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Home My WebLink About1999-08-18 Packet CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 August 18, 1999 6:30 p.m. **AMENDED 1, , 5, ROLL CALL PLEDGE OF ALLEGIANCE INTRODUCTION~ AND PRESENTATIONS a. Introduction of New Employees - Rebecca Gonzalez, Maintenance Custodian and Rickey Crosley, Maintenance Custodian b. Overview of Redwood Empire Municipal Insurance Fund by Jeff Davis, General Manager APPROVAL OF MINUTES a. Regular Meeting of August 4, 1999 RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 6. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Approval of Disbursements For The Month of July 1999 b. Adoption of Resolution Amending Appendix to City Conflict of Interest Code c. Reject All Bids for Hewlett Packard Computer Server d. Award of Bid for Sodium Hydroxide Products to JCl Jones Chemicals Inc. in the Amount of $223 per Dry Ton e. Adoption of Resolution Establishing a "No Parking" Zone on the East Side of Leslie Street Along the Lot Frontage of the Ukiah Senior Center f. Approval of Notice of Completion for the Supplying and Erecting of Two Pre-Engineered Metal Buildings, Specification No. 98-SAN1 g. Rejection of Claim for Damages Received From Joan Kelley and Mendocino Brewing Company, and Referral to Joint Powers Authority, Redwood Empire Municipal Insurance Fund h. Adoption of Resolution Making Appointments to the Parks, Recreation and Golf Commission I. Report of the Acquisition of Flexible Crack Sealant j. Approval of Budget Amendment for the Museum Grant k. Award of Contract to Cagwin & Dorward Landscape & Contractors for Landfill Erosion Control in the Amount of $6,450 I. Award of Contract to Safety Striping Service for Street Striping 1999, Specification No. 99-10, in the Amount of $12,077.25 m. Approve Amendment to Resolution No. 2000-05 ., AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. al PUBLIC HEARING (7:00 P.M.) a. Adoption of Resolution Adjusting Fees for the Ukiah Municipal Golf Course b. Continuation of Public Hearing for the Proposed Revision to the Capital Improvement Fees for the Airport Industrial Park 9. UNFINISHED BUSINESS a. Approval of Seminary Avenue Landscape Plan 10. NEW BUSINESS a. Discussion Regarding Possible Skatepark Facility Locations b. Consideration of 1999 Mendocino Council of Governments (MCOG), Transportation Enhancement Activities (TEA) Grant Application Options c. Consideration of Project Application Options for the $B45 Bike and Pedestrian Funding Program d. Discussion of City Fiscal Status and Strategic Forecasting Plan 11. CITY COUNCIL REPORTS 12. CITY MANAGER/DIRECTOR REPORTS 13. CLOSED SESSION 14. ADJOURNMENT The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 August 18, 1999 6:30 p.m. 1 1 Si 1 ROLL CALL PLEDGE OF ALLEGIANCE INTRODUCTIONS AND PRESENTATIONS a. Introduction of New Employees - Rebecca Gonzalez, Maintenance Custodian and Rickey Crosley, Maintenance Custodian b. Overview of Redwood Empire Municipal Insurance Fund by Jeff Davis, General Manager APPROVAL OF MINUTES a. Regular Meeting of August 4, 1999 RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion bythe City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Approval of Disbursements For The Month of July 1999 b. Adoption of Resolution Amending Appendix to City Conflict of Interest Code c. Reject All Bids for Hewlett Packard Computer Server d. Award of Bid for Sodium Hydroxide Products to JCl Jones Chemicals Inc. in the Amount of $223 per Dry Ton e. Adoption of Resolution Establishing a "No Parking" Zone on the East Side of Leslie Street Along the Lot Frontage of the Ukiah Senior Center f. Approval of Notice of Completion for the Supplying and Erecting of Two Pre-Engineered Metal Buildings, Specification No. 98-S/W1 g. Rejection of Claim for Damages Received From Joan Kelley and Mendocino Brewing Company, and Referral to Joint Powers Authority, Redwood Empire Municipal Insurance Fund h. Adoption of Resolution Making Appointments to the Parks, Recreation and Golf Commission Report of the Acquisition of Flexible Crack Sealant Approval of Budget Amendment for the Museum Grant k. Award of Contract to Cagwin & Dorward Landscape & Contractors for Landfill Erosion Control in the Amount of $6,450 I. Award of Contract to Safety Striping Service for Street Striping 1999, Specification No. 99-10, in the Amount of $12,077.25 . AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. ,. PUBLIC HEARING (7:00 P.M,) a. Adoption of Resolution Adjusting Fees for the Ukiah Municipal Golf Course b. Continuation of Public Hearing for the Proposed Revision to the Capital Improvement Fees for the Airport Industrial Park 9. UNFINISHED BUSINESS a. Approval of Seminary Avenue Landscape Plan 10. NEW BUSINESS a. Discussion Regarding Possible Skatepark Facility Locations b. Consideration of 1999 Mendocino Council of Governments (MCOG), Transportation Enhancement Activities (TEA) Grant Application Options c. Consideration of Project Application Options for the SB45 Bike and Pedestrian Funding Program d. Discussion of City Fiscal Status and Strategic Forecasting Plan 11. CITY COUNCIL REPORTS 12. CITY MANAGER/DIRECTOR REPORTS 13. CLOSED SESSION 14. ADJOURNMENT The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. MEMO 6h To: Honorable Mayor Mastin and Councilmembers __~,,,~ From: Larry DeKnoblough, Community Services Director Subject: Amendment to Consent Calendar Item 6h. Date: August 18, 1999 Attached for Council's consideration is a revised Resolution related to the appointments to the Parks, Recreation and Golf Commission. Since the preparation and distribution of the Agenda, Commissioner Bob Burke has submitted his resignation from the Commission for personal reasons. Therefore, an amended Resolutions has been prepared making the appointments of Perry Ramsey and Susan Johnson to the Parks, Recreation and Golf Commission. Attachment: Amended Resolution mu: memo\coun818 RESOLUTION NO. 2000- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH MAKING APPOINTMENTS TO THE PARKS, RECREATION AND GOLF COMMISSION WHEREAS, the annual expiration of terms for City Commissions occurred on June 30, 1999; and WHEREAS, the vacancies were duly advertised until the close of applications on July 12, 1999, with submitted applications timely received and submitted to Council for consideration; and WHEREAS, the City Council previously adopted Ordinance No. 1020, on June 16, 1999, at which time the Parks and Recreation Commission was merged with the Golf Course Committee to form the Parks, Recreation and Golf Commission. At that time, Council approved an attrition period extending to June 30, 2002 to allow current terms to expire on the previously merged bodies; and NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council approved the nominations submitted per procedures outlined in Resolution No. 95-48, and do hereby appoint the following persons to terms on the following Commissions: PARKS, RECREATION AND GOLF COMMISSION Perry Ramsey to fill a term to June 30, 2001. Susan Johnson to fill a term to June 30, 2002. PASSED AND ADOPTED this __ day of ,1999, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Jim Mastin, Mayor ATTEST: Marie Ulvila, City Clerk reso:parkgolf 6111 AMENDED RESOLUTION NO. 2000-05 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AN APPLICATION AND CONTRACT EXECUTION FOR FUNDING FROM THE PLANNING/TECHNICAL ASSISTANCE COMPONENT OF THE ECONOMIC DEVELOPMENT ALLOCATION OF THE STATE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO WITH THE STATE OF CALIFORNIA FOR THE PURPOSES OF THIS GRANT. the City Council has reviewed and hereby approves an application for up to $35,000 for a Revolving Loan Fund Feasibility Analysis and Airport Business Park Infrastructure Financing Plan; and the City Council has reviewed the citizen participation plan for compliance with federal statute and has determined that this plan was followed for the development of this application; and Fund. the City Council commits $8,750 toward the program from the General ~i?i~ii~i~~, the City Manager is hereby authorized and directed to act on the City's behalf in all matters pertaining to this application. ~i~ii!i!~iii~.'.'.'E~~, if the application is approved, the City Manager is authorized to enter into and sign the grant agreement and any amendments with the State of California for the purposes of this grant. ~ili!~~/:.~, that the City Council authorizes the City Manager to enter into and sign the grant agreement and any amendments with the State of California for the purpose of this grant. PASSED AND ADOPTED this 18th day August, 1999, by the following roll call vote. AYES: Councilmembers Smith, Baldwin, Libby, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. ATTEST: Jim Mastin, Mayor Marie Ulvila, City Clerk DATE: August 16, 1999 TO: FROM: SUBJECT: Candace Horsley, City Manager Larry W. DeKnoblough, Community Services Director Proposed Golf Fee Adjustment Golf Pro JeffMcMillen has indicated some concern expressed by several Ukiah Men's Club members as to the fairness of the proposed $3.00 per round increase for weekend golf play. This fee is proposed to be in addition to the Annual Membership Fee of $600 and would be charged on Friday, Saturday, and Sunday. I have contacted several regional golf courses to survey how these fees are assessed by other operators. These courses were selected because they are comparable eighteen hole courses in the immediate region which are most t~equented by Ukiah golfers. Listed below are the results of survey. Course Annual Fee Additional Wkd. Fee 1. Hidden Valley $1,200 + $300 initiation Includes weekends 2. Bennett Valley 3. Napa Municipal City of Santa Rosa has discontinued offering Annual Memberships in favor of charging daily fees only. $1,641 $27.75 4. Mtn. Shadows $808 (City of Rohnert Park $48.00 (Rohnert Park) residents only) 5. Rooster Run $1,250 (Petaluma) $42.00 before 2:00 6. Oakmont $1,400 (Santa Rosa) Includes weekends 7. Windsor $999 + 100 initiation fee $42.00 before 2:00 p.m. 8. Ukiah $600 $3.00 As a means of comparison, the cost of an Adult Annual Membership in Ukiah is $600 for unlimited play, seven days per week, with no residence requirement. The nearest comparative value of surveyed Courses is Mountain Shadows in Rohnert Park at $880. This is $220 more than Ukiah for a Monday -Thursday play only. Weekends are at full greens fee, and you must be a resident of the City of Rohnert Park. Only one Course, Hidden Valley in Middletown, offered weekend play with a membership, however, the annual fee was $1,200 plus a $300 initiation. In comparison with the surveyed locations, Ukiah's annual membership is on an average $816. In addition to the glaring disparity between the cost for an annual membership, these other regional Courses charge an average weekend per round fee of $36 compared to Ukiah's proposed fee of $20. As you can see by the survey results there is a great disparity between the fees charged in Ukiah and other public Courses within a very short drive. This disparity has been an historic issue which is the primary reason why the Golf Course perennially struggles to balance revenues and expenditures and has failed to accrue an adequate fund balance to complete the many needed capital improvements. In the past there have been many arguments as to why our fees should remain so far below the surrounding market as well as general industry levels, however, at this time Ukiah Municipal Golf Course offers a quality golf product to this Community which is not reflected in the fee structure. I believe it is essential for the City to consider the numerous concerns and varying economic backgrounds of the members who utilize the Course when adjusting fees. I also believe, however, that it is only fair for the City to consider what is the actual fair market value for the quality golf product we produce and expect the golfing community to support the City in its effort to maintain that product. LD4 FEESURV. MEM 8b NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Public Hearing being conducted by the Ukiah City Council for considering proposed revisions to the Airport Industrial Park (ALP) Capital Improvement Fees which are currently imposed on parcels within the AlP when they are developed, will be continued to the City Council meeting of Wednesday, September 1, 1999 at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chambers located at 300 Seminary Ave., Ukiah, CA. The Public Hearing continuance will provide a ten (10) day review period for interested persons who desire to inspect the Engineering Report prepared in support of the proposed revisions and new reports and information which have been prepared subsequent to the initial opening of the Public Hearing on June 16, 1999. The subsequent prepared reports and information collected support a revision to the previously proposed and published revised Capital Improvement Fees. The current and proposed revised Capital Improvement Fees per acre of developable land, based on proposed land use, are as follows: Land Use Current Fee Proposed Fee Fast Food Restaurant $34,864.79 $23,069.86 Gas Station/Mini-Mart $54,728.91 $36,122.91 Office/Retail $ 7,346.49 $ 6,087.65 Retail $10,702.92 $ 7,077.77 Industrial $ 3,564.97 $ 2,341.91 Auto Dealership $ 7,554.63 $ 4,998.90 Auto Parts/Auto Care $11,510.69 $ 7,643.36 The "Engineering Report for the Revision of the Airport Industrial Park Capital Improvement Fees", dated May 28,1999 and the Staff Report dated August 18, 1999, substantiating further revisions to the Capital Improvement Fees may be reviewed at the City of Ukiah Public Works Dept., Civic Center, 300 Seminary Ave., Ukiah, CA, during normal office hours. The Capital Improvement Fees collected will finance the construction of mitigation measures at three identified off-site locations. Mitigation measures will be needed at the Hastings Ave. NVashington Ave. and State St. intersections, Airport Park Blvd. and Talmage Rd. in the vicinity of the US 101 southbound off-ramp by reason of impacts caused by development within the AlP. Please pass this notice on to your neighbors, friends, or other interested parties. You are encouraged to discuss the proposed revisions, express any views you may have, or request additional information from Rick Kennedy at the City of Ukiah Civic Center, 300 Seminary Ave., Ukiah, CA 95482, (707) 463-6280. Marie Ulvila, City Clerk Publish: August 22, 1999 ITEM NO. 3a DATE: August 18, 1999 AGENDA SUMMARY REPORT SUBJECT: INTRODUCTION OF NEW EMPLOYEES - REBECCA GONZALEZ, MAINTENANCE CUSTODIAN and RICKEY CROSLEY, MAINTENANCE CUSTODIAN The Community Services Department is pleased to introduce to the Council and Community the two new members of our building maintenance staff, Rebecca Gonzalez and Rickey Crosley. Rebecca Gonzalez is a part time Maintenance Custodian in charge of the custodial duties for the Administrative Wing of the Civic Center. Rebecca comes to us with a varied employment background in which she has experience as a teacher's aid and retail cashier as well as custodial work at Willits High School. Rebecca enjoys spending her off hours reading, exercising, and being a homemaker with her family. Rickey Crosley is also a part time Maintenance Custodian and is responsible for the maintenance of the North Wing (Public Safety). Rickey is a very energetic person who enthusiastically approaches his duties with the City and enjoys woodcutting and bicycling on his own time. Both Rickey and Rebecca were referred to the City from Maacama Industries and we in the Community Services Department feel very fortunate to have them on our staff. Please join us in welcoming Rebecca Gonzalez and Rickey Crosley. RECOMMENDED ACTION: Welcome Rebecca Gonzalez and Rickey Crosley ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: N/A Prepared by: Sage Sangiacomo, Community Services Supervisor Coordinated with: Candace Horsley, City Manager Attachments: N/A Candace Horsie'y, 'i~ity Manager LD2 N EWEMP.ASR 3b MEMORANDUM TO: MAYOR MASTIN AND MEMBERS OF CITY COUNCIL OF UKIAH FROM: JEFFREYJ. DAVIS, GENERAL MANAGER, REMIF SUBJECT: UPDATE OF THE CITY'S MEMBERSHIP IN REMIF DATE: AUGUST 18, 1999 I wish to thank the council for giving me time to discuss the Redwood Empire Municipal Insurance Fund (REMIF) with you. "THE CITY HAS NO INSURANCE TO COVER THE LATEST LAWSUIT FILED AGAINST IT AND THE CITY COUNCIL FOR THE DANGEROUS CONDITION OF HAPPY STREET. THE CITY IS SELF INSURED." The above headlines could be in your local newspaper. Most of you probably didn't know you were elected to the city council of an uninsured public entity. Well, don't despair or order an immediate investigation, you are in the exclusive company of fourteen other cities who have learned that being part of a risk-sharing joint powers authority is both desirable and profitable. You or your predecessors chose to pool your resources to belong to a joint powers authority that handles your claims, loss coverage, risk management, safety oversight and training, and risk transference in a very economical and cost-efficient manner. You decided to get out of the high-priced, cyclical world of commercial insurance and to finance your common losses at a more predictable lower cost, while sharing in the profit when losses are low. My short oral presentation will outline the highlights of REMIF. Attached are some facts sheets that you will fred useful in understanding what a risk-sharing JPA is and specifically what REMIF does for your city. If you have any questions, please ask as I go along or at the end of my presentation. HISTORY The Redwood Empire Municipal Insurance Fund (REMIF) is a joint powers authority (JPA) composed of fifteen cities. The fifteen participating cities are: Arcata Lakeport Cloverdale Rohnert Park Cotati Sebastopol Eureka Sonoma Fort Bragg St. Helena Fortuna Ukiah Healdsburg Will/ts Windsor The JPA was formed in May of 1976, as a workers' compensation JPA. Early successes prompted the member entities to expand the scope of the JPA. As a result, in March of 1978, they redrafted the agreement to be able to provide a whole range of coverages, risk management services, and associated services to the members. REMIF has grown from seven cities to fifteen cities. Over the years, coverage programs, claims services, loss prevention services, and risk management services have expanded and are provided to the participating cities. When the municipal insurance crisis dried up coverage for the cities in the mid 80's, REMIF responded by being one of the founding members of the California Joint Powers Risk Management Authority (CJPRMA), a self-insured JPA. CJPRMA provides the excess liability coverage for REMIF. This coverage was unaffordable and became non-existent during the crisis. Membership in CJPRMA has reaped many benefits for the cities. High among those benefits have been "buying power" for other insurance coverages and refunds. Since CJPRMA, like REMIF, is a combination of self-insurance and re-insurance, CJPRMA's excess funds that are not used for claims, reinsurance and reserves are returned to REMIF; and, in turn, to the cities, rather than being absorbed by some insurance company as profit. In addition, we've seen a marked decrease in the cash payment rate as CJPRMA stabilized its funding levels. REMIF continues to research new and more effective ways of lowering the participating cities' costs while providing enhanced services and broader coverages. REMIF provides more than just coverage for losses in the areas of coverage that are provided. As a means to maintain low cash payment rates, to protect the city and public, and to handle claims when losses do occur, REMIF provides a whole host of services to the participating dries. The following is a highlighted list of the major services provided: · Employee Assistance Program (confidential) available to all employees and their dependents; · investigation and claims handling of workers compensation claims; · early investigation and claims handling, on a regional basis, of General/Auto Liability, Property and Auto Physical claims; · maintenance of health, dental, life insurance, and vision care coverage programs, through self insurance and group purchasing; · tra/ning for line, supervisory, and administrative city staff in the areas of loss prevention, risk management and general safety; maintenance and coordination of the mandatory Department of Transportation drug and alcohol testing, education and rehabilitation program for covered employees; · consultation on an in-house and contract basis for risk management, personnel, safety, and loss prevention areas of concern; · resource for the cities when unusual or specialized insurance is needed on an individual city basis; · dty staff training and education through membership in state and national risk management associations; · legislative advocacy of city and JPA needs through efforts with the California Associarion of Joint Powers Authority (CAJPA); · resource and training provider for the risk transference program including issuance of certificates and endorsements; · site inspection when unusual, new, or potentially dangerous property conditions present themselves; · annual police chief training for special police risks; · representation for the cities on the excess coverage JPA (CJRMA) board of directors; · annual city manager training meeting; · video library and safety manuals for city staff training purposes; · magic kingdom cards; · maintenance of Auto Physical Damage, Property Boiler and Machinery, Earthquake/Flood, Underground Storage coverages; · coordination and control of litigation between cities and REMIF legal staff. As with any coverage/insurance program, not everything is covered by the JPA/insurance company. In addition, some actions are not insurable by law. In those cases where it appears a lawsuit may not be covered by REMIF, before REMIF denies coverage on the matter, a coverage attorney reviews the lawsuit to' determine if any coverage exists. Only when the attorney determines no coverage exists for both defense and indemnification does REMIF deny coverage and return the matter to the dty to be handled by the dty attorney. The following list provides examples of the types of lawsuits that REMIF would not handle. The list is not exhaustive and each case where there may be a question of coverage is reviewed on its merits. The specific exclusions of coverage are reviewed annually by the REMIF Board of Directors and provided to each city: · Intentional conduct by employees or elected officials with the willful and conscious disregard of the rights or safety of others or with malice; · Punitive damages; · Acts of harassment, sexual harassment, or intentional infliction of emotional distress by an elected official (815.3 G.C.); · Inverse condemnation; · Long-term pollution; · Ownership and maintenance of an airport; · Land use regulation or planning, eminent domain or condemnation proceedings; · Refunds or restitution of taxes, fees, or assessments; · Cost of accommodations required under ADA, FEHA, or similar laws; · Medical malpractice by health care providers as defined in the B & P code. REDWOOD EMPIRE MUNICIP~ INSURANCE FUND The main REMIF coverage programs, for over twenty years, have been the workers' compensation and the general/auto liability coverage programs. Members of the self-insured programs accrue benefits in terms of reasonable cash payments (premiums) and a return of excess funds. The Board has established a policy of funding at the 75% confidence level, putting $1,000,000 in a contingency fund for unexpected losses, and returning to the entities all funds, which exceed this funding goal. The purpose of this policy is to take the roller coaster effect out of cash payments (premiums). The formula for the cash payments (premiums) takes into account good and bad experience on the part of the participating members and places limits on how much a cash payment (premium) can go up in any one year. As a result, the cash payments (premiums) and refunds reflect an entity's success or failure at safety and good loss control. The following reflects REMIF's total cash payments (premiums) and refunds from inception through 6/30/98. As you can see, a percentage of the cash payments (premiums) that traditionally remain with insurance companies as profit, are returned to the members as refunds. GENERAL/AUTO LIABILITY COVERAGE Cash payments (inception to 6/30/98) Refunds (inception to 6/30/98) Percentage of payments returned $22,985,331 $ 7,123,949 30.99% WORKERS' COMPENSATION COVERAGE Cash payments (inception to 6/30./98) Refunds (inception to 6/30/98) Percentage of payments returned $23,127,857 $ 8,698,487 37.61% CALIFORNIA JOINT POWERS RISK MANAGEMENT AUTHORITY REMIF was one of the founders of CJPRMA, which has been in existence since March of 1986. The following illustrates some of the financial benefits of twelve years of membership in a self-insured excess JPA. GENERAL/AUTO LIABILITY COVERAGE TOTAL CASH PAYMENTS (PREMIUMS) (FY 86/87 THRU FY 97/98) $5,671,013 TOTAL REDISTRIBUTIONS TO REMIF (FY 86/87 THRU FY 97/98) $2,738,483 (48.3% OF PAYMENTS) For FY 86/87, REMIF's payment was $729,489, but due to good claims handling and prudent investing practices - $1,046,340 has been returned to REMIF and, in mm, to the cities. GENERAL PROPERTY COVER PROGRAM REMIF has a $25,000 deductible in the $300,000,000 coverage program offered through CJPRMA. Our per $100 rate has decreased despite major losses suffered in the industry, as a whole, in California. Our rate is $.033 per $100 of valuation w/th coverage that is broader than most homeowner's insurance companies. In plain terms, i_f a homeowner were able to buy this coverage, it would cost $33.00 a year for a $100,000 home. CITY OF UKIAH INSURANCE COVERAGE AS OF JULY 1, 1999 COMPREHENSIVE GENERAL AND AUTO LIABILITY COVERAGE: Self-insured through Redwood Empire Municipal Insurance Fund for $500,000 Self-insurance and re-insurance through the California Joint Powers Risk Management Authority for $14,500,000 xs $500,000. Deductible: $25,000 WORKERS' COMPENSATION COVERAGE: Self-insured through Redwood Empire Municipal Insurance Fund for $300,000. Excess Carrier: Employers Reinsurance Corporation- Statutory xs $300,000 Deductible: $10,000 PROPERTY COVERAGE: Self-insured through Redwood Empire Municipal Insurance Fund for $25,000. Four commercial carriers for coverage of $300,000,000 in excess of $25,000 (excluding flood and earthquake). Deductible: $10,000 FIDELITY INSURANCE Public Employee Dishonesty/Faithful Performance/Depositors' Forgery Bond. Excess Carder: Hartford Insurance Co.; Public Employee Dishonesty/Depositors' Forgery Bond $2,000,000 and Faithful Performance $1,000,000 x $25,000. Deductible: $25,000 BOILER/MACHINERY COVERAGE: Excess Carrier: Kemper National Insurance $20,000,000 xs $1,000 per accident Deductible: $1,000 AUTO PHYSICAL DAMAGE COVERAGE: Excess Carrier: Fireman's Fund $985,000 xs $15,000 Deductible: $5,000 USAIG NON-OWNED AIRCRAFT COVERAGE: $5,000,000 including personal injury each occurrence/aggregate and $3,000 medical coverage each person. Aircraft seating is limited to sixty (60) seats including crew members. No S.I.R. Deductible: None EARTHQUAKE AND FLOOD COVERAGE: Excess Carrier: American E & S Insurance Company $20,000,000 any one loss occurrence; $20,000,000 annual aggregate. Deductible: $25,000 or 5 % of value of building. MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting Wednesday, August 4, 1999 The Ukiah City Council met at a Regular Meeting on August 4, 1999, the notice for which had been legally noticed and posted, at 6:37 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Council- members were present: Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. Staff present: Public Utilities Director Barnes, Airport Manager Bua, Community Servi..ces Director DeKnoblough, Finance Director Elton, Assistant City Manager F!ad, Pe.~nel Officer Harris, Risk Manager/Budget Officer Harris, City Manager Horsle~b.!:~'orks Director Kennedy, MIS Coordinator Klingbeil, City Attorney R~.p..:~port, ~~~?:Airport Manager Richey, Police Chief Williams, Executive Assistant Y~?and':~iii~ii~i~..:.Ulvila. Councilmember Ashiku led the Pledge of Allegi~. ~!::i!::ii::ii::iiii!i!::i!!::i::::i:::.i::::i:-::i::::~ili::!ii. '::ii¥:~i::i::~i::i:?ii:~ ..... 3a. PRESENTATION: Police De~3artment Reaar~i~i!ii~i~r Crimes Task Force Police Chief Wiliams introduced I~lr. Robert Nis~iya~i~i~der of the Major Crimes Task Force in Ukiah. The City has been involved":~ith th~::::ii~iii~.r.:..ce since its inception in the 1980's. He discussed the background:~::..o..:tii~:.organiz~:~i~?~ii~?:~'how its goals have changed over the years. Originally, the ~iiii~~ii?~as inv~i~?:ii~trictly with narcotics cases but now their investigations inc..:i~":':"~:~iiiii~:...in~e~i~ations, such as rape, kidnaping, and murder. The Maj~ii?~rime§:i:iii~iiiii!.i~~.i.~i:'~::'assistance to local law enforcement agencies has been in¥.~ii:uable..~iiii?:I ...... Robert Nishiyama advised t~i~?:~ is a~iiii~'pecial .~nt Supervisor with the California Department of Justice M...a. jo~iii~i~imes ~ Fo.r.~i!?~nd discussed his law enforcement experienq~iiiii~::.He report.e..~il.i.i.:S.~i:'stical b~~~i~::~f the Task Force concerning search warrants.~::::i~i?:::hours o~ii~i?~i~.rce pe~i~i~::i~:::'the number of suspects arrested, and the amoun{::::i~iiiii~~:.in st'~ii~~ii~seizedi'":~'~cause Ukiah is the largest city in Mendocino County, '~!::iiiiii~ii!iii!iii~rtion'"::~::~iii?!iii~i~iiiiiiiii...t:j.me is spent within the City limits. He noted methampheta:~ii~iii~e.th) is i:~ili~j~ii~roblem. He discussed the difficulty of dismantling meth labs, di~.s"~i~iii~!ii~.e, wa~:i~i!iiii~i~d often, the potential for contamination of soils and streams,?