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Home My WebLink About1998-07-15 Packet. . CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 July 15, 1998 8:30 p.m. Roll Call Pledge of Allegiance Special Order of Business a. Presentation from the Shade Brigade Approval/Correction of Minutes a. Special Meetings of June 23 and 24, 1998 (Budget Sessions) b. Joint Meeting with Ukiah Valley Sanitation Distdct of June 24, 1998 c. Regular Adjourned Meeting of July 1, 1998 (Interviews) d. Regular Meeting of July 1, 1998 . RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. o CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Award of Bid for 45, 50, and 55 Foot Class 3 Western Cedar Poles to McFarland Cascade in the Amount of $14,033.66 b. Approval of Report of Disbursements for the Month of June 1998 c. Award of Contract to Ferranti Construction for the Construction of the Sidewalk Replacement and Drainage Improvement Project, Spec. No. 98-08 in the Amount of $74,979.42 d. Mendocino County Board of Supervisors Request for the City of Ukiah's Support for Mobile Recycling Provisions of AB 2309 (Bowen) e. Receive Report Regarding the Acquisition of Services from Tim Narvaez for Slope Stabilization Work at the Ukiah Landfill f. Approval of Request to Replace the City of Ukiah Representative on the AB 939 Task Force g. Adopt Resolution Calling for General Municipal Election, Consolidating General Municipal Election with Statewide General Election, Presenting Ballot Measure To Make Mayor Position Appointive Rather Than Elective, Transmitting Measure to City Attorney For Impartial Analysis, and Authorizing Arguments and Rebuttal Arguments in Favor of Measure h. Denial of Claims for Damages Received From Fred Willams Jr., Gregory Severson, and Sue Cuellar and Rosa Mendez, and Referral to the Joint Powers Authority, Redwood Empire Municipal Insurance Fund i. Receive Report Regarding the Acquisition of Services From Meyer General Equipment Construction for Rental of Truck and Driver j. Approval of Budget Amendment and Receive Report for the Purchase and Installation of Replacement Heating and Air Conditioning Units at Civic Center. . o k. Accept Report Regarding Purchase of Chlorine Tablets for Municipal Swimming Pool from Lincoln Equipment, Inc., in the Amount of $5,834.40 AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. PUBLIC HEARING - 7:00 p.m. a. Introduction of Ordinance Amending Article 15 (Public Facilities Zoning Regulations) of Chapter 2 of the Ukiah Municipal Code *As this is a quasi-judicial hearing, Councilmembers are required to view the site prior to Council meeting. 9. PETITIONS AND COMMUNICATIONS 10. UNFINISHED BUSINESS a. Report from Solid Waste, Inc. Status and Schedule for Ukiah Solid Waste Transfer Station (Use Permit & loan, attach schedule) 11. NEW BUSINESS 12. CITY COUNCIL REPORTS 13. CITY MANAGER/DIRECTOR REPORTS 14. CLOSED SESSION 15. ADJOURNMENT The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. RESUME All Present 1. Mastin led pledge 2. 3. Received 4. Approved w/correction Approved as submitted Approved as submitted Approved as submitted CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 July 15, 1998 6:30 p.m. Roll Call Pledge of Allegiance Special Order of Business a. Presentation from the Shade Brigade Approval/Correction of Minutes a. Special Meetings of June 23 and 24, 1998 (Budget Sessions) b. Joint Meeting with Ukiah Valley Sanitation District of June 24, 1998 c. Regular Adjourned Meeting of July 1, 1998 (Interviews) d. Regular Meeting of July 1, 1998 Mayor reviewed o [RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. Mayor reviewed M/RC all Aye . CONSENT CAI, ENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Awarded Bid for 45, 50, and 55 Foot Class 3 Western Cedar Poles to McFadand Cascade in the Amount of $14,033.66 b. Approved Report of Disbursements for the Month of June 1998 c. Awarded Contract to Ferranti Construction for the Construction of the Sidewalk Replacement and Drainage Improvement Project, Spec. No. 98-08 in the Amount of $74,979.42 d. Approved Mendocino County Board of Supervisors Request for the City of Ukiah's Support for Mobile Recycling Provisions of AB 2309 (Bowen) e. Received Report Regarding the Acquisition of Services from Tim Narvaez for Slope Stabilization Work at the Ukiah Landfill Approved of Request to Replace the City of Ukiah Representative on the AB 939 Task Force Adopted Resolution Calling for General Municipal Election, Consolidating General Municipal Election with Statewide General Election, Presenting Ballot Measure To Make Mayor Position Appointive Rather Than Elective, Transmitting Measure to City Attorney For Impartial Analysis, and Authorizing Arguments and Rebuttal Arguments in Favor of Measure Denied Claims for Damages Received From Fred Willams Jr., Gregory Severson, and Sue Cuellar and Rosa Mendez, and Referral to the Joint Powers Authority, Redwood Empire Municipal Insurance Fund Received Report Regarding the Acquisition of Services From Meyer General Equipment Construction for Rental of Truck and Driver' Approved of Budget Amendment and Receive Report for the Purchase and Installation of Replacement Heating and Air Conditioning Units at Civic Center. go ho k. Accepted Report Regarding Purchase of Chlorine Tablets for Municipal Swimming Pool from Lincoln Equipment, Inc., in the Amount of $5,834.40 . Mayor Reviewed AUDIENCE COMMENTS ON NON-AGENDA ITEMS The C~y Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. ff you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. Phil Baldwin - noise pollution of air traffic in Ukiah and at the Uldah Airport (helicopters & airplanes) 8. PUBLIC HEARING-7:00 n.m. Public Hearing conducted a. Introduction of Ordinance Amending Article 15 (Public Facilities M/VV, all Aye to intro. Zoning Regulations) of Chapter 2 of the Ukiah Municipal Code Clerk read by title M/RC, all Aye to introduce Ordinance None 9. PETITIONS AND COMMUNICATIONS Received 10. UNFINISHED BUSINES~ a. Report from Solid Waste, Inc. Status and Schedule for Ukiah Solid Waste Transfer Station (Use Permit & loan, attach schedule) None 11. NEW BUSINESS 12. CITY COUNCIL REPORTS None 13. CITY MANAGER/DIRECTOR REPORTS None 14. CLOSED SESSION 15. ADJOURNMENT Adjourned at 7:30 p.m. The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. MINUTES OF THE UKLAH CITY COUNCIL Special Meeting - Budget Session Tuesday, June 23, 1998 The Ukiah City Council met at a Special Meeting on June 23, 1998, the notice for which had been legally noticed and posted, at 10:02 a.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Uldah, California. The purpose of the meeting was to review and discuss the proposed Fiscal Year 1998-99 Budget. Roll was taken and the following Councilmembers were present: Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. Staff present: Director ofFinance Elton, Risk Manager/Budget Officer Harris, City Manager Horsley, Director of Public Works Kennedy, Director of Community Services DeKnoblough, Community Services Supervisor Weselsky, Ukiah Valley Conference Center Manager Jenny, Acting Museum Director Smith-Fen'i, Director of Public Utilities Barnes, Water/Sewer Operations Superintendent Borecky, Police ChiefW'flliams, Fire Chief Sandelin, ustomer Service Supervisor Archibald, Director of Planning Sawyer, Airport ~er Bua, and ity Clerk Ulvila. ~ ~iiii~ _C!ty_Manager Norsley provided the highligl~ts of her written ~get m~g~i'iii!!!~t~e noted that every m me next ~ to lU vears ~.:..;,:.:.-? ~...-:'..~i~.'" "~;:=~i:';'~?:~i?:~ii~:i?=.. ..?i'i:ii~ mince uJrector :Eiton provided an overview of the fund'~es, transfers, and ~i~:'Summary CouncUmemb.~ ]<~ ~oted.~ ~?or for the tot~ emple~:;'=ai~aho~ed Personnel sectior~ which should be 153V~, not lSl½. '~: Finance Director Elton apologized' for the e..~:.:~g!~X:~Il.?.....~i?::-!?:.i:.~::!?iiii!!?!~ be co .n/ected.~iii!i!i!::iiiii?iiii? .... He advised' that th,. pages were manually totaled, where the.~¢:~r sp~~::~ad::::(~mmlas built in to do the · ~{~..'- ~}~ .... ~.~::::~a::: a:::::~:~:i:~ X.::~.'..~!? ~i.."..~'' ~Ms~ yor Ma?one .r~err~ to the _Obi!~ ho~i~tal and.~gesIed credit be given for caretaking · property ana mat me rental ~Ufit refl~-lieu Csty Mana~Horsley re~~ed it be ~:~!:~ the Parks budget. She discussed possible impacts ...of~p~Oposed V~C~;~!ense F~!~:~:d possibly going into effect this next year. The C~..~. of~.m~. ~tted'l~i;~i~!...te agencies and has been informed the League of California ~.,t,es wuj aa~!i~rsue ~i;i~;;i~:,:weH. This potential refiand can mean a loss of up to $6.00,0.00 to th.~;i~ :~ah. ~i ~ has already cut non-essential programs and services, rexluce~ staff.b[~:.i~i~iS,:.and dtfred equipment replacement and this cut would hit us in an alre~d_ y ~ened condiii~i.ilS~i~Ve recognition to Gordon Elton and Ivfike Harris for all their hard work..~preparing the bt]~[iiiiiii? .... PUBLIC WORK,~ ~b!~. Works Direct~ennedy provided an overview of the Divisions within his Department. He ~ed ~ere would be!~:: changes in personnel, and various nllowances for expenditure accounts are ~ ~::,,::?~s y,,~s ,~th the =~ptio~ or m~h~y and equipm~t. The ~'~Po~x~ to rep]ace an old ammoni, blueprint m,=h~e ~th a larger copier that w~ be ~le~io:'rnake larger copies of prints without emitting toxic fumes as in the case with the ~rrent ammonia blueprint machine. The used machinery would go through the City's Surplus Program. Other City Departments, such as Planning could also utilize the new copier. There was discussion concerning the reconstruction project on Orchard Avenue, rehabilitating Perkins Street, construction of the Orchard Avenue Bridge at Orr Creek, and improvements to Waugh Lane and collector streets. Director Kennedy advised that a survey was conducted among residents of the Marlene Street neighborhood and staff'will be evaluating their responses regarding the speed humps and the effectiveness of the partial closure of Marlene Street. Councilmember Mastin made reference to Page ES-4 of the City Marmger's Budget Message under Budget Session - June 23-24, 1998 ra~¢ 1 Street Maintenance, "...correcting traffic signal loops at State and Wabash...", correcting the statement to read "...State and Washington..." Public Works Director Kennedy discussed the Landfill's proposed budget; noting contractual services may be lower this year. He proposed changes to the Shop Attendant position, maintenance of vehicles and equipment, with a large portion ofthe Garage Mechanic's duties centering on Landfill equipment. Pre-closure cost for the Landfill is estimated at 5;1.1 million. He summarized benzene monitoring in the Landfill and its impact to groundwater at the east side ofthe site. He urged the need to prepare for LancLfill closure costs. The City will continue with the upkeep and fitter abatement of Vichy Springs Road. There was some disoass/on concerning street sweeping, weed abatement, and leafremovai, and their impact on the landfill. Mr. Kennedy clisoass~ the proposed purchase ufa 4-wheel drive pickup while seminars.n°ting the current vehicle would be used in the vehicle pool for employee's ~portation to RECESSED: 11:25 a.m. ~:.~:::' ~ ....... ~::.'..-.~ ............... !~.~ .... Community Services Director DeKnoblough d, scusse~i~ Civic Center roof, which is included in Fund 800. He'?~SCussM'i~he proposal servatory/'aric ann improvements to playground equ~ii~=~?~!l parks. He noted the main ~.e was dtscussmn concermng recreatmnal act~:~T~r~youth at'~' P~l~':aad the development o~ ~ovservatory Park. City Manager Horsley ~i~v~d¢ park de~ment would be a cross ~ e ouage~ ~s fi~l~. There was also d~ssmn ~ce~!~' of'herbicides. 'Ihere was d!sc~, ss~on concerm~.g t:~i~ of' ~:~i~ontgo~ Wards building site for recreational purposes anti tt~e ~ong-range planning for a ~im use ~ement with the Ukiah, United School ~ ~_they choose the sit~,ro~ii~!~e,~ ~h.~iiii!~....:::~oblough noted the City s need rot e~tra fadlities for.~.h things as ~,~d a recroii~' ~'~ with the obstacle being money to fund the project.:~i~~n pur~ ~..ming sh~gr~sources and facilities with the School District, devel°p~n~ ~i~0~?~e agr~!i~d~ the possible use of Redevelopment Funds to assist in this endeavor. ~,ili~~...ough'~? ~elopment ~und~ co~d be u~d to e~m~ate b~ght. Communi~~ $~or W~lcy noted the City is limited in space and there is a need to ~o~ ~..~,~..School ~ ~i~.progr~ns. The Community S~ces ~epartment is involved in mscu~n w~tt~ the Sch~~ at this time. p.m. ' p.m. RECREATION. ADMINISTRATION ~omm~ :Se~es Supervisor Weseisky advised there is no increase to the budget. Community Services Director DeKuobiough advised they are conducting a survey of other communities' aquatic programs and are looking a~ ways to best utilize the pool facility for all age groups in the community. Community Services Supervisor WeseRky discussed the use of the pool by the Ukiab Unified School District. Maintenance of the pool is an important cost factor, noting their survey should be of assistance in finding alternative wlutions for both maintenance and use of the facility. Grace Hudson/Sun House Museum/Museum Grant Fund~ Acting Director Sherri Smith-Ferri presented an over~ew ofthe ~seum ~n~g and the high Budget Sessi~ - June 23-24, 1998 Page 2 level of attendance. Formation of a committee is currently underway to assist in the five-year plan, with emphasis on funding sources. She noted the Guild is having a fundraiser in commemoration of Pat Denny. The endowment will need to take over the expenses in the future, which is part of the five-year plan. She discu_s__~_ their proposal to purchase an oversized color monitor, which will assist the current Director in utilizing their graphic design techniques for publications, thereby reducing costs. She discussed budget cuts in her salary and explained that part of her time will be funded by a grant fi.om the National Science Foundation. Municipal Golf Course Community Services Director DeKnoblough advised there will be no fee increase, however, they are looking at how the fees are structured. He discussed the possible impacts if the County builds a golf course on the coast. He advised the use ofherbicides at the Golf Course is limited and he is working with the Public Utilities and Engineering Departments regarding the herbicide program. IFIOAH VALLEY CONFERKNCK CENTKP , Conf. e, rence Center Manager J'enny discussed the revenues of the ~r~>Center, noting growm potential for weddinlz recenfiom and oth~ ~.v~. ~.~. ,~:ii:~iiii?.:i:i.,::~i!ii~ begin towards payment of its debts, noting that ori ' all !~e thou ~:ii{i' ~i .,~, mc statue, trace revenues are mgner man exponses~==~/.~c~der will go tO~d$~erest on Public Utilities Director Barnes gave an overview ofth!:Electri~~:~:~dget, which increased b_y $3?0,0?0.^ Thes. e ,m.c. reases, are reflected in..,~?~ benefi~ii~.~~g, replacement generator, ararter aaa plotter, anti repair ofd~:~!i~imals H~ii~i~Ussed maia~ .for c~,n~ s~wices, equipment and rep~;:i:~d th.e:::~"~O~...p~:~:~::;:orage and Cnty Manager Horsley noted the ~i~hould ~ble to p~:~0ffthe bonds earlier than anticipated Public UtiJiti.es Dh"J~or Ba~es ~!~M ~'i~e~e:~::~apital expenditures at the water plant for proposed ~rea Additi~i:~' 5% incr~:~:~;:~:; for the W .<: ............. · ..... ::.:::.: :.:: ...... < .... : ...... ~,,~ at=r ~reatmen! rlant ~upervisor and oth~: ~.:e..! is r~d~ as the'::~lt::6c a study of similar positions in other cities ~:::~:~hief Williams~:~xi the objectives of the Police Department, noting, reorganization o ilil ar impo ce is to aluate and curren, areas or r~p0ns~omtles ot p.a...~! supervisors to allow supervisors a majority of their time in the field ~ing patrol ~. He discvs__~e~_ completing the implementation ora P.C. based network and ~:~:~<'Pr.o .g~.. Additional..objectives discussed were the ~pansion of the Citizens ~i~.,y.,..~.~l explor~,g t~. oppormniiies for _new computer programs with crime analysis and ppmg capanmues as well as electronic storage for record management. Fire Fire Chief` Sanddin outlined the signiticant differences during the past year and noted the Fire Department is operating efficiently. There was a brief discussion of the plans to complete the fire training tower. The Fire Department w~ continue to support fire prevention activities as well as the volunteer program already in place. He discussed initiating a West I-rdls Vegetation Management Plan and identified the western hills as a bs~s_rdous fire zone. Residents in this area have been very cooperative in curbing fire d~gers. There was discussion between staff'and the Council regarding future use of Station 652 (Noah Fire Budget Session - June 23-24, 1998 P~,e 3 Station) in addition to major maintenance projects on the structure. Staff noted that the City is in negotiations with another agency that will help maintain the building. Councilmember Mastin voiced his opposition to the location of the training tower, noting the Civic Center property site puts the City in a difficult position fi.om a planning standpoint. Parkin~ District City Manager Horsley reported that the City would be conducting a survey of the Downtown Parking District. Customer Service Supervisor Archibald reported the City is still accepting parking permit applications fi.om County administration employees, with approximately 50% of them responding. The City will extend the response time one more month. There was discussion concerning a parking area for persons serving on a,jury. T~:icity continues to monitor the parking meter collections. It was noted the Post Office wo~i'd.;be~(~quishing up to 25 spaces from Lot A due to the relocation of their distri~tion ~!il i~"re was discussion regarding upgrading how tickets are recorded and proces~!!iiiiiiiii~' ' ~.~iiiiiiiiiiiiiiiiii!i!iiiiili!i::i~ ...... .Director of Finance Elton gave an overview of the F~::D~ment's bua~:~!~i:'i[ilat it includes the software to the year 2000. They are resi[~fii!!~d asset sofl'war~:::~:ig~ll as the .replacement ofthe AS400, which will be assessed by the F~.~!~ment. There was discussion oetween staff and the Council regarding Business Liceng~;l:d~! ~d ~:ii'ii~egular inventory of assets. He noted the auditors have not informed him of a plan f0?~omple[;~!!~i~Ventory, and at this time each Department is supposed to identify items that;~;~i~en Recessed: 2:57 p.m. ~i;;;n;=a~?i~i]o p m?'~ Director of Planning Sawyer ad~iiihey ~!~:equesting.!il0,0o0 this year ,o hire an historical pr.~.~a~.on ~ to assist m the ~Sment ..~roperti~i!i~d staff ~ prepare an ordinance. ex~stmg ~nventory was comp!et~jn the 1/!80'i~...whicJi:.~he consultant could use. The consultant would.pro, b:~,~e select~.::~':the Rn~i~?:iiiii::'expects many debates fi.om the community once tl~e~?y~Pt0~..is co~!~i;~:ipropert3~~'are notified. CiO' Man.ag?::.~rs~?~dvised~ii~;I ~evada is going through this type of situation with an old motel, weighingi~ii~p~i~:.prese~:lh~:.~ructure versus its historical value. There ~':0iSCUssion ~~ii~:....and the Council regarding the Demolition Permit Committee and the pr0~'ect of the Planm'~iC~ssion being involved in the historical preservation process. The needi::i~ incorporate bot~!~sli~ and long range planning in the budget with regard to meeting the n~°fthe General Pla~!