demographic (spending patterns, median household income levels, age distribution, etc.) • Identification of potential sales locations • Market analysis of potential sales region Fermented and Pickled Products—Dunsmuir, Ca(microenterprise) • Provided client with list of potential distributors within their target region Cidery/Tap Room—Eureka, Ca • Market analysis and consumer spending research for client's current sales region, and of three potential expanded sales regions Heirloom Garlic Farm/Pickled Garlic—Anderson, Ca(microenterprise) • Research and assistance with business start-up information • Research on general requirements for manufacturing pickled garlic products • Market research on client's potential sales region • Identification of potential sales/distribution locations Gluten-Free Bakery—Reddinp, Ca(microenterprise) • Market research focused on the client's target market region and demographic (spending patterns, median household income levels, age distribution, etc.) 9) "'Iage City of Ukiah RFP CDBG TA Program Page 189 of 4165 • Research and data on consumer spending on products labeled as gluten-free with client's target market region • Identification of potential sales/distribution locations Morrison Morrison daily provides clients with direct one-on-one mentoring in all aspects of business management. Since their founding, Morrison has provided analyses of the financial feasibility and management of start-ups, well-established organizations, and expansions. Additionally, with a talented team of several Certified Public Accountants (CPAs), they have extensive experience in financial modeling, cash flow analysis, and projections to help organizations achieve fiscal sustainability. These CPAs have served in both industry and consulting capacities as financial executives. Morrison has also engaged with organizations to provide workshops, classes, and direct one- on-one consulting to their members and clients, with attention to financial management, helping businesses reach new growth and stability, and through this work, has cooperatively worked with other contractors and agencies to deliver services. Their clients have included: 3CORE National Farmers Organization Blue Diamond Growers Northern California Regional Land Trust California Association of Winegrape Growers Michigan Blueberry Growers California Center for Cooperative Development Napa Valley Grapegrowers California Olive Ranch Reclamation District 108 California State University, Chico Sheraton Real Estate California Sustainable Winegrowing Alliance Sohnrey Family Foods ChicoBag Sonoma County Winegrowers Chico Health Imaging Sunsweet Growers Challenge Dairy Products Tehama County City of Crescent City Top O' the Morn Farms City of Willows University of California, Davis Glenn County University of Florida Girls With Guns Wine Institute Lundberg Family Farms Work Truck Solution National Cooperative Business Association Yuba-Sutter Economic Development Corporation Morrison's most relevant firm experience includes having served as the Program Operator for the City of Crescent City's Community Development Block Grant (CDBG) Microenterprise Assistance Program. The goal of the program was to provide technical assistance to microenterprise businesses conducting business within the city limits. To qualify for the technical assistance program, a business had to operate within the city limits, have five or fewer employees, and the owner had to earn less than 80 percent of the County median income as adjusted for household size. City of Ukiah RFP CDBG TA Program Page 190 of 4165 Crescent City CDBG Contact: Bridget Lacey Accountant City of Crescent City 377 J Street Crescent City, CA 95531 T: (707) 458-4814 F: (707) 465-1719 E: blacey@crescentcity.org The Microenterprise Assistance Program provided the opportunity for qualifying businesses to receive up to 40 hours of direct technical assistance from a certified public accountant and up to 10 hours of direct communication and counseling with a business advisor for up to a total of 50 hours of business guidance. This technical assistance and guidance was tailored to the direct expressed needs of the business. The program provided support on financial issues microenterprise businesses owners requested to learn about and/or direct technical assistance on the challenges they were facing as business owners. Through the program, microenterprise business owners requested to receive assistance on best practices for small business record keeping, planning, tracking expenses, categorizing expenses, documenting income; preparation and analysis of financial statements; preparation and analysis of cash flow projections; identification of business needs; matching of potential lending/financial partners; and, other issues facing their businesses. Morrison performed the following financial analysis for the program participants: • A restaurant building owner—The key goal of Morrison's technical assistance was to assist in the development of financial projections to help determine the viability of a potential restaurant business and the working capital needs to operate the business. The final deliverable was an extensive analysis that included: the venture description, the history of existing financing relationships, Morrison's approach, relevant market data from a market research company engaged by the participant, Morrison's market research, a Representation Letter signed by the participant, Financial Projections, a Projection Sensitivity Analysis, the related Assumptions, an Appendix with all of the market research by Morrison, as well as the documentation provided by the participant that informed the projections and research. • A farmers market business owner—The key goals of Morrison's technical assistance were to: provide a cash flow forecasting model so that the participant could better anticipate his revenue and expenses throughout the year in order to plan accordingly; and to help him select an accounting system and get trained on the use of the system to help them simplify his financial processes, streamline his financial information, and to help him better prepare for tax season. The final deliverables included the development of a three year cash flow plan Excel template (so he could adjust numbers as needed) and the related assumptions, a recommendation of an electronic accounting system and introductory training on that system. 11 � f'kage City of Ukiah RFP CDBG TA Program Page 191 of 4165 • A coffee roasting business owner—The key goals of Morrison's technical assistance were to: provide the participant with a tool to facilitate a deeper understanding of the financial implications of purchasing and operating a coffee bike which would in turn provide greater insight on a decision to pursue financing for this business pursuit; and, to increase his understanding of market demand for his coffee in order to grow his business strategically. The final deliverables included a financial analysis of the coffee bike project, the assumptions, and the results of a market survey. • A mobile safe company owner—The key goal of Morrison's technical assistance was to develop an invoicing system and provide related QuickBooks instructions to help the participant to have additional tools to keep his business finances organized and accounted for. In addition to developing the invoicing system and providing the related QuickBooks instructions, Morrison discussed developing a written system for when bills are due to help manage cash flow. Morrison also provided resources for QuickBooks training that were tailored to the business needs as well as resources for inexpensive online search engine optimization and digital marketing design. The final deliverables included invoicing instructions and related detailed QuickBooks instructions as well as a list of QuickBooks training links and other resources. • A sandwich business owner—The key goals of Morrison's technical assistance were to: facilitate a better understanding of how current costs related to product pricing so that the participant could revise his prices as needed based on costs; help him implement a standardized invoicing system; increase his understanding of options for low cost advertising; and, to provide the information/training needed to select and implement an electronic accounting system for his business to enable him to keep track of income and expenses in preparation for the growth of his business. The final deliverables included the development of an Excel template for the participant to utilize as an electronic check register, recommendations of an electronic accounting system once his business grows bigger, as well as the development of a "sandwich calculator" in Excel enabling him to calculate ingredient costs for each type of sandwich. In addition to running the Microenterprise Technical Assistance Program for the City of Crescent City, Morrison team members have served in CEO, CFO controller, and other positions, filling interim and outsource roles for companies from less than $2 million in revenues to hundreds of millions. They also have conducted dozens of feasibility studies and business plans throughout their 18-year history. These have included analyses of markets, proposed ventures, start-ups, well-established organizations, and expansions. Additionally, Morrison has extensive experience in financial modeling, cash flow analysis, and projections to help organizations achieve fiscal sustainability. Their feasibility studies and business plans have also been used to guide more than 50 United States Department of Agriculture supported projects. City of Ukiah RFP CDBG TA Program Page 192 of 4165 Relevant interim engagements and feasibility studies and business plans have included: • Serving as Outsource CFO for a processing, distribution, and consumer products food company (the largest US company in its industry)for over a year. • Restructuring finance operations (staffing, procedures, ERP) during a period of rapid growth. • Serving as Interim President & CEO for a northern California agribusiness firm while Morrison performed a search for a permanent replacement. • Serving as Outsource controller for a large family-owned company that had struggled to retain professional-level accounting and finance staff or outsource assistance. • Providing assistance and direction in meeting year-end closing needs, bank and other reporting requirements, and other deadline or project driven goals for several companies. This has included hands-on performance of tasks and oversight of client personnel if needed. Feasibility assessment to determine the general viability of a cold storage facility venture for a government entity which included a regional market overview, qualitative market research, secondary market research and volume estimates, an operational analysis, a management analysis, assessment of capital needs, a risk assessment, and pro forma financial projections. Feasibility assessment to determine the general viability of a community kitchen incubator venture at the Red Bluff Community Center for Tehama County. The feasibility assessment included a regional market overview, qualitative market research, secondary market research and volume estimates, an operational analysis, a management analysis, assessment of capital needs, a risk assessment, and pro forma financial projections. Feasibility assessment of the establishment of a regional community food hub to connect local growers to consumers and other markets, including evaluations of supply and buyer interest to determine a market analysis. Assessment included stakeholder interviews and financial projections under two separate operating models. Financial assessment and feasibility study of the Colusa, Glenn, and Trinity Community Action Partnership to identify program funding adequateness and options for organizational structure. Section II.— Roles and Responsibilities Center for Economic Development The Center for Economic Development will serve as the program operator and contact for the City of Ukiah.The CED is prepared to oversee and manage the designated tasks outlined in the Scope of Work. The CED will be responsible for marketing the TA program in collaboration with EDFC, screening the businesses for eligibility of number of employees and the low-to moderately-low income requirements as outlined by Housing and Community Development's CDBG guidelines, ascertain needs and readiness of each business, and determine which member of the Team can best provide services to each business. 13 / "'Iage City of Ukiah RFP CDBG TA Program Page 193 of 4165 The CED will also be responsible for identifying any class/workshop topics identified as useful to a group of businesses with similar needs as appropriate. Key Personnel Courtney Farrell—Project Manager Courtney has over 20 years' experience in economic and community development, business development, project management and funding development. She has coordinated development efforts and strategic planning sessions between cities, counties, government agencies, private companies and nonprofits. Her expertise is in strategic planning, relationship building, facilitation, conference and event planning, grant writing, donor cultivation and stewardship, and fundraising. From 2012 to 2015, Courtney managed Butte County's CDBG Business Incubation Program (BiP). During that time, she was responsible for marketing the program, identifying and screening potential businesses based on the CDBG eligibility requirements, assessed business needs, created development plans, coordinated TA activities, developed workshops, completed grant reports and participated in monitoring activities. From 2015-2017, Courtney managed a Business Vitality Seed Fund in partnership with the City of Chico's CDBG program. This fund provided grants up to $5,000 per eligible business. She is a founding member of Team Chico an economic development collaborative for the City of Chico and the City of Corning's Economic Development Action Committee. Courtney has a Master's Degree from CSU, Chico and successfully completed the School of Executive Leadership training, University of Michigan, Ross School of Business and the University of Arizona's Economic Development Course. Hayley Stone—Senior Project Analyst Hayley holds a BA in Geography and Planning, a Certificate in Rural and Town Planning, a minor in Diversity Studies and a Master's Degree in Public Administration from CSU, Chico. She has over 6 years of professional experience performing GIS data development and maintenance, as well as data analysis at the Geographical Information Center. Since March of 2018, Hayley has been responsible for managing several statewide, regional and local level GIS contracts and timelines. In addition to her GIS background, Hayley works with the Center for Economic Development to design and implement research projects that are intended to fill data gaps on workforce, training, and industry needs. At the Center for Economic Development, Hayley manages a strategic partnership with California Manufacturing and Technology Consultants to provide technical assistance to manufacturing businesses within the North State region. Through this partnership, Hayley outreaches and connects with potential businesses, and together they establish a technical assistance plan that is geared to the specific goals and needs of each business. 14 / "'Iage City of Ukiah RFP CDBG TA Program Page 194 of 4165 Additionally, at both the Geographical Information Center and the Center for Economic Development, Hayley leads project teams of full-time staff and student research assistants, provides professional mentorship to interns, and assists with new project development and the development of resources for the North State. Morrison Morrison will provide direct technical assistance to identified, eligible businesses for the TA program. Key Personnel Toni Scott—Managing Principal Toni Scott is responsible for Morrison's overall management and operations. She also leads and directs Morrison's grant services, working with clients in government, food, agribusiness, manufacturing, production agriculture, processing, and marketing to plan, prepare for, and secure competitive state and federal grant funding. She also oversees grant administration of client projects and contributes to business plan and feasibility study projects and conducts strategic planning and facilitation. Toni directs Morrison's external communications and industry outreach. Shawn Miller—Principal, People Solution Services Shawn Miller joined Morrison in 2016 and leads the People Solutions Services practice area, serving clients in industries including agribusiness, manufacturing and processing, distribution, health care, and non-profit, focusing on executive recruiting, organizational development, outsourced and interim human resources management, and human resources advisement and compliance. Geoff Chinnock—Consultant, Business and Accounting Advisory Services Geoff Chinnock joined Morrison in 2007 and serves as an advisor to clients in processing, agribusiness, distribution, manufacturing, marketing, and production agriculture. His service areas include virtually every aspect of Morrison's Business & Accounting Advisory Services, with a focus on strategy and overall business management. Economic Development Finance Corporation For the purposes of this program, EDFC will provide outreach activities throughout the City of Ukiah to promote the TA program by utilizing their mail chimp newsletter, Facebook, Twitter and referrals. CED will work with EDFC to create marketing material, social media posts, and press releases for promotion activities and to develop the program web site. Additionally, EDFC will provide in-person meeting space for the team to meet with businesses as needed. At this time, due to COVID-19, the team has the capabilities to meet remotely with business owners. During the initial screening of each business for eligibility, the team will discuss the best approach for communication with the business to best accommodate the interaction and process of the development plan and implementation of the work. 15I "'Ia g e City of Ukiah RFP CDBG TA Program Page 195 of 4165 The Team will make referrals to the EDFC as finance needs arise. Key Personnel Diann Simmons—Operations Manager Diann brings a diverse background to EDFC. She grew up in the Midwest and spent almost two decades living the back-to-the-land life in northern Wisconsin and raising three children. She moved to Sonoma County from the Southwest in the late 90's and initiated nearly a decade of work as a project manager in affordable housing development. She has lived in Mendocino County since 2002 and worked in the county since 2004. In 2008 she turned her attention to her rural community in Round Valley and transferred her grant writing capacity from affordable housing, to funding and coordinating community wellness and youth programs for the Round Valley Indian Health Center and the Round Valley Unified School District. She was a co-leader in a volunteer group that imagined, funded and created the Round Valley Library Commons. When she and her husband moved to the eastern Ukiah hills, she brought her focus on community well-being to her work with EDFC. Section III. —Budget and Schedule Task A: Marketing and Outreach Deliverables: 1. Development of marketing materials (flyers, social media, web site, press releases) — September 1—September 30, 2020 2. Marketing and Outreach —September 1, 2020—August 31, 2021 Task B: Business Eligibility Screening—(October 1, 2020—August 31, 2021) Deliverables: 1. Review businesses on a first-come basis 2. Assess income and microenterprise eligibility including completion of required forms 3. Evaluate business readiness Task C: Identify Business Needs—(October 1, 2020—August 31, 2021) Deliverables: 1. Create business development plan with schedule and activities 2. Determine team member to implement development plan and timeline 3. Determine indicators for tracking 4. Work with business to accomplish deliverables Task D: Business Technical Assistance —(October 1, 2020—August 31, 2021) Deliverables: 1. Implement development plan 2. Assess progress and effectiveness of technical assistance City of Ukiah RFP CDBG TA Program Page 196 of 4165 3. Evaluate outcomes—job creation and number of businesses formed for grant reporting and program monitoring Task E: Identify Workshop Demand — (October 1, 2020—August 31, 2021) Deliverables: 1. Determine similar needs shared by multiple businesses for coordination of workshops 2. Develop workshop content Task F: Program Administration —(October 1, 2020—August 31, 2021) Deliverables: 1. Provide required data and information for grant reporting and program monitoring to City staff in a timely manner 2. Coordinate with City staff to ensure timely submittal of all data, reports and cash requests associated with the program 3. Assist with close out of program and any program monitoring upon completion The Center for Economic Development proposes between 20 and 40 hours to be spent with each business client depending on the services needed. This would be a cost of approximately $2,500 to $5,000 per participant. Morrison proposes to provide each participant that needs financial and accounting direct technical assistance up to 40 hours of direct technical assistance. This would be at a cost of $9,000 per participant. The Team anticipates serving up to 20 clients in this program but could be adjusted as the budget allows. City of Ukiah RFP CDBG TA Program Page 197 of 4165 City of Ukiah's Microenterprise TA Program Tasks and Budget Tasks Fixed Fee Per Task Task A: Marketing and Outreach $10,000 Task B: Business Eligibility Screening Task C: Identify Business Needs $121,800 Task D: Business Technical Assistance Task E: Identify Workshop Demand $2,500 Task F: Program Administration $5,700 Total Budget $140,000 18 "1a g e City of Ukiah RFP CDBG TA Program Page 198 of 4165 $ \ m 0 / / Q / k 3 � � w w � 41© 2 % \ % z " C \ \ ƒ / / / = 0) - \ k \ $ % & 0 n 2 0 '.) c 2 % \ » \ $ 0 2 \ \ I z \ % C C \ S K > / LU o - \LU eq z z o Ln rq & cn 0 § e m e m 0) 2 7 o 2 % $ % $ R E tn k S q 0 L g 0 0 f \ \ CA � \ ± v Q $ o q £ ° G ° / 2 \ / $ _ 2 / @ 2 $ E u 2 'QJ \ n 5 \ § w L.- / / O / § @ Qj 2 k = \ \ \ ƒ 0 /k 0 ¢ƒ \) a \ LLJ j §2 % \ $ 0 \ 2 m o v W = g s § a 3 > / / / \ o m q g o V) 2 ® _ 2 £/ \ E •a E � g E / § S = a) / / a a ® § 2 0 « _ $ / ) cc C E Q. / \ -i / 4 Agenda Item No: 7.h. MEETING DATE/TIME: 8/5/2020 ITEM NO: 2020-489 U6ptll mi � d0 lJ 0n' aqy j-� � City oj, AGENDA SUMMARY REPORT ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, SUBJECT: Approval of Notice of Completion for Golf Course Storm Drain Project, Specification 19-07, Change Orders and Budget Amendment in the Amount of$35,955.26. DEPARTMENT: Public Works PREPARED BY: Jason Benson, Senior Civil Engineer PRESENTER: ATTACHMENTS: 1. Contract Change Order#1-4 2. Notice of Completion-Spec 19-07 3. Invoices- Valley Paving, Tayman Park Golf Group 4. Contract-1920255 Summary: Council will Consider 1. Accepting the work as complete. 2. Directing the City Clerk to file the Notice of Completion with the County Recorder for Golf Course Storm Drain Replacement, Specification No.19-07. 3. Approval of Change Orders. 4. Approval of Budget Amendment in the Amount of$35,955.26 Background: The City Council awarded a contract on May 20, 2020, to T&T Paving Inc., dba Valley Paving of Redwood Valley, CA in the amount of$114,671, inclusive of quantities to be billed at actual amounts. The project involved the removal and replacement of the existing storm drains damaged as a result of the February storms in 2019. The project is FEMA-approved in the amount of$162,477. The total project costs will be reimbursed by FEMA at 75%, by Cal OES 18.75%, and the City will be responsible for the remaining 6.25%. With completion of the project, invoices will be submitted for reimbursable funds to be released. Discussion: The work of the contract was completed by the contractor in substantial conformance with the approved plans and specification on July 10, 2020. The City Engineer approved four contract change orders (Attachment 1) totaling $31,270.50 for installation of storm drain pipe, drain inlets, replacement of existing sidewalk, and the inlet and outflow of the storm drain system. Approved change orders consisted of the following: Change Order 1 - A 4" water main for the golf course irrigation system near an existing storm drain being replaced is in the location of the new storm drain pipeline. Change Order 2 —Conflict with a 4" water main for the golf course irrigation system near the storm drain and drain inlet replacement. Additional excavation and backfill required to revise the existing terrain slope, with additional adjustments to drain inlets. Change Order 3 - Pave (4) areas of the golf course cart path outside of the construction zone damaged by construction equipment and materials traffic. These areas shall include approximately 2,000 SF. Page 1 of 2 Page 200 of 4165 Change Order 4— Bid item deduct for item #2 installation of 44 LF of storm drain and item #15 turf replacement, and bid item add for item #3 installation of 44 LF of storm drain. Based on actual quantities constructed and the authorized contract change orders, the final Valley Paving contract cost was $162,093.36. Final payment of the retention will be made to the contractor after 35 days from the date the Notice of Completion (Attachment 2) is filed with the County Recorder. In addition to Change Order 4 for Valley Paving that had a deduction of$15,000 for turf replacement, the Golf Course Management Team (Tayman Park Golf Group) agreed upon the replacement of turf at or below the same cost. This work included materials: compost, grass seed, and fertilizer and labor time associated. The invoice for this work (Attachment 3) also includes the Time and Material associated with irrigation timer repairs that were damaged during excavation. The total cost of the project is $162,093.36 and is below the FEMA approved amount of$162,477.00. Staff is requesting approval of: Notice of Completion with the County Recorder for Golf Course Storm Drain Replacement, Specification No.19-07. 2. Approval of Change Orders. 3. Approval of Budget Amendment in the Amount of$35,955.26 The original contract has been attached for reference as Attachment 4. Recommended Action: 1. Accept the work as complete. 2. Direct the City Clerk to file the Notice of Completion with the County Recorder for Golf Course Storm Drain Replacement, Specification No.19-07. 3. Approval of Change Orders. 4. Approval of Budget Amendment in the Amount of$35,955.26 BUDGET AMENDMENT REQUIRED: Yes-$35,955.26 CURRENT BUDGET AMOUNT: 72022400.80230.18191: $126,138.10 (including 10% contingency) PROPOSED BUDGET AMOUNT: 72024400.43290.18191-$26,966.45; 72022400.43191.18191-$6,741.61-1 10000000.95720-$2,247.20 FINANCING SOURCE: 75% FEMA Public Assistance Grant, 18.75% Cal OES, 6.25% General Fund PREVIOUS CONTRACT/PURCHASE ORDER NO.: 1920255 COORDINATED WITH: Tim Eriksen, Director of Public Works/City Engineer; Mary Horger, Financial Services Manager Approves � . Page 2 of 2 Page 201 of 4165 ATTACHMENT "1 ORDER NO. 001 CITY OF UKIAH CONTRACT CHANGE ORDER DATE,- July 1, 2020 Contract for: Vy 1.��cement Pro�i n No.2019-07 ,!�C Storm Dra,in R vot;.-S-R-ecificatio Owner: City,of Qkiah,J00 Serninafy AveqVe.Ukiab, sliforuia 954g2.54()Q "To. Valley Paying, 1110 Box 55:: -Redwo2d Va1_1c.L CA-9547Q You are,hereby directed to make the herein described changes from the contract plans and specifications or do the following described work not included in the contract plans and specifications: Change requested by: ESTIMATED ESTIMATED Description of Changes-Itemized Breakdown DECREASE To INCREASETo Contract Amount Contract Arriount A 4" water main for the golf course iff igatioin system near an existing storm drain being replaced is in the location of the new stom drain pipeline. Discussions were held with the Golf Course Management Team and COU for $0 S4,3 16-50, a revised plan for construction of the pipe and drain inlets, designed for the area, ESTIMATED NET CHANGE IN CONTRACT PRICE $0 4, 1 w.m0 The amount of the Contract will be(deefeose iicreasedl*neh*nged)by IL3 AJ-0 the estimated sum of: The contract total including this and previous Change Orders will be. $1181987.50 The contract period provided for completion will be (inefewhett/deefea"unchanged): This change order constitutes full and complete compensation for all labor equipment,niaterials,overhead, profit,any and all indirect costs,and time adjustments required to perform the above described change. Recommended By: mty of Ukiah Date Approved By: asson nson,City of Ukiah Date Accepted- ......................... Scott Manager Date Ault, This information will be issued as a record of any changes to the original construction contract. Page 202 of 4165 ORDER NO�, 002 CITV OF UKIAH DAM� July 2,2020 CONTRACTCHANGE ORDER Contract for: UVGC- Storin Qr4in JS ke(�ifica Asa nl Lo 2 19- 7 Owner: City of Ukiah 00 Setninary Avenue.Ukiah.Califi?.mia95482-5400 To,; V—allePavinpz. P,Ol Box 552,Red—wood Valley,CA 9547 You are hereby directed to twke the herein described changes from the contract plans and specifications or do the following described work not included in the contract plans and.specifications:. Change requested by; Tim E�fiksen Es'r[MATED ESTIMA,rED Description of Changes- Itemized Breakdown DECREASETo INC REA.SE'ro Contract Arnount Contract Amount Conflict with a 4" water main for the, golf course irrigation system near the storm drain and DJ #1 replace rnent. Additional, excavation and backfill is required to revise the existing terrain slope front DJ.#2 to D,L fl, Additional removal and replacement of the, small drain inlet that is adjacent to D1 #2 requires adjustments to the top of D,1, #1 to raise to grade. $01 $1,216,00 Discussions were held with the Golf Course:Management 1'eam and COU for a revised plan for construction of the plipe and drain inlets designed for the area. ESTIMATED NET CHANGE IN CONTRACTPRICE 50 $1,216.010, The amount of the Contract will be(deefeose44incressed,luneh,a%ged)by U17 M-0 the estimated slum of: The contract total including this and previous Change Orders Will be: $120,203.50 Tire contract period provided for completion will be (ioefeosed/dtefe*seWtinchanged):� 'Mis change order constitutes full and coniplete compensation for all labor equipment,, materials, overhead,profit, any and all indirect costs, and nine:adjustments required to perfortri the above described change, Recommended By: .... ' i b'1i-y of� kiah —D a ie.. ......... ............ ... . .......... ............. Approved By: frBenson,Ett,y 9- Ukiah to 2 Accepted- Scott Ault, Project Mauag"er Date This information will be issued as a record of any changes to the original construction contract. Page 203 of 4165 ORDER NO. O03 CITY OF UKIAH DATE: July 7 3,020 CONTRACT CHANGE ORDER Contract for: ( 2_C, Storuuugain Kc�lacet�tenl Ero'ect° eci cation No. 2014.07 Owner: f:it of l lkiah 00 Serninary avenue Ukiah Califbrnia 954 2- 400 To: Valley Pavin& IC Box 559 Redwood Valley.CA 9547E You are hereby directed to make the herein described changes frown the contract plaits and specifications or do the follovwing described work not included in the contract plans and specifications.. Change requested b�y: Tim Eriksetp ESTIMATED ESTIMATED Description of Changes- Itemized Breakdown DECREASE To CREASE To Contract amount Contract Amount Pave(4)areas of the golf course cart path,damaged by construction equipment and materials traffic, The process shall include: saw cut and excavate the marked areas not exceed a I2"depth,; load and off haul material from site",and furnish and compact 91" of" base rock and 3"' of asphah concrete. The approximately 2„000 SFarea:",Y,"at the Ilc,Ic 4 green and the Hole 10 tee box„ SO 540g320.00 top of hill along, Hole 17 fairway, " " at the Hole 16 green and the Hole I7 tee box. Discussions were held with the Golf Course Management Team and COU for a revised plan for paving the cart paths in the area of the construction zone.. ESTIMATED NET CHANCE IN ONT T l RICE Sfl S40,320,00 The amount of the Contract will he i creased/ t )i by 0 2Q AD the estimated start of 'The contract total including this and!previous Change Orders will be, $160,5 ,3.5t1 'I he contract period pro+vlded for completion will be ( /df"unchanged): This change order constitutes full and complete conupensatiort for all labor equipment,materials,overhead,profit„any and all indirect costs„and time adjustments required to perfdorni the above described change. Recommended Efy: Z ., . `ity ofUkiah Bate Appiroved By: sou Benson,City of"Ukiah Hate Accepted: Scott uaVd" Project Manager date This information will be Issued as a record of any changes to the original,construction contract.. Page 204 of 4165 ORDER NO. 004 CITY OF UKIAH DATE� July 10, 2020 CON'FRAC,"I" CHANGE ORDER Contract for: UVQC Storm Drain Replacement Project...Specificatilon NQ. 2019-07 Owner: it of Ukiah,3,00 Seminary Avenu:. Ukiah,Califarnia,9,5482-54010 To. Valley Pavinp, PO Box 559,Redwood Valley,CA 9547'0 You are hereby directed to make the herein describedl changes from the contract plans and specifications or do the following described work not included in the contract plans and sj:rocsficationsa Change requested by. Tim Eriksen ESTIMATED ESTIMATED Description of Changes-Itemized Breakdown DECREASETo II' CREASETo Contract Amount Contract Amount Item#2: Install 12"HDPE Storm Drain Pipe. Deduct of 44 LE $,1,672,010 $0,00 Item #3: Install, 18"HDPE Storm Drain Pipe. Addition o,f 44 LF WOO $2,0910,00 Item #15: Turf Replacement. Continue with bid item to provide work for grading,contouring, and placing amendments. S I 5'000d00 $01,00 Golf Course Management team to provide compost,grass seed, fertilizer,and the equipment for placement, ESTIMATED NET CHANGE IN CONTRACT PRICE $16,672 00 $2,090,00 The amount of the Contract will be idecreasedAneF err"/Unehanged)by the $14, 8400 estimated surn of: The contract total including this and previous Change Orders will be: S145,941.50 The contract period provided for completion will The (4wf*a*ed/de*f+oA"unchanged): This change order constitutes full and complete compensation for all labor equipment, materials,overhead, profit,any and all indirect costs,and time adjustments required to perform the above described change. Recommended By: 4pokiah Date "40 Approved By- 70u> .............. ,rJa.,��onlnson,City of Ukiah Date 7 /77, Accepted- ... ...... Scott Ault, Pm.jcct Manager Date This information will be issued as a record of any changes to the original construction contract. Page 205 of 4165 ATTACHMENT "2" Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482-5400 (707) 463-6200 No fee pursuant to Government Code 27383 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the real property described is owned by the following whose address is: City of Ukiah, a Municipal Corporation, 300 Seminary Avenue, Ukiah, California 95482-5400. 2. That the nature of the title to the UVGC- Storm Drain Replacement Project, Specification No. 19-07 of all said owners is that of fee simple. 3. That on the 10th day of July, 2020, the Contract work for this project was actually completed. 4. That the name and address of the Contractor is Valley Paving, PO Box 559, Redwood Valley, CA 95470. 5. That the real property herein referred to is described as the specific section of the Ukiah Valley Golf Course (UVGC) Mendocino County, California within the Ukiah City Limits beginning on the property in the south area near Fairway Avenue and terminating in the north near Orr Creek. I hereby certify under penalty of perjury that the forgoing is true and correct: City Council Approval CITY OF UKIAH, a Municipal Corporation By: Date Kristine Lawler, City Clerk Date State of California County of Mendocino Exempt from recording fees pursuant to Government Code Section 27383 Page 206 of 4165 ATTACHMENT "3" Tayman Park Golf Group Invoice DBA Ukiah Valley Golf Course 7/22/20 599 Park Blvd. Ukiah 599 Ukiah, Ca. 95482 707-467-2832 Bill To City of Ukiah Materials for project damage mitigation $622.49 Time and labor spent for project damage mitigation $12,372.51 Pipe replacement 12" wide section and damage turf areas to cover 3,800 square yards. Compost 40 yards delivered $2,083.20 12 Bags 600 Ibs Rye Perennial Champion Grass @ 1.25/ lb $815.63 11 Bags 550 Ibs 15-15-15 hydro prills @ $21.57 / bag $258.03 Total $16,151.86 Please make check payable to Ukiah Valley Golf Course If you have any questions about this invoice, please contact Frank Johnson 707-291-1474 ukiahgolf@gmail.com Page 207 of 4165 T PV I 1977w C I� II pp Bill To City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Date Invoice No. Project 7/23/2020 20/071 Ukiah Valley Golf Course Description Qty Unit$ Contract Prior Amt Prior% Curr% Amount Project: #1920-255 UVGC Storm Drain Replacement 1. Mobilization 1 6,500.00 6,500.00 100.00% 6,500.00 2. Install 12" HDPE storm drain pipe 280 38.00 10,640.00 100.00% 10,640.00 3. Install 18" HDPE storm drain pipe 630 47.50 29,925.00 100.00% 29,925.00 4. Install 24"x24"drain inlet 9 2,000.00 18,000.00 100.00% 18,000.00 5. Install riprap apron 6 172.00 1,032.00 100.00% 1,032.00 6. Remove and replace AC sidewalk 84 78.00 6,552.00 100.00% 6,552.00 7.Turf replacement 12,000 2.40 28,800.00 100.00% 28,800.00 8. Existing storm drain removal and disposal 889 10.00 8,890.00 100.00% 8,890.00 9. Existing SD small drain structure removal and 10 175.00 1,750.00 100.00% 1,750.00 disposal 10. Install 36"x36"drain inlet 1 3,000.00 3,000.00 100.00% 3,000.00 CO#1- Re-dig trench to lower grade and go under 1 4,316.50 4,316.50 100.00% 4,316.50 water line; additional sand backfill and spoils off haul per TM 01 CO#2-Conflict with second 4" main irrigation 1 1,216.00 1,216.00 100.00% 1,216.00 water line/small drain inlet, replacement/raising of D.I.#1 CO#3- Repair(4)areas of cart path damaged by 2,016 20.00 40,320.00 100.00% 40,320.00 construction CO#4- Decrease in Item#15 Turf Replacement 1 -15,000.00 -15,000.00 100.00% -15,000.00 Total project 145,941.50 100.00% 145,941.50 PO Box 559,Redwood Valley,CA 95470 Business: (707)485-7505 FAx: (707)485-8747 Total $145,941.50 Email: valleypaving4comcast.net Page 208 of 4165 ATTACHMENT "4" CONTRACT APPROVAL& AUTHORIZATION TO PROCEED NOTE: The City Manager will sign contracts once all initials have been signed. TO: CITY MANAGER CONTRACT#: 1920-255 SUBMITTED BY: -Mary Horger DATE: 6/3/2020 PROJECT NAME: T&T Paving dba Valley Paving-Golf Course Storm Drain Project Initial Below CHECKLIST& ROUTING FOR APPROVALS REVIEWED AND APPROVED BY 77 Procurement manager Sourcing method and justification(attach documentation if necessary): CrtV Council Approval gated 5/20/2020 Agenda Item No.: 17, Budget No(s).: 72022400.80230.18191 Note: Please attach post meeting stoff report showing approval,and any documentation or description showing funding. ;F_pity Attorney Note; If you have on small approval from the City Attorney,then you may attach a copy of the emod and reference it in lieu of initials. ® Risk Manager Note - Course of Constructior was Note:Attach insurance documents, removed by addenda. 7-City Clerk ADDITIONAL COMMENTS:—PLEASE NOTE... This can_2f l e si ne off electronic by CA,and Risk. Formal construction contract needs actual.hardco1:,)i,e,s,signed by CC and CM. Kristine ... I wiH have the originals in your office Friday morning. http:Hine t/ris k/Contracts/Forms/All Items,aspx Page 209 of 4165 0- V COU 1 2 -255 CITY OF UKIAH Mendocino u y,California AGREEMENT FOR UKIAH VALLEYU -STORM DRAINN PROJECT SPECIFICATION NO. 7 THIS AGREEMENT, made this 1st day 1 �, 20_20, by and between the City of Ukiah, Mendocino County, California, hereinafter II the City andT&T Paving®Inc.dba V&Ugy Paving hereinafter called the Contractor, WITNESSETH- ® the City has caused to be prepared in accordance with law, specifications, l r contract documents for the ri s approved and adopted documents,specifications and drawingsi in the manner and for the time required by low a notice i inviting seaI r doing the work in accordance with the terms of this contract WHEREAS, the Contractor, i n to the noticeto bidders, the City a sealedl accompaniedI guaranty in an amount of not less than 10 percent of the bidfor the construction of the proposed work in i City,WHEREAS, the in the manner prescribed by low, has publiclyr v s the proposals submitted and as a result has determined and declared the Contractor to be the lowest and best regular responsiblebidder for the work and for the sums named In l, NOW®THEREFORE,THIS I t n t That the Contractor shall provide all necessary machinery, tools, apparatus and other means of construction; shalli all materials, superintendence, overhead, expenses, all1 ter nature necessary for completion of the work in conformitythe Special Provisions hereto attached and according to suchinstructions i Engineer. The ContractorII complete the ` in 20 (twenty)working days. Contract days shall be countedin " 1 Oth day following receipt of notice that the contractthe City. Contractor,at hisr her option,may beginrior to start of countingr, In no event shall the Contractor Mart work without giving the Engineer 72 hours prior to the start of work,without obtaining permit from the City,or without having submitted cerfificates of insurance that have been accepted and approved Engineerby the UVGC-STORM DRAIN REPLACEMENT PROJECT 00 Spec.No.1947 Page 210 of 4165 Y Article IL Contract Prices. That the City shall pay the Contractor the prices stated in the proposal submitted by the Contractor, for complete performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full compensation for all material and appliances necessary tote work, for all labor and use of tools and other implements ssa to execute the work contemplated in this contract; for all loss or damage arising out of the nature of the work or from the action of the elements, or from any unforeseen obstructions or difficulties which may be encountered in the prosecution of the work; for all risks of every description connected therewith; for all expenses of the work, as herein specified; for all liability and other insurance, for all overhead and other expenses incident tote work, all according tote Contract Drawings, the Special Provisions, the Details, the instructions and the requirements of the City. Article Ill. Labor Discrimination. Attention is directed to Section 1735 of the Labor Code, whichreads as follows; "No discrimination shall be madein the employment of persons upon public works because of the race, color, national origin or ancestry, or religion of such persons and every contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter." In connection with the performance of work under this contract, the Contractor agrees as follows: ( ) The Contractor will not willfully discriminate against any employee or an applicant foremployment because of race, color, religion, ancestry, or national origin. The Contractor will toe affirmative action to ensure that applicants are employed and that employees are treated duringemployment without regard to their race, color, religions ancestry, or national origin. Such actions all include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available toemployees and applicants for employment, notices to be provided by the awarding authority setting forth the provisions oft is Fair Employment Practice section. ( ) The Contractor will send to each labor union or representative of workers with whichhe or she has a collective bargaining agreement or other contract or understanding, notice, to be provided the awarding authority, advising the said labor union or workers representative oft e Contractor's commitments under this section, to employees and applicants for employment. (c) The Contractor will permit access to his or her records of employment, employment advertisements, application forms and other pertinent to and records by the Fair Employment Practices Commission, City of Ukiahor any other appropriate agency of the State of California designatedby the awarding authority, for the purposes of investigation to ascertain compliance with the Fair Employment Practices section of this contract. ( ) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair EmploymentPractices Acts all be regarded y the awarding authority as a basis for determining the Contractor to be not a "responsible bidder" as to future contracts for which such Contractor may submit bids, for revoking the Contractors pre-qualification rating, if any and for refusing to establish, reestablish or renew apre-qualification rating for the Contractor. The City of Ukiah shall deem a finding of willful receipt of written notice from the Pair Employment Practices ,act to have occurred upon that it has investigated and determined that the Contractor has violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426 or obtained an injunction under Labor Code Section 1429. V -STORM DRAINREPLACEMENT POET 61 Spec. No. 19-07 Page 211 of 4165 Upon receipt of such ri en notice from the Fair Employment Practices Commission,the City shall notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority within a stated eriod that the violation has been corrected, his or her pre-qualification rating ill be revoked at the expiration of such period. ( ) The Contractor agrees that should the City determine that e Contractor has not complied it e Fair Employment Practices section oft is Contract,then pursuant to Labor Code Section 1735 and 1775 the Contractor shall, as a penaltyto the City, forfeit for each calendar day or portion thereof, for each person who was denied employment as a result of such non-compliance, the penalties provided in the Labor Code for violation of prevailing wage rates. Such monies may be recovers from e Contractor.The City may deduct any such a a es from ny monies due the Contractor. ( Nothing contained in this Fair Employment Practices sections all be construed in any manner of fashion so as to prevent the City or the State of California from pursuing any rather remedies that may be available at law. ( Prior to awarding the Contract, the Contractors all certify tot the awarding authority that he or she has or will meet the following standards for affirmative compliance, which shall be evaluated in each case y the awarding authority: (1) The Contractor shall provide evidence, as required by the City that he or she has notified all supervisors,foremen and other personnel officers in writing oft e content of the anti-discrimination clause and their responsibilities under it. (2) The Contractors all provide evidence, as required by the City, tat he or she has notified all sources of employees' referrals (including unions, employment agencies, advertisements, Department of Employment)of the content of the anti-discrimination clause. ) The Contractors all file a basic compliance report, as required by the City, Willfully false statements made in such reports shall be punishable as provided by law. The compliance report shall also spell out the sources of the workforce and who has the responsibility for determining whom to hire, or whether or not to hire. ( ) Personally, or through is or her representatives, the Contractor shall, through negotiations with e unions with whom he or she has agreements, attempt o develop an agreement is will: a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training. b. Otherwise implement an affirmative anti-discrimination ro ra in terms of the unions' specific areas of skill and geography tote end that qualified minority workers will be available and given and equal opportunity foremployment. (5) The Contractor shall notify the City of opposition to the anti-discrimination clause y individuals, firms or organizations during the period of its pre-qualification. (h) The Contractor will include the provisions oft the foregoing ara ra s 1 through 5 in every first tier subcontract so that such provisions will be binding upon each such subcontractor. (i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of submitting the bid. uv -STORM DRAIN REPLACEMENT PROJECT 62 Spec, No. 1 -07 Page 212 of 4165 Article lira Parts of the Contract. That e complete contract consists oft e following ocu ens, all of which shall be considered a oft is agreement. Notice to Bidders Wage ate 3. General Conditions 4. Technical Specifications 5, Proposal Fair Employment Practices Certification 7. Agreement 60 Contract Bonds 9. Contract Drawings and Construction Details % Standard ra in s 11, Indemnification Agreement IN WITNESSF, this contract being executed in duplicate and the parties having caused their names to be signed by authority oftheir duly authorized office this day of 120 CITY OF UKIAH, MENDOCINOI I y, F 4(Ifi Attest: t7 MA�� CITY CLERK, CITY OF UKIAH RTR Attest: Title: Corp. 4crty. The foregoing contract is approved as to form and legality this day of 20 CffY ATTORNEY, CITY OF UKIAH UV ®STORM DRAIN EPLACE ENT PROJECT 63 Spec.No 1 -07 Page 213 of 4165 INDEMNIFICATION This Indemnification Agreement is made and entered in Ukiah, California, on Mav21 120 2 by and between the City of Ukiah (Ukiah) and T&T a'� Irico$dba Valley P� (Contractor). Contractor is verforming work= plans and specifications for Sgec. 1 - 7-—Storm Drain Re lacement Proect for Ukiah. s a condition of issuing the work order, attached ereto, Ukiah requires assurance that Contractor will protect Ukiah from a a e or damage claims which arise from its performance of the work. Accordingly, Contractor agrees as follows: 1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and employees from n against any claim, loss, or damage, including a legal and other costs of defending ainst any claim of damage or loss which arises out of the Contractor's negligent or wrongful performance under the work order attached hereto, except for claims, losses, ordamages resulting from the sole and exclusive negligence or other wrongful conduct of Ukiah or its officers, agents and employees. CONTRACTOR ® T T°Paving Inc.dba Valley Paving Y: TITLE:; Corp, Secty. it ®STORM DRAINREPLACEMENT PROJECT 64 Spec. No.19-07 Page 214 of 4165 COU.#1920-255 CITY OF UKIAH Mendocino County, California AGREEMENT FOR UI(JAH VALLEY GOLF COURSE-STORM DRAIN REPLACEMENT PROJECT SPECIFICATION NO.19-07 THIS AGREEMENT, made this day of...............M�,11L ......, 20 20' by and between the CRY of Ukiah, Mendocino County, Calgomia, hereinafter called the City and T&T Paving,Inc.dba Valley Pavins hereinafter called the Contractor, WITNESSETH: WHEREAS, the City has caused to be prepared in accordance with low, specifications, drawings and other contract documents for the work herein described and shown and has approved and adopted these contract documents,specifications and drawings and has caused to be published in the manner and for the time required by low a notice to bidders inviting sealed proposals for doing the work in accordance with the terms of this contract and WHEREAS, the Contractor, in response to the notice to bidders, has submitted to the City a sealed proposal accompanied by a proposal guaranty in an amount of not less then 10 percent of the bid price for the construction of the proposed work in accordance with the terms of this contract and WHEREAS, the City, In the manner prescribed by low, has publicly opened, examined and canvassed the proposaI s submitted and as a result has determined and declared the Contractor to be the lowest and best regular responsible bidder for the work and for the sums named in the proposal, NOW,THEREFORE,THIS AGREEMENT WITNESSETH: That the Contractor shall provide all necessary machinery, tools, apparatus and other means of construction; shaII furnish all materials, superintendence, overhead, expenses, all labor and expenses of whatever nature necessary for completion of the work in conformity with the Special Provisions and other contract documents hereto attached and according to such instructions as may be given by the Engineer, The Contractor it complete the work within 20 (twenty)working days. Contract days shall be counted starting with the 1 Oth day foII owing receipt of notice that the contract has been executed by the City. Contractor,at his or her option,may begin work prior to start of counting contract days, however, in no event shall the Contractor start work without giving notification to the Engineer at least 72 hours prior to the start of work,without obtain Ing an encroachment permit from the City,or without having submitted certificates of insurance that have been accepted and approved by the Engineer UVGC-STORM DRA1N REPLACEMENT PROJECT 60 Spom No.I Page 215 of 4165 Article H. Contract Prices. That the City shall pay the Contractor the prices stated in the proposal submitted y the Contractor, for complete performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full compensation for all material and appliances necessary to the work, for all labor and use of tools and other implements a ss to execute the work contemplated in this contract; for all loss or damage arising out of the nature of the workor from the action of the elements, or from any unforeseen obstrucbons or difficulties which may be encountered in the prosecution of the work; for all risks of every description connected therewith; for all expenses of the work, as herein specified; for all liability and other insurance, for all overhead and other expenses incident to thework; all according to the Contract Drawings, the Special Provisions, the Details, the instructions and the requirements of the City. Article Ill. Labor Discrimination. Attention is directed to Section 1735 of the Labor Code, which reads as follows: "No discrimination shall be made in the employment of persons upon public works because of the race, color, national origin or ancestry, or religion of such persons and every contractor for public works violating i e ion is subject to all the penalties imposed for a violation oft is chapter." In connection it performance of work under this contract, the Contractor agrees as follows: ( ) The Contractor will not willfully discriminate against any employee or an applicant for employment because of race, color, religion, ancestry, or national origin® The Contractor will toe affirmative action toe sure that applicants are employed and that e oy es are treated during employment without regard to their race, color, religion, ancestry, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous laces, available to employees and applicants for employment, notices to be provided by the awarding authority setting forth the provisions oft is Fair Employment Practicesection. (b) The Contractor will send to each labor union or representative of workers with whichhe or she has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the awarding authority, advising e said labor union r worker's representative of the Contractors commitments under this section, to employees and applicants for employment. (c) The Contractor will permit access to his or her records of employment, employment advertisements, application forms and other pertinent data and records by the Fair Employment Practices Commission, City of Ukiah or any other appropriate agency of the State of California designated by the awarding authority, for the purposes of investigation to ascertain compliance with the Fair Employment Practices section oft is contract. (d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair Employment Practices Act shall be regarded by the awarding authority as a basis for determining e Contractor to be not a "responsible bidd r" as to future contracts for which such Contractor may submit bids, for revoking theContractor's re-qualification rating, if any and for refusing to establish, reestablish or renew a pre-qualification rating forte Contractor, The City of Ukiahshall deem a finding of willful receipt of writtennotice from the Fair Employment Practices Act to have occurred upon that it has investigated and determined that the Contractor as violated the Fair Employment Practices Act and has issued an order under a or Code Section 1426 or obtained an injunction under Labor Code Section 1429. UVGC-STORM IN REPLACEMENT PROJECT 61 Spec. No.19-07 Page 216 of 4165 pon receipt of such written notice from the Fair Employment Practices Commission,the City shall notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority within a stated period that the violation has been corrected, his or her pre-qualification rating will be revoked t the expiration of such period. (e) The Contractor agrees that should the City determine that the Contractor has not complied with the Fair Employment Practices section oft is Contract, then pursuant to Labor Code Section 1735 and 1775 the Contractor shall, as a penalty to the City, forfeit for each calendar day or portion thereof, for each person who was denied employment s a result of such non-compliance, the penalties provided in the Labor Code for violation of prevailing wage rates. Such monies may be recovered from the Contractor.The City maydeduct any such a a s from any monies due the Contractor. ( Nothing contained in this Fair Employment Practices section shall be construed in any manner o fashion so as to prevent the City or the State of California from ursuin any other remedies that y be available at law, ( ) Prior to awarding the Contract, the Contractor shall certify to the awarding authority that he or she has or will meet the following standards for affirmative compliance, which shall be evaluated in each e by the awarding authority., (1) The Contractor shall provide evidence, as required by the City that he or she has notified all supervisors,foremen and other personnel officers in writing of the content oft the anti-discrimination clause and their responsibilities under it. (2) The Contractors all provide evidence, as required y the City, that he or she has notified all sources of employees' referrals (including unions, employment agencies, advertisements, Department of Employment) of the content of the anti-discrimination clause. 3) The Contractor shall file a basic compliance report, as required by the City. Willfully false statements made in such reports shall be punishable as provided by law. The compliance report shall also spell out the sources of the work force and whohs the responsibility for determining whom to hire, or whether or not to hire. ( ) Personally, or through his or her representatives, the Contractors all, through negotiations with theunions with whom he ors she has agreements, attempt to develop an agreement is ill: a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training. b. Otherwise implement an affirmative anti-discrimination program in terms of the unions' specific areas of skill and geography to the end that qualified minorityworkers will be available and given and equal opportunity for employment. (5) The Contractors all notify the City of opposition to the anti-dischm ination clause by individuals, firms or organizations during the period of itspre-qualification. (h) The Contractor will include the provisions of the foregoing ara raphs 1 through 5 in every first tier subcontract sot at such provisions will be binding upon each such subcontractor. (i) The "Fair ploy nt Practices Certification" must be completed and signed prior tote time of submitting the bid. UV @ STORM DRAIN REPLACEMENT PROJECT 62 Spec, No. 19-07 Page 217 of 4165 Article IV. Parts of the Contract. That the complete contract consists of the following ocu ents, all of which shall be considered oft is agreement. 1, Notice to Bidders 2. Wage Rates . General Conditions 4. Technical Specifications 5. Proposal 6. Fair Employment Practices Certification 7. Agreement 8. Contract Bonds Contract Drawings and Construction Details 1Standard ra in s 1. Indemnification Agreement IN WITNESS , this contract being executed in duplicate and the parties having caused their names to be signed y authority of their duly authorized office this day of 20 CITY OF 11 IAH, MENDOCINO COUNTY, CALIFORNIA CITYNAN OF UKIAH Attest;. CITY CLERK, CITY OF UKIAH By: C0, C R Attest; Title: Carp. S4. The foregoing contract its approved as to form and legality this day of 2 CITY ATTORNEY, CfTY OF 11 IAH UVGC-STORM DRAIN REPLACEMENT PROJECT 63 Spec, No 1 - 7 Page 218 of 4165 INDEMNIFICATION AGREEMENT This Indemnification Agreement is made and entered in Ukiah, California, on--MAY 20 20 by and between the City of Ukiah (Ukiah)and (Contractor). Contractor is for m Drain ReRlacement Project for Ukiah, As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect is from damage or damage claims which arise from its performance of the work. Accordingly, Contractor agrees as follows: 1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and employees from and against any claim, loss,or damage, including the legal and other costs of defending against any claim of damage or loss which arises out of the Contractors negligent or wrongful performance under the work order attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other wrongful conduct of Ukiah or its officers, agents and employees. CONTRACTOR -T&T Paving Inc. dba Valley Paving BY: TITLE: Corp. Secty. UVGC-STORM DRAIN REPLACEMENT PROJECT 64 Spec.No. 19-07 Page 219 of 4165 CITY OF UKIAH Mendocino County, California yFAITHFUL PERFORMANCE BOND Bond#PB1040090000^ KNOW 8®MEN BY THESE PRESENTS, That we the undersigned, Paving, Inc ` alleyPavan , Inc. ..AS OkikIPAL, grad Philadelphia Indemni Insurance o pay AS SURETY, re held firm"dy bound unto THE CITY OF UKIAH, hereiinafter called the"City", in the penal sum of One Hundred Fourteen "thousand, Six Hundred Seven!y-One and 0011 09011ars ($114,671.00 ) For the—payment of which sum e bind ourselves, our heirs, execuio—rs, administrators, and successors, joint) and severally. the Principal has entered into a certain Contract withthe City, to a 1 2 2 copy of which is hereto attached and made a part hereof, THEREFORE, the condition oft is obligation is such that if the Principal II in all respects fully perform e Contract and all duly authorized o ificati ns thereof, during its original term and any extensions thereof at may be granted and during any guaranty periodfor which the Contract provides, and if the Principal shall fully satisfy all claims, arising out of the prosecution of the work under the Contract and shall fully indemnify the City for all expenses which it may incur by reason of such claims, including its a o ey's fees and court costs, and if the Principal shall make full payment to all persons supplying labor, services, materials, or equipment in the prosecution of the work under the Contract,in default of whichsuch persons shall have a direct right of action hereupon; and if the Principal shall pay or cause to be paid all sales and use taxes payable as a result of the performance of the Contract as well as payment of gasoline and special o or fuels taxes in the performance of the Contract and all motor vehicle fees required for commercial motor vehicles used in connection it e performance of the Contract,then this obligation shall be void, otherwise, it shall remain in full force and effect. 0 modification of the Contract or extension of the term thereof, nor any forbearance on the part of the City shall in any way releasee Principal or the Suretyfrom liability hereunder, Notice tote Surety ofay such modification, extension, oforbearance is hereby waived. IN WITNESS WHEREOF, the aforesaid Principal and Suretyhave executed this instrument and affixed their seals hereto,this .2.. .,t a o ,2 2 n the presence (SEAL) (individualPrincipal) . �. (Business dress) (City/State/Zip Co e) UVGC-STORM DRAIN REPLACEMENT PROJECT 65 Spec.No.19- 7 Page 220 of 4165 I T&T Paving, Inc, dba galley Paving, Inc. !(: � _(SEAL) (Corporate ci al) 2601 Road ... ins a��,....,,,, �,,,� ..,� , ( Address) Valley, CA 954,11,11,111,70 ity/ tat ipCode) (CorporatePrincipal) x Corporate Seal (Business drew) (City! ate i e) Philadelphia Indemnity ln nCe ly c � She I u' t, Attorney � � ..^ ` . _ .. ... .....M `` � m. orporate urety Corp rate L, -in-Pact Seal One Bala Plaza, Suite 100 (Business Address) Bala Cynwyd, PA 19004-0950 ( ityl tate i e) The rate of premium on this bored is $25,OO,r $15.00 ........................per thousand. The total amount of premium charges is 2.2 0 (The above is to be filled in by Surety Company). (Power of Attorneyof personsigning for Surety Company must e attached). (CERTIFICATE AS TO CORPORATE PRINCIPAL) cettify that I am the _ t t e corporation named as Principal in the foregoing bon that >�� 9 who signed the said bond an behalf of the Principal,was �' there of said corporation; that I knout his signature, and �I-- ....._ . �a that his si nature thereto is genuine; and that said Wbond was duly signed, sealed, and attested to for and i behalf of said corporation by authority of its goveming body. Affix Corporate Seal UVGC®STORM DRAIN E cE ENT PROJECT 66 Spec. No.19-07 Page 221 of 4165 CITY OF UKIAH Mendocino County, California MATERIAL AND LABOR BOND on #PB1 0400900006 KNOW ALL MEN 13Y THESE PRESENTS, That we the undersigned, T&T Paving, Inc. dba.Valley Paving, Inc. AS PRINCIPAL, and Philadelphia Indemnity Insurance Company, ------------- AS SURETY, are held firmly bound unto THE CITY OF UKIAH, hereinafter called the"City" In the penal sum of dollars ($114,671.00 —) forte payment of which sum we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally. WHEREAS, the Principal has entered into a certain Contract with the it , to May 21 2020 a copy of which is hereto attached and made a part hereof, NOW,THEREFORE,the condition oft is obligation is such that if the Principal shall in all respects fully perform the Contract and all duly authorized modifications thereof, during Its original term and any extensions thereof that may be granted and during any guaranty period for his the Contract provides, and if the Principal shall fully satisfy all claims, arising out of the prosecution oft work under the Contract and shall fully indemnify the City for all expenses which it may Incur by reason of such claims, including its attorneys fees and court costs, and if the Principal shall make full payment to all persons supplying labor, services, materials, or equipment in the prosecution of the or under the Contract,in default of which such persons shall have a direct right of action hereupon; and if the Principal shall pay or cause to be paid all sales and use taxes payable as a result ofthe performance oft e Contract as well as payment of gasoline and special motor fuels taxes in the performance of the Contract and all motor vehicle fees required for commercial motor vehicles used in connection with the performance of the Contract, then this obligation shall be void; otherwise, itshall remain in full force and effect. No modification of the Contract ore ensign of the term thereof, nor any forbearance on the part of the City shall in any way release the Principal or the Surety from liability hereunder. Notice to the Surety of any such modification, extension, or forbearance is hereby waived. IN WITNESS WHEREOF, the aforesaid Principal and Surety have executed this instrument and aff Ixed their seals hereto,this 26th da f May 2020 In the presence of: WITNESS: (SEAL) (individual Principal) (Business Address) UVGC-STORM DRAHN REPLACEMENT PROJECT 6;7 Spec.Nm 1", 7 Page 222 of 4165 ti (Clty/StatefZip Code) I :, T Paving, Inc. dba Valley Paving, Inc. . .. m , _(SEAL) (Corporate P cipal) 2601 Road j6usiness drew) Redwood Valley, 5470 .......................�,.W.,,�..,,�., . .................................,..,,,,,� ( ity/ tate i e) (Corporate Principal) Affix Corporate Seal (Business dress) (City/State/Zip Code) Phil adelphia hia Indemnity In rance m. any ATTE"- °' Affix orate orate red � , Corporate e into ttone -in®Fact Seal One Bala Plaza, Suite 100 (Business dress) Bala Cynwyd, PA 19004-0950 (Cly tae e) The rate of premiumon this bond is S 2 ® 0,, ,,,$1500 perthousand. e total amount of premiumcharges is$1,720.00 (The above is to be filled in y Surety Company),, (Power of Attomeyof person signing for Surety Company must e attached). (CERTIFICATE AS TO CORPORATE PRINCIPAL) I certify that I am the f of a corporation named sPrincipal i the foregoing bond; that � ��ah®signed the said bond on behalf of the Principal, was ........................_ then. �......ii °, .'��'. ,,,,m of said corporation; that I ono his signature, and �, ..... ��.,,,,,,.... that his signature thereto is genuine; and that said brand was duly signed, .sealed, and attested to for and in behalf of said corporation by authority of its goveming body. Affix Corporate Seal lVGC m STORM DRAIIN REPLACEMENT PROJECT 69 Spec.No.IM7 Page 223 of 4165 CITY OF UKIAH Mendocino County, California DEFECTIVE MATERIAL AND WORKMANSHIP MAINTENANCE BOND on #PB 1 04009000C ------------------------L J— KNOW ALL MEN BY THESE PRESENTS4 That we, T&T Paving, Inc. dba Valley Paving, Inc. ....... .... ................ ............. as PRINCIPAL and Philadelphia Indemnity Insurance Company ... .........1-1--l—........................... .11-111111-A..................................--------...........................—1-11,.. ........ , as SURETY, are hold and firmly bound no the City of Ukiah as Obligee, in the penal sum of Five Percen (5 PERCENT OF THE FINAL CONTRACT AMOUNT) to which payment well and truly to be made, we do in ourselves, our and each of our heirs, executors, administrators successors and assigns jointly and severally, firmly by these presents. WHEREAS, the said Principal entered into a Contract with the it of Ukiah date d,M 21, 2020 �y.............. for Ukiah Valley Golf Course-Storm Drain !e acement r ct .................. ............ R ..........—,........... ............ ........................ 111-1--........... ..............-11.11,11-111,111,... .........—.-111............. ................................................... ........... ........-111-111........................ .......... 'WHEREAS, said Contract has been completed, and was apprc�ved on the day of ..................................................—I NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall guarantee that the work will be free of any defective materials or workmanship is become apparent during the period of one (1) year following completion of the Contract, then this obligation shall be void, cat herwiseto remain in full force and effect,provided however.any additional warranty or guarantee whether expressed or implied is extended by the Principal or Manufacturer only, and the surety assumes no liability for such a guarantee. 111::.`iigned, seaied, and to this 26th day of May ............................ 20 20 ......................................................................................._(Seal) BY� _(Seal) I`&T Pavin�,.:: V alley....Paving, Inc. ..................................._(Seal) ,i, Inc.lfba ....................... .................... Principal ................._(Seal) ..................................................................................................- -------74 ............................BY: -(Seal) eff� [71 t im, y7l n"A!7ff� Philadelphia Indemnity Insurance Com a y........................................................................ p n ............... ....................................................................................................................................... Is rely UV GC-STORM DRAN REF)LACEMENT PROJECT 70 Spec,INN.-19-07 Page 224 of 4165 43 One Bala Plaza,Sauitc 100 Bala Cynvvyd,IPA, 19004•-0950 Powreir of A.tilorraey (KNOWN!ALL PERSONS IRy'THESE PRESENTS;That PHI L6 DEILV HIA INICDIEMNI'TY INSURANCE COMPANY(the Company),a cowproraflon organized and existing under the laws of the Commonwealth of Pennsylvanian,does hereby constitute and appoint Chrlstpan B.Downey,toselPh A.Menlcuccl,Sherryll L.Quint,Susan J.,Vance of Downey and Company its true and lawful Attorney-in-fact with full authority to execute on its behalf bonds,undertakings,recognizances and other contracts of indemnity and writings obligatory in the nature thereof,issued in the course of its buMness and to bind the Company thereby,an an amount not to exceed -N&NI&M.. `this Power of Auorncy is granted and its signed and sealed by facsimile under and by the authority of tlhe Following IResoluntaon adopted by the(Board of Directors of PHILADELPHIA.INDEMNITY Y INSURANCE COMPANY on the I4"ok N over nber,2016. RESOL VIEll "that the Board of Directors(hereby aaualnroruzes the President or any Vice President of the Company: (1) Appoint Anor ney(s) in (Fact and authorize the Auornney.(s) in (Fact to execute on behalf of the Company boaads and unnderlaL:imgrp, contracts of indemamity and other writings obligatory on tlhe nature thereof and to attach the seal of the C"ormpany thereto; and (2) to remove, at any tnnnc, any such Attorney-m- aact and revoke the autthaorhy given. And,be it (FUR ll"H ER RESOLVED, That the signatures of such srtllncers and the seal of the Company may One affixed to any such(Power of Attorney or certificate relating thereto by facsiniale,and any such Power of Attorney so executed and certified by facsimile ,stgruatunres and facsinnile seal shall be waliid and bomdoung uulpon the Cwommlpraany in the fuature with respect to any bond or undertaking to which it is attached. IN "fIESTTINvON Y VVIhCIF02lrrOF, PHIILA.I'DELPHIA INDEMNITY INSURANCE C°a~1CerOIPA,NY IFIAS CAUSED '17HIIS INS'h"hkC.iCa4dvN7 '170 BE SIGNED AND ITS CORPORA'TIF SEAL.T O IBIE AFFIXED BY ITS AOJMHOIR,IZ;IEk:D CDDITIIC E'r➢IIS 27"'DAY or-OC;TfCDBER,2017. Robert rt D.O'Leary.Or.,President.&CEO Phiilladelplhiia Indetmmit;y Insurance Company On this 27"'day of October,2017,belt re rune canna"the individual who executed the preceding iinistruurnennt,to rune personally known,amid being by mic dilly swwu rni said that lie is the therein described and aiuthoroze.d officer of ulna L"IHIILADIEL.PIHIA IlNDIEMNlr Y ONSURANCF C.'a; MPA,IW1d;that 11-te seal affixed to said Instru meant is the Corporate seal of said C:onupaany,that Chic said Corporate Scull and has signature were duly affixed. P�h:uRMake uremnsr� U4)6 AaA,moA apu„m e�h V[:wk no�meAa v lyty..--.—..-- yA n'NyP Rflvw»'m+uwm4un&vir Y.ittm�mv..".mprl.ifr..2KVAa residing at: IL allaa C.°wnew_,y+d.?A (Notary Seal) My cuaannnnossiuon expnire& �%g iergbei 5 Z-Q2 n IL,Edward Sayaago,Corporate Secretauy of PII-lllll-AlDELIIIIIIIA,IIWIDEMNIT(`Y INSURANCE COMPANY,do hereby cemifyx that the foregoing resollu.utEoim of the l of (Directors and the Power of Attou nfcy asst.ued pursuant thereto on the 27'day of October,2017 are true and correct and are stall in funll force and,ek"feet-I do further certify that Robert D.O'Leary Jr..,'wubaa executed than Povver of Attorney as President.was runt the date ofexectniion ofthe attached Puvver or'Attorney the dully cluctcd Prresidemt ofPHILADIE'LPHIA IINDEMNI'1TX IINSURANWC'IF6vC)i'wrtIPANY, In T staamaony Whereof I have suubscrilied my unarrnc aiznd affixed the facsiumniile seal of eiclln Company mpanyF Mist day ark`aw U 21,1.. m IEdward Sauyaago„Caouporate;Secretary PLIHL,AIDIEL,PIIIHIA INIDulEMIWIII'rY INS>1.11R.A:Nf:IE COMPANY PYIiIL AIDE11.,IIIDIIiIIA INDEMN111'rY IlISSL)HLANCC:IE COMPANY Page 225 of 4165 Agenda Item No: 7.i. MEETING DATE/TIME: 8/5/2020 ITEM NO: 2020-490 U6ptll mi d0 lJ aqy j-� � City oj, AGENDA SUMMARY REPORT ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, SUBJECT: Approval of Contract with Stone Creek Environmental Consulting in the Amount of$39,600 for Engineering Services Related to the Municipal Separate Storm Sewer Systems Permit Issued by the North Coast Regional Water Quality Control Board. DEPARTMENT: Public Works PREPARED BY: Jarod Thiele, Public Works Management Analyst PRESENTER: Tim Eriksen, Director of Public Works/City Engineer ATTACHMENTS: 1. 200715 Ukiah Storm Water Support LP Summary: Council will consider approval of a Contract with Stone Creek Environmental Consulting in the amount of$39,600 for Engineering Services related to the Municipal Separate Storm Sewer Systems Permit issued by the North Coast Regional Water Quality Control Board. Background: Discharges of storm water and non-storm water from a Municipal Separate Storm Sewer System (MS4), particularly in an urbanized area, have a high potential to convey pollutants to receiving waters. The higher percentage of impervious area in urbanized areas correlates to a greater pollutant loading, resulting in turbid water discharges, nutrient enrichment, bacterial contamination, and toxic compounds. Pollutants of concern in these discharges in the Russian River Watershed include: heavy metals, indicator bacteria, nutrients (e.g., phosphorus and nitrogen), pesticides, petroleum hydrocarbons, and trash. Discussion: The City is designated as a Phase 1 Co-Permittee with other agencies regulated by the North Coast Regional Water Quality Control Board (Board). These agencies operate under a MS4 issued by the Board which requires specific Monitoring and Reporting Requirement as well as the development of Special Studies in order to maintain compliance with the permit. This permit has a five-year term in which these requirements must be met and submitted to the Board. The main requirements are as follows: 1) Critical Source Program 2) Development of Facility Prevention Plans 3) Municipal Staff Training 4) Development of a Sediment Reduction Plan 5) Annual Reporting Requirements to the Board In order to maintain compliance with the permit, staff requested a proposal (Attachment 1) from Stone Creek Environmental Consulting for Engineering Services for assistance in maintaining compliance with the permit. This firm specializes in direct regulatory compliance and training for multiple agencies in the North Coast and has direct experience in these activities as a former staff member of the Board. Staff is requesting approval of a contract in the amount of$39,600 for these services. Page 1 of 2 Page 226 of 4165 Recommended Action: Approve contract with Stone Creek Environmental Consulting in the amount of $39,600 for Engineering Services related to the City's Stormwater Permit. BUDGET AMENDMENT REQUIRED: Approve transfer from 50024214.52100 to 10024224.52100- $9,600 CURRENT BUDGET AMOUNT: $9,600- 50024224.52100; 10024224.52100- $10,000; 10024620.52100- $5,000; 10024620.54121- $10,000; 10024210.52100- $5,000 PROPOSED BUDGET AMOUNT: 10024224.52100- $39,600 FINANCING SOURCE: PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Tim Eriksen, Director of Public Works/City engineer Approved � . Page 2 of 2 Page 227 of 4165 ATTACHMENT I Colleen Hunt, CPMSM Professional Consultant P.O. Box 1231 Windsor, CA 95492 707-318-9415 .......... 22112 F�.g.! 1!2.! Attachment I July 15, 2020 Mr. Tim Efiksen City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Subject: Proposal for Stormwater Support Services Dear Mr. Efiksen: Stone Creek Environmental Consulting (Stone Creek) is pleased to present this letter proposal and fee estimate to provide stormwater support services to the City of Ukiah (City). Colleen Hunt, owner and professional technical consultant is a Certified Professional in Municipal Stormwater Management and brings direct regulatory compliance experience with municipal stormwater permit requirements. I have worked directly with dozens of municipal stormwater Permittees during my time with the Regional Water Board and for the past two years as a consultant. The City if subject to requirements of the Regional Water Board Waste Discharge Requirements Order No. RI-2015-0030, National Pollutant Discharge Elimination System (NPDES) Permit No. CA0025054 for Discharges from the Municipal Separate Storm Sewer System (MS4) (Permit). The Permit has been effective since January 6, 2016 and has a five-year term, expiring on January 5, 2021. The Permit includes compliance time frames for development and implementation of various program elements.Based on recent conversations with the City, assistance is needed with meeting the following Permit requirements: • Critical Source Program • Facility Pollution Prevention Plans • Municipal Staff Training • Sediment Reduction Plan • Annual Reporting In addition to the Permit,the City is also subject to the Trash Provision of the Water Quality Control Plan for Inland Surface Waters, enclosed Bays and Estuaries of California (Trash Amendment). The City has elected to comply with the Trash Amendment with the selection of Track 2. The City has requested this proposal include assistance with completing a Trash Implementation Plan. Scope of Work The Scope of Work outlines tasks to assist the City with Permit requirements in a timely manner and within budget. The Scope of Work provides tasks associated with priority deliverables, focusing on requirements that are past due. A detailed approach is outlined below. www...c nsu.1ti.ng.'.'..12.! .p L.[p ........................................2....................................... ..... Page 228 of 4165 Colleen Hunt, CPMSM Professional Consultant P.O. Box 1231 Windsor, CA 95492 707-318-9415 .......... 22112 F�.g.! 1!2.! Task 1. Critical Source Program Permit Section C.2.d. requires the City to inspect all restaurants, automotive service facilities, auto-dismantlers, retail gasoline service stations, and nurseries and landscape material retailers, identified in the Permit as critical source facilities. Inspections are required twice during the five-year term of the Permit. However, the Permit allows the City to leverage inspection efforts of other agencies as to not duplicate similar efforts, as long as other agencies' inspections include a stormwater component. Table I indicates the agencies that have responsibilities to inspect critical source facilities within the City: Table 1. Critical Source Facilities Inspection Restaurants County of Mendocino Public Health Department Automotive Service Facilities County of Mendocino Environmental Health (CUPA) Retail Gasoline Service Stations County of Mendocino Environmental Health (CUPA) Auto-Dismantlers County of Mendocino Environmental Health (CUPA) Nurseries and Landscape Material None Retailers I am familiar with the inspection process for each of the agencies listed in Table 1. Both agencies include a stormwater component as part of their inspection protocols for the critical source facilities. Therefore, I recommend that the City use the existing inspection programs as part of the strategy for complying with this Permit requirement. However, the City will need to collaborate with the agencies to appropriately document that the inspections have taken place and that they meet the requirements of the Permit. Task 1.1 Local Agency Record Review To effectively demonstrate compliance with Permit Section C.2.d., I will coordinate with each agency identified in Table I to gather inspection records. I will provide each agency with the critical source inventory and the cross-reference records needed to query inspection records,primarily dates of inspections. This task is based on the assumption that each agency will be able to query records and provide inspection dates.The task will need to be revised if inspection records can only be obtained by conducting a file review of each individual facility. Documented dates of inspections and the agency that completed the inspection gathered from the records review will be added to the City's existing critical source inventory. A Technical Memorandum(TM)will be developed to demonstrate that the inspections are meeting the requirements of the Permit. This task is developed with the assumption that local agency inspections and inspection frequencies will meet compliance with the Permit and no additional inspections will need to be conducted by the City. In the 2 www....c nsu.lti.ng.� L.[p .......................................2....................................... ..... Page 229 of 4165 Colleen Hunt, CPMSM Professional Consultant P.O. Box 1231 Windsor, CA 95492 707-318-9415 .......... 22112 F�.g.! 1!2.i event it is determined that the local agency inspections are not meeting the requirements of the Permit,this Scope of Work will need to be revised to incorporate additional inspection assistance to the City. Task 1.2 Nursery and Landscape Material Retailer Inspections There is no local agency responsible for inspecting nurseries and landscape material yards for stormwater quality compliance. Therefore, to comply with this requirement of the Permit, the City must conduct the inspections directly. Under this task, I will assist the City with conducting inspections of all nurseries and landscape material retailers in the City to meet Permit Section C.2.d. as follows: • Inspections will include confirmation that the operator is implementing source control Best Management Practices (BMPs)in compliance with municipal ordinances and the Permit; • Require implementation of additional BMPs and controls as needed to reduce pollutants in stormwater runoff that may be causing or contributing to an exceedance of water quality standards; and • For BMPs that are not adequate to achieve water quality standards, the operator will be required to implement additional site-specific controls. Each inspection will include appropriate documentation, a brief summary of findings, and recommended follow-up actions. ' ',fgil";,,,,, II ,, ''�� „trtf '� �»1 i�r 1r rr, 1r r�!r �rt r ����, ����������ll�rrrr�rr ����� �llllllllllllllllllllllllllllllllllllllll�l Task,,2. Facility Pollution Prevention Plans Permit Section G.4.requires the City to develop and implement a Facility Pollution Prevention Plan(FPPP) for each public facility(or group of facilities)where potential pollutant generating activities are conducted at City owned or operated facilities. Facilities with potential pollutant generating activities include: • Airports; • Animal control facilities; • Chemical storage facilities; • Composting facilities; • Equipment storage and maintenance facilities; • Fairgrounds; - Fueling or fuel storage facilities; • Hazardous waste disposal facilities; • Incinerators; • Material storage yards; - • Pesticide storage facilities; • Fire stations; 3 www....c nsu.lti.ng.� L.[p .......................................2....................................... ..... Page 230 of 4165 Colleen Hunt, CPMSM 11 I'll El K Professional Consultant P.O. Box 1231 Windsor, CA 95492 707-318-9415 .......... 22112 F�.g.! 1!2.! 