-::iiii:~::!~::~-~e~:~i~i~e, to (~'iean up a meth site and the costs are covered by the Dep~'nt of Justice'~?iiii?i~!iii~i~ed that the Task Force is an economical way for cities to · i:i'::;;i:i~::i:i:i:i:i:i:i:i:i::-:-~ pro.~d with invest~ga~lo'n.s~::because of increased manpower. ............. .:::.:.;:: .::.- ............ ............. ,:.:.:.:.:,:.:.: ..:.:.:.:.- ....,........... ..... .......... ..:.:.:.:.- :.:.:.:.:.. ............... ~!~ssion followe....~i?~oncerning the Task Force's assistance to the Ukiah Police ~~.ment with ..r....~i'd to investigations, covert surveillance, writing search warrants, and ~i~i~:g:~:~:..a..d.....d.j~l personnel. Training provided to Ukiah Police Officers through the ~i?~~:i!i~':"explained. Educating children on drug use and abuse is a priority, and a ti~~~::i;0gram is scheduled involving the Ukiah Police Department, Mendocino County Sheriff's Department, Ukiah High School, Ukiah Fire Dept., and other agencies that will focus on education and prevention of school killings. August 4, 1999 Page 1 of 13 3b. PRESENTATION: Mendo-L~ke Alternative Services. In¢ Dottie Brennan, Executive Director of Mendo-Lake Alternative Services, Inc., advised that their program provides an alternative to incarceration to the mutual benefit of the Court system, the client, and the community. In achieving this goal, this program endeavors to educate the Judicial system in the value of specialized placements within the community and to educate the community to the monetary and social return attained from court- directed client referrals. She explained that individuals are given community service work as part of a Court fine and that Mendo-Lake Alternative Services provides placement of these individuals to nonprofit organizations. The individuals have a variety, of skills and have provided a savings to nonprofit organizations. She discussed the prog...~'s positive impact to the individuals as compared to serving time in jail. .:~iiii?:~ ...... ~iiiiiiiiii~ .... 8a. PUBLIC HEARING-Adoption of Resolution ~~in. Fcc~ for the Airport Industrial Park (ALP! - conti~i~d fr~m Public Works Director Kennedy requested ~ continuance meeting of August 18, 1999, to allow sufficient time i~i~the ~'rmance "~iii~~'al of the revised land acquisition proposal at the northe~i~~::'0f State Stre(~:i?;ii~iii~::~stings Ashiku/Smith oon inu the .ub o He r n. ,mprovem nt Fees for the Airport Industrial Park (ALP) to Au.g..u':~::~?:~.:t.8, 199'~i!i~i~iiiiby the following roll call vote: AYES: Councilmembers Smith¢i::i~:.~iiiiii~ldwin' MayorMastin. Funding and the Exec~i~ of a~i!iiii~rant ~i'~ment and Any Amendmeni Thereto From the Pli~i~"o/Te~ical ~stance Allocation of the State Community Development Bi'oc~iii~.rant..(.~::BG) Prooram Assistant .~.ty Ma'nage.r...-i~i~i~dvisediii~ii~!ii~::~.pose'of th~ puslic Hearing is to invite comme~t--'~iiiii~, the p~i~iii~iii~rding t:'~i!i~i~i"::~ interest in submitting an application for funds t'~ilili~iii~ie, sm~:ii~ii~i!ii~ii~.mmunii'~, Development ~look Grant (CDBG) Program. The purp~:-~i~iiii~ili~...u.~ding'::~i~i~ii~fi:.t' Iow and moderate income persons. The proposed project includ~i~ii~iii~i~?:ngfTe~i~iiii~sessment grant to pedorm a Revolving Loan Fund Analysis, ~~~~ pa'~i~:~rastructure Financing Plan, Preparation of Grant Applica~i~:::':'~nd I'~~~i~n 0i Grant Projects. The City is requesting up to $35,000 in C~ funds, supp:~~: by local matching funds of $8,750. ....... ..:::::::::::::' :::::::::: .::~;:. M~lad explained h~' this project relates to item 10d on the agenda, "Award of Bid for ~:::!?:':'::. r ' '"~::~' · · "· .~~ at,on of G~ Apphcat~ons, ~n that a consultant would prepare the grant ~!~!~tions for..~DBG funding. In response to an inqui~ by Councilmember Libby ~~i~:~:~:~~:~ound on CDBG grants, Mr. Flad advised that the grants are ve~ ~~ii~i~~"the City has applied in previous years. He explained that the City has ne~::~::~:i'~ed for the full amount available, but has been a conduit for the Ukiah Community Center. August 4, 1999 Page 2 of 13 7:10 p.m.- Public Hearing opened. No comments received. 7:11 p.m. Public Hearing closed. In response to an inquiry by Councilmember Baldwin whether the Ukiah Community Center is pursuing the purchase of the building they currently occupy, Mr. Fled replied affirmatively. ..::iii::.. M/S Ashiku/Smith Adopting Resolution No. 2000-05 approving an .~p:.lica~i~::~~ for Funding and Execution of a Grant Agreement and any..=:?:amend~-t.."~ii~i~i?:i~reto from the Planning/Technical Assistance Allocation of the Sta..:~iiiii~omrri~i~iiiiiii~:.e..,Iopment BIo~ Grant (CDBG) Program; carried by the following r0.iiiiiiii~ll vot,e..: :..::~'/.~iiiii~b[acilmembe:"~'"-' ~ Smith, Libby, Baldwin, Ashiku, and Mayor Mastii~iii Councilmember Baldwin inquired as to the types e~iii~i~~iii~uipment item i will be replacing and how it relates to the consultant's'~alys~i:'~i!~ii~iiiii~i?~i~i.ty's entire computer system. MIS Coordinator Klingbeil advised t..h..:~iiii~:~'~iiiii~iiiii~.r...::.e. S~.~i~'ed for the purchase of desktop computers for various City d~:~.rtme~.~'t~::::ii~i~ii~idated computers that are not Y2K compliant. She explainediiii~!~at the.~iii~nsult'~iiii!~!~ugh his assessment of the City's computer system, approv~ili~ the .p...~'hase. M/S Libby/Smith approvi .ng !~.~s a-I o..~ii~i~ Co.~.s.'."~:t Calendar as follows: a. Approv.e.:'~. Disbursem..:~:.s. liii~r The ~~i~ii~:'ne 1999; b. Reje. et:'~ii~taims f~ii!~~es Re~i~iii~m Donn Saulsbury, Uendocino Brewina Co,?~~iiiiLelan~?i~!~i~-terson,"~d Nicole Valle, and Referred to Joint Power~ Author:i~iiiiiii~~od E ~i~ii~ii~[cipal I nsu rance Fu nd; c. Accepted';:~i~iii~!~:..n to '~i~ii?i~egarding Cleaning of Anaerobic Digester at the Wastewa~ii~t':'~:.-Plan~::i~he_._.~:~:_~ ~::.:~:~:~:~:~: ~-..:~:~:~:~._..:~::. Sum of $9,995; Ado .p,.~':'~esoi'~?ilN~iii2~oo~)6 Making Appointments to the Airport Commission and d. t he?~!~i' an n ing C o m:~ii~i~ii e. ,:~arded Annual ~i'~'t."~ance ..... Service Agreement to Matt's Custom Tree Care; f.::~iii?~ii~pproved Revis!.~ to "EMT-1 Incentive" Provision in 1998-1999 Fire Unit · ~iii~iiiiiii~ii~e m ora n d u m of.:~!~derstanding' :::::::::::::::::::::::::::: ...::::::::::: , ~iiiii?~ii~epted N.o.,.t~i~ation ......... to Council Regarding the Purchase of Pole Mounted ~i!i!i!iii~ii~i~i~h~ie[~-'"~!~ii~-rom Central Maloney, Inc. in the Amount of $5,986.70; ~iiiiiii!iiii~i~ ii~:'~ort to City Council Regarding Purchase of Chlorine Tablets for Municipal .... ~i~i:~'g Pool from Lincoln Equipment in the Amount of $6,006; I. Awarded Bid for Replacement Desktop Computer Equipment to Quantex Microsystems in the Amount of $72,277.99 and Rejected All Bids Received for Replacement Laptop/Notebook Computers; August 4, 1999 Page 3 of 13 j. Approved Contract with Pacific Bell for Telecommunication Services; k. Awarded Contract for Urban Collector Rehabilitation Project, Specification No. 99-05, to Parnum Paving in the Amount of $308,100 and Approved Budget Amendment; i. Awarded Contract for Local Road Rehabilitation Project, Specification No. 99-04, to Argonaut Constructors in the Amount of $463,772 and Approved Budget Amendment. The motion carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Ashiku, and Mayor Mastin. NOES: Councilmember Baldwin. ABSTAIN: None. ABSENT: None. ..;:i::.. .,.:::::::::::~r · 10e. Approval of Support for Senate Constitutional Amend~ent;,~== fSCA 3) Transportation Fundino: Sales and Use may .::~ .... ~iiiiiiiiiiiiiiiiiiiiiii~ii::i?? ....... Public Work~ Director Kennedy advised that Senat.~ii~nstit~i~!ii~".._!~endment Three (SCA 3)would allow a one half percent (0.5%)inc~ in transportation projects over the next 20 years. would, if approved, impose an increase in sales t~iii~;o, fundiiiii~Proveme:~iii~~i~*' in a preadopted transportation expenditure plan ap~ii~i~i~iii!~ those couni:i'"'"~!iiii~re the measure passes. He discussed transportation proje~ii!~iii~pport of the measure by the League of California Cities and Mendocino County~!i?:~i~iiiiii~'"aced Phil Dow, Executive Director of Mendocino Council of Government~?i'MC'~iiiiiiiiiii~i~::is supportive of the amendment before the legislature ........ ~i~ii::i!i!?:i!!?:~ Phil Dow, Executive Director of MQ¢~i~:~:~:~ii?iiiiii~!iiii?~i[.e.,ngth,:iiiii~i~'ncerning SCA 3 and transportation needs within the state a~ Mend~'i~iiii~~iii?it was his opinion that the measure is an opportunity to captureiii~nding:~.f":.~::i~ Ioc~¥iii~~i~nd road systems. There is currently a backlog of projects ne:~ii~ fund..i¢O' and wi~?:~i'eferred maintenance of streets, the costs continue to escalat.e~iiiiiiiiiii~i~ adv..:i~'d that .M~OG voted to support SCA 3 and directed him to forward letter~?~i~¥"suppo.~ii~ legis[~':.~-s. Discussi.~¢iiiii~ii!~..wed co.~i~i~iii~.t..he cur¢~iiii~{~:~ which requires a majority vote, whereas SCA 3 ~i~iiii~ii~impl~::ii~:~.~i~iiii~::~:.He ex~:i'~¥ned that if the proposal receives a two-thirds vote in M:~i~ii~:Coun~:~ii!ii~?~iii~p,..osal would pass and allow the County a one-time opportunity ~:~i~ii~.:~i~iiiassis~'~iiiiiiiiiiiiiiiiiiiiiiiiii~:- Mr. Kenll~:~:~:;~i~ili~ili~:~fund:~::"must be used for a Capital Improvement Plan and be appro..~::by the Cou~iii~i~", and cities. The expenditure plan must be in place before the.:~te votes on the'i~i~?:~easure. M~!i.ipow stated tha.t, iii~:e expenditure plan would not be placed on the ballot at the same ~iii~~ii~:;sley advised that the proposal also responds to cities' request for local Councilmember Libby advised that she is not supportive of an increase in taxes, but is supportive of the proposal as it is going before the voters. August 4, 1999 Page 4 of 13 M/S Ashiku/Smith approving letter of support for Senate Constitutional Amendment Three to be sent to the State Legislature over the Mayor's signature. Councilmember Baldwin felt the measure doesn't give the voters a fair advantage and was of the opinion that sales tax is unfair because it charges a millionaire at the same rate as a Senior Citizen, or those of lesser income. The Motion carried by the following roll call vote' AYES: Councilmembers ~.mith, Libby, Ashiku, and Mayor Mastin. NOES: Councilmember Baldwin. ABSENT: Nog~?'ABSTAIN: · ::::.. ..:;:.':.'::::::-' ..:.:.:.:.:.:.:.:.:.:.:,:.. .,:-:.:.:.:.:-:.:,:.:-:.:,:,:,:-;,:,:-:.:.:,. .... ~:..-"::i~ ........ ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: .'.-.*.-.-.-.-.'.'. ==================================================== Adj .......... ' ......................... 7:32 ourned to closed session to discuses Iteffii!ili3b. ====================================================================================== .... :.:~:.:.:.:.:.:.:.- .... 13b. Conference with Legal Council-Existing E~ation Estate of Nobel v, City of Ukiith et ol, :iiiiiiiiiiiiiiiiiii!!iiiiii!:i::::.:.:.::!i~iiiii::" "::i:!:!:!:!:!:!:!:!:i:i:!:i:i:i:i'!'!':':' ::::::::::::::::::::::::::::::::::::::::::::::: Grand Jury Report, Case #099-349 ':'?:ii??,i',i?,i?,i',i'~i??,i??,i??~ii::::,, .... ..:.:.:.:.:~ ================================================= 8:24 Reconvened. ..::,,::~iiii? ....... ::::::?:?:::?::::::::':?:::?:?::::::?::::::::::?::::::::?::: .... ......................... .;.:.:.:.:.:.- ==================================================== '::i:: .... ::::::::::::::::::::::::::::::::::::::::::::::::::::: 8:25 Recessed ..................... "::~::::iiiiii!iii!iiiii!ii~!::!::i~i~i:.i~i~i:-i::i~i~::~ · ..::i:i:!:!:!:!:!:!:!:i:i:!:i:!:!:!:!:!:!:i::.. 8:32 Reconvened. ..-:::.-"!~!~!~!~!~!~!~!~!~!~!~!~!~i~i~i~i~i~i~i~i~i~:-~i~i~i~ .... ..;.:.:.:.:.:.:.:.;.:.:.:.:.:.:.:.:.:.:.:.:.:.:,:.:.:.:.:.:.:.:.:.:.:.:.:.:.. ......... :.:....:.. ........ ........ :.:.:.:.:.:.:.:.:.:.:.,.:.:.:.:.:.:.:.:.:.:.:.:.:.:.. ...........-:.:-:.: .... ~iiiii:i:::-':'!~ .... ??:!?:' "::!!:::.'..'!::~????:~i.:'..':.:.'~i!:::~[~:::[~ii[~[i:?:ii ........... 10. NEW BUSINESS .... iii!?' ..~.~i::?" ' ................... ': .................... ..-.-.-.-.- . .... '.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.' 10a, Approval of Lease with..:=~h Air~.~ff.,,,.. .......... Se~i~:~'='for.,,,,. a Portion of the Ukiah ..... ::i:i:i:~:' Regional Airport ::?:iiiii!!i~iiii!iiiii!iiiii; ::~ii~i::! .... .......................... ..:.:.:.:.:.: ..:.:.:.:.: Assistant City Manager Fl~iliiii~dvised~iiii~hat Uki~?Aircraff Services, owned by Brian ::::::::::i:i:i::' '-':':':':':'.':': .'-'.'-'.'-'-' Brodosky, is seeking app.:.ro~l: of a ~g~.:~::::~[~::~ at Ukiah Regional Airport for the construct!.:~?~i~f a fixed..-..~~iiiii~perati~i!ii~~i~' provide aviation services. A tentative agreem...~ii!i~!i~en r~~ili~[::.a gro~J~iiii~:~e of 9,000 total square feet of space, with a 3.600 '~~?~.t...buildi:~iiii~:i~i.!~..se price of $.03 per square foot at Site #1. The terms of the leas~i~iiii~ii~i~.tent ~iiiii~.....'~ii~gO's at the Airport. He explained that the project location has b...~iii~iiiii~ and::~~§ed several sites, and their proximity to the terminal ..:.:.:.:.:.:.:.:.:.:.: - and other...e...~[gfi~i::i~i~~.S at t'~:=Airport. The project had previously received approval by the ~ii~-:'."~'rt Comr~:i~ii?i~?iigi?:~ite that is no longer appropriate, Due to various changes occu:~"{;I.........., at the Airporf-iii~iii~]ected goals, certain project sites no longer comply with the Air...~ Master Plan. T.~ ~:~¢ort Commission approved this site, but then after discussion a:!~iii:adopted a moti:~i~' approving another preferred site next to the FAA building. He ~!i~ined that sta..ff...~i::i~s met with the applicant and the applicant agreed to compromise ~ii§ii~i~:site sout..~?:~ii~C D F. :::::::::::::::::::::::::::::::::::::::::::: I'~ili~~~iii~i::!~'n inquiry by Mayor Mastin, Mr. Flad explained that when the project was initi~ll~:':~'~sproved by the Planning Commission and the Airport Commission, there was less development occurring at the Airport. It was his observation that Site #2 would block the area from being developed in the future and obstruct the view of Airport staff at the August 4, 1999 Page 5 of 13 terminal building from seeing the end of the runway. In response to an inquiry by Councilmember Libby with regard to the types of future aviation services that may be located at the Airport, Mr. Flad explained that additional aircraft maintenance operations are anticipated. Councilmember Libby voiced her concern with the City purchasing property near the Airport in January at a cost of $2.00 per square foot, and now leasing Airport property for $.03 per square foot. It was her opinion that the City should make the..=::.best use of taxpayers money by getting the best return as possible on investments. S~:~'suggested possibly reevaluating the City's leasing system. .:~ii!ii?~i!i?:~ ....... ~i;:ii?~ .... City Manager Horsley explained the history of calcu!~i~':~:the I:~?~i~=...dule and note~ that an extensive calculation was completed approxim~i'y three y~iii~iii~.'..o....n, cerning .~ value of the land and what was a fair lease value.:ii?~e City its evaluation since that time. iiiiiiiiiiiiiiiiiii~ ....... ~iiii!? Councilmember Ashiku advised that an "escalat(~:~iiii~iiiii~i~ded in the calculation since h , ~ .... :::::::::::::::::::::::::::::::::::::::::::::::::::::::::: , , t e applicant s lease spans a long penod of t~m.e-.?(o~.'e-..'~?:ili2~ililiy~ars). Additionally, the applicant proposes to construct a hangar which wilr=~i~i~ a s~~!i~iiii:!~...vestment to the City, will be maintained by the applicant, and will 9:~~.lly bec~iii~iiiproperty. .............................. ~:i;=;~:~:i:i:i:i;i:! .... It was noted by Mr. Flad that the Federal::~ii~!~i~;~i~i~!~tratio.~ii;;i!~,A) checks all leases. The FAA has reimbursed the City 98~::;[or all,:~ii~i~i~iiii~i~sed by the City near the Airport with the cost to the City being~i~ch le~?~i{han........, t~iii~~ per square foot lease rate. He explained that FAA also moni.t..~ii~ll of ...i::.:~:~ ..... ' ' th~,:C~ty s a~vities....., at the Airport to ensure that the City is receiving a fair rate~::ii~ii~urn...:~i:~ explai:~l that the Government Accounting Office (GAO) recently audited.~FAA a~ii~bund.t~:?an insufficient amount of field audits are being cenducted. :~??:~::~?:~::~i~::..~:~::~::~?:~! .?~i?~i~i~iiii~i~i~i~ii~iiiiiii;i::::::i::i::iiii?~iii?? ~.i:i:i:i:~:~:~ .... :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: .... .+:+:.:.:+:.:.:.: ;~i:i:i:i:i:i:!:i:!:!:!:!:i:i:i:i:i:i:i:i: ....,.,.,. ................... .================================================ ::::::::::::::::::::::::::::::::::::::::::::::: In resP:~i~iiiii~ii?~i~..n, in~i~ii:i:i~i:ii:i~:~ncil:~'~'er Libby regarding taking a poll of other airports O':~i~:~?~~iiiiiii~:~ts, ~i~iii!!!i~~g.er Horsley advised that the City contacted other airports and C~~:!ocal i:~ili~-~ when devising the lease rate calculation and gas price s a I e S.:::~iiiiiii~ii~i~.as e S?~iiiii?~!iiii~ Mark..::~i-:i?~i..Davis, Ukiah;:?~ii~ii~" that Mr. Brodosky currently has several successful bu~:Sses, plus the E.'~i~!~lge and money necessary to build a successful business at .................. .. . :':':':'" ............. ..:;:::::::;:. ~iiiiiii...P. eterson, ..:~J?-::"Brodosky's attorney, advised that Mr. Brodosky is agreeable to ~~:,~i:t..~::~?~ii?;~'owever it is not his first choice. The reason that Site #2 is preferable t~iii~iiiiiiii~~::~:i:~ because he will be providing services to planes that are already being st(~:~i::ii~'::'~:~'ngars at the Airport. Site #1 is within easy towing range of the 62 units which store the planes. With regard to addressing Councilmember Libby's concerns regarding calculating the lease, he felt it is important to consider that eventually the newly constructed building will convert to the City's ownership, and will lead to an increase in August 4, 1999 Page 6 of 13 value of the square footage leasing price. The proposed project will help the Airport and the quality of service available, and provide an additional two to three jobs. Bob Halsagen, 1041 Skyloah Way, Redwood Valley, advised that it was his opinion that there is a real need for fixed-based operations in Ukiah and is supportive of the lease. Steve Sabonen, 267 Magnolia Street, advised that he is a mechanic at Ace Aerial Service, located at the Airport, and felt the project would be an asset to the Airport. In response to several inquiries by Councilmember Ashiku con...cernin~:.ii~i~ proposed project, Mr. Brodosky advised that he proposes to construct a 60 x..:::i~:;..sq=~i~ foot hangar. The recommended site is 9,000 square feet, or 90 feet ...w....ide x 1..~?~i~?~i~=~ep. The apron would be short of the taxiway by approximately 20 fe~i!i!i!!iii~!~i? '~?:i::iii~iiiiiiiiii?iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii?~iiii~ In response to a query by Councilmember Ash.i~~ with r.e...g.':'~ t?~~...d.:..p.:...a..:~ii~:~l, Airport Manager Bua explained parking will b~iiiiii~.r..ovide~ii::~:"0n the ,~:~i~iiiiiii~i~iiiiiii~' the proposed building, along the 30-foot buffer zone?!ii~iii~iii!!:" not infringe .... ?:?:? =================================================================================== Assistant City Manager Flad advised that no specific pl~iiii~iiiii~:...n established for the area south of the terminal building. He noted..:::t.:~t?~ii~..e... Airporf~::~~i~i.-P- lan is Councilmember Ashiku advised th.~(i~?~ithout..i.i.¢~"::~ii~.iiii~!~i it is difficult to anticipate how the proposed structure would i.~Ct futu.[~iii~evel(J:~~?~t the Airport. Concern was expressed with regard to the fo..o..t;~i~bt of t.b.~i:?building~i~i~ relation to the planes taxiing out of the building to the west of th~iii~:i~ture,.,:iii~ffic an~i=i~i~culation of planes going down the taxiway in relationship to .th~:-:parke.d....ii!i!~iiii....fron.t.:.:.~f..:ii::'.:the building, and visibility for planes taxiing out~i~:.f the hang~iiiii~ii?:~~ also e¢~~iii~'ncern with trucks making deliveries of materia.t...S.'ii?i~i::.~..Suppliei~ii~i~?~i~i!.t that S~".~i~ii~i::~ould be a more natural location for the propos~i~i~~i:~:Ue t0':"~{ii~~,:,..and not wanting many vehicles in areas where planes taxi. He"::~i!~!i.i~....hould'::~::{~iiiii~.l. icant desire to pursue Site #1, the plans could be postponed ur~:{iii?i~ii?i!~iiii~i~n w'~i~{~i~iii.i.~ppen in the project area. He felt the proposal is a good project:~ii~.'~i~iiiiike to ~?~iii~'developed .... i:!i.-:-':??! ............................. ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: .... '-::i ..... ...... ...... In res..:~';e to an inq~i!~ili~iiii~Jncilmember Baldwin, Mr. Peterson explained that Site #3 !~?~i~::nacceptable to Iii~'"';8ii~'ht because it is closed off on both sides with limited access. T.,~ii~ is a temporaw....:::iiii~::Uii'~ing at the current site of Mr. Brodosky's project which is the S....~ height of Mr. ~[¢~osky's proposed building. He advised that should Council approve :~!~iii~..3.., Mr. Brod...o..~ will not proceed with the project. i~ii?i~:.~iiiiiiiii~~?~ii~8~' Mr. Brodosky that current services at the Airport are marginal and str"~~::~fi:~'importance of being near the airplanes. He stated that his preference is Site #2, however, in the spirit of compromise, he is agreeable to staff's recommendation of Site #1, although it is farther away from the hangars. He advised that his business would service airplanes and stressed that safety is an important factor. August 4, 1999 Page 7 of 13 Assistant City Manager Fled discussed possible use of the area currently occupied by California Department of Forestry (CDF) when they move to another location at the Airport and advised that the current structures are temporary. City Manager Horsley reported that Councilmember Ashiku had previously requested staff look into the possibility of a gasoline fueling facility. Staff has been in contact with FAA and the Ukiah Fire Department and it has been determined that to hold 6,000 gallons of fuel, it could be located to the north of the CDF site. She discussed other projects considered for the area. ..::i::.. ..:.:.:.:.:.;.~ Extensive discussion followed concerning trucks crossing the runw~?:~.t..o .p...:~e fuel to the ca rd Io ck sy st e m o n ce a m o nth ..... ..... ~ .... .-:-:-:-:-:,:-, :::::::::::::::::::::::::::::::::::::::::::::::: ·.;::::::::::::::::;; ::::::::::::::::::::::::::: M/S Smith/Libby approving lease with Ukiah Aircraft:=~ices for.::~i~ii~ar.e feet of Councilmember Libby voiced her reservations c~~.~":"the matter. ::::::::::::::::::::::::::::::::::::::::::::: .... Councilmember Ashiku expressed concern with f..~i!i:'~~iii~Av, eling across the runway to refuel the card lock system once a month. T ....... ~i::!?:i::i!?'ii?:i::ili::i::?:i~:' ":::~iiii!::iiiii::iii::~?:!iii??:iii!?:i~ .... he Mobon carried by the following roll ca..~.J.::?:~:.e..!-;?:~.E:.S: Couri~lil~embers Smith, Libby, Baldwin, Ashiku, and Mayor Uastin. N~¢~!::::'~:~iiiiiiiii~SENT..:..iiii~i~ne. ABSTAIN: None. 4a. Amended Minutes of Re~r Me~o of Jui~ 2, 1999 M/S Libby/Baldwin approvin.g.'iii~i~i~me,g~d ~inut~:;of ...... the Regular Meeting of June 2, 1999 as amended, carried, byi~i~ follo~..roll ca]iiiii~°te: AYES: Councilmembers Smith, Libby, Ba!~!::..n, Ashiku,,.;.~:;.~.~yor M~ii~ii.......~~: None. ABSENT: None. ABSTAIN: 4b. A~~!ii?i~i~nute~:~::~ii!ii~t'.ar Meetino of June 16. 199. M/S Libby/B~i~i~iii~:..r. ovin~iii~iii~nded rn~nutes of the'RegL;lar Meeting of June 16, 1999, with..:[~i~~i?::.c..orre~i~!~::s, carried by Consensus vote. 4c...~;:::?:iiii. Nlinutes of th~iii~i~|" Meeting of June 22 and 23, 1999 M/~?~.shiku/aaldwin ~:~i~ng the minutes of Special Meeting- Budget Session of June 2~iiii~hd..:.:.:.:.:.:.:.:.:.:. 23, 1999, car:'.:'~:~d........., by the following roll call vote' AYES: Councilmembers Smith, Eii~, Baldwin Asb~G, and Mayor Mastin NOES: None. ABSENT: None. ABSTAIN: ::::::::::::::::::::::::::::::: ~ ,.::::::::::::.' · ~~.::., .......... :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ~i~iiiiiiiiiiiiiiii!ii~ii~~' of the Special Meeting of June 23, 1999 - Joint Meetin(] with ............... ~:~nitation District - MIS Ashiku/Baldwin approving the minutes of the Special ,Joint Meeting with the Sanitation District of June 23, 1999, carried by the following roll call vote' AYES: August 4, 1999 Page 8 of 13 Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. 4e. Minutes of the Special Meeting of July 7; 1999 - Planning Commission Interviews M/S Smith/Baldwin approving the minutes of the Special meeting for Planning Commission Interviews of July 7, 1999, carried by the following roll call vote' AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. 4f. Minutes of the Reoular Meetino of July 7, 199-~ .... _ Mayor Mastin recommended corrections to page 1, it.e.:~2a, fi~iii~!i~=~e, to read "Ms. ern Sands, representing Community A~r... and to th..~:.i:;~cond p~.gir..-.a..'.-'~h~::under ~tem 4...a.~ Minutes of May 19, 1999, to read "Mayor Uastin r -~sted cl.~i~i~i~iii~i, cerning...;~i~ discussion .... " M/S Ashiku/Smith approving the minutes of the Re~i~iiii~'iing of July 7, '~::::~i~::'with the noted corrections to page 1, carried by the following AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mas.~i~i!?'::~~~iiiii~iiii?:None.~i ABSENT: None. .......... .... Mayor Mastin reviewed the appeal pr.o..~:§s. No one came forward to addres~ii!~ Cou~i~i ......... 9a. Re~A_ of Additi.~iiii~oendit~i~?~":Doroval of Budget Amendment for the Public W~i~~tor ~~~ii~..d..yised that it became necessary to direct the contractor to perform ~.`~i~~:~`w~rk.~:~ii~iii~!~¢hard.~:~.~.:~:~..~:~:~:~` .:: :~:~:~:~:~:~:.::.:..~:~:~:~::.:::~:~:~:~:~::._ Avenue Reconstruction Project because of sub~d~iii~itionS~::~Difitered during the removal of the existing pavement. unsuitable Based on...p~..~.~ii~i~ii~iii~inf~r~:~n':::::::::::::::::::::::::::::::::::::::::::: it is estimated that the extra work will exceed the o ri g i n a~::~::~t Fact am~iii~.4,000. He discussed the worksheet provided in the Staff Rep.e.:~i::~nd noted the~iiiiii~ii~ii~d balance remaining of $16,000. ~:~ an inquiry by.,~i~uncilmember Smith with regard to the unpaved areas along ~ard Avenue, ~ii?~ennedy advised that the project only replaced existing pavement. ~~i:~:~:::.parce!....i~i.i~'Veloped, sidewalks and other improvements will be installed. ~iiiiiii~~aldwin approving amendment to the 1999/2000 budget increasing expenditures in Account 301.9816.250.000 by $24,000, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. August 4, 1999 Page 9 of 13 10b. Adootion of Resolution Setting the Limitation on City. Expenditures for Fiscal Year 1999-2000 Finance Director Elton advised that the passage of Proposition 4 in 1979 requires local governments to prepare a statement of appropriation limitation. The City's appropriation growth rate is limited to the change in the County's population and the change in California's per capita personal income. He briefly discussed "Exhibit A" which sets forth the calculations necessary to establish the appropriation's limit for the City of Ukiah's 1998-99 Fiscal Year. ..::i!i::, ....... M/S Ashiku/Smith adopting Resolution No. 2000-07 setting the.~i~..ca:!~:~:ar 1999-2000 Appropriations Limit at $20,978,877, carried by the::~i::ii:f...011owi~iiiiiii~i!i:~iiii~ll vote' AYES: · ::i:i::'"i:!:i:'"'., ================================================== Councilmembers Smith, Libby, Baldwin, Ashiku, ~iii?:~Mayor.-':~~i?~i~i!ii::::~:NOES: Non.~.....: ABSENT: None. ABSTAIN: None. ....... ............ · :-:-:-:-:.:-:- . .-::::::::::::-' -.:.:.:.:.:.:.:.:,:.:.:.:.:,:.:-:.:.:.:.:.:.:.:.:,. ............... ..:.:.:.:.:.:.- 10c. Selection of Subcommittee to Evaluate iii~Dlica~:hs ......................................... for ~tv~:s:?*~.~mm:~:~**~*~**~**~*~**~**~umt~ v SUDDOrt Grant Proaram Mayor Mastin explained the need to select tw~*?:~i~~iilimembers to serve on the Program to nonprofit organizations in the communi~ He ~i~ii~.t. he has a conflict of interest and excused himself from the selec.!i~iiii~~ss. ::::::::::::::::::::::::::::::::: . ~.::!:i:i:i:i:i:i:i:i:i:i:i:i:i:i:!:!:!:!:i:i:i:i:!:!:!:!:i:!:i:i::.. *'::i:!:i:i:i:i:!:!:!::* ·~::i:!:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:~:~:~:!:!:!:i:i:!:i:!:i:i:i:i:i::~ **::~:!:!:i::'* Councilmember Smith advised that he ~h~'"~i~:~"c(~:~i~i!i~ii~e. rest:~'d excused himself from Upon discussion by Council, it...............~iii~he ...... co..:~nsus t..~i~i~ppoint Councilmembers Baldwin and Libby to the Subcommitte~i~i~'h Co~i~ilmem~?:Ashiku as an alternative. :+:+:.:..-.. ..:.:.:.:.:.:.:.:-: ...-.-.-.-...- · .............. .......,............ ..:.:.:-:.:+' ........ ..:.:.:.:.:.:.:.:.:.:.; . ..::::::::::::::- '.-.-.--'----.' . ........... . ..:.:.:,:.:.:,:.:.- '-'-'-'-'*'-',::::::::::::::::::::::::::::::: ..,...,..,,.....,.,.. City Mana~:.r:, Horsley a~.~ii~hat sta~iii~iiiii?ii~~e the committee members with copies me.~,~G:?:~tes. Di~~' of the process followed. ======================================================== --:.:.:-:,:,:.:.:.:-:.:.:.:-:.:.:.:-:.:.:.:.:.:.:.. .... ~:~[~[i[i?:i[![i[~?:~[~[~[~?:~[~[~::~?:~::~ .... ' ..................................................... · ~,:.:.:.:.:.:.:.:.:.:.:.:.:.:.:,:.:.:.:.:.:.:.:.:., 10d. Aw~a~ii~i~!~id to A~!~i~!?~yelopment Economics, Inc. in the Amount of $42;00~!!i!~ii!!i!~@arati:~!~!~!ii~**ant Applications and Implementation of Grant Pr~{~!?~i~~ th~**:::ii~i~i{y Manager to Execute Contract, and Approve B~'aet Am~~i?,ii::~, ......,.... ~ ,.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:....:.:.:.:.:.:.:., Assi.~ht City Manag~ii!~!~ii~dvised ................ that staff has completed the bidding process for the Pre....~'ration of Grant ~¢¢:~.i~b. tions and Implementation of Grant Projects. One response t~ii~ RFP was recei~.~ from Applied Development Economics, Inc. (ADE). The proposed ~i~¢ct encomPa:~¢~'s writing the 1999 Economic Development Planning/Technical ~!