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City Council
Regular Meeting
AGENDA
Civic Center Council Chamber♦ 300 Seminary Avenue ♦ Ukiah, CA 95482
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May 20, 2020 - 6:00 PM
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
5.a. Approval of the Minutes for the May 6, 2020, Regular Meeting.
Recommended Action:Approve the Minutes of May 6, 2020, Regular Meeting, as submitted.
Attachments:
1. 2020-05-06 Draft Minutes
5.b. Approval of the Minutes for the May 13, 2020, Special Meeting.
Recommended Action:Approve the Minutes of May 13, 2020, Special Meeting, as submitted.
Attachments:
1. 2020-05-13 Draft Minutes
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The
City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days(90)the time
within which the decision of the City Boards and Agencies may be judicially challenged.
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7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council.
Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will
be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will
approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations.
7.a. Approval of Notice of Completion for Dora ADA Improvement Project, Specification No. 19-19.
Recommended Action: 1.Accept the work as complete. 2. Direct the City Clerk to file the Notice
of Completion with the County Recorder for Dora ADA Improvement Project, Specification No. 19-
19.
Attachments:
1. Notice of Completion - Spec 19-19
7.b. Consideration of Adoption of Resolution Reappointing Mark Ashiku to the Airport Commission.
Recommended Action:Adopt Resolution reappointing Mark Ashiku to the Airport Commission,
term to expire May 20, 2023.
Attachments:
1. Policy Resolution No. 2014-48
2. Application City Ukiah Airport Commission
3. Memo - Nomination - Ashiku
4. Proposed Resolution
7.c. Adoption of Resolution Authorizing Application for, and Receipt of, Local Government Planning
Support Grant Program Funds, and Approve Corresponding Budget Amendments if Awarded.
Recommended Action:Adopt the Resolution Authorizing Application for, and Receipt of, Local
Government Planning Support Grant Program Funds (LEAP Grant Program), and Approve
Corresponding Budget Amendments, if awarded.
Attachments:
1. Draft Resolution
7.d. Award Contract for Specification #20-07 Todd Grove Park Electric Service Upgrade to Wpf
Construction LLC of Ukiah, CA in the Amount of$69,165. (EUD).
Recommended Action:Award contract in the amount of$69,165 for Todd Grove Park Electric
Service Upgrade to Wipf Construction, LLC of Ukiah.
Attachments:
1. Bid_Results_Export (1)
2. Wpf Bid 05122020
Page 2 of 7
7.e. Authorize the City Manager to Negotiate and Execute a Professional Services Agreement with
Building Energy Systems Co. & Dancing Dog Design Build, Inc. for Design and Engineering
Services to Develop Building Plans for Accessory Dwelling Units (ADUs), to be Paid from SB 2
Planning Grant Program Funds.
Recommended Action:Authorize the City Manager to Negotiate a Professional Services
Agreement with Building Energy Systems Co. & Dancing Dog Design Build, Inc, for Design and
Engineering Services to Develop Building Plans forAccessory Dwelling Units(ADUs), to be Paid
from SB 2 Planning Grant Program Funds.
Attachments:
1. RFP and Addendum
2. Building Energy Systems Co & Dancing Dog Design Build Proposal
7.f. Annual Review of Mobilehome Park Stabilization Fees and Activities, Possible Adoption of
Resolution Amending Resolution No. 2019-42; and Approval to Waive Fees for the FY 2019-
20.
Recommended Action: Receive report on the Mobilehome Park Stabilization Administrative Costs
and Activities; adopt the Resolution amending Exhibit A to Resolution 2019-42 adjusting the
administrative costs; approve waiving fees for FY 2019-20;and charge$496 to Mobilehome Park
Rent Stabilization Fund for this year's administrative costs.
Attachments:
1. Resolution 2019-42
2. Letter to Residents
3. Draft Resolution - redline & clean
7.g. Report of Contract in the amount of$24,897.00 with Ferranti Construction for Temporary
Shoring Repair of Glue Laminated Beams at the Grace Hudson Museum and Approval of the
Corresponding Budget Amendment.
Recommended Action: Receive report regarding contract award to Ferranti Construction for the
Temporary Shoring Repair of Glue Laminated Beams and approve corresponding budget
amendment.
Attachments:
1. Request for Bid E37612 - Complete
2. Bid Tab - E37612
7.h. Approval of Updated Plans and Specifications for the Replacement of Pressure Zone 2 South
Reservoir, and Authorize Staff to issue Bids for Specification No 20-02.
Recommended Action:Approve Updated Plans and Specifications for the Replacement of
Pressure Zone 2 South Reservoir(PZ2S), and Authorize Staff to issue Bids for Specification No
20-02.
Attachments:
1. 416086 - PlanSet- 22x34 - 20200422
2. 20200428 - ContractDocs - GlassFusedvsMH -JT
3. 416086 CostEstimate - 20200428
Page 3 of 7
7.i. Award Bid to T&T Paving Inc., dba Valley Paving in the Amount of$114,671 for the Golf
Course Storm Drain Project, Specification No. 19-07, and approval of corresponding budget
amendment.
Recommended Action: Declare the bid from Schaefer Engineer Inc. as non-responsive, reject the
bid, and award the contract to T&T Paving Inc., dba Valley Paving in the Amount of$114,671 for
the Golf Course Storm Drain Project, Specification No. 19-07, and approval of corresponding
budget amendment.
Attachments:
1. Spec 19-07 Golf Course Storm Drain
2. Bid_Results_Export (23)
3. Bid from Schaefer Engineering
4. Subletting and Subcontracting
5. Bid from Valley Paving
6. Valley Paving - Sub-contractor DIR number correction
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,
you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you
may do so at this time. In order for everyone to be heard, please limit your comments to three(3)minutes per person and not
more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in
which the subject is not listed on the agenda.
