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HomeMy WebLinkAboutWest Yost Associates 2019-07-24COU No. 9 2 o o R 1 AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES This Agreement, made and entered into this 4J II i t day of July, 2019 ("Effective Date"), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and West Yost Associates, Inc., a corporation organized and in good standing under the laws of the state of California, hereinafter referred to as "Consultant". RECITALS This Agreement is predicated on the following facts: a. City requires consulting services related to project and program administration and management in the fields of storm water, water resources, wastewater and water recycling. b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement. c. City and Consultant agree upon the Scope -of -Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement. TERMS OF AGREEMENT 1.0 DESCRIPTION OF PROJECT 1.1 The Project is described in detail in the attached Scope -of -Work (Attachment "A"). 2.0 SCOPE OF SERVICES 2.1 As set forth in Attachment "A". 2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement. 3.0 CONDUCT OF WORK 3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope -of -Work upon receipt of a Notice to Proceed from City and shall complete such services within Fiscal Year 2019-2020 from receipt of the Notice to Proceed. Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation. 4.0 COMPENSATION FOR SERVICES 4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $697,070 less a credit to the City for the Administrative Agency services ($2,000). Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth Std — ProfSvcsAgreement- November 20, 2008 PAGE OF 7 COU No. in the attached Attachment 1, which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment 1. Consultant shall complete the Scope of Work for the not - to -exceed guaranteed maximum, even if actual time and expenses exceed that amount. 4.2 Changes. Should changes in compensation be required because of changes to the Scope -of - Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope -of -Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement. 4.3 Sub -contractor Payment. The use of sub -consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub -consultants shall be included within guaranteed not -to -exceed amount set forth in Section 4.1. 4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice Tess any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed. 5.0 ASSURANCES OF CONSULTANT 5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose. It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed. Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City. Consultant shall pay all estimated and actual federal and state income and self-employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit. Std - Prof$vcsAgreement- November 20, 2008 PAGE 2 OF 7 COU No. Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement. 5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City's local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager's determination. 6.0 INDEMNIFICATION 6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement. A. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage — Completed Operations Form No. CG 20 37 10 01. 2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025. 3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance. 4. Errors and Omissions liability insurance appropriate to the consultant's profession. Architects' and engineers' coverage is to include or be endorsed to include contractual liability for professional negligence only. B. Minimum Limits of Insurance Consultant shall maintain limits no less than: 1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit. 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. Std — ProfSvcsAgreement- November 20, 2008 PAGE 3 OF 7 COU No. 3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. 4. Errors and Omissions liability: $1,000,000 per claim and aggregate. C. Deductibles and Self -Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: 1. General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope -of -protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it. c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement. Std - ProfSvcsAgreement- November 20, 2008 PAGE 4 OF 7 COU No. 3. Professional Liability Coverage If written on a claims -made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend from contract execution to June 30, 2020. 4. All Coverages Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. E. Acceptability of Insurers Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB -1 for short-term credit rating. F. Verification of Coverage Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted. All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium. G. Subcontractors Consultant shall include all subcontractors or sub -consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub -contractor or sub -consultant. All coverage for sub -contractors or sub -consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1. 6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability to the extent arising out of, or pertaining to, or relating to any negligent act or omission or the willful misconduct of Consultant in the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City. "Indemnify," as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all Std — ProfSvcsAgreement- November 20, 2008 PAGE 5 OF 7 COU No. costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses. References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors. 7.0 CONTRACT PROVISIONS 7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope -of -Work, Attachment "A". All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at the City's sole risk. 7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County. 7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties. 7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. 7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing. 7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub -contract its interest or obligation under all or any portion of this Agreement without City's prior written consent. 7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself. 7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to Std - ProfSvcsAgreemenh November 20.2008 PAGE 6 OF 7 COU No. receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off -set for any direct or consequential damages City may incur as a result of Consultant's breach of contract. 7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. When executed using either alternative, the executed agreement shall be deemed an original admissible as evidence in any administrative or judicial proceeding to prove the terms and content of this Agreement. 8.0 NOTICES Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows: CITY OF UKIAH WEST YOST ASSOCIATES, INC. DEPT. OF PUBLIC WORKS 2020 RESEARCH PARK DRIVE, SUITE 100 300 SEMINARY AVENUE DAVIS, CA 95618 UKIAH, CALIFORNIA 95482-5400 9.0 SIGNATURES IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date: CONSULTANT BY: At Greg 'ung, Vice President PRINT NAM West Yost Associates 68-0370826 IRS IDN Number CITY OF UKIAH BY: AG SANGIACOMO CIT ANAGER ATTEST t 5 ) t 7/11/2019 Date 7 - 5-1 ? Date 7- a-1-19 CITY CLERK Date Std — ProfSvcsAgreement- November 20, 2008 PAGE 7 OF 7 ATTACHMENT "A" RUSSIAN RIVER WATERSHED ASSOCIATION Russian River Watershed Association 2019-2020 Work Plan Prepared by: WEST YOST ASSOCIATES Adopted February 2019 RRWA 2018-2019 Work Plan PURPOSE AND ORGANIZATION OF THE WORK PLAN This Work Plan has been prepared in accordance with Section B, line 16 of the First Amendment to the Memorandum of Understanding (MOU) creating the Russian River Watershed Association (RRWA) which was adopted in May 2004. The Work Plan addresses Executive Director (ED) Services, General Benefit Projects and Special Benefit Projects. This Work Plan is organized into the following sections: • Cost Allocation • Work Plan Updates or Modifications • Scope of Services A. ED Services B. General Benefit Projects C. Special Benefit Projects • Attachments: Budget Spreadsheets (Attachment 1 and Appendices A -C) COST ALLOCATION The cost allocation for this Work Plan follows Section B, line 18 of the MOU. For the ED Services and the General Benefit Projects, cost -share is determined by allocating half of the total cost equally among member agencies and allocating the other half in proportion to each agency's operating budget. The operating budget proportions (shown as percentages of the combined operating budgets) used for the ED Services and General Benefit Projects cost allocation formula for the 2019- 2020 RRWA Work Plan are shown in Table 1. Table 1: Member Agency Percentages of Total Operating Budgets Member Agency City of Cloverdale City of Cotati City of Healdsburg City of Rohnert Park City of Santa Rosa City of Sebastopol City of Ukiah Mendocino County Sonoma County Sonoma Water Town of Windsor Percentage Share (2018-2019) TOTAL 1.40 1.25 2.88 6.98 23.92 1.62 3.55 3.42 30.78 20.29 3.91 100% The cost allocation for Special Benefit Projects is in proportion to the benefits received by each participating member agency. These projects do not require each member agency to participate if there is WEST YOST ASSOCIATES February 28, 2019 S\C\592\12-18-08\ENGR\ 2018-19 Work Plan \2019-20 Work Plan 1 Russian River Watershed Association RRWA 2019-2020 Work Plan no benefit to a given agency. As such, Special Benefit project costs are shared by participating agencies. The cost allocations for the Special Benefit Projects for the 2019-2020 Work Plan are shown in Table 2. Table 2: Special Benefit Project Allocation Task/Program Allocation C.1 Stormwater Phase 1 Support C.2 Stormwater Phase I Report of Waste Discharge C.3. Stormwater Phase I Monitoring Support C.4 Santa Rosa Phase I Support C.5 Ukiah Phase I Storm Water Support C.6 Phase I Streets to Creeks Outreach C.7 Phase I Child Outreach Plan C.8 Prop 1 Stormwater Implementation Grant C.9 Phase 1 LID Support C.10 Santa Rosa Our Water Our World Contract C.11 Regional Our Water Our World Contract C.12 Mendocino County Medicine EPR Program C.13 Regional Coordination — Safe Medicine Disposal Program C.14 Hauling and Disposal — Safe Medicine Disposal Program C.15 Bulk Purchase - Grease Scraper Door Hangers C.16 Bulk Purchase — Printed Material WORK PLAN UPDATES OR MODIFICATIONS Equally divided among member agencies, except Mendocino County. Equally divided among Cloverdale, Cotati, Healdsburg, Sebastopol, Ukiah, Sonoma County, Sonoma Water, and Windsor Equally divided between Cotati, Rohnert Park, Santa Rosa, Sebastopol, Sonoma County, and Sonoma Water and Sebastopol paying an additional $1,404 Allocated in full to Santa Rosa Allocated in full to Ukiah Equally divided among Cloverdale, Cotati, Ukiah, Sonoma County, and Windsor Equally divided among Ukiah, Cloverdale, Healdsburg, Sebastopol, and County of Sonoma Equally divided among all member agencies except Santa Rosa, Rohnert Park, and Sonoma Water Equally divided among Phase 1 Co -Permittees Allocated in full to Santa Rosa Equally divided among participating agencies, except Cotati and Rohnert Park which share one location and divide costs 0.35 to 0.65 respectively Equally divided among Mendocino County agencies Equally divided among all agencies, except Healdsburg Based on actual collection for the first 6 months of the 2017-2018 work plan year and estimated contingency for site in Ukiah — 55% to Windsor, 12% to Ukiah, and 34% to Cloverdale Divided according to participation Divided according to participation For the 2019-2020 fiscal year, RRWA will implement the annual Work Plan but allow for updates and modifications at any time during the year. This "Work Plan modification policy" was developed for the 2006-2007 Work Plan and was the result of the Board of Directors' desire to allow more flexibility as WE ST YO S T ASSOCIATES 2 Russian River Watershed Association February 28, 2019 