~as discussed. It was noted that long-range planning sessions have been lllre~lt~;~f~PlS~'~g Sawyer expressed the need to reserve money in the budget for a substitute to replace the current Building Inspector during vacation time. He noted that comblning~e positions of Building Inspector with the Code Enforcement Officer has proven to be very helpful and the Department is running more efficiently. He discussed building permit fees and the lack oflarge projects. He discussed his request for a computer for the Building Inspector, which will have CD ROM capability so they will be able to install all building codes on the computer. This will make plan checking more efficient and be more assessable to customers' needs. ELECTED AND APPOINTED OFFICIAL.~ There was discussion between staffand the Council concerning the salaries of City Councilmembers, with City Manager Horsley advising she will research the matter. A discussion of travel and Budget Session - ~ 23-24,1998 Pase 4 conference expenses followed. Councilmember Mastin presented an idea of providing a fund for each Coundlmember to use for such items as attending conferences which are not budgeted, or for supporting an individual group in the community, noting that the Mendocino County Board of Supervisors are allocated a fund for a variety of things. CiD' Manager Horsley noted that the Board of Supervisors allocates funds for special projects in their Distria. Disa~on continued concerning the establishment oran expense fund and how funds are currently allocated to non-profit agencies in the community. It was determined that policies and guidelines would need to be considered prior to establishing such a fund. Consensus of the Council was to establish a $2,000 fund for each Councilmember. The voice vote was 4 to I, with Councilmember Ashiku opposing the proposal ~ ~!~. Councilmembers discussed the two offices at City Hall, which are~6t ~'very often by Councilmembers and the Mayor. ~.~:.. ~iiiiiii~i?~iiiiiii:=iiiii!?~ Consensus of the Council was to use the current offi~iibccupied.....b...~i!ftl/=&!!~i?~r use CouncUmembers and th.t it be fu-dshed with a couch Iounge= ' It was notecl that other meeting rooms are available at Ci~?~'!tbr larger meetings'?iiiiiii==~i~ CiD' Manager Horsley discussed reorganizing the o~:~:0/~i~$er Harris and City Clerk Ulvila, as they are most affected by the noise of the general publi¢?~ ~H i~'esearch costs involved for the transition and report her findings to Councit~!'~!~er date. ~'"~i~i i i! City Clerk/Elections ~,.*,~!i~?" ~::~ ~?~ ~?=?= ~?:==~ :=~:=~i~?~,. CsD' Manager Horsley requested a new ~puter f0~i~e ~:~!~'~:~ffice since the one in use has been malfunctioning for some time. Sh.~.~ed that:~:°bject/~:~'/d in the Budget were developed prior to City Clerk Ulv~la's appoint~: ~'~:?~" CiD' Man~[~Horsley ~:~e budg~i~:~i~~=:as last year. CiD' Manag~eHe~ advis~=i~==~et is the same as last year M15NICIP~~~'i:~ND S~L AVIATION ~)r~.o~iliManag. er B'liaiii~:i~e Airport anticipates an increase ill revenue. He explained that ~!~nstructmg a n~i~:at the Airport. He diga,msed purchasing a fuel truck, whether new or ~, and how it wou~'e~ce the fuel capabilities at the Airport. He presented an update on th.e(:~Wposed commuter.~ce being established at the Airport. They are currently in negotiations ~tKi~he Federal Avi.~6n Administration for a sublease with the City to establish their business. ~on followed~cerning the benefits ora commuter service to the Ulciah area. He noted the p, ger , ce in with regard to Fund a0S, aua e~~:::~i~i~iwer recycling containers would be included this year. There was discussion co~g::6sable spa~e near the Airport, such as north ofthe Federal Express building and a narrow strip along the east side of the Airport. OTH'KR FUNDR Civic Center Bond Interest and Redemption Risk Manager/Budget Officer Harris advised that the bond will maturing in the year 2005. Special Revenue Risk Manager/Budget Officer llarris briefly discussed Special Revenues. Budget Session. June 23-24, 1998 Page $ Federal Emerg_ency Shelter Grant Risk Manager/Budget Officer Harris advised that the City would receive a small amount of the administration fee. The total grant over a two-year period will be approximately 5250,000. He noted the grant is specifically for the homeless. Communi~ Development Block Grant Staffand Council made a brief review ofthe budget. Community_ Development Commission Risk Manager/Budget Officer Harris advised that the funds would be generated from the Community Development Block Grant. ~Equipment Replncemen! Risk Manager/Budget Officer Harris reviewed the fund balances per department. CITY MANAGER Ii!iii~=~.. aov~seo ,u~ she ~s waning for analysis and may approach C~ 'after th'~i ~ with regard to an amenoment to the Assistant City Mana2er t)osition ,!iiii?' ~..~:?':~iiii~iiiiiiiii!iiiiii!!~ ere was discussion between staffand Council concermnl~i~U~iofrecycling bras t~:~have multi- receptacles rather than a single unit. Councilmember Chavezi~~;~ecycling prolp'ams be printed in Spanish as well as English. City Manager Horsley ~a"~il!~ 939 Task Force also felt recycling information should be printed in Spanish as ~eH as E¢~!iii~ reported that Melody ..~.~i:i:?:.:~::'? '"'~:::::::::]:i~i:i:i:i:i:i:~:~:~::.. ~!. <i::" Secretarial Pool ~:~:~ .... .~..,...,.~ .......... ~ .............. ~ ..... City Manager Horsley reported the budge~!~quest ~a":~=!~:Would allow staffto develop brochures in house. There was a brief~sion o~ purcl~ibf$12,000 copier and it was noted the copier is used considerably ~i!i!;!i?:i::~i!i .,~i? Community Outreach~'Public I~:rmatio~!?!~iiiiii!~ ........ Ci~ .Manai~:Horsley ~s~iadvertis~i~iii0rt, and the development of a Web page for the Cny,,:~h a~get r~ ~$~000. SI.~:~:~sed an alternative City logo as well as possibly establis~ a~ty ~g. She:~~:=lhe promotional uses for a City flag. The development of a Web page ~:i~i~i~int effO~=ii~.;.the City and the Chamber of Commerce. Considerable discussion follo~,d i~~g ~ii~.~;~ge layout and the information it would contain. It was noted that ~~ii~ ~al rigl~t~.!i~n the City/Chamber combined Web page. There::~' discussion ~'!~nd the Council concerning providing assistance for maintenance wo~:.ii ..... the County Lib~i~::''a non-monetary exchange although it was uncertain the impact it w~ have on City ~!?It was noted that the City does not provide maintenance to the library at ttm . h or the lo g-t,rm l,, e or the libby. ~tql~o~s'~'~ral Government ~i~V~r ttors~ey brieny discussed dues and subscriptions. Franchise City Manager Horsley distn'buted information to the Council concerning the possibility of a Franchise Fee reduction. Discussion followed concerning the public's view on the matter, noting it is not a tax, but a fee. It was noted that City Attorney Rapport has indicated the City is within their rights. In comparison to P.G.&E., the City's electric rates are higher. City Manager Horsley reportedly discussed the matter with Director ofl%bfic Utilities Barnes and was advised that even if the Franchise Fee was reduced by 3%, we couldn't lower the utility rates. Mayor Malone noted that this is his sixth City budget review and everything included in the budget this year is very beneficial. Budget Session - June 23-24, 1998 Page 6 At 5:28 p.m., Mayor Malone adjourned the meeting to the Joint Ukiah Valley Sanitation District meeting on June 24, 1998, at 3:00 p.m. Continuation - Budget Session Wednesday, June 24, 1998 Mayor Malone convened the second day of the City Council Budget Session, the notice for which having was noticed and posted, at 5:15 p.m., in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. The following Councilmembers were present: Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. Staff present: Director ofl~mance Elton, Risk Manager/Budget Officer Ha~s, City Manager Horsley, and City Clerk Ulvila. City Manager Horaley distributed copies of changes made to the budget from yesterday's budget session, most notably depreciation values. There was discussion between s~ff'and the Council concerning the Franc~:~ee,..~'electric utilities and the UVSD's portion of the land ren~ fee. It was sugge~.by C~iM~:~r Horsley that the City reduce the C~-ner~ Fund by $77,760, as a s&f'eguar~~541~,,.. ,~.,,,,:.. ~i~,................_......~.:::.-:.,:. a~i~ ~!ii~s° reviewe~iiii? Consensu, of the City Council was to keep the reven~t the 612 and transfer money to Fund 541. Reference to tho~:i~~ be made '..u~. or of Finance Elton explained that the Airport b~w~i~'i~.om the Electric Utility to build a hangar, at an interest rate of 10%. A lower ~ierest r~t~>~i~d ::~ obtained from another source. He proposed changing the imerest rate on ~.~i~q:6% and'~get for the Airport will remain the same. Payments would remain th~:~>~d~ii~snce wS~'be reduced faster. tse reported tha~ the Coastal Conservancy.~t has ~ti~ii~i~g a riverside park. When the M/$ MastinfK~ily to adopt R~:tion 9~!~, Adop~ the 1998-99 Fiscal Year Budget, as amended, carried by the foll~:¥ol] call.~ti~:)~$?Councilmembers Chavez, Ashiku, Kelly, Mastin, and...~:~yor Malon~?:!NOES: Noneii!ii~BS)~: None. ABSENT: None. ~...~.::::~:~>'~,~?:::?:?:~!?iii?:::i::i;:?:ii~!?~ Marie Ulvila, City Clerk Budget Session. June 23-24,1998 Page 7 4b MINUTES OF THE UKIAH CITY COUNCIL Special Joint Meeting of Cit~ of Ukiah City Council and Ukiah Valley Sanitation District. Wednesday, June 24, 1998 The Ukiah City Council met in a Special Joint Meeting with the Ukiah Valley Sanitation District CUMSD) on Wednesday, July 24, 1998, the notice of which had been legally noticed and posted, at 3:00 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. The purpose of the meeting was to review and discuss the City of Ukiah Fiscal Year 1998-99 Budget. Roll was taken and the following Councilmembers were present: Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. Staff present: Director of Public Utility Barnes, Water/Sewer Operations Superintendent Borecky, Director of Finance Elton, Risk Manager/Budget Officer Harris, City Manager Horsley, City Attorney Kapport, and City Clerk Ulvila. Ukiah Valley Sanitation District Board Members present: Shoemaker, Chavez, and Chairman Delbar. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No one spoke CO SIDERATION AND ADOPTION OF FISCAL ~ 1995-99 A. Overview of?roposed Budget by City Manager~ec~or of,~lic Chairman Delbar addressed account 612.3505.632.~i!;i~or-Way Rental a;a::iiii~estioned whether an alternative proposal had been developed. , ,i::::iii!i?::iii::::iii?:?=!i::i?:iiii:=iiiiiii:.i;.i~ Finance Director Elton explained the proposal to estabfi¢i~ a fun~'i:~ii!;i~tation District Reserve, in which the Sanitation Distri~ revenue equating to hs:~'on of the ~!~f:.~ay rental costs would be placed. Expenditures of those funds would be~ ~::a later dat,?The same amount would be reduced from the District revenues in Fu~ ~'2 (b~S~.~ge26~),,~ih the total revenue to the District remaining the same as presented ~he ori~ d~b~ ·'" ':::i ili i !:i ! i;i:! !~. ::.:.i:: .,.'.:..~-'..~i:: ,.,:'.:? ~iiiiiiii?'~:i:~::~ ...... City Manager Horsley advised th~!~f~nue ~nt in Fu~!:641 is equal to the District's share of the right-of-way rental ~xpenses. T~iCity's reVUe will.,~i~etained in the current fund (612) along the UVSD .... .·..:.:.·iiii:·:.' .' ....... :: ' revenue :.::She noted ~e is no ~enditure of these funds proposed in the budget. Sh~ ~lained that.~!~D met e~er!~=.~:'day and voted to separate the Right-of-way Rental m~:t0 accurat~ily ~! for the~di!i!iS~'=:=noted there is nothing in the current agreement outlining=~°~ ~el ~onal~~~.~ to be shared. The separate fund was to insure the subject portion oeUVre! ~llue W~s:!~iidentified from the City's. ' '::::i:i:i:!::: ::::::::::::::::::::::::::::: ============================================ Considerab.:!~ ~~fii:~!~lig~ed ~eming the appropriate percentage of revenue distribution between.~'City and ~.i~.: City~'~tomey Rapport ~l~ed that under the current agreement, the UVSD and the City Council w~ meet once a year ~iCOnsider the budget. The agreement also states each entity will share the · !i 2. c ::::::i. mmmenance cost of..,~ system. No specific procedures to assign costs are outlined in the ~~nt, nor d~i::ffstate s procedure to resolve differences. RiChard Shi~aker advised there was no discussion at the meeting earlier in the day regarding reV~hue~:~d he did not approve ofthe proposal to create a new revenue fund. In comparing the revenue and expense spreadsheets, he didn't think the City is reducing expenditures. He did not want the revenue separated. Finance Director F..,Iton advised it was his undemanding UVSD had equated its portion of the funds be separated and he believed this was the direction they wished to pursue. Considerable discussion followed regarding bookkeepi~ procedures and the distribution of funds. He stated Fund 641 would be pan of the Sewer Enterprise Fund. He noted that the $135,000 would not be included in funds 641, but it would remain in 612. Joint Ivlgetmg of City Council mci Ulrich Valley Sanitation District June 24, 1998 Page I Councilmember Chavez, who is also a member of' the UVSD board, advised it was her understanding at the meeting earlier today that the UVSD wanted a separate reserve fund. The difference is that all revenue generated would remain the same, but the amount to be used for Right- of-way Rental would be set aside for furore consideration. City Manager Horsley reported that, until both parties can decide what to do with the money, it would be held in the reserve fund. Chairman Ddbar noted the City's legal ability to impose a right-of-way fee, but believed it should not be charged to the UVSD. It was his opinion that a defacto charge to the UVSD has been created. Because of the ambiguity last year, UVSD approved the fee for 1997=98 on the condition that the UVSD portion be removed from the 1998-99 budget. City Attorney Rapport advised tha~ the total revenue generated by the customers woe. not change. The UVSD will need to decide how to use the money in the fund. He exp!ained.~=:~ving a new operations agreement could provide more flexibility and clarity than is cu~y:.:~'~"case. He noted issues may arise in the future, such as future expansion of~:..sewer..~~!i~hich may require additional funding, thus the proposed revenue should be r~'"'i '~iiiiiiiiiiiiiiiiiii!iiiii!~i~:~.~ scuss~on followed concerning Funds 612, 613 and {~:}. with r~:d to r&~iiiiiii?~ber~:i~as considerable discussion as to how the right-of-way fees ~:be refi&~ted in the b~i~=i!iii:i:i:i:i.ii:~i=:i:::~ :~!::::iiii?:i i i~:: i ii:/i?' ,~ ............ Mi'. Shoemaker was of the opinion that the expense would ~:ii::~ti~::i~ not reflected on the revenue ' side. He believed it was determined at their meeting ~iilr'=~igKe!i~?there would be a credit to UVSD for one year of the right-of-way fee, and the mon.e'~'would ~&!~ ~==i~':i~SD special account. There was discussion regarding the bud~:~:~gures:~'~l'~:~ii~!i~Umber of utility connections within the City and the District. ,a~:. ,.¢'-?.' a.::i,: .i.-<.-::::i?' .~?' ii?::: ':~':~ ........... Chairman Deibar felt the UVSD i~i~;n sh~'be S4.2g!i!~d the Ciw 45 8%, thereby tiviml the UVSD S73,170, rather than t, be .$.'.'.'~17;240 pr~d. ~ii~: -- ' ' '~" City At!~a~:'~pport~~ed se~!~:;~:day limitation on deciding this issue. ..... ~ii:: i!! i:i i ::i:;:i: i:~! !:i~i!i:ii~i:~: ===================================== ....... City Manag~ HO~eques~i~:;~::Council approve the budget, with revisions as outlined, and authorize st~:~ ~ter into di~siom concerning an agreement with UVSD. ~ .~:::!::::?: '"" .... ":':~:ii:i:i:i:}:i:i:i:!:!: !'i:i:i.i:!'!:~i:i~::.. ~:ff~' M/S Ash~Chavez :~~::the budget with revisions as outlined by staff and to approve staff opening:discussion rega~ff ~:~greement with the Uidab Valley Sanitation District, carried by a o::': . i:i:!ii "-:::.i! un~lll~ous voice vote. t~?:!::il ..' i:::.: .~ :::::;; ' m--Uns,, s:SS p.m. Marie Ulvila, City Clerk Joint Meet/ng of City Council and Uki~ Valley Sanitation District June 24, 1998 Page 2 4c MINUTES OF TItE UKIAII CITY COUNCIL AdJourned Regular Meeting - PLANN~G COMM~SION INTERV~WS Wednesday, July 1, 1998 The Ukiah City Council met ~ an Adjourned Resulzr Meeting on July 1, 1998, the notice for which hsd been legally noticed and posted, at 6:30 p.m. in the Conference Room 3, Civic Center, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: CxxmcRmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. Staff present: City Manager Horsley, Planning Director S·w~er, and City Clerk U]vilt 2. PLANNING COMMISSION APPLICANT INTERVIEVV~' Mayor Malone reviewed the City Council interview process for each Planning. Commission candidate. ..~ EH¢ Lar~on discussed his experiences as a Planning C0.~sion~*!i~:i~ importance of the General Plan as a guideline for the future of Ukiah. He fel~:i"land usd*~U~'~ continue to be' .,u~e ~,~en. ere~. f,q.en process en.~. tenu~ as = Planni~Commi~ioner heS'~led himtO hear un.?!lmem .~.re que. n.'.ed Mr. ?rlon. concerning his:~i:.i;~'iii~, planning permit process, growtruennexation, ena me use o~ sandwich board si~' Mr. La.on felt the Planning Department is doing ll:~ii~:i~:~ and st~'~:~fi~ood rapport with the Commissionere. He felt the General Plan should be used es a guideli~ for growth issues es well as the possibility of expansion. W~ regard to'Mndwi~boSrd signs he~feit they should not obstruct pedestrian traffic or the right of way ~!~:~': ~:::;? i ! ~' .. ~b. JAMES MULHEREI~ .~ :~.;::" ~ ~i~ ........... ,~!:i:':,.: ..: ::::: · .,~!:!~".... ~!!i?' . James Mulheren advised that he ~e~l for ~'elini KaY'is for 22 years and is now a bus,ness o wn. er !.n t.h.e ~mm. unity. He w~td'like to~:~me m~ involved in community functions, now ,v~n_g~'~,_e_~_~;n~e.._to~_g~e .~o_.n~_~..t~i;ng:~c~..to. th~ ~rnn~u~::: He noted that if he did not get appointed "" "'".n..n~..~"°mm~ss!~ ~l Tou~a oe ~em~ted In serving on another City committee. Councilmember~ queried ~. 'Mulheren concerning his knowledge of the General Plan, and with making land use decisions, noting., that:at times · Commissioner must be able to take the pressure associated with making:eOntrove~ ~ions. The Councilmembers also inquired as to his views on growth/expansion o~ the ~ity a~d ~:usa of sandwich board signs ..:~'!~:!::~:'"'" '"";~:i:!:i'? ~ !! !:!i :?ii:ii?:iii::'~,. Mr. MulCh advised'~:~::~ been making important business decisions for over 25 years. He noted ~at he has not read th.e GeneraI Plan. He expressed a strong need to bring businesses to the.:~munity, which ginerate good wages. The need for more affordable housing is important, hOV~ver, there is not r~Uch land available within the City limits. He noted one possible solution ~ be to demolish ~e old buildings and construct multiple dwelling units in their place. He felt ~en~al growth areas:~uld be to the north and discouraged I~ailding on the western hills. He noted . lgricuiturel.