HomeMy WebLinkAboutSally Swanson Architects, Inc. - 2019-10-04COU No. 1920-151
AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
[Design Professional]
This Agreement, made and entered into this P` day of etD1J.tr; 2019 ("Effective Date"), by
and between CITY OF UKIAH,pALIFORNIA, hereinafter referred to as "City" and Sally Swanson
74.fd /
Architects, Inc., a Gc[sole proprietorship,�corporation)partnership, limited partnership, limited liability company,
etc] organized and in good standing under the laws of the state of California, hereinafter referred to as
"Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to preparation of an ADA Right of Way Access Plan.
b. Consultant represents that it has the qualifications, skills, experience and properly licensed to
provide these services, and is willing to provide them according to the terms of this
Agreement.
c. City and Consultant agree upon the Scope -of -Work and Work Schedule attached hereto as
Attachment "A", describing contract provisions for the project and setting forth the completion
dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope -of -Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement
between City and Consultant. The written Agreement shall be in the form of an Amendment to
this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required by the
Scope -of -Work upon receipt of a Notice to Proceed from City and shall complete such services
within 253 calendar days from receipt of the Notice to Proceed. Consultant shall complete the
work to the City's reasonable satisfaction, even if contract disputes arise or Consultant
contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this Agreement,
Consultant shall be compensated on a time and expense basis not to exceed a guaranteed
maximum dollar amount of $42,374.94. Labor charges shall be based upon hourly billing rates
for the various classifications of personnel employed by Consultant to perform the Scope of
Work as set forth in the attached Attachment B, which shall include all indirect costs and
expenses of every kind or nature, except direct expenses. The direct expenses and the fees
to be charged for same shall be as set forth in Attachment B. Consultant shall complete the
Scope of Work for the not -to -exceed guaranteed maximum, even if actual time and expenses
exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the Scope -of -
Work of this Agreement, the parties shall agree in writing to any changes in compensation.
"Changes to the Scope -of -Work" means different activities than those described in Attachment
"A" and not additional time to complete those activities than the parties anticipated on the date
they entered this Agreement.
4.3 Sub -contractor Payment. The use of sub -consultants or other services to perform a portion of
the work of this Agreement shall be approved by City prior to commencement of work. The
cost of sub -consultants shall be included within guaranteed not -to -exceed amount set forth in
Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of invoice less any amount already paid to Consultant, which
amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall
provide a description of each item of work performed, the time expended to perform each task,
the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall
be accompanied by documentation sufficient to enable City to determine progress made and
the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for
its acts or omissions. Consultant (including its agents, servants, and employees) is not City's
agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent contractor
and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall
have no right to, and shall not control the manner or prescribe the method of accomplishing
those services contracted to and performed by Consultant under this Agreement, and the
general public and all governmental agencies regulating such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been inserted
solely to achieve compliance with federal and state laws, rules, regulations, and interpretations
thereof. No such provisions and no other provisions of this Agreement shall be interpreted or
construed as creating or establishing the relationship of employer and employee between
Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-employment
taxes that are due the state and federal government and shall furnish and pay worker's
compensation insurance, unemployment insurance and any other benefits required by law for
himself and his employees, if any. Consultant agrees to indemnify and hold City and its
officers, agents and employees harmless from and against any claims or demands by federal,
state or local government agencies for any such taxes or benefits due but not paid by
Consultant, including the legal costs associated with defending against any audit, claim,
demand or law suit.
Design — ProtSvcsAgreement-November 20, 2008
PAGE 2 OF 7
Consultant warrants and represents that it is a properly licensed professional or professional
organization with a substantial investment in its business and that it maintains its own offices
and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City.
