HomeMy WebLinkAboutMIn 01-19-00MINUTES OF THE UKIAH CITY COUNCIL
Regular Meeting
Wednesday, January 19, 2000
6:30 p.m. - City Clerk Ulvila announced that due to a lack of quorum, the City Council
meeting will convene at 7:05 p.m
The Ukiah City Council met at a Regular Meeting on January 19, 2000, the notice for
which had been legally noticed and posted, at 7:05 p.m. in the Civic Center Council
Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following
Councilmembers were present: Smith, Baldwin, and Mayor Mastin. Councilmembers
absent were: Libby and Ashiku. Staff present: Customer Service Supervisor Archibald,
Public Utilities Director Barnes, Interim Director of Public Works Bertolero, Finance
Director Elton, Assistant City Manager Flad, Risk Manager/Budget Officer Harris, MIS
Coordinator Klingbeil, City Attorney Rapport, Deputy Public Works Director Seanor, and
City Clerk Ulvila.
2. PLEDGE OF ALLEGIANCE
City Clerk Ulvila led the Pledge of Allegiance.
Mayor Mastin announced that the first order of business to be heard by Council will be
item 8a on the Agenda. Following that item, Council will hear the remainder of the Agenda
in its scheduled order.
UNFINISHED BUSINESS
8a. Discussion of Alternative Forms of Traffic Calming Measures
City Manager Horsley introduced Interim City Engineer Otto Bertolero to Council. Any
action taken by the City with regard to traffic calming measures will be a continuationof the
pilot program that will be monitored for traffic speed studies. Should staff determine that
the program is not working, they will continue to investigate other forms of traffic calming
until a correct solution is found.
Interim Public Woks Director Bertolero advised that at Council's December 15, 1999
meeting, direction was given to staff to remove the traffic circles located at Ford Street and
Sidnie Street, and at Clara Avenue and Sidnie Street per the Traffic Engineering
Committee's recommendations. Council also directed staff to prepare a report on
alternative traffic calming measures that might be implemented for this area which is
included in the Council packet. Staff is requesting Council's direction on specific traffic
calming measures which should be pursued.
City Manager Horsley explained that if Council directs staff regarding certain measures,
staff will send a letter to the neighborhood explaining the City's proposal and outlining a
time period for them to respond. Staff will also explain to the residents that the measures
taken will be a "pilot program" and follow up studies will be conducted.
January 19, 2000
Page 1 of 15
Mr. Bertolero explained the intended purposes of traffic calming is to improve the livability
and the quality of life in a neighborhood. This can be accomplished by mitigating the
negative impact of traffic on residential streets. He described various methods of traffic
calming and noted that, in general, traffic calming measures fall into two categories -
physical and psychological. He expanded on this theory by citing ways of slowing traffic
such as installing stop signs, street striping, speed humps, rumble strips, planter barrels,
radar trailer/speed enforcement, street trees, yellow centerline striping with reflective
pavement markers, and painting the speed limit on the street pavement.
He discussed staff's evaluation of various techniques and recommended striping, as a Iow
cost measure.
Deputy Public Works Director Seanor noted there are four-way intersections on Ford
Street, two located at the east end at Myron and Sidnie. On Clara Avenue, all the
intersections are T-intersections. Presently, all the side streets approaching Ford Street
and Clara Avenue have stop signs. However, there are no stop signs on the main streets
of Ford and Clara. Staff relies on Caltrans Traffic Manual Warrants for placement of stop
signs. Their manual clearly states that stop signs should not be used for speed control.
However, they do cite several warrants such as traffic volume, accident history, should the
City desire to install a stop sign. In reviewing the accident history for 3 ~ years, the City
would not meet this specific warrant.
He reviewed the traffic calming measures identified in the Staff Report and recommended
measures for implementation of: Solid white, highly reflective fog line striping; White,
highly reflective limit bars at railroad crossing; Crosswalks; Radar trailer/speed zone
enforcement; Street trees; Yellow centerline striping with reflective pavement markers; and
Paint speed limit on street pavement. He reminded the public that, in general, the speed
limit in residential areas is 25 miles per hour.
Mr. Bertolero advised that prior to implementation of any traffic calming measure, staff will
discuss the matter with residents in the targeted area explaining the proposed measures,
and to receive feedback from them. Additionally, staff would consult with the School
District and MTA to ensure there would not be a conflict with their routes.
