HomeMy WebLinkAbout2020-06-17 Packet - Regular Mtg
MAYOR CRANE PRESIDING.
The Pledge of Allegiance was led by Councilmember Mulheren.
– Finance.
(2020-30)
–
Public Works.
(COU No. 1920-257)
– Fire.
(COU No. 1920-258)
(2020-31)– Fire.
– Finance.
(COU No. 1920-111-A1)
– Electric Utility.
Report was received.
PowerPoint presentation was given.
Report was received.
City Clerk, Kristine Lawler, read title of the ordinance into the record.
authorizing the director of emergency
services to waive zoning requirements and/or standards to facilitate business operations affected by
emergency orders
(2020-32)
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 7:45 P.M.
Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No.
SCUK- CVPT-15-66036
Direction was given to staff.
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U.S. Department FAA SFO ADO
Airports Division
of Transportation 1000 Marina Blvd.
Western-Pacific Region
Federal Aviation Suite 220
California
Administration Brisbane, CA 94005
CARES Act Grant Transmittal Letter
{{DateTime_es_:signer1:calc(now()):format(date," mmmm d, yyyy")}}
Mr. Greg Owen
Airport Manager
City of Ukiah
1403 S. State Street
Ukiah, CA 95482
Dear Mr. Owen:
Please find the following electronic CARES Act Grant Offer, Grant No. 3-06-0268-017-2020 for the
__Ukiah Municipal Airport__. This letter outlines expectations for success. Please read and follow the
instructions carefully.
To properly enter into this agreement, you must do the following:
a. The governing body must provide authority to execute the grant to the individual signing the grant;
b.
certification, no later than June 18, 2020 in order for the grant to be valid.
c. You may not make any modification to the text, terms or conditions of the grant offer.
d.
grant o
attested to the grant, an email with the executed grant will be sent to all parties.
Subject to the requirements in 2 CFR § 200.305, each payment request for reimbursement under this
grant must be made electronically via the Delphi eInvoicing System. Please see the attached Grant
Agreement for more information regarding the use of this System. The terms and conditions of this
agreement require you drawdown and expend these funds within four years.
An airport sponsor may use these funds for any purpose for which airport revenues may be lawfully
Federal Register 55330 (78 FR 55330). The Revenue Use Policy defines permitted uses of airport
revenue. In addition to the detailed guidance in the Revenue Use Policy, the CARES Act states the funds
may not be used for any purpose not related to the airport.
With each payment request you are required to upload directly to Delphi:
An invoice summary, even if you only paid a single invoice, and
The documentation in support of each invoice covered in the payment request.
For the final payment request, in addition to the requirement listed above for all payment requests, you
are required to upload directly to Delphi:
A final financial report summarizing all of the costs incurred and reimbursed, and
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An SF-425, and
A narrative report.
The narrative report will summarize the expenses covered by the CARES Act funds and state that all
Revenues and incurred after January 20, 2020.
As a condition of receiving Federal assistance under this award, you must comply with audit
requirements as established under 2 CFR part 200. Subpart F requires non-Federal entities that expend
$750,000 or more in Federal awards to conduct a single or program specific audit for that year. Note
that this includes Federal expenditures made under other Federal-assistance programs. Please take
appropriate and necessary action to assure your organization will comply with applicable audit
requirements and standards.
Once you have drawn down all funds and uploaded the required documents to Delphi, notify Barry
Franklin by email that the grant is administratively and financially closed. Barry Franklin is readily
available to assist you and your designated representative with the requirements stated herein. We
sincerely value your cooperation in these efforts.
Sincerely,
{{Sig_es_:signer1: signature}}
Laurie J. Suttmeier
Manager
\[ADO has discretion to delegate signature authority to Program Manager\]
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U.S. Department
of Transportation
Federal Aviation
Administration
CARES ACT AIRPORT GRANTS AGREEMENT
Part I - Offer
Federal Award Offer Date {{DateTime_es_:signer1:calc(now()):format(date," mmmm d, yyyy")}}
Airport/Planning Area Ukiah Municipal Airport
CARES Grant Number 3-06-0268-017-2020
Unique Entity Identifier 152110466
TO: City of Ukiah
(herein called the "Sponsor")
FROM: The United States of America (acting through the Federal Aviation Administration, herein
called the "FAA")
WHEREAS, the Sponsor has submitted to the FAA a Coronavirus Aid, Relief, and Economic Security Act
(CARES Act or "the Act") Airports Grants Application (herein called the "Grant") dated May 8, 2020, for a
grant of Federal funds at or associated with the Ukiah Municipal Airport, which is included as part of this
Grant Agreement; and
WHEREAS, the Sponsor has accepted the terms of FAA's Grant offer;
WHEREAS, in consideration of the promises, representations and assurances provided by the Sponsor,
the FAA has approved the Grant Application for the Ukiah Municipal Airport, (herein called the "Grant")
consisting of the following:
This Grant is provided in accordance with the CARES Act, as described below, to provide eligible
Sponsors with funding to help offset a decline in revenues arising from diminished airport operations
and activities as a result of the COVID-19 Public Health Emergency. CARES Act Airport Grants amounts to
specific airports are derived by legislative formula.
The purpose of this Grant is to maintain safe and efficient airport operations. Funds provided under this
Grant Agreement must only be used for purposes directly related to the airport. Such purposes can
vice
payments. CARES Act Airport Grants may be used to reimburse airport operational and maintenance
expenses directly related to the Ukiah Municipal Airport incurred no earlier than January 20, 2020.
CARES Act Airport Grants also may be used to reimburse
such payments occur on or after April 14, 2020. Funds provided under the Grant will be governed by the
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with this Grant unless and until the Grant Agreement is amended or superseded by a subsequent
agreement that addresses and authorizes the use of funds for the airport development project.
NOW THEREFORE, in accordance with the applicable provisions of the CARES Act, Public Law 116-136,
acceptance of this Offer; and, (b) the benefits to accrue to the United States and the public from the
accomplishment of the Grant and in compliance with the conditions as herein provided,
THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY
OFFERS AND AGREES to pay 100% percent of the allowable costs incurred as a result of and in
accordance with this Grant Agreement.
Assistance Listings Number (Formerly CFDA Number): 20.106
This Offer is made on and SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS:
CONDITIONS
1. Maximum Obligation. The maximum obligation of the United States payable under this Offer is
$30,000.
2. Period of Performance. The period of performance shall commence on the date the Sponsor
formally accepts this agreement. The end date of the period of performance is 4 years (1,460
calendar days) from the date of acceptance.
The Sponsor may only charge allowable costs for obligations incurred prior to the end date of the
period of performance (2 CFR § 200.309). Unless the FAA authorizes a written extension, the
Sponsor must submit all Grant closeout documentation and liquidate (pay-off) all obligations
incurred under this award no later than 90 calendar days after the end date of the period of
performance (2 CFR § 200.343).
The period of performance end date shall not affect, relieve or reduce Sponsor obligations and
assurances that extend beyond the closeout of this Grant Agreement.
3. Unallowable Costs. The Sponsor shall not seek reimbursement for any costs that the FAA has
determined to be unallowable under the CARES Act.
4. Indirect Costs - Sponsor. The Sponsor may charge indirect costs under this award by applying the
indirect cost rate identified in the Grant Application as accepted by the FAA, to allowable costs for
Sponsor direct salaries and wages only.
5. Final Federal Share of Costs. The United States' share of allowable Grant costs will be 100%.
6. Completing the Grant without Delay and in Conformance with Requirements. The Sponsor must
carry out and complete the Grant without undue delays and in accordance with this Grant
Agreement, the CARES Act, and the regulations, policies, standards and procedures of the Secretary
FAA any disengagement from funding eligible expenses under the Grant that exceeds three months
and request prior approval from FAA. The report must include a reason for the stoppage. The
Sponsor agrees to comply with the attached assurances, which are part of this agreement and any
addendum that may be attached hereto at a later date by mutual consent.
7. Amendments or Withdrawals before Grant Acceptance. The FAA reserves the right to amend or
withdraw this offer at any time prior to its acceptance by the Sponsor.
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8.Offer Expiration Date.This offer will expire and the United States will not be obligated to pay any
part of the costs unless this offer has been accepted by the Sponsor on or before June 18, 2020, or
such subsequent date as may be prescribed in writing by the FAA.
9. Improper Use of Federal Funds. The Sponsor must take all steps, including litigation if necessary, to
recover Federal funds spent fraudulently, wastefully, or in violation of Federal antitrust statutes, or
misused in any other manner, including uses that violate this Grant Agreement, the CARES Act or
to this or any other Federal grant agreement(s). The Sponsor must return the recovered Federal
share, including funds recovered by settlement, order, or judgment, to the Secretary. The Sponsor
must furnish to the Secretary, upon request, all documents and records pertaining to the
determination of the amount of the Federal share or to any settlement, litigation, negotiation, or
other efforts taken to recover such funds. All settlements or other final positions of the Sponsor, in
court or otherwise, involving the recovery of such Federal share require advance approval by the
Secretary.
10. United States Not Liable for Damage or Injury. The United States is not responsible or liable for
damage to property or injury to persons which may arise from, or relate to this Grant Agreement,
including, but not limited to, any action taken by a Sponsor related to or arising from, directly or
indirectly, this Grant Agreement.
11. System for Award Management (SAM) Registration And Universal Identifier. Unless the Sponsor is
exempted from this requirement under 2 CFR § 25.110, the Sponsor must maintain the currency of
its information in the SAM until the Sponsor submits the final financial report required under this
Grant, or receives the final payment, whichever is later. This requires that the Sponsor review and
update the information at least annually after the initial registration and more frequently if required
by changes in information or another award term. Additional information about registration
procedures may be found at the SAM website (currently at http://www.sam.gov).
12. Electronic Grant Payment(s). Unless otherwise directed by the FAA, the Sponsor must make each
payment request under this agreement electronically via the Delphi eInvoicing System for
Department of Transportation (DOT) Financial Assistance Awardees.
13. Financial Reporting and Payment Requirements. The Sponsor will comply with all Federal financial
reporting requirements and payment requirements, including submittal of timely and accurate
reports.
14. Buy American. Unless otherwise approved in advance by the FAA, the Sponsor will not acquire or
permit any contractor or subcontractor to acquire any steel or manufactured products produced
outside the United States to be used for any expense for which funds are provided under this Grant.
The Sponsor will include a provision implementing applicable Buy American statutory and
regulatory requirements in all contracts related to this Grant Agreement.
15. Audits for Public Sponsors. The Sponsor must provide for a Single Audit or program-specific audit in
accordance with 2 CFR Part 200. The Sponsor must submit the audit reporting package to the
http://harvester.census.gov/facweb/. Upon request of the FAA, the Sponsor shall provide one copy
of the completed audit to the FAA.
16. Suspension or Debarment.
180.200, the Sponsor must:
A. Verify the non-federal entity is eligible to participate in this Federal program by:
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1.Checking the excluded parties list system (EPLS) as maintained within the System for
Award Management (SAM) to determine if the non-federal entity is excluded or
disqualified; or
2. Collecting a certification statement from the non-federal entity attesting the entity is not
excluded or disqualified from participating; or
3. Adding a clause or condition to covered transactions attesting the individual or firm is not
excluded or disqualified from participating.
B. Require prime contractors to comply with 2 CFR § 180.330 when entering into lower-tier
transactions (e.g. sub-contracts).
C. Immediately disclose to the FAA whenever the Sponsor (1) learns the Sponsor has entered into
a covered transaction with an ineligible entity, or (2) suspends or debars a contractor, person,
or entity.
17. Ban on Texting While Driving.
A. In accordance with Executive Order 13513, Federal Leadership on Reducing Text Messaging
While Driving, October 1, 2009, and DOT Order 3902.10, Text Messaging While Driving,
December 30, 2009, the Sponsor is encouraged to:
1. Adopt and enforce workplace safety policies to decrease crashes caused by distracted
drivers including policies to ban text messaging while driving when performing any work
for, or on behalf of, the Federal government, including work relating to this Grant or
subgrant.
2. Conduct workplace safety initiatives in a manner commensurate with the size of the
business, such as:
a. Establishment of new rules and programs or re-evaluation of existing programs to
prohibit text messaging while driving; and
b. Education, awareness, and other outreach to employees about the safety risks
associated with texting while driving.
B. The Sponsor must insert the substance of this clause on banning texting while driving in all
subgrants, contracts and subcontracts.
18. Trafficking in Persons.
A.
employees may not
1. Engage in severe forms of trafficking in persons during the period of time that the award is
in effect;
2. Procure a commercial sex act during the period of time that the award is in effect; or
3. Use forced labor in the performance of the award or subawards under the award.
B. The FAA as the Federal awarding agency may unilaterally terminate this award, without
penalty, if you or a subrecipient that is a private entity
1. Is determined to have violated a prohibition in paragraph A of this award term; or
2. Has an employee who is determined by the agency official authorized to terminate the
award to have violated a prohibition in paragraph A.1 of this award term through conduct
that is either
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a.Associated with performance under this award; or
b. Imputed to the subrecipient using the standards and due process for imputing the
conduct of an individual to an organization that
Guidelines to Agencies on Government-wide Debarment and Suspension
3. You must inform us immediately of any information you receive from any source alleging a
violation of a prohibition in paragraph A during this award term.
4. Our right to terminate unilaterally that is described in paragraph A of this section:
a. Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as
amended (22 U.S.C. § 7104(g)), and
b. Is in addition to all other remedies for noncompliance that are available to the FAA
under this award.
19. Employee Protection from Reprisal.
A. Prohibition of Reprisals
1. In accordance with 41 U.S.C. § 4712, an employee of a grantee or subgrantee may not be
discharged, demoted, or otherwise discriminated against as a reprisal for disclosing to a
person or body described in sub-paragraph (A)(2), information that the employee
reasonably believes is evidence of:
a. Gross mismanagement of a Federal grant;
b. Gross waste of Federal funds;
c. An abuse of authority relating to implementation or use of Federal funds;
d. A substantial and specific danger to public health or safety; or
e. A violation of law, rule, or regulation related to a Federal grant.
2. Persons and bodies covered: The persons and bodies to which a disclosure by an employee
is covered are as follows:
a. A member of Congress or a representative of a committee of Congress;
b. An Inspector General;
c. The Government Accountability Office;
d. A Federal office or employee responsible for oversight of a grant program;
e. A court or grand jury;
f. A management office of the grantee or subgrantee; or
g. A Federal or State regulatory enforcement agency.
3. Submission of Complaint A person who believes that they have been subjected to a
reprisal prohibited by paragraph A of this grant term may submit a complaint regarding the
reprisal to the Office of Inspector General (OIG) for the U.S. Department of Transportation.
4. Time Limitation for Submittal of a Complaint A complaint may not be brought under this
subsection more than three years after the date on which the alleged reprisal took place.
5. Required Actions of the Inspector General Actions, limitations, and exceptions of the
6. Assumption of Rights to Civil Remedy Upon receipt of an explanation of a decision not
to conduct or continue an investigation by the Office of Inspector General, the person
submitting a complaint assumes the right to a civil remedy under 41 U.S.C. § 4712(c).
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20.Limitations.Nothing provided herein shall be construed to limit, cancel, annul, or modify the terms
of any Federal grant agreement(s), including all terms and assurances related thereto, that have
been entered into by the Sponsor and the FAA prior to the date of this Grant Agreement.
SPECIAL CONDITIONS
1. ARFF and SRE Equipment and Vehicles. The Sponsor agrees that it will:
A. House and maintain the equipment in a state of operational readiness on and for the airport;
B. Provide the necessary staffing and training to maintain and operate the vehicle and equipment;
C. Restrict the vehicle to on-airport use only;
D. Restrict the vehicle to the use for which it was intended; and
E. Amend the Airport Emergency Plan and/or Snow and Ice Control Plan to reflect the acquisition
of a vehicle and equipment.
2. Equipment or Vehicle Replacement. The Sponsor agrees that it will treat the proceeds from the
trade-in or sale of equipment being replaced with these funds as airport revenue.
3. Off-Airport Storage of ARFF Vehicle. The Sponsor agrees that it will:
A. House and maintain the vehicle in a state of operational readiness for the airport;
B. Provide the necessary staffing and training to maintain and operate the vehicle;
C. Restrict the vehicle to airport use only;
D. Amend the Airport Emergency Plan to reflect the acquisition of the vehicle;
E. Within 60 days, execute an agreement with local government including the above provisions
and a provision that violation of said agreement could require repayment of Grant funding; and
F. Submit a copy of the executed agreement to the FAA.
4. Equipment Acquisition. The Sponsor agrees that it will maintain Sponsor-owned and -operated
equipment and use for purposes directly related to the airport.
5. Utilities Proration.
operations and maintenance costs, the allowable cost of utilities incurred by the Sponsor to operate
and maintain airport(s) included in the Grant must not exceed the percent attributable to the
capital or operating costs of the airport.
6. Utility Relocation in Grant. The Sponsor understands and agrees that:
A. The United States will not participate in the cost of any utility relocation unless and until the
Sponsor has submitted evidence satisfactory to the FAA that the Sponsor is legally responsible
for payment of such costs;
B. FAA participation is limited to those utilities located on-airport or off-airport only where the
Sponsor has an easement for the utility; and
C. The utilities must serve a purpose directly related to the Airport.
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cation and adoption of the Grant Application
incorporated herein shall be evidenced by execution of this instrument by the Sponsor, as hereinafter
provided, and this Offer and Acceptance shall comprise a Grant Agreement, as provided by the CARES
Act, constituting the contractual obligations and rights of the United States and the Sponsor with
respect to the accomplishment of the Grant and compliance with the assurances and conditions as
provided herein. Such Grant Agreement shall become effective upon the S
Offer.
