Loading...
HomeMy WebLinkAboutMelton Design Group, Inc. 2019-02-13; Amendment 2 2020-02-21COU No. Mg if CITY OF UKIAH AMENDMENT NO. 2 TO CONTRACT #1819165 BETWEEN MELTON DESIGN GROUP and THE CITY OF UKIAH This Amendment No. 2 entered on February 21, 2020, revises the Agreement for Professional services dated February 13, 2019, between the City of Ukiah and Melton Design Group, relating landscape architect services for Riverside Park Regeneration Project. This Amendment No. 2 amends the Agreement as follows: 1. Adds CEQA work to the Scope of Work, as per Exhibit 1. 2. Adds additional cost to the contract in the amount not to exceed 538,699, for a total revised, not to exceed, contract amount of $278.792. Except as expressly amended by this Amendment, all other terms remain unchanged and in full force and effect. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AMENDMENT ON THE EFFECTIVE DATE: MELTON DESIGN GR BY: DATE: - �4r--=)2 PRINT N E: GJ rQ,9 D rj Wise CITY OF UKIAH BY: 5./ DATE: 0 7 4 ' D<_)SAGE GIA OMO, CITY MANAGER ATTEST BY: DATE: a a-14-2D2D KRISTINE LAWLER, CITY CLERK MDG MELTON BETWEEN the Client: Riverside Park Regeneration Project Amendment # 2 Project No. 2369 Contract # 1919165 City of Ukiah Dept. of Community Services 300 Seminary Avenue Ukiah CA 95482 (707) 463-6233 mhorger@cityofukiah.com EXHIBIT 1 to AMENDMENT 2 - COU 1819-165 And the Consultant: Melton Design Group, Inc. (MDG) 820 Broadway Street Chico CA 95928 Chico (530) 899-1616 — Olga (916) 754-2153 olga@meltondg.com Project: February 5, 2020 Amendment #2 to Original Contract Riverside Park Regeneration Project Environmental Services: CEQA/Initial Study Mitigated Negative Declaration Project Understanding: This amendment to our contract represents the City's requests for CEQA work to be completed. These services will cover additional cost for environmental services to be provided by Environmental Science Associates (ESA) to prepare a new Initial Study Mitigated Negative Declaration (IS/MND) which will utilize the updated 2019 CEQA Guidelines as summarized below and as shown on Exhibit A. SECTION 1- SCOPE OF SERVICES Environmental services will include and capture: • Preparation of robust project description, including site history, identification of previous approvals and applicable planning documents. • Preparation of a new Initial Study Mitigated Negative Declaration (IS/MND) to evaluate site conditions and potential impacts related to proposed restoration effort. • IS/MND will describe existing environmental conditions and provide analysis under each of the resource topics from the updated 2019 CEQA Guidelines Appendix G checklist to identify whether the project, as proposed, would result in adverse impacts to the environment. • IS/MND will include details of appropriate measures to mitigate impacts to less significant levels. • Preparation of an Administrative Draft IS/MND for City review. • Preparation of a Public Draft IS/MND for public comment, scope assumes a 30 -day public review period. o Scope excludes preparation of public notices, public outreach, and fees associated with noticing process. • Review and summarize all public comments received and work with the City to discuss response strategies and responsibilities. • Preparation of final IS/MND. • Support to facilitate tribal cultural resource consultation as required under AB 52. Effort would MDG MELTONDESiGNGPOUr 1930 G ST SACRAMENTO CA 95811 - 916.754.2153 820 BROADWAY ST CHICO CA 95928 - 530.899.1616 MELTONDG.COM MDG MELTONDESIGNGROUP Riverside Park Regeneration Project Amendment # 2 Project No. 2369 Contract # 1919165 February 5, 2020 include identification of relevant tribes in the project area and preparation and distribution of an outreach letter to identified tribes. • Completion of services is estimated to be within 4 months of issuance of a notice to proceed. SECTION 2 - BASIS OF COMPENSATION Consultant services for Environmental Science Associates as described in Section 1. Costs shall be a not to exceed figure shown below: 1. Environmental Services by ESA (IS/MND) $ 38,699.00 COMPENSATION (Billed not to Exceed) $ 38,699.00 Compensation for the above services shall be billed on a lump sum basis when the services are complete. Let us know if you have any questions concerning this proposal. If the above meets your approval, please add the scope of work as an amendment to our existing contract and send to our office to sign. Sincerely, Greg Melton, Principal, RLA #4217 Melton Design Group MDG MELTONDES1GNGROUPR• 1930 G ST SACRAMENTO CA 95811 - 916.754.2153 820 BROADWAY ST CHICO CA 95928 - 530.899.1616 MELTONDG.COM 550 Kearny Street Suite 800 San Francisco, CA 94108 415.896.5900 415.896.0332 December 30, 2019 Olga Garzon Melton Design Group 1930 G Street Sacramento, CA 95811 via email: olga@meltondg.com Subject Ukiah Riverside Park Regeneration Project — Scope of Work, Schedule, and Cost Estimate for Environmental Services: CEQA Dear Ms. Garzon, EXHIBIT A Environmental Science Associates (ESA) is pleased to present this proposal to develop the environmental documentation for the Ukiah Riverside Park Regeneration Project for the City of Ukiah (the City). We are excited to continue to work with the City and Melton Design Group on this project. The following scope of work, schedule, and budget