In response to Mayor Mastin's inquiry as to the projected length of time staff would need
to contact the residents and evaluate their responses, Mr. Bertolero estimated staff would
be able to return to Council within two months with options.
Council briefly discussed staff's evaluation.
Eric Larson, 123 Clara Avenue, requested the Mayor obtain the opinion of the City
Attorney as to whether the matter is a discussion item or an action item, and cited a
possible violation of the Brown Act.
January 19, 2000
Page 2 of 15
City Manager Horsley advised that the intent was for Council to direct staff as to what
they would like implemented. Staff would then contact the neighborhood concerning the
matter.
City Attorney Rapport advised that the item is listed on the agenda as discussion in
alternative forms. It was his opinion that there is nothing in the Brown Act that says "must
state an action item". The agendized item describes what the discussion is going to
concern and the staff report that accompanied it specifically says that the recommended
action is to direct staff to implement the following traffic calming measures.
Mr. Larson explained that the decisions of staff to design and propose traffic calming
measures were done to the exclusion of the residents in the neighborhood. He noted that
part of Council's resolution establishing this program was to include residents in the
planning process.
He also discussed the lack of sidewalks and curbing along portions of Clara Avenue which
forces people to walk in the street. He discussed the Class III bike lane and noted that the
City's has a 60 foot right-of-way encompassing the length of Clara Avenue. He
recommended the City use this right-of-way which would allow for six feet of sidewalk,
eight feet for parking spaces, four feet of bicycle lane, and full 12 feet travel lanes.
Although them is a significant financial investment in implementation, it would fall short of
the investment the City would make in enforcement.
He reported that he contact Police Chief Williams regarding his objection to traffic calming
measures, and Chief Williams advised that he preferred enforcement of violations rather
than the installation of speed humps. Mr. Larson felt further education and analysis of
available data needs to be acquired concerning the installation of a bike lane and speed
humps on Clara Avenue. He opposed the installation of rumble strips or cobbled
pavement. He felt the enforcement issue needs to be looked at very carefully in regards
to fiscal ramifications.
Mayor Mastin expressed his interest in having the issue brought back to Council prior to
implementation, especially in light of the fact that staff will be providing Council information
as a result of contact with residents in the neighborhood. He felt it would be appropriate
at that time to discussed each measure in more detail.
Donna Roberts, 7400 East Road, Redwood Valley, and previous Sidnie Court resident,
discussed her experiences while living in the neighborhood. She felt the formation of a
neighborhood committee is very important and encouraged the City to get the residents
of the neighborhood involved in the planning process. Even though she is no longer a
resident of the neighborhood, she volunteered to sit on a committee.
Diane Zucker, 624 Joseph Street, as a new resident in neighborhood, she finds walking
on Clara near Kmad to be unsafe due to the lack of sidewalks. When surveying residents
in the neighborhood, she preferred they be given options of installing sidewalks and a bike
lane. She expressed interest in serving on a committee and recommended residents be
January 19, 2000
Page 3 of 15
given more options.
Scott Freeman, West Standley Street, discussed the need for more law enforcement in
residential areas with regard to speeding.
Councilmember Smith was of the opinion that, in light of the history of the project,
perhaps additional committee work is needed. He preferred that the matter be referred
back to staff to include the community as much as possible, review the surveys, and look
at further options.
Mayor Mastin was in agreement with Councilmember Smith in that a neighborhood
committee needs to be formed and work with staff to review options. He expressed
concern with the removal of the traffic circles prior to a replacement alternative. The
matter should then be returned to Council prior to implementation of any measures.
Councilmember Baldwin felt that the annoyance to motorists should not be a
consideration since other routes are available, such as Perkins or State Streets. He
volunteered to attend committee meetings, as a representative of the City Council. He
agreed that additional time is needed to contact respondents of the survey.
Ms. Horsley explained that she attended several meetings with neighbors at City Hall.
During the meetings she attended, there was a lot of speculation as to what these different
types of measures would do. It may take some experimentation to obtain effective traffic
calming.
In summary, Council directed to staff to: Work closely with the residents of the
neighborhood, assist in the establishment of a neighborhood committee and meetings,
review all options available, and return to Council with recommendation for
implementation.
Mr. Larson offered to meet with staff to review the surveys.
