HomeMy WebLinkAbout2004-12-01 Packet CITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
December 1, 2004
6:30 p.m.
5:30 p.m.: Reception for City Council
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. INTRODUCTIONS
a. Introduction of New Meter Readers
4. APPROVAL OF MINUTES
a. Regular Meeting of November 3, 2004
b. Adjourned Regular Meeting of November 10, 2004
c. Regular Meeting Minutes of November 17, 2004
5. CERTIFICATION OF NOVEMBER ELECTION AND ADMINISTRATION OF OATH
OF NEW COUNClLMEMBERS
a. Adoption of Resolution Declaring Results of Municipal Election of November 2,
2004 and Swearing in Ceremony for Mayor Mark Ashiku, Councilmembers Mari
Rodin and Douglas Crane, and City Treasurer R. Allen Carter
b. Administering Oath of Office to Newly Elected City Council Members and City
Treasurer
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision
by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally
limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially
challenged.
1
CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote
by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember
or a citizen in which event the item will be considered at the completion of all other items on the agenda.
The motion by the City Council on the Consent Calendar will approve and make findings in accordance
with Administrative Staff and/or Planning Commission recommendations
a. Notification to Council Regarding News Release to Solicit Applications for
Appointment to One Seat on the Airport Commission
b. Notification of Purchase of 25,000 Pounds of C-1200Aluminum Chlorhydrate
(ACH) Cationic Polymer from Polydyne Inc. for $0.305/LB
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you
are interested in, you may address the Council when this matter is considered. If you wish to speak on a
matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please
limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The
Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed
on the agenda.
9. NEW BUSINESS
a. Authorization For City Manager To Execute a Contract For The Purchase Of
A Cng-Fueled Sweeper Utilizing Funding From the Public Benefit Fund And
Grants
b. Authorization to Edge Wireless to Sublease a Portion of the City of Ukiah Radio
Tower to United States Cellular for the Addition of Three Cellular Antennas
10. COUNCIL REPORTS
11. CITY MANAGER/CITY CLERK REPORTS
12. CLOSED SESSION
13. ADJOURNMENT
The City of Ukiah complies with ADA requirements and will attempt to reasonably
accommodate individuals with disabilities upon request.
AGENDA
ITEM NO.: Da
DATE: December 1,2004
SUMMARY REPORT
SUBJECT: INTRODUCTION OF TWO BILLING AND COLLECTION DEPARTMENT
EMPLOYEES, METER READERS: EZRA VIGIL AND JEFF WALKER
I am very pleased to introduce two recently hired employees who are now part of the
Billing and Collection Department team. They are both extremely efficient Meter
Readers who have become valued employees.
Ezra Vigil comes to us from Sounthern California and has made the Ukiah area her
home for a little over 2 years where she was the General Manager of Ronnie's Basics.
She is an avid athlete and loves the outdoors, having made snow boarding and wake
boarding regular activities for almost a decade.
Ezra is a devoted mother of a three-year old, Hunter who attends pre-school here in
Ukiah. And we will be helping her celebrate her impending marriage to Lucas Martin at
the end of the summer of next year.
Jeff Walker has been living in Mendocino County for several years and currently lives in
Willits where he worked in the shipping/receiving department of Adelphia as a
warehouse clerk and converter control technician.
Jeff adds to his interests cooking with his wife Heather and for his three children,
Ashley, Izak and Ayla. He also loves the outdoors, regularly playing basketball and
hiking around our many hillsides and open pathways where he remarks on how much
he appreciates our areas' sunrises and sunsets.
They both have proven to be major contributors to the overall Billing and Collection
effort of reading electric and water meters and are a pleasure to work with. Please join
me in welcoming these two fine and valued employees, Ezra Vigil and Jeff Walker.
RECOMMENDED ACTION: Welcome Ezra Vigil and Jeff Walker as new employees to
the City of Ukiah Family.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
APPROVED' ~--~_-~~ -..._
Candace Horsley, City ~nager
N/A
PatsyN/A
Archibald, Customer Service Supervisori, i
Candace Horsley, City Manager
None
PA:asrintro.mw,04
MINUTES OF THE UKIAH CITY COUNCIL
REGULAR MEETING
WEDNESDAY, NOVEMBER 3, 2004
The Ukiah City Council met at a Regular Meeting on November 3, 2004, the notice for
which had been legally noticed and posted, at 6:30 p.m. in the Civic Center Council
Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following
Councilmembers were present: Rodin, Smith, Baldwin, and Mayor Larson. Staff
present: Public Utilities Project Manager Burck,
DeKnoblough, City Manager Horsley, Water Treatment P
Attorney Rapport, Airport Manager Richey, Com
Sangiacomo, Deputy Public Works Director Seanor
Chief Williams, Public Utilities Director Ziemianek, a
Services Director
er Jamison, City
Services Supervisor
Stump, Police
Ulvila.
2. PLEDGE OF ALLEGIANCE
Ukiah Fire Captain Hilliker led the Pledge
giance.
3. PROCLAMATION
3a. Proclamation: National Hospice Month
Mayor Larson read the Proclam; ;ignating
Month and encouraged citizens 1 their
availability of hospice services and
programs.
2004 as National Hospice
of the importance and
appropriate activities and
A lady representing
:ce
:he Procl
and thanked Council.
4. APPROVAL
4~
Mayor La~
3 that
re~
of Mi
NUTES
to
et
~tence in the second paragraph on page
iscuss alternatives to the budget and
M/S fSmith a
Hearing a~
of the Minutes of June 29-30, 2004 Budget
by unanimous consent.
4. APPRi
4b. Regular Me 6~ 2004
Councilmember recommended a correction to the last sentence in the fourth
paragraph on page to read, "He explained that Councilmember Smith presented the
Service Agreement to NCPA and it unanimously approved use of reserve funds." He
also recommended a correction to the fourth paragraph on page 7 to read, "It was the
consensus of the Council to solicit applications from candidates and the general public
for appointment to the vacancy with the deadline of November 4th.''
M/S Baldwin/Rodin approving the Regular Meeting Minutes of October 6, 2004, as
amended and carried by unanimous consent.
5. RIGHT TO APPEAL
Regular City Council Meeting
November 3, 2004
Page 1 of 9
Mayor Larson read the appeal process.
6. CONSENT CALENDAR
M/S Rodin/Smith approving items "a" through "d" of the Consent Calendar as follows:
a. Rejected Claim for Damages Received from Seizer Realty and Referred to Joint
Powers Authority, Redwood Empire Municipal Insurance Fund;
b. Received Notification to Council Regarding Purchase of 4,500 ft. of 4/0 AWG
Aluminum, 15 KV, EPR Insulated, Jacketed, Concentric Neutral, Single Conductor
Cable to the Okonite Company in the Amount of $6,692.56
c. Awarded Bid to Discovery Office Systems for a
Machines in the Amount of $625.02 Per Month;
d. Authorized City Manager to Execute a Professi
Amount not to Exceed $35,000 to Mead & Hunt
Airport's Airport Layout Plan.
S: Councilm~
N: None.
Motion carried by the following roll call vot~
Baldwin, and Mayor Larson. NOES: None.
of Two Copier
Agreement in an
the Ukiah Regional
Rodin, Smith,
7. AUDIENCE COMMENTS ON
Roy Smith, speaking as the Executive Direcl
Habilitation (UVAH), explained th, ~g the
need to close the facilities o and
water pipe broke and flooded the
called for assistance. On behalf of U
the Ukiah Fire De
Ukiah Valley Association for
2003 holidays there was a
for a few days because a
The Fire Department was
of Appreciation to
Joy Beeler, re
the Ukiah Main
entry of the conte~
Street.