UNITED STATES OF AMERICA
FEDERAL AVIATION ADMINISTRATION
{{Sig_es_:signer1: signature}}
(Signature)
{{N_es_:signer1: fullname}}
(Typed Name)
{{*Ttl_es_:signer1: title}}
(Title of FAA Official)
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Part II - Acceptance
The Sponsor does hereby ratify and adopt all assurances, statements, representations, warranties,
covenants, and agreements contained in the Grant Application and incorporated materials referred to in
the foregoing Offer under Part II of this Agreement, and does hereby accept this Offer and by such
acceptance agrees to comply with all of the terms and conditions in this Offer and in the Grant
Application.
Please read the following information: By signing this document, you are agreeing that you have
reviewed the following consumer disclosure information and consent to transact business using
electronic communications, to receive notices and disclosures electronically, and to utilize electronic
signatures in lieu of using paper documents. You are not required to receive notices and disclosures or
sign documents electronically. If you prefer not to do so, you may request to receive paper copies and
withdraw your consent at any time.
I declare under penalty of perjury that the foregoing is true and correct.
Dated {{DateTime_es_:signer2:calc(now()):format(date," mmmm d, yyyy")}}
City of Ukiah
(Name of Sponsor)
{{Sig_es_:signer2: signature}}
(Signature of Sponsor's Authorized Official)
{{N_es_:signer2: fullname}}
By:
(Typed Name of Sponsor's Authorized Official)
{{*Ttl_es_:signer2: title}}
Title:
(Title of Sponsor's Authorized Official)
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CERTIFICATE OF SPONSOR'S ATTORNEY
I, {{N_es_:signer3: fullname}}, acting as Attorney for the Sponsor do hereby certify:
That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the
laws of the State of __California__. Further, I have examined the foregoing Grant Agreement and the
the execution thereof is in all respects due and proper and in accordance with the laws of the said State
and the CARES Act. The Sponsor understands funding made available under this Grant Agreement may
only be used to reimburse for airport operational and maintenance expenses, and debt service
payments. The Sponsor further understands it may submit a separate request to use funds for new
airport/project development purposes, subject to additional terms, conditions, and assurances. Further,
it is my opinion that the said Grant Agreement constitutes a legal and binding obligation of the Sponsor
in accordance with the terms thereof.
Please read the following information: By signing this document, you are agreeing that you have
reviewed the following consumer disclosure information and consent to transact business using
electronic communications, to receive notices and disclosures electronically, and to utilize electronic
signatures in lieu of using paper documents. You are not required to receive notices and disclosures or
sign documents electronically. If you prefer not to do so, you may request to receive paper copies and
withdraw your consent at any time.
Dated at {{DateTime_es_:signer3:calc(now()):format(date," mmmm d, yyyy")}}
By:
{{Sig_es_:signer3: signature}}
(Signature of Sponsor's Attorney)
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CARES ACT ASSURANCES
A IRPORT S PONSORS
A. General.
1. These assurances are required to be submitted as part of the application by sponsors
requesting funds under the provisions of the Coronavirus Aid, Relief, and Economic Security Act
-136. As used herein, the term "public agency
sponsor" means a public agency with control of a public-use airport; the term "private sponsor"
means a private owner of a public-use airport; and the term "sponsor" includes both public
agency sponsors and private sponsors.
2. Upon acceptance of this Grant offer by the sponsor, these assurances are incorporated into and
become part of this Grant Agreement.
B. Sponsor Certification.
The sponsor hereby assures and certifies, with respect to this Grant that:
It will comply with all applicable Federal laws, regulations, executive orders, policies,
guidelines, and requirements as they relate to the application, acceptance, and use of Federal
funds for this Grant including but not limited to the following:
F EDERAL L EGISLATION
a. Federal Fair Labor Standards Act 29 U.S.C. 201, et seq.
b. Hatch Act 5 U.S.C. 1501, et seq.
c. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 Title 42 U.S.C.
4601, et seq.
d. National Historic Preservation Act of 1966 Section 106 - 16 U.S.C. 470(f).
e. Archeological and Historic Preservation Act of 1974 16 U.S.C. 469 through 469c.
f. Native Americans Grave Repatriation Act 25 U.S.C. Section 3001, et seq.
g. Clean Air Act, P.L. 90-148, as amended.
h. Coastal Zone Management Act, P.L. 93-205, as amended.
i. Flood Disaster Protection Act of 1973 Section 102(a) - 42 U.S.C. 4012a.
j. Title 49, U.S.C., Section 303, (formerly known as Section 4(f)).
k. Rehabilitation Act of 1973 29 U.S.C. 794.
l. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252) (prohibits
discrimination on the basis of race, color, national origin).
m. Americans with Disabilities Act of 1990, as amended, (42 U.S.C. § 12101 et seq.), prohibits
discrimination on the basis of disability).
n. Age Discrimination Act of 1975 42 U.S.C. 6101, et seq.
o. American Indian Religious Freedom Act, P.L. 95-341, as amended.
p. Architectural Barriers Act of 1968 42 U.S.C. 4151, et seq.
q. Power plant and Industrial Fuel Use Act of 1978 Section 403- 2 U.S.C. 8373.
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r.Contract Work Hours and Safety Standards Act 40 U.S.C. 327, et seq.
s. Copeland Anti-kickback Act 18 U.S.C. 874.1.
t. National Environmental Policy Act of 1969 42 U.S.C. 4321, et seq.
u. Wild and Scenic Rivers Act, P.L. 90-542, as amended.
v. Single Audit Act of 1984 31 U.S.C. 7501, et seq.
w. Drug-Free Workplace Act of 1988 41 U.S.C. 702 through 706.
x. The Federal Funding Accountability and Transparency Act of 2006, as amended (Pub. L. 109-282,
as amended by section 6202 of Pub. L. 110-252).
E XECUTIVE O RDERS
a. Executive Order 11246 Equal Employment Opportunity
b. Executive Order 11990 Protection of Wetlands
c. Executive Order 11998 Flood Plain Management
d. Executive Order 12372 Intergovernmental Review of Federal Programs
e. Executive Order 12699 Seismic Safety of Federal and Federally Assisted New Building
Construction
f. Executive Order 12898 Environmental Justice
g. Executive Order 13788 Buy American and Hire American
h. Executive Order 13858 Strengthening Buy-American Preferences for Infrastructure Projects
F EDERAL R EGULATIONS
a. 2 CFR Part 180 OMB Guidelines to Agencies on Governmentwide Debarment and Suspension
(Nonprocurement).
b. 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements
for Federal Awards.
c. 2 CFR Part 1200 Nonprocurement Suspension and Debarment.
d. 28 CFR Part 35 Discrimination on the Basis of Disability in State and Local Government
Services.
e. 28 CFR § 50.3 U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil
Rights Act of 1964.
f. 29 CFR Part 1 Procedures for predetermination of wage rates.
g. 29 CFR Part 3 Contractors and subcontractors on public building or public work financed in
whole or part by loans or grants from the United States.
h. 29 CFR Part 5 Labor standards provisions applicable to contracts covering Federally financed
and assisted construction (also labor standards provisions applicable to non-construction
contracts subject to the Contract Work Hours and Safety Standards Act).
i. 41 CFR Part 60 Office of Federal Contract Compliance Programs, Equal Employment
Opportunity, Department of Labor (Federal and Federally assisted contracting requirements).
j. 49 CFR Part 20 New restrictions on lobbying.
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k.49 CFR Part 21 Nondiscrimination in Federally-assisted programs of the Department of
Transportation - effectuation of Title VI of the Civil Rights Act of 1964.
l. 49 CFR Part 26 Participation by Disadvantaged Business Enterprises in Department of
Transportation Program .49 CFR Part 27 Nondiscrimination on the Basis of Handicap in
Programs and Activities Receiving or Benefiting from Federal Financial Assistance.
m. 49 CFR Part 28 Enforcement of Nondiscrimination on the Basis of Handicap in Programs or
Activities conducted by the Department of Transportation.
n. 49 CFR Part 30 Denial of public works contracts to suppliers of goods and services of countries
that deny procurement market access to U.S. contractors.
o. 49 CFR Part 32 Government-wide Requirements for Drug-Free Workplace (Financial
Assistance).
p. 49 CFR Part 37 Transportation Services for Individuals with Disabilities (ADA).
q. 49 CFR Part 41 Seismic safety of Federal and Federally assisted or regulated new building
construction.
S PECIFIC A SSURANCES
Specific assurances required to be included in grant agreements by any of the above laws, regulations,
or circulars are incorporated by reference in this Grant Agreement.
1. Purpose Directly Related to the Airport
It certifies that the reimbursement sought is for a purpose directly related to the airport.
2. Responsibility and Authority of the Sponsor.
a. Public Agency Sponsor:
It has legal authority to apply for this Grant, and to finance and carry out the proposed grant;
of the application, including all understandings and assurances contained therein, and directing
and authorizing the person identified as the official representative of the applicant to act in
connection with the application and to provide such additional information as may be required.
b. Private Sponsor:
It has legal authority to apply for this Grant and to finance and carry out the proposed Grant
and comply with all terms, conditions, and assurances of this Grant Agreement. It shall
designate an official representative and shall in writing direct and authorize that person to file
this application, including all understandings and assurances contained therein; to act in
connection with this application; and to provide such additional information as may be
required.
3. Good Title.
It, a public agency or the Federal government, holds good title, satisfactory to the Secretary, to the
landing area of the airport or site thereof, or will give assurance satisfactory to the Secretary that
good title will be acquired.
4. Preserving Rights and Powers.
a. It will not take or permit any action which would operate to deprive it of any of the rights and
powers necessary to perform any or all of the terms, conditions, and assurances in this Grant
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Agreement without the written approval of the Secretary, and will act promptly to acquire,
extinguish, or modify any outstanding rights or claims of right of others which would interfere
with such performance by the sponsor. This shall be done in a manner acceptable to the
Secretary.
b. If the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to ensure that
the airport will continue to function as a public-use airport in accordance with this Grant
Agreement.
c. If an arrangement is made for management and operation of the airport by any agency or
person other than the sponsor or an employee of the sponsor, the sponsor will reserve
sufficient rights and authority to insure that the airport will be operated and maintained in
accordance Title 49, United States Code, the regulations, and the terms and conditions of this
Grant Agreement.
5. Accounting System, Audit, and Record Keeping Requirements.
a. It shall keep all Grant accounts and records which fully disclose the amount and disposition by
the recipient of the proceeds of this Grant, the total cost of the Grant in connection with which
this Grant is given or used, and the amount or nature of that portion of the cost of the Grant
supplied by other sources, and such other financial records pertinent to the Grant. The
accounts and records shall be kept in accordance with an accounting system that will facilitate
an effective audit in accordance with the Single Audit Act of 1984.
b. It shall make available to the Secretary and the Comptroller General of the United States, or
any of their duly authorized representatives, for the purpose of audit and examination, any
books, documents, papers, and records of the recipient that are pertinent to this Grant. The
Secretary may require that an appropriate audit be conducted by a recipient. In any case in
which an independent audit is made of the accounts of a sponsor relating to the disposition of
the proceeds of a Grant or relating to the Grant in connection with which this Grant was given
or used, it shall file a certified copy of such audit with the Comptroller General of the United
States not later than six (6) months following the close of the fiscal year for which the audit was
made.
6. Exclusive Rights.
The sponsor shall not grant an exclusive right to use an air navigation facility on which this Grant
has been expended. However, providing services at an airport by only one fixed-based operator is
not an exclusive right if
a. it is unreasonably costly, burdensome, or impractical for more than one fixed-based operator
to provide the services; and
b. allowing more than one fixed-based operator to provide the services requires a reduction in
space leased under an agreement existing on September 3, 1982, between the operator and
the airport.
7. Airport Revenues.
This Grant shall be available for any purpose for which airport revenues may lawfully be used.
CARES Act Grant funds provided under this Grant Agreement will only be expended for the capital
or operating costs of the airport; the local airport system; or other local facilities which are owned
or operated by the owner or operator of the airport(s) subject to this agreement and all applicable
addendums.
15
3-06-0268-017-2020
8.Reports and Inspections.
It will:
a. submit to the Secretary such annual or special financial and operations reports as the Secretary
may reasonably request and make such reports available to the public; make available to the
public at reasonable times and places a report of the airport budget in a format prescribed by
the Secretary;
b. in a format and time prescribed by the Secretary, provide to the Secretary and make available
to the public following each of its fiscal years, an annual report listing in detail:
1. all amounts paid by the airport to any other unit of government and the purposes for
which each such payment was made; and
2. all services and property provided by the airport to other units of government and the
amount of compensation received for provision of each such service and property.
9. Civil Rights.
It will promptly take any measures necessary to ensure that no person in the United States shall, on
the grounds of race, creed, color, national origin, sex, age, or disability be excluded from
participation in, be denied the benefits of, or be otherwise subjected to discrimination in any
activity conducted with, or benefiting from, funds received from this Grant.
a. Using the definitions of activity, facility, and program as found and defined in §§ 21.23 (b) and
21.23 (e) of 49 CFR Part 21, the sponsor will facilitate all programs, operate all facilities, or
conduct all programs in compliance with all non-discrimination requirements imposed by or
pursuant to these assurances.
b. Applicability
1. Programs and Activities. If the sponsor has received a grant (or other Federal assistance)
2. Facilities. Where it receives a grant or other Federal financial assistance to construct,
expand, renovate, remodel, alter, or acquire a facility, or part of a facility, the assurance
extends to the entire facility and facilities operated in connection therewith.
3. Real Property. Where the sponsor receives a grant or other Federal financial assistance in
the form of, or for the acquisition of, real property or an interest in real property, the
assurance will extend to rights to space on, over, or under such property.
c. Duration
The sponsor agrees that it is obligated to this assurance for the period during which Federal
financial assistance is extended to the program, except where the Federal financial assistance is
to provide, or is in the form of, personal property, or real property, or interest therein, or
structures or improvements thereon, in which case the assurance obligates the sponsor, or any
transferee for the longer of the following periods:
1. So long as the airport is used as an airport, or for another purpose involving the provision
of similar services or benefits; or
2. So long as the sponsor retains ownership or possession of the property.
16
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Required Solicitation Language. It will include the following notification in all solicitations for
bids, Requests for Proposals for work, or material under this Grant and in all proposals for
agreements, including airport concessions, regardless of funding source:
City of Ukiah, in accordance with the provisions of Title VI of the Civil Rights Act of 1964
(78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders
that it will affirmatively ensure that for any contract entered into pursuant to this
advertisement, disadvantaged business enterprises and airport concession disadvantaged
business enterprises will be afforded full and fair opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race, color, or national origin
d. Required Contract Provisions.
1. It will insert the non-discrimination contract clauses requiring compliance with the acts and
regulations relative to non-discrimination in Federally-assisted programs of the DOT, and
incorporating the acts and regulations into the contracts by reference in every contract or
agreement subject to the non-discrimination in Federally-assisted programs of the DOT
acts and regulations.
2. It will include a list of the pertinent non-discrimination authorities in every contract that is
subject to the non-discrimination acts and regulations.
3. It will insert non-discrimination contract clauses as a covenant running with the land, in
any deed from the United States effecting or recording a transfer of real property,
structures, use, or improvements thereon or interest therein to a sponsor.
4. It will insert non-discrimination contract clauses prohibiting discrimination on the basis of
race, color, national origin, creed, sex, age, or handicap as a covenant running with the
land, in any future deeds, leases, license, permits, or similar instruments entered into by
the sponsor with other parties:
A. For the subsequent transfer of real property acquired or improved under the
applicable activity, grant, or program; and
B. For the construction or use of, or access to, space on, over, or under real property
acquired or improved under the applicable activity, grant, or program.
e. It will provide for such methods of administration for the program as are found by the
Secretary to give reasonable guarantee that it, other recipients, sub-recipients, sub-grantees,
contractors, subcontractors, consultants, transferees, successors in interest, and other
participants of Federal financial assistance under such program will comply with all
requirements imposed or pursuant to the acts, the regulations, and this assurance.
f. It agrees that the United States has a right to seek judicial enforcement with regard to any
matter arising under the acts, the regulations, and this assurance.
10. Foreign Market Restrictions.
It will not allow funds provided under this Grant to be used to fund any activity that uses any
product or service of a foreign country during the period in which such foreign country is listed by
the United States Trade Representative as denying fair and equitable market opportunities for
products and suppliers of the United States in procurement and construction.
17
3-06-0268-017-2020
11.Acquisition Thresholds.
The FAA deems equipment to mean tangible personal property having a useful life greater than one
year and a per-unit acquisition cost equal to or greater than $5,000. Procurements by micro-
purchase means the acquisition of goods or services for which the aggregate dollar amount does
not exceed $10,000. Procurement by small purchase procedures means those relatively simple and
informal procurement methods for securing goods or services that do not exceed the $250,000
threshold for simplified acquisitions.
