HomeMy WebLinkAboutCC Reso 2019-57 - Authorizing Records Destruction1
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RESOLUTION NO. 2019-57
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE
DESTRUCTION OF CERTAIN RECORDS
WHEREAS, the Finance -Payroll and Community Services departments, along with the City Attorney
and City Clerk offices have reviewed and approved the list of records that are attached as Exhibit A,
and determined that said records are no longer necessary and may at this time be destroyed.
NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council hereby approves the destruction
of certain records, contained in Exhibit A of this Resolution, and authorizes the City Clerk to destroy
the records.
PASSED AND ADOPTED this 18th day of December, 2019, by the following roll call vote:
AYES: Councilmembers Mulheren, Brown, Scalmanini, Orozco, and Mayor Crane
NOES: None
ABSTAIN: None
ABSENT: None
11
Douglas ' rane, Mayor
ATTEST:
2/1E ka/b
Kristine Lawler, City Clerk
RECORDS SCHEDULED FOR DESTRUCTION
CONTAINER
SHELF
LOCATION
BOX #
Date Rec'd
Record Title
RECORD DATES
RETAIN
UNTIL
USER/SENDER
DEPARTMENT
COMMENT
1
a
38
4779 5/25/2018
Checks 7/2011-12/2011 2018
Kippy Cummins
Finance/Payroll
(box had been in location 3, but was too big for
the space) Overflow is in box 4708; was box
4625
1
d
147
00111
1/3/2017
Facility Rentals/Use 2006-2009
2011
Terry Mayfield
Community Services
1
d
148
00112
1/3/2017
Facility Rentals/Use
2007-2009
2011
Terry Mayfield
Community Services
(box had been in location 34, but was too big for
the space) Overflow is in box 4708; was box
4627
1
d
150
00113
4708
4566
1/3/2017
1/3/2017
1/27/2016
1/27/2016
Facility Rentals/Use
2006-2007
2009
2011
2018
2018
2018
2019
2018
2019
Terry Mayfield
TerryMayfield
Julie Webb
Community Services
(box had been in location 32, but was too big for
the space) Overflow is in box 4708; was box
4626
1
d
151
Facility Rentals/Use
2006-2009
Community Services
Overflow from boxes 4626 and 4627
1
d
160
Schedules, Classes and Events
FEB 14 - AUG 15
Community Services
1
d
167
4567
Parades and Special Events, etc.
OCT 2011 - AUG 2015
Jute Webb
Graves
Graves
Graves
Community Services
2
j
411
2210
Confidential Basketball Registration
10/98 - 3/99
Community Services
2
j
412
2209
Confidential Basketball Registration
10/99 - 3/00
Community Services
2
j
414
2211
Yoga Registration 1/00 - 12/00
Community Services
2
k
421
4687 8/29/2017
Schedules, Classes and Events 2013-2016
Marianne Davidson Community Services
2
k
423
2215
Sports Registrations 1/96 - 12/00
2019 Graves Community Services
2
k
433
2223
Confidential - Instructors/Refunds 1/89 - 1/99
2018
Graves Community Services
2
k
436
2224
Confidential UUSD facility forms, PO's, 1/89 - 1/99
catalogues,
2018
Graves Community Services
2
k
447
2222
Sports Registrations 1/89 - 1/99
2018
Graves Community Services
2
I
479
4692
Schedules/Classes & Events 1/1/15-7/30/17
2019
Marianne Davidson Community Services
was location 1180, box 4683
2
n
560
4642
1/18/2016 Recreation Guide Binders
5/07 - 5/08
2019
Olivia Zotter
Community Services
2
n
564
3436
Recreation Classes and Sports Binders
2000 - 2002
2019
Maya Simerson
Community Services
2
n
571
4643
11/15/2016 Recreation Guide Binders
5/10 - 8/14
2019
Olivia Zotter
Community Services
2
n
572
4644
11/15/2016 Recreation Guide Binders
1/07 - 12/09
2019
Olivia Zotter
Community Services
2
0
597
4645
11/15/2016 Recreation Guide Binders
1/10 - 12/15
2019
2019
2019
2019
2019
2019
Olivia Zotter
Community Services
2
0
610
4646
11/15/2016 Recreation Guide Binders
5/06 - 5/12
Olivia Zotter
Community Services
2
o
622
4647
11/15/2016 Recreation Guide Binders
5/12 - 8/15
Olivia Zotter
Community Services
2
0
626
4648
11/15/2016
Recreation Guide Binders
5/13 - 8/15
Olivia Zotter
Community Services
2
p
637
4650
11/15/2016
Recreation Guide Binders
5/08 - 5/09
Olivia Zotter
Community Services
2
p
665
4652
11/15/2016
Recreation Guide Binders
2006 - 2012
Olivia Zotter
Community Services
2
q
711
4654
11/15/2016
Recreation Guide Binders
1/11 - 12/11
2019
Olivia Zotter
Community Services
3
v
919
4359
9/2/2014
Schedules/Classes & Events
1/1/00 - 9/30/00
2018
Rilee Dockins
Community Services
3
x
978
4363
9/2/2014
Schedules/Classes & Events
2/1/01-9/30/01
2019
Rilee Dockins
Community Services
3
x
1008
2484
Pool Records
2000
2019
Wright
Community Services
3
y
1016
2492
Pool Records
1999
2018
Wright
Community Services
3
y
1020
3263
Miscellaneous Recreation Files
2000 - 2005
2018
Maya Simerson
Community Services
3
y
1037
2513
Day Camp
1996 - 1999
2018
Wright
Community Services