Ms. Horsley suggested that at a neighborhood meeting, residents interested in serving
on a committee be given the opportunity to voice their interest, rather than the City
selecting certain people for a committee.
APPROVAL OF MINUTES:
3a. Regular Meeting of December 15, 1999
MIS Smith/Baldwin approving the Minutes of the Regular Meeting of December 15, 1999,
carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, and Mayor
Mastin. NOES: None. ABSENT: Councilmembers Libby and Ashiku. ABSTAIN: None.
4. RIGHT TO APPEAL DECISION
Mayor Mastin read the appeal process.
January 19, 2000
Page 4 of 15
5. CONSENT CALENDAR
MIS Smith/Baldwin approving items a through f of the Consent Calendar as follows:
a. Approved Disbursements For The Month of December 1999;
b. Received Notification to Council of Body Repair in the Amount of $5,001.27 to the
Electric Department's Bucket Truck Performed by Dorsey's Auto Body Shop;
c. Rejected Claim for Damages Received From Mrs. Denson's Cookie Company and
Referred to the Joint Powers Authority, Redwood Empire Municipal Insurance Fund;
d. Adopted Resolution No. 2000-27 Approving Year 2000 Qualified Contractor's List;
e. Awarded Bid for Sodium Bisulfite Products to Pressure Vessel Service, Inc. For the
Sum of $398 Per Dry Ton;
f. Approved Agreement with Coastland Civil Engineering Services, Inc. for City
Engineering Services.
The Motion carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin,
and Mayor Mastin. NOES: None. ABSENT: Councilmembers Libby and Ashiku.
ABSTAIN: None.
6. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No one came forward to address Council.
Recessed: 8:10 p.m.
Reconvened: 8:13 p.m.
PUBLIC HEARIN(~
7a. Ado.orion of Resolution Establishing Large Industrial Rate Schedule
Public Utilities Director Barnes advised that the City of Ukiah Electric Department
proposes to establish a rate schedule for large industrial customers that will reflect benefits
for their higher efficiency of energy usage. The schedule is applicable to large industrial
customers who have demands, high energy consumption, and high operating efficiencies.
He explained that since the City has to purchase power based on both demand and their
load curves, customers that have a level load system help our system and the City
eventually saves money because we don't have to purchase the demand and energy to
supply a short term load over a long term period. Under the E-I rate schedule, customers
must meet the minimum criteria of energy usage greater than 75,000 kWh per month on
an average monthly basis and in addition they must have a peak demand greater than 200
kw at the production location. The rate scheduled included in the staff report represents
a 22% reduction from the current E-7 rate. The definition of an E-I customer is a
manufacturing facility of products for sale or components used for products for sale. The
E-I rate would eliminate the larger retail customers such as grocery stores.
Mayor Mastin inquired as to the number of customers that the new rate would affect. He
also inquired as to the overall financial implications of the new rate.
Mr. Barnes explained that, though there are several possible customers, staff has
identified one customer, Maverick Industries, that would qualify for the E-I rate. The new
January 19, 2000
Page 5 of 15
rate would result in approximately $28,000 savings for them annually. He estimated their
monthly electric bills to be $7,000 because they have two electric meters. He noted that
Maverick is also planning a possible expansion of their facility.
Mayor Mastin inquired as to the definition of "efficiency" when comparing a manufacture,
such as Maverick, to Safeway which has modern, efficient equipment.
Mr. Barnes responded that a utility likes to see an electrical load that is a straight line with
no peaks or valleys. This would be the most efficient that you can get. He discussed large
grocery stores usage, noting that as their refrigeration and air conditioning obtain peak,
their load goes down as it cools off. This is inefficient. In looking at Ukiah's overall
system, we are a very inefficient community due to very high and the load factor drops at
night below 50% peak. Industries such as Maverick help to bring the valley up and
improves the efficiency in the City's system.
City Manager Horsley noted that in previous Council conversation, there was discussion
that the City needs to broaden its rate base in order to become more competitive and
attractive to large industrial customers.
Mr. Barnes advised that staff has identified approximately five customers that may qualify
for the E-I rate, however, further review is needed. He noted that the proposal before
Council is staff initiated as a result of reviewing large industrial customers. The E-I rates
reflect the actual cost for service for these types of customers and would not result in a
loss of revenue to the City.
Public Hearing Opened: 8:21 p,m.