1 • Public parking lots; • Public golf courses; • Public swimming pools; • Public parks; • Public works yards; • Public marinas; • Recycling facilities; and • Solid waste management facilities. The first part of the task will be to identify all public facilities subject to these requirements. Once all facilities are identified, I propose to prepare a single FPPP that includes stormwater management practices for the facilities identified as having potential sources of stormwater pollution. As required by the Permit, the FPPP will include the following elements: • Facility information, including the name of the facility, address, and supervisor contact information; • Types of stormwater pollutant generating activities, including non-stormwater discharges; • A site map showing the location of each pollutant generating activity and pollutant source areas; • Staff roles and responsibilities related to stormwater pollution prevention and water quality protection; • BMPs to address each type of pollutant generating activity and source areas; • Spill prevention and response; and • An inspection checklist. The facility and pollutant generating activities information will be collected and identified in the FPPP. BMPs will be identified and developed according to section G.3. of the Permit, which requires the City to implement specific BMPs based on pollutants generating activities (Table 9 of the Permit: BMPs for Public Agency Facility and Activity Management). Based on the identified pollutant generating activities at each public facility, the FPPP will identify the associated BMPs needed for implementation. All other elements of the FPPP will be developed accordingly and will include a map of each facility. The Scope of Work assumes a site visit of each facility will be needed in order to identify specific pollutant generating activities. The FPPP does not need to be submitted to the Regional Water Board, but should remain on record to demonstrate compliance with the requirements. i If X PNON) IN I Task 3 MunicipalStaff Training Permit Section G.12. requires the City to annually train staff whose interactions,job, and activities may affect stormwater quality. As part of this task I will provide one,two-hour training covering topics such as 4 www....c nsu.iti.ng.� L.[p .......................................2....................................... ..... Page 231 of 4165 �� 'U��~ 1� ��] �� Colleen �eenHu� CPK�SK� �� & �� � Professional Consultant P.O. Box 1Z31 c'/|\ iumou`/Ux� Windsor, CA9549Z l 707'318'9415 � general permit overview, ykum drain maintenance, operation and maintenance BMO,y Integrated Puy UUod discharge, spill response,and reporting. The finaltraining topicselection will be at the discretion of the City. Training is required on an annual basis and will be completed during the current fiscal year uy directed hv the City. , SIMON Task 4,Sedinient Reduction Plan Development and Implementation Section L3. requires duCi to develop and implement u sediment reduction rrorknlanto address sediment in storm water. The workplan is required to include the following components: • An inventory of sediment sources; • Proposed BMPoto reduce the levels of sediment inthe discharge to surface water; • A proposal to conduct field monitoring, investigation, or research to confirm the source(s) identified as significantly impacting water quality; • /\monitoring propoou] to verify BMP effectiveness; and • /\proposed implementation schedule. Over the course of the Punnd, the Co-Punndt uy have had yuvuod discussions with the Regional Water Board on the feasibility of developing the full scope of work under a single workplan. The Regional Water Board has agreed that the work can be proposed in nhuyuy, with each phase informing the scope for the subsequent phase. There are four phases total. The first two phuyuy will be conducted during the current fiyou] year. This proposal includes assisting the O with developing the rrorkn|un and implementing the fir st implementation. Task 4i2 Develop o Sediment Reduction N/orkp/on It is my understanding the City has u draft rrorkn|un that was submitted to the Regional Water Board. The Regional Water Board provided comments on the draft. The City needs to address the Regional Water Boards comments and resubmit the draft workplan. Under this task,I will assist the Citywith incorporating the Regional Water Board's comments and submit the revised plan to the Regional Water Board. Task 4.2 Phase/Source Investigation Research Upon concurrence with the Regional Water Board on the vvork»lun, the first phase of work is researching sediment sources. The first goal in meeting the workplan objectives is to develop a list of sediment sources that are potentially contributing to the discharge of sediment in the Citv`o storm water runoff To develop this list, l will uooiot the City with conducting in-office investigations including reviewing current storm water documents, gathering institutional 5 Page 232of4105 Colleen Hunt, CPMSM 11 I'll El K Professional Consultant P.O. Box 1231 Windsor, CA 95492 707-318-9415 .......... 22112 F�.g.! 1!2.i knowledge, land use map review and other available resources. Upon completion of the research, I will compose a summary of findings, including a list of potential sources. Upon completion of the Phase I investigation, a proposed Phase 11 Sediment Source Field Investigation Plan will be prepared for the City's review and submitted to the Regional Water Board. This plan will include a proposal for conducting baseline water quality monitoring. In order to develop the monitoring program, this task will also include monitoring reconnaissance to appropriately and effectively develop a feasible monitoring plan. Task 4.3 Phase//Sediment Source Field Investigation The Phase 11 Scope of Work will be dependent on the findings of Phase I. However, this Scope of Work has a general approach based on the anticipated components of Phase 11. Once the Phase I investigation has identified the likely sources of sedimentation, sources will be prioritized and further investigated. The Scope of Work will include field reconnaissance of source areas to verify sources. Field reconnaissance will also take place at select receiving water locations to investigate evidence of storm drain related sediment discharges. Phase 11 will also consist of baseline water quality monitoring, focusing on a turbidity assessment. The specific scope will be developed as part of Phase 1, but we anticipate sampling up to four locations during one storm event. The focus will be to sample the discharge of storm water at various sediment sources. The sampling plan will also include surface water sampling to gain a baseline of the level of sediment in receiving water. Upon completion of the Phase 11 investigation, a summary report will be developed which will include the findings of the investigation, a summary of monitoring data and inform next steps. the next scope of work. A proposed Sediment Source BMP Plan will be prepared for the City's review and submitted to the Regional Water Board at the conclusion of Phase 11. This plan will include a proposal for effectiveness monitoring. Task 5 Annual Reporting The Annual Report for the 2019/2020 reporting period is due October 15, 2020. At the beginning of the new Permit term, the Regional Water Board developed an annual report template for Pennittee use. The template provides a streamlined method for annual reporting. I will assist the City with populating the template and gathering information needed for reporting. The City will be responsible for completing the report with information not readily available and submitting the final report to the Regional Water Board. 6 www....c nsu.lti.ng.� L.[p .......................................2....................................... ..... Page 233 of 4165 Colleen Hunt, CPMSM Professional Consultant P.O. Box 1231 Windsor, CA 95492 707-318-9415 .......... 22112 F�.g.! 1!2.! Task 6 Trash Implementation Plan Task 6.1. Conduct Two On-land Visual Trash Assessment I recommend conducting two On-land Visual Trash Assessments (OVTA) as the first step in developing the Trash Implementation Plan(TIP).Although the OVTA is not specifically required under the City's 13383 Order, it is a critical step in demonstrating long-term compliance with the Trash Amendments. Compliance with the Trash Amendments is measured by demonstrating an average trash load reduction of 10 percent per year,over 10 years. Baseline conditions must be known in order to demonstrate the load reduction requirements. The OVTAs will document the baseline conditions to inform future compliance measures. Additionally,the OVTA is also critical for informing the City's approach to developing the TIP. One main goal of the stormwater trash control program is to maintain a low trash generation in all priority land uses (PLUS). Low trash generation is considered equivalent to the performance of a FCS. There is tremendous benefit in documenting low trash generating areas early in the process, as these areas will not require any additional trash control measures to comply with the Trash Amendments. These results will significantly inform the approach to developing the TIP and potentially provide a significant long-term cost savings to the City. I will conduct two OVTAs by using the State Water Board's Trash Assessment Minimum Level of Effort (TAAff-E)for Establishing Baseline Trash Generation Levels (Attachment A). The State Water Board has published this as a recommended and supported approach to establishing baseline trash generation levels. The first step for this task is establishing a representative assessment area.Assessments will be conducting in all PLUS, as defined by the Trash Amendment including: • High-density residential • Industrial • Commercial • Mixed urban • Public transportation stations The Scope of Work will include the development of proposed assessment locations based on the San Francisco Bay Area's accepted approach to designing an OVTA area. The assessment area will be developed to conduct OVTA at randomly selected locations covering at least 10 percent of the PLU street miles. Assessments will be conducted at 1000-foot increments. Proposed assessment locations will be illustrated on a map. The assessment area will not include any Caltrans nights-of-way. The TAMLE recommends that each permittee conduct two assessments: one in the wet season (October— March) and one in the dry season (April—September). I will conduct one assessment during each season to adequately assess trash conditions.The assessments will be conducted by walking the proposed assessment area on the sidewalk, observing the levels of trash present on the street, sidewalk and adjacent land areas that could be transported to the MS4. In areas where no sidewalk is present, the assessments may be conducted from the car, if safe to do so. The assessments will take place directly before street sweeping events,to the extent feasible. 7 www....c nsu.lti.ng.� L.[p .......................................2....................................... ..... Page 234 of 4165 Colleen Hunt, CPMSM Professional Consultant P.O. Box 1231 Windsor, CA 95492 707-318-9415 .......... 22112 F�.g.! 1!2.! A trash generation rate will be assigned to the area being assessed using the following scale: Low Trash: 0-5 gallons/acre/year. Effectively no trash can be observed on a city block or the equivalent. There may be some small pieces in the area,but they are not obvious at first glance and one individual could quickly pick them up. A low trash generation level is the goal of a stormwater trash control program and is considered equivalent to the performance of a full trash capture system. Moderate: 5-10 gallon s/acre/year. Predominantly free of trash except for a few pieces that are easily observed along a city block or the equivalent. The trash could be collected by one or two individuals in a short period of time. High: 10-50 gallons/acre/year.Trash is widely/evenly distributed and/or small accumulations are visible on the street, sidewalks, or inlets. It would take a more organized effort to remove the litter. Very High: 50-150 gallons/acre/year. Trash is continuously seen throughout the area, with large piles and a strong impression of lack of concern for litter in that area. There is often significant litter even along gutters that are swept. The appropriate trash generation level will be recorded in a field book and a picture will be taken of each city block within the assessment area to document the condition at the time of the assessment. Task 6.2 Prepare Baseline Trash Generation Map Upon completion of two OVTAs,a Baseline Trash Generation Map will be prepared illustrating the findings of both assessments.Maps will be color-coded based on the trash levels observed:Green=Low,Yellow=Moderate, Red=Fhgh,and Purple=Very High.Upon completion ofthe map,I will meet with the City to discuss the findings and provide recommendations for the next steps. �lifimm ME I rri r�J�, �I s, "ON fell#RRAN I N ffl N!",I NNON 0 M IN�1�M / N"M N Task 6.3 Develop Track 2 Compliance Approach The Trash Amendments define full capture system equivalency (FCSE) as the trash load that would be reduced if FCS were installed,operated,and maintained for all storm drains that capture runoff from PLUS. Track 2 compliance is achieved with the implementation of any combination of FCS installations, multi- benefit projects,other treatment controls, and institutional controls. hi planning for Track 2 compliance with FCSE, I will evaluate the City's current institutional controls and practices. Institutional controls are non-structural BMPs that may include street sweeping, sidewalk trash bins, collection of trash, anti-litter educational and outreach programs, producer take-back programs for packaging,product bans,and ordinances. Current trash control BMPs will be included in the TIP as part of the methodology for achieving FCSE. 8 www....c nsu.lti.ng.� L.[p .......................................2....................................... ..... Page 235 of 4165 Colleen Hunt, CPMSM 11 I'll El K Professional Consultant P.O. Box 1231 Windsor, CA 95492 707-318-9415 .......... 22112 F�.g.! 1!2.! For areas identified in the OVTA not meeting low trash generation, additional trash control measures are needed to reduce the trash generation rate to comply with the Trash Amendments. I will evaluate enhancement to current trash control BNlPs. This may include a recommendation to adapt current practices to be more effective, such as increased street sweeping frequency or additional trash can receptacles. will also I evaluate and provide recommendations for additional trash control BNlPs for the City to consider implementing in PLUS that are not designated as low trash generation. Task 6.4 Finalize Jurisdictional Map The 13383 Order requires the City to develop and submit ajunisdictional map,which includes the following information: • All PLUS areas discharging to the MS4 system(s); • The corresponding MS4 network, including the location of all storm drain inlets and collection areas that receive stormwater discharges from the identified PLU areas; • Proposed locations of all certified FCS and, for Track 2, where any combination of controls will be implemented to achieve FCSE; and • Proposed equivalent alternative land uses for PLUS, a justification demonstrating that the alternative land uses generate trash at rates that are equivalent to or greater than the PLUS for which they are being substituted. A jurisdictional map will be prepared to be consistent with the 13383 Order requirements and include the map in the TIP. Ro Task 6.5. Develop Trash Implementation Plan The 13383 Order requires the City to submit a TIP that includes the following information: • The combination of FCS, Multi-Benefit Projects, other treatment controls, and/or institutional controls selected by the permittee and the rationale for the selection; • How the combination of controls is designed to achieve FCSE; • How FCSE will be demonstrated; and • If proposing to substitute equivalent alternative land uses for PLUS, a justification demonstrating that the alternative land uses generate trash at rates that are equivalent to or greater than the PLUS for which they are being substituted. The information collected under Tasks 6.1,6.2,and 6.3 will be complied to develop the TIP to be consistent with the requirements of the 13383 Order. This will include the findings of the OVTA, proposed combination of institutional controls to select to meet FCSE and an approach to demonstrating compliance with meeting FCSE. This scope does not include assessing feasibility of FCS. 9 www....c nsu.lti.ng.� L.[p .......................................2....................................... ..... Page 236 of 4165 �� 'U��~ 1� ��] �� Colleen �eenHu� CPK�SK� �� & �� � Professional Consultant P.O. Box 1Z31 c'/|\ iumou`/Ux� Windsor, CA9549Z l 707'318'9415 � As part of the TIP, an implementation schedule will be developed that will lead to the completion of the nbm within ten years. The schedule will hu consistent with the requirement toruduoudutomh|nudinoru1u of|0 percent per year, over u |0-yuur time frame. The TIP will also include the Judydicdonu]map, as described inTask 64. Task 7 Program Management This task will include gunuod project management tasks needed to properly and effectively nuunugu the contract. Tasks will include u project schedule, managing budget, monthly invoicing and routine communications withBBlJ, in person meetings to report progress and discuss key recommendations and decisions. Fee Est'iniat,e and Level of Fffort The Scope of Work will be conducted as described above for an estimated not-to-exceed budget of$39,600. The estimated fee and associated|uvu| of effort are yummudzudhu|orr. Task Level of Effort, Estimated Fee, $ hours Task 1. Critical Source Program 18 3,000 Task 2. Facility Pollution Prevention 36 5,550 Plan Task 3. Municipal Staff Training 10 1,650 Task 4. Sediment Reduction Plan 72 12,000 Task 6. Trash Implementation Plan 84 13,500 Billing rates for the estimate are provide below. Rates will hu valid for the duration of the contract: Technical Professional Services $|65 per hour GIS/Mapping $|75 per hour Adminiybu1vuAyyistunou/Truvu| $75 per hour Quality Assurance Review $|85 per hour MUuugu Standard Federal Rate Any services not included in this Scope of Work will be performed only after receiving written authonization and u corresponding budget augmentation from the City. 10 Page 237of4105 �� 'U��~ 1� ��] �� Colleen �eenHu� CPK�SK� �� & �� � Professional Consultant P.O. Box 1Z31 c'/|\ iumou`/Ux� Windsor, CA9549Z l 707'318'9415 � l um looking forward to working with you on this important work. Pbuyu fed free to contact me at 707- 318-9415 or if you have any questions or would like to discuss this proposal further. Sincerely, Colleen Hunt, CPMBM#343 Professional Consultant I1 Page 238of4105 Agenda Item No: MEETING DATE/TIME: 8/5/2020 ITEM NO: 2020-492 U6ptll mi d0 lJ aqy j-� � City oj, AGENDA SUMMARY REPORT ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, SUBJECT: Approval of Plans and Specifications for the Museum Roof Replacement Project, Specification No. 20-10, and Authorize Staff to Issue the Request for Bid. DEPARTMENT: Finance PREPARED BY: Mary Horger, Financial Services Manager PRESENTER: Consent Calendar ATTACHMENTS: 1. Spec 20-10 Museum Roof Replacement Summary: Council will consider approving plans and specifications for the Museum Roof Replacement Project, Specification No. 20-10, and authorize staff to issue the Request for Bid. Background: Beginning in 2016, it has been acknowledged by both City Staff and City Council that the roof at the Grace Hudson Museum is failing and in need of replacement. Since that time, two separate bid attempts were made without receiving bids. In May of 2016, Specification 16-03 was released without receiving any bids. As per the California Uniform Cost Accounting Act, when not receiving bids using the formal or informal bidding process, you are allowed to proceed with negotiated contract, which Staff did at that time. The proposals received came in much higher than was thought reasonable. Participating contractors had some suggested revisions to the specifications to save costs. It was decided to revise the specifications and rebid. At the time, patchwork repairs were adequate to get the Museum safely through the following winter. In April of 2017, Staff released Specification 17-05. No bids were received. Staff again attempted to proceed with a negotiated contract, resulting in proposals even higher than before making the project unaffordable. In the meantime, the roof continues to deteriorate, and patchwork repairs are no longer adequate, as was experienced this past winter when significant leaking occurred. Additionally, the leaking roof is also affecting the integrity of the glulam beams that provide the support to the roof. Temporary shoring and repair of the beams took place earlier this year, but it is imperative that the roof is replaced sooner than later, as it has been determined a major contributing factor in their continuing deterioration. Discussion: Architect Thomas Hise was hired as a consultant to the City to inspect and prepare repair recommendations for the Museum's glulam beams, as their deterioration was becoming a growing safety concern. Once a temporary solution was identified, it led to revisiting the roof replacement issue. City Staff requested that Mr. Hise evaluate alternate cost-effective roof replacement solutions, including the option of utilizing the existing metal roof panels, in addition to evaluating composition shingle versus metal roofing material. The following is a summary of his findings: 1. Using the existing metal roof panels: Budgetary estimate of$242,000. No warranty available. 2. Composite shingle roof: Budgetary estimate of$203,000. Standard manufacturer's warranty for Page 1 of 3 Page 239 of 4165 composition shingles is for material replacement only, no workmanship covered, and materials pro-rated after ten (10) years. One manufacturer was found to provide a "platinum protection" option including materials and installation only for fifty (50) years, and coverage reduced as pro-rated after twenty-five (25) years. No coverage other than their product. 3. Standing seam metal roof: Budgetary estimate of$390,000. A 30-year"No-Dollar-Limit" warranty will cover all authorized costs of repairs to the roofing system necessary to stop any leaks caused by defective materials or workmanship. Final recommendation from Mr. Hise was that, given the priceless contents of the Grace Hudson Museum, and the warranty available, that the standing seam metal roof would provide the most protection against the potential ravages of weather and fire. The second option would be the composite roof material. Staff has carefully reviewed the result of this study, discussed with key stakeholders, including the Museum Endowment Board, and as a result, agree with Mr. Hise's recommendation of using standing seam metal roof material for the roof replacement. Considering warranty options, as well as durability, this direction would present the best value for the City. Furthermore, after consultation with Mr. Hise, it was determined that the temporary repairs to the glulam beams are holding well and no further work is necessary as long as the beams are protected by the new roofing. Consequently, Staff is presenting the plans and specifications for the Museum Roof Replacement Project, Specification 20-10 (Attachment 1) for your review and approval, that call-out for the standing seam metal roof. The Architect is still researching the option of insulated roof panels versus insulation installation in the attic. If the result of that assessment is to use insulated roof panels, the specifications will need to be modified by addendum after its release, as we don't anticipate the report being completed in time. If the recommendation is insulation installed in the attic, that work would be performed under a separate contract. If approved as Staff recommends, the bid documents will be immediately released for bidding, with an anticipated Council contract award at the beginning of September. The adopted budget for the 20/21 fiscal year was $350,000 for this project. This included a corresponding budgeted off-set revenue source representing that the project is to be financed. The financing facility will be subject to Council approval at a later date with the final amount to correspond with the awarded bid. Additionally, the Grace Hudson Museum Endowment has committed $60,000 to the project and supports the immediate replacement. Recommended Action: Approve the plans and specifications for the Museum Roof Replacement Project, Specification No. 20-10, and authorize staff to issue the Request for Bid. BUDGET AMENDMENT REQUIRED: Not at this time. CURRENT BUDGET AMOUNT: 10022700.80220.18021: $350,000 PROPOSED BUDGET AMOUNT: TBD FINANCING SOURCE: TBD PREVIOUS CONTRACT/ORDER NO.: N/A COORDINATED WITH: Thomas Hise, Architect; David Burton, Museum Director; Maya Simerson, Interim Community Services Administrator; Sage Sangiacomo, City Manager Page 2 of 3 Page 240 of 4165 Approved � . Page 3 of 3 Page 241 of 4165 ATTACHMENT 1 CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA SPECIAL PROVISIONS FOR ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM SPECIFICATION NO. 20-10 NON-MANDATORY PRE-BID MEETING <TI ME/DATE> Grace Hudson Museum 431 South Main Street Ukiah, California 95482 CITY OF UKIAH DEPARTMENT OF COMMUNITY SERVICES 300 Seminary Avenue Ukiah, California 95482-5400 Bids Open: , 2:00 p.m. Office of City Clerk Page 242 of 4165 CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA CITY COUNCIL: DOUGLAS CRANE—MAYOR JUAN OROZCO—VICE-MAYOR JIM BROWN —COUNCIL MEMBER STEVE SCALMANINI —COUNCIL MEMBER MAUREEN MULHEREN—COUNCIL MEMBER SAGE SANGIACOMO—CITY MANAGER TIM ERIKSEN -DIRECTOR OF PUBLIC WORKS/CITY ENGINEER MARY HORGER— FINANCIAL SERVICES MANAGER KRISTINE LAWLER—CITY CLERK R. ALLEN CARTER-CITY TREASURER CITY OF UKIAH DEPARTMENT OF COMMUNITY SERVICES AUGUST 2020 Page 243 of 4165 TABLE OF CONTENTS PAGE NOTICE TO BIDDERS INSTRUCTIONS TO BIDDERS...................................................................................................................... 1 GENERAL CONDITIONS SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS ..............................................2 1-01. Definitions 1-02. Examinations of Plans, Special Provisions and Site of Work 1-03. Proposal 1-04. Withdrawal of Bids 1-05. Public Opening of Bids 1-06. Bid Guaranty 1-07. Qualification of Bidders 1-08. Disqualification of Bidders 1-09. Identification of Subcontractors 1-10. General Provisions of the Standard Specifications 1-11. Addenda SECTION 2. AWARD AND EXECUTION OF CONTRACT...........................................................................4 2-01. Award of Contract 2-02. Return of Proposal Guaranties 2-03. Execution of Contract SECTION 3. SCOPE AND INTENT OF CONTRACT....................................................................................4 3-01. Effect of Inspection and Payments 3-02. Effect of Extension of Time 3-03. Extra Work 3-04. Assignment of Contract 3-05. Subcontractors 3-06. Interpretation of Special Provisions and Drawings 3-07. Addenda 3-08. Liability of City Officials 3-09. Dispute Resolution SECTION4. BONDS .....................................................................................................................................5 4-01. Faithful Performance Bond 4-02. Material and Labor Bond 4-03. Defective Material and Workmanship Bond 4-04. Notification of Surety Companies SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS .........................................................5 5-01. Minimum Scope of Insurance 5-02. Minimum Limits of Insurance 5-03. Deductibles and Self-Insured Retentions 5-04. Other Insurance Provisions 5-05. Acceptability of Insurers ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM iii Spec No.20-10 Page 244 of 4165 5-06. Verification of Coverage 5-07. Subcontractors SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR.........................................................7 6-01. Legal Address of Contractor 6-02. Office of Contractor at Site 6-03. Attention to Work 6-04. Liability of Contractor 6-05. Protection of Persons and Property 6-06. Protection of City Against Patent Claims 6-07. Protection of Contractor's Work Property 6-08. Regulations and Permits 6-09. Construction Utilities 6-10. Approval of Contractor's Plans 6-11. Suggestions to the Contractor 6-12. Termination of Unsatisfactory Subcontracts 6-13. Preservation of Stakes and Marks 6-14. Assistance to Engineer 6-15. Removal of Condemned Materials and Structures 6-16. Proof of Compliance with Contract 6-17. Errors and Omissions 6-18. Cooperation 6-19. Right of Contractor to Stop Work 6-20. Hiring and Dismissal of Employees 6-21. Wage Rates 6-22. Cleaning Up 6-23. Guaranty SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY........................................................................ 12 7-01. Authority of the Engineer 7-02. Inspection 7-03. Surveys 7-04. Rights-of-Way 7-05. Retention of Imperfect Work 7-06. Changes in the Work 7-07. Additional Drawings by City 7-08. Additional and Emergency Protection 7-09. Suspension of Work 7-10. Right of City to Terminate Contract 7-11. Use of Completed Portions SECTION 8. WORKMANSHIP, MATERIALS AND EQUIPMENT.............................................................. 14 8-01. General Quality 8-02. Quality in Absence of Detailed Specifications 8-03. Materials and Equipment Specified by Name 8-04. Source of Materials 8-05. Storage of Materials 8-06. Drawings, Samples and Tests SECTION 9. PROSECUTION OF WORK ................................................................................................... 15 9-01. Equipment and Methods 9-02. Time of Completion ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM iv Spec No.20-10 Page 245 of 4165 9-03. Avoidable Delays 9-04. Unavoidable Delays 9-05. Notice of Delays 9-06. Extension of Time 9-07. Unfavorable Weather and Other Conditions 9-08. Saturday, Sunday, Holiday and Night Work 9-09. Hours of Labor SECTION 10. PAYMENT............................................................................................................................. 16 10-01. Certification by Engineer 10-02. Progress Estimates and Payment 10-03. Substitution of Securities 10-04. Acceptance 10-05. Final Estimate and Payment 10-06. Delay Payments 10-07. Extra Work and Work Omitted 10-08. Compensation for Extra Work or Work Omitted 10-09. Compensation to the City for Extension of Time 10-10. Liquidated Damages for Delay SECTION 11. MISCELLANEOUS ............................................................................................................... 19 11-01. Notice 11-02. Computation of Time 11-03 Claims Procedure Required by Public Contract Code Section 9204 11-04. Litigation and Forum Selection 11-05. Waiver TECHNICAL SPECIFICATIONS SECTION 12. GENERAL INFORMATION ..................................................................................................21 12-01. Location and Scope of Work 12-02. Arrangement of Technical Specifications 12-03. Arrangement of Plans 12-04. Business Licenses 12-05. Permits 12-06. Standard Specifications and Standard Plans 12-07. Temporary Facilities 12-08. Public Convenience and Safety 12-09. Maintaining Traffic 12-10. Stream Pollution 12-11. Warranties 12-12. Utilities 12-13. Preconstruction Conference 12-14. Safety Requirements SECTION 13. CONSTRUCTION DETAILS.................................................................................................22 13-01. Technical Specifications and Project Drawings SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS.................................................................27 14-01. Provisions to be Excluded from General Conditions ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM v Spec No.20-10 Page 246 of 4165 SECTION 15. AMENDMENTS TO GENERAL CONDITIONS ....................................................................27 15-01. Provisions of General Conditions to be Amended CERTIFICATES AND DOCUMENTS BID SUBMITTAL CHECKLIST......................................................................................................................26 PROPOSAL .............................................................................................................................................28 BIDDING SCHEDULE...................................................................................................................................29 FAIR EMPLOYMENT PRACTICES CERTIFICATION..................................................................................31 WORKER'S COMPENSATION CERTIFICATE............................................................................................32 CERTIFICATE OF NONDISCRIMINATION IN EMPLOYMENT...................................................................33 LIST OF PROPOSED SUBCONTRACTORS...............................................................................................34 STATEMENT OF EXPERIENCE OF BIDDER..............................................................................................35 SIGNATURE OF BIDDER.............................................................................................................................36 BIDDER'S BOND ..........................................................................................................................................37 NON-COLLUSION AFFIDAVIT.....................................................................................................................38 AGREEMENT .............................................................................................................................................39 INDEMNIFICATION AGREEMENT...............................................................................................................43 EXAMPLE BOND FORMS............................................................................................................................44 DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND.............48 DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND.................................................49 INSURANCE CERTIFICATES AND ENDORSEMENT FORMS APPENDICES: APPENDIX A—TECHNICAL SPECIFICATIONS APPENDIX B— PROJECT DRAWINGS ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM vi Spec No.20-10 Page 247 of 4165 CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA NOTICE TO BIDDERS FOR THE ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM SPECIFICATION NO. 20-10 NOTICE IS HEREBY GIVEN that sealed standard proposals for the ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM will be received at the Office of the City Clerk, Ukiah Civic Center Annex— located at 411 West Clay Street, Ukiah,California until 2:00 p.m. on ,20_. Bids shall be addressed to the City Clerk and shall be endorsed ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM. DUE TO THE CITY'S CURRENT CLOSURE TO THE PUBLIC BECAUSE OF THE COVID-19 EPIDEMIC, bids that are HAND DELIVERED must be placed in the Night Drop Box located to the right of the front doors of the Ukiah Civic Center Annex, at the address listed above. As soon thereafter as possible, the bids will be publicly opened via live streaming at I t.:J/ v iitya IU.! ii lh.coirn/inneetiiirn,g.m/ and read. Bids are required for the entire work described herein. No fax bids will be accepted. The work consists of all labor, equipment and materials to replacing the existing roof with a standing seam metal roof at the Grace Hudson Museum, located at 431 South Main Street in Ukiah, California. A NON-MANDATORY PRE-BID MEETING will be held at on ,meeting outside the Grace Hudson Museum at 431 South Main Street, Ukiah, California 95482. Social distancing will be mandatory, and maintained through the course of the meeting. Plans and Special Provisions may be inspected and/or copies obtained from the City's website at yyy�yv,.gj!y un„I ii Ilh a i JlKnun„ir 11 mii nr q. No bid will be considered unless it is made on the forms furnished by the City and is made in accordance with the details of the Special Provisions. Each bidder must be licensed as required by law. Further information regarding the work or these specifications can be obtained by calling Mary Horger, Procurement Manager at (707) 463-6233 or by email at i 1 .o!LlpUs cot ofu.ulkiial .corm. The City Council reserves the right to reject any or all bids and to determine which proposal is, in its opinion,the lowest responsive bid by a responsible bidder and which it deems in the best interest of the City to accept.The City Council also reserves the right, but not the obligation, to waive any irregularity or failure to strictly comply with the bidding requirements, that the City determines in the reasonable exercise of its discretion does not provide the bidder with a competitive advantage over other bidders. No contractor or subcontractor may be listed on a bid proposal for a public works unless registered with the Department of Industrial Relations("DIR") pursuant to Labor Code section 1725.5 except as allowed. under Labor Code section 1771.1(aThe prime contractor shall be responsible for posting job site notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the DIR. Pursuant to provisions of Section 1770, including amendments thereof,of the Labor Code of the State of California, the DIR Director has ascertained the general prevailing rate of wages for straight time, overtime, Saturdays, Sundays and Holidays including employer payment for health and welfare,vacation, pension and similar purposes for the City of Ukiah. Copies of his General Prevailing Wage Determination are available on the Internet at web address: http://www.dir.ca.gov/DLSR/PWD/The prime contractor for the work herein shall possess a current,valid State of California, Class C39 Roofing Contractor's License. Pursuant to California Public Contract Code§22300, this contract includes provisions that allow substitutions of certain types of securities in lieu of the Citywithholding a portion of the partial payments due the Contractor to insure performance under this contract. By order of the City Council, City of Ukiah, County of Mendocino, State of California. Dated: Kristine Lawler, City Clerk, City of Ukiah, California PUBLISH TWO TIMES: Page 248 of 4165 INSTRUCTIONS TO BIDDERS The ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM shall be performed in accordance with the Plans and Special Provisions therefor adopted, to which special reference is hereby made. Each bidder must supply all the information required by the bid documents and Special Provisions. Minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin in consideration for an award of any contract entered into pursuant to this advertisement. Women will be afforded equal opportunity in all areas of employment. However, the employment of women shall not diminish the standards or requirements for the employment of minorities. All proposals or bids shall be accompanied by a cashier's check or certified check payable to the order of the City of Ukiah amounting to 10 percent of the bid, or by a bond in said amount and signed by the bidder and a corporate surety, payable to said City. Said check shall be forfeited, or said bond shall become payable to said City in case the bidder depositing the same does not, within fifteen (15) days after written notice that the contract has been awarded to him: (a)enter into a contract with the City and (b)furnish certificates of insurance and endorsements,a bond of faithful performance and a payment bond as described in the Special Provisions. No bidder shall withdraw his or her bid for a period of thirty(30) calendar days after the date set by the City for the opening thereof. The Contractor and any subcontractors shall each possess a valid City of Ukiah Business License priorto the start of any work. The Contractor shall furnish a project schedule to the Engineer prior to the start of any work and start work as scheduled. The work is to be completed within ninety (90) calendar days. The Contractor will pay to the City the sum of five hundred ($500.00) dollars per day for each and every calendar day's delay beyond the time prescribed. The staff shall notify a bidder by telephone, email or fax, if it intends to recommend the rejection of the bidder's bid. Any bid protest must be filed with the City Clerk not more than five calendar days following the bid opening, or 2 calendar days following notice that staff is recommending the rejection of a bid. If any such timely written protest is filed, all bidders shall be provided a copy of the protest within 2 calendar days of its receipt,which may be delivered to the bidders as an email attachment or by fax. All such bidders may file with the City Manager a written objection or other response to the protest. All objections or responses filed not more than 5 days after receipt of the written protest will be presented to the City Council at its next regular meeting occurring not less than 12 calendar days following the bid opening.The City Council will resolve the bid protest at that meeting based on the written protest, any staff recommendation and all timely written objections and responses. In accordance with the Brown Act, any person may address the City Council on this item during the meeting. The City Council action on the protest shall represent a final decision by the City on the protest. Examination of Site, Drawings, Etc. A non-mandatory pre-bid conference will be held at , meeting outside the Grace Hudson Museum, located at 431 South Main Street, Ukiah, California 95482,to fully acquaint interested Contractors with local conditions,construction and labor required so that he or she may fully understand the facilities,difficulties and restrictions attending the execution of the work under the Contract. Social distancing will be mandatory, and maintained through the course of the meeting. Failure to attend the mandatory bid conference will be must cause for the bid to be rejected as non-responsive. Bidders shall thoroughly examine and be familiar with the Plans and Special Provisions. Oral statements or instructions made during this visit will not constitute an amendment to this solicitation. The City will determine the appropriate action necessary, if any, and may issue a written amendment to the bid request. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 1 Spec. No.20-10 Page 249 of 4165 Each bidder shall visit the site of the proposed work and fully acquaint himself with local conditions, construction and labor required so that he or she may fully understand the facilities, difficulties and restrictions attending the execution of the work under the Contract. Bidders shall thoroughly examine and be familiar with the Plans and Special Provisions. The failure of any bidder to receive or examine any form, instrument, addendum, or other document, or to visit the site and acquaint himself with conditions there existing, shall in no way relieve the bidder from any obligation with respect to his or her proposal or to the contract.The drawings forthe work show conditions as they are supposed or believed by the Engineer to exist; but, it is neither intended nor shall it be inferred that the conditions as shown thereon constitute a representation bythe Engineer,the City or its officers that such conditions are actually existent, nor shall the City,the Engineer or any of their officers or representatives be liable for any loss sustained by the Contractor as a result of a variance between the conditions shown on the drawings and the conditions actually revealed during the progress of the work or otherwise. The bidder's attention is directed to the possible existence of obstructions and public improvements within the limits of the work or adjacent thereto, which may or may not be shown on the Drawings. Any bid shall take into consideration that conditions may exist underground or otherwise that are not known to the City or easily detected during a site inspection that could impact the time or cost of completing the project. The City expects the bids to anticipate such conditions so that it can know for budgeting and other purposes the total cost to complete the project before accepting a bid and undertaking the legal obligation to construct the project. In awarding the contract the City relies on the contractor's representation that its bid anticipates differing site conditions and the additional time or cost that such conditions may necessitate. The bidder shall investigate to his or her satisfaction the conditions to be encountered,the character, quality and quantities of work to be performed and materials to be furnished and the requirements of the Plans, Special Provisions, Standard Specifications,Standard Plans, and Contract Documents.The submission of a proposal shall be considered conclusive evidence that the bidder has made such examination and has accepted the project workplace as a safe workplace to perform the work of the Contract. Bidder Inquiries and Questions Inquiries and questions must be submitted in writing via fax or email to the following designated contact person: Mary Horger, Financial Services Manager Fax: (707) 313-3621 Email: mhorg Nr6 coayoful iial .Corn The City reserves the right to not respond to inquiries or questions submitted within 3 business days of the bid opening. Location of the Work All of the work to be performed is within the City of Ukiah. Project is located at the Grace Hudson Museum, 431 South State Street, Ukiah, California. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 2 Spec. No.20-10 Page 250 of 4165 GENERAL CONDITIONS SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS 1-01. Definitions. Whenever any word or expression defined in this section,or pronoun used in its stead, occurs in these contract documents, it shall have and is mutually understood to have the meaning given: a. "City of Ukiah"or"City"shall mean the City of Ukiah,Mendocino County,California,acting through its City Council or any other board, body, official or officials to which or to whom the power belonging to the Council shall by virtue of any act or acts, hereafter pass or be held to appertain. b. "Engineer"shall mean the Engineer or Architect duly and officially appointed bythe Cityto observe the work of construction under this contract,acting personally orthrough agents or assistants duly authorized by him, such agents or assistants acting within the scope of the particular duties entrusted to them. C. "Inspector" shall mean the engineering or technical inspector or inspectors duly authorized or appointed by the Engineer, limited to the particular duties entrusted to him or her or them. d. "Contractor"shall mean the party entering into contract with the City of Ukiah for the performance of work covered by this contract and his or her authorized agents or legal representatives. e. "Date of signing of contract" or words equivalent thereto, shall mean the date upon which this contract,with the signature of the Contractor affixed,together with the prescribed bonds,shall be or shall have been delivered to the City or its duly authorized representatives. f. "Day"or"days", unless herein otherwise expressly defined,shall mean a calendar day or days of twenty-four hours each. g. "The work"shall mean and include all the work specified, indicated,shown or contemplated in the contract to construct the improvement,including all alterations,amendments or extensions thereto made by contract change order or other written orders of the Engineer. h. "Contract drawings", "drawings", "plans" shall mean and include 1) all drawings or plans which may have been prepared by or on behalf of the City, as a basis for proposals,when duly signed and made a part of this contract by incorporation or reference, 2) all drawings submitted in pursuance of the terms of this contract bythe successful bidderwith his or her proposal and bythe Contractor to the City if and when approved by the Engineer and 3)all drawings submitted by the Engineer to the Contractor during the progress of the work as provided for herein. i. Where "as shown", "as indicated", "as detailed" or words of similar import are used, it shall be understood that reference to the drawings accompanying these Special Provisions is made unless stated otherwise. Where "as directed", "as permitted", "approved" or words of similar import are used, it shall be understood that the direction, requirements, permission,approval or acceptance of the Engineer is intended unless stated otherwise. As used herein, "provide" or"install'shall be understood to mean "provide or install complete in place", that is, "furnish and install". "Shall' is mandatory; "may" is permissive. 1-02. Examination of Plans, Special Provisions and Site of Work. The bidder shall examine carefully the Proposal, Plans, Special Provisions, Contract forms and the site of the work contemplated therefor. It will be assumed that the bidder has investigated to his or her satisfaction the conditions to be encountered and the character,quality and requirements of all Plans,Special Provisions,Standard Specifications, and Standard Plans involved. 1-03. Proposal. Bids shall be made on the blank forms prepared by the City.All bids shall give the prices bid,both in writing and in figures and shall be signed by the bidder or his or her authorized representative,with his or her address. If the bid is made by an individual or partner, his or her name and the post office address of his or her ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 3 Spec. No.20-10 Page 251 of 4165 business or partnership, along with his or her signature or the signature of one or more partners must be shown; if made by a corporation, the bid shall show the name of the state under the laws of which the corporation is chartered, the name of the corporation and the title of the person who signs on behalf of the corporation. Each proposal shall be enclosed in a sealed envelope, endorsed as specified in the notice to bidders. Bidders are warned against making erasures or alterations of any kind and proposals which contain omissions, erasures, conditions, alterations, additions not called for, additional proposals or irregularities of any kind may be rejected. 1-04. Withdrawal of Bids. Any bid may be withdrawn at anytime prior to the hour fixed in the notice to bidders for the openings of bids, provided that a request in writing, executed by the bidder or his or her duly authorized representative,for the withdrawal of such bid is filed with the City.The withdrawal of a bid will not prejudice the right of a bidder to file a new bid. 1-05. Public Opening of Bids. Bids will be opened and read publicly at the time and place indicated in the notice to bidders. Bidders or their agents are invited to be present. 1-06. Bid Guaranty. Each bid must be accompanied by a certified check, cashier's check or bidder's bond executed by an admitted surety insurer, payable to the order of the City of Ukiah in an amount not less than 10 percent of the bid as a guarantee that the bidder will enter into a contract, if awarded the work. 1-07. Qualification of Bidders. No contractor or subcontractor maybe listed on a bid proposal for a public works project(submitted on or after March 1,2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The prime contractor shall be responsible for posting job site notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Each bidder shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code and shall be skilled and regularly engaged in the general class or type of work called for under this contract. A statement setting forth this experience and business standing shall be submitted by each bidder on the form provided herewith. It is the intention of the City to award a contract only to a bidder who furnishes satisfactory evidence that he or she has the requisite experience and ability and that he or she has sufficient capital, facilities and equipment to enable him or her to prosecute the work successfully and promptly within the time and in the manner agreed. In determining the degree of responsibility to be credited to a bidder,the City mayweigh evidence thatthe bidder or his or her personnel charged with the responsibility in the work, has performed satisfactorily other contracts of like nature and magnitude or comparable difficulty at similar rates of progress. 1-08. Disqualification of Bidders. More than one bid from an individual business, partnership, corporation or association, under the same or different names,will not be considered. Reasonable grounds for believing that any bidder is financially interested in more than one bid for the work will cause the rejection of all bids in which he or she is so interested. If there is reason to believe that collusion exists among the bidders, none of the participants in such collusion will be considered. Bids in which the prices obviously are unbalanced may be rejected. 1-09. Identification of Subcontractors. All bids shall comply with the Subletting and Subcontracting Fair Practices Act (Public Contract Code Section 4100 and following) and shall set forth: (a) The name and the location of the place of business of each subcontractor who will perform work or labor, or render service to the prime contractor in or about the construction of the work, or to a subcontractor licensed by the State of California who, under subcontract to the prime contractor,specially fabricates and installs a portion of the work according to detailed drawings contained in the plans and Special Provisions, in an amount in excess of one-half of 1 percent of the prime contractor's total bid. (b) The portion of the work which will be done by each such subcontractor.The prime contractor shall list only one subcontractor for each such portion defined by the prime contractor in his or her bid. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 4 Spec. No.20-10 Page 252 of 4165 1-10. General Provisions of the Standard Specifications. All provisions of the General Provisions, Sections 1 through 11,of the Standard Specifications,shall be applicable to the contract except as modified by these Special Provisions. The Standard Specifications are set forth in Section 12-06 of these Special Provisions. 1-11. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been released,the City will issue an addendum containing the revision. All addenda will be posted on the City's website at ww_ v,,cii y�fu 1kii llh,,c0i /1gg.!r l miiirn,a with the rest of the bid documents. Anyone who intends to submit a bid in response to this Request for Bid must check the website frequently for any posted addenda. Anyone submitting a bid will be deemed to have seen and agreed to be bound by the posted addenda. SECTION 2. AWARD AND EXECUTION OF CONTRACT 2-01. Award of Contract. Award of the contract, if it be awarded,will be to the lowest responsible bidder whose bid complies with all the specified requirements. The award, if made, will be made within thirty (30) days after opening of the bids. The City reserves the right to reject any and all bids and to waive any irregularity in the proposal not pertaining to cost. 2-02. Return of Proposal Guaranties. All bid guaranties will be held until the contract has been fully executed, after which they will be returned upon request to the respective bidders whose bids they accompany. 2-03. Execution of Contract. The contract agreement shall be executed in duplicate by the successful bidder and returned,together with the contract bonds, insurance certificates and endorsements,within fifteen (15)days after written notice of the award of the contract.After execution by the City; one copy shall be filed with the City and one copy shall be returned to the Contractor. If the bidder fails or refuses to enter into the contract agreement within the required time, then the bid guaranty accompanying the bid shall be forfeited to the City. SECTION 3. SCOPE AND INTENT OF CONTRACT 3-01. Effect of Inspection and Payments. Neither the inspection by the Engineer or an inspector, nor any order, measurement or approved modification, nor certificate or payment of money, nor acceptance of any part or whole of the work, nor any extension of time, nor any possession by the City or its agents,shall operate as a waiver of any provision of this contract or of any power reserved therein to the City, or of any right to damages thereunder; nor shall any breach of this contract be held to be a waiver of any subsequent breach.All remedies shall be construed as cumulative. 3-02. Effect of Extension of Time. The granting of any extension of time on account of delays which, in the judgement of the City, are avoidable delays shall in no way operate as a waiver on the part of the City of its rights under this contract. 3-03. Extra Work. If extra work orders are given in accordance with provisions of this contract,such work shall be considered a part hereof and shall be subject to each and all of its terms and requirements. 3-04. Assignment of Contract. The contract may be assigned or sublet in whole or in part only upon the written consent of the City acting through its authorized agents. Consent will not be given to any proposed assignment which would relieve the original contractor or its surety of their responsibilities under the contract nor will the Engineer consent to any assignment of a part of the work under the contract. 3-05. Subcontractors. The Contractor shall be as fully responsible for the acts and omissions of his or her subcontractors and of persons either directly or indirectly employed by them, as he or she is for the acts and omissions of persons directly employed by him. The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind subcontractors to the terms of this Contract which are applicable to the work of subcontractors. Nothing contained in this contract shall be construed to create or shall be relied upon to create any contractual relationship between any subcontractor and the City and no action may be brought by any subcontractor against the City based on this contract. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 5 Spec. No.20-10 Page 253 of 4165 3-06. Interpretation of Special Provisions and Drawings. The Special Provisions and the Contract Drawings are intended to be explanatory of each other.Any work indicated in the Contract Drawings and not in the Special Provisions, or vice versa, is to be executed as if indicated in both. In case of a discrepancy or conflict between the Technical Specifications and Contract Plans, the Technical Specifications shall govern. All work shown on the Contract Drawings,the dimensions of which are not figured,shall be accurately followed to the scale to which the drawings are made, but figured dimensions are in all cases to be followed, where given, though they differ from scaled measurements. Large scale drawings shall be followed in preference to small scale drawings. Should it appear that the work to be done, or any of the matters relative thereto, are not sufficiently detailed or explained in these contract documents, including the contract drawings, the Contractor shall apply to the Engineer for such further explanations as may be necessary and shall conform thereto as part of this contract, so far as may be consistent with the terms of this contract. In the event of any doubt or questions arising respecting the true meaning of the Special Provisions, reference shall be made to the Engineer and his or her decision thereon shall be final. If the Contractor believes that a clarification or interpretation justifies an increase in the contract price or contract time, the Contractor must comply with the written notice provisions of Sections 9-05 and 10-07 of these Special Provisions. Contractor's attention is directed to Section 12-06 of the Technical Specifications regarding the Standard Specifications and Standard Plans. 3-07. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been released,the City will issue an addendum containing the revision. All addenda will be posted on the City's website at ww_ v,,cii y�fu�„Ilkii Ilh,,c0i /1gg.!r l miiirn,a with the rest of the bid documents. Anyone who intends to submit a bid in response to this Request for Bid must check the website frequently for any posted addenda. Anyone submitting a bid will be deemed to have seen and agreed to be bound by the posted addenda. 3-08. Liability of City Officials. No city official, nor the Engineer, nor any authorized assistant of any of them,shall be personally responsible for any liability arising under this contract. 3-09. Dispute Resolution. Claims of$375,000 or less by the Contractor that arise under this Contract are subject to the mandatory dispute resolutions provisions in Public Contract Code Sections 20104-20104.6. SECTION 4. BONDS 4-01. Faithful Performance Bond. As a part of the execution of this contract,the Contractor shall furnish a bond of a surety company or other securities providing equivalent protection such as cash, letter of credit,or certificates of deposit, acceptable to the City, conditioned upon the faithful performance of all covenants and stipulations under this contract.The amount of the bond shall be 100 percent of the total contract price,as this sum is set forth in the agreement. 4-02. Material and Labor Bond. As a part of the execution of this contract,the Contractor shall furnish a bond of a surety company or other securities providing equivalent protection such as cash, letter of credit or certificates of deposit acceptable to the City in a sum not less than 50 percent of the total contract price,as this sum is set forth in the agreement for the payment in full of all persons, companies or corporations who perform labor upon or furnish materials to be used in the work under this contract, in accordance with the provisions of Sections 3247 through 3252 inclusive of the Civil Code of the State of California and any acts amendatory thereof. 4-03. Defective Material and Workmanship Bond. As a condition precedent to the completion of this contract, the Contractor shall furnish a bond of a surety company acceptable to the City in an amount not less than 5 percent (5%)of the final contract price,to hold good for a period of one(1)year after the completion and acceptance of the work,to protect the City against the results of defective materials,workmanship and equipment during that time. This bond shall be delivered to the City before the final payment under this contract will be made. 4-04. Notification of Surety Companies. The surety companies shall familiarize themselves with all of the conditions and provisions of this contract and they waive the right of special notification of any change or modification of this contract or of extension of time, or decreased or increased work, or of the cancellation of the contract,or of any other act or acts by the City or its authorized agents, under the terms of this contract; and failure to so notify the aforesaid surety companies of changes shall in no way relieve the surety companies of their obligation under this contract. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 6 Spec. No.20-10 Page 254 of 4165 SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS (WITH CONSTRUCTION RISKS) Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his or her agents, representatives, employees or subcontractors. 5-01. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office Commercial Liability Coverage (occurrence form CG 0001). 2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). 3. Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. 4. Course of Construction insurance covering for"all risks" of loss. 5-02. Minimum Limits of Insurance Contractor shall maintain limits no less than: 1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and propertydamage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, eitherthe general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: $2,000,000 per accident for bodily injury and property damage. 3. Employer's Liability: $1,000,000 per accident for bodily injury and property damage. 4. Course of Construction: Completed value of the project with no co-insurance penalty provisions. 5-03. Deductibles and Self-insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City.At the option of the City,either:the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers,officials, employees and volunteers;orthe Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. 5-04. Other Insurance Provisions The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1. The City, its officers, officials, employees and volunteers are to be covered as Additional Insured with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance,or as a separate owner's policy. 2. The workers' compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its endorsement,agrees to waive all rights of subrogation against the City,its officers,officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 7 Spec. No.20-10 Page 255 of 4165 3. For any claims related to this project,the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees or volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. 5. Coverage shall not extend to any indemnity coverage forthe active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision(b)of Section 2782 of Civil Code. 6. Course of Construction policies shall contain the following provisions: a.) The City shall be named as loss payee. b.) The insurer shall waive all rights of subrogation against the City. 5-05. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best's rating of no less than the following: A++ VI A- VIII A+ VII B++X AVII B+X 5-06. Verification of Coverage. Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause.The endorsements shall be on forms provided bythe City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received within 15 days from written notice of contract award,and the work shall not commence until the certificates and endorsements have been approved by the City.The City reserves the right to require complete certified copies of all required insurance policies, including endorsements affecting the coverage required by these Special Provisions at any time. 5-07. Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor.All coverages for subcontractors shall be subject to all of the requirements stated herein. SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR 6-01. Legal Address of Contractor. Both the address given in the proposal and the Contractor's office in the vicinity of the work are hereby designated as places to either of which drawings,samples, notices, letters or other articles or communications to the Contractor may be mailed or delivered.The delivery at either of these places of any such thing from the City or its agents to the Contractor shall be deemed sufficient service thereof upon the Contractor and the date of such service shall be the date of such delivery.The address named in the proposal may be changed at any time by notice in writing from the Contractor to the City. Nothing herein contained shall be deemed to preclude or render inoperative the service of any drawing, sample, notice, letter or other article or communication to or upon the Contractor personally. 6-02. Office of Contractor at Site. During the performance of this contract, the Contractor shall maintain a suitable office at the site of the work which shall be the headquarters of a representative authorized to receive drawings and any such thing given to the said representatives or delivered at the Contractor's office at the site of work in his or her absence shall be deemed to have been given to the Contractor. 6-03. Attention to Work. The Contractor shall give his or her personal attention to and shall supervise the work to the end that it shall be prosecuted faithfully and when he or she is not personally present on the work, he or she shall at all reasonable times be represented by a competent superintendent or foreman who shall receive and obey all instructions or orders given under this contract and who shall have full authority to execute the same and to supply materials, tools and labor without delay and who shall be the legal representative of the Contractor. The ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 8 Spec. No.20-10 Page 256 of 4165 Contractor shall be liable for the faithful observance of any instructions delivered to him or her or to his or her authorized representative. 6-04. Liability of Contractor. The Contractor shall do all of the work and furnish all labor, materials, tools and appliances,except as otherwise herein expressly stipulated, necessary or proper for performing and completing the work herein required in the manner and within the time herein specified.The mention of any specific duty or liability imposed upon the Contractor shall not be construed as a limitation or restriction of any general liability or duty imposed upon the Contractor by this contract, said reference to any specific duty or liability being made herein merely for the purpose of explanation. The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of the Contractor for all damages to persons or to public or private property, arising from the Contractor's execution of the work, shall not be lessened because of such general supervision. Until the completion and final acceptance by the City of all the work under and implied by this contract,the work shall be under the Contractor's responsible care and charge.The Contractor shall rebuild, repair,restore and make good all injuries, damages, re-erections and repairs, occasioned or rendered necessary by causes of any nature whatsoever, excepting only acts of God and none other, to all or any portions of the work, except as otherwise stipulated. To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers, directors, agents and employees from and against all claims, damages, losses and expenses including but not limited to attorneys' fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary private investigators arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense(1) is attributable to bodily injury,sickness,disease or death,orto injury to ordestruction of tangible property, other than the work itself, including the loss of use resulting therefrom and (2) is caused in whole or in part by any act or omission of the Contractor, any subcontractor, or anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder, or by the negligence or omission of a party indemnified herein. In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any subcontractor,anyone directly or indirectly employed by any of them,or anyone forwhose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability benefit acts, or other employee benefit acts. The obligation to indemnify shall extend to and include acts of the indemnified party which may be negligent or omissions which may cause negligence. The City shall have the right to estimate the amount of such damage and to cause the Cityto paythe same and the amount so paid for such damage shall be deducted from the money due the Contractor under this contract; or the whole or so much of the money due or to become due the Contractor under this contract as may be considered necessary by the City,shall be retained by the City until such suits or claims for damages shall have been settled or otherwise disposed of and satisfactory evidence to that effect furnished to the City. 6-05. Protection of Persons and Property. The Contractor shall furnish such watchman, guards, fences, warning signs, walks and lights as shall be necessary and shall take all other necessary precautions to prevent damage or injury to persons or property. All property line fences and improvements in the vicinity of the work shall be protected bythe Contractor and, if they are injured or destroyed, they and any other property injured by the Contractor, his or her employees or agents, shall be restored to a condition as good as when he or she entered upon the work. 6-06. Protection of City Against Patent Claims. All fees, royalties or claims for any patented invention,article or method that may be used upon or in any manner connected with the work under this contract shall be included in the price bid for the work and the Contractor and his or her sureties shall protect and hold the City,together with all of its officers, agents, servants and employees, harmless against any and all demands made for such fees or claims brought or made on account of this contract. The Contractor shall, if requested by the Engineer, furnish acceptable proof of a proper release from all such fees or classes. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 9 Spec. No.20-10 Page 257 of 4165 Should the Contractor, his or her agents, servants or employees, or any of them be enjoined from furnishing or using any invention, article, material or appliance supplied or required to be supplied or used under this contract, the Contractor shall promptly substitute other articles, materials or appliance, in lieu thereof, of equal efficiency, quality, finish,suitability and market value and satisfactory in all respects to the Engineer.Or, in the event that the Engineer elects, in lieu of such substitution, to have supplied and to retain and use, any such invention, article, material or appliance, as may by this contract be required to be supplied,in that event the Contractor shall pay such royalties and secure such valid licenses as may be requisite and necessary for the City, its officers, agents, servants and employees, or any of them, to use such invention, article, material or appliance without being disturbed or in any way interfered with by any proceeding in law or equity on account thereof.Should the Contractor neglect or refuse to make the substitution promptly, or to pay such royalties and secure such licenses as may be necessary,then in that event the Engineer shall have the right to make such substitution,or the City may pay such royalties and secure such licenses and charge the cost thereof against any money due to the Contractor from the City or recover the amount thereof from him or her and his or her sureties notwithstanding final payment underthis contract may have been made. 6-07. Protection of Contractor's Work Property. The Contractor shall protect his or her work, supplies and materials from damage due to the nature of the work, the action of the elements, trespassers, or any cause whatsoever under his or her control, until the completion and acceptance of the work. Neitherthe City nor any of its agents assumes any responsibility for collecting indemnity from any person or persons causing damage to the work of the Contractor. 6-08. Regulations and Permits. The Contractor shall secure and pay for all permits,give all notices and comply with all laws, ordinances, rules and regulations bearing on the conduct of the work as drawn and specified. If the Contractor observes that the Plans and Special Provisions are at variance therewith, he or she shall promptly notify the Engineer in writing and any necessary changes shall be adjusted as provided in the contract for changes in the work. The contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business License.The City of Ukiah will issue a no fee encroachment permit to the Contractor allowing him or herto perform work within City right of way or within City property after the Contract Documents have been executed and insurance certificates and endorsements have been approved by the City. 6-09. Construction Utilities. The Contractor shall be responsible for providing for and in behalf of his or herwork under this contract, all necessary utilities, such as special connection to water supply, telephones, power lines, fences, roads, watchmen, suitable storage places, etc. 6-10. Approval of Contractor's Plans. The approval by the Engineer of any drawing or any method of work proposed by the Contractor in accordance with paragraph 8-06 shall not relieve the Contractor of any of his or her responsibility for his or her errors therein and shall not be regarded as any assumption of risk or liability by the City or any officer or employee thereof and the Contractor shall have no claim under this contract on account of the failure or partial failure or inefficiency of any plan or method so approved. Such approval shall be considered to mean merely that the Engineer has no objection to the Contractor's using, upon his or her own full responsibility the plan or method approved. 6-11. Suggestions to the Contractor. Any plan or method of work suggested by the Engineer to the Contractor, but not specified or required, if adopted or followed by the Contractor in whole or in part, shall be used at the risk and responsibility of the Contractor; and the Engineer and the City shall assume no responsibility thereof. 6-12. Termination of Unsatisfactory Subcontracts. Should any subcontractor fail to perform in a satisfactory manner the work undertaken by him, such subcontract shall be terminated immediately by the Contractor upon notice from the Engineer. 6-13. Preservation of Stakes and Marks. The Contractor shall preserve carefully bench marks,reference points and stakes and in case of destruction he or she shall replace his or her stakes, reference points and bench marks and shall be responsible for any mistakes that may be caused by their unnecessary loss or disturbance. Contractor's attention is directed to Section 7-03 of these Special Provisions. 6-14. Assistance to Engineer. At the request of the Engineer the Contractor shall provide men from his or her force and tools, stakes and other materials to assist the Engineer temporarily in making measurements and surveys and in establishing temporary or permanent reference marks. Payment for such materials and assistance ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 10 Spec. No.20-10 Page 258 of 4165 will be made as provided for under the caption"Extra Work,"provided, however,that the cost of setting stakes and marks carelessly lost or destroyed by the Contractor's employees will be assessed to the Contractor. 6-15. Removal of Condemned Materials and Structures. The Contractor shall remove from the site of the work, without delay,all rejected and condemned materials or structures of any kind brought to or incorporated in the work and upon his or her failure to do so, or to make satisfactory progress in so doing,within forty-eight(48) hours after the service of a written notice from the Engineer,the condemned material or work may be removed bythe City and the cost of such removal shall be taken out of the money that may be due or may become due the Contractor on account of or by virtue of this contract. No such rejected or condemned material shall again be offered for use by the Contractor under this Contract. 6-16. Proof of Compliance with Contract. In order that the Engineer may determine whether the Contractor has complied with the requirements of this contract, not readily enforceable through inspection and tests of the work and materials, the Contractor shall, at any time when requested, submit to the Engineer properly authenticated documents or other satisfactory proofs as to his or her compliance with such requirements. 6-17. Errors and Omissions. If the Contractor, in the course of the work,finds any errors or omissions in plans or in the layout as given by survey points and instruction,or if he or she finds any discrepancy between the plans and the physical conditions of the locality, he or she shall immediately inform the Engineer, in writing and the Engineer shall promptly verify the same.Any work done after such discovery, until authorized,will be done at the Contractor's risk. 6-18. Cooperation. The Contractor shall cooperate with all other contractors who may be performing work in behalf of the City and workmen who may be employed by the City on any work in the vicinity of the work to be done under this contract with the work of such contractors or workmen. he or she shall make good promptly,at his or her own expense, any injury or damage that may be sustained by other contractors or employees of the City at his or her hands. Any difference or conflict which may arise between the Contractor and other contractors,or between the contractor and workmen of the City in regard to their work shall be adjusted and determined by the Engineer. If the work of the Contractor is delayed because of any acts or omissions of any other contractor or of the City,the Contractor shall on that account have no claim against the City other than for an extension of time. 6-19. Right of Contractor to Stop Work. Under the following conditions the Contractor shall have the right, if he or she so desires,to stop the work and terminate the contract upon ten (10)days written notice to the Engineer and recover from the City payment for all work actually performed and for all satisfactory materials actually delivered to the site of the work for permanent incorporation therein, all as may be shown by the estimate of the Engineer. (1) If the work is stopped under an order of any court or other competent public authority for a period of time of three(3) months through no act or fault of the Contractor or of anyone employed by him. (2) If the Engineer fails to issue the monthly certificate for payment in accordance with the terms of this contract. (3) If the City fails to pay the Contractor within sixty (60) days after it shall have become due, as provided by the terms of this contract, any sum certified by the Engineer or awarded by the City. All provided that if such action to terminate the contract be not instituted by the Contractor within ten(10)days after the alleged existence of such condition and if written notice of such action be not at that time delivered to the City and the Engineer, then such right shall lapse until another occasion arises according to this section. 6-20. Hiring and Dismissal of Employees. The Contractor shall employ only such foremen, mechanics and laborers as are competent and skilled in their respective lines of work and whenever the Engineer shall notify the Contractor that any person on the work is, in his or her opinion, incompetent, unfaithful, intemperate or disorderly, or refuses to carry out the provisions of this contract,or uses threatening or abusive language to any person on the work representing the City, or is otherwise unsatisfactory, such person shall be discharged immediately from the work and shall not be re-employed upon it except with the consent of the Engineer. 6-21. Wage Rates. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 11 Spec. No.20-10 Page 259 of 4165 1. Contractor shall pay all mechanics and laborers employed or working upon the site of the work unconditionally and without subsequent deductions or rebate on any account the full amounts due at the time of payment at wage rates not less than those contained in the applicable prevailing wage determination, regardless of any contractual relationship which may be alleged to exist between the Contractor and subcontractors and such laborers and mechanics. 2. Contractor shall comply with the California Labor Code Section 1775. In accordance with said Section 1775,Contractor shall forfeit as a penalty to the Owner,$50.00(orthe higher minimum penalty as provided in Section 1775(B)(ii)—(iii))for each calendar day or portion thereof,for each workman paid less than the stipulated prevailing rates for such work or craft in which such workman is employed for any work done under the Contract by him or her or by any subcontractor under him or her in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor. 3. Pursuant to the provision of Section 1770 of the Labor Code of the State of California, Owner has ascertained the general prevailing rate of wages (which rate includes employer payments for health and welfare,vacation, pension and similar purposes)applicable to the work to be done,for straight time work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification or type of workmen concerned. Copies of the General Prevailing Wage Determination are available on the Internet at web address: http://www.dir.ca.gov/DLSR/PWD The Contractor shall post the wage determination at the site of work in a prominent place where it can easily be seen by the workers. 4. City will not recognize any claim for additional compensation because the Contractor has paid any rate in excess of the prevailing wage rate obtained by the Contractor.The possibility of wage increases is one of the elements to be considered by the Contractor in determining his or her bid and will not in any circumstances be considered as the basis for a claim against the City. 5. The Labor Commissioner through the Division of Labor Standards Enforcement(DLSE) may at any time require contractors and subcontractors to furnish electronic certified payroll records directly to DLSE. Commencing with contracts awarded or after April 1,2015,all contractors and subcontractors must furnish electronic certified payroll records directly to the DLSE. 6. Travel and Subsistence Payments. Contractor shall make travel and subsistence payments to each workman needed to execute the work in accordance with the requirements in Section 1773.8 of the Labor Code (Chapter 880, Statutes of 1968). 7. Apprentices. Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the California Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Contractor and any subcontractor under him or her shall comply with the requirements of said sections in the employment of apprentices. Information relative to apprenticeship standards,wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco,California, or from the Division of Apprenticeship Standards and its branch offices. 6-22. Cleaning Up. The Contractor shall not allow the site of the work to become littered with trash and waste material, but shall maintain the same in a neat and orderly condition throughout the construction period. The Engineer shall have the right to determine what is or is not waste material or rubbish and the place and manner of disposal. On or before the completion of the work,the Contractor shall without charge therefore carefully clean out all pits, pipes, chambers or conduits and shall tear down and remove all temporary structures built by him or her and shall ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 12 Spec. No.20-10 Page 260 of 4165 remove rubbish of all kind from any of the grounds which he or she has occupied and leave them in first class condition. 6-23. Guaranty. All work shall be guaranteed for a period of one year from the date of acceptance by the City. The Contractor shall promptly make all needed repairs arising out of defective materials, workmanship and equipment. The City is hereby authorized to make such repairs if within ten days after the mailing of a notice in writing to the Contractor or his or her agent,the Contractor shall neglect to make or undertake with due diligence the aforesaid repairs, provided, however, that in case of an emergency where, in the opinion of the City delay would cause serious loss or damage, repairs may be made without notice being sent to the Contractor and the Contractor shall pay the costs thereof. Pursuant to the provisions of Section 4-03 of these Special Provisions, the Contractor shall furnish a Defective Material and Workmanship Bond in an amount not less than 5 percent of the final contract price, which shall be effective for a period of one (1) year after the completion and acceptance of the work. SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY 7-01. Authority of the Engineer. All work done under this contract shall be done in a workmanlike manner and shall be performed to the reasonable satisfaction of the Engineer,who shall have general observation of all work included hereunder. To prevent disputes and litigation,the Engineer(1) shall in all cases determine the amount, quality, acceptability and fitness of the several kinds of work and materials which are to be paid for under this contract, (2)shall decide all questions relative to the true construction,meaning and intent of the Special Provisions and Drawings, (3) shall decide all questions which may arise relative to the classifications and measurements of quantities and materials and the fulfillment of this contract and (4) shall have the power to reject or condemn all work or material which does not conform to the terms of this contract. his or her estimate and decision in all matters shall be a condition precedent to an appeal for arbitration, or the right of the Contractor to receive, demand, or claim any money or other compensation under this agreement and a condition precedent to any liability on the part of the City to the Contractor on account of this contract. Whenever the Engineer shall be unable to act, in consequence of absence or other cause, then such engineer as the Engineer or the City shall designate, shall perform any and all of the duties and be vested with any or all of the powers herein given to the Engineer. 