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Home My WebLink About2020-06-18 Packet ��ii aaidar�ram�ri °�0 �/�P111 %`rail U,ll NJrJG�P G City q, Ukiah ------------------------------------------------ City Council Special Meeting AGENDA Register for Ukiah City Council Special Budget Meeting at: 375343218849676304 .11attendee.qotowebinar. /r _After registering, you will receive a confirmation email containing information about joining the webinar. Alternatively, you may view the meeting (without participating) by clicking on the name of the meeting at ww kiah.comlm June 18, 2020 - 3:00 PM 1. ROLL CALL AND PLEDGE OF ALLEGIANCE 2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three(3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 3. UNFINISHED BUSINESS - BUDGET WORKSHOP 3.a. Departmental Presentations of the Draft 2020-21 Fiscal Year City Budget and Five-Year Capital Improvement Plan and Adoption of Resolution Approving the Fiscal Year 2020-21 City Budget, and Adoption of the Corresponding Gann Limit Resolution. Recommended Action: Receive Departmental Presentation and Adoption. Attachments: 1. Gann Limit Resolution FY 2020-21 2. CIP -5 year-FYE 2021 3. Vehicle & Heavy Equipment Justifications - FYE 2021 4. 2020-21 Budget Resolution - Placeholder 4. NEW BUSINESS 5. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Page 1 of 2 Page 1 of 18 Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Kristine Lawler, City Clerk Dated: 6/12/20 Page 2 of 2 Page 2 of 18 Agenda Item No: 3.a. MEETING DATE/TIME: 6/18/2020 ITEM NO: 2020-438 dl� tiuU h 0 � - Uki AGENDA SUMMARY REPORT SUBJECT: Departmental Presentations of the Draft 2020-21 Fiscal Year City Budget and Five-Year Capital Improvement Plan and Adoption of Resolution Approving the Fiscal Year 2020-21 City Budget, and Adoption of the Corresponding Gann Limit Resolution. DEPARTMENT: Finance PREPARED BY: Dan Buffalo, Finance Director, Daphine Harris, Management Analyst PRESENTER: ATTACHMENTS: 1. Gann Limit Resolution FY 2020-21 2. CIP -5 year-FYE 2021 3. Vehicle & Heavy Equipment Justifications - FYE 2021 4. 2020-21 Budget Resolution - Placeholder Summary: The Council will receive department presentations of the draft 2020-21 City budget and the City's Five-Year Capital Improvement Program Plan. Council will also consider adopting the annual City of Ukiah Budget for the fiscal year 2020-21 including revenue estimates, appropriations, other financing sources and uses estimates (including transfers) for all funds. Background: Presented here is the operating and capital budget for the City of Ukiah for the fiscal year 2020- 21. This is the first step of the budget adoption process, priming the Council and community for a more detailed budget discussion with departments. The various departments will provide a brief overview of their proposed budgets, the effects of COVID-19, and answer questions from the Council and/or community. Discussion: As part of this packet, and in preparation of budget discussions with departments, the following are provided: 1. Budget unit pages (OpenGov stories). The Finance Department continues to enhance the usability and navigation of the budget document, turning to the OpenGov platform to deliver the budget document in its entirety. Budget units (departments and divisions) are presented in standardized format in what are called "stories." They are dynamic, navigable web pages designed to be read electronically through a web browser. They offer the reader drill down features so that data can be presented as generally or as granularly as desired. The best way to access stories is by clicking this link and finding each subsequent link in the table of contents: https:Hstories.opengov.com/ukiahca/published/hKmhwPewF This page is the cover of the budget document (in draft), including a table of contents at the bottom. Each budget story can be accessed by clicking on its respective link in the table of contents. As the budget document is further developed, links will be activated for any reader to examine. The OpenGov platform is best viewed through the Google Chrome web browser. It is a free application and Page 1 of 2 Page 3 of 18 can be found at the following link, complete with download and