S\C\592\12-18-08\ENGR\ 2018-19 Work Plan \2019-20 Work Plan RRWA 2019-2020 Work Plan new needs, opportunities, schedules, and/or details arise that could not have been anticipated during the annual Work Plan development process. Once interim Work Plan programs are developed, budgets, funding and allocations will be determined by the steps below over approximately a two-month period: • Initial Technical Working Group (TWG) meeting: Scope and budget estimates developed, and funding sources identified. • Initial Board of Directors (BOD) review: Board considers program and member agencies opt in or out. • Final TWG: Budgets and allocations refined and finalized. • Final BOD: Program considered for approval. SCOPE OF SERVICES A. Executive Director Services a) Purpose The ED Services provides for management of the RRWA's activities, outside communication, BOD and TWG meetings, and Work Plan development. For the 2019-2020 Work Plan, Andy Rodgers of West Yost Associates (West Yost) will serve as ED. Various staff members from West Yost will continue supporting project management, specialist, technical and administrative functions. h) Tasks The work will be carried out primarily by the ED and West Yost staff (these roles combined are referred to as RRWA staff) with in-kind support from the member agencies. The Administrative Agency, the City of Ukiah, will provide treasury and contractual services. The Town of Windsor will host regular BOD and TWG meetings and post agendas for these meetings. Member agency staff will attend the TWG meetings along with RRWA staff. Specific tasks, deliverables and schedules are as follows (Schedules for tasks are ongoing throughout the year, unless otherwise specified): • BOD meeting coordination, planning notifications, presentations, prepare agendas, guest speakers, handouts, and minutes. BOD meetings are held every two to three months per BOD direction, not to exceed five (5) meetings within the Work Plan year. Attendance by the ED and one RRWA staff member at all meetings. • Legal services will be obtained at the direction of the BOD and if an independent third -party review is needed. Obtain as -needed contracted legal services for review of agreements with potential grantor, new members or other need(s). • TWG meeting coordination, preparation, and planning of presentations, agendas, handouts, and summary notes. Includes pre -BOD meeting planning and briefings. Up to eight, 2 -hour TWG meetings per year to discuss water related technical issues include stormwater permit compliance, R3MP, SWRP and other topics identified by the TWG. Attendance by the ED and one RRWA staff member. • Beginning in September 2019, coordinate and develop 2020-2021 Work Plan and budget at the direction of the BOD and TWG. Prepare draft versions for discussion and comments. Prepare final draft for adoption in February 2020. • General Association Communications include general communications (e-mails, phone calls, etc.) with BOD, member agency representatives, general public, regulatory representatives, and collaborative entities; distribution and coordination activities maintain mailing lists, email service, and other digital communications; noticing of public meetings, maintain WEST YOST ASSOCIATES 3 Russian River Watershed Association February 28, 2019 S\C\592\12-18-08\ENGR\ 2018-19 Work Plan \2019-20 Work Plan RRWA 2019-2020 Work Plan 1:) SharePoint including technical and administrative documentation, meeting material archives, updating the calendar, and other supporting documentation archives. • Project management and controls including internal staff coordination meetings, budget tracking and invoicing. • General RRWA administration; project management and controls; as -needed correspondence; management of mailing lists; file sharing; management of contracted legal services. Deliverables A.1.A BOD Coordination A.1.B. BOD Meeting Attendance A.2.A TWG Coordination A.2.B. TWG Meeting Attendance A.3.A. Coordinate and Develop 2020/21 Work Plan A.3.B. General Association Communications Agenda packets will be distributed prior to BOD meetings, including agendas, handouts, and minutes from the previous meeting. Email notification, calendar invite, presentation slides with notes handout, meeting materials and meeting minutes. Meeting packets distributed prior to TWG meetings, including the agenda, draft presentation, handouts, and summary notes from the previous meeting. Email notification, calendar invite, meeting materials, and summary notes. 2020/21 Work Plan and Budget. Upload distribution list to SharePoint quarterly. A.3.C. Project Management and Controls Monthly invoicing, mid -year and year-end budget summaries. di Budget The budget for ED Services is $124,284 including Administrative Agency cost ($2,000) for Administrative Agency functions in accordance with the MOU, travel costs, and reserve for legal fees ($4,500). (see Attachment 1, Appendix A for budget spreadsheet) exclusive of in-kind services. B. General Benefit Projects B.1 Implementation of Outreach Strategies a) Purpose This program will focus on outreach projects identified during Work Plan development and in TWG meetings. In 2019-2020, RRWA will strive to meet the following objectives: • Provide outreach to increase RRWA's "whole watershed" perspective for programs carried out under the Work Plan, by our member agencies, and by other watershed organizations; • Undertake public outreach activities to encourage environmental stewardship and pollution prevention; and • Maximize the RRWA membership. WEST YOST ASSOCIATES 4 Russian River Watershed Association February 28, 2019 5\C\592\12-18-08 \ENGR \ 2018-19 Work Plan \2019-20 Work Plan RRWA 2019-2020 Work Plan h) Tasks Specific tasks, deliverables and schedules are as follows (Schedules for tasks are ongoing throughout the year unless otherwise specified): • Sponsor Watershed Cleanup Activities RRWA will coordinate with local watershed and environmental groups to help sponsor cleanup activities within the watershed. Specific events include the Russian River Watershed Cleanup, Coastal/Creek Cleanup, and Friends of Gibson Creek. RRWA will provide $1,500 in sponsorship to the Russian River Watershed/Russian Riverkeeper Cleanup, $500 to support the Coastal Cleanup effort, and $250 to support Mendocino County cleanup efforts in the year 2019-2020. Schedule: The Russian River Watershed Cleanup and Coastal Cleanup occur in mid to late September. Other events will be supported as they occur. • Assist Clean River Alliance Provide up to $5,000 to Clean River Alliance and/or associated organization for support in unscheduled or emergency trash removal activities from creek and river cleanup efforts. Funding will be provided as a per bin allocation throughout the upper, middl3e, and lower portions of the watershed with preference given to special circumstances. Approval for funding will be coordinated with jurisdictional TWG members with approval provided by a BOD ad hoc (chair and vice chair). • Steelhead Festival RRWA will participate in and sponsor the annual Steelhead Festival at the $1,000 level. • Daily Acts RRWA will support cobranding with Daily Acts at the $1,000 level. • Response to Inquiries RRWA staff will respond to inquiries on an as -needed basis. • Student Video Contest The RRWA video contest is coordinated by in-kind support provided by Sonoma Water. RRWA staff will assist in identifying the video topic, support development of informational material for video contest notification mailing, and coordinate presenting the awards. The student video contest produces three winners and awards cash prizes which are provided by Sonoma Water. Schedule: The video contest awards will be given during a late spring/early summer RRWA BOD meeting. • Environmental Articles RRWA staff will coordinate the review and distribution of monthly environmental articles (previously "environmental columns"), including coordinating monthly topics, solicit guest authors, post to RRWA blog in English and Spanish, link to social media accounts, email to the general distribution list, and submit for publication as a column in the local newspapers. Includes Sonoma Water in-kind support on Spanish translation of each article. Each member agency is expected to author at least one article during the year. Schedule: Environmental articles are published monthly. • Coordination with partner agencies At the direction of the BOD or TWG, RRWA will coordinate with partner agencies include groups such as local resource conservation districts, LandPaths, Laguna Foundation, WEST YOST ASSOCIATES February 28, 2019 5\C\592\12-18-08\ENGR\ 2018-19 Work Plan \2019-20 Work Plan 5 Russian River Watershed Association RRWA 2019-2020 Work Plan Resources Legacy Fund, Occidental Arts and Ecology Center, Russian Riverkeeper, Tribes, Russian River Watershed Coalition, Sonoma County Regional Climate Protection Authority, Daily Acts, North Coast Resource Conservation & Development Center, Russian River Conference, and other agencies/groups regarding regional efforts. RRWA staff will track partner agency programs and activities, respond to partner agencies inquiries, and will contact partners in further development of RRWA programs. RRWA staff will coordinate with potential RRWA members such as Sonoma State University, Caltrans, SMART, Santa Rosa Junior College and local Sonoma and Mendocino County school districts with the goal of serving more eligible entities and expanding RRWA membership. • Collaborative Outreach Coordination RRWA staff will support and coordinate regional outreach efforts including the facilitation of public event attendance including the Sonoma County Fair, Mexican Independence Day and other local events that provide opportunities to engage with the public; events to be staffed by member agencies; RRWA will facilitate staffing and logistics, including ideal opportunities for engaging with the Spanish speaking community; coordinate with member agencies on event attendance; assumes event fees will be paid directly by member agencies. Develop a regional outreach summary for the 2018/2019 workplan year by the end of August 2019. c) Deliverables B.1.B Implementation of Public Outreach Tracking and reporting metrics plan and assign and Response roles and responsibilities. B.1.B Environmental Articles Annual summary of events, including in the Activities Table, including the Steelhead Festival metrics summary. Twelve published articles. Annual summary included in the Activities Table. Publication metrics will be provided quarterly. B.1.0 Coordination with Partner Agencies Verbal updates of meetings attended, agendas, and materials. B.1.D Collaborative Outreach Coordination Summary in the Activities Table. d) Budget The budget for this program is $66,603, including $5,000 to support unscheduled river and cleanup events, and $4,250 for sponsorship and participation in special events, exclusive of in-kind services (see Attachment 1, Appendix B for budget spreadsheet). Regional Outreach Summary WEST YOST ASSOCIATES February 28, 2019 S\C\592\12-18-08\ENGR\ 2018-19 Work Plan \2019-20 Work Plan 6 Russian River Watershed Association RRWA 2019-2020 Work Plan B.2 Online Outreach a) Purpose This program will focus on web -based outreach projects identified during Work Plan development and in TWG meetings and subcommittee meetings. In 2019-2020, RRWA will strive to meet the following objectives: • Promote RRWA perspective and content by engaging the online community; • Undertake public outreach activities to encourage environmental stewardship and pollution prevention; and • Expand the RRWA readership, increase awareness of RRWA and member agency produced content, maximize program participation. b) Tasks Specific tasks, deliverables and schedules are as follows (Schedules for tasks are ongoing throughout the year unless otherwise specified): • Website maintenance Website updates will be made regularly, including general maintenance, posting of meeting dates, agendas and summaries, monthly environmental article blog posts, and