7-02. Inspection. The City will provide engineering personnel for the inspection of the work. The Engineer and his or her representatives shall at all times have access to the work whenever it is in preparation or progress and the Contractor shall provide proper facilities for such access and inspection. If the Special Provisions,the Engineer's instruction, laws,ordinances,or any public authority require anywork to be specially tested or approved,the Contractor shall give the Engineertimely notice of its readiness for inspection and, if the inspection is by an authority other than the Engineer, of the date fixed for such inspection. Inspections by the Engineer shall be promptly made at the source of supplywhere practicable. If anywork shall be covered up without approval or consent of the Engineer, it must, if required by the Engineer, be uncovered for examination and properly restored at the Contractor's expense. Re-examination of anywork may be ordered by the Engineer and,if so ordered,the work must be uncovered by the Contractor. If such work is found to be in accordance with the contract documents,the City shall pay the cost of re- examination and replacement. If such work is not in accordance with the contract documents,the Contractor shall pay such cost. Properly authorized and accredited inspectors shall be considered to be the representatives of the City limited to the duties and powers entrusted to them. It will be their dutyto inspect materials and workmanship of those portions of the work to which they are assigned, either individually or collectively, under instructions of the Engineer and to report any and all deviations from the Drawings,Special Provisions and other contract provisions which may come to their notice. Any inspector may be considered to have the right to order the work entrusted to his or her supervision stopped, if in his or her opinion such action becomes necessary, until the Engineer is notified and has determined and ordered that the work may proceed in due fulfillment of all contract requirements. 7-03. Surveys. Contractor shall furnish all land surveys, establish all base lines and bench marks and make sufficient detailed surveys needed for working points, lines and elevations.The Contractor shall develop all slope ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 13 Spec. No.20-10 Page 261 of 4165 stakes and batter boards. Contractor shall also develop all additional working points, lines and elevations as he or she may desire to facilitate his or her methods and sequence of construction. 7-04. Rights-of-Way. The City will provide all necessary rights-of-way and easements in or beneath which work will be performed by the Contractor under this contract. 7-05. Retention of Imperfect Work. If any portion of the work done or material furnished underthis contract shall prove defective and not in accordance with the Plans and Special Provisions, and if the imperfection in the same shall not be of sufficient magnitude or importance to make the work dangerous or undesirable,the Engineer shall have the right and authority to retain such work instead of requiring the imperfect work to be removed and reconstructed, but he or she shall make such deductions therefor in the payments due or to become due the Contractor as may be just and reasonable. 7-06. Changes in the Work. The Engineer shall have the right, in writing,to order additions to,omissions from,or corrections, alterations and modifications in the line, grade, form, dimensions, plan, or kind or amount of work or materials herein contemplated, or any part thereof, either before or after the beginning of construction. However, the arithmetical sum of the cost to the City of additions and subtractions from the work under this contract shall not exceed 10 percent of original contract amount or $5,000, whichever is the greater, unless based upon a supplementary agreement to be made therefore. The order of such additions, omissions, corrections, alterations and modifications shall be in writing and signed by the Engineer and, in order, shall then be binding upon the Contractor.The Contractor shall proceed with the work as changed and the value of such change shall be determined as provided for in section 10-07 of these Special Provisions. Such alterations shall in no way affect, vitiate, or make void this contract or any part thereof, except that which is necessarily affected by such alterations and is clearly the evident intention of the parties to this contract. 7-07. Additional Drawings by City. The drawings made a part of this contract at the time of its execution are intended to be fairly comprehensive and to indicate in more or less detail the scope of the work. In addition to these drawings, however,the Engineer shall furnish such additional drawings from time to time during the progress of the work as are necessary to make clear or to define in greater detail the intent of the Special Provisions and the contract drawings and the Contractor shall make his or her work conform to all such drawings. 7-08. Additional and Emergency Protection. Whenever, in the opinion of the Engineer,the Contractor has not taken sufficient precautions for the safety of the public or the protection of the works to be constructed under this contract,or of adjacent structures or property which may be injured by the processes of construction on account of such neglect and whenever, in the opinion of the Engineer, an emergency shall arise and immediate action shall be considered necessary in order to protect public or private, personal or property interest,then and in that event,the Engineer,with or without notice to the Contractor may provide suitable protection to the said interests by causing such work to be done and such material to be furnished as shall provide such protection as the Engineer may consider necessary and adequate. The cost and expense of such work and material so furnished shall be borne by the Contractor and, if the same shall not be paid on presentation of the bills therefor,then such costs shall be deducted from any amounts due orto become due the Contractor. The performance of such emergencywork underthe direction of the Engineershall in no way relieve the Contractor from any damages which may occur during or after such precaution has been taken by the Engineer. 7-09. Suspension of Work. The City may at any time suspend the work or any part thereof by giving five(5)days written notice to the Contractor. The work shall be resumed by the Contractor within ten (10) days after the date fixed in the written notice from the City to the Contractor so to do. The City shall reimburse the Contractor for expense incurred by the Contractor in connection with the work under this contract as a result of such suspension. If the work, or any part thereof, shall be stopped by the notice in writing aforesaid and if the City does not give notice in writing to the Contractor to resume work at a date within ten (10)days of the date fixed in the written notice to suspend,then the Contractor may abandon that portion of the work so suspended and he or she will be entitled to the estimates and payments for all work done on the portions so abandoned, if any, plus 5 percent of the value of the work so abandoned, to compensate for loss of overhead, plant expense and anticipated profit. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 14 Spec. No.20-10 Page 262 of 4165 7-10. Right of City to Terminate Contract. If the Contractor should be adjudged a bankrupt, or if he or she should make a general assignment for the benefit of his or her creditors, or if a receiver should be appointed on account of his or her insolvency, or if he or she should persistently or repeatedly refuse or should fail, except in cases for which extension of time is provided,to supply sufficient properly skilled workmen or proper materials,or if he or she should fail to make prompt payments to subcontractors or for material or labor,or persistently disregard laws,ordinances or the instructions of the Engineer,or otherwise be guilty of a substantial violation of any provision of the contract,then the City, upon the certificate of the Engineer that sufficient cause exists to justify such action, may, without prejudice to any other right or remedy and after giving the Contractor seven days written notice, terminate the employment of the Contractor and take possession of the premises and of all materials, tools and appliances and finish the work by whatever method the City may deem expedient. In such case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the contract price shall exceed the expense of finishing the work, including compensation for additional managerial and administrative services, such excess shall be paid to the Contractor. If such expense shall exceed such unpaid balance, the Contractor shall pay the difference to the City. The expense incurred by the City as herein provided and the damage incurred through the Contractor's default, shall be certified by the Engineer. 7-11. Use of Completed Portions. The City shall have the right to take possession of and use any completed or partially completed portions of the work, notwithstanding the time for completing the entire work or such portions which may not have expired; but such taking possession and using shall not be deemed an acceptance of any work not completed in accordance with the contract documents. If such prior use increases the cost of or delays the work, the Contractor shall be entitled to such extra compensation, or extension of time or both, as the Engineer may determine. SECTION 8. WORKMANSHIP, MATERIALS and EQUIPMENT 8-01. General Quality. Materials and equipment shall be new and of a quality equal to that specified or approved. Work shall be done and completed in a thorough and workmanlike manner. 8-02. Quality in Absence of Detailed Specifications. Whenever under this contract it is provided that the Contractor shall furnish materials or manufactured articles or shall do work for which no detailed specifications are set forth,the materials or manufactured articles shall be of the best grade in quality and workmanship obtainable in the market from firms of established good reputation, or, if not ordinarily carried in stock,shall conform to the usual standards for first-class materials or articles of the kind required, with due consideration of the use to which they are to be put. In general,the work performed shall be in full conformity and harmony with the intent to secure the best standard of construction and equipment of the work as a whole or in part. 8-03. Materials and Equipment Specified by Name. Whenever any material or equipment is indicated or specified by patent or proprietary name or bythe name of the manufacturer,such specification shall be considered as used forthe purpose of describing the material or equipment desired and shall be considered as followed bythe words "or approved equal". The Contractor may offer any material or equipment which shall be equal in every respect to that specified, provided that written approval first is obtained from the Engineer. 8-04. Source of Materials. Price,fitness and quality being equal, preference shall be given bythe Contractorfor supplies grown, manufactured or produced in the State of California and,next,forsuch products partially produced in this State in accordance with Government Code Section 4332. 8-05. Storage of Materials. Materials shall be so stored to ensure the preservation of their quality and fitness for the work. They shall be so located and disposed that prompt and proper inspection thereof may be made. 8-06. Drawings,Samples and Tests. As soon as possible after execution of the contract, the Contractor shall submit to the Engineer, in quintuplicate,sufficient information including, if necessary,assembly and detail drawings to demonstrate fully that the equipment and materials to be furnished comply with the provisions and intent of these Special Provisions and Drawings. If the information thus submitted indicates the equipment or materials is acceptable,the Engineer will return one copy stamped with his or her approval;otherwise,one copy will be returned with an explanation of why the equipment or material is unsatisfactory. The Contractor shall have no claims for damages or for extension of time on account of any delay due to the revision of drawings or rejection of material. Fabrication or other work performed in advance of approval shall be done entirely at the Contractor's risk. After ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 15 Spec. No.20-10 Page 263 of 4165 approval of equipment or material,the Contractor shall not deviate in any way from the design and specifications given without the written consent of the Engineer. When requested by the Engineer, a sample or test specimens of the materials to be used or offered for use in connection with the work shall be prepared at the expense of the Contractor and furnished by him or her in such quantities and sizes as may be required for proper examination and tests,with all freight charges prepaid and with information as to their sources. All samples shall be submitted before shipment and in ample time to permit the making of proper tests, analyses, or examination before the time at which it is desired to incorporate the material into the work.All tests of materials furnished by the Contractor shall be made by the Engineer. Samples shall be secured and tested whenever necessary to determine the quality of the material. SECTION 9. PROSECUTION OF WORK 9-01. Equipment and Methods. The work under this contract shall be prosecuted with all materials, tools, machinery, apparatus and labor and by such methods as are necessary to the complete execution of everything described,shown,or reasonably implied. If at anytime before the beginning or during the progress of the work,any part of the Contractor's plant or equipment, or any of his or her methods of execution of the work, appear to the Engineerto be unsafe, inefficient,or inadequate to insure the required quality orthe rate of progress of the work, he or she may order the Contractor to increase or improve his or her facilities or methods and the Contractor shall comply promptly with such orders; but, neither compliance with such orders nor failure of the Engineer to issue such orders shall relieve the Contractor from his or her obligation to secure the degree of safety,the quality of the work and the rate of progress required of the Contractor.The Contractor alone shall be responsible for the safety, adequacy and efficiency of his or her plant, equipment and methods. 9-02. Time of Completion. The Contractor shall promptly begin the work under this contract and shall complete and make ready for full use all portions of the project made the subject of this contract within the time set forth in the agreement bound herewith. 9-03. Avoidable Delays. Avoidable delays in the prosecution or completion of the work shall include all delays which might have been avoided by the exercise of care, prudence, foresight and diligence on the part of the Contractor. The City will consider as avoidable delays within the meaning of this contract (1) delays in the prosecution of parts of the work,which may in themselves be unavoidable, but do not necessarily prevent or delay the prosecution of other parts of the work nor the completion of the whole work within the time herein specified,(2) reasonable loss of time resulting from the necessity of submitting plans to the Engineer for approval and from the making of surveys, measurements, inspections, and testing and (3) such interruptions as may occur in the prosecution of the work on account of the reasonable interference of other contractors employed by the City which do not necessarily prevent the completion of the whole work within the time herein specified. 9-04. Unavoidable Delays. Unavoidable delays in the prosecution or completion of the work under this contract shall include all delays which may result,through cause beyond the control of the Contractor and which he or she could not have provided against by the exercise of care, prudence, foresight and diligence. Orders issued by the City changing the amount of work to be done,the quantity of material to be furnished or the manner in which the work is to be prosecuted and unforeseen delays in the completion of the work of other contractors under contract with the City will be considered unavoidable delays, so far as they necessarily interfere with the Contractor's completion of the whole of the work. Delays due to normally adverse weather conditions will not be regarded as unavoidable delays. However,truly abnormal amounts of rainfall,temperatures or otherweather conditions forthe location of the work and time of year may be considered as unavoidable delays if those conditions necessarily cause a delay in the completion of the work. 9-05. Notice of Delays. Whenever the Contractor foresees any delay in the prosecution of the work and, in any event, immediately upon the occurrence of any delay which the contractor regards as an unavoidable delay, he or she shall notify the Engineer in writing of the probability of the occurrence of such delay and its cause, in order that the Engineer may take immediate steps to prevent, if possible,the occurrence or continuance of the delay,or, if this cannot be done, may determine whether the delay is to be considered avoidable or unavoidable, how long it continues and to what extent the prosecution and completion of the work are to be delayed thereby. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 16 Spec. No.20-10 Page 264 of 4165 9-06. Extension of Time. Should any delays occur which the Engineer may consider unavoidable, as herein defined,the Contractor shall, pursuant to his or her application, be allowed an extension of time proportional to said delay or delays, beyond the time herein set forth, in which to complete this contract; and liquidated damages for delay shall not be charged against the Contractor by the City during an extension of time granted because of unavoidable delay or delays. Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice delivered to the Engineer within 15 days of the occurrence of the event giving rise to the claim. Failure to file said written notice within the time specified shall constitute a waiver of said claim. Notice of the full extent of the claim and all supporting data must be delivered to the Engineer within 45 days of the occurrence unless the Engineer specifies in writing a longer period. All claims for a time extension must be approved by the Engineer and incorporated into a written change order. 9-07. Unfavorable Weather and Other Conditions. During unfavorable weather and other conditions, the Contractor shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work whose satisfactory quality or efficiency will be affected by any unfavorable conditions shall be constructed while these conditions remain, unless, by special means or precautions approved by the Engineer,the Contractor shall be able to overcome them. The Contractor shall be granted a time extension of one day for each unfavorable weather day which prevents him or her from placing concrete forms or placing and finishing concrete or asphalt concrete.Such unfavorable weather day is defined as a rain day where precipitation prevents the contractor from performing the work more than four(4) continuous hours within the authorized work period or a temperature day where the ambient temperature is below that specified for the placement of materials associated with the controlling work item for more than four (4) continuous work hours of the authorized work period. 9-08. Saturday, Sunday, Holiday and Night Work. No work shall be done between the hours of 6 p.m. and 7 a.m., nor on Saturdays, Sundays or legal holidays except such work as is necessary for the proper care and protection of work already performed, or except in cases of absolute necessity and in any case only with the permission of the Engineer. It is understood, however,that night work may be established as a regular procedure by the Contractor if he orshe first obtains the written permission of the Engineer and that such permission may be revoked at any time by the Engineer if the Contractor fails to maintain at night adequate force and equipment for reasonable prosecution and to justify inspection of the work. 9-09. Hours of Labor. Eight (8) hours of labor shall constitute a legal day's work and the Contractor or any subcontractor shall not require or permit more than eight hours of labor in a day from any person employed by him or her in the performance of the work under this contract, unless paying compensation for all hours worked in excess of eight(8) hours per day at not less than 1'h times the basic rate of pay.The Contractor shall forfeit to the City, as a penalty, the sum of twenty-five dollars ($25.00) for each workman employed in the execution of the contract by him or her or by any subcontractor, for each calendar day during which such laborer, workman, or mechanic is required or permitted to labor more than eight hours in violation of the provisions of Section 1810 to 1816, inclusive, (Article 3, Chapter 1, Part 7, Division 2) of the Labor Code of the State of California and any acts amendatory thereof. SECTION 10. PAYMENT 10-01. Certification by Engineer. All payments under this contract shall be made upon the presentation of certificates in writing from the Engineer and shall show that the work covered by the payments has been done and the payments thereof are due in accordance with this contract. 10-02. Progress Estimates and Payment. The Engineer shall, within the first seven (7) days of each month, make an estimate of the value of the work performed in accordance with this contract during the previous calendar month. The first estimate shall be of the value of the work satisfactorily completed in place and meeting the requirements of the contract. And every subsequent estimate, except the final estimate, shall be of the value of the work satisfactorily completed in place since the last preceding estimate was made; provided, however,that should the Contractor fail to adhere to the program of completion fixed in this contract,the Engineer shall deduct from the next ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 17 Spec. No.20-10 Page 265 of 4165 and all subsequent estimates the full calculated accruing amount of the liquidated damages to the date of said estimate, until such time as the compliance with the program has been restored. The estimate shall be signed by the Engineer and, after approval, the City shall pay or cause to be paid to the Contractor in the manner provided by law, an amount equal to 95 percent of the estimated value of the work satisfactorily performed and complete in place. 10-03. Substitution of Securities. 1. At such times that Pubic Contract Code Section 22300 is in effect Contractor may propose the substitution of securities of at least equal market value for any moneys to be withheld to ensure performance underthe Contract. Market value shall be determined as of the day prior to the date such substitution is to take place.Such substitution shall be made at the request and expense of the Contractor. The securities shall be one or more of the following types: (a) Bonds or interest-bearing notes or obligations of the United States, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. (b) Bonds or interest-bearing notes on obligations that are guaranteed as to principal and interest by a federal agency of the United States. (c) Bonds of the State of California, or those for which the faith and credit of the State of California are pledged for the payment of principal and interest. (d) Bonds or warrants, including, but not limited to, revenue warrants, of any county, city, metropolitan water district, California water district, California water storage district, irrigation district in the State of California, municipal utility district, or school district of the State of California,which are rated by Moody's or Standard and Poor as A or better. (e) Bonds, consolidated bonds, collateral trust debentures,consolidated debentures,or other obligations issued by federal land banks or federal intermediate credit banks established underthe Federal Farm Loan Act, as amended; debentures and consolidated debentures issued by the Central Bank for Cooperatives and banks for cooperatives established under the Farm Credit Act of 1933, as amended; bonds, or debentures of the Federal Home Loan Bank Board established under the Federal Home Loan Bank Act; and stock, bonds, debentures and other obligations of the Federal National Mortgage Association established under the National Housing Act as amended and bonds of any Federal Home Loan Mortgage Corporation. (f) Commercial paper of"prime" quality as defined by a nationally recognized organization which rates such securities. Eligible paper is further limited to issuing corporations: (1)organized and operating within the United States; (2) having total assets in excess of five hundred million dollars($500,000,000); and (3) approved by the Pooled Money Investment Board of the State of California. Purchases of eligible commercial paper may not exceed 180 days' maturity, nor represent more than 10 percent of the outstanding paper of an issuing corporation. (g) Bills of exchange ortime drafts on and accepted by a commercial bank, otherwise known as bankers acceptances, which are eligible for purchase by the Federal Reserve System. (h) Certificates of deposits issued by a nationally or state-chartered bank or savings and loan association. (i) The portion of bank loans and obligations guaranteed by the United States Small Business Administration or the United States Farmers Home Administration. Q) Student loan notes insured under the Guaranteed Student Loan Program established pursuant to the Higher Education Act of 1965,as amended (20 U.S.C. 1001,et seq.)and eligible for resale to the Student Loan Marketing Association established pursuant to Section 133 of the Education Amendments of 1972, as amended (20 U.S.C. 1087-2). ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 18 Spec. No.20-10 Page 266 of 4165 (k) Obligations issued, assumed or guaranteed by International Bank for Reconstruction and Development, the Inter-American Development Bank,the Asian Development Bank, or the Government Development Bank of Puerto Rico. (1) Bonds,debentures and notes issued by corporations organized and operating within the United States. Such securities eligible for substitution shall be within the top three ratings of a nationally recognized rating service. 2. The securities shall be deposited with City or with any commercial bank as escrow agent,who shall arrange for transfer of such securities to the Contractor upon satisfactory completion of the contract.Any interest accrued or paid on such securities shall belong to the Contractor and shall be paid upon satisfactory completion of the contract. The market value of the securities deposited shall at all times be maintained in an amount at least equal, in the sole judgment of City,to the moneys to be withheld pursuant to the Contract Documents to ensure performance of the Contract. In order to comply with this condition, Contractor shall deposit additional securities as necessary upon request by City or the escrow agent. 3. Upon acceptance of any Proposal that includes substituting securities for amounts withheld to ensure performance, a separate escrow agreement satisfactory in form and substance to City shall be prepared and executed by City,the Contractor and the escrow agent,which may be City. The escrow agreement shall specify, among other matters, value of securities to be deposited; procedures for valuing the securities and for adding or withdrawing securities to maintain the market value of the deposited securities at least equal to the amount of moneys which would otherwise be withheld;the terms and conditions of conversion to cash in case of the default by the Contractor; and terms, conditions and procedure for termination of the escrow.City shall have no obligation to enter any such Agreement that does not provide the City with the unilateral right to convert securities to cash and to gain immediate possession of the cash. 10-04. Acceptance. The work must be accepted by vote of the City Council of the City of Ukiah when the whole shall have been completed satisfactorily. The Contractor shall notify the Engineer, in writing, of the completion of the work, whereupon the Engineer shall promptly, by personal inspection, satisfy himself as to the actual completion of the work in accordance with the terms of the contract and shall thereupon recommend acceptance by the City Council. 10-05. Final Estimate and Payment. The Engineer shall,as soon as practicable after the final acceptance of the work done under this contract, make a final estimate of the amount of work done thereunder and the value thereof. Such final estimate shall be signed by the Engineer, and after approval,the City shall pay or cause to be paid to the Contractor, in the manner provided bylaw,the entire sum so found to be due hereunder,after deducting therefrom all previous payments and such other lawful amounts as the terms of this contract prescribe. In no case will final payment be made in less than thirty-five(35)days after the filing of the notice of completion with the County Recorder. 10-06. Delay Payments. Should any payment due the Contractor or any estimate be delayed,through fault of the City beyond the time stipulated, such delay shall not constitute a breach of contract or be the basis for a claim for damages, but the City shall pay the Contractor interest on the amount of the payment at the rate of 6 percent per annum for the period of such delay. The terms for which interest will be paid shall be reckoned, in the case of any monthly or progress payment, from the twentieth day of the month next succeeding the month in which the work was performed to the date of payment of the estimate; and in the case of the final estimate,from the forty-fifth day after acceptance to the date of payment of the final estimate. The date of payment of any estimate shall be considered the day on which the payment is offered or mailed as evidenced by the records of the Treasurer of the City. If interest shall become due on any delayed payment, the amount thereof, as determined by the City, shall be added to a succeeding payment. If the interest shall become due on the final payment, it shall be paid on a supplementary voucher to interest or any sum or sums which, by the terms of this contract, the City is authorized to reserve or retain. 10-07. Extra Work and Work Omitted. Whenever corrections, alterations,or modifications of the work underthis contract ordered by the Engineer and approved by the City increase the amount of work to be done, such added ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 19 Spec. No.20-10 Page 267 of 4165 work shall be known as"extra work"; and when such corrections,alterations,or modifications decrease the amount of work to be done, such subtracted work shall be known as "work omitted". When the Contractor considers that any changes ordered involve extra work, he or she shall immediately notifythe Engineer in writing and subsequently keep him or her informed as to when and where extra work is to be performed and shall make claim for compensation therefor each month not later than the first day of the month following that in which the work claimed to be extra work was performed and he or she shall submit a daily complete statement of materials and labor used and expenses incurred on account of extra work performed, showing allocation of all materials, labor and expenses. All such claims shall state the date of the Engineer's written order and the date of approval by the City authorizing the work on account of which claim is made. Unless such notification is made in writing within the time specified and unless complete statements of materials used and expenses incurred on account of such extra work are furnished as above required, the Contractor shall not be entitled to payment on account of extra work and Contractor shall be deemed to have waived the right to make any future claims for compensation for such extra work. When changes decrease the amount of work to be done,they shall not constitute a claim for damages on account of anticipated profits on the work that may be omitted. 10-08. Compensation for Extra Work or Work Omitted. Whenever corrections, additions, or modifications in the work under this contract change the amount of work to be done or the amount of compensation due the Contractor, excepting increases or decreases in contract items having unit contract prices for each measurable quantity installed in place, and such changes have been ordered in writing by the Engineer and approved by the City prior to the Contractor performing the extra work,then a price may be agreed upon. Failing such an agreement in price,the Contractor shall be compensated for performing extra work pursuant to the provisions of Section 4- 1.03 D, "Extra Work", and Section 9-1.03,"Force Account Payment" of the Standard Specifications. This method of determining the price of work shall not apply to the performance of any work which is required or reasonably implied to be performed or furnished under this contract. 10-09. Compensation to the City for Extension of Time. In case the work called for under this contract is not completed within the time limit stipulated herein,the City shall have the right as provided hereinabove,to extend the time of completion thereof. If the time limit be so extended,the City shall have the right to charge to the Contractor and to deduct from the final payment for the work the actual cost to the City of engineering, inspection, superintendence and other overhead expenses which are directly chargeable to the contract and which accrue during the period of such extension, except that the cost of final unavoidable delays shall not be included in such charges. 10-10. Liquidated Damages for Delay. It is agreed by the parties to the contract that time is of the essence and that, in case all the work is not completed before or upon the expiration of the time limit as set forth,damage,other than those cost items identified in section 10-09,will be sustained by the City and that it is and will be impracticable to determine the actual amount of damage by reason of such delay; and it is therefore agreed that the Contractor will pay to the City the sum of five hundred dollars ($500.00) per day for each and every calendar day's delay beyond the time prescribed. SECTION 11. MISCELLANEOUS 11-01. Notice. Whenever any provision of the contract documents requires the giving of written notice, it shall be deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the last business address known to the giver of the notice. If mailed,the notice shall be deemed received on the date of delivery stated in the return receipt. 11-02. Computation of Time. When any period of time is referred to in the Contract Documents by days, it shall be computed to exclude the first and include the last day of such period. If the last day of any such period falls on a Saturday or Sunday or on a day made a legal holiday by the law of the applicable jurisdiction, such day shall be omitted from the computation. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 20 Spec. No.20-10 Page 268 of 4165 11-03.Claims Procedure Required by Public Contract Code Section 9204.This section shall apply to any claim by the Contractor arising in connection with this project in accordance with Public Contract Code Section 9204. a, For purposes of this section "Claim" means a separate demand by the Contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following: (A) A time extension, including,without limitation,for relief from damages or penalties for delay assessed by the City under this contract. (B) Payment by the City of money or damages arising from work done by, or on behalf of,the Contractor pursuant to this contract and payment for which is not otherwise expressly provided or to which the Contractor is not otherwise entitled. (C) Payment of an amount that is disputed by the City. b. (1) (A) Upon receipt of a claim pursuant to this section,the City shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the Contractor a written statement identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim,a public entity and the contractor may, by mutual agreement, extend the time period provided in this subdivision. (B) The Contractor shall furnish reasonable documentation to support the claim. (C) If the City needs approval from its governing body to provide the Contractor a written statement identifying the disputed portion and the undisputed portion of the claim,and the governing bodydoes not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested,the City shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period,or extension,expires to provide the claimant a written statement identifying the disputed portion and the undisputed portion. (D) Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written statement. If the City fails to issue a written statement, paragraph (3)shall apply. (2) (A) If the Contractor disputes the City's written response, or if the City fails to respond to a claim issued pursuant to this section within the time prescribed, the Contractor may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute. (B) Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the City shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed.Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement.Any disputed portion of the claim, as identified by the contractor in writing,shall be submitted to nonbinding mediation, with the City and the Contractor sharing the associated costs equally. The City and Contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim.Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section. (C) For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 21 Spec. No.20-10 Page 269 of 4165 parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section. (D) Unless otherwise agreed to in writing by the City and the Contractor,the mediation conducted pursuant to this section shall excuse any further obligation under Public Contract Code Section 20104.4 to mediate after litigation has been commenced. (3) Failure by the City to respond to a claim from the Contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety.A claim that is denied by reason of the public entity's failure to have responded to a claim,or its failure to otherwise meet the time requirements of this section,shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the Contractor. (4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum. (5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity because privity of contract does not exist,the Contractor may present to the public entity a claim on behalf of a subcontractor or lower tier subcontractor.A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor,that the Contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor.The subcontractor requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the claim.Within 45 days of receipt of this written request,the Contractor shall notify the subcontractor in writing as to whetherthe Contractor presented the claim to the public entity and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so. c. A waiver of the rights granted by this section is void and contrary to public policy, provided, however,that(1) upon receipt of a claim,the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or binding arbitration, as applicable; and (2) the City may prescribe reasonable change order, claim, and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section. 11-04. Litigation and Forum Selection. Contractor and City stipulate and agree that any litigation relating to the enforcement or interpretation of this contract, arising out of Contractor's performance or relating in anyway to the work shall be brought in Mendocino County and that venue will lie in Mendocino County. Except as otherwise expressly provided by law,the parties waive any objections they might otherwise have to the propriety of jurisdiction or venue in the state courts in Mendocino County and agree that California law shall govern any such litigation. The duties and obligations imposed by these General Conditions and the rights and remedies available hereunder to the parties hereto and, in particular but without limitation, the warranties, guaranties and obligations imposed upon the Contractor and all of the rights and remedies available to the City thereunder,shall be in addition to and shall not be construed in any way as a limitation of, any rights and remedies available to any or all of them which are otherwise imposed or available by law or contract, by special warranty or guaranty,or by other provisions of the contract documents and the provisions of this paragraph shall be as effective as if repeated specifically in the contract documents in connection with each particular duty, obligation, right and remedy to which they apply. All warranties and guaranties made in the contract document shall survive final payment and termination or completion of this contract. The City disclaims an express or implied warranty that the plans and specifications identify all site conditions that could affect the time or cost to complete the Work. 11-05. Waiver. The Contractor shall strictly comply with all notices and other contract requirements.Waiver by the City of any failure of the Contractor to comply with any term of the contract, including the notice provisions,shall not be deemed a waiver of a subsequent breach. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 22 Spec. No.20-10 Page 270 of 4165 TECHNICAL SPECIFICATIONS SECTION 12. GENERAL INFORMATION 12-01. Location and Scope of Work.All of the work to be performed is within the City of Ukiah and consists of of all labor, equipment and materials to replacing the existing roof with a standing seam metal roof at the Grace Hudson Museum, located at 431 South Main Street in Ukiah, California. The Contractor should familiarize himself with the local conditions of the project sites. Failure to do so will in no way relieve him of the responsibility for performing any of the work or operations required as a part of this contract. Further information regarding the work or these specifications can be obtained from Mary Horger at (707) 463- 6233. 12-02. Arrangement of Technical Specifications. The Technical Specifications are arranged in sections covering the various phases of work as follows: Section No. Title 12 General Information 13 Construction Details 14 Exclusions from General Conditions 15 Amendments to General Conditions 12-03. Arrangement of Plans. General locations and linear quantities of the work are shown in Appendix"A".A map will be provided to the successful bidder showing the exact locations of the work to be done. 12-04. Business Licenses. The Contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business License prior to the start of any portion of the work. 12-05. Permits. The Contractor shall provide, procure, and pay for all permits required to complete this work. 12-06. Standard Specifications and Standard Plans. The Standard Specifications and Standard Plans of the California State Department of Transportation, 2015, are hereby made a part of these Special Provisions and are hereinafter referred to as "California Standard Specifications" and "California Standard Plans." Whenever in the California Standard Specifications and the California Standard Plans the following terms are used, they shall be understood to mean and refer to the following: Department of Transportation -The City Council. Director of Public Works- The City of Ukiah Director of Public Works. Engineer - The Engineer designated by the City Council, acting either directly or through properly authorized agents, such agents acting within the scope of the particular duties entrusted to them. Laboratory- The designated laboratory authorized by the City of Ukiah to test materials and work involved in the contract. State- The City of Ukiah Other terms appearing in the California Standard Specifications and the California Standard Plans shall have the intent and meaning specified in Section I, Definition of Terms of the California Standard Specifications. In case of discrepancy between the contract documents,the order of precedence from the highest to lowest is as follows: 1. (City) Special Provisions 2. (City) Project Plans 3. City Standard Plans and Details 4. California Standard Plans ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 23 Spec. No.20-10 Page 271 of 4165 5. California Standard Specifications 12-07. Temporary Facilities. All temporary facilities are the responsibility of the Contractor.The removal of said facilities shall be the responsibility of the Contractor.The Contractor shall be responsible for any and all damages to existing facilities which are a result of the work. 12-08. Public Convenience and Safety. The Contractor shall conduct operations so as to cause the least possible obstruction and inconvenience to public traffic. The Contractor shall, at his or her expense,furnish such flag persons and furnish, erect, construct and maintain such fences, barriers, lights, signs, detours, pedestrian walkways,driveway ramps and bridging as may be necessary to give adequate warning to the public that work is in progress and that dangerous conditions exist, to provide access to abutting properties and to permit the flow of pedestrian and vehicular traffic to safely and expeditiously pass the work. 12-09. Maintaining Traffic. Attention is directed to Section 7-1.08,"Public Convenience,"7-1.09,"Public Safety," 7-1.092, "Lane Closure," and 7-1.095, "Flagging Costs," of the California Standard Specifications. Streets shall be open to through vehicular traffic during non-working hours. All public traffic shall be permitted to pass through the work with as little inconvenience and delay as possible. Full costs for"Maintaining Traffic", including"Flagging Costs",shall be considered as included in the various items of work and no additional compensation will be made. 12.10. Stream Pollution. The Contractor shall exercise every reasonable precaution to prevent muddying or silting of live streams, and the Contractor's attention is called to the fact that the terms of this contract do not relieve him or her of responsibility for compliance with Sections 5650 and 12015 of the Fish and Game Code or other applicable statutes relating to pollution prevention or abatement. 12-11. Warranties. Unless otherwise indicated, the Contractor shall warrant all materials provided and work performed under this contract for a period of one year from the date of final acceptance. He shall replace promptly and at his own expense any materials and/or workmanship which fail during this warranty period. 12-12. Utilities. No water, sewer or electrical services will be provided by the owner. It is the Contractor's sole responsibility to arrange such services as necessary. 12-13. Preconstruction Conference.A preconstruction conference will be held before any work will be allowed to commence. This meeting will cover inspection,schedule forwork, and among other items,the responsibilities and procedures of each of the interested parties to assure that the project will be completed in accordance with the contract documents. 12-14. Safety Requirements.The Contractor shall comply with all pertinent provisions of the Department of Labor "Safety and Health Regulations for Construction (29 FCS Part 1518,36 CFR 7340)",with additions or modifications thereto, in effect during construction of this project. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 24 Spec. No.20-10 Page 272 of 4165 SECTION 13 -CONSTRUCTION DETAILS 13-01. Technical Specifications and Project Drawings. Please refer to Appendix A and B. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 25 Spec. No.20-10 Page 273 of 4165 SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS 14-01. Provisions to be Excluded from General Conditions. The following designated provisions of the General Conditions are hereby determined to be inapplicable to the proposed work and, therefore, are hereby excluded from the terms of the Notice to Bidders, Proposal,Agreement and other contract documents as though entirely omitted from said General Conditions: (1) Section 6-02. Office at the Site (2) Section 7-03. Surveys No other exclusions. SECTION 15. AMENDMENTS TO GENERAL CONDITIONS 15-01. Sections of General Conditions to be Amended. The following designated sections of the Special Provisions are hereby amended to read as follows: Add the following to Section 1. Proposal Requirements and General Conditions: No amendments. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 26 Spec. No.20-10 Page 274 of 4165 BID SUBMITTAL CHECKLIST The following is a checklist to assist you in your submission of your bid documents. Please make sure you include the following when submitting your bid documents to reduce the risk of having your bid rejected: Did you include?... o Proposal (Page_) ➢ Unit prices filled out clearly. ➢ Extended prices filled out clearly and calculated correctly ➢ Total bid amount filled out clearly and calculated correctly ➢ Sign the proposal, and provide complete information ➢ CLSB No. and expiration date ➢ Department of Industrial Relations Public Works Contractor Registration Number o Fair Employment Practices Certification (Page_) ➢ Filled out completely per instruction o Worker's Compensation Certificate (Page ) ➢ Filled out completely per instruction o Certification of Non-Discrimination in Employment (Page ➢ Filled out completely per instruction o List of Proposed Subcontractors (Page ) ➢ Filled out completely per instruction o Statement of Experience (Page ) o Signature of Bidder(Page ) ➢ Filled out completely per instruction ➢ Authorized signature provided o Bidder's Bond (Page ) ➢ Filled out completely per instruction o Non-Collusion Affidavit (Page ) ➢ Filled out completely per instruction ➢ Notarized o Addenda Issued ➢ Check the City website for any addenda issued: vvv„piiyauulii „I paiJ�K�uuirpl miiin„g. o Additional Documentation to be Submitted with Bid: ➢ Standing Seam Metal Roof Manufacturer Material Cut Sheets for roofing material being proposed. ➢ Standing Seam Metal Roof Manufacturer Warranty ➢ Manufacturer's Statement regarding Roofer Certification ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 27 Spec. No.20-10 Page 275 of 4165 CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA PROPOSAL FOR ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM Specification No. 20-10 The undersigned, as bidder, declares that he or she has examined thoroughly all of the contract documents herein contained,that this proposal is made without collusion with any other person,firm or corporation and that all laws and ordinances relating to the interest of public officers in this contract have been complied with in every respect. AND he or she proposes and agrees, if this proposal is accepted, 1) that he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the copy of the agreement herein contained a) to provide all necessary machinery, tools, apparatus and other means of construction; b) to furnish all materials; c) to provide all superintendence, overhead expenses and all labor and expenses of whatever nature necessary to complete the job in conformity with the specifications and drawings and other contract provisions herein or reasonably implied hereby or as necessary to complete the work in the manner and within the time named herein and according to the requirements and to the reasonable satisfaction of the City Engineer; d) to pay all charges of freight transportation and hauling; 2) that he or she indemnifies the City against any loss or damage arising from any act of the undersigned as Contractor; and 3) that he or she will accept as full payment therefor the following sums: ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 28 Spec. No.20-10 Page 276 of 4165 BIDDING SCHEDULE In the case of any discrepancy between the unit price and the total set forth for the item,the unit price shall prevail; provided, however, that if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any reason, or is omitted, or in the case of lump sum items, is not the same amount as the entry in the"Total'column, then the amount set forth in the "Total' column for the item shall prevail in accordance with the following: 1. As to lump sum items, the amount set forth in the "Total' column shall be the unit price; 2. As to unit basis items,the amount set forth in the"Total'column shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. The Total Base Bid shall be the sum of the items in the"Total'column. In case of discrepancy between the sum of the items in the "Total' column and the amount entered as Total Base Bid, the sum of the "Total' column items shall prevail. The bid comparison will be based on the sum of the items in the "total' column for each bidder. The Unit prices for the various Construction Items below include all costs associated with the General Conditions, Special Provisions, Requirements of the Construction Contract, and representthe total,complete, in-place cost for each specific Construction Item in accordance with the Construction Documents, including all elements, work components,accessories, and connections,shown in applicable details or required to yield a complete,sound and functional component or system appropriate for its intended function,whether or not such is specifically described or listed in any description of measurement or payment. The total amount of the Construction items below shall represent the total and complete cost of the fully functional Project. All work not specifically listed below be required to complete the work of the various construction items and the cost of such shall be considered as included throughout the various unit prices indicated. Lowest bid will be based on the lowest Base Bid. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 29 Spec. No.20-10 Page 277 of 4165 NAME OF BIDDER: SPEC#: 20-10 PROJECT NAME: ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM BASE BID ITEM DESCRIPTION UNIT OF QUANTITY UNIT PRICE TOTAL # MEASURE All material,equipment,labor and incidentals of any kind 1 to replace the roof at the Grace Hudson Museum as per LS $ $ these specifications. TOTAL BID ==>> $ We, the undersigned, acknowledge that the City Council has reserved the right to reject any or all bids and to determine which proposal is, in its opinion, the lowest responsive bid from a responsible bidder and that which it deems in the best interest of the City to accept. We, the undersigned, further agree, if this proposal shall be accepted,to sign the agreement and to furnish the required bonds with satisfactory surety,orsureties,within fifteen (15) calendar days after written notice that the contract is ready for signature; and, if the undersigned shall fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore, this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said guaranty,shall be forfeited to and become the property of the City.Otherwise,the proposal guaranty accompanying this proposal shall be returned to the undersigned. Witness our hands this day of , 20 Licensed in accordance with an act providing for the registration of California Contractors License No. , expiration date THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER PENALTY OF PERJURY. Department of Industrial Relations Public Works Contractor Registration Number: Signature of bidder or bidders, with business name, address, phone number and fax number: Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and addresses of the President, Secretary, Treasurer. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 30 Spec. No.20-10 Page 278 of 4165 FAIR EMPLOYMENT PRACTICES CERTIFICATION TO: The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the Special Provisions contained herein. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM (Signature of Bidder) Business Mailing Address: Business Location: (The bidder shall execute the certification of this page prior to submitting his or her proposal.) ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 31 Spec. No.20-10 Page 279 of 4165 WORKER'S COMPENSATION CERTIFICATE I am aware of the provisions of Section 3700 of the Labor Code which require every employerto be insured against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that code and I will comply with such provisions before commencing the performance of the work of this contract. Witness my hand this day of 200 Signature of Bidder, with Business Address: ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 32 Spec. No.20-10 Page 280 of 4165 CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT The bidder represents that he or she has/has not, participated in a previous contractor subcontract subject to either the equal opportunity clause herein orthe clause contained in Section 301 of Executive Order 10925;that he orshe has/has not, filed all required compliance reports; and that representations indicating submission of required compliance prior to subcontract awards. Signature and address of Bidder: Date (This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.) ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 33 Spec. No.20-10 Page 281 of 4165 LIST OF PROPOSED SUBCONTRACTORS In compliance with the provisions of Sections 4100-4108 of the California Public Contract Code and any amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each subcontractor who will perform work or labor or render service in or about the construction site or a subcontractor licensed by the State of California who, under subcontract to the prime contractor,specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications in an amount in excess of one-half of 1 percent of the total bid and (b)the California Contractor License Number for each subcontractor,and (c)the portion of the work to be done by each subcontractor.(See General Conditions Section 1- 09.) Include with the name of each sub-contractortheir Department of Industrial Relations Public Works Contractor Registration Number. SUBCONTRACTOR SUBCONTRACTOR SUBCONTRACTOR SUBCONTRACTOR DIR DESCRIPTION NAME LICENSE NUMBER REGISTRATION BUSINESS OF WORK NUMBER ADDRESS ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 34 Spec. No.20-10 Page 282 of 4165 STATEMENT OF EXPERIENCE OF BIDDER The bidder is required to state below what work of similar magnitude or character he or she has done and to give references that will enable the City Council to judge of his or her experience,skill and business standing and his or her ability to conduct work as completely and rapidly as required under the terms of the contract. Please refer to "Bid Submittal Checklist"for additional submittals needed to accompany bid documents. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 35 Spec. No.20-10 Page 283 of 4165 SIGNATURE(S) OF BIDDER Accompanying this proposal is (insert the words "cash ($)", "cashier's check" or"bidder's bond", as the case may be) in an amount equal to at least 10 percent of the bid. The names of all persons interested in the foregoing proposal as principals are as follows: IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation and also the names of the president,secretary,treasurer and managerthereof. If a co-partnership,provide the true name of firm and also the names of all individual co-partners composing the firm. If bidder or other interested person is an individual, provide the first and last names in full. Licensed in accordance with an act providing for the registration of Contractors: License No. License Expiration Date Signature(s) of Bidder: NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is a co-partnership,the true name of the firm shall be set forth above together with the signature of the partner or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an individual, his or her signature shall be placed above. If a member of a partnership, a Power of Attorney must be on file with the Department prior to opening bids or submitted with the bid; otherwise, the bid will be disregarded as irregular and unauthorized. Business address: Place of residence: Dated: ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 36 Spec. No.20-10 Page 284 of 4165 CITY OF UKIAH Mendocino County, California BIDDER'S BOND KNOW ALL MEN BY THESE PRESENTS, That we, as PRINCIPAL and as SURETY, are held and firmly bound unto the City of Ukiah in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF THE BID of the Principal above named,submitted by said Principal to the City of Ukiah,as the case may be,forthe work described below, for the payment of which sum in lawful money of the United States, well and truly to be made, to the City Clerk to which said bid was submitted, we bind ourselves, our heirs, executors, administrators and successors jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder exceed the sum of$ THE CONDITION OF THIS OBLIGATION IS SUCH, That whereas the Principal has submitted the above mentioned bid to the City of Ukiah, as aforesaid, for certain construction specifically described as follows,for which bids are to be opened at the Office of the City Clerk, Ukiah Civic Center, Ukiah, California, on <<DATE OF BID OPENING>> for ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM. NOW, THEREFORE, If the aforesaid Principal is awarded the contract and,within the time and manner required underthe specifications,afterthe prescribed forms are presented to him or her for signatures,enters into a written contract, in the prescribed form, in accordance with the bid and files two bonds with the City of Ukiah, one to guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue. IN WITNESS WHEREOF,we have hereunto set our hands and seals on this day of A.D. 20 (Seal) (Seal) (Seal) Principal (Seal) (Seal) (Seal) Surety Address: ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 37 Spec. No.20-10 Page 285 of 4165 NON-COLLUSION AFFIDAVIT Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid. To City Council, City of Ukiah: The undersigned in submitting a bid for performing ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM by contract, being duly sworn, deposes and says: that he or she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract. Signature(s) of Bidder Business Address: Place of Residence: NOTARIZATION Subscribed and sworn to before me this day of 20 Notary Public in and for the County of State of California. My Commission Expires 20 ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 38 Spec. No.20-10 Page 286 of 4165 CITY OF UKIAH Mendocino County, California AGREEMENT FOR ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM Specification No. 20-10 THIS AGREEMENT, made this day of 20 ,by and between the City of Ukiah, Mendocino County, California, hereinafter called the City and hereinafter called the Contractor, WITNESSETH: WHEREAS,the City has caused to be prepared in accordance with law,specifications,drawings and other contract documents for the work herein described and shown and has approved and adopted these contract documents, specifications and drawings and has caused to be published in the manner and forthe time required by law a notice to bidders inviting sealed proposals for doing the work in accordance with the terms of this contract and WHEREAS, the Contractor, in response to the notice to bidders, has submitted to the City a sealed proposal accompanied by a proposal guaranty in an amount of not less than 10 percent of the bid price for the construction of the proposed work in accordance with the terms of this contract and WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and canvassed the proposals submitted and as a result has determined and declared the Contractor to be the lowest and best regular responsible bidder for the work and for the sums named in the proposal, NOW, THEREFORE, THIS AGREEMENT WITNESSETH: Article 1. Work to be Done and Contract Days Allowed. That the Contractor shall provide all necessary machinery,tools,apparatus and other means of construction;shall furnish all materials,superintendence,overhead, expenses, all labor and expenses of whatever nature necessary for completion of the work in conformity with the Special Provisions and other contract documents hereto attached and according to such instructions as may be given by the Engineer.The Contractor shall complete the work within ninety(90) calendar days. Contract days shall be counted starting with the 10th day following receipt of notice that the contract has been executed by the City. Contractor, at his or her option, may begin work prior to start of counting contract days, however, in no event shall the Contractor start work without giving notification to the Engineer at least 72 hours prior to the start of work, without obtaining an encroachment permit from the City, or without having submitted certificates of insurance that have been accepted and approved by the Engineer ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 39 Spec. No.20-10 Page 287 of 4165 Article II. Contract Prices. That the City shall pay the Contractor the prices stated in the proposal submitted by the Contractor, for complete performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full compensation for all material and appliances necessary to the work, for all labor and use of tools and other implements necessary to execute the work contemplated in this contract;for all loss or damage arising out of the nature of the work or from the action of the elements,or from any unforeseen obstructions or difficulties which may be encountered in the prosecution of the work; for all risks of every description connected therewith; for all expenses of the work, as herein specified;for all liability and other insurance,for all overhead and other expenses incident to the work; all according to the Contract Drawings,the Special Provisions,the Details,the instructions and the requirements of the City. Article III. Labor Discrimination. Attention is directed to Section 1735 of the Labor Code, which reads as follows: "No discrimination shall be made in the employment of persons upon public works because of the race, color, national origin or ancestry,or religion of such persons and every contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter." In connection with the performance of work under this contract, the Contractor agrees as follows: (a) The Contractor will not willfully discriminate against any employee or an applicant for employment because of race,color, religion, ancestry, or national origin.The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, ancestry, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.The Contractor agrees to post in conspicuous places,available to employees and applicants for employment, notices to be provided by the awarding authority setting forth the provisions of this Fair Employment Practice section. (b) The Contractor will send to each labor union or representative of workers with which he or she has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the awarding authority, advising the said labor union or worker's representative of the Contractor's commitments under this section, to employees and applicants for employment. (c) The Contractorwill permit access to his or her records of employment,employment advertisements, application forms and other pertinent data and records by the Fair Employment Practices Commission, City of Ukiah or any other appropriate agency of the State of California designated by the awarding authority, for the purposes of investigation to ascertain compliance with the Fair Employment Practices section of this contract. (d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair Employment Practices Act shall be regarded by the awarding authority as a basis for determining the Contractor to be not a "responsible bidder" as to future contracts for which such Contractor may submit bids,for revoking the Contractor's pre-qualification rating, if any and for refusing to establish, reestablish or renew a pre-qualification rating for the Contractor. The City of Ukiah shall deem a finding of willful receipt of written notice from the Fair Employment Practices Act to have occurred upon that it has investigated and determined that the Contractor has violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426 or obtained an injunction under Labor Code Section 1429. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 40 Spec. No.20-10 Page 288 of 4165 Upon receipt of such written notice from the Fair Employment Practices Commission,the City shall notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority within a stated period that the violation has been corrected, his or her pre-qualification rating will be revoked at the expiration of such period. (e) The Contractor agrees that should the City determine that the Contractor has not complied with the Fair Employment Practices section of this Contract,then pursuant to Labor Code Section 1735 and 1775 the Contractor shall, as a penalty to the City,forfeit for each calendar day or portion thereof,for each person who was denied employment as a result of such non-compliance,the penalties provided in the Labor Code for violation of prevailing wage rates. Such monies may be recovered from the Contractor. The City may deduct any such damages from any monies due the Contractor. (f) Nothing contained in this Fair Employment Practices section shall be construed in any manner of fashion so as to prevent the City or the State of California from pursuing any other remedies that may be available at law. (g) Prior to awarding the Contract,the Contractor shall certify to the awarding authority that he or she has orwill meet the following standards for affirmative compliance,which shall be evaluated in each case by the awarding authority: (1) The Contractor shall provide evidence, as required by the City that he or she has notified all supervisors,foremen and other personnel officers in writing of the content of the anti-discrimination clause and their responsibilities under it. (2) The Contractor shall provide evidence, as required by the City, that he or she has notified all sources of employees' referrals (including unions, employment agencies, advertisements, Department of Employment) of the content of the anti-discrimination clause. (3) The Contractor shall file a basic compliance report, as required by the City. Willfully false statements made in such reports shall be punishable as provided by law.The compliance report shall also spell out the sources of the work force and who has the responsibility for determining whom to hire, or whether or not to hire. (4) Personally, or through his or her representatives,the Contractor shall,through negotiations with the unions with whom he or she has agreements, attempt to develop an agreement which will: a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training. b. Otherwise implement an affirmative anti-discrimination program in terms of the unions' specific areas of skill and geography to the end that qualified minority workers will be available and given and equal opportunity for employment. (5) The Contractor shall notify the City of opposition to the anti-discrimination clause by individuals, firms or organizations during the period of its pre-qualification. (h) The Contractor will include the provisions of the foregoing paragraphs 1 through 5 in every first tier subcontract so that such provisions will be binding upon each such subcontractor. (i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of submitting the bid. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 41 Spec. No.20-10 Page 289 of 4165 Article IV. Parts of the Contract. That the complete contract consists of the following documents, all of which shall be considered a part of this agreement. 1. Notice to Bidders 2. Wage Rates 3. General Conditions 4. Technical Specifications 5. Proposal 6. Fair Employment Practices Certification 7. Agreement 8. Contract Bonds 9. Contract Drawings and Construction Details 10. Standard Drawings 11. Indemnification Agreement IN WITNESS WHEREOF,this contract being executed in duplicate and the parties having caused their names to be signed by authority of their duly authorized office this day of , 20 CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA By: CITY MANAGER, CITY OF UKIAH Attest: CITY CLERK, CITY OF UKIAH By: CONTRACTOR Attest: Title: The foregoing contract is approved as to form and legality this day of 20 CITY ATTORNEY, CITY OF UKIAH ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 42 Spec. No.20-10 Page 290 of 4165 INDEMNIFICATION AGREEMENT This Indemnification Agreement is made and entered in Ukiah, California, on 20 , by and between the City of Ukiah (Ukiah) and (Contractor). Contractor is for Ukiah. As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect Ukiah from damage or damage claims which arise from its performance of the work. Accordingly, Contractor agrees as follows: 1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and employees from and against any claim, loss, or damage, including the legal and other costs of defending against any claim of damage or loss which arises out of the Contractor's negligent or wrongful performance under the work order attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other wrongful conduct of Ukiah or its officers, agents and employees. CONTRACTOR BY: TITLE: ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 43 Spec. No.20-10 Page 291 of 4165 CITY OF UKIAH Mendocino County, California FAITHFUL PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS, That we the undersigned, AS PRINCIPAL, and AS SURETY, are held firmly bound unto THE CITY OF UKIAH, hereinafter called the "City", in the penal sum of dollars ($ ) for the payment of which sum we bind ourselves, our heirs,executors, administrators, and successors,jointly and severally. WHEREAS,the Principal has entered into a certain Contract with the City, dated 20 , a copy of which is hereto attached and made a part hereof, NOW,THEREFORE,the condition of this obligation is such that if the Principal shall in all respects fully perform the Contract and all duly authorized modifications thereof,during its original term and any extensions thereof that may be granted and during any guaranty period for which the Contract provides, and if the Principal shall fully satisfy all claims, arising out of the prosecution of the work under the Contract and shall fully indemnify the City for all expenses which it may incur by reason of such claims, including its attorney's fees and court costs, and if the Principal shall make full payment to all persons supplying labor, services, materials, or equipment in the prosecution of the work under the Contract, in default of which such persons shall have a direct right of action hereupon; and if the Principal shall pay or cause to be paid all sales and use taxes payable as a result of the performance of the Contract as well as payment of gasoline and special motor fuels taxes in the performance of the Contract and all motor vehicle fees required for commercial motor vehicles used in connection with the performance of the Contract,then this obligation shall be void; otherwise, it shall remain in full force and effect. No modification of the Contract or extension of the term thereof, nor any forbearance on the part of the City shall in any way release the Principal or the Surety from liability hereunder. Notice to the Surety of any such modification, extension, or forbearance is hereby waived. IN WITNESS WHEREOF,the aforesaid Principal and Surety have executed this instrument and affixed theirseals hereto, this day of 120 In the presence of: WITNESS: (SEAL) (Individual Principal) (Business Address) (City/State/Zip Code) ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 44 Spec. No.20-10 Page 292 of 4165 WITNESS: (SEAL) (Corporate Principal) (Business Address) (City/State/Zip Code) ATTEST: (Corporate Principal) Affix Corporate Seal (Business Address) (City/State/Zip Code) ATTEST: Affix (Corporate Surety) Corporate Seal (Business Address) (City/State/Zip Code) The rate of premium on this bond is $ per thousand. The total amount of premium charges is $ (The above is to be filled in by Surety Company). (Power of Attorney of person signing for Surety Company must be attached). (CERTIFICATE AS TO CORPORATE PRINCIPAL) I, , certify that I am the Secretary of the corporation named as Principal in the foregoing bond; that who signed the said bond on behalf of the Principal,was then of said corporation;that I know his signature, and that his signature thereto is genuine; and that said bond was duly signed,sealed, and attested to for and in behalf of said corporation by authority of its governing body. Affix Corporate Seal ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 45 Spec. No.20-10 Page 293 of 4165 CITY OF UKIAH Mendocino County, California MATERIAL AND LABOR BOND KNOW ALL MEN BY THESE PRESENTS, That we the undersigned, AS PRINCIPAL,and , AS SURETY, are held firmly bound unto THE CITY OF UKIAH, hereinafter called the "City" in the penal sum of dollars ($ ) forthe payment of which sum we bind ourselves,our heirs, executors, administrators, and successors,jointly and severally. WHEREAS,the Principal has entered into a certain Contract with the City,dated 20 , a copy of which is hereto attached and made a part hereof, NOW,THEREFORE,the condition of this obligation is such that if the Principal shall in all respects fully perform the Contract and all duly authorized modifications thereof,during its original term and any extensions thereof that may be granted and during any guaranty period for which the Contract provides, and if the Principal shall fully satisfy all claims, arising out of the prosecution of the work under the Contract and shall fully indemnify the City for all expenses which it may incur by reason of such claims, including its attorney's fees and court costs, and if the Principal shall make full payment to all persons supplying labor, services, materials, or equipment in the prosecution of the work under the Contract, in default of which such persons shall have a direct right of action hereupon; and if the Principal shall pay or cause to be paid all sales and use taxes payable as a result of the performance of the Contract as well as payment of gasoline and special motor fuels taxes in the performance of the Contract and all motor vehicle fees required for commercial motor vehicles used in connection with the performance of the Contract,then this obligation shall be void; otherwise, it shall remain in full force and effect. No modification of the Contract or extension of the term thereof, nor any forbearance on the part of the City shall in any way release the Principal or the Surety from liability hereunder. Notice to the Surety of any such modification, extension, or forbearance is hereby waived. IN WITNESS WHEREOF,the aforesaid Principal and Surety have executed this instrument and affixed theirseals hereto, this day of 120 In the presence of: WITNESS: (SEAL) (Individual Principal) (Business Address) (City/State/Zip Code) ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 46 Spec. No.20-10 Page 294 of 4165 WITNESS: (SEAL) (Corporate Principal) (Business Address) (City/State/Zip Code) ATTEST: (Corporate Principal) Affix Corporate Seal (Business Address) (City/State/Zip Code) ATTEST: Affix (Corporate Surety) Corporate Seal (Business Address) (City/State/Zip Code) The rate of premium on this bond is $ per thousand. The total amount of premium charges is $ (The above is to be filled in by Surety Company). (Power of Attorney of person signing for Surety Company must be attached). (CERTIFICATE AS TO CORPORATE PRINCIPAL) I, , certify that I am the Secretary of the corporation named as Principal in the foregoing bond; that who signed the said bond on behalf of the Principal,was then of said corporation;that I know his signature,and that his signature thereto is genuine; and that said bond was duly signed, sealed, and attested to for and in behalf of said corporation by authority of its governing body. Affix Corporate Seal ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 47 Spec. No.20-10 Page 295 of 4165 DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND 1. Individual sureties, partnerships, or corporations not in the surety business will not be acceptable. 2. The name of the Principal shall be shown exactly as it appears in the Contract. 3. The penal sum shall not be less than required by the Specifications. 4. If the Principals are partners orjoint venturers, each member shall execute the bond as an individual and state his place of residence. 5. If the Principal is a corporation, the bond shall be executed under its corporate seal. If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the corporate name. 6. The official character and authority of the person(s) executing the bond for the Principal, if a corporation, shall be certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies attached to such records of the corporation as will evidence the official character and authority of the officer signing,duly certified by the Secretary or Assistant Secretary, under the corporate seal,to be true copies. 7. The current power-of-attorney of the person signing for the surety company must be attached to the bond. 8. The date of the bond must not be prior to the date of the Contract. 9. The following information must be placed on the bond by the surety company: a. The rate of premium in dollars per thousand; and b. The total dollar amount of premium charged. 10. The signature of a witness shall appear in the appropriate place attending to the signature of each party of the bond. 11. Type or print the name underneath each signature appearing on the bond. 12. An executed copy of the bond must be attached to each copy of the Contract (original counterpart) intended for signing. ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 48 Spec. No.20-10 Page 296 of 4165 CITY OF UKIAH Mendocino County, California DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND KNOW ALL MEN BY THESE PRESENTS, That we, as PRINCIPAL and as SURETY, are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of (5 PERCENT OF THE FINAL CONTRACT AMOUNT) to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors, administrators successors and assigns jointly and severally, firmly by these presents. WHEREAS,the said Principal entered into a Contract with the City of Ukiah dated for WHEREAS, said Contract has been completed, and was approved on the day of NOW,THEREFORE,THE CONDITION OF THIS OBLIGATION IS SUCH,that if the Principal shall guarantee that the work will be free of any defective materials or workmanship which become apparent during the period of one(1) year following completion of the Contract, then this obligation shall be void, otherwise to remain in full force and effect, provided however, any additional warranty or guarantee whether expressed or implied is extended by the Principal or Manufacturer only, and the surety assumes no liability for such a guarantee. Signed, sealed, and dated this day of , 20 (Seal) BY: (Seal) (Seal) Principal (Seal) BY: (Seal) (Seal) Surety ROOF REPLACEMENT AT THE GRACE HUDSON MUSEUM 49 Spec. No.20-10 Page 297 of 4165 APPENDIX A SPECIFICATIONS FOR RE-ROOFING OF THE CITY OF UKIAH GRACE HUDSON MUSEUM . . , . PROJECT COORDINA TOR MARYHORGER I PROCOUREMENT MANAGER FINANCE AND PURCHASING DIVISION CI TYOF UKIAH 411 WEST CLAYSTREET, UKIAH, CA 95482 (707) 463-6233 mhorger@cityofukiah.com ARCHITECT THOMAS HISS A RCHI TEC TS2 580 VICHY HILLS DPI VE UKIAH, CA 95482 Thomas Hise Architect (707) 744-1921 hiseaia@pacific.net DA TE July 27,2020 Page 298 of 4165 TABLE OF CONTENTS DI VISION 2—Sl TEWORK 02070 Selective Demolition DI VISION 0- WOOD& PLAS TICS 00100 Miscellaneous Carpentry DIVISION 7- THERMAL & MOISTURE PROTECTION 07410 Roofing—Metal Roof Panels 07510 Roofing—Built-Up 07620 Flashing& Sheet Metal Specification Index Grace Hudson Museum Re-Roof Project 431 South main Street, Ukiah Page i-i Page 299 of 4165 DIVISION 2—SITEWORK SECTION 02070-SELECTIVE DEA40LITION PART 1 —GENERAL 1.01 CONDITIONS AND REQUIREMENTS A. Refer to Division I -General Requirements. 1.02 DESCRIPTION A. This Section describes the requirements for Selective Demolition and removal of portions of the existing building to accommodate new Work under other Sections, includina, but not limited to eaves, fascias, overhangs, and soffits (as needed), and to any existing non-functioning andlor abandoned roof equipment and penetrations. B. Removal of the existing Cor-Ten "Bermuda Style"metal panel roofing, patching and repair of all fungus or water damaged wood structure, and all unforeseen related demolition and repairs work(as needed). C. Related Work 1. Metal Roofing Panels: Section 07410 2. Miscellaneous Carpentry: Section 06 100 3. Flashing and Sheet Wtak Section 07620 1.03 QUALITYASSURANCE A. Except for items or materials indicated to be reused, salvaged, reinstalled, or otherwise indicated to remain, demolished materials shall become the Contractor's property, and shall be removed from ProjectSite. 1.03 PROJECT CONDITIONS A. The City of Ukiah will not be occupying the Museum building or the immediate area of this Work. However, the Contractor shall provide not less than seventy- two(72)hours written notice to the Architect and the City of Ukiah's Project Manager, activities that will impact the security of the Museum or it's contents, beyond the Contractor's normal working hour. B. Access: The Contractor shall maintain access to the unaffected areas of the site, and other adjacent facilities. 1. The Contractor shall not close or obstruct, unoccupied facilities without written permission from the City of Ukiah. 2. Utility Service: The Contractor shall maintain existing utilities and protect them against damage during Selective Demolition operations, especially fire suppression and security systems, including fences and gates currently securing the property. PART-PRODUCTS 2.01 REPAIR MATERIALS A. Use repair materials identical to existing materials. 1. If identical materials are unavailable or cannot be used for repair of exposed surfaces, use materials that visually match existing adjacent surfaces, to the fullest extent possible. 