~nce app!.:i:~en. If the grant is funded, ADE will implement the grant project at a ~iii~iii.~ii~iii~8:~ which $35,000 will be paid by CDBG. He discussed ADE's excellent e:~~ii.~i~:he realm of grant writing. ==================================== Discussion followed concerning statistics of the 115 grants that ADE has been involved with. It was noted by Mr. Flad that ADE will also be available to provide assistance with August 4, 1999 Page 10 of 13 the Bicycle and Pedestrian Plan grants. He gave Council information concerning the Revolving Loan Fund Analysis and Airport Business Park Infrastructure Financing Plan. It was noted that payment to the consultant is contingent upon receiving grant approval. Infrastructure improvements were discussed as well as the procedure for holding a Public Hearing for each grant project. M/S Baldwin/Ashiku to award bid to Applied Development Economics, Inc., in the amount of $42,000 for Preparation of Grant Applications and Implementation of Grant Projects; Authorize the CitY Manager to Execute Contract; approve amendment to th...:e' 1999/2000 budget increasing Revenue Account No. 333.0600.488.000 by $35,0..0...~ii~?-~'increasing Expenditure Account No. 333.4708.250.000 by $42,000 and autE~.rizin.~i~::'transfer from ' .::i:i:i:i:i:i:i:i:i::-. ..::i:i-..!.:::" the General Fund (100)to the Community Development .~!pck Gr~iiii~::'(333) of $7,000; carried by the following roll call vote: AYES: Coun..~i~. mbe~iiiiii~ii!~iiii~ii~!bby, aaldwi,:~::~ ...~!:!: .:: · Ashiku, and Mayor Mastin. NOES' None. ABSEN~None. AB. SH~II~EiiiiEbne .... ~ .... :':':':':':': . :':':':';':'-' ==================================================== ....::::::::::::-' 10f. Discussion of How Council Desires Mee~!~:::.~i~s To Be '~~iiiiiiiii!iiiiiiiii!iiiii? .... City Manager Horsley discussed her Staff Repo~.iii~'.'~ed to Council ~i~;?i;hcluded samples of minutes from various cities. Staff is Iookiri;~iii~ii~!on from Council as to how the City Council Minutes are to be transcribed. Sh....;~iii~~iiiiii~..t.:.;during ....... the past several months, the City Clerk has provided more detai;ii;;i~t'o mi~i~iiiiii~ii!iiii~er to accommodate Council. She recommended that the Minute.~?;i~?~p..r:..epared':;ii~iii~i~.ary form, with detail when appropriate. When making corre.c..t:~i~i!ii~iiiii~.=.Uinute~iiii!!~' recommended that Council specify what they would like cq~"~'~::?.iiiiiii?iiiiiiiiiii?iiii?iiiiiiii:iii:?i?iiiiiii?ii?~iii?:~ ........... ...... ..:.:.:.:.. -.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:,:.:.:.:.:.:,:.:..,.....,..:.:,:.:.:.:.- ...... ,.:::::::: =================================================================== ...,.,..,... .,.,.,... -.:.:.:.:.:.:.:.:,:.:.:,:.:.:,:.:,:.:,:,:.:,:.:.:.:.:,:.:.- ..:.:.:.:.:-,..:.:.:.:., ===================================================== City Clerk Ulvila advised that when t~ Minut~:-~:b. re a~~:;' Council has requested that they be returned at the next mee~i~r revi~;........ It wa~i~i~'er...., opinion that this is duplication, since the correction will be du..~!~iiii~[ed in.::~iii~e minut..~?When the amendment is made. In instances where a Counc!lm~ber wis...~:.to ..e.,.:~i~;Ss their opposition to an action and would like ~:!r concerns.::~i~iiii!i?n the Mi~~!~ii~ should state "1 would like the minutes to show.:~iiiiiii!ii~iii::'~::..This .S..:~!~iii~:..,o be st~iii~:~n a Councilmember desires to have their ==================================================== -........ specifid:ili~~;.t.s con~~i==..~.' matter reflected in the Minutes. She expressed a concern Wit:'~ii~~ii!~:.=~irecti~iiii~ii~ii?;!=!.sten to the tape recording for clarification on items for co r re ct i o ri:!~?:iiiiiiiiii??iiiiiii!iiii!iiiiiiiiii!iiiiiiiiiiiiiiii!i?~?:~~ .... '::~::~::~???:~::~::~::~i~:?:~i~::~::~i~ .... ......................................................... ..:.:.:.:.:.:.:.:.:,:.:.:.:.:. ................................ .:,:.:.:,:.:.:.:.:.:.- - - ======================================================================== · ~~:~:~:~:~:~~~:~:~:~~~:~:~:~:~~~~~:~:~~~:~:~:~~~~~:~:~~~~~~~:~:~~~:~~~~~:~:~:~~~~ .....,......... ~~~~~`~~~~.~~~~`~~~`~~~~~~~~~~~~~~~~~~~~`~~~.~~~~~~~.~~~~~~~~~.~~`~~~~``~~~~~~~~~~~~~~`~~ Counci.l~ber'":~.~iiiiii!i~i::.sed';"that she was taken aback by the newspaper article regardii~ the M nutes:?:m?:~6~y s newspaper and that she did not request the matter be pla.~:~ on the Agend~iiiii~iii~:bted in the article. She was of the opinion that the Minutes s~td not be verbati~iiiibut' rather in summary form, with detail when necessary. She felt :':':':':':':':':' . .... t:~i~?iii~bjective of the??~i~inutes........., should be credibility and that at times, Councilmember's ~~ents conc~::~i:hg issues need to be noted in the Minutes. D!~~!i~i?i~erning posting the minutes on the City's Web Site followed. ...... ~:!~i~::~::~::~i:::::::?~i:~ .......... Mayor Mastin noted that the tapes are available to Councilmembers who have questions regarding issues or statements made. August 4, 1999 Page 11 of 13 It was the Consensus of Council that there is no need to bring amended minutes back to Council for further review and that the Minutes should be transcribed in summary form, with detail when appropriate. 10g. Review of Grand Jury Report and Authorize Submittal of Letter of Response to the Report City Manager Horsley advised that during the Closed Session earlier in the meeting, Council considered amending the original response to the Grand Jury Report and to have the City Attorney rewrite the letter. ·,:::., ..... .~,:,:.:.:.:.:.~ City Attorney Rapport advised that according to the Brown Act .:~iii~b:e I..e..:.~ii*~::~vill be made available as soon as the revised document is prepared~::~:.. ~::~::iiiiliiiiiiiiiiiii~iiiili::::~'~iiiiii::::~ .... .... iiii?:i::~?:i::ii:.. . ...................... :.. ............................ ============================= ,:.:.:.:.:.:,:.:.:,:.:,:.:.:.:.:.:.:.:.:.:.:.:.:., :':':':':':':':':':':'? M/S Smith/Ashiku authorizing Mayor Mastin to exe~i~i?i~etter o..~i::~~i~::i~.a..s amen...d..~ by the City Attorney, for submittal to the Grand Jury:i?ii~rried AYES: Councilmembers Smith, Libby, Baldwin Ash~::;::.and~yor Mast~m:..~:~.'~E~,~=:-None. ABSENT: None. ABSTAIN: None. ================================================================================== .... ========================================================= Councilmember Smith reported attending a mee{'i:~'g at ~~iiiiiiiii~..e:,, next meeting of the Main Street Board will be tomorrow, with the..:.i~~B.t..ion of i:~ili~?i~iiiExecutive Director, Christine Dillard, scheduled. He has:?~~.i.i.ii~:, appoi':~'nt by the Board of Supervisors to the Work Force Investm?~ii::A~t T~i~i~::.l.n~.e.~:~ent Board. He felt this assignment will be of benefit to both Councilmember Libby report~iii~i~At she..:~ii~tended..~i?'meeting of the Sun House Guild Board of Directors. She advi~?:::~:~at sl~iiiiAttende:~iii~n ........ MCOG meeting and the Safety Limitation Plan has been.,ap.;~'ved by.:....iiii~ltrar]siiii~: the installation of 36 call boxes in Mendocin~ili~:.0. unty. MC~iiii~receive~ii~ii~i~ugh the Surface Transportation Grant in the a.~!ili~::~:$400;:~!i.iii~.~i~.he Cit~iiii~i~::"receive additional funding. She reported that the"~~iiio, f Co~~ii~phone Membership Drive resulted in 32 new members. For the F0'~i~ii~ii~!~::celeb'~i~ili~i~b..e.. Fairgrounds, the Chamber ran over their budgeted cost of the e~i!ii!iii~....C, me{:~~iiiii~'d set goals for next year. It was reported that the City of U..k..:!~i~i?~i~ii?~i:i~i}:i~:::juriS~i~i~ns that work very well with EDFC. During a recent LAFCO.::~'~ting, tl~'~i~iii~.i~i~cussion by some of their members concerning not having to abst.:-A~n from votin~i~ii~!~i~tes even though the member may not have attended the ........ ..:.:.:.:.- .:,:.:.:.:.:,:.: :':':':':':':':' ::i:!:i:!:' ......... ..;.:.:.:.:.:.:,:.: ................... ..... ~cilmember B~i~in ....... had nothing to report. ::::::::::::::::::::::::::::::: . ::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ....... ........ ~~!~i?~$hiku reported attending a very long LAFCO meeting and noted they ~i~i~~i~'g difficulty in acquiring documents from the previous Director. City Manager Horsley reported that the City has been allowing LAFCO to use the Council Chambers for their meetings at no charge. August 4, 1999 Page 12 of 13 Councilmember Ashiku reported that he met with George Frasier, Executive Director of NCPA, regarding current legislation. Mr. Frasier has been invited to attend a City Council meeting to provide an overview of the issues NCPA members are encountering. He reported meeting with West Coast Wings regarding hangars and they should be breaking ground this fall. Mayor Mastin reported that the MSWMA meeting was canceled. MTA met on July 22, 1999, with the Public Hearing concerning the grant application for assistance with construction of the Transit Center on their agenda, He discussed the comme...::,nts received from the public and the status of the building which houses the Coca Co.!~ii~iDistribution. With regard to NCRA, he reported that their attorney sent a fax ~!~.ing..,~.t..-'~' they will not be accepting MTA's proposal and that they would get back to tb~iii~.b."~t the matter. 11 CITY MANAGER/DIRECTOR REPORT~ · -- ::!:i:!:i:i:i::" -'::::::::::::" ================================================== ..ii!:':'!ii::" · :-:-:-:.:-:-: ..::i:!:!:!:!:: .... "-'iii!i!!!!!i!!iiiiiiiii!iiiiiiiiii!~iii!!!!!iii::.. - .......... ' City Manager Horsley reported that she will be atte.~tng a days and Assistant City Manager Flad will be acting.'iiii!~ii:i~.?..r.~l. The ,~~!iiii~:[je of California Cities meeting is scheduled for October '~ii~:iiii~ii~i;::i~'d'::~ ~:: :~-- ..~:~;' ' she polled th'~?:iG~:hcil with regard to those planning to attend, iil;iiiilili!~iiiiiii~iiii?~iiiii!?~iiii?~iiiiii?~i?:i~ .... 10:20 p.m. Adjourned to closed session. ':~::::i a. G.C. §54957.6-Conference~i~:~:::~~iiii~.otiet~?:?: Employee Unit: Police ::~::iiiii!!:'~ .... Negotiator: Candace Hor..~i~y ... :.:.:.:.:.. Action Taken: None. :::::::::::::::::::::::::::: b. Conference with c~:al co[[~ii.- ~xi.~.tho Litioation ¢G.C._~54956.9. Subd ~e).)- Estate O!i~ia~ v. Ci~iii~iiii~i~::et ~1. - ' - Action"~a~ii~e Ag'~i~:~ 0g. ............................. There~,=~ bein.g..:=iii~iii~~i~sines~i?i~i~"meeting was adjourned at 11 '12 p.m. Mar..-.-i~i~U Ivi la City Cler~ii~'":~ii~i~?' .;:::::1::;::::- ' ;.:.:.1.1.. - · :ii!iii!iii!i!i!ii .::i:i:!:i" ::::::::::::::::::::: .-.-.-.-.-.-,-.-.,.,.- .;.:.:.:.:. .:.:.:.:.:.:,:.;,;.;.:.:,:.; ...... ...... ;i!ii!?:i::i::?:i!!::?:iiii?:i::i!ii,.. ===================== .,:.:,;.:.;.:.:.- :::::::::::::::::::::::::::::::::::::::::::::::::::::::: ..... ..;.::~:,:,:~:,:, · ..:;:;:;:::;:;:;:::;-' August 4, 1999 Page 13 of 13 ITEM NO. 6a DATE August 18, 1999 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF JULY 1999 Payments made during the month of July 1999, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedules of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable check numbers: 16583-16680, 16683-16767, 16922-17039, 17041-17163 Payroll check numbers: 16425-16576, 16681-16682, 16768-16921, 17040, 17164-17315 Direct Deposit numbers: 5518-5793 Void check numbers: 16419-16424 Manual check stock numbers: 16577-16582 This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of July 1999. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Gordon Elton, Director of Finance Coordinated with: Kim Sechrest, Accounts Payable Specialist Attachments: Report of Disbursements APPROVED~~ _~/-~.~~~.-~ Ca n~ace Horsley, AGENDA.WPD/krs Manager CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF JULY 1999 Demand Payments approved: Check No. 16583-16680, 16683-16767, 16922-17039, 17041-17163 FUNDS: 100 General Fund $138,908.61 110 Special General Fund 140 Park Development 142 National Science Foundation $1,511.00 143 N.E.H.1. Museum Grant $4,197.90 150 Civic Center Fund 203 H&S Education 11489(B)(2)(A1 205 Sup Law Enforce. Srv. Fd (SLESF) $2,581.81 206 Community Oriented Policing $777.83 220 Parking Dist. #1 Oper & Maint $577.56 250 Special Revenue Fund $4,851.88 260 Downtown Business Improvement $2,337.28 301 Gas Tax Fund (2107) $131,570.78 303 Gas Tax Fund (2105) $1,831.23 332 Federal Emerg. Shelter Grant $12,146.63 333 Comm. Development Block Grant 340 SB325 Reimbursement Fund $9,950.00 410 Conference Center Fund $10,829.05 550 Lake Mendocino Bond 555 Lake Mendocino Bond Reserve 575 Garage $1,118.93 600 Airport $43,173.02 612 City/District Sewer $56,288.52 640 San Dist Revolving Fund 652 REDIP Sewer Enterprise Fund 66O 661 665 67O 675 678 679 695 696 697 698 8OO 801 8O5 806 82O 9OO 910 920 940 95O 96O 962 965 966 Sanitary Disposal Site Fund Sanitary Disposal Replace Refuse/Debris Control U.S.W. Billing & Collections Contracted Dispatch Services Public Safety Dispatch MESA (Mendo Emerg Srv Auth) Golf Warehouse/Stores Billing Enterprise Fund Fixed Asset Fund Electric Electric Revenue Fund Street Lighting Fund Public Benefits Charges Water Special Deposit Trust Worker's Comp. Fund Liability Fund Payroll Posting Fund General Service (Accts Recv) Community Redev. Agency Redev. Housing Fund Redevelopment Cap Imprv. Fund Redevelopment Debt Svc. PAYROLL CHECK NUMBERS 16425 - 16576 DIRECT DEPOSIT NUMBERS 5518 - 5608 PAYROLL PERIOD 6/13/1999 - 6/26/1999 PAYROLL CHECK NUMBERS 16681-16682, 16768-16921 DIRECT DEPOSIT NUMBERS 5609 - 5700 PAYROLL PERIOD 6/27/1999 - 7/10/1999 PAYROLL CHECK NUMBERS 17040, 17164-17315 DIRECT DEPOSIT NUMBERS 5701 - 5793 PAYROLL PERIOD 7/11/1999 - 7/24/1999 VOID CHECKS NUMBERS 16419-16424 MANUAL CHECK STOCK NUMBERS: 16577-16582 TOTAL TOTAL TOTAL TOTAL DEMAND PAYMENTS PAYROLL VENDOR DEDUCTION CHECKS PAYROLL CHECKS DIRECT DEPOSIT TOTAL PAYMENTS $89,314.07 $853.58 $120,470.41 $3,401.90 $4,152.46 $18,282.81 $501.56 $6,381.58 $13,373.76 $474,775.88 $12,240.29 $2,917.00 $71,877.71 $27,658.73 $1,352.40 $264,762.00 $179,543.96 $10,380.42 $2,772.41 $24,000.00 $10,801.58 $1,762,466.54 $84,704.23 $325,026.92 $322,274.71 $2,494,472.40 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. City Manager Director of Finance -r'w o t~' LU z nn 0 J J (_) H ~ n" V I_d z w _~ w 0 z oo oo oo o ooo oo oo o ooo ~ oo oo oo o ooo oo oo o ooo J O0 O0 O0 0 000 O0 O0 0 000 000 ~ O0 O0 O0 O0 COO 0 ~ ~ O0 Z ~ ~ oo ~ ~o~ ~ O0 ~ ~ ~ ~ ~ ~ ~ ooo oo oo o ooo ~ ~ ~ ~ ~ ooo oo oo o ooo ooo ~ oo oo O0 0 oo0 oo oo o 0oo ooo O0 O0 ~ 0 000 0 O0 0 000 000 O0 O0 O0 0 000 0 O0 0 000 000 ~ O0 O0 O0 0 000 0 O0 0 000 000 ~ oo 66 66 6 ooo o 66 6 6¼~ ooo U ---- ........ -- 0 ........ < ~ ~ ~ o o~o ~ · oo ~ o~ o~o O0 oo oo ~ ~0~ ~ ~ 0 ~o0 ~o~ z ¼¼ 6W 66 o ~o~ 66 ~m o ooo ¼6¼ ~ ~ o~ oo o ~ oo ~ o ~ ~ t F ~ JJJ ( J ,JJJ ~ ~ z~ J ~ ~WWW < J ~ oz ~ >>> z~ <~ > ~ ww z -ooo ow uzzz ~ ~zz ~ Jw~ >uuu CM cO ~ L~) LO P.. 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Once the determination has been made to amend, a notice must be submitted to the City Council no later than October 1 of even-numbered years. The City Council is the code reviewing body for City agencies. The City Clerk has notified each City department to review the disclosure categories for Conflict of Interest Code as found in the Appendix and recommendations have been submitted to amend several positions listed. These amendments are reflected in the Appendix as highlighted areas. RECOMMENDED ACTION: Adopt Resolution Amending Appendix to Conflict of Interest Code. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine modifications must be made to the Appendix, identify changes, and adopt Resolution with revised Appendix Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Marie Ulvila, City Clerk ~ Candace Horsley, City Manager 1. Resolution Amending Appendix to Conflict of Interest Code 2. Appendix to Conflict of Interest Code Candace Horsley, Cit1 Manager asr:conflict 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 2000- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING APPENDIX TO CONFLICT OF INTEREST CODE WHEREAS, 1. The Political Reform Act ("the Act," Gov. Code § 81000, et sea.) requires state and local government agencies to adopt and promulgate conflict of interest codes; and 2. The Fair Political Practices Commission (FPPC) has adopted a regulation (2 C.C.R. § 18730) which contains the terms of a standard conflict of interest code. It can be incorporated by reference and may be amended by the FPPC after public notice and hearings to conform to amendments in the Act; and 3. On March 6, 1991, in Resolution No. 91-46, the City Council adopted the standard conflict of interest code by reference; and 4. Resolution No. 91-46 contained an Appendix which set forth the disclosure categories for the various positions in the City of Ukiah government who make decisions that could affect an economic interest; and 5. Various job titles and duties have changed since the Appendix was originally adopted and the Appendix requires amendment to reflect the currently effective job titles and duties within the City of Ukiah; and 6. Under Government Code Section 87306.5 every other year beginning in 1992, the City Council must either amend its City Code or determine that no amendments are necessary. NOW, THEREFORE, BE IT RESOLVED, that this Resolution supersedes all other resolutions establishing Appendix to Conflict of Interest Code in the City of Ukiah and the attached Appendix to Conflict of Interest Code is hereby adopted, effective August 18, 1999, and shall remain in effect until further amended by resolution of the City Council. PASSED AND ADOPTED this 18th day of August, 1999, by the following roll call vote: AYES: NOES: ABSTAIN: Resolution No. 2000- Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ABSENT: ATTEST: Marie Ulvila, City Clerk reso:conflc9 Jim Mastin, Mayor Resolution No. 2000- Page 2 of 2 APPENDIX TO CONFLICT OF INTEREST CODE DISCLOSURE CATEGORIES FOR CONFLICT OF INTEREST CODE (Effective August 18, 1999) RANGE OF DUTIES POSITION REPORTABLE INTERESTS a. Employees whose duties are broad and undefinable Employees whose duties involve contracting or purchasing for b. Entire City Mayor*, City Councilmembers*, City Manager*, City Attorney*, Assistant City Manager*, Risk Manager/Budget Officer, Finance Director (All Schedules)?City Treasurer*, Police Chief, Police Captain, Fire Battalion Chief, Planning Director Senior Planner, Director of Public Works/City Engineer, Director of Public Utilities, Director of Community Services, Planning Commissioners, Ukiah Valley Conference Center/ Plaza Mana~:er All sources of income, interests in real property and investments and business positions in business entities City Clerk, Purchasing Supervisor, Purchasing Agent, ~!ii~ Investments and business positions in business entities, and sources of income which provide services, supplies, materials, machinery or equipment of the type utilized bythe entire City (excluding Schedules B & C 1) c. A specific City Department Airport Manager, Water and Sewer Operations Superintendent, Water and Wastewater Treatment Plant Supervisor, Cultural Arts/ Museum Director, Electric Supervisor, Public Works Superintendent, Landfill Supervisor, ~~ Investments and business positions in business entities, and sources of income which provide services, supplies materials, machinery, or equipment of they type utilized by the designated- employee's department (all schedules excluding schedules B & C 1) Note: Included solely for disqualification purposes. Disclosure requirements imposed by Government Code Section 87200. Solely required to complete Form 721 or any successor form. (See 2 C.C.R. §18730, Section 3.) If the City hires "consultants" as defined in 2 C.C.R. § 12700, the City Manager shall describe in writing the consultant's duties and, based upon that description, shall determine the scope, if any of his or her reporting obligations. The City Manager shall forward a copy of this determination to the Fair Political Practices Commission (FPPC). Reso\append99 AGENDA SUMMARY ITEM NO. 6 c DATE: June 16, 1999 REPORT SUBJECT: REJECT ALL BIDS FOR HEWLETT PACKARD COMPUTER SERVER. SUMMARY: Recently, the Ukiah Police Department requested bids for a new Hewlett Packard Server for the Computer Aided Dispatch System. This server was to be purchased with Federal Block Grant funds, and was designed to add redundancy to the existing computer system. Bids were accepted until July 7th, 1999, based upon specifications designed by staff and computer consultants. Only one firm responded with bids which were opened by the City Clerk on July 9th. It has been determined that the specifications for this system have changed and that the specifications originally proposed are no longer appropriate. Thus rejection of all bids is required. The department is currently developing new specifications for the project which will be re-issued to all vendors, including those responding to the initial bid. RECOMMENDED ACTION: Reject all bids for Hewlett Packard computer server. ALTERNATIVE COUNCIL POLICY OPTION: Provide staff with alternative action. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: APPROVED: N/A Public Safety Departments - Police, Fire and Dispatch Chris Dewey - Police Sergeant Candace Horsley, City Manager and John Williams, Police Chief 1. Bid Analysis -Canda~ce Hor~iey, C~y ~anager __~ ~-,r~,~.:--.~-,~-~.;,., :.~~ -.~.-~ - · - CITY OF UKIAH , 300 SEMINARY AVENUE 0~..~ '~ ~ ~ UKIAH, CA 95482-5400 ~,~ (707) 463-6217 (City Clerk's O~ce) DATE: TIME: COMPANY AMOUNT . 10. 11. 12. 13. 14. 15. Marie Ulvila, City Clerk bids\bidopen: rev. 1/27/99 AGENDA SUMMARY 6d ITEM NO. DATE: Auo 18. 1999 REPORT SUBJECT: AWARD OF BID FOR SODIUM HYDROXIDE PRODUCTS TO JCl JONES CHEMICALS INC. IN THE AMOUNT OF $223.00 PER DRY TON REPORT: Each year it is necessary to purchase approximately 84 tons of sodium hydroxide for use at the water and wastewater treatment plants. Sodium hydroxide is used to raise the pH of the water and for corrosion control. Total quantities are an annual estimate of usage. Orders are placed on an as needed basis by plant personnel. Requests for Quotations through the formal bid process were sent to twelve chemical suppliers. Six bids were returned and opened by the City Clerk on August 9, 1999. The Iow bidder is JCl Jones Chemical Inc. with a bid of $223.00 per dry ton totaling $18,732.00 for the estimated 84 tons. $60,000 was budgeted in the Water Account 820-3908-520 and $122,000 was budgeted in the Sewer Account 61 2-3580-520 for the purchase of chemicals. There are no local suppliers of this type of chemical. RECOMMENDED ACTION: It is recommended that the City Council award the bid for Sodium Hydroxide to JCl Jones Chemical Inc. for the amount of $223.00 per dry ton. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Take no action. 2. Postpone award of bid. Acct. No. (if not budgeted): N/A Acct. No.: 820-3908-520 Appropriation Requested: N/A 612-3580-520 Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities ~'~_~__ Prepared by: George Borecky, Water/Sewer Operations Superintendent Coordinated with: Candace Horsley, City Manager Attach ments: 1. Tabulation of bids C'--and-'ace Horsley, Cit~ Manager AGENDA SUMMARY ITEM NO. 6e DATE: August 18, 1999 REPORT SUBJECT: ADOPT RESOLUTION ESTABLISHING A "NO PARKING" ZONE ON THE EAST SIDE OF LESLIE STREET ALONG THE LOT FRONTAGE OF THE UKIAH SENIOR CENTER Submitted for the City Council's consideration and adoption is a resolution which would, if adopted, establish a "No Parking" zone on the east side of Leslie Street along the lot frontage of the Ukiah Senior Center located at 499 Leslie Street. Upon receiving requests for additional red curbing along Leslie Street in front of the Ukiah Senior Center (Center), the Traffic Engineering Committee (Traffic Engineer) revisited the on-street parking situation between the two driveways serving the Center. Although red curbing had been re- established seven feet north of the northerly driveway, patrons of the Center continued to express their concern that they could not see on coming traffic as they attempted to exit the driveway because of parked cars between the driveways. Staff had also received complaints that trucks were parking along the two commercially zoned lots (Senior Center and the former Real Goods facility), and that the early morning startup of the diesel engines was very disturbing. The adjacent parcels directly opposite (west) and south of the Center and the former Real Goods site are zoned multi- family residential. The Traffic Engineering Committee requested the Engineering staff to discuss the on-street parking issue with the Senior Center Management and to discuss traffic circulation into and out of the Center's parking lot. Because the Committee recognizes that on-street parking is a premium to many businesses, residents and property owners in general, the Committee was hesitant in recommending the removal of on-street parking beyond the Senior Center's street frontage. Adequate site distance would be available for exiting Center patrons if they used the northerly driveway for egress and the southerly driveway for ingress into the Center, and if on-street parking between the Center's two driveways were prohibited. Engineering staff met with Melissa Phillips, Executive Director of the Ukiah Senior Center, and she confirmed that the removal of the on-street parking along the Center's street frontage was desired by the Center and its patrons. Staff confirmed that the Center was already utilizing the recommended traffic circulation into and out of the Center's parking lot. With concurrence of the Ukiah Senior Center's Management, the Traffic Engineering Committee recommends that the on-street parking along the Center's street frontage be eliminated. RECOMMENDED ACTION: Adopt the Resolution Establishing a "No Parking" Zone on the East Side of Leslie Street along the Lot Frontage of the Ukiah Senior Center Located in Front of 499 Leslie Street. ALTERNATIVE COUNCIL POLICY OPTIONS: Determine that the request and recommendation have no merit, and do not adopt the resolution. Citizen Advised: Melissa Phillips, Ukiah Senior Center Requested by: Rick H. Kennedy, Director of Public Works/City Engineer Prepared by: Rick H. Kennedy, Director of Public Works/City Engineer Coordinated with: Candace Horsley, City Manager Attachments: 1. Resolution for adoption. 2. Written request for parking restriction. 3. D~mft-~inutes of the July 13, 1999, Traffic Engineering Committee. Candace Horsle ger R:I\PW ALESLIE.NP RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING A NO PARKING ZONE ON THE EAST SIDE OF LESLIE STREET ALONG THE LOT FRONTAGE OF THE UKIAH SENIOR CENTER WHEREAS, the City Council may by resolution designate portions of streets upon which the standing, parking, or stopping of vehicles is prohibited or restricted pursuant to Article 11, Chapter 1, Division 8, of the Municipal Code; and WHEREAS, the Traffic Engineering Committee (Traffic Engineer) considered the request from the manager of the Ukiah Senior Center for the establishment of a "NO' PARKING" zone on the east side of Leslie Street along the lot frontage of the Ukiah Senior Center (Center) located at 499 Leslie Street for the purpose of maintaining visibility of through vehicular traffic for the existing patrons of the Center; and WHEREAS, the Traffic Engineering Committee recommends that the requested "NO PARKING" zone along the Center's frontage be established. NOW, THEREFORE, BE IT RESOLVED, by the Ukiah City Council that a "NO PARKING" zone be established on the east side of Leslie Street along the lot frontage of the Ukiah Senior Center located at 499 Leslie Street. PASSED AND ADOPTED this 18th day August, 1999, by the following roll call vote. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jim Mastin, Mayor Marie Ulvila, City Clerk REQUEST FOR PARKING RESTRICTION FRONTING SENIOR CENTER AT 497 LESLIE STREET I, M~issa Phillips, representative for the Ukiah Senior Center, hereby request that the City of Ukiah restrict the parking along the entire frontage at the above noted property to increase the sight distance for egress from the property. The Senior Center will reconfigure our internal traffic circulation to best utilize the increased sight distance, as recommended by the City of Ukiah Public Works staff. We understand that the City will not support parking restrictions fronting properties to the north or south of our parcel. l~issa P~ Date (J / ' Ukiah Frozen Foods has off-street parking in the industrial park; Walnut Village and Century Cable has adequate on-site parking; at Ford and State Street the bus stop is located in front of a retaining wall; State and Seminary is located in front of Masters Cleaners with adequate on-site parking; on South State Street the Ukiah Theater has adequate on-site parking; and Luce and State is located in front of Carpenter Plumbing and has adequate on-site parking. The only impact maybe Mason and Clara at the Window Shop with one on-street parking space that is not red curbed. Member Kennedy advised this item will require a resolution and approval from the City Council due to the elimination of on-street parking. ON A MOTION by Member Kennedy, seconded by Member Harris, it was carried by an all AYE voice vote of the members present, to continue this item to the next scheduled meeting to receive additional information on the proposal to lengthen the existing red zone at 12 existing bus stop locations. d. Phasing of northbound and southbound traffic signal lights on North State Street at Norton and Scott Streets - Steve Turner. Vice-Chairman Turner stated he was traveling northbound on State Street, waiting to make a left-turn, at the green signal light, from North State Street onto Scott Street, the lights turned red, and he proceeded through the intersection completing the left-turn. However, the vehicle traveling southbound still had a green light. He is requesting that the split phasing of the traffic signals lights for north- and southbound traffic be phased to change at the same time, removing the split phasing. Member Hoyle advised if a vehicle enters into an intersection lawfully, and that vehicle makes a left-turn on the amber or red light, that person has made a lawful left-turn. Member Kennedy advised that the purpose for the split phasing is to clear the intersection of all vehicles making a left-turn from Norton onto southbound State Street. If the traffic signal lights were phased to change at the same time, vehicles making a left-turn from Norton onto southbound State Street would have no where to go, and could possibly create traffic backup at this intersection. He noted the traffic accident reports do not show a problem with the split phasing at this intersection. It was decided by the Committee that the signal phasing is to remain as is. The lack of an accident history indicates that the current situation is safe and acceptable. OLD BUSINESS a. Request to extend "No Parking" red curb on east side of Leslie Street, north of the north driveway existing the Ukiah Senior Center parking lot at 499 Leslie Street Vice-Chairman Turner stated the City received a counter note requesting an extension MINUTES OF THE TRAFFIC ENGINEERING COMMITTEE PAGE 4 ' JULY 13, 1999 of the existing red curb at the exit driveway to the Ukiah Senior Center. Member Kennedy stated this item was discussed at the December 8, 1998 meeting, at which time Melissa Phillips requested an extension of the existing red curb. A motion was made that the Public Works Department repaint the existing seven foot curb on the east side of Leslie Street, north of the north driveway exiting the Ukiah Senior Center located at 499 Leslie Street. Member Lohse asked if there is a standard red curb to allow for clear sight visibility. Member Kennedy responded the State Traffic Manual suggests seven (7) feet for clear sight visibility. Discussion followed regarding how much additional red zone is needed for adequate sight distance; on-street parking for the residents of the apartment buildings is needed n the east side of the Leslie Street because most residents having more than one vehicle, senior citizens parking on the east side of Leslie Street in front of the Senior Center; the adequacy of on-site parking for the Senior Center; having the southern driveway exit a left-turn only; and the possibility of red curbing between the two driveways removing the on-street parking along the frontage of the Senior Center. Member Kennedy advised there are no traffic accident reports indicating a problem within this area. Vice-Chairman Turner advised that Kathy Kinch, Administrative Secretary to the Director of Public Works, sent a cover letter, agenda, and a copy of the counter note and the December 8, 1998 minutes, to Melissa Phillips of the Ukiah Senior Center. Ms. Kinch advised she received a telephone call from Ms. Phillips stating she was in favor of the extension to the existing red curb. ON A MOTION by Member Kennedy, seconded by Member Harris, it was carried by an all AYE voice vote, that the Engineering Division contact the Ukiah Senior Center advising them of the issues as discussed above, and request from the Senior Center the location and length required for the extension of the existing red curb, and the possibility of red curbing in front of the Senior Center and eliminating on-street parking in front of their facility only. Member Kennedy advised this item will require City Council approval if on-street parking is eliminated. COMMITTEE MEMBER REPORTS None. MINUTES OF THE TRAFFIC ENGINEERING COMMITTEE PAGE 5 JULY 13, 1999 ITEM NO. 6 f DATE: AUGUST 18, 1999 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR THE SUPPLYING AND ERECTING TWO PRE-ENGINEERED METAL BUILDINGS, SPECIFICATION NO. 98-S/W1 REPORT: The construction of a 1,560 square foot metal building at the City's Sewer Treatment Plant and a 576 square foot metal building at the City's Water Treatment Plant were completed by Rainbow Construction, RCDC Inc., in substantial conformance with the approved plans and specifications. The project was completed on August 11, 1999. The building inspections are complete and the permit signed ott5 Both buildings were constructed within the budgeted amount in Accounts 612.3580.800.000 and 820.3908.800.000 respectively. RECOMMENDED ACTION: o City Council accept the work as complete. Direct the City Clerk to file the Notice of Completion with the County Recorder for Construction of Two Pre-Engineered Metal Buildings at the Ukiah's Waste Water Treatment Plant and the Water Treatment Plant, Specification No. 98-S/Wl. ALTERNATIVE COUNCIL POLICY OPTIONS: None. Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Prepared by: Tom McArthur, Water/Sewer En~neering Technician Coordinated with: Candace Horsley, City Manager and George Borecky, Water/Sewer Operations Superintendent Attachments: 1. NOTICE OF COMPLETION APPROVED: Candace Horsley, City er Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482 (707) 463-6200 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: o That the real property described is owned by the following whose address or addresses are: City of Ukiah, a Municipal Corporation 300 Seminary Avenue, Ukiah, California 95482 . That the nature of the title to the Supplying and Erecting Two Pre-Engineered Metal Buildings, Specification No. 98-S/VV 1 of all said owners is that of fee simple. 3. That on the day of August 11, 1999, the Contractor was actually completed. o That the name and address of the Contractor is Rainbow Construction, RCDC, Inc., Post Office Box 2769, 294 West Smith Street, Ukiah, California, 95482. o That the real property herein referred to is situated in the County of Mendocino, State of California, and is described as City-owned property located at 300 Plant Road and 935 City Well Road. CITY OF UKIAH, a Municipal Corporation By: CITY CLERK STATE OF CALIFORNIA) COUNTY OF MENDOCINO) I, Marie Ulvila, being duly sworn says: That she is the Clerk of the City of Ukiah City Council, that she has read the foregoing Notice of Completion and knows the content thereof and the same is true of her own knowledge. Subscribed and sworn to before me this MARIE ULVILA, City Clerk day of ,1999. Notary Public in and for the County of Mendocino, State of California :I\ENG RAINBOW. NC ITEM NO. 6a DATE: AUGUST 18, 1999 AGENDA SUMMARY REPORT SUBJECT: REJECTION OF CLAIMS FOR DAMAGES RECEIVED FROM JOAN KELLEY AND MENDOClNO BREWING COMPANY, AND REFERRAL TO THE JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND The claim from Joan Kelley was received by the City of Ukiah on July 30, 1999 and alleges damages related to a sewer backup on July 24, 1999 at 296 Gardens Ave. The claim from Mendocino Brewing Company was received by the City of Ukiah on August 10, 1999 and alleges damages related to a power outage on July 11, 1999 at 1601 Airport Road. Pursuant to City policy, it is recommended the City Council reject the claims as stated and refer them to the Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION: Reject Claims for Damages received from Joan Kelley and Mendocino Brewing Company; and Refer Them to the Joint Powers Authority, REMIF. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Yes Claimants Michael F. Harris, Risk Manager/Budget Officer Candace Horsley, City Manager 1. Claim of Joan Kelley, pages 1-3. 2. Claim of Mendocino Brewing Company, pages 4-12. APPROVED~:~ t"~ Candace Horsley, City anager mfh:asrcc99 0$018CLAIM JUL-27-99 TUE 01'13 PM OITY OF UKIAH F~X NO. 7074636204 ?. 02 NOTICE OF CLAIM AGAINST THE CITY OF UKIAH, CALl This claim must be presented, as prescdSed by Parts 3 and4 of Division 3.6, State of California, by the clalmani orby a per. on acting on his/her behaff, RETURN COMPLETED FORM TO; CiTY OF UKIAH 1. CLAiMANT'S NAME: 2. CLAIMANT'S ADDRESS: Attn: City Clerk 300 Seminary Avenue Ukiah, Carifo~a 95482 fAk,Lk cA City Slate Government JUL 3 0 ]999 CITY OF UKIAH CITY CLERK'S DEPARTMENT Zip Code Home Phone Number Work Phone Number 3. PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE SENT (if different from above): Name Number/Sfreet and/or Po~t Office Box ~"-)' Telephone City State Zip Code 5. PLACE OF ACCIDENT OR OCCURRENCE: ~ -- 6, GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional page(s), ff more spa. ce is needed): ~ . .... 7. NAME(S), if known, OF ANY PUi~LIC EMPLOYEE(S) ALLEGEDLY CAUSING TN INJURY O ~R °L'O°S°S; WITNESS(ES), ff known (optional): -..~ Name /'-'~o'~o '7~e ~-e ~ ~.. Ua u e ~n ~o , ~ · Addres$ Telephone 707- q~,~. -qo /~ DOCTOR(S)IHOSPiTAL(S), if any, WHERE CLAIMANT WAS TREA TED: Name Address b. Telephone JUL-27-99 TUE 01'13 PI'I OITY OF UKI~qH FAX NO. 7074636204 ?, 03 10. GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBUGA TION, INJURY, DAMAGE OR LOSS so far as.i~ may be knowne! the time of presentation of the claim: / 11. 12. STATE THE AMOUNT CLAIMED if it totals less than ten thousand dollars ($10,000) as of/he date of presentation of the claim, including the estimated amount of any prospective injury, damage or loss, insofar as it may be known at the time of the presentation of the claim, together with the basis of computation of the amount claimed (for computation use #12 below). However, if the amount claimed exceeds ten thousand dollars ($10,000)~ no dollar amoun! shall be included in the claim. However, it shall indicate whether the claim would be a limited civil case (CCP § 85)." or Applicable Jurisdiction THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages Incurred to date: Expenses for medical/hospital care: Loss of earnings: ..S~_e~cial damages f_qf: $ $ Genera/damages: b. Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: This c/aim must be signed by the claimant or by some person on his/her beha~ A c/aim relating to a cause action for death or for injury to the per~on or to pomona/property or growing crops shaft be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. C/aims relating to any other causes of action shall be presented not later than one (1) year after accrual of tb~ cause of action. Received in the Office of the City Clerk this day of ~ 19 ~ By: NOTE: This form of claim is for your convenience only, Any olher type of form may be used ff desired, as long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights orto interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, you sJ~ouid seek legal counsel of your choico at your own expense. Rev. 5/15199 :7 . ~,, P.O. BOX 1496 iUKIAH, CA 95482 (707) 462-4012 WlLMTS (707) 459-5949 FORT BRAGG (707) 964-7775 SITE TIME IN'~ b'/ O OUT L-¢~'~ <~' OF~CE USE )~LMAINLINE K. SINK/LAUNDRY BASIN SHOWER-TUB TOILET URINAL ....... ' FLOOR DRAIN CHEMICALS' CAUSE OF STOPPAGE .~. CASH CREDIT CARD CHARGE CHECK'J~-~ ¢ , ~ PORTA-POTTY'S SEPTIC PUMP 2-MEN/EXTRA HRS. ~ JETTER AMOUNT DUE S Y-hereby acknowledge the ,s/a.tisfactory completion of the above described work , ,.,.. / . --_ i '/ ~,~or, A ordered by /11///Service Man :,"/;-LK' # t j I~,. , /L,/; ~r Invoice [~._Left at site J '%; ~'"~ J J~J TO be mailed $15.00 service charge on all returned checks. A finance charge of 11/2% per month (annual percentage rate of 18%) will be charged on all acoounts unpaid past 30 days. _ROTO- , OOTER PLUMBING SEPTIC PUMPING CHEMICAL TOILETS SEWER-DRAIN SERVICE 707-462-4012 800-499-8444 DAVE UFrON Service Technician P.O. Box 1496 Ukiah, CA 95482 NOTICE OF CLAIM AGAINST THE CITY OF UKIAH, CALIF ~ IE i] ¥ ~ This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of of the Government State of California, by the claimant or by a person acting on his/her behalf. ~U(~ ! 0 1999 RETURN COMPLETED FORM TO: 1. CLAIMANT'S NAME: 2. CLAIMANT'S ADDRESS: CITY OF UKIAH Attn: City Clerk 300 Seminary Avenue Ukiah, California 95482 CITY OF UKIAH CITY CLERK'S DEPARTMENT /go Number/Street and/or Post Office Box Ol(~'mh cA City State ( ) Home Phone Number Zip Code Work Phone Number . PERSON TO WHOM NOTICES REGARDING _THIS CLAIM SHOULD BE SENT (if different from above): '..~oh,., ~2-~ ~, .',~_L Name Number/Street and/or Post Office Box Telephone City DA TE OF THE ACCIDENT OR OCCURRENCE: PLACE OF ACCIDENT OR OCCURRENCE: State ,. Zip Code 6. GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional page(s), ff more space is needed): ,, ~ ~ ,~ . . __ ) NAME(S), if known,~OF ANY PUBLIC EMPLOYEE(S) ALLEGEDLY CAUSING WITNESS(ES), ff known (optional): Name a. Address Telephone bo DOCTOR(S)/HOSPITAL(S), ff any, WHERE CLAIMANT WAS TREA TED: Name Address a. Telephone bo 10. GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGATIO. N, INJURY, DAMAGE OR LOSS so far ' · a~?!~t_rn, ay~_e.~now~_G_:~.at th.e.lir~¢ of~)resentation of the cl~i.m: '7~-o~ . : 11. i~ sT~.T...E. THE AMQU. N_~_CLAi'..MED if it totals less than ten thousand dollars (510,000) as of the date of i pres.entati°n of the 'dlaim,~inclu'd, ing the estimated amount of any prospective injury, damage or loss, insofar : as it may be known at the time of the presentation of the claim, together with the basis of computation of the amount claimed (for computation use #12 below). However, ff the amount claimed exceeds ten thousand dollars (510,000), no dollar amount shall be included in the claim. However, it shall indicate whether the claim would be a limited civil case (CCP § 85)." Amount Claimed $ / ~ 2 ~I, 47t ~ or Applicable Ju~sdicfion 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages loc General damages: b. Estimated prospective damages as far as known: Future expenses for medical and hospital care: $ Future loss of eamings: $ Other prospective special damages: $ Prospective general damages: $ $ $ $ $ This claim must be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of~ action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating~ to any other causes of action shall be presented not later than one (1) year aft.er accrual of the ca, use o. f action. Received in the Office of the City Clerk this day of NOTE: This form of claim is for your convenience only. Any other type of form may be used if desired, as long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. ff you are in doubt regarding your legal rights or the interpretation of any law, you should seek legal counsel of your choice at your own expense. Rev. 5/18/99 6. GENERAL DESCRIPTION OF THE ACCIDENT OR ocCURRENCE: At 7:05 pm on Sunday, July 11, 1999, I received a phone call at my home in Potter Valley from Deep Valley Security stating that the high water sensor in our drainage manhole had been activated and that there had been many power outages reported that aftemoon in the area. I reached the Brewery and disabled the alarm at 7:35. When I entered the building the power had been restored. Upon entering the lower level of the brewhouse I noticed that as much as one foot of water had been on the floor and that six motors had water coming from their junction boxes. The motors were disconnected from their electric source so as not to cause more damage and were taken to Industrial Electric for servicing and new bearings. The cause of this damage was the power outage which had disabled our sump pumps and allowed the room to flood. The cost of this occurrence is as follows: Industrial Electric invoice #: Cost 4-46210 $ 301.65 4-46209 $ 301.65 4-46213 $ 256.93 4-46214 $ 255.17 4-46211 $ 253.49 4-46212 $ 255.54 Total* $1,624.43 *Please refer to the enclosed copies of these invoices cL~b~HlbiSL vv~-IULESALE UISIHiBU{'ORS -INDUSTRIAL ELECTRIC SERVICE COMPANY 1601 SAMOA BLVD., P.O. BOX1135, ARCATA, CA 95518-1135 (707) 822-2485 IHVOICE 4-46210 SOLD FROM: NORTH STATE ST. UKIAH, CA 95482 PHOXE: (707) 468-5400 PACE ! OF ! PLEASE SHOD IHUOICE DHEN REflUTINC RBIT TO: P.O. BOX 1135 SOLD TO: MEHDDCINO BREWING CD ATTN. ACCTS. PAYABLE 1601 AIRPORT RD. L_ UKIAH, CA. 95482 DATE SflLD: 7/13/99 INVOICE OATE: 7/26/99 OUR REF. ND: JOB t: CUSTOMER ORDER ND_ 2330& VIA: FREIGHT & HANDLING PART NO. & DESCRIPTION BALDflR IOHP HSORPM TEFC LABOR TD TEST, DISASSEMBLE, CLEAN PARTS, ASSEMBLE, PAINT EMERCNECY OVERTIME LflBDR OTY. ORDERED P£STI~ OTY. u SHIPPED ~ T BAKE TIME SUPPLIES 6206-2RS BEARINC 6309-2RS BEARING UHIT PRICE 75.00 115.00 51.42 28.57 6.66 20.93 AMOUNT 75.00 115.00 51.42 28.57 6.66 20.93 HARCE er MD. R WILL DM ER TAX RDXTAXABLE TAXABLE SUBTDTAL SALES TAX TERMS: CL. 1 241.42 56.16 297.58 4.07 NET 30 INVOICE TDTAL 301.45 ORIGINAL ELECTRICAL WHOLESALE DISTRIBUTORS .iNDUSTRIAL ELECTRIC SERVICE COMPANY 1601 SAMOA BLVD., P.O. BOX 1135, ARCATA, CA 95518-1135 (707) 822-2485 SOLD FROM: 3500 NORTH STATE ST. UKIAH, CA 95482 PHONE: (?07) 46875400 4-dA20f · . PAGE I OF I PLEASE SHOW INUflICE ND. WHEN REMITTING REMIT TO: P.D. BOX 1135 ARCATA, CA f5518-~135 DATE SOLD' 7/1~/9~ INUOICE DATE: 7/26/99 OUR REF. JOB GUSTO#ER UIA' FREIGHT & HAHDLING DRD~ MD. .- 2330& DESTINATIDH: OTY. QTY. u UHIT ORDERED SHIPPED N PART NO. & DESCRIPTION i PRICE AMOUNT T BALDOR IOHP 3450gPM TEFC 1 I LABOR TO TEST, DISASSEMLBE, 75.00 75.00 CLEAN PARTS, ASSEMBLE, PAINT i I EMERGEHCY DUERTIME LABOR 115. O0 115. O0 I I BAKE TIME 51.42 51.42 I I SUPPLIES 28.57 28.57 I I 6206-2RS BEARING 6.66 6.66 1 I 6309-2RS BEARIXG 20.93 20.93 :HARGE ,er MD. ;R WILL DH :ER TAX - XDHTAXABLE TAXABLE SUBTOTAL SALES TAX TERMS' INUDICE CL. TOTAL I 241.42 56.16 297.58 q.07 XET 30 301.&5 ORIGINAL . INDUSTRIAL ELECTRIC SERVICE COMPANY 160'1 SAMOA BLVD., P.O. BOX 1135, ARCATA, CA 95518-1135 (707) 822-2485 Z#UOZCE 4-4621] SOLD FROM: 3500 NORTH STATE ST. URIAH, CA 95482 PHONE: (707) 468-5400 PflCE ! DF i PLEASE SHOD IHUOICE HHEH REflITTZHC 8EflZT TO: P.D. BOX 1115 ARCATA, CA 95518-1115 SOLD TO: MENDOCZND bREUZNC CD ATTN. ACCTg. P~Yfl~LE 1601 AIRPORT R~. L_ UKZAH, CA. 95482 DATE SOLD: 7/12/99 INUOICE D~TE: 7/26/99 OUR REF. NO: dOB t: CUSTOMER ORDER NO. 2]304 QTY. ORDERED QTY. u SHIPPED ~ T UlA: TI§N: PART NO. & DESCRIPTION B~LDflR 5HP 1725gPO TEFC FR.Z84Jfl LABOR TD TEST, DISASSEflBLE, CLEAN PARTS, ASSEMBLE, PAINT EMERGENCY DUERTZflE L~DR ~KE TIME SUPPLIES 6205-ZZ BEARING 6207-ZZ BEARING FREIGHT & HANDLINg UNIT PRZCE 75.00 85.50 51.42 28.57 4.2? 9.11 AMOUNT 75. O0 85.50 51.42 28.57 4.29 9.11 CHARGE per MD. qR DILL ON )ER TAX NONTAXABLE TAXABLE SUBTOTAL StiLES TAX TERflS: CL. I 211.92 41.97 253.89 3.04 ~ET 30 ZNUDZCE TOTAL ORIGINAL -INDUSTRIAL ELECTRIC SERVICE COMPANY · 1601 SAMOA BLVD.,P.O. BOX1135, ARCATA, CA 95518-1135 (707) 822-2485 ZNUOICE 4-46214 SOLO FROM: 3500 NORTH STRTE ST. UKIAH, CA 95482 PHONE: (707) 468-5400 PAGE 1 DF 1 PLEASE SHOW IHUHICE WHEN REMITTING REMIT TO: P.D. BOX 1115 ARCATA, Ca 75518-1115 SOLD TI]: ATTN. ACCTS. PAYABLE 1601_ AIRPORT RD. L_ un,,, cA. DATE SOLD: 7/12/99 INUDICE DATE' 7/26/99 OUR REF. ND: JOB I: CUSTOMER UIA: FREIGHT & HAHPLINC ORDER ND. 2]]O& OESTINATION' QTY. QTY. u UNIT N PART NO.& DESCRIPTION PRICE AMOUNT ORDERED SHIPPED t T US 2HP 1155gPM TEFC FR.184T 1 1 LABOR TO TEST, DISASSEMBLE, 75.00 75.00 CLEAN PARTS, ASSEMBLE, PAINT '- 1 1 EMERGENCY DUERITflE LABOR 85.50 85.50 ! 1 BAKE TIME 51.42 51.42 1 1 SUPPLIES 28.57 28.57 1 1 6205-2RS BEARING ~. 5.10 5.10 1 1 6206-2RS BERRING~1~~, 6.66 6.66 CHARGE per MD. TAX NONTAXABLE TAXABLE SUBTOTAL SALES TAX TERMS' IHUOICE AR WILL CL. TOTAL DH UER 1 211.~2 40.33 252.25 2.92 NET 30 255.17 ORIGINAL LLLb I lllbl/L ill !uLI:.oF&L;: L,;ib I |{IL~U ] TINDUSTRIAL ELECTRIC SERVICE COMPANY 1~01 SAMOA BLVD., P.O. BOX 1135, ARCATA, CA 95518.1135 (707) 822-2485 INVOICE 4-46211 SOLD FROM: 3500 NORTH STATE ST. UKZAH, CA 95482 PHONE: (707) 468-5400 PACE I DF PLEASE SHOW INVOICE ND. WHEN REMITTING REMIT TO: P.O. BOX 1135 ARCATA, CA 95518-1115 SOLD TO' { MENDDCZNO BREWING CD ATTN. ACCTS. PRYABLE 160! AIRPORT RO. L._ URIAH, cA. 95482 DATE SOLD: 7/12/99 INVOICE DATE: 7/26/99 DUg REF. NO: JOB t' CUSTOMER ORDER HO. UIA' FREIGHT & HANDLING PART NO. & DESCRIPTION OTY. DRDERED DESTIN~ QTY. u SHIPPED ~ T TION' BALDDR ll/2HP 1725RPM FR.145Jfl LABOR TO TEST, DISASSEMBLE, CLEAN PARTS, ASSEMBLE, PAINT EMERGENCY OVERTIME LABOR BAKE TIME SUPPLIES 6203-2RS BEARING 6206-2RS BEARING UNIT PRICE 75.00 85.50 51.42 28.57 9.53 6.66 AMOUNT 75.00 85.50 51.42 28.57 3.53 6.66 CHARGE per MD. %R WILL ON )ER TAX NONTAXABLE TAXABLE SUBTOTAL SALES TAX TERMS: CL. i 211.92 38.76 250.68 2.81 NET 30 INVOICE TOTAL 253.49 ORIGINAL ... Lt - .. ELECTRICAL WHOLESALE DISTRIBUTORS .--i, NDUSTRIAL ELECTRIC SERVICE COMPANY 1601 §AMOA BLVD., P.O. BOX 1135, ARCATA, CA 95518-1135 (707) 822-2485 INVDICE 4-46212 SOLD FROM: 3500 NORTH STATE ST. UKIAH, CA 95482 PHONE: (707) 468?5400 PriCE 1 DF 1 PLEASE SNOW INVOICE NO. WNEN REMITTING EEMIT TO: P.D. BOX 1Z35 SOLD TO: flENO~CIXO BREflING CO ATTN. ACCTS. PAYABLE 1601 AIRPORT gO. L_ URIAH, CA. 95482 D~TE SOLD: 7/12/99 INVOICE DATE: 7/26/9~ DUg REF. JOB t: CUSTOMER DRDEll NO. 2330& VIA: DESTINATION: FREIGHT &HANOLINC CHARGE per MO. AR WILL UER PART NO. & DESCRIPTION TAX CL. 1 OTY. SHIPPED TAXABLE 40.67 OTY. DRDERED NONTAXABLE 211.~2 BALDOR 3HP 1725RPfl TEFC FR.182Jfl LABDR TO TEST, DISASSEflBLE, CLEAN PARTS, ASSEflOLE, PAINT EflERCENCY OVERTIME LABOR BAKE TINE SUPPLIES A203-2RS BEARING &207-2RS BEARING SUBTOTAL .. SALES TAX TERMS' UNIT PRICE 75.00 85.50 51.42 28.57 3.53 8.57 AMOUNT 75.00 85.50 51.42 28.57 3.53 8.57 INVOICE TOTAL 252.5? 2. Y5 NET 30 255.54 ORIGINAL ITEM NO, 6h DATE: Auaust 18. 1999 -- AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION MAKING APPOINTMENTS TO PARKS, RECREATION, AND GOLF COMMISSION Due to the recent consolidation of the Parks and Recreation Commission and the Golf Committee, the normally timed appointment of members whose terms had expired was delayed. Subsequent to Council action forming the Parks, Recreation, and Golf Commission there were five terms scheduled for expiration. Of those five members only three wish to reapply including Bob Burke, Perry Ramsey, and Susan Johnson. In order to confirm the appointment of the three applicants, Council must now approve the Resolution making these appointments. Should Council adopt the proposed Resolution, the terms for Mr. Burke and Mr. Ramsey will expire June 30, 2001, and Ms. Johnson on June 30, 2002. RECOMMENDED ACTION: Adopt Resolution making appointment of Susan Johnson to the Parks, Recreation, and Golf Commission, to a 3-year term expiring June 30, 2002, and Bob Burke and Perry Ramsey to the Parks, Recreation, and Golf Commission, to a 2-year term expiring June 30, 2001. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Ukiah City Council Larry DeKnoblough, Director of Community Services Candace Horsley, City Manager and Marie Ulvila, City Clerk ~ 1. Resolution making appointments to Parks, Recreation, and Golf Commission 2. Terms of city of Ukiah Board and Commission Members APPROVED:' ,-.(~'. Candac--e Horsley, City~Vlanager c:asrprk TERMS OF CITY OF UKIAH BOARD AND COMMISSION MEMBERS August 4, 1998 *Next Councilmember to nominate for appointment to this Commission/Board. **Two Commissioners may reside within the City's Sphere of Influence Date of Current Present Term Last Date Planninq - 3 year term - Ashiku* Appointment Expires To Serve Judy Pruden, Chairmperson 7/17~96 6/30~99 6/30~02 Eric Larson 7/01/98 6/30/01 6/30/01 Jennifer Puser 7/01/98 6/30/01 6/30/01 Mike Correll 7/01/98 6/30101 6~30~04 Joe Chiles 7~02/97 6/30/00 6/30/03 Aimort - 3 year term ** - Ashiku* Ken Fowler ** - Chairperson 7/01/98 6/30/01 6/30/01 Mark Ashiku 7/01/98 6/30/01 6/30/04 Doug Crane 7/01/98 6/30/01 6/30/04 Michael Whetzel 7/01/98 6/30/01 6/30/04 Allen Rogina 8/4/99 6/30/02 6/30/05 Parks, Recreation, and Golf Commission - Ashiku*(Golf) I Mastin* (Parks) · . ========================= =========================================== :::::::::::::::::::::: ** :... *.:::.:: .*.* *: .*,- ..: ***:::.:..:::: ................. Faye Hefte - Women's Golf Club Elsie Nielson - Golf- Public Member Fredrick Koeppel Jon Henderson James Mulheren 7/01/98 6/30/00 6/30/00 7/01/98 6/30/00 6/30/00 7/01/98 6/30/01 6~30~04 7/01/98 6/30/01 6/30/04 7/01/98 6/30/01 6/30/04 Desiqn Review Board Thom Parducci, Chairperson DeDe Ledford Marge Boynton Donna Berry Joan Schlienger (at large) 6/30/95(Retro) 6/30/01 6/30/01 6/30/95 (Retro) 6/30/01 6/30/01 1/20/99 6/30/01 6/30/04 10/15/97 10/15/00 10/15/00 2/18/98 6/30/00 6130103 *First three terms were to expire in 1995, however, individuals not nominated until 6/19/96. It was necessary for these terms to expire in 1998, therefore, their 6/19/96 appointment was retroactive to 6/30/95 for purposes of their terms. Investment Oversiqht Committee - Public Member 2-year term - Mastin* Candace Horsley - City Manager Gordon Elton - Finance Director Phil Ashiku - City Councilmember Monte Hill - Public Member 7/01/98 6/30/00 Allen Carter - City Treasurer, Chair N/A Terms- Page 1 of 2 RESOLUTION NO. 2000- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH MAKING APPOINTMENTS TO THE PARKS, RECREATION AND GOLF COMMISSION WHEREAS, the annual expiration of terms for City Commissions occurred on June 30, 1999; and WHEREAS, the vacancies were duly advertised until the close of applications on July 12, 1999, with submitted applications timely received and submitted to Council for consideration; and WHEREAS, the City Council previously adopted Ordinance No. 1020, on June 16, 1999, at which time the Parks and Recreation Commission was merged with the Golf Course Committee to form the Parks, Recreation and Golf Commission. At that time, Council approved an attrition period extending to June 30, 2002 to allow current terms to expire on the previously merged bodies; and NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council approved the nominations submitted per procedures outlined in Resolution No. 95-48, and do hereby appoint the following persons to terms on the following Commissions: PARKS, RECREATION AND GOLF COMMISSION Perry Ramsey to fill a term to June 30, 2001. Robert Burke to fill a term to June 30, 2001. Susan Johnson to fill a term to June 30, 2002. PASSED AND ADOPTED this~ day of ,1999, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Jim Mastin, Mayor Marie Ulvila, City Clerk reso:parkgolf MEMO 6h To: Honorable Mayor Mastin and Councilmembers From: Larry DeKnoblough, Community Services Director Subject: Amendment to Consent Calendar Item 6h. Date: August 18, 1999 Attached for Council's consideration is a revised Resolution related to the appointments to the Parks, Recreation and Golf Commission. Since the preparation and distribution of the Agenda, Commissioner Bob Burke has submitted his resignation from the Commission for personal reasons. Therefore, an amended Resolutions has been prepared making the appointments of Perry Ramsey and Susan Johnson to the Parks, Recreation and Golf Commission. Attachment: Amended Resolution mu: memo\coun818 RESOLUTION NO. 2000- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH MAKING APPOINTMENTS TO THE PARKS, RECREATION AND GOLF COMMISSION WHEREAS, the annual expiration of terms for City Commissions occurred on June 30, 1999; and WHEREAS, the vacancies were duly advertised until the close of applications on July 12, 1999, with submitted applications timely received and submitted to Council for consideration; and WHEREAS, the City Council previously adopted Ordinance No. 1020, on June 16, 1999, at which time the Parks and Recreation Commission was merged with the Golf Course Committee to form the Parks, Recreation and Golf Commission. At that time, Council approved an attrition period extending to June 30, 2002 to allow current terms to expire on the previously merged bodies; and NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council approved the nominations submitted per procedures outlined in Resolution No. 95-48, and do hereby appoint the following persons to terms on the following Commissions: PARKS, RECREATION AND GOLF COMMISSION Perry Ramsey to fill a term to June 30, 2001. Susan Johnson to fill a term to June 30, 2002. PASSED AND ADOPTED this day of ,1999, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Jim Mastin, Mayor Marie Ulvila, City Clerk reso:parkgolf ITEM NO. 6i DATE: August 18, 1999 AGENDA SUMMARY REPORT SUBJECT: REPORT OF THE ACQUISITION OF FLEXIBLE CRACK SEALANT SUMMARY: In compliance with Section 1522 of the City of Ukiah Municipal Code, this report is being submitted to the City Council for the purpose of reporting the acquisition of supplies costing more than $5,000 but less than $10,000. The City Street Department worked with the Purchasing Department to obtain quotes for the acquisition of 10 pallets (approximately 22,500 pounds) of flexible crack sealant. This sealant is used to seal cracks in pavement in order to prevent water infiltration into the base rock and subgrade. Eight companies received requests for quotations. Six companies responded with quotes. The Iow bidder responded with a product different than originally specified. Jim Looney, Public Works Superintendent, verified that the product bid by the Iow bidder is an acceptable alternate to the product specified in the bid request. The purchase amount of $5,270.27 (tax included) is less than the street maintenance budget amount of $7,700. continued on page 2 RECOMMENDED ACTION: Receive and file report. Report is submitted pursuant to Municipal Code. ALTERNATIVE COUNCIL POLICY OPTIONS: None. Citizen Advised: N/A Requested by: Rick Kennedy, Director of Public Works/City Engi.neer ~' Rick Seanor, Deputy Director of Public Works ~1~ Prepared by: Coordinated with: Attachments: Candace Horsley, City Manager Rick Kennedy, Director of Public Works/City Engineer 1. FY 1999/2000 budget sheet APPROVEDL~ ~"-~~"-'~~.. Can~ace H~rsle~/,-Citt RJS:AGCRACK.SUM Manager Page 2 August 18, 1999 Report on the Acquisition of Flexible Crack Sealant Bid Tabulation - Flexible Crack Sealant Vendor Quantity Bid Amount Total Bid Brewer Cote Southwest Ceres, CA (pounds) 25 200 (per pound) $0.195 Special Asphalt Products 22,500 Portland, OR $0.256 Reed & Graham Sacramento, CA 25,200 $0.238 Tri-American, Inc. Milpitas, CA 22,500 $0.28 Crafco, Inc. 22,500 Chandler, AZ $0.30 Absolute Asphalt Fontana, CA 22,500 $0.30 (w/o tax) $4,914 $5,760 $5,997.60 $6,300 $6,75O $6 750 i- Z 0 0 0 0 0 0 0 0 <<~ 0 r~ 0 0 0 z Ill AGENDA SUMMARY ITEM NO. 6j DATE: AUGUST 18, 1999 REPORT SUBJECT: APPROVAL OF BUDGET AMENDMENT FOR MUSEUM GRANT At the time of the adoption of the 1999/2000 budget the remaining available monies in the Institute of Museum and Library Services (IMLS) Grant, Fund 143, were estimated since the grant will terminate September 30 of this year. It has been determined that additional expenditures can be made within the grant's revenue limits and that Museum staff can be utilized for grant activities to maximize grant funding. A budget amendment is necessary to implement these changes. Though most of the new expenses are in account 250, "Contractual Services", Museum staff is also proposing modifications to the detailed activities noted in account 690, "Supplies", and the addition of a capital expense in the "Machinery and Equipment" account (800). The total increased expenses will be $8,908 as detailed on the revised budget sheet included as attachment 1 to this report. The total personnel costs (salary and benefits) will remain the same, but "Regular Salaries", account 110, will be added and "Employee Benefits" (accounts 141-156 will be modified, to allow Museum staff to be partially funded through the grant. The reciprocal savings in the Museum budget will allow the part-time grant person to be continued in the Museum budget for the remainder of the year. There will be no increase in General Fund expenses. Staff believes this budget amendment will maximize the grant funding and allow greater flexibility in use of available resources with no impact on the General Fund. RECOMMENDED ACTION: Approve amendment to the 1999/2000 budget increasing accounts 143.6165.110.000 by $3,620, 143.6165.141-156.000 by $205, 143.6165.250.000 by $9,060, and 143.6165.800.000 by $2,100, and decreasing accounts 143.6165.111.000 by $3,825 and 143.6165.690.000 by $2,252. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine modifications to the budget amendment are necessary, identify changes, and approve revised budget amendment. 2. Determine budget amendment is not appropriate and do not approve amendment. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Michael F. Harris, Risk Manager/Budget Officer Sherri Smith-Ferri, Museum Director, Gordon Elton, Director of Finance, and Candace Horsley, City Manager 1. Revised budget page for IMLS Grant, Fund 143, page 1. 2. Adopted budget page for IMLS Grant, Fund 143, page 2. 3. Budget worksheets, pages 3-4. r~fh:asrcc99 C-andace Horsley, City Ma]nager 08018MU$ LU~ Zr~ ~LU llJ I J.. Z LU Z c ~ ~0 .- o 0 0 0 (D I- Z i~l IMLS GRANT #1G-70518-97 - FUND #143 Bud.qeted amounts: Beginning fund balance 7/1/99 Revenue budgeted Transfers budgeted Expense Budgeted ending fund balance 6/30/2000 $ 14,154 $ 24,917 $ - $ (28,131) $ 10,940 Adjustments made durin.q the fiscal year: Date Approved 8/18/99 Increase regular salaries 8/18/99 Decrease non-regular salaries 8/18/99 Increase benefit costs 8/18/99 Add consultant services 8/18/99 Reduce materials & Supplies 8/18/99 Add microfilm reader Account No. 143.6165.110.000 143.6165.111.000 143.6165. ben efits 143.6165.250.000 143.6165.690.000 143.6165.800.000 (3,620) 3,825 (205) (9,060) 2,252 (2,100) Revised ending fund balance 6/30/2000 $ 2,032 RESERV00.XLS 8/12/99 Page 5 Funds 120; 140; 141 142 143 150 -q- AGENDA SUMMARY ITEM NO. 6k DATE: August 18, 1999 REPORT SUBJECT: AWARD OF CONTRACT TO CAGWIN & DORWARD LANDSCAPE & CONTRACTORS FOR LANDFILL EROSION CONTROL IN THE AMOUNT OF $6,450 SUMMARY: The City distributed specifications through its informal bidding process to eight contractors. Four proposals were received and opened by the Deputy City Clerk on August 12, 1999. The lowest responsive, responsible bidder is Cagwin & Dorward Landscape Contractors of Novato, California with a total bid of $6,450 based on an estimated coverage of 5 acres. The Engineer's Estimate for the project is $7,250. If the bid is awarded, compensation for the performance of the work will be based on unit prices bid for contract item quantities actually applied. Bid totals are based on unit prices bid for contract items at estimated quantities, and therefore, the actual total paid to the contractor may be lower or higher than the bid total indicated. RECOMMENDED ACTION: Award the contract for Landfill Erosion Control to Cagwin & Dorward Landscape Contractors in the amount of $6,450. ALTERNATIVE COUNCIL POLICY OPTIONS: Council may choose not to award contract, however the City would then be in violation of its Annual Erosion Control Report approved by the Regional Water Quality Control Board. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Rick Kennedy, Director of Public Works/City En~in, eer Rick Seanor, Deputy Director of Public Works ~.~c~--' -~'' Candace Horsley, City Manager Rick Kennedy, Director of Public Works/City Engineer 1. Bid Proposal from Cagwin & Dorward Landscape Contractors 2. Fiscal Year 1999/2000 Budget Sheet Candac~ Horsley, Cit~ Mlnager Award Of Contract To Proseed Landscape & Erosion Control Contractors For Landfill Erosion Control In The Amount Of $13,665 August 18, 1999 Page 2 The landfill erosion control project is required to be completed in accordance with the City's Annual Erosion Control Report approved by the Regional Water Quality Control Board. The City does not have the resources to complete the project with its own forces. As with all construction projects there may be cost overruns by reason of unforeseen work or because actual quantities applied exceed estimated quantities. Policy Resolution No. 13, authorizes the responsible Department Head with approval of the City Manager to issue change orders not to exceed 10 percent of the original contract sum or $5,000 whichever is greater provided that no change exceeds the amount budgeted for the project. The difference between the budget amount of $15,000 and the bid total of $6,450 will be sufficient to cover any cost overruns beyond the bid total amount. Erosion Control Bid Tabulation Contractor Bid Amount (per acre) Total Bid (5 acres) Cagwin & Dorward Landscape Contractors Novato, CA $1,290 $6,450 Proseed Landscape & Erosion Control Contractors Philo, CA $1,425 $7,125 Carefree Greens, Inc. Newcastle, CA $1,579 $7,895 Hanford Company Sonoma, CA $1,725 $8,625 AGLFhydroSeed.SUM HUG-12-i'999 07:8~ C gwin & Dorward land, scape contradors : P.O l~z leo0 Nova:~, ~ ~8.1~ C~ifo~il Sine ~~ Lk e20~ P.O1 Quotation & Agreement (415) $92-7710 FAX (4 i}) 197-7164 Job ~~e: Noli~: We ~'111 furnish ¢4uipmenL malcrlels md I~xn ~eczs~try lo eomplete Ihe ~0~ listed below'. QUOTATIONS ~ SUBJECT TO CltANGE OR CANCELLATION Al'TEE 30 DAYS. A siLmed, full). ~z~mple~td eop)' of this ~&t mull Ix rtlutwcd Io C~w|n & Oorwazd PRIOR TO CO~flMrLrNCEME~'T OF WOR. K DESCRIPTION AMOUNT · __ / m '[mm mm ' ' m ,, mm m ALL TERMS AND CONDiTioNs ACC:ErrED Acceptance Date: By: C.O.D. l~uy,~ !,.O. w: By: ~ AUG I 2 1999 0 Net 10 ds)l; of Billing CITY OF UKIAH CITY CLERK'S DEPARTMENT TOTAL P.O1 Ft T-r-Ft~ H~JT ~ 1 IA/ 0 0 0 0 0 0 0 0 0 0 ~o~ 0 o o 0 · 5 TM .~- > iD r- g 0 0 O~ 0 0 AGENDA SUMMARY ITEM NO. 6L DATE: August 18, 1999 REPORT SUBJECT: AWARD OF CONTRACT TO SAFETY STRIPING SERVICE FOR STREET STRIPING 1999, SPECIFICATION NO. 99-10 IN THE AMOUNT OF $12,077.25 SUMMARY: The City distributed specifications to 12 builder's exchanges and seven contractors for the annual street striping contract. The City publicly advertised this project on July 29, 1999 and August 8, 1999 in the Ukiah Daily Journal. Four sealed proposals were received and opened by the City Clerk on August 12, 1999. The lowest responsive, responsible bidder is Safety Striping Service of Visalia, California with a total bid of $12,077.25. The Engineer's Estimate for the project is $11,713.41. If the bid is awarded, compensation for the performance of the work will be based on unit prices bid for contract item quantities actually installed. Bid totals are based on unit prices bid for contract items at estimated quantities, and therefore, the actual total paid to the contractor may be lower or higher than the bid total indicated. Continued on Page 2 RECOMMENDED ACTION: Award the contract for Street Striping 1999, Specification No. 99-10, to Safety Striping Service in the amount of $12,077.25. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine contract should be awarded to another bidder and provide direction to staff. 2. Determine street striping for public safety of City maintained streets is not necessary and reject all bids. Citizen Advised: N/A Requested by: Rick Kennedy, Director of Public'Works/City Engineer Prepared by: Rick Seanor, Deputy Director of Public Works ~ I~- Coordinated with: Candace Horsley, City Manager Rick Kennedy, Director of Public Works/City Engineer Attachments: 1. Bid Tabulation 2. Bid Proposal from Safety Striping Service 3. Fiscal Year 1999/2000 Budget Sheet APPROVED~~'. 1 ~,~'~'.~~~_, Can~Ce ~or's~'ey, Ci{y ~anager Awa~ of Contra~ to Safe~ Striping SewiceforStreetStriping 1999, Specification No. 99-10inthe Amountof$12,077.25 August18,1999 Page 2 As with construction projects there may be cost overruns by reason of unforeseen work or because actual quantities installed exceed estimated quantities. Policy Resolution No. 13, authorizes the responsible Department Head with approval of the City Manager to issue change orders not to exceed 10 percent of the original contract sum or $5,000 whichever is greater provided that no change exceeds the amount budgeted for the project. The difference between the budget amount of $14,000 and the bid total of $12,077.25 will be sufficient to cover any cost overruns beyond the bid total amount. AGstripe1999.SUM ~ TT,zt~ H MF_/,,JT ~ BIDDING SCHEDULE In case of discrepancy between words and figures, the words shall prevail. ITEM NO. QUANTITY DESCRIPTION AND UNIT PRICE BID EXTENDED AMOUNT (in words and in figures) FOR ITEM (in figures) Broken White 4" Painted Traffic Stripe for the price per linear foot of f o u r c e n t s 1 2,625 LF ($.. 04 ) $ 105. O0 Broken Yellow 4" Painted Traffic Stripe for the price per linear foot of f o u r c e n t s 2 82,444 LF ($..04 ) $ .... 3,297. 76 Solid White 4" Painted Traffic Stripe for the price :~er linear foot of f i v e c e n t s 3 1,048 LF ($ . 05 ) $ 52.40 'Solid Yellow 4" Painted Traffic Stripe for the price per linear foot of f iv e ¢ e n t s 4 11,754 LF ($ .05 .) $ 587.70 Solid White 8" Painted Traffic Stripe for the price 5 per linear foot of ten c en t s 3,273 LF ($ . 10~~) $ 327. 30 Double Yellow Painted Traffic Stripe for the price :)er linear foot of t w e 1 v e c e n t s 6 27,021 LF ($ .12 ) $ 3,242.52 Two Way Left Turn Lane (yellow) Painted Traffic Stripe for the price per linear foot of eleven and one-half cents 7 700 $ 80.50 ($ . 115 .) Bike Lane 4" White Painted Traffic Stripe for the price per linear foot of f ± v e c e n t s 8 27,825 LF ($ .05 ) $ 1,391.25 Bike Lane 6" White Painted Traffic Stripe for the price per linear foot of seven and two- 9 41,567 LF tenths cents ($ .072 ) $ 2,992.82 TOTAL BID AMOUNT ====> Total bid amount in words' ***TWELVE TIIOUSAND SEVENTY- SEVEN DOLLARS AND 25/100 DOLLARS*** $ 12,077.25 Spec. No. 99-10 26 STRIPING.99 We, the undersigned, fudher agree, if this proposal shall be accepted, to sign the agreement and to furnish the required bonds with satisfactory surety, or sureties, within fifteen (15) calendar days after written notice that the contract is ready for signature; and, if the undersigned shall fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore, this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said guaranty, shall be forfeited to and become the property of the City. Otherwise, the proposal guaranty accompanying this proposal shall be returned to the undersigned. Witness our hands this day of A U G U S T 1 0 ,19 9 9 Licensed in accordance with an act providing for the registration of California Contractors License No. 308669 , expiration date 5/31/00 THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER PENALTY OF PERJURY. Signature of bidder or bidders, with business addresses: SAFETY STRIPING SERVICE, INC. By: . '-tlbuisa Preston Vice-Pres ident/Secretary P.O. BOX 669 VISALIA, CA 93279-0669 Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and addresses of the President, Secretary, Treasurer. SAFETY STRIPING SERVICE, INC., 8330 W. Doe Ave., Visalia, CA 93291 PRESIDENT: DAVID L. PRESTON, 432 N. Fulgham, Visalia, CA 93291 SECRETARY: LOUISA N. PRESTON, 432 N, Fulgham, Visalia, CA 93291 TREASURER: LUIGIA E. SPITI, ER, 1R3~ PJe¢imnnt: O×nard, CA 93035 i STRIPING.99 27 Spec. No. 98-10 zP, Z FAIR EMPLOYMENT PRACTICES CERTIFICATION TO: CITY OF UKIAH The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the Special Provisions contained herein. STREET STRIPING 1999 SAFETY STRIPING SERVICE, INC. (Signature~o~Bidder)- Louisa Preston, V.Po Business Mailing Address: P. O. BOX 669 VISALIA, CA 93279-0669 f. , Business Location: 8330 W. DOE AVF. MTT~. VT~AI.TA~ CA 93291 (The bidder shall execute the certification of this page prior to submitting his or her proposal.) '4' Spec. No. 99-10 28 STRIPING.99 zF, g WORKER'S COMPENSATION CERTIFICATE I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or undedake self-insurance in accordance with the provisions of that code and I will comply with such provisions before commencing the performance of the work of this contract. Witness my hand this 1 0th day of AUGUST ,199 9 L... Signature of Bidder, with Business Address: SAFE~Y~TRIP. ING SERVICE, INC. ' LoXuisa ~resto~,-v.P. 8330 W. Doe Avenue Visalia, CA 93291 STRIPING.99 29 Spec. No. 98-10 CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT The bidder represents that he or she has/has not, participated in a previous contract or subcontract subject to either the equal oppodunity clause herein or the clause contained in Section 301 of Executive Order 10925; that he or she has/has not, filed all required compliance reports; and that representations indicating submission of required compliance prior to subcontract awards. Signature and address of Bidder: SAFE~Y~ STRIPING/~ERV ICE, ~uisa Preston, V.P. INC. Date 8/10/99 8330 W. Doe Avenue Visalia, CA 93291 (This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.) Spec. No. 99-10 30 STRIPING.99 LIST OF PROPOSED SUBCONTRACTORS In compliance with the provisions of Sections 4100-4108 of the State Government Code and any amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each subcontractor who will perform work or labor or render service to the Contractor in or about the construction site in an amount in excess of one-half of I percent of the total bid and (b) the portion of the work to be done by each subcontractor. NO SUBCONTRACTORS TO BE USED ON TtIIS PROJECT . STRIPING.99 31 Spec. No. 98-10..j:1: STATEMENT OF EXPERIENCE OF BIDDER The bidder is required to state below what work of similar magnitude or character he or she has done and to give references that will enable the City Council to judge of his or her experience, skill and business standing and his or her ability to conduct work as completely and rapidly as required under the terms of the contract. CITY OF SANTA ROSA, Contract #97-0099 69 Stony Ctrc]m Santa Rosa, CA 95401 ATTN: RTEVE KR~CM $ 24,084.00 CROSSWALK MAINTENANCE CITY OF SANTA PAULA 970 Ventura St. ATTN: RAUL GAITLIN $ 40,000.00 CITY MAINTENANCE (5-yr contract in 1-yr increments) CITY OF LATHROP 16775 Howland Road, Lathrop, CA 95330 Sul~;e On~ ATTN: WILCE MARTIN $ 30,000.00 CITY MAINTENANCE (3-yr contract in 1-yr increments) CITY OF CAMARILLO P. O. Box 248 Cmmmrillm: CA q2011 ATTN: ERNIE VILLASENOR CITY MAINTENANCE - ONGOING Spec. No. 99-10 32 STRIPING.99 SIGNATURE(S) OF BIDDER Accompanying this proposal is B i d d e r ' s B o n d (insert the words "cash ($)", "cashier's check" or "bidder's bond", as the case may be) in an amount equal to at least 10 percent of the bid. The names of all persons interested in the foregoing proposal as principals are as follows: IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation and also the names of the president, secretary, treasurer and manager thereof. If a co-partnership, provide the true name of firm and also the names of all individual co-partners composing the firm. If bidder or other interested person is an individual, provide the first and last names in full. SAFETY STRIPING SERVICE~ INC.~ a California corporation PRESIDENT/MANAGER: V.P./SECRETARY: TREASURER:. DAVID L, PRESTON LOUISA N. PRESTON T,IITCTA E- RPTTT,ER Licensed in accordance with an act providing for the registration of Contractors: License No. 3 0 8 6 6 9 , License Expiration Date 5 / 31 / 0 0 Signature(s) of Bidder: SAFETY STRIPING SERVICE~ XL~u is~a Preston V. p. INC. NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is a co-padnership, the true name of the firm shall be set forth above together with the signature of the partner or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an individual, his or her signature shall be placed above. If a member of a partnership, a Power of Attorney must be on file with the Department prior to opening bids or submitted with the bid; otherwise, the bid will be disregarded as irregular and unauthorized. Business address: 8330 W. DOE AVENUE VISALIA, CA 93291 VISALIA, CA Place of residence: Dated: AuEumt I D: ] 999 , STRIPING.99 33 Spec. No. 98-10 that we, CITY OF UKIAH Mendocino County, California BIDDER'S BOND KNOW ALL MEN BY THESE PRESENTS, SAFETY STRIPING SERVICE, INC. INSURANCE COMPANY OF THE WEST , as PRINCIPAL and , as SURETY, are held and firmly bound unto the City of Ukiah in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF THE BID of the Principal above named, submitted by said Principal to the City of Ukiah, as the case may be, for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made, to the City Clerk to which said bid was submitted, we bind ourselves, our heirs, executors, administrators and successors jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder exceed the sum of $ 10% of amount bid THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Principal has submitted the above mentioned bid to the City of Ukiah, as aforesaid, for certain construction specifically described as follows, for which bids are to be opened at the Office of the City Clerk, Ukiah Civic Center, Ukiah, California, on August 12, 1999 for STREET STRIPING 1999 NOW, THEREFORE, If the aforesaid Principal is awarded the contract and, within the time and manner required under the specifications, after the prescribed forms are presented to him or her for signatures, enters into a written contract, in the prescribed form, in accordance with the bid and files two bonds with the City of Ukiah, one to guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue. IN WITNESS WHEREOF, we have hereunto set our hands and seals on this A.D. 19 99 10th day of AUGUST ,-,~ LOUISA PRESTON, VICE PRESIDENT (Seal) SAFETY STRIPING SERVICE, INC. (Seal) Principal] ., VICKI EASTttAM, ATTORNEY-IN-FACT INSURANCE COMPANY OF THE WEST Surety (Seal) (Seal) (Seal) Address: 191 W. Shaw, Suite 109 Fresno, CA 93704-2826 Spec. No. 99-10 34 STATE OF Cai ifornia COUNTY OF Tulare On August 10, 1999 PERSONALLY APPEARED , before me, Vicki Eastham SS. Lynn R. Galatro. Notary Public personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowl- edged to me that he/she/they executed the same in his/ her/their authorized capacity(les), and that by his/her/ their signature(s) on the instrument the person(s), or the enti .ty upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. Signature ~ Xc.q-~/~. This area.tbr Qf. ficial Notarial Seal ,, ,,, , OPTIONAL , , Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent rea~tachment of this form. . CAPACITY CLAIMED BY SIGNER r--] INDIVIDUAL r-1 CORPORATE OFFICER TITLEiS) [--I PARTNER(S) ~ LIMITED ~ GENERAL ~ ATTORNEY-IN-FACT [--) TRUSTEE(S) ~ GUARDIAN/CONSERVATOR ' ~ OTHER: DESCRIPTION OF ATTACHED DOCUMENT Bid Bond TITLE OR TYPE OF DOCUMENT NUMBER OF PAGES August 10, 1999 DATE OF DOCUMENT SIGNER IS REPRESENTING: NAME OF PERSONtS) OR ENTITY(lES) SIGNER(S} OTHER THAN NAMED ABOVE ID-OSl Rev. 6:94 ,, ALL-PURPOSE ACKNOWLEDGEMENT NON-COLLUSION AFFIDAVIT Note: Bidder shall execute the affidavit on this page prior to submittinq his or her bid. To City Council, City of Ukiah: The undersigned in submitting a bid for performing STREET STRIPING 1999 by contract, being duly sworn, deposes and says: that he or she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract. SAFETY STRIPING SERVICE, INC. By: '~ouisa Preston Vice-President Signature(s) of Bidder Business Address: P. 0. B o x 669 Visalia, CA 93279-0669 Place of Residence: V i s a 1 i a, CA NOTARIZATION Subscribed and sworn to before me this day of L/~z'--,~, 19 Z ~. Notary Public in and for the County of '~4~'~'~'~--, My Commission Expires ~?~c'~ ~ J ~VICTORIA R. EASTHAM k n- ~~~ COMM. #1076603 03 ~u. ~:~~'~.~ NOTARY PUBLIC-~ALIFORNIA m ~ ~~~8/ PRI~IPALOFRCE IN ~ ~ ~~~ TU~RE C~N~ ~ ~ ~ My C0~ssl~ Exp. ~. 29, 1999~ ., State of California. STRIPING99 35 Spec. No. 98-10 2_P, II IJJ o~ ~ I-- Z ~ccc ~ 0 0 0 0 0 0 0 0 AMENDED RESOLUTION NO. 2000-05 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AN APPLICATION AND CONTRACT EXECUTION FOR FUNDING FROM THE PLANNING/TECHNICAL ASSISTANCE COMPONENT OF THE ECONOMIC DEVELOPMENT ALLOCATION OF THE STATE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO WITH THE STATE OF CALIFORNIA FOR THE PURPOSES OF THIS GRANT. ~iiii~i~~~, the City Council has reviewed and hereby approves an application for up to $35,000 for a Revolving Loan Fund Feasibility Analysis and Airport Business Park Infrastructure Financing Plan; and ~?~i~ii~~, the City Council has reviewed the citizen participation plan for compliance with federal statute and has determined that this plan was followed for the development of this application; and ~iii~i~~, the City Council commits $8,750 toward the program from the General Fund. ~iiiii~i?~i~i~~..'.'[~, the City Manager is hereby authorized and directed to act on the City's behalf in all matters pertaining to this application. ~iii~?~~, if the application is approved, the City Manager is authorized to enter into and sign the grant agreement and any amendments with the State of California for the purposes of this grant. ~ili~ii~~~, that the City Council authorizes the City Manager to enter into and sign the grant agreement and any amendments with the State of California for the purpose of this grant. PASSED AND ADOPTED this 18th day August, 1999, by the following roll call vote. AYES: Councilmembers Smith, Baldwin, Libby, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. ATTEST: Jim Mastin, Mayor Marie Ulvila, City Clerk ITEM NO. 8a DATE: August 18, 1998 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION ADJUSTING FEES FOR THE UKIAH MUNICIPAL GOLF COURSE At the June 15, 1999 Parks, Recreation, and Golf Commission meeting, the Commission discussed and approved an adjusted fee schedule for the Ukiah Municipal Golf Course. The immediate purpose of the fee adjustment is to offset an operational deficit, however, the Commission indicated strong commitment to the longer term perspective of adjusting fees for Course improvements. To provide funding for these improvements and balance the immediate budget deficit, the Commission has proposed the attached fee schedule. The Commission also discussed long term increases in expenditures based upon increased maintenance activities and continuing much needed capital improvements such as a comprehensive drainage program, tee and green reconstruction, and cartpath improvements. In order to fund these programs the Commission has determined to review and adjust fees on an annual basis so that minor incremental adjustments can be made to appropriate fee categories, as opposed to the deferred and larger blanket fee increases which have been the past practice. The Golf Course offers a very flexible fee structure which provides affordability to all economic sectors of the community. The proposed increases have been structured to remain affordable while balancing the economic needs of the Golf Course. (Continued on Page 2) RECOMMENDED ACTION: Adopt Resolution Adjusting Fees for the Ukiah Municipal Golf Course ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine Resolution requires revision and adopt as revised. 2. Determine adoption of Resolution is inappropriate at this time and do not move to adopt. Citizen Advised: N/A Requested by: Parks, Recreation, and Golf Commission Prepared by: Larry W. DeKnoblough, Community Services Director Coordinated with: Candace Horsley, City Manager Attachments: 1. Proposed Resolution 2. Current Fee Schedule (Resolution 97-76) 3. June 8, Memorandum to Commission APPROVED:~'%~~n Candace H ager LD2 FEES99.ASR The attached fee schedule proposes to increase the Weekday Daily Fees $1.00 and $2.00 on the weekends(Friday-Sunday). These fees are for premium golf times (opening until 3:00 p.m. DST) and paid by the occasional golfer or individuals not holding an annual membership. A daily Twilight rate, which begins at 3:00 p.m., is also available and is proposed to increase by $1.00 per round. The Super Twilight rate (5:00 p.m. until closing) will remain the same. This structure allows the Golf Course to maximize revenues during premium times while still providing exceptionally affordable rates in afternoon and evening hours. One major concern expressed during previous fee increases has been retaining affordability to seniors and the local player who provide the majority of rounds played each year. Staff has contended in the past that the Annual Membership fee categories were unfairly Iow, based upon fees charged in other areas and the number of rounds available to members, seven days per week. The Golf community has opposed any significant increase in these areas on the basis of retaining affordability for the average income retiree and working family, who play and support the Course year round. The Parks, Recreation, and Golf Commission and staff believe an excellent compromise and solution has been reached by attaching an additional weekend charge of $3.00 per round to annual holders playing on weekends prior to 11.00 a.m. Currently an Annual Membership holder can reserve a premium time and pay no fee to play. The proposed fees will allow the Golf Course to increase revenues during those premium times while not increasing fees to members and seniors for Monday through Thursday unlimited play. Staff and the Commission are also recommending an increase of $10.00 in the Punch Card fee, which is a presale card of 10 rounds, and increasing cartpath fees from $160.00 to $175.00 annually. In addition to these adjustments, staff and the Commission are recommending the elimination of the Monthly category for adults and the creation of an Off-Season Pass with unlimited weekday play. The Monthly fee had offered unlimited play, purchased on a monthly basis, for a discounted price. The Commission felt this fee was inequitable in that it allowed a golfer to purchase isolated premium times during the prime summer season, at a discount, which is contrary to the membership concept intended to promote off-season play. An off-season pass, which would be available November 1 through March 1, would promote play during winter months when the course is at its lowest level of play. The fee for an adult Off-Season Pass is proposed at $200, and $150 for seniors. The Commission also discussed at length the Junior Golf Program and what methods are available to continue increasing play in this category. Junior golf has historically been a category in which staff and the Golf Community have worked together to promote through Iow fees. The proposed fee schedule continues that practice by not increasing any junior category except for premium time weekend play. The .proposed schedule does include a full price daily fee for Juniors prior to 11:00 a.m., except for Mother's and Father's Day. After 11:00 a.m., and on these days the fees are being proposed to remain at the standard Junior rate in order to promote family golf. In summary the fee adjustment being proposed by the Parks, Recreation, and Golf Commission and staff is a cooperative proposal intended to provide adequate revenue to meet golf course operations needs while balancing the economic needs of the Golf Community. Staff believes the proposed fee schedule meets those goals and recommends adoption of the resolution adjusting fees for the Ukiah Municipal Golf Course. 1 2 5 6 ? 