Russian River Friendly Landscape related member agency public events. RRWA staff will oversee hosting responsibilities, including website backup, security, and feature upgrades. • Watershed Map RRWA staff will maintain and update the online interactive map of the Russian River watershed. Opportunities for improving existing layers or adding additional layers will be evaluated in partnership with a subcommittee. • Maintain Social Media Presence RRWA staff will maintain social media accounts to engage the online community. Social media accounts will promote environmental events, programs, and educational materials generated by both RRWA staff and by member agencies. Utilize existing stormwater outreach, RRWA website content, and RRFL resource library to create "edu-memes" (picture posts with succinct messaging) for Facebook and for member usage. RRWA will continue to participate in the Social Media subcommittee. Assumes approximately 3 hours per week for developing and posting content and 1 hour per week for response to inquiries. There will be no new accounts added in the 2019-2020 Work Plan year. c) Deliverables B.2.A Website Maintenance B.2.6 Watershed Map 6.2.0 Social Media Track metrics provided monthly. Track metrics provided monthly. Two outreach performance metrics updates in the mid -calendar year and end of year. WEST YOST ASSOCIATES February 28, 2019 5\C\592\12-18-08\ENGR\ 2018-19 Work Pion \2019-20 Work Plan 7 Russian River Watershed Association RRWA 2019-2020 Work Plan d) Budget The budget for this program is $53,232 exclusive of in-kind services (see Attachment 1, Appendix B for budget spreadsheet). B.3 Russian River -Friendly Landscape Program a) Purpose RRWA will continue to enhance the Russian River -Friendly Landscaping (RRFL) program utilizing the strategies identified in the 2013, 2015,2017 and 2019 events for landscape professionals. The signage program for eligible landscapes that was initiated in 2014 will continue this Work Plan year. RRWA staff will maintain contact with industry professionals regarding use of the RRFL, respond to inquiries, and maintain an email list of interested parties. I)) Tasks Specific tasks and deliverables are as follows (Schedules for tasks are ongoing throughout the year unless otherwise specified): • RRFL Communications and Management RRWA will continue to participate and facilitate the RRFL subcommittee. Contact will be maintained with landscape industry professionals, SRJC, Sonoma State University, and Mendocino and Sonoma Master Gardeners during the year regarding integration of Guidelines principles into existing curricula; and RRWA will maintain membership in the Bay Friendly Coalition. • RRFL Implementation Continue to implement the signage program for eligible landscapes that demonstrate RRFL principles and practices, maintain RRFL website content and respond to inquiries and requests for use of RRFL. • RRFL Training Event Coordinate and facilitate an RRFL training event as directed by the RRFL subcommittee. c) Deliverables B.3.A RRFL Communication and Management Updates to BOD and TWG. B.3.B RRFL Implementation Updates to BOD and TWG. B.3.0 RRFL Training Event Materials as directed by the RRFL subcommittee. (l) Budget The budget for this program is $20,355 exclusive of in-kind services (see Attachment 1, Appendix B for budget spreadsheet). WEST YOST ASSOCIATES February 28, 2019 S\C\592\12-18-08\ENGR\ 2018-19 Work Plan \2019-20 Work Plan 8 Russian River Watershed Association RRWA 2019-2020 Work Plan B.4 Regulatory Forum and Advocacy u) Purpose The purpose of this program is to foster a system of communication by assessing RRWA member agency issues and developing a coordinated voice for regular dialogue on permitting and policy issues with regulatory agencies, such as the Regional Water Quality Control Board (RWQCB) and the State Water Resources Control Board. The work will include regular prioritization of member agency permitting and policy issues to be addressed at quarterly meetings with the RWQCB Executive Officer and staff. This program also allows for the completion of in-depth issue/comment/response letters to such agencies on behalf of RRWA. b) Tasks RRWA staff will coordinate and facilitate the regular meetings with the RWQCB Executive Officer. Issues and topics for these meetings will be developed during TWG and BOD meetings. RRWA staff will take the lead on researching and crafting up to six comment/issue response letters with review and input from TWG and BOD. Specific tasks and deliverables are as follows (Schedules for tasks are ongoing throughout the year unless otherwise specified): • Research, Read, Review and Author Response Letters At direction of the BOD or TWG, RRWA will research, compilation of view-point/opinion, write, review, prepare drafts, coordinate signatures and distribution of up to 6 comment letters. Monitor member agency permitting and policy issues and coordinate responses of member agencies. Provide forum for discussions with RWQCB and affected member agencies as Russian River TMDL is developed and provide review and comment. Support agencies in the review of state and federal initiatives that may affect member agencies. • Attendance at Regional Board Meetings RRWA will attend up to four (4) meetings for RRWA board officers and executive director including meeting prep, attendance and travel time. • Quarterly Meeting with Regional Board Executive Officer RRWA will attend up to 4 meetings with the BOD Chair, Vice Chair, Regional Water Board executive staff and RRWA staff to discuss current and relevant Russian River watershed priorities. RRWA will provide meeting facilitation including scheduling, draft agendas, meeting prep, attendance and travel time. • Total Maximum Daily Load Support At the direction of the BOD or TWG, the RRWA will review and comment on proposed regulatory initiatives; facilitate attendance of member agencies at relevant meetings and workshops; attend meetings on behalf of agencies, and track and report on progress. c) Deliverables B.4.A Research, read, review & author response letters. Verbal comments as appropriate. Prioritization of issues and topics. B.4.B Attendance at Regional Board meetings Comment and support letters as directed Updates to TWG and BOD WEST YOST ASSOCIATES February 28, 2019 S\C\592\12-18-08\ENGR\ 2018-19 Work Plan\2019-20 Work Plan 9 Russian River Watershed Association RRWA 2019-2020 Work Plan B.4.0 Quarterly meetings with Regional Board EO Meeting agendas and updates to the BOD and TWG. B.4.D TMDL Support Updates to TWG and BOD (l) Budget The budget for this program is $41,642 exclusive of in-kind services (see Attachment 1, Appendix B for budget spreadsheet). B.5 Regional Stormwater Program Support a) Purpose The purpose of this program is to provide support to member agencies with Phase I and II Municipal Separate Storm Sewer System (MS4) permits and to provide support for other regional efforts related to stormwater. h) Tasks The program will produce on the following task which are ongoing throughout the year if not otherwise specified: • Municipal Stormwater Program Regulation Review and Comment At the direction of the BOD or TWG, the RRWA will review, comment, and advocate on regulations related to Stormwater National Pollutant Discharge Elimination System (NPDES) permitting; State and local regulations regarding stormwater resource plans; follow and support funding initiatives; track progress, report and support development initiatives, including SB 231. • Stormwater Activities Table RRWA staff will develop a Technical Memorandum (TM) that describes all stormwater related activities undertaken on behalf of the member agencies during the 2018-2019 fiscal year. This TM will be delivered to agencies at the end of August 2019, so agencies can incorporate the information into their annual reports for submittal to the RWQCB. • CASQA Participation At the direction of the BOD or TWG, the RRWA will participate in California Stormwater Quality Association (CASQA) subcommittees and provide updates and resources to member agencies. Identify committees that are relevant to member agencies for representation. Cost assumes in-kind annual conference attendance payment by West Yost Associates. Participate in California Stormwater Quality Association (CASQA) subcommittee and provide updates and resources to member agencies. • CASQA Group Membership The RRWA will coordinate CASQA group membership to provide membership to all RRWA member agencies, including invoicing and managing the membership. Costs to be shared by all member agencies opting into membership. c) Deliverables B.5.A Municipal Stormwater Regulation Review, Comment letters, inter -agency communication Comment and Advocate and coordination. WEST YOST ASSOCIATES February 28, 2019 S\C\592\12-18-08\ENGR\ 2018-19 Work Plan\2019-20 Work Plan 10 Russian River Watershed Association RRWA 2019-2020 Work Plan B.5.B Stormwater Activities Table Annual Activities Table, including summary of deliverables, metrics collected and activities. B.5.0 CASQA Participation Update TWG at meetings. B.5.D CASQA Group Membership Membership structure and calendar. d) Budget The budget for this program is $38,022 exclusive of in-kind services (see Attachment 1, Appendix B for budget spreadsheet). B.6 Grant Support a) Purpose The purpose of this program is to provide continuing support in the pursuit of grant funding opportunities from the North Coast Resource Partnership (NCRP), Proposition 1 funds, Natural Resource Conservation Service (NRCS), and other grant and funding opportunities for RRWA and its member agencies. Project assumes the Administrative Agency, the City of Ukiah, will provide treasury and contractual services for grant procurement and fund distribution at a cost to be determined at the time of application. Additionally, this task includes Storm Water Resource Plan implementation, as required by the State Water Board's SWRP Guidelines. h) Tasks • Grant Support and Advocacy for Member Agencies At the direction of the BOD or TWG, the RRWA will support opportunities for North Coast Resource Partnership (NCRP) grant(s) or other grants for RRWA and member agency projects. Research and report on upcoming grant opportunities. Review and comment on draft Implementation Grant Guidelines. • Storm Water Resource Plan Implementation The RRWA will seek funding opportunities to support adaptive SWRP management. Adaptively manage SWRP implementation projects, including monitoring, webpage and map to inform public and connect with developing new projects. c) Deliverables B.6.A Grant Support and Advocacy for Grant alerts Member Agencies Comment letters and updates to the TWG. 6.6.6 SWRP Implementation Updates to the TWG and BOD. d) Budget The budget for this program is $25,088 exclusive of in-kind services (see Attachment 1, Appendix B for budget spreadsheet). WEST Y O S T ASSOCIATES February 28, 2019 S\C\592\12-18-08\ENGR\ 2018-19 Work Plan \2019-20 Work Plan 11 Russian River Watershed Association RRWA 2019-2020 Work Plan B.7 Russian River Regional Monitoring Program a) Purpose The purpose of this program is to support member agency participation in the development of a Russian River Regional Monitoring Program (R3MP). The San Francisco Estuary Institute (SFEI), contractor to the NCRWQCB, is leading the R3MP effort. SFEI and the NCRWQCB anticipates RRWA staff will participate to provide a regional voice and keep all members updated during R3MP development, as well as relay feedback from member agencies that cannot attend key meetings. Additionally, this also includes RRWA participation in the Upper Russian River Water Managers meeting to follow the Potter Valley Project. RRWA staff will attend meetings, as possible, and provide timely information and alerts to TWG and BOD. b) Tasks Specific tasks and deliverables are as follows (Schedules for tasks are ongoing throughout the year unless otherwise specified): • R3MP Participation The RRWA will support member agency participation in the development and implementation of the