18
The Ukiah Daily Journal
617 S. State St.
Ukiah, CA. 95482
June 3, 2020
Kristine Lawler
City of Ukiah
463-6213
Ukiah, California 95482
Dear Kristine Lawler,
This letter serves as our proposed rate structure between the Ukiah Daily Journal and the City of Ukiah for legal
advertising for the period of July 1, 2020 to June 30, 2021.
The Legal Advertising rates for the City of Ukiah will remain the same, as the past several years, at $6.25 per
column inch for the first insertion and $4.26 per column inch for each subsequent insertion of the same
advertisement.
In addition to the following guidelines, all contract terms, conditions and general information specified on The
(available online) apply to this agreement between The Ukiah Daily
Journal and the City of Ukiah:
Errors and omissions: The Ukiah Daily Journal is liable only for the cost of the space containing an error and is
not responsible for costs associated with omissions. Legal ads received and published after established deadlines
will not be eligible for credit or a re-run in case of error.
During future PG&E power shutdown events; or shelter-in-place orders that impact either Lake County or
Mendocino county, legal ad deadlines will be a week in advance.
Copy Acceptance: copy for legal ads will be accepted from printed copy, via email (as a text attachment only),
on a CD (in text format only), and via fax.
Proofs will be made available for copy received before deadline upon request. Second requests for tear sheets
after 30 days from publication are to be provided by electronic means (adobe PDF format). These will incur an
additional charge of $5 per request.
Requests for ads to run after published deadline will be considered as space and time allows, with no guarantee
of publication. Cancellations: Ads canceled after published deadlines will incur a 25% cancellation penalty, if
indeed we have not printed said ad, in those cases the charges will stand.
Advertiser must notify The Ukiah Daily Journal within 30 days of receipt of bill of any discrepancies. The bill
will be due in full 15 days upon receipt. Finance charges will not be waived for amounts due over 60 days. Any
previous contracted terms expire 30 days after the date of this notice.
Thank you,
Kevin McConnell
Publisher
The Ukiah Daily Journal
Local newspaper
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Wahlund Construction, Inc.PO Box 6486Eureka, CA 95502
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$6,415.20$9,544.50$5,623.20$5,190.00$6,138.00$5,000.00$5,691.00
$16,481.50$14,254.80$16,082.00$12,125.00$18,401.00
$120,946.20$120,946.20
$47.09$72.90$63.63$67.88$62.48$18.92
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$5,190.00$6,138.00$5,000.00$4,600.25$5,691.00
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Diamond D Construction, LLC 650 Blue Oak DrUkiah, CA 95482
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STANDARD TERMS OF ENGAGEMENT FOR LEGAL SERVICES
This statement sets forth the standard terms of engagement of Pioneer Law
Group, LLP, as your attorneys. Unless modified in writing by mutual agreement,
these terms will be an integral part of our agreement with you. We therefore ask
that you review this statement carefully and contact us promptly if you have any
questions. You should retain this statement in your file.
Scope of Services
You should have a clear understandingof the legal services we will provide. Any
questions you have should be promptly addressed. We will at all times act on
your behalf and to the best of our ability. Any expressions on our part concerning
the outcome of your legal matters are expressionsof our best professional
judgment, but are not promises or guarantees. Such opinions are necessarily
limited by our knowledge of the facts and are based on the state of the law at the
time they are expressed. Pioneer Law Group, LLP does not provide advice
pertaining to tax matters or tax planning.
Identification of Potential Conflicts
Our firm represents a broad base of clients on a variety of legal matters. Before
we begin work for you on a matter, we will conduct a review of our records based
onyour name and the names of related parties that you supply us to confirm that
we have not identified a conflicting interest. Please advise us immediately if
there are changes in, or additions to, those names in the future.
Your Legal Professionals
A partner will be your principal attorney and will be responsible for supervising all
legal work that we undertake on your behalf. Subject to the supervisory role of
the principal attorney, your work, or parts of it, may be performed by other
lawyers and legalassistants in the firm. Such delegation may be for the purpose
of involving lawyers or legal assistants with special expertise in a given area or
for the purpose of providing services on the most efficient and timely basis. We
will advise you of the names of those attorneys and legal assistants who work on
your matters.
1
Fees, Costs, and Expenses
Our fees are ordinarily determined based on the time spent, valued at our hourly
rates, based on the experience and expertise of the lawyers or legal assistants
performing the work and the fees customarily charged in the community for
similar services. We will keep records of the time we devote to your work,
including conferences (in person and via telephone or similar means),
negotiations, factual and legal research and analysis, document preparation and
revision, travel on your behalf, and other related matters. We record our time in
units of tenths of an hour.
We are often requested to estimate the amount of fees and costs likely to be
incurred in connection with a particular matter. Whenever possible, we will
furnish such an estimate based upon our professional judgment, but always with
a clear understanding that it is not a maximum or fixed fee quotation. The
ultimate cost frequently is more or less than the amount estimated.
For certain well-defined services we may quote a flat fee. It is our policy not to
accept representations on a flat fee basis except in such defined-services areas
or pursuant to a special arrangement tailored to the needs of a particular client.
In all such situations, the flat fee arrangement will be expressed in a letter,
setting forth both the amount of the fee and the scope of the services to be
provided.
We typically incur, on behalf of our clients, a variety of out-of-pocket costs arising
in connection with legal services. These include charges made by courts or
other government agencies and service vendors, as well as clerical charges.
Typical of such costs are messenger, courier, and express delivery charges;
extraordinary postage, printing and reproduction costs; filing fees, transcript
costs, travel expenses, charges made by outside experts and consultants; and
computerized research charges. All such costs and expenses will be charged to
the client as follows:
Whenever such costs are incurred in excess of one hundred dollars ($100), the
firm reserves the right to request payment in advance, or where practicable, we
will promptly forward to you the invoices for those costs for your payment directly
to the vendor or provider.
If necessary, Pioneer Law Group, LLP may advance payment of costs incurred
on your behalf, and will carefully itemize and bill these costs to you for
reimbursement. We do not advance payment for costs in excess of three
hundred dollars ($300.00). Invoices for costs that exceed three hundred dollars
2
($300.00) will be promptly forwarded to you for payment directly to the vendor or
provider.
Termination
You may terminate our representation at any time, with or without cause, by
notifying us. If such termination occurs, your papers and property will be
returned to you promptly. Your termination of our services will not alter your
responsibility for payment of legal services rendered and out-of-pocket costs
incurred before termination and in connection with an orderly transition of the
matter.
Errors and Omissions Insurance
This law firm maintains errors and omissions insurance coverage applicable to
professional services in compliance with applicable requirements of the State Bar
Association.
Billing Arrangements and Terms of Payment
We will bill you on a regular basis, normally each month, for both fees and costs.
You agree to make payment within thirty (30) days of receiving our statement.
Unpaid fees and costs accrue interest at the rate (non-compounded) of 0.833
percent per month (10% per annum) from the beginning of the month in which
they become overdue. (Where fees and costs are regularly paid out of a trust
deposit, no interest will be charged).
We will provide notice if your account becomes delinquent. You agree to bring
the account or the retainer deposit current. If the delinquency continues for more
than 6
discontinue rendering further services to you until the amount of such billing and
interest thereon is paid in full. We may withdraw from the representation and
pursue collection of your account. If we are successful in establishing your
liability for the amounts billed, you agree to pay the costs of collecting the debt,
including court cos
File Retention
Unless you authorize us to release the file (including your papers and property) in
this matter to you or to destroy it sooner, your file shall be retained by this firm for
the five years following the date the matter is closed (unless our client in this
matter is a minor, in which case the file shall be retained for five years past the
closing date or until our client reaches majority, whichever is longer). Following
3
the retention of your file for this period of time, we will notify you of our intention
to destroy the file unless we receive instructions from you to forward the file to
you. We will, of course, see that any destruction of the file is accomplished by
suitable means, to assure against the disclosure of any confidential information
contained in the file.
Your Right to Arbitrate
If you disagree with the amount of our fee, please bring your question
ief
financial officer. Typically, such disagreements are resolved to the satisfaction of
both sides with little inconvenience or formality. In the event of a fee dispute that
is not readily resolved, you have the right to request arbitration in accordance
with the guidelines and standards adopted by the State Bar Association and
pursuant to state law.
Communication
We welcome and appreciate open and direct communication. We know it is
essential for a successful attorney-client relationship. If you have any questions
about these terms and conditions or our service, please speak with your principal
attorney contact or any member of your Pioneer Law Group, LLP team.
4
ATTACHMENT 1
COMMUNITY SERVICES DEPARTMENT
A. UKIAH MUNICIPAL GOLF COURSE
Facility Managed by Tayman Park Golf Group, Inc.
B. PARK AND FACILITY RENTALS
1. Todd Grove Room Rental Facility Managed by Tayman Park Golf Group, Inc.
Facility located at 599 Park Blvd, Managed by Tayman Park Golf Group, Inc.
2. Grace Hudson Museum Meeting Room Rentals
Facility located at 431 S Main Street.
Capacity: 49 Assembly/Dining with Kitchen Facility
Primary Use: Small Gatherings, Meetings, Workshops
Fee Category/Description
Current Fees
Public/Private Rental
All Types of Use
Refundable Deposit200
Businesses & Individuals
Daily Rate450
Non Profit or Government Agencies
Daily Rate250
* Rates for wedding rental will be priced by the Conference Center/ Facility Administrator according to client requirements.
3. Civic Center Council Chamber Rental
Facility located at 300 Seminary Ave.
Capacity: 141 in Council Chambers
Primary Use: Meetings and Lectures
Fee Category/Description
Current Fees
Public/Private Meeting
Refundable Deposit200
Business Hours: Monday - Friday 8am-5pm
Daily Rate150
Evening Hours: Monday-Friday 5pm-9pm
Daily Rate250
Additional Hours after 9pm
Per Hour50
Services
Equipment Use: Projector, Screen, Sound Sytem50-100
ATTACHMENT 1
COMMUNITY SERVICES DEPARTMENT
B. PARK AND FACILITY RENTALS (Continued)
4. Park Facility Rental: Picnic Area and Other Uses
Parks that are have rental areas include:
Todd Grove Park at 600 Live Oak
Vinewood Park at 1260 Elm Street
Oak Manor Park at 500 Oak Manor Drive
Primary Use: Gatherings, Picnics, BBQ's, etc.
Fee Category/DescriptionCurrent Fees
Park & BBQ Rate
1-50 People100
50-100 People200
100+ People300
Access to Electricity75
5. Alex R Thomas Plaza & School Street
Facility located at 310 S State Street
Primary Uses: Large Gatherings, Fundraising Events, Music, Vendors, Booths
Fee Category/DescriptionCurrent Fees
All Types of Use for the Entire Plaza including Stage & Pavilion
Refundable Deposit300
Businesses & Individuals
Daily Rate450
Non Profit or Government Agencies
Daily Rate350
Additional Equipment provided by City
Daily Rate50-75
Expanded Use: Street Closure and/or School Street Electricity
Daily Rate100
Use of Plaza Speaker and/or School Street Speaker System
Deposit500
Operator Set-Up100
Hourly Use Rate100
ATTACHMENT 1
COMMUNITY SERVICES DEPARTMENT
C. UKIAH VALLEY CONFERENCE CENTER
1. Room Rentals
Daily Rate applies Monday through Friday 8:00am-5:00pm
Non Profit Rate applies to the Daily Rate only when applicable
Evening/Weekend Rate applies Monday through Friday after 5pm & Saturday or Sunday
Fee Category/Description
Current Fees
Red Rooms: Cabernet 1, Cabernet 2, Merlot & Zinfandel
Up to 300 people Dining or 400 Theater/Assembly
Daily Rate1750
Evening/Weekend Rate3000
Non Profit Daily Rate1500
Cabernet 1 & Merlot or Cabernet 2 and Zinfandel
Cabernet 1 or 2
From 1 to 125 people Dining/Classroom or 175 Theatre/Assembly
Daily Rate700
Evening/Weekend Rate1250
Non Profit Daily Rate600
Add Merlot Room or Zinfandel Room300
Chenin Blanc Room
From 1 to 40 people
Daily Rate400
Evening/Weekend Rate600
Non Profit Daily Rate300
Riesling Room
From 1-20 people
Daily Rate200
Evening/Weekend Rate250
Non Profit Daily Rate175
Chardonnay Room
From 1-20 people
Daily Rate200
Evening/Weekend Rate250
Non Profit Daily Rate175
Merlot or Zinfandel Room
From 1-20 people
Daily Rate200
Evening/Weekend Rate250
Non Profit Daily Rate175
Kitchen Use Fee300
The Conference Center provides a variety of rentals, rooms and services. The listed rates are for small conferences, seminars and educational trainings. Rates for
banquets, receptions, fund raisers and festive occastions will be priced according to client requirements. Additionally, the Conference Center Administrator may provide
promotional rates or discounts for multiple bookings.
ATTACHMENT 1
COMMUNITY SERVICES DEPARTMENT
D. GRACE HUDSON MUSEUM & SUN HOUSE
Facility located at 431 S Main
Primary Use: Art museum with educational presentations, tours, workshops.
1. Use Rates
Fee Category/Description
Current Fees
Admission Rates
Child under 80 (with adult)
Youth ages 8-173
Student 18+ w/ ID4
Adult6
Senior4
Family12
School Rate per student3
Active Military Personnel0
Native American w/ Tribal ID0
E. UKIAH MUNICIPAL POOLS USER FEES
Facility located at 591 Park Blvd.
Primary Use: Open during the summer months for "drop-in" use during public swim hours. Programming includes swim lessons, trainings, aqua fitness classes,
and more.
1. Use Rates
Fee Category/DescriptionFee Range Approved by Council 2019
Current Fees
Public Swim Rates
Children 0-5 years old3-75.00
Children 6-17 years old3-75.00
Adults 18+3-75.00
Children 30 Pass Punch Card100-140120.00
Adult 30 Pass Punch Card100-140120.00
2. Swim Lesson Rates
Fee Category/DescriptionFee Range Approved by Council 2019
Current Fees
Traditional Swim Lesson Program
2-week session50-8060
Other Aquatic Based Programs
Aqua fitness classes, clinics, camps, etc.1-2001-200
3. Private Facility Use
Use: A Private Pool Use includes exclusive use for both pools with lifeguards
Fee Category/Description
Current Fees
2-hour period, exclusive use200-400
ATTACHMENT 1
COMMUNITY SERVICES DEPARTMENT
F. RECREATION PROGRAMS AND SERVICES
1. Youth Sports Leagues
Qualifying participants can utilize the Youth Scholarship program for a reduced fee.
Fee Category/DescriptionFee Range Approved by Council 2019
Current Fees
Youth Sports Team Sponsor
Business Sposorship Fee100-300/team300
Girls Youth Softball
Individual Player Fee55-8570
Youth Basketball
Individual Player Fee55-8570
Other Sports
Individual Player Fee20-100N/A
2. Adult Sports League
Fee Category/DescriptionFee Range Approved by Council 2019
Current Fees
Adult Sports Team Sponsor
Business Sposorship Fee200-500/team200-500/team
Adult & Co-ed Softball
Individual Player Fee25-6040
Adult Basketball
Individual Player Fee25-6040
3 on 3 Basketball League
Team Fee50-200N/A
Other Sports
Individual Player Fee25-6025-60
Other Sports
Team Fee50-50050-500
3. Classes and Recreation Fees
Fee Category/DescriptionFee Range Approved by Council 2019
Current Fees
Contract Instructor Classes
Registration for one participant0-1,000 per class0-1,000 per class
Clinics, Workshops, Trainings, Specialty Camps
Registration for one participant0-500 per class0-500 per class
Recreation Guide Advertising Rates
1/8 page - full page0-1,0000-1,000
4. State Street Banner Program
Fee Category/Description
Current Fees
State Street Banner
Banner Fee100
ATTACHMENT 1
COMMUNITY SERVICES DEPARTMENT
G. ATHLETIC FACILITIES AND SPORTS FIELDS
1. Athletic Fields
Ukiah Sports Complex
Facility located at 905 City Well Road, at River Street off Hwy 101
Amenities: 3 Softball Fields, Lighting, Concession Facilities and Restrooms
Primary Use: Sports Leagues, Tournaments
Fee Category/Description
Current Fees
Field Use
One Field150/day
Lighting for One Field50/day
Refundable Deposit1000
Other Park Locations with Athletic Field
Fee Category/Description
Current Fees
Field Use
One Field150/day
Lighting for One Field50/day
Refundable Deposit500
Athletic Fields are used for a variety of functions such as tournaments, fundraisers, and league play. Facility use will be priced according to client requirements.
Additionally, the Assistant City Manager/Director of Community Services or designee may provide promotional rates or discounts for multiple bookings.
Attachment 1
Attachment 1
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Attachment 1
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2
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2
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Attachment 1
Vljbi!3131!Kpjou!Tfxfs!Sbuf!Tuvez!Sbuf!Eftjho!boe!Tdifevmft!
!
PQFSBUJOH!BHSFFNFOU!CBDLHSPVOE!
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Attachment 1
Vljbi!3131!Kpjou!Tfxfs!Sbuf!Tuvez!Sbuf!Eftjho!boe!Tdifevmft!
!
Pqfsbujoh!boe!Nbjoufobodf!Fyqfotft!
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)61/274&!Ejtusjdu!;!5:/948&!Djuz*-!xijmf!cjmmjoh!fyqfotft!bsf!tqmju!cbtfe!po!uif!
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sfqpsu-!uijt!Tuvez!dbmdvmbufe!b!efcu!tfswjdf!bmmpdbujpo!pg!64/::8&!gps!uif!Ejtusjdu!boe!