8 9 10 11 12 13 14 15 16 18 19 20 o.1 2~ 25 26 27 RESOLUTION NO. 97-76 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADJUSTING FEES FOR THE UKIAH MUNICIPAL GOLF COURSE WHEREAS, the City of Ukiah operates and maintains the Municipal Golf Course for the use of the Ukiah community and regional area; and WHEREAS, the City Council may from time to time consider fee adjustments in order to continue operation of the Golf Course in a fiscally responsible manner; and WHEREAS, The City of Ukiah Golf Committee has considered fees at a special meeting of April 28, 1997, at 6:00 p.m.; and WHEREAS, the following fee adjustments have been legally published and made available for public review. NOW, THEREFORE, IT IS HEREBY RESOLVED that the following rates are hereby established for the Ukiah Municipal Golf Course' Golf Course Category Daily Fees Monday-Thursday Annual Daily Fees Membership Friday-Sunday Fees A. 9 Holes Senior $11.00 $10.00 $13.00 $13.00 a. 18 Holes Senior Junior* $16.00 $12.00 $ 6.00 $18.00 $18.00 $ 8.00 C, /// Twilight (3:00 P.M.) Super Twilight (5:30 P.M.) Junior Twilight (2:00 P.M.) 9.00 7.00 4.00 $10.00 $ 8.00 $ 6.00 III 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED AND ADOPTED this 21st day of May, 1997, by the following roll call vote' AYES' Councilmembers Kelly, Mastin, and Mayor Malone NOES' Councilmember Chavez ABSTAIN' None ABSENT: Councilmember Ashiku Mayor / ATTEST: Colleen B. Henderson City Clerk I~:I~RESi :KK MARLENE.4 10 11 12 13 14 15 16 17 18 19 20 2;2 23 25 28 RESOLUTION 2000- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADJUSTING FEES FOR THE UKIAH MUNICIPAL GOLF COURSE WHEREAS, the City of Ukiah operates and maintains the Municipal Golf Course for the use of the Ukiah community and general regional area; and WHEREAS, the City Council may from time to time consider fee adjustments in order to continue operation of the Golf Course in a fiscally responsible manner; and WHEREAS, the Parks, Recreation, and Golf Commission has recommended approval of the fee adjustments contained herein; and WHEREAS, said fee adjustments have been legally published and made available for public review. NOW, THEREFORE, BE IT RESOLVED that the following rates are hereby established for the Ukiah Municipal Golf Course: Daily Fees Daily Fees Fee Category Monday- Thursday Friday- Sunday A. 9 Holes $12.00 $15.00 Senior $11.00 $15.00 Membership and Monthly Fees B. 18 Holes Senior (60 and over) Junior (17 and under) $17.00 $13.00 $ 6.00 $20.00 $20.00 $20.00 before 11:00 a.m. $ 8.00 after 11:00 a.m. and on Mother's and Father's Day C. Twilight (12:00 p.m. ST) (1:00 p.m. DST) Super Twilight (3:00 p.m. ST) (5:00 p.m. DST) Junior Twilight (2:00 p.m.) $10.00 $ 7.00 $ 4.00 $12.00 $ 9.00 $ 6.00 D. Annual Membership* Adult Adult Couples Senior Senior Couples Junior E. Off-Season Pass (November 1 - March 1) Adult Senior $600 $925 $450 $750 $175 or $40 per month $2OO $150 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 F. Punchcards (10 rounds) $150 G. Annual Cart Path Access $175 H. Cart Storage** Gas $ 20 Electric $ 25 *Annual Memberships are effective July 1 through June 30 of each year and due and payable prior to July 1. Members paying in full prior to July 1 shall receive a 5% discount. **Carts in storage must possess a current Cart Path Access Permit. All Annual, Junior memberships, and Off-Season passes are subject to a $3.00 per round fee on weekends. PASSED AND ADOPTED this 18th day of August, 1999, by the following roll call vote: AYES: NOES: ABSENT: ATTEST: Jim Mastin, Mayor Marie Ulvila, City Clerk DATE: June 8, 1999 TO: Parks Commission/Golf Committee FROM: Larry W. DeKnoblough, Community Services Director SUBJECT: Golf Course Fees Staffhas compiled and analyzed the total rounds of play for the Ukiah Municipal Golf Course for years 1996, 1997, and 1998. The total rounds respectively were: 45,491 for 1996; 48396 for 1997; and 36,946 for 1998. It should be noted that inclement weather was prevalent throughout 1998 accounting for the significant drop in the total number of rounds, however, the drop was consistent throughout all categories of play so that percentages remain consistent. The following is a summarized comparison of the major categories of play over the three year period. 1996 1997 1998 Rounds % Rounds % Rounds % 18 Dailies 7,650 16.8% 9,583 19% 8,598 23.7% 9 Dailies 1,621 3.5% 2,161 4.4% 1,682 4.5% Sr. Dailies 3,181 7% 2,436 5% 1,724 4.6% Twilight 8,632 19% 9,243 19% 8,619 23% Yearlies 16,844 39% 17,117 37% 10,430 28% The analysis does not include junior play, punch cards, or monthlies as these categories are either stable and low percentage, or are not proposed for increase. Also the senior dailies took a drop in 1997 as this was the year that the weekend senior rate was eliminated. These figures do appear to illustrate a shift in play from yearly tickets to daily fees and an increase in twilight play. The twilight rates are very reasonable and offer an excellent oppommity to provide off time marketing of the Course. Staff would recommend a slight increase to these fees only to remain consistent with fee increases which are proposed for the regular daily rate. The shift in play from yearly to daily may be a result of a number of factors, however, it is probable that a key factor is that recent increases have prompted many previous yearly holders to examine their value, versus the number of rounds they actually play and opt for the daily fee. In any event, the Committee may wish to consider the overall policy towards yearlies and determine how best to structure the fees for the long term future. As fees continue to increase for the yearlies, it is likely that fewer and fewer members will continue to purchase then~ Staffbelieves this is an appropriate time for the Committee to consider the policy towards yearlies and who is the target market for this fee category. Staffwould recommend the primary consideration be given to the local member and seniors. The current fee structure allows for unlimited play with a yearly, including weekends and tournaments. Staffbelieves some measure to secure the oppommity to provide affordable and available golf services to our local seniors is essential. In order to accomplish this goal staffwould recommend the Committee consider either creating a weekday yearly that would remain at the current rate and an increased fee for a seven day ticket, or adding a per round fee of three dollars for weekend and holiday play. The per round fee is preferable to staff as it provides the greatest flexibility to the golfer and minimizes the tracking and accounting for staff This option still allows the local senior to play at the reduced rate during the week. This equates to 208 days per year for $450, or $600 for non-seniors ($2- $3 per day), while paying a small additional fee for playing during the Course's premium revenue times. For the adult member who plays primarily on weekends this option still offers a hugely significant discount f~om the daily rates. For example, a golfer who plays up to fif~ rounds per year on weekends only would pay $1,000, at the proposed weekend daily rate of $20. If that same golfer purchased a yearly for $600 and payed the $3 per rotmd weekend fee their total cost would be only $750. This equates to a 25% discount for weekend play while still allowing unlimited play during the week. Based on discussions with the pro, the Committee may also wish to consider excluding tournaments f~om memberships. Tournaments represent a significant revenue opportunity for the Course, however, when tournament slots are filled with members holding yearlies, these valuable oppommities are lost, particularly on weekends. Staffwould also recommend the Committee give long term consideration to a fee adjustment for the private carts. Staff recognizes that this issue has been extremely sensitive in the past and in no way is it our intention to penalize or attempt to remove private carts. The recommendation is based on the fact that carts have a significant impact on the Course and the fee for use is so grossly below the market. In addition to these facts, staffbelieves Course management has made significant strides in improving the cart paths and if we are to continue with these extremely costly improvements, the fee should reflect the impact as well as the cost for improvements. For example, cart fees generate approximately $23,500 per year. Asphalt overlays cost approximately $2.50 per square foot. At this rate, the Course can only afford to repair 9,400 square feet or approximately 1,500 lineal feet per year. If we correctly assume that carts have an impact on other areas of the Course, and deduct a third of the funds for maintenance in these areas, then we are reduced to 1,000 lineal feet. Staffis not recommending that a dramatic increase occur in this year, however, we do recommend the Committee consider spreading a significant adjustment to these fees over the next three years which accurately reflects the above factors as well as the value of the private cart to users of the Course. In addition to these areas of discussion, staffwould recommend a greater increase to the weekend daily fees which would create an increased separation between weekends and weekday fees. Staff is also recommending the junior rate for prime weekend times prior to 11:00 a.n~ be consistent with the adult rate. Those juniors wishing to play on weekends or with parents could schedule times after 11:00 a.n~ should they wish to play at the reduced rate. Again this option is intended to secure prime revenue generating times during the weekend while maintaining maximum flexibility for target groups such as juniors. It is difficult to estimate accurately the revenue increase which would result t~om the adjustments proposed by staff without applying specific assumptions, however, in order to provide the Committee with some projections, staffhas applied some of these assumptions based on the last three years performance. Category Avg tt of Rounds Increase Adjusted revenue Weekday Daily 7,101 $1.00 $7,101 Weekend Daily 6,530 $2.00 $13,060 Senior Daily 2,259 $1.00 $2,259 TW Weekday 5,659 $1.00 $5,659 TW Weekend 3,172 $2.00 $6,344 Punchcards 1,622 $1.00 $1,622 Yearlies* 14,799 divided by 4 $3.00 $11,099 Monthly 1,636 $1.00 $1,636 Total *Assumes one fourth of rounds are weekend play $48,781 LD4 GOLFCOM. MEM DATE: TO: FROM: SUBJECT: August 16, 1999 Candace Horsley, City Manager Larry W. DeKnoblough, Community Services Director Proposed Golf Fee Adjustment Golf Pro JeffMcMillen has indicated some concern expressed by several Ukiah Men's Club members as to the fairness of the proposed $3.00 per round increase for weekend golf play. This fee is proposed to be in addition to the Annual Membership Fee of $600 and would be charged on Friday, Saturday, and Sunday. I have contacted several regional golf courses to survey how these fees are assessed by other operators. These courses were selected because they are comparable eighteen hole courses in the immediate region which are most frequented by Ukiah golfers. Listed below are the results of survey. Course Annual Fee Additional Wkd. Fee 1. Hidden Valley $1,200 + $300 initiation Includes weekends 2. Bennett Valley City of Santa Rosa has discontinued offering Annual Memberships in favor of charging daily fees only. 3. Napa Municipal $1,641 $27.75 4. Mtn. Shadows $808 (City of Rohnert Park $48.00 (Rohnert Park) residents only) 5. Rooster Run $1,250 (Petaluma) $42.00 before 2:00 6. Oakmont $1,400 (Santa Rosa) Includes weekends 7. Windsor $999 + 100 initiation fee $42.00 before 2:00 p.m 8. Ukiah $600 $3.00 As a means of comparison, the cost of an Adult Annual Membership in Ukiah is $600 for unlimited play, seven days per week, with no residence requirement. The nearest comparative value of surveyed Courses is Mountain Shadows in Rohnert Park at $880. This is $220 more than Ukiah for a Monday -Thursday play only. Weekends are at full greens fee, and you must be a resident of the City of Rohnert Park. Only one Course, Hidden Valley in Middletown, offered weekend play with a membership, however, the annual fee was $1,200 plus a $300 initiation. In comparison with the surveyed locations, Ukiah's annual membership is on an average $816. In addition to the glaring disparity between the cost for an annual membership, these other regional Courses charge an average weekend per round fee of $36 compared to Ukiah's proposed fee of $20. As you can see by the survey results there is a great disparity between the fees charged in Ukiah and other public Courses within a very short drive. This disparity has been an historic issue which is the primary reason why the Golf Course perennially struggles to balance revenues and expenditures and has failed to accrue an adequate fimd balance to complete the many needed capital improvements. In the past there have been many arguments as to why our fees should remain so far below the surrounding market as well as general industry levels, however, at this time Ukiah Municipal Golf Course offers a quality golf product to this Community which is not reflected in the fee structure. I believe it is essential for the City to consider the numerous concerns and varying economic backgrounds of the members who utilize the Course when adjusting fees. I also believe, however, that it is only fair for the City to consider what is the actual fair market value for the quality golf product we produce and expect the golfing community to support the City in its effort to maintain that product. LD4 ~V. MEM AGENDA SUMMARY ITEM NO. DATE: 8b August 18, 1999 REPORT SUBJECT: CONTINUATION OF PUBLIC HEARING FOR THE PROPOSED REVISION TO THE CAPITAL IMPROVEMENT FEES FOR THE AIRPORT INDUSTRIAL PARK The public hearing which was opened on July 7, 1999, for consideration of the adoption of a resolution revising the capital improvement fees for the Airport Industrial Park was continued to the City Council meeting of August 18, 1999, to allow staff adequate time to re-analyze the proposed acquisition of property at the northeast corner of State Street and Hastings Avenue intersection. As presented during the public hearing, staff was concerned that the cost estimate supported by the Redwood Business Park developer for the mitigated improvement at State Street and Hastings Road was insufficient, in particular the costs involved in the acquisition of private lands, were too Iow. Staff was also concerned that revisions to the initial cost estimates were being made without the benefit of more detailed drawings of the contemplated improvements. Subsequent to the initial opening of the public hearing, staff acquired the services of Harding Appraisal Company for the purpose of re-evaluating a partial land acquisition not previously addressed in the Appraisal Report prepared by Harding Appraisal and dated October 8, 1997. The Appraiser was asked to estimate any loss in market value in the remaining portion of the property as a result of a partial acquisition and subsequent widening of Hastings Road (severance damages). CONTINUED ON PAGE 2. RECOMMENDED ACTION: 1. Receive public testimony concerning the proposed revision to the Capital Improvement Fees; and 2. Adopt Resolution "Revising the Capital Improvement Fees for the Airport Industrial Park" as recommended by staff under Land Acquisition Option No. Two. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine additional modifications to the proposed fees are necessary, identify changes, and adopt revised resolution. 2. Determine fees are to remain as they af'e and do not adopt resolution. Citizen Advised: Pursuant to law/continued Public Hearing. Requested by: Rick H. Kennedy, Director of Public Works/City Engineer ,qV_ Prepared by: Rick H. Kennedy, Director of Public Works/City Engineer Coordinated with: Candace Horsley, City Manager Attachments: 1. Resolution for Adoption. 2. Revised estimates and Attachments H, I, J, and L for Land Acquisition One and Two. 3. Land Acquisition Cost Report prepared by Harding Appraisal Company. 4. Memorandum from Michael S. Flad, Assistant City Manager, dated July 21, 1999. 5. Site Plan for Option One. 6. Site P~for Option Two. APPROVED: ~4._~;~. ~.,~l~ Canda~e Horsley, City Mar~ager RHK:kk:R:I\PW:AAIP.CIF Continuation of Public Hearing for the Proposed Revision to the Capital Improvement Fees for the Airport Industrial Park August 18, 1999 Page 2 Staff identified two partial land acquisition options and requested the Appraiser to provide acquisition and related costs for both options. Option One involves the acquisition of the southerly six feet of the northeast corner parcel (Lanz property), the northerly eight feet of the Airport property on the south side of Hastings Road and irregular portions at the southwest corner of the Lanz property, and the northwest corner of the Airport property. The irregular land portions are needed to accommodate required pedestrian access ramps. Approximately 1,600 square feet of the Lanz property would need to be acquired. Although the City zoning code requires a 20 foot setback on each street frontage for a residential structure on a corner parcel, it has not been recommended under Option One that the single family residential structure on the Lanz property be demolished even though the average remaining sideyard would be 8.5 feet. Option Two involves the acquisition of the southerly 11 feet of the Lanz property, the northerly three feet of the Airport property, and irregular portions of both parcels to accommodate the pedestrian access ramps. Approximately 2,900 square feet of the Lanz property and 690 square feet of the Airport property would need to be acquired. Both land acquisition options will accommodate a 10 foot wide left-turn lane, two through lanes, each 16 feet wide (one eastbound, one westbound), five foot wide sidewalks and a 35 foot curb return radius at each corner of the Hastings Road approach. The 16 foot wide through lanes will accommodate a 11.5 foot wide travel lane and a 4.5 foot wide Class II bike lane. The 4.5 width for a Class II bike lane meets minimum standards. Class II bike lanes are currently provided on Hastings Road east of the Lanz property. The 35 foot curb return radius is the minimum radius recommended for turning trucks. The proposed 10 foot wide left-turn lane meets minimum standards. Under Option Two it is recommended that the single family residential structure be acquired and demolished because of the remaining 3.5 foot sideyard. As described in the report dated August 10, 1999, and prepared by Gary Fulbright of Harding Appraisal Company, Land Acquisition Options One and Two are estimated to cost $31,400 and $103,200 respectively. Under Option One, the land acquisition is valued at $6,700 and the loss in market value is estimated at $19,700. A tree removal and fence replacement cost of $5,000 has been identified. Under Option Two, the land and structure acquisition cost is estimated at $87,200, a tenant relocation cost of $6,000, and a tree removal and fence replacement cost of $5,000 have been identified. No loss of lot utility for the remaining commercial portion has been assumed since the commercial use will gain land upon the demolition of the structure. As indicated in the memorandum dated July 21, 1999, from Michael Flad, Assistant City Manager, it is a requirement that a market rate of return be received for the use or purchase of Airport land. Based on recent purchases, Mr. Flad is recommending that a land acquisition price of $3.00 per square foot be utilized. Based on this information, additional land acquisition costs of $4,512 and $2,076 for Options One and Two respectively, have been identified. Continuation of Public Hearing for the Proposed Revision to the Capital Improvement Fees for the Airport Industrial Park August 18, 1999 Page 3 For both Land Acquisition Options, the cost estimate for the State Street and Hastings Road intersection was revised to include new construction costs for tree removal and fence replacement ($5,000), and structure removal ($5,000) for Option Two. To the sub-total of the construction costs for the three off-site locations including 15% for Engineering, contract administration and inspection, and 10% for contingency, the land acquisition and related costs were added. Also included in the costs were allowances for attorney fees and closure costs of $10,000 and $20,000 for Options One and Two respectively. The revised totals in 1999 dollars for Option One and Two are $275,150 and $355,764, respectively. To the present worth for each Option, additional expenses of $689 and $2,200 were added in addition to the expenses identified in the original report. Proposed capital improvement fees for each land use were calculated for each Option based on new future costs and expenses of $367,617, and $415,696 for Options One and Two respectively. Attachments H, I, J, and L have been revised for each Option and are attached to this report. A comparison of the fee assessed per acre by land use is provided below. LAND USE CURRENT FEE PREVIOUS OPTION I OPTION 2 PROPOSAL Fast Food $34,864.79 $15,876.28 $18,211.18 $23,069.86 Restaurant Gas Station - $54,728.91 $24,859.16 $28,515.16 $36,122.91 Mini Mart Office/Retail $ 7,346.49 $ 4,189.42 $4,805.55 $ 6,087.65 Retail $10,702.92 $ 4,870.80 $5,587.14 $ 7,077.77 Industrial $ 3,564.97 $ 1,611.66 $1,848.69 $ 2,341.91 Auto Dealership $ 7,554.63 $ 3,440.16 $3,946.10 $ 4,998.90 Auto Parts/Auto $11,510.69 $ 5,260.03 $6,033.62 $ 7,643.36 Care A more detailed drawing depicting the complete intersection of State Street, Hastings Road, and Washington Avenue, and the proposed improvements with land acquisition options was prepared with the aide of previous plans prepared by Gary Akerstrom for Hastings Road improvement, by Carlenzoli and Associates for the South State Street improvements, and field survey information provided by Rau and Associates and staff. It is now evident that Land Acquisition Option One would create left-turn lanes on Hastings Road and Washington Avenue that would be offset four feet to the left and facing opposing traffic. An offset to the left against opposing traffic is unacceptable and not standard practice, because this places the left-turn vehicle facing the opposite or on-coming traffic. A small offset to the right, however, would be acceptable. Land Acquisition Option Two would accommodate left-turn lanes on Hastings Road and Washington Avenue which are directly opposite one another. This direct alignment is standard practice. Land Acquisition No. Two is the only viable option. RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH REVISING THE CAPITAL IMPROVEMENT FEES FOR THE AIRPORT INDUSTRIAL PARK WHEREAS, on May 7, 1997, the Ukiah City Council adopted Resolution No. 97-70 Establishing the Airport Industrial Park Capital Improvement Fees within the City of Ukiah subsequent to receiving a revised Engineering Report for the Establishment of Airport Industrial Park Capital Improvement Fees and conducting a public hearing to receive public testimony in accordance with law; and WHEREAS, the Capital Improvement Fees are to fund identified off-site capital improvements needed to mitigate impacts caused by development within the Airport Industrial Park; and WHEREAS, an "Engineering Report for the Revision of the Airport Industrial Park Capital Improvement Fees" dated May 28, 1999, ("Engineering Report") and subsequent reports with additional analysis and information have been prepared and presented to the City Council and made available to the public for inspection at the Civic Center during regular business hours 10 days prior to the public hearing; and WHEREAS, the Engineering Report describes changes to circumstances and engineering assumptions in support of the amount of the fees established by Resolution No. 97-70, thereby necessitating a revision to the Capital Improvement Fees; and WHEREAS, the changed circumstances and engineering assumptions reduce the total cost to construct the off-site capital improvements needed to mitigate impacts caused by the development within the Airport Industrial Park and, therefore, the Capital Improvement Fees imposed on developable land based on land use should be reduced to reflect the reduction in the total cost to construct the improvements; and Resolution No. Page I of 3 ,,,/ 4::~,,,~. WHEREAS, the notice of the hearing on the proposed revision to the Airport Industrial Park Capital Improvement Fee was provided to those requesting advance notice pursuant to Section 66017 of the State of California Government Code, not less than 14 days prior to the hearing; and WHEREAS, a Notice of Public Hearing was published in accordance with Section 6062a of the State of California Government Code. NOW, THEREFORE, IT IS HEREBY RESOLVED by the Ukiah City Council as follows: 1. Revised Fee. The Capital Improvement Fees imposed on parcels within the Airport Industrial Park per acre of developable land based on land use shall be revised to the following: Fast food restaurant - $23,069.86; Gas station/mini-mart - $36,122.91; Office/retail- $6,087.65; Retail- $7,077.77; Industrial- $2,341.91; Auto dealership - $4,998.90; Auto parts/auto care - $7,643.36. The amount of fee due for each parcel to be developed shall be discounted to its present value at the time payment is made on an annual interest rate of 5.25%, and the time remaining in full quarter increments of a year of the five (5) year period. Discount factors are provided in Attachment "K" of the Engineering Report. 2. Reimbursement of Excess Funds. Pursuant to Section 66001 of the State of California Government Code, fees already collected from developed parcels in excess of the new revised fees shall be reimbursed to the current record owner or owners including the interest accrued thereon. The reimbursements shall be made as shown in Attachment "L" of the Engineering Report. The reimbursements shall be made within 30 calendar days from the date the 90 day period of filing a protest has expired, unless a protest or legal challenge is filed. Resolution No. Page 2 of 3 3. Effective Date of Revised Fees. The effective date for the implementation of the revised fee shall be August 19, 1999. It has been determined that the 60 day delay in the application of new fee or increases in the fee from the date of adoption of the establishing Resolution pursuant to Section 66017 of the State of California Government Code does not apply to a reduction to an existing Capital Improvement Fee. 4. Filing a Protest. The 90 day period for filing a protest pursuant to the State of California Government Code Section 66020 begins on the date this Resolution is adopted by the City Council. 5. Judicial Action to Challenge this Resolution. The time limits provided in State of California Government Code Section 66020 for filing an action or preceding to attack, review, set aside, void or annul the proposed revised fees by this Resolution apply. 6. Provisions of Resolution No. 97-70. All provisions of Resolution No. 97-70 not revised by or not in conflict with this Resolution shall remain in full force and effect. PASSED AND ADOPTED on this 18th day, August, 1999, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Jim Mastin, Mayor Marie Ulvila, City Clerk Resolution No. Page 3 of 3 Land Acquisition Option #1 Estimated Cost of Capital Improvements Talmage Road/US 101 Southbound Exit Ramp Talmage Road/Airport Park Boulevard South State Street/Washington Avenue/Hastings Avenue SUBTOTAL $ 68,963 $ 15,450 $102,975 $187,388 Engineering, Administration, Construction & Project Inspection at 15% Contingencies at 10% SUBTOTAL $ 28,110 $ 18,740 $234,238 Hastings Ave. land acquisition of NE parcel and market value loss Hastings Ave. land acquisition of airport property (1504 S.F.) Allowance for attorney fees and closure costs $ 26,40O $ 4,512 $ 10,000 TOTAL in 1999 dollars $275,150 Calculate amount needed for construction in the year 2004 An average annual inflation rate of 4% instead of 5% over 5 years will be utilized to account for the unknown time of receipt of capital improvement fees from development projects. Any accrued interest (and principal) not utilized will be redistributed to developers upon completion of construction of all identified improvements in this report. per formula, Future Value = Present Value (1 + i)n Present Value = $275,150; i = 4% = 0.04; n = 5 years Therefore, future value = $ 334,762 Future Value- $ 334,762 Add $ 10,600 Add $ 2,O26 Add $ 3,59O Add $ 10,000 Add $ 3,750 Add $ 689 Add $ 2,200 Total Fee $ 367,617 (Traffic Studies, Oct. 1996 to April 1997) (Professional engineering services for signal modification at Airport Park Blvd. & Talmage Rd. by Whitlock & Weinberger Transportation, Inc., July- October, 1998) (Signal modification at Airport Park Blvd. &Talmage Rd. by Republic Electric, October 16, 1998) ($2,000 per year traffic volume counts & intersection LOS analysis) (annual administration fee, 5 yrs. @ $30/hour x 25 hrs.) (professional engineering services by Whitlock & Weinberger Transportation, Inc. on July 7, 1999) (additional appraisal services by Harding Appraisal Co.) ATTACHMENT "H" Proposed Fee Revision Land Acquisition Option CITY OF UKIAH J I Cost Estimate for South State Street and Washington Ave./Hastings Ave. ~Based on Cost Estimates Prepared by Boyle Engineering on April 12, 1996 __ Reference Boyle Engineering Drawing No. P-1 ] - __ Prepared by: Rick Seanor Item Estimated Unit of No. Item Quantity Measure Unit Price Total Price i Clearing & Grubbing I LS $2,500.00 $2,500.00 2 Sawcut AC 300 LF $2.00 ~ $600.00 3 Reset Water Valve to Grade 3 EA I $400.00 $1,200.00 ___~ .....Roadway Excavation 100 CY ! $25.00 I___$2,500.00 5 Construct Wheelchair Ramp 2 EA $2,400.00t $4,800.00 - ~ ----~Construct Curb & Gutter 450 ! LF $20.00 $9,000.00 ~- iConstruct Sidewalk i 450 ~ ~ LF $25.00 I $11,250.00 8 ~Aggregate Base i 75 I TON i $20.00 i $1,500.00 ..... 9 ~ A ~-i~'h~i~ C-o ~-c~t e ............. r ....... ~-0- - -~ ~-o~-I ~0-6 l- $2-76oo.o0 ~0 ~a-c~-:l'~a~ic ,~'{~']pe ' ' ~ 176~-5 ~[ LF .... 1l ..... ~i-[~)0~ ...... ~~~..~ "--~-1-- iPlace Pavement Marking .... i ..... ~-~-0- I S-F:'-- ', -~4:~0 . 12 Modify Traffic Signal & Detector Loops i i LS i $60,000.00 ..... $60~0-0~0(5- 13 Tree Removal and Parcel Improvement i i LS]. $5,000.00 [ ., Subtotal[ Date and Time Printed: 8/12/99 at 11:47 AM Filename: CIFS-99Att-H-Opfionl Proposed Fee ATTACHMENT "1" Revision, Land Acquisition Option #1 CITY OF UKIAH I t DISTRIBUTION OF PROJECT TRAFFIC AND FEES BY LAND USE FOR THE AIRPORT INDUSTRIAL PARK ~Prepared By: Rick Seanor _ Revised ___ Percent of Required Acres Land Use Total Boundary Capital Per Proposed Current Traffic Volume * Improvement Fees Land Fee Per Fee Per PM Peak Hour (Construction Year 2004) Use Acre Acre Fast Food Restaurant 3.22 $11,837.27 0.65 $18,211.18 $34,864.79 Ga_s_ Station/Mini-Mart 5.74 $21,101.22 0.74 $28,515.16 $54,728.91 Office/Retail 6.34 $23,306.92 4.85 i $4,80~5.55I $7,346.49 Retail I 3~.7-1 ~ $142,304.54 25.47I $5,587.14 $10,702.92 Industrial i _~_-7]~ ~ $99,366.88 ~ 53.75 i $1,848.69 $3,564.97 Auto Dealership ! 