R3MP. This will include the ED serving on the Steering Committee. • Upper Russian River Water Manager Participation The RRWA will represent member agencies at meetings and report progress. c) Deliverables B.7.A R3MP Participation Updates to the TWG and BOD B.7.B Upper Russian River Water Updates to the TWG and BOD Managers Participation cl) Budget The budget for this program is $22,624 exclusive of in-kind services (see Attachment 1, Appendix B for budget spreadsheet). WEST YOST ASSOCIATES February 28, 2019 s\c\592\12-18-08\ENGR\ 2018-19 Work Plan \2019-20 Work Plan 12 Russian River Watershed Association RRWA 2019-2020 Work Plan C. Special Benefit Projects C.1. Stormwater Phase 1 Support a) Purpose The purpose of this program is to support Co -Permittees in meetings and potential collaborative efforts towards MS4 permit compliance. The program includes support to continue the stormwater and Low Impact Development (LID) training, coordination of a public effectiveness assessment, and a template for completing a Report of Waste Discharge, needed for MS4 Permit renewal. h) Tasks Specific tasks and deliverables are as follows (Schedules for tasks are ongoing throughout the year unless otherwise specified): Co -Permittee Meeting Facilitation: • Facilitate monthly Co -Permittee meetings (12) and Regional Water Board meeting planning, compiling agendas, handouts, and summary notes. • Co -Permittee Collaborative Project Implementation: With input from the TWG, the RRWA will develop a list of opportunities for Co -Permittees to work collaboratively towards MS4 permit compliance. The list will include member agency assignments for participation. RRWA staff to help facilitate collaborative Co -Permittee projects including planning meetings, developing agendas, meeting participation and assist with tasks needed to complete the project. Facilitation will be based on an as -needed basis and as directed by the TWG. • Low Impact Development Annual Training The RRWA will coordinate and facilitate training opportunities for agency staff as identified by the TWG. Focus could be related to Stormwater Low Impact Development (LID) Technical Design Manual implementation and Hydromodification, BMP inspections, track and maintenance. Assumes participation of member agencies to develop materials and deliver training. • Public Effectiveness Assessment The RRWA will develop, conduct, and report a public survey to assess the effectiveness of the Phase I MS4 public education and outreach program; topics will focus on the public's understanding of stormwater, stormwater pollution, and stormwater pollution prevention. Specific questions to be developed by the TWG, including manner of development, conducting and reporting of assessment to be guided by the TWG. c) Deliverables C.1.A Co -Permittee Meeting Facilitation Agenda and meeting notes. C.1.B Co -Permittee Collaborative Project Collaborative project list. Implementation C.1.0 LID Annual Training Training event(s) and materials C.1.D Public Effectiveness Assessment Effectiveness Assessment C.1.E Report of Waste Discharge Report of Waste Discharge template by 2020. WEST YOST ASSOCIATES February 28, 2019 S\C\592\12-18-08\ENGR\ 2018-19 Work Plan \2019-20 Work Plan 13 Russian River Watershed Association RRWA 2019-2020 Work Plan d) Budget The budget for this program is $76,386 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). C.2. Stormwater Phase I Report of Waste Discharge a) Purpose All Co -Permittee will need to submit a Report of Waste Discharge to the Regional Water Board in July 2020. The purpose of this task is to support the Member Agencies with the application process. The Cities of Rohnert Park and Santa Rosa elected to not participate in this project. b) Tasks Specific tasks and deliverables are as follows: Report of Waste Discharge Template Develop a template for member agencies to use to file a Report of Waste Discharge to the Regional Water Board for renewal of the Phase I MS4 Permit. Schedule: complete by January 2020. c) Deliverables C.2.A Report of Waste Discharge Report of Waste Discharge template by 2020. d) Budget The budget for this program is $4,563 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). C.3. Stormwater Phase I Monitoring Support a) Purpose The purpose of this project is to support the Cities of Cotati, Rohnert Park, Santa Rosa, Sebastopol, Windsor, the County of Sonoma and Sonoma Water in monitoring and reporting program efforts. b) Tasks Specific tasks and deliverables are as follows (Schedules for tasks are ongoing throughout the year unless otherwise specified): • The RRWA will provide stormwater quality monitoring support for Windsor, Santa Rosa, Rohnert Park, Cotati, Sebastopol, Sonoma Water, and Sonoma County. Aggregate and disseminate data; support compilation of two semi-annual reports. The reports will include analytic trend graphs, as directed by the TWG. WEST YOST ASSOCIATES February 28, 2019 S\C\592\12-18-08\ENGR\ 2018-19 Work Plan \2019-20 Work Plan 14 Russian River Watershed Association RRWA 2019-2020 Work Plan • Additionally, individual member agencies can elect to have additional RRWA support with storm water monitoring efforts. Specific member agencies electing for additional support include Sebastopol. c) Deliverables C.3.A Lower Watershed Stormwater Quality Two semi-annual monitoring reports. Monitoring Report d) Budget The budget for this program is $27,574 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). C.4. Santa Rosa Phase I Support a) Purpose The original purpose of this program was to support the City of Santa Rosa with Phase I MS4 Permit requirements, as directed by the City of Santa Rosa on an as needed basis. On May 23rd, 2019, the BOD approved the TWG recommendation to repurpose these funds to support the Streets to Creeks campaign during the FY 19/20. b) Tasks RRWA will provide funds directly to TIV, the Streets to Creeks campaign consultant. c) Deliverables C.4.A Funding for Streets to Creeks campaign d) Budget The budget for this program is $4,902 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). C.5 Phase I Streets to Creeks Outreach (1) Purpose The City of Santa Rosa is leading an effort to update their individual outreach campaign, including new logos and messaging. They are also revising several outreach strategies with developing new content such as media print, radio ads, and movie theater ads, for example. The City of Santa Rosa has extended sharing this material with other member agencies who wish to collaborate with this strategy. The purpose of this project is to provide the member agencies with an easy mechanism to share in costs. h) Tasks RRWA's role in this project is limited to invoicing member agencies for program participation. c) Deliverables C.5.A Coordination of Streets to Creeks Outreach Invoicing WEST YOST ASSOCIATES February 28, 2019 S\C\592\12-18-08\ENGR\ 2018-19 Work Plan \2019-20 Work Plan 15 Russian River Watershed Association RRWA 2019-2020 Work Plan d) Budget The budget for this program Is $33,734 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). C.6 Phase I Child Outreach Plan a) Purpose The purpose of this program is to support Co -Permittees with developing a collection of outreach materials to address outreach requirements of the Phase 1 MS4 Permit. 11) Tasks RRWA staff will coordinate with Co -Permittees to produce the following deliverable (Schedule for tasks are ongoing throughout the year unless otherwise specified): • Child Outreach Plan RRWA will coordinate Ukiah, Cloverdale, Healdsburg, Sebastopol and County of Sonoma's participation in Sonoma Water's Water Education Program. This includes coordinating with Sonoma Water to set up the program and assistance with soliciting participation to local schools. c) Deliverables C.6.A Water Education Program Coordination Summary in Activities Table d) Budget The budget for this program is $59,642 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). C.7 Prop 1 Stormwater Implementation Grant a) Purpose The purpose of this program is to provide support member agency applications for Proposition 1 Stormwater Implementation Grants. h) Tasks RRWA will support member agency applications for Prop 1 Stormwater Implementation Grants. c) Deliverables C.7.A Prop 1 Stormwater Implementation Grant Tracking metrics Support d) Budget The budget for this program is $10,474 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). WEST YOST ASSOCIATES February 28, 2019 S\C\59212-18-08\ENGR\ 2018-19 Work Plan \2019-20 Work Plan 16 Russian River Watershed Association RRWA 2019-2020 Work Plan C.8 Phase I LID Support a) Purpose The purpose of this program is to support Co -Permittees with the implementation of the LID Manaual, including assistance with updating the manual and development of the LID offset program. b) Tasks Tasks will be developed by the TWG and based on need. Possible tasks include updating the LID Manual and assisting with the LID offset program. c) Deliverables C.8.A LID offset support To be determined. (1) Budget The budget for this program is $12,116 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). C.9 Santa Rosa Our Water Our World Contract a) Purpose The purpose of this program is to manage Santa Rosa's contract with a private contractor administering the Our Water Our World (OWOW) program to retail nurseries. b) Tasks Specific tasks and deliverables include: • Manage Santa Rosa's contract with OWOW Coordinate and implement pesticide -related education and outreach at local nurseries. Assumes Sant Rosa will purchase promotional items as necessary. c) Deliverables C.9.A Santa Rosa Our Water our World Program Bi -monthly project summary d) Budget The budget for this program is $15,460 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). C.10 Regional Our Water Our World Contract (1) Purpose The purpose of this program is to manage a contract with a private contractor administering the Our Water Our World (OWOW) program to retail nurseries throughout the watershed. The contractor will continue coordination and implementation of pesticide -related education and outreach at 7-8 nursery locations. This is the same private contractor that is delivering OWOW services for the Santa Rosa program (C.10). WEST YOST ASSOCIATES February 28, 2019 5\C\592\12-18-08 \ ENGR \ 2018-19 Work Plan \2019-20 Work Plan 17 Russian River Watershed Association RRWA 2019-2020 Work Plan I)) Tasks RRWA will manage the regional contract for OWOW to coordinate and implement pesticide -related education and outreach at nurseries. c) Deliverables C.10.A Regional Our Water our World Program Bi -monthly project summary d) Budget The budget for this program is $27,199 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). C.11 Mendocino County Medicine EPR Program (1) Purpose The purpose of this program to provide information and support to staff, elected officials, and stakeholders in Mendocino County about extended producer responsibility (EPR) of pharmaceuticals. h) Tasks RRWA staff will produce the following deliverables (Schedules for tasks are ongoing throughout the year unless otherwise specified): • Coordinate with and provide support to the Board of Supervisors and Mendocino County Solid Waste Management Agency, and the City of Ukiah to support informing medicine EPR stakeholders in Mendocino County. c) Deliverables C.11.A Mendocino County EPR Support Track metrics d) Budget The budget for this program is $4,802 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). C.12 Regional Coordination — Safe Medicine Disposal Program a) Purpose The purpose of this program is to address issues regarding water quality and pharmaceuticals in the watershed by providing outreach materials to residents about properly disposing of unwanted medication. RRWA will act as the manager and coordinator of regional safe medicine disposal programs for participating member agencies in coordination with the programs run by Sonoma Water and the City of Santa Rosa. WEST YOST ASSOCIATES February 28, 2019 S\C\592\12-18-08\ENGR\ 2018-19 Work