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Home My WebLink AboutSMB Environmental, Inc. 2018-04-11; Amendment 1 2019-01-16COU NO 1718-183-A1 CITY OF UKIAH AMENDMENT NO. TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES DATED NOVEMBER 28, 2018 TERMS AND CONDITIONS All terms and conditions of the Agreement for Professional Consulting Services dated April 11, 2018 shall remain in force and effect except as modified by this first amendment. AUTHORIZATION Upon execution of this amendment, service provider is authorized to provide the service described under the Scope of Work, Budget, and Schedule identified in this Amendment No. 1. SCOPE OF ADDITIONAL WORK Work authorized by this amendment shall include that work described in the following Subject Letter: 1) City of Ukiah Recycled Water Pipeline Project, Phase 4 Refinements A copy of said work is included in this First Amendment and referred to as Attachment 1. COMPENSATION Compensation for the performance of the additional work shall be made on a Fixed Fee Price as listed in Attachment 1. Expenses shall not exceed a maximum total cost of $15,000 for a revised total contract amount of $70,000. SMB ENVIRONMENTAL BY: CITY OF UKIAH BY: PRINCIPAL SAG SA A 1 CIT MANAGE Steve Brown PRINT NAME DATE November 30, 2018 DATE Attachment 1 City of Ukiah City of Ukiah Recycled Water Pipeline Project Phase 4 Refinements Addendum 3 — Scope of Work, Budget, and Schedule SMB environmental, Inc. (SMB) is pleased to provide this scope of work, budget, and schedule to complete the necessary environment documentation pursuant to the California Environmental Quality Act (CEQA) for the Phase 4 Refinements to the City of Ukiah's (City) Recycled Water Pipeline Project (Proposed Project). What follows is our understanding of the effort required to meet CEQA compliance and our scope, budget, and schedule for completion. PROJECT BACKGROUND AND UNDERSTANDING In May 2013, the City prepared an Initial Study/Mitigated Negative Declaration (IS/MND) on the City's Recycled Water Pipeline Project and on June 5, 2013 adopted the IS/MND and approved the Project (SCH #2013032072), which was based on the City's 2012 Recycled Water Feasibility Study. Subsequently in May 2015 and July 2017, the City prepared and approved two Addendums on minor project changes to the original Proposed Project description and further evaluated the potential effects of reducing flows to the Russian River. These documents are included by reference. Phases 1-3 of the City of Ukiah's Recycled Water Pipeline Project are under construction currently and expect to be completed by spring/summer 2019. The City would like to implement the complete project as originally planned in the 2012 Recycled Water Feasibility Study, which includes one remaining phase (i.e. Phase 4) of pipeline and customers. Phase 4 includes 21 parcels and 190 acres, all urban landscape irrigation sites. The Phase 4 customer sites include one (1) City owned golf course at the end of the line, a cemetery, some City parks and several City public schools. The City has already acquired signed recycled water use agreements from the planned Phase 4 customers. Due to the fact that many details were not known at the time, the 2012 Recycled Water Feasibility Study and the subsequent 2013 IS/MND and 2015 and 2017 addendums could not clearly outline or define the Phase 4 storage requirements. Now the requirements for Phase 4 are better known and defined and include: • Miscellaneous upgrade improvements at the existing tertiary filtration/disinfection system at the WWTP, mainly electrical, Instrumentation & controls, monitoring and testing equipment, etc. • RW storage tank, up to 1 MG, and booster pump station at the City of Ukiah Sports Complex, located at the end of the Phase 3 RW Pipeline Project. • Approximately 5,000 LF of 12" diameter pipeline, including a bore and Jack under Highway 101. • Approximately 14,000 LF of 8" diameter pipeline ending at Lake A on the City owned golf course. • Four (4) lined lakes, and irrigation pump station, at the golf course to provide operational storage for the RW system, as defined herein: Lakes Elev Ac A 650' 1.4 AC B1 648' 0.7 AC B2 646' 0.4 AC C 641' 1.6 AC (including irrigation PS) Ukiah Recycled Water Project - Phase 4 Refinements - Page 1 October 2018 The four lined lakes on the golf course are needed to provide end -of -the -line system storage. The lakes are designed to be intertied and gravity flow from Lake A to B1 to B2 to C. The irrigation pump station, located at Lake C, will provide irrigation of the City owned golf course, as well as system reliability. The operation of the lakes is planned to be such that the RW system will only use the top approximately two feet of the lake for irrigation, and would therefore be maintained as lakes. The only time the lined lakes would be emptied is if they need maintenance or cleaning. Due to the fact that the City is applying for grant money through the State Water Resources Control Board (State Board) through the State Revolving Fund (SRF) Loan Program and that the deadline for submitting complete packages, including complete CEQA coverage, is due by December 31, 2018 to be eligible for 2019 funding, - the City must complete CEQA on these Phase 4 Refinements on/or before that December 31, 2018. SCOPE OF WORK SMB will prepare an Addendum pursuant to CEQA for the Phase 4 Refinements to the City's Recycled Water Pipeline Project. It is recognized that some of these refinements may push the envelope of what is intended for an Addendum to a previously prepared IS/MND. However, given that it is likely that these refinements will not create any new significant environmental impacts that were not anticipated in the original IS/MND and/or require any new mitigation, then an Addendum may be appropriately prepared. If the City, State Board, or any other responsible agency requires that a supplemental IS/MND is required instead, then additional scope, budget, and schedule will be required and it would then be impossible to make the December 31, 2018 deadline for submittal for 2019 SRF funding consideration. BUDGET SMB proposes to prepare the Addendum as described above for a Fixed Fee price of $15,000. SCHEDULE SMB proposes to complete the Addendum as described above for the City to consider for approval at it's December 5, 2018 City Council Meeting. This will require a complete and Final Project Description of the Phase 4 refinements from Carollo Engineers and City approval to this Proposal by October 31, 2018. This Addendum will require a 15 day- public review, which will need to be completed by November 21, 2018. Ukiah Recycled Water Project - Phase 4 Refinements Page 2 October 2018