1~62'~888 i $45,143.37 11.44 153,946.10 $7,554.63 Auto Parts/Auto Care __ '-- ....... $24,556.82 4.07 $6,033.62 $11_,__510.69 -, .... lOOTO5 ..... ] ............ TOTALS $367,617.00 100.97 , · Bounda~ Traffic Volume = (Total Trips Generated by AlP) LESS (Internal Trips Generated by AlP) Date and Time Printed: 8/12/99 at 11:57 AM Filename: ProposedCIFS-99-Fees-Att-I,J-Opfionl ATTACHMENT "J" Proposed Fee Revision, Land Acquisition Option #] CITY OF UKIAH SUMMARY OF CAPITAL IMPROVEMENT FEES-BY PARCEL NUMBER-AIRPORT INDUSTRIAL PARK Prepared By: Rick Seanor _ Lot Assessor's Proposed Current ID Parcel No. Land Use Acreage Fee Fee _ No. 42 180-070-40 Jack In The Box Restaurant 0.65 $11,837.27 $22,662.12 SUBTOTAL (FAST FOOD RESTAURANT) 0.65 - $11,837.27 ~1 $22,662.12 41 180-070-39 Shell Station/Mini-Mart 0.74 $21,101.22 $40,499.39 .... SUBTOTAL (GAS STATION/MINI-MART) 0.74 $21,~01.22 $40,499.39 _ i ___ 2 180-070-01 Talmage Professional Center 0.00 $0.00 $0.00 3--' 180-070-02 i Talmage Office Park 0.00 $0.00 t $0.00 / __ 4 180-070-03 North Cai Wood 0.00 $0.00 $0.00 6 180-070-29 I North Counties Engineering 0.00 $0.00 $8,962.72 7 180-070-28 I Office/Retail 1.53 i $7,352.49 -$11,240.13 ~_~ 180-070-27 J Redwood Coast Regional Center 0.00! $0.00 ~ $0.00 9~1 180-070-26 ii Office/Retail 1.21 . $5,814.721'__ $8,889.25 .......10 ~ 180-070-25 I Office/Retail 1.09 $5,238.05 $8,007.67 _~11_ ~ 180-070-24 Jt Office/Retail 1.02 $4,901.66 $7,493.42 i SUBTOTAL (OFFICE/RETAIL) 4.85 I $23,306.92 I $44,593.20 5--:i 180-070-38 i Walmart (Existing) 0.00 ......... ~).00 ~ $0.00 12 180-080-41 i Retail 1.00-- ~§~ ~___$10,702.92 13 180-080-53 ~ Retail 1.88 $10,503.83 i $20,121.49 14 180-080-54 ' La-Z-Boy Furniture Galleries 1.28 $7,151.54 I $13,699.74 15 180-080-55 i Retail 1.06 $5,922.37 I $11,345.09 16 180-080-52 ~ i Staples Office Superstore 2.18 $12,179.97 $23,332.36 26 180-080-51 ~ Food-4-Less 5.04 i $28,159.20~ $53,942.71 _27 180-080.44,45 ! Friedman Brothers 10.51 ~, $58,720.88 ~_ $112,487.67 5__ 180-070-38 i Walmart (Expansion) ..... -2.~-2--- $14,079.60 ~--- $26,971.35 ........ SUBTOTAL (RETAIL) __ 2_5 ~__4_7- ....... _$142,304.54 ~ $2__7_2_,__6_03.~32_ i 2.96 $5,472. .__17 180-080-16,T Industrial 11 ___ $10,552.32 18 180-080-25 I Industrial ...... ~.._54__ $6,544.35} $12,620.01 19 180-080-26l! vacant building 0.00 $0.00 I $0.00 20 180-080-19 Industrial 1.00 $1,848.69 ] $3,564.97 21 180-080-22 Industrial 2.23 $4,122.57 I $7,949.89 .. 22 -- 180-080-27 ................ Industrial 4.49 $8,300.60 I $16,006.74 23 180-080-28 i Industrial 4.59 $8,485.471 $16,363.23 24 180-080-29 i Industrial .__~4 :..6_~ .................. _$__8_,.503.96 ! $16,398.88 25 180-080-30 ~ Industrial 5.56 ~ ' 29 180-110-07 t $10'278'69 i $19,821.26 , Mendocino Brewing ~ 9.00 I $16,638.17 ! $32,084.77 30 180-110-02,06 i Industrial !--'~-:~--- $16,231.46 i $50,586.99 ---i L -- 31 180-120-04 I Industrial 5.80 $10,722.38 i $20,676.85 32 . 184-080-01 I Industrial 1.20 $2,218.42 i $4,277.97 SUBTOTAL (INDUSTRIAL) i 53.75 $99,366.88i $210,903.89 33 180-080-66,67 Auto Dealership 1.67 $6,589.98 [ The 3~-~ 180-080-64,65 i Auto Dealership 1.62 $6,392.68 35 180-080-62,63 } Auto Dealership I 1.80 I $7,102.98 / CIF 36 180-080-60,61 I Auto Parts/Auto Care ~ i 1.84 $11,101.85 37 180-080-59 [ Auto Dealership 2.09/ $8,247.35 ithisliSts Auto Dealership 2.18 , $8,602.49 38 [ 180-080-58 -'~-~ 1~0-~-~ _~ Auto Dealership .... , 2.08 i $8,207.89 L one --~"- ] ~§(~~- -~ Au~- F'~~t~are ~.. :~ .~ SUBTOTAL (AUTO DEALERSHIP/AUTO PARTS/AUTO CARE) j 15.51 ! $69,700.18 i $139,774.08 -', Date and Time Printed: 8/12/99 at 11:55 AM Filename: ProposedCIFS-99-Fees-Att-I,J-Optionl Land Acquisition Option #2 Estimated Cost of Capital Improvements Talmage Road/US 101 Southbound Exit Ramp Talmage Road/Airport Park Boulevard South State Street/Washington Avenue/Hastings Avenue SUBTOTAL $ 68,963 $ 15,450 $107,975 $192,388 Engineering, Administration, Construction & Project Inspection at 15% Contingencies at 10% SUBTOTAL $ 28,860 $ 19,240 $240,488 Hastings Ave. land and structure acquisition of NE parcel and market value loss Tenant relocation Hastings Ave. land acquisition of airport property (692 S.F.) Allowance for attorney fees and closure costs $ 87,20O $ 6,000 $ 2,076 $ 20,000 TOTAL in 1999 dollars $355,764 Calculate amount needed for construction in the year 2004 An average annual inflation rate of 4% instead of 5% over 5 years will be utilized to account for the unknown time of receipt of capital improvement fees from development projects. Any accrued interest (and principal) not utilized will be redistributed to developers upon completion of construction of all identified improvements in this report. per formula, Future Value = Present Value (1 + i)n Present Value = $355,764; i = 4% = 0.04; n = 5 years Therefore, future value = $ 432,841 Future Value = $ 432,841 Add $ 10,600 Add $ 2,026 Add $ 3,59O Add $ 10,000 Add $ 3,750 Add $ 689 Add $ 2,200 Total Fee $ 465,696 (Traffic Studies, Oct. 1996 to April 1997) (Professional engineering services for signal modification at Airport Park Blvd. & Talmage Rd. by Whitlock & Weinberger Transportation, Inc., July- October, 1998) (Signal modification at Airport Park Blvd. &Talmage Rd. by Republic Electric, October 16, 1998) ($2,000 per year traffic volume counts & intersection LOS analysis) (annual administration fee, 5 yrs. @ $30/hour x 25 hrs.) (professional engineering services by Whitlock & Weinberger Transportation, Inc. on July 7, 1999) (additional appraisal services by Harding Appraisal Co.) ATTACHMENT "H" Proposed Fee Revision Land Acquisition Option #2 CITY OF UKIAH i Cost Estimate for South State Street and Washington Ave./Hastings Ave. Based on Cost Estimates Prepared by Boyle Engineering on April 12, 1996 Reference Boyle Engineering Drawing No. P-1 Prepared by: Rick Seanor Item Estimated Unit of No. Item Quantity Measure Unit Price Total Price ! IClearing & Grubbing 1 LS $2,500.00 $2,5-00.00 2 [Sawcut AC t--- 300 LF $2.00 ....~$~0.00 " 3 !Reset Water Valve to Grade ! 3 EA .... $400.00 ........ $1,200.00 4}Roadway Excavation i 100 CY $25.00 t $2,500.00 5 ~Construct Wheelchair Ramp 2 EA $2,400.00 $4,800.00 6 Construct Curb & Gutter 450 ~ LF $20.00 $9,000.00 7 Construct Sidewalk 450 LF $25.00 $11,250.00 8 Aggregate Base 75 TON $20.00 $1,500.00 9 Asphalt ~-onc~ete 50 ..... --TON $52.00 ~ ..... $ 2_ ,_6 0_0_._0_0__ 10 IPlaceTraffic Stripe ...... 1 i 625 LF $1.00 [_ _$1,625-00 11iPlace Pavement Marking ! 100 DF $4.00'1 $400.00 12 iModify Traffic Signal & Detector Loops ]' I 4 LS $60,000.00 $60,000.00 13 ~'l:r~e~ ~ ~e~-ce- ~lo~atio~ t 1 i ES $5,000.0~ .............. _$5,000.00 14 ~Structure Removal i i LS $5,000.00 $5,000.00 ! f [ ................ , Subtotal $107,975,00 Date and Time Printed: 8/12/99 at 11:45 AM Filename: CIFS-99Att-H-Opfion2 Proposed Fee ATTACHMENT "1" Revision, Land Acquisition Option #2 CITY OF UKIAH DISTRIBUTION OF PROJECT TRAFFIC AND FEES BY LAND USE FOR THE AIRPORT INDUSTRIAL PARK Prepared By: Rick Seanor ~ Revised I Percent of Required _ Acres Land Use Total Boundary Capital Per P~:oposed Current i ~ Traffic Volume ~ Improvemen_t Fees Land Fee Per Fee Per [PM Peak Hour (Construction Year 2004) _ Use Acre ~cre Fast Food Restaurant . 3.22 $14,995.41 0.65 $23,069.86 $34,864.79 Gas Station/Mini-Mart I 5.74 $26,730.95 0.74 ~ $36,122.91 $54,728.91 Office/Retail i 6.34 $29,525.13 4.85 I -~37.65 $7~3-4~49 Retail i 38.71 $180,270.92 25.47 / -~-i~77.77 Industrial ' 27.03 I $125,877.63 53.75 ~ ~,,3~-].-.91 Auto Dealership i ......... 1-?'2~8 ........ i $57,187.47 I 11.44 - -:~,~8.90 i .~7-:~54.63 Auto Parts/Auto Care i' 6.68 $31,108.49 [ 4.07 ~~ ............. ---~:l:~,-[S :i - 100-.0-0- ......... i $465,696.00 ! ~3-0.97 ~! _ *Boundary lraffic Volume = (Total Trips Generated by AlP) LESS (Internal Trips Generated by AIP~ Date and TimePrinted: 8/12/99 at 12:01 PM Filename: ProposedCIFS-99-Fees-Att-I,J-Opfion~~ . ATTACHMENT "J" Proposed Fee Revision, Land Acquisition Option #2 CITY OF UKIAH SUMMARY OF CAPITAL IMPROVEMENT FEES BY PARCEL NUMBER-AIRPORT INDUSTRIAL PARK Prepared By: Rick Seanor __ __ Lot Assessor's ' _ .... Proposed Current ID Parcel No. Land Use Acreage Fee Fee No. 42 180-070-40 i Jack In The Box Restaurant 0.65 $14,995.41 -- $22,662.12 SUBTOTAL (FAST FOOD RESTAURANT) 0.65 $14,995.41 _$22,662.12 __41 180-070-39 Shell Station/Mini-Mart 0.74 $26,730.95 --$40,499.39 SUBTOTAL (GAS STATION/MINI-MART) 0.74 $26,730.95 ; $40,499.39 . _ 2 180-070-01 Talmage Profess ional Center 0.00 $0.00 $0.00 3 180-070-02 Talmage Office Park 0.00 $0.00 $0.00 4 180-070-03 North Cai Wood 0.00 $0.00 $0.00 6 180-070.29 , North Counties Engineering 0.00 ! $0.00 i $8,962.72 __7 180-070-28 Office/Retail 1.53 : $9,314.11 $11,240.13 8 180-070-27 Redwood Coast Regional Center 0.00 $0.00 $0.00 _ 9 180-070-26 Office/Retail 1.21 $7,366.06 , $8,889.25 10 I 180-070-25 Office/Retail 1.0~3_I $6,635.547 $8,007.67 _ 11 _ 180-070-24 Office/Retail 1.02 $6,209.41 ____ $7,493.42 ......... SUBTOTAL (OFFICE/RETAIL) ' 4.85 . $29,525.13 I $44,593.20 5 / 180-070-38 Walmart (Existing) 0.00 t $0.00] $0.00 -~-~ 180-080-41 ...... Retail 1.00I $7,077.77~ $10,702.92 _~ 180-080-53 ~ Retail ~ 1.88 I $13,306.22 ,~---$20,121.49 14 180-080-54 ', La-Z-Boy Furniture Galleries [ 1.28 $9,059.55 . $13,699.74 T Retail~ 1.06 $7,502.44 ~- $11,345.09 _1_5__ 180-080-55 i Staples Office Superstore i 2.18 $15,429.55 16 180-080-52 ! .! i $23,332.36 26 180-080-51 ~ Food-4-Less ~ 5.04 $35,671.98', $53,942.71 i~-2-7-- 180-080-44,45 ~ ......... Friedman Brothers ,I 10.51 $74,387.41 i $112,487.67 ..........5 ?1 180-070-38_L walmart (Expansion) i' 2.52 ~1 $17,835.99 L_ $26,971.35 , SUBTOTAL (RETAIL) 25.47 I $180,270.92 I $272,603.32 --}-7--- 180-080-16 I Industrial 2.96 $6,932.05 ] $10,552.32 18 180-080-25 Industrial 3.54 $8,290.361i $12,620.01 19 180-080-26 vacant building 0.00 $0.00 I $0.00 I 20 180-080-19 I nd u stri al 1. O0 $2,341.91 $3,564.97~ 21 180-080-22 Industrial 2.23 $5,222.46 __ $7,949.89 22 180-080-27 , Industrial 4.49 $10,515.17 i $16,006.74 23 180-080-28 _ Industrial j 4.59 $10,749.36 $16,363.23 24 180-080-29 Industrialt- 4.60 $10,772.78 $16,398.88 25 180-080-30 ~ Industrial 5.56 $13,021.02! $19,821.26 29 180-110-07 '--? Mendocino Brewing I 9.00 $21,077.18 ~--- $32,084.77 30 180-110-02,06 ? IndustrialI 8.78 $20,561.96 $50,586.99 31 180-120-04t Industrial i_ 5.80 I $13,583.07 _ $20,676.85 32 184-080-01 Industrial I 1.20 $2,810.29 ~ $4,277.97 :-~i~-: -~i-L-;80'66' 6 7 i Auto Dealership 1.67 $8,348.171 The -~--- [ ........ ~ ~0~. ~8-~67~. 64,~ / Auto Dealership 1.62 $8,098.23 35 ! .... ~~,~ ~ 1.80 $8,998.03! current Auto Dealership ...... i CIF --~3~ ..... i~-~)80-60,61 i Auto Parts/Auto Care , 1.84 $14,063.79 i lists 3~ ~-- ~C~-~~ ' Auto Dealership i 2.09 $10,447.71 ~_ :38-~-- - ~0-0~-5§ ! Auto Dealership '__2.18 $10,897.61 .... 3~ 1-~-0~0~'~ i Auto Dealership 2.08 $10,397.72 [ one ~_4_.._0_-- I ...... ~-~~ I Auto Parts/Auto Care + 2.2~- $17,044.70 ! parcel. , SUBTOTAL (AUTO DEALERSHIP/AUTO PARTS/AUTO CARE) I 15.51 I $88,295.96 ! ..... $139,774.~-8~ Date and Time Printed: 8/12/99 at 11:59 AM Filenflme: ProposedCIFS-99-Fees-Att-I,J-Option2,~,4~ ~ il, HARDING APPRAISAL CO., Inc. GARY FULBRIGHT, MAI 3000 Cleveland Ave., Suite 204 Santa Rosa, California 95403 Phone (707) 571-8957 October 15, 1997 Mr. Rick Kennedy Director of Public Works/City Engineer City of Ukiah 300 Seminary Avenue Ukiah, CA 95482-5400 Re: Lanz Property: 1195 South State Street Dear Mr. Kennedy: This letter is in response to your request for our opinion concerning both the cost and feasibility of relocating the dwelling at 1195 South State Street, Ukiah, together with the city's purchasing of a 6,970 sq.ft, strip of land from the property at that address. As you know, we recently appraised the subject property's market value as of the appraisal date of September 17, 1997. As a conclusion of that appraisal, the subject property's market value was estimated as $180,000. This letter must be read in conjunction with the appraisal in order for the reader to have information on which this opinion is based. In the appraisal report, we estimated the subject's land area to be about 21,800 sq.ft. We noted that the area proposed for acquisition was 6,970 sq.ft., and that such land was located along the property's south side and across the property's south east corner. In the appraisal, the whole land value was estimated as $4.20 per sq.ft. As part of the whole property, the land proposed for acquisition would have a value estimated as 6,970 x $4.20 or about $29,300. Also in the appraisal report, we estimated that the residential land area was about 8,000 sq.ft., and that the light industrial portion occupied the land remainder of about 13,800 sq.ft. The property value of the residential portion (land and improvements) was estimated as being $67,000. By deduction of the residential portion's estimated $33,600 land value (8,000 sq.ft. times $4.20/sq.ft.) from $67,000, the indicated remainder value of the structural improvements would appear to be $33,400. The problem then is to compare the dwelling's indicated value to an estimated cost to move it. If the estimated dwelling value is more than the cost to move the structure, then relocation of the house might be feasible. Two years ago, we appraised the mixed use Shoemaker property on North State Street that included an 1,180 sq.ft, occupied dwelling, which was proposed to be relocated a distance of about 15 feet on the same lot. The estimated moving cost of that house to a new foundation was about $31,000 and included $1,400 for temporary food and motel lodging of the inhabitants for eight days. Mr. Rick H. Kennedy August 10, 1999 The Lanz structure located nearest to Hastings Avenue is the dwelling, which has been occupied by renters. In September, 1997, we inspected the property and talked with Mr. and Mrs. Lanz. The dwelling was then rented for $675/month, which we estimated to be fair market rent. In today's market, fair market rent would be about $750; in relation to the $67,000 value estimated in 1997, the residential portion of the property would now contribute about $75,000 to the property value -- under the assumption that the dwelling's physical condition is the same. Alternative 1 In the first acquisition alternative, the property line would be moved 6 feet northward all along the property's south side. Two or three sycamores and one fir tree would likely be in the way of the project -- in addition to a boundary fence and hedge; and a fence would need replacing. We are not certain how near Alternative 1 would bring the property line to the dwelling's south side. Scale measurement of project drawings indicates that the dwelling's existing side yard setback is 12 feet. Under Alternative 1, the setback would be reduced to 6 feet. However, in September, 1997, we measured the distance from dwelling to fence as 10 feet. If our measurement was correct, and if the fence was on the property line, then the house location on the project map is off by 2 feet and Alternative 1 would decrease the setback to 4 feet. A 4 foot side yard setback for a dwelling is less than called for in the City's zoning for single family residential use. Whether the setback would be 4 feet or 6 feet, our opinion is that Alternative 1 would have the effect of decreasing market rent by about 20%, from $750 to $600 per month. The reduced rent would lower the value of the property's residential portion by about $15,000 to $60,000 -- with consideration included for the loss of trees and hedge. We assume the City would pay for the tree and hedge removal and for installing a simple replacement fence, at a total cost of about $5,000. The direct land acquisition cost is estimated as $4.20/sq.ft. times 1,596 sq.ft, of land or $6,700. There is another cost: the effect of lot width reduction on the Lanz tree service operation. The vacant land behind the light industrial structures has two uses. One is for on-site turn around of service vehicles, and the other use is for on-site parking of the workers's personal vehicles. The loss of lot width would not likely affect the parking of personal vehicles, but would take 6 feet of maneuvering room from the service vehicles with trailers. We estimate that the effect of lot width reduction on the maneuvering of tree-service vehicles could be equivalent to 20 minutes per day or 4.2 percent, based on an eight hour day. The effect of the 4.2% value loss is estimated to be 0.042 times the $113,000 value for the property's light industrial portion, as estimated in the September, 1 997, appraisal report. That loss in operational value is estimated as about $4,700. In recap of the cost of Alternative 1 on the Lanz property, the costs to the City are estimated to be $31,400, which includes estimates for the dwelling's rental value loss of $15,000; the tree, hedge, and fence work cost of $5,000; the land to be acquired at a cost of $6,700; and the $4,700 loss in value of the industrial property portion. The total effect of Alternative 1 on the Lanz property is estimated in the rounded amount of $31,000. This estimate assumes that if the side yard is reduced to as little as 4 feet, the property's residential use would continue to be a permitted, legal use. Mr. Rick Kennedy August 10, 1999 Alternative 2 In the second alternative, the property line would be moved 11 feet northward all along the property's south side. The same two or three sycamores and one fir tree would likely be in the way of the project -- in addition to a boundary fence and the hedge to the lot's east end. The dwelling's side yard would be reduced to about 1 foot -- or the project might even encroach upon the structure. Whichever would be the case, our opinion is that the dwelling would become uninhabitable, losing its rental value of $75,000. (Under the special airport zoning district, the existing use would likely revert to parking.) Moreover, we understand that under state law, tenants would be entitled to relocation expense, which we estimate from projecting the relocation expense in the September, 1997, appraisal report to be about $6,000. As before, we assume the City would be responsible for the costs of removing the trees and hedge and for replacing the wire fence, which we estimate to be $5,000. The direct land acquisition cost is estimated as $4.20/sq.ft. times 2,898 sq.ft, of land or about $12,200. There is another important cost consideration: the effect of lot width reduction on the Lanz tree service operation. We estimate that the effect of lot size reduction on the maneuvering of tree- service vehicles would be severe. But there is a remedy. The dwelling which, without a side yard is estimated to have lost its rental value, could be removed, making way for ample parking in front for personal vehicles of the tree-service workers. To make use of the residential area, the dwelling must be removed. We have estimated that relocating the dwelling on-site would be very costly and would create an unsafe vehicle access condition for tenants. We estimate a dwelling demolition cost of about $5,000, based on a likely cost of from $4 to $5 per square foot times the dwelling area of 1,152 square feet. To recap the Alternative 2 cost for the Lanz property's residential portio, the costs to the City are estimated to be $103,200, including estimates for the residential value loss of $75,000; the relocation of tenant expense of $6,000; the landscape work of $5,000; the $1 2,200 value of land to be acquired; and the dwelling removal cost of $5,000. Following is a summary of estimated costs for the two alternatives being considered. ESTIIVIATED COSTS OF PROPOSED ALTERNATIVES COIVIPARED Description Alternative 1 Alternative 2 Rental Value Loss $15,000 $75,000 Relocate Tenants NA 6,000 Landscape Work 5,000 5,000 Land To Be Acquired 6,700 1 2,200 Loss of Lot Utility 4,700 NA Dwelling Removal NA 5,000 Total (Rounded) $31,000 $103,000 Mr. Rick Kennedy August 10, 1999 As a reminder, this letter must be read in conjunction with the appraisal of September 17, 1997, in order for the reader to have fuller information on which the opinions in this letter are based. The appraisal included a complete property description with building sketches and area computations, an assessor's plat, and on-site photographs of the Lanz property, together with zoning information, and market data on sales of comparable sold land and improved properties. Please call me for any clarification or further discussion of this analysis. Sincerely, Gary Fulbright CERTIFICATE OF THE APPRAISER I hereby certify that, to the best of my knowledge and belief: the statements of fact contained in this report are correct. the reported analyses, opinions, and conclusions are limited only by the reported assumptions and limiting conditions, and are my personal, impartial, and unbiased professional analyses, opinions, and conclusions. I have no present or prospective interest in the property that is the subject of this report, and have no personal interest with respect to the parties involved. I have no bias with respect to the property that is the subject of this report or to the parties involved with the assignment. my engagement in this assignment was not contingent upon developing or reporting predetermined results. my compensation for completing this assignment is not contingent upon the development or reporting of a predetermined value or direction in value that favors the cause of the client, the amount of the value opinion, the attainment of a stipulated result, or the occurrence of a subsequent event directly related to the intended use of this appraisal. my analyses, opinions, and conclusions were developed, and this report has been prepared, in conformity with the Uniform Standards of Professional Appraisal Practice. I have made a personal inspection of the property that is the subject of this report. A personal field inspection of the comparable sales relied upon in making said appraisal has also been made. All comparables have been visited by the appraiser. no one provided significant professional assistance to the person signing this report. Gary Fulbright is currently certified under the continuing education program of the Appraisal Institute, and by the State of California as a General Real Estate Appraiser, Number AG018699. Gary Fulbri~ht The north side of Hastings Avenue, at South State Street, is viewed in this photo, camera facing northward from the south east corner, with airport land behind the camera. The Lanz property's residential side yard setback is viewed from the north east corner sidewalk, camera facing eastward with dwelling at left' south side property line is assumed to be in hedge at right. The nominal southside entry gate to the Lanz property is viewed from across Hastings Avenue, camera facing to north west. The gate is understood to be unusable for tree service vehicles, which cannot be safely driven through the gate and onto the busy road. The entry used by the property is viewed in this photo, camera facing westward from the City's adjoining lot. A north westward view of Hastings Avenue and of the Lanz property is observed the road's south side. The redwood tree is estimated to be located about 20 feet north of the property line. The Lanz property's south east corner is located near the no parking sign, on Hastings Avenue's north side. Camera is facing westward, with South State Street in background (signal). I N T E R 0 F F I C E MEMO To: From: Subject: Date: Rick Kennedy, Director of Public Works/.~.~Engineer Michael S. Flad, Assistant City Managef~~ Hastings Widening at State Street July 21, 1999 As we have discussed, in order to accommodate the proposed widening of Hastings Avenue at State Street a portion of airport property, specifically the south/east corner of the intersection will require widening. As you know, the south/east corner property is owned by the City of Ukiah and controlled by the Ukiah Regional Airport. It is a requirement of the Federal Aviation Administration that a market rate of return be received for the use or purchase of airport land. The City of Ukiah has recently purchased property for airport related use and has a established a market rate of between $2 and $4 per square foot. For your purposes, I would recommend an acquisition price of $3 per square foot. Should you require additional cost documentation, I can provide you with a copy of the Mark Ryan Property Appraisal Report performed by Harding Appraisal Co., Inc. dated December 1, 1998. Please keep in mind that Federal Aviation Administration approval will be required prior to the acquisition. Don Bua and myself will be happy to coordinate the Federal Aviation Administration process when the time comes. Please let me know if you need any additional information. 8]:) NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Public Hearing being conducted by the Ukiah City Council for considering proposed revisions to the Airport Industrial Park (ALP) Capital Improvement Fees which are currently imposed on parcels within the AlP when they are developed, will be continued to the City Council meeting of Wednesday, September 1, 1999 at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chambers located at 300 Seminary Ave., Ukiah, CA. The Public Hearing continuance will provide a ten (10) day review period for interested persons who desire to inspect the Engineering Report prepared in support of the proposed revisions and new reports and information which have been prepared subsequent to the initial opening of the Public Hearing on June 16, 1999. The subsequent prepared reports and information collected support a revision to the previously proposed and published revised Capital Improvement Fees. The current and proposed revised Capital Improvement Fees per acre of developable land, based on proposed land use, are as follows: Land Use Current Fee Proposed Fee Fast Food Restaurant $34,864.79 $23,069.86 Gas Station/Mini-Mart $54,728.91 $36,122.91 Office/Retail $ 7,346.49 $ 6,087.65 Retail $10,702.92 $ 7,077.77 Industrial $ 3,564.97 $ 2,341.91 Auto Dealership $ 7,554.63 $ 4,998.90 Auto Parts/Auto Care $11,510.69 $ 7,643.36 The "Engineering Report for the Revision of the Airport Industrial Park Capital Improvement Fees", dated May 28,1999 and the Staff Report dated August 18, 1999, substantiating further revisions to the Capital Improvement Fees may be reviewed at the City of Ukiah Public Works Dept., Civic Center, 300 Seminary Ave., Ukiah, CA, during normal office hours. The Capital Improvement Fees collected will finance the construction of mitigation measures at three identified off-site locations. Mitigation measures will be needed at the Hastings Ave. NVashington Ave. and State St. intersections, Airport Park Blvd. and Talmage Rd. in the vicinity of the US 101 southbound off-ramp by reason of impacts caused by development within the AlP. Please pass this notice on to your neighbors, friends, or other interested parties. You are encouraged to discuss the proposed revisions, express any views you may have, or request additional information from Rick Kennedy at the City of Ukiah Civic Center, 300 Seminary Ave., Ukiah, CA 95482, (707) 463-6280. Marie Ulvila, City Clerk Publish: August 22, 1999 ITEM NO. 9a DATE: August 18, 1999 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF SEMINARY AVENUE LANDSCAPE PLAN During discussions at the June 16 meeting regarding the tree replanting program for the Seminary Avenue medians, the Council requested an opportunity to review a final landscape plan. Pursuant to that request staff contacted Tom Fracchia of Creative Designs who has prepared the attached plan. The plan identifies three species of moderate to fast growing trees including Locust, Camphor, and Tulip Tree which will be uniformly planted in both medians. The Camphor is an evergreen and the Locust and Tulip Tree are decidous. These species also offer differing color characteristics at different times of the year. Beneath the trees will be an array of flowering evergreen shrubs which have been selected to provide variety and color for the majority of the year. The plant selection which is identified on the plan is also intended to minimize daily maintenance in order to contain long term cost. Staff believes the proposed landscape plan will greatly enhance the site as a primary entry to the Civic Center and Downtown by bringing in a variety of seasonal color, summer shading, and green space. For these reasons staff is recommending approval. RECOMMENDED ACTION: Approve landscape plan for Seminary Avenue. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine landscape plan requires revision and approve as revised. 