Plan \2019-20 Work Plan 18 Russian River Watershed Association RRWA 2019-2020 Work Plan b) Tasks The following products and tasks are scoped for this program (Schedules for tasks are ongoing throughout the year unless otherwise specified): • Coordinate regularly -scheduled hauling operations meetings with the subcommittee (Santa Rosa, Sonoma Water, and RRWA) and other participating agencies; • Coordinate with the project team on regional outreach materials such as development and placement of an advertisement for newspapers or a radio spot (up to $2,000); • Maintain drop-off location map layer on RRWA web site; • Provide $1,000 sponsorship for the California Product Stewardship Council; and • Follow progress on the implementation of SB 212. c) Deliverables C.12.A Coordination with regional partners, Track metrics. development of outreach materials (1) Budget The budget for this program is $16,954 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). C.13 Hauling and Disposal — Safe Medicine Disposal Program (1) Purpose The purpose of this program is to manage safe medicine disposal program drop-off locations for participating agencies. b) Tasks RRWA staff will manage a contract with a medical waste hauler to provide the hauling and disposal of collected medication in Windsor, Cloverdale, and Ukiah (Schedules for tasks are ongoing throughout the year unless otherwise specified): • Coordination with drop-off locations regarding pick-ups of full disposal bins and regulatory changes; • Coordination with waste hauler and review/tracking of waste hauler invoices and collection totals; and • Review of program policies and procedures as they relate to regulatory changes. c) Deliverables C.13.A Administer Safe Medicine Disposal Track metrics Drop-off Sites (1) Budget The budget for this program is $15,972 and covers the hauling and disposal fees for Windsor, Cloverdale, and Ukiah, exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). WEST YOST ASSOCIATES 19 February 28, 2019 5\C\592\12-18-08\ENGR\ 2018-19 Work Plan \2019-20 Work Plan Russian River Watershed Association RRWA 2019-2020 Work Plan C.14 Bulk Purchase — Printed Material a) Purpose The purpose of this task is to provide agencies with a cost savings through a bulk purchase order of outreach material. Under this task, outreach material will be printed and distributed at the direction of the participating agencies. h) Tasks RRWA staff will order printed material in relation to the Streets to Creeks or other determined outreach campaign, as directed by the participating agencies. c) Deliverables C.14.A Printed Material d) Budget The budget for this program is $4,742 exclusive of in-kind services (see Appendix C for budget spreadsheet). Bulk Purchase of printed material WEST YOST ASSOCIATES February 28, 2019 S\C\592\1 2-18-08\ENGR\ 2018-19 Work Plan\2019-20 Work Plan 20 Russian River Watershed Association ATTACHMENT 1: 2019 - 2020 RRWA Work Plan - Approved February 28, 201i Note. Subcontractor markup (10.0%) is applied to subcontractor invoices and other direct costs (ODCs) Allocation Notes: A- and B- Executive Director end General Benelic Allocation'. Agency Cost = [1/2 total cost / # of member agencies] • [ 1/2 total cost(Agency operating budget / total operating budgets)] C.1 Stormwater Phase 1 Support Equally divided among' member agencies except Mendocino County C.2 Stormwater Phase I Report of Waste Discharge C.3 Stormwater Phase 1 Monitoring Support C.4 Santa Rosa Phase 1 Storm Water Support C.5 Ukiah Phase 1 Storm Water Support C.5. Phase I Streets to Creeks Outreach C.8 Phase I Child Outreach Plan C.7 Prop 1 Stormwater Implementation Grant C.8 Phase 1 LID Support C.9 Santa Rosa Our Water Our World Contract C.10 Regional Our Water Our World Contract C.11 Mendocino County Medicine EPR Program C.12 Regional Coordination - Safe Medicine Disposal Program C.13 Hauling and Disposal - Safe Medicine Disposal Program C.15 Bulk Purchases - Grease Scrapers C.14 Bulk Purchases - Printed Material WEST Y05T ASSOCIATES Equally divided among' member agencies except Mendocino, Santa Rosa. and RohnertPark Equally divided among Colali, Rohnert Park, Santa Rosa, Sebastopol, Sonoma County, Sonoma Water, and Windsor Allocated completely to Sante Rosa Allocated completely to Ukiah Equally divided among member agencies except Mendocino County. Healdsburg. Sante Rose, Sonoma Water. Sebastopol and Rohnert Park Equally divided among Ukiah, Cloverdale, Healdsburg, Sebastopol, and County of Sonoma. Equally divided among all member agencies except Santa Rosa, Rohner! Park. and Sonoma Water Equally divided among Phase 1 Co -Permittees Allocated completely to Santa Rosa Equally divided among participating agencies. except Cotati and Rohnert Park share one location Equally divided among Mendocino County agencies Equally divided among all agencies, except Healdsburg Based on actual collection weights from 2014-2015 and estimated contingency for sites in Ukiah: 55% to Windsor, 11.5% to Ukiah, and 33.5% to Cloverdale +\c\592\12.18.08\!NCR \2019-19 WP\2019.20 WP\Draft a CASH REQUIREMENT CASH ALLOCATION RRWA Staff Subs and ODCs Total Budget Cloverdale Cotali Healdsburg Rohnert Park Santa Rosa Sebastopol Ukiah Mendocino County Sonoma County Sonoma Water Windsor Total Allocation A - Executive Director Services A.1 Board of Directors $27,902 $5,148 533,050 533,050 31,733 $1.709 51,978 32.656 35.454 31.769 52.089 $2.068 $6.589 34.856 32,148 A.2 Technical Working Group 531,562 $0 531,562 $1,655 31.632 $1.889 $2,537 35,209 $1.689 $1,995 $1.975 $6.293 $4.637 52.051 531,562 A.3 General Administration $57.252 52.420 559,672 33.129 S3.086 53.571 54.796 $9.848 33.194 33 772 53.733 $11.897 $8.767 $3.879 559.672 Executive Director Subtotals $116,716 $7.568 $124,284 36.516 $6,428 $7.438 39,989 $20,511 $6,653 $7,857 37,775 $24.779 318.261 $8.078 $124,284 B- General Benefit Projects 8.1 Implementation of Outreach Strategies $50,428 $10,175 $60,603 $3,177 $3,134 $3,627 $4,871 $10.002 $3,244 $3.831 $3,791 $12.083 $8.904 $3.939 560,603 B.2 Online Outreach_ $50,702 $2,530 553,232 $2.791 $2,753 $3,186 $4,278 $8.785 $2,849 $3,365 $3,330 510,613 $7,821 53.460 553,232 8.3 Russian River Friendly Landscaping __._-+._ $20,080 5275 $20,355 $1,067 $1,053 $1,218 $1,636 $3,359 $1,090 $1,287 $1.273 $4.058 $2,991 $1.323 $20,355 B.4 Regulatory Forum and Advocacy $41,642 $0 541,642 $2,183 $2,154 $2,492 $3,347 $6,872 $2,229 $2,632 $2,605 $8,302 $6,118 $2.707 541,642 8.5 Regional Stormwater Program Support_ $29,920 $8.102 $38,022 $1.993 $1,966 52,275 $3.056 $6,275 $2,035 $2,404 $2,379 $7,580 $5,586 32,471 538,022 8.6 Grant Support $25.088 $0 525,088 $1.315 51,298 $1.501 $2.016 $4,140 $1.343 $1.586 51.569 $5,002 $3,686 $1,631 $25,088 8.7 Russian River Regional Monitoring Program 322,624 $0 522,624 31.186 $1,170 $1.354 $1,818 $3,734 $1,211 $1.430 $1,415 $4,511 $3,324 $1.470 522,624 $240,484 $21,082 5261,566 $13.714 $13,528 $15.654 $21,022 $43.167 $14.001 $16,535 $16.363 $52,149 ._.-_._. 38,431 $38,431 $17,7, 001 $ 9261,566 General Benefit Subtotals C- Special Benefit Projects C.1 Stormwater Phase 1 Support $40,636 $35.750 576,386 $7,639 37.639 37,639 37.639 37.639 37.639 37.639 SO 37.639 $7.639 37.639 576,386 C.2 Stormwater Phase I Report of Waste Discharge $4,563 $0 54,563 $570 $570 5570 $0 $0 $570 5570 30 5570 $570 5570 54,563 C.3 Stormwater Phase 1 Monitoring Support $27,574 $0 527,574 $0 $3.739 $0 $3,739 53,739 55.143 50 $0 $3,739 $3.739 $3.739 527,574 C.4 Santa Rosa Phase 1 Storm Water Support 54,902 $0 $4,902 $0 $0 $0 50 $4,902 $0 $0 $0 $0 50 50 54,902 C.5 Ukiah Phase 1 Storm Water Support_..wW $0 $0 50 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 50 C.5. Phase I Streets to Creeks Outreach-_-_ $734 333.000 533,734 36.747 $6,747 SO $0 $0 30 56.747 $0 56.747 $0 $6,747 533,734 C.6 Phase I Child Outreach Plan $4,642 $55.000 $59,642 511,928 $0 511,928 40 $0 50 $11,928.40 $11,928.40 50 $11,928.40 $0 $0 559,642 C.7 Prop 1 Stormwater Implementation Grant $10,474 $0 510,474 $1.309 $1.309 $1.309 $0 $0 $1.309 $1.309 $1 309 $1,309 $0 $1.309 510,474 C.8 Phase 1 LID Support $12,116 $0 512,116 $1,212- $1,212 $1,212 51212 $1,212 $1,212 $1,212 $0,- 1 $1,212 $1,212 $1,212 512,116 C.9 Santa Rosa Our Water Our World Contract $2,260 $13,200 515,460 $0 30 $0 $0 515,460 $0 50 $0 $0 $0 $0 515,460 C.10 Regional Our Water Our World Contract $5,199 $18,700 523,899 $2,655 _ $929 52,655 $1,726 $0 $2,655 $2,655 52,655_ $2,655 $2,655 $2,655 523,899 C.11 Mendocino County Medicine EPR Program $4.802 $0 54,802 $0 $0 $0 50 ' $0 $0 $2,401 $2,401 $0 $0 $0 54,802 C.12 Regional Coordination - Safe Medicine Disposal Program $13,654 53.300 516,954 51,695 51,695 $0 $1,695 $1,695 $1,695 ! $1,695 $1,695 $1,695 $1,695 $1,695 516,954 C.13 Hauling and Disposal - Safe Medicine Disposal Program $6.732 $9,240 515,972 $5.351 $0 $0 $0 $0 30 $1.837 50 $0 $0 $8.785 515,972 C.15 Bulk Purchases - Grease Scrapers $0 $0 90 $0 $0 $0 $0 ' $0 $0 $0 $0 $0 $0 $0 $0 C.14 Bulk Purchases - Printed Material 51.442 33.300 54,742 $593 5593 30 30 50 5593 3593 5593 3593 3593 $593 54,742 Special Benefit Subtotals $139,730 $171.490 I $311,220 $39,699 $24,433 $25,314 $16.010 534,646 $32,744 $38.586 $1,654 $38,087 518.103 $34,943 5311,220 RRWA Total for FY 2019-2020 $496,930 $200,140 5697,070 359.929 $44,388 $48,406 $47.021 $98.324 $53.398 $62.978 $32.792 3115,015 574.794 560.023 5697.070 Note. Subcontractor markup (10.0%) is applied to subcontractor invoices and other direct costs (ODCs) Allocation Notes: A- and B- Executive Director end General Benelic Allocation'. Agency Cost = [1/2 total cost / # of member agencies] • [ 1/2 total cost(Agency operating budget / total operating budgets)] C.1 Stormwater Phase 1 Support Equally divided among' member agencies except Mendocino County C.2 Stormwater Phase I Report of Waste Discharge C.3 Stormwater Phase 1 Monitoring Support C.4 Santa Rosa Phase 1 Storm Water Support C.5 Ukiah Phase 1 Storm Water Support C.5. Phase I Streets to Creeks Outreach C.8 Phase I Child Outreach Plan C.7 Prop 1 Stormwater Implementation Grant C.8 Phase 1 LID Support C.9 Santa Rosa Our Water Our World Contract C.10 Regional Our Water Our World Contract C.11 Mendocino County Medicine EPR Program C.12 Regional Coordination - Safe Medicine Disposal Program C.13 Hauling and Disposal - Safe Medicine Disposal Program C.15 Bulk Purchases - Grease Scrapers C.14 Bulk Purchases - Printed Material WEST Y05T ASSOCIATES Equally divided among' member agencies except Mendocino, Santa Rosa. and RohnertPark Equally divided among Colali, Rohnert Park, Santa Rosa, Sebastopol, Sonoma County, Sonoma Water, and Windsor Allocated completely to Sante Rosa Allocated completely to Ukiah Equally divided among member agencies except Mendocino County. Healdsburg. Sante Rose, Sonoma Water. Sebastopol and Rohnert Park Equally divided among Ukiah, Cloverdale, Healdsburg, Sebastopol, and County of Sonoma. Equally divided among all member agencies except Santa Rosa, Rohner! Park. and Sonoma Water Equally divided among Phase 1 Co -Permittees Allocated completely to Santa Rosa Equally divided among participating agencies. except Cotati and Rohnert Park share one location Equally divided among Mendocino County agencies Equally divided among all agencies, except Healdsburg Based on actual collection weights from 2014-2015 and estimated contingency for sites in Ukiah: 55% to Windsor, 11.5% to Ukiah, and 33.5% to Cloverdale +\c\592\12.18.08\!NCR \2019-19 WP\2019.20 WP\Draft a APPENDIX A: 2019 - 2020 RRWA Work Plan - Task A - Executive Director Services Budget - Approved February 28, 2019 A.1 Board of Directors A BOD coordination B BOD meeting attendance C Legal services A.2 Technical Working Group A TWG coordination B 1 WG meet.) annrni,nn A..3 General Administration Coordinate and develop 2020 Work Plan General association communication A B C Project management and controls RRWA STAFF/CONSULTANT SERVICES Assumptions/Comments ED (Andy Rodgers, WYA) $287 Project Specialist $234 Technical Support $182 Admin $133 Total Hours Total Labor Costs Sub/ODC Costs 10% Other Direct Costs (ODC) Cash Totals 35 42 20 33 130 527,902 5468. 