outline our anticipated approach to achieve compliance with the requirements of the California Environmental Quality Act (CEQA) in a manner that is cost-effective, consistent with the City of Ukiah's objectives. ESA has reviewed the prior CEQA documentation associated with Riverside Park (the Initial Study for the Refined Concept Plan for Riverside Park, August 1999) and determined that although this IS/MND includes useful background information, it does not analyze the Riverside Park Regeneration Project in a meaningful way. The document does not evaluate any site conditions or potential impacts related to floodplain restoration, which is central to the current effort. An Addendum to an Environmental Impact Report or Negative Declaration may be prepared ifonly minor technical changes or additions (to a previously described project) are proposed, per 15164 (b) of the CEQA Guidelines. As the prior CEQA document does not satisfy these criteria, an addendum is not an adequate level of CEQA analysis for the project currently under consideration and development. Therefore, ESA proposes to prepare a new Initial Study Mitigated Negative Declaration (IS/MND) to ensure that potential impacts associated with the proposed project are properly analyzed. Project Understanding ESA understands that the goal of the Riverside Park Regeneration Project is to transform the highly disturbed and degraded portions of Riverside Park into an ecologically rich corridor to enhance habitat and the visitor's experience. ESA proposes to utilize the prior CEQA documents as well as the existing biological habitat assessment, wetland delineation report, and any other relevant available studies to efficiently assist the City with the preparation of the IS/MND. Scope of Work Task 6.0: Prepare Project Description Providing a robust description of the site history, with a focus on identifying previous approvals and applicable planning documents, will set the stage for the environmental analysis in the IS/MND. As part of this task, ESA will prepare a project description, based on information developed by the City and its design team, including relevant plans and maps, the proposed site plan and anticipated landscape design details. We anticipate working closely with the City to accurately describe the background and history of the project site, including providing a timeline of approvals and environmental clearance. December 30, 2019 Page 1 ESA will submit the draft project description to the design team and City for review, and will revise the description based upon comments received from the design team and City staff. One round of review of the draft project description is assumed. Task 6.0 Deliverables: 1 Draft project description, provided in digital format for City staff review Task 6.1 Project Management CEQA Coordination This task includes weekly project coordination meetings/conference calls with the project team and City staff, as needed. Project management time is budgeted based on a schedule to complete the project within 4 months, following Notice to Proceed. To ensure adequate team communication and efficient progression for deliverables associated with the CEQA document, the project management team will be available for weekly conference calls with the City and the design team, on an "as needed" basis. Our costs assume a half-hour call attended by the ESA PM and CEQA Task Leader each week. This task also provides time for review of budget and project invoices. Task 6.2: Prepare Initial Study ESA proposes to prepare an 1S/MND to evaluate the potential impacts of the proposed restoration effort. The IS/MND will describe existing environmental conditions and provide analysis under each of the resource topics from the updated 2019 CEQA Guidelines Appendix G checklist to identify whether the project, as proposed, would result in adverse impacts to the environment. Where impacts are identified, the IS/MND will include details of appropriate measures to mitigate such impacts to less than significant levels. The IS/MND will present the technical environmental analyses in a clear and organized format understandable to the lay reader, while also providing the information needed by City decision makers and responsible (permitting) agencies. The document will screen out (through brief summary discussions) the topics not requiring in depth environmental analysis and include substantive discussions of resource topics with a potential to be impacted by the Project. Based on our understanding of the project site, it is likely that noise, air quality, hazards and hazardous materials, hydrology and water quality, and biology will require particular attention to detail and a thorough, defensible analysis. As part of this task ESA will conduct a one -day visit to document existing site conditions. Our scope assumes no additional site investigations or surveys will be required. Using information obtained during the site visit, as well as data from recently prepared technical reports and other publically available information, ESA will prepare an Administrative Draft IS/MND for City review. Our scope assumes that the City will provide one set of consolidated City comments. ESA will address City comments and prepare the Public Draft IS/MND. For efficiency we propose that any remaining