~g the h
Program, explained that in April 2004
r business plan contest with the winning
new owners of Dish on South School
aB
8a. of
Air ~nager
Airport u
Airport be ;ased an
California
management
maintenance prog~
(approximately 112)
User Fees at the Ukiah Ri ional Air
at its September 7, 2004 meeting, the Ukiah
recommended that User Fees at the Ukiah Regional
e of 16%. Staff surveyed other airports in Northern
,crease is warranted. He briefly discussed the pavement
he Airport and noted that they intent to initiate a building
the near future. The newsletter was sent to all Airport tenants
nd the fee increase was posted twice in the newspaper.
Public Hearing Opened: 6:55 p.m.
No comments received.
Public hearing Closed: 6:55 p.m.
M/S Smith/Rodin adopting Resolution 2005-13 modifying the rental rates and user
fees at the City of Ukiah Regional Airport, carried by the following roll call vote: AYES:
Regular City Council Meeting
November 3, 2004
Page 2 of 9
Council members Rodin, Smith, Baldwin, and Mayor Larson. NOES: None. ABSTAIN:
None.
8. PUBLIC HEARING (6:45 P.M.)
8b. Adoption of Resolution Approving a Mitigated Negative Declaration for the
City Wastewater Treatment Plant Improvement Project
Planning Director Stump reviewed his Staff Report to Council concerning the
proposed Mitigated Negative Declaration for the Wastewater Treatment Plant (WWTP)
proposed Mitigated Negative Declaration for the WWTP Im
to comply with the requirement of the California Environme
City, with the assistance of professional consultant=
prepared an Initial Environmental Study to
potentially significant adverse impacts on the env'
identified during the Initial Study, the City Staff h
Measures" be incorporated into the Project wi
potential impacts based on regulatory a!
industry.
Project. In order
uality Act (CEQA), the
er & Associates,
project would have
tddress the impacts
th.of "Control
re procedures to reduce the
requirements and lards in the
Some comments to the Mitigated
comment period on the proposed~
report, Mr. Scheidegger prepare
responses concluded that the
mitigation measures or alter staff's
Declaration. Director
Declaration, noting t Icino
compatible with th nty's Use PI
ative Dec
Negat
comr
Ust
received during the public
eclaration. As part of the staff
those comments. Those
do not require additional
the Mitigated Negative
in the Mitigated Negative
'ssion found the Project
Mr. Stump noted
in the Resolution which he corrected.
Paul
SU
m,
the plant in
the a~ photo of the existing WWTP, noting
~t on to discuss the WWTP system and improvements
efly discussed Ukiah's Airport Land Use Plan.
Public Opened 15 p.m.
Steven Belz ¥1r. and Mrs. Richard Mattern who own property adjacent to
the project site under the requirements of CEQA, the City cannot approve
the Mitigated Nc ~n and is required to prepare an Environmental Impact
Report (EI R for the roject. He relied, in part, on written comments he submitted prior
to the hearing to which Mr. Scheidegger had prepared written responses. In addition,
Mr. Belzer made some additional arguments, including that (1) the Negative Declaration
fails to identify or analyze the growth inducing impacts of the project; (2) the Negative
Declaration defers the development of mitigation measures in violation of CEQA; (3) the
Mitigated Negative Declaration does not contain an analysis of Project impacts outside
of the flood plain or geotechnical investigations within the Project Expansion Area; (4)
the City must fully design all facilities within the proposed Plant Expansion Area; and (5)
the City must use the Plant Expansion Area for the project within seven years.
Regular City Council Meeting
November 3, 2004
Page 3 of 9
Tape lb
Mr. Belzer also claimed that contrary to statements in the Mitigated Negative
Declaration, workers at the lumber yard near the WWTP complain about odor from the
existing plant facilities. He stated that the Mattern's advised him that WWTP Supervisor
Gall did not obtain permission from the Mattern's for the cultural resources consultant to
enter onto their property.
Mr. Scheidegger responded to many of the issues raised by Mr. Belzer. It was his
understanding the Mr. Gall did obtain permission to enter onto Mattern property.
City Attorney Rapport stated that the City could not
between Mr. Mattern and Jerry Gall, in part, because
event, that the issue is not relevant to its deci,,
Mitigated Negative Declaration.
conflict in testimony
present, but, in any
not to approve the
Richard Mattern, 8021 So. State St., U
wife regarding obtaining permission, in
However, they did grant permission to C~
access to their property to do an ap
of the
that Mr. Gall did him or his
had they wou refused.
s Director D~ oblough for
Mr. Scheidegger continued to dis
well as some of the history of the I:
Study with regard to growth induci
comments made by M with
odor from the plant.
guide
regard to the Project as
is discussion in the Initial
to respond to other
concerning the issue of
City Attorney rt stated is satisfi
submitted prior to
deliberatiof
add Mr. Belzer
the written responses to comments
that the City Council continue its
im time to research and respond to the
hearing.
~earing clos
There
suggested
its deliberatk
17, 2004, at
brief di~
e City
as to whether Council should continue the matter as
~. The consensus of the City Council was to continue
to adopt the Mitigated Negative Declaration to November
9. UNFINISHED JSINESS
9a. Public Information Regarding Street Sweel~inQ in Residential Areas
Deputy Director of Public Works Seanor explained that Staff has been working to
prepare public information regarding routine sweeping in residential areas. He
discussed posting the information on the City's website and that it would also be
reformatted to fit a flyer that could be handed out at City Hall or sent out with a utility
billing. The information will be presented in both English and Spanish. The street
sweeping schedule was coordinated with garbage pick up days in neighborhoods.
Regular City Council Meeting
November 3, 2004
Page 4 of 9
Councilmember Rodin requested Staff provide Council with a report after the
implementation of this schedule with regard to residents moving their cars so that street
sweeping can occur.
9. UNFINISHED BUSINESS
9b. Restrictions on Appointment of City Council Member to Fill Vacancy
City Attorney Rapport explained that at the last City Council meeting, the Council
asked him to review information regarding Council appointments.
Mayor Larson stated that he is not interested in runmn~
negates the problem.
e Council seat, which
City Clerk Ulvila advised that a News Release
soliciting applicants to apply for the
Andersen. The deadline for submittal of a
by f,
is noon on No
October 21, 2004
Councilmember
4th.
Recessed: 8:03 p.m.
Reconvened: 8:10 p.m.
10. NEW BUSINESS
10a. R~ ulation of Gr~
Compassionate Use Act
City Attorney Rapport discussed
growing marijuana in and
Use Act, people be
it. They are also from
care giver status, how oth~
take
and Dis s Under
included his opinion of
of the Compassionate
ith mariju na and have a right to access
use of marijuana. He discussed primary
approach to dispensaries.
Police Ch
com
plan1
wh~ lividuals ste~
coml: of garden:
neighb~ !, and of offi
to have an Iification
e Department has received numerous
each ~r. The complaints include the odor of the
gardens that are visible that create a safety concern
gardens. Officers are being asked to respond to
is concern with the safety of children, the
He explained that Proposition 215 makes no requirement
if an individual has a garden.
City Attorney vised that the most efficient way for the Council to address
this problem woul, address gardens and dispensaries separately in an Ordinance.
The City has latitude how it wants to regulate the use of marijuana. He went on to
discuss state and local regulations but he has been unable to locate information from
other cities with regard to growing marijuana in back yards. He noted that requiring a
business license fee for marijuana gardens would be a violation of the Compassionate
Use Act. He discussed abating the violation and requiring a permit if people want to
grow it in a residential zone. He also recommended setting a limit on the number of
plants per person, such as six plants, and if they have more than that, they would be in
violation or they would be required to obtain a permit.
Regular City Council Meeting
November 3, 2004
Page 5 of 9
Members of the audience speaking to the issue included: Larry Puterbaugh, Ana
Araiza, Eric Crane, Dave Wilkins, Bruce Foster, Miles Gordon, Susan Knopp,
Daniel de la Peza, Gary Hudson (Mendocino County Sheriff's Office), and Dean
Wolbach (Mendocinco Air Quality Management District).