54,680 $33,050 14 24 12 32 82 $16,074 $18 $180 516,272 Preparation of Board of Directors (BOD) planning, presentations, agendas, guest speakers, handouts, and minutes. 18 18 8 0 44 $10,834 $0 $0 510,834 Assumes five, 2 -hour BOD meetings per year or the equivalent. Attendance by Executive Director (ED) and one staff member at all meetings. 3 0 0 1 4 $994 $450 $4,500 55,944 At the direction of the BOD, and 4 an independent third -party review is needed. Obtain as -needed contracted legal services review of Agreement with potential grantor, new members or other need 34 58 16 40 148 531,562 50 50 531,562 14 38 12 40 104 $20,414 $0 $0 $20,414 Preparation and planning of Technical Working Group (TWG) presentations, agendas, handouts. summary notes. Includes 24 hours for pre BOD meeting planning. 20 20 4 0 44 $11.148 $0 $0 511,148 Up to eight, 2 -hour TWG meetings per year. Attendance by ED and one staff member. 56 86 66 68 276 557,252 5220 $2,200 559,672 12 24 18 8 62 $13,400 $20 $200 513,620 Coordinate and develop 2020-2021 Work Plan and budget. 20 44 36 48 148 $28,972 $0 $0 528,972 Communications (e-mails, phone calls etc.), mailing lists, distribution and coordination activities. 24 18 12 12 66 $14,880 $200 $2.000 517,080 Budget tracking, internal progress meetings and invoicing. 52,000 ODC to Administrative Agency (City of Ukiah) for their time administering the contract and processing invoices. Executive Director Services Totals 125 186 102 141 554 5116.716 $688 56,880 $124,284 WEST YOST ASSOCIATES \<\592\12-18-08\ENG9\2018-19 WP\2019-20 WP Draft Appendix B: 2019-2020 RRWA Work Plan - Task B - General Benefit Projects Budget - Approved February 28, 2019 WEST YOST ASSOCIATES •\AS92\12.111-0e\o40 \2010-19 WP\2019.20 WP\On.4 RRWA STAFF/CONSULTANT SERVICES Assumptions/Comments ED (Andy Rodgers, WYA) $287 Project Specialist $234 Technical Support $182 Admin 5133 Total Hours Total Labor Costs Sub/ODC Costs 10% Other Direct Costs (ODC) Cash Totals 8.1 Implementation of Outreach Strategies 24 70 82 92 268 550,428 5925 59,250 560,603 A Implementation of public outreach and response 12 30 36 24 102 $20,208 $425 $4,250 524,883 Sponsorship of clean-up events including 51,500 for RRW/Russian Riverkeeper cleanup, $500 for coastal cleanup, and $250 for Mendocino County cleanup; staff and sponsor Steelhead festival at $1,000 level; Daily Acts cobranding support 51,000; support previous outreach campaign efforts and respond to inquiries and requests for information; assistance to SCWA on student video contest. Develop tracking and reporting metrics plan. Includes 4 hours for metrics, tracking, and reporting. Funding under this project may be reallocated by the TWG to other outreach priorities, such as the Streets to Creek Outreach special benefit project C.6, subject to review and approval of the BOD. 8 Environmental articles 2 2 32 64 100 $15.378 $0 $0 515,376 Coordination of environmental article (formerly "environmental column") topics, development (written in-kind by member agencies), posting on RRWA blog in English and Spanish, email to general distribution list, and submittal for publication as a column in local newspapers. Includes 24 hours for metrics, tracking, and reporting. C Coordination with partner agencies 8 8 0 0 16 $4,168 $500 $5.000 59,668 Coordination with partner agencies such as Resource Conservation Districts, Landpaths, Laguna Foundation, Occidental Arts and Ecology Center, Daily Acts, Russian Riverkeeper, Russian River Watershed Coalition, Sonoma County Regional Climate Protection Authority. $5,000 discretionary funding to support unscheduled river and creek cleanup events during the fiscal year, as needed and directed by the BOD. The process for selecting project for funding will be determined at a future BOD meeting. D Collaborative outreach coordination 2 30 14 4 50 $10,674 $0 $0 $10,674 Support and coordinate regional outreach efforts including the facilitation of public event attendance. Development of a regional outreach summary. 8.2 Online Outreach 8 26 120 154 308 550,702 5230 52,300 553,232 A Website maintenance 2 10 14 24 50 $8,654 $80 $800 59,534 Maintain website content such as posting of meeting dates, agendas and summaries, and updating content blog(s). ODC for 12 -month website maintenance and technical support plan. Funding under this project may be reallocated by the TWG to other outreach priorities, such as the Streets to Creek Outreach special benefit project C.6, subject to review and approval of the BOD. B Watershed map 4 8 24 12 48 $8,984 550 5500 59,534 Maintain online interactive map of the Russian River watershed. Evaluate design improvements of the existing map in partnership with the social media subcommittee. Execute updates as directed, such as improve existing layers or adding layer sources on map updates. Includes 12 hours for metrics, tracking, and reporting. Funding under this project may be reallocated by the TWG to other outreach priorities, such as the Streets to Creek Outreach special benefit project C.6, subject to review and approval of the BOD. C Social media 2 8 82 110 210 536.064 5 100 51.000 534,164 Maintain existing social media account(s) to engage online community and to promote events, programs, projects, and member agency content. Utilize existing stormwater outreach library to create "edu-memes" (picture posts with succinct messaging) for Facebook and for member usage. Assumes approximately 3 hours per week for posting content and 1 hour per week for response to inquiries. $1,000 ODC includes outside services contract and ad placement costs. Provide two outreach performance metric updates. Funding under this project may be reallocated by the TWG to other outreach priorities, such as the Streets to Creek Outreach special benefit project C.6, subject to review and approval of the BOD. B.3 Russian River Friendly Landscaping 12 34 36 16 98 520,080 525 $250 $20,355 A RRFL Communications and Management 4 12 16 0 32 $6,868 $eri 5250 $7,143 Outreach to green industry professionals and Russian River -Friendly Landscaping (RRFL) email list, Santa Rosa Junior College, Sonoma State and Mendocino and Sonoma Master Gardeners; respond to inquiries and requests for use of Guidelines. Includes annual Bay Friendly Coalition membership and coordination. B RRFL Implementation 4 14 12 8 38 57,672 SO SO $7,672 Enhance signage policy program by increasing the number of eligible sites with signs. Signage program implemented in conjunction with subcommittee. Continue enhancing/maintaining website library of RRFL materials. RRWA will also provide support services and outreach for events and trainings held by member agencies. C RRFL Training Event 4 8 8 8 28 $5,540 $0 50 55,540 Coordinate and facilitate an RRFL training event as directed by the RRFL subcommittee. WEST YOST ASSOCIATES •\AS92\12.111-0e\o40 \2010-19 WP\2019.20 WP\On.4 Appendix B: 2019-2020 RRWA Work Plan - Task B - General Benefit Projects Budget - Approved February 28, 2019 B.4 Regulatory Forum and Advocacy Research, read, review & author response letters. Verbal comments as appropriate. Prioritization of issues and topics. A B C D Attendance at Regional Board meetings Quarterly meeting with Regional Board EO TMDL support B.5 Regional Stormwater Program Support Municipal Stormwater Regulation Review, Comment and Advocate A B Stormwater Activities Table C CASQA Participation CASQA Group Membership B.6 Grant Support Grant support and advocacy for member agencies D A B SWRP implementation B.7 Russian River Regional Monitoring Program A R3MP participation B Upper Russian River Water Managers participation TOTAL General Benefit Projects RRWA STAFF/CONSULTANT SERVICES Assumptions/Comments ED (Andy Rodgers, WYA) $287 Project Specialist $234 Technical Support $182 Admin $133 Total Hours Total Labor Costs Sub/ODC Costs 10% Other Direct Costs (ODC) Cash Totals 64 72 28 10 174 $41,642 SO 50 841,642 Research, view-point/opinion compilation, writing, review, distribution of up to 6 comment letters. Monitor member agency permitting and policy issues and Coordinate responses of member agencies. Provide forum for 24 24 16 8 72 $16,480 $0 $0 816,480 discussions with RWQCB and affected member agencies as Russian River TMDL is developed and provide review and comment. Support agencies in the review of state and federal initiatives that may affect member agencies. 16 16 4 0 36 $9,064 SO $0 89,064 Up to 4 meetings including meeting prep, attendance and travel time 16 16 4 0 36 $9,064 SO $0 89,064 Up to 4 meetings including meeting prep, attendance and travel time 8 16 4 2 30 57,034 SO SO 57,034 Review and comment on proposed regulatory initiatives attend meetings on behalf of agencies, and track and report on progress. 36 66 14 12 128 529,920 5737 $7,365 $38,022 Review and comment on regulations related to Stormwater National Pollutant Discharge Elimination System 20 24 4 4 52 512,616 $0 50 512,616 (NPDES) permitting; State and local regulations regarding Stormwater resource plans; follow and support funding initiatives. Develop Technical Memo describing all Stormwater related activities undertaken on behalf of member agencies 2 6 10 4 22 54,330 $0 50 54,330 during 2018-2019. Report delivered by the end of August 2019 for incorporation into Annual Reports. Participate in Califomia Stormwater Quality Association (CASQA) subcommittee and provide updates and 12 32 0 0 44 $10,932 $0 50 $10,932 resources to member agencies. Present at CASQA annual conference in Sacramento. Cost assumes in-kind CASQA membership and conference attendance payment by West Yost Associates. 2 4 0 4 10 $2,042 $737 $7,365 510,144 Coordinating CASQA group membership to provide membership to all RRWA member agencies. 28 42 28 16 114 525,088 50 50 525,088 Support opportunities for North Coast Resource Partnership (NCRP) grant(s) or other grants for RRWA and 16 30 20 8 74 $16,316 SO SO 516,316 Member Agency projects, such as evaluating funding for a Stormwater Pollution Prevention Plan (SWPPP) Internship program. $3,000 ODC to retain services of a grant specialist if necessary. 12 12 8 8 40 $8,772 5o SO 88,772 Adaptively manage SWRP implementation projects, including monitoring, webpage and map to inform public and connect with developing new projects. 56 28 0 0 84 $22,624 $0 $0 522,624 40 24 0 0 64 517,096 Support member agency participation in the development of the Russian River Regional Monitoring Program (R3MP). 16 4 0 0 20 r r ®® $5,528 Represent member agencies at meetings and report progress at BOD and TWG meetings. 228 338 308 300 1,174 8240,484 $1,917 $19,165 5261,566 WEST 005 T ASSOCIATES AQT92\12-I $-06\e1GR\2018.19 Wr\3019-]0 wr\Onh • Appendix C: 2019-2020 RRWA Work Plan - Task C - Special Benefit Projects Budget - Approved February 28, 2019 WEST YOST ASSOCIATES •0\3,7\Ia.14a\MCA Ru141. wr\20wao wr\nae • RRWA STAFF/CONSULTANT SERVICES Assumptions/Comments LU (Andy Rodgers, WYAI 5787 Project Specialist 5234 Technical Support 0182 Admin 5133 Total Hours Total Labor Costs Sub/ODC Costs 10% Other Direct Costs (ODC) Cash Totals C.1 Stornavater Phase 1 Support 10 138 14 22 184 040,636 03,250 532,500 576,386 A Co -Permittee meeting facilitation 0 66 0 0 66 51 5,444 50 50 515,444 Monthly Co-Pennittee meetug and Regional Water Board meeting planning, agendas, handouts, facilitation and summary rates. Assumes 12 meetings. 0 Co-Pennhtee collaborative project implementation 0 24 0 0 24 55.616 50 00 55,616 With input from the TWG, develop a 59 of opportunities for Co -Permittees to work collaboratively towards MS4 permit compliance. The list will include member agency assignments for participation. RRWA staff to help facilitate collaborative Co -Permittee projects including planning meetings, developing agendas, meeting participation and assist with tasks needed to complete the project. Facilitation will be based on an as -needed basis and as directed by the TWG. C LID Annual Training 4 8 8 8 28 55,540 050 0500 56,090 Coordinating and facilitating training on the Stomlwater Low Impact Development Technical Design manual implementation and Hydronwdif.catbn, RMP inspections, track and maintenance training, lead by member agencies. 