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HomeMy WebLinkAboutHise, Thomas 2019-05-14; Amendment 1 2019-08-01cou No. 18141 (21S-* CITY OF UKIAH AMENDMENT 1— CONTRACT #1819215 TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THOMAS HISE and THE CITY OF UKIAH This Amendment No. 1, entered on August 1, 2019, revises the Agreement for Professional services dated May 14, 2019, between the City of Ukiah and Thomas Hise for professional consulting services relating to the repair of the Glu -Lam Beam at the Grace Hudson Museum contract. This Amendment No. 1 adds to the Scope of Work, as well as an additional $12,482, as per Exhibit 1. This results in a revised, not -to -exceed contract amount of $16,434. Except as expressly amended by this Agreement, all other terms and conditions of the agreement remain unchanged and in full force and effect. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AMENDMENT ON THE EFFECTIVE DATE: CONSULTANT BY: CITY OF UKI / /q BY: ; �• / DATE: gl �, l t II VI DATE: r SAGE SANGIACOMO, C ATTEST EAGER BY: MiOV roti— KRISTINE LAWLER, CITY CLERK DATE: EXHIBIT 1 THOMAS HISE ARCHITECT / BU .: DATE: July 24, 2019 CLIENT City of Ukiah 411 West Clay Street Ukiah, CA 95482 Mtn: Purchasing Manager / Mary Horger SUBJECT Architectural Service Proposal Grace Hudson Museum Glu -Lam Beam Repairs Item Service Description 1 Beam Repair / Phase 1 -Temporary Repair 1.1 Architectural 1.1.1 Owner, Consultant, Project Coordination 1.1.2 Flashing & Misc. Details 1.1.3 Permitting Coordination 1.2 Consultants 1.2.1 Engineering (per Consultant Proposal dated: 7/15/2019) 2 Beam Repair / Phase 2 -Permanent Repair 2.1 Architectural 2.1.1 Owner, Consultant, Project Coordination 2.1.2 Flashing & Misc. Details 1.1.3 Permitting Coordination Hours Rate Cost 8 hrs. @ $ 97.50 8 hrs. ® $ 97.50 4 hrs. © $ 97.50 $ 780.00 $ 780.00 $ 390.00 Sub -Total: $ 1,950.00 Sub -Total: $ 2,080.00 Sub -Total Phase 1: $ 4,030.00 8 hrs. © $ 97.50 $ 780.00 16 hrs. © $ 97.50 $ 1,560.00 4 hrs. ® $ 97.50 $ 390.00 Sub -Total: $ 2,730.00 2.2 Consultants 2.2.1 Engineering (per Consultant Proposal dated: 7/15/2019) Sub -Total: $ 3,680.00 2 Reimbursable Expenses 3.1 Printing & Plotting 3.2 Postage & Shipping Sub -Total Phase 2: $ 6,410.00 Sub -Total Phase 1 & 2: $10,440.00 Fixed Estimate Contingency © 15% $ 1,842.00 Architect's Estimated Total: $12,282.00 (as needed) (as needed) (invoice + 25%) (tbd) (invoice + 25%) (tbd) Estimated Sub -Total: $ 200.00 Service -Total: $12,482.00 707 / 744-1921 CA License Numbers: C14042 & B369767 580 Vichy Hills Drive Ukiah, CA 95482 hiseaia@pacific.net City of Ukiah - Grace Hudson Museum c.o: Thomas Hise - Architect / Builder 580 Vichy Hills Drive Ukiah, Ca 95482 ATTN: Mr. Thomas Hise SUBJ: Mr. Hise: Grace Hudson Museum - Decayed Exterior Glued Laminated Wood Beams Front Entry Eave - Temporary Shoring 431 South Main Street Ukiah, Ca July 15, 2019 P1904-01 As requested, I have prepared a cost estimate to conduct structural calculations and prepare design drawings for the temporary shoring of the decayed glued laminated beams in the front entry eave of the Grace Hudson Museum in Ukiah, California. I. SCOPE OF SERVICES The scope of services will include the preparation of structural calculations and structural details for the temporary shoring of the subject beams as outlined below: A. Cursory Site Observation & Document Review A cursory site observation will be conducted to verify allowable anchorage to the existing front entry concrete slab on grade and shoring lengths for the five deteriorated glued laminated beams. B. Structural Analysis Structural calculations will be performed for the temporary shoring in accordance to the 20016 California Building Code. C. Drawing Preparation Structural drawings for the temporary shoring will include following items: a. Partial plan view drawing of the front entry beams & shoring b. Structural construction notes and details c. Structural section drawings and construction details Grace Hudson Museum July 15, 2019 Wood Decayed Glued Laminated Beams 1904-01 Temporary Shoring Page 2 of 2 II. ASSOCIATED FEES The structural analysis and drawing preparation will be billed on a time and material basis computed in accordance the rates listed below: PROFESSIONAL SERVICES Project Engineer $ 120/hr