~'wIs leR dormant, it could be put to good use with residential units. Being the of · l~ld son has made him ~&-are of the recreational needs of youth in the community. Jennll~r Purer ~:lvised her experience as · Planning Commissioner has been invaluable and she has enjoyed working with land use issues and seeing how policies are implemented. She noted an overall interest in planning issues and felt staff has been doing a good job. Ceuncilmembere queried Ms. Puser regarding the demolition process, occasions when the C, ity Council overturns a Planning Commission decision, and the use of sandwich board sign·. Ma. Purer expressed the need for more affordable housing although ~e did not think the community was cramped. Historical preservation is · top priority for her, whereas demolition is not in her purview as a Planning Commissioner. She discussed her recent job change and advised that she will now have more time to devote to the community and local projects. She discussed her views relative to growth, noting as more and more people commute on Hwy 101, there may be en increase in population, but not sign~cant tn the next few years. It is important the City be involved in all growth potential and long term planning. It was Ms. Pusar's opinion that sandwich board signs be ellowed, but not in the public right of wey es they here the potantiel for interrupting the flow of foot traffic. Recea~ed: 5:54 p.m. Recenwned: 6:00 p.m. 2d. MIKE CORRELL Mike Corrull discussed the need for long range planning of the Ukiah community end the need for the City end County to meet concerning issues in the community. With the development of the General Plen, the City now needs to de,de whether it w~nts to be pro-growth or non-growth. He stressed the need to plan with the County es we grow into the future end advocated plenned growth for Ukiah. He suggested the ~ end County formulate workshops to eddress joint issues and work together to resolve diflrerances end solutione. He felt there iea need for middle income housing projects, elthough land is scarce. It is important thet the mix of Iow income housing w~h other land uses be well balanced. Clean industry (no pollutents) would be · greet esset to the community but noted forfeiting ogricultural land for industry would be · seorifice. He would prefer slow, systematic growth with a broad understanding of how future growth will take place. When queried ebout the use of' sefldwic~ board sign,t, he felt they am eppropriata in certain erees if they ere tastefully done and do not cause a safety hazard. 3. ADJOURNMENT Mayer Malone adjourned the meeting to 6:30 p.m. to the Regular City .<~... .~.,..~ ,< ~ .... ........ ':'~:::' .,~i~: ~ii!i:!:,.':; ~.~::~:i::" .d!!::::: :i:::::i~:.. ~:~:: ':': ": :?:!:T:~: ~.i.i.:~!::'~ i ' i:: :~" :::::::::::::::::::::: ::: ~..,.~ .~:. :.:.:~::' 4d MINUTES OF THE UKIAH CITY COUNCIL Adjourned Regular Meeting Wednesday, July 1, lgga The UkJah City Council met at an Adjourned Regular Meeting on July 1, 1998, the notice for which had been legally noticed and posted, at 6:30 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken end the following Councilmembers were present: Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. Staff preaent: City Manager Horsley, Risk Manager Harris, and City Clerk Ulvila. 2. Pled0e of Alle0iartce Councilmember Kelly led the Pledge of Allegiance. Special Order of BusinelI 3a. Special Presentation - Randy Poole. General Mana0er. Sonoma County Water A_oencv Re0ardin0 Russian River Water Issue- Randy Peele, General Manager of the Sonoma County Water Agency, presented to the Council the Sonoma County Water Agency's perspective of the various water issues that are cur~ntly affecting both Mendocino and Sonorna County water agencies concerning the Motio...n.. to Inte..~e which was filed on the reduction of the Eel River diversion at the Poffer Valley Hyd~ect~ii~roject. Sonoma County Water Agency has submitted an analysi~!~T~lhe P.(~:~i&E!ii~.defining vadou~ problems with the odginal study. $onoma has request .ed."ij::::iiechnicel.~fere~.to discuss various in-stream flow models developed by P.G.&E. in e~='August. ~iiJ' hii:=~ ~t they ambl~.!o .analyze the m. ode!s and address various flaws in ~:Propos~?~R, ,xp~: ~:With o nonng reservoir ~eve~s ancl with the operational planii!~!i:Vari0u!!ifl'ects to Laki:~illsbUryland the .Russian...River w. ere .discussed, Is well as a time line, ~i~d be extended in ~:t0 provide TOt a settlement conrerence. The importance of water to Marin, Sonoma and Mendo~:~" ~~:!~!~d:-ontions avlil,,~,l* ~ . . . , '.,[...;~. ;::. ~1. i iIwIV ii E. dec,des to dispose of the proJect in Potter Vatley were ~i~Sed;:~::. Possible funding for aee in.t. enance.end o?ere.tion.a. I expenses for the fec, i~:!~S..to be c0~.~., d~' by all three counties. c~ed the oenefits of using wastewater for.~g~: ~y ~Cycling ~er for irrigation purposes. Barbara Spacic addressed the Council!!~ith con~:~j'ili!~~::=::i~.G.&E possibly selling the hydroelectric plant in Potter Valley, and:~ted the~ave in~ud~/i~ultiple plants in the sale. ..~!??i:? .,~T::i!?:?'' ~ii~ ......... Mr. Pool advised that it was uncerta~!~ P. (3~!i~ E. wou!~!~ivest all their projects. The next step they will take will be to address ~ms at ~:: techni~:~nference in August. Motion Ke~/M=~-~to apP~e:~.::~utes of the Special Meeting of June 17, 1998, as submitted, carried by ~:'~!~g roll '~!~.~0Lei:.~AYES: Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: Ch~ianCl ~hiku. ]I~BSE~: None. 4b. Rea~ai~'~ Meetlna::efJune 177~ Mayor Malone noted e;i~o~ to Page 4, first paragraph, to read '...people to build their own hom~i:i~ince it wes als~:i~'::.~tment in making them better community members." M./S.:'Melone/Ma~tin~..... t~!!~prove the minutes of the Regular Meeting of June 17, 1998, with ~ection to page 4 a.~!:.~iscussed, carried by the following roll cell vote: AYES: Kelly, Mastin, and ~:~Malone. N~'!"None. ABSTAIN: C, havez and A~hiku. ABSENT: None. ::::::::::::::::::::::::::::::::::: Mayor Malone reviewed the appeal process. 6. CONSENT CALENDAR Councilmember Maatin referred to Item 6d and inquired if the Press Democrat is considered a newspaper of general circulation in UkJah. Discussion followed, with City Manager Horaley advising Council that she will report back to them on this maffer. Mayor Malone recommended that item 6e, "Deny Claim of Damages Received from Nell Gross, and Referral to Joint Powers Authority, Redwood Empire Municipal Insurance Fund', be pulled from the agenda since the claim will be paid. MIS Kelly/Maafln to approve items a-d and f-j of the Consent Calendar as follows: a. Adopted Ordinance No. 1006 Amending Division 9, Chapter 2, Articles 6, 7, and 8 (Commercial Zoning Districts) of the Ukiah Municipal Code; Regular Meeting - July 1, 1998 Page I b. d. f. g. h. i. j. Adopted Ordinance No. 1007 Amending Section 3000 ('Model Code Adoption') of the City Building Regulations; Adopted Ordinance No. 1008 Amending the Official Zoning Map for the City of Ukiah and Approved the Doolan Creek Subdivision and Planned Development Project; Awarded Legal Publishing Services by Ukiah Daily Journal for Fiscal Year 1998/99; Awarded Contract to American Asphalt Repair and Rasurfacing Co., Inc., for Runway and Taxiway Slurry Seal Project, Specification No. 98-01 in the Amount of $121,253.40; Awarded Consultant Service Agreement to Carlile-Macy for the Preparation of Contract Documents for the Reconstruction of Perkins Street, at a Total Compensation Not exceeding $26,571; Awarded Consultant Service Agreement to Carlile..Macy for the Preparation of Contract Documents for the Reconstruction of Orchard Avenue, at a Compensation Not Exceeding $24,247; Set Date for the City of Ukiah Employees' Bi-Annual Picnic for August 16, 1998; Accepted Notification to Council Regarding the Award of Bid for the Purchase of Sensodink Metedng Equipment to Young and Company C/O Chades Grannis in the Amount of $9,605.28. The motion carried by the following roll cell vote: AYES: Chavez, Ashiku Kelly, Mastln, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: None. 7. AUDIENCE COMMENTS ON NON-AGENDA ITEM-~ ~!~ .~?~"'=:='~:''''''' No one came forward to address the Council. ~;~'~ ~!i!iii!iii~ii!liii~iii~,... ~:. Bo. Annual Nomination and AD~ointment of Comm~::~h'd Boa'~'''~'''' n:! Meml:~'~ii!!iiiiii? M/S Masfin/Kelly placing Edc lemon into nomination for ~~'~'"~:!to the Planning Commission. M/S Kelly/Mastin placing Jennifer Puser into no~tion'~iiiii~tment to the Planning M~S Mastin~Ma~one p~acing Ken ~owier into ~ati~i~i'.~::~ntme~t':~:~ the Airport Commission. M/$ Kelly/Mastin placing Mark Ashiku int~i!~minati~:f~i~PO~m~t to the Airport Commission. M/S Ashiku/Masfin placing Doug Crane i~::'nominat~"n for ~~ent to the Airport Commission. M/$ Chavez/Malone placing Mich~i~!~hetze! :~:~o nomi~ti~:ii for appointment to the Ai ort _M/S Malone/Kelly placing ~.:0n i~nderso~li~...n~ion for appointment to the Parks and Recreation Commission. ~!~!iii!!~i~:, !iiii: i::iiii?ii?.iiiiiii:.i:.i:.i!iii!!iiiiiiiiiiii? _M/$ Mast~10ne pla~:~..,ck Koe~::i~i?~omination for appointment to the Parks and _M/S Kelly~:.:?~ng J~:(i!i~ren into nomination for appointment to the Parks and M/$ Mastin/Malone::~:.Elsie ~iSon into nomination for appointment to the Golf Course M/S ~vez/Malone P~::i~i~ I-lafte into nomination for appointment to the Golf Course v. :~vestment OvemieM C:~"mmitt~,. M~ Malone/Mastin pla~g Monte Hill into nomination for appointment to the Investment Oversight ~ Kelt~t4a~ll~:.~::'adOl~ Resolution No. 99-1 Making Appointments to the Planning, Airport, and Parks andRe~ation Commissions, and the Golf Couree and Investment Oversight Committees, ce~e~i~ following roll call vote: AYES: Councilmembers Chavez, Ashiku, Kelly, Mastin, Malone. NOES: None. ABSTAIN: None. ABSENT: None. 9. NEVV BUSINESS 9a. Authorize City_ Mana0er to Sion Settlement A0reement VVith Kaoelini Klbinets.lnc, City Manager Homley referred this matter to Closed Session for discussion. See agenda item 12a. 10. CITY COUNCIL REPORTS Councilrnember Kelly felt it might be useful to have each City department go through the General Plan, pulling out the time lines for implementation. She suggested creating I data base for each Department's time line, which would allow Council to track progress by Department. City Manager Homley advised she will refer the matter to the Planning Department to create a database, and noted all Departments are following the priority list as outlined in the General Plan. lest year she asked PLanning staff to give an annual update to the City Council and this report will be presented at the next joint meeting of the City Council end Planning Commission. Regular Meeting - July 1, 1998 Page 2 Commissioner Kelly reported meeting with Klm Logan last week and they discussed possible school sites· The School District feels the Montgomery Wards site is the mostly likely location for a new school, however, it may be a long term process to have it sighted there. She advised the School District is going through some reorganization with the Adult School moving, allowing for expansion of Frank Zeek School to the south. Councilmember Ma~tin advised that the main topic of conversation at the MTA meeting was the railroad property. They want to pursue the purchase of that property end = letter of intent was drafted to NCRA, with = provision they not be driven by NCRA's timeline, which is July 1, and Will proceed to resolve a number of issues· He advised the railroad property has been appraised. One of the item~ of interest at the Mendocino Solid Waste Authority (MSWA) meeting today was the North Forks Improvement Group request to support · delay of filing an appeal relating to the North State Street properly, which was purchased by MSWA for a transfer station. MSWMA voted not to support another stay based on the need to go forward. They expect the courts Will make the final decision. Additionally, MSWMA approved a new employment contract with Mike Sweeney, With an in.ease in salary. City Manager Homley advised the City's application to the P.U.C. for the railroad cro.~, sing is being held. The P.U.C. told the City they would not consider an application unless the .rl!~s a project. A project, such as MTA's, has an excellent chance of getting approval. T~refore;!~:til the City has an application for the project from MTA, they cannot submit ap Ipplica~i:.~..~;='P.u.c ~, ':~i:!:!:!:i :i~ ~:i:i:i:i:i:i:!:i:i:i::" ' · , , . .~::::::::~::. ::::::::::::::::::::::::::::::::::::::::::: ,' .'.'~;~ ' ~:::::~:~!:::::: _There was. d,s.cu?s,on .?~cem,n.g. the appraisal of the railro~perty ani~'ii!~.lease to Baker _l~e_v_e.~?e_ t.or tr~..~r .ware.nous.e. It was no. ted by Mayor MN~ that th~.~i'J~ ~:~ I mont~ monzn OaStS I~10 Ion Term leases exist on the ro "::"? ' ' ,-'-~'~" · g p perty~.thts tim. Ceuncilmember Mastin d~scussed the recent death of ~::~es who was one~:b:::founding members of the Ukiah Players. His funeral service Will be ~::F~, July 4, and will be held at the Playhouse and will be moved to the Amphitheatre. ¢.;onsensus of the Council was to send flowers in -re.:~gnition~;':~:!:!i~jyes contribution to the Mayor Malone reported getting a call from:~='~:~:~!:~rding a:=~!~ding bill to reclassify the mi!road as an "inter-city" rather than "freigh[~ rail~?~:..~t'e~.i~e~ds to go from the committee to.v.oth houses, an.d the..Gov.emor for ap~Oval. H~:i~lt it ~di~!:ippropriate for the City to write a ~et~er supporang tee re,road and the...;~ that th:~='heve p~eh'ger possibilities. It is important to continue to support the multi-purp~:i~ncept.~~ the rail~'d. rep..o...rt~lt City M.n.g.r Homl.y ,h..~!!i,. m~e .t the Ch.mber of Commerce office regarding the upcoming fi~C~ displaY=ii~ii:~ :F~rt,h_ of July. She further advised that the C..ham..be~:/~:i:i~merce. i~?~ pleasec~:ii~:i~ncil s support of a Web Site and Its budget Councilmem~ ~yi~.scusse~l.::~:~,ng Commun~ Services Conference in Monterey and advised she wO~ld.~tike:.!io:.attenc~i session, August 14th, Which will specifically address working wit.~~i:lnd'i:~muni~!::'~n joint projects. 11. ~ MANAGE~R REPORT~ City Manager Homley ~d MCOG has informed the City that they have the Toyota electric ve~ for an additional.~e~"and any Councilmember interested in riding in it ~n c~ll Janet Orth in P.r be the , p?ny .nd they ., orm .n · '.-'-::. ?;iii i :::.::!i:i!!:.ii::i:. .'.:!?' i~j:.i~ me ?u~n anniversary of John Phillips Souse s Stars and Stripes Forever. ~i... ~~Kelly volunteered to attend. 1~. CLOSED SESSION a. Conference ~ Legal Counsel. Anticipated Litigation - G.C. Section 54956.9(bl ~one M/5 Ma~in/A~hiku authorizing City Manager to sign settlement agreement with Kegelini Kebinets, Inc., carried by the following roll call vote: AYES: Councilmembers C.,hevez, Ashiku, Kelly, Mastin, Malone. NOES: None. ABSTAIN: None. ABSENT: None. 13. ADJOURNMENT Mayor Malone adjourned the meeting nt 9:10 p.m. Marie Uivila, City Clerk Regular Meeting - July 1, 1998 Page 3 ITEM NO. 6a DATE: July 15, 1998 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID FOR 45, 50, AND 55 FOOT CLASS 3 WESTERN CEDAR POLES TO MCFARLAND CASCADE IN THE AMOUNT OF $14,033.66. A Request for Quotation (R.F.Q.) for 45 foot, 50 foot, and 55 foot class 3 westem red cedar poles was written to provide material for the maintenance of existing facilities. Deteriorated poles were replaced in conjunction with overhead upgrade and maintenance projects. These projects have depleted the City stock of 45, 50, and 55 foot poles. Appropriate funds were budgeted in the 1998/99 Fiscal Year in Account Number 800.3646.420.000. This will maintain the Pole Replacement Program with the expected upgrade, maintenance, and reconductoring projects for the year. The City sent R.F.Q. to five vendors and five bids were returned. The bids were opened by the City Clerk on June 21, 1998, at 2:00 p.m. The bids were evaluated by Staff and the lowest bidder was McFarland Cascade with a total bid of $14,033.66 including tax and freight. RECOMMENDED ACTION: Award bid for 45 foot, 50 foot, and 55 foot class 3 western red cedar poles in the amount of $14,033.66 to McFarland Cascade. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject all bids. Citizen Advised: N/A Requested by: Stan Bartolomei, Electrical Supervisor Prepared by: Judy Jenney, Purchasing & Warehouse Assistant Coordinated with: Candace Horsley, City Manager Attachments: Bid Tabulation APPROVED: ~ I,Zl,~r~[~ Ca~ndac~ I-I'ors-le~, qty Manager z ITEM NO. DATE 6b July 15, 1998 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF JUNE 1998 Payments made during the month of June 1998, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedules of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable check numbers: 105730-105809, 105811-105914, 106047-106226, 77470 Payroll check numbers: 105615-105729, 105810, 105915-106046 Direct Deposit numbers: 2976-3136 Void check numbers: None This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of June 1998. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Gordon Elton, Director of Finance Coordinated with: Kim Sechrest, Accounts Payable Specialist Attachments: Report of Disbursements APPROVED:~¥~' ~ I-.,-~..,.>, (~..~.~ (~ndac;9 Horsley, ~ity AGENDA.WPD/krs Manager CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF JUNE 1998 Demand Payments approved: Check No. 105730-105809, 105811-105914, 106047-106108, 106109-106226, 77470 FUNDS: 100 General Fund $256,344.19 660 140 Park Development 661 141 Museum Grants 665 142 National Science Foundation 670 143 N.E.H.I. Museum Grant $175.00 675 150 Civic Center Fund 678 205 Sup Law Enforce. Srv. Fd (SLESF) $2,036.97 679 220 Parking Dist. #10per & Maint $591.87 695 230 Parking Dist. #1 Revenue Fund 696 250 Special Revenue Fund $1,100.00 697 260 Downtown Business Improvement 698 301 Gas Tax Fund (2107) $481.87 800 332 Federal Emerg. Shelter Grant $5,830.09 801 333 Comm. Develp. Block Grant 805 340 SB325 Reimbursement Fund $10,660.79 806 410 Conference Center Fund $5,128.71 820 550 Lake Mendocino Bond 900 555 Lake Mendocino Bond Reserve 910 575 Garage $867.37 920 600 Airport $24,522.12 940 610 Sewer Service Fund 950 611 Sewer Construction Fund 960 612 City/District Sewer $36,332.07 962 615 City/Dist Sewer Replace 965 652 REDIP Sewer Enterprise Fund $42,321.02 966 Sanitary Disposal Site Fund Sanitary Disposal Replace Refuse/Debris Control U.S.W. Billing & Collections Contracted Dispatch Services Public Safety Dispatch MESA (Mendo Emerg Srv Auth) Golf Warehouse/Stores Billing Enterprise Fund Fixed Asset Fund Electric Electric Revenue Fund Street Lighting Fund Public Benefits Charges Water Special Deposit Trust Worker's Comp. Fund Liability Fund Payroll Posting Fund General Service Community Redev. Agency Redev. Housing Fund Redevelopment Cap Imprv. Fund Redevelopment Debt Svc. PAYROLL CHECKNUMBERS 105615- 105729 DIRECT DEPOSIT NUMBERS 2976 - 3054 PAYROLL PERIOD 5/17/1998 - 5/30/1998 PAYROLL CHECK NUMBERS 105810, 105915 - 106046 DIRECT DEPOSIT NUMBERS 3055 - 3136 PAYROLL PERIOD 5/31/1998 - 6/13/1998 TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR DEDUCTION CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS VOID CHECK NUMBERS- NONE $80,188.95 $388.76 $127,265.21 $1,672.20 $820.11 $5,338.03 $1,141.72 $3,496.36 $3,137,092.45 $12,240.29 $31,886.53 $6,660.40 $10,000.00 $155,812.24 $547.75 $167.86 $222.94 $89,718.40 $4,051,052.27 $64,222.07 $183,713.72 $170,007.36 $4,468,995.42 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. 