2. Determine landscape plan is inappropriate and remand to staff with direction. Citizen Advised: N/A Requested by: Prepared by: Coordinated with: Attachments: 1. Landscape plan N/A Larry W. DeKnoblough, Community Services Director Candace Horsley, City Manager APPROVED: Candace Horsley, ~ty Manager LD2 SEMINRY.ASR ITEM NO. 10a DATE: August 18, 1999 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION REGARDING POSSIBLE SKATEPARK FACILITY LOCATIONS As the Council is aware staff has been assisting a citizens group attempting to obtain a site for the construction of a skatepark facility. Over a period of approximately two years the Committee and staff have reviewed and discussed many sites with a focus on available publicly owned land. The exception to this focus has been the PAL site located at the east end of Clay Street where a temporary facility has been constructed and room exists for a full scale facility. After discussing and evaluating several locations, three primary sites remain as possibilities. These three sites are the vacant parcel on Low gap Road across from the High School, Vinewood Park, and the future River Park. The advantages to the Low Gap site are it could accommodate a park of approximately 10,000 square feet with required parking on site, it is centrally located by the High School and Pomolita Middle School, and mass transit is readily available. The disadvantage is the size of the parcel which limits the park to 10,000 square feet. The site is partially owned by the City and partially owned by the County of Mendocino. Mendocino County Office of Education holds a controlling option on the City's portion and has been part of the discussions relating to this site. In order to proceed on this location, agreements would have to be reached by the three public agencies for use of the property and long term maintenance. Staff has also met with representatives of Ukiah Unified School District at which time the District expressed their desire that the park not be located in this area based upon concerns regarding truancy and overflow of skate activities on school grounds. RECOMMENDED ACTION: Discuss possible skatepark locations and provide direction to staff as to whether Council wishes staff to proceed to further study the sites discussed in this report or proceed to evaluate additional sites. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Ukiah Skatepark Committee Requested by: Ukiah Skatepark Committee Prepared by: Larry W. DeKnoblough, Community Services Director~"~ Coordinated with: Candace Horsley, City Manager Attachments: 1. Map of possible skatepark locations 2. Diagram of Vinewood Park,~. APPROVED.~ ~~. );~'~)~ '~e I~orsley, C~ty I~lanager LD2 SKTPARK.ASR The River Park offers more than adequate site area with adjacent youth sports activities including Little League and Bicycle BMX, however, the site is remote with no mass transit, access on Gobbi is not pedestrian friendly due to width and lack of sidewalks, and the development timeline for the park is possibly several years in the future. The timeline issue may be very important as the growth in skateboarding as a sport has been significant and the need for a site is pressing. Vinewood Park offers possibly the best immediate location for both the physical accommodation of a skatepark as well as being underutilized. The park site is a total of 4.7 acres consisting mostly of open turf area with a grove of large Fir and Cedar trees adjacent to a small picnic area. The Park also contains a play area in the northeast corner and an underutilized, deteriorating basketball court near the picnic area. There are two possible locations within the park which could accommodate a skatepark depending upon the size of the facility. A diagram of the park is attached indicating these two locations. The large turf area of the park fronting on Elm Street and extending into to the park to the picnic area contains approximately 20,000 square feet. Should a park of 10,000 square feet or less be constructed, this site would be appropriate. This location is also highly visible for public safety purposes and would require little disturbance or interference with other park uses. The second location staff would recommend is the area currently containing the basketball court. This area could accommodate a 10,000 to 15,000 square foot park with room for expansion to the south without interfering with other seasonal activities which utilize this area such as youth soccer. The basketball court could be relocated without incurring a significant increase in the cost of already needed repairs. The only privately owned site which has been considered is the PAL site and adjacent vacant property to the west. The property is owned by the Holzhauzer family and is currently available for lease in the amount of $1,500 per month. The size of the parcel is more than adequate to accommodate a park of 20,000 square feet or more with parking. Mass transit is available and the PAL program would provide an excellent complimentary youth activity adjacent to the site. The primary deterrent to this site is the cost of the lease which at $1,500 per month is significant. In considering the above locations as well as numerous others which over time have been eliminated, staff has attempted to weigh the needs of the community with the availability of sites and the concerns of surrounding neighborhoods. Should Council direct staff to proceed with further evaluation of Vinewood or any other site, staff will conduct a public meeting with the neighborhood surrounding any location being considered prior to any action to develop a park. During previous neighborhood and community meetings, the concerns which have been expressed related to noise, traffic, and public safety. In response to these concerns, Vinewood Park is possibly the best alternative of public recreation sites in terms of size, Iow intensity usage, aesthetic and sound screening. Vinewood also offers other amenities such as existing restrooms, and picnic and playgrounds which will promote family participation. Staff believes a skatepark in this location would provide an opportunity to enhance a youth sports activity in the park which would occur year round and provide an anchor to increase programming in Vinewood for other community and family uses. / ! // / ! \ , ITEM NO. ~. Ob DATE: August 18, 1999 AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION OF 1999 MENDOCINO COUNCIL OF GOVERNMENTS (MCOG), TRANSPORTATION ENHANCEMENT ACTIVITIES (TEA) GRANT APPLICATION OPTIONS. As the Regional Transportation Planning Agency (RTPA) for Mendocino County, the Mendocino Council of Governments (MCOG) has the responsibility to identify and select local projects for funding through the Transportation Enhancement Activities (TEA) Program. The MCOG has a total of $1,847,000 available for programming over the six year TEA-21 period. MCOG has decided on two separate competitive funding cycles, of roughly $900,000 each to distribute the funding. Applications for the first funding cycle are due no later than September 1, 1999. The minimum project size is $100,000 and staff feels that, while there is technically no "cap" on project size, the realistic maximum project for the City of Ukiah is between $200,000 and $300,000 per funding cycle. After an initial analysis of projects that are both eligible for funding under the program and identified as a priority need in Ukiah, staff has developed an initial list of potential projects. Staff is presenting the following information to the City Council to receive input, direction, and prioritization of potential projects for the purpose of submitting an application(s) to the MCOG for a 1999 TEA grant. Background Transportation enhancement funds are to be used for transportation-related projects that enhance quality-of-life, in or around transportation facilities. Projects must be over and above required mitigation and normal transportation projects, and the project must be directly related to the transportation system. Continued on Page 2. RECOMMENDED ACTION: 1. Consider, discuss and prioritize potential TEA grant project application options and direct staff to proceed with the application process. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine that an alternative action is warranted and remand to staff with direction. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Candace Horsley, City Manager Michael Flad, Assistant City Manager Rick Kennedy, Director of Public Works/City Engineer Candace Horsley, City Manager None. APPROVED: Candace Horsley, City IVl~nager Consideration of 1999 Mendocino Council of Governments (MCOG), Transportation Enhancement Activities (TEA) Grant Application Options August 18, 1999 Page 2 Transportation enhancement activities are a means to integrate more creatively and sensitively transportation facilities into their surrounding communities. What distinguishes transportation enhancement activities from other worthwhile "quality of life" and environmental activities is their potential to create a transportation experience that is more than merely adequate. At the same time, they may protect the environment and provide a more aesthetic, pleasant, and improved interface between the transportation system for the communities and people adjacent to transportation facilities. Eligibility All projects selected by the MCOG will be reviewed by Caltrans Headquarters TEA Program staff for eligibility confirmation. During its review, Caltrans will review the following: Direct relationship to the surface transportation system. Projects must have at least one direct relationship to the surface transportation system. This relationship may be one of function, proximity, or impact. Scope over and above a normal project. Enhancement activities are over and above normal transportation projects. Transportation enhancement activities may not in and of themselves be routine or customary elements of transportation projects, or mitigation for project impacts in compliance with the requirements of environmental, or other federal, state, or local laws, even if those aspects will otherwise constitute specified transportation enhancements. Projects must be selected from one or more of the twelve activities categories listed in U.S. Code Section 101(a). If the project eligibility in these 12 categories is not clear, the City needs to provide reasoning for including it, and a determination will be made by the MCOG, Caltrans, and the Federal Highway Administration. The 12 categories are: , 2. 3. 4. . , . 10. 11. 12. Provision for facilities for pedestrians and bicycles. Provision of safety and education activities for pedestrians and bicyclists. Acquisition of scenic easements and scenic historic sites. Scenic or historic highway programs (including the provision of tourist and welcome center facilities). Landscaping and other scenic beautification. Historic preservation. Rehabilitation and operation of historic transportation buildings, structures, or facilities (including historic railroad facilities and canals). Preservation of abandoned railway corridors (including the conversion and use thereof for pedestrian or bicycle trails). Control and removal of outdoor advertising. Archeological planning and research. Mitigation of water pollution due to highway runoff or reduction of vehicle caused wildlife mortality while maintaining habitat connectivity. Establishment of transportation museums. Consideration of 1999 Mendocino Council of Governments (MCOG), Transportation Enhancement Activities (TEA) Grant Application Options August 18, 1999 Page 3 Eligible Costs Enhancement activities must be for capital improvement; it cannot be a maintenance expenditure project with a life of less than five years, or a one-time temporary improvement. Feasibility study projects are ineligible which in and of themselves provide no enhancement to the public. Transportation enhancement activities are public funds. They are to be used for facilities that are in public ownership for public use. Improvements to private property and commercial facilities are not eligible, but may include properties for public use, owned by a public not-for-profit corporation. Eligible costs incurred after the project has "Authorization to Proceed" include the preliminary engineering, real property acquisition, and construction costs associated with conducting a eligible activity. Transportation enhancement activities are reimbursable projects. The City is expected to finance the project as it proceeds. A match of approximately 12 match dollars to each 88 federal dollars for a total of 100 dollars is required in each enhancement project phase. Match may be local dollars, state dollars (including Environmental Enhancement and Mitigation program), non-transportation federal dollars, or private funding. Up to 88% of the actual eligible expenditures - up to the ceiling of the federal funding share- will be reimbursed with each invoice. The City must commit to cover any cost overruns if the project turns out to be underfunded. Application Screening Process All of the screening requirements must be met, where applicable. If a proposal meets all of the applicable criteria, it is eligible for consideration; if not, it will be dropped. The screening criteria falls into seven groups: , . 3. 4. 5. 6. 7. Transportation Enhancement. a) Relationship to surface transportation b) Scope over and above a normal project c) Within at least one of 12 activities categories Consistency with land use and transportation plans. Financial viability of the agency and the project. Project specific requirements (well defined scope and schedule), Air Quality - no significant unmitigatible impacts. Americans with Disabilities Act (ADA) consistency; and Secretary of the Interior's Standards and guidelines for Archeology and Historic Preservation and Secretary of the Interior's Standards for Treatment of Historic Properties. Consideration of 1999 Mendocino Council of Governments (MCOG), Transportation Enhancement Activities (TEA) Grant Application Options August 18, 1999 Page 4 Application Timeline September 1, 1999 and 2001 Applications Due SeptembedOctober, 1999 and 2001 Technical Advisory Committee (TAC) Review and Recommendation November, 1999 and 2001 MCOG Selection of Projects December, 1999 and 2001 Regional Transportation Improvement Plan (RTIP) Due. Proposed City Projects After reviewing the MCOG approved TEA Grant application minimum eligibility requirements and application screening methodology, staff began an analysis of potential projects within the City. The City of Ukiah has compiled a significant amount of useful plans and studies for the purpose of assisting the City Council and staff with these types of planning decisions. Staff has reviewed the following documents with the goal of extracting some common project "themes" that will be competitive in the grant application process. The following is a list of the documents that were reviewed: City of Ukiah City of Ukiah City of Ukiah City of Ukiah City of Ukiah City of Ukiah City of Ukiah City of Ukiah - General Plan - Streetscape Guidelines Study (UDAW) - Community Forest Management Plan - Downtown Revitalization Master Plan - Downtown Design Guide - Municipal Code - Landscape and Streetscape Design Guidelines - Bicycle and Pedestrian Master Plan City of Ukiah - Economic Study Mendocino County Regional Transportation Improvement Program (RTIP) Overall Economic Development Plan (OEDP) In reviewing these various plans, staff was focusing on two primary issues. First, is there a demonstrated need for the project? Each of the above listed plans and studies discusses the need for and priority of a large variety of potential projects. By cross-referencing the various documents, several common needs or themes were found. Second, do these common recommended projects meet the criteria of the grant funding source? Regardless of the documented need, potential projects must meet the eligibility requirements for funding. In addition, the process is a competitive grant process. Projects must not only be eligible, they must out score competing projects from throughout Mendocino County. Consideration of 1999 Mendocino Council of Governments (MCOG), 'Transportation Enhancement Activities (TEA) Grant Application Options August 18, 1999 Page 5 Again, the minimum project size is $100,000 and staff's recommended maximum project size for the City is between $200,000 and $300,000. Staff's recommended application "cap" is based on a variety of factors including the information received from the MCOG at the August 4, 1999 grant application training. Staff feels that given the roughly $900,000 in funding available, the highly competitive nature of the process, the City's history of past transportation related funding cycles, the City's population, the amount of City road miles, and the MCOG's commitment to equitably disperse the funding county- wide, projects in excess of $300,000 will be at a substantial competitive disadvantage. With the above in mind, staff is recommending a project or projects that include the following components: Additional street trees on State Street The need for additional street trees (including irrigation) on our primary transportation corridor is well documented. Trees not only provide an aesthetic enhancement of the transportation right of way, they provide much needed pedestrian walkway shade. Downtown crosswalk enhancements. The Ukiah downtown core would benefit greatly from a unifying pedestrian element. Stamped concrete or other materials that enhance crosswalk visibility would also alert motorists to the pedestrian presence on State, Main and School Streets. Landscape improvements at east block of Main St., Smith St. and Standley St. The improvement of our large unshaded parking lots, like the one located on Main Street, has a multitude of benefits. In addition to shading the parked vehicles, perimeter landscaping will shade the pedestrian walkway. Landscaping will also greatly enhance what is currently considered a blighted area. Streetscape enhancements on State Street and Downtown. In addition to street trees, many other pedestrian level streetscape enhancements have been recommended. Typically these improvements include uniform trash receptacles, lighting, planters, signage, etc. Pedestrian and bicycle enhancements. Particularly the need for improved bicycle parking facilities is recommended. Them are currently no enclosed bicycle storage units in Ukiah. For pedestrians, the addition of benches would provide rest areas throughout our pedestrian corridors. Staff continues to develop project details and cost estimates for the above slate of recommended potential activities. Staff will provide the City Council with detailed information concerning each potential activity at the August 18, 1999 City Council meeting. Recommendation It is staffs recommendation that after receiving additional project details that the City Council consider, discuss and prioritize the recommended Transportation Enhancement Activities for the purpose of preparing a 1999 TEA grant application. AGENDA SUMMARY ITEM NO. DATE: 10c August 18, 1999 REPORT SUBJECT: CONSIDERATION OF PROJECT APPLICATION OPTIONS FOR THE SB45 BIKE AND PEDESTRIAN FUNDING PROGRAM With the enactment of Senate Bill 45 (Kopp) in 1997, the Regional Transportation Planning Agencies (RTPA) have a greater responsibi',ity in deciding how transportation funds allocated to each Region under the Regional Transportation Program are spent and what transportation projects are to be funded. As the RTPA for Mendocino County, the Mendocino Council of Governments (MCOG), adopted a SB45 funding allocation percentage for four identified transportation modes which are: highways and streets (80%); rail (10%); transit (5%); and bike and pedestrian (5%). As a result of the 1998 State Transportation Improvement Plan (STIP) Amendment, additional state and federal funds in the amount of $7,826,000 became available to the Mendocino County Region for funding allocation by the MCOG of which $391,000 was set aside for bike and pedestrian projects. On May 24, 1999, MCOG officially announced that it would accept project applications for funding under the SB45 Bike and Pedestrian Funding Set Aside until September 1, 1999. Project applicants must be member agencies of MCOG. The Mendocino Transit Authority, the Northwestern Pacific Railroad, and the California Western Railroad are also eligible applicants. City staff have identified three candidate projects for funding consideration under the SB45 Bike and Pedestrian Program for the City of Ukiah. . Improvement of safer route to school along the north side of Mendocino Drive fronting Yokayo School grounds. 2. Construction of pedestrian facility at Gobbi Street and Oak Manor Drive. 3. Construction of ADA ramps at various locations within the City of Ukiah. CONTINUED ON PAGE 2 RECOMMENDED ACTION: Consider the merits of each City of Ukiah project proposed for SB45 Bike and Pedestrian Funding and prioritize project applications, or select one project application for submittal to MCOG. ALTERNATIVE COUNCIL POLICY OPTIONS: Select other project for funding consideration. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: School District, Joyce Mills Rick H. Kennedy, Director of Public Works/City Engineer Rick H. Kennedy, Director of Public Works/City Engineer Candace Horsley, City Manager None. APPROVED: RHK:KK Candace Horsley, ~it~Manager R:I\PW ASB45 Consideration of Project Application Options for the SB45 Bike and Pedestrian Funding Program August 18, 1999 Page 2 Project No. I was initiated as a recommendation from the Traffic Engineering Committee. Mr. Gordon Burke, Director of Support Services for Ukiah Unified School District and Mr. Tom Rooney, former Principal of Yokayo Elementary School, met with the Traffic Engineering Committee on May 11, 1999, to discuss traffic issues and complaints concerning the parental unloading and loading of school children on Mendocino Drive and Dora Street. Pedestrian safety concerns were discussed, and the lack of sidewalk along the north side of Mendocino Drive fronting the majority of the Yokayo School south property line was identified as a significant need. Short-term solutions were considered and soon implementated. As a long-term solution addressing pedestrian safety along a designated safer route to school, the Committee recommended that the City submit a pedestrian facility improvement project when funding opportunities with either the SB45 Bike and Pedestrian Program or the LTF Bik6 and Pedestrian Program were available. The improvement would involve the construction of curb, gutter, and sidewalk along the Mendocino Drive frontage of Yokayo School. Because the LTF Bike and Pedestrian Program funding levels are minimal ($39,000+ per year) and since the City of Ukiah has been successful in receiving funding from this program for the last two cycles, staff believes that the safer route to school improvement project would have a better chance of being funded under the SB45 Bike and Pedestrian Program. In response to pedestrian safety concerns expressed by a resident within the Oak Manor subdivision, Councilmember Libby has asked that the City apply for funding to construct pedestrian improvements at the Gobbi Street crossing with Gibson Creek and the intersection of Oak Manor Drive and Gobbi Street. Gobbi Street at its crossing with Gibson Creek is narrow, approximately 26 to 28 feet wide with metal beam guard barriers along both edges of the roadway. The ends of the culvert crossing extend beyond the barriers a few feet. Curb, gutter, and sidewalk exist on the north side of Gobbi Street, but terminate prior to reaching the east line of the trailer park. Existing curb, gutter, and sidewalk along the west side of Oak Manor Drive terminate at its intersection with Gobbi Street. An exclusive pedestrian walkway over the Gobbi Street culvert crossing is non-existent. Two project options have been formulated. The first project option involves the placement of a prefabricated culvert section adjacent to the upstream or north force of the existing concrete box culvert. Handrails would be provided on the creek side and new sidewalk would be constructed between the extended culvert, and the existing sidewalk on Oak Manor and the north side of Gobbi Street. The top surface of the culvert section would serve as the walking surface. The second project option involves the construction of a pedestrian bridge over Gibson Creek approximately 50 feet north of the creek crossing at Gobbi Street. The proposed pedestrian bridge location coincides with the well defined path that has been established across Oak Manor Park. The dirt and grass path would be improved to an all weather walking surface. Consideration of Project Application Options for the SB45 Bike and Pedestrian Funding Program August 18, 1999 Page 3 Project No. 3 is a continuation of the City's efforts in complying with the American with Disabilities Act (ADA) by providing pedestrian ramps at intersection curb returns, and other established crosswalk locations. For the last two years, the City has been successful in receiving funds from the LTF Bike and Pedestrian Program to construct a limited number of the ramps. It is doubtful that the City of Ukiah will be approved for funding under the LTF Program this year, and therefore, staff is recommending that we pursue funding from the SB45 Bike and Pedestrian Program. Because funds are limited for the purpose of constructing ADA ramps, staff has been targeting high pedestrian locations and locations abutting public lands, and convalescent, rehabilitation, medical, and school facilities. Project applications for the above projects are currently being prepared and should be completed for the Council meeting of August 18th. Additional project details including cost estimates will be presented at that time. Project selection for SB45 Bike and Pedestrian funding will be highly competitive. It is anticipated that all four cities and the County will be submitting deserving projects. In light of this, it is suggested that the City Council prioritize the projects discussed in this report or, since each project will compete against each other, select one project that best meets the needs of the City for funding consideration. Staff believes that any one of the above projects will compete well with other agency projects. RHK:KK R:I\PW ASB45 AGENDA SUMMARY REPORT ITEM NO. DATE: Auoust 18. 1999 SUBJECT: DISCUSSION OF CITY FISCAL STATUS AND STRATEGIC FORECASTING PLAN The City of Ukiah succeeded in recovering from a $900,000 annual General Fund deficit in 1995/96 by enacting severe measures which included employee layoffs and furloughs, program cuts, and wage freezes. In addition, annual expenditures were reduced from a 6% annual increase to a 2% increase per year. One reason for the City finding itself in this situation was the early '90s State property tax revenue shift from the cities to education. The recession and other factors had varying degrees of impact, but the culmination ended in a large annual deficit. Though the City has struggled to reach equity within its General Fund, the needs of the community and the requirements of service have continued to be challenges the Council believes are essential to meet. Our goal is to provide these vital City services to our citizens while remaining fiscally vigilant to balance and stabilize our General Fund expenditures and reserves. The City must strategically plan for the future to meet this goal. We are once again experiencing a widening deficit in the General Fund. While Sonoma County is being lauded as one of the highest economic growth counties in the nation, Mendocino County is in a very different situation. Every city within the boundaries of the County is still experiencing fiscal trauma. The state has informed us that its first priority is the fiscal stability of counties and that cities cannot and should not depend on the state for any increased revenue. Additionally, economic growth within Mendocino County is not expected to change drastically in the next three years; in fact, if the economic boom experienced in most (Continued on Page 2) RECOMMENDED ACTION: Council authorize staff to embark on preparation of Strategic Forecasting Plan ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine it is not necessary to complete Forecasting Plan at this time; 2. Revise the list of items to be analyzed and authorize staff to begin working on Strategic Forecasting Plan. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Candace Horsley, City Manager N/A 1. None. APPROVED' '.~' I,~=~,--~ !~t~Manager CanOe ~orsley, other areas of California is reduced, we could experience an even slower rate of revenue increase. In order to continue providing the services that are essential and valued by our citizens and to prevent future economic crises, we must plan now to remain conservative in our estimates of revenue, hold strict guidelines to our expenditures, maintain a healthy reserve, and prepare for upcoming changes in service delivery needs. In order to determine our fiscal outlook, staff will need to perform an analysis of our revenue and expenditure trends and then forecast future costs based on these percentages. We can then use these projections to determine what action steps we need to implement at this point in time for fiscal stability in the future. Proposal Staff is requesting Council's approval to prepare a three-year Budget Projection Analysis and Report of Departments within the General Fund. Each Department would be designated by a list of services provided and their current percentage of General Fund revenues and expenditures. A three-year projection of revenues based on current percentage increases would then be calculated along with the projected expenditure values. The Council would then use the list of services in relation to the costs to determine what its priorities are for each Department. Direction from the Council should include what the Council's general priorities are for City services, what avenues should be explored for increasing revenues, how we should handle unmet needs, and what services should be examined for cutbacks. Most likely, the current levels of service with a status-quo budget will have to be revised in the future in order to reach a balanced annual budget. Once Council has determined its priorities, staff will use these guidelines in preparation of the 2000/2001 Fiscal Year Budget. Staff's goal for providing the Strategic Forecasting Plan is November 1999.