0 Public effectiveness assessment 4 8 5 6 24 54,910 53,200 532.000 540110 Developing, conducting, and reporting a public survey to assess the effectiveness of the Phase I MS4 public education and outreach program. C.2 Stormweter Phase I Report of Waste Discharge 1 16 0 4 21 54,563 $0 50 54,563 A Report of waste discharge template t t ti 0 4 21 $4.563 50 50 54,567 Developing a template for member agencies to use to file Report o1 Waste Discharge to the Regional Water Board by July 2020. C.3 Stormweter Phase 1 Monitoring Support 2 62 40 4 128 527,574 00 50 527,574 A Lower Watershed Stom)water Quality Monitoring Report 2 /6 40 4 122 026,170 50 00 026,170 Develop two -semi annual monilonng reports for the Laguna Monitoring Group. A.1 Sebastopol reporting support 0 6 0 0 6 01,404 00 50 51,404 Provide Sebastopol with reporting support, including populating report data tables. C.4 Santa Rosa Phase 1 Storm Water Support 2 10 8 4 24 54,902 50 50 04,902 AlGeneral Storm Water Support 7 10 8 4 24 54.902 30 SU 04,902 Providing funding to Santa Rosa for the Streets to Creeks campaign C.5. Phase I Streets to Creeks Outreach 0 2 0 2 4 $734 03,000 030.000 533,734 A Coordination of Streets to Creeks outreach 0 u 2 4 5/34 53.000 530.000 533,771 Collaborative outreach marketing program and materials developed and disseminated by the City of Santa C C.6 Phase I Child Outreach Plan 2 12 4 4 22 04,642 05,000 550,000 859,642 A Water Education Program Coordination 2 12 4 4 22 S4 642 55.000 350.000 559,642 Coordinate Ukiah, Cloverdale, Heaklsbug, Sebastopol, and County of Sonoma's participation in Sonoma Water's Water Education Program. C.7 prop 1 Stormweter Implementation Grant 10 24 8 4 46 010,474 50 50 510,474 AIProp 1 Stormweter Implementation Grant Support 10 2a n 4 46 510,4/4 90 50 510,474 Provide support for member agency application for Prop 1 Stormwater Implementation Grants. C.8 Phase 1 LID Support 4 30 10 16 60 512.116 SO SO S12.116 A LID Program Support 4 30 10 I6 60 512,116 $0 $0 512,116 Support the Member Agencies in the implementation of the LID Manual, including updates to the manual, and assistance in the development of the LID Off Set Program, including meeting facilitation and document preparation. C.9 Sante Rosa Our Water Our World Contrecl 0 2 4 6 14 52,260 01,200 512,000 015,460 A Santa Rosa Our Water Our World Contact 0 2 4 8 14 52,260 51,200 $12,000 $15,460 Manage Santa Rosa's contract with Our Water Our World to coordinate and implement pesticide -related education and outreach at nurseries. 812,000 ODC includes contract cost. Assumes Santa Rosa will purchase promotional items as necessary. Includes 6 hours for metrics, tracking, and reporting. WEST YOST ASSOCIATES •0\3,7\Ia.14a\MCA Ru141. wr\20wao wr\nae • Appendix C: 2019-2020 RRWA Work Plan - Task C - Special Benefit Projects Budget - Approved February 28, 2019 .\.Vf\r 44-ot\e+or\]ar119wr\oora.:owr\nae. RRWA STAFF/'ONSULTANT SERVICES Assumptions/Comments F_U (Andy Rodgers. WYA) 5787 Project Specialist 5234 Technical Support 5182 Admin 5133 Total Hours Total L abor Costs Sub/ODC Costs 10% Other Direct Costs (ODC) Cash Totals C.10 Regional Our Water Our World Contract1 4 16 8 29 55.199 81,700 $17,000 023.899 A Regional Our Water Our World Program 1 4 ifi 8 29 55.199 $1,700 $17.000 823.899 Manage regional contract for Our Water Our World to coordinate and implement pesticide -related education and outreach at nurseries. $15,000 ODC includes contract cost. $5,000 ODC for printing costs and purchase of other promotional supplies for 12 -month pend. Includes 6 hours for metrics, tracking, and reporting. C.11 Mendocino County Medicine EPR Program 12 0 6 2 20 54,802 SO 50 54.802 A Mendocino EPR Support I1 0 6 2 20 $4,802 00 SO 54,802 Coordinate with Mendocino County Board of Supervisors, Mendocino Solid Waste Management Agency, and City of Ukiah to support informing medicine extended producer responsibility (EPR) stakeholders in Mendocino County. C.12 Regional Coordination -Safe Medicine Disposal Program 24 6 28 2 60 $13,654 5300 83.000 516,954 A Coordinate with regional partners, development of outreach matenals 746 28 2 60 $13,654 $300 $3,000 516,854 Regional coordination with program partners and existing outreach efforts (up to 82,000). Support site expansion campaign and transition to 58212 implementation. ODC includes 51,000 sponsorship for the California Product Stewardship Council. C.13 Hauling and Disposal - Safe Medicine Disposal Program 2 4 17 16 39 $8,732 $840 S8,400 515,972 A Administer Safe Medicine Disposal Drop-off Sites 4 17 T fi 39 56.732 $840 58.400 515.972 Coordination at sites in Healdsbrng. Windsor. Cloverdale, and Ukiah. Cost indudes hauling and disposal fees. Stall time may include review of program policies and procedures as they relate to regulatory charges. C.14 Bulk Purchases - Printed Material 0 0 5 4 9 51,442 5300 53,000 84,742 Alorinled material 0 0 0 4 9 51,442 5300 03,000 54,742 Printed material TOTAL Special Benefit Projects r+ 2911 152 92 593 0124,603 815,590 0155,000 $296,183 .\.Vf\r 44-ot\e+or\]ar119wr\oora.:owr\nae. ACRO WESTYOS-01 SUMMANR CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 7/15/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 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LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUER WVD POLICY NUMBER POLICY EFF IMMIDDIYYYY) POLICY EXP IMMIDD/YYVY) LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR 6802H230404 9/1/2018 9/1/2019 DAMAGE TO RENTED PREMISES (Ea occurrence) 1,000,000 $ MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 GE 'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY X 3Pa LOC PRODUCTS - COMP/OP AGG $ 2,000,000 OTHER: $ A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) 1,000,000 $ X ANY AUTO BA0F41799A 9/1/2018 9/1/2019 BODILY INJURY (Per person) $ OWNED AUTOSRE�ONLY SCHEDULED AUTOS BODILYINJURYp(Per accident) $ AUTOS ONLY p AUTO ON Y O (Per acaAent) AMAGE $ $ A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS -MADE CUP0F420329 9/1/2018 9/1/2019 AGGREGATE $ 5,000,000 DED RETENT ON $ $ A WORKERS COMPENSATIONOT AND EMPLOYERS' LIABILITY X STATUTE ERµ ANY PROPRIETOR/PARTNER/EXECUTIVE YIN UB4J358415 9/1/2018 9/1/2019 E.L. EACH ACCIDENT 1,000,000 $ MFFICER/EXCLUDED? andatory MEm MBENH)R N 1A E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 1,000,000 $ B Professional Liab. B Professional Liab. 47EPP30592801 47EPP30592801 9/1/2018 9/1/2018 9/1/2019 9/1/2019 Per Claim Aggregate 1,000,000 2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: Russian River Watershed Association Work Plan - Project No. 592-12-18-08 All operations of the Named Insured, including the aforementioned project. General Liability: The City of Ukiah, it officers, officials, employees and volunteers are included as Additional Insured on Primary & Non -Contributory basis with Waiver of Subrogation included, as required by written contract. Workers' Compensation: Waiver of Subrogation is in favor of The City of Ukiah, it officers, officials, employees and volunteers, as required by written contract. Auto Liability: The City of Ukiah, it officers, officials, employees and volunteers are included as Additional Insured with Waiver of Subrogation included, as required by written contract. CERTIFICATE HOLDER CANCELLATION City ofUkiah 300 Seminary Ave 'Ukiah. CA 95482 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Policy#6802H230404 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART 1. The following is added to SECTION II — WHO IS h. AN INSURED: Any person or organization that you agree in a "written contract requiring insurance" to include as an additional insured on this Coverage Part, but: a. Only with respect to liability for "bodily injury", "property damage" or "personal injury"; and b. If, and only to the extent that, the injury or damage is caused by acts or omissions of you or your subcontractor in the performance of "your work" to which the "written contract requiring insurance" applies, or in connection with premises owned by or rented to you. The person or organization does not qualify as an additional insured: c. With respect to the independent acts or omissions of such person or organization; or d. For "bodily injury", "property damage" or "personal injury" for which such person or organization has assumed liability in a contract or agreement. The insurance provided to such additional insured is limited as follows: e. This insurance does not apply on any basis to any person or organization for which coverage as an additional insured specifically is added by another endorsement to this Coverage Part. f. This insurance does not apply to the rendering of or failure to render any "professional services". In the event that the Limits of Insurance of the Coverage Part shown in the Declarations exceed the limits of liability required by the "written contract requiring insurance", the insurance provided to the additional insured shall be limited to the limits of liability required by that "written contract requiring insurance". This endorsement does not increase the limits of insurance described in Section III — Limits Of Insurance. 9. CG D3 81 09 15 This insurance does not apply to "bodily injury" or "property damage" caused by "your work" and included in the "products - completed operations hazard" unless the "written contract requiring insurance" specifically requires you to provide such coverage for that additional insured, and then the insurance provided to the additional insured applies only to such "bodily injury" or "property damage" that occurs before the end of the period of time for which the "written contract requiring insurance" requires you to provide such coverage or the end of the policy period, whichever is earlier. 2. The following is added to Paragraph 4.a. of SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS: The insurance provided to the additional insured is excess over any valid and collectible other insurance, whether primary, excess, contingent or on any other basis, that is available to the additional insured for a Toss we cover. However, if you specifically agree in the "written contract requiring insurance that this insurance provided to the additional insured under this Coverage Part must apply on a primary basis or a primary and non-contributory basis, this insurance is primary to other insurance available to the additional insured which covers that person or organizations as a named insured for such loss, and we will not share with the other insurance, provided that: (1) The "bodily injury" or "property damage" for which coverage is sought occurs; and 2) The "personal injury" for which coverage is sought arises out of an offense committed; after you have signed that "written contract requiring insurance". But this insurance provided to the additional insured still is excess over valid and collectible other insurance, whether primary, excess, contingent or on any other basis, that is available to the additional insured when that person or organization is an additional insured under any other insurance. © 2015 The Travelers Indemnity Company. All rights reserved. Page 1 of 2 Includes the copyrighted material of Insurance Services Office, Inc., with its permission COMMERCIAL GENERAL LIABILITY 3. The following is added to Paragraph 8., Transfer Of Rights Of Recovery Against Others To Us, of SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS: We waive any right of recovery we may have against any person or organization because of payments we make for "bodily injury". "property damage" or "personal injury" arising out of "your work" performed by you, or on your behalf, done under a "written contract requiring insurance" with that person or organization. We waive this right only where you have agreed to do so as part of the "written contract requiring insurance" with such person or organization signed by you before, and in effect when, the "bodily injury" or "property damage" occurs, or the "personal injury" offense is committed. Page 2 of 2 4. The following definition is added to the DEFINITIONS Section: "Written contract requiring insurance" means that part of any written contract under which you are required to include a person or organization as an additional insured on this Coverage Part, provided that the "bodily injury" and "property damage" occurs and the "personal injury" is caused by an offense committed: a. After you have signed that written contract; b. While that part of the written contract is in effect; and c. Before the end of the policy period. 