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HomeMy WebLinkAboutMin 05-17-00(2)MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting Wednesday, May 17, 2000 The Ukiah City Council met at a Regular Meeting on May 17, 2000, the notice for which had been legally noticed and posted, at 6:55 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. Staff present: Public Utilities Director Barnes, Police Sgt. Dewey, Finance Director Elton, Risk Manager/Budget Officer Harris, City Manager Horsley, MIS Coordinator Klingbeil, City Attorney Rapport, Deputy Public Works Director Seanor, Senior Planner Stump and City Clerk Ulvila. 2. PLEDGE OF ALLEGIANCE City Treasurer Carter led the Pledge of Allegiance. PROCLAMATION 3a. 225th Birthday of United States Army Mayor Mastin read the Proclamation designating June 14, 2000 as the United States Army's 225th Birthday and declared the period from June 12 through June 18, 2000 as United States Army Week in Ukiah. Staff Sergeant Johnson accepted the Proclamation on behalf of the U.S. Army's office in Ukiah. He invited everyone to their birthday party that will be attended by the oldest and youngest member of the military in Mendocino County. PROCLAMATION 3b. National EMS Week: May 14-20, 2000 Mayor Mastin read the Proclamation designating May 15 through 20, 2000 as Emergency Medical Services Week and encouraged the community to observe this week with appropriate programs, ceremonies, and activities. Acting Fire Chief Hutton accepted the proclamation on behalf of the Ukiah Fire Department and explained that this Sunday there will be activities at the Ukiah Regional Airport in celebration of EMS Day that will include Calstar's Emergency Medical Services. PRESENTATION 3c. Public Financial Management City Treasurer Carter introduced Nancy Jones, Managing Director of Public Financial Management, and explained that they have been handling the City's investments for several years. Nancy Jones discussed the composition of Public Financial Management's (PFM) employees and provided an overview of the City's investment performance for the first quarter of the year 2000 which were above the baseline Treasury level. She discussed PFM's investment objectives. An overview of the City's portfolio composition as of April Regular Meeting May 17, 2000 Page 1 of 7 30, 1996 and summary of initial recommendations was discussed. She discussed the composition, an accomplishment timeline, maturity distribution, credit quality, and performance of the City's investment portfolio. A summary of economic conditions and interest rate trends were explained. Councilmember Baldwin inquired if there is a way to determine what type of business is conducted by corporations and expressed concern with investing in corporations that are socially harmful. Ms. Jones explained that there is a list of corporations with the City's investments included in the portfolio. If there are specific corporations that Council would like PFM to not buy, they should provide her with a list. She noted that the term "socially unacceptable" has not been defined. URGENCY ITEM Mayor Mastin advised that an urgency item is proposed and the need to take action arose after the agenda was posted, and there is a need for Council to consider the matter before the next regular meeting. M/S Smith/Ashiku to include on the Agenda, Closed Session item 12a concerning the following matter: Conference with Real Property Negotiator, Government Code §54956.8, Property: Mendocino County Animal Shelter; carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. APPROVAL OF MINUTES: 4a. Adjourned Meeting of April 26, 2000 M/S Smith/Baldwin approving the Minutes of the Adjourned Meeting of April 26, 2000 as submitted; carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. APPROVAL OF MINUTES: 4b. Regular Meeting of May 3, 2000 Councilmember Smith noted a correction to page 2, third paragraph, to read: "Councilmember Smith, as a veteran and member of the American Legion, accepted the proclamation." M/S Smith/Baldwin approving the Minutes' of the Regular Meeting of May 3, 2000 as corrected. Councilmember Libby requested clarification to Page 8, second paragraph, concerning City Manager Horsley's statement in the minutes. City Manager Horsley reported that the City's SAFE project was selected as number two in the entire district and it is now being sent to the state by Caltrans. She recommended her statement in the minutes be revised as follows: "City Manager Horsley explained that Regular Meeting May 17, 2000 Page 2 of 7 should the grant funds not be approved, staff will come back to Council after budget time requesting City funding options." Councilmember Libby recommended corrections to the following pages: Page 11, third paragraph, first sentence to read: "Councilmember Libby reported attending a MCOG meeting on April 24 and the City Manager will receive a phone call from Phil Dow on May 11 from the CTC meeting regarding our Corridor Enhancement Grant." Page 11, fourth paragraph, last sentence to read: "She noted that when you are on a non- profit board, in financial matters, the IRS will hold personally responsible each board member regarding payroll taxes for staff people." She requested clarification concerning Councilmember Baldwin's statement on Page 12, first paragraph, and first sentence. Councilmember Baldwin recommended a correction be made to the first sentence of his statements to read: "Councilmember Baldwin stated it was difficult to see consultants..." Councilmember Ashiku recommended a correction to page 9 to read: "Councilmember Ashiku was not supportive of an increase at this time because the stipend was adequate." Mayor Mastin recommended a correction to page 13, fourth paragraph, third sentence to read: "He read portions of the letter and in his opinion felt that because the letter is anonymous it makes the errors, distortions, and slanderous remarks contained in the letter worse than the supposed transgressions of the public figures that it attacked." Motion carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. 