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Cpoe/!!Uif!bmmpdbujpo!pg!uif!dptut!bttpdjbufe!xjui!uif!3117!Cpoe!jt!eftdsjcfe!jo!Tfdujpo!
3/5/!!B!qjwpubm!upqjd!gps!uiftf!gjobodjbm!qmbot!ibt!cffo!uif!sfgjobodjoh!pg!uif!3117!Cpoe-!
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pg!uif!efcu!tfswjdf!uibu!xbt!qsfwjpvtmz!evf!jo!GZ!312:031/!
Attachment 1
Vljbi!3131!Kpjou!Tfxfs!Sbuf!Tuvez!Sbuf!Eftjho!boe!Tdifevmft!
!
!
Dbqjubm!Jnqspwfnfou!Qsphsbn!
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dptu!)tvckfdu!up!uif!bmmpdbujpo!cbtfe!po!sfmbujwf!FTTTVt*!ps!b!Djuz.pomz!fyqfotf/!!!
QSPQPTFE!SBUF!SFWFOVF!JODSFBTFT!
Cbtfe!vqpo!uif!gjobodjbm!ebub-!bttvnqujpot-!boe!sftfswf!ubshfut-!uijt!Tuvez!qspqptft!b!
6.zfbs!tdifevmf!pg!sbuf!bekvtunfout!bt!efubjmfe!jo!uif!uxp!ubcmft!cfmpx!gps!uif!Ejtusjdu!
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Sfdpnnfoefe!Ejtusjdu!Tfxfs!Sbuf!
Rate Adjustment Proposed Rate
4
DateRevenue Increase
Sfwfovf!Jodsfbtft!
July 1, 20205.0%
July 1, 20212.0%
Proposed Rate
Rate Adjustment Date
July 1, 20222.0%
Revenue Increase
July 1, 20231.0%
July 1, 20200.0%
July 1, 20241.0%
!
July 1, 20211.0%
July 1, 20221.0%
July 1, 20231.0%
July 1, 20241.0%
!
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!
4
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ujnf-!ipxfwfs!Ejtusjdu!tubgg!bdlopxmfehft!uibu!uifsf!bsf!uxp!gvuvsf!volopxot!uibu!nbz!nbufsjbmmz!
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Attachment 1
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!
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Attachment 1
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Service Charge Costs
No. ofWaterBODSSFixed CostsVariable Costs (1)Allocation
ESSFUsUsageStrengthStrengthCustomer ClassFlowBODSSof Total
(hcf)(mg/l)(mg/l)Costs
District
$578.89/ ESSFU$1.19/ hcf$0.92/ lb$0.95/ lb
Residential
2,291185,741175175Single Family$1,326,231$221,014$186,906$193,000$1,927,151
1,29068,511175175Multi-Family$746,765$81,522$68,941$71,189$968,416
62049,141175175Mobile Homes$358,910$58,473$49,450$51,062$517,895
Commercial
1,41189,401175175Low Strength$816,594$106,378$89,961$92,895$1,105,828
43328,149200200Moderate Strength$250,748$33,494$32,372$33,427$350,041
526,015500500Medium Strength$30,032$7,157$17,294$17,857$72,340
20513,983800600High Strength$118,724$16,638$64,322$49,815$249,499
6,302440,941Totals:$3,648,004$524,677$509,245$509,245$5,191,171
City
$592.25/ ESSFU$1.31/ hcf$1.02/ lb$1.05/ lb
Residential
2,724184,342175175Single Family$1,613,285$241,641$204,433$212,066$2,271,425
1,45583,060175175Multi-Family$861,722$108,877$92,112$95,552$1,158,263
24817,452175175Mobile Homes$146,878$22,877$19,354$20,077$209,185
Commercial
1,46499,345175175Low Strength$866,982$130,224$110,172$114,286$1,221,663
1047,122200200Moderate Strength$61,536$9,336$9,026$9,364$89,262
513,464500500Medium Strength$30,091$4,541$10,976$11,386$56,993
21714,800800600High Strength$128,736$19,400$75,031$58,374$281,542
6,263409,585Totals:$3,709,229$536,895$521,104$521,104$5,288,332
Footnotes:
(1) Unit costs at the top of each column are multiplied by the wastewater flow, the BOD loading, or the SS loading for each customer class.
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Attachment 1
Vljbi!3131!Kpjou!Tfxfs!Sbuf!Tuvez!Fyfdvujwf!Tvnnbsz!
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July 1, 2020July 1, 2021July 1, 2022July 1, 2023July 1, 2024
Monthly Service Charge*:$48.24$54.75$55.30$55.85$56.41
Consumption Rate (per HCF):
Residential:$3.24$3.67$3.71$3.75$3.79
Commercial 1:$3.24$3.67$3.71$3.75$3.79
Commercial 2:$3.53$4.00$4.04$4.08$4.12
Commercial 3:$7.03$7.98$8.06$8.14$8.22
Commercial 4:$9.35$10.62$10.73$10.84$10.95
* Service Charge is per dwelling unit for residential and per ESSFU for commercial accounts (with a
minimum charge of 1 ESSFU).
!
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July 1, 2020July 1, 2021July 1, 2022July 1, 2023July 1, 2024
Monthly Service Charge*:$49.35$50.34$51.35$51.86$52.38
Consumption Rate (per HCF):
Residential:$3.57$3.64$3.71$3.75$3.79
Commercial 1:$3.57$3.64$3.71$3.75$3.79
Commercial 2:$3.89$3.97$4.05$4.09$4.13
Commercial 3:$7.77$7.92$8.08$8.16$8.24
Commercial 4:$10.32$10.53$10.74$10.85$10.96
* Service Charge is per dwelling unit for residential and per ESSFU for commercial accounts (with a
minimum charge of 1 ESSFU).
!
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Attachment 1
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!
Attachment 1
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3.2.1 District Operating Expenses and Revenues ................................................................................. 12
3.2.2 City Operating Expenses and Revenues ....................................................................................... 12
3.2.3 Beginning Fund Balances ............................................................................................................. 13
3.2.4 Reserve Targets ............................................................................................................................. 14
3.2.5 Customer Growth ........................................................................................................................... 16
3.2.6 Rate Revenues ................................................................................................................................ 16
3.2.7 Connection Fee Revenue ............................................................................................................... 17
3.2.8 Non-Rate Revenues ....................................................................................................................... 17
3.2.9 Operation and Maintenance Expenses ........................................................................................ 19
3.2.10 Cost Escalation .............................................................................................................................. 19
3.2.11 Debt Service ................................................................................................................................... 19
3.2.12 Debt Service Coverage .................................................................................................................. 21
3.2.13 Capital Improvement Program..................................................................................................... 21
3.2.14 Future Borrowing Assumptions .................................................................................................... 22
3.2.15 Expenditure Summary ................................................................................................................... 23
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8
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!
8
!Nfejvn!Tusfohui!Dpnnfsdjbm!ibt!b!tusfohui!gbdups!pg!2/663-!tff!Tfdujpo!5/6/!!
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8!
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Attachment 1
Vljbi!3131!Kpjou!Tfxfs!Sbuf!Tuvez!Pqfsbujoh!Bhsffnfou!Cbdlhspvoe!
!
DwellingESSSUs
AccountsUnitsCount%
District
Single Family2,2912,2912,29117.6%
Multi-Family1631,2901,2909.9%
Mobile Homes116206204.8%
Low Strength267(na)1,41110.8%
Moderate Strength18(na)4523.5%
Medium Strength5(na)810.6%
High Strength21(na)3883.0%
District Totals:2,7764,2016,53250.163%
City
Single Family2,7242,7242,72420.9%
Multi-Family2471,4551,45511.2%
Mobile Homes72482481.9%
Low Strength5451,4641,46411.2%
Moderate Strength141041080.8%
Medium Strength951790.6%
High Strength362174123.2%
City Totals:3,5826,2636,49049.837%
!
!
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9
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!
9
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9!
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Attachment 1
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Attachment 1
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21!
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Attachment 1
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22!
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Attachment 1
Vljbi!3131!Kpjou!Tfxfs!Sbuf!Tuvez!Gjobodjbm!Qmbot!
!
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23!
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Attachment 1
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!
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4/3/4CFHJOOJOH!GVOE!CBMBODFT!
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24!
!
Attachment 1
Vljbi!3131!Kpjou!Tfxfs!Sbuf!Tuvez!Gjobodjbm!Qmbot!
!
Cash and investments$6,327,000
Restricted Cash$0
Total:$6,327,000
!
FUNDBALANCE
Fund 840$1,714,000
Fund 841$0
Fund 842$2,975,000
Fund 843$1,884,000
Fund 844$0
TOTAL:$6,573,000
!
!
!
4/3/5SFTFSWF!UBSHFUT!
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25!
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Attachment 1
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26!
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27!
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Attachment 1
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28!
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Attachment 1
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29!
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Attachment 1
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2:!
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Attachment 1
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DistrictCity
PrincipalInterestTotalPrincipalInterestTotal
FY 2020/21$1,380,000$608,550$1,988,550$1,390,000$608,722$1,998,722
FY 2021/22$1,430,000$563,074$1,993,074$1,436,000$562,965$1,998,965
FY 2022/23$1,466,000$528,250$1,994,250$1,471,000$528,008$1,999,008
FY 2023/24$1,504,000$492,543$1,996,543$1,507,000$492,192$1,999,192
FY 2024/25$1,541,000$455,928$1,996,928$1,543,000$455,505$1,998,505
FY 2025/26$1,580,000$418,406$1,998,406$1,581,000$417,934$1,998,934
FY 2026/27$1,621,000$379,904$2,000,904$1,620,000$379,444$1,999,444
FY 2027/28$1,658,000$340,458$1,998,458$1,659,000$339,998$1,998,998
FY 2028/29$1,698,000$300,104$1,998,104$1,700,000$299,608$1,999,608
FY 2029/30$1,740,000$258,746$1,998,746$1,741,000$258,226$1,999,226
FY 2030/31$1,787,000$216,360$2,003,360$1,783,000$215,840$1,998,840
FY 2031/32$1,832,000$172,836$2,004,836$1,827,000$172,425$1,999,425
FY 2032/33$1,875,000$128,236$2,003,236$1,871,000$127,945$1,998,945
FY 2033/34$1,921,000$82,583$2,003,583$1,917,000$82,389$1,999,389
FY 2034/35$1,972,000$35,792$2,007,792$1,964,000$35,719$1,999,719
!
!!
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31!
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Attachment 1
Vljbi!3131!Kpjou!Tfxfs!Sbuf!Tuvez!Gjobodjbm!Qmbot!
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4/3/23EFCU!TFSWJDF!DPWFSBHF!
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22
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23
Ejtusjdu/!
4/3/24DBQJUBM!JNQSPWFNFOU!QSPHSBN!
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!
22
!Bt!qvcmjtife!po!Kvmz!42-!3124/!
23
!Ijmefcsboe!Dpotvmujoh!boe!Uif!Sffe!Hspvq!bsf!opu!gjobodjbm!bewjtpst!boe!bsf!uifsfgpsf!opu!qfsnjuufe!
up!qspwjef!uijt!uzqf!pg!gjobodjbm!hvjebodf!up!pvs!dmjfout/!
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32!
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Attachment 1
Vljbi!3131!Kpjou!Tfxfs!Sbuf!Tuvez!Gjobodjbm!Qmbot!
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Project Name Split
FACILITIES/BUILDINGS/LAND
Upgrade HVAC Units on BuildingsShared$ -$ -$ 150,000$ -
INFORMATION TECHNOLOGY
Utility Billing CIS ReplacementShared$ -$ -$ -$ -
INFRASTRUCTURE
Chlorine Residual Valve/Alarm on DischargeShared150,000$ $ -$ -$ -
Dora Street Utility Improvement Project- Water & SewerCity only$ -$ 400,000$ -$ -
Downtown Streetscape Utility Replacement- Water & SewerCity only1,700,000$ $ -$ -$ -
Belt Filter Press ReplacementShared500,000$ $ -$ -$ -
Replace Heat ExchangersShared$ -$ -$ -$ -
TelemetryShared30,000$ $ -$ -$ -
STREETS & RIGHTS-OF-WAY
Asphalt Zipper - Shared CostShared$ -$ -$ -$ 4 0,000
Asphalt Roller -Shared Cost Shared$ -$ -$ -$ 6 6,000
Asphalt Paver - Shared Cost Shared$ -$ -$ -$ 7 0,000
Vactor Replacement - Shared CostShared$ -$ 150,000$ -$ -
Water Tender - Shared CostShared$ -$ 3 5,000$ -$ -
Ford/Orchard Lift Station UpgradeShared100,000$ $ -$ -$ -
Replace Water/Sewer Operations Call Truck - Shared CostShared$ -$ -$ -$ 3 0,000
Telescoping LiftShared12,000$ $ -$ -$ -
Digester Rehabilitation and Methane ScrubberShared$ -$ -$ 1,500,000$ -
TFSC REXA ValvesShared30,000$ $ -$ -$ -
Field Analyzer InstallationShared25,000$ $ -$ -$ -
SCADA Upgrade at Waste Water Treatment PlantShared200,000$ $ -$ -$ -
VFD Installation at Wastewater Treatment PlantShared$ -$ -$ 55,700$ -
Utility Task VehicleShared22,000$ $ -$ -$ -
Total:$ 2,769,000$ 585,000$ 1,705,700$ 206,000
Total after escalation:$ 2,769,000$ 585,000$ 1,765,400$ 228,396
City Total:$ 2,224,898$ 490,838$ 866,843$ 112,146
District Total:$ 544,102$ 9 4,162$ 898,557$ 116,249
!!!
4/3/25GVUVSF!CPSSPXJOH!BTTVNQUJPOT!
4/3/22*-!uijt!
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33!
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Attachment 1
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!
4/3/26FYQFOEJUVSF!TVNNBSZ!
GZ!312:031!cvehfufe!pqfsbujoh-!dbqjubm!boe!efcu!fyqfotf!dbufhpsjft!bsf!
efqjdufe!jo!Gjhvsf!4!boe!efubjmfe!jo!Tdifevmf!3/!!GZ!312:031!cvehfufe!
pqfsbujoh-!dbqjubm!boe!efcu!fyqfotf!dbufhpsjft!bsf!efqjdufe!jo!Gjhvsf!5!boe!efubjmfe!jo!
Tdifevmf!4/!!
!
Figure 3:District Budgeted Expense Categories(FY 2019/20)
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34!
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Attachment 1
Vljbi!3131!Kpjou!Tfxfs!Sbuf!Tuvez!Gjobodjbm!Qmbot!
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13
Figure 4:CityBudgeted Expense Categories(FY2019/20)
!
QSPQPTFE!SBUF!SFWFOVF!JODSFBTFT!
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tusvduvsf!dibohft!bsf!qspqptfe!gps!uif!ofx!sbuft!up!cf!fggfdujwf!Kvmz!2-!3131/!
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24
!Efcu!tfswjdf!jo!GZ!312:031!jt!buzqjdbmmz!mpx!evf!up!efgfssbm!pg!efcu!cz!uif!Djuz!
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35!
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Attachment 1
Vljbi!3131!Kpjou!Tfxfs!Sbuf!Tuvez!Gjobodjbm!Qmbot!
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Proposed Rate
Rate Adjustment Date
Revenue Increase
July 1, 20200.0%
July 1, 20211.0%
July 1, 20221.0%
July 1, 20231.0%
July 1, 20241.0%
!
Rate Adjustment Proposed Rate Revenue
DateIncrease
July 1, 20205.0%
July 1, 20212.0%
July 1, 20222.0%
July 1, 20231.0%
July 1, 20241.0%
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!
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!
25
!Sfdpnnfoefe!sbuf!sfwfovf!jodsfbtft!gps!uif!Ejtusjdu!bsf!cbtfe!po!cftu!bwbjmbcmf!jogpsnbujpo!bu!uijt!
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nbjoubjojoh!uif!sfdzdmfe!xbufs!tztufn!boe!)3*!uif!usbotgfs!pg!pxofstijq!pg!b!tfsjft!pg!Ejtusjdu!bddpvout!up!
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36!
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Attachment 1
Vljbi!3131!Kpjou!Tfxfs!Sbuf!Tuvez!Gjobodjbm!Qmbot!
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$10
Non-Rate RevenueAll Rate RevenueOperating ExpensesDebtCash Capital
$8
$6
$4
$2
$0
FY 2020FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026FY 2027FY 2028FY 2029FY 2030FY 2031
$12
$10
$8
Ending Fund Balance
$6
Target Reserves
$4
$2
$0
Rate Revenue Increases:0.0%1.0%1.0%1.0%1.0%1.0%1.0%1.0%1.0%2.0%1.0%
Debt Coverage Ratio:1.371.441.441.451.451.451.441.441.441.461.45
Figure 5: District Financial Forecast with Recommended Rate Increases
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Attachment 1
Vljbi!3131!Kpjou!Tfxfs!Sbuf!Tuvez!Gjobodjbm!Qmbot!
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Non-Rate RevenueAll Rate RevenueOperating ExpensesDebtCash Capital
$7
$6
$5
$4
$3
$2
$1
$0
FY 2020FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026FY 2027FY 2028FY 2029FY 2030FY 2031
$8
$6
Ending Fund Balance
$4
Target Reserves
$2
$0
Rate Revenue Increases:5.0%2.0%2.0%1.0%1.0%2.0%2.0%2.0%2.0%2.0%2.0%
Debt Coverage Ratio:4.551.241.271.301.301.301.331.361.391.421.451.57
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Figure 6: City Financial Plan Estimates with Recommended Rate Increases
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38!