Consultant has no interest and will not acquire any direct or indirect interest that would conflict
with its performance of the Agreement. Consultant shall not in the performance of this
Agreement employ a person having such an interest. If the City Manager determines that the
Consultant has a disclosure obligation under the City's local conflict of interest code, the
Consultant shall file the required disclosure form with the City Clerk within 10 days of being
notified of the City Manager's determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for the
full period of time allowed by law, surviving the termination of this Agreement insurance
against claims for injuries to persons or damages to property, which may arise from or in
connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form
No. CG 20 10 10 01 and Commercial General Liability Coverage — Completed
Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any
auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the State
of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant's
profession. Architects' and engineers' coverage is to be endorsed to include
contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage including operations, products and
completed operations. If Commercial General Liability Insurance or other form
with a general aggregate limit is used, the general aggregate limit shall apply
separately to the work performed under this Agreement, or the aggregate limit
shall be twice the prescribed per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
Design — ProfSvcsAgreement-November 20, 2008
PAGE 3 OF 7
3. Worker's Compensation and Employers Liability: Worker's compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self -Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the
City. At the option of the City, either the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects to the City, its officers, officials,
employees and volunteers; or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense
expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products and
completed operations of the Consultant, premises owned, occupied or
used by the Consultant, or automobiles owned, hired or borrowed by the
Consultant for the full period of time allowed by law, surviving the
termination of this Agreement. The coverage shall contain no special
limitations on the scope -of -protection afforded to the City, its officers,
officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance as
respects to the City, its officers, officials, employees and volunteers.
Any insurance or self-insurance maintained by the City, its officers,
officials, employees or volunteers shall be in excess of the Consultant's
insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers.
d. The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to
the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising from Consultant's
performance of the work, pursuant to this Agreement.
Design - ProfSvcsAgreenent-November 20, 2008
PAGE4 OF7
3. Professional Liability Coverage
If written on a claims -made basis, the retroactivity date shall be the effective
date of this Agreement. The policy period shall extend one year from the date
of final invoice.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's rating of
no less than A- for financial strength, AA for long-term credit rating and AMB -1 for
short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates and
Endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The Certificates and Endorsements are to
be on forms provided or approved by the City. All Certificates and Endorsements are
to be received and approved by the City before Consultant begins the work of this
Agreement. The City reserves the right to require complete, certified copies of all
required insurance policies, at any time. If Consultant fails to provide the coverages
required herein, the City shall have the right, but not the obligation, to purchase any or
all of them. In that event, after notice to Consultant that City has paid the premium, the
cost of insurance may be deducted from the compensation otherwise due the
contractor under the terms of this Contract.
G. Subcontractors
Consultant shall include all sub -contractors or sub -consultants as insured under its
policies or shall furnish separate certificates and endorsements for each sub -contractor
or sub -consultant. All coverage for sub -contractors or sub -consultants shall be subject
to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination
of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or
pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant
and its agents in the performance of services under this contract, but this indemnity does not
apply to liability for damages for death or bodily injury to persons, injury to property, or other
loss, arising from the sole negligence, willful misconduct or defects in design by the City, or
arising from the active negligence of the City.
"Indemnify," as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include all
Design — ProfSvcsAgreement-November 20, 2008
PAGE 5 OF 7
costs associated with defending the claim, including, but not limited to, the fees of attorneys,
investigators, consultants, experts and expert witnesses, and litigation expenses.