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oo oo o'300 oo oo ~--I o"~ oo oo oo oo o 0 O ~O~O~ O~O OOO OOOO OOO OOOOOO OOO OOO OOOO OOO OOOOOO OOO OOO OOOO OOO oo~o~o ~ ~ oooo ~ ~~ ~O~ OOO ~~ ~ oooooo ~oo ooo oooo ~ ooooo~ ~oo o~ ooo~ ooo ~H H~ ~ DD~ ~ H~H ~H HH O0~m oo~ HHH HHH ~0 OOO0 HHH HHHH mmmmO U oo'~o o o~ 0 0¢~ o~o~ ~ ~ooo b U0 ~ ~HHH ~ H % H ~OOO HHH 0000 DHHH H~ ~ooo H~ U H O0 O0 0003 ¢3 03 O0 0 0 O0 0 0 r~ 0 0 0 00000000000000 00000000000000 00000000000000 00000000000000 0 0 0000 0000 ~o~ ooo ooo oo OO o oo o ,=;4 o H r~ ~ o NH D H ¢404 I L) :::D E~ H ~o :~ o 000000000000~0 00000000000000 00000000000000 00000000000000 ~~0~0~0~0 00~~000~00~ O~~~~OOO OOOOOO~OOOOOO~ O~OOO~~OOO~ H ~HHHHHHHHHH~H o o 0 o o 0 o oo oo OO 0000 OOOO DD o H Omm ~ ~ OH U ~HH ~ ~ O~ H~ uu ~ ~ ~oo ~ m~ H H H > > > ~H HU ~q ot~ Hl~ o o U ~ H ~ H ~ O ~ U ~ H ~ ~ ~ ~ H H B i ~0~~ 000000 000000 000000 000000 0 0 000000 000000 000000 0~0000 0~0000 0~0000 000000 000000 H~HHHH0 ~HHHHHH 000000 HHHHHHH 0 rO 0 o o o ITEM NO. 6c DATE: JULY 15, 1998 AGENDA SUMMARY REPORT SUBJECT: MENDOCINO COUNTY BOARD OF SUPERVISORS REQUEST FOR THE CITY OF UKIAH'S SUPPORT FOR MOBILE RECYCLING PROVISIONS OF AB 2309 (BOWEN) The Mendo¢ino County Board of Supervisors is requesting the City of Ukiah's support for AB2309 (Bowen). Assembly Bill 2309, if passed into law, would permit the operation of mobile recycling services as certified recycling centers in rural areas. Under current law, mobile recycling programs are not certified as "buy-back" centers under the California Beverage Container Recycling and Litter Reduction Act. Mendocino County supports the position that mobile recycling programs should be permitted in all counties having population of 300,000 or less and that the establishment of mobile recycling programs should be similar to regulations for rural buy-back centers operating less than 30 hours per week. The Mendocino County Board of Supervisors requests that the City of Ukiah authorize the Mayor to sign the attached letter of support to Assemblywoman Debra Bowen with supporting letters to Senator Mike Thompson and Assemblywoman Virginia Strom-Martin. RECOMMENDED ACTION: Authorize Mayor to sign letter of support for AB2309 (Bowen). ALTERNATIVE COUNCIL POLICY OPTIONS: Do not authorize Mayor to sign letter of support for AB2309 (Bowen). Requested by: Prepared by: Coordinated with: Attachments: Mendocino County Board of Supervisors Rick H. Kennedy, Director of Public Works/City Engineer Candace Horsley, City Manager 1. Letter of Support. 2. Request from Paul Cayler on behalf of the Mendocino County Board of Supervisors. APPROVED' L_~~)'~'~"~ ~,... Candace Horsley, C Manager R: 1 \PVV:kk AAB2309 30O S~ · · ' .Y.~AVE., UKIAH, C__.A 95482-5400 ADMIN. 707/463-6200 · PUBLIC SAFETY 463-6242/6274 · FAX # 707/463-6204 · duly 16, 1998 Assemblywoman Debra Bowen State Capitol Building Room 4112 Sacramento, California 95814 RE: SUPPORT MOBILE RECYCLING PROVISIONS OF AB2309 (BOWEN) Dear Assemblywoman Bowen: The Ukiah City Council supports the provisions of AB2309 (Bowen), wherein mobile recycling services will be permitted to operate in rural areas as certified recycling centers. Presently, mobile recycling programs cannot be certified as "buy-back" centers under the California Beverage Container Recycling and Litter Reduction Act. Mendocino County needs greater buy-back recycling opportunities especially in our outlying remote communities. A mobile recycling pilot program in Pacific Beach California was authorized by the Legislature in 1994. The California Department of Conservation concluded in a report to the Legislature (April 1997) that the Pacific Beach Mobile Recycling Program was successful. The City of Ukiah agrees that mobile recycling programs should be permitted in all counties with populations of 300,000 or less. Also, the requirements for the establishment of mobile recycling programs should be similar to regulations for rural buy-back centers operating less than 30 hours per week. The City Council understands that there are ongoing discussions regarding this bill. We look forward to working on this issue, and sharing our position regarding mobile recycling. If you or your staff have any questions, please contact Paul Cayler, Solid Waste Division Director at (707) 463-4078. Sincerely, Sheridan Malone Mayor CC: R: 1 \PW LBOWEN Senator Mike Thompson Virginia Strom-Martin, Assemblywoman MICHAEL K. SCANNELL County Administrative Officer June 17, 1998 Candace Horsley City of Ukiah 300 Seminary Ave. Ukiah, CA 95482 SOLID WASTE DIVISION 559 LOW GAP ROAD UKIAH, CALIFORNIA 95482 (707) 463-4078 FAX: (707) 468-3427 PAUL CAYLER Director RE: SUPPORT MOBILE RECYCLING PROVISIONS OF AB 2309 (Bowen) Dear Ms. Horsley: The Board of Supervisors took action on June 2, 1998, to send a letter supporting the mobile recycling provisions of AB 2303 (Bowen). As a part of this action, the Board asked that this matter be transmitted to the cities for their potential support. Mobile recycling is a program which offers "buy back" recycling on a set schedule for limited hours in different locations. Presently, mobile recycling programs cannot be certified as buy back recycling centers under the California Beverage Container Recycling and Litter Reduction Act. The Board of Supervisors position is that mobile recycling programs will improve recycling opportunities in rural outlying areas of Mendocino County. Therefore, the Board supports a change in State law which will permit mobile recycling programs in counties with populations less than 300,000, and that requirements for establishment of said programs be similar to rural buy back centers operating less than 30 hours per week. The support of the City of Ukiah is requested because of the benefits to all jurisdictions in Mendocino County. A copy of the support letter that the Board sent is attached for you to use as a model. If you have any question or comments, please contact me at (707) 463-4078. Solid Waste Division Director cc: file Mobile Recycling Members of the Board of Supervisors JOYCE A. BEARD CLERK OF THE BOARD June 2, 1998 COUNTY OF MENDOCINO BOARD OF SUPERVISORS 501 LOW GAP ROAD, ROOM 1090 UKIAH, CALIFORNIA g5482 Telephone: (707) 463-4221 FAX: (707! 463:4245 Assemblywoman Debra Bowen State Capitol Building Room 4112 Sacramento, CA 95814 Re: Support Mobile Recycling Provisions of AB 2309 (Bowen! Dear Assemblywoman Bowen: The Mendocino County Board of Supervisors supports the provisions of AB 2309 (Bowen), wherein mobile recycling services will be permitted to operate in rural areas as certified recycling centers. Presently, mobile recycling programs cannot be certified as "buy back" centers under the California Beverage Container Recycling and Litter Reduction Act. Mendocino County needs greater buy back recycling opportunities especially in our outlying remote communities. A mobile recycling pilot program in Pacific Beach California was authorized by the Legislature in 1994. The California Department of Conservation concluded in a report to the Legislature (April 1997) that the Pacific Beach Mobile Recycling Program was successful. Mendocino County's position is that mobile recycling programs should be permitted in all counties with populations of 300,000 or less. Also, the requirements for the establishment of mobile recycling programs should be similar to regulations for rural buy back centers operating less than.'. 30 hours per week. The Board of Supervisors understands that there are ongoing discussions regarding this bill. We look forward to working on this issue, and sharing our position regarding mobile recycling. If you or your staff has any questions, please contact Paul Cayler, Solid Waste Division Director, at (707) 463-4078. Sinae~~)~ JcOhh~!mP i~nC he s cc: pc: CSAC Don Peterson Integrated Waste Management Board Senator Mike Thompson Virginia Strom-Martin, Assemblywoman THE BOARD OF SUPERVISORS MICHAEL M. DELBAR FIRST DISTRICT RICHARD SHOEMAKER SECOND DISTRICT JOHN PINCHES THIRD DISTRICT PATRICIA A. CAMPBELL CHARLES F. PETERSON FOURTH DISTRICT FIFTH DISTRICT AGENDA SUMMARy 6d ITEM NO. DATE: JULY 15, 1998 REPORT SUBJECT: AWARD CONTRACT TO FERRANTI CONSTRUCTION FOR THE CONSTRUCTION OF THE SIDEWALK REPLACEMENT AND DRAINAGE IMPROVEMENT PROJECT, IN THE AMOUNT OF $74,979.42, SPECIFICATION NO. 98-08 In response to the City's Notice Inviting Bids dated June 12, 1998, the City Clerk received and opened five (5) sealed proposals on July 7, 1998, for the Construction of the Sidewalk Replacement and Drainage Improvement Project, Specification No. 98- 08. The lowest responsible bidder is Ferranti Construction of Redwood Valley with a total bid amount of $74,979.42. The Engineer's Cost Estimate is $76,230.25. The bid results are summarized on the attached Bid Tabulation Sheet. CONTINUED ON PAGE 2 RECOMMENDED ACTION: Award contract for the Construction of the Sidewalk Replacement and Drainage Improvement Project, Specification No. 98-08, to Ferranti Construction, in the amount of $74,979.42. ALTERNATIVE COUNCIL POLICY OPTIONS: Determine that implementation of the Project is not in the best interest of the City and not award the contract. Funds already collected from property owners participating in the Project will have to be returned. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Property owner participants. Rick H. Kennedy, Director of Public Works/City Engineer Rick H. Kennedy, Director of Public Works/City Engineer Candace Horsley, City Manager 1. Bid Tabulation Sheet. 2. Bid Proposal from Ferranti Construction. 3. Listing of project sites. Candace Horsley, Cit~ Manager R: 1 \PW:kk AFERRANTI.6 Award Contract to Ferranti Construction for the Construction of the Sidewalk Replacement and Drainage Improvement Project, in the Amount of $74,979.42, Specification No. 98-08 Page 2 The Project involves the removal and replacement of curb, gutter, and sidewalk and in some cases driveway aprons either damaged by street trees are other causes, and the correction of drainage deficiencies. This project is a composite of budgeted work allocated in four project accounts. The total amount of funds budgeted for this project is $80,000 and it is comprised of the following project accounts: Account No. 303.9631.250.000 Curb, gutter and sidewalk replacement (100% funded by City) $25,000 Account No. 303.9632.250.000 Curb, gutter and sidewalk replacement (owner participation) $25,000 Account No. 303.9641.250.000 Curb and gutter replacement for drainage improvement $15,000 Account No. 303.9642.250.000 Curb inlet installation or remodel $15,000 TOTAL FUNDS BUDGETED $80,000 Nineteen property owners elected to participate in the City's program for the replacement of sidewalk or driveway aprons which have been damaged by causes other than street trees. Under this program, the property owner agrees to pay for the cost of materials and the City pays for the balance of the work. Funds totaling $3,025.19 will be available from the participants after the work is completed and collected in accordance with the provisions of the executed financial agreements. Some property owners have already deposited their share with the City. Total funds available for this Project are, therefore, $83,025.19. The contract, if awarded, will be a unit item contract. Compensation for the performance of the work will be based on unit prices bid for contract item quantities actually installed. Bid totals are based on unit prices bid for contract items at estimated quantities, and, therefore, the actual total paid to the contractor may be lower or higher than the bid total indicated. As with all construction projects there are cost overruns by reason of unforeseen work or because actual quantities installed exceed estimated quantities. Policy Resolution No. 13, authorizes the responsible Department head with approval of the City Manager to issue change orders not to exceed 10 percent of the original contract sum or $5,000 whichever is greater provided that no change exceeds the amount budgeted for the project. The difference between the available funds of $83,025.19 and the bid total of $74,979.42 should be sufficient to cover any cost overruns beyond the bid total amount. R:I\PVV AFERRANTI.6 CITY OF UKIAtl MENDOCINO COUNTY, CALIFORNIA PROPOSAL FOR Sidewalk Replacement and Drainage Improvement Project Specification No. 98-08 The undersigned, as bidder, declares that he or she has examined thoroughly all of the contract documents herein contained, that this proposal is made without collusion with any other person, firm or corporation and that all laws and ordinances relating to the interest of public officers in this contract have been complied with in every respect. AND he or she proposes and agrees, if this proposal is accepted, 1) that he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the copy of the agreement herein contained a) to provide all necessary machinery, tools, apparatus and other means of construction; b) to furnish all materials; c) to provide all superintendence, overhead expenses and all labor and expenses of whatever nature necessary to complete the job in conformity with the specifications and drawings and other contract provisions herein or reasonably implied hereby or as necessary to complete the work in the manner and within the time named herein and according to the requirements and to the reasonable satisfaction of the City Engineer; d) to pay all charges of freight transportation and hauling; 2) that he or she indemnifies the City against any loss or damage arising from any act of the undersigned as Contractor; and 3) that he or she will accept as full payment therefor the following sums: C :\projects\streets\sw-sd-98\spec.08 47 Spec. No. 98-08 BIDDING SCHEDULE ITEM QUANTITY DESCRItrFION AND UNIT PRICE BID EXTENDED NO. ( in writing and in figures ) AMOUNT FOR ITEM 1. 191.5 LF Saw Cut Concrete Sidewalks, Curb and Gutter and Valley Gutters for a price per linear foot of 2. 797.0 LF Saw Cut Asphalt Concrete for a price per linear foot of 3. 2906.4 SQFT Remove PCC Sidewalk for a price per square foot of 4. 1097.3 SQFT Remove PCC Driveway for a price per square foot of Spec. No. 98-08 48 C:\projects\streets\sw-sd-98\specs-08 5. 631.2 LF Remove PCC Curb and Gutter for a price per linear foot of ~. 2907.4 ~qFT squ~e f~t of 7. 1097.3 LF Const~ct Concrete Driveway for a price per squ~e foot of .... 8. 622.2 LF C~t C~r~t~ C~b ~d Om~r for ~ pri~ 9. 1181.4 ~T Rezore Asph~t Co~crete Pare~em for a price ~r squ~e f~t of C :\projects\streets\sw-sd-98\spec-08 49 Spec. No. 98-08 10. 1274.4 SQFT Type B Asphalt Concrete Pavement for a price per square foot of 11. 674 SQFT Type B Asph~t Concrete Overlay for a price per squ~e f~t of 12. 22 EA Root Surge~ for a price each of 13. 99 LF F~sh ~d ~1 18' ADS-N12 Pipe for a price per l~e~ foot of Spec. No. 98438 50 C:\projects\streets\sw-sd-98\specs-08 C:\projects 15. 1 EA Construct Drainage Inlets - Type 4AC for a price each of · f TOTAL BID AMOUNT (in writing) TOTAL BID AMOUNT In case of discrepancy between words and figures, the words shall prevail. C:\projects\streets\sw-sd-98\spec-08 51 Spec. No. 98-08 We, the undersigned, further agree, if this proposal shall be accepted, to sign the agreement and to furnish the required bonds with satisfactory surety, or sureties, within fifteen (15) calendar days after written notice that the contract is ready for signature; and, if the undersigned shall fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore, this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said guaranty, shall be forfeited to and become the property of the City. Otherwise, the proposal guaranty accompanying this proposal shall be returned to the undersigned. / Witness our hands this day of :~--_Jl/~,4 / 7' ,197~. Licensed in accordance with an act providing for the registration of Contractor's License No. 36q.5 .~5<'57:.'J, expiration date ~ ,.~ -3'1 - 5} ,q. THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER PENALTY OF PE1LIURY. Signature of bidder or bidders, with business addresses: Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and addresses of the President, Secretary, Treasurer. C:\projects\streets\sw-sd-98\spec-08 53 Spec. No. 98-08 FAIR EMPLOYMENT PRACTICES CERTWICATION TO: The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the Special Provisions contained herein. Sidewalk Replacement and Drainage Improvement Project Specification No. 98-08 (Signature of Bidder) Business Mailing Address: Business Location: (The bidder shall execute the certification of this page prior to submitting his or her proposal.) C:\projects\streets\sw-sd-98\spec-08 55 Spec. No. 98-08 WORKER'S COMPENSATION CERTIFICATF~ I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that code and I will comply with such provisions before commencing the performance of the work of this contract. Witness my hand this dayof ~t , 199 ~ S~~_.re of Bidder, with Business Address: . '~.:, ~Bx ~,~ ! C:\projects\streets\sw-sd-98\spec-08 57 Spec. No. 98-08 CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT The bidder represents that he or she(h._a~s ~ot, participated in a previous contract or subcontract subject to either the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925; that he or she --ha,st..~filed all required compliance reports; and that representations indicating submission of required compliance prior to subcontract awards. Signature and address of Bidder: Date (This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the President's Committee on Equal Employment Oppommity for implementing Executive Orders 10925 and 11114.) ,specs-08 C:\projects\streets\sw-sd-98\spec438 59 Spec. No. 98438 LIST OF PROPOSED SUBCONTRACTORS In compliance with the provisions of Sections 4100-4108 of the State Government Code and any amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each subcontractor who will perform work or labor or render service to the Contractor in or about the construction site in an amount in excess of one-half of 1 percent of the total bid and (la) the portion of the work to be done by each subcontractor. C:\projects\streets\sw-sd-98\spec438 61 Spec. No. 98-08 STATEMENT OF EXPERIENCE OF BIDDER The bidder is required to state below what work of similar magnitude or character he or she has done and to give references that will enable the City Council to judge of his or her experience, skill and business standing and his or her ability to conduct work as completely and rapidly as required under the terms of the contract. C:\projects\streets\sw-sd-98\spec-08 63 Spec. No. 98-08 SIGNATUREfS) OF BIDDER Accompanying this proposal is e~, ~(~-~S ~ J (insert the words 'cash ($)', 'cashier's check' or 'bidder's bond', as the case may be) in an amount equal to at least 10 percent of the bid. The names of all persons interested in the foregoing proposal as principals are as follows: IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation and also the names of the president, secretary, treasurer and manager thereof. If a co- pannership, provide the true name of fn-m and also the names of all individual co-partners composing the firm. If bidder or other interested person is an individual, provide the first and last names in full. ....' Licensed in accordance with an act providing for the registration of Contractors: cense Signature(s) of Bidder: \3 NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is a co-parmership, the true name of the fu'm shall be set forth above together with the signature of the partner or parmers authorized to sign contracts in behalf of the co-parmership; and if bidder is an individual, his or her signature shall be placed above. If a member of a partnership, a Power of Attorney must be on file with the Department prior to opening bids or submitted with the bid; otherwise, the bid will be disregarded as irregular and unauthorized. Business address: Place of residence: Dated C:\projects\streets\sw-sd-98\spec-08 65 Spec. No. 98-08 9.