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Attachment 1
Vljbi!3131!Kpjou!Tfxfs!Sbuf!Tuvez!Dptu!pg!Tfswjdf!
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!
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up!dpnqmz!xjui!Qspqptjujpo!329/!!Uijt!Tuvez!fnqmpzfe!xfmm.ftubcmjtife!joevtusz!
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DVTUPNFS!TUBUJTUJDT!
Up!efwfmpq!frvjubcmf!tfxfs!sbuft-!uif!sfwfovf!sfrvjsfnfou!jt!bmmpdbufe!up!wbsjpvt!
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39!
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Attachment 1
Vljbi!3131!Kpjou!Tfxfs!Sbuf!Tuvez!Dptu!pg!Tfswjdf!
!
bwfsbhf!sftjefoujbm!xjoufs!xbufs!vtf!boe!tusfohui/!!Jo!beejujpo-!uijt!Tuvez!nfbtvsfe!
Frvjwbmfou!Tfxfs!Tfswjdf!Gmpx!Vojut!TGVt-!xijdi!jt!b!nfbtvsf!pg!uif!bwfsbhf!
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26
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dpnnfsdjbm!bddpvou!up!uif!bwfsbhf!xjoufs!xbufs!vtbhf!pg!bmm!sftjefoujbm!exfmmjoht/!Bt!
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vujmjuz-!Njmmwjfx!Dpvouz!Xbufs!Ejtusjdu-!Xjmmpx!Dpvouz!Xbufs!Ejtusjdu-!boe!Sfhjob!Xbufs!
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9/!!Uif!tusfohui!dibsbdufsjtujdt!vtfe!cz!uijt!Tuvez!bsf!uif!tbnf!bt!dvssfou!qsbdujdf!gps!
cpui!uif!Djuz!boe!uif!Ejtusjdu!boe!bsf!dpotjtufou!xjui!hvjefmjoft!qvcmjtife!cz!uif!
27
Dbmjgpsojb!Tubuf!Xbufs!Sftpvsdft!Dpouspm!Cpbse/!!!
!
26
!Bt!fyqmbjofe!jo!Tfdujpo!3/2-!uijt!Tuvez!efgjoft!xjoufs!xbufs!vtbhf!bt!uif!bwfsbhf!npouimz!xbufs!vtbhf!
gspn!uif!qsfwjpvt!Kbovbsz!uispvhi!Nbsdi/!
27
!Dbmjgpsojb!Tubuf!Sftpvsdft!Dpouspm!Cpbse!Sfwfovf!Qsphsbn!Hvjefmjoft!)Nbsdi!2::9*/!
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3:!
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Attachment 1
Vljbi!3131!Kpjou!Tfxfs!Sbuf!Tuvez!Dptu!pg!Tfswjdf!
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Annual
Indoor Estimated
No. of No. of No. of Water Annual BOD Annual SS
Accts.ESSFUsESSSUsUsageWastewater StrengthBOD StrengthAnnual SS
Customer Class(1)(1)(1)(2)Flow(3)Loading(3)Loading
hcfMGmg/llbsmg/llbs
Ukiah Valley Sewer District
Residential
Single Family2,2912,2912,291185,741138.93175202,775175202,775
Multi-Family1631,2901,29068,51151.2517574,79417574,794
Mobile Homes1162062049,14136.7617553,64817553,648
Commercial
Low Strength2671,4111,41189,40166.8717597,59917597,599
Moderate Strength1843345228,14921.0620035,12020035,120
Medium Strength552816,0154.5050018,76250018,762
High Strength2120538813,98310.4680069,78360052,338
District Totals:2,7766,3026,532440,941329.82552,482535,036
City of Ukiah
Residential
Single Family2,7242,7242,724184,342137.89175201,248175201,248
Multi-Family2471,4551,45583,06062.1317590,67717590,677
Mobile Homes724824817,45213.0517519,05217519,052
Commercial
Low Strength5451,4641,46499,34574.31175108,455175108,455
Moderate Strength141041087,1225.332008,8862008,886
Medium Strength951793,4642.5950010,80550010,805
High Strength3621741214,80011.0780073,86260055,396
City Totals:3,5826,2636,490409,585306.37512,985494,520
Footnotes:
(1) From the utility billing system for FY 19-20.
(2) Water usage data from average winter usage from 2019 (January through March)
(3) Based on existing ordinance assumptions and SWRCB guidelines.
!
GJYFE!WT/!WBSJBCMF!DPTU!DPNQPOFOUT!
Cfgpsf!dptut!bsf!bmmpdbufe!up!joejwjevbm!dvtupnfs!dmbttft!)bt!efgjofe!jo!5/2*-!fbdi!vujmjuz!
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41!
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Attachment 1
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dpmmfdufe!foujsfmz!uispvhi!gjyfe!sfwfovf-!tvdi!bt!benjojtusbujwf!dptut-!mfhbm!dptut-!
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sftvmut!jo!73/1&!bmmpdbujpo!up!gjyfe!sfwfovf!boe!49/1&!up!wbsjbcmf!sfwfovf!gps!uif!
Ejtusjdu!boe!68/1&!bmmpdbujpo!up!gjyfe!sfwfovf!boe!54/1&!up!wbsjbcmf!sfwfovf!gps!uif!
Djuz/!!
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Dpoofdujpo!gfft!bsf!dsfejut!up!uif!wbsjbcmf!boe!gjyfe!dbufhpsjft!cbtfe!po!uif!joejsfdu!
nfuipe-!xijmf!Njtdfmmbofpvt!Opo.Sbuf!Sfwfovf!ju!dsfejufe!foujsfmz!up!pggtfu!fyqfotft!
bmmpdbufe!up!uif!gjyfe!dbufhpsz/!!Bt!b!gjobm!tufq!jo!Spx!26-!uif!joejsfdu!bmmpdbujpo!cbtjt!jt!
vtfe!up!bmmpdbuf!uif!dptu!pg!cvjmejoh!dbti!sftfswft!evsjoh!uif!Uftu!Zfbs/!
Uif!ubcmft!dpodmvef!xjui!uif!sfwfovf!sfrvjsfnfout!gspn!gjyfe!boe!wbsjbcmf!sfwfovf!
dpnqpofout/!!
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42!
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Attachment 1
Vljbi!3131!Kpjou!Tfxfs!Sbuf!Tuvez!Dptu!pg!Tfswjdf!
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Revenue Recovery
Test Year
BudgetFixed %Variable %Fixed $Variable $
1Salaries and Benefits$1,175,98762.0%38.0%$729,674$446,313
2Professional Services$458,80662.0%38.0%$284,679$174,127
3Operating Supplies$148,978100%$148,978
4Utilities and Chemicals$326,903100%$326,903
5Administrative$242,217100%$242,217
6Training$26,221100%$26,221
7Billing$78,977100%$78,977
8Legal Fees$156,734100%$156,734
9Internal Allocation$212,252100%$212,252
10Miscellaneous$61,614100%$61,614
11Capital$92,80262.0%38.0%$57,581$35,220
12Debt Service$1,988,550100%$1,988,550
13Use of Connection Fees-$513,869100%-$513,869
14Misc. Non-Rate Revenue-$334,844100%-$334,844
15Change in Fund Balance$1,069,86162.0%38.0%$663,826$406,036
16$5,191,188Revenue Requirement:$3,653,612$1,537,576
17 70.4%29.6%
18 Total Revenue Requirement:$5,191,188
1
The Settlement Agreement revenue, being atypical for the District, has been excluded from this table due
its distortion affect on the rate structure.
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Attachment 1
Vljbi!3131!Kpjou!Tfxfs!Sbuf!Tuvez!Dptu!pg!Tfswjdf!
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EFUFSNJOBUJPO!PG!VOJU!DPTUT!
Bgufs!bmmpdbujoh!sfwfovf!sfrvjsfnfout!up!cf!sfdpwfsfe!uispvhi!gjyfe!wt/!wbsjbcmf!
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fwfomz!cfuxffo!uif!nfusjdt!pg!gmpx-!cjpdifnjdbm!pyzhfo!efnboe!)CPE*-!boe!tvtqfoefe!
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!
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Component Parameter Annual Cost
Allocation Allocation Allocated to
PercentagesPercentagesEach Quantities for Each Unit Cost for Each
Cost Category(1)(2)Parameter Parameter Parameter
District
Fixed %70.4%$3,653,6126,302ESSFUs$579.78per ESSFU
Variable %29.6%$1,537,576
Flow (MG)34%$522,776329.82mg$1.19per hcf
BOD (lbs)33%$507,400552,482lbs$0.92per lb
SS (lbs)33%$507,400535,036lbs$0.95per lb
Revenue Requirement:$5,191,188
City
Fixed Operating Costs70.1%$3,709,2376,263ESSFUs$592.25per ESSFU
Variable Operating Costs29.9%$1,579,095
Flow (MG)34%$536,892306.37mg$1.31per hcf
BOD (lbs)33%$521,101512,985lbs$1.02per lb
SS (lbs)33%$521,101494,520lbs$1.05per lb
Revenue Requirement:$5,288,332
Footnotes:
(1) Percentages taken from Tables 9 & 10
(2) Allocations to parameters are consistent with prior rate studies and rate setting practices.
!
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!
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Attachment 1
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!
Service Charge Costs
No. ofWaterBODSSFixed CostsVariable Costs (1)Allocation
ESSFUsUsageStrengthStrengthCustomer ClassFlowBODSSof Total
(hcf)(mg/l)(mg/l)Costs
District
$579.78 / ESSFU$1.19 / hcf$0.92 / lb$0.95 / lb
Residential
2,291185,741175175Single Family$1,328,270$220,213$186,229$192,301$1,927,013
1,29068,511175175Multi-Family$747,913$81,226$68,691$70,931$968,761
62049,141175175Mobile Homes$359,462$58,262$49,270$50,877$517,871
Commercial
1,41189,401175175Low Strength$817,850$105,993$89,635$92,558$1,106,036
43328,149200200Moderate Strength$251,133$33,373$32,254$33,306$350,067
526,015500500Medium Strength$30,078$7,131$17,231$17,793$72,233
20513,983800600High Strength$118,906$16,578$64,089$49,634$249,208
6,302440,941Totals:$3,653,612$522,776$507,400$507,400$5,191,188
City
$592.25 / ESSFU$1.31 / hcf$1.02 / lb$1.05 / lb
Residential
2,724184,342175175Single Family$1,613,288$241,640$204,432$212,065$2,271,425
1,45583,060175175Multi-Family$861,723$108,877$92,112$95,551$1,158,263
24817,452175175Mobile Homes$146,878$22,876$19,354$20,077$209,185
Commercial
1,46499,345175175Low Strength$866,984$130,223$110,171$114,285$1,221,663
1047,122200200Moderate Strength$61,536$9,336$9,026$9,364$89,262
513,464500500Medium Strength$30,091$4,541$10,976$11,386$56,993
21714,800800600High Strength$128,737$19,400$75,030$58,374$281,541
6,263409,585Totals:$3,709,237$536,892$521,101$521,101$5,288,332
Footnotes:
(1) Unit costs at the top of each column are multiplied by the wastewater flow, the BOD loading, or the SS loading for each customer class from Table 8.
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!
ClassificationStrength Factor
Low Strength1.000
Moderate Strength1.042
Medium Strength1.552
High Strength1.892
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28
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Annual Total
Indoor Monthly Fixed Total Usage Total Annual
Water Fixed Usage Rates Charge Charge Rate
BOD SS
Customer ClassESSFUsUse StrengthStrength Charges(1)RevenueRevenueRevenue
hcfmg/lmg/l$/dwelling unit$/hcf
District
Residential
Single Family2,291 185,741175175$48.31$3.22$1,328,270$598,743$1,927,013
Multi-Family 68,5111,290175175$48.31$3.22$747,913$220,849$968,761
Mobile Homes620 49,141175175$48.31$3.22$359,462$158,409$517,871
Commercial
Low Strength1,411 89,401175175$48.31$3.22$817,850$288,186$1,106,036
Moderate Strength433 28,149200200$48.31$3.51$251,133$98,933$350,067
Medium Strength 6,01552500500$48.31$7.01$30,078$42,155$72,233
High Strength205 13,983800600$48.31$9.32$118,906$130,301$249,208
Totals:6,302 440,941$3,653,612$1,537,576$5,191,188
City
Residential
Single Family2,724 184,342175175$49.35$3.57$1,613,288$658,137$2,271,425
Multi-Family1,455 83,060175175$49.35$3.57$861,723$296,540$1,158,263
Mobile Homes248 17,452175175$49.35$3.57$146,878$62,307$209,185
Commercial
Low Strength1,464 99,345175175$49.35$3.57$866,984$354,680$1,221,663
Moderate Strength104 7,122200200$49.35$3.89$61,536$27,726$89,262
Medium Strength 3,46451500500$49.35$7.77$30,091$26,902$56,993
High Strength217 14,800800600$49.35$10.32$128,737$152,804$281,541
Totals:6,263 409,585$3,709,237$1,579,095$5,288,332
Footnotes:
(1) The usage rate applies to 2019 winter water usage (the average of January through March).
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July 1, 2020July 1, 2021July 1, 2022July 1, 2023July 1, 2024
Monthly Service Charge*:$48.31$48.79$49.28$49.77$50.27
Consumption Rate (per HCF):
Residential:$3.22$3.26$3.29$3.32$3.35
Commercial 1:$3.22$3.26$3.29$3.32$3.35
Commercial 2:$3.51$3.55$3.59$3.63$3.67
Commercial 3:$7.01$7.08$7.15$7.22$7.29
Commercial 4:$9.32$9.41$9.50$9.60$9.70
* Service Charge is per dwelling unit for residential and per ESSFU for commercial accounts (with a
minimum charge of 1 ESSFU).
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July 1, 2020July 1, 2021July 1, 2022July 1, 2023July 1, 2024
Monthly Service Charge*:$49.35$50.34$51.35$51.86$52.38
Consumption Rate (per HCF):
Residential:$3.57$3.64$3.71$3.75$3.79
Commercial 1:$3.57$3.64$3.71$3.75$3.79
Commercial 2:$3.89$3.97$4.05$4.09$4.13
Commercial 3:$7.77$7.92$8.08$8.16$8.24
Commercial 4:$10.32$10.53$10.74$10.85$10.96
* Service Charge is per dwelling unit for residential and per ESSFU for commercial accounts (with a
minimum charge of 1 ESSFU).
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Attachment 1
Ukiah 2020 Joint Sewer Rate StudySchedule 1
S1-1
Attachment 1
Ukiah 2020 Joint Sewer Rate StudySchedule 1
S1-2
Attachment 1
Ukiah 2020 Joint Sewer Rate StudySchedule 1
S1-3
Attachment 2
Sewer Rate Public Hearing June 17, 2020
Study Overview & ScopeOperating Agreement RequirementsFinancial Plan ResultsCost of Service & Rate Design Next Steps
1.2.4.5.6.
FY2019/20 Budget
Formal reserve policies are the industry standard for protecting utilities against unforeseen circumstances. Such policies are also beneficial for achieving a positive bond rating,
which will help qualify the City for affordable debt.Operating Reserve (recommended)Emergency & Capital Improvement Reserve (recommended)
Revenues
Expenses
MILLIONS
($M)
Total Revenue / Expenses
rates
ballots
proposed
deliberation
proteston
Public commentCouncilTallyVote
1.2.3.4.
