HomeMy WebLinkAboutRau & Associates, Inc. 2018-03-21; Amendment 1- 2019-05-29COU No. 1718-202-A1
TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
DATED MARCH 21, 2018
TERMS AND CONDITIONS
All terms and conditions of the Agreement for Professional Consulting Services dated
March 21, 2018 shall remain in force and effect except as modified by this first
amendment.
AUTHORIZATION
Upon execution of this amendment, service provider is authorized to provide the service
described under the Scope of Additional Work identified in this Amendment No. 1.
SCOPE OF ADDITIONAL WORK
Work authorized by this amendment shall include that work described in the
August 21, 2018 letter proposal. A copy of said letter is included in this first amendment.
COMPENSATION
Compensation for the performance of the additional work shall be made on a time and
expense basis at Consultant's customary fees. Expenses shall not exceed a maximum
total cost of $8,220 for a total contract amount of $19,096
RAU AND ASSOCIATES, INC.
BY: I )( C.
'GEORGE RAU, P.E.
•
CITY OF UKIAH
BY:
SAGE SANGIACOM
CITY MANAGER
21-2e/1 Lf f7/ao
DATE DATE
Amendment No 1 to Agreement for
Professional Consulting Services
AND ASSOCIATES INC.
CIVIL ENGINEERS • LAND SURVEYORS
Mr. Tim Eriksen, Director of Public Works, City Engineer
City of Ukiah, Public Works Department
300 Seminary Avenue
Ukiah, CA 95482
August 21, 2018
Job Number R18019
RE: AMENDMENT #1 TO AGREEMENT FOR SERVICES FOR SURVEYING PORTIONS OF THE
BOUNDARY OF PARCELS RETAINED BY NORGARD PROPERTIES, INC. ON NORGARD
LANE, UKIAH.
Dear Mr. Eriksen:
Rau and Associates, Inc. (RAU) was authorized to provide some professional surveying services related
to the property line between the City Water Treatment Plant Facilities at Plant Road and the property
owned by Norgard Properties, Inc. The properties were retained by Norgard Properties, Inc. from a sale
of Norgard Property south of Norgard Lane to the City of Ukiah. A short summary of the tasks to be
performed included research existing deeds along Norgard Lane to establish property lines of the various
owners, survey the location of two parcels to be retained by Norgard Properties as marked in the field,
prepare legal descriptions for two parcels, set monuments at various property corners for two parcels, and
prepare a Record of Survey of two parcels.
As work progressed, it became evident that there are actually three parcels which Norgard Properties
should retain and that part of one of them has.an overlapping land owner. The deeds were vague and in
the form of a chain beginning back in the 1940's. The plot of APN 184-080-11 on the Assessor's Map
does not coincide with the lines of occupation on the ground, which reportedly have existed for
approximately 40 years. The difference in location on the Assessor's Map and the lines of occupation on
the ground is approximately 55 to 60 feet. Consequently there was considerably more work to locate
existing property lines and then develop the legal description of three parcels.
Additional Tasks Description:
Additional Research to Establish Deed Location of APN 184-080-11 (Stephens) and APN 184-080-
27 (Norgard Properties, Inc.)
The property owned by Norgard Properties, Inc., identified as APN 184-080-27 is actually formed by a
number of deeds with exceptions. This required obtaining several deeds going back to the early 1940's
and piecing them together. The property owned by Stephens is described as being adjacent to one of
the parcels which make up APN 184-080-27, again complicating the attempts to understand where it is
located. In addition, some of the monuments from the Yokayo Rancho mentioned in the deeds have
been lost over time, but their location had to be researched to be sure that they are not in evidence.
The additional cost of this research is estimated to be $1,690, including reimbursable expenses for copies
of deeds and maps of $54.
100 NORTH PINE STREET • UKIAH, CALIFORNIA 95482 • 707-462-6536 • FAX 707-463-2729
www.rauandassoc.com
Mr. Tim Eriksen August 21, 2018 Page 2
Additional Field Surveying and Office Mapping to Establish Property Line Locations of APN 184-
080-11 (Stephens)
The original scope of work for the project included the intent of some fence lines and three or more stakes
along the southern boundary of two parcels desired to be retained by Norgard Properties, Inc. As legal
descriptions were researched and references found to other parcels or to monuments, additional trips to
the site to attempt to find other evidence became necessary. It then became necessary to plot new
information and several deeds in the chain of title to try to distinguish the deeded location of APN 184-
080-11 with the lines of occupation on the ground.
The scope of work to establish the boundary is increased since it was necessary to search search for
additional evidence, locate it in the field, and expand the office mapping information.
The additional cost to perform the search for additional evidence, field surveys, and additional office
mapping is estimated to cost $2,260.
Additional Effort to Prepare Deeds for Three Parcels to Norgard Properties, Inc.
Initially, it was thought that there would be two parcels to describe. As the work progressed and the
confusion grew about the location of APN 184-080-11, it became evident that describing three parcels
would provide a cleaner title for all involved. Two of the parcels have definitive boundaries. These lie to
the east and to the west of APN 184-080-11 and are separated far enough from the lines of occupation to
not create any uncertainty as to their location.
The third parcel in the middle between the east and west parcels does have an overlap between the lines
of occupation and the location shown on the Assessor's Map for APN 184-080-11. Therefore additional
effort was required to prepare a third legal description and to prepare one legal description which
excepted out APN 184-080-11.
The additional cost to prepare the third legal description and qualify one legal description to maintain the
clear title of APN 184-080-11 is estimated to cost $960.
Set Additional Monuments and Provide Addional Information on the Record of Survey
The original agreement anticipated setting four corner monuments around regularly shaped parcels. In
order to monument the property lines as established by the more extensive research, between 13 and 17
monuments will be set. At some locations, existing fence posts will be tagged for monuments and their
location noted on the Record of Survey.
The irregular shape to the parcels will require more work to complete a Record of Survey Map. As
required by the State Map Act, it will also me necessary to monument the corners of occupation of APN
184-060-11 to show the discrepancy between lines of occupation and the Assessor's Map location. A
significant amount of evidence, above what was originally contemplated to be necessary, must also be
included on the map to show how the location of APN 184-080-11 varies from where it is located on the
Assessor's Map. Additional mathematical closures must be submitted to the County Surveyor's Office
with the map.
The additional cost to perform this task is estimated $1,740 to set the additional monuments and $1,570
to add more information to the Record of Survey Map, for a total of $3,310.
The total amount for this additional work is estimated to cost $8,220.
Mr. Tim Eriksen
Schedule:
August 21, 2018 Page 3
The additional work to set monuments and complete a Record of Survey is anticipated to be done within
about 4 weeks. The Record of Survey Map will be turned in to the County Surveyor for checking and
then corrected or information added as required. The additions/corrections are anticipated to take two or
three days. Then the map will be returned for acceptance by the County Surveyor and recording by the
County Recorder.
Very truly yours,
&, kLe-
George C. Rau, P.E.
Registered Civil Engineer 21908
Expires 9-30-2019