References in this paragraph to City or Consultant, include their officers, employees, agents,
and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Documents and Ownership of Work. All documents furnished to Consultant by City and all
documents or reports and supportive data prepared by Consultant under this Agreement are
owned and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no additional cost
to City. Deliverables are identified in the Scope -of -Work, Attachment "A". All documents
produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant
shall produce the digital format, using software and media approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States,
the State of California, and all local governments having jurisdiction over this Agreement. The
interpretation and enforcement of this Agreement shall be govemed by California law and any
action arising under or in connection with this Agreement must be filed in a Court of competent
jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set
forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction,
the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement of
both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not
assign, transfer, or sub -contract its interest or obligation under all or any portion of this
Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be
a waiver of any other or subsequent breach of the same or any other covenant, term or
condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the
Agreement; 2) because funds are no longer available to pay Consultant for services provided
under this Agreement; or 3) City has abandoned and does not wish to complete the project for
which Consultant was retained. A party shall notify the other party of any alleged breach of
the Agreement and of the action required to cure the breach. If the breaching party fails to
cure the breach within the time specified in the notice, the contract shall be terminated as of
that time. If terminated for lack of funds or abandonment of the project, the contract shall
terminate on the date notice of termination is given to Consultant. City shall pay the
Consultant only for services performed and expenses incurred as of the effective termination
date. In such event, as a condition to payment, Consultant shall provide to City all finished or
unfinished documents, data, studies, surveys, drawings, maps, models, photographs and
reports prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed hereunder,
Design — ProfSvcsAgreement-November 20, 2008
PAGE 6 OF 7
subject to off -set for any direct or consequential damages City may incur as a result of
Consultant's breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. Alternatively, this Agreement may be executed
and delivered by facsimile or other electronic transmission, and in more than one counterpart,
each of which shall be deemed an original, and all of which together shall constitute one and
the same instrument. When executed using either alternative, the executed agreement shall
be deemed an original admissible as evidence in any administrative or judicial proceeding to
prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally
delivered or deposited in the mail (certified or registered) addressed to the parties as follows:
CITY OF UKIAH SALLY SWANSON ARCHITECTS, INC.
DEPT. OF PUBLIC WORKS 500 SANSOME ST, STE 410
300 SEMINARY AVENUE SAN FRANCISCO, CA 94111
UKIAH, CALIFORNIA 95482-5400
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY:
P NAME.
IRS IDN Number
CITY OF UKIAH
BY. j/y Ss,/
SAGE S/ NGIACOMO Date
D19/,,L17/9
CITY MANAGER
ATTEST
t,a()/(/ att Li,(e)
K ISTINE LAWLER, CITY CLERK Date
Design — ProfSvcsAgreeme t -November 20, 2008
PAGE 7 OF 7
ATTACHMENT "A'
SCOPE OF SERVICES
The scope of the ADA Right of Way Access Plan shall include tasks described below.
• Survey existing conditions and review the existing inventory for: streets, sidewalks,
and ADA curb ramps to identify any barriers to access for people with disabilities.
Please refer to Attachment "A-1" for the list of street sections to be surveyed.
• Host one stakeholder's meeting to obtain input from citizens.
• Identify and prioritize street and sidewalk routes to provide continuity for ADA access.
• The Plan shall include a transition plan to identify how barriers will be removed.
Prepare a prioritized schedule for removal of barriers. Cost estimates shall be
provided to assist the City in preparing its budget to comply with recommended
improvements.
• The Plan shall include the most current applicable standard drawings and details for
ADA ramp construction.
• Possible funding sources should be identified for proposed improvements.
• Assist City staff in presenting final ADA Right of Way Access Plan to City Council.
WORK PRODUCT REQUESTED
• Twelve (12) bound copies of the final ADA Right of Way Access Plan.
• One electronic copy of the final ADA Right of Way Access Plan (PDF format).
PROJECT APPROACH AND SCHEDULE
Understanding
2 PROJECT APPROACH AND SCHEDULE
The City of Ukiah has requested proposals from qualified firms to provide professional services to
prepare an ADA Right of Way Access Plan (Plan). The Plan will be written to assist the City of Ukiah in
achieving compliance with the access requirements of the Americans with Disabilities Act (ADA) for
public streets and sidewalks in Ukiah.
Approach to Scope of Services
The following tasks described below, as well as other elements or modifications which may be suggested
by SSA, will better meet the needs of the City of Ukiah. All services will be provided by SSA in accordance
with the City of Ukiah's draft professional services agreement (Attachment B) which SSA agrees with.
• SSA will survey existing conditions and review the existing inventory for: streets, sidewalks, and ADA
curb ramps to identify any barriers to access for people with disabilities.
• SSA will host one stakeholder's meeting to obtain input from citizens.
• SSA will identify and prioritize street and sidewalk routes to provide continuity for ADA access.
• SSA's plan will include a Transition Plan to identify how barriers will be removed, and prepare a
prioritized schedule for removal of barriers. Cost estimates will be provided to assist the City in
preparing its budget to comply with recommended improvements.