Buubdinfou2
Ukiah Electric Utility
2019
WILDFIRE
MITIGATION
PLAN
December 4, 2019
Revision 1 - June 17, 2020
TABLE OF CONTENTS
1. OVERVIEW - WILDFIRE MITIGATION PLAN ............................................................. 4
A. POLICY STATEMENT .......................................................................................... 4
B. PURPOSE .................................................................................................................... 4
C. ORGANIZATION .................................................................................................. 5
D. 5
2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN .............................................. 6
A. MINIMIZING SOURCES OF IGNITION ............................................................. 6
B. RESILIENCY OF THE ELECTRIC GRID ............................................................ 6
C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS ................................ 6
D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS ...................... 8
3. ROLES AND RESPONSIBILITIES ................................................................................... 9
A. GOVERNANCE STRUCTURE ............................................................................. 9
B. ROLES AND RESPONSIBILITIES FOR PLAN EXECUTION ........................... 9
C. COORDINATION WITH JOINT POLE INFRASTRUCTURE PROVIDERS ..... 9
D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS ......................... 10
E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM ...... 11
4. WILDFIRE RISK AND RISK DRIVERS ........................................................................ 12
A. BACKGROUND................................................................................................... 12
B. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY ............... 12
C. SYSTEM AND OPERATIONAL RISK .............................................................. 12
D. GEOGRAPHICAL & CLIMATE RISK ............................................................... 13
E. CPUC HIGH FIRE THREAT DISTRICTS .......................................................... 13
5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS ....................................... 13
A. STRATEGY VEGETATION MANAGEMENT ............................................... 13
B. STRATEGY - ENHANCED INSPECTIONS ...................................................... 15
C. STRATEGY - SITUATIONAL AWARENESS ................................................... 15
D. STRATEGY - OPERATIONAL PRACTICES .................................................... 15
E. STRATEGY - SYSTEM HARDENING .............................................................. 16
F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION .................................. 16
G. STRATEGY - RECLOSING AND DEENERGIZATION ................................... 17
H. STRATEGY - WILDFIRE RESPONSE & RECOVERY .................................... 17
I. PROGRAM UEU WILDFIRE PREVENTION .. 17
J. PROGRAM UEU 5-YEAR CAPITAL IMPROVEMENT PLAN .................... 17
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K. PROGRAM COU EMERGENCY OPERATIONS PLAN ................................ 17
6. COMMUNITY OUTREACH AND EDUCATION ......................................................... 18
7. RESTORATION OF SERVICE ....................................................................................... 18
8. EVALUATION OF THE PLAN ........................................................................................... 19
A. METRICS FOR MEASURING PLAN PERFORMANCE .................................. 19
B. IMPACT OF METRICS ON PLAN ..................................................................... 20
C. MONITORING AND AUDITING THE PLAN ................................................... 20
D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN ............ 21
E. MONITORING THE EFFECTIVENESS OF INSPECTIONS ............................ 21
9. INDEPENDENT AUDITOR ............................................................................................ 21
10. APPENDICIES
A. CPUC FIRE THREAT MAP
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1. OVERVIEW
A. POLICY STATEMENT
Ukiah Electric Utility has been operating its electric system for over one-hundred years. Public
and employee safety is paramount in the operation, construction and maintenance of the electric
system. Given recent, catastrophic wildfires in California, the state passed Senate Bill (SB) 901 in
September 2018. The law requires utilities to prepare wildfire mitigation measures if the
overhead electrical lines and equipment are located in an area that has a significant risk of wildfire
resulting from those electrical lines and equipment. The law requires the wildfire mitigation
measures to incorporate specific information and procedures and requires the local publicly owned
electric utility, before January 1, 2020, and annually thereafter, to prepare a wildfire mitigation
plan. Portions of Ukiah UEU) electrical infrastructure is located in and adjacent
California Public Utilities Commission (CPUC) designated Tier 2 wildfire threat areas.
Uis to provide safe, reliable, and economic electric service to its local
community. In order to meet this goal, UEU constructs, maintains, and operates its electrical lines
and equipment in a manner that minimizes the risk of catastrophic wildfire posed by its electrical
lines and equipment.
B. PURPOSE OF THE WILDFIRE MITIGATION PLAN
This Wildfire Mitigation Plan (WMP) describes the range of activities that UEU is taking or
considering, to mitigate the threat of power-line ignited wildfires, including its various programs,
policies, and procedures. This plan complies with the requirements of Public Utilities Code section
8387 for publicly owned electric utilities to prepare a wildfire mitigation plan by January 1, 2020,
and annually thereafter. The Plan will be iterative, promote continuous improvement year-over-
year, and represent best efforts to implement industry best practices in a prudent and reasonable
manner.
UEU is a department within the City of Ukiah. For wildfire prevention and response, UEU is
subordinate to the Ukiah Valley Fire Authority (UVFA) and City of Ukiah Police Department
(UPD).
The City of Ukiah adopted a Emergency Operations Plan (EOP) in 2007 and the Building
Community Preparedness and Resilience Program in 2019. The UEU Wildfire Mitigation Plan
supports the aspirational goals of these plans in the area of Wildland Fire. The objectives of the
Plans specifically supported by this UEU Wildfire Mitigation Plan are as follows:
1. Educate the public about wildland fire dangers and the steps that can be taken to prevent or
minimize their effects.
2. Maintain Emergency Operations Center for coordination of information and resources.
3. Reduce the potential for destructive actions of the fire should ignition occur, utilizing fire pre-
plans, ensuring a properly trained, staffed, and equipped emergency response capability, and
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timely response to prevent the spread of the fire, minimizing risks to humans and property.
4. Ensure that adequate resources are available to pre-plan for incidents that may occur in the
high fire hazard severity zones within the City of Ukiah.
C. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN
This Wildfire Mitigation Plan includes the following elements:
Section 2 - Objectives of the Plan;
Section 3 - Roles and responsibilities for carrying out the Plan;
Section 4 - Identification of key wildfire risks and risk drivers;
Section 5 - Description of wildfire prevention, mitigation, and response strategies and programs;
Section 6 - Community outreach and education;
Section 7 - Restoration of service following a wildfire;
Section 8 - Metrics for evaluating the Performance of the WMP and identifying areas for
improvement;
Section 9 - Independent audit of the Plan.
D. DEFINITIONS AND ACRONYMNS
a. COU or City City of Ukiah
b. CPUC - California Public Utilities Commission is a regulatory agency that regulates
privately owned public utilities in California.
c. ICS Incident Command System is a standardized approach to the command, control and
coordination of emergency response.
d. IR Infrared technology that uses thermography to recognize hot spots in electrical
equipment.
e. EOP Emergency Operations Plan is a City Plan, formerly known as the Multi Hazard
Emergency Response Plan that establishes communication, facilitates collaboration and
ensures compliance with local, state and federal emergency management agencies.
f. LIDAR Light detection and ranging is a remote sensing technology that uses light in the
form of a pulsed laser to measure distances.
g. MTA Mendocino Transit Authority
h. OES Office of Emergency Services
i. SCADA Supervisory Control and Data Acquisition is a computer system for gathering and
analyzing real time data.
j. UEU Ukiah Electric Utility.
k. UPD Ukiah Police Department.
l. UVFA Ukiah Valley Fire Authority.
m. WMP Wildfire Mitigation Plan refers to this plan as ordered by Senate Bill 901.
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2. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN
A. MINIMIZING SOURCES OF IGNITION
The primary goal of this WMP is to minimize the probability that U transmission and
distribution system may be the origin or contributing source for the ignition of a fire as well as to
protect the system from wildfire damage.
UEU is in the process of evaluating prudent and cost-effective improvements to its physical assets,
operations, and training to help meet this objective. UEU will implement those changes consistent
with this WMP as staffing and budget allows.
B. RESILIENCY OF THE ELECTRIC GRID
The secondary goal of this WMP is to improve the resiliency of the electric grid. As part of the
development and on-going implementation of this plan, UEU will assess new industry practices and
technologies that will reduce the likelihood of an interruption (frequency) in service and improve
the restoration of service.
Other resiliency efforts include mitigating fire fuels that area that are a threat to our facilities and
equipment. Additionally, improved fire coordination will improve resiliency and help avoid the
need for public safety power shut off protocols during high fire threat weather. Fire fuels reduction
and improved fire response will be addressed in the UEU Wildfire Prevention Program that is in
development and described in Section 5.
C. WILDFIRE PREVENTION STRATEGIES & PROGRAMS
1. Strategies
The following strategies are part of this Plan and described in more detail in Section 5.
VEGETATION MANAGEMENT
These strategies help to control vegetation near to UEU overhead transmission and
distribution lines so they better adhere to clearance specifications. They also include fire
fuels mitigation and other work in order to prevent our system from causing a fire and to
protect our system from fire.
ENHANCED INSPECTIONS
These strategies consist of assessment and diagnostic activities as well as associated
corrective actions. The practices in this category aim to ensure all infrastructure is in
working condition and vegetation adheres to defined minimum distance specifications.
SITUATIONAL AWARENESS
These strategies consist of methods to improve system visualization and awareness of
environmental conditions. The practices in this category aim to provide tools to improve
the other components of the plan.
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OPERATIONAL PRACTICES
These strategies consist of proactive, day-to-day actions taken to mitigate wildfire risks.
The practices in this category aim to ensure UEU is prepared in high-risk situations, such
as dry, windy environmental conditions.
SYSTEM HARDENING
These strategies consist of system, equipment, and structure design and technical upgrades.
The practices in this category aim to improve system hardening to prevent contact between
infrastructure and fuel sources, such as vegetation and animals. It also includes making the
system more resilient to wildfire and other disasters.
PUBLIC SAFETY AND NOTIFICATION
These strategies will focus on ways to engage the community as partners in preventing and
identifying wildfire risk. They include improving outage notification and other items in the
interest of public safety.
RECLOSING AND DEENERGIZATION
These strategies include discussion of de-energization as well as circuit reclosing.
WILDFIRE RESPONSE & RECOVERY
These strategies consist of procedures to react to wildfire or other related emergency
conditions. The practices aim to formalize protocols for these situations, so UEU can
provide an adequate response and recovery.
2. Programs
The strategies above will, as budgetary constraints and staffing permit, be developed and
implemented through the following programs that are either active or are being created and
coordinated as part of this WMP and are described in more detail in Section 5.
UEU Wildfire Prevention Program (In development)
UEU Distribution 5-year Capital Improvement Program
COU Emergency Response Plan (EOP)
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UEU Wildfire Prevention Strategies and Program Matrix
Wildfire
5-year Capital
Prevention Plan
COU EOP
Improvement Plan
(in development)
x
Vegetation
Management
x x
Enhanced
Inspections
x x
Situational
Awareness
x x
Operational
Practices
x x
System
Hardening
x x
Public Safety &
Notification
x x x
Reclosing &
De-energization
x x
Wildfire
Response &
Recovery
D. IDENTIFYING UNNECESSARY OR INEFFECTIVE ACTIONS
The final goal for this WMP is to measure the effectiveness of specific wildfire mitigation strategies.
UEU will assess the merits of modifications. This plan will also help determine if more cost-
effective measures would produce the same or improved results.
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3. ROLES AND RESPONSIBILITIES
A. UEU GOVERNANCE STRUCTURE
Ukiah City Council
City Attorney City Manager
UEU
Technical
Utility
Resources
Operations Services
This WMP is subject to the direct supervision by the Ukiah City Council (Council), and will be
implemented by the U The City of Ukiah, a general law city, has a
City Council - manager form of governance. The City Council is the Utility Commission for
UEU.
B. ROLES AND RESPONSIBILITIES FOR PLAN EXECUTION
Executive Level Responsibility: The Director will oversee implementation and ensure that staff
follow procedures and protocols. The Assistant Director will manage the execution of performance
monitoring. This includes providing guidance to staff and leading the development of reports. The
staff responsible for each metric area will aggregate relevant metrics at the direction of the Assistant
Director.
1. Program Owners: The table below outlines the current assignments and are
subject to change.
Program Owner
UEU Wildfire Prevention COU Office and UEU
Program Director
UEU Assistant Director
UEU Distribution 5-year Capital
Improvement Program
UEU EOP UEU Assistant Director
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2. Strategy Leads: The table below outlines the proposed assignments and are
subject to change.
Strategy Lead Personnel Key Technical Personnel
Vegetation Management Electric Superintendent
Senior Electrical Engineer
Senior Electrical Engineer
Enhanced Inspections Electric Superintendent Electric Superintendent
Foreman
Senior Electrical Engineer
Situational Awareness EU Director
Electric Superintendent
Senior Electrical Engineer
Operational Practices Assist. Electric Utility
Electric Superintendent
Director
Assist. Electric Utility
System Hardening Senior Electrical Engineer
Director
EU Program Coordinator
Public Safety & Notification EU Director
Management Analyst
Assist. Electric Utility
Reclosing & De-energization Senior Electrical Engineer
Director
COU Fire Chief
Wildfire Response &
Electric Superintendent Senior Electrical Engineer
Recovery
Line Foremen
C. COORDINATION WITH JOINT POLE INFRASTRUCTURE
PROVIDERS
For joint pole fire prevention, UEU takes the lead role and informs the subordinate providers when UEU
identifies any compromised poles due to third-party attachments. UEU coordinates with communication
and electric infrastructure providers throughout the year when work on the system effects their equipment
and identifies safety issues. If UEU staff discovers a facility in need of repair owned by an entity, UEU
may issue a notice to repair to the facility owner and work to ensure that necessary repairs are promptly
completed. During emergencies, UEU assumes the primary role and informs providers when there is
damage or risk to their equipment.
D. COORDINATION WITH CITY OF UKIAH DEPARTMENTS
Ukiah Valley Fire Authority
The Ukiah Valley Fire Authority is the lead agency in cooperation with UEU for implementation of the
UEU Wildfire Prevention & Improved communication Program. UVFA is the lead for emergency
operations directs UEU regarding public safety priorities.
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Ukiah Police Department
UEU coordinates with UPD and is subordinate for emergency and public safety issues. UEU will
work closely with the UPD for situational awareness and other public safety issue related to this
WMP.
Ukiah Public Works Department
UEU is investigating opportunities to harden the electrical system and increase survivability for
traffic control, water and wastewater infrastructures. During wildfires and other public safety
events, UEU closely will work with Public Works to ensure water/wastewater facilities and other
critical infrastructure have power. These facilities are not only critical for defending the City from
wildfire, but are essential for safe repopulation following any disaster. Additionally, the Mendocino
Transit Authority (MTA) is a critical operation for evacuations during emergencies and will be part
of planning and operational reviews process.
Ukiah Community Services Department
UEU is partnered with the COU Community Services Department as part of the UEU Wildfire
Prevention Program for fire fuels mitigation as well as other programs and projects.
Other COU Departments and Administration
UEU, as a member of the City of Ukiah Team, will work to ensure information regarding warnings,
alerts, and widespread outages are shared with other departments. The City Communications Team
will be an integral part of getting information out to the media and public and will be coordinated
with either and/or both the EOC as well as any Incident Command in place.
E. CAL OES STANDARDIZED EMERGENCY MANAGEMENT SYSTEM
As a utility department of the COU located in Mendocino County, UEU may participate in various
emergency operation centers depending on the situation and lead agency. As a local governmental
agency, COU has planning, communication, and coordination obligations pursuant to the California
Office of Emergency Emergency Management System
Regulations, adopted in accordance with Government Code section 8607. The SEMS Regulations
specify roles, responsibilities, and structures of communications at five different levels: field
response, local government, operational area, regional, and state. The COU maintains a EOP that
includes UEU. The COU works closely with Mendocino County to coordinate emergency
operations, including the Mendocino County Office of Emergency Services (OES).
The Mendocino County Sheriff's Office of Emergency Services (OES) coordinates with Federal,
State, and local agencies to prepare, respond, and recover from emergencies and natural disasters.
OES is responsible for maintaining and updating the County Multi Hazard Mitigation
Plan, which is an all hazards plan for Mendocino County.
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OES also coordinates and maintains the county Emergency Operation Center
(EOC). The EOC can be used during a major incident to carry out the principles of
emergency preparedness and emergency management between multiple agencies.
The Office of Emergency Services provides technical advice to the Sheriff on local
emergency declarations and his direct link to the California Governor's Office of
Emergency Services during disasters or any other critical incident. In the event of a
major incident OES can work with CAL OES to obtain a Presidential proclamation.
OES works closely with other local agencies assisting them in preparing emergency plans
and in disaster training. OES works as a point of contact for local agencies to the California
Governor's Office of Emergency Services.
Pursuant to this structure, UEU coordinates and communicates with the relevant local, state and
Federal agencies. This includes participating in City & County EOC exercises as well as providing
annual safety meetings. Pursuant to the Emergency Operations Program, an UEU EOC Liaison
will participate in the City or County EOC using the standardized Incident Command System (ICS).
4. WILDFIRE RISK AND RISK DRIVERS
A. BACKGROUND
Ukiah typically experiences cool, wet winters and hot, dry summers creating extreme fire weather
conditions especially from May through October. Daily temperatures during fire seasons (June-
October) can be above 90° Fahrenheit with a relative humidity of less than 30%. Typical vegetation
within include various types of trees including redwood, oak, pine and fir
trees as well as annual grasses. Areas of dense brush and annual grasses are present, and result in
high fire danger and significant fires especially during wind events. These conditions combine to
create extreme fire danger. The risk of catastrophic wildfire in the area rises as the recent trend of
drought conditions increases.
B. ENTERPRISE SAFETY AND WILDFIRE RISK METHODOLOGY
In order to ascertain the level of risk to our system, staff looked at our historic outages caused by
animals, birds, vegetation, car-pole accidents, and overhead equipment failures as a way to assess
wildfire risk. These events were selected because such events can create circumstances such as
wire down or sparking that can result in an ignition source. Additionally, UEU will review
historic fire records to see if there are other areas of risk that should be addressed.
C. SYSTEM AND OPERATIONAL RISK
U
industry standards. UEU uses the CPUC General Order (GO) 95 as a key industry standard for
design and construction standards for overhead electrical facilities and, as such, meets or exceeds
all applicable standards in GO 95. Additionally, UEU monitors and follow, as appropriate, the
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National Electric Safety Code.
Risk drivers associated with design, construction, operations, and maintenance, within our 4.3
square mile service territory include CPUC Tier 2 high fire threat areas that account for
approximatfacilities.
D. GEOGRAPHICAL & CLIMATE RISK
Within U service territory and the surrounding areas, the primary risk drivers associated
with geography and climate for wildfire are the following:
a) Extended drought;
b) Vegetation type;
c) Vegetation density (especially the West side)
d) Weather;
e) High winds;
f) Terrain;
g) Low humidity;
h) Changing weather patterns
i) Community at risk
j) Fire history
E. CPUC HIGH FIRE THREAT DISTRICTS
UEU will incorporate the California Public Utility Comm Threat Map
(Appendix A) into its construction, inspection, maintenance, repair, and clearance practices, where
applicable.