2015 The Travelers Indemnity Company All rights reserved. Includes the copyrighted material of Insurance Services Office. Inc., with its permission CGD3810915 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AUTO COVERAGE PLUS ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GENERAL DESCRIPTION OF COVERAGE — This endorsement broadens coverage. However, coverage for any injury, damage or medical expenses described in any of the provisions of this endorsement may be excluded or limited by another endorsement to the Coverage Part, and these coverage broadening provisions do not apply to the extent that coverage is excluded or limited by such an endorsement. The following listing is a general cover- age description only. Limitations and exclusions may apply to these coverages. Read all the provisions of this en- dorsement and the rest of your policy carefully to determine rights, duties, and what is and is not covered. A. BLANKET ADDITIONAL INSURED B. EMPLOYEE HIRED AUTO C. EMPLOYEES AS INSURED D. SUPPLEMENTARY PAYMENTS — INCREASED LIMITS E. TRAILERS — INCREASED LOAD CAPACITY F. HIRED AUTO PHYSICAL DAMAGE G. PHYSICAL DAMAGE — TRANSPORTATION EXPENSES — INCREASED LIMIT A. BLANKET ADDITIONAL INSURED The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — COVERED AUTOS LIABILITY COVERAGE: Any person or organization who is required under a written contract or agreement between you and that person or organization, that is signed and executed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period, to be named as an addi- tional insured is an "insured" for Covered Autos Liability Coverage, but only for damages to which this insurance applies and only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in Section II. B. EMPLOYEE HIRED AUTO 1. The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — COV- ERED AUTOS LIABILITY COVERAGE: An "employee" of yours is an "insured" while operating a covered "auto" hired or rented under a contract or agreement in an "em- ployee's" name, with your permission, while CA T4 20 02 15 H. AUDIO, VISUAL AND DATA ELECTRONIC EQUIPMENT — INCREASED LIMIT I. WAIVER OF DEDUCTIBLE — GLASS J. PERSONAL PROPERTY K. AIRBAGS L. AUTO LOAN LEASE GAP M. BLANKET WAIVER OF SUBROGATION performing duties related to the conduct of your business. 2. The following replaces Paragraph b. in B.5., Other Insurance, of SECTION IV — BUSI- NESS AUTO CONDITIONS: b. For Hired Auto Physical Damage Cover- age, the following are deemed to be cov- ered "autos" you own: (1) Any covered "auto" you lease, hire, rent or borrow; and (2) Any covered "auto" hired or rented by your "employee" under a contract in an "employee's" name, with your permission, while performing duties related to the conduct of your busi- ness. However, any "auto" that is leased, hired, rented or borrowed with a driver is not a covered "auto". C. EMPLOYEES AS INSURED The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — COVERED AUTOS LIABILITY COVERAGE: © 2015 The Travelers Indemnity Company. All rights reserved. Page 1 of 3 Includes copyrighted material of Insurance Services Office, Inc. with its permission. COMMERCIAL AUTO Any "employee" of yours is an "insured" while us- ing a covered "auto" you don't own, hire or borrow in your business or your personal affairs. D. SUPPLEMENTARY PAYMENTS — INCREASED LIMITS 1. The following replaces Paragraph A.2.a.(2) of SECTION II — COVERED AUTOS LIABILITY COVERAGE: (2) Up to $3,000 for cost of bail bonds (in- cluding bonds for related traffic law viola- tions) required because of an "accident" we cover. We do not have to furnish these bonds. 2. The following replaces Paragraph A.2.a.(4) of SECTION II — COVERED AUTOS LIABILITY COVERAGE: (4) All reasonable expenses incurred by the "insured" at our request, including actual loss of earnings up to $500 a day be- cause of time off from work. E. TRAILERS — INCREASED LOAD CAPACITY The following replaces Paragraph C.1. of SEC- TION I — COVERED AUTOS: 1. "Trailers" with a load capacity of 3,000 pounds or less designed primarily for travel on public roads. F. HIRED AUTO PHYSICAL DAMAGE The following is added to Paragraph A.4., Cover- age Extensions, of SECTION 111 — PHYSICAL DAMAGE COVERAGE: Hired Auto Physical Damage Coverage If hired "autos" are covered "autos" for Covered Autos Liability Coverage but not covered "autos" for Physical Damage Coverage, and this policy also provides Physical Damage Coverage for an owned "auto", then the Physical Damage Cover- age is extended to "autos" that you hire, rent or borrow subject to the following: (1) The most we will pay for "loss" to any one "auto" that you hire, rent or borrow is the lesser of: (a) $50,000; (b) The actual cash value of the damaged or stolen property as of the time of the "loss"; or (c) The cost of repairing or replacing the damaged or stolen property with other property of like kind and quality. Page 2 of 3 (2) An adjustment for depreciation and physical condition will be made in determining actual cash value in the event of a total "loss". (3) If a repair or replacement results in better than like kind or quality, we will not pay for the amount of betterment. (4) A deductible equal to the highest Physical Damage deductible applicable to any owned covered "auto". (5) This Coverage Extension does not apply to: (a) Any "auto" that is hired, rented or bor- rowed with a driver; or (b) Any "auto" that is hired, rented or bor- rowed from your "employee". G. PHYSICAL DAMAGE — TRANSPORTATION EXPENSES — INCREASED LIMIT The following replaces the first sentence in Para- graph A.4.a., Transportation Expenses, of SECTION III — PHYSICAL DAMAGE COVER- AGE: We will pay up to $50 per day to a maximum of $1,500 for temporary transportation expense in- curred by you because of the total theft of a cov- ered "auto" of the private passenger type. H. AUDIO, VISUAL AND DATA ELECTRONIC EQUIPMENT— INCREASED LIMIT Paragraph C.1.b. of SECTION III — PHYSICAL DAMAGE COVERAGE is deleted. I. WAIVER OF DEDUCTIBLE — GLASS The following is added to Paragraph D., Deducti- ble, of SECTION III — PHYSICAL DAMAGE COVERAGE: No deductible for a covered "auto" will apply to glass damage if the glass is repaired rather than replaced. J. PERSONAL PROPERTY The following is added to Paragraph A.4., Cover- age Extensions, of SECTION III — PHYSICAL DAMAGE COVERAGE: Personal Property Coverage We will pay up to $400 for "loss" to wearing ap- parel and other personal property which is: (1) Owned by an "insured"; and (2) In or on your covered "auto". This coverage only applies in the event of a total theft of your covered "auto". No deductibles apply to Personal Property cover- age. ® 2015 The Travelers Indemnity Company. All rights reserved. CA T4 20 02 15 Includes copyrighted material of Insurance Services Office, Inc. with its permission. K. AIRBAGS The following is added to Paragraph B.3., Exclu- sions, of SECTION III — PHYSICAL DAMAGE COVERAGE: Exclusion 3.a. does not apply to "loss" to one or more airbags in a covered "auto" you own that in- flate due to a cause other than a cause of "loss" set forth in Paragraphs A.1.b. and A.1.c., but only: a. If that "auto" is a covered "auto" for Compre- hensive Coverage under this policy; b. The airbags are not covered under any war- ranty; and c. The airbags were not intentionally inflated. We will pay up to a maximum of $1,000 for any one "loss". L. AUTO LOAN LEASE GAP The following is added to Paragraph A.4., Cover- age Extensions, of SECTION 111 — PHYSICAL DAMAGE COVERAGE: Auto Loan Lease Gap Coverage for Private Passenger Type Vehicles In the event of a total "loss" to a covered "auto" of the private passenger type shown in the Schedule or Declarations for which Physical Damage Cov- erage is provided, we will pay any unpaid amount due on the lease or loan for such covered "auto" less the following: (1) The amount paid under the Physical Damage Coverage Section of the policy for that "auto"; and CA T4 20 02 15 (2) Any: (a) COMMERCIAL AUTO Overdue lease or loan payments at the time of the "loss"; (b) Financial penalties imposed under a lease for excessive use, abnormal wear and tear or high mileage; (c) Security deposits not returned by the les- sor; (d) Costs for extended warranties, Credit Life Insurance, Health, Accident or Disability Insurance purchased with the loan or lease; and (e) Carry-over balances from previous loans or leases. M. BLANKET WAIVER OF SUBROGATION The following replaces Paragraph A.5., Transfer Of Rights Of Recovery Against Others To Us, of SECTION IV — BUSINESS AUTO CONDI- TIONS: 5. Transfer Of Rights Of Recovery Against Others To Us We waive any right of recovery we may have against any person or organization to the ex- tent required of you by a written contract exe- cuted prior to any "accident" or "loss", pro- vided that the "accident" or "loss" arises out of the operations contemplated by such con- tract. The waiver applies only to the person or organization designated in such contract. © 2015 The Travelers Indemnity Company. All rights reserved. Page 3 of 3 Includes copyrighted material of Insurance Services Office, Inc. with its permission. TRAVELERSJ ONE TOWER SQUARE HARTFORD, CT 06183 WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 99 03 76 ( A) — 001 POLICY NUMBER: UB4J358415 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA (BLANKET WAIVER) We have the right to recover our payments front anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. The additional premium for this endorsement shall be 03.00 % of the California workers' compensation pre- mium. Schedule Person or Organization Job Description ANY PERSON OR ORGANIZATION FOR WHICH THE INSURED HAS AGREED BY WRITTEN CONTRACT EXECUTED PRIOR TO LOSS TO FURNISH THIS WAIVER. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective Policy No. UB4J358415 Endorsement No. Insured West Yost & Associates, Inc. Premium Insurance Company Countersigned by ST ASSIGN: Page 1 of 1 UMBRELLA POLICY NUMBER: UB7109Y912 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. SCHEDULE OF UNDERLYING INSURANCE This endorsement modifies insurance provided under the following: COMMERCIAL EXCESS LIABILITY (UMBRELLA) INSURANCE Item 6 of the Declarations to include: POLICY UB7109Y912 6802H230404 6802H230404 BAOF41799A 6802H230404 LIMITS (000 OMITTED) 1,000 1,000 1,000 1,000 1,000 1,000 2,000 2,000 1,000 1,000 2,000 2,000 The policies shown above are issued in translates as follows: TRAVELERS PROPERTY TRAVELERS PROPERTY TRAVELERS PROPERTY TIL TIL TIL TIL TCT EACH ACCIDENT AGG EMPLOYEE DISEASE EACH EMPLOYEE DISEASE EACH EMPLOYEE AGGREGATE EACH OCCURRENCE PERS/ADV INJURY GENERAL AGGREGATE PROD/COMP OPS AGG CSL COVERAGE COMPANY EMPLOYER'S LIABILITY TIL EMPLOYEE BENEFITS TIL LIABILITY GENERAL LIABILITY TIL AUTO LIABILITY TIL EACH OCCURRENCE GENERAL LIABILITY TCT PERS/ADV INJURY GENERAL AGGREGATE PROD/COMP OPS AGG one or more of the Travelers Companies. CASUALTY COMPANY OF AMERICA CASUALTY COMPANY OF AMERICA CASUALTY COMPANY OF AMERICA TRAVELERS PROPERTY CASUALTY COMPANY OF AMERICA THE TRAVELERS INDEMNITY COMPANY OF CONNECTICUT The above company(s) "(If you have any employee exposure in the State of New York, the Employers Liability Limits are applicable only to bodily injury to your "non -subject employees" as defined under Rule VIII - Limits of Liability, A.2., of the WC/EL Manual of the State of New York)" PRODUCER: IOA INSURANCE SERVICES OFFICE: SPECIALIST A&E 21X CG DO 23 04 96 Page 1 of 1