• SSA's plan will include the most current applicable standard drawings and details for ADA ramp
construction.
• SSA will identify possible funding sources for proposed improvements.
• SSA will assist City staff in presenting the final ADA Right of Way Access Plan to City Council.
Schedule
• SSA initiates and completes the ADA Right of Way Access Plan: September 19, 2019 through March
19, 2020.
• SSA submits draft report for review: March 20, 2020.
• City reviews and comments on draft traffic analysis: March 20, 2020 — April 24, 2020.
• SSA prepares final report and produces final copies as required by agreement: April 24, 2020 - May
15, 2020.
• SSA submits final Plan: May 15, 2020.
• City staff to present final ADA Right of Way Access Plan to City Council: June 3, 2020.
SALLY SWANSON
ARCHITECTS INC
PROPOSED WORK PLAN FOR THE CITY OF UKIAH ADA RIGHT OF WAY ACCESS PLAN
Prepared by Sally Swanson Architects on 9/06/19.
1. Project Management
a. Attend Kick -Off, Interim Progress & Final Completion Meetings
b. Identifying Necessary Documents & Materials to Conduct a Self -Evaluation and Barrier Assessment
c. Project Administration to Include Monthly Conference Meeting, Meeting Minutes & Monthly
Report
2. PRoW Barrier Assessment (Data Collection)
a. Conduct Survey of City Sidewalks listed per Attachment A (Estimated Mileage: 50 Miles)
b. Conduct Survey of City Curb Ramps within Street Segments per Attachment A (Estimated 1,200
CRs)
c. Conduct Survey of City Pedestrian Signals within Street Segments per Attachment A (Estimated 400
Signals)
d. Prepare Draft Access Compliance Assessment Reports (ACAR) for PRoW Elements
e. Present Draft PRoW Elements, ACAR Reports & Record Feedback from the City
f. Incorporate All Changes and Develop Final PRoW Elements, ACAR Reports
3. GIS Mapping
a. Process Public Rights -of -Way Data & Integrate into Geographic Information System (GIS)
b. Present Draft GIS Reference Map & Record Feedback from the City
c. incorporate All Changes and Develop Final GIS Reference Map
4. ADA Right of Way Access Plan
a. Develop Draft ADA Right of Way Access Plan Including Priorities, Implementation, Schedule &
Conceptual Cost Estimate
b. Present Draft ADA Right of Way Access Plan & Record Feedback from the City
c. Incorporate All Changes and Develop Final ADA Right of Way Access Plan Including Executive
Summary
5. Public Participation and Outreach
a. Prepare Program Materials, Public Outreach Questionnaire and Assist the City in Eliciting Public
Input
b. Assist the City with Organizing and Notifying Interested Parties of the Public Workshop
c. Attend One (1) Plan Review Workshop to Present Draft ADA Right of Way Access Plan and Record
Feedback
6. City Council Presentation
a. Present ADA Right of Way Access Plan to City Council
SALLY SWANSON
ARCNtTECTS INC \✓7�/
ATTACHMENT "A-1" - LIST OF STREET SECTIONS
Street
From
To
BUSH ST
CHURCH ST
LCLARA AVE
CLAY ST
CYPRESS AVE
DESPINA DR
DORA ST
EMPIRE DR
GOBBI ST
GROVE AVE
HENRY ST