9. COUNCIL REPORTS
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
11.a. Hearing on Consideration and Possible Adoption of Resolution Certifying EIR for Landfill
Closure and Post-Closure Maintenance Plan and Approval of Plan.
Recommended Action: Take two actions in the following order: (1) adopt the Resolution attached
as Attachment 1 adopting the Statement of Facts(Attachment 2), which makes findings of fact
and certifies as complete the final EIR for the Closure and Post-Closure Maintenance Plan and(2)
approve the Closure and Post-Closure Maintenance Plan.
Attachments:
1. Reso Adopt EIR MMRP- Final
2. Findings of Fact
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11.b. Consideration of Adoption of a Resolution Adjusting the Current Fire Prevention Fees to Reflect
the Actual Encumbered Costs, and Increase the List of Categories to Reflect Actual Items or
Tasks Completed by the Prevention Office.
Recommended Action:Adopt, by resolution, the proposed fee schedule to recover as close as
possible the encumbered rate as presented and increase the categories of items the actual
services performed.
Attachments:
1. Proposed Fee Schedule 2020
2. Fee Comparison
3. Ukiah Valley Fire Authority Prevention Bureau Summary
4. Explanations
5. Fire Department Fee Schedule Proposal PPT
6. Resolution for Fee Increase 2020- City
12. UNFINISHED BUSINESS
12.a. Discuss and Consider Approval of Resolution Confirming Emergency Orders of the City
Manager of the City of Ukiah in His Capacity as the Director of Emergency Services Expanding
the Temporary Use of Property for Businesses Impacted by COVID-19.
Recommended Action:Approve Resolution confirming Emergency Order of the City Manager of
the City of Ukiah, in his capacity as the Director of Emergency Services for the City, Expanding
the Temporary Use of Property for Businesses Impacted by COVID-19.
Attachments:
1. Draft Res Confirming the EO of the CM EXPANDING THE TEMPORARY USE OF
PROPERTY FOR BUSINESSES IMPACTED BY COVID-19
12.b. Receive Status Report and Consider Any Action or Direction Related to the Novel Coronavirus
(COVID-19) Emergency Including Operational Preparedness and Response; Continuity of City
Operations and Services; Community and Business Impacts; and Any Other Related Matters.
Recommended Action: Receive status report and consider any action or direction related to the
Novel Coronavirus(COVID-19) Emergency including operational preparedness and response;
continuity of City operations and services; community and business impacts;and any other
related matters.
Attachments:
1. 4a Correspondence Received - Shoemaker
2. 4a Communication - Crane - Support Local Recovery Coalition Form COU
12.c. Consideration and Approval of an Agreement with the Weist Law Firm for As-Needed Bond
Counsel, Disclosure Counsel, and Other Debt Issuance Legal Consultancy Services and
approval of corresponding budget amendments.
Recommended Action:Approve and authorize the City Manager to negotiate and sign an
agreement with the Weist Law firm for as-needed bond counsel, disclosure counsel, and other
debt issuance legal consultancy services;and approval of corresponding budget amendments.
Attachments:
1. Bond_Counsel_Services_Agreement
13. NEW BUSINESS
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13.a. Presentation of the PFM Group on an Update to the City Council on the City's Investment
Portfolio and Recommended Changes to the City's Investment Policy.
Recommended Action: Receive a presentation from PFM Asset Management LLC(PFM) on the
City's investment portfolio, and consider and approve recommended revisions to City's
investment policy.
Attachments:
1. PFM_Ukiah_Council_Meeting_Presentation_May 2020_FINAL
2. UKIAH 1Q20_final
3. Investement Policy_July 2018_approved_REVIEW 2020 Blacklined
13.b. Receive Updates on City Council Committee and Ad Hoc Assignments, and, if Necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad Hoc(s).
Recommended Action: Receive report(s). The Council will consider modifications to committee
and ad hoc assignments along with the creation/elimination ad hoc(s).
Attachments:
1. 2020 City Council Special Assignments
14. CLOSED SESSION - CLOSED SESSION MAYBE HELD AT ANYTIME DURING THE MEETING
14.a. Conference with Legal Counsel—Anticipated Litigation
(Government Code Section 54956.9(d))
A. Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code
Section 54956.9: (Number of potential cases: 1.)
B. Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section
54956.9: (Number of potential cases: 1)
Recommended Action: Confer in Closed Session
Attachments: None
14.b. Conference with Legal Counsel—Anticipated Litigation
(Government Code Section 54956.9(d))Significant exposure to litigation pursuant
to Government Code Section 54956.9(d)(1) (Number of potential case: 1)
Recommended Action: Confer in Closed Session
Attachments: None
14.c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
Recommended Action: Confer in Closed Session
Attachments: None
14.d. Conference with Legal Counsel – Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case
No. SCUK- CVPT-15-66036
Recommended Action: Confer in Closed Session
Attachments: None
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14.e. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 157-050-03, 157-060-02, 157-050-04, 157-050-03, 157-030-02, 157-050-
01, 157-050-02, 157-050-10, 157-050-09, 157-070-01, 157-070-02, 003-190-01
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Dave Hull and Ric Piffero
Under Negotiation: Price &Terms of Payment
Recommended Action: Confer in Closed Session
Attachments: None
14.f. Conference with Labor Negotiator(54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
Recommended Action: Confer in Closed Session
Attachments: None
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter
services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate
individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of
the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA
95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin
board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours
prior to the meeting set forth on this agenda.
Kristine Lawler, City Clerk
Dated: 5/15/20
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