UEU reviews CPUC Fire Threat Map annually to identify needed adjustments to hazard threat
levels due to changes in urban development and/or vegetation conditions. When adjustments are
identified, UEU collaborates with Ukiah Valley Fire Authority and City Departments and CAL
FIRE to update the CPUC Fire Threat Map data and U Fire Threat Map accordingly. The
depicts the highest fire threat known.
5. WILDFIRE PREVENTION STRATEGY AND PROGRAMS
A. STRATEGY VEGETATION MANAGEMENT
UEU meets or exceeds the minimum industry standard vegetation management practices. For both
transmission and distribution level facilities, UEU meets: (1) GO 95 Rule 35; and (2) the GO 95
Appendix E Guidelines to Rule 35 (See table below). These standards require significantly
increased clearances in the High Fire Threat areas. The recommended time-of-trim guidelines do
not establish a mandatory standard, but instead provide useful guidance to utilities. UEU has
developed a tree inventory to catalog existing trees and will use specific knowledge of growing
conditions and tree species to determine the appropriate time of trim clearance in each
circumstance. UEU performs this work with arborists and a contract for tree trimming services as
needed.
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GO 95
Guidelines to Rule 35
The radial clearances shown below are recommended minimum clearances that should be
established, at time of trimming, between the vegetation and the energized conductors and
associated live parts where practicable. Reasonable vegetation management practices may make
it advantageous for the purposes of public safety or service reliability to obtain greater clearances
than those listed below to ensure compliance until the next scheduled maintenance. Each utility
may determine and apply additional appropriate clearances beyond clearances listed below,
which take into consideration various factors, including: line operating voltage, length of span,
line sag, planned maintenance cycles, location of vegetation within the span, species type,
experience with particular species, vegetation growth rate and characteristics, vegetation
management standards and best practices, local climate, elevation, fire risk, and vegetation
trimming requirements that are applicable to State Responsibility Area lands pursuant to Public
Resource Code Sections 4102 and 4293.
Radial Clearance of Bare
Voltage of Lines
Line Conductors From
Tree Branches or Foliage
Radial clearances for any conductor of a line operating
4 feet
at 2,400 or more volts, but less than 72,000 volts
Radial clearances for any conductor of a line operating
6 feet
at 72,000 or more volts, but less than 110,000 volts
Radial clearances for any conductor of a line operating at
10 feet
110,000 or more volts, but less than 300,000 volts
Radial clearances for any conductor of a line
15 feet
operating at 300,000 or more volts
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In addition, UEU Wildfire Prevention Program (in development) will include the following
enhancements
No vertical coverage allowed above UEU transmission lines;
Provide vegetation control in a 30-foot perimeter around the Power Plant and substations
conductors.
For public land, provide easement clear from ground to sky adjacent to UEU facilities;
Work with adjacent customers to get approval for wider clearance on their land. This could
include tall, diseased, leaning trees that appear to be at risk of falling into our lines.
Perform additional vegetation removal for fuels reduction in the easement on an annual
rotation to ensure CPUC recommended clearances are maintained based on the fire
hazard zone where each transmission and distribution line is located;
Consider undergrounding areas where heritage trees are prevalent.
B. STRATEGY - ENHANCED INSPECTIONS
Inspection plays an important role in wildfire prevention. UEU currently patrols its system
regularly and plans to increase inspections. U inspection activities includes several
components including annual infrared (IR) patrol of overhead lines and substations, inspection of
wood poles, 115 KV lines and GIS data collection and sharing.
Some of the enhancements UEU will be exploring include use of unmanned aerial vehicles with
IR and possibly LIDAR (light detection and ranging) capability. The frequency of inspections will
be increased in the high fire threat areas and when storms or other disasters have significantly
impacted our system.
C. STRATEGY - SITUATIONAL AWARENESS
Presently UEU is evaluating to upgrade an automated control management system that can be used
during outages. UEU is also investigating advanced metering infrastructure (AMI) technology that
has the ability to track customer outages as part of an Outage management System.
Other efforts will include the following technology in collaboration with Ukiah PD and Ukiah
Valley Fire Authority.:
Use unmanned aerial vehicles during high fire threat days for early detection, infrared
inspection of hard to reach areas, and other uses in the interest of public safety;
Communication system upgrades for wildfire and disaster response and recovery;
D. STRATEGY - OPERATIONAL PRACTICES
UEU will operate the system in a manner that will minimize potential wildfire risks including
taking all reasonable and practicable actions to minimize the risk of a catastrophic wildfire caused
by UEU electric facilities. UEU will take corrective action for deficiencies when the staff
witnesses or is notified of improperly install or maintained fire protection measures. In addition
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to those general principles, several new operational practices will help reduce the risk of wildfire
and improve the response time in the event of a fire including:
During high wildfire, threat periods (red flag warnings) perform only essential work. A
protocol will be developed that could include staffing at Orchard substation and
Mendocino Hydroelectric power plant with an electrical technician or lineman, posting
linemen in various parts of the city where the fire danger is higher, and having other
field personnel patrolling the city. All personnel will directly report to Fire/Police any
hazardous observations. All available UEU Staff placed on standby.
Collect and maintain wildfire and system data necessary for the implementation and
evaluation of this Wildfire Mitigation Plan.
E. STRATEGY - SYSTEM HARDENING
U electric facilities are designed, constructed, and maintained to meet or exceed the relevant
federal, state, or industry standard. UEU treats CPUC General Order (GO) 95 as a key industry
standard for design and construction standards for overhead electrical facilities. UEU meets or
exceeds all standards in GO 95. Additionally, UEU monitors and follows as appropriate the
National Electric Safety Code. In addition to standards, UEU develops a 5-year capital
improvement plan that is considering some or all of the following:
Addition of remote-controlled field reclosers possibly with arc detection technology;
Poles with operating devices are cleared of flammable vegetation around them with a
radius of Perform this for every wood pole in the system for resiliency;
Provide or clear additional access paths along power line easements and to ensure access
and ability to perform maintenance.
As 115KV transmission poles reach end of useful life for Tier 2 areas, replace with steel
poles in kind.
Engineering Revise construction standards to implement arc suppression components,
raptor framing, squirrel guards, tree wire, lightening arresters, and arc suppression fusing.
Create design standards for new equipment for remote controlled reclosers and implement
into the SCADA system.
Convert overhead lines to underground as feasible and economic;
Alternative Technologies- UEU will consider the feasibility of implementing alternative
technologies, such as wire-break sensing and arc detection technology, as they become
available and cost-effective.
Replacement of overhead fuses with current limiting, non-arcing models in Tier 2 areas.
F. STRATEGY - PUBLIC SAFETY AND NOTIFICATION
The following is part of this WMP is to ensure a high level of communication with the community
during high fire threat periods and disasters.
Coordinate with UVFA and UPD through the EOC during emergencies or large
scale outages;
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Utilize communications protocol with County EOC and/or Health and Human Services
for notifications to vulnerable groups by utilizing available resources such as reverse
911, Nixle and other City and County wide notification systems;
Actively update social media using the COU Communications Team;
G. STRATEGY - RECLOSING AND DEENERGIZATION
For this first iteration of our Wildfire Mitigation Plan, we intend to make changes to our protection
system during fire season so that circuits that are faulted do not attempt to reclose. UEU is currently
in the process of designing and installing reclosers with radio communication to allow for remotely
changing the reclose parameters. Currently three recloser locations are planned. We will continue
to shut off power when directed to by Ukiah Valley Fire, Police, Cal Fire, or other emergency
responding agencies. We will not preemptively shut off power during high fire threat periods for
the following reasons:
Our service territory is only 4.3 square miles and relatively compact and visible with
proper technology;
Turning off the power could put the community at higher risk to wildfire as it could
impact water supplies and also create abnormal human activity that could increase
opportunity for fire;
We plan to have real-time information from staff located in areas identified as at risk of
being subject to extreme weather conditions;
We plan to use system hardening, situational awareness, vegetation management and the
other strategies to avoid shutting off power.
H. STRATEGY - WILDFIRE RESPONSE & RECOVERY
During a high fire threat event, stage fire protection equipment in a ready status and the
COU EOP on standby;
Staff critical assets for coverage and necessary shift changes during fire events;
Wildfire Response: Execute the EOP
The City of Ukiah Electric Utility is a member of the California Utility Emergency
Association, which plays a key role in ensuring communications between utilities during
emergencies including mutual aid. UEU also participate in the Western Energy
Western Region Mutual Assistance Agreement, which is a mutual assistance
agreement covering utilities across a number of western states.
I. PROGRAM UEU WILDFIRE PREVENTION PROGRAM
(In development)
J. PROGRAM UEU 5-year Capital Improvement Plan
K. PROGRAM COU EMERGENCY OPERATIONS PLAN
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6. COMMUNITY OUTREACH AND EDUCATION
COU, UVFA, UPD and UEU will maintain a proactive outreach and education strategy to create
public awareness of fire threats, fire prevention, and available support during a wildfire or large
power outages. Prior to an emergency, communication will include regular messages related to
wildfire prevention, such as right-of-way management, tree trimming, line inspection, or other
relevant topics. Methods of communication will include newsletters (Power Line Newsletter),
website updates, social media posts, and public service announcements.
7. RESTORATION OF SERVICE
In the event of a wildfire or other emergency event, UEU will staff up to coordinate activities to
restore service. UEU will restore power, following an event, in cooperation with UVFA, UPD, and
COU Departments.
UEU management will oversee restoration and response activities. In the event that additional staff
is needed, UEU may leverage mutual aid agencies, other City of Ukiah staff, and local aid
organizations. The utility may also engage contractors on an as-needed basis.
The following describes the steps typically taken to begin the restoration process:
Assessment. UEU crews must patrol each line segment to determine the extent of damage that has
occurred. The patrol involves assessing equipment access issues, any cleanup/debris removal
issues and determining personal protective equipment requirements for the crews. UEU works
with the local agency in charge of the fire to access impacted areas as soon as the area is deemed
safe by fire officials.
Planning. After initial assessment, UEU supervisors, managers and engineers meet to plan the
needed work. The team will work with system operations to prioritize the restoration efforts,
targeting the circuits that serve the most critical infrastructure needs.
Mobilize. Based on the size and complexity of the rebuild/restoration efforts, UEU will coordinate
the crews and material needs internally if possible. Mutual aid and contractors may be used on an
basis to provide additional support. Though UEU maintains a material vendor list and
has contracts it can draw on for labor and material needs; though in instance of widespread
catastrophic damage necessary materials and labor could experience shortages that may delay
work.
Rebuild. The rebuild effort lead by UEU will commence as soon as areas become safe and
accessible. The initial efforts will be to get the lines up and restore the damaged circuits.
Depending on the extent of damage, demolition may be performed concurrently or after crews start
installing new facilities. UEU will incorporate new materials and technologies as indicated and
available.
Restore. UEU, mutual aid, or contract crews will restore electric services to homes and businesses
as soon as possible after the wildfire. Depending on the extent of damages, residential and business
customers may have to perform repairs on their facilities and pass inspections by local agencies
2019 UEU Wildfire Mitigation Plan
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December 4, 2019June 17, 2020
18
prior to having full electric service restored.
In most cases, the following restoration priorities will be followed depending on the specific
incident and available resources:
Public safety in the affected areas;
Worker safety in performing the restoration work;
Life-support or critical customers;
Critical infrastructure Hospitals, Key medical, City & County facilities and accounts;
Department and jail, City Police and Fire Departments, other key utility
facilities (e.g., water, sewage, gas, citywide communications), Incident Command Site
or Base Camp, Incident Evacuation Centers, local broadcast and radio Stations, etc.);
Major commercial activities/accounts critical to continuity of community services (e.g.,
gas stations, food stores, home supply stores, repair shops, eateries and lodging facilities,
financial institutions, etc.;
Reduce the total number of customers affected;
Reduce the length of time customers have been without power.
In directing restoration efforts to best achieve the above priorities, UEU Operations Group
personnel will generally find it most efficient to dedicate restoration resources to the following
types of facilities in the following order of priority to optimally restore electric services:
Transmission circuit (115 kV);
Substation and Mendocino Power Plant Facilities;
Distribution circuits (600 Amp -12 kV);
Distribution feeders (200 Amp 12 kV);
Distribution transformers;
Service lines.
8. EVALUATION OF THE PLAN
A. METRICS FOR MEASURING PLAN PERFORMANCE
UEU will track two metrics to measure the performance of this Wildfire Mitigation Plan: (1)
number of fire ignitions; and (2) wires down within the service territory. Tracking the number of
ignitions will assist in establishing if the strategies UEU is using for mitigation are working to
decrease ignitions. Measuring the instances of wire down in the service territory will identify
trends that could contribute to potential ignitions.
Metric 1: Fire Ignitions
For purposes of this metric, a fire ignition is defined as follows:
a) UEU facility was associated with the fire;
b) The fire was self-propagating and of a material other than electrical and/or communication
facilities;
c) The resulting fire traveled greater than one linear meter from the ignition point; and
2019 UEU Wildfire Mitigation Plan
Version 21.0
December 4, 2019June 17, 2020
19
d) UEU has knowledge that the fire occurred.
In future Wildfire Mitigation Plans, UEU will provide the number of fires that occurred that were
less than 1 acres in size. Any fires greater than 1 acres will be individually described.
Metric 2: Wires Down
The second metric is the number of distribution and transmission wires downed within U
service territory. For purposes of this metric, a wires down event includes any instance where an
electric transmission or primary distribution conductor falls to the ground or onto a foreign object.
UEU will divide the wires down metric between wires down inside and outside of the High Fire
Threat District. UEU will not normalize this metric by excluding unusual events, such as severe
storms. Instead, UEU will supplement this metric with a qualitative description of any such unusual
events.
B. IMPACT OF METRICS ON PLAN
In the initial years, UEU anticipates that there will be relatively limited data gathered through these
metrics. However, as the data collection history becomes more robust, UEU will be able to identify
areas of its operations and service territory that are disproportionately impacted. UEU will then
evaluate potential improvements to the plan.
C. MONITORING AND AUDITING THE PLAN
Review of this WMP will occur annually and any lessons learned will have the highest priority for
improving steps in the plan, any reference programs, and the process for implementation. UEU
will present this plan to the Ukiah City Council on an annual basis. The comprehensiveness of
this WMP will be assessed by and independent evaluator with experience in assessing the safe
operation of electrical infrastructure. The independent evaluator shall issue a report that will be
s Website.
D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN
UEU staff and qualified external stakeholders are encouraged to identify Wildfire Mitigation Plan
deficiencies or potential deficiencies to the Assistant Electric Utility Director as soon as possible
when observed. The Assistant Electric Utility Director shall evaluate each reported deficiency and,
if the deficiency is determined to be a valid plan deficiency, it shall be entered into a log with the
following information:
Date the deficiency was discovered;
Description of the deficiency;
Source identifying the deficiency (e.g., Internal Audit);
Priority based on deficiency severity;
Assigned corrective action including the date when it must be completed by;
Assigned staff responsible for completing the corrective action;
Date corrective action completed.
2019 UEU Wildfire Mitigation Plan
Version 21.0
December 4, 2019June 17, 2020
20
The Assistant Electric Utility Director will go over the log at regularly scheduled Leadership and
Supervisor Meetings.
E. MONITORING THE EFFECTIVENESS OF INSPECTIONS
UEU will perform inspections on either an annual, 5-year or 10 year cycle, based on GO 95 or fire
mitigation recommendations. Any areas found that need improvement or appear hazardous will be
documented with a work order, given a priority, and the work order will be tracked. When
completed the work order will have a close date.
The Assistant Electric Utility Director will assign qualified internal staff or engage a third party to
review and audit the equipment and line inspection programs called out in the Wildfire Mitigation
Plan after the completion of the first six months of the plan. The assigned auditor will:
Review records for the inspection programs;
Interview staff performing inspections to assess their knowledge of the inspection
programs;
Monitor staff performing inspection activities;
Review deficiencies noted in the programs;
Identify systemic issues or problems;
Note the timeliness of corrective actions;
Pick a random sample of some completed corrective actions and verify the effectiveness
of the corrective actions; and
Issue a written report of findings.
The Assistant Director of Utility Operations will review the audit findings and assign corrective
action as applicable. A copy of the audit report will be routed to the Director.
9. INDEPENDENT AUDITOR
Public Utilities Code section 8387(c) requires UEU to contract with a qualified independent
evaluator with experience in assessing the safe operation of electrical infrastructure to review and
assess the comprehensiveness of this Wildfire Mitigation Plan.
UEU will have the Plan reviewed using a contract through the Northern California Power Agency
following the initial approval of the City Council.
The report from the independent evaluator will be available on U website. The auditor will
present the report and findings to the Ukiah City Council at a public meeting.
2019 UEU Wildfire Mitigation Plan
Version 21.0
December 4, 2019June 17, 2020
21
BqqfoejyB.VFVGjsfNjujhbujpoQmbo
State of California - Public Utilities Commission
CPUC Fire-Threat Map
Adopted by CPUC January 19, 2018
The data portrayed in the CPUC Fire-Threat Map were developed under Rulemaking 15-05-006,
following procedures in Decision (D.) 17-01-009, revised by D.17-06-024, which adopted a work plan for
the development of a utility High Fire-Threat District (HFTD) for application of enhanced fire safety
regulations. The aforementioned decisions ordered that the HFTD be comprised of two individual map
products. One of those map products is this CPUC Fire-Threat Map. The CPUC Fire-Threat Map depicts
areas where enhanced fire safety regulations found in Decision 17-12-024 will apply. The final CPUC Fire-
Threat Map was submitted to the Commission via a Tier 1 Advice Letter that was adopted by the
Commission's Safety and Enforcement Division (SED) with a disposition letter on January 19, 2018. All
data and information portrayed on the CPUC Fire-Threat Map are for the expressed use called out in
D.17-12-024, and any other use of this map are not the responsibility or endorsed by the Commission or
it's supporting Independent Review Team.