Tape #3
Discussion continued with regard to setting the minimum number of plants an individual
can grow in a garden in back of their residence. It was the consensus of the Council
to direct Staff to prepare an Ordinance for Council's conside~ at a future meeting.
Council specified that there be a three-plant limit per persor
10. NEW BUSINESS
10b. Ado of Resolution Findin¢
2004 Adequate for Final Design of
and A~Drovin_a the Final Design
Director of Public Utilities Ziemianek
concerning adoption of a Resolution fin,
adequate for the final design of the Wate
approving the final design. To bring the tr~
California Department of Health
recommended a reduction in the .~
Project from two new filter treatm~
needed to provide redundant capacil
out of service, as requi S regL
~ssed
(DHS)
·
,rtified on March 3
rade Pro ect
his Staff F to Council
Declaratio and
Upgrade ,ject and
ant into compliance with the
as soon as possible, he
Treatment Plant Upgrade
31 treatment unit is
g treatment units is
Discussion ensu~
expansion, the
meeting with the dt
treatment
season~
also
~ted to
pr~ for th~
leading to
tllector.
including: the water treatment plant
gative Declaration for the project, Staff
to Title 22 regulations, the number of
use the fourth filter, cleaning the filters,
bidity, and well maintenance. There was
M/S n/Baldwin
certifie~ 3,
Project ar ,roving th
vote: AYES:
None. ABSTAI
~n 2005-14 finding Negative Declaration
uate for final design of Water Treatment Plant Upgrade
inal design for said plant; carried by the following roll call
~ers Rodin, Smith, Baldwin, and Mayor Larson. NOES:
None.
10. NEW BU~ ;S
10c. Adoption of Resolution ApDrovin.cl Sin_~le Member Services Agreement and
Master Confirmation Agreement, Authorizin_cl city Manager to Sign Same
and Authorizing City Manager/Public Utilities Director to Approve Various
Transactions to Purchase Energy As Needed
Public Utilities Director Ziemianek discussed his Staff Report to Council and noted
that City Attorney Rapport has been working the NCPA's attorneys to formulate the
agreement. Staff would like to move forward with the purchase of replacement power
for the City.
Regular City Council Meeting
November 3, 2004
Page 6 of 9
City Attorney Rapport explained that NCPA will purchase power in its name for the
City. The City will have an agreement with NCPA and will then enter into a contract with
counter parties. NCPA wants the City to assume the full financial transaction. He went
on to discuss the member services agreement, master confirmation agreement, and
modifications to the contract.
M/S Baldwin/Smith adopting Resolution 2005-15 approving Single Member Services
Agreement and Master Confirmation Agreement, authorizing City Manger to sign same
and authorizing City Manager/Public Utilities Director to a transactions to
purchase energy as needed; carried by the followi III call vote: AYES:
Councilmembers Rodin, Smith, Baldwin, and Mayor Lar: None. ABSTAIN:
None. ABSENT: None.
Tape 3b
10. NEW BUSINESS
10d. Adoption of Resolutions
DeDartment of Parks and
Proiects
Community Services Supervisor Sangiacom~
and advised that the City
$200,000. Staff has identified thr~
is recommending they be include~
identified are the Skate Park
Project, and the Aquati~ Rehal
from
which
for S! California
· Parl ~rovement
~d his Staff Report to Council
Bond Act in the amount of
he criteria for application and
The three projects
Stadium Rehabilitation
It was the of Co ;il to
Rehabilitation as by
the Skate Park and Anton Stadium
M/RC Rodi~
funds
Act~ for the
a the applicat
Area Basis Prog
Neighborl Parks,
6 approving the application for grant
NOnL ,ized Area Need-Basis Program under the
Safe Neighborhood Parks, and Coastal Protection
Park Development Project and Resolution 2005-17
~funds for the Roberti-Z'Berg-Harris Nonurbanized
r the California Clean Water, Clean Air, Safe
Protection Act of 2002 for the Anton Stadium
John McCowen his support for the Skate Park Project, however, he felt that
matching funds come from private resources because if the City has budget
problems, it may have a problem matching the grant funds.
Community Development Director DeKnoblough explained that he met with
Supervisor Shoemaker and he agreed to request funds from the Board of Supervisors,
with a portion of the funds dedicated to the Anton Stadium Project. He briefly discussed
the situation at the pool.
There was a brief discussion concerning the use of volunteers to assist with completion
of these projects. Staff advised that once a bid is awarded, the recipient has eight years
Regular City Council Meeting
November 3, 2004
Page 7 of 9
to complete the project. There was also a brief discussion of capital funds that the
school district receives and the possible use by the City for such projects.
Motion carried by the following roll call vote: AYES: Councilmembers Rodin, Smith,
Baldwin, and Mayor Larson. NOES: None. ABSTAIN: None. ABSENT: None.
11. COUNCIL REPORTS
Councilmember Rodin expressed her congratulations
Councilmember Douglas Crane and Mayor Ashiku, and ad'
forward to working with them and to be an effective coun
Councilmember Smith and Mayor Larson the best.
to newly elected
that she is looking
~e also wished current
Councilmember Smith reported that he attended
and brought back information to distribute to
Sacramento in January and NCPA will pay
The NCPA trip to Washington, D.C. is
NCPA representative should attend.
~ couple weeks ago
There': workshop in
for City repre= to attend.
for April 2005 and 's new
Vice Mayor Baldwin reported he has a confl
Power Commission meeting at ~rence CE
Corp of Engineers concerning the
to see Mayor Larson leaving and
expression at meetings. He is looking
g the Inland Water and
,n November 18th with the Army
He advised that he is said
s with the public's
on the Council.
Mayor Larson con~
City Council and
ran good campai!
Sales Tax, did
situation w
R~
k Ashik tho wa:
He was di,,
~d Doug for being elected to the
~cted Mayor. He felt all of the candidates
ointed that Measure N, the Public Safety
priority for him. He discussed the
loss of City services.
12.
re(
meetin(
receiving
er Ho
dations for b
;ounty's int~
REPORTS
that Staff will return in January 2005 with
options for Council's consideration. She will be
CAO, Jay Hull. She inquired as to Council's preference for
iapplicants for the appointments to the City Council.
It was the cons,
in the Council
Council to hear the City Council applicants' presentations
Deputy City Clerk reported to Council on the number of absentee and provisional
ballots that are still uncounted.
Adjourned to Closed Session at 11:05 p.m.
13. CLOSED SESSION
a. G.C. §54957.6-Conference with Labor Negotiator
Employee Negotiations: Directors & City Manager
Labor Negotiator: Candace Horsley
No action taken.
Regular City Council Meeting
November 3, 2004
Page 8 of 9
14.ADJOURNMENT
There being no further business, the City Council meeting was adjourned at 11:25 p.m.
Marie Ulvila, City Clerk
Regular City Council Meeting
November 3, 2004
Page 9 of 9
AGENDA
ITEM NO.' :~a
DATE' December 1,2004
SUMMARY REPORT
SUBJECT: INTRODUCTION OF TWO BILLING AND COLLECTION DEPARTMENT
EMPLOYEES, METER READERS: EZRA VIGIL AND JEFF WALKER
I am very pleased to introduce two recently hired employees who are now part of the
Billing and Collection Department team. They are both extremely efficient Meter
Readers who have become valued employees.
Ezra Vigil comes to us from Sounthern California and has made the Ukiah area her
home for a little over 2 years where she was the General Manager of Ronnie's Basics.
She is an avid athlete and loves the outdoors, having made snow boarding and wake
boarding regular activities for almost a decade.
Ezra is a devoted mother of a three-year old, Hunter who attends pre-school here in
Ukiah. And we will be helping her celebrate her impending marriage to Lucas Martin at
the end of the summer of next year.
Jeff Walker has been living in Mendocino County for several years and currently lives in
Willits where he worked in the shipping/receiving department of Adelphia as a
warehouse clerk and converter control technician.
