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Home My WebLink About2020-08-19 Agenda � i 0, VO, am° 4�%J� 'll k,W%1$01 City q, Ukiah ------------------------------------------------ City Council Regular Meeting AGENDA Civic Center Council Chamber♦ 300 Seminary Avenue ♦ Ukiah, CA 95482 Register for Ukiah CityCouncil Regular Meeting at: :!!attendee.g towebi re After registering, you will receive a confirmation email containing information out joining the webinar. Alternatively, you may view the meeting (without participating) clicking the name of the meeting at ww kiah.com1mi _ August 19, 2020 - 6:00 PM 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 3.a. Proclamation in Honor of the 100th Anniversary of the 19th Amendment to the Unites States Constitution. Recommended Action: Read and Present Proclamation. Attachments: 1. Proclamation - Women's Suffrage 3.b. Proclamation Recognizing August 20, 2020 to September 20, 2020, as Relay For Life Month, Supporting the American Cancer Society. Recommended Action: Read and Present Proclamation. Attachments: 1. Proclamation - Relay for Life 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES 5.a. Approval of the Minutes for the August 5, 2020, Regular Meeting. Recommended Action:Approve the Minutes of August 5, 2020, Regular Meeting, as submitted. Attachments: 1. 2020-08-05 Draft Minutes Page 1 of 7 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days(90)the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. 7.a. Report of Disbursements for the Month of June 2020. Recommended Action:Approve the Report of Disbursements for the Month of June 2020. Attachments: 1. June 2020 Summary of Disbursements 2. Account Codes for Reference 3. Object codes for Reference 4. June 2020 Disbursement Detail 7.b. Notification of Purchase of Services from Arrow Fencing in the Amount of$6,050 for Materials and Installation of a Replacement Gate for the Corporation Yard, and Approval of Corresponding Amendment. Recommended Action: Receive notification of Purchase of Services from Arrow Fencing in the amount of$6,050 for Materials and Installation of a replacement gate for the Corporation Yard, and approval of Corresponding Amendment. Attachments: 1. Quote 7.c. Award of Purchase of Back-Up Power Generators for the Water and Wastewater Divisions from MULTIQUIP, Inc. in the Amount of$117,690, and from Pac Machine Company in the Amount of$52,467, as Approved in the Fiscal Year 2020-2021 Capital Budget. Recommended Action:Award of purchase of Back-Up Power Generators for the Water and Wastewater Divisions from MULTIQUIP, Inc. in the amount of$117,690, and from Pac Machine Company in the amount of$52,467, as approved in the Fiscal Year 2020-2021 Capital Budget. Attachments: 1. Bid Tabulation 2. MULTIQUIP 3. Pac Machine Page 2 of 7 7.d. Approval of Notice of Completion for the Bush & Low Gap Electric Improvement Project, Specification No. 20-05, and Approve Final Payment and the 5% Retention to Wpf Construction, LLC. Recommended Action:Approve Notice of Completion for the Bush & Low Gap Electric Improvement Project, Specification No. 20-05, and direct the City Clerk to file the Notice of Completion with the County Recorder. Attachments: 1. Bush and Low Gap Bid Spec No 20-05 COMBINED 2. 2020-8-19 Notice of Completion-Bush & Low Gap Re-Configuration 7.e. Approval of Notice of Completion for the Todd Grove Park Electric Service Upgrade, Specification No. 20-07, and Approve Final Payment and the 5% Retention to Wpf Construction, LLC. Recommended Action:Approve Notice of Completion for the Todd Grove Park Electric Service Upgrade, Specification No. 20-07, and direct the City Clerk to file the Notice of Completion with the County Recorder. Attachments: 1. Todd Grove Park Bid Specification COMBINED 2. Notice of Completion-Todd Grove Park 7.f. Notification to City Council of the Purchase of Utility Grade Aerial Infrared Thermal Survey Equipment in the Amount of$24,560.02 (EUD) Recommended Action: Receive report on the purchase of utility grade Ariel Infrared Thermal Survey Equipment in the amount of$24,560.02 Attachments: 1. P.O. #46787-Aerial Infrared Thermal Survey Equipt. 7.g. Award of Contract to Pavement Coatings Company in the Amount of$330,494 for the 2020 Slurry Seal of Local Streets and Approval of Corresponding Budget Amendment. Recommended Action:Award of contract to Pavement Coatings Company in the amount of $330,494 for the 2020 Slurry Seal of Local Streets and Approval of Corresponding Budget Amendment. Attachments: 1. Bid Results Spec 20-01 Slurry Seal 2. Apparent Low Bid 7.h. Award of Contract to DC Electric Group, Inc. in the Amount of$29,895 Plus Applicable Sales Tax for the Replacement of the Traffic Signal Video Detection System at the Intersection of East Perkins Street and North Orchard Avenue. Recommended Action:Award of Contract to DC Electric Group, Inc, in the amount of$29,895 plus applicable sales tax for the replacement of the Traffic Signal Video Detection System at the intersection of East Perkins Street and North Orchard Avenue. Attachments: 1. DC Electric Quote Page 3 of 7 7.i. Approval of Amendment No. 2 with SMB Environmental in the Amount of$25,000 for Additional CEQA Support Services for the Ukiah Landfill Closure Project. Recommended Action:Approval of Amendment No. 2 with SMB Environmental in the Amount of $25,000 for Additional CEQA Support Services for the Ukiah Landfill Closure Project. Attachments: 1. Amendment 1 2. Proposal from SMB 3. Proposed Amendment 2 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three(3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. COUNCIL REPORTS 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS (6:15 PM) 11.a. Water Rate Protest Hearing and Adoption of Water Rate Resolution. Recommended Action: Conduct protest hearing on proposed adjustments to water rates and adopt the associated resolution implementing those rate adjustment effective October 1, 2020. Attachments: 1. 