5. RIGHT TO APPEAL DECISION Mayor Mastin read the appeal process. 6. CONSENT CALENDAR Mayor Mastin inquired about the time frame regarding item 6b. City Manager Horsley explained that the time frame is six weeks. M/S Baldwin/Smith approving items a through e of the Consent Calendar as follows: a. Approved Disbursements for Month of April 2000; b. Received Report of Acquisition of Professional Services from EBA Wastechnologies in an Amount not to Exceed $7,000; c. Awarded Bid for Used Sedan to Ukiah Ford in the Amount of $11,743.87; d. Received Report to Council Regarding purchase of Two Laptop Computers; e. Adopted Resolution 2000-44 Approving Revisions to Memorandum of Understanding Between and Among the Ukiah Unified School District, City of Ukiah, and County of Mendocino Forming the South Ukiah School Partnership Project. Regular Meeting May 17, 2000 Page 3 of 7 The Motion carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. 7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No on came forward to address Council. UNFINISHED BUSINESS 8a. Introduction of Ordinance Amending Division 1, Chapter 2, Article 2, Section 62 of the Ukiah City Code Regarding Councilmembers' Salaries City Manager Horsley advised that the salary increase to $462 per month was approved by Council at the last Council meeting. The ordinance is presented to Council for introduction. M/S Baldwin/Smith to Introduce Ordinance by Title Only Amending Ukiah City Code, Chapter 2, Division 1, Article 2, Section 62 Establishing the Salaries for Councilmembers, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, and Mayor Mastin. NOES: Councilmember Ashiku. ABSENT: None. ABSTAIN: None. City Clerk Ulvila read the title of the Ordinance. M/S Baldwin/Smith to Introduce Ordinance Amending Ukiah City Code, Chapter 2, Division 1, Article 2, Section 62 Establishing the Salaries for Councilmembers, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, and Mayor Mastin. NOES: Councilmember Ashiku. ABSENT: None. ABSTAIN: None. NEW BUSINESS 9a Clarification of Adopted Ordinance Amending the Airport Industrial Park Planned Development ("Mixed-Use") Senior Planner Stump advised that in November 1999, Council amended the Airport Industrial Park Planned Development OrdinAnce by establishing a Mixed Use designation for approximately 32 acres on the west side of Airport Park Boulevard. The focus of discussion at that meeting centered on the Planning Commission's recommendation to establish use percentages, and recommended Council that the Ordinance contain requirements that development include 40% industrial, 30% retail/commercial, and 30% either professional office or additional industrial development per parcel. After discussing the matter, Council decided not to include that in the Ordinance. Since that time, staff has discovered that the Ordinance was not edited completely by staff and there is still a reference to a use percentage. Staff is requesting Council's clarification on this matter and believes it was just an editing error on staff's part and asked Council to concur with that analysis, and direct staff to make the proper correction. City Attorney Rapport advised that Council clearly made the policy decision at the previous meeting to eliminate the percentages, and was of the opinion that it is a clerical error and would not require Council to go through the process of an amendment to the Zoning Ordinance. Regular Meeting May 17, 2000 Page.4 of 7 M/S Libby/Smith acknowledging the editing error for Ordinance No. 1024 and directing staff to make the necessary correction; carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Ashiku, and Mayor Mastin. NOES: Councilmember Baldwin. ABSENT: None. ABSTAIN: None. 9a. Adoption of Resolution Accepting Portions of Airport Park Boulevard into the City Street System Deputy Public Works Director Seanor advised that on November 5, 1997, the City Council accepted portions of Airport Park Boulevard, south of Friedman Brothers to the Mendocino Brewing Company, into the City street system. The proposed resolution would provide for acceptance for the remainder of Airport Park Boulevard, from Talmage Road to a point south of Friedman Brothers. Councilmember Ashiku inquired of the City Attorney if accepting roads that are substandard into the system would set a precedent. City Attorney Rapport advised that the City has complete discretion as to when and under what circumstances it accepts roads into the City street system. M/S Libby/Ashiku adopting Resolution 2000-45 Accepting portions of Airport Park Boulevard into the City Street System; carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. NEW BUSINESS 9c. Set Dates and Times for Fiscal Year 2000/01 Budget Hearing City Manager Horsley advised that historically the budget hearings have been scheduled during the last week of June to meet the City's adoption deadline of June 30. Staff is recommending June 28 and 29 for the hearings. The Ukiah Valley Sanitation District will be meeting on June 28 at 3:00 p.m. and a joint meeting is proposed. Any budget items not addressed on that date would be carried over to the following day. Discussion of the recommended budget session dates and times followed. Staffs discussed presenting a balance budget and reporting to Council