Charley Sawyer, representing Maverick Enterprises, explained that Maverick is a seven
year old company, having moved into the City six years ago. Their company began with
13 employees and now employs over 60. Their light manufacturing business runs 24
hours a day and they have a heavy power consumption. Over the past six years their
utility rates have risen and are now averaging approximately $10,000 per month. They are
approaching expansion of buildings and plan to hire additional employees. Recently they
looked at their utility rates because they had to make a decision as to where they would
construct their new building. In an evaluation of the rates, they found that because of their
growth and the power they consume, they were purchasing power from the City at a 34%
premium. With the E-I rate, Maverick would be purchasing power at a 12% premium over
P.G. & E. Maverick feels that they have a commitment to the City, it has been good to
them, they enjoy their current location, and would like to continue to grow in the City. He
highly recommended Council approve the recommended rate class and noted the benefit
not only Maverick, but to other industries coming to the Ukiah area as they evaluate their
overall operating costs. He discussed the open market competitive rate over the past six
years, noting that P.G. & E. has lowered their rates during this time and the City has made
adjustments as well.
January 19, 2000
Page 6 of 15
Councilmember Baldwin inquired of Mr. Sawyer as to the wage rates of employees of
Maverick Industries and if they are "living wage" rates, rather than minimum wage rates.
Mr. Sawyer explained that Maverick is very proud of what it offers the community. Their
current average wage rate is between $9 and $10 per hour. They also pay 100% medical,
dental, and life insurance, as well as other benefits to their regular employees. Regular
employees now make up approximately 57 of their 62 employees. With their proposed
expansion, they should be approaching 70 employees.
City Councilmember Smith advised that Maverick Industries is a good employer and
Mayacama Industries has placed individuals in their employ and looks forward to future
placements.
Public Hearing Closed: 8:28 p.m.
MIRC Baldwin/Smith adopting Resolution No. 2000-28 establishing a large industrial E-I
electric rate in the City of Ukiah; carried by the following roll call vote: AYES:
Councilmembers Smith, Baldwin, and Mayor Mastin. NOES: None. ABSENT:
Councilmembers Libby and Ashiku. ABSTAIN: None.
Councilmember Baldwin noted that he plans to present to Council a living wage
ordinance within the next six months.
PUBLIC HEARING
7b. Adoption of Resolution Approving Amendment to AB939 Nondisposal
Facility Element
Deputy Public Works Director Seanor reported that the information presented to Council
came to the City from Mendocino Solid Waste Management Authority (MSWMA). The
proposed amendment is to the multi-jurisdictional Nondisposal Facility Element. The cities
of Ukiah, Willits, and Fort Bragg, along with the County, are all part of MSWMA. This
amendment will amend an existing document to correctly identify the location of the
proposed transfer stations for Willits and the City of Ukiah. The original Nondisposal
Facility Element was adopted by the City Council in April 1996. In speaking with Mike
Sweeney from MSWMA, he has indicated that both the cities of Willits and Fort Bragg
have already approved the amendment, with the City of Ukiah and the County still needing
to take action.
Councilmember Baldwin inquired if this matter has any relationship with the approval,
at the County level, of the Taylor Street site.
Mr. Seanor responded that this is a procedural matter and would enable the County, as
the local enforcement agent, to issue a Solid Waste Permit for either of the two sites.
City Manager Horsley advised that should the Taylor site not be approved, staff will return
to Council with an amendment.
January 19, 2000
Page 7 of 15
In response to Mayor Mastin's inquiry if the facility capacity for the Taylor Drive site is 300
tons per day, Mr. Seanor responded affirmatively, noting the information on the
amendment was taken from a report prepared by EBA.
Ms. Horsley advised that should Fort Bragg and Willits approve Jerry Ward's proposed
site in Willits, then the Taylor Drive site would be downsized and the impacts would also
be downsized.
Public Hearing Opened: 8:31 p.m.
No one came forward to address Council.
Mayor Mastin noted that "nondisposal" refers to recycling or transfer, rather than a landfill
matter.
Public Hearing Closed: 8:32 p.m.
MIRC Baldwin/Smith adopting Resolution No. 2000-29 adopting amendment to the AB
939 Nondisposal Element; carried by the following roll call vote: AYES: Councilmembers
Smith, Baldwin, and Mayor Mastin. NOES: None. ABSENT: Councilmembers Libby and
Ashiku. ABSTAIN: None.