2. Use materials whose installed performance equals or surpasses that of existing materials. PART 3—EXECUTION Selective Demolition Grace Hudson Museum Re-Roof Project 431 South Main Street, Ukiah Page 02070- I Page 300 of 4165 3.01 EXAMINATIONOF EXISTING CONDITIONS A. The Contractor shall survey the existing conditions of the site, and correlate with requirements indicated in the Construction Documents,to determine extent of Selective Demolition required. B. Where unanticipated mechanical, electrical, or structural elements conflict with intended function or design are encountered, investigate and document the nature and extent of conflict, and promptly submit a written report to the Architect for clarification on how to proceed with the Work. C. Perform surveys as the Work progresses to detect possible hazards resulting from Selective Demolition activities, and report to the Architect for clarification on how to proceed with the Work. 3.02 PREPARA TION A. Site Access and Temporary Controls: Conduct Selective Demolition and debris- removal operations to ensure minimum interference with other areas of the site, including, streets, walks, walkways, and other adjacent occupied facilities, or the occupants of neighboring properties. B. Protect existing site improvements, appurtenances, and landscaping, not part of this Work, and scheduled to remain. C. Provide protection to ensure the safe passage of people around Selective Demolition activities, and to other areas of the Project site. 3.03 SELECTIVEDE/vOLITION A. General: Remove existing metal roofing panels and any damaged existing construction, only to the extent required to accommodate new Work, and as indicated in the Construction Documents. Use methods required to complete the Work, within limitations as follows: 1. Remove andpallefize existing metal roofing panels and all related trim and attachments, and secure in the Parking Area as agreed upon by the Architect and the City of Ukiah. 2. Remove decayed, vermin or fungus-infested, or otherwise dangerous or unsuitable materials, and promptly dispose of off-site. 3. Remove all such materials, and lower to around by methods suitable to avoid free fall, and to preventground impactor dust generation. 4. Dispose of demolished items and materials promptly. 5. Return elements of construction and surfaces that are to remain, to their condition existing prior to any Selective Demolition operations. B. For all removed and reinstalled items, the Contractor shall comply with the following: 1. Clean and repair items to functional condition and adequate for the intended re-use. Paint equipment to match new equipment 2. Protect items from damage during transport and storage. 3. Reinstall items in locations indicated on the Construction Documents, and comply with the installation requirements for new materials and equipment 4. Provide connections, supports, and miscellaneous materials necessary to make re-use items functional for the use indicated in the Construction Documents, or that can reasonably be inferred. C. Existing Items to Remain: Protect construction indicated to remain, against damage and soiling during Selective Demolition activities. When permitted by the Architect, items may be moved to a suitable, protected storage location, during Selective Demolition, until reinstalled in their original locations after Selective Demolition operations are complete. Selective Demolition Grace Hudson Museum Re-Roof Project 431 South Main Street, Ukiah Page 02070-2 Page 301 of 4165 D. Cleaning: Clean adjacent structures and improvements of dust, dirt, and debris, caused bySelective Demolition operations. Return adjacent areas to condition existing prior to Selective Demolition operations. 3.04 PATCHING AND REPAIRS A. General: Promptly repair all damage to adjacent construction caused by Selective Demolition operations. B. Repairs: Where repairs to existing surfaces are required, patch to produce surfaces suitable for new materials. C. Finishes: Restore exposed finishes of patched areas or areas damaged by construction, and extend restoration into adjoining construction in a manner' that eliminates evidence ofpatching andrefinishing. 3.05 DISPOSAL OF DEACL ISHED MATERIALS A. General: Promptly dispose of demolished materials. Do not allow demolished materials to accumulate on-site. B. Disposal: Transport demolished materials off the City of Ukiah's property and legally dispose of them. END OF SEC TION Selective Demolition Grace Hudson Museum Re-Roof Project 431 South Main Street, Ukiah Page 02070-3 Page 302 of 4165 DIVISION 6- WQQD& PLASTICS SECTION 06100—MISCELLANEOUS CARPENTRY PART f -GENERAL 1.01 CONDITIONS AND REQUIREMENTS A. Refer to Division 1 -General Requirements. 1.02 DESCRIPTION A. This Section includes all Miscellaneous Carpentry required to complete this Work as required and specified in the Construction Documents. B. Carpentry includes, but is not limited to selective demolition and rebuilding of the existing roof eaves, soffits, and fascia, as needed to accommodate new Work. Also, for tear-off and replacement of plywood and other roof and decking material as needed. This Work will be completed at a fixed material and/or hourly rate as agreed to as part of this contract. C. Related Work, 1. Selective Demolition: Section 02070 2. Roofing: Section 07410 3, Flashing and Sheet Metal: Section 07620 1.03 REFERENCE DOCUMENTS A. Governing Documents, include: 1. American Society of Testing and Materials (ASTM) 'ASTMStandards in Building Codes." 2. West Coast Lumber Inspection Bureau's (WCL1B) "Standard Grading Rules" B. Guideline Standards for Quality of Work,, 1, "National Design Specification for Wood Construction (NDS) 2. American National Standard Institute(ANSI) PART 2—PRODUCTS 2.01 MATERIALS A. Wood: The following shall apply, 1. Framing Lumber.,(S4S) Douglas Fir, No. (2) & Better grade, (191) moisture content maximum. 2. Fascia & Soffit Trim Boards: Redwood, kiln dried, clear heart or better. Match existing sizes and profiles. B. Fasteners: The following shall apply,, 1. Vinyl coated nails shall be used for weather protected framing conditions. 2. Hot dipped galvanized or stainless nails shall be used for all exterior weather exposed locations. 3. Construction Adhesive: Dap Latex Construction and Sub-Floor Adhesive, or owner approved equal. PART 3 EXECUTION 3.01 CARPENTRY GENERAL A. Carpentry shall be done by competent workmen, experienced in Work of the types specified herein, and in accordance with the best standards of carpentry practice. B. Workmanship: Fit members closely, set accurately to required lines and levels, and secure rigidly in place. Set horizontal and inclined members with crown edge up. Bolt, nail, and spike thoroughly with not less than sizes and quantities Miscellaneous Carpentry Grace Hudson Museum Re-Roof Project 431 South Main Street, Ukiah Page 06100- 1 Page 303 of 4165 required to conform to Chapter 23 of the California Building Code(CBC), and provide full contact at all bearing surfaces for structural members. C. Verify all conditions at the Project site, effecting the Work. Coordinate carpentry with rough-ins and installations under other sections Work applying to this Project. 3.02 FINISH CARPENTRYGENERAL A. Completed exposed Work shall be free of dents and tool marks, un-sanded or rough faces (unless scheduled to be so), or other detracting appearance defects and issues. B. Care should be taken to match existing finish appearance, with tight mitre and butt joints, C. Set and putty all nail heads, and prep for painting or specified finishes, unless scheduled to be natural finish. END OF SECTION Miscellaneous Carpentry Grace Hudson Museum Re-Roof Project 431 South Main Street, Ukiah Page 06100- 2 Page 304 of 4165 DIVISION7- THERMAL & MOISTURE PROTECTION SECTION 07410—METAL ROOFING PANELS: STANDING SEAM PART 1 GENERAL 1.01 CONDITIONS AND REQUIREMENTS A. Refer to Division 1 -General Requirements. 1.02 DESCRIPTION A. This Section describes the requirements for installing Standing Seam Metal Roofing Panels as required by the Construction Documents for Work of this Contract. B. Furnish and install all Metal Roofing Panels and accessories as required and specified for a complete and weatherproof installation C. Related Work 1. Selective Demolition: Section 02070 2 Miscellaneous Carpentry: Section 06100 3, Flashing and Sheet Metal: Section 07620 1.03 QUAL I TY ASSURANCE A. Metal Roofing Panels shall carry Underwriter's Laboratory(UL)Labels. 1. UL 790, Class A Fire Resistance. 2. UL 997, Wind Resistance. B. Install to meet requirements of Manufacturer's published specifications & instructions. Do not install underlayment or roofing on wet surfaces. 1.04 PRODUCT WARRENTY A. Product Minimum Warranty: 1. The Roof Panel Manufacturer further warrants that the roof system will not leak due to manufacturing defects or defective workmanship by the installation contractor. 2. The Roof Panel Manufacturer will pay all authorized costs of repairs to the roofing system necessary to stop any leaks caused by defective materials or workmanship that occur with thirty(30)years from the final completion date, with no dollar cost limit to the Owner. 3. The Roof Panel Manufacturer further warrants that the panel materials and coatings will not rupture, perforate, or fail structurally under normal atmospheric conditions and that the fluorocarbon finish will not peel or blister. 1.05 PRODUCT DEL 1 VER Y, STORAGE, AND HANDLING A. Deliver materials in sealed packages, with Manufacturer's labels intact and legible. 2 Store materials in accordance with the Manufacturer's directions and undercover to prevent damage and contamination. 1.05 SUBMITTALS A. Product Data: Submit product data, test reports, and certifications, in accordance with quality assurance and performance requirements specified herein. B. Design Load Evaluation: Submit Manufacturer's design load calculations in according to ASCE-7, Method-2, for components and cladding. In no case shall the design loads be less than specified herein. Metal Roofing Panels Grace Hudson Museum Re-Roof Project 431 South Main Street, Ukiah Page 07410- 1 Page 305 of 4165 C. Dead Load Evaluation: Provide documentation from a licensed Structural Engineer of a structural evaluation for the roof structure and it's suitability for the new imposed roof loads per CBC. D. Shop Drawings: Prepare shop drawings specifically for this Project, showing dimensions of Metal Roofing Panels and accessories, fastening details, and connections with other products. E. Selection Samples: Submit samples for each finish product specified, with actual color and textures, and a min/max of(6') square. F. Manufacturer's Certificates: Certify that products meet or exceed specified requirements. G. Closeout Submittals: 1. Provide Manufacturer's maintenance of installed system. 2. Provide executed copy of Manufacturer's warranty. PAR T 2 PRODUC TS 2.01 MATERIALS A. Metal Standing Seam Roof Panels: R-Mer by the Garland Company Inc. or Architect and City of Ukiah approved equal. Garland Company Inc. Contact Info: 3800 E 91 Street, Cleveland OH 44105 Phone 800-321-9336 1. Dimensions: (1') T-seam & (18') wide panels. 2. (2-318') high mechanically seamed with factory installed hot melt sealant in- seam cap, with(4) layers of metal surrounding anchor clips. 3. Panel Profile: Flat panel between standing seams typical. 4. Panel Material: Aluminum (3105-H14)alloy, smooth per ASTM B-209, & (.040') thickness, 5. Flashing& Flat Stock: Material to be fabricated in profiles as indicated in the Shop Drawings, and of the same material and thickness as the roof system. 6. Accessory Components: a. Anchor Clips., Concealed(16)gauge Stainless steel(316L) b. Gable Anchor Clips: (same) c. Concealed Fasteners: Corrosion resistant steel(zinc plated or stainless steel), designed to meet or exceed design loads. d. Exposed Fasteners: Stainless steel(410) series and shall be factory painted to match panel color. e. Closures:Factory pre-cut closed cell foam meeting ASTM D-1056 or 3575, enclosed in metal channels matching panel. f Misc Fasteners: Provide as needed to complete installation. B.Accessories 1. Underlayment: R-Mer Seal 40 mil high temp self adhesive membrane, installed per Manufacturer's recommendations. 2. Barrier Boards: Gypsum wallboard(112')protective barrier with Class-A fire rating over deck surfaces. 3. Bearing Plates: Galvanized steel(3"x 5"x 16 ga), pre-punched with a hole pattern matching panel anchors clips. Slotted holes acceptable. 4. Sealant-Concealed:Use non-curing Butyl Sealant Schnee-Morehead Inc SM5430 Acryl-R or approved equal. 5. Sealant-Exposed: Use UV resistant Tripolymer-Geocel Corp 2300 or equal. C. Edge Treatment: 1. R-Mer Edge Coping. 2. R-Mer Snap-On Fascia. D. Design Standards: 4. Capable of withstanding expansion and contraction by temperature without buckling or producing or producing excess stress on the structure, fasteners, or reducing performance. Metal Roofing Panels Grace Hudson Museum Re-Roof Project 431 South Main Street, Ukiah Page 07410- 2 Page 306 of 4165 5. Design Temperature differential shall not be less than (200) degrees fahrenheit. 6. Panel clips shall provide for unlimited thermal movement in the longitudinal direction. 7 Panels rigid connections shall be at the roof ridge unless otherwise approved in advance by the Architect. 8. Design Wind Load Capacity: Per calculations provided by the Architect and his Structural Engineer at time of Bidding. E. Color.- To be selected by the Architect and City of Ukiah, from R-Mer Standard Color Collection F. Venting: Use R-Mer vent components at the ridge and eaves. 2.02 QUAL I TYASSURANCE A. Roofing Manufacturer shall have in place, a documented standardized quality control program such as ISO-9001 approval. B. Installer shall be certified and approved by the Roofing Manufacturer. C. Mock-Up: Contractor shall provide a mock-up for evaluation of surface preparation techniques and application workmanship. Contractor shall not proceed without the Architect's approval of workmanship, color, and sheen. A. PRE-INSTALLATION CONFERENCE A. The Contractor shall convene a pre-installation conference at least two(2) weeks prior to intended installation date. B. The Roofing and Sub-Strate Installer and a representative of the Manufacturer's technical team shall be in attendance, as well as the Architect and City of Ukiah representative. B. PROJECT CONDI TIONS A. Environmental Controls: The Contractor shall maintain environmental conditions for temperature, humidity, and ventilation, within the Manufacturer's recommendations for optimum results, and no installation shall proceed when conditions are outside the Manufacturer's absolute limits. PART 3 EXECUTION 3.01 EXAMINATIONS A. Examine surfaces to receive metal roofing, and notify the Architect in writing of any defective conditions encountered. Starting of Work shall constitute acceptance of such conditions. 3.02 INSTALLATION A. Install in conformance with the NRCA Roofing and Waterproofing Manual and Manufacturer's requirements. END OF SECTION Metal Roofing Panels Grace Hudson Museum Re-Roof Project 431 South Main Street, Ukiah Page 07410- 3 Page 307 of 4165 DIVISION7- THERMAL & MOISTURE PROTECTION SECTION 07620-FLASHING & SHEET METAL PART I GENERAL 1.01 CONDITIONS AND REQUIREMENTS A. Refer to Division I General Requirements. 1.02 DESCRIPTION A. Provide all flashing and sheet metal as required and specified. B. Related Work 1. Selective Demolition; Section 02070 2. Miscellaneous Carpentry., Section 06100 3. Standing Seam Metal Roof Panels: Section 07410 1.03 QUAL I TY ASSURANCE A. Comply with latest edition of'Architectural Sheet Metal Manual"of the Sheet Metal and Air Conditioning Contractors National Association, Inc. (SMACNA) B. Work includes approved anchorage devices, and methods. PART 2 PRODUCTS 201 SUBMITTALS A. Shop drawings of all beam end flashing profiles. 2.02 MATERIALS A. Great care should be taken to isolate dissimilar metals in the new work. B. Flashing: To be(22)gauge galvanized steel typical, ASTM A526, G90, commercial quality. C. Fasteners: Size all fasteners to be appropriate for use including penetration into framing members. Non-corrosive coating at exterior. Fasteners include but are not limited to the following: 1. Screws: Sheet-metal or self-tapping type. 2. Nails: Appropriate to Work, compatible with metal being fastened. D. Asphalt Plastic Cement: Fibrated asphalt cement, AS TM D2822, for trowel application. PART 3 EXECUTION INSTALLATION A. Inspect and clean all surfaces to receive flashing prior to installation. Commencement is indication of acceptance of condition. B. Coordinate with affected trades work to be installed under their supervision. C. Fabrication 1. All sheet metal shall be fabricated to comply with profiles and sizes as required and in accordance with standard details shown in 'Architectural Sheet Metal Manual"by SMACNA. 2. Finished work shall be strong and rigid, neat in appearance, and free from defects. 3. Surfaces shall be smooth and free from warping or buckling. 4. Work exposed to moisture and weather shall be thoroughly watertight, with provisions for free expansion without leaks of deforming. Sheet Metal& Flashing Grace Hudson Museum Re-Roof Project 431 South Main Street, Ukiah Page 07620- 1 Page 308 of 4165 5. Provide for thermal expansion and contraction and building movement in completed work, without overstressing, breaking, or producing wrinkles and distortion. Provide slotted holes with neoprene washers. 6. Make seam in direction of flow. 7 Place expansion joints at a maximum or(10'-0'). With no joints within (24') of corners or intersections. S. Repair and replace damaged Work, or Work of poor or unacceptable workmanship, as determined by the industry standards cited, or as determined by the Architect. END OF SECTION Sheet Metal& Flashing Grace Hudson Museum Re-Roof Project 431 South Main Street, Ukiah Page 07620- 2 Page 309 of 4165 DIVISION7- THERMAL & MOISTURE PROTECTION SECTION 07510—BU1L T-UP BITUMINOUS ROOFING PART f—GENERAL 1.01 CONDITIONS AND REQUIREMENTS A. Refer to Division 1 General Requirements. 1.02 DESCRIPTION A. Furnish and install all Built-up Roofing and related components as required, shown, and specified. B. Provide supervision of sheet metal work in connection with roofing work. C. Related Work: 1. Selective Demolition; Section 02070 A. Miscellaneous Carpentry., Section 06100 B. Standing Seam Metal Roof Panels: Section 07410 C. Sheet Metal: Section 06420 1.03 SYSTEM DESCRIPTION A. GS Roofing Products Roofing Specifications No. A-4-M-4 Ply Mineral Surface Roofing System. B. Product Ratings: 1. Underwriters Laboratory: Class A built-up roofing assembly with Class (60) wind-uplift resistance. 2. Factory Mutual: Class i or Noncombustible built-up roofing assembly and zoned wind resistance. C. Include aggregate surfacing for over-runs of asphalt and where standing or ponding water may occur. 1.04 REFERENCE DOCUMENTS A. Governing Documents, including: 1. American Society of Testing and Materials(AS TM) "Standards in Building Codes." 2 California Building Code(CBC), latest edition, Chapter 15, "Roofing and Roof Structures." B. Guideline Standards for Quality of Work 1. National Roofing Contractor's Association (NRCA) "Roofing and Waterproofing Manual." 2. Schuller Roofing Systems "Commercial and Industrial Roofing Systems Manual,"la test edition. 1.05 QUAL I TY ASSURANCE A. Installer's Qualifications; Specializing in applying bituminous roofing with minimum (5)years verifiable experience, approved by manufacturer to issue a warranty as specified. B. Owner to provide full-time roofing inspection. 1.06 MANUFACTURER'S GUARANTEE A. In addition to contractor's normal warranty for all items in Division 7, Roofing Installer to provide an additional written ten (10)year warranty for the Built-up Membrane Roof system and all incorporated components. Roofing-Built-Up Grace Hudson Museum Re-Roof Project 431 South Main Street, Ukiah Page 07510- 1 Page 310 of 4165 PART 2-PRODUCTS 2.01 SHEET PRODUC TS A. Base sheet (1) layer asphalt coated fiberglass base sheet per ASTM D 4601, Type 11-GS GlasBase. B. Glass fiber felts: (2) layers asphalt coated fiberglass ply sheet per AS TM D 2178, Type I-GS Flintglass. C. Mineral surfaces felts: (1) layer white colored mineral-surfaced, asphalt coated fiberglass cap sheet per AS TM D 3909-GS Flintglass. 2.02 VISCOUS SURFACE PRODUCTS A. Asphalt Bitumen: per AS TM D 312 Type Jll, 190 degrees F. equiviscous temperature(EVT) for slopes up to(3) inches per foot, to be applied at 25 lb. per ply per(100) sq. ft—(75) lbs. total per square. B. Asphalt Emulsion: per AS TM D 1227, Type I. 2.03 FLASHING PRODUCTS A. Provide all crickets, cant strips, flashing, cement coatings, and primers required by manufacturer for a complete watertight system. 2.04 ACCESSORIES A. Roofing nails: Nonferrous ring-shank with(1) inch diameter head, by Simplex Nail& Mfg. Co., or equal. B. Mineral aggregate: per ASTM D 1863, to match color of roofing cap sheet. C. See Roof Specialties Division 7-07210. PART 3-EXECUTION 3.01 PREPARA TION A. Install complete system on any(1)roof section all in one day, Do not apply during inclement weather. B. Verify that roof deck is smooth, free of depressions, gaps, waves or projections, structurally sound, and sloped to drains. C. Sweep roof surface broom clean, fill knot hales with latex filler. D. Confirm dry deck by moisture meter with(12)percent moisture maximum. E Verify that curbs, pipes, sleeves, and vents through roof are solidly set, and cant strips and reglets are in place. F Do not proceed until unsatisfactory conditions are corrected. 3.02 INSTALLATION A. Install built-up roofing according to GSA-4-M-3 specification. B. Coordinate Built-up Bituminous Roofing installation with Owner's special inspector(to be selected), with at feast(72) hours notice. Miss-scheduling or re- inspections will be at the Contractor's expense. 3.03 CLEANING A. Remove bituminous markings from finished surfaces. B. Leave roof and surrounding area clean and free of roofing waste materials, especially nails. 3.04 ADDITIONAL REQUIREMENTS A. See Construction Documents END OF SECTION Roofing-Built-Up Grace Hudson Museum Re-Roof Project 431 South Main Street, Ukiah Page 07510- 2 Page 311 of 4165 \ ( » 13S_v01NIDNndeY3LJV133HSPYIw_v� ��— C) ME ----i \ } - � - \ \ ^ \\ \ } \\ \ \\ _ ( \\ _ \ \ — ( : ( _ § \ 4 \-- � \ } \\ a ) � { \ ) } ) , . y } ih Hth,- Ypi, - - � § tcn /ƒ t�IT < \\\} � cc���}\G r J 13S MIMHda o1Nr JNndYls H31JY133HswrH1 H31NrHd C) MEN Mm A i l/ m ,CJ�I z in I o w i� w _ F- W � ,/ a w a y a w w x w in cc F- h w `i - 3 w w f ry T 1 •r.7r .Ift 0_ / % A z� i a�a ° -- -- aearN aearN m 9 F6l O I Q / -———————————————— --- *a———— —— ——- -— i \ \ ss .o-es \V A \ \ \\ i s �S? 8 S F7 F o U O O w H8 T w "w m o a wv w 7m 7 _ QITT-- wP / Z z F F // w a � a °L J w w a m x x w y y / OO .9.Ic m .9.Ic N Agenda Item No: 7.k. MEETING DATE/TIME: 8/5/2020 ITEM NO: 2020-493 U6ptll mi � d0 lJ 0n' aqy j-� � City oj, AGENDA SUMMARY REPORT ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, SUBJECT: Approve Amendment to the Original Agreement with Coastland Civil Engineering for Professional Services Related to Clara Avenue Phase 2 Improvement Project to be Competitive for CDBG Funding and Corresponding Budget Transfer. DEPARTMENT: Public PREPARED BY: Jason Benson, Senior Civil Engineer Works PRESENTER: Tim Eriksen, Public Works Director/City Engineer and Jason Benson, Senior Civic Engineer. ATTACHMENTS: 1. 1920231_Coastland Contract 2. Clara Ave Phase 2 - Amendment No. 1 Proposal Summary: City Council will consider an amendment to the original agreement with Coastland Civil Engineering for professional services related to Clara Avenue Phase 2 Improvement Project to be competitive for CDBG funding, and an associated budget transfer. Background: The City Council awarded a contract on March 4, 2020, to Coastland Civil Engineering of Santa Rosa, CA, in the amount of$25,240 to update the plans, specifications, and engineers estimate (PSE) for Clara Avenue Phase 2 Improvement project. This work was required to have the design complete and the construction of the project to be "shovel ready" to be eligible for CDBG funds. The engineering work was completed in April 2020. The City is applying for CDBG funding is in the approximate amount of three million dollars from the State for the project. Discussion: Staff contacted Coastland Civil Engineering for the updated engineering design work for Phase 2. During the design process, City and Coastland Staff found a section of the existing water main within the paving reconstruction limits that requires replacement. This pipe is approximately 700 linear feet on the east end of Clara Avenue near the intersection at Orchard. The other existing water mains within the paving reconstruction limits were replaced in 2010 under the Clara Avenue Improvements Phase 1 construction project. The improvements for the water main were not part of Coastland's original scope of work (SOW), and the additional design efforts were required to finalize bid documents. These efforts include updates to the plans, specifications, and cost estimate. This extra work is the subject of this issue and the costs for this extra work was $4,615. Coastland performed the design work in April 2020, and staff found the fees to be commensurate with the scope of work. A copy of the agreement for this work is included as Attachment#1 for reference. An agreed upon addendum proposal to the contract for this work is included as Attachment#2. The budget transfer, if approved, will authorize transferring $4,615 from 10024224.52100 into the following accounts: 12024200.80230.18184: $2,307.5o and 84427221.80230.18184: $2,307.50. Recommended Action: Approve contract amendment to agreement with Coastland Civil Engineering in the Page 1 of 2 Page 315 of 4165 amount not to exceed $4,615 for additional engineering design services for the Clara Avenue Phase 2 Project, and approve corresponding budget transfer. BUDGET AMENDMENT REQUIRED: YES CURRENT BUDGET AMOUNT: 10024224.52100: $4,615 PROPOSED BUDGET AMOUNT: 12024200.80230.18184: $2,307.50; 84427221.80230.18184: $2,307.50 FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: Contract Number 1920-231 COORDINATED WITH: Tim Eriksen, Director of Public Works/City Engineer Approved � . Page 2 of 2 Page 316 of 4165 ATTACHMENT 1 IJ No. 1920-231 AGREEMENT F PROFESSIONAL ULTlSERVICES [Design Professional] This Agreement, made and entered into this Pday of March, 2020 ('Effective ate"), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and Coastland Civil Engineering, Inca a California Corporation, organized and in good standing under the laws of the state of California, hereinafter referred to as"Consultant". RECITALS This Agreement is predicated on the following facts: a, City requires consulting services related to engineering design series for the Clara venue Phase 2 project . Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement. C. City and Consultant Agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement, TERMS OF AGREEMENT 1.0 DESCRIPTIONF PROJECT 111 The Project is described in detail in the attached Scope-of-Work(Attachment"A"). O SCOPE OF SERVICES 2.1 As set forth in Attachment"A" 2.2e itl nal gervices. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment t this Agreement. 3.0 CONDUCT OF WORK ,1 Ti e f rnol bona Consultant shall commence performance of services as required by the Scope-of-Work on receipt of a Notice to Proceed from City and shall complete the updated plans and specifications before April 15, 2020, and the balance of the work by June 30, 2020. Consultant shall complete the work to the i @s reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation. 4.0 COMPENSATION I 4.1 Basis for Com ensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guarantew maximum dollar amount of $25.240. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment B, whichshall include all indirect costs and Page 317 of 4165 11 No. - 31 expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment B. Consultant shall complete the Scope of Work for the not-to-exceed guaranteed maximum, even if actual time and expenses exceed that amount. 4.2 Changes. Should changes in compensation be required because of changes to the Scope-of- Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-Work"means different activities than those described in Attachment " ' and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement. 4.3 Sub-contractor Payrnent. The use of sub-consuftants or other services to perform a portion of the ork of this Agreement shall be approved by City prior to commencement of work. "The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1. ,4 Terms of PayMent. Payment to Consultant for services rendered in accordance with this contract shall be based capon submission of monthly invoices for the work satisfactorily performed prior to the date of invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty ( ) days after receipt by City. The invoices shall provide a description of each item of work performed,the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall e accompanied by documentation sufficient to enable City to determine progress made and e expenses claimed. ASSURANCES5.0 F CONSULTANT 5.1 ! ae-n ent Contractor. Consultant is an independent contractor and is solely responsible for Its acts or omissions. Consultant (including Its agents, servants, and employees) is not Ci (s agent, employee, or representative for any purpose. It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed y Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so Informed. Those provisions of this Agreement that reserve ultimate authorfty in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof, No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and Ci Consultant shall pay all estimated and actual federal and state income and self-employment taxes that are due the state and federal government and shall furnish and payworkers compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any, Consultant agrees to indemnffy and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant® including the legal costs associated `th defending against any audit, claim, demand or law suit. Page 318 of 4165 COU 1920-231 Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement. 52 Conflict of Interests Consultant understands that its professional responsibility is solely to CI onsultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not In the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the CI 's local conflict of interest code, the Consultant shall file the required disclosure farm with the City Clerk within 10 days of being notified of the City Manager's determination. 6°0 INDEMNIFICATION 6.1 Insurance Liabili ° Without limiting nsultant's obligations arising under Paragraph 6.2 Consultant shall net begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement. A. iaLlm m Sco of Insurance Coverage shall be at least as broad as, 1° Insurance Services Office ("ISO) Commercial General Liability vera a For o. CG 20 10 10 01 and Commercial General Liability Coverage ® Completed Aerations Farm No. CG 20 37 10 01 2° ISO Form No. CA 0001 (Ed. 1l 7covering Automobile Liability, Code 1 "any auto"or Code 8, 9 if no owned autos and endorsement CA 0025. 3. Workees Compensation Insurance as required the Labor Code of the State of California and Employers Liability Insurance. 4° Errors and Omissions liability insurance appropriate to the consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liabili B. Minimum Limits of Insurance Consultant shall maintain limits no less than: 1. one I Liabil° e $1,000,000 combined single limit per occurrence for bodily injury, personal Injury n property damage including operations® products are completed operations, If Commercial General Liability Insurance or other for with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limits 2e A orno lie Liabili o $1,000,000 combinedsingle limit per accident for bodily injury and property damage. PAGE 3OF 7 Page 319 of 4165 COU No. 1 0- 1 3. or ere Qg)Men ion and gM210ers LlabiliWorker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of$1,000,000 per accident. 4. Errors and issions lia ll: $1,000,000 per claim and annual aggregate. C. e uc ibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurers all reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, o icials, employees and volunteers; or the Consultant shall procurea bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: 1 m Gererai Liaiii and Autorno,bile Liability vets es a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned® hired or borrowed by the Consultant for the full period of time allowed y law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded o the City® its officers, officials, employees or volunteers. b. The Consultant®s insurance coverage shall be primary insurance as respects to the City. its officers, officials, employees and volunteers, Any insurance or self-insurance maintained the City, its officers® officials, employees or volunteers shall be in excess of the nsultant®s insurance and shalt not contribute with Its C. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. TheConsultant's insurance shall apply separately to each insured against whom claim is made or suit is brought® except with respect to the limits of the insurers liability. 2, Worker's Cow nsation and Movers laabiH„ verse The insurer shall agree to waive all rights of subrogation against the City, its officers, o icials, employees and volunteers for losses arising from nsu n s performance of the work, pursuant to this Agreement, PAGE 4,OF 7 Page 320 of 4165 U No. 1 20- 31 Pro ;sIonal Liabilitv verge If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement, The policy period shall extend one year from date of final approved invoice, 4. A&IILCoveraqes Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after the (30)days prior written notice by certified mails return receipt requested® has been given to the City. E. cc tablli of Insurers Insurance is to be placed with admitted California insurers with an A.M. Bests rating f no less than -for financial strength, AA for long-term credit rating and for short-term credit rating. F. Veri tion of overae Consultant shall furnish the City it Certificates of Insurance and with engine[ Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized b that Insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete® certified pies of all required insurance policies® at any time. If Consultant falls to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, after notice to Consultant that City has paid the premium, the cost of insurance may be deducted from the compensation otherwise due the contractor under the terms of this Contract. G. Subcontractors Consultant shall include all sub-contractors or sub-consultants as insured under its Ilcies or shall furnish separate certificates and endorsements for each sub-contractor r sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1 6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition ereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to® or relates to any negligent act or omission or the willful misconduct of Consultant and its agents in the performance of services under this contract, but this Indemnity s not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss® arising from the sole negligence, will I misconduct or defects in design by the City, or arising from the active negligence of the City. "Indemnify," as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all PAGE 54F7 Page 321 of 4165 COU No. 19 0-231 costs associated with defending the claim, including, but not limited to, the fees of attorneys® investigators® consultants, experts and expert witnesses, and litigation expenses. References In this paragraph to City or Consultant, include their officers, ployees, agents, and subcontractors. 7.0 CONTRACT PROVISIONS ®1 Documents and QAagrahW of ore All documents furnished to Consultant by Cityand all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A". All documents produced by Consultant shall be furnished to C4 in digital format and hardoopy. Consultant shall produce the digital format, using software and media approved by City 7.2 gGgoyeammilag-Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County. 73 gnft@ reerr�ent. This Agreement plus Its Attachment(s) and executed endments set forth the entire understanding a een the parties. 7.4 lever bill , If any term of this Agreement is held invalid by a court of competent jurisdiction® the remainder of this Agreement shall remain in effect. 7.5 Modification, No modification of this Agreement is valid unless made with the agreement of bath parties in writing. 7.6 Assignment, Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without i s prior written consent. 7.7 Waiver. No waiver of a breach of any covenant,term, or condition of this Agreement shall be a elver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself, 7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged reach of the Agreement and of the action required to cure the breach, if the breaching a fails to cure the breach within the time specified in the notice, the contract shall be terminated s of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services performed and expenses incurred as of the effective termination date. In such event® as a condition to payment, Consultant shall provide to City all finish.d or unfinished documents, data® studies, surveys, drawings, maps® models, photographs an reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, PAGE6OF7 Page 322 of 4165 COU No. 1920-231 subject to cuff set for any direct or consequential damages City may incur as a result of Consultant's breach of contract. 7.9 Execution, ; gj Agree nM. This Agreement may be executed in duplicate originals® each bearing the original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument.When executed using either alternative,the executed agreement shall be deemed an original admissible as evidence in any administrative or judicial proceeding to prove the terms and content of this Agreement. 8.0 NOTICES any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered)addressed to the parties as follows: CITY OF UKIAH COAST Nth CIVIL.ENGINEERING, INC. DEPT.OF PUBLIC WORKS HEIDI UTTERBACK, PE 300 SEMINARY AVENUE 1400 NEOLOMAS AVENUE UKIAH, CALIFORNIA 95482-5400 SANTA ROSA, CALIFORNIA 95405 9,0 SIGNATURES IN WITNESS F® the parties have executed this Agreement the Effective Date: CONSU BY: IT ANT PRINT NAME: bate Number 46 CITY OF KIAH . .......... GE ate ITY M ATTEST P11111""i"" f", t .............. CITY CLER� Date PAW,7 UF 7 Page 323 of 4165 ATTACHMENT A 1I01w „, un Will Illllllllu, J!%111% IIIIIIIIII�, l A N 0 � I III Li. IIII o000000000000000000000000000000ioomnu1 cCJIL 4�tt� t DTI I�;It "�' � � � IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII �IIIIIIIIIIIIIIIIIIIIIIIIII March 2,2020 r.Tim Erickson Director of Public Works/City Engineer City of Ukiah 300 Seminary Avenue Ukiah,CA 95482 Subject: Proposal for Engineering Design Services for the Clara Ave Phase 2 Project Dear Tim, In follow-up to your request and our phone meeting on February 26,2020, I am pleased to provide you with this letter roosal for the design of improvements asociat h the Clara Avenue Phase 2 project, roject n e i n g Coestland prepared the 1 % complete Clara Avenue Phase 2 Improvement plans and engineer's estimate of construction costs in July 2012, At that time e City didnot have funds available for the construction Improvements and the project was shelved. now understand the Cityhas CDBG an local funds to cover the construction costs andout like to move forward with refreshing the improvement ns as well as preparation of specification en and put the project out to bid. The City also wants to add replacement of the r main, laterals and manholes lon the entire length of Mara Ave, Sewer lateral replacements will include a cl anout placed at the back of sidewalk. Where possible the sewer main will need to be placedhorizontally 10 feet from the water main. There may be some areas along Clara where fis infeasible to obtain the 1 'horizontal separation to other utillfies, and the now sewer main will need to be specified a higher-pressure class of pipe per State Water Resources Board, Division of Drinking Water requirements. The City would also be required to file a waiver with the State Water Resources Board. s it has been almost e rs since the improvement lane were completed, we will need to spend some effort updating the documents to current standards and site conditions. We will conduct a site review of the entire length of the projectand assess any changed conditions that need to be reflected on the Improvement Ins, We understand there have been some Improvements at the Mason Street Intersection for the NWPR Trail project since the Ins were completedin July 2012. We will need to update the plans to reflect these improvements as well as eliminate a bulb outs and adjust the ramp configurations at Mason to conformiconnect to the newly constructed trail. The City will be providing surveyinformation for the areas that have changed conditions (Clara n Mason intersection). The i 'ssurvey ell need o be on the same horizontal and vertical to s the original survey that in uinl and Passarino did for the Clara Avenue project In 2009, The City will provide us with their most current front-end boiler plate specifications s well as any required languagelforms that need to be Included r CDBG fundingrequirements. Technical specifications will be prepared in accordance withaitrans 2018 StandardSpecifications. wat&Rose Auburn ftasarn HM Faifff eild 1409 Nwtom as Aven:ue 11641 Wocker Drive,Ste.. i 70 3478I9uskork AVenue Sle '1000 324 Campus Lane Ste A anM Rosa CA 9 405 Auburn,CA 95603 Piessatn HN CA 9 523 FW Itt CA 94534 Tel,707 5718005 TO 530.108,9929 "ro 925 233 6333 'ret:707 702 1961 www,coasdandc1vlLcorn Page 324 of 4165 With respect to environmental clearances for this projftml, it Is ouir understanding that the City will be obtaining any necessary environmental clearances. Accordingly, environmental clearances are not included in our scope of service!s, Based on the above understanding of the project, we have prepared the following scope of work and estimated fee for your consideration: SCOPE OF WORK Task I -Meetings with City We will attend one(1) meeting with the City Public Works staff to discuss project details, goals and to coordinate efforts. Task 2 Background Information Coastland will assemble all of the available recent City information pertaining to the project Including as-built drawings,GIS flies and any additional pertinent Information for the projed, We will conduct a field review and take digital photos oft project site. We will also observe existing conditions against the July 2012 improvement plans and note any changed conditions. Due to the project being an hold for almost 8 years, as and will coordinate with outside utility companies to ensure that we have the most current Information on existing facilities. This task will include writing letters to PG&E,AT&T and Comeast, Informing the oft project and requesting their facility drawings. Task 3-Topographic Survey The City will survey and provide electronic files of the survey information to Coastland to Incorporate into the Improvement plans, The City's survey shall be on the same horizontal and vertical datum as the original survey for the project that was one by Cinquini and Passarino. Task 4®100%Submittal Following our background efforts and receipt of the CiVs topographic survey,we will prepare the 100% submittal. The 100% improvement plans will show the proposed lines, grades and extent of the proposed curb, gutter, sidewalk, roadway and sewer improvements. If required, we will prepare the waiver forms and submittal to State Water Resources Board for sewer mains with less than 10 feet of horizontal separation from the water main. As part of the Submittal, we will prepare front end and technical specifications and an estimate of probable construction costs.This proposal assumes the City will provide the front-end specification boiler plate or document. Coal and' Construction Management Department will perform a consiructability review of the contract documents. Through this revlew.we will help minimize change orders and potential claims. We will provide stamped and signed archival quality mylar drawings, and camera-ready signed and stamped specifications We will also provide the City with electronic copies of the documents (PDF- plans,Word-specifications and Excel-engineses estimate), ME Page 325 of 4165 Task 5—Bidding Support It is our understanding the City will advertise„ reproduce and distribute bid documents.meunts. During the bidding process,,we will provide bid assistance to the City to answer any queshans that may ad se. This will Include assistlrng the City with clarifications or preparing an addendurn that may be necessary. Schedule oastland Is prepared to begin work upon receipt of a NoNce to Proceed. We have prepared the folUowing schedule based on the above scope of work. This schedule assumes a notice to 1proceed b March W,202D. a backgmund P all" 3WWAS 1 r , i 3 s Odding Upped 4 ® � �«-;rsrwx ...��'m'urirweawrwrwa'Mwvwiw ,,,, - - „. .„„w&W w.w> WvwHiAiwrwwm.iwrmr Exceptions The following is not Included In our proposal. However, Coastland wouldpleased to provide these services If the Towndesires: ® Environmental assessments and clearances a Public participation efforts. Meetings beyond those noted above, ® Potholing andocl t d survey effort& Council presentation or other staff presentations. Construction DeI rt Recordr in s ESTIMATEWORK Based on our Scope of Work, we have prepared a detailedbudget that identifies staffing k s® total cast per task, and direct expenses(see work estimate on the following page)a We are proposing that the design services associated i this project can be completed for a not-to-exceed fee of$25,240. This amount assumes all of the work for this project will fall under the Scope of Work describedIn our proposal. It additional Is necessarythat falls outside of this scope of work, we can either re- negotiate new scope of or provide these services on a time and materials basis r our adopted schedule of houdy rates. Page 326 of 4165 Mra Av*Phast 2 Proposed I" ask of rma 'on In i s a �IVm TVIIII Admin V95 $I NOM I JAMBROMWI l 4 �a 9 fr11� p 2u ¢avaa 2 2 4 _w. 9 TopmaPNC cowelanot � mm WNh2 IMMARWrIffAL do SOMO n 4 4 a $1.00 sRa MeM Calm tee m If the City vvishes to modify the proposed Scope of Work,we wouldhappy to discuss such a change and how It would affect the overall project cost. We greatly appreciate the opportunity to provide this proposal and look forward to serving the City of Ukiah again, Please feel free to contact me if you have any questions or are In need of additional Information. Sincerely, G Heidi Utterback, P Supervising Engineer t PrincipaI Attachments: Schedule of Hourly Rates Cc: John Wenger 99� Page 327 of 4165 gftjC0A8TLA�11M0 Jung 01, 2019 through June 30, 2020 MEEMBALLE RVjg Principal Engineer 2 gm22 /hour Supervising Engineer $17 -2gg/hour Senior Engineer $155-480/hour Associate Engineer $140-1551hour Assistant Engineer $125-14 faour Junior Engineer 115-1301hour Engineering Assistant $1 g-15 nour Senior Engineering Technician $14 -16 /uour I rrgdneeting Technician $120-140(houur Engineering Aide $95-115'/hour Resident Engineer 155-180/daour Construction Manager $160-15 /t= Construction Inspector' $130-'165/daouir Construction Adminisirator $65- our Building Plan Check ngineerWod-rdt t $140®1751hour udddu""rag Official and/or CASp $15 -'1 g/[hoar SulperyWng Building Inspector ctor $150-170/hear Senior Buflding Inspector $12 -1 5/hour upllding Inspector(I& II) $95.125/beer Senior Plans Examiner $125-1401hour Plans Examiner(I&II) $105-120/tuour Supervising Permit Technician $115-13 Ahour errodor Permit Technician $95-1151hour Permit Technician (I &dd) $6 -g5/tuouar drralrudstratdve $ 5-g our HILL 16-20/t»ear MILEAGE $04 mdlle OUTSIDE SERVICES Cost+ 15% MATERX.S cost,+ 15% 0 Computer Urns Is Included In the hourly rates used above. a When eppftable,mileage or vehicle rates Ml be charged,but nol.Ibottn_ Includes servioes sslbject to turevaNing wage rates. Rev I1 Page 328 of 4165 Agenda Its : a. MEETINGDATE/TIME: 1 / 2 I : 20 -3 4 ae mm....... rmi ru ra r r rfi m m a ity of Ukiah i .., ,,,,,00,,,r�4nnrNw,wNnm✓rcanmeurairm.rouourc 4 m m ,vrxMiaAGENDA SUMMARY REPORT , nnrar m,unamnur„ FSUBJECT: Approve Contract with Coastline Engineeringfor the Update of the Plans an Specifications for e .construction of Mara Ave. Public PREPARED BY: Ti Erikson, Public Works Director/CityEngineer. a DEPARTMENT: Works car ,er, Financial Services Manager PRESENTER: ATTACHMENTS: 1 m Coastland Proposal V1 Summary: City Council will consider awarding a design contract to Coastland Civil Engineering in the $25,240 for the reconstruction of Mara Avenue from State Street to Orchard Avenue, Background: In 2010 Coastland responded to a Request for Proposal ( FP) for the improvement for Mara Avenue and replacement of the water line in Mara Avenue, This project was driven by a water line issue and the funds available from the general fund were extremely limited for any street repairs. The City Engineer determined that the project should be split into two phases. Phase 1 was to replace the water infrastructure® install a storm drain system and fully reconstruct a one block portions of the entire length of the street. Phase 1 was finished in 2012. The Phase 2 plans were complete by Coastland but funding was not available to accomplish this work. Staff has continued to search for funds to complete this work. In the last few weeks, staff has identified fends for the completion of the surface portion of this work. These funds are the 201 -2020 State Community Development Block Grant( ) Program. Discussion: The CDBG funds have several requirements to qualify for the funding. One of the requirements is that the project is `shovel ready". This project is shovel ready, but it is a bit dated, and some design features need to be updated. Staff engaged oastlan and asked for a proposal to update the plans, specifications® and engineers estimate (PSF). These have to be completed by April 15th to meet the internal deadline for the funding. Coastland has the ability to meet this timeline and update the PSE to reflect current conditions. They provided a proposal on Monday to complete this work (Attachment 1). The funds that are proposed to be used for the update aft e ( ) are Measure Y and the Wastewater Fund. This project will complete a much needed project in the Wagenseller Neighborhood. Recommended Action: Award a contract to Coastiand Civil Engineering in the amount not to exceed 2 ,24 , for Design Services for the Mara Avenue Phase 2 Project. AMENDMENTBUDGET REQUIRED: Yes AMOUNT:CURRENT BUDGET 12 24 00. 0 30.18184: 1 ® 3 ,92i 3 4 1,50 0.1 1 4: 0 AMOUNT:PROPOSED BUDGET 84427221.8023018184. $11,410 FINANCING PREVIOUS 1 .: Page I of Page 329 of 4165 COORDINATED WITH: ;*910.City m r Page 2 of Page 330 of 4165 ATTACHMENT 2 C ASTLAND CIVIL ENGINEERING-CONSTRUCTION MANAGEMENT-BUILDING DEPARTMENT SERVICES July 23, 2020 Mr. Tim Erickson Director of Public Works/City Engineer City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Subject: Proposal for Professional Engineering Services Relating to the Clara Avenue Phase 2 Improvement Project Amendment No. 1 Proposal —Additional Engineering Services Dear Tim, We are pleased to provide you with this amendment proposal for the additional engineering design services for the Clara Ave Phase 2 Project relating to the water main replacement. Project Background During the design process of this project we brought to the City's attention that there was a section of 40+ year old 6" ACP water main within the paving reconstruction limits that they should consider replacing with new PVC pipe. This ACP section of water main is approximately 690 feet in length (1978 vintage) that goes from 160' west of the Sidnie intersection to N. Orchard. All of the other water main within the paving reconstruction limits was replaced with new 6" PVC pipe in 2010 with phase 1 of the Clara Avenue improvements. Due to the age of the existing ACP water main and to prevent the need to do future trenching in the newly placed pavement, the City elected to have this water main replacement added to the project. As these improvements for the water main were not part of the original scope of work, we are asking for an amendment to cover the additional design efforts required to incorporate the water main improvements into the final bid documents. Additional design efforts include plan and profile plans, construction notes, research/coordination with City on the waterline background information and miscellaneous construction details. Other additional efforts include preparation of the water facility specifications and an engineer's estimate of construction cost. Based on the above understanding of the additional required services, we have prepared the following scope of work and estimated fee for your consideration. For clarity, the tasks below follow the original scope of work. Santa IIII Auburn IINIaKKa^vaint IIIIlliiillllll II n 1irliilellld 1400 If4e(t)IMa„,Aveiiuw 11641 I13110 dkeii IlDiilvo,Site 170 ;��'lll�Il����s„�rlkliu��Ik A a u�m���sa,wbla. 1000 324 CaurrnlK:oIUS Lane,Site A Sa inita III C.A 95405 Aul roasnrn,G A 95603 Plla,asanit II Nlillll,G A 94 523 =allii l'lile11'I,G A 94534 www mom.oastllair"luddii liilll coim Page 331 of 4165 SCOPE OF SERVICES Task 1 — Meetings with City Staff No additional work under this task. Task 2 — Background Information Coastland will assemble all of the available City information pertaining to the existing water main including as-built drawings, GIS files and any additional pertinent information. Task 3 — Topographic Survey No additional work under this task. Task 4 — 100% Submittal Preparation of water main plan and profiles plans, construction notes and miscellaneous details. Preparation of technical specifications for water main and associated appurtenances and an engineer's estimate of construction cost. Task 5 — Bid Support No additional work under this task. ESTIMATED COSTS Based on our scope of work, we are proposing that the services associated with additional design efforts be completed for a not-to-exceed amount of $4,615. The amount quoted is assuming that all of the work for this project will fall under the scope of work as previously described. If additional work is necessary that falls outside of this scope of work, we can either re-negotiate a new scope of work or provide these services on a time and materials basis per our adopted schedule of hourly rates. Please let me know if you have any questions. Sincerely, COASTLAND 911ze'e"I" Itr llztbl_414�1ee!�,,,) Heidi Utterback, PE Principal / Engineering Design Manager Attachment: Work Estimate Page 332 of 4165 DiESIGN WORK ESTIMATE Clara Ave Phase 2- Eip:s:a, for Professional Engineering Services City of Ukiahi Amendment No,I O Task Information Billing Classification & Rate Project Senior sm n Admim TASK gineei IE•ngineer Designei OTES 160 $140 $140 $90 1 MEE`nNGSMTHCMY Design Progress Meebngs(l) 0 $1 Subtotal 0 $0 2 BACKGROUND NFORMAWN _Background Wormation 2 3 $475 - Fietd Rewiew&Photo Log 0 so UtihtyCoordinafion 0 $0 Subtotal 3 $475 3 TOPOGRAPHICSIURVEY TopographicSurveybyCfty 0 $0 Coodhnate-_i_t_h Surweyuar 0 so Subtotal 0 $o 4 100%SUBMITTAL drnprovernentPWns 1 24 25 $3,555 Specificabons 2 2 $390 —'H—niEshrnate QNQE Review 0 SC Subtotal 28 $4,140 5 SOUNGSUPPORT Sid&Contract Assistance 0 $0 Subtotal 0 $0 Direct Costs(repro,m0eage) $() Total IDeslign Cost 5 0, 0 26 0 0 31 $4,615 ----------------------------------------....................".1" Page 333 of 4165 Agenda Item No: 7.1. MEETING DATE/TIME: 8/5/2020 ITEM NO: 2020-494 U6ptll mi d0 lJ aqy j-� � City oj, AGENDA SUMMARY REPORT ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, SUBJECT: Adopt Plans and Specifications for the Electric Service Center Site Improvements (Spec No. 16- 07) to Provide Access Modifications, Roof Replacement and Other Site Improvements ($2.7M). DEPARTMENT: Electric Utility PREPARED BY: Mel Grandi, Electric Utility Director PRESENTER: Consent Calendar ATTACHMENTS: 1. Spec 16-07 Hastings 2. Hasting Drawings Summary: Council will consider adopting the Plans and Specifications (Spec No. 16-07) for the Electric Service Center to provide access modification, roof replacement and other site improvements ($2.7M). Background: The Ukiah City Council approved the purchase of 2.8 acres with a 15,800 sq. ft. building located at 1350 Hasting Rd (The Electric Service Center) to house the Electric Utility Department's operation. The Electric Service Center will centralize electric operations for Engineering, Construction and Technical Services. In addition, the Department intends to use the Electric Service Center for training, material warehousing and construction preparation. Currently, due to COVID-19, half of the electric workforce are reporting to work at the Electric Service Center. The Electric Utility Department has secured various professional services that evaluated the site and identified needs and opportunities for improvements. These include Improvements to security, structural systems, electrical, and site grading. The facility will promote energy efficiency, carbon free solar generation and additional service offerings. The warehouse area has been renovated with high-bay LED lighting, material racking systems and other interior improvements. Discussion: The project plans and specifications (Phase 1 improvements) provided as Attachments 1 and 2, if approved, will enable the Electric Utility Department to fully secure the site and enable the department to manage material storage at the facility. The Phase 1 work scope includes site improvements for access, roof replacement, structural evaluation, electrical, mechanical, lighting, grading and fencing and landscape additions. Phase 2 will add solar and further modify the interior spaces for maximum efficiency and functionality. Recommended Action: Adopt Plans and Specifications for the Electric Service Center Site Improvements (Spec No. 16-07) to Provide Access Modifications, Roof Replacement and Other Site Improvements ($2.7M). BUDGET AMENDMENT REQUIRED: Not at this time. CURRENT BUDGET AMOUNT: $1,800,000; 801.26100.80220.174023, $1,700,000; 80126100.80220.ECC01 PROPOSED BUDGET AMOUNT: N/A Page 1 of 2 Page 334 of 4165 FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Mary Horger, Financial Services Manager Approved � . Page 2 of 2 Page 335 of 4165 ATTACHMENT 1 CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA ***DRAFT*** SPECIAL PROVISIONS FOR UKIAH ELECTRIC UTILITY FIELD OPERATION CENTER—SITE WORK 1350 Hastings Avenue, Ukiah SPECIFICATION NO. 16-07 CITY OF UKIAH DEPARTMENT OF ELECTRIC UTILITY 300 Seminary Avenue Ukiah, California 95482-5400 Bids Open: , 2:00 p.m. Office of City Clerk Page 336 of 4165 CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA CITY COUNCIL: MAUREEN MULHEREN— MAYOR DOUGLAS CRANE—VICE-MAYOR JIM BROWN—COUNCIL MEMBER STEVE SCALMANINI —COUNCIL MEMBER JUAN OROZCO—COUNCIL MEMBER SAGE SANGIACOMO—CITY MANAGER TIM ERIKSEN -DIRECTOR OF PUBLIC WORKS/CITY ENGINEER MARY HORGER—PROCUREMENT MANAGER KRISTINE LAWLER—CITY CLERK R.ALLEN CARTER -CITY TREASURER CITY OF UKIAH DEPARTMENT OF ELECTRIC UTILITY JULY- 2019 Page 337 of 4165 TABLE OF CONTENTS PAGE NOTICE TO BIDDERS.................................................................................................................................... 1 INSTRUCTIONS TO BIDDERS...................................................................................................................... 3 SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS............................................ 5 6„ 1-01. Definitions 1-02. Examinations of Plans, Special Provisions and Site of Work 1-03. Proposal 1-04. Withdrawal of Bids 1-05. Public Opening of Bids 1-06. Bid Guaranty 1-07. Qualification of Bidders 1-08. Disqualification of Bidders 1-09. Identification of Subcontractors 1-10. General Provisions of the Standard Specifications 1-11. Addenda SECTION 2. AWARD AND EXECUTION OF CONTRACT..........................................................................4 2-01. Award of Contract 2-02. Return of Proposal Guaranties 2-03. Execution of Contract SECTION 3. SCOPE AND INTENT OF CONTRACT....................................................................................4 3-01. Effect of Inspection and Payments 3-02. Effect of Extension of Time 3-03. Extra Work 3-04. Assignment of Contract 3-05. Subcontractors 3-06. Interpretation of Special Provisions and Drawings 3-07. Addenda 3-08. Liability of City Officials 3-09. Dispute Resolution SECTION4. BONDS ..................................................................................................................................... 5 4-01. Faithful Performance Bond 4-02. Material and Labor Bond 4-03. Defective Material and Workmanship Bond 4-04. Notification of Surety Companies SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS ......................................................... 5 5-01. Minimum Scope of Insurance 5-02. Minimum Limits of Insurance 5-03. Deductibles and Self-Insured Retentions 5-04. Other Insurance Provisions 5-05. Acceptability of Insurers 5-06. Verification of Coverage 5-07. Subcontractors SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR......................................................... 7 6-01. Legal Address of Contractor 6-02. Office of Contractor at Site City of Ukiah-Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07-[i] Page 338 of 4165 6-03. Attention to Work 6-04. Liability of Contractor 6-05. Protection of Persons and Property 6-06. Protection of City Against Patent Claims 6-07. Protection of Contractor's Work Property 6-08. Regulations and Permits 6-09. Construction Utilities 6-10. Approval of Contractor's Plans 6-11. Suggestions to the Contractor 6-12. Termination of Unsatisfactory Subcontracts 6-13. Preservation of Stakes and Marks 6-14. Assistance to Engineer 6-15. Removal of Condemned Materials and Structures 6-16. Proof of Compliance with Contract 6-17. Errors and Omissions 6-18. Cooperation 6-19. Right of Contractor to Stop Work 6-20. Hiring and Dismissal of Employees 6-21. Wage Rates 6-22. Cleaning Up 6-23. Guaranty SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY........................................................................ 12 7-01. Authority of the Engineer 7-02. Inspection 7-03. Surveys 7-04. Rights-of-Way 7-05. Retention of Imperfect Work 7-06. Changes in the Work 7-07. Additional Drawings by City 7-08. Additional and Emergency Protection 7-09. Suspension of Work 7-10. Right of City to Terminate Contract 7-11. Use of Completed Portions SECTION 8. WORKMANSHIP, MATERIALS AND EQUIPMENT.............................................................. 14 8-01. General Quality 8-02. Quality in Absence of Detailed Specifications 8-03. Materials and Equipment Specified by Name 8-04. Source of Materials 8-05. Storage of Materials 8-06. Drawings, Samples and Tests SECTION 9. PROSECUTION OF WORK ................................................................................................... 15 9-01. Equipment and Methods 9-02. Time of Completion 9-03. Avoidable Delays 9-04. Unavoidable Delays 9-05. Notice of Delays 9-06. Extension of Time 9-07. Unfavorable Weather and Other Conditions 9-08. Saturday, Sunday, Holiday and Night Work 9-09. Hours of Labor SECTION 10. PAYMENT............................................................................................................................. 16 City of Ukiah-Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07-[i] Page 339 of 4165 10-01. Certification by Engineer 10-02. Progress Estimates and Payment 10-03. Substitution of Securities 10-04. Acceptance 10-05. Final Estimate and Payment 10-06. Delay Payments 10-07. Extra Work and Work Omitted 10-08. Compensation for Extra Work or Work Omitted 10-09. Compensation to the City for Extension of Time 10-10. Liquidated Damages for Delay SECTION 11. MISCELLANEOUS............................................................................................................... 19 11-01. Notice 11-02. Computation of Time 11-03 Claims Procedure Required by Public Contract Code Section 9204 11-04. Litigation and Forum Selection 11-05. Waiver SECTION 12. GENERAL INFORMATION ..................................................................................................21 12-01. Location and Scope of Work 12-02. List of Construction Documents [Specifications] 12-03. List of Construction Documents [Plans] 12-04. Business Licenses 12-05. Permits 12-06. Standard Specifications and Standard Plans 12-07. Temporary Facilities 12-08. Public Convenience and Safety 12-09. Maintaining Traffic 12-10. Stream Pollution 12-11. Warranties 12-12. Utilities 12-13. Preconstruction Conference 12-14. Safety Requirements ATTACHMENTS: A-CONSTRUCTION DOCUMENTS- DRAWINGS ..................................................................................29 B-CONSTRUCTION DOCUMENTS-TECHNICAL SPECIFICATIONS ................................................ 180 C-PHOTOVOLTAIC SYSTEM-REQUEST FOR PROPOSAL................................................................43 D-INFORMATION FOR BIDDERS: ATTACHMENT#1 -PRELIMINARY SUSMP ....................................................................26 ATTACHMENT#2-GEOTECHNICAL EXPLORATION REPORT#6883.24 ...................25 ATTACHMENT#3-TECHNICAL MEMORANDUM WITH APPENDIX#68836.17 .......... 53 City of Ukiah-Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07-[i] Page 340 of 4165 LIST OF CERTIFICATES AND DOCUMENTS BID SUBMITTAL CHECKLIST...................................................................................................................... 26 PROPOSAL ............................................................................................................................................ 28 BIDDING SCHEDULE...................................................................................................................................29 FAIR EMPLOYMENT PRACTICES CERTIFICATION.................................................................................. 31 WORKER'S COMPENSATION CERTIFICATE............................................................................................ 32 CERTIFICATE OF NONDISCRIMINATION IN EMPLOYMENT................................................................... 33 LIST OF PROPOSED SUBCONTRACTORS............................................................................................... 34 STATEMENT OF EXPERIENCE OF BIDDER.............................................................................................. 35 SIGNATURE OF BIDDER............................................................................................................................. 36 BIDDER'S BOND.......................................................................................................................................... 37 NON-COLLUSION AFFIDAVIT..................................................................................................................... 38 AGREEMENT ............................................................................................................................................ 39 INDEMNIFICATION AGREEMENT .............................................................................................................. 43 EXAMPLE BOND FORMS............................................................................................................................ 44 DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND.............48 DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND.................................................49 INSURANCE CERTIFICATES AND ENDORSEMENT FORMS APPENDICES: City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 341 of 4165 CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA NOTICE TO BIDDERS FOR ELECTRIC UTILITY- FOC SPECIFICATION NO. 16-07 NOTICE IS HEREBY GIVEN that sealed standard proposals for ELECTRIC UTILITY-FOC will be received at the Office of the City Clerk, Ukiah Civic Center, 300 Seminary Avenue, Ukiah California until 2:00 p.m. on , 20_, at which time, or as soon thereafter as possible,they will be publicly opened and read. Bids shall be addressed to the City Clerk and shall be endorsed ELECTRIC UTILITY-FOC"Bids are required forthe entire work described herein. No fax bids will be accepted. ENGINEER'S ESTIMATE OF QUANTITIES Item No. Description Quantity Unit of Measure 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Plans and Special Provisions may be inspected and/or copies obtained from the City's website at www,cityoFrakiah.corr�/r�rarcha yin . No bid will be considered unless it is made on the forms furnished bythe City and is made in accordance with the details of the Special Provisions. Each bidder must be licensed as required by law. Further information regarding the work orthese specifications can be obtained by calling Mary Horger, Procurement Manager at(707)463-6233 or by email at rr�,h,a,rg,e,r,(r�tcityoFrakiah.corr�. The City Council reserves the right to reject any or all bids and to determine which proposal is, in its opinion, the lowest responsive bid by a responsible bidder and which it deems in the best interest of the City to accept. The City Council also reserves the right, but not the obligation,to waive any irregularity or failure to strictly comply with the bidding requirements,that the City determines in the reasonable exercise of its discretion does not provide the bidder with a competitive advantage over other bidders. No contractor or subcontractor may be listed on a bid proposal for a public works unless registered with the Department of Industrial Relations("DIR")pursuant to Labor Code section 1725.5 except as allowed. under Labor Code section 1771.1(a).The prime contractor shall be responsible for posting job site notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the DIR. Pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of California, the DIR Director has ascertained the general prevailing rate of wages for straight time, overtime, Saturdays, Sundays and Holidays including employer payment for health and welfare,vacation, pension and similar purposes forthe City of Ukiah. Copies of his General Prevailing Wage Determination are available on the Internet at web address: http://www.dir.ca.gov/DLSR/PWD/The prime contractor forthe work herein shall possess a current,valid State of California,Class"A"Contractor's License. Pursuant to California Public Contract Code§22300,this contract includes provisions that allow substitutions of certain types of securities in lieu of the City withholding a portion of the partial payments due the Contractor to insure performance under this contract. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 342 of 4165 By order of the City Council, City of Ukiah, County of Mendocino, State of California. Dated: Kristine Lawler, City Clerk, City of Ukiah, California PUBLISH TWO TIMES: City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 343 of 4165 INSTRUCTIONS TO BIDDERS ELECTRIC UTILITY - FOC shall be performed in accordance with the Plans and Special Provisions therefor adopted, to which special reference is hereby made. Each bidder must supply all the information required by the bid documents and Special Provisions. Minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin in consideration for an award of any contract entered into pursuant to this advertisement. Women will be afforded equal opportunity in all areas of employment. However, the employment of women shall not diminish the standards or requirements for the employment of minorities. All proposals or bids shall be accompanied by a cashier's check or certified check payable to the order of the City of Ukiah amounting to 10 percent of the bid, or by a bond in said amount and signed by the bidder and a corporate surety, payable to said City. Said check shall be forfeited, or said bond shall become payable to said City in case the bidder depositing the same does not, within fifteen (15) days after written notice that the contract has been awarded to him: (a)enter into a contract with the City and (b)furnish certificates of insurance and endorsements,a bond of faithful performance and a payment bond as described in the Special Provisions. No bidder shall withdraw his or her bid for a period of thirty(30)calendar days after the date set by the City for the opening thereof. The Contractor and any subcontractors shall each possess a valid City of Ukiah Business License priorto the start of any work. The Contractor shall furnish a project schedule to the Engineer prior to the start of any work and start work as scheduled. The work is to be completed within One hundred fifty (150) calendar days. The Contractor will pay to the City the sum of five hundred ($500.00)dollars per day for each and every calendar day's delay beyond the time prescribed. The staff shall notify a bidder by telephone, email or fax, if it intends to recommend the rejection of the bidder's bid. Any bid protest must be filed with the City Clerk not more than five calendar days following the bid opening, or 2 calendar days following notice that staff is recommending the rejection of a bid. If any such timely written protest is filed, all bidders shall be provided a copy of the protest within 2 calendar days of its receipt, which may be delivered to the bidders as an email attachment or by fax. All such bidders may file with the City Manager a written objection or other response to the protest. All objections or responses filed not more than 5 days after receipt of the written protest will be presented to the City Council at its next regular meeting occurring not less than 12 calendar days following the bid opening. The City Council will resolve the bid protest at that meeting based on the written protest, any staff recommendation and all timely written objections and responses. In accordance with the Brown Act, any person may address the City Council on this item during the meeting. The City Council action on the protest shall represent a final decision by the City on the protest. Examination of Construction Documents Each bidder shall visit the site of the proposed work and fully acquaint himself with local conditions, construction and labor required so that he or she may fully understand the facilities, difficulties and restrictions attending the execution of the work under the Contract. Bidders shall thoroughly examine and be familiar with the Plans and Special Provisions. The failure of any bidder to receive or examine any form, instrument, addendum, or other document, or to visit the site and acquaint himself with conditions there existing,shall in no way relieve the bidder from any obligation with respect to his or her proposal or to the contract.The drawings forthe work show conditions as they are supposed or believed by the Engineer to exist; but, it is neither intended nor shall it be inferred that the conditions as shown thereon constitute a representation by the Engineer,the City or its officers that such conditions are actually existent, nor shall the City,the Engineer or any of their officers or representatives be liable for any loss City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 344 of 4165 sustained by the Contractor as a result of a variance between the conditions shown on the drawings and the conditions actually revealed during the progress of the work or otherwise. The bidder's attention is directed to the possible existence of obstructions and public improvements within the limits of the work or adjacent thereto, which may or may not be shown on the Drawings. Any bid shall take into consideration that conditions may exist underground or otherwise that are not known to the City or easily detected during a site inspection that could impact the time or cost of completing the project. The City expects the bids to anticipate such conditions so that it can know for budgeting and other purposes the total cost to complete the project before accepting a bid and undertaking the legal obligation to construct the project. In awarding the contract the City relies on the contractor's representation that its bid anticipates differing site conditions and the additional time or cost that such conditions may necessitate. The bidder shall investigate to his or her satisfaction the conditions to be encountered,the character, quality and quantities of work to be performed and materials to be furnished and the requirements of the Plans, Special Provisions,Standard Specifications,Standard Plans,and Contract Documents.The submission of a proposal shall be considered conclusive evidence that the bidder has made such examination and has accepted the project workplace as a safe workplace to perform the work of the Contract. Bidder Inquiries and Questions Inquiries and questions must be submitted in writing via fax or email to the following designated contact person: Mary Horger, Procurement Manager Fax: (707) 313-3621 Email: illhoiririiyauu„Iiil ai The City reserves the right to not respond to inquiries or questions submitted within 3 business days of the bid opening. Location of the Work All of the work is to be performed is within the City of Ukiah. Project is located at 1350 Hasting Avenue, Ukiah, California. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 345 of 4165 GENERAL CONDITIONS SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS 1-01. Definitions. Whenever any word or expression defined in this section,or pronoun used in its stead, occurs in these contract documents, it shall have and is mutually understood to have the meaning given: a. "City of Ukiah"or"City"shall mean the City of Ukiah,Mendocino County,California,acting through its City Council or any other board, body, official or officials to which or to whom the power belonging to the Council shall by virtue of any act or acts, hereafter pass or be held to appertain. b. "Engineer"shall mean the Engineer duly and officially appointed by the City to supervise and direct the work of construction underthis contract,acting personally orthrough agents or assistants duly authorized by him, such agents or assistants acting within the scope of the particular duties entrusted to them. C. "Inspector" shall mean the engineering or technical inspector or inspectors duly authorized or appointed by the Engineer, limited to the particular duties entrusted to him or her or them. d. "Contractor"shall mean the party entering into contract with the City of Ukiah for the performance of work covered by this contract and his or her authorized agents or legal representatives. e. "Date of signing of contract" or words equivalent thereto, shall mean the date upon which this contract,with the signature of the Contractor affixed,together with the prescribed bonds,shall be or shall have been delivered to the City or its duly authorized representatives. f. "Day"or"days", unless herein otherwise expressly defined,shall mean a calendar day or days of twenty-four hours each. g. "The work"shall mean and include all the work specified, indicated,shown or contemplated in the contract to construct the improvement, including all alterations,amendments or extensions thereto made by contract change order or other written orders of the Engineer. h. "Contract drawings", "drawings", "plans" shall mean and include 1) all drawings or plans which may have been prepared by or on behalf of the City, as a basis for proposals,when duly signed and made a part of this contract by incorporation or reference, 2) all drawings submitted in pursuance of the terms of this contract by the successful bidderwith his or her proposal and by the Contractorto the City if and when approved by the Engineer and 3) all drawings submitted by the Engineer to the Contractor during the progress of the work as provided for herein. i. Where "as shown", "as indicated", "as detailed" or words of similar import are used, it shall be understood that reference to the drawings accompanying these Special Provisions is made unless stated otherwise. Where "as directed", "as permitted", "approved" or words of similar import are used, it shall be understood that the direction,requirements,permission,approval or acceptance of the Engineer is intended unless stated otherwise. As used herein, "provide" or"install"shall be understood to mean "provide or install complete in place", that is, "furnish and install". "Shall" is mandatory; "may" is permissive. 1-02. Examination of Plans, Special Provisions and Site of Work. The bidder shall examine carefully the Proposal, Plans, Special Provisions, Contract forms and the site of the work contemplated therefor. It will be assumed that the bidder has investigated to his or her satisfaction the conditions to be encountered and the character,quality and requirements of all Plans, Special Provisions,Standard Specifications, and Standard Plans involved. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 346 of 4165 1-03. Proposal. Bids shall be made on the blank forms prepared by the City.All bids shall give the prices bid,both in writing and in figures and shall be signed by the bidder or his or her authorized representative, with his or her address. If the bid is made by an individual or partner, his or her name and the post office address of his or her business or partnership, along with his or her signature or the signature of one or more partners must be shown; if made by a corporation, the bid shall show the name of the state under the laws of which the corporation is chartered, the name of the corporation and the title of the person who signs on behalf of the corporation. Each proposal shall be enclosed in a sealed envelope, endorsed as specified in the notice to bidders. Bidders are warned against making erasures or alterations of any kind and proposals which contain omissions, erasures, conditions, alterations, additions not called for, additional proposals or irregularities of any kind may be rejected. 1-04. Withdrawal of Bids. Any bid may be withdrawn at anytime priorto the hour fixed in the notice to bidders for the openings of bids, provided that a request in writing, executed by the bidder or his or her duly authorized representative,forthe withdrawal of such bid is filed with the City.The withdrawal of a bid will not prejudice the right of a bidder to file a new bid. 1-05. Public Opening of Bids. Bids will be opened and read publicly at the time and place indicated in the notice to bidders. Bidders or their agents are invited to be present. 1-06. Bid Guaranty. Each bid must be accompanied by a certified check, cashier's check or bidder's bond executed by an admitted surety insurer, payable to the order of the City of Ukiah in an amount not less than 10 percent of the bid as a guarantee that the bidder will enter into a contract, if awarded the work. 1-07. Qualification of Bidders. No contractor or subcontractor maybe listed on a bid proposal fora public works project(submitted on or after March 1,2015)unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The prime contractor shall be responsible for posting job site notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Each bidder shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code and shall be skilled and regularly engaged in the general class or type of work called for under this contract. A statement setting forth this experience and business standing shall be submitted by each bidder on the form provided herewith. It is the intention of the City to award a contract only to a bidder who furnishes satisfactory evidence that he or she has the requisite experience and ability and that he or she has sufficient capital, facilities and equipment to enable him or her to prosecute the work successfully and promptly within the time and in the manner agreed. In determining the degree of responsibility to be credited to a bidder,the City may weigh evidence that the bidder or his or her personnel charged with the responsibility in the work, has performed satisfactorily other contracts of like nature and magnitude or comparable difficulty at similar rates of progress. 1-08. Disqualification of Bidders. More than one bid from an individual business, partnership, corporation or association, under the same or different names,will not be considered. Reasonable grounds for believing that any bidder is financially interested in more than one bid for the work will cause the rejection of all bids in which he or she is so interested. If there is reason to believe that collusion exists among the bidders, none of the participants in such collusion will be considered. Bids in which the prices obviously are unbalanced may be rejected. 1-09. Identification of Subcontractors. All bids shall comply with the Subletting and Subcontracting Fair Practices Act (Public Contract Code Section 4100 and following) and shall set forth: (a) The name and the location of the place of business of each subcontractor who will perform work or labor, or render service to the prime contractor in or about the construction of the work, or to a subcontractor licensed by the State of California who, under subcontract to the prime contractor,specially fabricates and installs a portion of the work according to detailed drawings contained in the plans and Special Provisions, in an amount in excess of one-half of 1 percent of the prime contractor's total bid. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 347 of 4165 (b) The portion of the work which will be done by each such subcontractor.The prime contractor shall list only one subcontractor for each such portion defined by the prime contractor in his or her bid. 1-10. General Provisions of the Standard Specifications. All provisions of the General Provisions,Sections 1 through 11,of the Standard Specifications,shall be applicable to the contract except as modified by these Special Provisions. The Standard Specifications are set forth in Section 12-06 of these Special Provisions. 1-11. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been released,the City will issue an addendum containing the revision. All addenda will be posted on the City's website at ✓ ✓ ✓... iiyauliil ai /�K�u„irl ,miii nab with the rest of the bid documents. Anyone who intends to submit a bid in response to this Request for Bid must check the website frequently for any posted addenda. Anyone submitting a bid will be deemed to have seen and agreed to be bound by the posted addenda. SECTION 2. AWARD AND EXECUTION OF CONTRACT 2-01. Award of Contract. Award of the contract, if it be awarded,will be to the lowest responsible bidder whose bid complies with all the specified requirements. The award, if made, will be made within thirty (30) days after opening of the bids. The City reserves the right to reject any and all bids and to waive any irregularity in the proposal not pertaining to cost. 2-02. Return of Proposal Guaranties. All bid guaranties will be held until the contract has been fully executed, after which they will be returned upon request to the respective bidders whose bids they accompany. 