HIGHLAND AVE
LLIVE OAK AVE
LOW GAP RD
MAIN ST
MASON ST
MC PEAK ST
MILL ST
NORTON ST
OAK ST
ORCHARD AVE
PERKINS ST
PINE ST
PINE ST
[SCHOOL ST
SCOTT ST
SMITH ST
SPRING ST
STANDLEY ST
STATE ST
STEPHENSON ST
TALMAGE RD
WALNUT AVE
WASHINGTON AVE 'DORA ST
GROVE AVE
DORA ST
NORTH STATE ST
HIGHLAND AVE
SPRING ST
LOW GAP RD
UKIAH CITY LIMIT
DESPINA DR
DORA ST
LIVE OAK AVE
DORA ST
CLAY ST
WALNUT AVE
DESPINA DR
MILL ST
PERKINS ST
MILL ST
MC PEAK ST
UKIAH CITY LIMIT
SOUTH STATE ST
MASON ST
Length (miles)
0.96
MAIN ST
BUSH ST
UKIAH CITY LIMIT
GROVE AVE
BUSH ST
US 101
0.26
0.15
0.72
0.16
0.43
1.75
0.35
PINE ST
NORTH STATE ST
STANDLEY ST
CYPRESS AVE
NORTH STATE ST
NORTON ST
CLARA AVE
CLAY ST
MAIN ST
NORTH STATE ST !MAIN ST
GOBBI ST LOW GAP RD
GOBBI ST UKIAH CITY LIMIT
HIGHLAND AVE UKIAH CITY LIMIT
'WALNUT AVE GROVE AVE
LOW GAP RD ARLINGTON DR
MILL ST SCOTT ST
1PINE ST NORTH STATE ST
!DORA ST NORTH STATE ST
MILL ST CYPRESS AVE
HIGHLAND AVE NORTH STATE ST
UKIAH CITY LIMIT UKIAH CITY LIMIT
DORA ST OAK ST
SOUTH STATE ST US 101
0.79
0.39
0.26
0.19
0.20
0.70
0.57
0.34
0.21
0.55
0.05
1.14
0.94
1.50
0.06
0.22
0.55
0.18
PARK BLVD PINE ST
S STATE ST
TOTAL
0.26
0.80
0.68
2.51
0.15
0.53
0.46
0.25
19.26
ATTACHMENT "B"
CITY OF UKIAH - ADA RIGHT OF WAY ACCESS PLAN - FEE PROPOSAL (REVISION 901) - SALLY SWANSON ARCHITECTS, INC. (SSA)
Estima 7 "18 $35,0 53,000.00 51,000.00) 52,000.00) 542,374.
Notes: 1. If there is a significant increase to the scope of work outlined above, SSA reserves the right to renegotiate the services fee with the City of Ukiah.
2. SSA attests that the fee proposal and billing rates will remain effective for the term of the agreement.
SSA Inc.
9/12/2019
Tasks
Labor
Task #
Task Description
Principal-
in -Charge
Project
Manager
GIS
Specialist
PRoW
Surveyor
Technical
Staff
Total
Hours
Total Labor
Costs
Other Direct Costs
Total Fee
Sally
Swanson
Ian
Blakey
Nico
Borchowiec
(Various)
(Various)
Car & Gas
(Weekly
k@
$300)
Car & Gas
(Daily Rate
@o $65)
Lodging
(Daily Rate
$200)
Meals 8
Incidental
Exp (Daily
Rate @
$40)
profiler
thly
(Rate @
$4,000)
$269.30
$126.15
$106.23
$69.16
$69.16
Project Management
a. Attend Kick -Off, Interim Progress & Final Completion Meetings
6
6
5756.90
5195.00
5951.90
b. Identifying Necessary Documents & Materials to Conduct a Self -Evaluation and Barrier Assessment
1
1
2
$232.38
$232.38
c. Project Administration to Include Monthly Conference Meeting, Meeting Minutes & Monthly Report
16
16
$2,018.40
$2,018.40
Subtotal:
0
23
1
0
0
24
$3,007.68
$0.00
5195.00
50.00
50.00
60.00
53,202.68
2
PRoW Barrier Assessment (Data Collection)
1
1
64
66
$4,658.62
5320.00
$2,000.00
$6,978.62
a. Conduct Survey of City Sidewalks listed per Attachment A (Estimated Mileage: 38.52 Miles)
b. Conduct Survey of City Curb Ramps within Street Segments per Attachment A (Estimated 1,200 CRs)
1
1
120
122
58,531.58
$900.00
$3,000.00
$600.00
$13,031.58
c. Conduct Survey of City Pedestrian Signals within Street Segments per Attachment A (Estimated 128 Signals)
