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City Council
Regular Meeting
AGENDA
Civic Center Council Chamber♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
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July 1, 2020 - 6:00 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
5.a. Approval of the Minutes for the June 17, 2020, Special Meeting.
Recommended Action:Approve the Minutes of June 17, 2020, Special Meeting, as submitted.
Attachments:
1. 2020-06-17 Draft Minutes - Joint UVFD & CC Mtg
5.b. Approval of the Minutes for the June 17, 2020, Regular Meeting.
Recommended Action:Approve the Minutes of June 17, 2020, Regular Meeting, as submitted.
Attachments:
1. 2020-06-17 Draft Minutes
5.c. Approval of the Minutes for the June 18, 2020, Special Meeting.
Recommended Action:Approve the Minutes of June 18, 2020, Special Meeting, as submitted.
Attachments:
1. 2020-06-18 Draft Minutes - Budget Hearing
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6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The
City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days(90)the time
within which the decision of the City Boards and Agencies may be judicially challenged.
7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will
be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will
approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
7.a. Authorize the City Manager to Execute an Agreement with Psomas for Land Surveyor Services
in an Amount of$55,410.40.
Recommended Action:Authorize the City Manager to execute an agreement with Psomas for
Land Surveyor Service in an amount of$55,410.40,and approve corresponding budget
amendment.
Attachments:
1. Proposal to City of Ukiah for L and P and Annexation Services 061820-MJ-LEC-R4
7.b. Approval and Adoption of Resolution Amending and Extending Memoranda of Understanding
with Employee Bargaining Units.
Recommended Action:Adopt a resolution approving the amendment and extension of
Memoranda of Understanding between the City of Ukiah and employee bargaining units.
Attachments:
1. Letter to Employee Bargaining Units from City Manager
2. Fire Unit MOU Amendment and Extension
3. OE3 Water Utilities and Mechanics Unit MOU Amendment and Extension
4. OE3 Administrative and Maintenance Unit MOU Amendment and Extension
5. Resolution to Amend and Extend MOUs 2018-2022
7.c. Approve Change Order to Purchase Order#46601 to Vaughan's Industrial Repair Inc. to
Rebuild two (2) Fairbanks Morse 10" VTSH Pumps for the Amount of$46,634 Plus Tax.
Recommended Action:Approve Change Order to Purchase Order#46601 to Vaughan's Industrial
Repair Inc. to rebuild two(2)Fairbanks Morse 10" VTSH pumps for the amount of$46,634 plus
tax.
Attachments:
1. Vaughan's Pump Quote SN506924 6-18-20
2. Vaughan's Pump Quote SN1362432 6-18-20
3. PO 46601
7.d. Receive Annual Report of Boards and Commission Term Expirations and Vacancies.
Recommended Action: Receive the report.
Attachments:
1. Resolution 2014-48
2. Board and Commission Terms and Vacancies - rev 6-29-20
Page 2 of 6
7.e. Authorize the City Manager to Execute a Contract Amendment with Wagner and Bonsignore for
Water Rights Consulting Services in an Amount of$40,000.
Recommended Action:Authorize the City Manager to execute a contract amendment with
Wagner and Bonsignore for Water Rights Consulting Services in an amount of$40,000.
Attachments:
1. WS Change Petition Scope
7.f. Consideration of Approval of a Refund to the Federal Aviation Administration (FAA) in the
Amount of$29,067 for the Airport Improvement Program (AIP) Grant 16 Funds, Due to an FAA
Clerical Error.
Recommended Action:
Approve refund to the Federal Aviation Administration(FAA) of$29,067, for the Airport
Improvement Program(AIP) Grant 16 Funds.
Attachments:
1. Reimbursable Agreement
2. FAA Signed Grant Offer
3. September 4, 2019, Staff Report
4. Letter from FAA
7.g. Authorize the City Manager to Negotiate and Execute a Multi-function Copier Lease and
Maintenance Contract with Xerox for the Replacement of the Existing Machines.
Recommended Action:Authorize the City Manager to negotiate and execute a multi-function
copier lease and maintenance contract with Xerox for the replacement of the existing multi-
function copy machines.
Attachments:
1. Contract 1415162
2. Pricing Comparison
3. ESC Coop
7.h. Award Contract to C.V. Larsen Co. in the Amount of$526,500 for the PZ2S Water Tank
Replacement Project, Specification No. 20-02, Revision 1, and Approval of Corresponding
Budget Amendment.
Recommended Action:Award contract to C.V. Larsen Co, in the amount of$526,500 for the PZ2S
Water Tank Replacement Project, Specification No. 20-02 Revision 1, and approve corresponding
budget amendment.
Attachments:
1. Bid Tab - PZ2S Tank Replacement Project
2. Bid from CV Larsen Co.
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7.i. Adoption of Amended Sewer Charges Ordinance.
Recommended Action:Adopt amended sewer charges ordinance.