items of importance that are not included in the proposed budget. These items will be ranked in priority. Consensus of Council authorized setting Wednesday, June 28 from 8:00 a.m. to 6:00 p.m., and Thursday, June 29 from 8:00 a.m. to noon, as the dates and times to commence the hearing for the 2000/01 City of Ukiah Fiscal Year Budget, and setting Wednesday, June 28, 3:00 p.m. as the date and time for the joint hearing with the Ukiah Valley Sanitation District to consider the 2000/01 Fiscal Year Budget, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. City Manager Horsley recognized Risk Manager/Budget Officer Mike Harris for the excellent job he does in preparing proclamations and other matters for City Council. Regular Meeting May 17, 2000 Page .5 of 7 10. COUNCIL REPORTS Councilmember Smith reported attending a meeting of representatives of the Main Street Board meeting along with City Manager Horsley and Community Development Director DeKnoblough this week to discuss the future contract for the Main Street Program. He attended the open house for Ascot Airways and noted that he has a flight to Sacramento tomorrow on the airline. Councilmember Libby reported attending the Chamber of Commerce meeting today and they will be evaluating the structure of their dues. They are also looking at having a breakfast once a month with other agencies, such as the Mendocino Employers Council. They will have their Community of Champions luncheon on June 2, 2000. In reviewing their goals, they looked at a goal to have enough money in the reserve for one-year expenses. Yesterday she attended a meeting on the Potter Valley Project in which City Manager Horsley and City Attorney Rapport were present. They requested comments and any unwritten agreements that anyone had with P.G.&E. with regards to the Potter Valley Hydroelectric Plant, and also any alternative suggestions. Information was distributed to Council. She reported that the attorney for the Inland Water and Power Commission was in attendance at the meeting. Alternatives that they suggested were the unbundling so that a local agency may be able to purchase the Potter Valley Project, or not allowing P.G.&E. to sell it but to continue its maintenance of the facility. Councilmember Baldwin advised that last week he attended the Russian River Watershed Council and they approved rules, which included that there be 57 members: 18 from an economic caucus, 18 from an environmental caucus, and 18 from a public caucus, and 3 voting members from the three Resource and Conservation Districts, and government agencies would be non-voting members. Also, during the first year, it will require a two-thirds vote to pass a measure. After that, it would be reduced to a 60% vote. There was discussion about working groups and he noted everything is fine with the Memorandum of Understanding with the State of California for the matching grant with the federal government. Councilmember Ashiku had noting to report. Mayor Mastin reported that he enjoyed attending the Scout-O-Rama last weekend. On May 7, he attended Buddha's birthday celebration at the City of Ten Thousand Buddahs in Talmage. On May 10 he attended a recycled products trade show in Sacramento as a representative of Mendocino College. He discussed recycled products at the trade show. On May 10 he also attended a Chamber of Commerce function for purchasing agents in the area from both the public and private section, and City of Ukiah Purchasing Supervisor Nora Kennedy did a good job of discussing the purchasing and bidding procedures of the City. With regard to the Transit Center, he reported that the current stumbling block is that there is a $950,000 lien on the property by a vendor. NCRA's power attorney has advised them not to sign the option until the lien has been cleared. Meanwhile, they are going forward Regular Meeting May 17, 2000 Page 6 of 7 with work on the property, and have expended approximately $50,000 on the project to date. He and Bruce Richard met with a representative from Caltrans yesterday who assured them that $40,000 would be reimbursed, with a $10,000 local match of funds from a grant. He discussed funding sources from other grant funds and noted that the clock is ticking on all the grants and there is a need to move quickly on the construction of the project. He reported that he rode his bike to work during Bike to Work Week and is in competition with Board of Supervisor Shoemaker. 11 .CITY MANAGER/CITY CLERK/DIRECTOR REPORTS City Manager Horsley reported speaking to a second grade class at Nokomis School today regarding City services. She attended a meeting of the Inland Water and Power Commission and provided Council with a summary of these issues. She has met with the Homeless Shelter Subcommittee and the Main Street Program. She noted that the Main Street Program and the Chamber of Commerce plan to make a presentation to Council in June. City Clerk Ulvila reported conducting a tour of the administrative wing of City Hall for a class from the School of Instilling Goodness from the City of Ten Thousand Buddahs on May 16. On May 25 she plans to attend an FPPC Workshop in Sacramento regarding new campaign forms for the November election. 9:08 p.m. - Adjourned to Closed Session. 12.CLOSED SESSION a. Government Code §54956.8 - Conference with Real Property Negotiator Property: Mendocino County Animal Shelter Owner: City of Ukiah and Mendocino County Negotiator: Candace Horsley Under Negotiation: Terms and Conditions No action taken. 13. ADJOURNMENT There being no further business, the City Council meeting was adjourned at 10:20 p.m. Marie Ulvila, City Clerk Regular Meeting May 17, 2000 Page 7 of 7