PUBLIC HEARING
7c. Adoption of Program Income Reuse Plan for the Community Development
Block Grant Program
Risk Manager/Budget Officer Harris advised that Community Development Block Grant
(CDBG) program and both Economic Development and Community Facilities are part of
that program. As part of this program, the City is to adopt a plan to reuse any program
income that is received by the City through CDBG. In the City of Ukiah's case, Program
Income consists of payments received from the loans made for business recruitment and
retention and job creation, as well as the interest received on funds being held in the
Revolving Loan Fund (RLF) for new loans. The terminology is obtained from the State
Manual for the Plan. He advised that there are three changes to the Plan that were
included with the staff report and he supplied Council with an amended Plan. He
explained the changes made to pages 2 and 3 of the Plan. The income received during
the Program year should be recirculated within that year. In discussion with the State, they
mentioned a minimum threshold of $250,000-$300,000. The City's Program is well within
this range as far as carry-over funds. He advised that with Council's approval, the Plan
would then be sent to the California State Department of Housing and Community
Development (HCD) for their approval.
Public Hearing Opened: 8:35 p.m.
No one came forward to address Council.
January 19, 2000
Page 8 of 15
Public Hearing Closed: 8:35 p.m.
M/RC Smith/Baldwin adopting Program Income Reuse Plan for the Community
Development Block Grant Program, as amended; carried by the following roll call vote:
AYES: Councilmembers Smith, Baldwin, and Mayor Mastin. NOES: None. ABSENT:
Councilmembers Libby and Ashiku. ABSTAIN: None.
UNFINISHED BUSINESS
8b. Authorize Funding the Costs of the Expanded Ukiah C.A.R.E.S. Program from
the Public Benefits Charge
Finance Director Elton advised that the matter before Council is to clarify an item that
came before Council on December 15, 1999 concerning the Ukiah C.A.R.E.S. Program.
The action that was taken was not specifically stated to include that the Council's intent
or authorization was for those costs to be charged to the Public Benefits Fund.
M/RC Baldwin/Smith authorizing the payment from the Public Benefits Fund for staff time
and other costs of the program, i.e., adavertising, implementing, monitoring and reporting
on the expanded programs established for Low Income Households.
Councilmember Baldwin noted that if staff finds that we are not utilizing much of the
$350,000 per year within the next eight to ten months, he recommends that the Program
be revisited by Council, with consideration for possible expansion of the Program.
Mr. Elton explained that during the Budget preparation time there would be ample
opportunity for discussion of the status of the Program.
Customer Service Supervisor Archibald explained that an article was published in the
newspaper concerning the program, which directly followed the December 15, 1999
Council meeting. Staff has not conducted active marketing, however, notices have been
included in the Utility Billing and there has been an increase of approximately 15
individuals in the Senior Discount Program and many have renewed as well. There are
130 seniors currently participating at the present time. Staff is currently working on
posters to place in various agencies and a Press Release has been released concerning
the Ukiah C.A.R.E.S. Program.
Councilmember Baldwin was pleased that advertising has been included in the Program
and in future months, cable TV advertising may need to be considered.
Motion carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, and
Mayor Mastin. NOES: None. ABSENT: Councilmembers Libby and Ashiku. ABSTAIN:
None.
UNFINISHED BUSINESS
8c. Award of Bid for the Acquisition of a Replacement IBM AS400 Mid-Range
Computer System and Five Year Service Suite Maintenance Agreement to
January 19, 2000
Page 9 of 15
Chouinard & Myhre, Inc. of Cotati. California. and A_o_~roval of Budget
Amendment
Finance Director Elton explained that the request before Council is to authorize
replacement of the AS/400 system. The current AS/400 has been identified as computer
hardware needing to be replaced, in the Citywide Hardware/Technology Needs
Assessment and Plan which was presented to Council in November 1999. The
consultant's report identified future growth and utilization that would be possible with a new
AS/400. The recommendation for replacement was based on several factors, such as the
number and frequency of hard drive failures experienced during the last six months, poor
system performance for both interactive and batch job requests, and the high cost of
ownership. He advised that six responses to the bid were received and noted there are no
resellers within Mendocino County for an AS/400. He discussed various components of
the new system, including conversion and backup of data, storage facility, and
maintenance of the equipment. He explained that with the purchase of the new system
over the next five years, the maintenance contract that would include software as well as
the hardware, will be approximately $30,000, resulting in a savings of $47,000 over a five
year period. He continued to discuss how the City would pay for the system and
recommended the purchase of the hardware be made through the Equipment Replacement
Fund but be funded by a transfer from the General Fund to the Equipment Replacement
Fund so that the City would not incur any debt to acquire this system. He further proposed
that the maintenance/lease contract which would have to be prepaid, be purchased from
funds in the Equipment Replacement Fund. This would be amortized back to the Billing
and Collection Fund and the Finance Department budget over the five year life of the
maintenance agreement.