Jeff adds to his interests cooking with his wife Heather and for his three children,
Ashley, Izak and Ayla. He also loves the outdoors, regularly playing basketball and
hiking around our many hillsides and open pathways where he remarks on how much
he appreciates our areas' sunrises and sunsets.
They both have proven to be major contributors to the overall Billing and Collection
effort of reading electric and water meters and are a pleasure to work with. Please join
me in welcoming these two fine and valued employees, Ezra Vigil and Jeff Walker.
RECOMMENDED ACTION' Welcome Ezra Vigil and Jeff Walker as new employees to
the City of Ukiah Family.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments-
N/A
Patsy Archibald, Customer Service Supervisori. 7'/(,'~/~.''~,,..
Candace Horsley, City Manager
None
PA:asrintro.mw,04
APPROVED:
Candace H0rsley, C~ty'y'y~nager
MINUTES OF THE UKIAH CITY COUNCIL
ADJOURNED REGULAR MEETING
WEDNESDAY, NOVEMBER 10, 2004
The Ukiah City Council met at an Adjourned Regular Meeting on November 10, 2004,
the notice for which had been legally noticed and posted, at 5:00 p.m. in the Civic
Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken
and the following Councilmembers were present: Rodin, Smith, Baldwin, and Mayor
Larson. Staff present: City Manager Horsley, City Attorney and Deputy City
Clerk Ulvila.
2. PRESENTATIONS BY CANDIDATES FOR APPOI
CITY COUNCIL
Mayor Larson explained that the meeting for
appointment of an individual to fill the vacant n the City Cou~
Paul Andersen.
VACANCY ON
il to decide the
rmerly held by
The following individuals provided Council
qualifications for consideration of
Council: Ana Araiza, Gordon in Fitch,
Michael Whetzel.
ltation of views and
unexpired term on the City
son, John McCowen, and
Mayor Larson recommended taking
on the agenda.
item #4 prior to item #3
A brief
election.
ing plai
a referendum on the ballot of a special
Public Co~
The fo
a
and
oke in supp
Oswell,
of nominating John McCowen for the
James Connerton, Ross Liberty, James
4. 'MENT TO TERM ON THE CITY COUNCIL
4a. Ado Resoluti ntment to the City Council to Fill an
Unex ' :e
There was a I: i~on regarding making the appointment to the vacancy and
whether to allow ti ividual to be sworn into office and seated at this meeting. This
would be prior to the ;eating of the two candidates that won the November election.
Mayor Larson passed on the first nomination.
M/S Baldwin/Smith nominating John McCowen to fill the vacancy on the City Council
created by the resignation of Paul Andersen, and to a term expiring November 2006;
carried by the following roll call vote: AYES: Councilmembers Rodin, Smith, and
Baldwin. NOES: Mayor Larson. ABSTAIN: None.
Adjourned Regular City Council Meeting
November 10, 2004
Page 1 of 3
M/S Baldwin/Rodin adopting Resolution appointing John McCowen to the City Council
to fill an unexpired term of office which expires November 2006; carried by the following
roll call vote: AYES: Councilmembers Rodin, Smith, Baldwin, and Mayor Larson.
NOES: None. ABSTAIN: None.
City Attorney Rapport explained that Mr. McCowen cannot commence his duties as a
Councilmember until the Oath of Office is administered by the City Clerk.
John McCowen explained that he currently serves on the
Land Use Commission and the Mendocino County
Land Use Commission will be meeting on November
attend that meeting because there is concern with havi
his resignation to both Commissions, per the
sworn in as a Councilmember.
County Airport
The Airport
~d it is important that he
m. He plans to submit
~nsel, prior to being
M/S Smith/Larson to reconsider adoption
the City Council; carried by the following
Smith, Baldwin, and Mayor Larson. NOES:
resolution making to
II vote: Rodin,
None.
City Manager Horsley noted that~
endorse candidates since the agen~
eople
arrived to speak to the issue or
City Attorney Rapport explained
parliamentary
g a motion and
M/S Smith
of John
following roll call
Larson. N~
City
tO
ng the resolution making the appointment
17, 2004 meeting, carried by the
rs Rodin, Smith, Baldwin, and Mayor
Publ
Th, 3wing
appoi nt:
Gonzal~
included J
speak)
indiv
Lucy S
Kathy
in support of nominating Ana Araiza for the
McClure, Maria Antonio, Greg Krauss, Ms.
Comments from other members of the audience
agenda timetable didn't allow other supporters to
.on, Ed Barry supported John McCowen, and Ana Araiza.
3. COUNCIL CO OF CALLING A SPECIAL ELECTION
City Attorney RaPl ~rt offered his opinion concerning calling a Special Election as
noted in his Memorandum to Council dated November 10, 2004. He explained the
restriction of not being able to call a Special Election twice within a 12-month period.
He reported that he has been in communication with Mendocino County Clerk Marsha
Wharff concerning this matter and Ms. Wharff indicates that there are no other elections
currently scheduled in March, April or June 2005. As a result, the election would not be
a consolidated election, but would be a stand alone municipal election. The County
Elections Department could conduct the election for the City under contract, but the
Board of Supervisors would have to approve an agreement authorizing the County
Election's Department to do that. It is estimated that such an election would cost
Adjourned Regular City Council Meeting
November 10, 2004
Page 2 of 3
between $5,000 and $6,000. Under Elections Code Section 10002, the City must pay
for all of the costs incurred by the County in providing election services to the City.
Discussion followed regarding the feasibility of calling a special election to place a
public safety sales tax on the ballot. The difference between a general tax and a sales
tax was explained by the City Attorney. The City Attorney also noted that it would be
safer to call the special election in April so as to be outside the 12-month limitation. The
ballot measure ordinance submitted to the voters in March 2004 was a special tax and
the ordinance proposed to be presented to the voters in Apri! 15 would be a general
tax, and could be passed by a simple majority of the voters
Mayor Larson noted that the public safety staff
anytime soon due to exhaustion of the staff.
over an election
M/S Smith/Baldwin directing Staff to draft
and provide them to Council for
carried by the following roll call vote:
and Mayor Larson. NOES: None. ABSTAIN:
language for
a meeting of the
ncilm( Rodin,
allot measures
;ity Council,
, Baldwin,
5. ADJOURNMENT
There being no further business,
I mel
adjourned at 6:27 p.m.
Marie Ulvila, City
Adjourned Regular City Council Meeting
November 10, 2004
Page 3 of 3
MEMO
Agenda Item: 4c
TO:
FROM:
Honorable Mayor and City Councilmembers
City Clerk Marie Ulvila ~z-,~-~Z--z~-~J ~[z~'~/-~'
SUBJECT: City Council Minutes of November 17, 2004
DATE: November 24, 2004
Due to the Thanksgiving holiday, there has been a delay presenting the draft minutes of
the November 17, 2004 to Council. Every effort will be made to provide Council with a
copy of these Draft minutes no later than Tuesday, November 30th. If you should have
any questions, please do not hesitate to contact me.
Memos: CC120104 - Nov minutes
ITEM NO. 5a.
DATE: December 1,2004
AGENDA SUMMARY REPORT
SUBJECT:
ADOPTION OF RESOLUTION DECLARING RESULTS OF MUNICIPAL ELECTION OF
NOVEMBER 2, 2004 AND SWEARING IN CEREMONY FOR MAYOR MARK ASHIKU,
COUNClLMEMBERS MARl RODIN AND DOUGLAS CRANE, AND CITY TREASURER
R. ALLEN CARTER
Now that all of the votes from the November 2, 2004 election have been verified by the Mendocino
County Clerk, the City Council must adopt a Resolution declaring the results of the Municipal Election.
Certification of the Election by the Mendocino County Clerk will be available to the City early next week
and will be forwarded to Council prior to the meeting. After the Resolution is adopted, the newly
elected officials may then be sworn in by the City Clerk. Staff recommends that the Resolution be
adopted and that the City Clerk administer the oaths of office for the Mayor, two newly elected City
Councilmembers, and the City Treasurer.