2020 Final Water Rate Study 6-24-20 2. Received Protests 3. Ukiah Water Rate Hearing Aug 19 2020 4. Water Rate Resolution 8-19-20 Page 4 of 7 11.b. Public Hearing on and Consideration of City Adopting Resolution Authorizing (1) Series 2020A Lease Revenue Bonds to Reimburse the City for the Cost to Purchase, Renovate, and Improve City Facilities and (2) 2020B Lease Revenue Bonds to Pay Off a Portion of the City's Unfunded Accrued Liability with CalPERS Recommended Action: City Council adopt the attached resolution(Attachments 1) authorizing staff to move forward with the financing strategy as presented. Attachments: 1. Al - Resolution_of_the_City_Draft_08-06-20 (GFE) 2. A2 - Resolution_of_the_Authority_Draft_08-06-20 (GFE) 3. A3 - Ukiah_2020A_Site_Lease _ 4. A4 - Ukiah_2020B_Site_Lease_ 5. A5 - Ukiah- 2020A-Lease-Agreement-6. A6 - Ukiah- 2020B-Lease-Agreement-7. A7 - Ukiah_2020A_Assignment_Agreement_ 8. A8 - Ukiah_2020B_Assignment_Agreement_ 9. A9 - Ukiah_Indenture_ 10. Al - Ukiah 2019-20 Pension Report 200214 11. Al 1 - Ukiah UAL Restructuring Analysis 200812 12. Al2 - Ukiah_Memorandum_of 2020A_Lease_Agreement 12. UNFINISHED BUSINESS 12.a. Receive Status Report and Consider Any Action or Direction Related to the Novel Coronavirus (COVID-19) Emergency Including Operational Preparedness and Response; Continuity of City Operations and Services; Community and Business Impacts; and Any Other Related Matters. Recommended Action: Receive status report and consider any action or direction related to the Novel Coronavirus(COWD-19) Emergency including operational preparedness and response; continuity of City operations and services; community and business impacts;and any other related matters. Attachments: None 12.b. Annual Report Regarding the Visit Ukiah Program and Authorization for City Manager to Negotiate and Execute Performance Agreement between the Greater Ukiah Chamber of Commerce and the City of Ukiah for Continued Administration of the Program for Fiscal Year 2020-21. Recommended Action: Receive a presentation regarding the Visit Ukiah program and consider authorizing the City Manager to negotiate and execute a performance agreement between the Greater Ukiah Chamber of Commerce and the City of Ukiah for the continued administration of the program. Attachments: 1. Greater Ukiah Chamber of Commerce 2019-07-01 Page 5 of 7 12.c. Receive Report Regarding the Economic Development and Financing Corporation (EDFC); Consideration of Request for Funding from EDFC; and Request for Authorization for the City Manager to Negotiate and Execute Performance Agreement Between the City of Ukiah and EDFC. Recommended Action: Receive report regarding the Economic Development and Financing Corporation (EDFC); consider request for funding from EDFC; and authorize the City Manager to negotiate and execute Performance Agreement between the City of Ukiah and EDFC. Attachments: 1. Performance Agreement—EDFC— EDFC_1920 2. EDFC 2019-2020 ANNUAL-Ukiah Report 12.d. Discuss and Consider Approval of Resolution Confirming an Emergency Order of the City Manager of the City of Ukiah in His Capacity as the Director of Emergency Services extending the operation period of the Inland Winter Homeless Shelter located at 1045 South State Street in Ukiah through April 30, 2021. Recommended Action: 1. Approve Resolution confirming Emergency Order of the City Manager of the City of Ukiah, in his capacity as the Director of Emergency Services for the City, extending the operation period of the Inland Winter Homeless Shelter located at 1045 South State Street in Ukiah through April 30, 2021. Attachments: 1. Confirming Shelter Extension Emergency Order to April 30 2021 12.e. Receive Report Regarding Review of Ordinance for Development of Operating Standards for Community Gardens, Live Entertainment, Outdoor Dining, Sidewalk Cafes, and Specialty Food and Beverage Sales with Tasting; and Provide Direction to Staff as Necessary Recommended Action: Receive report and provide direction to Staff as necessary. Attachments: 1. Attachment 1- Ordinance No. 1167 12.f. Receive Report Regarding Annual Review of Ordinance for the Regulation of Shopping Cart Containment and Retrieval, and Provide Direction as Necessary. Recommended Action: Receive report from Staff and provide direction as necessary. Attachments: 1. Ordinance No. 1187 Shopping Cart Containment and Retrieval 2. Ordinance No. 1191 Amending Shopping Cart Containment and Retrieval Ordinance Page 6 of 7 12.g. Continued Discussion and Possible Adoption of Resolution Amending Procedures for Annual Appointment and Rotation of Mayor, Vice Mayor, and City Councilmembers. Recommended Action: 1) Conduct a discussion per staff recommendations; and 2)If Council decides to go with the proposed method of rotation, then adopt Resolution A or B, depending on which option Council chooses; or 3)If Council decides not to go with the proposed method, then give direction to the ad hoc and staff. Attachments: 1. Dais Seating 2. Mayor Rotation Scenarios 3. Resolution - Redline 4. Resolution A 5. Resolution B 13. NEW BUSINESS 13.a. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s). Recommended Action: Receive report(s). The Council will consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). Attachments: 1. 2020 City Council Special Assignments - 07-06-20 14. CLOSED SESSION - CLOSED SESSION MAYBE HELD AT ANYTIME DURING THE MEETING 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center,300 Seminary Avenue, Ukiah, CA 95482,during normal business hours, Monday through Friday,8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall,located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Kristine Lawler, City Clerk Dated:8/14/20 Page 7 of 7