City Manager Horsley noted that the City would be saving between $22,000 and $26,000
in interest by not obtaining a loan for financing of this equipment. She commended staff
for reviewing many alternatives.
MIS Coordinator Klingbeil reported the specific model of the AS/400 in itself has tiers
and is upgradable to a faster processor and more storage space relatively easily.
Potentially, the City's next step in five to seven years will not be to replace a piece of
equipment but to upgrade the equipment to another level.
MIRC Baldwin/Smith awarding bid for acquisition and installation of an AS/400 Model 720
mid-range computer system, per specifications, and tape library backup system in the
amount of $101,214.90 and a five year Service Suite maintenance agreement, in the
amount of $29,558 plus applicable taxes, to Chouinard and Myhre, Inc. Of Cotati,
California; and the approval of amendments to the 1999/2000 budget for a transfer of
$130,696 from the General Fund (100.283.698) to the Equipment Replacement Fund
(698.281.100), and reduction of the budgeted proceeds from borrowing by $130,696
(698.0900.000) in the Equipment Replacement Fund; carried by the following roll call vote:
AYES: Councilmembers Smith, Baldwin, and Mayor Mastin. NOES: None. ABSENT:
Councilmembers Libby and Ashiku. ABSTAIN: None.
January 19, 2000
Page 10 of 15
NEW BUSINESS
9a. Approval of Ambulance ~ervice Agreement with Mendocino County
City Manager Horsley explained that the matter is also included on the Agenda as a
Closed Session item, should Council need to discuss the matter further. The City feels
there had been a lot of acrimony between the two agencies in the past and now the two
agencies call each other and discuss matters. She was disappointed to read negative
comments printed in the Ukiah Daily Journal from Ukiah Ambulance Service because the
City feels through this agreement and the process involved, there has been a good
working relationship.
Discussion followed concerning responding to certain calls and Calstar's involvement in
emergency situations. Upon an inquiry by Councilmember Baldwin concerning Calstar's
lease agreement at the Ukiah Regional Airport, Ms. Horsley explained that she will
provide information to Council concerning Calstar's activities and mission.
M/RC Baldwin/Smith approving Mendocino County Ambulance Service Agreement and
form of General Release, and authorizing the Fire Chief to sign agreement and release on
behalf of the City; carried by the following roll call vote: AYES: Councilmembers Smith,
Baldwin, and Mayor Mastin. NOES: None. ABSENT: Councilmembers Libby and Ashiku.
ABSTAIN: None.
NEW BUSINESS
9b. Authorize the Staff of Northern California Power Agency to Represent the City
of Ukiah and Authorize the Mayor to Execute Authorization of Trade
Delegation Form
Public Utilities Director Barnes explained that the Northern California Power Agency
(NCPA) is in the process of implementing Interim Trade and Risk Management Policies,
Processes and Procedures (IPPP). The IPPP formalizes the structure for assigning risk
to NCPA members and minimizing taking undue risks in the course of NCPA operations.
He recommended Council continue to allow NCPA to trade on the City's behalf and to
designate NCPA as the City's trading agent. He noted that NCPA has acted as the City's
trading agent since the City became of member.
M/RC Baldwin/Smith authorizing staff of Northern California Power Agency to represent
the City of Ukiah and authorizing the Mayor to execute Authorization of Trade Delegation
Form; carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, and
Mayor Mastin. NOES: None. ABSENT: Councilmembers Libby and Ashiku. ABSTAIN:
None.
9c. Introduction of Ordinance Amending Ukiah City Code Division 8, Chapter 1,
Article 2, Section 7030 Regarding the Traffic Engineering Committee
City Clerk Ulvila explained that according to the City Code, the Traffic Engineering
Committee is currently comprised of eight members: the City Manager, Chief of Police, City
Engineer Planning Director, the Superintendent of Public Works, or their duly appointed
January 19, 2000
Page 11 of 15
representatives, together with a representative of the local transit authority, a
representative of the regional automobile club, and a City resident of driving age. The City
has been informed by the local automobile club, which is AAA, that they no longer want
to be part of the committee.
