HomeMy WebLinkAboutMead & Hunt 2019-12-20COU No. 1920-184
AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
DESIGN ENGINEERING — NEW PAPI AND REIL REPLACEMENT
This Agreement, made and entered into this 20th day of December, 2019 ("Effective Date"), by
and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and Mead & Hunt, a
corporation. organized and in good standing under the laws of the state of Wisconsin, hereinafter
referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to design services for design engineering of the new
PAPI and REIL replacement project.
b. Consultant represents that it has the qualifications, skills, experience and properly licensed to
provide these services, and is willing to provide them according to the terms of this
Agreement.
c. City and Consultant agree upon the Scope -of -Work and Work Schedule attached hereto as
Exhibit "A", describing contract provisions for the project and setting forth the completion dates
for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope -of -Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in "Attachment A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement
between City and Consultant. The written Agreement shall be in the form of an Amendment to
this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required by the
Scope -of -Work upon receipt of a Notice to Proceed from City and shall complete such services
within the timeframe established in Attachment A. Consultant shall complete the work to the
City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is
entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this Agreement,
Consultant shall be compensated on a time and expense basis not to exceed a guaranteed
maximum dollar amount of $218,850.73. Labor charges shall be based upon hourly billing
rates for the various classifications of personnel employed by Consultant to perform the Scope
of Work as set forth in the attached Attachment A, which shall include all indirect costs and
expenses of every kind or nature, except direct expenses. The direct expenses and the fees
to be charged for same shall be as set forth in Attachment A. Consultant shall complete the
Scope of Work for the not -to -exceed guaranteed maximum, even if actual time and expenses
exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the Scope -of -
Work of this Agreement, the parties shall agree in writing to any changes in compensation.
"Changes to the Scope -of -Work" means different activities than those described in Exhibit "A"
and not additional time to complete those activities than the parties anticipated on the date
they entered this Agreement.
4.3 Sub -contractor Payment. The use of sub -consultants or other services to perform a portion of
the work of this Agreement shall be approved by City prior to commencement of work. The
cost of sub -consultants shall be included within guaranteed not -to -exceed amount set forth in
Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of invoice less any amount already paid to Consultant, which
amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall
provide a description of each item of work performed, the time expended to perform each task,
the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall
be accompanied by documentation sufficient to enable City to determine progress made and
the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5 1 Independent Contractor. Consultant is an independent contractor and is solely responsible for
its acts or omissions. Consultant (including its agents, servants, and employees) is not City's
agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent contractor
and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall
have no right to, and shall not control the manner or prescribe the method of accomplishing
those services contracted to and performed by Consultant under this Agreement, and the
general public and all governmental agencies regulating such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been inserted
solely to achieve compliance with federal and state laws, rules, regulations, and interpretations
thereof. No such provisions and no other provisions of this Agreement shall be interpreted or
construed as creating or establishing the relationship of employer and employee between
Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-employment
taxes that are due the state and federal government and shall furnish and pay worker's
compensation insurance, unemployment insurance and any other benefits required by law for
himself and his employees, if any. Consultant agrees to indemnify and hold City and its
officers, agents and employees harmless from and against any claims or demands by federal,
state or local government agencies for any such taxes or benefits due but not paid by
Consultant, including the legal costs associated with defending against any audit, claim,
demand or law suit.
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Consultant warrants and represents that it is a properly licensed professional or professional
organization with a substantial investment in its business and that it maintains its own offices
and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City.
Consultant has no interest and will not acquire any direct or indirect interest that would conflict
with its performance of the Agreement. Consultant shall not in the performance of this
Agreement employ a person having such an interest. If the City Manager determines that the
Consultant has a disclosure obligation under the City's local conflict of interest code, the
Consultant shall file the required disclosure form with the City Clerk within 10 days of being
notified of the City Manager's determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for the
full period of time allowed by law, surviving the termination of this Agreement insurance
against claims for injuries to persons or damages to property, which may arise from or in
connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form
No. CG 20 10 10 01 and Commercial General Liability Coverage — Completed
Operations Form No. CG 20 37 10 01.
ISO Form No. CA 0001 (Ed 1/87) covering Automobile Liability, Code 1 "any
auto" or Code 8. 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the State
of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant's
profession. Architects' and engineers' coverage is to be endorsed to include
contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage including operations, products and
completed operations. If Commercial General Liability Insurance or other form
with a general aggregate limit is used, the general aggregate limit shall apply
separately to the work performed under this Agreement, or the aggregate limit
shall be twice the prescribed per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
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Worker's Compensation and Employers Liability: Worker's compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self -Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the
City. At the option of the City, either the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects to the City, its officers, officials,
employees and volunteers; or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense
expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products and
completed operations of the Consultant, premises owned, occupied or
used by the Consultant, or automobiles owned, hired or borrowed by the
Consultant for the full period of time allowed by law, surviving the
termination of this Agreement. The coverage shall contain no special
limitations on the scope -of -protection afforded to the City, its officers,
officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance as
respects to the City, its officers, officials, employees and volunteers.
Any insurance or self-insurance maintained by the City, its officers,
officials, employees or volunteers shall be in excess of the Consultant's
insurance and shall not contribute with it,
c. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers.
d. The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to
the limits of the insurers liability.
2. Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising from Consultant's
performance of the work, pursuant to this Agreement.
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3. Professional Liability Coverage
If written on a claims -made basis, the retroactivity date shall be the effective
date of this Agreement. The policy period shall extend one year from receipt of
final invoice for the project.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's rating of
no less than A- for financial strength, AA for long-term credit rating and AMB -1 for
short-term credit rating.
Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates and
Endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The Certificates and Endorsements are to
be on forms provided or approved by the City. All Certificates and Endorsements are
to be received and approved by the City before Consultant begins the work of this
Agreement. The City reserves the right to require complete, certified copies of all
required insurance policies, at any time. If Consultant fails to provide the coverages
required herein, the City shall have the right, but not the obligation, to purchase any or
all of them. In that event, after notice to Consultant that City has paid the premium, the
cost of insurance may be deducted from the compensation otherwise due the
contractor under the terms of this Contract.
G. Subcontractors
Consultant shall include all sub -contractors or sub -consultants as insured under its
policies or shall furnish separate certificates and endorsements for each sub -contractor
or sub -consultant. All coverage for sub -contractors or sub -consultants shall be subject
to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination
of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or
pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant
and its agents in the performance of services under this contract, but this indemnity does not
apply to liability for damages for death or bodily injury to persons, injury to property, or other
loss, arising from the sole negligence, willful misconduct or defects in design by the City, or
arising from the active negligence of the City.
"Indemnify," as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include all
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costs associated with defending the claim, including, but not limited to, the fees of attorneys,
investigators, consultants, experts and expert witnesses, and litigation expenses.
References in this paragraph to City or Consultant, include their officers, employees, agents,
and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Documents and Ownership of Work. All documents furnished to Consultant by City and all
documents or reports and supportive data prepared by Consultant under this Agreement are
owned and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no additional cost
to City. Deliverables are identified in the Scope -of -Work, Exhibit "A". All documents produced
by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall
produce the digital format, using software and media approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States,
the State of California, and all local governments having jurisdiction over this Agreement. The
interpretation and enforcement of this Agreement shall be governed by California law and any
action arising under or in connection with this Agreement must be filed in a Court of competent
jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Exhibit(s), Attachment(s) and executed
Amendments set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction,
the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement of
both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not
assign, transfer, or sub -contract its interest or obligation under all or any portion of this
Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be
a waiver of any other or subsequent breach of the same or any other covenant, term or
condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the
Agreement; 2) because funds are no longer available to pay Consultant for services provided
under this Agreement; or 3) City has abandoned and does not wish to complete the project for
which Consultant was retained. A party shall notify the other party of any alleged breach of
the Agreement and of the action required to cure the breach. If the breaching party fails to
cure the breach within the time specified in the notice, the contract shall be terminated as of
that time. If terminated for lack of funds or abandonment of the project, the contract shall
terminate on the date notice of termination is given to Consultant. City shall pay the
Consultant only for services performed and expenses incurred as of the effective termination
date. In such event, as a condition to payment, Consultant shall provide to City all finished or
unfinished documents, data, studies, surveys, drawings, maps, models, photographs and
reports prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed hereunder,
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subject to off -set for any direct amential damages City may incur as a result of
Consultant's breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. Alternatively, this Agreement may be executed
and delivered by facsimile or other electronic transmission, and in more than one counterpart,
each of which shall be deemed an original, and all of which together shall constitute one and
the same instrument. When executed using either alternative, the executed agreement shall
be deemed an original admissible as evidence in any administrative or judicial proceeding to
prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally
delivered or deposited in the mail (certified or registered) addressed to the parties as follows:
9.0
CITY OF UKIAH
MUNICIPAL AIRPORT
300 SEMINARY AVENUE
UKIAH, CALIFORNIA 95482-5400
SIGNATURES
MEAD & HUNT, INC.
