HomeMy WebLinkAboutUtility Design Services, LLC. 2014-04-30; Amendment 3 2019-02-20Cett
CITY OF UKIAH
AMENDMENT NO. 3
TO
PROFESSIONAL SERVICES CONTRACT 1314213
BETWEEN
UTILITY DESIGN SERVICES, LLC and THE CITY OF UKIAH
This Amendment No. 3, entered on February 20, 2019, revises the Agreement for
Professional services dated April 30, 2014 between the City of Ukiah and Utility Design
Services, LLC for professional consulting services relating to Distribution System Design
and Project Management Support Services.
This Amendment No. 2 adds to the contract the following:
1. Revising the guaranteed maximum dollar amount by an additional $300,000, for a
revised, total contract amount not -to -exceed $780,000.
Except as expressly amended by this Amendment, all other terms remain unchanged and
in full force and effect.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:
UTILITY DESIGN SERVICES, LLC
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CITY OF UKIAH
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DATE: 2'.25-1
ATTEST
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KRISTINE LAWLER, CITY CLERK
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TO:
SUBMITTED
DATE:
PROJECT
CONTRACT APPROVAL & AUTHORIZATION TO PROCEED
NOTE: The City Manager will sign contracts once all initials have been signed.
CITY MANAGER CONTRACT #:1 Z I 4 2 13
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Initial Below
CHECKLIST & ROUTING FOR APPROVALS
REVIEWED AND
APPROVED BY
1.
Procurement Manager
Sourcing method and justification (attach documentation if necessary):
City Council Approval Date: 2 4,- LCt
Agenda Item No.: % E
Budget No(s).:
Note: Please attach post meeting staff report showing approval, and
any documentation or description showing funding.
2.
City Attorney
Note: if you have an email approval from the City Attorney, then you may
attach a copy of the email and reference it in lieu of initials.
3.
Risk Manager
Note: Attach insurance documents.
4.
City Clerk
ADDITIONAL COMMENTS:
http://inet/risk/Contracts/Forms/Allltems.aspx
City of Ukiah
Agenda Item No.: 7e
MEETING DATE/TIME: 2/6/2019
PEAK ITEM NO: COU -585-2017
AGENDA SUMMARY REPORT
SUBJECT: Request Authorization to Increase Contract Funding for Capital Improvement Projects Design and
Engineering Services by $300,000 to Utility Design Services, LLC for the Electric Utility System. (EUD)
DEPARTMENT: Electric Utility
PREPARED BY: Diann Lucchetti
ATTACHMENTS:
None
Summary: The City Council will receive a report requesting authorization to increase the existing contract with
Utility Design Services, LLC for engineering design support with capital projects for the Electric Utility System.
Background: Utility Design Services has provided engineering and design services for the City of Ukiah
Electric Department for many years and has thorough knowledge of the City's policies and design standards.
The Electric Utility continues to expand its Capital projects to improve the distribution system reliability and
capability. These projects replace end of life equipment which includes underground conductor, transformers,
primary connection points and system protection. The additional funding would provide design services for
projects including Oak Manor Duct System, Gobbi Street Undergrounding, Bush and Empire circuit redesign,
4160 to 12kV Conversion -Fairgrounds, overhead conductor upgrades, Alex R. Thomas Plaza electrical
upgrades, feeder re -enforcements and other approved capital and maintenance projects. In addition, Utility
Design Services, LLC performs specialized survey work for equipment placement and prepares legal
RECOMMENDED ACTION: Authorize increase in contract funding for Capital Improvement Projects Design and
Engineering Services by $300,000 to Utility Design Services, LLC for the Electric Utility System. (EUD)
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: $1,155,000; FY2018/2019; 80126100.80230
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: 80126100.80230"'• Various approved Capital & Maintenance Projects as noted on the
Department approved project invoices.
PREVIOUS CONTRACT/PURCHASE ORDER NO.: COU No. 1314-213
COORDINATED WITH: N/A
Approved:
descriptions for Public Utility easements.
Continued system improvements will result in fewer and shorter power outages experienced by electric
customers. The projects will upgrade many areas of the electric system that were built with direct buried cable,
minimal switching points (In many cases, a single problem will affect all customers) and if not corrected will
continue to impact customers as the system continues to age.
Discussion: The Electric Utility Department's improvement projects include reconstruction in established
congested areas where above ground and underground space is limited. This results in labor intensive designs
and construction where work is being done in existing areas. It is critical to maintain power to each customer
which increases the time needed to skillfully coordinate construction and design efforts. The balance of the
Electric Utility Departments workload includes new customer projects, low impact system improvements,
inspection services and normal system maintenance.
Utility Design Services, LLC is highly qualified with years of industry and Ukiah knowledge to assist our design
and construction team. This professional support helps insure the Electric Utility Department's capital
improvements are designed and constructed while we continue to provide customer support and system
maintenance. Services include: project design, drafting support, survey and public utility easement procurement
and construction management.
Staff recommends approval to provide the additional support necessary to continue budgeted system
improvements. Funds are budgeted in the Fiscal Year 2018-2019 Budget.