~.z 1 AIRFOFI'[ BO JLEVARD, .~i.UI'I'E 91(i, LOS aNGEr if, ¢:I,LI':( I{~I1^ 90045 (310) 649-0090 BOND NO. 59955-2 PREMIUM BBSU BID DATE: 7-7-98 BID BOND KNOW ALL MEN BY THESE PRESENTS, That we, · Ferranti Construction (hereinafter called Principal), as Principal, and AMERICAN CONTRACTORS INDEMNITY COMPANY, a coq organized and existing under the laws of the State of California and authorized to transact a general surety busines State of California ' ' (hereir~after called Surety), as Surety, are held and firmly bound unto. .City of. Ukiah (hereinafter called Obligee) in the pehal sum of ten percent ( l 0 . %) not to e: S~ven Thousand Five Hundred and NO/100 .... Do~[ars ($, 7 t 500.00 .. for the payment of which the principal and the Surety bind themselves, their, heirs, executors, administrators, suc( and assigns, jointly'and ~everaHy, f~rmly by these p. resents.. ' . ' -THE CONDITION OF THIS (~BLIGATION IS SUCH, That, whereas the' Principal h;s submitted or is about to sul proposal to the.Obligee on a COntract for Sidew~,lk-. Replacement; and Dr'ainage Improvement NOW, THEREFORE,. if the said COntract be awarded to the Principal and the Principal shall, within such time as n specified, enter into the contract in writing, and give bond, with. surety acceptable, to' the Obligee for the 1 performance of the said contract; or if the Principal shall fail to do so; pay the Obiigee the damages which the Oblige · suffer by-reason o'f such failure not exceeding th~'penalty of' this bo-0¥ then this obligation shall-be void; other~ - remain in full force'and effect. ° . SIGNED, SEALED AND bATED THIS - 3'0th , DAY OF June " , la 98 .... .,,- · ' ' ,. -Ferr~nt i Construction · ' B~,:. Pri ~~C~ Co~~ORs ~~TY ~O~A Nancy,. walkis ., . ,:::IFORNIA ALL-PURPOSE ACKNOWLEDGMENT .;=,/? ~ State of C a 1 i f o r n i a ~.' ''~ County of Sonoma · , On June 30, 1998 beforerne. Pamela D. Puskarich, Notary Public. Name anti T~tle of Othcer ~e,g. 'Jane Doe %o:a~ P,JDhc') personally appeared Nan'cy L. W'allis , Namers; O! $,gner(s) ~' personally khown to me - OR - -- I~rOv~d to.me on the basis of satisfactory evidence to be the person(s) ' whose name(s) is/are subscribed to the within instrument COMM.//1067703 ' NOTARY PUBLIC-CALIFORNIA SONOMA COUN~ ~My Comm. Expires Aug. 3, 19~ and acknowledged to me that he/she/they executed the same in his/her/their authorize~l capacity(les), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, execuied the instrument. WITNESS .my hand and official seal. · S,gr. ature of Nola~ P;.,bhc OPTIONAL 7',~ough ~he inform, a~ior', below is not required by law, it may prove va.'.u.a~!e lo persons relying on the document and could prevent fraudulent removal and reatt, ac';,'?.ent ~? :h,"s form to another document. Description of Attached Document Title orType of Document'.' Ferrantl Construction, Bid Bond No. 59955-2 Document Date: June 30, 1998 Number of Pages: 3 Total Signer(s)' Other Than Named Above: None Capa~:ity(ies) Claimed by Signer(s) Signer's Name: Nancy L. Wallis -- Individual ~_. Corporate Officer Title(s): -- Partner--~ Limited '% General :F,_. Attorney-in-Fa(~t '- Trustee -- Guardian or Conservator _- Other: Signer's Name: - Individual - Corporate Officer Title(s): - Partner- ~ Limited .:_-. General ~ Attorney-in-Fact - Trustee - Guardian or Conservator _ Other:- Too of lbum,b he'e j To.p of thumO ~-,e'e · Signer Is Representing: ! Signer Is Representing: NahO~,~l Nota~' As$ooabon - 8236 Rernmel Ave., P.O ~z 718-4 · Canoga Par~.. CA 9~30~-7184 Prod. No .5907 Roe(der. Call A AMERICAN C-~OI~'RAC~)RS INDEMNrI~ff COM. i)AN¥ Los AngeIes. California POWER OFAWI'ORNEY . KNOW AI.I. MEN llY 'f'lIl..:$1.~ I~RESEN'I'S: That AMERICAN CONrFRACTORS INDEMNITY COMPANY, a California Corporations (rise 'Cotnparly'}. nnd lsavi~g, ils principal office in Los Angeles, Call(or(lis does l:ercby constitute and appoint: Nancy L. Wallis of Santa Rosa, California · . · · as its true and lawful Atto'rney(s)-in-fact. in amountof $ ! ~2O0;'000.00to execule, ieal 'and deliver for arid on ils behalf as surety.~ny and all bonds arid undertakings, recog'nizances, contracts of indernnily and miser writings oblig.atory In the nat(re tl~crcof, wJ~icls are or may be allowed, required or permllled by law. statute, rule. regulation, contract or otherwise, and the execution of sucl~ instrument(s) in pursuance of these prese~ts, shall be as binding, upon the said AMERICAN CONTRACTORS INDEMNrIw COMP.Z~,NrY. as fully and amply, to all intents and purposes, as if tlse same had Ix-eh duly executed a):d acknowledged by its regularly elected officers at its principal office. Tl~is Power of Attorney is executed, and may be certified to and may be revoked, pursuant to and by authority of resolutions adopted by tile Board of Directors of'A.I~ERICAN CONTRACTORS INDEMNITY' COMI)A.,'VY. at a meeting' called and held on tile 6th day of December. 1990. RESOLVED tllat the Chief Executive Officer, President or any Vice President, Executive Vice President, ,$ecretary' or Assistant Secretary, sllall lsave power and authority. I. To appoint Atlomey(s)-in-fact and to authorize them to execute on helm. if of llse Company, and attach the ~ of the Company Ii scr~o{o, bonds and u nderlakingrs, conLr-acts of indemnity and other wriLing's oblig'alory in ti ~e nature thereof and. 2. To remove, at any time, any such Attorney-in-fact and revoke tl~e authority-g'iven. . RE$OI,VED I"URTIIER. lint tile signature of such officers and the seal of the Company may be affixed 1o any such power of atlorney or any certificate relating lherto by facsimile, and any such power of altorney or certificate bearing, such facsimile sig'nalures or facsmile seal sl~all be valid and binding' upon the Company and any sucll power so executed and cerlified by (scsi'mile signalurcs and facsimile, seal Mlall be valid and binding up,on (lie Company in the future with respect to any bond or undcrtak~g to wliicl: it is attached. . IN WI'I'NES~ 1,VIIEREOF. AMERICAN CONTRAC'~ORS INDEMNITY COMPANY has Caused tllis instrument to be signed and ils cffgporale seal to be affixed by ils aulllorized officer tilts 1 day of March lO ~' . \~ Skipper G.. B~ ' STATE OF CALIFOI{NIA \ COU,NrI'y O1: LOS ANG EI.ES On March 1, !996 b'eroreme. Deborah Reese .personallyappearc41 Skipper G. Baumgarten ~.persi)nally known 1o m~: OR -[] proved to me on the basis of sati-~factory evidence to be tl~e personfs).whose name(s) is/are ;ubscribed to II~e will,in in'str-ument and acknowledged ro me that he(she/riley execuled the -,ia,se in his/her/Iheir authorized ::~l)acily(ies). ;~nd II~at by lsis/l~er/ll~eir signature(s) on Ihe instrument II~e Person(s). or tlm eh.lily upon behalf of which [l~e ~crso~(s) aclctl, exect~tdd tl~e inslrumcnt. ,','I'l'N'l'!.q.~; ~yv'. I,,,,(1 a,.l (,ffici:,l sc:il. . ~ ~~? cos ^r~;a~s cour~rv .. r" · CEIITI FICATION {I,e t~r~(lcrsig,,e(l officer of/L.M I':RICAN CON'I'RAC.'IYOI($ INDEMNrI'Y COMPtMNIY (lo l~crcby ccrlify that I have co~nparcd tim ~rcgoi~g coIW of tl~c Power ¢~f AIlor~cy arid affidavil, anti tl~c copy of tim resolutims atloplcd by Ilic Board of Directors of said 'oti~pnr~y :,s sc! fortli it~ saki l~owcr of Allorncy. witli tlm ORIGINALS ON FII.E IN 'FILE IIOME OFFICE OF SAID COMPANY. ;icl Ilsat sa~,,c are correct irat~scripls llmrcof a~:d of the wi~olc of ltse said orig'inals, anti ll~at tile said Power of Attorney has 91 bcei~ revoked ai~d is itow il~ full force and effect. LU 0 < : >- ,~0 AGENDA SUMMARY ITEM NO. DATE: JULY 15, 1998 REPORT SUBJECT: RECEIVE REPORT REGARDING THE ACQUISITION OF SERVICES FROM TIM NARVAEZ FOR SLOPE STABILIZATION WORK AT THE UKIAH LANDFILL In compliance with Section 1522 of the Ukiah Municipal Code, this report is being submitted to the City Council for the purpose of reporting the acquisition of services costing more than $5,000 but less than $10,000. The services being acquired are from Tim Narvaez for slope stabilization work at the Ukiah Landfill. Mr. Narvaez will provide the following operated equipment: D6 Dozer, D7 Dozer, water truck and vibratory compactor. Compensation will be made at the hourly rates for each piece of equipment operated, and the total compensation is not to exceed $10,000. The expenses will be charged to Account No. 660.3401.310.000. The work area is the cut slope above and to the south of the leachate containment system and sedimentation basin at the west end of the landfill. Over the last two winters, this slope has slipped and is now in an unstable condition. It is necessary that the material be removed, replaced, and compacted at a more gentle slope. Drainage provisions will also be incorporated to reduce water infiltration into the top of the slope. The work will be performed under the direction of the Public Works Superintendent and the Landfill Supervisor. RECOMMENDED ACTION: Receive report. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Requested by: Prepared by: Coordinated with: Attachments: Jim Looney, Public Works Superintendent Rick H. Kennedy, Director of Public Works/City Engineer Candace Horsley, City Manager None. APPROVED:~ ~rg~l.,~ Candace Horsley, C}~y Manager R: 1 ~AN D FILL:kk ANARVAEZ ITEM NO. 6f DATE: July 15, 1998 AGENDA SUMMARY REPORT SUBJECT: REQUEST TO REPLACE THE CITY OF UKIAH REPRESENTATIVE ON THE AB 939 LOCAL TASK FORCE SUMMARY: The City's representative on the AB 939 Local Task Force (LTF), Sue Goodrick, has recently resigned from her position with the City. Ms. Goodrick was the City's representative on the LTF from its inception. In order to provide continuity on the LTF and to ensure the City's representation, it is recommended that Rick Seanor be selected as the new City representative on the LTF. Staff is requesting that the Mayor sign the attached letter to authorize the City's selected replacement for Sue Goodrick's position on the AB 939 LTF. RECOMMENDED ACTION: Authorize the Mayor to sign a letter requesting the County Board of Supervisors to replace Sue Goodrick's position on the AB 939 LTF with Rick Seanor ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Authorize the Mayor to sign a letter with recommended changes. 2. Decline to replace the City's representative on the AB 939 LTF. Citizen Advised' N/A ,,,~/ Requested by: Rick Kennedy, Director of Public Works/City Engi.neer ~-~ Prepared by: Rick Seanor, Deputy Director of Public Works ~J~ Coordinated with: Candace Horsley, City Manager Rick Kennedy, Director of Public Works/City Engineer Attachments: 1. Letter requesting replacement of the City's representative on the AB 939 LTF 2. AB 939 Public Resources Code Section 40950 - Task Force Membership APPROVED:!__ Candace Horsley, ty Manager 300 SEMII',b~I~Y AVE., UKI,AH, CA 95482-5400 · ADMIN. 707/463-6200 · PUI3UC SAFETY 463-6242/6274 · · FAX # 707/463-6204 · July 16, 1998 County of Mendocino Board of Supervisors 501 Low Gap Road Ukiah, CA 95482 RE: Request for new City of Ukiah representative on the AB 939 LTF The City of Ukiah's representative on the AB 939 Local Task Force (LTF), Sue Goodrick, has recently resigned her position with the City of Ukiah. By this letter, the City is requesting that the Board of Supervisors designate Rick Seanor as the City's new representative on the LTF. Mr. Seanor works with solid waste issues on a daily basis, and has recently been designated as the City's Recycling Coordinator. Thank you for your careful consideration and prompt action regarding this request. Sincerely, Sheridan Malone Mayor cc: file '¥~'e Are Here To Serve" /,d o ITEM NO. DATE: 6g July 15, 1998 AGENDA ~UMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION CALLING FOR GENERAL MUNICIPAL ELECTION, CONSOLIDATING GENERAL MUNICIPAL ELECTION WITH STATEWIDE ELECTION, PRESENTING BALLOT MEASURE TO MAKE MAYOR POSITION APPOINTIVE RATHER THAN ELECTIVE, TRANSMITTING MEASURE TO CITY ATTORNEY FOR IMPARTIAL ANALYSIS, AND AUTHORIZING ARGUMENTS AND REBUTTAL ARGUMENTS IN FAVOR OF MEASURE. In order to hold the Municipal Election in November, State election procedures require the City Council to adopt a resolution calling for the General Municipal Election and consolidating it with the Statewide General Election, presenting the Ballot Measure and authorizing the City Attorney to prepare an impartial analysis as well as authorizing arguments and rebuttal arguments in favor of this ballot measure. The deadline for publishing the legal notice pertaining to the ballot measure as well as submittal of necessary documentation to the Mendocino County Clerk's office is August 7, 1998. The City Council has already (June 3rd meeting) approved an agreement with the County Clerk to conduct a consolidated election and the wording for the pro-argument. The City Attorney will prepare the impartial analysis when he returns from vacation. Upon publication of the measure, persons wishing to submit an arguement in opposition of the measure may do so until July 28, 1998. RECOMMENDED ACTION: Adopt Resolution Calling for General Municipal Election, Consolidating General Municipal Election with Statewide Election, Presenting Ballot Measure to Make Mayor Position Appointive Rather Than Elective, Transmitting Measure to City Attorney for Impartial Analysis, and Authorizing Arguments and Rebuttal Arguments in Favor of Measure. ALTERNATIVE COUNCIL POLICY OPTIONS: Determine ballot measure is not to be presented to electorate, delete pertinent references from the resolution, and adopt amended resolution. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Mendocino County Clerk Marie Ulvila, City Clerk ~~ Mike Harris, Risk Manager/Budget Officer and Candace Horsley, City Manager 1. Resolution with Ballot Measure as Exhibit A. APPROVED: ',~, I~ 5/,~ Cand-ace' H0rsley'~ C~y Manager 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 99- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH CALLING FOR GENERAL MUNICIPAL ELECTION, CONSOLIDATING GENERAL MUNICIPAL ELECTION WITH STATEWIDE GENERAL ELECTION, PRESENTING BALLOT MEASURE TO MAKE MAYOR POSITION APPOINTIVE RATHER THAN ELECTIVE, TRANSMITTING MEASURE TO CITY ATTORNEY FOR IMPARTIAL ANALYSIS, AND AUTHORIZING ARGUMENTS AND REBUTTAL ARGUMENTS IN FAVOR OF MEASURE WHEREAS, 1. The City Council of the City of Ukiah has determined pursuant to Elections Code Section 12112 to call a General Municipal Election for November 3, 1998, to consolidate the Municipal Election with the Statewide General Election and to contract with the County of Mendocino to conduct the election on the City's behalf; and 2. The City Council has determined to present one proposition, to make the Mayor position appointive rather than elective, at the General Municipal Election; NOW, THEREFORE, BE IT RESOLVED that; 1. A General Municipal Election in the City of Ukiah is called for November 3, 1998. 2. The General Municipal Election is consolidated with the Statewide General Election for 1998. 3. The following ballot proposition shall be presented to the voters at the general election: MEASURE Shall the office of Mayor be appointive? / / Yes / / No 4. The City Clerk shall transmit a copy of the ballot measure set forth in paragraph 3 to the City Attorney for the preparation of an impartial analysis as required by Elections Code Section 9280. 5. The City Council shall file bellot arguments in favor of the ballot measure set forth in Paragraph 3 as contained in Exhibit A which is attached hereto and incorporated herein by reference. If any argument is submitted in opposition to the measure, the Mayor 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 is hereby authorized to file a rebuttal argument on behalf of the City Council as authorized by Elections Code Section 9285. PASSED AND ADOPTED this vote: AYES: NOES: ABSTAIN: ABSENT: day of ,1998, by the following roll call ATTEST: Sheridan Malone, Mayor Marie Ulvila, City Clerk EXHIBIT A In making the office of mayor elective the voters sought the right to directly choose the City's mayor. The City Council has leamed that making the mayor an elected position has actually increased the number of City Council appointments to fill the unexpired terms of elected councilmembers. Ironically, making the office of mayor elective has reduced, rather than increased the citizen's right to elect city officials. The elected mayor serves for a two year term, while the remaining four city council members serve for four year terms. If a councilmember runs for mayor, he or she must vacate his or her council seat with two years remaining. This has happened more than once, since the voters made the office of mayor elective in 1983. When that happens, the City Council must appoint someone to fill the unexpired term or call a special election at considerable cost to the taxpayers. In the past the Council has chosen to fill the vacancy by appointment. For this reason, the City Council questions the wisdom of keeping the position elective. Ukiah has the oldest city manager form of city govemment in the State of Califomia. In a city manager form of city govemment, the city manager, not the mayor, is the administrative head of city govemment. The city manager is in charge of the day-to-day management of the City. The mayor sits as the presiding officer of the city council, votes as a fifth councilmember and represents the city during ceremonial occassions. A rotating mayor selected by the city councilmembers could perform these functions effectively and the voters, of course, would still directly elect all five councilmembers. For these reasons, the City Council believes that making the office of mayor appointive rather than elective will actually increase city residents' opportunities to directly elect city officials with no significant loss of voter control over the operations of the City government. 6h ITEM NO. DATE: JVLY 15, 1998 AGENDA SUMMARY REPORT SUBJECT: DENIAL OF CLAIMS FOR DAMAGES RECEIVED FROM FRED WILLIAMS, JR., GREGORY SEVERSON, AND SUE CUELLAR AND ROSA MENDEZ, AND REFERRAL TO THE JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND The claim from Fred Williams, Jr. was received by the City of Ukiah on June 26, 1998 and alleges damages related to a false arrest on December 26, 1997 at the Perkins Street Bar and Grill. The claim from Gregory Severson was received by the City of Ukiah on June 23, 1998 and alleges damages related to hitting a sinkhole on June 17, 1998 near 144 Mason Street. The claim from Sue Cuellar and Rosa Mendez was received by the City of Ukiah on July 7, 1998 and alleges damages related to stolen property on June 6, 1998 at the City Park Pool. Pursuant to City policy, it is recommended the City Council deny the claims as stated and refer them to Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION: Deny Claims for Damages Received from Fred Williams, Jr., Gregory Severson, and Sue Cuellar and Rosa Mendez; and Refer Them to the Joint Powers Authority, Redwood Empire Municipal Insurance Fund. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Claimants Claimants Michael F. Harris, Risk Manager/Budget Officer~~~.)- ~c,_.~.2_. Candace Horsley, City Manager 1. Claim of Fred Williams, pages 1-2. 2. Claim of Gregory Severson, pages 3-4. 