ATTN: ROBERT CASAGRANDE
1360 19TH HOLE DR., SUITE 200
WINDSOR, CA 95492
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
PRINT NAME:
IRS IDN Number
CITY OF UKIAH
BY: �-•
GE NGIACOMO
CITY MANAGER
ATTEST
Z Z3
Date
/9- 3Q, - (`?
Date
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CI Y CLERK Date
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City of Ukiah — Ukiah Municipal Airport
New PAPI and REIL Replacement
Design Engineering Scope of Services
September 10, 2019
OVERVIEW
Attachment A
The City of Ukiah (CITY) has requested that Mead & Hunt, Inc. (CONSULTANT) provide a scope of services
to provide engineering design services to the CITY and the Federal Aviation Administration (FAA) for
improvements on Runway 15 and on Runway 33 at the Ukiah Municipal Airport (AIRPORT). The project
consists of a new four -box LED PAPI installation, removal of the existing VASI, and the replacement and
relocation of the existing REILs with new incandescent REILS. The design of this project will be accomplished
with close communication with, and review by, the FAA who owns the facilities.
This Project will be funded by an FAA AIP grant related to FAA Non-federal Reimbursable Agreement number
AJ W - F N -W SA -18-W P-002564.
SCOPE OF SERVICES
This Scope of Services represents the work to be provided by the CONSULTANT to the CITY as part of their
agreement with the FAA entitled "Ukiah, CA (UKI) Engineering Design Review and Oversight Support for
Runway 15 VASI replacement and Runway 15 and 33 REIL relocation/replacement." The services to be
provided by CONSULTANT consists of the preparation of the design and bidding documents of the New PAPI
and Runway 15-33 REIL Replacement Project to be bid and constructed during the Runway 15-33 Phase 2
Runway Width Reduction project.
Summary of Services
The CONSULTANT's scope of services is divided into five phases as follows:
• Phase 1 — Contract Administration and Coordination
• Phase 2 — Preliminary Design
• Phase 3 — 60% Design
• Phase 4 — Final Design (90% and Final)
• Phase 5 — Bid Administration
The scope of services proposed to be provided by CONSULTANT is described in the phases and tasks as
follows:
PHASE 1 CONTRACT ADMINISTRATION AND COORDINATION
This phase involves those activities required for defining the scope of the Project, negotiating contract and
subcontracts, and general coordination and administration for the duration of the Project, including (but not
limited to) the following activities:
1.0 PROJECT SCOPING
1.1
Attachment A
Preliminary Meetings with the CITY
CONSULTANT will confer with the FAA and the CITY to ascertain project requirements, finances,
schedules, and other pertinent matters and will arrive at a mutual understanding of such matters
with the FAA and CITY. The CITY shall provide the CONSULTANT with any environmental
documents available. It is anticipated that there will be three (3) meetings with the FAA and/or the
CITY, with one meeting occurring at the Project location.
1.2 Prepare Project Scope of Work and Proposal
This task includes preparing the scope of work and fee proposal and negotiating the contract with
the CITY. This task will include coordination with the FAA Project stakeholders and FAA
participation in the Project planning. Also included is coordination with subconsultants for scopes
and fees.
2.0 PREPARE CONTRACT AND SUB -CONTRACTS
This task includes preparation of the CONSULTANT -CITY contract and preparing CONSULTANT's
subconsultant contracts if needed.
3.0 PROJECT COORDINATION (coordination with subconsultants, Design Team, CITY, FAA etc.)
CONSULTANT will coordinate with the subconsultants, CITY, FAA SSC for any work that may affect
existing FAA operational facilities, and other applicable agencies to complete the work elements in this
scope of services. Weekly progress meetings will be held with the design team and CITY (if needed)
along with quarterly reports to the FAA.
4.0 GENERAL ADMINISTRATION
Provide general administration during the design. A Project Manager will be assigned to this design
project to monitor production continuity during the work described in this scope. The Project Manager's
responsibilities include the following:
a. Define tasks, schedules, and costs.
b. Monitor work progress and address issues that may arise.
c. Maintain up-to-date schedules.
d. Coordinate with the CITY to receive their input; address their concerns; keep them informed
regarding Project status; obtain their concurrence on Project scope, cost, and schedule; and obtain
their input and approval of concepts and final design.
e. Focus the efforts of the CONSULTANT and subconsultants to expedite the design of a quality Project
that meets the needs and budget of the CITY.
f. Maintain quality control on work of the CONSULTANT and subconsultants. Implement and monitor
a program of Quality Control (QC) and Quality Assurance (QA).
g. Prepare invoices to submit to the CITY in accordance with the CITY's standard invoice requirements.
Attachment A
5.0 GRANT APPLICATION AND ADMINISTRATION
CONSULTANT will assist the CITY with the preparation of the grant application before design has been
completed and revisions to the application after bids are accepted. Preparation of the application will
include the following:
a. Federal forms 424 and 5100, current forms.
b. Program narrative, discussing the purpose and need of the work and the method of accomplishment
c. Inclusion of current Exhibit A Property Map
d. An exhibit of proposed project area to be submitted with application
e. Project funding summary
f. Preliminary estimate
g. Schedule of work
h. Current Grant Assurances
i. Title VI Assurances.
j. Sponsor's Certifications (7 Certifications)
The CONSULTANT will prepare an electronic "application package" in pdf. format and submit to the
CITY for approval and signatures. CITY will then send two (2) copies of the signed application package
to the FAA for further processing.
PHASE I DELIVERABLES
1) Final Scope of Services — Electronic (PDF)
2) Executed Contract — Electronic (PDF)
3) Grant Application — Electronic (PDF)
PHASE II PRELIMINARY DESIGN
6,0 TOPOGRAPHICAL SURVEYING
A topographical survey was previously performed for the runway reconstruction project at the AIRPORT.
This survey located the existing VASI and REIL facilities and provided topographic coverage of the future
PAPI and REIL locations. Additional surveying is anticipated to ensure that PAPI Obstacle Clearance
Surface is clear per FAA Order 6850.2b. CONSULTANT will also provide coordinates and elevations of the
existing and ultimate runway /taxiway configuration — including end of runway, landing threshold, and any
displaced threshold information. This includes topography along the runway centerline at 100 -foot maximum
intervals for the length of the runway.
7.0 GEOTECHNICAL INVESTIGATION — NIC
A geotechnical investigation was previously performed for the runway reconstruction project. This
investigation provided geotechnical information in the vicinity of the future PAPI and REIL locations. It is
anticipated that no additional geotechnical investigation is anticipated for this design.
8.0 PREPARE PRELIMINARY DESIGN
8.1 Prepare a Project Layout Plan sheet that will depict the proposed improvements.
8.2 Prepare the Construction Safety and Phasing Plan sheets.
Attachment A
8.3 Prepare Preliminary Proiect Plans
Plan sheets will be prepared depicting the proposed improvements as indicated under Project
Description.
8.4 Calculate Estimated Preliminary Quantities
The CONSULTANT will calculate necessary quantities for the various work items. Quantities will
be consistent with the Specifications and acceptable quantity calculation practices.
8.5 Prepare Preliminary OPCC
The CONSULTANT will provide a preliminary Opinion of Probable Construction Cost (OPCC)
based on record cost data and similar work. The OPCC shall include all costs for design,
construction, construction administration, and CITY administration, for grant application purposes.