City comments be resolved during a one-hour phone call. Following final resolution of comments, ESA will prepare the Public Draft and provide to the City for distribution (see Task deliverables listed below). This scope also assumes that the City will prepare public notices, conduct any necessary public outreach, and that the City will be responsible for any fees associated with the noticing process. Following publication of the Public Draft ESA will review and summarize all comments received during the public review period; coordinate with the City, as necessary, to discuss response strategies and responsibilities; and prepare responses for incorporation into the Final IS/MND. As necessary, revisions to the Draft IS/MND generated by these comments will be incorporated into a Final IS/MND. Task 6.2 Deliverables: ✓ Administrative Draft IS/MND (electronic format MS Word and PDF) ✓ Public Draft 1S/MND (10 printed copies; electronic PDF format [10 USBs]) December 30, 2019 Page 2 ✓ Final Administrative Record (electronic USB format) ✓ Internal Draft Final IS/MND (electronic MS Word format) ✓ Final IS/MND (10 printed copies; electronic MS Word and PDF format) Task 6.3 Native American Consultation Support As tribal cultural resources consultation is required under AB 52, ESA can provide the City with support to facilitate tribal cultural resources consultation. This effort would include identification of relevant tribes in the project area and preparation and distribution of an outreach letter to identified tribes. We estimate that effort under this task will require 10 staff hours. Ongoing consultation support is not included as part of this scope. Schedule We understand that the City is eager to initiate and complete the CEQA review process as soon as possible. Based on this, we expect that the draft project description could be prepared and submitted in approximately two weeks of issuance of a Notice to Proceed and receipt of all technical documents prepared by the design team. The Draft Initial Study environmental evaluation and analysis will follow within six weeks of City approval of the project description. The schedule assumes a 30 -day public review period for the 1S/MND. ESA estimates that the scope of work provided herein would be completed within 4 months of issuance of a Notice to Proceed. Project Team The project director for this effort will be Eve Pier-Kieli, with Melissa Carter continuing to serve as project manager. Maria Hensel will serve as Task Leader for the CEQA effort. Other staff will be included in the technical analysis, as appropriate for the technical topic. Cost Estimate A breakdown of ESA's estimated cost to complete this scope of work is $38,699, as shown in the table below. This cost estimate is based on the following assumptions: • All parties adhere to schedule commitments and there are no material increases to the overall project schedule; • Team conference calls will consist of weekly (half-hour) calls on an as needed basis; • A one -day site visit (with 2 ESA staff present) will be adequate to inform the CEQA analysis. The project will not require additional technical studies or in-depth site investigations; • The City will be responsible for preparation and distribution of notices (including submittal fees) and public outreach; • The IS/MND is not anticipated to exceed 100 pages in length; this scope assumes 10 printed copies will be sufficient; additional copies can be made available for an additional cost; • There is a low level of controversy surrounding the proposed project. Our scope of work and budget assumes 36 hours of staff time will be adequate to support responses to public comments. December 30, 2019 Page 3 LSA 550 Kearny Street Suite 800 San Francisco, CA 94108 415.896.5900 415.896.0332 Table 1: Ukiah Riverside Park Regeneration Project CEQA Cost Proposal ESA Labor Detail and Expense Summary Employee Names Labor Category E. Pier Kieli M. Carter J. O'Dell B. Sewell M. Burns J. Watson S. Rosenblum W. McCullough B. Carroll B. Seltzer B. Pittman M. Fagundes R. Hoffman S. Bishop M Hensel A Sires AS Jereczek ',rector III Managing Associate 111 Managing Associate 11 Senior Associate 11 Associate 111 Associate 11 Associate 1 Total Hours Labor Price Task # Task Name/Description $ 200 $ 180 $ 170 $ 150 $ 130 $ 125 $ 105 6.0 Project Description 2 4 6 12 24 $ 3.500 6 1 Project Management CEQA Coordination 8 8 16 S 2.400 6 2 Draft Initial Study, Impact Analysis & Mitigation 16 14 30 24 44 48 38 220 $ 30,730 6.3 Native American Consultation Support 8 2 10 $ 1,610 Total Hours 16 16 50 30 64 50 38 270 Total Labor Costs $ 3.200 $ 2,880 S 8,500 5 4.500 $ 8,320 $ 6,250 $ 3,990 $ 38,240 ESA Labor Cost ESA Non -Labor Expenses Reimbursable Expenses ESA Equipment Usage Subtotal ESA Non -Labor Expenses PROJECT TOTAL $ 38,240 $ 459 $ 459 $ 38,699 December 30, 2019 Page 4 ESA 550 Kearny Street Suite 800 San Francisco, CA 94108 415.896.5900 415 896.0332 I would be happy to further discuss our proposed approach and work plan and answer any questions you may have. Please feel free to contact me at (415) 262-2373 or through email: lncarterapesassoc.cotn. We look forward to working with you and thank you for your time and consideration. Sincerely, ��ie�•�u� it) (,r'1fi- Melissa Carter, PE Project Manager December 30, 2019 Page 5