Attachments:
1. Ukiah 2020 Joint Sewer Rate Study Final Report 4.24.20
2. 2020-05-12 Utility Rate Increase Protest Letter- Marsha Lieberman
3. Ukiah City Sewer Rate Public Hearing June 17
4. 2020-2025 Rates Resolution rev 6-16-20
5. Sewer Rate Ordinance Amendments
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you
may do so at this time. In order for everyone to be heard, please limit your comments to three(3) minutes per person and not
more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in
which the subject is not listed on the agenda.
9. COUNCIL REPORTS
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
11.a. Public Hearing on Financing Documentation for Facilities Acquisition, Enhancement, and
Repair of Recently Acquired Property at 501 South State Street and Other Facilities
(Recommended to be continued to a date certain of August 5, 2020).
Recommended Action: Continue the agenda item to a time/date certain on August 5, 2020, at 6:15
PM to conduct a public hearing on financing documentation for facility acquisition and
improvements.
Attachments: None
12. UNFINISHED BUSINESS
12.a. Approval of Agreement to Continue Registered Municipal Financial Advisory, Continuing
Disclosure, Debt Issuance, and General Financial Consultancy Services with NHA Advisors.
Recommended Action:Approve and authorize the City Manager or designee to negotiate final
terms with NHA Advisors and execute an agreement for continued financial advisory services.
Attachments:
1. NHA Advisors, Ukiah 2020 Scope of Work and Fee Schedule
12.b. Receive Status Report and Consider Any Action or Direction Related to the Novel Coronavirus
(COVID-19) Emergency Including Operational Preparedness and Response; Continuity of City
Operations and Services; Community and Business Impacts; and Any Other Related Matters.
Recommended Action: Receive status report and consider any action or direction related to the
Novel Coronavirus(COWD-19) Emergency including operational preparedness and response;
continuity of City operations and services; community and business impacts;and any other
related matters.
Attachments: None
Page 4 of 6
12.c. Consider Request for Continuing Funding, in the Amount of$50,000.00, for the Ongoing Potter
Valley Project Licensing Efforts by the Mendocino County Inland Water and Power
Commission.
Recommended Action:Approve request for continuing funding, in the amount of$50,000.00, for
the ongoing Potter Valley Project Licensing Efforts by the Mendocino County Inland Water and
Power Commission.
Attachments: None
13. NEW BUSINESS
13.a. Award Contract to Excergy for Project Management Services in the Amount of$143,131 for the
Selection and Implementation of a Utility Billing Customer Information System, Authorize the
City Manager to Negotiate and Execute an Agreement, and Approve Corresponding Budget
Amendment.
Recommended Action:Award contract to Excergy for Project Management Services for the
selection and implementation of a Utility Billing Customer Information System, authorize the City
Manager to negotiate and execute an agreement, and approve corresponding budget amendment.
Attachments:
1. RFP with Addenda
2. Proposal Evaluation Summary CIS PM
3. Excergy Proposal Ukiah CIS PM_2020_04_29
13.b. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee
and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
1. 2020 City Council Special Assignments
13.c. Consideration of a Resolution Approving Service Level Changes Due to Economic Impacts
Related to COVID-19 Pandemic and Other Service Level Reductions.
Recommended Action:Adopt a resolution approving service level changes due to economic
impacts related to COVID-19 pandemic and other service level reductions.
Attachments: None
14. CLOSED SESSION - CLOSED SESSION MAYBE HELD AT ANYTIME DURING THE MEETING
14.a. Conference with Legal Counsel—Anticipated Litigation
(Government Code Section 54956.9(d))
A. Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code
Section 54956.9: (Number of potential cases: 1.)
B. Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section
54956.9: (Number of potential cases: 1)
Recommended Action: Confer in Closed Session
Attachments: None
Page 5 of 6
14.b. Conference with Legal Counsel—Anticipated Litigation
(Government Code Section 54956.9(d))Significant exposure to litigation pursuant to
Government Code Section 54956.9(d)(1) (Number of potential case: 1)
Recommended Action: Confer in Closed Session
Attachments: None
14.c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
Recommended Action: Confer in Closed Session
Attachments: None
14.d. Conference with Legal Counsel – Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case
No. SCUK- CVPT-15-66036
Recommended Action: Confer in Closed Session
Attachments: None
14.e. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 157-050-03, 157-060-02, 157-050-04, 157-050-03, 157-030-02, 157-050-
01, 157-050-02, 157-050-10, 157-050-09, 157-070-01, 157-070-02, 003-190-01
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Dave Hull and Ric Piffero
Under Negotiation: Price &Terms of Payment
Recommended Action: Confer in Closed Session
Attachments: None
14.f. Conference with Labor Negotiator(54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
Recommended Action: Confer in Closed Session
Attachments: None
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed
in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon
request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public
inspection at the front counter at the Ukiah Civic Center,300 Seminary Avenue, Ukiah, CA 95482,during normal business hours, Monday through
Friday,8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main
entrance of the City of Ukiah City Hall,located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this
agenda.
Signed: Kristine Lawler,City Clerk
Dated:6/26/2020
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