The OPCC shall be included in the Preliminary Project Design Concept Report.
9.0 PREPARE PRELIMINARY DESIGN REPORT
The purpose of the report is to document the design approach and to summarize the existing systems
for FAA review and consideration and to obtain their concurrence with the design approach. As part of
this task, two field visits are anticipated to confirm existing power feed(s), circuit configurations, condition
of existing panels, controllers and other equipment. To document the results of this phase, a Preliminary
Design Report will be prepared. The report will include the summary of the following:
a. Project description and exhibits.
b. Determination of power feed(s).
c. Confirmation of circuit configurations.
d. Evaluation of existing equipment condition.
e. Evaluation of applicable electrical design.
I. Coordination with local power company to move existing FAA meter to new location.
g. Design of the new poser meter pedestal including rack to support power to Runwayl5 PAPI and
REI L.
h. Preliminary electrical design of FAA facilities, layout, distribution of work, sequencing and
scheduling.
Existing and ultimate dimensions of the runway and taxiway safety areas and object free areas.
Preliminary OPCC.
j•
10.0 PHASE II PROJECT MEETINGS
The CONSULTANT will arrange and lead meetings with FAA staff prior to site investigation visits and
to review work progress to date, as described in the subtasks below. The CONSULTANT will produce
drawings and handouts, as needed, to conduct each meeting and will prepare minutes to document
the discussions.
10.1 Preliminary Meeting with FAA, Airport Staff and Site Visit
CONSULTANT will meet with AIRPORT staff to acquire information on existing systems, power
feed locations, etc. This meeting will be held in conjunction with the initial site investigation visit
to the AIRPORT.
10.2 Review Results of Field Investigation Review Design Concept Alternatives and Present
Recommendations to the FAA and CITY
Attachment A
The CONSULTANT will prepare for and conduct a meeting with the FAA and CITY to present
the findings of the preliminary engineering phase and any alternatives and recommendations for
the Project. Recommendations from FAA will be incorporated into the CONSULTANT'S design
drawings and specifications where FAA -owned systems are impacted. The meeting will be held
at the AIRPORT.
PHASE II DELIVERABLES
At the completion of Phase II, the CONSULTANT will deliver the following information to the FAA:
1) Draft Preliminary Project Design Concept Report — Electronic submittal.
2) Drawings of only relevant FAA work delivered directly via PDF format.
3) Final Preliminary Project Design Concept Report — Electronic submittal.
PHASE III 60% DESIGN
11 0 PREPARE PLAN SHEETS FOR 60% SUBMITTAL
11.1 Prepare a Project Layout Plan sheet that will depict the proposed improvements.
11,2 Prepare the Construction Safety and Phasing Plan sheets.
11.3 Project Plans — 6O%
Plan sheets will be prepared depicting the proposed improvements as indicated under Project
Description. The following is a general list of drawings that will be used as a guideline. Actual
number and title of drawings may be modified during the design process.
General:
G-001
G-002
G-003
G-021
G-031
G-041
Cover Sheet, Sheet Index and Symbols
Legend and Abbreviations
General Notes
Project Layout Plan
Survey Control Plan
Construction Safety and Phasing Plan
Geotechnical - NIC
Civil:
General
C-021 Erosion Control Plans
C-031 Erosion Control Details
Electrical:
E-001 Electrical Wiring Details
E-002 One Line Diagram
E-003 Electrical Vault Work
E-101 Electrical Removals
E-201 Electrical PAPI and REIL Plan
E-202 Electrical Layout Plan
E-601 Electrical Details
E-701 PAPI Sighting Plan
Attachment A
E-702 PAPI Details
E-703 REIL Details
E-704 Duct Bank Details
E-705 Grounding Details
12.0 NOT USED.
13.0 PREPARE PRELIMINARY SURFACE DRAINAGE ANALYSIS - NIC
Existing surface drainage patterns will be maintained.
14.0 PREPARE 60% COST ESTIMATE
a. Calculate Estimated 60% Quantities. The CONSULTANT will calculate necessary quantities for the
various work items. Quantities will be consistent with the specifications and acceptable quantity
calculation practices.
b. Prepare 60% Cost Estimate. The CONSULTANT will provide a preliminary cost estimate based on
record cost data and similar work. Cost estimate shall be included in the Design Letter Report.
15.0 PREPARE 60% DESIGN LETTER REPORT
To document the results of a 60% design, a letter report will be prepared. The report will include the
summary of the Project scope, existing conditions, electrical design, construction phasing plans, and a
preliminary Project construction cost. The report will also contain details on alternative design concepts
that were investigated (if any) as part of the preliminary design effort and recommendations on which
alternatives to pursue. This report will discuss funding, budget, strategies for bidding the Project and
potential use of bid alternates. The information will be presented in letter report format for review by
the FAA.
16.0 PREPARE FAA FORM 7460
CONSULTANT will complete a notice of proposed construction or alteration as per FAA guidelines and
will send the form to the CITY for review prior to being submitted to the FAA.
17.0 REVIEW ENVIRONMENTAL DOCUMENTATION - NIC
Categorical Exclusion for this project was approved in December of 2018.
18.0 PHASE III PROJECT MEETINGS
The CONSULTANT will arrange and lead meetings to address Phase III work progress, as described
in the subtasks below. The CONSULTANT will produce drawings and handouts, as needed, to conduct
each meeting and will prepare minutes to document the discussions.
18.1 Present 60% Design Alternatives and Recommendations to FAA
The CONSULTANT will prepare for and conduct a meeting at the AIRPORT to present and
discuss the findings of the 60% engineering phase and any alternatives and recommendations
for the Project.
18.2 Coordination Meeting with FAA,
Attachment A
The CONSULTANT will conduct coordination meetings by teleconference unless indicated
differently within this scope.
PHASE III DELIVERABLES
At the completion of Phase III, the CONSULTANT will deliver the following information to the FAA:
1) 60% Design Report — Electronic Submittal
2) Plans in support of 60% design - Electronic Submittal
3) FAA Form 7460 — Electronic Submittal
PHASE IV FINAL DESIGN (90% and Final)
19.0 PREPARE SPECIFICATIONS
The CONSULTANT will assemble the specifications and bid documents for CITY to use in obtaining
competitive bids for the work. All documents shall meet current FAA Standards for AIP funded projects.
19.1 Prepare Bidding and Contract Documents
The CONSULTANT will prepare bidding and contract documents using CITY -provided front end
documents (e.g. Bid Advertisement, Instructions to Bidders, and other CITY required documents.
CONSULTANT will prepare and include the FAA required documents as follows:
19.1.1 Required Federal Provisions
Federal laws and regulations require that specific contract provisions be included in
federally funded contracts, as established within the grant assurances. Consultant will
include the Required Federal Provisions in the bid documents. These requirements
cover items such as:
• Affirmative Action Plan
• Buy American Preferences
• Civil Rights
• Disadvantaged Business Enterprises
• Federal Fair Labor Standards Act (Minimum Wage)
• Lobbying and Influencing Federal Employees
• Occupational Safety and Health Act
• Davis Bacon Requirements
Equal Employment Opportunity
Non -segregated Facilities
19.1.2 FAA General Contract Provisions (Advisory Circular 150-5370-10H)
FAA requires these provisions be included and complied with for all projects funded with
federal grant monies through the Airport Improvement Program (AIP), as established
within the grant assurances. The CONSULTANT will include the FAA General Contract
Provisions and provide any Project specific information. These provisions cannot be
modified other than where noted in the document.
19.1.3 Prepare Special Provisions for Airport Construction
The CONSULTANT will prepare Special Provisions to address, or expand on, conditions
specific to construction on airports that require additional clarification. They will include,
but are not limited to information regarding the following items (as applicable):
Attachment A
• General Safety Requirements, Airfield Safety and Traffic Control
• Record Drawings
• Time Limitations
• Liquidated Damages
• Barricades and Runway Closure Markers
• Radio Communication
• Access and Security
• Work Hour Limitations
• SWPPP Requirements and guidance for Contractor
19.1.4 Prepare Technical Specifications
The CONSULTANT will prepare Technical Specifications using FAA Standard
Specifications (AC 150-5370-10H) and FAA format. For work not covered by FAA
Standards, CITY or Caltrans Standard Specifications will be used.