RECOMMENDED ACTION: Adopt Resolution Declaring Results of November 2, 2004 Municipal
Election and Direct City Clerk to Administer the Oath of Office To The Newly Elected Officials
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
City of Ukiah Electorate
Marie Ulvila, City Clerk
Candace Horsley, City Manager
1. Resolution with Attachment
Candace Horsley, City M'~nager
ASR:Election Results November 2004
A .TT. ACHMENT /
RESOLUTION NO. 2005-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH CALIFORNIA,
RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON
NOVEMBER 2, 2004, DECLARING THE RESULT AND SUCH OTHER MATTERS AS
PROVIDED BY LAW
WHEREAS, a General Municipal Election was held and conducted in the City of
Ukiah, California, on Tuesday, November 2, 2004, as required by law; and
WHEREAS, notice of the election was given in time, form and manner as provided
by law; that voting precincts were properly established; that election officers were
appointed and that in all respects the election was held and conducted and the votes were
cast, received and canvassed and the returns made and declared in time, form and
manner as required by the provisions of the Elections Code of the State of California for
the holding of elections in general law cities; and
WHEREAS, the City Council of the City of Ukiah has reviewed the returns from the
November 2, 2004 General Municipal Election based on the ballot count provided by the
County Clerk of Mendocino County, pursuant to Resolution No. 2005-02 of the City Council
of the City of Ukiah, and attached as Exhibit A; and
WHEREAS, subject to receipt of the Certificate of the County Clerk of the result of
the County Clerk's canvass of the Consolidated Election Results for the November 2, 2004
General Municipal and Statewide General Election, the City Council finds as a result of
said count and review that the number of votes cast, the names of the persons voted for,
and other matters as required by law are as hereinafter stated.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF UKIAH, CALIFORNIA,
DOES RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. The City Council does declare and determine that the following persons
were elected to the following offices respectively:
MARK ASHIKU was elected Mayor of the City of Ukiah for the full term of two years
expiring November 7, 2006, and until a successor is elected and qualified.
MARl RODIN was elected a member of the City Council for the full term of four years
expiring November 4, 2008, and until a successor is elected and qualified.
Resolution No. 2005-
Page 1of 2
DOUGLAS CRANE was elected a member of the City Council for the full term of four
years expiring November 4, 2008, and until a successor is elected and qualified.
R. ALLEN CARTER was elected City Treasurer of the City of Ukiah for the full term of
four years expiring November 4, 2008, and until a successor is elected and qualified.
SECTION 2. The City Clerk shall immediately make and deliver to each of the persons
so elected a Certificate of Election signed by the City Clerk and authenticated; that the City
Clerk shall also administer to each person elected the Oath of Office prescribed in the
Constitution of the State of California and shall have them subscribe to it and file it in the
office of the City Clerk. Each and all of the persons so elected shall then be inducted into
the respective office to which they have been elected.
SECTION 3. The City Clerk shall certify to the passage and adoption of this Resolution
and enter it into the book of original Resolutions.
PASSED AND ADOPTED this 1 st day December 2004, by the following roll call vote.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Eric Larson, Mayor
Marie Ulvila, City Clerk
Resolution No. 2005-
Page 2of 2
ILJ U' ? o l:! l! l
CERTIFICATE OF COUNTY CLERK TO RESULT OF THE CANVASS
OF THE MUNICIPAL ELECTION
HELD ON NOVEMBER 2ND, 2004
STATE OF CALIFORNIA
COUNTY OF MENDOCINO
)
)SS
)
I, MARSHA A. WHARFF, County Clerk of said County, do hereby certify that I did canvass the
returns of the votes cast in the Municipal Election held November 2nd, 2004, in the City of Ukiah,
and that the Statement of the Votes Cast, to which this certificate is attached, shows the whole
number of votes cast in each of the respective consolidated precincts therein, and that the totals of
the respective columns and the totals as shown for each candidate and for and against each measure
are full, true and correct.
WITNESS MY HAND AND OFFICIAL SEAL this goth day of November, 2004.
(SEAL)
MARSHA A. WHARFF
Assessor-County Clerk-Recorder
Statement of Votes Cast
PRESIDENTIAL GENERAL ELECTION
COUNTY OF MENDOCINO - November 2, 2004
SOVC For
UK - MAYOR
Jurisdiction Wide
2OO001
200002
200003
2O0004
200005
200006
2O0007
200008
200009
901 285 291
866 243 348
923 269 353
934 334 408
973 323 374
798 329 266
950 310 263
929 308 357
787 220 272
Total 8061 2621 2932 3C
CITIES
UKIAH 8061 2621 2932 30
Total 8061 2621 2932 30
UKIAH, All Counters, All Races
Date:l 1/27/04
Time:16:26:40
Page:4 of 11
Statement of Votes Cast Date:l 1/27)04
PRESIDENTIAL GENERAL ELECTION Time:16:26:40,
Page:5 of 11
COUNTY OF MENDOCINO - November 2, 2004
SOVC For UKIAH, All Counters, All 'Races
UK - COUNCILMEMBER UK - TREASURER
0 -
~ ~ o
.~ ~ ~ ~ < >, ~, ;~ >
Jurisdiction Wide
200001 901 133 152 89 73 211 134 164 1 901 481 7
200002 866 163 145 ?g 81 264 156 108 5 866 50? 5
200003 923 172 179 85 93 294 170 114 3 923 492 2
200004 934 264 322 75 73 318 176 110 1 934 583 4
200005 973 258 265 102 69 242 144 149 4 9?3 556 12
200006 798 218 292 78 60 224 115 113 5 ?98 448 2
200007 950 178 197 74 65 167 92 159 10 950 444 11
200008 929 228 263 98 74 241 151 127 1 929 513 2
200009 ?87 139 146 54 47 180 115 122 4 78? 390 4
Total 8061 1753 1961 733 635 2141 1253 1166 3~ 8061 4414 49
,
CITIES
U~AH 8061 1753 1961 733 635 2141 1253 1166 3~ 8061 4414 49
Total ~ 8061 1753 1961 733 635 2141 1253 1166 3~ 8061 4414 49
Statement of Votes Cast
PRESIDENTIAL GENERAL ELECTION
COUNTY OF MENDOCINO - November 2, 2004
JuhsdictionWide
20OO01
200002
200003
200004
200005
200006
200007
200008
200009
Total
CITIES
UKIAH
Total
SOVC For
MEASURE N - UK
901 357 23
866 381 232
923 4O7 231
934 489 264
973 477 245
798 435 180
950 394 193
929 467 216
787 338 188
8061 3745 1982
8061 3745 1982
8061 3745 1982
UKIAH, All Counters, All Races
Date: 11/27/04
Time:16:26:40
Page: 10 of 11
ITEM NO. 5b.
DATE: December 1,2004
AGENDA SUMMARY REPORT
SUBJECT: ADMINISTERING OATH OF OFFICE TO NEWLY ELECTED CITY COUNCIL
MEMBERS AND CITY TREASURER
The Oaths of Office to be administered by City Clerk Ulvila for newly elected Mayor Ashiku,
Councilmember Rodin, Councilmember Crane, and City Treasurer Carter are attached.
RECOMMENDED ACTION: Director the City Clerk to Administer the Oaths of Office to the Newly
Elected City Officials.
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
City of Ukiah Electorate
Marie Ulvila, City Clerk
Candace Horsley, City Manager
1. Oaths of Office for Mayor Ashiku, Councilmembers Rodin and Crane, and
City Treasurer Carter
APPROVED:
Candace Horsily, City Mana~e~
ASR:Oaths of Office-November 2004 election
^rr~ /
,.
s!_oR, i_an,
-,al
:: .... ":'-and!thi
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was
.
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ITEM NO. 7a.