1
1
16
18
$1,338.94
$130.00
$80.00
$1,548.94
d. Prepare Draft Access Compliance Assessment Reports (ACAR) for PRoW Elements
1
1
40
42
$2,998.78
$2,998.78
e. Present Draft PRoW Elements ACAR Reports & Record Feedback from the City
1
1
2
$232.38
$232.38
f. Incorporate All Changes and Develop Final PRoW Elements ALAR Reports
1
1
8
10
$785.66
$785.66
Subtotal:
0
6
6
200
48
260
$18,545.96
5900.00
5130.00
$3,000.00
$1,000.00
52,000.00
$25,575.96
3
GIS Mapping
1
40
41
54,375.35
$4,375.35
a. Process Public Rights -of -Way Data & Integrate into Geographic Information System (GIS)
b. Present Draft GIS Reference Map & Record Feedback from the City
1
1
2
$232.38
$232.38
c. Incorporate All Changes and Develop Final GIS Reference Map
1
8
9
$975.99
$975.99
Subtotal:
0
3
49
0
0
52
55,583.72
50.00
50.00
$0.00
$0.00
50.00
$5,583.72
4
Comprehensive ADA Right of Way Access Plan
a. Develop Draft ADA Right of Way Access Plan Including Priorities, Implementation, Schedule & Conceptual Cost Estimate
1
1
1
40
43
$3,268.08
53,268.08
b. Present Draft ADA Right of Way Access Plan & Record Feedback from the City
1
1
2
$232.38
$232.38
c. Incorporate All Changes and Develop Final ADA Right of Way Access Plan Including Executive Summary
1
1
1
8
11
$1,054.96
$1,054.96
Subtotal:
2
3
3
0
48
56
54,555.42
$0.00
50.00
$0.00
50.00
50.00
54,555.42
`,e :.<
J4ttc#tapttcipaf oo and Outreach ..... _
` ,
-
. .
a. Prepare Program Materials, Public Outreach Questionnaire and Assist the City in Eliciting Public Input
2
2
4
$464.76
$464.76
b. Assist the City with Organizing and Notifying Interested Parties of the Public Workshop
2
2
4
$464.76
$464.76
c. Attend One (1) Plan Review Workshop to Present Draft ADA Right of Way Access Plan and Record Feedback
4
4
8
$929.52
565.00
$994.52
Subtotal:
0
8
8
0
0
16
$1,859.04
$0.00
$65.00
$0.00
$0.00
50.00
$1,924.04
),cit. station
2
4
4
10
51.468.12
565.00
$1,533.12
a. Present ADA Right of Way Access Plan to City Council
Subtotal:
2
4
4
0
0
10
$1,468.12
$0.00
$65.00
50.00
$0.00
$0.00
51,533.12
Estima 7 "18 $35,0 53,000.00 51,000.00) 52,000.00) 542,374.
Notes: 1. If there is a significant increase to the scope of work outlined above, SSA reserves the right to renegotiate the services fee with the City of Ukiah.
2. SSA attests that the fee proposal and billing rates will remain effective for the term of the agreement.
SSA Inc.
9/12/2019
BURDENED BILLING RATE BREAKDOWN
Sally Swanson Architects, Inc.
Firm Name
Positions
Hourly Direct Labor
Rate (5)
Total Overhead Rate = (a)+(b)
Fee Profit
Margin
(percenta
ge)
Total
Burdened
Billing rate (5)
Fringe Benefit
Cost
(percentage)
(a)
General.
Administrative
Cost (percentage)
(b)
22.50%
128.60%
10.00%
Sally Swanson, Principal -in -Charge
$97.50
21.94
125.39
24.48
269.30
Ian Blakey, Project Manager
$45.67
10.28
58.73
11.47
126.15
Nico Borchoweic, GIS Specialist
$38.46
8.65
49.46
9.66
106.23
(Various), PRoW Surveyor
$25.04
5.63
32.20
6.29
69.16
(Various), Technical Staff
$25.04
5.63
32.20
6.29
69.16