20.0 PREPARE FINAL SURFACE DRAINAGE ANALYSIS — NIC
21.0 PREPARE FINAL LAYOUT AND CIRCUIT CALCULATIONS
Final conduit locations will be determined, and circuit calculations performed.
22.0 UPDATE AIRPORT SIGNING AND MARKING PLAN - NIC
23.0 EROSION CONTROL PLAN
The CONSULTANT will develop an Erosion Control Plan for the Project that is in general conformance
with BAT (Best Available Technology) management practices. The plan will detail types of erosion
control measures recommended for the site in addition to other information needed for the NPDES
permitting application. The Contractor shall prepare the SWPPP. This information shall include, but not
limited to:
a. Project Location
b. Size of Disturbance of Project
c. Amount of Impervious Surface
d. Hydrologic Classification of Site
e. Receiving Waters
f. Site Drainage Overview
24.0 PREPARE SPONSOR CERTIFICATIONS, JUSTIFICATIONS FOR MODIFICATIONS TO FAA
STANDARDS, AND MODIFICATION OF STANDARDS (if required)
24.1 Sponsor Certifications
The CONSULTANT will complete the required Sponsor Certifications verifying the Plans and
Specifications were developed in accordance with Federal guidelines, and the
Equipment/Construction certification, and send to SPONSOR for signatures.
24.2 Not Used
Attachment A
24.3 Modification of Standards
If necessary, the CONSULTANT will prepare one Request for Modification to Standards, if
found to be necessary for the project.
25.0 PREPARE 90% SUBMITTAL
Based on FAA written review comments on the preliminary submittal, prepare 90% engineering design
documents of all improvements. This work shall include:
a. Perform internal QA/QC for all documents included in the 90% submittal.
b. Prepare and submit 90% plans.
c. Prepare and submit 90% specifications and bid documents.
d. Prepare and submit 90% cost estimate.
e. Conduct 90% review meeting with the FAA to go over submitted data and discuss schedule
for final submittals.
26.0 PREPARE AND SUBMIT FINAL CONTRACT DOCUMENTS
A final set of contract documents to be used for bidding will be prepared that will incorporate revisions,
modifications, and corrections determined during the FAA review of the ninety percent (90%) submittal.
27.0 PREPARE AND SUBMIT FINAL COST ESTIMATE
a. Calculate Estimated Final Quantities. Prepare Final Cost Estimate.
b. Using the final quantities calculated following the completion of the plans and specifications, the
CONSULTANT will prepare the final construction cost estimate. The estimate will be based on
information obtained from previous projects, contractors, material suppliers, and other databases
available.
28.0 PREPARE AND SUBMIT ENGINEER'S DESIGN REPORT
CONSULTANT will prepare the Engineer's Design Report in conformance with FAA requirements. The
report will include a summary and explanation of the Project design including (as applicable)
geometrics, electrical design, phasing plans, and a Project schedule. The report will also contain any
alternative design concepts that were investigated and evaluated and a final Engineer's cost estimate.
The report shall include, but not be limited to, the following:
a. Project Scope
b. Design Standards
c. Design Geometrics (reference Federal Advisory Circular 150/5300-13A)
d. Drainage Considerations
e. Airport Operational Safety (reference Federal Advisory Circular 150/5370-2G)
f. Construction Estimate
g. Project Schedule and Construction Phasing
h. Construction Inspection and Testing Information
i. Justifications for any Deviations from FAA Standards
j. Sponsor Certification for Project Plans and Specifications
k. Sponsor Certification for Equipment/Construction Contract
Attachment A
29.0 PREPARE CONSTRUCTION SAFETY AND PHASING PLAN
CONSULTANT will prepare a Construction Safety and Phasing Plan (CSPP) in conformance with FAA
Standards and AC 150/5370-2G, Operations on Airports During Construction. The CSPP will be
uploaded to the FAA online portal for review and approval. The final CSPP will be included in the Bid
Document package and will include the following information:
a. Overview & Purpose
b. Construction Safety Responsibility of Each Party
c. Construction Phasing, including (but not limited to):
• Phasing and time limitations
• Areas and operations affected by construction
• Wildlife management
• Hazardous materials management
• Inspection requirements
• Marking and signs for access routes
• Protection of runway and taxiway critical areas
• Safety plan compliance document
d. Construction Safety and Phasing Plan Sheet(s)
30.0 PHASE IV PROJECT MEETINGS
The CONSULTANT will arrange and lead the meetings as described below. The CONSULTANT will
produce drawings and handouts, as needed, to conduct each meeting and shall issue minutes to
document the discussion. The following meetings shall be included in Phase IV:
30.1 Conduct 90% Submittal review meeting (1)
The CONSULTANT will prepare for and conduct a meeting at the AIRPORT to present the
results of the 90% engineering phase and any alternatives and recommendations for the
Project.
30.2 Conduct Final Submittal review meeting - NIC
A final review meeting is not anticipated for this project.
30.3 Coordination meetings with CITY and FAA (1)
The CONSULTANT will conduct one coordination meeting with the CITY and FAA prior to
finalizing the plans and specifications for bid by teleconference.
PHASE IV DELIVERABLES
During the Phase IV design effort, the CONSULTANT will deliver all of the following information to the
FAA:90% Contract Documents — Electronic file in PDF format
1) 90% Cost Estimates — Electronic files in PDF format
2) Final Contract Documents — Electronic files in PDF
3) Final Engineer's Design Report — Electronic file in PDF format
4) Construction Safety and Phasing Plan — to be included in final bid documents.
Attachment A
PHASE V BID ADMINISTRATION
31.0 PREPARE ADVERTISEMENT FOR BIDS
Required advertisement dates and bidding dates will be established. CONSULTANT will prepare the
advertisement in conformance with FAA and local standards and submit a copy of the advertisement to
the CITY. The CITY shall arrange for the legal advertising in conformance with local standards and
shall pay for the associated cost of advertising.
32.0 BID DOCUMENTS DISTRIBUTION
CITY will make the bidding documents available to potential bidders electronically. The CITY will keep
a current list of plan holders and distribute this to interested parties upon request. This task includes
CONSULTANT coordination required to facilitate these activities.
33.0 RESPOND TO BIDDERS QUESTIONS (RFIs)
During the bidding process, the CONSULTANT will be available to clarify up to four requests for
information (RFIs) regarding bidding issues / questoins and for consultation with the various entities
associated with the Project. This item also includes contacting bidders to generate interest in the
Project.
34.0 PREPARE AND DISTRIBUTE ADDENDA
CITY will issue up to Two (2) bid addenda as appropriate to interpret, clarify, or change the bidding
documents as required by the Sponsor or the FAA. Addenda will be made available to the plan holders
either through electronic mail or via bidding website. This task includes CONSULTANT coordination
required to respond to the addenda. Any addenda that are generated as a sole result of the CITY's
error or omission, or FAA request, will be considered as extra services, and the CONSULTANT will be
reimbursed for this effort as an amendment to this contract.
35.0 PRE-BID CONFERENCE
CONSULTANT shall arrange for and conduct a Pre -Bid Conference. The Project Manager and/or
Project Engineer will attend and conduct the Pre -Bid Conference with potential contractors and the
CITY to review the project and answer questions. The conference will be conducted at the AIRPORT
and will include a site inspection. Meeting minutes will be prepared and distributed to attendees
electronically.
36.0 BID OPENING - NIC
37.0 BID REVIEW AND BID ABSTRACT
CONSULTANT will advise CITY as to the acceptability of any subcontractors, suppliers, and other
persons and organizations proposed by the bidders and as to the acceptability of substitute materials
and equipment proposed by bidders. The CONSULTANT will prepare a spreadsheet that includes all
bid items for the purpose of evaluating the lowest bidder. The CONSULTANT will input the as -bid unit
prices into the spreadsheet and verify mathematical computations of the bids. The CONSULTANT will
then provide recommendations to the CITY as to the name of the Apparent Low Bidder.