2-03. Execution of Contract. The contract agreement shall be executed in duplicate by the successful bidder and returned,together with the contract bonds, insurance certificates and endorsements,within fifteen (15)days after written notice of the award of the contract.After execution by the City; one copy shall be filed with the City and one copy shall be returned to the Contractor. If the bidder fails or refuses to enter into the contract agreement within the required time, then the bid guaranty accompanying the bid shall be forfeited to the City. SECTION 3. SCOPE AND INTENT OF CONTRACT 3-01. Effect of Inspection and Payments. Neither the inspection by the Engineer or an inspector, nor any order, measurement or approved modification, nor certificate or payment of money,nor acceptance of any part or whole of the work, nor any extension of time, nor any possession by the City or its agents,shall operate as a waiver of any provision of this contract or of any power reserved therein to the City, or of any right to damages thereunder; nor shall any breach of this contract be held to be a waiver of any subsequent breach.All remedies shall be construed as cumulative. 3-02. Effect of Extension of Time. The granting of any extension of time on account of delays which, in the judgement of the City, are avoidable delays shall in no way operate as a waiver on the part of the City of its rights under this contract. 3-03. Extra Work. If extra work orders are given in accordance with provisions of this contract,such work shall be considered a part hereof and shall be subject to each and all of its terms and requirements. 3-04. Assignment of Contract. The contract may be assigned or sublet in whole or in part only upon the written consent of the City acting through its authorized agents. Consent will not be given to any proposed assignment which would relieve the original contractor or its surety of their responsibilities under the contract nor will the Engineer consent to any assignment of a part of the work under the contract. 3-05. Subcontractors. The Contractor shall be as fully responsible for the acts and omissions of his or her subcontractors and of persons either directly or indirectly employed by them, as he or she is for the acts and omissions of persons directly employed by him. The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind subcontractors to the terms of this Contract which are applicable to the work of subcontractors. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 348 of 4165 Nothing contained in this contract shall be construed to create or shall be relied upon to create any contractual relationship between any subcontractor and the City and no action may be brought by any subcontractor against the City based on this contract. 3-06. Interpretation of Special Provisions and Drawings. The Special Provisions and the Contract Drawings are intended to be explanatory of each other. Any work indicated in the Contract Drawings and not in the Special Provisions, or vice versa, is to be executed as if indicated in both. In case of a discrepancy or conflict between the Technical Specifications and Contract Plans, the Technical Specifications shall govern. All work shown on the Contract Drawings,the dimensions of which are not figured,shall be accurately followed to the scale to which the drawings are made, but figured dimensions are in all cases to be followed, where given, though they differ from scaled measurements. Large scale drawings shall be followed in preference to small scale drawings. Should it appear that the work to be done, or any of the matters relative thereto, are not sufficiently detailed or explained in these contract documents, including the contract drawings, the Contractor shall apply to the Engineer for such further explanations as may be necessary and shall conform thereto as part of this contract, so far as may be consistent with the terms of this contract. In the event of any doubt or questions arising respecting the true meaning of the Special Provisions, reference shall be made to the Engineer and his or her decision thereon shall be final. If the Contractor believes that a clarification or interpretation justifies an increase in the contract price or contract time, the Contractor must comply with the written notice provisions of Sections 9-05 and 10-07 of these Special Provisions. Contractor's attention is directed to Section 12-06 of the Technical Specifications regarding the Standard Specifications and Standard Plans. 3-07. Addenda. If it becomes necessary to revise any part of these plans and specifications after they have been released,the City will issue an addendum containing the revision. All addenda will be posted on the City's website at ✓ ✓ ✓... iiyauIiiI aiJ�K�u„irl miiirna� with the rest of the bid documents. Anyone who intends to submit a bid in response to this Request for Bid must check the website frequently for any posted addenda. Anyone submitting a bid will be deemed to have seen and agreed to be bound by the posted addenda. 3-08.Liability of City Officials. No city official, nor the Engineer, nor any authorized assistant of any of them,shall be personally responsible for any liability arising under this contract. 3-09. Dispute Resolution. Claims of$375,000 or less by the Contractor that arise under this Contract are subject to the mandatory dispute resolutions provisions in Public Contract Code Sections 20104-20104.6. SECTION 4. BONDS 4-01. Faithful Performance Bond. As a part of the execution of this contract,the Contractor shall furnish a bond of a surety company or other securities providing equivalent protection such as cash, letter of credit, or certificates of deposit, acceptable to the City,conditioned upon the faithful performance of all covenants and stipulations under this contract.The amount of the bond shall be 100 percent of the total contract price, as this sum is set forth in the agreement. 4-02. Material and Labor Bond. As a part of the execution of this contract,the Contractor shall furnish a bond of a surety company or other securities providing equivalent protection such as cash, letter of credit or certificates of deposit acceptable to the City in a sum not less than 50 percent of the total contract price,as this sum is set forth in the agreement for the payment in full of all persons, companies or corporations who perform labor upon or furnish materials to be used in the work under this contract, in accordance with the provisions of Sections 3247 through 3252 inclusive of the Civil Code of the State of California and any acts amendatory thereof. 4-03. Defective Material and Workmanship Bond. As a condition precedent to the completion of this contract, the Contractor shall furnish a bond of a surety company acceptable to the City in an amount not less than 5 percent (5%)of the final contract price,to hold good for a period of one(1)year after the completion and acceptance of the work, to protect the City against the results of defective materials,workmanship and equipment during that time. This bond shall be delivered to the City before the final payment under this contract will be made. 4-04. Notification of Surety Companies. The surety companies shall familiarize themselves with all of the conditions and provisions of this contract and they waive the right of special notification of any change or modification of this contract or of extension of time, or decreased or increased work, or of the cancellation of the City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 349 of 4165 contract,or of any other actor acts by the City or its authorized agents, under the terms of this contract;and failure to so notify the aforesaid surety companies of changes shall in no way relieve the surety companies of their obligation under this contract. SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS (WITH CONSTRUCTION RISKS) Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his or her agents, representatives, employees or subcontractors. 5-01. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office Commercial Liability Coverage (occurrence form CG 0001). 2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). 3. Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. 4. Course of Construction insurance covering for"all risks" of loss. 5-02. Minimum Limits of Insurance Contractor shall maintain limits no less than: 1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, eitherthe general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. 3. Employer's Liability: $1,000,000 per accident for bodily injury and property damage. 4. Course of Construction: Completed value of the project with no co-insurance penalty provisions. 5-03. Deductibles and Self-insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City.At the option of the City, either:the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials,employees and volunteers;orthe Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. 5-04. Other Insurance Provisions The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1. The City, its officers, officials, employees and volunteers are to be covered as Additional Insured with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 350 of 4165 General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or as a separate owner's policy. 2. The workers' compensation policy is to be endorsed with a waiver of subrogation. The insurance company,in its endorsement,agrees to waive all rights of subrogation against the City, its officers,officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. 3. For any claims related to this project,the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees or volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. 5. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision(b)of Section 2782 of Civil Code. 6. Course of Construction policies shall contain the following provisions: a.) The City shall be named as loss payee. b.) The insurer shall waive all rights of subrogation against the City. 5-05. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best's rating of no less than the following: A++VI A- VIII A+ VII B++X AVII B+X 5-06. Verification of Coverage. Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause.The endorsements shall be on forms provided by the City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received within 15 days from written notice of contract award,and the work shall not commence until the certificates and endorsements have been approved by the City.The City reserves the right to require complete certified copies of all required insurance policies, including endorsements affecting the coverage required by these Special Provisions at any time. 5-07. Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor.All coverages for subcontractors shall be subject to all of the requirements stated herein. SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR 6-01. Legal Address of Contractor. Both the address given in the proposal and the Contractor's office in the vicinity of the work are hereby designated as places to either of which drawings,samples, notices, letters or other articles or communications to the Contractor may be mailed or delivered.The delivery at either of these places of any such thing from the City or its agents to the Contractor shall be deemed sufficient service thereof upon the Contractor and the date of such service shall be the date of such delivery.The address named in the proposal may be changed at any time by notice in writing from the Contractor to the City. Nothing herein contained shall be deemed to preclude or render inoperative the service of any drawing, sample, notice, letter or other article or communication to or upon the Contractor personally. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 351 of 4165 6-02. Office of Contractor at Site. During the performance of this contract, the Contractor shall maintain a suitable office at the site of the work which shall be the headquarters of a representative authorized to receive drawings and any such thing given to the said representatives or delivered at the Contractor's office at the site of work in his or her absence shall be deemed to have been given to the Contractor. 6-03. Attention to Work. The Contractor shall give his or her personal attention to and shall supervise the work to the end that it shall be prosecuted faithfully and when he or she is not personally present on the work, he or she shall at all reasonable times be represented by a competent superintendent or foreman who shall receive and obey all instructions or orders given under this contract and who shall have full authority to execute the same and to supply materials, tools and labor without delay and who shall be the legal representative of the Contractor. The Contractor shall be liable for the faithful observance of any instructions delivered to him or her or to his or her authorized representative. 6-04. Liability of Contractor. The Contractor shall do all of the work and furnish all labor, materials, tools and appliances,except as otherwise herein expressly stipulated,necessary or proper for performing and completing the work herein required in the manner and within the time herein specified.The mention of any specific duty or liability imposed upon the Contractor shall not be construed as a limitation or restriction of any general liability or duty imposed upon the Contractor by this contract, said reference to any specific duty or liability being made herein merely for the purpose of explanation. The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of the Contractor for all damages to persons or to public or private property, arising from the Contractor's execution of the work, shall not be lessened because of such general supervision. Until the completion and final acceptance by the City of all the work under and implied by this contract, the work shall be underthe Contractor's responsible care and charge.The Contractorshall rebuild, repair, restore and make good all injuries, damages, re-erections and repairs, occasioned or rendered necessary by causes of any nature whatsoever, excepting only acts of God and none other, to all or any portions of the work, except as otherwise stipulated. To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers, directors, agents and employees from and against all claims, damages, losses and expenses including but not limited to attorneys' fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary private investigators arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense(1) is attributable to bodily injury,sickness,disease or death,orto injury to or destruction of tangible property, other than the work itself, including the loss of use resulting therefrom and (2) is caused in whole or in part by any act or omission of the Contractor, any subcontractor, or anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder, or by the negligence or omission of a party indemnified herein. In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them,or anyone forwhose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability benefit acts, or other employee benefit acts. The obligation to indemnify shall extend to and include acts of the indemnified party which may be negligent or omissions which may cause negligence. The City shall have the right to estimate the amount of such damage and to cause the City to pay the same and the amount so paid for such damage shall be deducted from the money due the Contractor under this contract; or the whole or so much of the money due or to become due the Contractor under this contract as may be considered necessary by the City,shall be retained by the City until such suits or claims for damages shall have been settled or otherwise disposed of and satisfactory evidence to that effect furnished to the City. 6-05. Protection of Persons and Property. The Contractorshall furnish such watchman,guards,fences,warning signs,walks and lights as shall be necessary and shall take all other necessary precautions to prevent damage or injury to persons or property. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 352 of 4165 All property line fences and improvements in the vicinity of the work shall be protected by the Contractor and, if they are injured or destroyed, they and any other property injured by the Contractor, his or her employees or agents, shall be restored to a condition as good as when he or she entered upon the work. 6-06. Protection of City Against Patent Claims. All fees, royalties or claims for any patented invention,article or method that may be used upon or in any manner connected with the work under this contract shall be included in the price bid for the work and the Contractor and his or her sureties shall protect and hold the City,together with all of its officers, agents, servants and employees, harmless against any and all demands made for such fees or claims brought or made on account of this contract. The Contractor shall, if requested by the Engineer, furnish acceptable proof of a proper release from all such fees or classes. Should the Contractor, his or her agents, servants or employees, or any of them be enjoined from furnishing or using any invention, article, material or appliance supplied or required to be supplied or used under this contract, the Contractor shall promptly substitute other articles, materials or appliance, in lieu thereof, of equal efficiency, quality,finish, suitability and market value and satisfactory in all respects to the Engineer. Or, in the event that the Engineer elects, in lieu of such substitution, to have supplied and to retain and use, any such invention, article, material or appliance, as may by this contract be required to be supplied, in that event the Contractor shall pay such royalties and secure such valid licenses as may be requisite and necessary for the City, its officers, agents, servants and employees, or any of them, to use such invention, article, material or appliance without being disturbed or in any way interfered with by any proceeding in law or equity on account thereof.Should the Contractor neglect or refuse to make the substitution promptly, or to pay such royalties and secure such licenses as may be necessary,then in that event the Engineer shall have the right to make such substitution, or the City may pay such royalties and secure such licenses and charge the cost thereof against any money due to the Contractor from the City or recover the amount thereof from him or her and his or her sureties notwithstanding final payment under this contract may have been made. 6-07. Protection of Contractor's Work Property. The Contractor shall protect his or her work, supplies and materials from damage due to the nature of the work, the action of the elements, trespassers, or any cause whatsoever under his or her control, until the completion and acceptance of the work. Neitherthe City nor any of its agents assumes any responsibility for collecting indemnity from any person or persons causing damage to the work of the Contractor. 6-08. Regulations and Permits. The Contractor shall secure and pay for all permits,give all notices and comply with all laws, ordinances, rules and regulations bearing on the conduct of the work as drawn and specified. If the Contractor observes that the Plans and Special Provisions are at variance therewith,he or she shall promptly notify the Engineer in writing and any necessary changes shall be adjusted as provided in the contract for changes in the work. The contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business License.The City of Ukiah will issue a no fee encroachment permit to the Contractor allowing him or herto perform work within City right of way or within City property after the Contract Documents have been executed and insurance certificates and endorsements have been approved by the City. 6-09. Construction Utilities. The Contractor shall be responsible for providing for and in behalf of his or her work under this contract, all necessary utilities, such as special connection to water supply, telephones, power lines, fences, roads, watchmen, suitable storage places, etc. 6-10. Approval of Contractor's Plans. The approval by the Engineer of any drawing or any method of work proposed by the Contractor in accordance with paragraph 8-06 shall not relieve the Contractor of any of his or her responsibility for his or her errors therein and shall not be regarded as any assumption of risk or liability by the City or any officer or employee thereof and the Contractor shall have no claim under this contract on account of the failure or partial failure or inefficiency of any plan or method so approved. Such approval shall be considered to mean merely that the Engineer has no objection to the Contractor's using, upon his or her own full responsibility the plan or method approved. 6-11. Suggestions to the Contractor. Any plan or method of work suggested by the Engineer to the Contractor, but not specified or required, if adopted or followed by the Contractor in whole or in part, shall be used at the risk and responsibility of the Contractor; and the Engineer and the City shall assume no responsibility thereof. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 353 of 4165 6-12. Termination of Unsatisfactory Subcontracts. Should any subcontractor fail to perform in a satisfactory manner the work undertaken by him, such subcontract shall be terminated immediately by the Contractor upon notice from the Engineer. 6-13. Preservation of Stakes and Marks. The Contractor shall preserve carefully bench marks, reference points and stakes and in case of destruction he or she shall replace his or her stakes, reference points and bench marks and shall be responsible for any mistakes that may be caused by their unnecessary loss or disturbance. Contractor's attention is directed to Section 7-03 of these Special Provisions. 6-14. Assistance to Engineer. At the request of the Engineer the Contractor shall provide men from his or her force and tools,stakes and other materials to assist the Engineer temporarily in making measurements and surveys and in establishing temporary or permanent reference marks. Payment for such materials and assistance will be made as provided for under the caption"Extra Work,"provided, however,that the cost of setting stakes and marks carelessly lost or destroyed by the Contractor's employees will be assessed to the Contractor. 6-15. Removal of Condemned Materials and Structures. The Contractor shall remove from the site of the work, without delay,all rejected and condemned materials or structures of any kind brought to or incorporated in the work and upon his or her failure to do so, or to make satisfactory progress in so doing,within forty-eight(48) hours after the service of a written notice from the Engineer,the condemned material or work may be removed by the City and the cost of such removal shall be taken out of the money that may be due or may become due the Contractor on account of or by virtue of this contract. No such rejected or condemned material shall again be offered for use by the Contractor under this Contract. 6-16. Proof of Compliance with Contract. In orderthat the Engineer may determine whetherthe Contractor has complied with the requirements of this contract, not readily enforceable through inspection and tests of the work and materials, the Contractor shall, at any time when requested, submit to the Engineer properly authenticated documents or other satisfactory proofs as to his or her compliance with such requirements. 6-17. Errors and Omissions. If the Contractor, in the course of the work,finds any errors or omissions in plans or in the layout as given by survey points and instruction,or if he or she finds any discrepancy between the plans and the physical conditions of the locality, he or she shall immediately inform the Engineer, in writing and the Engineer shall promptly verify the same.Any work done after such discovery, until authorized,will be done at the Contractor's risk. 6-18. Cooperation. The Contractor shall cooperate with all other contractors who may be performing work in behalf of the City and workmen who may be employed by the City on any work in the vicinity of the work to be done under this contract with the work of such contractors or workmen. he or she shall make good promptly,at his or her own expense, any injury or damage that may be sustained by other contractors or employees of the City at his or her hands. Any difference or conflict which may arise between the Contractor and other contractors,or between the contractor and workmen of the City in regard to theirwork shall be adjusted and determined by the Engineer. If the work of the Contractor is delayed because of any acts or omissions of any other contractor or of the City,the Contractor shall on that account have no claim against the City other than for an extension of time. 6-19. Right of Contractor to Stop Work. Under the following conditions the Contractor shall have the right, if he or she so desires,to stop the work and terminate the contract upon ten(10)days written notice to the Engineer and recover from the City payment for all work actually performed and for all satisfactory materials actually delivered to the site of the work for permanent incorporation therein, all as may be shown by the estimate of the Engineer. (1) If the work is stopped under an order of any court or other competent public authority for a period of time of three(3) months through no act or fault of the Contractor or of anyone employed by him. (2) If the Engineer fails to issue the monthly certificate for payment in accordance with the terms of this contract. (3) If the City fails to pay the Contractor within sixty (60) days after it shall have become due, as provided by the terms of this contract, any sum certified by the Engineer or awarded by the City. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 354 of 4165 All provided that if such action to terminate the contract be not instituted by the Contractor within ten(10)days after the alleged existence of such condition and if written notice of such action be not at that time delivered to the City and the Engineer, then such right shall lapse until another occasion arises according to this section. 6-20. Hiring and Dismissal of Employees. The Contractor shall employ only such foremen, mechanics and laborers as are competent and skilled in their respective lines of work and whenever the Engineer shall notify the Contractor that any person on the work is, in his or her opinion, incompetent, unfaithful, intemperate or disorderly, or refuses to carry out the provisions of this contract,or uses threatening or abusive language to any person on the work representing the City, or is otherwise unsatisfactory, such person shall be discharged immediately from the work and shall not be re-employed upon it except with the consent of the Engineer. 6-21. Wage Rates. 1. Contractor shall pay all mechanics and laborers employed or working upon the site of the work unconditionally and without subsequent deductions or rebate on any account the full amounts due at the time of payment at wage rates not less than those contained in the applicable prevailing wage determination, regardless of any contractual relationship which may be alleged to exist between the Contractor and subcontractors and such laborers and mechanics. 2. Contractor shall comply with the California Labor Code Section 1775. In accordance with said Section 1775,Contractorshall forfeit as a penaltyto the Owner,$50.00(orthe higher minimum penalty as provided in Section 1775(B)(ii)—(iii))for each calendar day or portion thereof,for each workman paid less than the stipulated prevailing rates for such work or craft in which such workman is employed for any work done under the Contract by him or her or by any subcontractor under him or her in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor. 3. Pursuant to the provision of Section 1770 of the Labor Code of the State of California, Owner has ascertained the general prevailing rate of wages (which rate includes employer payments for health and welfare,vacation, pension and similar purposes)applicable to the work to be done,for straight time work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification or type of workmen concerned. Copies of the General Prevailing Wage Determination are available on the Internet at web address: http://www.dir.ca.gov/DLSR/PWD The Contractor shall post the wage determination at the site of work in a prominent place where it can easily be seen by the workers. 4. City will not recognize any claim for additional compensation because the Contractor has paid any rate in excess of the prevailing wage rate obtained by the Contractor.The possibility of wage increases is one of the elements to be considered by the Contractor in determining his or her bid and will not in any circumstances be considered as the basis for a claim against the City. 5. The Labor Commissioner through the Division of Labor Standards Enforcement(DLSE) may at any time require contractors and subcontractors to furnish electronic certified payroll records directly to DLSE. Commencing with contracts awarded or afterApril 1,2015,all contractors and subcontractors must furnish electronic certified payroll records directly to the DLSE. 6. Travel and Subsistence Payments. Contractor shall make travel and subsistence payments to each workman needed to execute the work in accordance with the requirements in Section 1773.8 of the Labor Code (Chapter 880, Statutes of 1968). 7. Apprentices. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 355 of 4165 Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the California Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Contractor and any subcontractor under him or her shall comply with the requirements of said sections in the employment of apprentices. Information relative to apprenticeship standards,wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco,California,or from the Division of Apprenticeship Standards and its branch offices. 6-22. Cleaning Up. The Contractor shall not allow the site of the work to become littered with trash and waste material, but shall maintain the same in a neat and orderly condition throughout the construction period. The Engineer shall have the right to determine what is or is not waste material or rubbish and the place and manner of disposal. On or before the completion of the work,the Contractor shall without charge therefore carefully clean out all pits, pipes, chambers or conduits and shall tear down and remove all temporary structures built by him or her and shall remove rubbish of all kind from any of the grounds which he or she has occupied and leave them in first class condition. 6-23. Guaranty. All work shall be guaranteed for a period of one year from the date of acceptance by the City.The Contractor shall promptly make all needed repairs arising out of defective materials,workmanship and equipment. The City is hereby authorized to make such repairs if within ten days after the mailing of a notice in writing to the Contractor or his or her agent,the Contractor shall neglect to make or undertake with due diligence the aforesaid repairs, provided, however, that in case of an emergency where, in the opinion of the City delay would cause serious loss or damage, repairs may be made without notice being sent to the Contractor and the Contractor shall pay the costs thereof. Pursuant to the provisions of Section 4-03 of these Special Provisions, the Contractor shall furnish a Defective Material and Workmanship Bond in an amount not less than 5 percent of the final contract price, which shall be effective for a period of one (1) year after the completion and acceptance of the work. SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY 7-01. Authority of the Engineer. All work done under this contract shall be done in a workmanlike manner and shall be performed to the reasonable satisfaction of the Engineer,who shall have general supervision of all work included hereunder. To prevent disputes and litigation, the Engineer(1) shall in all cases determine the amount, quality, acceptability and fitness of the several kinds of work and materials which are to be paid for under this contract, (2)shall decide all questions relative to the true construction, meaning and intent of the Special Provisions and Drawings, (3) shall decide all questions which may arise relative to the classifications and measurements of quantities and materials and the fulfillment of this contract and (4) shall have the power to reject or condemn all work or material which does not conform to the terms of this contract. his or her estimate and decision in all matters shall be a condition precedent to an appeal for arbitration,orthe right of the Contractorto receive,demand,or claim any money or other compensation underthis agreement and a condition precedent to any liability on the part of the City to the Contractor on account of this contract.Whenever the Engineer shall be unable to act, in consequence of absence or other cause,then such engineer as the Engineer orthe City shall designate,shall perform any and all of the duties and be vested with any or all of the powers herein given to the Engineer. 7-02. Inspection. The City will provide engineering personnel for the inspection of the work. The Engineer and his or her representatives shall at all times have access to the work whenever it is in preparation or progress and the Contractor shall provide proper facilities for such access and inspection. If the Special Provisions,the Engineer's instruction, laws,ordinances,or any public authority require any work to be specially tested or approved,the Contractor shall give the Engineertimely notice of its readiness for inspection and, if the inspection is by an authority otherthan the Engineer,of the date fixed for such inspection. Inspections by the Engineer shall be promptly made at the source of supply where practicable. If any work shall be covered up without City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 356 of 4165 approval or consent of the Engineer, it must, if required by the Engineer, be uncovered for examination and properly restored at the Contractor's expense. Re-examination of any work may be ordered by the Engineer and, if so ordered,the work must be uncovered by the Contractor. If such work is found to be in accordance with the contract documents,the City shall pay the cost of re- examination and replacement. If such work is not in accordance with the contract documents,the Contractor shall pay such cost. Properly authorized and accredited inspectors shall be considered to be the representatives of the City limited to the duties and powers entrusted to them. It will be their duty to inspect materials and workmanship of those portions of the work to which they are assigned, either individually or collectively, under instructions of the Engineer and to report any and all deviations from the Drawings,Special Provisions and other contract provisions which may come to their notice. Any inspector may be considered to have the right to order the work entrusted to his or her supervision stopped, if in his or her opinion such action becomes necessary, until the Engineer is notified and has determined and ordered that the work may proceed in due fulfillment of all contract requirements. 7-03. Surveys. Contractor shall furnish all land surveys, establish all base lines and bench marks and make sufficient detailed surveys needed for working points, lines and elevations.The Contractor shall develop all slope stakes and batter boards. Contractor shall also develop all additional working points, lines and elevations as he or she may desire to facilitate his or her methods and sequence of construction. 7-04. Rights-of-Way. The City will provide all necessary rights-of-way and easements in or beneath which work will be performed by the Contractor under this contract. 7-05. Retention of Imperfect Work. If any portion of the work done or material furnished underthis contract shall prove defective and not in accordance with the Plans and Special Provisions, and if the imperfection in the same shall not be of sufficient magnitude or importance to make the work dangerous or undesirable,the Engineer shall have the right and authority to retain such work instead of requiring the imperfect work to be removed and reconstructed, but he or she shall make such deductions therefor in the payments due or to become due the Contractor as may be just and reasonable. 7-06. Changes in the Work. The Engineer shall have the right, in writing,to order additions to,omissions from,or corrections, alterations and modifications in the line, grade, form, dimensions, plan, or kind or amount of work or materials herein contemplated, or any part thereof, either before or after the beginning of construction. However, the arithmetical sum of the cost to the City of additions and subtractions from the work under this contract shall not exceed 10 percent of original contract amount or $5,000, whichever is the greater, unless based upon a supplementary agreement to be made therefore. The order of such additions, omissions,corrections,alterations and modifications shall be in writing and signed by the Engineer and, in order, shall then be binding upon the Contractor.The Contractor shall proceed with the work as changed and the value of such change shall be determined as provided for in section 10-07 of these Special Provisions. Such alterations shall in no way affect, vitiate, or make void this contract or any part thereof, except that which is necessarily affected by such alterations and is clearly the evident intention of the parties to this contract. 7-07. Additional Drawings by City. The drawings made a part of this contract at the time of its execution are intended to be fairly comprehensive and to indicate in more or less detail the scope of the work. In addition to these drawings, however,the Engineer shall furnish such additional drawings from time to time during the progress of the work as are necessary to make clear or to define in greater detail the intent of the Special Provisions and the contract drawings and the Contractor shall make his or her work conform to all such drawings. 7-08. Additional and Emergency Protection. Whenever, in the opinion of the Engineer,the Contractor has not taken sufficient precautions for the safety of the public or the protection of the works to be constructed under this contract,or of adjacent structures or property which may be injured by the processes of construction on account of such neglect and whenever, in the opinion of the Engineer,an emergency shall arise and immediate action shall be considered necessary in order to protect public or private, personal or property interest,then and in that event,the Engineer,with or without notice to the Contractor may provide suitable protection to the said interests by causing City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 357 of 4165 such work to be done and such material to be furnished as shall provide such protection as the Engineer may consider necessary and adequate. The cost and expense of such work and material so furnished shall be borne by the Contractor and, if the same shall not be paid on presentation of the bills therefor,then such costs shall be deducted from any amounts due orto become due the Contractor. The performance of such emergency work underthe direction of the Engineershall in no way relieve the Contractor from any damages which may occur during or after such precaution has been taken by the Engineer. 7-09. Suspension of Work. The City may at any time suspend the work or any part thereof by giving five(5)days written notice to the Contractor. The work shall be resumed by the Contractor within ten (10) days after the date fixed in the written notice from the City to the Contractor so to do. The City shall reimburse the Contractor for expense incurred by the Contractor in connection with the work under this contract as a result of such suspension. If the work, or any part thereof, shall be stopped by the notice in writing aforesaid and if the City does not give notice in writing to the Contractor to resume work at a date within ten(10)days of the date fixed in the written notice to suspend,then the Contractor may abandon that portion of the work so suspended and he or she will be entitled to the estimates and payments for all work done on the portions so abandoned, if any,plus 5 percent of the value of the work so abandoned, to compensate for loss of overhead, plant expense and anticipated profit. 7-10. Right of City to Terminate Contract. If the Contractor should be adjudged a bankrupt, or if he or she should make a general assignment for the benefit of his or her creditors, or if a receiver should be appointed on account of his or her insolvency, or if he or she should persistently or repeatedly refuse or should fail, except in cases for which extension of time is provided,to supply sufficient properly skilled workmen or proper materials,or if he or she should fail to make prompt payments to subcontractors or for material or labor, or persistently disregard laws,ordinances orthe instructions of the Engineer,or otherwise be guilty of a substantial violation of any provision of the contract,then the City, upon the certificate of the Engineer that sufficient cause exists to justify such action, may, without prejudice to any other right or remedy and after giving the Contractor seven days written notice, terminate the employment of the Contractor and take possession of the premises and of all materials, tools and appliances and finish the work by whatever method the City may deem expedient. In such case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the contract price shall exceed the expense of finishing the work, including compensation for additional managerial and administrative services, such excess shall be paid to the Contractor. If such expense shall exceed such unpaid balance, the Contractor shall pay the difference to the City. The expense incurred by the City as herein provided and the damage incurred through the Contractor's default, shall be certified by the Engineer. 7-11. Use of Completed Portions. The City shall have the right to take possession of and use any completed or partially completed portions of the work, notwithstanding the time for completing the entire work or such portions which may not have expired; but such taking possession and using shall not be deemed an acceptance of any work not completed in accordance with the contract documents. If such prior use increases the cost of or delays the work,the Contractor shall be entitled to such extra compensation,or extension of time or both,as the Engineer may determine. SECTION 8. WORKMANSHIP, MATERIALS and EQUIPMENT 8-01. General Quality. Materials and equipment shall be new and of a quality equal to that specified or approved. Work shall be done and completed in a thorough and workmanlike manner. 8-02. Quality in Absence of Detailed Specifications. Whenever under this contract it is provided that the Contractor shall furnish materials or manufactured articles or shall do work forwhich no detailed specifications are set forth,the materials or manufactured articles shall be of the best grade in quality and workmanship obtainable in the market from firms of established good reputation,or, if not ordinarily carried in stock,shall conform to the usual standards for first-class materials or articles of the kind required,with due consideration of the use to which they are to be put. In general,the work performed shall be in full conformity and harmony with the intent to secure the best standard of construction and equipment of the work as a whole or in part. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 358 of 4165 8-03. Materials and Equipment Specified by Name. Whenever any material or equipment is indicated or specified by patent or proprietary name or by the name of the manufacturer,such specification shall be considered as used for the purpose of describing the material or equipment desired and shall be considered as followed by the words "or approved equal'. The Contractor may offer any material or equipment which shall be equal in every respect to that specified, provided that written approval first is obtained from the Engineer. 8-04. Source of Materials. Price,fitness and quality being equal, preference shall be given by the Contractor for supplies grown, manufactured or produced in the State of California and,next,for such products partially produced in this State in accordance with Government Code Section 4332. 8-05. Storage of Materials. Materials shall be so stored to ensure the preservation of their quality and fitness for the work. They shall be so located and disposed that prompt and proper inspection thereof may be made. 8-06. Drawings, Samples and Tests. As soon as possible after execution of the contract, the Contractor shall submit to the Engineer, in quintuplicate,sufficient information including, if necessary,assembly and detail drawings to demonstrate fully that the equipment and materials to be furnished comply with the provisions and intent of these Special Provisions and Drawings. If the information thus submitted indicates the equipment or materials is acceptable,the Engineerwill return one copy stamped with his or her approval;otherwise,one copy will be returned with an explanation of why the equipment or material is unsatisfactory. The Contractor shall have no claims for damages or for extension of time on account of any delay due to the revision of drawings or rejection of material. Fabrication or other work performed in advance of approval shall be done entirely at the Contractor's risk. After approval of equipment or material,the Contractor shall not deviate in any way from the design and specifications given without the written consent of the Engineer. When requested by the Engineer, a sample or test specimens of the materials to be used or offered for use in connection with the work shall be prepared at the expense of the Contractor and furnished by him or her in such quantities and sizes as may be required for proper examination and tests,with all freight charges prepaid and with information as to their sources. All samples shall be submitted before shipment and in ample time to permit the making of propertests,analyses,or examination before the time at which it is desired to incorporate the material into the work. All tests of materials furnished by the Contractor shall be made by the Engineer. Samples shall be secured and tested whenever necessary to determine the quality of the material. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 359 of 4165 SECTION 9. PROSECUTION OF WORK 9-01. Equipment and Methods. The work under this contract shall be prosecuted with all materials, tools, machinery, apparatus and labor and by such methods as are necessary to the complete execution of everything described,shown,or reasonably implied. If at anytime before the beginning orduring the progress of the work,any part of the Contractor's plant or equipment, or any of his or her methods of execution of the work, appear to the Engineerto be unsafe, inefficient,or inadequate to insure the required quality orthe rate of progress of the work,he or she may order the Contractor to increase or improve his or her facilities or methods and the Contractor shall comply promptly with such orders; but, neither compliance with such orders norfailure of the Engineerto issue such orders shall relieve the Contractor from his or her obligation to secure the degree of safety,the quality of the work and the rate of progress required of the Contractor. The Contractor alone shall be responsible for the safety, adequacy and efficiency of his or her plant, equipment and methods. 9-02. Time of Completion. The Contractor shall promptly begin the work under this contract and shall complete and make ready for full use all portions of the project made the subject of this contract within the time set forth in the agreement bound herewith. 9-03. Avoidable Delays. Avoidable delays in the prosecution or completion of the work shall include all delays which might have been avoided by the exercise of care, prudence, foresight and diligence on the part of the Contractor. The City will consider as avoidable delays within the meaning of this contract (1) delays in the prosecution of parts of the work,which may in themselves be unavoidable, but do not necessarily prevent or delay the prosecution of other parts of the work nor the completion of the whole work within the time herein specified, (2) reasonable loss of time resulting from the necessity of submitting plans to the Engineer for approval and from the making of surveys, measurements, inspections, and testing and (3) such interruptions as may occur in the prosecution of the work on account of the reasonable interference of other contractors employed by the City which do not necessarily prevent the completion of the whole work within the time herein specified. 9-04. Unavoidable Delays. Unavoidable delays in the prosecution or completion of the work under this contract shall include all delays which may result,through cause beyond the control of the Contractor and which he or she could not have provided against by the exercise of care, prudence, foresight and diligence. Orders issued by the City changing the amount of work to be done, the quantity of material to be furnished or the manner in which the work is to be prosecuted and unforeseen delays in the completion of the work of other contractors under contract with the City will be considered unavoidable delays, so far as they necessarily interfere with the Contractor's completion of the whole of the work. Delays due to normally adverse weather conditions will not be regarded as unavoidable delays. However,truly abnormal amounts of rainfall,temperatures or otherweather conditions forthe location of the work and time of year may be considered as unavoidable delays if those conditions necessarily cause a delay in the completion of the work. 9-05. Notice of Delays. Whenever the Contractor foresees any delay in the prosecution of the work and, in any event, immediately upon the occurrence of any delay which the contractor regards as an unavoidable delay, he or she shall notify the Engineer in writing of the probability of the occurrence of such delay and its cause, in orderthat the Engineer may take immediate steps to prevent,if possible,the occurrence or continuance of the delay,or, if this cannot be done, may determine whether the delay is to be considered avoidable or unavoidable, how long it continues and to what extent the prosecution and completion of the work are to be delayed thereby. 9-06. Extension of Time. Should any delays occur which the Engineer may consider unavoidable, as herein defined,the Contractor shall, pursuant to his or her application,be allowed an extension of time proportional to said delay or delays, beyond the time herein set forth, in which to complete this contract; and liquidated damages for delay shall not be charged against the Contractor by the City during an extension of time granted because of unavoidable delay or delays. Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice delivered to the Engineer within 15 days of the occurrence of the event giving rise to the claim. Failure to file said written notice within the time specified shall constitute a waiver of said claim. Notice of the full extent of the claim and all supporting data must be delivered to the Engineer within 45 days of the occurrence unless the Engineer specifies in writing a longer period. All claims for a time extension must be approved by the Engineer and incorporated into a written change order. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 360 of 4165 9-07. Unfavorable Weather and Other Conditions. During unfavorable weather and other conditions, the Contractor shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work whose satisfactory quality or efficiency will be affected by any unfavorable conditions shall be constructed while these conditions remain, unless, by special means or precautions approved by the Engineer,the Contractor shall be able to overcome them. The Contractor shall be granted a time extension of one day for each unfavorable weather day which prevents him or her from placing concrete forms or placing and finishing concrete or asphalt concrete.Such unfavorable weather day is defined as a rain day where precipitation prevents the contractor from performing the work more than four(4) continuous hours within the authorized work period or a temperature day where the ambient temperature is below that specified for the placement of materials associated with the controlling work item for more than four (4) continuous work hours of the authorized work period. 9-08. Saturday, Sunday, Holiday and Night Work. No work shall be done between the hours of 6 p.m. and 7 a.m., nor on Saturdays, Sundays or legal holidays except such work as is necessary for the proper care and protection of work already performed, or except in cases of absolute necessity and in any case only with the permission of the Engineer. It is understood, however,that night work may be established as a regular procedure by the Contractor if he orshe first obtains the written permission of the Engineer and that such permission may be revoked at any time by the Engineer if the Contractor fails to maintain at night adequate force and equipment for reasonable prosecution and to justify inspection of the work. 9-09. Hours of Labor. Eight (8) hours of labor shall constitute a legal day's work and the Contractor or any subcontractor shall not require or permit more than eight hours of labor in a day from any person employed by him or her in the performance of the work under this contract, unless paying compensation for all hours worked in excess of eight(8) hours per day at not less than 1'h times the basic rate of pay.The Contractor shall forfeit to the City, as a penalty, the sum of twenty-five dollars ($25.00) for each workman employed in the execution of the contract by him or her or by any subcontractor, for each calendar day during which such laborer, workman, or mechanic is required or permitted to labor more than eight hours in violation of the provisions of Section 1810 to 1816, inclusive, (Article 3, Chapter 1, Part 7, Division 2) of the Labor Code of the State of California and any acts amendatory thereof. SECTION 10. PAYMENT 10-01. Certification by Engineer. All payments under this contract shall be made upon the presentation of certificates in writing from the Engineer and shall show that the work covered by the payments has been done and the payments thereof are due in accordance with this contract. 10-02. Progress Estimates and Payment. The Engineer shall, within the first seven (7) days of each month, make an estimate of the value of the work performed in accordance with this contract during the previous calendar month. The first estimate shall be of the value of the work satisfactorily completed in place and meeting the requirements of the contract. And every subsequent estimate, except the final estimate, shall be of the value of the work satisfactorily completed in place since the last preceding estimate was made; provided, however,that should the Contractor fail to adhere to the program of completion fixed in this contract,the Engineer shall deduct from the next and all subsequent estimates the full calculated accruing amount of the liquidated damages to the date of said estimate, until such time as the compliance with the program has been restored. The estimate shall be signed by the Engineer and, after approval, the City shall pay or cause to be paid to the Contractor in the manner provided by law, an amount equal to 95 percent of the estimated value of the work satisfactorily performed and complete in place. 10-03. Substitution of Securities. 1. At such times that Pubic Contract Code Section 22300 is in effect Contractor may propose the substitution of securities of at least equal market value for any moneys to be withheld to ensure performance under the Contract. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 361 of 4165 Market value shall be determined as of the day prior to the date such substitution is to take place.Such substitution shall be made at the request and expense of the Contractor. The securities shall be one or more of the following types: (a) Bonds or interest-bearing notes or obligations of the United States, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. (b) Bonds or interest-bearing notes on obligations that are guaranteed as to principal and interest by a federal agency of the United States. (c) Bonds of the State of California, or those for which the faith and credit of the State of California are pledged for the payment of principal and interest. (d) Bonds or warrants, including, but not limited to, revenue warrants, of any county, city, metropolitan water district, California water district, California water storage district, irrigation district in the State of California, municipal utility district,orschool district of the State of California,which are rated by Moody's or Standard and Poor as A or better. (e) Bonds, consolidated bonds,collateral trust debentures, consolidated debentures,or other obligations issued by federal land banks or federal intermediate credit banks established underthe Federal Farm Loan Act, as amended; debentures and consolidated debentures issued by the Central Bank for Cooperatives and banks for cooperatives established under the Farm Credit Act of 1933, as amended; bonds, or debentures of the Federal Home Loan Bank Board established under the Federal Home Loan Bank Act; and stock, bonds, debentures and other obligations of the Federal National Mortgage Association established under the National Housing Act as amended and bonds of any Federal Home Loan Mortgage Corporation. (0 Commercial paper of"prime" quality as defined by a nationally recognized organization which rates such securities. Eligible paper is further limited to issuing corporations: (1)organized and operating within the United States; (2) having total assets in excess of five hundred million dollars($500,000,000); and (3) approved by the Pooled Money Investment Board of the State of California. Purchases of eligible commercial paper may not exceed 180 days' maturity, nor represent more than 10 percent of the outstanding paper of an issuing corporation. (g) Bills of exchange ortime drafts on and accepted by a commercial bank, otherwise known as bankers' acceptances, which are eligible for purchase by the Federal Reserve System. (h) Certificates of deposits issued by a nationally orstate-chartered bank orsavings and loan association. (i) The portion of bank loans and obligations guaranteed by the United States Small Business Administration or the United States Farmers Home Administration. Q) Student loan notes insured under the Guaranteed Student Loan Program established pursuant to the Higher Education Act of 1965, as amended (20 U.S.C. 1001,et seq.)and eligible for resale to the Student Loan Marketing Association established pursuant to Section 133 of the Education Amendments of 1972,as amended (20 U.S.C. 1087-2). (k) Obligations issued, assumed or guaranteed by International Bank for Reconstruction and Development, the Inter-American Development Bank, the Asian Development Bank, or the Government Development Bank of Puerto Rico. (1) Bonds,debentures and notes issued by corporations organized and operating within the United States. Such securities eligible for substitution shall be within the top three ratings of a nationally recognized rating service. 2. The securities shall be deposited with City orwith any commercial bank as escrow agent,who shall arrange for transfer of such securities to the Contractor upon satisfactory completion of the contract.Any interest accrued or paid on such securities shall belong to the Contractor and shall be paid upon satisfactory completion of the contract. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 362 of 4165 The market value of the securities deposited shall at all times be maintained in an amount at least equal, in the sole judgment of City,to the moneys to be withheld pursuant to the Contract Documents to ensure performance of the Contract. In order to comply with this condition, Contractor shall deposit additional securities as necessary upon request by City or the escrow agent. 3. Upon acceptance of any Proposal that includes substituting securities for amounts withheld to ensure performance, a separate escrow agreement satisfactory in form and substance to City shall be prepared and executed by City,the Contractor and the escrow agent,which may be City. The escrow agreement shall specify, among other matters, value of securities to be deposited; procedures for valuing the securities and for adding or withdrawing securities to maintain the market value of the deposited securities at least equal to the amount of moneys which would otherwise be withheld;the terms and conditions of conversion to cash in case of the default by the Contractor; and terms, conditions and procedure for termination of the escrow. City shall have no obligation to enter any such Agreement that does not provide the City with the unilateral right to convert securities to cash and to gain immediate possession of the cash. 10-04. Acceptance. The work must be accepted by vote of the City Council of the City of Ukiah when the whole shall have been completed satisfactorily. The Contractor shall notify the Engineer, in writing, of the completion of the work,whereupon the Engineer shall promptly, by personal inspection,satisfy himself as to the actual completion of the work in accordance with the terms of the contract and shall thereupon recommend acceptance by the City Council. 10-05. Final Estimate and Payment. The Engineer shall,as soon as practicable after the final acceptance of the work done under this contract, make a final estimate of the amount of work done thereunder and the value thereof. Such final estimate shall be signed by the Engineer, and after approval,the City shall pay or cause to be paid to the Contractor, in the manner provided by law,the entire sum so found to be due hereunder,after deducting therefrom all previous payments and such other lawful amounts as the terms of this contract prescribe. In no case will final payment be made in less than thirty-five(35)days afterthe filing of the notice of completion with the County Recorder. 10-06. Delay Payments. Should any payment due the Contractor or any estimate be delayed,through fault of the City beyond the time stipulated, such delay shall not constitute a breach of contract or be the basis for a claim for damages, but the City shall pay the Contractor interest on the amount of the payment at the rate of 6 percent per annum for the period of such delay.The terms for which interest will be paid shall be reckoned, in the case of any monthly or progress payment, from the twentieth day of the month next succeeding the month in which the work was performed to the date of payment of the estimate; and in the case of the final estimate,from the forty-fifth day after acceptance to the date of payment of the final estimate. The date of payment of any estimate shall be considered the day on which the payment is offered or mailed as evidenced by the records of the Treasurer of the City. If interest shall become due on any delayed payment, the amount thereof, as determined by the City, shall be added to a succeeding payment. If the interest shall become due on the final payment, it shall be paid on a supplementary voucherto interest or any sum orsums which, by the terms of this contract, the City is authorized to reserve or retain. 10-07. Extra Work and Work Omitted. Whenever corrections,alterations,or modifications of the work under this contract ordered by the Engineer and approved by the City increase the amount of work to be done, such added work shall be known as"extra work";and when such corrections,alterations,or modifications decrease the amount of work to be done, such subtracted work shall be known as "work omitted". When the Contractor considers that any changes ordered involve extra work, he or she shall immediately notify the Engineer in writing and subsequently keep him or her informed as to when and where extra work is to be performed and shall make claim for compensation therefor each month not Iaterthan the first day of the month following that in which the work claimed to be extra work was performed and he or she shall submit a daily complete statement of materials and labor used and expenses incurred on account of extra work performed, showing allocation of all materials, labor and expenses. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 363 of 4165 All such claims shall state the date of the Engineer's written order and the date of approval by the City authorizing the work on account of which claim is made. Unless such notification is made in writing within the time specified and unless complete statements of materials used and expenses incurred on account of such extra work are furnished as above required, the Contractor shall not be entitled to payment on account of extra work and Contractor shall be deemed to have waived the right to make any future claims for compensation for such extra work. When changes decrease the amount of work to be done,they shall not constitute a claim for damages on account of anticipated profits on the work that may be omitted. 10-08. Compensation for Extra Work or Work Omitted. Whenever corrections,additions,or modifications in the work under this contract change the amount of work to be done or the amount of compensation due the Contractor, excepting increases or decreases in contract items having unit contract prices for each measurable quantity installed in place,and such changes have been ordered in writing by the Engineer and approved by the City priorto the Contractor performing the extra work,then a price may be agreed upon. Failing such an agreement in price,the Contractor shall be compensated for performing extra work pursuant to the provisions of Section 4-1.03 D, "Extra Work", and Section 9-1.03,"Force Account Payment" of the Standard Specifications. This method of determining the price of work shall not apply to the performance of any work which is required or reasonably implied to be performed or furnished under this contract. 10-09. Compensation to the City for Extension of Time. In case the work called for under this contract is not completed within the time limit stipulated herein,the City shall have the right as provided hereinabove,to extend the time of completion thereof. If the time limit be so extended,the City shall have the right to charge to the Contractor and to deduct from the final payment for the work the actual cost to the City of engineering, inspection, superintendence and other overhead expenses which are directly chargeable to the contract and which accrue during the period of such extension, except that the cost of final unavoidable delays shall not be included in such charges. 10-10. Liquidated Damages for Delay. It is agreed by the parties to the contract that time is of the essence and that, in case all the work is not completed before or upon the expiration of the time limit as set forth,damage,other than those cost items identified in section 10-09,will be sustained by the City and that it is and will be impracticable to determine the actual amount of damage by reason of such delay; and it is therefore agreed that the Contractor will pay to the City the sum of five hundred dollars ($500.00) per day for each and every calendar day's delay beyond the time prescribed. SECTION 11. MISCELLANEOUS 11-01. Notice. Whenever any provision of the contract documents requires the giving of written notice, it shall be deemed to have been validly given if delivered in person to the individual or to a member of the firm orto an officer of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the last business address known to the giver of the notice. If mailed,the notice shall be deemed received on the date of delivery stated in the return receipt. 11-02. Computation of Time. When any period of time is referred to in the Contract Documents by days, it shall be computed to exclude the first and include the last day of such period. If the last day of any such period falls on a Saturday or Sunday or on a day made a legal holiday by the law of the applicable jurisdiction, such day shall be omitted from the computation. 11-03.Claims Procedure Required by Public Contract Code Section 9204.This section shall apply to any claim by the Contractor arising in connection with this project in accordance with Public Contract Code Section 9204. a, For purposes of this section "Claim" means a separate demand by the Contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following: (A) A time extension, including,without limitation,for relief from damages or penalties for delay assessed by the City under this contract. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 364 of 4165 (B) Payment by the City of money or damages arising from work done by, or on behalf of,the Contractor pursuant to this contract and payment for which is not otherwise expressly provided or to which the Contractor is not otherwise entitled. (C) Payment of an amount that is disputed by the City. b. (1) (A) Upon receipt of a claim pursuant to this section,the City shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the Contractor a written statement identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim,a public entity and the contractor may, by mutual agreement, extend the time period provided in this subdivision. (B) The Contractor shall furnish reasonable documentation to support the claim. (C) If the City needs approval from its governing body to provide the Contractor a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested,the City shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide the claimant a written statement identifying the disputed portion and the undisputed portion. (D) Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written statement. If the City fails to issue a written statement, paragraph (3)shall apply. (2) (A) If the Contractor disputes the City's written response, or if the City fails to respond to a claim issued pursuant to this section within the time prescribed, the Contractor may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute. (B) Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the City shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed.Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement.Any disputed portion of the claim, as identified by the contractor in writing,shall be submitted to nonbinding mediation, with the City and the Contractor sharing the associated costs equally. The City and Contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator,each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim.Each party shall bearthe fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section. (C) For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section. (D) Unless otherwise agreed to in writing by the City and the Contractor,the mediation conducted pursuant to this section shall excuse any further obligation under Public Contract Code Section 20104.4 to mediate after litigation has been commenced. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 365 of 4165 (3) Failure by the City to respond to a claim from the Contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety.A claim that is denied by reason of the public entity's failure to have responded to a claim,or its failure to otherwise meet the time requirements of this section,shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the Contractor. (4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum. (5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity because privity of contract does not exist,the Contractor may present to the public entity a claim on behalf of a subcontractor or lower tier subcontractor.A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor,that the Contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor.The subcontractor requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the claim.Within 45 days of receipt of this written request,the Contractor shall notify the subcontractor in writing as to whetherthe Contractor presented the claim to the public entity and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so. c. A waiver of the rights granted by this section is void and contrary to public policy, provided, however,that(1) upon receipt of a claim,the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or binding arbitration, as applicable; and (2) the City may prescribe reasonable change order, claim, and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section. 11-04. Litigation and Forum Selection. Contractor and City stipulate and agree that any litigation relating to the enforcement or interpretation of this contract, arising out of Contractor's performance or relating in any way to the work shall be brought in Mendocino County and that venue will lie in Mendocino County. Except as otherwise expressly provided by law,the parties waive any objections they might otherwise have to the propriety ofjurisdiction orvenue in the state courts in Mendocino County and agree that California law shall govern any such litigation. The duties and obligations imposed by these General Conditions and the rights and remedies available hereunder to the parties hereto and, in particular but without limitation, the warranties, guaranties and obligations imposed upon the Contractor and all of the rights and remedies available to the City thereunder,shall be in addition to and shall not be construed in any way as a limitation of, any rights and remedies available to any or all of them which are otherwise imposed or available by law or contract, by special warranty or guaranty,or by other provisions of the contract documents and the provisions of this paragraph shall be as effective as if repeated specifically in the contract documents in connection with each particular duty, obligation, right and remedy to which they apply. All warranties and guaranties made in the contract document shall survive final payment and termination or completion of this contract.The City disclaims an express or implied warranty that the plans and specifications identify all site conditions that could affect the time or cost to complete the Work. 11-05. Waiver. The Contractor shall strictly comply with all notices and other contract requirements.Waiver by the City of any failure of the Contractor to comply with any term of the contract,including the notice provisions,shall not be deemed a waiver of a subsequent breach. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 366 of 4165 SECTION 12. GENERAL INFORMATION 12-01. Location and Scope of Work.All of the work to be performed is within the City of Ukiah and consists of Earthwork, select utility rough-ins, provision and installation of fencing and gates (both rolling & swinging), re- roofing, and solar system installation (both building mounted and freestanding). General locations of the work is 1350 Hasting Avenue, Ukiah, California. The Contractor should familiarize himself with the local conditions of the project sites. Failure to do so will in no way relieve him of the responsibility for performing any of the work or operations required as a part of this contract. Further information regarding the work orthese specifications can be obtained from Mary Horgerat(707)463-6233. 12-02. List of Construction Documents[Specifications]. The Technical Specifications are arranged in sections covering the various elements of work for this phase as follows: CONSTRUCTION DOCUMENTS (SPECIFICATIONS) DIVISION Section No. Title 1 GENERAL REQUIREMENTS 01000 GENERAL REQUIREMENTS 3 01010 SUMMARY OF THE WORK 3 01060 REGULATORY REQUIREMENTS 3 01015 CONTRACTOR'S USE OF THE PREMISES 4 01100 PROJECT MANAGEMENT& COORDINATION 10 01200 PROJECT MEETINGS 4 01311 CONSTRUCTION SCHEDULE 6 01340 SUBMITTALS 7 01450 STRUCTURAL TESTING & LABORATORY SERVICES 33 01700 PROJECT CLOSEOUT 7 2 SITE WORK 02200 EARTHWORK 4 02221 TRENCHING, BACKFILLING, &COMPACTION 8 02710 STEEL FENCING—HIGH SECURITY 4 02829 ELECTRIC GATE OPERATOR 5 02833 STEEL ROLLING GATE SYSTEM 2 02833 STEEL SWING GATE 4 3 CONCRETE 03100 CONCRETE FORMWORK 3 03200 CONCRETE REINFORCEMENT 5 03300 CAST-IN-PLACE 18 7 THERMAL AND MOISTURE PROTECTION 07400 METAL ROOFING PANEL SYSTEM 9 07600 FLASHING AND SHEET METAL 2 12-03. List of Construction Documents [Plans]. General locations of the work s shown in Appendix"A". A set of construction plans is included in each bid package that will be provided to the bidder showing the exact locations of the work to be done during this phase of the work. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 367 of 4165 CONSTRUCTION DOCUMENTS (PLANS) GENERAL SHEET TITLE TP100 TITLE PAGE, INDEX, LEGENDS &VICINITY MAP CG1.0 CAL GREEN BUILDING STANDARDS CODE CG1.1 CAL GREEN BUILDING STANDARDS CODE CG1.2 CAL GREEN BUILDING STANDARDS CODE ADA.1 SITE ACCESSIBILITY FEATURES ADA.2 BUILDING ACCESSIBILITY FEATURES COA10 CONDITIONS OF APPROVAL CIVIL C-1 TOPO MAP (EXISTING CONDITIONS) AND DEMO PLAN C-2 GRADING AND DRAINAGE PLAN C-3 PARKING/RAMP PLAN AND DETAILS LANDSCAPE L101 PLANTING CONCEPT PLAN L102 IRRIGATION CONCEPT PLAN L103 DETAILS L104 LANDSCAPE SPECIFICATIONS ARCHITECTURAL AS100 ARCHITECTURAL SITE PLAN, NOTES & DETAILS AS110 COURTYARD PARTIAL PLAN, NOTES & DETAILS AS111 TRASH & RECYCLE STORAGE ENCLOSURE, NOTES & DETAILS AS200 VEHICLE GATE PLAN, NOTES & DETAILS AS201 MAN GATE & FENCE NOTES & DETAILS A100 ARCHITECTURAL FLOOR PLAN (EXISTING— NO WORK) A200 NOT USED A300 COURTYARD INTERIOR ELEVATIONS A400 EXTERIOR ELEVATIONS, NOTES & DETAILS A500 ROOF PLAN NOTES & DETAILS A501 ROOF DETAILS ELECTRICAL ES001 ELECTRICAL COVER SHEET ES100 ELECTRICAL SITE PLAN ES200 DETAILS ES700 SPECIFICATIONS ES701 SPECIFICATIONS 12-04. Business Licenses. The Contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business License prior to the start of any portion of the work. 12-05. Permits. The Contractor shall provide, procure, and pay for all permits required to complete this work. 12-06. Standard Specifications and Standard Plans. The Standard Specifications and Standard Plans of the California State Department of Transportation,2015, are hereby made a part of these Special Provisions and are hereinafter referred to as "California Standard Specifications" and "California Standard Plans." Whenever in the California Standard Specifications and the California Standard Plans the following terms are used, they shall be understood to mean and refer to the following: Department of Transportation -The City Council. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 368 of 4165 Director of Public Works-The City of Ukiah Director of Public Works. Engineer - The Engineer, designated by the City Council, acting either directly or through properly authorized agents, such agents acting within the scope of the particular duties entrusted to them. Laboratory-The designated laboratory authorized by the City of Ukiah to test materials and work involved in the contract. State-The City of Ukiah Other terms appearing in the California Standard Specifications and the California Standard Plans shall have the intent and meaning specified in Section I, Definition of Terms of the California Standard Specifications. In case of discrepancy between the contract documents,the order of precedence from the highest to lowest is as follows: 1. Special Provisions 2. Project Plans 3. City Standard Plans and Details 4. California Standard Plans 5. California Standard Specifications 12-07. Temporary Facilities. All temporary facilities are the responsibility of the Contractor.The removal of said facilities shall be the responsibility of the Contractor.The Contractor shall be responsible for any and all damages to existing facilities which are a result of the work. 12-08. Public Convenience and Safety. The Contractor shall conduct operations so as to cause the least possible obstruction and inconvenience to public traffic. The Contractor shall, at his or her expense, furnish such flag persons and furnish, erect, construct and maintain such fences, barriers, lights, signs, detours, pedestrian walkways,driveway ramps and bridging as may be necessary to give adequate warning to the public that work is in progress and that dangerous conditions exist, to provide access to abutting properties and to permit the flow of pedestrian and vehicular traffic to safely and expeditiously pass the work. 12-09. Maintaining Traffic. Attention is directed to Section 7-1.08,"Public Convenience,"7-1.09,"Public Safety," 7-1.092, "Lane Closure," and 7-1.095, "Flagging Costs," of the California Standard Specifications. Streets shall be open to through vehicular traffic during non-working hours. All public traffic shall be permitted to pass through the work with as little inconvenience and delay as possible. Full costs for"Maintaining Traffic", including"Flagging Costs",shall be considered as included in the various items of work and no additional compensation will be made. 12.10. Stream Pollution. The Contractor shall exercise every reasonable precaution to prevent muddying or silting of live streams,and the Contractor's attention is called to the fact that the terms of this contract do not relieve him or her of responsibility for compliance with Sections 5650 and 12015 of the Fish and Game Code or other applicable statutes relating to pollution prevention or abatement. 12-11. Warranties. Unless otherwise indicated, the Contractor shall warrant all materials provided and work performed under this contract for a period of one year from the date of final acceptance. He shall replace promptly and at his own expense any materials and/or workmanship which fail during this warranty period. 12-12. Utilities. No water, sewer or electrical services will be provided by the owner. It is the Contractor's sole responsibility to arrange such services as necessary. 12-13. Preconstruction Conference.A preconstruction conference will be held before any work will be allowed to commence. This meeting will cover inspection,schedule for work,and among other items,the responsibilities and procedures of each of the interested parties to assure that the project will be completed in accordance with the contract documents. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 369 of 4165 12-14. Safety Requirements.The Contractor shall comply with all pertinent provisions of the Department of Labor "Safety and Health Regulations for Construction(29 FCS Part 1518,36 CFR 7340)",with additions or modifications thereto, in effect during construction of this project. SECTION 13. EXCLUSIONS FROM GENERAL CONDITIONS 13-01. Provisions to be Excluded from General Conditions. The following designated provisions of the General Conditions are hereby determined to be inapplicable to the proposed work and,therefore,are hereby excluded from the terms of the Notice to Bidders, Proposal,Agreement and other contract documents as though entirely omitted from said General Conditions: (1) Section 6-02. Office at the Site (2) Section 7-03. Surveys No other exclusions. SECTION 14. AMENDMENTS TO GENERAL CONDITIONS 14-01. Sections of General Conditions to be Amended. The following designated sections of the Special Provisions are hereby amended to read as follows: No amendments. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 370 of 4165 BID SUBMITTAL CHECKLIST The following is a checklist to assist you in your submission of your bid documents. Please make sure you include the following when submitting your bid documents to reduce the risk of having your bid rejected: Did you include?... o Proposal (Page_) ➢ Unit prices filled out clearly. ➢ Extended prices filled out clearly and calculated correctly ➢ Total bid amount filled out clearly and calculated correctly ➢ Sign the proposal, and provide complete information ➢ CLSB No. and expiration date ➢ Department of Industrial Relations Public Works Contractor Registration Number o Fair Employment Practices Certification (Page_) ➢ Filled out completely per instruction o Worker's Compensation Certificate (Page ) ➢ Filled out completely per instruction o Certification of Non-Discrimination in Employment (Page_) ➢ Filled out completely per instruction o List of Proposed Subcontractors (Page ) ➢ Filled out completely per instruction o Statement of Experience (Page ) o Signature of Bidder (Page ) ➢ Filled out completely per instruction ➢ Authorized signature provided o Bidder's Bond (Page ) ➢ Filled out completely per instruction o Non-Collusion Affidavit (Page ) ➢ Filled out completely per instruction ➢ Notarized o Addenda Issued ➢ Check the City website for any addenda issued: �WW.:, ii�yg.1u.I ...............................t uu„ir l miiin„g. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 371 of 4165 CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA PROPOSAL FOR ELECTRIC UTILITY-FOC Specification No. 16-7 The undersigned, as bidder, declares that he orshe has examined thoroughly all of the contract documents herein contained,that this proposal is made without collusion with any other person,firm or corporation and that all laws and ordinances relating to the interest of public officers in this contract have been complied with in every respect. AND he or she proposes and agrees, if this proposal is accepted, 1) that he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the copy of the agreement herein contained a) to provide all necessary machinery, tools, apparatus and other means of construction; b) to furnish all materials; c) to provide all superintendence, overhead expenses and all labor and expenses of whatever nature necessary to complete the job in conformity with the specifications and drawings and other contract provisions herein or reasonably implied hereby or as necessary to complete the work in the manner and within the time named herein and according to the requirements and to the reasonable satisfaction of the City Engineer; d) to pay all charges of freight transportation and hauling; 2) that he or she indemnifies the City against any loss or damage arising from any act of the undersigned as Contractor; and 3) that he or she will accept as full payment therefor the following sums: City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 372 of 4165 BIDDING SCHEDULE In the case of any discrepancy between the unit price and the total set forth for the item,the unit price shall prevail; provided, however, that if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any reason, or is omitted, or in the case of lump sum items, is not the same amount as the entry in the"Total'column, then the amount set forth in the "Total' column for the item shall prevail in accordance with the following: 1. As to lump sum items, the amount set forth in the "Total' column shall be the unit price; 2. As to unit basis items,the amount set forth in the"Total"column shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. The Total Base Bid shall be the sum of the items in the"Total'column. In case of discrepancy between the sum of the items in the"Total'column and the amount entered as Total Base Bid,the sum of the"Total'column items shall prevail. The bid comparison will be based on the sum of the items in the "total' column for each bidder. The Unit prices for the various Construction Items below include all costs associated with the General Conditions, Special Provisions, Requirements of the Construction Contract, and represent the total,complete, in-place cost for each specific Construction Item in accordance with the Construction Documents, including all elements, work components, accessories,and connections,shown in applicable details or required to yield a complete,sound and functional component or system appropriate for its intended function,whether or not such is specifically described or listed in any description of measurement or payment. The total amount of the Construction items below shall represent the total and complete cost of the fully functional Project. All work not specifically listed below be required to complete the work of the various construction items and the cost of such shall be considered as included throughout the various unit prices indicated. Lowest bid will be based on the lowest Base Bid. NAME OF BIDDER: SPEC#: 16-07 PROJECT NAME: Electric Utility-FOC City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 373 of 4165 ITEM DESCRIPTION UNIT OF QUANTITY UNIT PRICE TOTAL # MEASURE 1 LS $ $ 2 LS $ $ 3 LS $ $ 4 LS $ $ 5 LS $ $ 6 LS $ $ 7 LS $ $ 8 LS $ $ TOTAL BID ==>> $ We, the undersigned, acknowledge that the City Council has reserved the right to reject any or all bids and to determine which proposal is, in its opinion, the lowest responsive bid from a responsible bidder and that which it deems in the best interest of the City to accept. We, the undersigned, further agree, if this proposal shall be accepted,to sign the agreement and to furnish the required bonds with satisfactory surety,orsureties,within fifteen (15) calendar days after written notice that the contract is ready for signature; and, if the undersigned shall fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore, this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said guaranty,shall be forfeited to and become the property of the City.Otherwise,the proposal guaranty accompanying this proposal shall be returned to the undersigned. Witness our hands this day of 12019. Licensed in accordance with an act providing for the registration of California Contractors License No. , expiration date THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER PENALTY OF PERJURY. Department of Industrial Relations Public Works Contractor Registration Number: Signature of bidder or bidders, with business name, address, phone number and fax number: City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 374 of 4165 Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and addresses of the President, Secretary, Treasurer. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 375 of 4165 FAIR EMPLOYMENT PRACTICES CERTIFICATION TO: The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the Special Provisions contained herein. ELECTRIC UTILITY-FOC (Signature of Bidder) Business Mailing Address: Business Location: (The bidder shall execute the certification of this page prior to submitting his or her proposal.) City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 376 of 4165 WORKER'S COMPENSATION CERTIFICATE I am aware ofthe provisions of Section 3700 ofthe Labor Code which require every employerto be insured against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that code and I will comply with such provisions before commencing the performance of the work of this contract. Witness my hand this day of 2019_ Signature of Bidder, with Business Address: City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 377 of 4165 CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT The bidder represents that he or she has/has not, participated in a previous contract or subcontract subject to either the equal opportunity clause herein orthe clause contained in Section 301 of Executive Order 10925;that he or she has/has not, filed all required compliance reports; and that representations indicating submission of required compliance prior to subcontract awards. Signature and address of Bidder: Date (This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.) City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 378 of 4165 LIST OF PROPOSED SUBCONTRACTORS In compliance with the provisions of Sections 4100-4108 of the California Public Contract Code and any amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each subcontractor who will perform work or labor or render service in or about the construction site or a subcontractor licensed by the State of California who, under subcontract to the prime contractor,specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications in an amount in excess of one-half of 1 percent of the total bid and (b)the California Contractor License Number for each subcontractor,and(c)the portion of the work to be done by each subcontractor.(See General Conditions Section 1- 09.) Include with the name of each sub-contractortheir Department of Industrial Relations Public Works Contractor Registration Number. SUBCONTRACTOR SUBCONTRACTOR SUBCONTRACTOR SUBCONTRACTOR DIR DESCRIPTION NAME LICENSE NUMBER REGISTRATION BUSINESS OF WORK NUMBER ADDRESS City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 379 of 4165 STATEMENT OF EXPERIENCE OF BIDDER The bidder is required to state below what work of similar magnitude or character he or she has done and to give references that will enable the City Council to judge of his or her experience,skill and business standing and his or her ability to conduct work as completely and rapidly as required under the terms of the contract. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 380 of 4165 SIGNATURE(S) OF BIDDER Accompanying this proposal is (insert the words"cash ($)","cashier's check"or"bidder's bond",as the case may be)in an amount equal to at least 10 percent of the bid. The names of all persons interested in the foregoing proposal as principals are as follows: IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation and also the names of the president,secretary,treasurer and managerthereof. If a co-partnership, provide the true name of firm and also the names of all individual co-partners composing the firm. If bidder or other interested person is an individual, provide the first and last names in full. Licensed in accordance with an act providing for the registration of Contractors: License No. License Expiration Date Signature(s) of Bidder: NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is a co-partnership,the true name of the firm shall be set forth above together with the signature of the partner or partners authorized to sign contracts in behalf of the co-partnership;and if bidder is an individual, his or her signature shall be placed above. If a member of a partnership, a Power of Attorney must be on file with the Department prior to opening bids or submitted with the bid; otherwise,the bid will be disregarded as irregular and unauthorized. Business address: Place of residence: Dated: City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 381 of 4165 CITY OF UKIAH Mendocino County, California BIDDER'S BOND KNOW ALL MEN BY THESE PRESENTS, That we, as PRINCIPAL and as SURETY, are held and firmly bound unto the City of Ukiah in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF THE BID of the Principal above named,submitted by said Principal to the City of Ukiah,as the case may be,forthe work described below, for the payment of which sum in lawful money of the United States, well and truly to be made,to the City Clerk to which said bid was submitted,we bind ourselves,our heirs,executors,administrators and successors jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder exceed the sum of$ THE CONDITION OF THIS OBLIGATION IS SUCH, That whereas the Principal has submitted the above mentioned bid to the City of Ukiah, as aforesaid, for certain construction specifically described as follows,forwhich bids are to be opened at the Office ofthe City Clerk, Ukiah Civic Center, Ukiah, California, on <<DATE OF BID OPENING>> for ELECTRIC UTILITY— FOC. NOW, THEREFORE, If the aforesaid Principal is awarded the contract and,within the time and manner required underthe specifications,afterthe prescribed forms are presented to him or her for signatures, enters into a written contract, in the prescribed form, in accordance with the bid and files two bonds with the City of Ukiah, one to guarantee faithful performance and the otherto guarantee payment for labor and materials,as required by law,then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue. IN WITNESS WHEREOF,we have hereunto set our hands and seals on this day of A.D. 20 (Seal) (Seal) (Seal) Principal (Seal) (Seal) (Seal) Surety Address: City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 382 of 4165 NON-COLLUSION AFFIDAVIT Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid. To City Council, City of Ukiah: The undersigned in submitting a bid for performing ELECTRIC UTILITY - FOC by contract, being duly sworn, deposes and says: that he or she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract. Signature(s) of Bidder Business Address: Place of Residence: NOTARIZATION Subscribed and sworn to before me this day of 20 Notary Public in and for the County of State of California. My Commission Expires 20 City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 383 of 4165 City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 384 of 4165 CITY OF UKIAH Mendocino County, California AGREEMENT FOR ELECTRIC UTILITY-FOC Specification No. 16-07 THIS AGREEMENT, made this day of 20 , by and between the City of Ukiah, Mendocino County, California, hereinafter called the City and hereinafter called the Contractor, WITNESSETH: WHEREAS,the City has caused to be prepared in accordance with law,specifications,drawings and other contract documents for the work herein described and shown and has approved and adopted these contract documents, specifications and drawings and has caused to be published in the manner and forthe time required by law a notice to bidders inviting sealed proposals for doing the work in accordance with the terms of this contract and WHEREAS, the Contractor, in response to the notice to bidders, has submitted to the City a sealed proposal accompanied by a proposal guaranty in an amount of not less than 10 percent of the bid price for the construction of the proposed work in accordance with the terms of this contract and WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and canvassed the proposals submitted and as a result has determined and declared the Contractor to be the lowest and best regular responsible bidder for the work and for the sums named in the proposal, NOW, THEREFORE, THIS AGREEMENT WITNESSETH: Article 1. Work to be Done and Contract Days Allowed. That the Contractor shall provide all necessary machinery,tools,apparatus and other means of construction;shall furnish all materials,superintendence,overhead,expenses,all labor and expenses of whatever nature necessary for completion of the work in conformity with the Special Provisions and other contract documents hereto attached and according to such instructions as may be given by the Engineer.The Contractor shall complete the workwithin One hundred fifty(150)calendar days.Contract days shall be counted starting with the 10th day following receipt of notice that the contract has been executed by the City. Contractor, at his or her option, may begin work prior to start of counting contract days, however, in no event shall the Contractor start work without giving notification to the Engineer at least 72 hours prior to the start of work, without obtaining an encroachment permit from the City, or without having submitted certificates of insurance that have been accepted and approved by the Engineer City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 385 of 4165 Article II. Contract Prices. That the City shall pay the Contractor the prices stated in the proposal submitted by the Contractor, for complete performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full compensation for all material and appliances necessary to the work, for all labor and use of tools and other implements necessary to execute the work contemplated in this contract; for all loss or damage arising out of the nature of the work or from the action of the elements, or from any unforeseen obstructions or difficulties which may be encountered in the prosecution of the work; for all risks of every description connected therewith; for all expenses of the work, as herein specified;for all liability and other insurance,for all overhead and other expenses incident to the work;all according to the Contract Drawings,the Special Provisions,the Details,the instructions and the requirements of the City. Article III. Labor Discrimination. Attention is directed to Section 1735 of the Labor Code, which reads as follows: "No discrimination shall be made in the employment of persons upon public works because of the race, color, national origin or ancestry, or religion of such persons and every contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter." In connection with the performance of work under this contract, the Contractor agrees as follows: (a) The Contractor will not willfully discriminate against any employee or an applicant for employment because of race,color, religion,ancestry,or national origin.The Contractorwill take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, ancestry, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the awarding authority setting forth the provisions of this Fair Employment Practice section. (b) The Contractor will send to each labor union or representative of workers with which he or she has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the awarding authority, advising the said labor union or worker's representative of the Contractor's commitments under this section, to employees and applicants for employment. (c) The Contractor will permit access to his or her records of employment,employment advertisements, application forms and other pertinent data and records by the Fair Employment Practices Commission, City of Ukiah or any other appropriate agency of the State of California designated by the awarding authority, for the purposes of investigation to ascertain compliance with the Fair Employment Practices section of this contract. (d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair Employment Practices Act shall be regarded by the awarding authority as a basis for determining the Contractor to be not a "responsible bidder" as to future contracts for which such Contractor may submit bids,for revoking the Contractor's pre-qualification rating, if any and for refusing to establish, reestablish or renew a pre-qualification rating for the Contractor. The City of Ukiah shall deem a finding of willful receipt of written notice from the Fair Employment Practices Act to have occurred upon that it has investigated and determined that the Contractor has City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 386 of 4165 violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426 or obtained an injunction under Labor Code Section 1429. Upon receipt of such written notice from the Fair Employment Practices Commission,the City shall notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority within a stated period that the violation has been corrected, his or her pre-qualification rating will be revoked at the expiration of such period. (e) The Contractor agrees that should the City determine that the Contractor has not complied with the Fair Employment Practices section of this Contract,then pursuant to Labor Code Section 1735 and 1775 the Contractor shall, as a penalty to the City,forfeit for each calendar day or portion thereof,for each person who was denied employment as a result of such non-compliance,the penalties provided in the Labor Code for violation of prevailing wage rates. Such monies may be recovered from the Contractor. The City may deduct any such damages from any monies due the Contractor. (f) Nothing contained in this Fair Employment Practices section shall be construed in any manner of fashion so as to prevent the City or the State of California from pursuing any other remedies that may be available at law. (g) Prior to awarding the Contract,the Contractor shall certify to the awarding authority that he or she has orwill meet the following standards for affirmative compliance,which shall be evaluated in each case by the awarding authority: (1) The Contractor shall provide evidence, as required by the City that he or she has notified all supervisors, foremen and other personnel officers in writing of the content of the anti-discrimination clause and their responsibilities under it. (2) The Contractor shall provide evidence, as required by the City, that he or she has notified all sources of employees'referrals(including unions,employment agencies,advertisements,Department of Employment) of the content of the anti-discrimination clause. (3) The Contractor shall file a basic compliance report, as required by the City. Willfully false statements made in such reports shall be punishable as provided by law.The compliance report shall also spell out the sources of the work force and who has the responsibility for determining whom to hire, or whether or not to hire. (4) Personally, or through his or her representatives,the Contractor shall,through negotiations with the unions with whom he or she has agreements, attempt to develop an agreement which will: a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training. b. Otherwise implement an affirmative anti-discrimination program in terms of the unions' specific areas of skill and geography to the end that qualified minority workers will be available and given and equal opportunity for employment. (5) The Contractor shall notify the City of opposition to the anti-discrimination clause by individuals, firms or organizations during the period of its pre-qualification. (h) The Contractor will include the provisions of the foregoing paragraphs 1 through 5 in every first tier subcontract so that such provisions will be binding upon each such subcontractor. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 387 of 4165 (i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of submitting the bid. Article IV. Parts of the Contract. That the complete contract consists of the following documents, all of which shall be considered a part of this agreement. 1. Notice to Bidders 2. Wage Rates 3. General Conditions 4. Technical Specifications 5. Proposal 6. Fair Employment Practices Certification 7. Agreement 8. Contract Bonds 9. Contract Drawings and Construction Details 10. Standard Drawings 11. Indemnification Agreement IN WITNESS WHEREOF,this contract being executed in duplicate and the parties having caused their names to be signed by authority of their duly authorized office this day of , 20 CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA By: CITY MANAGER, CITY OF UKIAH Attest: CITY CLERK, CITY OF UKIAH By: CONTRACTOR Attest: Title: The foregoing contract is approved as to form and legality this day of 20 CITY ATTORNEY, CITY OF UKIAH City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 388 of 4165 INDEMNIFICATION AGREEMENT This Indemnification Agreement is made and entered in Ukiah, California, on 20 , by and between the City of Ukiah (Ukiah) and (Contractor). Contractor is for Ukiah. As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect Ukiah from damage or damage claims which arise from its performance of the work. Accordingly, Contractor agrees as follows: 1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers,agents, and employees from and against any claim, loss,or damage, including the legal and other costs of defending against any claim of damage or loss which arises out of the Contractor's negligent or wrongful performance under the work order attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other wrongful conduct of Ukiah or its officers, agents and employees. CONTRACTOR BY: TITLE: City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 389 of 4165 CITY OF UKIAH Mendocino County, California FAITHFUL PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS, That we the undersigned, AS PRINCIPAL, and AS SURETY, are held firmly bound unto THE CITY OF UKIAH, hereinafter called the "City", in the penal sum of dollars ($ ) for the payment of which sum we bind ourselves,our heirs, executors, administrators, and successors,jointly and severally. WHEREAS, the Principal has entered into a certain Contract with the City, dated 20 , a copy of which is hereto attached and made a part hereof, NOW,THEREFORE,the condition of this obligation is such that if the Principal shall in all respects fully perform the Contract and all duly authorized modifications thereof,during its original term and any extensions thereof that may be granted and during any guaranty period for which the Contract provides, and if the Principal shall fully satisfy all claims, arising out of the prosecution of the work under the Contract and shall fully indemnify the City for all expenses which it may incur by reason of such claims, including its attorney's fees and court costs, and if the Principal shall make full payment to all persons supplying labor,services, materials,or equipment in the prosecution of the work under the Contract, in default of which such persons shall have a direct right of action hereupon;and if the Principal shall pay or cause to be paid all sales and use taxes payable as a result of the performance of the Contract as well as payment of gasoline and special motor fuels taxes in the performance of the Contract and all motor vehicle fees required for commercial motorvehicles used in connection with the performance of the Contract, then this obligation shall be void;otherwise, it shall remain in full force and effect.No modification of the Contract or extension of the term thereof, nor any forbearance on the part of the City shall in any way release the Principal or the Surety from liability hereunder. Notice to the Surety of any such modification, extension, or forbearance is hereby waived. IN WITNESS WHEREOF,the aforesaid Principal and Surety have executed this instrument and affixed theirseals hereto, this day of 120 In the presence of: WITNESS: (SEAL) (Individual Principal) (Business Address) (City/State/Zip Code) City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 390 of 4165 WITNESS: (SEAL) (Corporate Principal) (Business Address) (City/State/Zip Code) ATTEST: (Corporate Principal) Affix Corporate Seal (Business Address) (City/State/Zip Code) ATTEST: Affix (Corporate Surety) Corporate Seal (Business Address) (City/State/Zip Code) The rate of premium on this bond is $ per thousand. The total amount of premium charges is $ (The above is to be filled in by Surety Company). (Power of Attorney of person signing for Surety Company must be attached). (CERTIFICATE AS TO CORPORATE PRINCIPAL) I, , certify that I am the Secretary of the corporation named as Principal in the foregoing bond; that who signed the said bond on behalf of the Principal, was then of said corporation;that I know his signature, and that his signature thereto is genuine; and that said bond was duly signed, sealed, and attested to for and in behalf of said corporation by authority of its governing body. Affix Corporate Seal City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 391 of 4165 CITY OF UKIAH Mendocino County, California MATERIAL AND LABOR BOND KNOW ALL MEN BY THESE PRESENTS, That we the undersigned, AS PRINCIPAL,and , AS SURETY, are held firmly bound unto THE CITY OF UKIAH, hereinafter called the "City" in the penal sum of dollars ($ ) for the payment of which sum we bind ourselves, our heirs, executors, administrators, and successors,jointly and severally. WHEREAS,the Principal has entered into a certain Contract with the City,dated 20 , a copy of which is hereto attached and made a part hereof, NOW,THEREFORE,the condition of this obligation is such that if the Principal shall in all respects fully perform the Contract and all duly authorized modifications thereof,during its original term and any extensions thereof that may be granted and during any guaranty period for which the Contract provides, and if the Principal shall fully satisfy all claims, arising out of the prosecution of the work under the Contract and shall fully indemnify the City for all expenses which it may incur by reason of such claims, including its attorney's fees and court costs, and if the Principal shall make full payment to all persons supplying labor,services, materials,or equipment in the prosecution of the work under the Contract, in default of which such persons shall have a direct right of action hereupon; and if the Principal shall pay or cause to be paid all sales and use taxes payable as a result of the performance of the Contract as well as payment of gasoline and special motor fuels taxes in the performance of the Contract and all motorvehicle fees required for commercial motorvehicles used in connection with the performance of the Contract, then this obligation shall be void;otherwise, it shall remain in full force and effect.No modification of the Contract or extension of the term thereof, nor any forbearance on the part of the City shall in any way release the Principal or the Surety from liability hereunder. Notice to the Surety of any such modification, extension, or forbearance is hereby waived. IN WITNESS WHEREOF,the aforesaid Principal and Surety have executed this instrument and affixed theirseals hereto, this day of 120 In the presence of: WITNESS: (SEAL) (Individual Principal) (Business Address) (City/State/Zip Code) City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 392 of 4165 WITNESS: (SEAL) (Corporate Principal) (Business Address) (City/State/Zip Code) ATTEST: (Corporate Principal) Affix Corporate Seal (Business Address) (City/State/Zip Code) ATTEST: Affix (Corporate Surety) Corporate Seal (Business Address) (City/State/Zip Code) The rate of premium on this bond is $ per thousand. The total amount of premium charges is $ (The above is to be filled in by Surety Company). (Power of Attorney of person signing for Surety Company must be attached). (CERTIFICATE AS TO CORPORATE PRINCIPAL) I, , certify that I am the Secretary of the corporation named as Principal in the foregoing bond; that who signed the said bond on behalf of the Principal, was then of said corporation;that I know his signature, and that his signature thereto is genuine; and that said bond was duly signed, sealed, and attested to for and in behalf of said corporation by authority of its governing body. Affix Corporate Seal City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 393 of 4165 DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND 1. Individual sureties, partnerships, or corporations not in the surety business will not be acceptable. 2. The name of the Principal shall be shown exactly as it appears in the Contract. 3. The penal sum shall not be less than required by the Specifications. 4. If the Principals are partners orjoint venturers, each member shall execute the bond as an individual and state his place of residence. 5. If the Principal is a corporation,the bond shall be executed under its corporate seal. If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the corporate name. 6. The official character and authority of the person(s) executing the bond for the Principal, if a corporation, shall be certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies attached to such records of the corporation as will evidence the official character and authority of the officer signing,duly certified by the Secretary or Assistant Secretary, under the corporate seal,to be true copies. 7. The current power-of-attorney of the person signing for the surety company must be attached to the bond. 8. The date of the bond must not be prior to the date of the Contract. 9. The following information must be placed on the bond by the surety company: a. The rate of premium in dollars per thousand; and b. The total dollar amount of premium charged. 10. The signature of a witness shall appear in the appropriate place attending to the signature of each party of the bond. 11. Type or print the name underneath each signature appearing on the bond. 12. An executed copy of the bond must be attached to each copy of the Contract (original counterpart) intended for signing. City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 394 of 4165 CITY OF UKIAH Mendocino County, California DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND KNOW ALL MEN BY THESE PRESENTS, That we, as PRINCIPAL and as SURETY, are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of (5 PERCENT OF THE FINAL CONTRACT AMOUNT) to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors, administrators successors and assigns jointly and severally, firmly by these presents. WHEREAS, the said Principal entered into a Contract with the City Of Ukiah dated for WHEREAS, said Contract has been completed, and was approved on the day of NOW,THEREFORE,THE CONDITION OF THIS OBLIGATION IS SUCH,that if the Principal shall guarantee that the work will be free of any defective materials orworkmanship which become apparent during the period of one(1) year following completion of the Contract, then this obligation shall be void, otherwise to remain in full force and effect, provided however, any additional warranty or guarantee whether expressed or implied is extended by the Principal or Manufacturer only, and the surety assumes no liability for such a guarantee. Signed, sealed, and dated this day of , 20 (Seal) BY: (Seal) (Seal) Principal (Seal) BY: (Seal) (Seal) Surety City of Ukiah—Electric Utility-FOC Table of Contents 1350 Hastings Avenue, Ukiah Spec. No. 16-07—[i] Page 395 of 4165 PLAN MANUAL specifications for construction of: CITY OF UKIAH — ELECTRIC UTILITY FIELD OPERATIONS CENTER SITE WORK, RE-ROOF & SOLAR SYSTEM 1350 Hasting Avenue Ukiah, California for City Ukiah Owner 3000 Seminary Avenue Ukiah, CA 95482 24 May 2019 Prepared by: L.S. Mitchell, Architect, Inc. Architects/Planners 1400 Madrone Drive Ukiah, California 95482 707/489-3337 Lawrence S. Mitchell, AIA C-13860 (11.30.21) Page 396 of 4165 LIST OF CONTRACT DOCUMENTS THE FOLLOWING IS THE LIST OF CONTRACT DOCUMENTS AS DEFINED IN ARTICLE 1.1.1 OF THE GENERAL CONDITIONS HERETO. THE SEPARATIONS OF THE SPECIFICATIONS IN THE VARIOUS SECTIONS AS LISTED BELOW IS ONLY TO FACILITATE THE USE OF THE DOCUMENTS AND SHALL NOT OBLIGE THE OWNER TO ESTABLISH THE LIMITS OF ANY AGREEMENTS SUBORDINATE TO THE CONTRACT FOR THE PROVISION OF ALL THE PROPERTY IMPROVEMENTS DESCRIBED HEREIN. CONTRACT DOCUMENTS GENERAL SHEET TITLE TP100 TITLE PAGE, INDEX, LEGENDS &VICINITY MAP CG1.0 CAL GREEN BUILDING STANDARDS CODE CG1.1 CAL GREEN BUILDING STANDARDS CODE CG1.2 CAL GREEN BUILDING STANDARDS CODE ADA.1 SITE ACCESSIBILITY FEATURES ADA.2 BUILDING ACCESSIBILITY FEATURES COA10 CONDITIONS OF APPROVAL CIVIL C-1 TOPO MAP (EXISTING CONDITIONS)AND DEMO PLAN C-2 GRADING AND DRAINAGE PLAN C-3 PARKING/RAMP PLAN AND DETAILS LANDSCAPE L101 PLANTING CONCEPT PLAN L102 IRRIGATION CONCEPT PLAN L103 Not Used L104 Not Used ARCHITECTURAL AS100 ARCHITECTURAL SITE PLAN, NOTES & DETAILS AS110 COURTYARD PARTIAL PLAN, NOTES & DETAILS AS111 TRASH & RECYCLE STORAGE ENCLOSURE, NOTES & DETAILS AS200 VEHICLE GATE PLAN, NOTES & DETAILS AS201 MAN GATE & FENCE NOTES & DETAILS A100 ARCHITECTURAL FLOOR PLAN (EXISTING—NO WORK) A200 NOT USED A300 COURTYARD INTERIOR ELEVATIONS A400 EXTERIOR ELEVATIONS, NOTES & DETAILS A500 ROOF PLAN NOTES & DETAILS A501 ROOF DETAILS ELECTRICAL ES001 ELECTRICAL COVER SHEET ES100 ELECTRICAL SITE PLAN ES200 DETAILS ES700 SPECIFICATIONS ES701 SPECIFICATIONS BIDDING REQUIREMENTS INFORMATION TO BIDDERS GEOTECHNICAL EXPLORATION REPORT#6883.24 26 TECHNICAL MEMORANDUM#6883.17 56 LOW IMPACT DEVELOPMENT REQUIREMENTS 26 CITY OF UKIAH-ELECTRIC UTILITY-FOC LIST OF CONTRACT DOCUMENTS 1360 HASTINGS AVENUE,UKIAH PAGE 1 of 2 Page 397 of 4165 CONTRACT FORMS TEST& INSPECTION AGREEMENT ## SPECIFICATIONS DIVISION 1 GENERAL REQUIREMENTS 01000 GENERAL REQUIREMENTS .....................................................2 01010 SUMMARY OF THE WORK .....................................................3 01015 CONTRACTOR'S USE OF THE PREMISES ...........................4 01060 REGULATORY REQUIREMENTS ............................................2 01100 PROJECT MANAGEMENT& COORDINATION ......................9 01200 PROJECT MEETINGS ..............................................................4 01311 CONSTRUCTION SCHEDULE ................................................6 01340 SUBMITTAL PROCEEDURES ...................11 01450 STRUCTURAL TESTING LABORATORY SERVICES ........21 01700 PROJECT CLOSEOUT .............................................................7 01710 CLEANING...................................................................................3 01731 CUTTING AND PATCHING.........................................................5 01732 SELECTIVE DEMOLITION ..........................................................7 01742 CONSTRUCTION WASTE MANAGEMENT................................3 01742 CONSTRUCTION WASTE MANAGEMENT—FORMS...............4 DIVISION 2 SITE WORK 02200 EARTHWORK ............................................................................ 4 02221 TRENCHING, BACKFILLING, & COMPACTION ....................9 02829 ELECTRIC GATE OPERATOR....................................................5 02830 SECURITY FENCING &GATE SYSTEM ................................4 DIVISION 3 CONCRETE 03150 CONCRETE FORMWORK ........................................................ 3 03200 CONCRETE REINFORCEMENT ............................................... 5 03300 CAST-IN-PLACE CONCRETE ................................................. 18 DIVISION 4 MASONARY 04200 CONCRETE MASONRY UNITS................................................28 DIVISION 7 THERMAL & MOISTURE CONTROL 07450 METAL ROOF PANEL SYSTEM ................................................9 07600 FLASHING AND SHEET METAL ................................................1 07900 CAULKING &SEALANTS............................................................2 END OF SECTION CITY OF UKIAH-ELECTRIC UTILITY-FOC LIST OF CONTRACT DOCUMENTS 1360 HASTINGS AVENUE,UKIAH PAGE 2 of 2 Page 398 of 4165 DIVISION 1 GENERAL REQUIREMENTS SECT I ON 01000 — GENERAL REQU I REMENTS PART 1 GENERAL 1 .1 ABBREVIATIONS ADA Americans with Disabilities Act AISC American Institute of Steel Construction ANSI American National Standards Institute AQMD Air Quality Management District CAL/ABL State of Cal ifornia/Architectural Barriers Laws CAL/OSHA State of Cal ifornia/Occupational Safety and Health Administration CBC California Building Code CCR California Code of Regulations CITY City of Ukiah EPA Environmental Protection Agency FIA Factory Insurance Association FM Factory Mutual Association FS Federal Specifications GA Gypsum Association IEEE Institute of Electrical and Electronic Engineers NEMA National Electrical Manufacturer's Association NEC National Electrical Code NFC National Fire Code NFPA National Fire Protection Association NWWDA National Wood Window and Door Association OSHA Occupational Safety and Health Association UBC Uniform Building Code UL Underwriters' Laboratories 1 .2 DETAILED REQUIREMENTS A. Non-Interference With Others: Contractor's operations shall be confined to thejob-site understood to be the work areas indicated on the Contract Drawings. B. Site Regulations': Fully cooperate with all authorities on thejob- site and other Contractors who might be at thejob-site and comply with all regulations presently enforce at thejob-site. C. Job Safety: Observe all safety rules and regulations of the California Building Code with and CAL/OSHA as applicable to the safety of the Contractor, Contractor's personnel and City employees during work operations of this Contract especially during asbestos removal operations. D. Storage of Materials and Equipment: To be located on thejob site where space permits. All vehicle and equipment sheds shall be kept in a safe condition and locked at all times while located on the premises. City of Ukiah—Electric Utility- FOC GENERAL REQUIREMENTS 1350 Hastings Avenue, Ukiah SECTION 01000 - 1 of 2 Page 399 of 4165 E. Site Survey: 1 Before submitting proposals for this work, Bidder shall become familiar with plans and specifications and shall have examined the premises and understood the conditions under which Contractor will be obliged to operate in performing this Contract. 2. No allowance will be made subsequently in this connection, on behalf of the Contractor, for any error through negligence on his part. 1 .3 SECURITY A. The Contractor shall be responsible for the security of the construction site on a 24-hour basis as necessary to curb vandalism and theft, including but not limited to all fencing and barriers. -- End of Section -- City of Ukiah—Electric Utility- FOC GENERAL REQUIREMENTS 1350 Hastings Avenue, Ukiah SECTION 01000 -2 of 2 Page 400 of 4165 DIVISION 1 GENERAL REQUIREMENTS SECTION 01010 - SUMMARY OF THE WORK GENERAL CONDITIONS The foregoing General Conditions, Supplementary General Conditions and Instructions to Bidders, insofar as they apply shall be a part of this specification. PART GENERAL 1 .1 SUMMARY A. The work to be done under this Contract includes the furnishing of Contractor Administration, labor, materials, tools and equipment for the construction of the various site improvements including shaping, grading, and paving all in accordance with the Contract Documents, including the GENERAL CONDITIONS, Supplementary Conditions and other Sections of Division 01 GENERAL REQUIREMENTS of the Specification. B. Related Work: 1 . Documents affecting work of this Contract include, but are not necessarily limited to the GENERAL CONDITIONS, Supplementary Conditions and Sections in Division 01 of this Specification. 2. The work of other Contracts is described in the various Contract Documents prepared therefor, some of which are in the possession of the City and are available for inspection by interested parties. 1 .2 PROJECT IDENTIFICATION A. General: 1 . The project Name is: SITE WORK, RE-ROOF, AND SOLAR For: CITY OF UKIAH, CALIFORNIA. 2. Contract Documents have been prepared by: L.S. MITCHELL ARCHITECT, INC. 1400 MADRONE DRIVE UKIAH, CA 95482 Phone: 707-489-3337 B. The Work: The extent of Contracted Work is indicated on the contract Drawings and in the Project Specification. 1 .3 CITY OCCUPATION OF THE PREMISES City of Ukiah—Electric Utility—FOC Summary of the Work 1350 Hastings Avenue, Ukiah Section 01010 - Page 1 of 3 Page 401 of 4165 A. The Contractor shall limit his use of the premises to the work areas that will be dedicated to his use as directed by the City Project Manager to allow limited City occupancy and use. 1 . Use of the Site: Confine operations at the site to the areas permitted under the Contract. Portions of the site beyond areas on which work is to be performed are not to be disturbed. Conform to site rules and regulations affecting the work while engaged in project construction. 1 .4 SUMMARY OF REFERENCES A. Contracted Work can be summarized by references to the Contract General Conditions, Project Specifications Technical Sections of the Project Specifications, Contract Drawings, Addenda, Notice to Bidders and Modifications to the Contract Documents. B. It is recognized that the Contracted Work is also unavoidably affected or influenced by governing Codes and Regulations, natural phenomena, including weather conditions and other forces outside the Contract Documents. 1 .5 SUPPLEMENTAL INFORMATION: A. Emergency Information: The name, addresses and telephone numbers of the Contractor, Subcontractors or their representatives shall be filed with the City Project Manager prior start of Contracted Work. 1 .6 PERMITS A. Contractor shall obtain and pay for all permits, licenses and fees required by the City of Ukiah, County of Mendocino, and the State of California Laws except the building permit as defined in the City Municipal Code which will be furnished by the City Project Manager or defined in the Technical specifications "Sections." B. The Contractor shall obtain and pay for all permits, including the following: 1 . Electrical Permit 2. Fire Protection Permit. (IF ANY) 3. Encroachment Permits, both City of Ukiah and County of Mendocino, Department of Transportation. 4. Storm Water Management Permit(s) (IF ANY) 5. Grading Permit. 6. Building Permit. City of Ukiah—Electric Utility—FOC Summary of the Work 1350 Hastings Avenue, Ukiah Section 01010 - Page 2 of 3 Page 402 of 4165 7. Construction waste management plan and supporting documentation. C. After the award of the contract, the Contractor shall be required to provide Contractor information, such as Worker's Compensation Insurance to the City. D. If the Contractor is delayed during the inspections by local authorized agencies or work by utility companies, not the fault of the Contractor and a critical path is impacted; Contractor shall be entitled to time extension and shall have no claim for any other compensation for such delay. 1 .7 ADMINISTRATION OF CONSTRUCTION A. All work of this Contract will be administered by the City Project Manager. -- End of Section -- City of Ukiah—Electric Utility—FOC Summary of the Work 1350 Hastings Avenue, Ukiah Section 01010 - Page 3 of 3 Page 403 of 4165 DIVISION 1 GENERAL REQUIREMENTS SECT I ON 01015 - CONTRACTOR'S USE OF THE PREM I SES GENERAL CONDITIONS The foregoing General Conditions, Supplementary General Conditions and Instructions to Bidders, insofar as they apply, shall be part of this Specification. PART GENERAL 1 .1 SUMMARY A. This Section applies to all situations in which the Contractor or his representatives including, but not necessarily limited to, suppliers, subcontractors, employees, and field engineers, who enter upon the City's property. B. Contractor shall commence the contract work and provide security and protection to existing facility andjob site within 15 days from the issuance of Notice-To-Proceed. C. Related Work: 1 . Documents affecting work of this Contract include, but are not necessarily limited to the GENERAL CONDITIONS, SUPPLEMENTARY CONDITIONS, and Sections in Division 01 of these Specifications. 2. Section 01450 — Testing. 3. Project Manual 1 .2 SUBMITTALS A. Refer to Section 01340 - SUBMITTALS in Division 1 . B. Maintain an accurate record of the names and identification of all persons entering upon the City's property in connection with the Work of this Contract, including times of entering and times of leaving, and submit a copy of the record to the City daily. 1 .3 QUALITY ASSURANCE A. Promptly upon award of the Contract, notify all pertinent personnel regarding requirements of this Section. B. Require that all personnel who will enter upon the City's property certify their awareness of and familiarity with the requirements of this Section. City of Ukiah—Electric Utility—FOC Contractor's Use of Premises 1350 Hastings Avenue, Ukiah Section 01015 - Page 1 of 4 Page 404 of 4165 1 .4 SITE INVESTIGATION A. Contractor shall investigate the job site to ascertain all conditions affecting necessary procedures and sequencing of the work operations in the execution of the Contracted Work. 1 . Contractor shall report to the City Project Manager any adverse condition(s) which would affect the proper execution of the Contracted Work and shall not proceed until instructed by the City Project Manager. 2. Start of Contracted Work at thejobsite shall imply Contractor's acceptance ofjob conditions. B. Work Determination: Contractor shall satisfy himself regardingjob conditions, the nature and types of work to be performed and shall be responsible for the determination of all classes of work to be accomplished at the 'job-site" or at the manufacturer's plant. C. Allotted Working Space: Contractor shall limit work operations to the "working site" or 'job-site" and areas immediately adjacent thereto as specified or authorized by the City Project Manager. 1 .5 ACCESS TO THE JOB-SITE A. As instructed by the City Project Manager, Contractor shall restrict Contractor's employees to the immediate work areas on thejobsite and in no way go beyond the work limits noted on the Contract Drawings or as otherwise directed by the City Project Manager. B. Contractor shall in no way block such entrance(s) to thejobsite or the frontage roads, public or private. C. Use of such accesses to thejobsite will only be for the purpose of parking, delivery and/or removal of materials equipment, tools, vehicles and removal of rubbish and debris, and shall be kept free of obstructions and in a safe condition at all times during extent of Contracted Work. 1 .6 SECURITY A. Restrict the access of all persons entering upon the City's property in connection with the work to the Access Route and to the actual site of the work. B. All employees of the Contractor who will be engaged in the construction of this project will be screened by the City for proper identification and good behavior. Candidates of good standing will be issued a temporary pass. Contractor shall furnish the City, a list of employees for approval prior to start of this project. City of Ukiah—Electric Utility—FOC Contractor's Use of Premises 1350 Hastings Avenue, Ukiah Section 01015 - Page 2 of 4 Page 405 of 4165 C. Contractor shall furnish and maintain approved type site security protection between the work areas and other areas, as directed by the City Project Manager or other authorities having jurisdiction. All such site security protections shall remain for the duration of this Contract or as otherwise directed by the City Project Manager. 1 .7 REPAIR OF DAMAGES A. Methods: Repair or replace damaged work with new materials as necessary to restore the damaged areas or surfaces to a condition equal to and matching such conditions existing prior to damage or start of work of this Contract, to the full satisfaction of the City Project Manager, at no cost to the City. B. Matching or Existing Work: 1 . Finish of all existing wood, plaster, masonry and concrete work to be altered, repaired or patched to match and be flush with adjoining surfaces, subject to the approval of the City Project Manager. 2. Finish of all new masonry and/or concrete work (to adjoin remaining work) to match and be flush with adjoining surfaces, unless otherwise noted on the Drawings, subject to the approval of the City Project Manager. 1 .8 INTERRUPTION OF SERVICES A. Contractor shall make all provisions to accomplish Contracted Work without undue interference with the daily operations of the existing facilities in the vicinity of thejobsite. 1 .9 NON-INTERFERENCE WITH OTHERS A. Contractor shall confine Contracted Work operations to the immediate boundaries of thejobsite and shall execute work operations in a manner to minimize interference with City operations and/or work operations of other Contractor working on the premises; as directed by the City Project Manager. B. Contractor shall obtain approval of City Project Manager and local authorities havingjurisdiction such as Public Works Departments, both County and City, Police and Sheriff's Departments, etc. prior to any street closure. 1 .10 UNDERGROUND SERVICE ALERT A. Before commencing any excavation, the Contractor shall obtain an underground service alert inquiry I .D. Number by calling 1 (800) 422-4133. Two working days shall be allowed City of Ukiah—Electric Utility—FOC Contractor's Use of Premises 1350 Hastings Avenue, Ukiah Section 01015 - Page 3 of 4 Page 406 of 4165 after the I .D. Number is obtained and before the excavation work is started so that utility owners can be notified. 1 .11 JOB SAFETY A. Contractor shall observe all safety rules and regulations of the most current City of Ukiah and CAL/OSHA as applicable to the safety of the Contractor, Contractor's personnel and City employees during Contracted Work operations especially during hazardous removal operations. 1 .12 JOB CONDITIONS A. Graffiti Control: During the Contracted Work period up to the final acceptance of the Pro.ect by the City, the Contractor shall ?i maintain thejob-site perimeter construction fencing and temporary construction sheds free of graffiti. All graffiti and handbills (posters, etc.) shall be promptly removed within 24- hours after discovery at no added cost to the City. Conform to applicable provisions of the GENERAL CONDITIONS. 1 .13 HAZARDOUS WORK CONDITIONS A. Contractor shall provide adequate fire extinguishers on the premises during the Contract period. Type and sizes as recommended by the National Board of Fire Underwriters as necessary to control a particular kind of fire and instruct his employees as to the use of such fire extinguishers. B. Place all such fire extinguishers ready for use in the immediate area where the hazardous work operations will occur. C. Contractor shall take special precautions in the use of acetylene torches, welding equipment, tar pots and kettles when working in a hazardous area. -- End of Section -- City of Ukiah—Electric Utility—FOC Contractor's Use of Premises 1350 Hastings Avenue, Ukiah Section 01015 - Page 4 of 4 Page 407 of 4165 DIVISION 1 — GENERAL REQUIREMENTS SECT I ON 01060 - REGLATORY REQU I REMENTS PART 1 —GENERAL 1.1 WORK OF THIS SECTION A. The CONTRACTOR is responsible to obtain all local, state and federal permits and licenses required to perform the work. Payment for obtaining and complying with permits and licenses including, but not limited to, general construction permits, building permits, encroachment permits, haul route permits, excavation permits, drilling permits, water discharge permits, temporary easements, licenses, inspection fees, and Federal, State and local taxes shall be borne by the CONTRACTOR and shall be included in prices bid for work for which such costs are appurtenant. B. The CONTRACTOR shall provide a copy of the permit or license to the AGENCY prior to performing the work requiring the permit or license. 1.2 RELATED WORK SPECIFIED ELSEWHERE A. Section 01300— Record Drawings and Submittals B. Section 02270—Temporary Soil Erosion and Sediment Control 1.3 GENERAL A. The CONTRACTOR shall obtain, pay for, and comply with required permits, licenses, work permits, and authorizations from appropriate agencies, including the following: 1. Licenses a. Before submitting for permits, CONTRACTORs shall be licensed in accordance with provisions of Chapter 9, Division 3, of the Business and Professions Code of the State of California. b. City of Oceanside Business License. 2. State and Federal permits a. Excavation and Dirt Moving Permit from Cal OSHA b. Safety permit from California Division of Industrial Safety C. NPDES General Permit for Storm Water Discharges Associated with Construction and Land Disturbance Activities (LUP Type 2) d. NPDES Permit for discharge of hydrostatic test water and potable water 3. Other permits a. City Haul Route Permit b. Traffic Control Plan Permit C. City Encroachment Permit d. Written authorization from private property owners for property utilized for staging e. Air Pollution Control Permit B. CONTRACTOR shall pay for all fees applicable to CONTRACTOR's operations City of Ukiah—Electric Utility—FOC REGULATORY REQUIREMENTS 1350 Hastings Avenue, Ukiah Section 01060- Page 1 of 2 Page 408 of 4165 DIVISION 1 — GENERAL REQUIREMENTS SECT I ON 01060 - REGLATORY REQU I REMENTS 1.4 HAUL ROUTE PERMIT A. The CONTRACTOR shall prepare a project specific haul route plan, as required by the City of Oceanside Development Services Department, detailing the streets intended for use in delivery of materials and import and export of soil. CONTRACTOR will be limited to the routes approved by the City of Oceanside Development Services Department according to the approved haul route plan contained in the permit. 1.5 TRAFFIC CONTROL PLANS A. The CONTRACTOR shall prepare project specific traffic control plans and haul route plan as required by the City of Oceanside Development Services Department. 1.6 STORM WATER POLLUTION PREVENTION PLAN (SWPPP) / CONSTRUCTION GENERAL PERMIT A. The CONTRACTOR shall develop a site-specific Storm Water Pollution Prevention Plan (SWPPP), as required the City of Oceanside Development Services Department. The SWPPP shall be written, amended, and certified by a Qualified SWPPP Developer(QSD) in accordance with the General Permit. Within seven (7) calendar days of project completion, the project specific SWPPP shall be relinquished to the City of Oceanside Development Services Department. In addition, the CONTRACTOR shall submit the Notice of Termination (NOT) to the SWRCB. The NOT shall be submitted to the City of Oceanside Development Services Department at the same time it is submitted to the SWRCB. The CONTRACTOR shall only submit the NOT once the project has been accepted by the City of Oceanside Development Services Department. If the CONTRACTOR fails to submit the NOT to the SWRCB, the CONTRACTOR shall continue to be responsible for paying the annual fee associated with the "General Permit" until the NOT is submitted and accepted by the SWRCB. PART 2— MATERIALS(NOT USED) PART 3— EXECUTION 3.1 STORM WATER POLLUTION PREVENTION PLAN (SWPPP) /CONSTRUCTION GENERAL PERMIT A. The CONTRACTOR shall ensure all storm water and erosion control measures required by the General Permit and the SWPPP are implemented by a Qualified SWPPP Practitioner(QSP) in accordance with the General Permit. **END OF SECTION" City of Ukiah—Electric Utility—FOC REGULATORY REQUIREMENTS 1350 Hastings Avenue, Ukiah Section 01060- Page 2 of 2 Page 409 of 4165 DIVISIONT 1 - GENERAL REQUIREMENTS SECTION 01100 - PROJECT MANAGEMENT AND COORDINATION GENERAL CONDITIONS The forgoing General Conditions, Supplementary General Conditions and Instructions to Bidders, insofar as they apply, shall be a part of this specification. PART 1 -GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section. B. The Contractor's attention is specifically directed, but not limited, to the following documents for additional requirements: 1. The General Conditions for Construction Contracts- 2. The Supplemental General Conditions and Special Conditions for Construction. 1.2 SUMMARY A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to,the following: 1. General coordination procedures. 2. Coordination drawings. 3. Requests for Information (RFIs). 4. Project meetings. B. Related Requirements: 1. Section 01110 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points. 2. Section 01700"Closeout Procedures"for coordinating closeout of the Contract. 1.3 DEFINITIONS A. RFI: Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents. 1.4 INFORMATIONAL SUBMITTALS A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form: 1. Name, address, and telephone number of entity performing subcontract or supplying products. 2. Number and title of related Specification Section(s) covered by subcontract. City of Ukiah—Electric Utility—FOC Project Management&Coordination 1350 Hastings Avenue, Ukiah Section 01100- Page 1 of 9 Page 410 of 4165 3. Drawing number and detail references, as appropriate, covered by subcontract. B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project. 1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times. 1.5 GENERAL COORDINATION PROCEDURES A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation. 1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation. 2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair. 3. Make adequate provisions to accommodate items scheduled for later installation. B. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste. 1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as Owner's property. 1.6 COORDINATION DRAWINGS A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity. 1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable: a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components. City of Ukiah—Electric Utility—FOC Project Management&Coordination 1350 Hastings Avenue, Ukiah Section 01100- Page 2 of 9 Page 411 of 4165 b. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems. C. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation. d. Show location and size of access doors required for access to concealed dampers, valves, and other controls. e. Indicate required installation sequences. f. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract. B. Coordination Drawing Organization: Organize coordination drawings as follows: 1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work. 2. Plenum Space: Indicate sub-framing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within ceiling plenum to accommodate layout of light fixtures indicated on Drawings. Indicate areas of conflict between light fixtures and other components. 3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment. 4. Structural Penetrations: Indicate penetrations and openings required for all disciplines. 5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items. 6. Mechanical and Plumbing Work: Show the following: a. Sizes and bottom elevations of ductwork, piping, and conduit runs, including insulation, bracing,flanges, and support systems. b. Dimensions of major components, such as dampers, valves, diffusers, access doors, cleanouts and electrical distribution equipment. C. Fire-rated enclosures around ductwork. 7. Electrical Work: Show the following: a. Runs of vertical and horizontal conduit 1-1/4 inches (31,5 lain) in diameter and larger. b. Light fixture, exit light, emergency battery pack, smoke detector, and other fire- alarm locations. C. Panel board, switch board, switchgear, transformer, busway, generator, and motor control center locations. d. Location of pull boxes and junction boxes, dimensioned from column center lines. City of Ukiah—Electric Utility—FOC Project Management&Coordination 1350 Hastings Avenue, Ukiah Section 01100- Page 3 of 9 Page 412 of 4165 8. Fire-Protection System: Show the following: a. Locations of standpipes, mains piping, branch lines, pipe drops, and sprinkler heads. 9. Review: Architect will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Architect determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Architect will so inform Contractor,who shall make changes as directed and resubmit. C. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements: 1. File Preparation Format: Same digital data software program, version, and operating system as original Drawings. 2. File Submittal Format: Submit or post coordination drawing files using Portable Data File (PDF)format. 3. BIM File Incorporation: Develop and incorporate coordination drawing files into Building Information Model established for Project. a. Perform three-dimensional component conflict analysis as part of preparation of coordination drawings. Resolve component conflicts prior to submittal. Indicate where conflict resolution requires modification of design requirements by Architect. 4. Architect will furnish Contractor one set of digital data files of Drawings for use in preparing coordination digital data files. a. Architect makes no representations as to the accuracy or completeness of digital data files as they relate to Drawings. b. Contractor shall execute a data licensing agreement in the form of AIA Document C106. 1.7 REQUESTS FOR INFORMATION (RFIs) A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified. 1. Architect will return RFIs submitted to Architect by other entities controlled by Contractor with no response. 2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors. 3. Submit RFI electronically using the Project Web Site. B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following: 1. Project name. City of Ukiah—Electric Utility—FOC Project Management&Coordination 1350 Hastings Avenue, Ukiah Section 01100- Page 4 of 9 Page 413 of 4165 2. Project number. 3. Date. 4. Name of Contractor. 5. Name of Architect. 6. RFI number, numbered sequentially. 7. RFI subject. 8. Specification Section number and title and related paragraphs, as appropriate. 9. Drawing number and detail references, as appropriate. 10. Field dimensions and conditions, as appropriate. 11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI. 12. Contractor's signature. 13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation. a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches. C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable to Architect. 1. Attachments shall be electronic files in Adobe Acrobat PDF format. D. Architect's Action: Architect will review each RFI, determine action required, and respond. Allow seven working days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m.will be considered as received the following working day. 1. The following Contractor-generated RFIs will be returned without action: a. Requests for approval of submittals. b. Requests for approval of substitutions. C. Requests for approval of Contractor's means and methods. d. Requests for coordination information already indicated in the Contract Documents. e. Requests for adjustments in the Contract Time or the Contract Sum. f. Requests for interpretation of Architect's actions on submittals. g. Incomplete RFIs or inaccurately prepared RFIs. 2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt of additional information. 3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 0126 00 "Contract Modification Procedures." a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within 10 days of receipt of the RFI response. City of Ukiah—Electric Utility—FOC Project Management&Coordination 1350 Hastings Avenue, Ukiah Section 01100- Page 5 of 9 Page 414 of 4165 E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Use software log that is part of Project Web site. F. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within seven days if Contractor disagrees with response. 1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate. 1.8 PROJECT WEB SITE A. Provide, administer, and use Project Web site for purposes of hosting and managing project communication and documentation until Final Completion. Project Web site shall include the following functions: 1. Project directory. 2. Project correspondence. 3. Meeting minutes. 4. Contract modifications forms and logs. 5. RFI forms and logs. 6. Task and issue management. 7. Photo documentation. 8. Schedule and calendar management. 9. Submittals forms and logs. 10. Payment application forms. 11. Drawing and specification document hosting,viewing, and updating. 12. Reminder and tracking functions. 13. Archiving functions. B. Provide up to seven Project Web site user licenses for use of the Owner, Owner's Commissioning Authority, Architect, and Architect's consultants. Provide eight hours of software training at Architect's office for Project Web site users. C. On completion of Project, provide one complete archive copy(ies) of Project Web site files to Owner and to Architect in a digital storage format acceptable to Architect. D. Contractor, subcontractors, and other parties granted access by Contractor to Project Web site shall execute a data licensing agreement in the form of Agreement acceptable to Owner and Architect. 1.9 PROJECT MEETINGS A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated. 1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times. City of Ukiah—Electric Utility—FOC Project Management&Coordination 1350 Hastings Avenue, Ukiah Section 01100- Page 6 of 9 Page 415 of 4165 2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees. 3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect,within three days of the meeting. B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 15 days after execution of the Agreement. 1. Conduct the conference to review responsibilities and personnel assignments. 2. Attendees: Authorized representatives of Owner, Owner's Commissioning Authority, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work. 3. Agenda: Discuss items of significance that could affect progress, including the following: a. Tentative construction schedule. b. Phasing. C. Critical work sequencing and long-lead items. d. Designation of key personnel and their duties. e. Lines of communications. f. Procedures for processing field decisions and Change Orders. g. Procedures for RFIs. h. Procedures for testing and inspecting. i. Procedures for processing Applications for Payment. j. Distribution of the Contract Documents. k. Submittal procedures. I. Sustainable design requirements. M. Preparation of record documents. n. Use of the premises. o. Work restrictions. P. Working hours. q. Owner's occupancy requirements. r. Responsibility for temporary facilities and controls. S. Procedures for moisture and mold control. t. Procedures for disruptions and shutdowns. U. Construction waste management and recycling. V. Parking availability. W. Office, work, and storage areas. X. Equipment deliveries and priorities. Y. First aid. Z. Security. aa. Progress cleaning. 4. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes. City of Ukiah—Electric Utility—FOC Project Management&Coordination 1350 Hastings Avenue, Ukiah Section 01100- Page 7 of 9 Page 416 of 4165 C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction. 1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Architect, and Owner's Commissioning Authority of scheduled meeting dates. 2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following: a. Contract Documents. b. Options. C. Related RFIs. d. Related Change Orders. e. Purchases. f. Deliveries. g. Submittals. h. Sustainable design requirements. i. Review of mockups. j. Possible conflicts. k. Compatibility requirements. I. Time schedules. M. Weather limitations. n. Manufacturer's written instructions. o. Warranty requirements. P. Compatibility of materials. q. Acceptability of substrates. r. Temporary facilities and controls. S. Space and access limitations. t. Regulations of authorities having jurisdiction. U. Testing and inspecting requirements. V. Installation procedures. W. Coordination with other work. X. Required performance results. Y. Protection of adjacent work. Z. Protection of construction and personnel. 3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions. 4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information. 5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date. D. Progress Meetings: Conduct progress meetings at regular intervals. 1. Coordinate dates of meetings with preparation of payment requests. City of Ukiah—Electric Utility—FOC Project Management&Coordination 1350 Hastings Avenue, Ukiah Section 01100- Page 8 of 9 Page 417 of 4165 2. Attendees: In addition to representatives of Owner, Owner's Commissioning Authority and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work. 3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project. a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time. 1) Review schedule for next period. b. Review present and future needs of each entity present, including the following: 1) Interface requirements. 2) Sequence of operations. 3) Resolution of component conflicts. 4) Status of submittals. 5) Status of sustainable design documentation. 6) Deliveries. 7) Off-site fabrication. 8) Access. 9) Site utilization. 10) Temporary facilities and controls. 11) Progress cleaning. 12) Quality and work standards. 13) Status of correction of deficient items. 14) Field observations. 15) Status of RFIs. 16) Status of proposal requests. 17) Pending changes. 18) Status of Change Orders. 19) Pending claims and disputes. 20) Documentation of information for payment requests. 4. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information. a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting. PART 2 - PRODUCTS(Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION City of Ukiah—Electric Utility—FOC Project Management&Coordination 1350 Hastings Avenue, Ukiah Section 01100- Page 9 of 9 Page 418 of 4165 DIVISION 1 GENERAL REQUIREMENTS SECT I ON 01200 - PROJECT MEET I NGS GENERAL CONDITIONS The foregoing General Conditions, Supplementary General Conditions and Instructions to Bidders, insofar as they apply, shall be a part of this Specification. PART 1 GENERAL 1 .1 DESCRIPTION A. Work Included: As required to enable orderly review during progress of Contracted Work, and to provide for systematic discussion of problems, the Contractor and City Project Manager will conduct project meetings throughout the construction period. B. Related Work: 1 . Documents affecting work of this Section include, but are not necessarily limited to, GENERAL CONDITIONS, and Sections in DIVISIONS of the Specification. 2. The Contractor's relations with his Subcontractors and materials suppliers, and discussions relative thereto, are the Contractor's responsibility and normally are not part of project meetings content. 1 .2 SUBMITTALS A. Agenda Items: To the maximum extent practicable, advise the City Project Manager at least 24 hours in advance of project meetings regarding items to be added to the agenda. B. Minutes: 1 . The City Project Manager will compile minutes of each project meeting and will furnish one copy to the Contractor and required copies to the City. 2. Recipients of copies may make and distribute such other copies as they wish. 1 .3 QUALITY ASSURANCE A. For those persons designated by the Contractor to attend and participate in project meetings, provide required authority to commit the Contractor to solutions agreed upon in the project meetings. PART 2 PRODUCTS (NOT APPLICABLE) PART 3 EXECUTION 3.1 MEETING SCHEDULE City of Ukiah—Electric Utility— FOC Project Meetings 1350 Hastings Avenue, Ukiah Section 01200 - Page 1 of 4 Page 419 of 4165 A. Except as noted below for Preconstruction Meeting, project meetings will be held weekly or as otherwise directed by the City Project Manager or called by the Contractor(s). B. Coordinate as necessary to establish mutually acceptable schedule for meetings. 3.2 MEETING LOCATION A. The City Project Manager will establish meeting location. To the maximum extent practicable, meetings will be held at the jobsite in the construction field office. 3.3 PRECONSTRUCTION MEETING A. Preconstruction Meeting will be scheduled to be held within 15 working days after the City has issued the "Notice to Proceed". 1 . Provide attendance by authorized representatives of the Contractor and major subcontractors. 2. The City Project Manager will advise other interested parties, including the City and request their attendance. B. Minimum Agenda: Data will be distributed and discussed on at least the following items. 1 . Organizational arrangement of Contractor's forces and personnel, and those of subcontractors, materials suppliers, and City Project Manager. 2. Channels and procedures for communication. 3. Construction schedule, including sequence of critical work. 4. Contract Documents, including distribution of required copies of original Documents and revisions. 5. Processing of Shop Drawings and other data submitted to the Consultant for review. 6. Processing of Bulletins, Requests for Information (RFI), field decisions, and Change Orders. 7. Rules and regulations governing performance of the Work. 8. Procedures for safety and first aid, security, quality control, housekeeping, and related matters. 9. Review and update "Record Drawings." 3.4 PROJECT MEETINGS A. Attendance: City of Ukiah—Electric Utility— FOC Project Meetings 1350 Hastings Avenue, Ukiah Section 01200 - Page 2 of 4 Page 420 of 4165 I The Contractor's major Project Manager, and Superintendent shall be present, and they shall represent the major subcontractors at the meetings throughout the progress of the Work. 2. Materials suppliers, and others may be invited to attend those Project Meetings in which their aspect of the Work is involved. 3. Contractor may not cancel or be absent from any meeting without advanced approval from the City Project Manager. The Contractor must submit a written request with reason to the City Project Manager 24-hours before the scheduled meeting. If approved, the Contractor shall notify all parties of the cancellation. B. Minimum Agenda: I . Review, revise as necessary, and approve minutes of previous meeting. 2. Review progress of the Work since last meeting. Review actual starts and finish dates of activities. 3. Review status (total complete and outstanding) of submittal for approval, Request-for-Information and Change Orders. 4. Identify old and new problems, which impede planned progress, identify responsible party for the follow-up actions. Mutually agree to a common solution and date of correction. 5. Develop corrective measures and procedures to regain lost time on the planned schedule. 6. Review Weekly Progress Reports including the forecasts indicated in the Construction Schedule. 7. Status of Record drawings and the Record Specification. 8. Job Site Walk-Through. Record all discussion and follow-up actions. 9. Any job site health and/or accident or safety issues. B. Revisions to Minutes: I . Unless published minutes are challenged in writing prior to the next regularly scheduled progress meeting, they will be accepted as properly stating the activities and decisions of the meeting. 2. Persons challenging published minutes shall reproduce and distribute copies of the challenge to all indicated recipients of the particular set of minutes. City of Ukiah—Electric Utility— FOC Project Meetings 1350 Hastings Avenue, Ukiah Section 01200 - Page 3 of 4 Page 421 of 4165 3. Challenge to minutes shall be settled as priority portion of "old business" at the next regularly scheduled meeting. 3.5 SITE MEETINGS A. Required when necessary to enable orderly review and discussion of site conditions and problems requiring solution during the progress of the contracted work. Notify the City Project Manager the need for additional site meetings as early as possible to resolve the problem without any adverse impact to the Project Schedule. B. Provide necessary labor, tools, and equipment such as shoring, scaffolding, ladder, etc. to gain access to the site. -- End of Section -- City of Ukiah—Electric Utility— FOC Project Meetings 1350 Hastings Avenue, Ukiah Section 01200 - Page 4 of 4 Page 422 of 4165 DIVISION 1 GENERAL REQUIREMENTS SECTION 01340 - SUBMITTAL PROCEDURES GENERAL CONDITIONS The foregoing General Conditions, Supplementary General Conditions and Instructions to Bidders, insofar as they apply, shall be a part of this specification. PART 1 -GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section. B. The Contractor's attention is specifically directed, but not limited, to the following documents for additional requirements: 1. The General Conditions for Construction Contracts. 2. The Supplemental General Conditions and Special Conditions for Construction. 1.2 SUMMARY A. Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals. B. Related Requirements: 1. Section 01290 "Payment Procedures"for submitting Applications for Payment and the schedule of values. 2. Section 01780 "Project Record Documents" for submitting record Drawings, record Specifications, and record Product Data. 3. Section 01790 "Demonstration and Training"for submitting video recordings of demonstration of equipment and training of Owner's personnel. 1.3 DEFINITIONS A. Action Submittals: Written and graphic information and physical samples that require Architect's responsive action. Action submittals are those submittals indicated in individual Specification Sections as "action submittals." B. Informational Submittals: Written and graphic information and physical samples that do not require Architect's responsive action. Submittals may be rejected for not complying with requirements. Informational submittals are those submittals indicated in individual Specification Sections as "informational submittals." C. File Transfer Protocol (FTP): Communications protocol that enables transfer of files to and from another computer over a network and that serves as the basis for standard Internet protocols. An FTP site is a portion of a network located outside of network firewalls within which internal and external users are able to access files. City of Ukiah—Electric Utility- FOC SUBMITTAL PROCEDURES 1350 Hastings Avenue, Ukiah Section 01340-Page 1 of 11 Page 423 of 4165 used for representing documents in a device-independent and display resolution-independent fixed-layout document format. 1.4 ACTION SUBMITTALS A. Submittal Schedule: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or revisions to submittals noted by Architect and additional time for handling and reviewing submittals required by those corrections. 1. Coordinate submittal schedule with list of subcontracts, the schedule of values, and Contractor's construction schedule. 2. Initial Submittal: Submit concurrently with startup construction schedule. Include submittals required during the first 60 days of construction. List those submittals required to maintain orderly progress of the Work and those required early because of long lead time for manufacture or fabrication. 3. Final Submittal: Submit concurrently with the first complete submittal of Contractor's construction schedule. a. Submit revised submittal schedule to reflect changes in current status and timing for submittals. 4. Format: Arrange the following information in a tabular format: a. Scheduled date for first submittal. b. Specification Section number and title. C. Submittal category: Action; informational. d. Name of subcontractor. e. Description of the Work covered. f. Scheduled date for Architect's final release or approval. g. Scheduled date of fabrication. 1.5 SUBMITTAL ADMINISTRATIVE REQUIREMENTS A. Architect's Digital Data Files: Electronic digital data files of the Contract Drawings will be provided by Architect for Contractor's use in preparing submittals. 1. Architect will furnish Contractor one set of digital data drawing files of the Contract Drawings for use in preparing Shop Drawings and Project record drawings. a. Architect makes no representations as to the accuracy or completeness of digital data drawing files as they relate to the Contract Drawings. b. Digital Drawing Software Program: The Contract Drawings are available in .DWG format. Other BIM formats may be made available on request if BIM has been utilized in the preparation of the Contract Documents. C. Contractor shall execute a data licensing agreement in the form of AIA Document C106, Digital Data Licensing Agreement. d. The following digital data files will be furnished for each appropriate discipline: City of Ukiah—Electric Utility- FOC SUBMITTAL PROCEDURES 1350 Hastings Avenue, Ukiah Section 01340-Page 2 of 11 Page 424 of 4165 1) Floor plans. 2) Reflected ceiling plans. 3) BIM model, if available. B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. 1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity. 2. Submit all submittal items required for each Specification Section concurrently unless partial submittals for portions of the Work are indicated on approved submittal schedule. 3. Submit action submittals and informational submittals required by the same Specification Section as separate packages under separate transmittals. 4. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination. a. Architect reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received. C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Architect's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals. 1. Initial Review: Allow 15 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Architect will advise Contractor when a submittal being processed must be delayed for coordination. 2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal. 3. Resubmittal Review: Allow 10 days for review of each resubmittal. 4. Concurrent Consultant Review: Where the Contract Documents indicate that submittals may be transmitted simultaneously to Architect and to Architect's consultants, allow 10 days for review of each submittal. Submittal will be returned to Architect before being returned to Contractor. D. Paper Submittals: Place a permanent label or title block on each submittal item for identification. 1. Indicate name of firm or entity that prepared each submittal on label or title block. 2. Provide a space approximately 6 by 8 inches (150 by 200 mm) on label or beside title block to record Contractor's review and approval markings and action taken by Architect. 3. Include the following information for processing and recording action taken: a. Project name. b. Date. C. Name of Architect. City of Ukiah—Electric Utility- FOC SUBMITTAL PROCEDURES 1350 Hastings Avenue, Ukiah Section 01340-Page 3 of 11 Page 425 of 4165 d. Name of Construction Manager. e. Name of Contractor. f. Name of subcontractor. g. Name of supplier. h. Name of manufacturer. i. Submittal number or other unique identifier, including revision identifier. 1) Submittal number shall use Specification Section number followed by a decimal point and then a sequential number (e.g., 061000.01). Resubmittals shall include an alphabetic suffix after another decimal point (e.g., 061000.01.A). j. Number and title of appropriate Specification Section. k. Drawing number and detail references, as appropriate. I. Location(s) where product is to be installed, as appropriate. M. Other necessary identification. 4. Additional Paper Copies: Unless additional copies are required for final submittal, and unless Architect observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal. a. Submit one copy of submittal to concurrent reviewer in addition to specified number of copies to Architect. 5. Transmittal for Paper Submittals: Assemble each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form. Architect will discard submittals received from sources other than Contractor. a. Transmittal Form for Paper Submittals: Provide locations on form for the following information: 1) Project name. 2) Date. 3) Destination (To:). 4) Source (From:). 5) Name and address of Architect. 6) Name of Construction Manager. 7) Name of Contractor. 8) Name of firm or entity that prepared submittal. 9) Names of subcontractor, manufacturer, and supplier. 10) Category and type of submittal. 11) Submittal purpose and description. 12) Specification Section number and title. 13) Specification paragraph number or drawing designation and generic name for each of multiple items. 14) Drawing number and detail references, as appropriate. 15) Indication of full or partial submittal. 16) Transmittal number. 17) Submittal and transmittal distribution record. 18) Remarks. City of Ukiah—Electric Utility- FOC SUBMITTAL PROCEDURES 1350 Hastings Avenue, Ukiah Section 01340-Page 4 of 11 Page 426 of 4165 19) Signature of transmitter. E. Electronic Submittals: Identify and incorporate information in each electronic submittal file as follows: 1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item. 2. Name file with submittal number or other unique identifier, including revision identifier. a. File name shall use project identifier and Specification Section number followed by a decimal point and then a sequential number (e.g., LNHS-061000.01). Resubmittals shall include an alphabetic suffix after another decimal point (e.g., LNHS-061000.01.A). 3. Provide means for insertion to permanently record Contractor's review and approval markings and action taken by Architect. 4. Transmittal Form for Electronic Submittals: Use software-generated form from electronic project management software acceptable to Owner, containing the following information: a. Project name. b. Date. C. Name and address of Architect. d. Name of Construction Manager. e. Name of Contractor. f. Name of firm or entity that prepared submittal. g. Names of subcontractor. h. Category and type of submittal. i. Submittal purpose and description. j. Specification Section number and title. k. Specification paragraph number or drawing designation and generic name for each of multiple items. I. Drawing number and detail references, as appropriate. M. Location(s)where product is to be installed, as appropriate. n. Related physical samples submitted directly. o. Indication of full or partial submittal. P. Transmittal number. q. Submittal and transmittal distribution record. r. Other necessary identification. S. Remarks. F. Options: Identify options requiring selection by Architect. G. Deviations and Additional Information: On an attached separate sheet, prepared on Contractor's letterhead, record relevant information, requests for data, revisions other than those requested by Architect on previous submittals, and deviations from requirements in the Contract Documents, including minor variations and limitations. Include same identification information as related submittal. City of Ukiah—Electric Utility- FOC SUBMITTAL PROCEDURES 1350 Hastings Avenue, Ukiah Section 01340-Page 5 of 11 Page 427 of 4165 H. Resubmittals: Make resubmittals in same form and number of copies as initial submittal. 1. Note date and content of previous submittal. 2. Note date and content of revision in label or title block and clearly indicate extent of revision. 3. Resubmit submittals until they are marked with approval notation from Architect's action stamp. I. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms. J. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with approval notation from Architect's action stamp. PART 2 - PRODUCTS 2.1 SUBMITTAL PROCEDURES A. General Submittal Procedure Requirements: Prepare and submit submittals required by individual Specification Sections. Types of submittals are indicated in individual Specification Sections. 1. Post electronic submittals as PDF electronic files directly to Project Web site specifically established for Project. a. Architect will return annotated file. Annotate and retain one copy of file as an electronic Project record document file. 2. Action Submittals: Submit three paper copies of each submittal unless otherwise indicated. Architect will return one copy. 3. Informational Submittals: Submit two paper copies of each submittal unless otherwise indicated. Architect will not return copies. 4. Certificates and Certifications Submittals: Provide a statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity. B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment. 1. If information must be specially prepared for submittal because standard published data are not suitable for use, submit as Shop Drawings, not as Product Data. 2. Mark each copy of each submittal to show which products and options are applicable. 3. Include the following information, as applicable: a. Manufacturer's catalog cuts. b. Manufacturer's product specifications. C. Standard color charts. d. Statement of compliance with specified referenced standards. e. Testing by recognized testing agency. City of Ukiah—Electric Utility- FOC SUBMITTAL PROCEDURES 1350 Hastings Avenue, Ukiah Section 01340-Page 6 of 11 Page 428 of 4165 f. Application of testing agency labels and seals. g. Notation of coordination requirements. h. Availability and delivery time information. 4. For equipment, include the following in addition to the above, as applicable: a. Wiring diagrams showing factory-installed wiring. b. Printed performance curves. C. Operational range diagrams. d. Clearances required to other construction, if not indicated on accompanying Shop Drawings. 