3. Claim of Sue Cuellar and Rosa Mendez, pages 5-6. Can~lace Horsley, C~y mfh:asrcc98 0715CLAIM Manager NOTICE OF CLAIM AGAINST State of California, by the claimant or by a person acting on his/her behalf. P, ETURN COMPLETED FORM TO: . · This claim must be presented, as prescribed by Paris 3 and 4 of Division 3.6, of Title ~, of the Government Code of the 1. CLAIMANT'S NAME: CLAIMANT'S ADDRESS: . RECEIVED CITY OF [!KIAH CITY OF UKIAH Attn: City Clerk JUN 2 6 1998 300 seminary Avenue · Ukiah, California 95482 Zip Code Number/Street and/or Post Office Box st'%te Home Phone Number Work Phone Number PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE SENT (if different from above): Name ( ) Number/Street and/or Post Office 8ox Telephone 0 . c~y DA TE OF THE ACCIDENT OR OCCURRENCE: PLACE OF ACCIDENT OR OCCURRENCE: State Zip Code GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (A~ach additional page(s), if more e NAME(~ if_known, OF ANY PUBLIC EMPLOYE, E(S) ALLEGEDLY CAUSING THE INJURY oR LOSS: WITNESS(ES), tf known (optional): Name Address Telephone a. be DOCTOR(S)/HOSPITAL(S), if any, WHERE CLAIMANT WAS TREATED: Name Address b. Z//~.~i e p h o n e - 81// / - t- .10. 11. GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGA~T_TION~ INJURY, DAMAGE OR..'LOSS so far as it may be known at the fime of presentation of the claim: .t (~'.',,,~-~,~ .4...~. ~r~ STATE THE AMOUNT CLAIMED ff it totals Nss than ten thousand doila~ ($10,000) as of the date of p~sentafion of the claim, including the eslimated amount of any p~s~ctive inju~, damage or Nss, insofar as ~ may be known at the ti~ of the p~sentation o: the claim, together with the basis of computation of the amount claimed (for computation use ~12 below). Howeve~ ff the amount claimed exceeds ten thousand dolla~ (~ 10,000), no doflar amount shall be included, but you must indicate whether the jurisdiction over the claim would be in Municipal or Superior Cou~. or Appficable THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED a. Damages incurred to date: Expenses for medical/hospital care: $ Loss of earnings: $ Sp~.cial damages loc ., ff- $ L_~_~ ~.c-~5 ~~ $_ Genera/'~amages: $ b. Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: Jurfsdicb'on I$ AS FOLLOWS: This claim must be signed by the claimant or ~y some person on his/her behalf. A claim re/ating to acause of act/on' for death or for injury' ' to the person or to personal properly or grow/n' g crops shall be presented n o t la ter than six (6) calendar months or f 82 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1)year after accrual of the cause of action. Received in the Office of the City Clerk this . .c~ day of NOTE: This form of c/aim is for your convenience only. Any other type of form may be used if desired, as long as it sab'sfies He requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rfghLs or to interpret any law. ff you are in doubt regarding your legal rights or the interpretation of any law, you should seek legal counsel of your choice at your own expense. Rev. 3/18/98 " NOTICE OF CLAIM AGAINST I' ' I THE CiT.Y'OF UKIAH:.. AL!,FORNI_A ~ ~I -- ] -- I This c/aim must be presented, as prescHbed by Parts 3 and 4 of Division 3.6, of Title 1, of the Government Code of the State of California, by the claimant or by a person acting on his/her behalf. RETURN COMPLETED FORM TO: CITY OF UKIAH At/n: City Clerk 300 Seminary Avenue Ukiah, California 95482 1. CLAIMANT'S NAME: ~ I~.~ ~ y .~_~,~I~_,~0 2. CLAIMANT'S ADDRESS: - ?o3 /u. Number/Street end/or Post Office Box City State Home Phone Number RECEIVED CITY OP LfKi~H JUN 2..~ 1998 CITY CLERK Zip Code Work Phone Number PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE SENT (if different from above.): Name Number/Street and/or Post Offic} Box Telephone al e . ..- City State Zip Code DATE OF THE ACCIDENT OR OCCURRENCE: _~:~-- //~- q~ PLACE OF ACC/DENT. OR occURRENCE: ~/~ 51'' ~o~/° D ~ /~ 5o,W 5 ~ . . . . GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (A~ach additional page(s), if more spaFe is need~d): e NAME(S,), if known, OF ANY PUBLIC EMPLOYEE(S,) ALLEGEDLY CAUSING THE INJURY OR LOSS: e WITNESS(ES), ff known (optional): Nmme Address Telephone be: e DOCTOR(S)/HOSPITAL(S), if any, WHERE CLAIMANT WAS TREATED: Name Address Telephone bw -%- GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGATION, INJURY, DAMAGE OR 'LOSS so far as it may be known at the Eme of presenfatipz~Gf the claim: hl_~.-~ -f H~- ~-I- //oC,~ 11. 12. STATE THE AMOUNT CLAIMED if it totals less than ten thousand dollars ($10,000) as of the date of presentation of the claim, including the estimated amount of any prospective injury, damage or loss, insofar as if may be known at the lime of the presentation of the claim, together with the basis of computation of the amount claimed (for computation use #12 below). However, if the amount claimed exceeds ten thousand dollars ($10,000), no dollar amount shall be included, but you must indicate whether thejurfsd/ction over the claim would be in Municipal or Superior Court. ~/~ ~,-7~ / ~I~C_K ~(~ o,,~ , Amount Claimed $ ~L ~ D ~ ~4 7~ o~ or Applicable Jurfsdicb'on THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages for;. General damages: b. Estimated prospective damages as far as known: Fulure expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: Thiscla/mmust besignedbytheclaimantorby$omepersononhis/herbehalf. A claimrelatingtoacauseof~ action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after accrual of the cause of action. " . ', ' , ' . (~IGNA TURE oF CLAIMANT(S) I Received in the Office of the City Clerk this NOTE: This form of claim is for your convenience only. Any other type of form may be used if desired, as long as it saffsfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rfgh~s or lo interpret any law. ff you are in doubt regarding your legal rights or th · interpretation of any law, you should seek legal counsel of your choice at your own expense. Rev. 3/18/98 NOTICE OF CLAIM AGAINST , ,,,: THE CITY OF UKIAH, CALI,F,,,,ORNIA,~,~.F~VED This claim must be presented, as prescrfbed by Parts 3 and 4 of Division 3.6, of Title 1, of me,~ovemment'[.-ooe of the State of California, by the claimant or by a person acting on his/her behalf. RETURN COMPLETED FORM TO: CITY OF UKIAH JUL 7 199~ Attn: City Clerk 300 Seminary Avenue CITY CLERK DEPARTMENT 1. CLAIMANT'S NAME: 2. CLAIMANT'S ADDRESS: Ukiah' Calif°rgia 95482 Number/Street and/or Post Office Box Home Phone Number Zip Code ), , Sf- ? - / O .x- ! . Work Phone Number e PERSON TO WHOM NOTICES REGARDING THIS CLAII~& SHOULD BE SENT (if different from above): Number/Street and/or Post Office Box ( ), Telephone City State Zip Code 4. DATE OF THE ACCIDENT OR OCCURRENCE: 6- 6 --~ ' ,. / . 6. GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (A~ach additional page(s), ff more spac~ ~ needed: ~ . , ~ __ ~ 7. OA~~~ ~ ~ "~' ~ I ' ' =(~f known, OF ANY PUBUC EMPLOYEE(S) ALLEGEDLY CAUSING THE INJURY OR LOSS: ~z~ ' '- '- e WITNESS(ES), ff known (opb'onal): Address b.v Tel~j~hone 9~ DOCTOR(S)/HOSPITAL(S), ff any, WHERE CLAIMANT WAS TREA TED: Name Address Telephone 10. GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGATION, INJURY, DAMAGE OR 'LOSS so far as i! may be known at the ti[ne of ~resentation of the c/aim' _ ,.._!~.,,o.+- tx.C; 2 ~'o,4-e.; (_¢ ..k J ~ ,5/,%; oo _ ~ 11. STATE THE AMOUNT CLAIMED ff it totals less than ten thousand dolla~ ¢10,000) as of the da~e of p~sentation of the claim, including the estimated amount of any p~s~ctive inju~, damage or loss, insofar as ~ may be known at the ti~ of the p~sentation of the claim, together with the basis of computation of the amount claimed (for computation use ¢12 below). Howeve6 ff the amount claimed exceed~ ten thousand dolla~ ($10,000), no doflar amount shall be included, but you must indicate whether theju~sdiclion over the claim would be in Municipal or Su~fior CouP. Amou~ Claimed ~ ~~, ~ 0 or Applicable Judsdi~. 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: Expenses for medical/hospital care: Loss of eamings: Special damages for:. Gene/al damages: Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: This claim must be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one ;r ac~rual of (1) ~ the cause of action. Dated: //~ 7 '-'¢C~' ~'.~.~ G~NA TURE OF CLAIMANT(S) Received in the Office of the City Clerk this day of _ NOTE: This form of claim is for your convenience only. Any other type of form maybe used if desired, as long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. ff you are in doubt regarding your legal rights or the interpretation of any law, you should seek legal counsel of your choice at your own expense. Rev. 3118/98 AGENDA SUMARY ITEM NO. 6i DATE: JULY 15, 1998 REPORT SUBJECT: RECEIVE REPORT REGARDING THE ACQUISITION OF SERVICES FROM MEYER GENERAL EQUIPMENT CONSTRUCTION FOR RENTAL OF TRUCK AND DRIVER In compliance with Section 1522 of the Ukiah Municipal Code, this report is being submitted to the City Council for the purpose of reporting the acquisition of services costing more than $5,000 but less than $10,000. The services being acquired are from Meyer General Equipment Construction for the rental of a 10 wheel dump truck and driver for transporting plant mixed asphalt concrete to various street repair locations throughout the City. The rental rate for the truck and driver is $300 per day, and it is anticipated that this service will be provided during a period of 20 days. The expenses will be charged to Account No. 100.3110.310.000 and 100.3110.420.001. Various street locations are planned for permanent asphalt patching or thin overlays by the Street crew. Assistance is needed in the delivery of asphalt material to the repair locations. RECOMMENDED ACTION: Receive report. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Requested by: Prepared by: Coordinated with: Attachments: Jim Looney, Public Works Superintendent Rick H. Kennedy, Director of Public Works/City Engineer Candace Horsley, City Manager None. APPROVED:~ ~(~~ Ca-'-~dace 121orsle'g~City Manager R: 1 \LANDFILL:kk AM EYER ITEM NO. 6,i DATE' July 15, 1998 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF BUDGET AMENDMENT AND RECEIVE REPORT FOR THE PURCHASE AND INSTALLATION OF REPLACEMENT HEATING AND AIR CONDITIONING UNITS AT CIVIC CENTER. In recent weeks a heating and air conditioning (HVAC) unit located on the south wing of the Civic Center has failed and will require replacement with a more energy efficient, gas fired unit. In addition to replacement of the faulty unit, staff is recommending replacement of a second aging unit at the same time. Significant cost savings can be realized by allowing the contractor to purchase and install two units due to the cost of transportation and mobilization of specialized equipment during the installation. A Request For Quotation was sent to HVAC contractors on June 23, 1998 with bids being received from Ukiah Heating and Cooling, AC&R Services, Reliance Enterprises, and Roberts Mechanical. Of the four bidders, Ukiah Heating and Cooling was the Iow bidder in the amount of $6,338. All bid sheets are attached for the Council's review. Funds for replacement of these units have been budgeted over the past several years in the Fixed Asset Replacement Fund, 698, with a current balance of $18,500. The specific purchase of this equipment was not budgeted for 1998/99 and thus the budget amendment detailed in Attachment #1 authorizing expenditures in account 698.1915.800.000 by $6338.00 is necessary. RECOMMENDED ACTION' Approve amendment to 1998/99 Budget, increasing Account 698.1915.800.000 by $6338 as indicated in attachment #1 for the purchase and installation of two replacement HVAC units for the Civic Center. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine units do not require replacement at this time and do not approve. Citizen Advised: N/A Requested by' N/A Prepared by: Larry W. DeKnoblough, Community Services Director Coordinated with: Nora Kennedy, Purchasing Supervisor Candace Horsley, City Manager Attachments: 1. Budget Amendment Worksheet 2. Bid Sheets APPROVED: ~' .,,., Car~dace Horsle-~/, ~ity Manage LD2 ~ HVAC2.ASR LU _ 0 0 TO: CITY of UKIAH 300 Seminary Avenue Ukiah CA. 95482 Phone 707-463-6233 Fax 707-463-6234 REQUEST FOR QUOTATION RETURN THIS FORM THIS IS NOT AN ORDER UKIAH HEATING & COOLING 144 Orr Springs Road Ukiah, CA 95482 Attachment #2 I DATE: 6/23/98 REQ. NO. E 15710 BIDS WILL BE RECEIVED UNTIL 1:00 p.m. June 30, 1998 AT THE OFFICE OF THE PURCHASING AGENT. CITY of UKIAH BY: Nora Kennedy QUOTATIONS ARE REQUESTED FOR THE FOLLOWING ITEMS: ALL QUOTATIONS SHALL BE F.O.B. UKIAH CA. QUANTITY DESCRIPTION 1 Remove' AC-2A Heat Pump and install new over Police Department Exercise Room, located at 300 Seminary Avenue, Ukiah, CA 95482. New Installation shall be 1 - Day & Night gas fired, electric cooling packaged unit. Model #580DEV036074 including economizer package: Model ~CRECOMZR001A02. Rating efficiency: 10 seer Price to include complete installation, all necessary duct work, electrical, plumbing, and control modifications. For Inspection: Contact: Larry DeKnoblough, 463-6221 or Tammi Weselsky, 463-6237. Optional: 1 Additional unit remove AC-2B Heat Pump and install same as above. Location: same area. 1. Quote costs as install at same time. 2. Quote costs as install of units at separate time. REQUIREMENTS Before any work is performed, bidder must possess a City of Ukiah business license and shall furnish Certificates of Insurance on City .forms covering full liability under Worker's Compensation laws of the State of California, and Comprehensive General Liability Insurance of $1,000,000 naming the City as additional insured. insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. II TERMS: . lC-) DEL. TO: :., t BIDDER: / " j TITLE: .... ,. ,,,,: ,,,- TERMS: 1. Right Is reserved to reject any and all bids. 2. Right Is reserved to accept separate items unless specifically denied by bidder. 3. In CASE OF DEFAULT, the City of Ukiah may procure the Items quoted on from other sources and hold the original bidder liable for any Increased costs. 4. Substitutions shall show manufacturer's name, catalog number and comparable specs. 5. The price, terms, delivery point, and delivery date may Individually or collectively be the basis of the awarding of the bid. 6. ALL QUOTATIONS MUST BE SIGNED. OPENING DATE and TIME "MUST" be prominently displayed on submit'ting envelope. 7. In submitting the above, the vendor agrees that the acceptance of any or all quotations by the City of Ukiah, within 30 days constitutes a contract. UKIAH HEATING & COOLING CONT. #663095 P.O. Box 872 Ukiah, CA 95482 (707) 462-6864 - FAX (707) 462-2067 June 29, 1998 CITY OF UKIAH RE: BID REQUEST The following is our bid on POLICE DEPT. EXERCISE RM. UNIT AC-2A REMOVE AND REPLACE UNIT WITH DAY & NIGHT INCLUDING ECONOMIZER, ALL NECESSARY DUCT WORK, ELECTRIAL, PLUMBING, CONTROLS AND LABOR. PRICE' $3,343.00 UNIT AC-2B SAME AS ABOVE. INSTALLED SAME PRICE' $2,995.00 UNIT AC-2B INSTALLED LATER DATE. PRICE: $3,250.00 PLEASE CALL IF YOU HAVE ANY QUESTIONS. Sincerely, Troy ~J. Willey, Owner Ukiah Heating & Cooling TO: AC & R SERVICES, INC. P.O. Box 804 Ukiah, CA 95482 CITY of 'UKIAH 300 Seminary Avenue Ukiah CA. 95482 Phone 707-46%6233 Fax 707-463-6234 REQUEST FOR QUOTATION RETURN THIS FORM CITY OF UICIAH JUN 2 9 1998 GII'Y CLERK DEPARTMENT DATE: 6/23/98 REQ. NO. E 15710 BIDS WILL'BE RECEIVED UNTIL 1:00 p.m. June 30, 1998 AT THE OFFICE OF TILE PURCHASING AGENT. CITY of UKiAH BY: Nora KenneAy QUOTATIONS ARE REQUESTEDFORTIIEFOLLOWING ITEMS: ALL QUOTATIONS SHALL BE F.O.B. UKIAH CA. QUANTITY DESCRIPTION UNIT PRICE TOTAL 1 Remove AC-2A Heat Pump and install new over Police Department Exercise Roo~n, located at 300 Seminary Avenue, Ukiah, CA 95482. New Installation shall be 1 - Day & Night gas tired, electric cooling packaged unit. Model #580DEV036074 including econo~nizer package: Model #CRECOMZR001A02. Rating efficiency: 10 seer /$'3,6 0 0 $ 3,6 0 0.0 0 Price to include complete installation, all necessary duct work, electrical, / plumbing, and control modifications. For Inspection: Contact: Larry DeKnoblough, 463-6221~/ Tammi Weselsky, 463-6237. Optional' 1 Additional unit remove AC-2B Heat Pump and install same as above. ~$ 3,6 0 0 $ 3,6 0 0.0 0 Location: same area. il. Quote costs as install at same time. 2. Quote costs as install of units at separate time. $ 3,6 0 0 $ 3,6 0 0.0 0 i REQUmEMENTS Before any work is performed, bidder must possess a City of Ukiah business license and shall furnish Certificates of Insurance on City forms covering full liability under Worker's Compensation laws of the State of California, and Comprehensive General Liability Insurance of $1,000,000 naming the City as additional insured. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. TERMS: 100% upon completion DEL. TO: DEL. DATE: BIDDER: AC&R Service BY: Vaughn Mobley TITLE: Owner Phone: 462-2021 ~ax: 462-092~ ,DATE/BID: June 29 t 1 998 TERMS: 1. Right Is reserved to reject any and all bids. 2. Right Is reserved to accept separate items unless spedficaJly denied by bidder. 3. In CASE OF DEFAULT, the City o! Ukiah may procure the items quoted on from other sources and hold the original bidder liable for any increased costs. 4. Substitutions shall show manulacturer's name, catalog number and comparable specs. 5. The pdce, terms, delivery point, and delivery date may individually or collectively be the basis of the awarding of the bid. 6. ALL QUOTATIONS MUST BE SIGNED. OPENING DATE and TIME 'MUST' be prominently displayed on submitting envelope. 7. In submitting the above, the vendor agrees that the acceptanoe of any or all quotations by the City o! Uklah, within 30 days constitutes a contract. R-I~' CO RPrlRATION DBA RELIANCE ENTERPRISES 145 WABASH AVENUE UKIAH~ 0ALIFORNIA 954B2 TELEPHONE 707 462-7279 AIR-CONDITIONING · HEATING · REFRIGERATION · SHEET METAL · ELECTRICAL · BOILER June 30, 1998 Attention: Nora Kennedy City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Reference: Replacement of roof top package unit. We propose to replace one Lennox unit (AC-2A) with a American Standard YCCO36F4HOB 10 S.E.E.R. gas-electric including a 100% full modulating Economizer, gas line, electric, controls, duct work and crane lift for the total sum of $4,387.00. Option: AC-2B + AC-2A replaced at the same time-total price $8,427.00. _. AC-2B replaced at a later date, the cost would be $4,387.00. if done with in 180 days of this quote. Thank you for this opportunity to be of service. If you have any questions, please feel free to call at any time. Sincerely, Thomas Bader Manager-Ukiah Office TB/dmu 1 c/c-file FROH ' F:..:nE',EF.:TS HECH iqND ELEC: TNC F'HONE NO. ,.t.." ¢. 462 43.-;_'-,6 ._TLtr-,. 24 19'3E: 14".:"1 F'2 , R[fURN mfs FORM TIO~ IS NOT AN ORDER TO: ROBE~S SERVICE & CONErRUCTION 189 Wabash Avenue Uklah, CA 95482 AT TI-IE O~mlC~ OF THB FURCHA,SINO ,~I~iNT, CITY d UMAH Nora Y, anm~y .... II_l...lll. I. _2_ _QUOTATION~ ARE REqUE~TSD I~OR,THt~ POLLOWINO ITEMS, _A~.. ~:QUOTATIONS SHALL, BE F,O,B; TJI~AH~,,:~A,_. 1 Remove AC-2A Heatp-ump and '~stall new overPolice Department ' 'Exercise Room, located at 300 Seminary Avenue, Uktah, CA 95482, {New Installation shall be 1. Day & Night gas fired, electric cooling packaged unit. Model ~80DEV036074 Including economizer package: Modem {~RECOMZR001A02, Rating efficiency: 10 seer Pdcc to Include complete ~stalladon, all ncccssar~ duct work, clerical, plumbing, and control modifications. For in~pe~tlo.: Contact: Lent DeKnOblough+ 463.6~21 or, "V" 'lJ'"' ' Tamml Weselnky~ 463.62~7. Optional: 1. Quote coats as Install at.me Ume. 2. Quote corn as install or units at separate time. B,fore ~¥ w0~r~-i~ p~rform,d, bidder mu~ lm~m~ a Ct[y of Uldah " forms covering full liability uud~r Worker's ComPensation laws'Ofth~ ' 8taf~ of. California, and Compmhensiw General Liablliiy Insurauce of $1,000,000 namln8 the City as additional Insured. Insurance Is to be placed wl~ insurers with a current A.M. Besfs rating of no less than A:VII, · I.J.lll..I I Ill J. mill I ,. l[ ,.lllll/I .. I ............ I[ll[I. ,' Iii .'-L-:;- ' ' . I .., I II , mill TERMS: BIDDER; {[Ys' ii I ..... 9Z ....... . ........ , ..... Ill I ....... [11 ....... -" Phone: Fax{ T~RMsi~ ................... 1, Rlgl~t iii re~orvea ~o ~jeot ~y ~d ail bi,a, 2. Right la reseW~ m ~pt ~p~m Itema unieH a~f~ly dan{~ ~ bidder, s, In OASE OF DEFAULT, ~e Cl~ Of U~ ~y pr~ur. ~. itama eoura~ ~d ~la ~ ~lgl~ bidder II~le for ~Y I~d S, TM pfl~, ~r~, d~lv.~ ~Bt, ~d aelk~ dam may I~iv~u~ly or ~ls of ~e ~lng of ~ ~d, a, ALL OU~ATI~G MUOT BE OileD. OPENI~ DATE 7, lo aubml~ng ~e ~e, the V~r ~r~l ~at ~l ~p~ of ~y or ~l Ouo~on6 ITEM NO. 6k DATE: duly 15:1998 AGENDA SUMMARY REPORT SUBJECT: REPORT TO CITY COUNCIL REGARDING PURCHASE OF CHLORINE TABLETS FOR MUNICIPAL SWIMMING POOL FROM LINCOLN EQUIPMENT, INC., IN THE AMOUNT OF $5,834.40 As required by Section 1522 of the Municipal Code staff is filing with the City Council this report regarding the purchase of chlorine tablets for the municipal swimming pool from Lincoln Equipment Inc., in the amount of $5,834.40. Staff has attached the Requests For Quotation sheets which were issued on July 6,1998 with Lincoln Equipment being the sole respondent. This item is budgeted in the 100.6130.690.000 account. RECOMMENDED ACTION' Receive Report ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: N/A Prepared by: Larry W. DeKnoblough, Community Services Director Coordinated with: Nora Kennedy, Purchasing Supervisor Attachments: 1. Requests For Quotation APPROVED: ~~ Oandace Horsley, ~ity Manager LD2 CHLOR.ASR t 88:59 FROM TO CiTY of UKIAH 17874636234 P,81 JUl_ 0 6 'Lq, 98 TO; NOT AN ORDI~I~ CITY of UKIAH 300 Seminary Avenue Ukiah CA. 95482 Phone 707-463-6233 Fax 707-463-6234 REQUEST FOR QUOTATION RETURN THIS FORM THIS IS NOT AN ORDER TO: CHEM QUIP INCORPORATED 2551 Land Avenue Sacramento, CA 95815 916-923-5091, Fax: 916-920-4611 DATE: 7/6/98 REQ. NO. E 18210 BIDS WILL BE RECEIVED UNTIL 10:00 a.m. July 7, 1998 AT TttE OFFICE OF THE PURCHASING AGENT. CITY of UKIAH BY: Nora Ke~medy QUOTATIONS ARE REQUESTED FOR THE FOLLOWING ITEMS: ALL QUOTATIONS SHALL B} F.O.B. UKIAH CA. QUANTITY DESCRIPTION UNIT PRICE IOTAL 32 (100 lb. buckets) Pulsar Plus Briquettes Dry Chlorine #1-105 i TERMS: ,DEL. TO: DEL. DATE: BIDDER: BY: TITLE: Phone: Fax: DATE/BID: TERMS: 1. Right is reserved to reject any and all bids. 2. Right is reserved to accept separate items unless specifically denied by bidder. 3. In CASE OF DEFAULT, the City of Ukiah may procure the items quoted on from other sources and hold the original bidder liable for any increased costs. 4. SubslJtutions shall show manufacturer's name, catalog number and comparable specs. 5. The pdce, terms, delivery point, and delivery date may individually or collectively be the basis of the awarding of the bid. 6. ALL QUOTATIONS MUST BE SIGNED. OPENING DATE and TIME "MUST" be prominently displayed on submitting envelope. 7. In submitting the above, the vendor agrees that the acceptance of any or all quotations by the City of Ukiah, within 30 days constitutes a contract.. AGENDA SUMARY ITEM NO. DATE: July 15, 1998 REPORT SUBJECT: INTRODUCTION OF ORDINANCE AMENDING DIVISION 9, CHAPTER 2, ARTICLE 15 (REGULATIONS IN PUBLIC FACILITIES DISTRICT) OF THE UKIAH MUNICIPAL CODE SUMMARY: This proposed Zoning Code revision project updates the regulations for the City of Ukiah Public Facilities (PF) Zoning District. The purpose of revising these regulations is to bring the provisions into conformance with the Ukiah General Plan; to create a more orderly and readable set of regulations; and to make the format consistent with other Zoning Code Articles. On June 24, 1998, the City Planning Commission conducted a public hearing and considered the proposed revisions to the PF Zoning District regulations. At the conclusion of the hearing, and after a few minor changes, they voted unanimously to support the revised language, and to recommend City Council adoption of the Ordinance. (Continued on Page 2) RECOMMENDATION: 1) Conduct a public hearing; and 2) Introduce by title only the Ordinance amending Division 9, Chapter 2, Article 15 of the Ukiah Municipal Code. ALTERNATIVE COUNCIL POLICY OPTION: 1. Do not introduce the Ordinance, and provide direction to staff. Citizen Advised: Legal notice published according to the requirements of the Ukiah City Code. Requested by: Planning Department Prepared by: Charley Stump, Senior Planner Coordinated with: Candace Horsley, City Manager and Bob Sawyer, Planning Director, and David Rapport, City Attorney Attachments: 1. , Ordinance amending Division 9, Chapter 2, Article 15 of the Ukiah Municipal Code. Planning Commission Staff Report, dated June 24, 1998 Planning Commission minutes, dated June 24, 1998 APPROVED: ~-.~ ~ ~ · ?~-~:..~ Candace Horsier(, City Manager The following text summarizes the proposed amendments to the Public Facilities Zoning District provisions: 1. Reformatting The Article has been reformatted to be consistent with the format for all the new Zoning Code Articles, and to be easier to read, understand, and administer. Sections have been added and/or rearranged to be consistent with the order of the Sections in the other Articles of the Zoning Code. The Planning Commission is recommendinq that this new Section be added. 2. Purpose and Intent A Purpose and Intent Section has been added to replace the existing opening Section, which does not clearly state the actual purpose of the regulations. The new language is concise and devoid of bureaucratic jargon, and provides a clear statement of intent to City staff and the general public. The Planninq Commission is recommendinq that this new Section be added. 3. Allowed and Permitted Land Uses The existing regulations only list "uses permitted." To be consistent with other Zoning Code Articles, both allowed and permitted land uses have been separately listed. In addition, public gardens have been added as an allowed use to be consistent with the direction provided in the new General Plan. Airports and Aviation uses have been changed from Permitted uses to allowed uses, and public forests and reservoir areas have been deemed unapplicable and therefore deleted. Finally, light manufacturing and industrial uses have been added as permitted uses. The Planning Commission is recommending that the following uses be added to the listinq of Permitted Uses: public transportation facilities, bulk fuel storage operations, community concerts, farmers markets, crafts bazaars, flea markets, and minor food services. 4. Development Standards The existing regulations do not include development standards, such as yard setbacks, maximum height limits, etc. It is proposed that the following development standards be established in the PF Zoning District: Yard Setbacks: No specific yard setbacks are proposed. However, it is intended that the yard setbacks shall be equal to or greater than those for adjacent districts. The exact yard setbacks for development projects in the PF Zoning District shall be established and set forth as conditions of approval in the discretionary review process. Height Limits: It is proposed that different height limits be established for different types of uses. For example, a thirty foot (30') height limit is proposed for City Park structures and school buildings, and a forty foot (40') limit is proposed for City utility facilities and public safety structures. It is proposed further that electrical transmission towers be exempt from the height limits, and that the height standard for the airport property be governed by the provisions of Division 3, Chapter 9, Article 2 (Building Heights Near Airports; Restrictions and Penalties) of the Ukiah Municipal Code. Parking Requirements: Consistent with the regulations for other Zoning Districts, specific parking requirements are included in the text for the PF Zone. The proposed requirements are taken from Article 17 of the existing Zoning Code. The Planning Commission is recommending that this new Section be added. They also are recommending that the parking standards be expanded to list the requirements for outdoor recreation facilities, such as stadiums, golf courses, and swimminq pools. 5. Landscaping Requirements Landscaping requirements for new development projects have been added consistent with the requirements in the Commercial and High Density Residential Zoning Districts. However, it is proposed that specific language precluding trees from the airport property be included, and that trees not be allowed to interfere with public utility operations. The Planning Commission is recommending that this new Section be added. They also are recommending that the requirements for Landscaping Plans be expanded to include proposed signs, and other design amenities, such as fences and/or walls. CONCLUSIONS: Staff is proposing to amend the regulations for the Public Facilities (PF) Zoning District in an effort to update and modernize the provisions; to bring them into conformance with the Ukiah General Plan; to make them more orderly and easier to administer; and to make them more understandable to the public. The format has been revised to be consistent with the format of other recently updated Articles, and a number of the regulations, such as yard setbacks, height, and landscaping have been tailored specifically to various public uses. The Planning Commission made a number of minor changes that staff fully supports, and is unanimously recommending that the City Council adopt the proposed Ordinance revising the PF Zoning District regulations. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING ARTICLE 15, CHAPTER 2 (ZONING) OF DIVISION 9 OF THE UKIAH CITY CODE The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE Pursuant to Section 9260 of the Ukiah City Code, Division 9, Chapter 2 (Zoning) is amended by revising Article 15 (Regulations in Public Facilities (PF) Zoning District); as indicated on Exhibit "A" attached to this Ordinance. SECTION 'I'VVO The amendments to Article 15 of Chapter 2 of the Ukiah City Code includes reformatting the text to make it easier to read, understand, and administer; adding a Purpose and Intent section; making minor changes to the allowed and permitted land uses; adding specific development standards; and including landscaping requirements for development projects. SECTION THREE This amendment to Article 15 of Chapter 2 of the Ukiah City Code is necessary to ensure that it is consistent with the Ukiah General Plan, and to create a more orderly and readable set of Public Facility Zoning District regulations. SECTION FOUR This Ordinance shall be published as required by law in a newspaper of.. general circulation published in the City of Ukiah. SECTION FIVE This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on July 15, 1998, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ORDINANCE NO. Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 Passed and adopted on AYES: NOES: ABSENT: ABSTAIN: , by the following roll call vote: Sheridan Malone, Mayor ATTEST: Marie Ulvila, City Clerk ORDINANCE NO. Page 2 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 ARTICLE 15. EXHIBIT "A" ZONING CHAPTER 2 REGULATIONS IN PUBLIC FACILITIES (PF) ZONING DISTRICT SECTION: 9170: 9170.1: 9170.2: 9170.3: 9170.4: 9170.5: 9170.6: 9170.7: 9170.8: Purpose and Intent Allowed Uses Permitted Uses Building Height Limits Required Site Area Required yard Setbacks Required Parking Additional Requirements Determination of Appropriate Use 9170: PURPOSE AND INTENT: This district classification is intended to be applied to properties which are used for or are proposed to be used for public or quasi-public purposes or for specified public utility purposes. Additionally, the purpose of the Public Facilities Zoning District is to provide business opportunities on large public serving land uses such as the airport. Finally, the Public Facilities zone is consistent with the Public ("P") Land Use Designation of the General Plan. 9170.1: ALLOWED USES: The following uses are allowed in Public Facilities (P-F) Districts: a. b. co d, e, g. Public schools. Parks and recreation areas and facilities. Public gardens. Fairgrounds. Civic centers and similar sites and uses. Conservation and natural resource conservation areas. Airports and aviation related functions and uses. ORDINANCE NO. Exhibit "A" Page 1 of 7 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 h. Public utility facilities and uses. Historical sites and monuments. Uses and structures which are incidental or accessory to allowed uses. 9170.2: PERMITTED USES: The following uses are permitted in Public Facilities (P-F) Districts subject to first securing a Use Permit: a. Public cemeteries and similar uses. b. Refuse disposal/recycling areas, and refuse transfer stations and similar uses. C. d. e, g. Corporation yards. Quasi-public land uses. Light manufacturing and industrial uses. Storage facilities and bulk fuel storage. Establishment, maintenance, operation and removal of circuses, carnivals, amusement parks, open air theaters, or other similar temporary establishments involving large assemblages of people. h. Uses and structures which are incidental or accessory to permitted uses. i. Public transportation facilities j. Community concerts, farmers markets, craft bazaars, and flea markets. k. Minor food services unrelated to the primary use. 9170.3: BUILDING HEIGHT LIMITS: The maximum height limits for buildings in a Public Facilities (PF) Zoning District are as follows: a. Airport buildings: The height limit for buildings on the City Airport grounds varies depending upon exact location. The maximum height shall be pursuant to the provisions of Division 3, Chapter 9, Article 2 (Building Heights Near Airports; Restrictions and Penalties) of the Ukiah Municipal Code. b. City park buildings: Thirty feet (30'). ORDINANCE NO. Exhibit "A" Page 2 of 7 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 c. City utility facilities and public safety structures: Forty feet (40'), except for electrical transmission towers, which are not limited in height. d. School buildings: Thirty feet (30'). e. Fairground buildings: Thirty feet (30'). 9170,4: REQUIRED SITE AREA: There is no required site area for the Public Facilities (PF) Zoning District. 9170.5: REQUIRED YARD SETBACKS: While no specific yard setbacks are established for the PF Zoning District, it is intended that the yard setbacks shall be equal to or greater than those for adjacent districts. The exact yard setbacks for development projects in the PF Zoning District shall be established and set forth as conditions of approval in the discretionary review process. 9170.6: REQUIRED PARKING: The minimum parking area required in the Public Facilities (PF) Zoning District shall be as follows: a. Public utility facilities: one (1) parking space for each employee on duty at any one time, and one (1) space for each vehicle used in connection with the facility with a minimum ofthree (3) spaces. One (1) additional space for every 250 square feet of office space. b. Elementary and junior high schools: three (3) spaces for each classroom. A minimum of one (1) designated bus zone for loading and unloading students. One (1) space per office, and a minimum of three (3) on-site designated drop off/pickup spaces. c. Senior high school: one (1) space for each member of the faculty and each employee, plus one space for each six (6) students. A minimum of three (3) on-site designated drop off/pickup spaces. d. Airport: the number of required parking spaces at the airport shall depend on the individually proposed uses. The number of spaces shall be determined by the provisions contained in Article 17. ORDINANCE NO. Exhibit "A" Page 3 of 7 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 e. Stadiums and ball fields: the number of spaces shall be equal in number to 33% of the capacity of the facility. f. Golf driving range: one (1) parking space per tee, plus the spaces required for additional uses on the site. g. Golf course: six (6) spaces per hole, plus the spaces required for accessory uses on the site. h. Miniature golf course: three (3) spaces per hole, plus the spaces required for accessory uses on the site. i. Commercial swimming pool: one (1) space for each 100 square feet of water surface. j. Tennis courts: three (3) spaces for each court, plus the spaces required for accessory uses on the site. e. All other uses are subject to the provisions contained in the Article 17 of this Chapter. 9170.7: ADDITIONAL REQUIREMENTS: The following additional requirements are applicable in the Public Facilities (PF) Zoning District: a. Existing development as of the date of this Ordinance inconsistent with the provisions listed herein, shall be considered legal non-conforming, provided that they were legal at the time of their creation, and shall be subject to the non-conforming provisions contained in this Chapter. b. A Site Development Permit shall be required for development projects in the Public Facilities (PF) Zoning District, pursuant to the requirements of Section 9261 (B). c. All development projects in the PF Zoning District requiring discretionary review shall include a proposed Landscaping Plan commensurate with the size and scale of the proposed development project. Landscaping Plans shall be submitted as a required component of all Site Development and Use Permits at the time of application filing. ORDINANCE NO. Exhibit "A" Page 4 of 7 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 d. Landscaping Plans submitted for projects on the Ukiah Municipal Airport property shall not include trees, except in areas deemed acceptable in the Airport Master Plan. Landscaping Plans submitted for public utility projects shall only include trees if they will not conflict with utility operations. e. All proposed Landscaping Plans, except as noted in subsection "d" above shall comply with the following standards: 1. Landscaping shall be proportional to the building elevations. 2. Landscape plantings shall be those which grow well in Ukiah's climate without extensive irrigation. Native species are strongly encouraged. 3. All landscape plantings shall be of sufficient size, health and intensity so that a viable and mature appearance can be attained in a reasonably short amount of time. 4. Deciduous trees shall constitute the majority of the trees proposed along the south and west building exposures; non-deciduous street species shall be restricted to areas that do not inhibit solar access. 5. Parking lots with twelve (12) or more parking stalls shall have a tree placed between every four (4) parking stalls within a continuous linear planting strip, rather than individual planting wells, unless clearly infeasible. Parking lot trees shall primarily be deciduous species, and shall be designed to provide a tree canopy coverage of 50% over all paved areas within ten years of planting. Based upon the design of the parking lot, a reduced number of trees may be approved through the discretionary review process. 