Fire-Threat Areas
Tier 2 - Elevated
Tier 3 - Extreme
Counties
015306090120
Miles
µ
For more information about the data and map depicted,
or other matters related to Utility wildfire safety,
please contact Terrie Prosper at Terrie.Prosper@cpuc.ca.gov
Esri, Garmin, GEBCO, NOAA NGDC, and other contributors
Basemap sourced from ESRI (World Oceans).
Buubdinfou3
June 2, 2020
UKIAH ELECTRIC UTILITY
Ukiah Wildfire Mitigation Plan Review
Ukiah Wildfire Mitigation Plan
163965
Wes Spencer
wes.spencer@powereng.com
208-788-0317
POWER ENGINEERS, INC.
Ukiah Wildfire Mitigation Plan Review
UKIAH ELECTRIC UTILITY
WES SPENCER
208-788-0317
WES.SPENCER@POWERENG.COM
REVISION HISTORY
DATE REVISED BY REVISION
6/1/2020 Wes Spencer 0
ORL 176-0652 163965 (2020-06-02) JM6PAGE i
POWER ENGINEERS, INC.
TABLE OF CONTENTS
1 BACKGROUND ........................................................................................................................... 1
2 GENERAL FINDINGS ................................................................................................................ 1
3 RECOMMENDATIONS FOR SECTIONS THAT SHOULD BE REVISED ....................... 1
4 ADDITIONAL RECOMMENDATIONS FOR SPECIFIC SECTIONS ................................ 2
5 GENERAL RECOMMENDATION ........................................................................................... 3
ORL 176-0652 163965 (2020-06-02) JM6PAGE ii
POWER ENGINEERS, INC.
1 BACKGROUND
Ukiah Electric Utility (UEU) contracted with POWER Engineers, Inc. (POWER) to review UEU’s
Wildfire Mitigation Plan (WMP) for compliance with California Public Utilities Code Section 8387
(Code) and make recommendations for revisions that might be necessary. The Code requires that each
local publicly owned electric utility and/or electrical cooperative shall prepare and submit a WMP to
the California Wildfire Safety Advisory Board and lists specific topics that the WMP shall consider.
2 GENERAL FINDINGS
The analysis conducted for UEU’s Wildfire Mitigation Plan compared the requirements of each
section of the Code with the WMP and did not find any significant issues. The analysis did identify
several sections of the WMP that should be strengthened.
The analysis established the following high-level findings:
CPUC Code Section 8387 (b)(2) contains 14 lettered topics that each WMP shall consider,
some of which contain subheadings
The lettered topics in the Code were separated into 22 topics for this review
UEU’s WMP addresses all of the 22 topics identified for review
Overall, UEU’s WMP compares favorably to plans submitted by other utilities
Discussions in three sections of the WMP should be revised to assure compliance with the
Code
Discussion for one topic provides limited information and could be expanded to better
address the intent of the Code
Recommendations for some other sections are provided for UEU’s consideration
3 RECOMMENDATIONS FOR SECTIONS THAT SHOULD BE
REVISED
It is recommended that each of the following WMP sections be revised to assure complete
compliance with the Code requirements. For each section the topic from the Code is shown along
with the relevant section number from the UEU WMP. The comments explain the weakness of the
WMP section and recommendations for revisions. The revisions recommended should be relatively
easy to implement.
Note that the code text here may vary slightly from the actual text in the code and that the term utility
has been substituted for local publicly owned electric utility and/or electrical cooperatives. The
reader should refer to the code as published by the CPUC for the exact text.
Code (2) (C) A description of the preventive strategies and programs to be adopted to minimize the
risk of its electrical lines and equipment causing catastrophic wildfires, including consideration of
dynamic climate change risks.
ORL 176-0652 163965 (2020-06-03) JM6PAGE 1
POWER ENGINEERS, INC.
UEU §2C – Comment: Strategies and programs are well described. Climate change risks are not
addressed here. Climate Risk is mentioned in §4D but is there is no discussion of how any strategies
or programs consider it. The WMP should be expanded to include a brief discussion of dynamic
climate change risks if any such risks are applicable to UEU. Some other plans have noted that they
were unable to identify any direct risks with dynamic climate change.
Code (2) (D) A description of the metrics the utility plans to use to evaluate the wildfire mitigation
plan’s performance and the assumptions that underlie the use of those metrics.
UEU §8A – Comment: The two metrics presented are reasonable and are the same as ones presented
in other plans. The rationale and assumptions for use of these metrics should be included.
Code (2) (G) Appropriate and feasible procedures for notifying a customer who may be impacted by
the deenergizing of electrical lines. The procedures shall direct notification to all public safety
offices, critical first responders, health care facilities, and operators of telecommunications
infrastructure with premises within the footprint of potential deenergization for a given event.
UEU §5F, §6 – Comment: Section 5F references coordination with other departments,
communications protocols, and social media, but does not explain how the groups identified in the
code will be notified. The coordination will probably provide information to public safety officials
and first responders. The section should be expanded to more clearly describe how health care
facilities and telecommunications operator will receive notification. Section 6 refers to a proactive
outreach and education strategy that is apparently a joint effort among multiple departments. It should
be made clear either that such a strategy is either already in place or is under development.
Code (2) (J) A list that identifies, describes, and prioritizes all wildfire risks, and drivers for those
risks, throughout the service territory. The list shall include, but not be limited to, both of the
following:
i. Risks and risk drivers associated with design, construction, operation, and maintenance of
the utility’s equipment and facilities.
ii. Particular risks and risk drivers associated with topographic and climatological risk
factors throughout the different parts of utility’s service territory
UEU §4C – Comment: The section does not discuss any risk except for reference to the small
section of the UEU system that is in Tier 2 fire threat area. The responses for this part of the code
vary widely in WMP’s from others and many do not include any specific risks. UEU may elect to
take the same approach and not expand this section. However, some possible risks for design,
construction, operation and maintenance that UEU might want to consider could be items such as old
poles, bare conductor, large bird nests, etc.
4 ADDITIONAL RECOMMENDATIONS FOR SPECIFIC SECTIONS
The following comments and recommendations are offered as ways to strengthen the WMP.
UEU §4B – Comment: The section identifies historical sources of outages that were examined by
staff. It does not provide any rationale for selecting these sources as potential wildfire risks or what
was found during staff’s examination of them. A brief explanation would be beneficial.
UEU §4D – Comment: The section lists geographical and climate risks. Since only a small portion
of UEU’s facilities are in the fire threat zone, it would be helpful to include a statement and map to
describe the facilities that are inside the threat zone compared to those outside the threat zone. Any
ORL 176-0652 163965 (2020-06-03) JM6PAGE 2
POWER ENGINEERS, INC.
issues related to working in the threat zone should also be discussed. This could include such items as
creeks, ditches, or general terrain that would make it difficult to get trucks or equipment where it
would be needed.
UEU §4E – Comment: The section discusses the CPUC Fire Threat Map and adjustments to it. The
code asks for … any geographic area in the service territory that is a higher wildfire threat than is
identified in a commission fire threat map… A statement that there are currently no such areas would
be beneficial.
UEU §5A – Comment: The section refers to and includes excepts from GO95 for vegetation
management. It would be helpful to add a statement about UEU’s existing line clearance program or
how inspection and maintenance cycles will be established in a new program.
UEU §5G – Comment: The section states that system protection will be set for non-reclose. A
statement should be added about how many devices are involved and how they will be set for non-
reclose, i.e. though SCADA or manually at each device.
UEU §5I, §5J, §5K – Comment: Sections were not included in the version of the plan reviewed.
These sections will provide additional support for the WMP.
5 GENERAL RECOMMENDATION
Ukiah is generally located in an area that is outside the Tier 2 Fire Threat Zone yet is subject to events
in the zone. Maps are very useful to make clear how UEU’s service territory relates to the fire zone
and how events in the zone but outside UEU’s territory could impact UEU’s service.
ORL 176-0652 163965 (2020-06-03) JM6PAGE 3
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Study Overview & ScopeFinancial Plan ResultsCost of Service & Rate DesignNext Steps
1.2.3.4.
Future
Estimates
Rate Plan
Proposed
2020
1,
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ugust 19, 2020
DirectstReceive final comments and finalize reportHold public hearing to adopt new water rates on AImplementneww
1.2.3.4.
ATTACHMENT #1
Ukiah Valley Golf Course
Capital Improvement Projects
2020/2021
Prepared by: Frank Johnson, PGA Director of Golf
July 30, 2019
Ukiah Valley Golf Course 599 Park Blvd Ukiah, California 95482 T 707 467-2832 F 707 433.7846 www.ukiahgolf.com
2020/2021
2020/2021 Capital Improvements
The golf course is for the use and enjoyment of the public and all its patrons. In order that the public can be
given the best possible golfing experience, the golf course operations and maintenance must be run as a
business with all areas open to constructive feedback. The most important fact is that players are our
lifeblood and will provide revenue for us to operate and maintain the communities golf Our number
one goal must be to keep our current and future players coming back. All planning and decisions must be
analyzed for their short and long term effect. Without capital spending, repair costs will continue to rise and
revenues will continue to fall.
Here is a list of our capital improvement needs for 2020/2021:
Sand Fairways.
Improved fairways are important to retain players. Sand application over time, improves conditions and
playability. Other benefits include a reduction in earthworm castings, improved rooting, earlier spring green-
up and reduction in water use. The primary reason fairway topdressing programs are implemented istofirm
the surfaces, improved playability and minimize course closure following heavy and prolonged rains.
Fairway Seeding.
Improvements will include a new drought tolerant grass, sand usage and wetting agents. The new grass will
consist of 4 different grass types for deeper root growth and better playing surface. This blend has been
proven to perform well in high heat and less water areas. The continued fairway resurfacing will showall
players that the Ukiah Valley Golf Course is a viable recreation area worthy of their spending dollars.Its not
enough in this difficult environment to just have a course, you must show the willingness to spend money
and improve your product. Our fairways continue to improve in appearance and playability.
2020/2021 Capital Improvement Projects
Secure Retaining Wall #8 Green
The retaining wall is failing on #8 green. Secure retaining wall until a long term fix can be identified.
Tree trimming and removal of limbs. Strategic planting of new trees.
Remove dangerous limbs and branches near tees and greens. Areas that restrict movement of water and
low hanging limbs. This is a safety issue that if not addressed will cause harm to players and maintenance
staff. Start to identify areas that new trees can be placed.
Tee Reconstruction.
Each year we plan on using our capital funds to remove the current sod, flatten teeing area and create more
useable space. This creates less work for staff and our tees will improve throughout the season. Hole #2 is
the next tee for reconstruction. Remove the old retaining wall that is failing and create a new walkway. This
process will also create more usable space to protect the tee from damage from use during the year.
Cart Path Repair.
The area that we plan on improving is an area between holes 10 and 11. Resurface entire area of cart path.
Course Signage, Yardage and Directional Controls.
Replace all course signage, trash receptacles and directional signage. Continue replacing all signs and items
used for course direction. These items have not been replaced for years and are an important part of our
operation. To improve pace of play, clock stations, new yardage signs and yardage posted on sprinkler
heads help players maintain good pace around the course.
2020/2021 Capital Improvement Projects
Capital Improvement Summary and Estimates
Items are listed and will be completed contingent on available funds.
Sand Fairways: $5,000
Fairway Seeding: $4,000
Secure Retaining Wall #8 Green: $10,000
Tee Reconstruction: $15,000
Cart Path Repair: $10,000
Course Signage and Directional Controls: $3,000
Summary
Continue to look not only at immediate goals but not forget our long term goals. Operationally, it will beour
responsibility to drive revenue and balance our budget. We must continue to change when change is needed
and to establish good working relationships with both the Mens and Womens Golf Clubs. As stated in our
mission statement, the course will provide opportunities to serve as a recreation area and to providea
positive image to the citizens of the Ukiah Valley.
Thank you for allowing me to serve you.
Frank Johnson
PGA Class Director of Golf
2020/2021 Capital Improvement Projects
(see
calendar from NCPA)
To: Bargaining Unit Representatives
From: Sage Sangiacomo, City Manager
Date: May 28, 2020
Re: Preliminary Benchmark COLA Analysis and City Proposal to All Bargaining Units
In the last two months, the City of Ukiah has been increasingly confronted with challenges due
to the COVID-19 pandemic, resulting in unprecedented economic impacts.
axes,
we have been closely monitoring the economic impacts of this emergency and are witnessing
devastating losses. We also anticipate our utility operations will be impacted by revenue
declines ranging from 5%-8%.
The Shelter In Place orders effectively closed all non-essential business, including auto
dealerships, hotels, restaurants and many retail establishments. Our local economy has, and is
continuing to, contract as a result of massive decreases in spending and the loss of employment
for many of our more vulnerable citizens. Many of the impacts resulting from the Shelter in
Place orders will not be known for some time, but we are estimating a loss of over $6.3 million
in revenue between now and July 2021. In addition, we also know that labor costs, specifically
for health and retirement, will continue to increase and hurt the bottom line.
In response, the leadership at the City has been working hard to immediately cut spending and
make drastic reductions to nll remaining travel and non-essential training
funds, supplies, and contracts were eliminated from the current budget, and a number of
vacant positions were frozen. For the upcoming budget year, we anticipate at least 15
positions will remain frozen, and there will be the need for labor concessions and further
workforce reductions. Projects and programs are being evaluated to determine viability with a
number of cuts already implemented; new sources of revenue are also being sought.
Additionally, as part of the upcoming FY 2020/2021 budget process, Finance Director Dan
Buffalo, conducted a preliminary benchmark analysis of the 3% COLA scheduled to take effect
September 19, 2020 for all bargaining units. Please refer to attached memorandum (Exhibit A).
As you will se, with a high degree of confidence, that
benchmark revenues for the 2020 fiscal year will be lower than those in the prior year. In the
event that benchmark revenues fall below the prior year, the scheduled COLA adjustment will
revert to the CPI calculation of the average U.S. City and SF-Oakland-San Jose figures for April,
to a maximum of 3%. April figures have been released, and we now know that the CPI average
is 0.15%.
Based upon this analysis and the unprecedented times we are ultimately facing, I would like to
propose that all labor units forgo the scheduled COLA for September 2020, which we expect to
revert to the CPI average of only 0.15%, and that all contracts be extended by one year to
September 2022. In year 2021, the City proposes to move the current benchmark salary
increase language, utilizing the combined revenue collected for property tax, sales tax, and
transient occupancy tax total for FY 2019/20. The effective date of the new salary increase
would be the first full pay period following September 19, 2021.
The City of Ukiah remains committed to our team members and is doing everything possible to
minimize the impacts on our workforce. It is important to understand that we are facing
unprecedented impacts and therefore, we are looking to work quickly with the bargaining units
and receive feedback as soon as possible. Ultimately, we believe this is the best practical
option moving forward given what we know at this time. As we begin to realize the full impacts
of this pandemic, we may need to reach out to the units to discuss and negotiate further
concessions.
I look forward to discussing the proposal further with representatives at an all group
GoToMeeting scheduled for Tuesday, June 2, 2020. Please do not hesitate to reach out to
Human Resources Director, Sheri Mannion, after the group meeting should you feel the need to
meet individually to discuss this proposal further.
C ITY OF U KIAH M EMORANDUM
Date: May 14, 2020
To: Sage Sangiacomo, City Manager
From: Dan Buffalo
Subject: Preliminary Benchmark Analysis, 3% COLA Scheduled September 2020
Below are the preliminary results of my benchmark analysis of the three percent (3%) COLA scheduled
to take effect September 19, 2020 for all City bargaining groups.
The language in each MOU states for year three (2020), 3% increase to base salary effective the first full
pay period following September 19, 2020, unless the local economic benchmark consisting of total
revenue collected ŅƚƩ ƦƩƚƦĻƩƷǤ ƷğǣͲ ƭğƌĻƭ Ʒğǣ ğƓķ ƷƩğƓƭźĻƓƷ ƚĭĭǒƦğƓĭǤ Ʒğǣ falls below the combined
total for the past audited Fiscal Year of 2018/19. Should the audited revenues fall below the benchmark,
the increase will revert to the CPI calculation of the average of U.S. City and SF-Oakland-San Jose figures
for April, to a maximum of 3%. In no case shall this result in a decrease in compensation.
The final analysis will not be complete until the accrual period for June is closed and all applicable
revenue for the year has been recognized and recorded. However, preliminary results of my analysis
suggest with a high degree of confidence that benchmark revenues for the 2020 fiscal year will be lower
than those in the prior year, 2019. The analysis is as follows:
As per the terms of each MOU, in the event benchmark revenues fall below the prior year, the
scheduled COLA adjustment for September 19, 2020 will default to the CPI-u as measured and reported
in the month of April. The average of the U.S. City (-0.8%) and SF-Oakland-San Jose (1.1) is 0.15%
increase for the 12-month period, April to April.
As mentioned above, the final benchmark analysis will be completed using actual benchmark revenue
data, which will be available in August, 2020.