DATE: December 1,2004
AGENDA SUMMARY REPORT
SUBJECT: REPORT TO CITY COUNCIL REGARDING ADVERTISING FOR VACANCY ON THE
AIRPORT COMMISSION
On November 15, 1004, a News Release was issued soliciting applications for appointment to the
vacancy on the Airport Commission created when Commissioner Mark Ashiku was elected Mayor.
The deadline of Monday, December 6, 2004 at noon has been established to receive all applications.
Staff will schedule an agenda item for the December 15, 2004 City Council meeting for appointment of
the one member to this Commission.
RECOMMENDED ACTION: Receive Report to the City Council.
ALTERNATIVE COUNCIL POLICY OPTIONS: Determine that the date for the Airport Commission
appointment should be changed and provide direction to staff.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
City Council
Marie Ulvila, City Clerk -'~P./6,~--~~ LzC--g~"--zz'~-'/+'t--~
Candace Horsley, City Manager
1. News Release dated November 15, 2004
APPROVED: -~--,,
Candace Horsley, City'~anager
ASR:Airport Commission press release to Council 2004
:t't af lt iah
NEWS RELEASE
OPPORTUNITY TO SERVE YOUR COMMUNITY
DATE:
FOR RELEASE:
SUBJECT:
CONTACT:
November 15, 2004
Immediately
Vacancy on City of Ukiah Airport Commission
Marie Ulvila, City Clerk, 463-6217
UKIAH, CA.- The City of Ukiah announces there is one (1) vacancy on the Airport
Commission effective immediately. The term of office is for two years. Any qualified
individual who would like to make a difference in their community and is interested in
serving as a volunteer may apply for these vacancies. Applicants must be a resident within
the City Limits of Ukiah.
Applications are located at the reception counter in the administration wing of the Ukiah
Civic Center, 300 Seminary Avenue, Ukiah, or by calling 463-6217 for an application to be
mailed, faxed, or emailed to you. The submittal deadline is December 6, 2004 at noon.
The appointment to the Airport Commission will be considered at the City Council regular
meeting on December 15, 2004.
Marie Ulvila, City Clerk
If you have any questions regarding the nomination process, you may contact City Clerk
Marie Ulvila at 463-6217 or marieu~,cityofukiah.com
KUKI/KIAH KPFM KMFB Press Democrat
KVVNE KOZT KNTI Ukiah Daily Journal
KFWU KZYX
Press Release: Airport Commission 2004
300 SEMINARY AVENUE UKIAH, CA 95482-5400
Phone# 707/463-6200 Fax'# 707/463-6204 Web Address: www. cityofukiah.com
AGENDA SUMMARY REPORT
ITEM NO. ~'.~
DATE: December, 1 2004
SUBJECT: NOTIFICATION OF PURCHASE OF 25,000 POUNDS OF C-1200 ALUMINUM
CHLORHYDRATE (ACH) CATIONIC POLYMER FROM POLYDYNE INC. FOR $0.3051 LB.
Pursuant to City of Ukiah Municipal Code Section 1530, this is to inform the City Council of the
purchase of Aluminum Chlorhydrate from Polydyne Inc., their product number C-1200.
Aluminum Chlorhydrate (ACH) is a cationic polymer and is the primary coagulant that the City
uses to effectively remove colloidal suspended matter from the drinking water. Polydyne Inc.
was the lowest qualified bidder. This price is effective from 12/04 through 11/05.
RECOMMENDED ACTION: Approve notification of the purchase ACH from Polydyne Inc. for
the next year.
ALTERNATIVE COUNCIL POLICY OPTION: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
NIA
Bernie Ziemianek, Director of Public Utilities
Alan Jamison, Water Treatment Plant Supervisor
Candace Horsley, City Manager
None
APPROVED: '~.....~.~,'~ ' j,,_,.
Cand~ce Horsley, City Man'~er
AGENDA
SUMMARY
ITEM NO. 9a
DATE: December 1,2004
REPORT
SUBJECT:
AUTHORIZATION FOR CITY MANAGER TO EXECUTE A CONTRACT FOR
THE PURCHASE OF A CNG-FUELED SWEEPER UTILIZING FUNDING FROM
THE PUBLIC BENEFIT FUND AND GRANTS
Council approval is requested for the purchase of a Schwarze A-7000 CNG-fueled street
sweeping vehicle at the purchase cost of $185,422.96, from Municipal Maintenance Equipment
(MME) of Sacramento. However, the decision to implement use of CNG-fueled equipment has
cost and serviceability ramifications beyond the initial cost of a street sweeper which Council will
also wish to consider in making this decision.
BACKGROUND: Public Works Department worked with the Purchasing Department to
obtain bids for the acquisition of a new regenerative air street sweeper. Four companies
received Invitations to Bid and a notice requesting bids for the street sweeper was published in
the Ukiah Daily Journal. Three companies provided quotes on a total of eleven different units.
The proposals were received and opened by the Deputy City Clerk on August 31, 2004. The
quotations for the sweeper units are listed in the enclosed Bid Tabulations for Street Sweeper
(Attachment 1).
Street sweepers have traditionally been diesel-fueled. Diesel engines are a known source of air
pollution and there is considerable pressure and various incentives to replace or retrofit polluting
equipment. During the solicitation process, Public Works staff encouraged the bidders to
provide quotations for sweepers which would utilize alternative fuels such as compressed
natural gas (CNG) and liquefied petroleum gas (LPG, also referred to as "propane") and bio-
diesel. The proposals summarized in Attachment 1 are organized by fuel type.
Continued on Page 2
RECOMMENDED ACTION: Authorize the City Manager to execute a contract for the purchase
of a CNG-fueled street sweeper utilizing funding from the Public Benefit Fund and grants.
ALTERNATIVE COUNCIL POLICY OPTIONS: Choose not to authorize the purchase of a
CNG-fueled sweeper, and provide direction to staff.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
APPROVED:
N/A
Diana Steele, Director of Public Works/City Engineer
Diana Steele, Director of Public Works/City Engineer
Candace Horsley, City Manager
Patsy Archibald, Customer Services Supervisor
Mary Horger, Purchasing Agent
1. Tabulations of Bids Received for Street Sweeper
2. Life-Cycle Cost Comparison for Street Sweeper
3. Annual Maintenance and Fuel Requirements
4. Additional Capital Cost Required for CNG-Fueling
5. PublicJ~nefit Fund information sheet
Candace Horsley~ty Manager
AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE A CONTRACT FOR THE PURCHASE OF A CNG-
FUELED STREET SWEEPER UTILIZING FUNDING FROM THE PUBLIC BENEFIT FUND AND GRANTS.
December 1, 2004
Page 2 of 4
As a part of the invitation to bid, staff requested separate pricing for manuals, warranty, and for
proposed trade-in credit for the old sweeper, which is being replaced. Additive bid items were
requested for a rear camera and rear arrow-board, which are both safety items, and for a front
spray-bar for more effective dust control. All of the. desired accessory items are available with
Schwarze unit. The desired high/Iow pressure wash down unit is not available on the Tymco
units supplied by GCS Western Power. Also, the Tymco units have longer wheel bases and
larger turning radii. While these are undesirable exceptions to the specifications, they do not
necessarily preclude the unit from consideration. The Johnston unit however, proposed by
Nixon-Egli (available only in diesel), is taller than specified and has the potential for conflicts
with street trees. It is also the highest price proposal.
The additional cost items which were included in the bid solicitation are shown in Attachment 2,
entitled Life-Cycle Cost Comparison for Street Sweeper. This summary also includes cost
approximations for fuel and maintenance that the City will incur over approximately 15 years of
service of a new sweeper. Attachment 2 goes on to summarize Annual and 15-year
Maintenance Costs, and Annual and 15-year Fuel Cost estimates, which are detailed further in
Attachment 3 entitled Annual Maintenance and Fuel Requirements. Annual maintenance costs
were estimated based on recommended fluid changes, working with our Senior Garage
Mechanic. Other fleet supervisors have concurred with his observation that the heaviest
sweeper maintenance costs are related to the mechanical systems rather than the power
systems. They also mentioned that costs can be slightly higher early on due to the learning
curve on new alternative-fueled equipment.