5. Submit Product Data before or concurrent with Samples. 6. Submit Product Data in the following format: a. PDF electronic file. C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data, unless submittal based on Architect's digital data drawing files is otherwise permitted. 1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable: a. Identification of products. b. Schedules. C. Compliance with specified standards. d. Notation of coordination requirements. e. Notation of dimensions established by field measurement. f. Relationship and attachment to adjoining construction clearly indicated. g. Seal and signature of professional engineer if specified. 2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches, but no larger than 36 by 24 inches. 3. Submit Shop Drawings in the following format: a. PDF electronic file. 1) If it is impracticable to submit a Shop Drawing in PDF format, paper format will be allowed. Submit three opaque copies of each submittal. Architect will retain two copies; remainder will be returned. D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed. 1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package. 2. Identification: Attach label on unexposed side of Samples that includes the following: City of Ukiah—Electric Utility- FOC SUBMITTAL PROCEDURES 1350 Hastings Avenue, Ukiah Section 01340-Page 7 of 11 Page 429 of 4165 a. Generic description of Sample. b. Product name and name of manufacturer. C. Sample source. d. Number and title of applicable Specification Section. e. Specification paragraph number and generic name of each item. 3. Provide corresponding electronic submittal of Sample transmittal on the Project Web Site, digital image file illustrating Sample characteristics, and identification information for record. 4. Disposition: Maintain sets of approved Samples at Project site, available for quality- control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set. a. Samples that may be incorporated into the Work are indicated in individual Specification Sections. Such Samples must be in an undamaged condition at time of use. b. Samples not incorporated into the Work, or otherwise designated as Owner's property, are the property of Contractor. 5. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors,textures, and patterns available. a. Number of Samples: Submit one full set of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Architect will return submittal with options selected. 6. Samples for Verification: Submit full-size units or Samples of size indicated, prepared from same material to be used for the Work, cured and finished in manner specified, and physically identical with material or product proposed for use, and that show full range of color and texture variations expected. Samples include, but are not limited to, the following: partial sections of manufactured or fabricated components; small cuts or containers of materials; complete units of repetitively used materials; swatches showing color, texture, and pattern; color range sets; and components used for independent testing and inspection. a. Number of Samples: Submit three sets of Samples. Architect will retain one Sample set; remainder will be returned. Mark up and retain one returned Sample set as a project record sample. 1) Submit a single Sample where assembly details, workmanship, fabrication techniques, connections, operation, and other similar characteristics are to be demonstrated. 2) If variation in color, pattern, texture, or other characteristic is inherent in material or product represented by a Sample, submit at least three sets of paired units that show approximate limits of variations. E. Product Schedule: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location. Include the following information in tabular form: City of Ukiah—Electric Utility- FOC SUBMITTAL PROCEDURES 1350 Hastings Avenue, Ukiah Section 01340-Page 8 of 11 Page 430 of 4165 1. Type of product. Include unique identifier for each product indicated in the Contract Documents or assigned by Contractor if none is indicated. 2. Manufacturer and product name, and model number if applicable. 3. Number and name of room or space. 4. Location within room or space. 5. Submit product schedule in the following format: a. PDF electronic file. F. Coordination Drawing Submittals: Comply with requirements specified in Section 01 31 00 "Project Management and Coordination." G. Application for Payment and Schedule of Values: Comply with requirements specified in Section 01290 "Payment Procedures." H. Test and Inspection Reports and Schedule of Tests and Inspections Submittals: Comply with requirements specified in Section 01450 "Quality Requirements." I. Closeout Submittals and Maintenance Material Submittals: Comply with requirements specified in Section 01700 "Closeout Procedures." J. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and addresses, contact information of architects and owners, and other information specified. K. Welding Certificates: Prepare written certification that welding procedures and personnel comply with requirements in the Contract Documents. Submit record of Welding Procedure Specification and Procedure Qualification Record on AWS forms. Include names of firms and personnel certified. L. Installer Certificates: Submit written statements on manufacturer's letterhead certifying that Installer complies with requirements in the Contract Documents and, where required, is authorized by manufacturer for this specific Project. M. Manufacturer Certificates: Submit written statements on manufacturer's letterhead certifying that manufacturer complies with requirements in the Contract Documents. Include evidence of manufacturing experience where required. N. Product Certificates: Submit written statements on manufacturer's letterhead certifying that product complies with requirements in the Contract Documents. O. Material Certificates: Submit written statements on manufacturer's letterhead certifying that material complies with requirements in the Contract Documents. P. Material Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements in the Contract Documents. Q. Product Test Reports: Submit written reports indicating that current product produced by manufacturer complies with requirements in the Contract Documents. Base reports on City of Ukiah—Electric Utility- FOC SUBMITTAL PROCEDURES 1350 Hastings Avenue, Ukiah Section 01340-Page 9 of 11 Page 431 of 4165 evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency. R. Research Reports: Submit written evidence, from a model code organization acceptable to authorities having jurisdiction, that product complies with building code in effect for Project. Include the following information: 1. Name of evaluation organization. 2. Date of evaluation. 3. Time period when report is in effect. 4. Product and manufacturers' names. 5. Description of product. 6. Test procedures and results. 7. Limitations of use. S. Preconstruction Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of tests performed before installation of product, for compliance with performance requirements in the Contract Documents. T. Compatibility Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting results of compatibility tests performed before installation of product. Include written recommendations for primers and substrate preparation needed for adhesion. U. Field Test Reports: Submit written reports indicating and interpreting results of field tests performed either during installation of product or after product is installed in its final location, for compliance with requirements in the Contract Documents. V. Design Data: Prepare and submit written and graphic information, including, but not limited to, performance and design criteria, list of applicable codes and regulations, and calculations. Include list of assumptions and other performance and design criteria and a summary of loads. Include load diagrams if applicable. Provide name and version of software, if any, used for calculations. Include page numbers. 2.2 DELEGATED-DESIGN SERVICES A. Performance and Design Criteria: Where professional design services or certifications by a design professional are specifically required of Contractor by the Contract Documents, provide products and systems complying with specific performance and design criteria indicated. 1. If criteria indicated are not sufficient to perform services or certification required, submit a written request for additional information to Architect. B. Delegated-Design Services Certification: In addition to Shop Drawings, Product Data, and other required submittals, submit digitally signed PDF electronic file or one paper copy of certificate, signed and sealed by the responsible design professional, for each product and system specifically assigned to Contractor to be designed or certified by a design professional. 1. Indicate that products and systems comply with performance and design criteria in the City of Ukiah—Electric Utility- FOC SUBMITTAL PROCEDURES 1350 Hastings Avenue, Ukiah Section 01340-Page 10 of 11 Page 432 of 4165 Contract Documents. Include list of codes, loads, and other factors used in performing these services. PART 3 - EXECUTION 3.1 CONTRACTOR'S REVIEW A. Action and Informational Submittals: Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions. Mark with approval stamp before submitting to Architect. B. Project Closeout and Maintenance Material Submittals: See requirements in Section 0177 00 "Closeout Procedures." C. Approval Stamp: Stamp each submittal with a uniform, approval stamp. Include Project name and location, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the Contract Documents. 3.2 ARCHITECT'S ACTION A. Action Submittals: Architect will review each submittal, make marks to indicate corrections or revisions required, and return it. Architect will stamp each submittal with an action stamp and will mark stamp appropriately to indicate action, or the action may be recorded in a separate transmittal or equivalent function of the Project Web Site. B. Informational Submittals: Architect will review each submittal and will not return it, or will return it if it does not comply with requirements. Architect will forward each submittal to appropriate party. C. Partial submittals prepared for a portion of the Work will be reviewed when use of partial submittals has received prior approval from Architect. D. Incomplete submittals are unacceptable, will be considered nonresponsive, and will be returned for resubmittal without review. E. Submittals not required by the Contract Documents may be returned by the Architect without action. END OF SECTION 01340 City of Ukiah—Electric Utility- FOC SUBMITTAL PROCEDURES 1350 Hastings Avenue, Ukiah Section 01340-Page 11 of 11 Page 433 of 4165 DIVISION 1 —GENERAL REQUIREMENTS SECTION 01450 -STRUCTURAL TESTING LABORATORY SERVICES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division-01 Specification Sections apply to work specified in this Section. 1.2 SCOPE OF WORK A. The City's Testing Laboratory: An independent testing laboratory will sample and test materials as they are being installed for compliance with acceptance criteria as specified and report and interpret the results. The laboratory shall monitor and report on the installation of constructed work and shall perform tests on the completed construction as required to indicate Contractor's compliance with the various material specifications governing this work. The City shall be responsible for paying the testing laboratory for these services. B. The Contractor shall not engage the same testing laboratory for construction services as the City has for quality assurance testing, unless agreed to by the City. 1.3 SPECIAL INSPECTIONS A. The City's Testing Laboratory or a separate agency shall serve as a Special Inspector to provide Special Inspection services for the items listed below. The scope of such services for each item shall be as defined in the California l3u.uiilldiiirng Code or as defined in the local building code of the jurisdiction wherein the project is located. These inspections are mandatory for conformance to the legal requirements of the building code and shall be in addition to the inspections and tests otherwise defined in this specification. 1. Reinforcing Steel Placement 2. Concrete Work 3. Bolts to be Installed in Concrete and Their Installation to allow for higher allowable tension values 4. Inspection of Structural Steel, Bolting, and Welding Material 5. Welding of Structural Steel 6. High-Strength Bolting Site Work Contract Testing Laboratory 01450 1 City of Ukiah—Electric Utility Field Operations Center Page 434 of 4165 7. Compacted Earth Fill 8. Pier Foundations 9. Masonry Work B. Qualifications of Special Inspector: The special inspector shall be a qualified person who shall demonstrate competence, to the satisfaction of the Building Official, for inspection of the particular type of construction or operation being inspected. The Special Inspector shall meet the legal qualifications of the building code having jurisdiction. C. Duties and Responsibilities of the Special Inspector: 1. The special inspector shall observe the work assigned to ascertain that, to the best of his/her knowledge, it is in conformance with the approved design drawings and specifications. 2. The special inspector shall furnish inspection reports to the Building Official, the Architect/Engineer, and the City. All discrepancies shall be brought to the immediate attention of the Architect/Engineer, Contractor, and City. A report that the corrected work has been inspected shall be sent to the Building Official, the Architect/Engineer,and the City. 3. The special inspector shall submit a final signed report stating whether the work requiring special inspection was, to the best of the inspector's knowledge, in conformance to the approved plans and specifications and the applicable workmanship provisions of the building code. 1.4 QUALIFICATIONS OF TESTING LABORATORY A. The Testing Laboratory shall meet the basic requirements of ASTM E329 and shall submit to the City, Architect, and Engineer evidence of current accreditation from the American Association for Laboratory Accreditation, the AASHTO Accreditation Program or the "NIST" National Voluntary Laboratory Accreditation Program. B. The Testing Laboratory shall be an Approved Agency by the Building Official of the city wherein the project is located to perform Special Inspections and other tests and inspections as outlined in the applicable building code. C. Tests and inspections shall be conducted in accordance with specified requirements, and if not specified, in accordance with the applicable standards of the American Society for Testing and Materials or other recognized and accepted authorities in the field. D. Qualifications of Welding Inspectors 1. Inspectors performing visual weld inspection shall meet the requirements of AWS D1.1 Section 6.1.4. Welding inspection shall be supervised and the inspection reports signed by an inspector with current certification as an AWS Certified Welding Inspector(CWI) Site Work Contract Testing Laboratory 01450 2 City of Ukiah—Electric Utility Field Operations Center Page 435 of 4165 2. Inspectors performing nondestructive examinations of welds other than visual inspection (MT, PT, UT, RT) shall meet the requirements of AWS D1.1, Section 6.14.6. E. Qualifications for Post-Tensioning Inspector - The technician for the City's Testing Laboratory performing the field inspections required for post-tensioned concrete shall possess a currently valid Level 2 Post-Tensioning Inspector Certification issued by the Post-Tensioning Institute. A copy of such certification for each such technician shall be submitted for Engineer review and approval. 1.5 AUTHORITIES AND DUTIES OF THE LABORATORY A. Attending Preconstruction Conferences: The CITY's Testing Laboratory shall receive from the CITY and review the project plans and specifications with the Architect and Engineer immediately upon receipt and prior to the start of construction. The Laboratory shall attend preconstruction conferences with the Architect, Engineer, Project Manager, General Contractor, and Material Suppliers as required to coordinate materials inspection and testing requirements with the planned construction schedule and shall participate in such conferences throughout the course of the project. B. Cost Proposal: The Testing Laboratory's proposal to the CITY shall contain unit price stipulations for specified tests and inspections and on an hourly basis for personnel. A total estimated price shall also be submitted. C. Cooperation with Design Team: The Laboratory shall cooperate with the Architect, Engineer, and Contractor and provide qualified personnel promptly on notice. D. The Laboratory shall perform the required inspections, sampling, and testing of materials as specified under each section and observe methods of construction for compliance with the requirements of the Contract Documents and the applicable building code. E. Inspections Required by Government Agencies: The Testing Laboratory shall perform inspections and submit reports and certifications as required by government agencies having jurisdiction over the aspects of the project covered by this specification. F. Notification of Deficiencies in the Work: The Laboratory shall notify the Architect, Engineer, and Contractor within 24 hours of discovery by telephone or e-mail, and then in writing of observed irregularities and deficiencies of the work and other conditions not in compliance with the requirements of the Contract Documents. G. Reports: 1. Information on Reports: The Laboratory shall submit copies of reports of inspections and tests promptly and directly to the parties named below. The reports shall contain at least the following information: a. Project Name b. Date report issued C. Testing Laboratory name and address d. Name and signature of inspector e. Date of inspection and sampling f. Date of test g. Identification of product and Specification section h. Location in the project i. Identification of inspection or test Site Work Contract Testing Laboratory 01450 3 City of Ukiah—Electric Utility Field Operations Center Page 436 of 4165 j. Record of weather conditions and temperature(if applicable) k. Results of test regarding compliance with Contract Documents 2. Copies: The Laboratory shall send signed copies of test and inspection reports to the following parties: a. 2 copies to the CITY or its representative b. 2 copies to the General Contractor C. 1 copy to the Architect d. 1 copy to the Engineer of responsibility 3. Certification: Upon completion of the job, the Laboratory shall furnish to the City, Architect, and Engineer of Record, a statement signed by a licensed professional engineer that, to the best of their knowledge, required tests and inspections were made in accordance with the requirements of the Contract Documents. H. Accounting: The Testing Laboratory shall be responsible for separating and billing costs attributed to the City and costs attributed to the Contractor. I. Monitoring Product and Material Certifications: The Testing Laboratory shall be responsible for monitoring the submittals of product and material certifications from manufacturers and suppliers as specified in the Specifications and shall report to the City,Architect, and Engineer when those submittals are not made in a timely manner. J. Limitations of Authority: The Testing Laboratory is not authorized to revoke, alter, relax, enlarge upon, or release any requirements of the Specifications or to approve or accept any portion of the work or to perform any duties of the General Contractor and his Subcontractors. 1.6 CONTRACTOR'S RESPONSIBILITY A. Cooperation with Design Team: The Contractor shall cooperate with laboratory personnel, provide access to the work, and to manufacturer's operations. B. Furnishing Samples and Certificates: The Contractor shall provide to the laboratory certificates and representative samples of materials proposed for use in the work in quantities sufficient for accurate testing as specified. C. Furnishing Casual Labor, Equipment and Facilities: The Contractor shall furnish casual labor, equipment, and facilities as required for sampling and testing by the laboratory and otherwise facilitate the required inspections and tests. D. Advance Notice: The Contractor shall be responsible for notifying the Testing Laboratory sufficiently in advance of operations to allow for assignment of personnel and scheduling of tests. Failure to sufficiently notify may result in additional costs incurred by the Testing Laboratory that may be back-charged to the Contractor by the City. E. Payment for Substitution Testing: The Contractor shall arrange for and pay for any additional samples and tests above those required by the Contract Documents as requested by the Contractor for his convenience in performing the work. F. Payment for Retesting: The Contractor shall be liable to the City for the cost for any additional inspections, sampling, testing, and retesting done by the City's Testing Site Work Contract Testing Laboratory 01450 4 City of Ukiah—Electric Utility Field Operations Center Page 437 of 4165 Laboratory as required when initial tests indicate work does not comply with the requirements of the Contract Documents. G. Payment by Contractor: The Contractor shall furnish and pay for the following items if required: 1. Soil survey of the location of borrow soil materials, samples of existing soil materials, and delivery to the Contractor's Testing Laboratory. 2. Samples of concrete aggregates and delivery to the Contractor's Testing Laboratory. 3. Concrete mix designs as prepared by his concrete supplier. 4. Site-situated storage boxes for concrete cylinders 5. Concrete coring, tests of below strength concrete, and load tests, if ordered by the City,Architect, or Engineer. 6. Certification of reinforcing steel and prestressing steel mill order. 7. Certification of structural steel mill order. 8. Certification of portland cement, lime, fly ash. 9. Certification of welders and preparation of Welding Procedure Specifications. 10. Tests, samples, and mock-ups of substitute material where the substitution is requested by the Contractor and the tests are necessary in the opinion of the City,Architect or Engineerto establish equality with specified items. 11. The making and testing of concrete cylinders for the purpose of evaluating strength at time of form stripping or for post-tensioning or the time spent evaluating the in situ strength of concrete using the Maturity Method. 12. Any other tests when such costs are required by the Contract Documents to be paid by the Contractor. H. Notification of Source Change: The Contractor shall be responsible for notifying the City, Architect, Engineer, and City's Testing Laboratory when the source of any material is changed after the original tests or inspections have been made. I. Tests for Suspected Deficient Work: If in the opinion of the City, Architect, or Engineer any of the work of the Contractor is not satisfactory, the Contractor shall furnish and pay for all tests that the City, Architect, or Engineer deem advisable to determine its proper construction. The City shall pay all costs if the tests prove the questioned work to be satisfactory. 1.7 PAYMENT OF TESTING LABORATORY A. The City will pay for the initial Laboratory services for testing of materials for compliance with the requirements of the Contract Documents. The Contractor will be liable to the City for the cost for testing and retesting of materials that do not comply with the requirements of the Contract Documents and shall furnish and pay for the testing and inspection of other items as specified in these Specifications. Site Work Contract Testing Laboratory 01450 5 City of Ukiah—Electric Utility Field Operations Center Page 438 of 4165 PART 2- PRODUCTS(Not Used) PART 3 - EXECUTION 3.1 SCOPE OF WORK A. The work to be performed by the Testing Laboratory shall be as specified in this Section of the Specification and as determined in meetings with the City, Architect, and Engineer. 3.2 EARTHWORK A. Compacted Fill Inspection and Testing: 1. Inspection of Subgrade Below Compacted Fill: The City's Testing Laboratory shall observe and verify that the subgrade below compacted fill has been properly prepared before compact fill construction begins. 2. Verification of Fill Material: Perform classification and testing to verify that the fill material to be used complies with the project specifications. 3. During placement and compaction of fill, determine that the material being used and the maximum lift thickness comply with the specifications. 4. Field Density Testing: Perform field density testing as described below a. Paved Areas and Building Slab Subgrade: (1) Make at least one field density test of the natural subgrade for every 2500 square feet of paved area or building slab but in no case less than three tests. (2) In each compacted fill layer or lift, make one field density test for every 2500 square feet of building slab or paved area but in no case less than three tests. b. Foundation Wall Backfill: Make at least one field density test for each 200 lineal feet of wall with a minimum of 4 tests for the basement walls around the perimeter of each building and a minimum of one test for every other type of foundation wall on the site. Tests shall be performed in random lifts along each wall. C. Compacted Fill Beneath Column and Wall Footings and Mat Foundations: Make at least one field density test in each compacted fill layer or lift for each column footing, one for each twenty-five lineal feet of wall and one for each 2500 sq. ft of mat foundation area or fraction thereof. 5. Field Density Tests: Field Density Tests shall be run according to ASTM D2937, or ASTM D2922 as applicable. 6. Acceptance Criteria: The results of field density tests by the Laboratory will be considered satisfactory if the average of any three consecutive tests has a value not less than the required density with no single test falling more than 2 percent below the required density and the moisture content conforms to the requirements of the specification. Site Work Contract Testing Laboratory 01450 6 City of Ukiah—Electric Utility Field Operations Center Page 439 of 4165 7. Report Copies: Moisture-density curves and results of field density tests shall be submitted to the parties specified earlier in this section. 8. Additional Testing: If reports by the Laboratory indicate field densities lower than specified, additional tests will be run by the Laboratory with at least the frequencies scheduled above on recompacted fill and/or natural subgrade. The Testing Laboratory shall notify the Contractor on a timely basis for any required retesting so as not to delay the work. The costs of such tests shall be liable to the City for repayment by the Contractor. B. Foundation Inspection by the Testing Laboratory: 1. Material Testing: The City's Testing Laboratory shall provide testing and inspection of materials used in foundation elements as described below. 2. Drilled Piers and Underreamed Footings (Cast-in-place Drilled Holes (CIDH)): a. Concrete Cylinders: Make and test concrete cylinders as specified for Cast-in-Place Concrete. b. Reinforcing Steel: Inspect reinforcing steel for proper number and size of bars and confirm dowel or anchor bolt placement into top of pier. 3. Spread (Excavated) Footings a. Concrete Cylinders: Make and test concrete cylinders as specified for Poured-in-Place Concrete. b. Reinforcing Steel: Inspect reinforcing steel size, number of bars, and placement and confirm dowel or anchor bolt placement into footing. 4. Mat Footings a. Concrete Cylinders: Make and test concrete cylinders as specified for Poured-in-Place Concrete. b. Reinforcing Steel: Inspect reinforcing steel size, number of bars, and placement and confirm dowel or anchor bolt placement into footing. C. Temperature Monitoring: Monitor the temperature of the concrete in the mat at different levels as it cures. Site Work Contract Testing Laboratory 01450 7 City of Ukiah—Electric Utility Field Operations Center Page 440 of 4165 Record shall provide inspection service for the following items before and during foundation installation as appropriate for the foundation type. The Geotechnical Engineer shall submit written field inspection reports promptly after inspection to the parties listed above and report his findings after each inspection by telephone or e-mail to the Engineer. 1. Spread (Excavated) Footing: a. Subgrade: Verify that foundation bearing conditions are consistent with soil report tests and that the footing is being installed in the proper soil strata at the proper elevation. Make recommendations regarding adjustment to subgrade or bearing elevation if subgrade is not adequate to support footing. 2. Mat Footing: a. Subgrade: Verify that foundation bearing conditions are consistent with soil report tests and that the footing is being installed in the proper soil strata at the proper elevation. Make recommendations regarding adjustment to subgrade or bearing elevation if subgrade is not adequate to support footing. 3. Drilled Piers and Underreamed Footings: a. Bearing Elevation: Observe that piers are founded in proper bearing strata as defined in the Geotechnical Report and that bottom of hole is clean and properly formed. Recommend appropriate action if specified bearing elevation does not provide proper strength. b. Bell and Shaft Sizes: Verify that the shaft and bell diameters are within specified tolerances. C. Shaft Stability: Observe the shaft sides as drilling proceeds and recommend appropriate action if sloughing becomes excessive. d. Concrete Quantities: Record quantity of concrete placed in each pier and compare against theoretical quantity required. Report discrepancies to Engineer. e. Placement Method: Observe that piers are placed by approved methods as defined in the Geotechnical Report and in the specifications. Confirm that casings are being used as recommended in the Geotechnical Report. Confirm that concrete is not being contaminated by soil encroachment into pier. f. Report: For each drilled shaft installed, prepare and submit a report indicating the following information: pier number and location, pier shaft diameter, pier underream diameter (if applicable), bottom elevation, top elevation, pier length, theoretical volume of concrete in pier, estimate of actual volume of concrete placed, reinforcing steel size and depth actually placed, drilling start and finish time, concreting start and finish time, variation from specified tolerances including surveyed location and plumbness, construction method (dry method, casing method, or slurry displacement method), groundwater conditions (rate of water infiltration and depth of water in hole prior to concreting for dry piers; water elevation in hole for wet piers), elevation of top and bottom of any casing left in place, description of temporary or permanent casing (including purpose, diameter, wall thickness and length), description and elevation of any obstructions encountered and whether removal was obtained, description of pier bottom including amount and extent of loose material, method of concrete placement, any difficulties encountered in drilling or concreting operations, and any deviations from specifications. The report shall include the name of the project, the name of the drilling Site Work Contract Testing Laboratory 01450 8 City of Ukiah—Electric Utility Field Operations Center Page 441 of 4165 contractor and the name of the field superintendent. The report shall be signed by a licensed engineer in the state where the project is located. D. Pile Load Test: The Geotechnical Engineer shall supervise a pile load test(s) as specified on the drawings according to ASTM D1143-74. He shall submit a written report of his findings to the parties listed above and report by telephone or e-mail to the Engineer, the results of the pile load tests. Refer to the Pile Specification for additional requirements of the test. 3.3 REINFORCING STEEL A. Mechanical Tension Splices: The City's Testing Laboratory shall provide 100% visual inspection of mechanical tension splices on the project. Inspection shall verify compliance with specifications and conformance with the manufacturer's recommendations for installation after consulting with the manufacturer, who is to be present for the first installation of the splice on the project. The Laboratory shall additionally conduct monotonic tension tests in accordance with ASTM A1034 of mechanical tension splices of the type as specified on the structural drawings. It is not necessary that the specimens to be tested are production splices, however, the specimens to be tested shall have been made by the Contractor's personnel under field conditions. The rate of testing shall be as follows: 1. Two specimens for the first 50 splices (or fraction thereof for small jobs) at the beginning of the job. Splices not meeting tension requirements shall be retested at Contractor's expense until all splices meet the tension requirements. 2. One specimen for every 100 (or fraction thereof) additional splices occurring on the job. Any splices not meeting tension requirements shall be retested at Contractors expense until all splices have passed the test. 3. A minimum of one test specimen shall also be selected from transition splices (splices of one bar size to another bar size), if any. B. Co'npression Butt Splices: The City's Testing Laboratory shall provide 100% visual inspection of compression butt splices on the job. Inspection shall verify splice conformance with the requirements for end bearing splices as set forth in ACI 318 Building Code Requirements for Reinforced Concrete as well as the manufacturer's instructions. C. Reinforcing Steel Field Inspection: The City's Testing Laboratory or designated Special Inspector shall inspect 100 % of reinforcement before each concrete pour to verify the information noted below. Inspection reports shall be prepared and distributed in accordance with the local building code and as specified in this specification. 1. Primary and secondary, longitudinal reinforcement has correct size and number in proper layers. 2. Longitudinal reinforcement has correct length and lap. 3. Ties and stirrups are of correct size, spacing, and number and have the proper termination-hook geometry. 4. Unscheduled face reinforcement in beams are provided and are of correct size, number and spacing and have the proper end terminations. 5. Proper hooks are provided at bar ends as detailed. Site Work Contract Testing Laboratory 01450 9 City of Ukiah—Electric Utility Field Operations Center Page 442 of 4165 6. Reinforcement is properly supported and braced to formwork to prevent movement during concreting operation. 7. Reinforcement has proper cover. 8. Sufficient spacing between reinforcement for concrete placement. 9. Dowel reinforcement is of proper size, at proper spacing, and has proper lap length and embedment length. 10. Welded wire reinforcement is composed of flat sheets, has proper wire gage and spacing, is properly supported, and is properly lapped with a length of one square plus two inches. 11. Proper Construction/Control/Expansion joint spacing and reinforcement. 12. Reinforcement around embedded items is erected according to details. 13. Welded reinforcement has been done according to AWS requirements. Review the Welding Procedure Specification (WPS) submitted by the contractor for any reinforcing steel other than ASTM A 706 that is proposed to be welded for consistency with acceptable welding practices and the AWS. 14. Proper installation of flat-slab shear-head reinforcement 3.4 CONCRETE MATERIALS AND POURED IN PLACE CONCRETE A. Concrete Mix Designs: The City's Testing Laboratory shall review the submitted mix designs for conformance to the specifications and for suitability for use in the project. The Testing Laboratory shall attend the Mix Design Conference and the Pre-Concrete Conference as noted in the Cast-in-Place Concrete Specification. B. Concrete Batch Plant Inspection: An initial batch plant inspection shall be made by the City's Testing Laboratory prior to the start of concrete work. The scope of batch plant inspection shall include the following: 1. Inspection of Batch Plant Facilities: The Laboratory shall inspect batch plant facilities proposed for use in the work and report in writing inspection results to the Architect, Engineer, and City for approval. The inspection shall confirm the batch plant conforms to the standards set forth in ASTM C94 and can show proof of certification by the National Concrete Ready Mix Association. Inspection shall include: a. Batch Plant operations and equipment b. Truck mixers C. Scales d. Stockpile placement e. Material storage f. Admixture dispensers Site Work Contract Testing Laboratory 01450 10 City of Ukiah—Electric Utility Field Operations Center Page 443 of 4165 2. Multiple Batch Plants: The Contractor shall reimburse the City for the costs accrued to the City's Testing Laboratory for visits to more than 1 batch plant. C. Job Site Inspection: The scope of the work to be performed by the inspector on the jobsite shall be as follows: 1. Prior to Concrete Placing a. Spread Footings (1) Verify footing dimension. (2) Verify top of footing elevation. (3) Verify that forms are plumb and straight, braced against movement, and lubricated for removal. (4) Inspect reinforcement per REINFORCING STEEL section. C. Slab-on-Grade (1) Verify that moisture retarder is provided, is lapped properly, and is not torn or punctured. (2) Verify formwork at turndowns and slab edges is plumb and straight, braced against movement and lubricated for removal. (3) Inspect reinforcement per REINFORCING STEEL section. (4) Verify there is no standing water or debris in pour area. 2. On-Site Concrete Material Testing and Inspection a. Verify that the Contractor is following appropriate concreting practices consistent with any extreme environmental conditions at the point of placement in the structure as defined below. b. Inspect concrete upon arrival to verify that the proper concrete mix number, type of concrete, concrete strength, and that it is meeting job specifications, is being placed at the proper location. Report concrete not meeting the specified requirements and immediately notify the Contractor, Batch Plant Inspector,Architect, Engineer, and City. C. Inspect plastic concrete upon arrival at the jobsite to verify proper batching. Observe mix consistency and adding of water as required to achieve target slumps in mix designs. Record the amount of water added and note if it exceeds that allowed in the mix design. The responsibility for adding water to trucks at the job site shall rest only with the Contractor's designated representative. The Contractor is responsible that all concrete placed in the field is in conformance to the Contract Documents. d. Obtain concrete test cylinders as specified below. e. Perform tests to determine slump, concrete temperature, unit weight, and air entrainment as specified below. The slump tests shall be made on concrete taken from the same location from which the concrete for the test cylinders is obtained. f. Record information for concrete test reports as specified below. g. Pick up and transport to Laboratory, cylinders cast the previous day. 3. During concrete placing, provide continuous monitoring to: a. Verify that the concrete is not over 90 minutes old at the time of placement. b. Verify that Hot-Weather or Cold-Weather techniques are being applied as required. C. Verify that concrete deposited is uniform and that vertical drop does not exceed six feet and is not permitted to drop freely over reinforcement causing segregation. Site Work Contract Testing Laboratory 01450 11 City of Ukiah—Electric Utility Field Operations Center Page 444 of 4165 d. Verify that there are no cold joints. e. Verify that the concrete is properly vibrated. f. Verify that the finishing of the concrete surface is done according to specifications. g. Verify that sawcut control joints on slab-on-grades are cut within 12 hours of placement. h. Verify that the formwork has remained stable during the concreting operation. i. Inspect bolts embedded in concrete prior to and during concrete placement for proper grade, size and length and verification they have been properly installed to the specified embedment. 4. The job site inspector shall report any irregularities that occur in the concrete at the job site or test results to the Contractor,Architect, City, and Engineer. D. Concrete Test Cylinders: The City's Testing Laboratory shall mold and test concrete test cylinders as described below. 1. Cylinder Molding and Testing: Cylinders for strength tests shall be molded and Laboratory cured in accordance with ASTM C31 and tested in accordance with ASTM C39. Cylinders may be either 6" in diameter by 12" or 4" in diameter by 8", however, the diameter of the cylinder shall be at least three times the nominal maximum size of the coarse aggregate in the mix tested. All of the cylinders for each class of concrete shall be of the same dimension for all sets of that class. 2. Field Samples: Field samples for strength tests shall be taken in accordance with ASTM C172. 3. Frequency of Testing: Each set of test cylinders shall consist of a minimum of four standard test cylinders. A set of test cylinders shall be made according to the following minimum frequency guidelines: a. One set for each class of concrete taken not less than once a day. b. Mat Foundation: One set for each 250 cubic yards or fraction thereof. C. Piers, Piles, Underreamed Footings: One set for each 50 cubic yards or fraction thereof. d. Pressure-injected Footings: One set for each 50 cubic yards or fraction thereof. e. Spread Footings: One set for each 50 cubic yards or fraction thereof f. Floors: One set for each 150 cubic yards or fraction thereof but not less than one set for each 5000 square foot of floor area. n. If the total volume of concrete is such that the frequency of testing as specified above would provide less than five strength tests for a given class of concrete, tests shall be made from at least five randomly selected batches or from each batch if fewer than five batches are used. o. The above frequencies assume that one batch plant will be used for each pour. If more than one batch plant is used, the frequencies cited above shall apply for each plant used. 4. The cylinders shall be numbered, dated, and the point of concrete placement in the building recorded. 5. For concrete specified on the drawings to reach the required strength at 28 days, break one cylinder of the set at seven days, two 6" by 12" cylinders or three 4" by 8" cylinders at 28 days, and one kept in reserve for testing at the Engineers direction. Site Work Contract Testing Laboratory 01450 12 City of Ukiah—Electric Utility Field Operations Center Page 445 of 4165 6. For concrete specified on the drawings to reach the required strength at 56 days, break one cylinder of the set at seven days, one cylinder at 28 days, two 6" by 12" cylinders or three 4" by 8" cylinders at 56 days, and one kept in reserve for testing at the Engineers direction. 7. For concrete specified on the drawings to reach the required strength at 90 days, break one cylinder of the set at seven days, one cylinder at 28 days, one cylinder at 56 days, two 6" by 12" cylinders or three 4" by 8" cylinders at 90 days, and one kept in reserve for testing at the Engineers direction. 8. Cylinder Storage Box: The Contractor shall be responsible for providing a protected concrete cylinder wooden storage box at a point on the job site mutually agreeable with the Testing Laboratory for the purpose of storing concrete cylinders until they are transported to the Laboratory. The box shall be constructed and equipped to maintain the environment specified for initial curing in ASTM C31. 9. Transporting Cylinders: The City's Testing Laboratory shall be responsible for transporting the cylinders to the Laboratory in a protected environment such that no damage or ill effect will occur to the concrete cylinders including loss of moisture,freezing temperatures orjarring. 10. Information on Concrete Test Reports: The City's Testing Laboratory shall make and distribute concrete test reports after each job cylinder is broken. Such reports shall contain the following information: a. Truck number and ticket number b. Concrete Batch Plant C. Mix design number d. Accurate location of pour in the structure e. Strength requirement f. Date cylinders made and broken g. Technician making cylinders h. Concrete temperature at placing i. Air temperature at point of placement in the structure j. Amount of water added to the truck at the batch plant and at the site and whether or not it exceeds the amount allowed by the mix design k. Slump I. Unit weight M. Air content n. Cylinder compressive strengths with type of failure if concrete does not meet Specification requirements. Seven day breaks are to be flagged if they are less than 60% of the required 28 day strength. 28 day breaks are to be flagged if either cylinder fails to meet Specification requirements. 11. Standards for Tests of Concrete a. Slump Tests: Slump Tests (ASTM C143) shall be made at the beginning of concrete placement for each batch plant and for each set of test cylinders made. The slump test shall be made from concrete taken from the end of the concrete truck chute. The concrete shall be considered acceptable if the slump is within plus or minus 1 inch of the slump noted on the mix design submittal form for that class of concrete. b. Air Entrainment: Air entrainment tests (ASTM C231 or C173, C173 only for lightweight concrete) shall be made at the same time slump tests are made as cited above. C. Concrete Temperature: Concrete temperature at placement shall be measured (ASTM C1064) at the same time slump tests are made as Site Work Contract Testing Laboratory 01450 13 City of Ukiah—Electric Utility Field Operations Center Page 446 of 4165 cited above. d. Unit Weight Test:ASTM C138 12. Evaluation and Acceptance of Concrete: a. Strength Test: A strength test shall be defined as the average strength of two cylinder breaks from each set of cylinders tested at the time indicated above. b. Quality Control Charts and Logs: The City's Testing Laboratory shall keep the following quality control logs and charts for each class of concrete containing more than 2,000 cubic yards. The records shall be kept for each batch plant and submitted on a weekly basis with cylinder test reports: (1) Number of strength tests made to date. (2) Strength test results containing the average of all strength tests to date, the high test result, the low test result, the standard deviation, and the coefficient of variation. (3) Number of tests under specified strength. (4) A histogram plotting the number of strength test cylinders versus compressive strength. (5) Quality control chart plotting compressive strength test results for each test. results. (7) Quality control chart plotting moving average for range where each point plotted is the average of 10 previous ranges. C. Acceptance Criteria: The strength level of an individual class of concrete shall be considered satisfactory if both of the following requirements are met: (1) The average of all sets of three consecutive strength tests equal or exceed the required fc. (2) No individual strength test falls below the required fc by more than the greater of 10% of fc or 500 PSI. d. If either of the above requirements is not met, the Testing Laboratory shall immediately notify the Engineer by telephone. Steps shall immediately be taken to increase the average of subsequent strength tests. E. Investigation of Low Strength Concrete Test Results: 1. Cost of Investigations for Low Strength Concrete: The Contractor shall reimburse the City for the costs of investigations of low strength concrete, as defined above. 2. Scope of Investigations: See Specification Section 03300, Cast-In-Place Concrete, for the investigations that may be required by the Engineer. The City's Testing Laboratory will conduct these investigations. F. Causes for Rejection of Concrete: The Contractor shall reject concrete delivered to the site for any of the following reasons: 1. Wrong class of concrete (incorrect mix design number). 2. Environmental Conditions: Environmental condition limits shall be as follows unless appropriate provisions in concreting practices have been made for cold or hot weather: Site Work Contract Testing Laboratory 01450 14 City of Ukiah—Electric Utility Field Operations Center Page 447 of 4165 a. Cold Weather: Air temperature must be 40°F and rising or the average daily temperature cannot have been lower than 40OF for 3 consecutive days unless the temperature rose above 50OF for at least one-half of any of those 24 hour periods. b. Hot Weather: Environmental conditions must be such that cause an evaporation rate from the concrete surface of 0.2 lb./sq. ft./hr. or less as determined by Figure 2.1.5 in ACI 305R-91. Concrete may be placed at other environmental condition ranges only with approval of the job inspector for the City's Testing Laboratory or other duly appointed representative. 3. Concrete with temperatures exceeding 95°F shall not be placed in the structure. 4. Air contents outside the limits specified in the mix designs. 5. Slumps outside the limits specified. the Laboratoryjob inspector or other duly appointed representative. G. Concrete Batch Trip Tickets: Concrete batch trip tickets shall be collected and retained by the Contractor. Compressive strength, slump, air, and temperature tests shall be identified by reference to a particular trip ticket. Tickets shall contain the information specified in ASTM C94. Each ticket shall also show the amount of water that may be added in the field for the entire batch that will not exceed the specified water cement ratio for the design mix. The Contractor and City's Testing Laboratory shall immediately notify the Architect/Engineer and each other of tickets not meeting the criteria specified. 3.9 STRUCTURAL STEEL A. Contract Obligations: 1. City Responsibility: The City shall pay for initial shop and field inspections and tests as required during the fabrication and erection of the structural steel. Laboratory of the Fabricator's work shall be in sequence, timely, and performed in such a manner so that corrections can be made without delaying the progress of the work. Inspections shall be performed by qualified technicians with a minimum of two years experience in structural steel testing and inspection. See "Qualifications of Testing Laboratory" section for special requirements for welding inspectors. The Testing Laboratory shall provide test reports of inspections. All test reports shall indicate types and locations of defects found during inspection, the measures required and performed to correct such defects, statements of final approval of welding and bolting of shop and field connections, and other fabrication and erection data pertinent to the safe and proper welding and bolting of shop and field connections. In addition to the parties listed in this Specification the Fabricator and Erector shall receive copies of the test reports. 2. Rejection of Material or Workmanship: The City, Architect, Engineer, and Testing Laboratory reserve the right to reject any material or workmanship not in conformance with the Contract Documents at any time during the progress of the work. However, this provision does not allow waiving the obligation for timely, in sequence inspections. B. Shop Inspection and Testing: The City's Testing Laboratory shall provide the following inspections at the designated fabrication shops: 1. Shop Inspection Waiver: The requirement to perform fabricating shop inspection may be waived if the Fabricator produces evidence from the Building Official of being a registered, approved fabricating shop and if allowed by the Engineer. Site Work Contract Testing Laboratory 01450 15 City of Ukiah—Electric Utility Field Operations Center Page 448 of 4165 2. An initial shop inspection prior to the start of any fabricating work shall be made to accomplish the following: a. Verify the fabrication shop's certification from AISC. b. Verify that the fabricator's fabrication and quality control procedures provide a sound basis for inspection control of workmanship and of the ability to conform to construction documents and industry standards. Review the procedures for completeness and adequacy relative to code requirements for the fabricator's finished product. C. Perform steps 1, 2 and 3 of welding inspection duties described below in "Weld Inspection and Process Monitoring" when shop welding is to be performed. d. Perform step 1 of bolt inspection duties described below in "High- Strength Bolting Inspection and Testing" when shop bolting involves joints that are designated on the plans as "Pretensioned" or "Slip- Critical". 3. Process Monitoring: a. Provide continuous monitoring of welding for all CJP,PJP, Multipass fillet welds and Single-pass fillet welds greater than 5/16 inch as described below in the Weld Inspection and Testing section. b. Periodically monitor welding of single-pass fillet welds that are less than or equal to 5/16 inch. C. Provide continuous monitoring of high-strength bolt installation in pre- tensioned or slip-critical joints using turn-of-the-nut without matchmarking or calibrated wrench method of bolt installation. d. Provide periodic verification of specified camber of steel beams. G. Field Inspection:The City's Testing Laboratory shall provide the following inspections in the field: 1. Obtain the planned erection procedure, and review with the Erectors supervisory personnel. 2. Check the installation of base plates for proper leveling, grout type, and grout application. 3. Check structural steel and cold-formed steel deck as received in the field for possible shipping damage, workmanship, and identification marking to conform to AISC 360 for structural steel and as specified ASTM standards for other steel and steel deck. 4. Verify that surveys are occurring as specified to check plumbness and frame alignment as erection progresses. Review the submitted survey report. 5. Periodically inspect the steel frame for such items as bracing and stiffening details, member locations, and joint details at each connection for compliance with approved construction documents. 6. Inspect 100% of the column compression and base joints for verification that gaps in contact bearing do not exceed 1/16 inch. Gaps greater than 1/16 inch but less than 1/4 inch shall be reported to the City and Engineer for assessment. All gaps greater than 1/4 inch shall be shimmed with non-tapered mild steel shims. Site Work Contract Testing Laboratory 01450 16 City of Ukiah—Electric Utility Field Operations Center Page 449 of 4165 7. Endeavor to guard the City against the Contractor cutting, grinding, reaming, or making any other field modification to structural steel without the prior approval of the Engineer. Report any noted unauthorized modifications to the City and Engineer. D. Weld Inspection and Process Monitoring: The City's Testing Laboratory shall make the following inspections of the welds and welding processes. Welds performed in the fabricating shop may be inspected in the field unless continuous monitoring of the welding process is herein specified or if access in the field due to other work or shop finishes makes field inspection impractical: 1. Approve Welding Procedure Specifications submitted by the Contractor. Approve any changes submitted by the Contractor to any WPS that has already been approved. Obtain the Welding Procedure Qualification Record (WPQR) for each successful WPS qualification. 3. Verify welder qualifications either by certification and/or by retesting. Obtain welder certificates. 4. Verify welding electrodes to be used and other welding consumables as the job progresses. 5. Periodically observe joint preparation, assembly practice, welding techniques including preheating and sequence, and the performance of welders with sufficient frequency to assure compliance with code and contract document requirements. Check preheating to assure conformance with AWS D1.1, Section 5.6. Verify procedure for control of distortion and shrinkage stresses. moment connections and column splices. 6. Periodically provide visual inspection of the root pass of partial and complete joint penetration welds. 7. Visually inspect 100 % of welds for proper size, length, location, and weld quality in accordance with AWS D1.1 requirements. Unless specifically noted otherwise, all welding shall be considered statically loaded nontubular connections 8. Visually inspect 100% of the welding or other attachment method of steel deck to the structure and at sidelaps. 9. Visually inspect 100% of completed shear connectors in each beam and perform bend tests as required according to inspection procedures outlined in AWS D1.1. In addition, perform field bend tests on an additional 2% of completed shear connectors in each beam but not less than one connector per beam 10. Visually inspect 100% of the welds of anchors to embedded plates that are to be cast into concrete elements. 11. In addition to the inspections above, perform the following: a. Continuously monitor and observe joint preparation, assembly practice, welding techniques including preheating and sequence, and the performance of welders for 100% of complete and partial joint penetration welds, multipass fillet welds, and single-pass fillet welds greater than 5/16 inch. Check preheating to assure conformance with AWS D1.1, Section 5.6. Verify procedure for control of distortion and shrinkage stresses. b. Periodically monitor welding of single-pass fillet welds that are less than or equal to 5/16 inch. Site Work Contract Testing Laboratory 01450 17 City of Ukiah—Electric Utility Field Operations Center Page 450 of 4165 C. Periodically monitor the method of attaching the steel floor and roof decking to the structural frame. d. Periodically monitor the welding of headed studs to floor beams. 12. Weld Verification Testing Scope: a. Perform nondestructive examination services using a qualified technician with the necessary equipment to perform the following: (1) Nondestructive examination conducted in accordance with the specific requirements for the item being examined including radiographic (RT), ultrasonic (LIT), magnetic particle (MT), or dye-penetrant inspection (PT). Nondestructive inspection procedures shall conform to AWS D1.1. (2) Interpret, record, and report results of the nondestructive tests. (3) Mark for repair, any area not meeting Specification requirements. Correction of rejected welds shall be made in accordance with AWS D1.1. (4) Re-examine repair areas and interpret, record, and report the results of examinations of repair welds. (5) Verify that quality of welds meet the requirements of AWS D1.1.. b. Fillet welds. provide the following: (1) MT test a minimum of 10% of the length of each fillet weld exceeding 5/16". but need not exceed 10% of all such welds, except as provided in (3) below. (3) Increase MT testing rate for welders having a high rejection rate as required to ensure acceptable welds. C. Partial joint penetration welds, including flare-bevel groove welds. provide the following: (1) MT test a minimum of 25% of the length of each PJP weld exceeding 5/16"effective throat. (2) Periodic MT testing of representative PJP welds 5/16" and less but need not exceed 10% of all such welds, except as provided in (3) below. (3) Increase MT testing rate for welders having a high rejection rate as required to ensure acceptable welds. d. Complete joint penetration welds. provide the following: (1) All CJP welds exceeding 5/16" thickness shall be 100% LIT tested per AWS D1.1 Chapter 6 Part F. The testing laboratory shall review the CJP joints to determine where geometry or accessibility precludes the use of standard scanning patterns per AWS D1.1 Chapter 6 Part F. At these locations the testing laboratory shall develop and submit for approval a written testing procedure in accordance with AWS D1.1 Annex K. (2) Periodic MT testing of representative CJP welds 5/16" and less not to exceed 10% of all such welds, except as provided in (3) below. (3) Increase MT testing rate for welders having a high rejection rate as required to ensure acceptable welds. e. Acceptance Criteria (1) Visual, MT, PT shall be per AWS D1.1 Table 6.1. (2) LIT testing shall be per AWS D1.1 6.13.1 and Table 6.2. f. Base metal thicker than 1.5 inches, where subjected to through- thickness weld shrinkage strains, shall be LIT tested for discontinuities behind and adjacent to such welds. LIT testing shall occur no sooner than 24 hours after the weld has cooled to ambient temperatures. Any material discontinuities shall be recorded on the basis of ASTM A435 or ASTM A898 (Level 1 criteria) and reported for Engineer disposition. g. Welds of Anchors to Embedded Plates: Site Work Contract Testing Laboratory 01450 18 City of Ukiah—Electric Utility Field Operations Center Page 451 of 4165 (1) Headed Studs: Perform field bend tests according to AWS D1.1 on 2% of the studs welded to plates, but not less than one stud per plate. (2) Deformed Bar Anchors: Perform MT testing on 10% of deformed bar anchors larger than#5 bar. h. The costs of repairing defective welds and the costs of retesting by the Testing Laboratory providing services for the City shall be borne by the Contractor. If removal of a backing strip is required by the Testing Laboratory to investigate a suspected weld defect, such cost shall be borne by the Contractor. E. High-Strength Bolting Inspection and Testing: The City's Testing Laboratory shall perform the following inspections and test for connections joined with high-strength bolting. Bolting performed in the shop may be inspected in the field unless continuous monitoring of the bolting operation is herein specified: 1. Observe preinstallation verification testing of the pretensioning method to be used in accordance with the requirements of the "Specification for Structural Joints Using ASTM A325 and A490 Bolts". 3. Inspect bolt installation for 100% of high strength bolted connections according to inspection procedures outlined in the "Specification for Structural Joints Using ASTM A325 or A490 Bolts". 4. Perform Arbitration Testing and Inspection according to procedures outlined in the "Specification for Structural Joints using ASTM A325 or A490 Bolts" when a disagreement exists between the Testing Laboratory and the Fabricator as to the minimum tension of installed bolts that have been inspected according to paragraph above. 5. Monitoring of Bolting Installation: a. Continuous Monitoring: The City's Testing Laboratory shall be continuously present and monitor the bolting installation for compliance with the selected procedure for installation as specified in the "Specification for Structural Joints Using ASTM A325 and A490 Bolts" for joints using high-strength bolts that are designated on the plans as Pretensioned (PT) or Slip-Critical (SC) type joints and that are being installed using the calibrated wrench method or the turn-of-nut without matchmarking method of installation. b. Periodic Monitoring: All other joint types and bolt installation methods may be monitored on a periodic basis. 3.12 MASONRY A. Verification Testing Frequency: Verification of masonry strength (f'm) will be performed at the beginning of masonry construction and during construction for each 5000 square feet of wall area or portion thereof. B. Concrete Masonry Unit: For each type of concrete masonry unit indicated, verify compliance with ASTM C90 and the strength required by design. Verification may be by reviewing certification from unit producer showing compliance. C. Mortar: 1. Throughout construction, verify the proportions of the site-prepared mortar mix comply with the requirements of ASTM C270 for the type specified. 2. Verify the proportions of materials in premixed or preblended mortar comply with Site Work Contract Testing Laboratory 01450 19 City of Ukiah—Electric Utility Field Operations Center Page 452 of 4165 the requirements of ASTM C270 for the type specified as delivered to the site. D. Grout: 1. Prior to grouting, verify the proportions of site-prepared grout mix comply with the requirements of ASTM C476 for each type of grout used. 2. Verify the proportions of materials in premixed or preblended grout comply with the requirements of ASTM C476 as delivered to the site. E. Prism Test Method: 1. Compression Test: For each type of wall construction indicated for testing, test representative masonry prisms by methods of sampling and testing of ASTM C1314, and as follows: a. Prepare one set of prisms for testing at 7 days and one set for testing at 28 days. b. For concrete masonry prisms adhere to requirements as specified under preconstruction testing. Build prisms on job using same materials and methods as for wall construction. Store prisms in air at temperature not less than 65°F in a facility supplied by the contractor where they will be undisturbed for seven (7) days. After seven (7) days, transport to laboratory in a mannerwhich will not disturb mortar bond. C. Cap each prism with suitable material to provide bearing surfaces on each end. (1) Plane within 0.003 inch (2) Approximately perpendicularto the axis of the prism. d. The preparation of prisms shall be observed by the testing agency that will test the prisms. 2. Report test results in writing and in form specified under each test method, to Architect and Contractor, on same day tests are made. 3. Retests: Where prism tests indicate non-compliance with specified requirements, additional testing shall be performed at the frequency of two additional tests for each unsatisfactory test. The cost of such additional testing shall be the responsibility of the Contractor. Where retesting fails to indicate conformance with specified requirements, any masonry construction represented by unsatisfactory tests shall be removed and replaced with acceptable masonry construction. F. Mortar Joints: Throughout construction, verify that mortar joints are being prepared in accordance with these specifications and ACI 530.1/ASCE 6/TMS 602. G. Reinforcement and Connectors: Prior to grouting, verify the size, grade, type and placement of reinforcement and connectors is in compliance with specified requirements. Site Work Contract Testing Laboratory 01450 20 City of Ukiah—Electric Utility Field Operations Center Page 453 of 4165 H. Grouting: Prior to any grouting procedure, the grout space shall be inspected to verify that it is clean and that cleanouts, if required, are in place and conform to requirements. Verify through continuous inspection that the placement of grout is in compliance with the requirements of the contract specifications and ACI 530.1/ASCE 6/TMS 602. I. Anchors: Continuously inspect the installation of anchors including anchors of masonry to other structural members, frames, or construction verifying their type, size, location, and installation. J. Anchors: Periodically verify the type, size and location of anchors including anchors of masonry to other structural members, frames, or construction is in compliance with specified requirements. K. Welding of Reinforcing Bars: Continuously observe the welding of reinforcing bars. L. Installed items: Verify that installed flashing, weep holes, construction joints, control joints and wall vents are installed in accordance with specifications. M. Prestressed Unit Masonry: The following inspections and test shall be made for unit masonry that is shown on the drawings to be prestressed: 1. Reinforcment: Prior to grouting, verify the grade, size, and location of prestressing tendons. 2. Prestressing: Continuously observe the application of prestressing force and verify the proper force was applied to tendons. 3. Grout for Bonded Tendons: Prior to grouting, verify the proportion of site- prepared prestressing grout is in compliance. 4. Grouting: Through continuous observation, verify that the grouting of bonded tendons complies with the requirements of ACI 530.1/ASCE 6/TMS 602. END OF SECTION 01450 Site Work Contract Testing Laboratory 01450 21 City of Ukiah—Electric Utility Field Operations Center Page 454 of 4165 DIVISION 1 GENERAL REQUIREMENTS SECTION 01700 - PROJECT CLOSEOUT PART 1 GENERAL 1 .1 RELATED DOCUMENTS A. Drawings and general provisions of Contract, including GENERAL and SUPPLEMENTARY CONDITIONS and other DIVISION 01 Specification Sections, apply to this Section. 1 . Cleaning in Section 01710. 2. Submittals in Section 01340. 3. Contractor's Use of the Premises in Section 01015. 1 .2 SUMMARY A. This Section specifies administrative and procedural requirements for project closeout, including but not limited to: 1 . Inspection procedures. 2. Project record document submittals. 3. Operating and Maintenance Manual submittal. 4. Submittal of warranties. 5. Final cleaning. B. Closeout requirements for specific construction activities are included in the appropriate Technical Sections in Divisions 2 through 16. 1 .3 SUBSTANTIAL COMPLETION A. Preliminary Procedures: Before requesting inspection for certification of Substantial Completion, complete the following. List exceptions in the request. 1 . In the "Request for Payment" that coincides with, or first follows, the date Substantial Completion is claimed, show 100 percent completion for the portion of the Contracted Work claimed as substantially complete. Include supporting documentation for completion as indicated in these Contract Documents and a statement showing an accounting of changes to the Contract Sum. a. If 100 percent completion cannot be shown, include a list of incomplete items, the value of incomplete construction, and reasons the Work is not complete. b. Include a list of incomplete or outstanding works established during a Pre-final walk-thru as required in Section 32 - INSPECTION AND FINAL City of Ukiah—Electric Utility— FOC PROJECT CLOSEOUT 1350 Hastings Avenue, Ukiah Section 01700 - Page 1 of 7 Page 455 of 4165 INSPECTION of the General Conditions, and all supporting evidence or documentation for completion. 2. Advise City of pending insurance change-over requirements. 3. Submit specific warranties, workmanship bonds, maintenance agreements, final certifications and similar documents. Obtain all Building and Safety's sign-offs and submit duplicate copy of the Building and Safety's Inspection Record to the City. 4. Obtain and submit releases from local authorized agencies enabling the City unrestricted use of the Work and access to services and utilities; include the certificate of occupancy, permits or operating certificates and similar releases. Return all Building and Safety's sign-off sheet and Inspection Records to the City. 5. Submit Record Drawings and Record Specification, maintenance manuals, final project photographs, damage or settlement survey, property survey, and similar final record information. 6. Deliver tools, spare parts, extra stock, and similar items. 7. Make final change-over of permanent locks and transmit keys to the City. Advise the City's personnel of change-over in security provisions. 8. Complete start-up testing of systems, and instruction of the City's operating and maintenance personnel. Discontinue or change over and remove temporary facilities from thejob-site, along with construction tools, mock-ups, and similar elements. 9. Complete final clean-up requirements, including touch- up painting. Touch-up and otherwise repair and restore marred exposed finishes. 10. Complete all required testing including balancing test, bacteriological analysis, etc. Submit all test reports. 11 . Return all original permits and manifests to the City Project Manager. 12. Advise the City of pending changeover of the utility services upon start-up testing of the systems and completion of final inspection, if required. 13. Complete final clean up requirements, including touch- up painting. Touch-up and otherwise repair and restore marred exposed finishes. City of Ukiah—Electric Utility— FOC PROJECT CLOSEOUT 1350 Hastings Avenue, Ukiah Section 01700 - Page 2 of 7 Page 456 of 4165 14. Make ready to proceed with landscape establishment period Submit the maintenance schedules and logs. B. Inspection Procedures: The Inspector, with cooperation from the City Project Manager will prepare a Final Inspection Correction list to that effect following inspection, or advise the Contractor of construction that must be completed or corrected before the construction work can be considered complete. The Contract time shall continue to be assessed. 1 . The Inspector, and City Project Manager will repeat the inspection when requested and assured that the Contracted Work has been satisfactorily completed. 2. Results of the completed inspection will form the basis of requirements for final acceptance. The Contract time shall stop when all corrections are considered complete by the City. 1 .4 FINAL ACCEPTANCE A. Preliminary Procedures: Before requesting a final inspection for certification of final acceptance and fin payment, complete the following. List exceptions in the request. 1 . Submit the final payment request with releases and supporting documentation not previously submitted and accepted. Include certificates of insurance for products and completed operations where required. 2. Submit an updated final statement, accounting for final additional changes to the Contract Sum. 3. Submit a certified copy of the Inspector's (combined with City Project Manager's) final inspection list of items to be completed or corrected, stating that each item has been completed or otherwise resolved for acceptance, and the list has been endorsed and dated by the Inspector, the City Project Manager. 4. Submit final meter readings for utilities, a measured record of stored fuel, and similar data as of the date of Substantial Completion, or when the City took possession of and responsibility for corresponding elements of the Work. 5. Submit consent of surety to final payment. 6. Submit a final liquidated damages settlement statement. 7. Submit evidence of final, continuing insurance coverage complying with insurance requirements. City of Ukiah—Electric Utility— FOC PROJECT CLOSEOUT 1350 Hastings Avenue, Ukiah Section 01700 - Page 3 of 7 Page 457 of 4165 8. Return all original permits documents to the City. 9. Submit all required certified weekly payroll records, ethnic composition of work force reports. B. Reinspection Procedure: The Inspector and City Project Manager will re-inspect the Contracted Work upon receipt of notice that the Work, including inspection list items from earlier inspections, has been completed, except items whose completion has been delayed because of circumstances acceptable to the City Project Manager. 1 . Upon completion of reinspection, the Project Manager will prepare a "Certificate of Final Acceptance", or advise the Contractor of Contracted Work that is incomplete or of obligations that have not been fulfilled but are required for final acceptance. 2. If necessary, reinspection will be repeated. 1 .5 RECORD DOCUMENTS SUBMITTALS A. General: Do not use record documents for construction purposes; protect from deterioration and loss in a secure, fire- resistive location; provide access to record documents for the City Project Manager's reference during normal working hours. All record documents shall be maintained with current status during construction and submitted monthly for City Project Manager's approval as required in the Contract Documents. All new information shall be recorded as soon as they are made or approved by the City regardless that the work is completed or not. Any change to this information shall be again recorded at no cost to the City. B. Record Drawings: Maintain a clean, undamaged set of blue or black line white-prints of Contract Drawings and Shop Drawings. Mark the set to show the actual installation where the installation varies substantially from the Contracted Work as originally shown. Mark whichever drawing is most capable of showing conditions fully and accurately; where Shop Drawings are used, record a cross-reference at the corresponding location on the Contract Drawings. Give particular attention to concealed elements that would be difficult to measure and record at a later date. Upon completion of the work, submit record drawings, and record Specification to the City Project Manager for review and for the City's records. 1 . Record drawings shall be updated and submitted prior to each monthly request for payment and if not so submitted the payment will be denied. 2. Mark record sets with red erasable pencil; use other colors to distinguish between variations in separate categories of the Work. City of Ukiah—Electric Utility— FOC PROJECT CLOSEOUT 1350 Hastings Avenue, Ukiah Section 01700 - Page 4 of 7 Page 458 of 4165 3. Mark new information that is important to the City, including detail from "Request-for-Information" but was not shown on Contract Drawings or Shop Drawings as soon as it is made available. Any subsequent revision or changes, to the details from an earlier "Request-for- Information", shall also be marked immediately on the Record Drawings. 4. Note related finalized or pending "Change Order" numbers where applicable. 5. Organize record drawing sheets into manageable sets, bind with durable paper cover sheets, and print suitable titles, dates and other identification on the cover of each set. 6. Update drawing index to reflect any additional drawings or shop drawings added to the record drawing package. 7. Note all addenda, drawing modification, etc. on record drawings. 8. Where Shop Drawings are used for actual performance of the contract work and are most capable of showing actual details, conditions, and dimensions fully and accurately, record all the Shop Drawings and place them in good order with the record drawings. Properly identified and bound of field, and ready for continued use and reference. 9. After all correction works are completed and inspected, City Project Manager shall establish the construction completion date. 10. As a condition precedent to the City's release of retained funds, final record drawings shall be submitted in complete and comprehensive form satisfactory to the City. C. Record Specifications: Maintain one complete copy of the Specification, including addenda, and one copy of other written construction documents such as "Change Orders" and modifications issued in printed form during construction. Mark these documents to show substantial variations in actual Contracted Work performed in comparison with the text of the Specifications and modifications. Give particular attention to substitutions, selection of options and similar information on elements that are concealed or cannot otherwise be readily discerned later by direct observation. Note related Record Drawing information and Product Data. 1 . Upon completion of the Work, submit record Specifications to the City Project Manager for the City's records. D. Record Product Data: Maintain one copy of each Product Data submittal. Mark these documents to show significant variations City of Ukiah—Electric Utility— FOC PROJECT CLOSEOUT 1350 Hastings Avenue, Ukiah Section 01700 - Page 5 of 7 Page 459 of 4165 in actual Work performed in comparison with information submitted. Include variations in products delivered to the site, and from the manufacturer's installation instructions and recommendations. Give particular attention to concealed products and portions of the Work, which cannot otherwise be readily discerned later by direct observation. Note related Change Orders and mark-up of Record Drawings and Specifications. 1 . Upon completion of mark-up, submit complete set of Record Product Data to the City Project Manager for the City's records. E. Record Sample Submitted: Immediately prior to the date or dates of Substantial Completion, the Contractor will meet at thejob-site with the City Project Manager and the City's personnel to determine which of the submitted Samples that have been maintained during progress of the Work are to be transmitted to the City for record purposes. Comply with delivery to the City's Sample storage area. F. Miscellaneous Record Submittals: Refer to other Specification Sections for requirements of miscellaneous record-keeping and submittals in connection with actual performance of the Contract Work. Immediately, prior to the date or dates of Substantial Completion, complete miscellaneous records and place in good order, properly identified and bound of filed, ready for continued use and reference. Submit to the City Project Manager for the City's records. G. Maintenance Manuals: Organize operating and maintenance data into suitable sets of manageable size. Provide a Table of Contents with page numbers for each manuals. Bind properly indexed data in individual heavy-duty 2-inch, 3- ring vinyl-covered binders, with pocket folders for folded sheet information. Drawings will not be accepted unless they are folded and placed in the pocket. Mark appropriate identification on front and spine of each binder (such as Field Operations Center Contact Number, Name of Product/ item, Volume Number, etc.). Include the following types of information: 1 . Emergency instructions. 2. Spare parts list. 3. Copies of warranties and permit. 4. Wiring diagrams. 5. Recommended "turn around" cycles. 6. 1 rispection procedures. 7. Shop Drawings and Product Data. 8. Fixture lamping schedule. 9. Small scale of As-Built drawing of such operating equipment. H. Record Schedule: Provide one copy, of a computer diskette, of the Construction Schedule. Record this document to show City of Ukiah—Electric Utility— FOC PROJECT CLOSEOUT 1350 Hastings Avenue, Ukiah Section 01700 - Page 6 of 7 Page 460 of 4165 the actual schedules and sequences the actual works were performed in comparison with Baseline Construction Schedule approval in accordance with Section 01311 - PROGRESS SCHEDULE AND REPORTS. PART 2 PRODUCTS (Not Applicable) PART 3 EXECUTION 3.1 CLOSEOUT PROCEDURES A. Operating and Maintenance Instructions: Arrange for each installer of equipment that requires regular maintenance to meet with the City's personnel to provide instruction in proper operation and maintenance. If installers are not experienced in procedures, provide instruction by manufacturer's representatives. Include a detailed review of the following items: 1 . Maintenance Manuals. 2. Serial Numbers 3. Record Documents. 4. Spare parts and materials. 5. Tools. 6. Lubricants. 7. Fuels. 8. Identification systems. 9. Control sequences. 10. Hazards. 11 . Cleaning. 12. Warranties and bonds. 13. Maintenance agreements and similar continuing commitments. 14. Permit and Record Documents. B. As Part of Instruction for Operating Equipment, Demonstrate the Following Procedures: 1 . Start-up. 2. Shutdown. 3. Emergency operations. 4. Noise and vibration adjustments. 5. Safety procedures. 6. Economy and efficiency adjustments. 7. Effective energy utilization. 3.2 FINAL CLEANING A. General: General cleaning during construction is required by the General Conditions and included in Section, "Contractor's Use of the Premises". -- End of Section -- City of Ukiah—Electric Utility— FOC PROJECT CLOSEOUT 1350 Hastings Avenue, Ukiah Section 01700 - Page 7 of 7 Page 461 of 4165 DIVISION 1 — GENERAL REQUIREMENTS SECT I ON 01710 - CLEAN I NG PART - GENERAL 1 .01 RELATED DOCUMENTS A. Drawings and General Provisions of Contract, including General Conditions and other Division 1 Specification Sections, apply to the Work of this Section, with special attention to the following: 1 . Summary of Work: Section 01010. 1 .02 RELATED WORK A. Each Specification Section: Cleaning for specific equipment, products, or elements of the work. 1 .03 WORK DESCRIPTION A. Execute cleaning, during the course of the Work, and at completion of the Work, as required by General Conditions, and as described in Part 3 of this Section. B. Nothing in this Section or elsewhere in the Contract Documents shall be construed as relieving the Subcontractors of their individual responsibility to perform periodic clean-up of their portion of the Work. Subcontractors shall cooperate with the Contractor to assist in both periodic and final clean up. The Contractor shall enforce this requirement and shall notify each subcontractor of his responsibility for any damage caused by his operations during such cleanups. C. If the Contractor fails to clean up, the Owner may do so and the cost there of shall be deducted from the Contract Sum. 1 .04 DISPOSAL REQUIREMENTS A. Conduct cleaning and disposal operations to comply with codes, ordinances, regulations, and anti-pollution laws. PART 2 — PRODUCTS 2.01 MATERIALS A. Use only those cleaning materials that will not create hazards to health or property and which will not damage surfaces. B. Use only those cleaning materials and methods recommended by manufacturer of the surface. City of Ukiah—Electric Utility- FOC CLEANING 1350 Hastings Avenue, Ukiah Section 01710- Page 1 of 3 Page 462 of 4165 C. Use cleaning materials only on surfaces recommended by cleaning material manufacturer. PART 3 — EXECUTION 3.01 CLEANING DURING CONSTRUCTION A. Execute daily cleaning to keep the Work, the site and adjacent properties free from accumulations of waste materials, rubbish and windblown debris, resulting from construction operations. B. Provide on-site containers for the collection of waste materials, debris and rubbish. Remove containers from the site at project completion. C. Remove waste materials, debris and rubbish from the site as necessary and dispose of at legal disposal areas away from the site. D. Where work is performed adjacent to occupied areas, contractor shall utilize HEPA vacuums to minimize and control dust levels. Use of other types of vacuums shall not be acceptable. E. During the course of construction, the building and premises shall present a neat, orderly and workmanlike appearance. 3.02 DUST CONTROL A. Clean interior spaces prior to the start of finish painting and continue cleaning on an as-need basis until painting is finished. B. Schedule operations so that dust and other contaminants resulting from cleaning process will not fall on wet or newly coated surfaces. 3.03 FINAL CLEANING A. Employ skilled workmen for final cleaning. B. Besides the general broom cleaning and refuse removal, the Contractor shall do the following special cleaning for all trades before the final completion and acceptance of the work. 1 . Remove putty stains, soil and paint from all glass and wash and polish same. 2. Clean and polish all finishing hardware. 3. Remove all spots, soil and paint from all ceramic tile work, glazing and mirrors. City of Ukiah—Electric Utility- FOC CLEANING 1350 Hastings Avenue, Ukiah Section 01710- Page 2 of 3 Page 463 of 4165 4. Clean all plumbing fixtures, accessories and equipment, including all mechanical equipment. 5. Clean all tile, terrazzo, wood, and other finished floors. 6. Clean and vacuum all carpet. 7. Clean premises of all debris and dirt. 8. Remove grease, mastic, adhesives, dust, dirt, stains, fingerprints, labels and other foreign materials from sight-exposed interior and exterior surfaces. 9. Polish glossy surfaces to a clear shine. 