City Manager Horsley advised that at the last Traffic Engineering Committee meeting, the
Committee expressed a desire to have two public members on the Committee. Staff
recommends Council approve two public members to the Committee.
City Attorney recommended a change in wording of the first sentence of the Ordinance
to read: "It is ordained that the City Council of the city of Ukiah hereby amends Section
7030 to read as follows:"
M/RC Smith/Baldwin to introduce Ordinance by Title Only amending Division 8, Chapter
1, Article 2, Section 7030 of the Ukiah City Code which establishes the City Traffic
Engineer; office established, as amended.; carried by the following roll call vote: AYES:
Councilmembers Smith, Baldwin, and Mayor Mastin. NOES: None. ABSENT:
Councilmembers Libby and Ashiku. ABSTAIN: None.
City Clerk Ulvila read the title of the Ordinance.
M/RC Baldwin/Smith to introduce Ordinance amending Division 8, Chapter 1, Article 2,
Section 7030 of the Ukiah City Code which establishes the City Traffic Engineer; office
established, as amended; carried by the following roll call vote: AYES: Councilmembers
Smith, Baldwin, and Mayor Mastin. NOES: None. ABSENT: Councilmembers Libby and
Ashiku. ABSTAIN: None.
NEW BUSINESS
9d. Introduction of Ordinance Amending Ukiah City Code Chapter 2, Article 2,
Section 5113 Regarding the Composition of the Ukiah Disaster Council
City Clerk Ulvila explained that at the time of adoption of the Ordinance, the Police and
Fire Departments were overseen by a Director of Public Safety. The status of these
Departments has now changed to include a Police Chief and Fire Chief. She noted that,
upon the City Attorney's recommendation, the first line of the Ordinance should be
amended to read: "it is ordained that the City Council of the City of Ukiah hereby amends
Section 5113 to read as follows:"
MIRC Baldwin/Smith to introduce Ordinance by Title Only amending Chapter 2, Article
2, Section 5113 of the Ukiah City Code regarding the composition of the Ukiah Disaster
Council, as amended; carried by the following roll call vote: AYES: Councilmembers Smith,
Baldwin, and Mayor Mastin. NOES: None. ABSENT: Councilmembers Libby and Ashiku.
ABSTAIN: None.
City Clerk Ulvila read the title of the Ordinance.
January 19, 2000
Page 12 of 15
M/RC Baldwin/Smith to introduce Ordinance amending Chapter 2, Article 2, Section 5113
of the Ukiah City Code regarding the composition of the Ukiah Disaster Council, as
amended; carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin,
and Mayor Mastin. NOES: None. ABSENT: Councilmembers Libby and Ashiku.
ABSTAIN: None.
10. CITY COUNCIL REPORTS
City Manager Horsley reminded Council that Councilmembers Ashiku and Libby will be
absent from the next scheduled Council meeting of February 2, 2000.
Councilmember Baldwin advised that he is directing a school play and will find it difficult
to attend the February 2, 2000 meeting.
Mayor Mastin inquired as to the proposed agenda for the February 2 meeting and
requested the City Manager provide this information to him tomorrow. Upon review of the
agenda, he will then determine if the meeting should be canceled.
Councilmember Smith reported that on January 6 he attended a meeting of the Main
Street Board and they adopted a Mission Statement. He noted that their semi-annual
report is currently being circulated among Councilmembers. The New Years Eve
celebration was a success. The Tree Lighting Fund raising continues and, although they
have not met their objectives, they have $8,000 of the $14,000 needed. They approved
a contract with Mayacama Industries for landscape maintenance of the planter islands on
School Street.
The Chamber of Commerce held their awards and installation dinner on January 10 and
new officers were installed and awards were presented. Since the Mayor had to leave
early, Councilmember Smith presided over the installation of officers and board members.
He advised that he was appointed by the Mendocino County Board of Supervisors to the
Workforce Investment Force Board (WIB), which replaces the Job Training Partnership Act
(JTPA). He noted that he has served on the Private Industry Council for a number of years
as a community based organization representative. The WIB will officially be seated at
their meeting on January 26, 2000.