Attachment A
38.0 PREPARE RECOMMENDATION FOR AWARD
The CONSULTANT will prepare a Recommendation of Award for the CITY to accept or reject the bids
as submitted. If rejection is recommended, the CONSULTANT will provide an explanation for their
recommendation and possible alternative actions that the CITY can pursue to complete the Project.
Once the Contract Award is made, the CONSULTANT will distribute the bid tabulations at request of
the CITY.
PHASE V DELIVERABLES
1) Bid Documents — Electronic files as required for bidding.
2) Bid Abstract —Electronic files.
3) Recommendation of Award —Electronic files.
DESIGN PARAMETERS
All designs and all work on the Project shall be in accordance with all applicable FAA Advisory Circulars. All
Bidding Documents shall utilize the FAA standard construction specifications.
EXCLUDED SERVICES
The CITY and CONSULTANT agree that the following items shall be excluded from this Project and, if added
to the work, shall be considered as "Additional Services":
1) Any environmental analysis beyond Categorical Exclusion already completed.
2) Any permitting or utility company fees.
3) Preparation of Storm Water Pollution Prevention Plan.
4) Construction services.
CITY'S RESPONSIBILITIES
1) The CITY shall provide all criteria and full information as to the CITY's requirements for the Project
including: design objectives and constraints; space, capacity, and performance requirements,
flexibility, and expandability, and any budgetary limitations; furnish copies of all design and
construction standards that the CITY will require to be included in the drawings and specifications; and
furnish copies of the CITY's standard forms, conditions, and related documents for CONSULTANT to
include in the bidding documents, where applicable.
2) Provide access to and make all provisions for the CONSULTANT to enter upon public and private
lands as required for the CONSULTANT to perform such work as surveys and inspections in the
development of the Project.
3) Furnish or otherwise make available such Project related information and data as is reasonably
required to enable CONSULTANT to complete services as described in this scope.
4) Advertise for proposals from bidders (legal advertisement), open proposals at the appointed time and
place, and pay all costs incidental of thereto.
5) Designate a CITY Representative with respect to the work to be performed under this Agreement as
the CONSULTANT'S point of contact. The CITY Representative shall have complete authority to
transmit instructions, receive information, and interpret and define the CITY's policy and decisions with
Attachment A
respect to materials, equipment, elements, and systems pertinent to the work covered by this
Agreement.
6) Obtain approvals and permits from governmental agencies.
7) Advertising
ADDITIONAL SERVICES
If authorized in writing by CITY, the CONSULTANT may provide additional services of the types listed below,
and CITY will compensate as stated under "Compensation for Services" section, "additional services" of this
scope.
1) Revisions to the drawings or specifications previously approved by the CITY.
2) Services in connection with changes in the scope, extent, or character of portions of the Project or its
design requirements.
3) Services in connection with Contract Change Orders requested by the CITY, and services to evaluate
changes or substitutions proposed by the contractor after award of the Construction Contract.
4) Services resulting from CITY's request to evaluate additional alternative solutions beyond those
identified in scope of work or services required as a result of CITY providing incomplete or incorrect
Project information.
5) Services during construction of the Project.
6) Any miscellaneous services not specifically described in this "Scope of Services."
SCHEDULE OF COMPLETION
1) The CONSULTANT will complete all work called for under Phase II — survey, Geotechnical and
Preliminary Design Concept Report within forty-five (45) working days from the date the CITY issues
the Notice to Proceed with the work.
2) The CONSULTANT will complete all work called for under Phase III — 60% Design within forty-five (45)
working days from the date the FAA issues comments on the Preliminary Design Concept Report.
3) The CONSULTANT will complete the 90% submittal detailed in Phase IV - Final Design within thirty
(30) working days of receipt of CITY's review comments on the 60% submittal.
4) The CONSULTANT will complete the final Engineer's Design Report and Final Contract Documents
detailed in Phase IV — Final Design, for use in bidding, upon receipt of CITY's and FAA's review
comments on the 90% submittal.
COMPENSATION FOR SERVICES
1) Payment for all work outlined in this Scope of Services shalt be a fixed fee of Two Hundred Eighteen
Thousand Eight Hundred Fifty Dollars Seventy-three Cents ($218,850.73) XXX,XXX Dollars
($XXX,XXX.00). This fee shall include labor, materials, expenses, and incidentals necessary to
complete the work as described herein. An Engineering Services Cost Estimate is included as
Attachment 1 to this Scope of Services. Payments will be made monthly based on the percentage of
work complete.
2) Payment for any additional services requested by the CITY will be performed on a time -and -expense
basis in conformance with the Mead & Hunt, Inc. Billing Rate Schedule included as Attachment 2 to
this Scope of Services. The CONSULTANT will establish the budget for additional services prior to
Attachment A
the start of work and may not exceed the budget without written authorization from the CITY. Any
additional services must be authorized in writing by the CITY.
Aviation Services Design Engineering Work scope
AIRPORT: City of Ukiah - Ukiah Municipal Airport
LOCATION' Mendocino County CA
Reimbursable Ag..s.ot: AJW-FN-WSA-18-WP-002564
PROJECT DESCRIPTION: New PAPI and Relo0aled/Replacernent R£ Ls
PHASE 1 - CONTRACT ADMINISTRATION AND COORDINATION
ENGINEERING FEES
• - Protea Si0dp.ng
5 13,381 14
20 Prepare Contract and Sub -Contracts
5 1,555.82
30 Prolix! Coordination
$ 19.899 48
40 General Administration
9 14,387 94
50 Grant Appaca8on and Admrnstrabon
S 3,472 ID
Expenses
5 333.00
TOTAL PHASE I - CONTRACT ADMINISTRATION & COORD.
S 56,029.63
PHASE it - PRELIMINARY DESIGN
%c Topographical Surveying
5 1.66348
70 Geotech icat InveStgation - NIC
S -
a0 Prepare Preliminary Design
5 15.172.83
90 Preliminary Protect Design Concept Report
5 B 964 52
r0 o Phase 11 Props Meetings
5 11.849.79
Expenses
9 49660
TOTAL PHASE 11 - SURVEY GEOTECHNICAL, DESIGN CONCEPT
S 39,147.22
PHASE 111- 60% DESIGN
1 i Prepare Plan Sheets for 80% Submittal
5 38.403 69
12 o Not Used
5
13.o Prepare Preliminary Surface Drainage Analysts - NIC
$ -
14" Prepare 60% Cost Estimate
9 2.38719
15.0 Prepare 6016 Design Letter Report
$ 2.248.23
leo Prepare FAA Form 7460
$ 1.171.52
57 0 Review Environmental Documentation - NIC
5
la0 Phase Pi Project Meebngs
$ 4.930 79
Expenses
5 468 20
TOTAL PHASE 01 •60% DESIGN
S 49,609.62
PHASE IV - FINAL DESIGN (90% and Final)
190 Prepare Specifications
5 3.466.75
20.0 Prepare Final Surface Drainage Analysis - NIC
5 -
21.0 Prepare Final Layout and Cirwe Calcs
9 1,586.87
22 0 Update Airport Signing and Marking Plan - NIC
S
23 0 Erosion Control Pian
9 796.81
240 Prepare Certification of Engsneenng & Mod to Stds
$ 1,702 26
250 Prepare 90% Submittal
$ 7,548.97
280 Prep&e and Submit Final Contract Documents
9 7 675.98
27i Prepare and Submit Final Cost Estimate
$ 743 57
280 Prepare and Subntit Engineers Design Report
S 5.205.80
290 Prepare Conse0c9on Safety and Phasing Plan
9 9.838.11
3o o Phase IV Protect Meetings
$ 5.634.01
Expenses
$ 488.20
TOTAL PHASE IV - FINAL DESIGN (90% and Final)
$ 44,468.33
PHASE V - BID ADMINISTRATION
35 0 Prepare Advertisement for Bodo
5 444 77
32 0 Bid Documents Distribution
5 985 50
330 Respond to Bidders Questions (RF Is)
5 2,862 82
34 : Prepare & D stnbute Addenda
S 2,228 74
3' ` Pre-bid Conference
S 8,729.81
39.0 Bid Opening - NIC
5 -
37 0 Bid Review and Bid Abstract
5 1 383 75
3e ' Prepare Recommendation for Award
5 692.44
Expenses
S 268.20
TOTAL PHASE V - BIDDING PHASE
$ 15,596.03
TOTAL MEAD & HUNT FEES
1 203,860.73
TOTAL DIRECT SUBCONSULTANT FEES
S 15,000.00
TOTAL PROJECT FEES
$ 218,850.73
PROJECT HUMBER:
DATE. 8/22)19
96v. 50.