FUEL COSTS: Fuel costs were estimated utilizing energy ratings of the types of fuel and
the current costs of fuel. The City of Ukiah's newer sweeper utilizes approximately 45 gallons of
diesel each day. By adjusting for the energy provided by each of the fuels in terms of energy
content or British thermal units (BTUs), a relative fuel consumption for CNG and for LPG were
computed. It is estimated that 1.298 therms is the quantity of CNG fuel required to deliver the
same amount of energy as a gallon of diesel fuel. Therefore it is estimated that 58.41 therms of
CNG would be consumed in a day. Likewise, 1.54 gallons of LPG is required to replace one
gallon of diesel and 69.3 gallons would be consumed. Total fuel consumption was calculated
based on 150 sweeping days a year (5 days a week for 30 weeks), and total costs were
calculated by multiplying by the current costs of $.74/therm and $1.90/gallon for CNG and LPG
respectively. There is also a $.44 daily customer charge for CNG. Purchasing CNG from a
PG&E fueling station currently costs $1.31 per therm.
The $.74 per therm cost for CNG is based on CNG fuel being piped from the gas main and then
compressed by the customer on the customer's property. In the City's case, this would mean
that a fueling apparatus must be purchased and installed at a City facility such as the
Corporation Yard. There is a 4" gas main that extends partially along Commerce toward the
Corp Yard. Therefore a line extension from the gas main, under the railroad tracks and into the
yard would be required. Inside the yard, a fuel dispenser would be installed. In this case, fast-
fill equipment would be desirable but not necessary. Under time-fill (or slow-fill) conditions, the
sweeper might not always be fully refilled overnight. The equipment supplier suggests that a
small bank of tanks with a capacity of 21 gallons be installed. In the event of an emergency
where additional fuel was required, approximately 1/2 of the stored capacity (10-11 gallons) can
be dispensed to the equipment, much the same as a fast-fill system operates. Fast-fill
equipment could fill the sweeper in approximately 15 minutes, but could not bring it up to a full
AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE A CONTRACT FOR THE PURCHASE OF A CNG-
FUELED STREET SWEEPER UTILIZING FUNDING FROM THE PUBLIC BENEFIT FUND AND GRANTS.
December 1, 2004
Page 3 of 4
charge due to expansion caused by the heat of compression.
Attachment 3, entitled Additional Capital Cost Required for CNG-Fueling summarizes estimated
expenditures and also the proposed sources of funding. Initially, a filling dispenser capable of
charging the sweeper with CNG would cost approximately $135,383 including the gas line
extension from the main to the dispenser location and a $10,000 allowance for garage sensors.
A larger capacity, multi-station dispenser will be needed in the future, if the City decides to
increase the number of vehicles fueled by CNG. Slow-fill operations would be a viable option
for most vehicles that return each night to the yard.
GENERAL INFORMATION: Staff made several contacts regarding alternative-fueled street
sweepers. The City of San Francisco has several CNG-powered sweepers as well as
approximately 400 CNG-fueled vehicles. Sonoma County Transit utilizes CNG for many buses
and has its own fueling station, which is also open to the public. PG&E has a fueling station at
its Occidental Road yard and is considering installing a station in Ukiah.
The City of Santa Rosa runs many LPG-fueled sweepers. LPG is currently available 24 hours
per day from two locations near the Corp Yard. In an emergency, it is conceivable that LPG
could be available at many other locations where it is currently sold to homeowners for their use
in barbeques, RVs and such.
CNG is lighter than air, and can collect at the ceiling. As such, special precautions need to be
taken for maintaining these vehicles. For example, it may be necessary to install sensors near
the ceiling and automatically actuated vents at the City garage. Many agencies shut off the fuel
when the unit is in the shop and work on the vehicles with the bay doors open. Special training
for all three mechanics in the City garage should be required. Propane is heavier than air and
would settle along the floor. Again, precautions should be taken such as shutting off the fuel
and working with the bay doors open. City mechanics currently have some experience with
propane engines, such as on forklifts.
Bio-diesel, while it is considered an alternative fuel, it still has undesirable emissions unless it is
delivered in its "pure" state and is currently more costly. A handful of suppliers exist and their
hours of operation and service delivery technologies are limited. Bio-diesel does not qualify for
consideration as an alternative fuel from the perspective of utilizing Public Benefits Funds for
the acquisition.
The 2004/2005 budget included $160,000 for the purchase of the street sweeper, which had
been collected for several years from General Fund and placed in a reserve account for this
purpose. Base costs of the units plus related items and bid alternates ranged from
approximately $140,000 - $200,000. The concept of purchasing an alternative-fueled sweeper
from Public Benefit funds was raised considering the City's previous purchases of electric
vehicles, coupled with the potential strategy for purchasing environmentally friendly alternative-
fueled equipment in the future. If this project is funded through Public Benefit funding, the
General Fund expenditures will be avoided. Attachment 5 entitled Public Benefit Fund -
Purchase of Street Sweeper and Proiection of Total Expenditures shows the affects on the
Public Benefit Fund due to this project and other programs.
Staff applied to the Mendocino Air Quality Management District (MCAQMD) for Carl Moyer
Grant Funding for this project. MCAQMD staff indicates that, they will be recommending award
AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE A CONTRACT FOR THE PURCHASE OF A CNG-
FUELED STREET SWEEPER UTILIZING FUNDING FROM THE PUBLIC BENEFIT FUND AND GRANTS.
December 1, 2004
Page 4 of 4
of apprOximately $44,535 toward the purchase of the sweeper (difference in price between
comparable Diesel and CNG units) at the regular December 7, 2004 Board Meeting. MCAQMD
staff also indicates that they will be recommending the award of $20,000 of local discretionary
funding to assist the City in funding fueling equipment. These grant funds are reflected in
Attachment 3 as the source of some of the funds for this project. City staff has also been
informed by MCAQMD staff that recent legislation has secured long-term funding for the Carl
Moyer Grant program which is specifically intended to financially assist with replacing older
diesel engines with newer lower emission diesel engines, installing advanced emissions control
devices on existing diesel engines, and for purchasing new alternative fueled equipment to
replace an existing diesel equipment.
RECOMMENDATION: It is recommended that Council authorize the City Manager to execute a
contract to purchase a CNG-fueled sweeper from Municipal Maintenance Equipment for the
purchase price of $185,422.96 and that the purchase be funded with approximately $138,634 of
Public Benefit Fund proceeds, with the further understanding that additional Public Benefit
funding totaling approximately $120,000 will be required to complete the necessary fueling
system improvements. In the event that the Air Quality Board does not approve the
recommended grant funding for the City of Ukiah, the City Manager will not execute the
purchase contract and staff will return to Council with a revised recommendation. Staff is asking
for this authorization now rather than waiting until after the Air Quality Board's December 7th
meeting, due to the length of time that we have been holding these bids. We will save at least a
week by having this conditional approval in hand. Once the Board makes their decision and the
City and County execute an agreement, a purchase agreement for the sweeper can be issued,
hopefully before year-end.
ATTACHMENT 1
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ANNUAL MAINTENANCE AND FUEL REQUIREMENTS
ATTACHMENT 3
MAINTENANCE
Diesel
CNG
LPG
Bio-Diesel
Units
Fuel Unit of required Total Cost of Fuel Total Notes
Used Measure to equal Consumed Fuel Fuel
per Day a gallon $ / unit Expense
of Diesel
45 gallons 1 6750 2.08 $ 14,040.00 a
equiv therms 1.298 8761.5 0.74 $ 8,892.51 b
equiv gallons 1.54 10395 1.49 $ 15,488.55 c
equiv gallons 1 6750 3.50 $ 23,625.00 d
Notes
a Readily available at numerous locations.