6. Parking lots shall have a perimeter planting strip with both trees and shrubs. 7. Parking lots with twelve (12) or more parking stalls shall have defined pedestrian sidewalks or marked pedestrian facilities within landscaped areas and/or separated from automobile travel lanes. Based upon the design of the parking lot, and the use ORDINANCE NO. Exhibit "A" Page 5 of 7 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 that it is serving, relief from this requirement may be approved through the discretionary review process. 8. Street trees may be placed on the property proposed for development instead of within the public right-of-way if the location is approved by the City Engineer, based upon safety and maintenance factors. 9. All new developments shall include a landscaping coverage of 20 percent (20%) of the gross area of the parcel, unless because of the small size of a parcel, such coverage would be unreasonable. A minimum of fifty percent (50%) of the landscaped area shall be dedicated to live plantings. 10. Landscaping Plans shall include an automatic irrigation system, signs, Lighting Plan, and any other design amenities. 11. All required landscaping for public facility development projects shall be adequately maintained in a viable condition. 12. The Planning Director, Zoning Administrator, Planning Commission, or City Council shall have the authority to modify the required elements of a Landscaping Plan depending upon the size, scale, intensity, and location of the development project. 9170.8: DETERMINATION OF APPROPRIATE USE BY PLANNING DIRECTOR: Whenever a use is not listed in this Article as a use permitted by right or a use subject to a Use Permit in the PF Zoning District, the Planning Director shall determine whether the use is appropriate for the zoning district, either as a right or subject to a Use Permit. In making this determination, the Planning Director shall find as follows: a. That the use would not be incompatible with other existing or allowed uses in the PF Zoning District. b. That the use would not be detrimental to the continuing development of the area in which the use would be located. ORDINANCE NO. Exhibit "A" Page 6 of 7 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 c. In the case of determining that a use not articulated as an allowed or permitted use could be established with the securing of a Use Permit, the Planning Director shall find that the proposed use is similar in nature and intensity to the uses listed as permitted uses. All determinations of the Planning Director regarding whether a use can be allowed or permitted in the Public Facilities (PF) Zoning District shall be final unless a written appeal to the City Council, stating the reasons for the appeal, and the appeal fee, if any, established from time to time by City Council Resolution, is filed with the City Clerk within ten (10) days of the date the decision was made. Appeals may be filed by an applicant or any interested party. The City Council shall conduct a duly noticed public hearing on the appeal in accordance to the applicable procedures as set forth in this chapter. At the close of the public hearing, the City Council may affirm, reverse, revise or modify the appealed decision of the Planning Director. All City Council decisions on appeals of the Planning Director's actions are final for the City of Ukiah. ORDINANCE NO. Exhibit "A" Page 7 of 7 CITY OF UKIAH PLANNING REPORT AGENDA ITEM: , DATE: ,, 6b ~une 24, 1998 DATE: June 24, 1998 TO: City of Ukiah Planning Commission FROM' City of Ukiah Planning Department SUBJECT: Zoning Code Text Revisions - Public Facilities (PF) Regulations PROJECT SUMMARY: This proposed Zoning Code revision project updates the regulations for the City of Ukiah Public Facilities (PF) Zoning District. The purpose of revising these regulations is to bring the provisions into conformance with the Ukiah General Plan; to create a more ordedy and readable set of regulations; and to make the format consistent with other Zoning Code Articles. This project is quasi-legislative in nature and does not require City Planning Commissioners to visit the site prior to formulating a recommendation to the City Council. PROJECT LOCATION: N/A DEPARTMENT RECOMMENDATION: The Planning Department recommends that the Planning Commission recommend City Council APPROVAL of the proposed revisions to the Public Facilities (PF) Zoning regulations. ENVIRONMENTAL DOCUMENTATION: The City of Ukiah has determined that this Zoning Code text revision project is not subject to the requirements of CEQA, pursuant to Section 15061 (b)(3) of the. CEQA Guide/ines (no possible impact rule) because it merely revises the regulations for the Public Facilities (PF) Zoning District, and does not significantly change the allowed or permitted uses or development standards. Therefore, it has been determined that the revisions would not alter, change, or significantly impact the physical environment. GENERAL PLAN AND ZONING DESIGNATIONS: N/A PROJECT DESCRIPTION: The proposed Zoning Code revision project includes reformatting the text to make it easier to read, understand, and administer; adding a Purpose and Intent section; making minor changes to the allowed and permitted land uses; adding specific development standards; and including landscaping requirements for development projects. STAFF ANALYSIS/DISCUSSION: The following text summarizes the proposed amendments to the planned development district provisions: 1. Reformatting3 The Article has been reformatted to be consistent with the format for all the new Zoning Code Articles, and to be easier to read, understand, and administer. Sections have been e 1 e added and/or rearranged to be consistent with the order of the Sections in the other Articles of the Zoning Code. Purpose and Intent A Purpose and/ntent Section has been added to replace the existing opening Section, which does not cleady state the actual purpose of the regulations. The new language is concise and devoid of bureaucratic jargon, and provides a clear statement of intent to City staff, and the general public. Allowed and Permitted Land Uses The existing regulations only list "uses permitted." To be consistent with other Zoning Code Articles, both allowed and permitted land uses have been separately listed. In addition, public gardens have been added as an allowed use to be consistent with the direction provided in the new General Plan. Airports and Aviation uses have been changed from Permitted uses to allowed uses, and public forests and reservoir areas have been deemed unapplicable and therefore deleted. Finally, light manufacturing and industrial uses have been added as permitted uses. Development Standards The existing regulations do not include development standards, such as yard setbacks, maximum height limits, etc. It is proposed that the following development standards be established in the PF Zoning District: Yard Setbacks: No specific yard setbacks are proposed. However, it is intended that the yard setbacks shall be equal to or greater than those for adjacent districts. The exact yard setbacks for development projects in the PF Zoning District shall be established and set forth as conditions of approval in the discretionary review process. Height Limits: It is proposed that different height limits be established for different types of uses. For example, a thirty foot (30') height limit is proposed for City Park structures and school buildings, and a forty foot (40') limit is proposed for City utility facilities and public safety structures. It is proposed further that electrical transmission towers be exempt from the height limits, and that the height standard for the airport property be governed by the provisions of Division 3, Chapter 9, Article 2 (Building Heights Near Airports; Restrictions and Penalties) of the Ukiah Municipal Code. Parking Requirements: Consistent with the regulations for other Zoning Districts, specific parking requirements are included in the text for the PF Zone. The proposed requirements are taken from Article 17 of the existing Zoning Code. Landscapin~ Reauirements Landscaping requirements for new development projects have been added consistent with the requirements in the Commercial and High Density Residential Zoning Districts. However, it is proposed that specific language precluding trees from the airport property be included, and that trees not be allowed to interfere with public utility operations. CONCLUSIONS: Staff is proposing to amend the regulations for the Public Facilities (PF) Zoning Distdct in an effort to update and modernize the provisions; to bring them into conformance with the Ukiah General Plan; to make them more ordedy and easier to administer; and to make them more understandable to the public. The format has been revised to be consistent with the format of other recently updated ^rticles, and a number of the regulations, such as yard setbacks, height, and landscaping have been tailored specifically to various public uses. ATTACHMENTS' 1. Draft revisions to the Public Facilities (PF) Zoning District regulations. ACKNOWLEDGMENTS: The following personnel prepared and reviewed this Planning Report, respectively: Commissioner Chiles stated the major impact will be on character of the neighborhood. Commissioner Correll stated to approve the p¢oject would change the character of the neighborhood, and introduced long-term development issues. The project was not logical in terms of design. Commissioner Puser stated she opposed the project. Commissioner Larson stated the project should be reconsidered and redesigned to a more appropriate scope and scale of the neighborhood. ON A MOTION by Commissioner Larson, seconded by Commissioner Chiles, it was carried by the following roll call vote to recommend approval of Exception 94-14 as submitted: AYES: NOES: ABSENT: ABSTAIN: None. Commissioners Larson, Chiles, Puser, Correll, and Chairman Pruden. None. None. Mr. Stump asked the Commission to make another motion. He stated that an obvious motion was for denial, and that Findings could be made based on the discussion. No further motions were made. Mr. Stump stated the Exception and Negative Declaration is tentatively scheduled for the City Council meeting of July 15, 1998. amending regulations contained in the Public Facilities Introduction of Ordinance (PF) Zoning District; City-wide application. Applicant: City of Ukiah Planning Department. Mr. Stump stated the proposed zoning code revision project updates the regulations for the City of Ukiah Public Facilities Zoning District. The purpose of revising these regulations is to bring the provisions into conformance with the Ukiah General Plan; to create a more orderly and readable set of regulations; and to make the format consistent with other Zoning Code Articles. PUBLIC HEARING OPEN: 8:56 P.M. PUBLIC HEARING CLOSED: 8:57 P.M. Commissioner Chiles stated the airport was a permitted use and is now an allowed use, and inquired as to the use of the Helipad at the Hospital. Mr. Stump indicated that the Helipad is governed by C-2 Zoning. Airport related uses should be allowed at the airport and not require a use permit. MINUTES OF THE CITY OF UKIAH PLANNING COMMISSION PAGE 10 JUNE 24, 1998 Commissioner Correll inquired the difference between light manufacturing and industrial uses, and why has light manufacturing been added as a permitted use. Mr. Stump explained the difference, and indicated that this will allow the opportunity for light manufacturing to occur on PF property. Currently, on the airport there is the City of Ukiah Corporation Yard, and a lumber facility. The property is unobstructive, and close to the airport. Chairman Pruden advised there is the possibility of the school bus barn relocating to the vacant Montgomery Wards building, and the possibility of an above-ground tank farm at the airport. She stated she would like to have added under Permitted Uses: storage facility/fueling facility. Mr. Stump replied this item would be included under storage facility, and would also have to be consistent with the Airport Master Plan. Commissioner Larson stated he would like see added to Permitted Uses: public transportation facilities. He also inquired about craft fairs, flee markets, food concessions, of an outdoor nature. Mr. Stump replied those items could be included under Permitted Uses, Item G, as other similar temporary establishments involving large assemblages of people. It was the consensus of the Commission to add under Permitted Uses, Item i - community concerts, farmers markets, crafts fairs, flee markets, and minor food services that are not accessory to the primary use, and that they will require a Zoning Administrator Use Permit. Commissioner Puser inquired about Required Parking, Item b, three spaces for each classroom. Mr. Stump replied required parking is from the existing code, and may be reflective of parking for the teacher, parent assistance, or student teacher. Chairman Pruden stated she would like to see "signs and other design amenities" added to Item 10 of the landscaping requirements. The Commission reached a consensus on this language. Commissioner Larson stated the General Plan should provide standards and mandated requirements for landscaping projects in the community. MINUTES OF THE CITY OF UKIAH PLANNING COMMISSION PAGE 11 JUNE 24, 1998 ON A MOTION by Commissioner P0~eK,~set~o~hded Commissioner Chiles, it was carried by the following roll call vote to approve Chapter 2, Zoning, Article 15. Regulations in Public Facilities (PF) District, as amended. AYES: NOES: ABSENT: ABSTAIN: Commissioners Larson, Chiles, Puser, Correll, and Chairman Pruden. None. None. None. 7. PLANNING DIRECTOR REPORT Mr. Stump stated there will be a Site development Permit for Ukiah Aviation, and a Site development Permit Amendment for the Mendocino Brewing Company, changes to the landscaping plan at the next meeting. The Manufacturing or M District revisions will not be presented at the next meeting. 8. PLANNING COMMISSION REPORT Commissioner Puser stated September 13 through September 17 in Portland, Oregon is a conference entitled "Rail Illusion". Commissioner Larson stated he completed the City of Ukiah Police Academy Program. Chairman Pruden stated the Chamber of Commerce is sponsoring a public forum on a proposal to replace the existing sign by Cox-Schrader Road, and the design of two new monument signs. Commissioner Chiles stated the Dark Sky Ordinance should be reviewed by the Commission. It is an ordinance that requires lights to radiate down, not up. Chairman Pruden stated the RCHDC choose in-lieu fees of $61,000, and dedicated the funds to Observatory Park. 9. ADJOURNMENT There being no further business, the meeting was adjourned at 10:00 p.m. Chairman Pruden Kathy Kinch, Recording Secretary B:IUVIIN MO62498.PC MINUTES OF THE CITY OF UKIAH PLANNING COMMISSION PAGE 12 JUNE 24, 1998 ITEM NO. 10a DATE' July 15, 1998 AGENDA SUMMARY REPORT SUBJECT: REPORT FROM SOLID WASTE, INC., REGARDING STATUS AND SCHEDULE FOR UKIAH TRANSFER STATION On May 28, 1998, Ukiah Solid Waste sent the City a draft schedule for the design, permitting, and construction of the Ukiah Transfer Station on Taylor Drive. They have requested to come before the City Council to give a report on the status of their initial study and use permit, as well as to answer any questions the Council may have regarding the project and construction. Attached is the original project task and schedule submitted by Ukiah Solid Waste for Council's review. RECOMMENDED ACTION' City Council receive report regarding Ukiah Transfer Station project and schedule. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. N/A Citizen Advised' N/A Requested by: Richard Shoemaker, Vice-Mayor Prepared by' Candace Horsley, City Manager Coordinated with- Attachments: 1. Letter and Schedule from Ukiah Solid Waste, dated May 28, 1998 for Ukiah Transfer Station APPROVED' Candace Horsley, City Manager 4/Can:ASRUSW ! :l. :~8: AI'"I E~A 1.4ASTECHI--IOLOglES ,,.: 707 o,: S,. 544 0866 FAX TRANSMISSION EBA WASTECilNOLOGIES 825 SONOMA AVENUE, SUITE C, SANTA ROSA. CA 95404 PHONE: (707) 544-0784 FAX: (707) 544-0866 P.OI TO: Candace Horsley, City Manager FIRM: City of Ukiah FAX: 463-6204 NUMBER OF PAGES: 2 FROM: Dale Solheim RE: Ukiah Transfer Station (including cover sheet) DATE: May 28, 1998 JOB#: 97-603 Message: Candice, as requested by Jim Salyers of Solid Wastes Systems, attached is a draft schedule of tasks for the design, permitting and construction of thc Ukiah Transfer Station proposed for the Taylor Drive site. In our pre-application meeting with Para Townscnd of Mcndocino County Planning and Building Services, it was determined that the environmental impacts of concern include traffic, air quality, noise and visual. We discussed the possibiliby of the applicant (Solid Wastes Systems) providing the evaluations for these impacts along with the Initial Study to expedite the use permit process. As shown on the attached schedule, we are proceeding with preparing a Project Description that will be the basis of the impact evaluations for traffic, air quality and noise. We are also proceeding with a Boundary and Topographic Survey and a Geotechnical Investigation so the site layout can be finalized. Depending on thc completion of these evalaution~ m~d incorporation of thc rcsults into thc Inital Study, thc usc permit application should be submitted in mid July. If all goes well with the permitting, we intend to bcgin grading for thc building pad (fill) in thc fall of this year and commence with thc rcmaining site and builidng improvements in May of 1999 for a completion by November 1999. Please feel free to call me if you have any questions or nccd any further information at thi~ time. cc' Jim Salyers; fax:568-6242 82.'i $onoma Ave.. Suite C. Santa Rosa. CA 9.~i404 (707) ~44-0784 FAX (707) 544-01g66 225 W. Ho.~pitalily Lane, Suite 200, San Bemadino. CA 92408 {909'1 890 0432 F/LX (909) 890 0422 28--98 11 :~9 AM EBA WASTECHHOLOGIES 707 544 0866 P.02 PROJECT TASK AND SCIIEDULE FOR UKIAII TRANSFER STATION Esi. Completion Date_ Io INITIAL STUDY/USE PERMIT · Prepare Project Description · Complete Impact/Mitigation Evaluations for: , Traffic · Noise Air Quality · Visual/Aesthetics Boundary and Topographic Survey Geotechnical Investigation Prepare Initial Study Submit Use Permit Application & Initial Study 5/29/98 6/30/98 6/30/98 6/30/98 7/15/98 7/17/98 . FACILITY PERMIr[TING · Air Permits - Submit for Authority to Construct · Stormwatcr Pollution Prevention Plan · Report of Station Information · Submit Solid Waste Facility Permit 10/12/98 10/12/98 10/12/98 2/15/99 o FINAL DESIGN PLANS & SPECIFICATIONS · Site Design · Site Layout · Grading and Drainage · Landscaping and Irrigation · Utility Design · Building Design (Architecture, Structural, Electrical) · Technical Specifications · Bid Documents · Bid and Award Period ! O~ 12/98 10/12/98 4/1/99 4/1/99 4/1/99 4/1/99 4/1/99 5/1/99 , CONSTRUCTION · Pad Grading · Building and Site Improvements 11/13/98 1 I/1/99 Assumptions: a. 3 month use permit process b. 4 month process/'or issuance of an Authority to Construct from fl~e Air Pollution District c. ! month construction period tbr pad construction (till) d. 6 month construction period tbr building and site improvements e. Construction begins prior to issuance of Solid Waste Facility Permit