DIRECT SUB CONSULTANTS FEES
Additional Topographic Surveying (for Desigrn S 15.038 30
Additional Geotechnical Investigation (for Design) s
Cultural and Biological Field Investigations $
Eapanses 5
TOTAL DIRECT SUB CONSULTANTS $ 16,000.00
r.narn mm• ±.
City of Ukiah - Ukiah Municipal Airport
as.
nit
Senior SenerProject Administrative AnschrrlentA
Assocaa EngineerSenior Engineer Engineer la Engineer I Technician III Technician 11 Technician I AssistantClerical
Total
*316.66 1247.67- .. }217 28 1197 04 6114.8$ 5146.74 9117.52 561.52 $ss:95 "'" 965.22 Hours
Cost
Summary
PHASE I - CONTRACT ADMINISTRATION AND COORDINATION
11
1 2
"0129145:92&12-
12
14 "4
�
12
Preliminary meetings with theCountyind FAA
Prepare prepct scope of wort and propos1
3 3
9 2
$ 6.070 71
9 9,310.48
EsdmaW Teel MaM,sllret 28 26
0 0 12 0 0 9 5 79
Summary Costs 8318.56 96,43942 85.649.28 80.00 5000 31.760,88 50.00 90.00 8886.95 5328.10
9 16,381.19
2-0
Panne Contract and Subcontracts
Estimated Total Man-hours 1
21
5495.34
4 ; 1Q _,.
__.
.50.00
5 1,555.82
mnaryCosts 531856
.._..9217.28 - 9000. $000.�. 50,00 1.00 5394.20 ; 81 r.44
5 1,555.82
as
Protect Coordination
Estimated Total Man4iours 15 60
4 79
8 19,899.48
Summary Cosa 94.77940 514.860.20 ' 50.00 50.00 5000 50.00 50.00 50.00 50.00 ,5260.58
$ 18,888.18
40
General Ad Inatn$on
Estimated Total Man-hours 54
6 4 2 66
5 14.387.94
Summary Costs 50.00 513,374.18 $0.00 50.00 80.00 80.00 $0.00 5489.12 5394.20 5130.44
5 14,387.94
SA
Grant Application and Administration
Estimated Total Man4rours 2 6 0
8 1 19
5 3,472.10
Summary Costs 5637.12 51.981.38 50.00 30.00 30 00 saw 80 00 50.00 578840 565.22
$ 3,47310
Eif
0
0
300
_
0
0
0
0
0
0
0
0
0
0
0
Rate
0 Days $ 75.00
0 Days 8 7500
300 Miles 5 0.116
0 Days $ 150.00-S
0Tops 5600.00s
3 5 25.00
0 Days 8 250.00
8 200.00
0 5180.00
0 8100.00
0 5 5000
5
5 -
5 258.00
-
•
8 75.00
S
5 -
S -
5
9
•ses Subconsuhant
Auto Rental
Mileage
Lodging
Ar0110c01110
Reals
Tops
Mscellaneous
Reproduction
Other
Other
Total Espen-*
$ 333.00
PHASE 1- CONTRACT ADMINISTRATION AND COORDINATION TOTAL $ 15,029.53
uta PAPI611El Orr Car Scrrauw..C1
•p2
City of Ukiah - Vkiah Municipal Airport
te'n
140
Senior
Associate
5318.84
Senior Project
Engineer Sensor Engineer
9247.47 8317.29
Engineer III
1147.06
Engineer 1
811484
Technician III
048.74
Technician II
9117.52
Technician I
981,52
Administrative
Assistant
999.96
Clerical
TOW
186.22 Flours
A
Coat
Summary
PHASE II -SURVEY. GEOTECHNICAL INVESTIGATION, AND DESIGN CONCEPT REPORT
4.0 T000praphl al Surveying
Estimated Total Man-hours
0
4 0
0
5
0
0
0
1 I
0 0
$ +863.48
Summary Coati
50.00
1990.68 $0.00
50.00
5574.25
5000
$0.00
10.00
598 55
90.00
5 1.863.44
T.0 0eoIecnnical Investigation • 1NC
E►dmeted Total Men-nounp
0 0
0
0
0
0
0
0
0 0
9
Summary Coats
$0.00
$0.00 $0: W
$0.00
5000
50 00
90.00
$0.00
$000
9000
$
to Pratlen Prominent Design
0.1 Preens Project Layout Plan
02 Prepare CSPP Plan Sheets
e a Prepare Preliminary Protect Plans1
e.4 Calculate Estimated Preliminary Omties
05 Prepare w
Prepare Preliminary OPCC1
1
8
2
1
2
2
8
4
8
8
2
8
10
0
6
35
4
5 1,735.89
$ 1,938.02
1 8.822.91
5 1.353.36
$ 1.322.85
Estimated Total Man-hours
0
3 1 1t
18
18
18
41
4
0
0 111
Summary Coats
$0.00
5743.01 52 390.08
92 512.80
52.067 30
52 841 32
54.818.32
5326.08
50 00
$000
5 15,172.43
to PrNNninary Project Design Concept Report
Estimated Totes Man-hours
1
2
40
4 1
1 48
$ 9.964.52
Summery Coats
5318.56
5495.34
58,691.20
50.00
50.00
50.00
$0.00
50.00
5394.20
565.22
1 L964.52
10.0 Phase II Project MeetMO,
I
10.1 Preliminary Maetsg wan Moon 1 Staff and Site Veit
6 I 16
11
2
1 I
2
$ 5.921.87
10 2 CaarWnete Meeting with FM etc. l0 Review Results
8 16
4
f
1 5.927 92
Estimated Total Man-hours
0
16 1 32
0
0
0
4
0
1
2 67
Summary Costs
$000
53 962.72 $6.952 96
SO 00
SO 00
5000
$70512
SO 00
$9635
5130.44
$ 11.844.79
Expenses
Rate
Suboonaullam
Auto Ramat
MJeaye
0
O
o
0
0
0
0 O
0 0
480 290
0 0
0 0
0 0
0
0
0
0
0
0
O
0
0
0
0
o
O
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0 0
0 O DayDays $ 75.00
0 770 mks $ 7058
0 0 Days 5 150 00
0 2 Dari $ 25.00
o 0 5 50.00
$ -
$ 446.60
Lodging
Meals
Other
5
$ 5000
s
Total Expenses
5 494.60
PHASE 9 - SURVEY, GEOTECHNICAL INVESTIGATION, AND DESIGN CONCEPT REPORT TOTAL $ 39,147.22
W PMS ft( pro' Cat iPnnivM RAC,
City of UIuah - Uluah Murvcpal Argon
u0d 4C 5iunw tiepin - tiei4(1 10 FU J
Eadmated Total Man-hours 0 1 6
5247 67 I E1 3 0
50 6
568 1 0 0 0 0 14
Summary Costs 50.00 0368 .00 9.10 5146 74 50 00 50.00 50.00 I 50.00
!�
3
6
o C
8 0
8 O
O O
S
8
o-
S
0
O O
O
S
SO
8 0
8 0
O
13e Prepare Preliminary Surface Drainage Analysis - NIC
Z
p
O
O
O
S
O
po
H
O
6
$
O
ti
C
1
c
o
O
O
O
O
O
O
O
O
O
115 Pa Pmt 0 0 0 0 0 0 0 0 0 0 0
Prepare Technical Specifications
1 l
e
g
O
O
O
O
O
O
O
O
O
O
P
t
O
0
O
O
O
0
00
0
O
0
0
D
i c
..
00
00
00
O O
0 0
O
00
C.