Would require installation of fueling apparatus, supply may be vulerable to operating condition
of PG&E gas system, however ground transport might also be impacted in the event of
major earthquake. Also requires special safety features at the garage and special training.
Includes $.44 per day Customer Charge.
c 24 hr access at two locations near Airport. Supply may be disrupted in a major earthquake.
Per gal cost as of 9/29/04. Supplier cautions that price of LPG tends to be volatile.
d Available M/F 8-5. Later will probably be $2.50 and maybe a cardlock system.
Currently practice would require driver to fuel from tank truck to the sweeper
e The current Diesel sweeper runs approximately 13,500 mi / and 830 hours / year
20041201 Council Meeting
Page 4
ANNUAL MAINTENANCE AND FUEL REQUIREMENTS
ATTACHMENT 3
FUEL
DIESEL OR BIO-DIESEL
Auxiliary motor - 9 qts fluid 12x per year
Labor to change - 12x per year @ $30/hr @ 1 hr
Truck engine - 22 qts fluid 10x per year
Labor to change - 10x per year @ $30/hr @ 1.5 hrs
Miscellaneous
CNG
Auxiliary motor - 6 qts fluid 12x per year
Labor to change - 12x per year @ $30/hr @ 1 hr
Truck engine - 22 qts fluid 10x per year
Labor to change - 10x per year @ $30/hr @ 1.5 hrs
Miscellaneous
LPG
Auxiliary motor - 6 qts fluid 12x per year
Labor to change - 12x per year @ $30/hr @ 1 hr
Truck engine - 22 qts fluid 10x per year
Labor to change - 1 Ox per year @ $30/hr @ 1.5 hrs
Miscellaneous
Total>
$ 270.00
$ 360.00
$ 550.00
$ 450.00
$ 100.00
Total>
$ 180.00
$ 360.00
$ 550.00
$ 450.00
$ 100.00
Total>
$ 180.00
$ 360.00
$ 550.00
$ 450.00
$ 100.00
$ 1,730.00
$ 1,640.00
$ 1,640.00
City of Ukiah Senior Mechanic David Burnham and Customer Supervisor Patsy
Archibald have discussed maintenance and equipment life at length with the City
of Santa Rosa Fleet Supervisor.
The City of Santa Rosa has several LPG sweepers and the supervisor indicates
that LPG-fueled equipment is proving to have a longer useful life than diesel.
Mr. Burnham indicates that most maintenance beyond routine has to do
with the mechanical systems on the sweepers rather than the engines
themselves.
He also stated that bio-diesel can have a greater likelihood of the fuel
"gelling" if it sits too long.
20041201 Council Meeting
Page 5
ADDITIONAL CAPITAL COST REQUIRED FOR CNG-FUELING
ATTACHMENT 4
ADDITIONAL CAPITAL COST ITEMS
Line extension 4" main, with 50% discount
(estimate - Ken Jones, PG&E)
Fuelmaker
(estimate- Larry Osier)
Storage unit, nozzle, pad, electrical, complete
(estimate - Larry Osier)
Ceiling monitor system (allowance)
25,764
70,568
29,051
10,000
Total Additional Capital Costs
135,383
INITIAL PURCHASE COST OF SWEEPER
CNG-Fueled Sweeper from MME
TOTAL CAPITAL REQUIRED $
183,169
318,552
FUNDING SOURCES
Carl Moyer Grant Funding
Air Quality - Local Grant Funding
Public Benefit Fund
44,535
20,0O0
254,017
TOTAL FUNDING IDENTIFIED $
318,552
FUNDING BY ITEM
SWEEPER - Grant = approx difference in cost of diesel vs CNG $
SWEEPER - Public Benefits Fund = approx, equiv, to Cost of Diesel Sweeper $
44,535
138,634
FUELING EQUIPMENT - Grant = $
FUELING EQUIPMENT - Public Benefits Fund = Cost less ~lrant $
TOTAL FUNDING BY ITEM $
20,000
115,383
318,552
20041201 Council Meeting
Page 6
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I I I I I I
AGENDA
SUMMARY
REPORT
ITEM NO.
DATE: Dec. 1, 2004
SUBJECT:
AUTHORIZATION TO EDGE WIRELESS TO SUBLEASE A PORTION OF THE
CITY OF UKIAH RADIO TOWER TO UNITED STATES CELLULAR FOR THE
ADDITION OF THREE CELLULAR ANTENNAS.
In June of 2001, the City of Ukiah and Edge Wireless entered into a partnership for the
construction of a new radio tower at the Ukiah Civic Center. This partnership was developed to
replace an outdated radio tower with a new tower, using private funding. Edge Wireless paid
for the facility upgrade, and currently pays the City of Ukiah a leasing fee for the use of our
land. The contract between the City of Ukiah and Edge Wireless allows Edge Wireless to seek
partnerships with other vendors for collocation on the tower. The contract calls for the City of
Ukiah to consent to any subleasing agreement between Edge Wireless and another vendor.
Edge Wireless has approached the City of Ukiah to sublease a portion of the tower to
United States Cellular. This sublease would allow the addition of three cellular antennas at the
approximate 60 foot level on the tower. To ease visual impact of the additional antennas, staff
has negotiated with Edge Wireless to have the antennas flush mounted on the structure. This
requirement will ensure that the new antennas have a limited visual impact on the structure.
Edge Wireless has not completed its negotiations with United States Cellular with
respect to cost. Edge Wireless is waiting for our consent for the sublease prior to completing
negotiations. Edge Wireless estimates that this sublease would be approximately $1,000 per
month, and the city would receive 50% or $500 per month of this fee, ($6,000 dollars per year).
Staff recommends that this sublease be approved with the following requirements; the
antenna panels are installed using flush mounting hardware to limit their visual appearance, at
the 60' level on the tower.
RECOMMENDED ACTION: 1. Approve Edge Wireless sublease agreement with United
States Cellular, with staff recommended restrictions.
ALTERNATIVE COUNCIL POLICY OPTION: Provide Staff with alternative direction.
Citizen Advised: N/A
Requested by: Ukiah Police Department
Prepared by: Chris Dewey- Police Captain
Coordinated with: Candace Horsley, City Manager and John Williams, Police Chief
Attachments: Edge Wireless request for sublease, antenna and tower diagrams.
APPROVED:
Candace Horsley, City'~anager
^TI'ACHMENT /.,
HEHBER OF THE AT&T WIRELESS NETWORK
September 18,2004
AT T
Wireless
Via United Parcel Service
City of Ukiah
Attn: Candace Horsley, City Manager
300 Seminary Ave.
l Ikiah, CA 95482
707-463-6200
RE: Landlord Notification of Collocation and Consent Form
SITE: Ukiah DT CA264
Dear Ms. Horslcy:
Edge Wireless is committed to working with others in the wireless industry, making
maximum use of existing infrastructure to help reduce the need for additional tower
construction. With this in mind, one of our competitors in California would like to
collocate with us at the tower site we constructed on your land.
We would like to accommodate their request, and pursuant to Section (4) of the License
Agreement lease between The City of Ukiah and Edge Wireless LLC, dated July 17th,
2001, we are requesting your consent to this arrangement by signing both copies of the
following letter and returning one copy to us for our files on your letterhead.
If the City of Ukiah grants consent to sublease; Section 4 of the License Agreement
provides that Edge will forward 50% of the license fees collected from any such co-
licensees to the City of Ukiah.
If you have any questions please feel free to call me at 541-312-5497. We appreciate
your cooperation and timely attention to this matter.
Sincerely,
Jennifer Hunter
Senior Real Estate Manager
Edge Wireless LLC
Edge Wireless Real Estate Department
65(} SW Columbia Suite 7200. Bend OR 977.01 tele:541-312-5497 thx 541-312-5860
App!ic~,io~ Revlew~v~n Ofl
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Horizontal
Featuring upper side
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Mounting on a metal pole will
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