installation instructions. https://www.google.com/chrome/ 2. Five-year capital improvement program schedule (Attachment 2) and the Vehicle & Heavy Equipment Justifications (Attachment 3). Further, for Council consideration is the Appropriations (Gann) Limit calculations and associated resolution (Attachment 1). This information is part of the overall budget document. Staff recommends Council's adoption of the Budget Resolution (Attachment 4) approving the annual City of Ukiah Budget for Fiscal Year 2020-21. If Council needs more time for review and consideration, a special meeting can be scheduled for the following week. Recommended Action: Receive Departmental Presentation and Adoption. BUDGET AMENDMENT REQUIRED: N/A CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.:N/A COORDINATED WITH: N/A Approved . u44 Page 2 of 2 Page 4 of 18 Attachment 1 RESOLUTION NO. 2020 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING THE FISCAL YEAR 2020-21 APPROPRIATIONS LIMIT FOR THE CITY OF UKIAH WHEREAS, pursuant to Government Code Section 7910, the City Council must, by resolution, establish its appropriations limit for each fiscal year. NOW, THEREFORE, BE IT RESOLVED THAT the appropriations limit for the City of Ukiah for the 2020-21 Fiscal Year shall be forty-five million, nine hundred and eight thousand, seven hundred and sixty-seven dollars ($45,908,767). The appropriations subject to this limit are estimated to be thirteen million, four hundred and ninety-six thousand, eight hundred and eighty- seven dollars ($13,496,887). This resolution was adopted by the City Council of the City of Ukiah at a regular meeting thereof on the 18th day of June, 2020, by the following vote: AYES: NOES: ABSTAIN: ABSENT: DOUGLAS F. CRANE, Mayor ATTEST: KRISTINE LAWLER, City Clerk Page 1 of 2 Page 5 of 18 EXHIBT A Gann Limit Calculation FY 2020-21 Per Capita Cost of Living Change= 3.85 percent Population Change(l)_ -0.1 percent Per Capita Cost of Living converted to a ratio: 3.85+ 100 = 1.0385 (a) 100 Population converted to a ratio: -0.1 + 100 = 0.999 (b) 100 Calculation of factor for FY 2019-20: (a) x (b) = 1.0375 (c) Appropriations Limit, Fiscal Year 2019-20 $ 44,251,056 (d) Appropriations Limit, Fiscal Year 2020-21 $ 45,908,767 [(c) x (d)] FY 2020-21 appropriations subject to Gann Limit Tax Revenue Budget Estimates Property tax $ 1,495,995 Sales tax (1.0%Bradley-Burns) 5,199,630 Measure S/P District Tax 2,748,900 Measure Y District Tax 2,748,900 Transient Occupancy Taxes (TOT) 870,000 Business license tax 364,063 Other governmental taxes 300 Interest earning from taxes 69,099 $ 13,496,887 Percentage Use of Appropriations Limit 29.407o (1)W hen calculating its appropriation limit,the City may use either the change in population for the City or Mendocino County as awhole. Page 2 of 2 Page 6 of 18 0 N z � aka q�re.o3a�s �. ffivo E He q.oeE 4 s 'r� bsbsbs zv zs zv zs zs zs zs zs zs zv zv zv zs zv zv zv zs m m m m o m " o 0 0 0 o a a a a a a � mmm m m m m m m m w q E s a a a a a n a v n q q q q q q q e a a a a a a a affi a a a F F F xv m q m £ Qoq q mov a v v v sin E ro&� oa �2 oo IL 0 > 8 8 8 8 E E E I E E E E I atom � E E E 8 0 a v o v � �o � E d d � a a s s s m� as k _ _ p 6 5 - - 5 6 6 6 6 6 6 6 5 6 9 � 9 n n v v v v v v s s �z z 3 E E � � z ffi & � qs ire. Ea q � € � z = � e Epp �3 tlm 2 p 9 z s" g§ 0 �o a➢o a➢o o _ � o �o ma 6 6 6 a a a a t0 d o� g2- 2- 2- 2 8 8E E JE Via. q8 .g g mad' o5rv�v>v�a dp �.�� q8v e„_�z Eq e:wee e3 ew � s �sF a a a a a a 6 a a a s A N p e e e e e a e a d m a R 8 8 8 8 spa s m rn m n u e e v O o f e e e e e f 2 2 d d w v v v E E o E E x o 0 0 0 0 x v o e s e a a a a E< q q v n e ` o o am qo c =a & sy @p- s .. sr$;n a� e„ a `& 8s Ss n sp sp pn •,s e ay. G $ z@E 0 a s asR as G v �s 5 3 3 0 9� �a 6„ m- � € d 9 � 4 ss z s 9 a - a a ;ao ms a 3 d d v v 6 �s f m m m m m m m a m m m E m v v v o e s Q a a n e e ffi a� `.k � 5 p e a G are ao m e?3 H F q5 o c �E u x v E >m' m" is Amd dg 5 v —pit S 3ffi y? 3 ®` vt, 0 m �a v z ��vo E dsm a Fi a s s s � e e e e e e 8 8 8 8 8 8 E a9 a9 a9 a9 a9 a9 8 n m e° �s mw mw mw w mw mw m - w v v v v 0 F F y a F 5 8 0 8 0 roam` � 3 E E E E E E L L„ a� 83m g o I 3 �� n= o ap G s a p �2 EL Fi 0 a a a a e�n'e e�„ry8 eye o e soon H3 v� s �s H v � S S m � aka a ^"s v �s �v v� dv S q m m m m m m m m m m w• - w o a a a a a a a a a a a� a z > v �s mw w w w w w w _ _ re � a o LL � � o av � d o 3. r3 3 3ro 3 3 3 3 3 3 "s - 0 o m m m aE aE aEaEaE � w q v �v �ffi fffi�ffi�ffi � ao q a s� o re a �•v = i 0 3 s ads �ad re a 2= 3s3s � x ATTACHMENT 3 Vehicle & Heavy Equipment Request & Justification i Ukiah FOR FISCAL YEAR: 2020/2021 ITEM: Forklift ASSET USEFUL LIFE: 20 years ESTIMATED COST$23,000.00 SUBMITTED BY: Dave Kirch NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement of Existing PKUJLLI PROPOSED BUDGETED AMOUNT FOR DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECT ACCOUNT CODE EACH DEPT/DIV Community Services Building Maintenance E1710 20822S00.80100 $23,000.00 MISTING VEHICLE OR EQUIPMENTAEQUESTING TO BE REPLACED CITY EQUIPMENT# YEAR MODEL VIN SERIAL# 1711 1984 Mitsubishi F14A-00477 ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE IMILEAGEMOURS N/A 6946 Unknown $S00.00 CURRENT CONDITION: Poor MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS? $7,S20.00 $2,000 No ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE 6S hours No PROPOSED VEHICLE OR HEAVY EQUIPMENT, PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): Used CARB compliant Forklift will be specified based on approved budget amount. EST. MILEAGE HOURS PER YEAR N A JUSTIFICATION/USE/NEED: This equipment is used to unload all supplies and materials delivered to the Civic Center, used for PumpkinFest and the Ice Rink. COST/BENEFIT ANALYSIS: N/A OTHER INDIRECT BENEFITS: N/A ALTERNATE SOLUTIONS EXPLORED: N/A ADDITIONAL COMMENTS: N/A Please note: Existing vehicles&equipment replaced will be evaluated by Staff for lower alternate use by other departments. REVIEWED&APPROVED BY: SIGNATURE DATE DEPARTMENT HEAD FLEET MAINTENANCE SUPERVISOR ¢00,oiwmm.... M m �� Vehicle & Heavy Equipment Request & Justification g City ofUkiah FOR FISCAL YEAR: 2020/2021 ITEM: TRUCK,COMMAND/CHIEF VEHICLE-(CITY) ASSET USEFUL LIFE: 5-10 YEARS ESTIMATED COST$50,000.00 SUBMITTED BY: ERIC SINGLETON NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement of existing. PROPOSED BUDGETED AMOUNT FOR DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECT ACCOUNT CODE EACH DEPT/DIV FIRE AUTHORITY CITY FIRE V316S 10021210.80100 $S0,000.00 EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED CITY EQUIPMENT# YEAR MODEL VIN SERIAL# 3162 2006 CHEVY 3/4TON 4X4 1GCHK29UX6E172000 ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE 100,000 MILES/6,000 HOURS 80,000 UNKNOWN UNKNOWN CURRENT CONDITION: This vehicle is in fair condition,the vehicle was involved in a collision in 2014 in which it had major front end damage. The vehicle was repaired and placed back into service. MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS? $3S,000.00 None Yes ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE 247-Hours OEM,AFTERMARKET PROPOSED VEHICLE OR HEAVY EQUIPMENT PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2019 3/4 TON 4X4 PICK-UP EST. MILEAGE HOURS PER YEAR 3,000-5,000 MILES 600 HOURS JUSTIFICATION/USE/NEED: This vehicle will serve as a Command/Chief vehicle for the Division Chief. Performing vital daily duties as well as serving during fire operational needs. COST/BENEFIT ANALYSIS: Based on past history, use of the vehicles should extend well beyond the standard useful life of 5-10 year,to most likely 15-20 years. Following NFPA standards 10 years serving as a front line vehicle and 10 years as a reserve or utility vehicle. The benefit it will provide is the necessary for staff to perform adequate fire operational needs/duties to the City and the District. OTHER INDIRECT BENEFITS: None. ALTERNATE SOLUTIONS EXPLORED:N/A ADDITIONAL COMMENTS: The vehicle being replaced will remain in the Fire Department and serve as a utility vehicle for the South Station. Please note: Existing vehicles&equipment replaced will be evaluated by Staff for lower alternate use by other departments. REVIEWED&APPROVED BY: SIGNATURE DATE DEPARTMENT HEAD FLEET MAINTENANCE SUPERVISOR ATTACHMENT 4 m......�luVu" u,�^ m��luVu" u,� ��IUVu" � �Illuu�� „� pw�� 1,111111111111 IIIIIIII W� i��w W� i��w W� �� L ��11111111�mul Iloi� V� �S to w �� to w III IO pll ui IO pll NIII loi� Page 18 of 18