Draftsperson $ 80/hr III. COST ESTIMATE The costs for the drawing preparations and structural analysis as addressed in this proposal are based on time and materials as outlined below: A. Cursory Site Observation Verification of As -Built Conditions & Document Review (Project Engineer - Site Visit - 4 hours) $ 480.00 B. Structural Analysis & Calculations $ 960.00 (Project Engineer - 8 hours) C. Structural Drawings & Details & Site Plan $ 640.00 (Draftsperson - 8 hours) Total Cost = $ 2080.00 The cost of services outlined in this proposal is for the preparation of calculations and construction drawings for the temporary shoring of the decayed glued laminated beams at the front entry eave of the Grace Hudson Museum. The estimated fee of $ 2080 is based on time and materials and will not be exceeded without prior authorization. Note: the temporary shoring is intended as a limited support for the damaged beams and should not be considered as a structural repair. We recommend the shoring and beams be visually inspected on a monthly basis to verify the condition of the shoring and additional damage to the beams which may need to be addressed until the beams are structurally repaired. Fees for the monthly inspections have not been included in this cost proposal. Please contact the undersigned should you have any questions or wish to amend the Scope of Services. Sincerely, Jankovsky Engineering Services David B. Jankovsky P.E. Civil Engineer July 15, 2019 P1904-02 City of Ukiah - Grace Hudson Museum c.o: Thomas Hise - Architect / Builder 580 Vichy Hills Drive Ukiah, Ca 95482 ATTN: Mr. Thomas Hise SUBJ: Grace Hudson Museum - Decayed Exterior Glued Laminated Wood Beams Front Entry Eave - Structural Repair 431 South Main Street Ukiah, Ca Mr. Hise: As requested, I have prepared a cost estimate to conduct structural calculations and prepare design drawings for the structural repair of the decayed structural glued laminate beams in the front entry eave of the Grace Hudson Museum in Ukiah, California. I. SCOPE OF SERVICES The scope of services includes the preparation of structural calculations and structural details for the repair of the subject beams as outlined below: A. Document Review The original design drawings for the Grace Hudson Museum will be reviewed to evaluate the roof loading conditions and connection details of the five decayed glued laminated beams requiring structural repairs. B. Structural Analysis Structural calculations for the beam repairs will be conducted in accordance to the 2016 California Building Code. C. Drawing Preparation Structural drawings for the beam repairs will include the following items: a. Partial plan view drawings of the front entry beams and structural repairs b. Structural construction notes and details c. Structural section drawings and construction details Grace Hudson Museum July 15, 2019 Wood Decayed Glued Laminated Beams 1904-02 Structural Repairs Page 2 of 2 II. ASSOCIATED FEES The structural analysis and drawing preparation will be billed on a time and material basis computed in accordance the rates listed below: PROFESSIONAL SERVICES Project Engineer $ 120/hr Draftsperson $ 80/hr III. COST ESTIMATE The costs for the drawing preparation and structural analysis addressed in this proposal are based on time and materials as outlined below: A. Document Review of Original Design Drawings $ 480.00 (Project Engineer - 4 hours) B. Structural Analysis & Calculations $ 1920.00 (Project Engineer - 16 hours) C. Structural Drawings & Details & Site Plan $ 1280.00 (Draftsperson - 16 hours) Total Cost = $ 3680.00 The cost of services outlined in this proposal is for the preparation of calculations and construction drawings for the structural repair of the decayed glued laminated beams at the front entry eave of the Grace Hudson Museum. The estimated fee of $3680.00 is based on time and materials and will not be exceeded without prior authorization. The cost of services outlined in this proposal excludes the preparation of architectural drawings, permitting fees and fees associated with inspection services and site meetings during construction. Please contact the undersigned should you have any questions or wish to amend the Scope of Services. Sincerely, Jankovsky Engineering Services David B. Jankovsky P.E. Civil Engineer