Councilmember Baldwin reported missing the last Inland Water and Power Commission
meeting. An issue that concems him is the increasing use of anti-crime lights at night, that
he feels are obnoxious to look at. He may recommend Council discuss the matter at a
future meeting. He also noticed that in a recent issue provided by the American Civil
Liberties Union, is an article about how employers are checking how employees are using
the Internet during work time. He inquired if the City will need to monitor its employees
use of the Intemet for work related behavior.
City Manger Horsley explained that it is City policy that before an employee can get on
the Internet, they must sign an agreement that they will use the service for work related
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reasons only. The City does have the ability to monitor the sites used, and it is noted in
the agreement. She noted that the City's employees have been very trustworthy with
Internet services, credit card use, and phone calls.
Mayor Mastin reported that on January 2, 2000, he and Councilmember Baldwin, and
including a group of other individuals took a trip to the "U" on the mountain west of Ukiah.
He discussed their excursion.
In January, he accompanied the City Manager to a visit at the County Animal Shelter and
MSVVMA regarding the new animal shelter and how it will affect the operations at MSWMA
and the City's sewer treatment plant. He reported discussing the matter with NCRA and
they expressed concern that the project not encroach on their roadway.
City Manager Horsley advised that the architect for the new shelter has made an
appointment to meet with the City's Planning Department to review plans.
Mayor Mastin reported that he is a member of the Hunger Study Committee and they have
been meeting over the last several months. Volunteers throughout Mendocino County
have been taking information from participants from either soup kitchens or food bank
types of operations, and the report should be completed in about a month. A significant
amount of information obtained from the study is the fact that many people think that the
homeless and the hungry are from somewhere else, however, many have been living in
the community over 17 years. He discussed other aspects of the report.
He reported on the Martin Luther King Day celebration that took place Sunday, January
16"' at the Catholic Church and had standing room only. The Capitol City Choir and other
choirs performed. He felt it was a wonderful event this year. He advised that he has
provided the City Manager with a proclamation denouncing hate crimes, which may come
before Council at their next meeting.
The City of Ukiah Fire Department's Volunteer Appreciation Dinner will be held on January
22. He will be out of town on that date and requested another Councilmember attend in
his place. Councilmember Smith volunteered to attend the event. The Mayor reported that
he has been invited to a ribbon cutting event at the hospital on Dora Street and sponsored
by Redwood Coast Regional Center. Mayors of San Francisco, Eureka, and Ukiah have
been invited to attend.
10. CITY MANAGER/DIRECTOR REPORTS
City Manager Horsley called attention to the draft letter she wrote to the County regarding
the old Rexall building on State Street and inquired if Council had any objection to it being
sent, under the Mayor's signature. Consensus of Council present agreed that the City
Manager should submit the letter to the County.
City Clerk Ulvila reported on a notice that will be included in the City's utility billing in
January letting customers know that the deadline to register for the March 7th election is
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February 7th. The notice was printed in English as well as Spanish and approximately
8,000 customers will receive the notice. This is part of an effort by the Secretary of State's
office to work with election officials, both County and City, to encourage people to vote.
Additionally, staff has initiated a process to provide customers who come into the office
who have moved or are planning to move, a Voter Registration card to complete. Most
people are unaware that this form needs to be completed whenever you move. The
deadline for registering to vote in the March 1 election is February 7, 2000.
City Manager Horsley reminded Council that the City has been invited to be on the
Homeless Seniors Planning Group and inquired if any Councilmembers would like to
attend those meetings. The first meeting is scheduled for February 1't and both her and
Assistant City Manage Flad plan to attend.
Councilmember Smith advised that he would be able to attend.
Councilmember Baldwin inquired as to the status of the City's efforts with regard to
taxation on Internet sales.
City Manager Horsley briefly discussed the matter and noted the subject will most likely
be discussed by the League of California Cities in the future. It is her understanding that
it will be at least a year before a decision will be made at the legislative level. She will
keep Council informed on the matter.
11. CLOSED SESSION
a. Government Code '54956.9(3)(c) - Conference With
Regarding Anticipated Litigation, 2 matters
Not needed.
Legal Counsel
12. ADJOURNMENT
There being no further business, the meeting was adjourned at 9:34 p.m.
Marie Ulvila, City Clerk
January 19, 2000
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