00
00
N
c3y
Estimated Total Man-Doan0 10 61 42 19 10 102 0 0 0 62
Summary Costs $0.00 52 476.70 1 $13.254 06 56.596 10 52.182 15 St 907.62 511 967 04 SO 00 SO 00 SO 00
iijUuUI1
6
='S F $5
00000000000000
O O -.-.-. O O N 0 0 0 0
9 9
/
O O
0 0
8
5
I0
0000
-.000
0000
A000
o N N
0000
0000
0000
0 000
0/00c,
Inn
O o
O O
O
r
tc
o'
cr
3
PHASE 111 - 60/1 DESIGN PLANS
Senior Senior Proyect Administrative
Ar
Associate Engineer Assistant Engineer Engineer III Engineer I Technician III-echnIcian II Technician 1 aGminministrai Clerical
n.n, Total
Ho 5318.56 8247.67 5217.28 5157 05 5114.65 8146.74 8117 52 881.92 698.65 S65.22 Hours
-, N A A+ A W m A g A 0 A 0
00,00000000000
00000000000000
00000000000000
A a W MO 0 O, 0 O 0 A O A O
00000000000000
00000000000000
0 000 0 0000 00000
4)1 M{ A 0 A tM � n ' 0 0 0 0
0 0
N A
N N
0 0
O O
00
t 1 N v
O O
00
O O
O O
0 0
0 0
O O
0 0
O O
..
N
g g
...
M
M
N.
N
N.
�
Y
apo+
II
.. ............
!+!,,9-.."-- f,,l b pq1T
i mpA il,i!J. tOJ J ttpp O iD
U 1 u> Ci a rp O O
N M
O
OAo On
N.M.
,9411'..;
pp1 O+
m b A t
N N
,
3
z
non
No
Senior
Aaoctata
$311i0
Senior Projeet Senior Engineer
Engineer
V24737 *211,26
Engineer
ngl Engineer 1
5.1117.04 511435
Technician III
2146.76
Technician It
5117.22
Tsennlelan I
Vita
Administrative
Assistant
_
f96t6
Clerical
*18.22
AnJ[hmamtA
Total
Hours
Cost
Summary
111
Prepare 80 % Design Letter Report
Estimated Total Man-hours
0
1 8
0
3
0
0
a
I 1
1
12
f 2,248.23
Summary Costs
90.00
124767 1 51736-24
90.00
5080
*000
30,00
53.00
5.1*; 10 1
560.22
S 2,24823
110
Prspan* FAA Form 7460
Estimated Total Man4ioura
0
1 0
4
0
0
0
0
3
0
8
1 1.171 52
Summery Costs
56.00
5247 67 1 50.00
5828.20
$0.0C
50 10
10 00
50 00
5285.65
SO 00
f 1,17142
17.0
Review Environmental Documentation - NIC
Estimated Total M n-hows
0
0 1 0
0
O
0
0
3
0
0
0
5 -
Summary Costs
50.00
5000 50.00
50 00
SO 00
50.00
5000
30 OC
50.00
WOO
5 ,
11.0
Phase 111 Prolect Meetings
to 1
tai
Present 60% Deagh ABamasvee to County
Coonanation Meeting with FAA
8 8
2 2
0
0
0
0
0
0
0
1
3
2
1
0 I
t
0
18
5
f 3,883.37
S 1,047.42
Estirsatad Total Mamtmvs
0
10 10
0
0
0
1
0
1 I
1
23
Summery Coeb
50.00
52.476 70 1 S2 172.80
50 00
5.0 00
MOO
5117 52
5000
526.55 i
533.22
'3
4,030.7*
Expenses
Rab
Sultonsulant
Auto Rental
Mileege
Meals
Other
0
0
0
0
0
0 0
0 0
290 0
2 0
0 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
5
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
3
a
o
0 Clays 9 75.00
013174 S 75.00
280 Miles 5 0.58
2 5 25 CO
5 850.005
5 -
S
S 188 20
5 50 00
250 00
Total Expenses
$ 46820
x. .. ,._
...:i x. erxi.?.v. t .., .< ti_ds4 '�
^�'
v,.., .-� 8s.;,�Itr �a'`4*.¢�k+` �
.#txx£f.z,}tk-
�
.s�"�=. ]v�''�n�a' >�
t��': ..
�+ fi �$.
�01�rf1'•
Lou PM• hint -, coo SOwrM NKt
ars,
Cay of Uuah . UI0Mh Munippal Airport
care
W
Senio10r
Asso
5318.56
Saner Prolaol
Engineer Senior Engineer
5247,67 1217.21
Engineer la
5117.05
Engbl.er I
5114.66
Technician III
5146.74
Technician II
5117.62
Technician I
56152
Administrative
AaaNtan[ Clerical
598.66 845.72
MvaimsnI2
Total
Hours
Coes
Summery
PHASE IV - FINAL DESIGN (90% and Final)