10. Clean window frames, entrance frames, hollow metal work and all ornamental iron work. C. Ventilating Systems: 1 . Clean permanent filters and replace disposable filters if units were operated during construction. 2. Clean ducts, blower, and coils if units were operated without filters during construction. D. Broom clean exterior paved surfaces; rake clean other surfaces of the grounds. E. Prior to final completion, or Owner occupancy, Contractor shall conduct an inspection of sight-exposed interior and exterior surfaces, and all work areas, to verify that the entire Work is clean. - END OF SECTION - City of Ukiah—Electric Utility- FOC CLEANING 1350 Hastings Avenue, Ukiah Section 01710- Page 3 of 3 Page 464 of 4165 DIVISION 1 — GENERAL REQUIREMENTS SECT I ON 01710 - CLEAN I NG PART - GENERAL 1 .01 RELATED DOCUMENTS A. Drawings and General Provisions of Contract, including General Conditions and other Division 1 Specification Sections, apply to the Work of this Section, with special attention to the following: 1 . Summary of Work: Section 01010. 1 .02 RELATED WORK A. Each Specification Section: Cleaning for specific equipment, products, or elements of the work. 1 .03 WORK DESCRIPTION A. Execute cleaning, during the course of the Work, and at completion of the Work, as required by General Conditions, and as described in Part 3 of this Section. B. Nothing in this Section or elsewhere in the Contract Documents shall be construed as relieving the Subcontractors of their individual responsibility to perform periodic clean-up of their portion of the Work. Subcontractors shall cooperate with the Contractor to assist in both periodic and final clean up. The Contractor shall enforce this requirement and shall notify each subcontractor of his responsibility for any damage caused by his operations during such cleanups. C. If the Contractor fails to clean up, the Owner may do so and the cost there of shall be deducted from the Contract Sum. 1 .04 DISPOSAL REQUIREMENTS A. Conduct cleaning and disposal operations to comply with codes, ordinances, regulations, and anti-pollution laws. PART 2 — PRODUCTS 2.01 MATERIALS A. Use only those cleaning materials that will not create hazards to health or property and which will not damage surfaces. B. Use only those cleaning materials and methods recommended by manufacturer of the surface. City of Ukiah—Electric Utility- FOC CLEANING 1350 Hastings Avenue, Ukiah Section 01710- Page 1 of 3 Page 465 of 4165 C. Use cleaning materials only on surfaces recommended by cleaning material manufacturer. PART 3 — EXECUTION 3.01 CLEANING DURING CONSTRUCTION A. Execute daily cleaning to keep the Work, the site and adjacent properties free from accumulations of waste materials, rubbish and windblown debris, resulting from construction operations. B. Provide on-site containers for the collection of waste materials, debris and rubbish. Remove containers from the site at project completion. C. Remove waste materials, debris and rubbish from the site as necessary and dispose of at legal disposal areas away from the site. D. Where work is performed adjacent to occupied areas, contractor shall utilize HEPA vacuums to minimize and control dust levels. Use of other types of vacuums shall not be acceptable. E. During the course of construction, the building and premises shall present a neat, orderly and workmanlike appearance. 3.02 DUST CONTROL A. Clean interior spaces prior to the start of finish painting and continue cleaning on an as-need basis until painting is finished. B. Schedule operations so that dust and other contaminants resulting from cleaning process will not fall on wet or newly coated surfaces. 3.03 FINAL CLEANING A. Employ skilled workmen for final cleaning. B. Besides the general broom cleaning and refuse removal, the Contractor shall do the following special cleaning for all trades before the final completion and acceptance of the work. 1 . Remove putty stains, soil and paint from all glass and wash and polish same. 2. Clean and polish all finishing hardware. 3. Remove all spots, soil and paint from all ceramic tile work, glazing and mirrors. City of Ukiah—Electric Utility- FOC CLEANING 1350 Hastings Avenue, Ukiah Section 01710- Page 2 of 3 Page 466 of 4165 4. Clean all plumbing fixtures, accessories and equipment, including all mechanical equipment. 5. Clean all tile, terrazzo, wood, and other finished floors. 6. Clean and vacuum all carpet. 7. Clean premises of all debris and dirt. 8. Remove grease, mastic, adhesives, dust, dirt, stains, fingerprints, labels and other foreign materials from sight-exposed interior and exterior surfaces. 9. Polish glossy surfaces to a clear shine. 10. Clean window frames, entrance frames, hollow metal work and all ornamental iron work. C. Ventilating Systems: 1 . Clean permanent filters and replace disposable filters if units were operated during construction. 2. Clean ducts, blower, and coils if units were operated without filters during construction. D. Broom clean exterior paved surfaces; rake clean other surfaces of the grounds. E. Prior to final completion, or Owner occupancy, Contractor shall conduct an inspection of sight-exposed interior and exterior surfaces, and all work areas, to verify that the entire Work is clean. - END OF SECTION - City of Ukiah—Electric Utility- FOC CLEANING 1350 Hastings Avenue, Ukiah Section 01710- Page 3 of 3 Page 467 of 4165 DIVISION 1 GENERAL REQUIREMENTS SECTION 01731 —CUTTING AND PATCHING SECTION 01731 - CUTTING AND PATCHING PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes procedural requirements for cutting and patching. B. Related Sections include the following: 1. Division 01, Section 01732 "Selective Demolition"for demolition of selected portions of the site and built improvements. 2. Divisions 02 through 16 Sections for specific requirements and limitations applicable to cutting and patching individual parts of the Work. 1.3 DEFINITIONS A. Cutting: Removal of in-place construction necessary to permit installation or performance of other Work. B. Patching: Fitting and repair work required to restore surfaces to original conditions after installation of other Work. 1.4 SUBMITTALS A. Cutting and Patching Proposal: Submit a proposal describing procedures at least 10 days before the time cutting and patching will be performed, requesting approval to proceed. Include the following information: 1. Extent: Describe cutting and patching, show how they will be performed, and indicate why they cannot be avoided. 2. Changes to In-Place Construction: Describe anticipated results. Include changes to structural elements and operating components as well as changes in building's appearance and other significant visual elements. 3. Products: List products to be used and firms or entities that will perform the Work. 4. Dates: Indicate when cutting and patching will be performed. 5. Utility Services and Mechanical/Electrical Systems: List services/systems that cutting and patching procedures will disturb or affect. List services/systems that will be relocated and those that will be temporarily out of service. Indicate how long services/systems will be disrupted. City of Ukiah — Electric Utility— FOC CUTTING AND PATCHING 1350 Hastings Avenue, Ukiah Section 01731 - 1 Page 468 of 4165 DIVISION 1 GENERAL REQUIREMENTS SECTION 01731 —CUTTING AND PATCHING 6. Structural Elements: Where cutting and patching involve adding reinforcement to structural elements,submit details and engineering calculations showing integration of reinforcement with original structure. 7. Architect's Approval: Obtain approval of cutting and patching proposal before cutting and patching. Approval does not waive right to later require removal and replacement of unsatisfactory work. 1.5 QUALITY ASSURANCE A. Structural Elements: Do not cut and patch structural elements in a manner that could change their load-carrying capacity or load-deflection ratio. 1. <Insert list of elements that might otherwise be overlooked as structural elements and that require Architect's or Construction Manager's approval of a cutting and patching proposal.> B. Operational Elements: Do not cut and patch operating elements and related components in a manner that results in reducing their capacity to perform as intended or that results in increased maintenance or decreased operational life or safety.[ Operating elements include the following:] 1. Primary operational systems and equipment. 2. Air or smoke barriers. 3. Fire-suppression systems. 4. Mechanical systems piping and ducts. 5. Control systems. 6. Communication systems. 7. Conveying systems. 8. Electrical wiring systems. 9. Operating systems of special construction in Division 13 Sections. 10. <Insert operating system.> C. Miscellaneous Elements: Do not cut and patch miscellaneous elements or related components in a manner that could change their load-carrying capacity, that results in reducing their capacity to perform as intended, or that results in increased maintenance or decreased operational life or safety.[ Miscellaneous elements include the following:] 1. Water, moisture, or vapor barriers. 2. Membranes and flashings. 3. Exterior curtain-wall construction. 4. Equipment supports. 5. Piping, ductwork, vessels, and equipment. 6. Noise- and vibration-control elements and systems. 7. <Insert miscellaneous element.> D. Visual Requirements: Do not cut and patch construction in a manner that results in visual evidence of cutting and patching. Do not cut and patch construction exposed on the exterior or in occupied spaces in a manner that would, in Architect's opinion, reduce the building's aesthetic qualities. Remove and replace construction that has been cut and patched in a visually unsatisfactory manner. City of Ukiah — Electric Utility— FOC CUTTING AND PATCHING 1350 Hastings Avenue, Ukiah Section 01731 -2 Page 469 of 4165 DIVISION 1 GENERAL REQUIREMENTS SECTION 01731 —CUTTING AND PATCHING E. Cutting and Patching Conference: Before proceeding, meet at Project site with parties involved in cutting and patching, including mechanical and electrical trades. Review areas of potential interference and conflict. Coordinate procedures and resolve potential conflicts before proceeding. 1.6 WARRANTY A. Existing Warranties: Remove, replace, patch, and repair materials and surfaces cut or damaged during cutting and patching operations, by methods and with materials so as not to void existing warranties. PART 2- PRODUCTS 2.1 MATERIALS A. General: Comply with requirements specified in other Sections. B. In-Place Materials: Use materials identical to in-place materials. For exposed surfaces, use materials that visually match in-place adjacent surfaces to the fullest extent possible. 1. If identical materials are unavailable or cannot be used, use materials that, when installed, will match the visual and functional performance of in-place materials. PART 3- EXECUTION 3.1 EXAMINATION A. Examine surfaces to be cut and patched and conditions under which cutting and patching are to be performed. 1. Compatibility: Before patching, verify compatibility with and suitability of substrates, including compatibility with in-place finishes or primers. 2. Proceed with installation only after unsafe or unsatisfactory conditions have been corrected. 3.2 PREPARATION A. Temporary Support: Provide temporary support of Work to be cut. B. Protection: Protect in-place construction during cutting and patching to prevent damage. Provide protection from adverse weather conditions for portions of Project that might be exposed during cutting and patching operations. C. Adjoining Areas: Avoid interference with use of adjoining areas or interruption of free passage to adjoining areas. City of Ukiah — Electric Utility— FOC CUTTING AND PATCHING 1350 Hastings Avenue, Ukiah Section 01731 - 3 Page 470 of 4165 DIVISION 1 GENERAL REQUIREMENTS SECTION 01731 —CUTTING AND PATCHING D. Existing Utility Services and Mechanical/Electrical Systems: Where existing services/systems are required to be removed, relocated, or abandoned, bypass such services/systems before cutting to [minimize] [prevent] interruption to occupied areas. 3.3 PERFORMANCE A. General: Employ skilled workers to perform cutting and patching. Proceed with cutting and patching at the earliest feasible time, and complete without delay. 1. Cut in-place construction to provide for installation of other components or performance of other construction, and subsequently patch as required to restore surfaces to their original condition. B. Cutting: Cut in-place construction by sawing, drilling, breaking, chipping, grinding, and similar operations, including excavation, using methods least likely to damage elements retained or adjoining construction. If possible, review proposed procedures with original Installer; comply with original Installer's written recommendations. 1. In general, use hand orsmall powertools designed forsawing and grinding, not hammering and chopping. Cut holes and slots as small as possible, neatly to size required, and with minimum disturbance of adjacent surfaces. Temporarily cover openings when not in use. 2. Finished Surfaces: Cut or drill from the exposed or finished side into concealed surfaces. 3. Concrete and Masonry: Cut using a cutting machine, such as an abrasive saw or a diamond-core drill. 4. Excavating and Backfilling: Comply with requirements in applicable Division 2 Sections where required by cutting and patching operations. 5. Mechanical and Electrical Services: Cut off pipe or conduit in walls or partitions to be removed. Cap, valve, or plug and seal remaining portion of pipe or conduit to prevent entrance of moisture or other foreign matter after cutting. 6. Proceed with patching after construction operations requiring cutting are complete. C. Patching: Patch construction by filling, repairing, refinishing, closing up, and similar operations following performance of other Work. Patch with durable seams that are as invisible as possible. Provide materials and comply with installation requirements specified in other Sections. 1. Inspection: Where feasible, test and inspect patched areas after completion to demonstrate integrity of installation. 2. Exposed Finishes: Restore exposed finishes of patched areas and extend finish restoration into retained adjoining construction in a manner that will eliminate evidence of patching and refinishing. a. Clean piping, conduit, and similar features before applying paint or other finishing materials. b. Restore damaged pipe covering to its original condition. 3. Floors and Walls: Where walls or partitions that are removed extend one finished area into another, patch and repair floor and wall surfaces in the new space. Provide an even surface of uniform finish, color, texture, and appearance. Remove in-place floor and wall coverings and replace with new materials, if necessary, to achieve uniform color and appearance. City of Ukiah — Electric Utility— FOC CUTTING AND PATCHING 1350 Hastings Avenue, Ukiah Section 01731 -4 Page 471 of 4165 DIVISION 1 GENERAL REQUIREMENTS SECTION 01731 —CUTTING AND PATCHING a. Where patching occurs in a painted surface, apply primer and intermediate paint coats over the patch and apply final paint coat over entire unbroken surface containing the patch. Provide additional coats until patch blends with adjacent surfaces. b. At penetrations of fire rated walls, partitions,ceilings or floor construction, completely seal void with fire rated materials to full thickness of the penetrated element. 4. Ceilings: Patch, repair, or rehang in-place ceilings as necessary to provide an even-plane surface of uniform appearance. 5. Exterior Building Enclosure: Patch components in a manner that restores enclosure to a weathertight condition. D. Cleaning: Clean areas and spaces where cutting and patching are performed. Completely remove paint, mortar, oils, putty, and similar materials. END OF SECTION City of Ukiah — Electric Utility— FOC CUTTING AND PATCHING 1350 Hastings Avenue, Ukiah Section 01731 - 5 Page 472 of 4165 DIVISION 1 - GENERAL REQUIREMENTS SECTION 01732 - SELECTIVE DEMOLITION PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary General Conditions and other Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes the following: 1. Demolition and removal of selected portions of building or structure. 2. Demolition and removal of selected site elements. 3. Salvage of existing items to be reused or recycled. B. Related Sections include the following: 1. Division 01 Section "Summary" for use of premises and Owner- occupancy requirements. 2. Division 01 Section "Temporary Facilities and Controls" for temporary construction and environmental-protection measures for selective demolition operations. 3. Division 01 Section "Construction Waste Management" for disposal of demolished materials. 4. Division 02 Section "Site Clearing" for site clearing and removal of above- and below- grade improvements. 5. Division 02 Section for demolishing, cutting, patching, or relocating mechanical and electrical items. 6. Division 02 Section "Cutting and Patching" for cutting and patching procedures. 1.3 DEFINITIONS A. Remove: Detach items from existing construction and legally dispose of them off-site, unless indicated to be removed and salvaged or removed and reinstalled. B. Remove and Salvage: Detach items from existing construction and deliver them to Owner ready for reuse. C. Remove and Reinstall: Detach items from existing construction, prepare them for reuse, and reinstall them where indicated. D. Existing to Remain: Existing items of construction that are not to be removed and that are not otherwise indicated to be removed, removed and salvaged, or removed and reinstalled. City of Ukiah—Electric Utility Selective Demolition 1350 Hasting Avenue, Ukiah Section 01732-1 of 7 Pages Page 473 of 4165 1.4 MATERIALS OWNERSHIP A. Historic items, relics, and similar objects including, but not limited to, cornerstones and their contents, commemorative plaques and tablets, antiques, and other items of interest or value to Owner that may be encountered during selective demolition remain Owner's property. Carefully remove and salvage each item or object in a manner to prevent damage and deliver promptly to Owner. 1. Coordinate with Owner's architect, who will establish special procedures for removal and salvage. 1.5 SUBMITTALS A. Qualification Data: For demolition firm; professional engineer if required. B. Schedule of Selective Demolition Activities: Indicate the following: 1. Detailed sequence of selective demolition and removal work, with starting and ending dates for each activity. Ensure Owner's on-site operations are uninterrupted. Note site is currently vacant and no on-site operations are planned. 2. Interruption of utility services. Indicate how long utility services will be interrupted. 3. Coordination for shutoff, capping, and continuation of utility services. 4. Use of stairs. 5. Locations of proposed dust- and noise-control temporary partitions and means of egress. 6. Coordination of Owner's continuing occupancy of portions of existing building and of Owner's partial occupancy of completed Work. 7. Means of protection for items to remain and items in path of waste removal from building. C. Inventory: After selective demolition is complete, submit a list of items that have been removed and salvaged. 1.6 QUALITY ASSURANCE A. Demolition Firm Qualifications: An experienced firm that has specialized in demolition work similar in material and extent to that indicated for this Project. B. Regulatory Requirements: Comply with governing EPA and MCAQMD notification regulations before beginning selective demolition if so required. Comply with hauling and disposal regulations of authorities having jurisdiction. C. Standards: Comply with ANSI A10.6 and NFPA 241. D. Pre-demolition Conference: Conduct conference at Project site to comply with requirements in Division 1 Section "Project Management and Coordination." Review methods and procedures related to selective demolition including, but not limited to, the following: 1. Inspect and discuss condition of construction to be selectively demolished. 2. Review structural load limitations of existing structure. City of Ukiah—Electric Utility Selective Demolition 1350 Hasting Avenue, Ukiah Section 01732-2 of 7 Pages Page 474 of 4165 3. Review and finalize selective demolition schedule and verify availability of materials, demolition personnel, equipment, and facilities needed to make progress and avoid delays. 4. Review requirements of work performed by other trades that rely on substrates exposed by selective demolition operations. 5. Review areas where existing construction is to remain and requires protection. 1.7 PROJECT CONDITIONS A. Owner will not occupy building or site. Conduct selective demolition so neighboring business operations will not be disrupted. 1. Comply with requirements specified in Division 1 Section "Summary." 2. Provide not less than 72 hours notice to Owner of activities that will affect Owner operations. B. Conditions existing at time of inspection for bidding purpose will be maintained by Owner as far as practical. 1. Before selective demolition, Owner will remove the following items: a. T-rails driveway barriers. C. Notify Architect of discrepancies between existing conditions and Drawings before proceeding with selective demolition. D. Hazardous Materials: It is not expected that hazardous materials will not be encountered in the Work. 1. Contaminated soil materials will be moved by contractor under the supervision of the Owner's Environmental consultant and deposited in an approved manner and location. 2. If other materials suspected of containing hazardous materials are encountered, do not disturb; immediately notify Architect and Owner. Owner will advise contractor on what how to hazardous materials under a separate contract. E. Hazardous Materials: It is unknown whether hazardous materials will be encountered in the Work. 1. If materials suspected of containing hazardous materials are encountered, do not disturb; immediately notify Architect and Owner. Owner will remove hazardous materials under a separate contract. F. Storage or sale of removed items or materials on-site is not permitted. G. Utility Service: Maintain existing utilities indicated to remain in service and protect them against damage during selective demolition operations. 1. Maintain fire-protection facilities in service during selective demolition operations. City of Ukiah—Electric Utility Selective Demolition 1350 Hasting Avenue, Ukiah Section 01732-3 of 7 Pages Page 475 of 4165 1.8 WARRANTY A. Existing Warranties: Remove, replace, patch, and repair materials and surfaces cut or damaged during selective demolition, by methods and with materials so as not to void existing warranties. PART 2 - PRODUCTS (Not Used) PART 3- EXECUTION 3.1 EXAMINATION A. Verify that utilities have been disconnected and capped. B. Survey existing conditions and correlate with requirements indicated to determine extent of selective demolition required. C. Inventory and record the condition of items to be removed and reinstalled and items to be removed and salvaged. D. When unanticipated mechanical, electrical, or structural elements that conflict with intended function or design are encountered, investigate and measure the nature and extent of conflict. Promptly submit a written report to Architect. E. Engage a professional engineer to survey condition of building to determine whether removing any element might result in structural deficiency or unplanned collapse of any portion of structure or adjacent structures during selective demolition operations. F. Survey of Existing Conditions: Record existing conditions by use of measured drawings. 1. Comply with requirements specified in Division 01 Section "Photographic Documentation." 2. Before selective demolition or removal of existing building elements that will be reproduced or duplicated in final Work, make permanent record of measurements, materials, and construction details required to make exact reproduction. G. Perform surveys as the Work progresses to detect hazards resulting from selective demolition activities. 3.2 UTILITY SERVICES AND MECHANICAL/ELECTRICAL SYSTEMS A. Existing Services/Systems: Maintain services/systems indicated to remain and protect them against damage during selective demolition operations. 1. Comply with requirements for existing services/systems interruptions specified in Division 01 Section "Summary." B. Service/System Requirements: Locate, identify, disconnect, and seal or cap off indicated utility services and mechanical/electrical systems serving areas to be selectively demolished. City of Ukiah—Electric Utility Selective Demolition 1350 Hasting Avenue, Ukiah Section 01732-4 of 7 Pages Page 476 of 4165 1. Owner will arrange to shut off indicated services/systems when requested by Contractor. 2. Arrange to shut off indicated utilities with utility companies. 3. If services/systems are required to be removed, relocated, or abandoned, before proceeding with selective demolition provide temporary services/systems that bypass area of selective demolition and that maintain continuity of services/systems to other parts of building. 4. Cut off pipe or conduit in walls or partitions to be removed. Cap, valve, or plug and seal remaining portion of pipe or conduit after bypassing. a. Where entire wall is to be removed, existing services/systems may be removed with removal of the wall. 3.3 PREPARATION A. Site Access and Temporary Controls: Conduct selective demolition and debris-removal operations to ensure minimum interference with roads, streets, walks, walkways, and other adjacent occupied and used facilities. 1. Comply with requirements for access and protection specified in Division 1 Section "Temporary Facilities and Controls." B. Temporary Facilities: Provide temporary barricades and other protection required to prevent injury to people and damage to adjacent buildings and facilities to remain. 1. Provide protection to ensure safe passage of people around selective demolition area and to and from occupied portions of building. 2. Provide temporary weather protection, during interval between selective demolition of existing construction on exterior surfaces and new construction, to prevent water leakage and damage to structure and interior areas. 3. Protect walls, ceilings, floors, and other existing finish work that are to remain or that are exposed during selective demolition operations. 4. Cover and protect furniture, furnishings, and equipment that have not been removed. 5. Comply with requirements for temporary enclosures, dust control, heating, and cooling specified in Division 1 Section "Temporary Facilities and Controls." C. Temporary Shoring: Provide and maintain shoring, bracing, and structural supports as required to preserve stability and prevent movement, settlement, or collapse of construction and finishes to remain, and to prevent unexpected or uncontrolled movement or collapse of construction being demolished. 1. Strengthen or add new supports when required during progress of selective demolition. 3.4 SELECTIVE DEMOLITION, GENERAL A. General: Demolish and remove existing construction only to the extent required by new construction and as indicated. Use methods required to complete the Work within limitations of governing regulations and as follows: 1. Proceed with selective demolition systematically, from higher to lower level. Complete selective demolition operations above each floor or tier before disturbing supporting members on the next lower level. City of Ukiah—Electric Utility Selective Demolition 1350 Hasting Avenue, Ukiah Section 01732-5 of 7 Pages Page 477 of 4165 2. Neatly cut openings and holes plumb, square, and true to dimensions required. Use cutting methods least likely to damage construction to remain or adjoining construction. Use hand tools or small power tools designed for sawing or grinding, not hammering and chopping, to minimize disturbance of adjacent surfaces. Temporarily cover openings to remain. 3. Cut or drill from the exposed or finished side into concealed surfaces to avoid marring existing finished surfaces. 4. Do not use cutting torches until work area is cleared of flammable materials. At concealed spaces, such as duct and pipe interiors, verify condition and contents of hidden space before starting flame-cutting operations. Maintain[fire watch and] portable fire-suppression devices during flame-cutting operations. 5. Maintain adequate ventilation when using cutting torches. 6. Remove decayed, vermin-infested, or otherwise dangerous or unsuitable materials and promptly dispose of off-site. 7. Remove structural framing members and lower to ground by method suitable to avoid free fall and to prevent ground impact or dust generation. 8. Locate selective demolition equipment and remove debris and materials so as not to impose excessive loads on supporting walls, floors, or framing. 9. Dispose of demolished items and materials promptly. Comply with requirements in Division 01 Section "Construction Waste Management." B. Reuse of Building Elements: Project has been designed to result in end-of-Project rates for reuse of building elements as follows. Do not demolish building elements beyond what is indicated on Drawings without Architect's approval. 1. Building Structure and Shell: 15 percent [Existing metal roofing]. 2. Non-shell Elements: 85 percent . C. Removed and Salvaged Items: 1. Clean salvaged items. 2. Pack or crate items after cleaning. Identify contents of containers. 3. Store items in a secure area until delivery to Owner. 4. Transport items to Owner's storage area designated by Owner. 5. Protect items from damage during transport and storage. D. Removed and Reinstalled Items: 1. Clean and repair items to functional condition adequate for intended reuse. Paint equipment to match new equipment. 2. Pack or crate items after cleaning and repairing. Identify contents of containers. 3. Protect items from damage during transport and storage. 4. Reinstall items in locations indicated. Comply with installation requirements for new materials and equipment. Provide connections, supports, and miscellaneous materials necessary to make item functional for use indicated. E. Existing Items to Remain: Protect construction indicated to remain against damage and soiling during selective demolition. When permitted by Architect, items may be removed to a suitable, protected storage location during selective demolition and cleaned and reinstalled in their original locations after selective demolition operations are complete. City of Ukiah—Electric Utility Selective Demolition 1350 Hasting Avenue, Ukiah Section 01732-6 of 7 Pages Page 478 of 4165 3.5 SELECTIVE DEMOLITION PROCEDURES FOR SPECIFIC MATERIALS A. Concrete: Demolish existing concrete curb. B. Concrete Slabs-on-Grade: Concrete sidewalk. C. Air-Conditioning Equipment: Do-not remove equipment without releasing refrigerants. 3.6 DISPOSAL OF DEMOLISHED MATERIALS A. General: Except for items or materials indicated to be recycled, reused, salvaged, reinstalled, or otherwise indicated to remain Owner's property, remove demolished materials from Project site and legally dispose of them in an EPA-approved landfill. 1. Do not allow demolished materials to accumulate on-site. 2. Remove and transport debris in a manner that will prevent spillage on adjacent surfaces and areas. 3. Remove debris from elevated portions of building by chute, hoist, or other device that will convey debris to grade level in a controlled descent. 4. Comply with requirements specified in Division 01 Section "Construction Waste Management." B. Burning: Do not burn demolished materials. C. Disposal: Transport demolished materials off Owner's property and legally dispose of them. 3.7 CLEANING A. Clean adjacent structures and improvements of dust, dirt, and debris caused by selective demolition operations. Return adjacent areas to condition existing before selective demolition operations began. B. Existing Items to Be Removed and Reinstalled: <Insert description of items to be removed and reinstalled.> C. Existing Items to Remain: <Insert description of items to remain.> END OF SECTION 01732 City of Ukiah—Electric Utility Selective Demolition 1350 Hasting Avenue, Ukiah Section 01732-7 of 7 Pages Page 479 of 4165 DIVISION 1 —GENERAL REQUIREMENTS SECTION 01742 -CONSTRUCTION WASTE MANAGEMENT PART1 GENERAL 1.1 SUMMARY A. Section includes: 1. Special requirements for waste management during deconstruction construction operations. a. Protect the environment, both on-site and off-site, during deconstruction and construction operations. b. Prevent environmental pollution and damage. C. Maximize source reduction, reuse and recycling of solid waste. B. Related Sections: 1. 01300-Administrative Requirements: Environmental Manager and Contractor training requirements. 2. 01400—Quality Requirements: Meetings and project coordination. 3. 02220—Selective Site Demolition 1.2 DEFINITIONS A. Definitions pertaining to sustainable development: As defined in ASTM E2114. B. Deconstruction: Disassembly of buildings for the purpose of recovering materials. 1.3 QUALITY ASSURANCE A. Maximize use of source reduction and recycling procedures. B. Diversion Goals: A minimum 50 percent by weight of total project solid waste to be diverted from landfill. 1.4 PRECONSTRUCTION MEETING A. After award of Contract and prior to the commencement of the Work, schedule and conduct meeting with Owner and Architect to discuss the proposed Waste Management Plan and to develop mutual understanding relative to details of environmental protection. 1. Coordinate deconstruction with work of Section 02220. 1.5 SUBMITTALS A. Progress Documentation: Document solid waste disposal and diversion. Include the quantity by weight of waste generated; waste diverted through sale, reuse, or recycling; and waste disposed by landfill or incineration. Identify landfills, recycling centers, waste processors, and other organizations that process or receive the solid waste. 1. Document on form in Appendix A of this Section, or similar form as approved by Owner. 2. With each Application for Payment, submit updated Documentation for solid waste disposal and diversion. 3. With each Application for Payment, submit manifests, weight tickets, receipts, and invoices specifically identifying the Project and waste material. B. Record Submittals: With Record Submittals as specified in Section 01780, submit the following: 1. Summary of solid waste disposal and diversion. Submit on forms in Appendix A Worksheet& B Acknowledgement of this Section, or similar form as approved by Owner and the City of Willows. City of Ukiah—Electric Utility—FOC Construction Waste Management 1350 Hastings Avenue, Ukiah Section 01742-Page 1 Page 480 of 4165 PART 2 - PRODUCTS PART 3 EXECUTION 3.1 SOLID WASTE MANAGEMENT A. Develop and implement a waste management program in accordance with ASTM E1609 and as specified herein. B. Collection: Implement a recycling/reuse program that includes separate collection of waste materials of the following types as appropriate to the project waste and to the available recycling and reuse programs in the project area: 1. Land clearing debris. 2. Asphalt. 3. Concrete and Masonry. 4. Metal. a. Ferrous. b. Non-ferrous. 5. Wood, nails and staples allowed. 6. Debris. 7. Glass. 8. Paper. a. Bond. b. Newsprint. C. Cardboard and paper packaging materials. 9. Plastic. a. Type 1: Polyethylene Terephthalate (PET, PETE). b. Type 2: High Density Polyethylene (HDPE). C. Type 3: Vinyl (Polyvinyl Chloride or PVC). d. Type 4: Low Density Polyethylene (LDPE). e. Type 5: Polypropylene (PP). f. Type 6: Polystyrene (PS). g. Type 7: Other. Use of this code indicates that the package in question is made with a resin other than the six listed above, or is made of more than one resin listed above, and used in a multi-layer combination. 10. Gypsum. 11. Non-hazardous paint and paint cans. 12. Carpet. 13. Insulation. 14. Others as appropriate. C. Recycling/Reuse: Maximize recycling and reuse of materials. 1. Recycling/Reuse on project site: Coordinate with Architect. 2. Recycling/Reuse off project site: The following is a partial list for Contractor's information only. For more information, contact the State Department of Environmental Quality and the local Integrated Solid Waste Management Office. a. Habitat for Humanity, a non-profit housing organization that rehabilitates and builds housing for low-income families. Sites requiring donated materials vary. Contact the national hotline (800) HABITAT. b. Materials For The Arts (MFA) sponsored by the Department of Cultural Affairs. MFA is a materials exchange that accepts waste and excess materials from private donors and distributes them to various non-profit art organizations throughout the City. Contact: See Green Page 11 in Glenn &Tehama Counties telephone directory. C. California Materials Exchange (CAL-MAX) Program sponsored by the California Integrated Waste Management Board; (916) 255-2369. City of Ukiah—Electric Utility—FOC Construction Waste Management 1350 Hastings Avenue, Ukiah Section 01742-Page 2 Page 481 of 4165 D. Handling: 1. Clean materials that are contaminated prior to placing in collection containers. Deliver materials in accordance with recycling or reuse facility requirements (e.g., free of dirt, adhesives, solvents, petroleum contamination, and other substances deleterious to recycling process). 2. Arrange for collection by or delivery to the appropriate recycling or reuse facility. 3. Hazardous Waste and Hazardous Materials: Handle in accordance with applicable regulations. Coordinate with Section 01411. E. Composting: In accordance with State Extension Service recommendations and as follows: 1. Moisture content: Maintain between 35 percent and 60 percent. 2. Carbon to nitrogen (C/N) ratio: Maintain at approximately 30 to 1 by weight. 3. Do not compost meat or dairy products on site. 4. Where the proposed Waste Management Plan incorporates composting of plastics, assess the potential effect of each type of plastic to be included on the composting process in accordance with ASTM D6002. END OF SECTION City of Ukiah—Electric Utility—FOC Construction Waste Management 1350 Hastings Avenue, Ukiah Section 01742-Page 3 Page 482 of 4165 SECTION 01742A CONSTRUCTION WASTE AND RECYCLING PLAN (Submit After Award of Contract and Prior to Start of Work) Project Title: Contract: Name: Street Address: City: State: Zip: Phone: Fax: E-Mail Address: Prepared b Print Name Date Submitted Project Period: From: TO: Reuse, Recycling or Disposal Processes To Be Used Describe the types of recycling processes or disposal activities that will be used for material generated in the project. Indicate the type of process or activity by number, types of materials, and estimated quantities that will be recycled or disposed in the sections below. 01 -Reuse of building materials or salvage items on site(i.e. crushed base or red clay brick) 02-Salvaging building materials or salvage items at an off site salvage or re-use center(i.e. lighting, fixtures) 03-Recycling source separated materials on site (i.e. crushing asphalt/concrete for reuse or grinding for mulch) 04-Recycling source separated materials at an off site recycling center(i.e. scrap metal or green matls) 05-Recycling commingled loads of C&D matls at an off site mixed debris recycling center or transfer station 06-Recycling material as Alternative Daily Cover at landfills 07-Delivery of soils or mixed inerts to an inert landfill for disposal (inert fill). 08-Disposal at a landfill or transfer station. 09-Other(please describe) Types of Material To Be Generated Use these codes to indicate the types of material that will be generated on the project A=Asphalt C = Concrete M = Metals I = Mixed Inert G = Green Matls D = Drywall P/C=Paper/Cardboard W/C = Wire/Cable S= Soils (Non Hazardous) M/C = Miscellaneous Construction Debris R = Reuse/Salvage W= Wood O = Other(describe) Facilities Used: Provide Name of Facility and Location (City) Total Truck Loads: Provide Number of Trucks Hauled from Site During Reporting Period Total Quantities: If scales are available at sites, report in tons. If not, quantify by cubic yards. For salvage/reuse items, quantify by estimated weight or units). SECTION I - RE-USED/RECYCLED MATERIALS Include all recycling activities for source separated or mixed material recycling centers where recycling will occur. Type of Type Facility to be Total Truck Total Quantities Material of Activity Used/Location Loads Tons Cubic YD Other Wt. (ex.) M 04 ABC Metals, Los Angeles 24 355 a. Total Diversion 1 01 01 0 0 City of Ukiah-Electric Utility-FOC Contractor's Construction Waste and Recycling Plan 1350 Hastings Avenue, Ukiah Section 01351A-1 Page 483 of 4165 SECTION 01742A CONTRACTOR'S CONSTRUCTION WASTE AND RECYCLING PLAN Continued SECTION II - DISPOSED MATERIALS Include all disposal activities for landfills, transfer stations, or inert landfills where no recycling will occur. Type of Type Facility to be Total Truck Total Quantities Material of Activity Used/Location Loads Tons Cubic YID Other Wt. (ex.) D 08 DEF Landfill, Los Angeles 2 35 b. Total Disposal 0 0 0 SECTION III - TOTAL MATERIALS GENERATED This section calculates the total materials to be generated during the project period(Reuse/Recycle+Disposal=Generation Tons Cubic YD Other Wt. a. Total Reused/Recycled 0 0 0 b. Total Disposed 0 0 0 c. Total Generated 0 0 0 SECTION IV- CONTRACTOR'S LANDFILL DIVERSION RATE CALCULATION Add totals from Section I + Section 11 Tons Cubic Yards Other Wt. a. Materials Re-Used and Recycled 0 b. Materials Disposed 0 c. Total Materials Generated (a. + b. = c.) 0 0 0 d. Landfill Diversion Rate (Tons Only)* #DIV/0! *Use tons only to calculate recycling percentages: Tons Reused/Recycled/Tons Generated= % Recycled Contractor's Comments (Provide any additional information pertinent to planned reuse, recycling, or disposal activities): Notes: 1. Section 01151A is a Division 01 General Requirement under CSI MasterFormat 1998 Edition. For CSI MasterFormat 2004 Edition, this Section may be renumbered as follows: Under Division 00, Procurement and Contracting Requirements, Project Forms 00 60 00 Use: Section 00 62 22 Construction Waste Diversion Plan 2. Suggested Conversion Factors: From Cubic Yards to Tons (Use when scales are not available) Asphalt: .61 (ex. 1000 CY Asphalt= 610 tons. Applies to broken chunks of asphalt) Concrete: .93(ex. 1000 CY Concrete=930 tons. Applies to broken chunks of concrete) Ferrous Metals: .22(ex. 1000 CY Ferrous Metal =220 tons) Drywall Scrap: .20 Non-Ferrous Metals: .10(ex. 1000 CY Non-Ferrous Metals= 100 tons) Wood Scrap: .16 City of Ukiah-Electric Utility-FOC Contractor's Construction Waste and Hecychng77n 1350 Hastings Avenue, Ukiah Section 01351A-2 Page 484 of 4165 SECTION 01742B REUSE, RECYCLING, AND DISPOSAL REPORT (Submit With Each Progress Payment) Project Title: Contract: Name: Street Address: City: State: Zip: Phone: Fax: E-Mail Address: Prepared b Print Name Date Submitted Period Covered: From: To: Reuse, Recycling or Disposal Processes Used Describe the types of recycling processes or disposal activities used for material generated in the project. Indicate the type of process or activity by number, types of materials, and quantities that were recycled or disposed in the sections below. 01 -Reuse of building materials or salvage items on site(i.e. crushed base or red clay brick) 02-Salvaging building materials or salvage items at an off site salvage or re-use center(i.e. lighting, fixtures) 03-Recycling source separated materials on site (i.e. crushing asphalt/concrete for reuse or grinding for mulch) 04-Recycling source separated materials at an off site recycling center(i.e. scrap metal or green matls) 05-Recycling commingled loads of C&D matls at an off site mixed debris recycling center or transfer station 06-Recycling material as Alternative Daily Cover at landfills 07-Delivery of soils or mixed inerts to an inert landfill for disposal (inert fill). 08-Disposal at a landfill or transfer station. 09-Other(please describe) Types of Material Generated Use these codes to indicate the types of material that were generated on the project A=Asphalt C = Concrete M = Metals I = Mixed Inert G = Green Matls D = Drywall P/C=Paper/Cardboard W/C = Wire/Cable S= Soils (Non Hazardous) M/C = Miscellaneous Construction Debris R = Reuse/Salvage W= Wood O = Other(describe) Facilities Used: Provide Name of Facility and Location (City) Total Truck Loads: Provide Number of Trucks Hauled from Site During Reporting Period Total Quantities: If scales are available at sites, report in tons. If not, quantify by cubic yards. For salvage/reuse items, quantify by estimated weight or units). SECTION I - RE-USED/RECYCLED MATERIALS Include all recycling activities for source separated or mixed material recycling centers where recycling occurred. Type of Type Facilities Total Truck Total Quantities Material of Activity Used/Location Loads Tons Cubic YD Other Wt. (ex.) M 04 ABC Metals, Los Angeles 24 355 a. Total Diversion 01 01 0 0 City of Ukiah-Electric Utility-FOC Contractor's Reuse, Recycling, and Disposal Report 1350 Hastings Avenue, Ukiah Section 01351 B-1 Page 485 of 4165 SECTION 01742B CONTRACTOR'S REUSE, RECYCLING, AND DISPOSAL REPORT Continued SECTION II - DISPOSED MATERIALS Include all disposal activities for landfills, transfer stations, or inert landfills where no recycling occurred. Type of Type Facilities Total Truck Total Quantities Material of Activity Used/Location Loads Tons Cubic YID Other Wt. (ex.) D 08 DEF Landfill, Los Angeles 2 35 b. Total Disposal 0 0 0 SECTION III - TOTAL MATERIALS GENERATED This section calculates the total materials generated during the project period(Reuse/Recycle+Disposal=Generation Tons Cubic YD Other Wt. a. Total Reused/Recycled 0 0 0 b. Total Disposed 0 0 0 c. Total Generated 0 0 0 SECTION IV- CONTRACTOR'S LANDFILL DIVERSION RATE CALCULATION Add totals from Section I + Section 11 Tons Cubic Yards Other Wt. a. Materials Re-Used and Recycled 0 b. Materials Disposed 0 c. Total Materials Generated (a. + b. = c.) 0 0 0 d. Landfill Diversion Rate (Tons Only)* #DIV/0! *Use tons only to calculate recycling percentages: Tons Reused/Recycled/Tons Generated= % Recycled Contractor's Comments (Provide any additional information pertinent to planned reuse, recycling, or disposal activities): Notes: 1. Section 01151A is a Division 01 General Requirement under CSI MasterFormat 1998 Edition. For CSI MasterFormat 2004 Edition, this Section may be renumbered as follows: Under Division 00, Procurement and Contracting Requirements, Project Forms 00 60 00 Use: Section 00 62 22 Construction Waste Diversion Plan 2. Suggested Conversion Factors: From Cubic Yards to Tons (Use when scales are not available) Asphalt: .61 (ex. 1000 CY Asphalt= 610 tons. Applies to broken chunks of asphalt) Concrete: .93(ex. 1000 CY Concrete=930 tons. Applies to broken chunks of concrete) Ferrous Metals: .22(ex. 1000 CY Ferrous Metal =220 tons) Drywall Scrap: .20 Non-Ferrous Metals: .10(ex. 1000 CY Non-Ferrous Metals= 100 tons) Wood Scrap: .16 City of Ukiah-Electric Utility-FOC Contractors Reuse, ecyc ing, and Disposalepo 1350 Hastings Avenue, Ukiah Section 01351 B-2 Page 486 of 4165 DIVISION 2 SITE WORK SECTION 02200 EARTHWORK 1. GENERAL CONDITIONS The foregoing General Conditions, Supplementary General Conditions and Instructions to Bidders, insofar as they apply, shall be a part of this Specification. 2. SCOPE The work done under these Specifications shall include stripping, over-excavation, preparation of natural soils and placement and compaction of on-site and imported fill material. 3. GEOTECHNICAL ENGINEER The work covered by these Specifications shall be performed under the observation of the Geotechnical Engineer — LACO & Associates, Inc. — 311 S. Main Street, Ukiah, CA, 707-462-0222, who shall be retained and paid by the Owner. The cost of the Geotechnical Engineers services for testing and observation shall be deducted from the contract price in accordance with the Article "Laboratory Tests and Inspections" in the Supplementary General Conditions. Bidders may contact LACO and Associates, Inc., to obtain cost of their services. The Geotechnical Engineer will be present at the site to observe the work and perform field and laboratory tests to evaluate material quality and compaction. The Contractor shall cooperate with the Geotechnical Engineer in performing the observations and tests. At the completion of his services, the Geotechnical Engineer shall submit a report to the Owner, including a tabulation of all tests performed. The Geotechnical Engineer's costs for observing and testing the repair of unsatisfactory work performed by the Contractor shall be billed to the Owner. The Owner shall pay them and then shall deduct the amount from monies due to the Contractor. 4. DEFINITIONS a. Standard Specifications: Where referred to in these Specifications, "Standard Specifications" shall mean the California CalTrans Standard Specifications, dated January 1981. All work shall be carried out in conformance with the Standard Specifications unless otherwise specified herein. b. Percent Compaction: As referred to in these Specifications, percent compaction or relative compaction is the required in-place, dry density of fill expressed as a percentage of the maximum dry density of the same material determined by the Geotechnical Engineer in accordance with the ASTM Test Method #D1557-02. Optimum moisture content is the moisture content corresponding to the maximum dry density determined by the ASTM Test Method #D1557-02. C. Select Fill Areas: Where used in these Specifications, select fill areas shall mean within building and adjacent exterior slab areas and for a distance of 5' beyond perimeter footing lines or 3' beyond the edges of exterior slabs, which ever is greater. 5. SPILLAGE, DUST& EROSION CONTROL Prevent spillage when hauling on or adjacent to any public street or highway. In the event that such occurs, remove all spillage and sweep, wash or otherwise clean such streets or highways as required by local City and County authorities and/or the State of California. Take all precautions needed to prevent a dust nuisance to adjacent private properties and to prevent erosion and transportation of soil to downstream properties due to work under this Contract. Any damage so caused shall be corrected or repaired by the Contractor at no cost to the Owner. City of Ukiah—Electric Utility FOC—Site Work EARTHWORK 1360 Hastings Avenue.,UKIAH SECTION 02200-PAGE 1 of 4 Page 487 of 4165 5. SPILLAGE, DUST& EROSION CONTROL (continued) In the event the Contractor fails to take such precautions or make such corrections or repairs promptly, the Owner may take such steps as they may deem necessary and deduct the cost of the same from the monies due to the Contractor. Any such action or lack of action on the part of the Owner in no way alters or relieves the Contractor for the proper protection of the work. 6. SITE PREPARATION a. Location Service Survey: As appropriate, notify Underground Service Alert (1-800-642-2444) prior to commencing site work, and use this location service and other methods to avoid injury or risk to life from underground and overhead utilities, and to avoid damaging them. b. Stripping: Remove existing surface soils contain grass, roots and other vegetation, existing utilities, septic system components, structures including foundations, trees and associated root systems, rubble, rubbish and any loose and/or saturated materials. Site stripping should extend to a minimum depth of 6", or until all organics in excess of 3 percent by volume are removed. Deeper stripping may be required in localized areas. These materials will not be suitable for use as select fill. Stockpile these materials on-site in a location approved by the Owner for later use in landscaped areas as topsoil, as needed. Stripping activities shall extend 3' outside of area designated to receive structural fill or improvements. b. Excavation: Within select fill areas defined above, excavate as required to accommodate design grades and planned minimum fill or pavement section thicknesses and excavate to a minimum of 18" below base of floor slab and for 12" beyond the slab perimeter. The 18" stripping depth provides for 12" of compacted gravelly fill, a 0" capillary break layer, and a 0" sand layer beneath the slab. Also, over-excavate beneath isolated (column) and continuous foundation locations such that a minimum of 12" of compacted gravelly fill can be constructed immediately beneath these paved surfaces. Where existing gravelly, sandy fill is removed, it can be separated for re-use as fill provided it remains relatively free of cohesive silty and clayey soils. If stripping to 6" below the base of the planned paving section(s) exposes a competent, gravelly, sub-grade surface comprised of existing fill, this surface may be approved, without further removal and replacement, following a review by the Geotechnical engineer. The resulting stripped subgrade surface is anticipated to consist of stiff to hard, undisturbed clayey soils, or competent, gravelly soils. The Geotechnical engineer shall, immediately, upon completion of the stripping operation conduct a review of the exposed sub-grade surfaces, assist in the identification of unsuitable soils (overly weak, compressible, or disturbed soils), and recommend additional unsuitable soils to be stripped. Do not allow the clayey subgrade to dry out and crack prior to placing fill, either beneath the paving, slab or beneath foundations. Maintain it in a moist (not wet or dry) condition until the paving, slab or foundations are poured. City of Ukiah—Electric Utility FOC—Site Work EARTHWORK 1360 Hastings Avenue.,UKIAH SECTION 02200-PAGE 2 of 4 Page 488 of 4165 6. SITE PREPARATION (continued) Following the acceptance of the sub-grade as suitable by the Geotechnical Engineer the exposed surface the upper 6" shall be scarified, moisture conditioned and compacted prior to receiving structural fills. Alternatively, the sub-grade surface may be proof-rolled using a 10 wheel, 10 cubic yard dump truck loaded with gravel, or equivalent. The proof-rolling shall be accomplished under the observation of the Geotechnical Engineer with the soil damp or moist (not wet or dry), and a firm, non-yielding surface should be evident during the proof-rolling. If a yielding surface is observed (pumping, weaving under wheel loads), additionally excavated the yielding area, and replace the over-excavated material with CalTrans specification Class 2 base rock, in a manner that will result in a stable sub-grade surface under the proof-rolling, following the over-excavation and replacement. C. Moisture Conditioning & Re-Compacting: Where dry or cracked soils are exposed by excavation, they shall be moisture conditioned to near optimum moisture content; exposed soils shall then be scarified to a depth of at least 6" and re-compacted to at least 90 percent relative compaction. If excavation and re-compaction operations encounter isolated zones of very weak or saturated soils, they shall be removed by deeper excavation to expose firmer natural soils; as determined in the field by the Geotechnical engineer. d. Approval: After moisture conditioning and compaction and before placing fill, the Geotechnical engineer shall evaluate the site preparation in each area. 7. FILL MATERIAL a. General: All fill material shall be free of perishable matter, clay or silt, and shall not contain rocks or lumps larger than 4" in greatest dimension. All fill shall be approved by the Geotechnical Engineer prior to use. The Contractor shall give at least 5 work days notice prior to using any imported material to enable the Geotechnical Engineer time to evaluated the proposed material by sampling and testing. The preferred materials specified for select fill are suitable for most applications with the exception of exposure to erosion. Project site winterization and protection of exposed soils during the site preparation phase shall be the sole responsibility of the Site Work Contractor. b. Imported Granular Fill: A 12" layer of structural fill, from 10.8" (in planned parking areas) to 15.6" (in planned isles & driveways) beneath areas to be paved and planned new building slabs, and from 0"to 12" beneath foundations (described above), should consist of approved soil (a durable, well graded, sand and gravel mixture, containing no clay, silt, or organic material or debris, and no individual particles over 4" across, such as river-run gravel or base rock). All imported material shall be evaluated and approved by the Architect and the Geotechnical Engineer prior to use. C. Select Fill Material: Only select fill material shall be used in select fill areas. Select fill material shall have a low expansion potential and shall conform, in general, to the following requirements: Sieve Size Percent Passing (by dry weight) 6" 100 #200 15-60 Liquid Limit: 40 Maximum Plasticity Index: 15 Maximum UBC Expansion Index: 15 Maximum City of Ukiah—Electric Utility FOC—Site Work EARTHWORK 1360 Hastings Avenue.,UKIAH SECTION 02200-PAGE 3 of 4 Page 489 of 4165 Material not conforming to these requirements may be suitable for use as select fill; however, it shall be the Contractor's responsibility to demonstrate that the proposed material will perform in an equivalent manner. 8. COMPACTED FILL a. Placement & Compaction: Fill material shall be placed in layers 6" to 8" or less in loose thickness, moisture conditioned to near optimum moisture content and compacted with sheep's- foot roller or other approved equipment to achieve at least 90 percent of maximum dry density as determined by ASTM Test Method D1557. Additional lifts shall not be placed if the previous lift did not meet the required dry density or if soil conditions are not stable in the opinion of the Geotechnical Engineer. Any buried structures encountered during construction shall be properly removed and backfilled. In general, any septic tanks, debris pits, cesspools or similar structures should be entirely removed. Concrete footings should be removed to an equivalent depth of a least 3' below proposed footing elevations or as recommended by the Geotechnical Engineer. Any other buried structures should be removed in accordance with the recommendations of the Geotechnical Engineer. Resulting excavations should be backfilled with Select Fill or Granular Imported Fill. The Geotechnical Engineer or his appointed representative shall be present during all site clearing and grading operations to test and observe earthwork construction. The Geotechnical Engineer may reject any material that does not meet compaction and stability requirements of the Geotechnical Exploration Report. Where the field density tests indicate that the required compaction has not been attained, the fill shall be re-conditioned as necessary and re-compacted to the required density prior to placing additional material. The Site Work Contractor shall be responsible for placement; moisture conditioning, and compacting approved material in accordance with these Specifications. Should the Site Work Contractor fail to meet these requirements, he shall reduce his rate of haul or furnish additional spreading, moisture conditioning and/or compaction equipment or make any other adjustments required until a satisfactory fill is obtained. b. Fill Slopes: Fill slopes shall be compacted by overfilling and trimming back to plan grade to expose a smooth, compacted and unyielding surface. Any depression shall be filled and compacted and all loose material shall be removed. C. Finish: The completed fill shall be finished true to line and grade and present a smooth, compacted and unyielding surface. Any depression shall be filled and compacted and all loose material shall be removed. d. Stockpiled Residual: Any stripped material not used during the pad construction for this project shall be graded and spread uniformly about the site as directed by the Architect at the completion of the work. END OF SECTION City of Ukiah—Electric Utility FOC—Site Work EARTHWORK 1360 Hastings Avenue.,UKIAH SECTION 02200-PAGE 4 of 4 Page 490 of 4165 DIVISION 2 SITE WORK SECTION 02221 TRENCHING, BACKFILLING AND COMPACTION 1. GENERAL I.I. Scope.Work to be performed under this section shall include all labor,materials, equipment,tools and accessories required to perform all excavation,backfilling and compaction of underground pipelines, conduits, cables and appurtenances shown on the Drawings and specified herein. 1.2. Related Work Specified Elsewhere: Section 01000—General Requirements Section 01010 Summary of the Work Section 01060—Regulatory Requirements Section 0 10 15 — Contractor's Use of the Premises Section 01200—Project Meetings Section 01311 — Construction Schedule Section 01340— Submittals Section 01700—Project Closeout Section 02200—Earthwork 1.3. Field Conditions. 1.3.1. Existing Utilities. Underground utilities, except service lines,known to the Engineer have been shown on the Drawings. Locations are approximate only and may prove to be inaccurate. The Contractor is responsible for verification of the existence, location, and protection of all utilities within the construction area. 1.3.1.1. Before commencing with work,the Contractor shall notify all public and private companies who may have utilities within the project limits. The Contractor shall coordinate with these entities all excavation performed. The Contractor shall obtain all permits required by utility owners. 1.3.1.2. In the event of damage to any existing utility,the Contractor shall be solely responsible for the repair and payment for repair of all such damage. 1.3.1.3. The Contractor shall make arrangements for and pay all costs for relocation of utilities requiring relocation as indicated on the Drawings unless noted. Should utility obstructions,not shown on the Drawings,be encountered and require relocation,the Contractor shall notify the Owner and the Architect and shall make arrangements necessary for such relocation. The Owner shall pay the costs for such relocation. 1.3.2. Existing Improvements. The Contractor shall restore or protect from damage all existing improvements encountered in performance of the work. Improvements damaged as a result of this work shall be restored to original condition or better, as determined by the Architect. 1.3.2.1. Adjacent property shall be protected by the Contractor from any damage. The Contractor shall be held solely liable for any damage to adjacent property and shall be responsible for all costs resulting from repair of such damage. 1.3.3. Soil Conditions. It shall be the responsibility of the Contractor to examine soil conditions and characteristics, including the presence of groundwater that will be encountered within the limits of construction. City of Ukiah—Electric Utility FOC—Site Work Trenching,Backfill&Compaction 1350 Hastings Avenue,Ukiah,CA SECTION 02221—Page 1 of 8 Pages Page 491 of 4165 1.4. Protection of Work 1.4.1. Safety. All excavation shall be protected by barricades, lights, signs, etc., as required by governing federal, state, and local safety codes and regulations. 1.4.2. Sheeting, Shoring and Bracing.Where trench walls are not excavated at a stable slope,the Contractor shall provide and maintain support sufficient to prevent caving, sliding or failure and property or bodily damage. Any damage due to inadequate support shall be repaired at the sole expense of the Contractor. 1.4.3. Under normal construction conditions, support shall be removed as work progresses. Support shall remain installed if directed by the Engineer or if pipe does not have sufficient strength to support backfill based on trench width as defined by the sheeting. Sheeting shall not be removed after the start of backfilling. 1.4.4. Use of a movable trench shield or coffin box will not be allowed where pipe strength is insufficient to support backfill as defined by the trench width after the trench shield is removed. 1.4.5. The Contractor shall be held solely responsible for any violation of applicable safety standards. Particular attention is called to minimum requirements of OSHA. 1.4.6. Site Drainage. Excavation to be protected from any source of surface water and storm water runoff at all times. At no time shall excavated area be allowed to fill with storm water runoff Contractor shall provide proper, Temporary drainage structures at their cost to detour runoff from excavated areas. 1.6. Construction in Streets: When construction operations are located within streets make provisions at cross streets and walks for free passage of vehicles and pedestrians. Do not block streets or walks without prior approval. 1.7. Submittals. 1.7.1. Bedding Material 1.7.1.1. Submit sieve analysis 1.7.2. Select Fill 1.7.2.1. Submit sieve analysis 2. MATERIALS 2.1. Embedment Material Pipe line embedment material shall comply with the appropriate classes as listed below and as illustrated in the Construction Drawings: 2.1.1. Class A-Use where improper trenching or unexpected trench conditions require its use as determined by the Engineer. 2.1.1.1. Characteristics - Concrete cradle foundation with densely compacted Class 6 aggregate base backfill to 12 inches above top of pipe, or densely compacted Class 6 aggregate granular foundation with concrete arch cover to 6 inches above top of pipe. 2.1.2. Class B -Use for all PVC, DIP, CMP and concrete pipe under normal construction conditions. 2.1.2.1. Characteristics -Densely compacted Class 6 aggregate granular foundation of depth shown on Typical Details with densely compacted Class 6 aggregate 12 inches above top of pipe. 3/4" screened rock shall not be used unless approved by the Engineer. City of Ukiah—Electric Utility FOC—Site Work Trenching,Backfill&Compaction 1350 Hastings Avenue,Ukiah,CA SECTION 02221—Page 2 of 8 Pages Page 492 of 4165 2.2. Select Material. Subject to approval by the Engineer, select material shall be allowed in place of the aggregate backfill for Class B when excavation and soil conditions allow,but only if approved by Engineer. Contractors shall bid project based upon Class B. If Class A or select material is used,price adjustments shall be made. 2.2.1. Characteristics - Soil materials free from rocks, clods, and organic material. 2.3. Concrete for Embedment. Shall be 2000-psi concrete (28-day compressive strength). 2.4. Backfill Material 2.4.1. Characteristics -Native materials free from debris, organic matter, and frozen material. Uniformly graded sufficient to allow proper compaction. 2.4.2. Gradation -No boulders greater than 4 inch diameter in top or bottom 12 inches of backfill. 2.4.3. Generally no boulders greater than 12-inch diameter in remainder of trench. Limited number of boulders not exceeding 24-inch diameter to be allowed at discretion of Engineer provided boulders can be uniformly dispersed and will not interfere in compaction effort. 3. METHODS AND PROCEDURES 3.1. Site Preparation 3.1.1. Clearing: Remove all vegetation, stumps, roots, organic matter,debris and other miscellaneous structures and materials from project site. Dispose of off site. 3.1.2. Topsoil Removal: Strip existing topsoil from all areas to be disturbed by construction. Topsoil to be stockpiled separately from excavated materials. 3.1.3. Pavement Removal: See Section 02101 -Removal of Structures and Obstructions. 3.2. Trench Excavation 3.2.1. Limits of Excavation. Trenches to be excavated along lines and grades shown on the Drawings, or as modified in the field by the Engineer. Trench widths for pipe loading to be measured 12 inches above top of pipe. 3.2.1.1. Minimum trench width to be the outside diameter of the pipe or conduit plus 16 inches. 3.2.1.2. Maximum trench width to be the outside diameter of the pipe or conduit plus 24 inches for all pipes or conduits with outside diameter of 24 inches or less, and plus 30 inches for all pipes or conduits with outside diameters greater than 24 inches. 3.2.1.3. If maximum trench width is exceeded, Contractor will provide at his expense,higher strength pipe, or special bedding including concrete at the direction of the Engineer. 3.2.1.4. Trench excavation not to be completed more than 100 feet in advance of pipe installation. Backfill to be completed within 100 feet of pipe installation. 3.2.2. Asphalt/Concrete removal: Cuts in asphalt or concrete pavement or sidewalks shall be not larger than necessary to provide adequate working space for proper installation of pipe and appurtenances. Cutting shall be started with a City of Ukiah—Electric Utility FOC—Site Work Trenching,Backfill&Compaction 1350 Hastings Avenue,Ukiah,CA SECTION 02221—Page 3 of 8 Pages Page 493 of 4165 concrete saw in a manner which will provide a clean groove at least 1'/2 inches deep along each side of the trench and along the perimeter of cuts for structures. Pavement over trenches excavated for pipelines shall be removed so that a shoulder not less than 12 inches in width at any point is left between the cut edge of the pavement and the top edge of the trench.Where necessary,trench banks may be sloped back as needed, and the width of pavement removed shall be adjusted accordingly. Trench width at the bottom shall not be greater than at the top and no undercutting will be permitted. Pavement cuts shall be made to and between straight and accurately marked curbed lines which,unless otherwise required, shall be parallel to the centerline of the trench. Temporary pavement patches shall contain a minim of 3 inches of cold mix as noted in the standard details- typical pavement section. 3.2.3. Groundwater Control: Contractor to maintain facilities on-site to remove all groundwater from trench and keep water at least 12 inches below the trench bottom to a point such that a firm base for pipe or conduit installation exists. Facilities shall be maintained until all concrete is cured and backfilling is in place at least 24 inches above anticipated water levels before water removal is discontinued; all water removal shall be subject to approval by the Engineer. 3.2.4. Stockpile Excavated Material: Excavated material to be stockpiled so as not to endanger the work or public safety. Maintain existing vehicular and pedestrian traffic with minimum disruption. Maintain emergency access and access to existing fire hydrants and water valves. Maintain natural drainage courses and street gutters. 3.2.4.1. Backfill material to be segregated from stockpiled topsoil and unusable backfill materials. 3.2.5. Excavation for Appurtenances: Excavation to be done in accordance with these Specifications and as shown on the Drawings. Adequate working clearances to be maintained around appurtenances. Provisions for base and bottom preparations shall apply to all appurtenances. 3.2.5.1. Precautions to be taken to maintain trench widths in the vicinity of adjacent pipelines and conduits. 3.3. Creek, stream, river crossings: At each crossing where indicated on plans a one foot high and four foot wide berm shall be constructed adjacent and parallel to the top of each bank, so runoff will flow along the berm and be deflected to undisturbed vegetated area before entering the water way. 3.3.1. Vegetation removal: To prevent erosion of waterway banks at points were the excavation crosses,the removal of trees and vegetation along the banks shall be minimized. A tree removal plan shall be approved by the Engineer prior to any trees being removed. 3.3.2. Crossing restoration: Restoration of waterway crossings shall begin within a minimum of three (3) days after back fill of trench is complete. Exposed disturbed areas in the waterway crossing shall not remain unprotected for more than seven(7) days. 3.4. Bottom Preparation: 3.4.1. Undisturbed Foundation: Where soils are suitable and have adequate strength,bottom to be graded and hand- shaped such that pipe barrel rests uniformly on undisturbed soil. All rocks or stones which may result in a point bearing on the pipe shall be removed. 3.4.1.1. Undisturbed grades shall be within 0.1 feet±tolerance. Soils for final pipe grade placed within these limits shall be fine granular(100%passing No. 4 sieve) or may be native materials,hand compacted to 95%maximum density. City of Ukiah—Electric Utility FOC—Site Work Trenching,Backfill&Compaction 1350 Hastings Avenue,Ukiah,CA SECTION 02221—Page 4 of 8 Pages Page 494 of 4165 3.4.2. Bell Holes: Material to be removed to allow installation of all fitting and joint projections without affecting placement of pipe. 3.4.3. Over excavation: Whenever trench is over excavated to eliminate point bearing by rocks or stones or when undisturbed grade tolerances of 0.1 feet are exceeded,the Contractor is to re-establish grade using Class 6 aggregate bedding material. Compaction shall be 95%maximum density. All work to re-establish grade shall be at the Contractor's expense. 3.4.4. Unstable Materials: Materials which are not capable of supporting superimposed loadings are defined as unstable materials. Should unstable materials be encountered during excavation, immediately notify Engineer. If, in the opinion of the Engineer,unstable soil excavation is required and the Contractor could not have reasonably been expected to discover the existence of such materials during his site investigation,then a contract price for Unstable Soil Excavation shall be negotiated between Owner and Contractor.No payment shall be made for materials excavated prior to notification of the Engineer and negotiation of payment for extra work. 3.4.4.1. Inclusion of a bid item for unstable soil excavation indicates such excavation is anticipated. The Contractor is to notify the Engineer prior to any unstable soil excavation; no payment shall be made for excavation prior to authorization of Engineer. 3.4.5. Rock Excavation: Rock excavation shall be defined as removal of boulders in excess of three (3) cubic yards of solid or fractured rock,which makes hand shaping of the bottom impossible and which requires techniques, such as blasting or jacking for removal, other than those which are being employed by the Contractor or are normally used in trench excavation, such as use of backhoes,trenchers,draglines, etc. Should unanticipated rock conditions be encountered, immediately notify the Engineer. If in the opinion of the Engineer, rock excavation is required and the Contractor has in fact made a diligent and determined effort to remove the material using normal excavation procedures as stated above, and the Contractor could not have reasonably been expected to determine the existence of such material during his site investigation,then a contract price for rock excavation shall be negotiated between the Contractor and the Owner.No payment shall be made for excavation performed prior to determination of a negotiated price. 3.4.5.1. Rock shall be removed to a 4 inch depth below grade. Additionally, all rock loosened during jacking,blasting, etc., shall be removed from the trench. For payment purposes,maximum trench width to be paid for shall be as defined in Subsection 3.2.1. Maximum depth to be paid for shall be 12 inches below required grade. All over excavation shall be replaced as specified in Subsection 3.3.3. 3.4.5.2. Inclusion of a bid item for rock excavation indicates such excavation is anticipated.and the Contractor is to notify Engineer prior to any rock excavating; no payment shall be made for excavation prior to notification. 3.5. Backfilling: 3.5.1. Tamping Equipment: Except immediately next to the pipe,mechanical or air operated tamping equipment is to be used. Hand equipment such as a T-bar is to be used next to the pipe if necessary. Care to be taken when compacting under, along side, and immediately above pipe to prevent crushing, fracturing or shifting of the pipe. The Contractor is to note densities required for materials being backfilled and shall use appropriate approved equipment to obtain those densities. 3.5.1.1. Wheel rolling is not considered to be an adequate compaction technique to meet these Specifications and will not be allowed.Where 85%compaction is required,wheel rolling may be considered. Before acceptance,the Contractor shall backfill a portion of the trench and pays for density testing to verify adequacy of the proposed backfill techniques. City of Ukiah—Electric Utility FOC—Site Work Trenching,Backfill&Compaction 1350 Hastings Avenue,Ukiah,CA SECTION 02221—Page 5 of 8 Pages Page 495 of 4165 3.5.1.2. A hydro hammer may be allowed to obtain the specified density up to 4 feet in depth. The Contractor will be required to re-excavate those areas that have been tamped so that density tests can be taken to insure that the specified density is being obtained full depth. 3.5.2. Moisture Control: Generally maintain moisture of backfill material with±2%of optimum moisture content as determined by ASTM D698. Maintain closer tolerances as needed to obtain densities required. 3.5.3. Compaction: Maximum density (100%)based on ASTM D698 or AASHTO T99. 3.5.3.1. Bedding Material: including material used for over-excavation of any kind: 95% 3.5.3.2. Select Material: 95% 3.5.3.3. Backfill beneath existing or proposed pavement, roadways, sidewalks, curbs,utility lines and other improvements or within 5 feet horizontally of such improvements, or within a 1:1 prism from such improvements: 95% 3.5.3.4. Backfill within public or designated right-of-way: 90%or as shown on the Drawings. 3.5.3.5. Backfill within undeveloped,green or undesignated area: 85% 3.5.3.6. Backfill for any fill over over-cut grading in areas of lot/home construction: 95%. 3.5.4. Placing Backfill: The maximum loose lifts of backfill material to be as follows: use smaller lifts where necessary to obtain required densities: 3.5.4.1. Bedding and select material: 6 inches (or see Section 3.3.1). 3.5.4.2. Backfill Material: 12 inches where 95%compaction required. 24 inches where less than 95%compaction required. 3.5.5. Backfilling Appurtenances: Backfilling to be done generally at the same time as adjacent pipelines. Backfilling procedure to conform to this section. Use special techniques or materials as shown on drawings. 3.5.6. Disposal of Excess Excavation: Contractor to dispose of excess excavation off-site. The Owner shall have the right to elect to have the excess excavation disposed of at a designated site within the project limits. Excavation may be wasted on-site only if approved by the Engineer. Disposal in any case shall be the sole responsibility of the Contractor. 3.5.7. Jetting: Jetting and water inundation are generally not permitted methods of compaction. The Engineer may allow jetting under certain field conditions. Techniques including depth of lifts, amount of water to be used,penetration of hose jet, etc., shall be at the direction of the Engineer.No jetting will be allowed on materials with a 200 minus gradation of greater than 15%. Contractor shall pay cost of all water used, soil classification testing and a retesting or recompaction required.No jetting shall be done prior to written approval and direction of the Engineer. 3.5.8. Maintenance of Backfill: Contractor to maintain all backfill in a satisfactory condition during the extent of the contract and warranty period. All surface deterioration determined to be the responsibility of the Contractor and all settlement shall be repaired at once by the Contractor upon notice by the Owner. All costs for repair and all liability as a result of surface deterioration or settlement shall be the responsibility of the Contractor. City of Ukiah—Electric Utility FOC—Site Work Trenching,Backfill&Compaction 1350 Hastings Avenue,Ukiah,CA SECTION 02221—Page 6 of 8 Pages Page 496 of 4165 3.5.9. Clay Barrier Water Stops: Because of the presence of ground water,a clay barrier may be required to be installed full depth in trench in place of all bedding material and backfill. This barrier shall be full depth and two feet thick and installed every 500 lineal feet of trench. Clay barrier installation shall be considered incidental to the pipe installation and not paid for separately. 3.6. Surface Restoration. All existing surface improvements and site conditions disturbed or damaged during construction to be restored to a condition equal to pre-construction condition. All restoration costs are considered incidental to excavation and backfill. The Contractor shall provide sufficient labor forces and equipment to maintain cleanup operations closely behind pipe laying operations. Every advantage shall be taken of periods of good weather for general cleanup,grading,top-soiling, seeding, sodding etc. Items of work such as manhole construction, road cuts,pavement replacement, and all other restoration work shall not be allowed to lag behind the pipe installation. Special attention shall be given to maintaining road crossings. 3.6.1. Temporary pavement patches: Patches must be kept flush with adjacent paved surfaces between asphalt paving seasons. Ruts and other depressions caused by settling,vehicular traffic etc. shall be continuously filled and graded for maintenance of smooth traveled surface and minimum inconvenience to the public. 3.6.2. Improvements: Replace, repair, or reconstruct all improvements as required.Work will not be accepted until restoration is accepted by Engineer and all affected property owners. Improvements include,by example, other utilities, culverts, structures, curb and gutter,mailboxes, signs, sprinkler systems, etc. 3.6.3. Final Grading: The Contractor is to re-establish existing final grade or finish final grades as modified and shown on the Drawings. The Contractor is to backfill to proper sub grade elevation with backfill material to allow placement of surface improvements or materials. 3.6.4.1. Minimum base course material on gravel roadways or minimum depth gravel on hard surface roadways to be 8 inches,unless shown otherwise on Drawings. 3.6.4.2. Minimum bituminous surfacing to be 3 inches unless shown otherwise on Drawings. 3.6.4.3. Minimum concrete pavement surfacing to be 6 inches,unless shown otherwise on Drawings. 3.6.5. Restoration Monitoring: If in the opinion of the Engineer, cleanup and miscellaneous items of work and construction are lagging,the Contractor will be required to stop pipe installation until such work is caught up. A percentage of the unit and lump sum prices will be withheld from payments for pipe installation,manhole construction etc. in areas where cleanup and restoration have not been completed. This percentage will be in excess of the specified 10%retainage for completed work. 4. QUALITY CONTROL- FIELD 4.1. Compaction. It should be fully understood that it will be the sole responsibility of the Contractor to achieve the specified densities for all embedment and backfill material placed. The Contractor will be responsible for ensuring that correct methods are being used for the placement and compaction of said materials. Correct backfill methods include,but are not limited to: 4.1.1. Use of proper equipment for existing soil condition encountered. 4.1.2. Moisture content of existing soils; determination if water should be added or if soil should be air dried to reduce moisture content. City of Ukiah—Electric Utility FOC—Site Work Trenching,Backfill&Compaction 1350 Hastings Avenue,Ukiah,CA SECTION 02221—Page 7 of 8 Pages Page 497 of 4165 4.1.3. Thickness of backfill lift. 4.1.4. Contractor may, at his own expense,have an approved geotechnical engineer monitor the methods of backfill and compaction used to ensure that the desired densities are being obtained. 4.1.5. Inspection and testing will be performed as directed by the Engineer. Testing will be conducted as a quality assurance check to verify the Contractor's compliance with the standards indicated in the Specifications. 4.2. Inspection and Testing. Inspection and testing to be performed at the direction of the Engineer. The Contractor shall cooperate fully with all persons engaged in testing. The Contractor shall excavate as required allowing testing. The Contractor shall backfill all test excavations in accordance with these Specifications. Any areas which require a specified density,including fill,backfill,trenches, embankments, road base,hot bituminous pavement, backfill for structures, shall be tested. 4.3. Density Testing and Control: 4.3.1. Reference Standards: Density/moisture relationships to be developed for all soil types encountered according to ASTM D698 or AASHTO T99. 4.3.2. Field Testing: Testing for density during compaction operations to be done in accordance with ASTM D2922 using nuclear density methods. 4.3.3. Frequency of Testing: Minimum of one (1)test every 250 feet of trench per lift or as directed by Engineer. The Contractor to excavate to depths required by Engineer for testing and backfill test holes to density specified. Testing to be paid for by Owner. 4.3.4. Retesting: In the event of failure to meet compaction criteria,the Contractor shall re-excavate and re-backfill at direction of Engineer. All retesting to be paid for by Contractor and to be performed by soils testing firm approved by the Engineer. 4.4. Payment for Testing: Owner responsible for all costs of initial testing of backfill. Contractor to pay all costs of any retesting required. 5. MEASUREMENT AND BASIS OF PAYMENT 5.1. Measurement: Separate measurement for payment will not be made for trenching,backfilling, and compaction specified in this Section. 5.2. Payment: Separate payment will not be made for trenching,backfilling, and compaction in this Section. All costs for such work will be considered to be included in the prices quoted for the applicable related items of work. END OF SECTION City of Ukiah—Electric Utility FOC—Site Work Trenching,Backfill&Compaction 1350 Hastings Avenue,Ukiah,CA SECTION 02221—Page 8 of 8 Pages Page 498 of 4165 SECTION 02829 ELECTRIC GATE OPERATORS PART1 GENERAL 1.1 SECTION INCLUDES A. Electric Gate Operators: 1. Commercial High Traffic DC Slide Gate Operator(LiftMaster Model CSL24UL). B. Monitored Photo Eyes 1. Monitored Retro-Reflective Photo Eyes (LiftMaster Model LMRRUL) 2. Monitored Through-Beam Photo Eyes (LiftMaster Model LMTBUL) 1.2 RELATED SECTIONS A. Section 02820 - Fences and Gates: Adjoining fences and gates. B. Section 03300 - Cast-in-Place Concrete: Concrete mounting pads. C. Section 11150 - Parking control equipment. D. Division 16- Requirements for electrical connections. 1.3 REFERENCES A. National Electrical Manufacturers Association (NEMA): NEMA ICS 6 - Industrial Control and Systems: Enclosures. B. Underwriters Laboratories (UL): UL 325- Standard for Safety for Door, Drapery, Gate, Louver, and Window Operators and Systems. C. Underwriters Laboratories (UL): UL 991 - Standard for Tests for Safety-Related Controls Employing Solid-State Devices. D. International Organization for Standardization: ISO 9001 - Quality Management Systems. 1.4 SUBMITTALS A. Submit under provisions of Section 01300. B. Product Data: Equipment list, system description, electrical wiring diagrams for installation, and manufacturer's data sheets on each product to be used, including: 1. Preparation instructions and recommendations. 2. Storage and handling requirements and recommendations. 3. Installation methods. C. Shop Drawings: Submit shop drawings showing layout, profiles, and product components, including anchorage, edge conditions, and accessories. 1. Operation, installation, and maintenance manuals including wiring diagrams. 2. Risers, layouts, and special wiring diagrams showing any changes to standard drawings. City of Ukiah — Electric Utility— FOC Electric Gate Operators 1350 Hastings Avenue, Ukiah 02829-1 Page 499 of 4165