19.8 Pr pal. Specl/kations
19.11 Required Federal Provisions
re 12 FM General Provisions
10 1.a Specie' Provisions fa ANpon ConstncWn
1914 Tachncal Specifiufona
0
3
01
0
1
1
0
0
0
0
8
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
02
0
0
0
0
2 0
2 0
4 0
$ 444 77
$ 444 77
$ 44177
5 2.132.44
Esdmg5d Total Man4wurs
0
3 6
0
0
0
0
0
10 0
21
Summary Costs
80.00
30.00 51,738.24
5000
50.00
10.00
SO 00
50.00
5394 20 50.00
$ 3.466.75
2e.e Prepare Final Surfar* (coinage Analysis • NIC
Estimated Total Man-hours
0
0 0
0
0
0
0
0
0 1 0
0
$
Summary Cow
50.00
$0.00 50.00
5000
5000
5000
80.00
50.00
50.00 50.00
$ •
31.9 Prepare Final Layout and Circuit Caks
Estknated Tool Man-hours
0
t 4
I
0
0
0
4
0
0 0
9
9 1.586.87
Summar" Costs
30.00
8247.67 5869.12
5000
5000
50.00
5470.08
50.00
50.00 1 5000
$ 1,586.67
22.0 Update Airport Signing and Marking Plan - NIC
Estimated Taal Man-hours
0
0 0
0
0
0
0
0
0
0
0
$
Summary caw
50.00
80.00 80.00
SO 00
5000
30 00
80.00
50.00
5000 $0.00
$ -
73.0 Erosion Control Plan
EsUmatad Total Man-hours
0
1 0
2
0
0
2
0
0 0
5
f 796.81
Summary Costs
50.00
5247 87 50.00
5314.10
50.00
50.00
5235.04
50 00
moo
i 50.00
8 796.81
24.0 Prepare Certification of Engineering 6 Mod to Std..
04I Sponsor CMYfca00ns
24.2 Not Lied
24.3 M0D9 to Standard
1
0.5
2
4
2
$ 320.94
f
$ 1,381.32
Estimated Total Man-hours
1
0.6 2
I
4
0
0
0
0
2
0
9.5
SunvnrCoats y Cos
5318.56
5123.64 3434.56
8628.20
80.00
30.00
80.00
30.00
819710
$0.00
$ 1.702.26
250 Prepare 90% Submltlal
Estimated Total Man-hours
0
1 16
8
8
0
16
0
0 0
47
f 7 519.97
Summery Costs
50.00
f
5247.67 I 53.476.48
51.255.40
5889.10
30.00
51.860.32
50.00
50.00 50.00
8 7,641.97
ISO Prepare and Submit Final Contract Documenta
Estimated Total Man-hours
0
2 8
16
0
0
16
0
8 4
54
5 7.875.98
Summary Cow
50.00
5495.34 51.738.24
$2.512.80
50.00
50.00
21.650.32
50.00
5788.40 5260.88
$ 7,675.96
77.0 Prepare and Submit Final Cost Estimate
Estimated Total Man-hours
01
1
0
1
0
0
1
1
5
$ 743.57
Summary Cow
$0.00
5247.87 1 5217.28
50.00
5114.85
80.00
50.00
50.00
598.55
565.22
$ 743.67
20.0 Prepare and Submit Enylne.ls Onion Report
Estimated Total Manhours
0
2 8
16
0
0
0
0
4 1
31
5 5.205.60
Summary Cops
30.00
5495.34 I 51.738.24
52.512.80
$0.00
80.00
$0.00
80.00
5394.20 j $65.22
$ 3,205.80
20.0 Prepare Construction Safety and Phasing Plan
Estimated Total Man-hours
0
5
12
24
0
12
0
21
56
$ 9,638.11
Summery Cow
30.00
51.238,35 S2.60738
$3.769.20
80.00
51.760.68
-50.00
50.00
519710
565.22
f 9.631.11
0.15. 4 MEC 0.11"Com, 1aWA.4 M[]
Mrs
City of tlluet - Ukiah Municipal Airport
0e'n
No
Senior
Associate
5318.56
Senior Pro ect
Engineer
$247.67
Senior Engineer
5217.28
Engineer III
5157.05
Engineer I
e
5114.85
Technician 11
ecan
5146.74
ecan
Technician 11
5117 52
Technician
ecan I
581.52
tsU-rrn
Adminlatrahve
Clerical
Assistant
Total
598.55 565.22 Hours
n
Cost
Summary
30.0 Phan IV Project Meetings
30.1 90% Submittal Review Meeting
302 Final Submittal Review Meeting • NIC
30.3 Coordmabon Meeting wadi City a d FAA
9
1
9
4
2
2
1 1
1 II ` 1
$ 4.118.41
5 $ 1.515 60
Estimated Total Man-hours
0
9
12
0
0
0
4
0
2 1 2 29
Summary Costs
$0 00
52.229.03
52.607
36
50.00
56 x:
$006
$470.08
50 00
615' '9 1 5130.44
5 5,634.01
Expenses
Rate
Subconsultant
Auto Renal
Mileage
Meals
Otter0
0
0
0
0
0
0
290
0
0
0
0
0
2
0
0
0
0
0
0
a
7
.
0
0
0
0
0
0
0
0
0
0
0 Days 5 75 00
0 Days 5 75.00
J 7 290 Miles 5 0.58
2 $ 2500
:. 7 5 5 50.00
5
$ -
5 168.20
$ 50.00
5 25000
Total Expenses
$ 468.20
PHASE IV - FINAL DESIGN (90% and Final) TOTAL S 44,468.33
PA,ae,x n,,.,,c�..a..eanoof u:
Crty of Ukiah - Ukiah Mumopal Anpoo
nem
Pro
Senior
Associate
5318.56
Senior Protect
Engineer
$247.67
Senior Engineer
S217.28
Engineer UI
5157.05
Engineer I
5114.85
Technician III
5146.74
Technician II
$117.52
Technician I
581.52
Administrative
Assistant
598.55
Clerical
$65.22
Axaoment
Total
Hours
A
Cost
Summary
PHASE V - Bid Administration
31.2
Prepare Advertisement tor Bids
Estimated Total Man-hours 01
1
0
0
0
0
0
0
2
I
0
3
$ 444.77
Summary Costs 50.00
5247 67 1
50.00
$0.00
50.00
50.00
50 00
5000
$197 10
I
50.00
S 444.77
azo
Bid Documents Distribution
Estimated Total Man-hours 0
0
0
0
0
0
0
0
10
0
10
$ 985.50
Summary Costs $0.00
50 00
50.00
50.00
$0.00
50.00
50.00
$0.00
5985.50
I
50.00
$ 985.50
33.0
Respond to Bidders Questions {BRIO
Estimated Total Man-hours 0
2
8
0
0
3
2
0
4
0
16
5 2.862 82
Summary Costs 50 00
$495.34
51,738 24
50 00
00 00
00 00
5235 04
80 00
5394 20
50 00
$ 2.862.82
34.0
Pnpars 8 Distribute Addenda
`
Estimated Total Man -tours 0
2
4
0
3
0
4
0
4
0
14
0 2.228 74
Summary Costs 50.00
5405 34
0869 12
SO 00
SO 00
SO 00
0470.08
SO 00
5394 20
SO 00
$ 2,228.74
35.D
Pre-bid Continence
I
Estimated Total Man-noun0
12
18
0
0
1
0
1
1
31
S 6,729.81
Summary Costs 50.00
52,972 04
53,476 48
$0.00
SO 00
SO 00
5117.52
$0.00
598 55
+
565 22
S 6,729.81
36.0
Bid Opening • NIC
Estimated Total Man-hours 0
0
0
0
0
0
0
0
0
0
0
S -
Summary Costs SO 00
SO 00
50.00
50.00
SO 00
S0 00
5000
SO 00
SO CO
1
SO 00
$ •
37.0
Bid Review and Bid Abstract
Estimated Total Man -noun 01
1
0
8
0
0
0
0
0
10
$ 1.383 75
Summary Costs SO 00
5247.67
5217.28
50 00
5918.80
50.00
$0.00
50.00
50.00
$0.00
$ 1.383.75
x0
Prepare Recommendation for Award
Estimated Total Man-hours0
2
0
0
0
0
0
0
2
1
0
a
5 892.44
Summary Costs 80 00
8495 34
I SO 00
50.00
50.00
50.00
SO 00
50.00
3197 10
t
50.00
$ 682.44
Expenses
Rata
Sobconsultant 0
Auto Rental 0
Mileage 0
Meals 0
Other 0
0
0
290
2
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0 Days 5 75.00
0 Days $ 75.00
290 Miles 5 0.55
2 Miles 5 25.00
1 5 50.00
5 -
$
S 188.20
$ 50 00
5 50 00
Total Expenses
$ 268.20
PHASE V - Bid Administration TOTAL $ 15.596.03
tau PAR a 07a ...Cost So..W.o 1/402
City of Ukiah - Ukiah Mumcrpal A+rpon
Attachment A
MEAD & HUNT, Inc.
California Standard Billing Rate Schedule
Effective January 1, 2019
Standard Billing Rates
Clerical $79.00 / hour
Technical Editor $111.00 / hour
Senior Editor $162,00 / hour
Registered Land Surveyor $125.00 / hour
Accounting, Administrative Assistant $104.00 / hour
Technician I, Technical Writer $97.00 / hour
Technician II, Surveyor - Instrument Person $112.00 / hour
Technician III
Technician IV
Senior Technician
Engineer I, Scientist I, Architect I, Interior Designer, Planner
Engineer II, Scientist II, Architect II, Interior Designer, Planner It
Engineer III, Scientist III, Architect III, Interior Designer, Planner III
Senior Engineer, Senior Scientist, Senior Architect, Senior Interior Designer,
Senior Planner, Senior Economist
Project Engineer, Project Scientist, Project Architect, Project Interior Designer,
Project Planner $197.00 / hour
Senior Project Engineer, Senior Project Scientist, Senior Project Architect, Senior
Project Interior Designer, Senior Project Planner $230.00 / hour
Senior Associate, Principal, Senior Client/Project Manager $311.00 / hour
Expenses
Geographic Information or GPS Systems $100.00 / day
Total Station Survey Equipment $110.00 / day
Charges for other equipment may appear in a proposal
Out -Of -Pocket Direct Job Expenses cost plus 15%
Such as reproductions, sub -consultants / contractors, etc.
$120.00 / hour
$138.00 / hour
$166.00 / hour
$125.00 / hour
$135.00 / hour
$145.00 / hour
$171.00 / hour
Travel Expense
Company or Personal Car Mileage $ IRS rate / mile*
` the current IRS rate as of Jan. 1, 2019 is: 58 cents per mile
Air and Surface Transportation cost plus 15%
Lodging and Sustenance cost plus 15%
Billing & Payment
Travel time is charged for work required to be performed out -of -office. A minimum of two hours will be billed for
any work out -of -office.
Invoicing is on a monthly basis for work performed. Payment for services is due within 30 days from the date of
the invoice. An interest charge of 1.5% per month is made on the unpaid balance starting 30 days after the date
of invoice.
This schedule of billing rates is effective January 1, 2019, and will remain in effect until December 31, 2019, unless
unforeseen increases in operational costs are encountered. We reserve the right to change rates to reflect such
increases.