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HomeMy WebLinkAbout1993-08-18 Packet CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting · CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue August 18, 1993 6:30 P.M. 1. Roll Call 2. Invocation 3. Pledge of Allegiance 4. Proclamation Declaring 1993 as Senior Center Year 5. Special Order of Business a. Presentation by Mendocino Private Industry Council Summer Youth Program b. Mayor's Certificates of Appreciation to Mendocino Private Industry Council Summer Youth Employees i. Larry Duke, Computer Assistant/City Clerk ii. Esther Odekirk, Planning Clerk iii. Gloria Lecia, Assistant Finance Clerk iv. Ryan Davis, Janitorial Assistant v. James Ramsey, Street Attendant Assistant 6. Approval/Correction of Minutes a. Regular Adjourned Meeting of August 4, 1993 b. Regular Meeting of August 4, 1993 7. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure which generally limits to ninety (90) days the time within which the decision of the City Boards and Agencies may be judicially challenged. 8. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request by a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Receive and Accept Report of July 1993 Disbursements b. Claim for Damages, Deny and Refer to Insurance Carrier i. William Muzio ii. The Hair Express iii. Pacific Bell iv. Kathryn Schapmire c. Approve Bad Debt Write Off for Fiscal Years 1991-1993 d. Award of Bid to Ackerman Emergency Equipment for New Ambulance in the Amount of $74,217 (Including Sales tax) Plus Delivery Costs Not to Exceed Total Budgeted Amount of $75,000 e. Award of Contract to Ferranti Construction for Sidewalk Reconstruction in Various Locations in the Amount of $52,741 10, Spec No. 93-12 ' · f. Award of Contract to Harborth Excavating for Water Main Improvements on South Barnes, Oak Park Avenue, North Main Street, Clara Avenue, Pine Street and North Oak Street, in the Amount of $79,549.00, Spec. No. 90-07 g. Continue Noticed Public Hearing to September 1, 1993 to Consider and Approve Negative Declaration in Accordance with the Requirements of the California Environmental Quality Act and the Amended Project Report for the Addition of Advanced Waste Treatment Facilities and Related Plant Upgrades at the Existing City of Ukiah/Ukiah Valley Sanitation District Wastewater Treatment Plant 9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments. 10. UNFINISHED BUSINESS a. Approve Purchase of Property from County for Back Eight Holes of Golf Course and Authorize the City Manager to Execute Necessary Documents 11. NEW BUSINESS a. Consideration of Funding Request from Mendocino County Library b. Approval of Economic Incentive Package for Denson's Cookies c. Authorize the City Manager to Execute Contract with the Company of Eric Jay Toll, AICP to Prepare the Environmental Impact Report (EIR) for the City of Ukiah's Municipal Landfill Solid Waste Facilities Permit Change d. Consideration of Request to Adopt Resolution Requesting Relief from Legislative and Fiscal Impacts Upon Units of Local Government Created by the California State Legislature 12. ~ITY COUNCIL REPORTS 13. CITY MANAGER/DEPARTMENT HEAD REPORTS 14. CLOSED SESSIO~ (None) 15. ~DJOURNMENT Older American~ are sign~ilcant members of our society, investing their wisdom and experience to help erl~tch and better the lives o.£ yozlnger generations. The Ukiah Senior Ci!i~en C~nter. has acted as a catalyst, for mobilizi~.g the creativity, en~:r~y, vitality and commit~ient of older resident~ q~ '~'~iah. Thro~tgh the wide azray o£ se~-~ice~, programs and activities, serdor ce~ter,s e~npower older adults of the 1]kia.~. ~.irea to contribute to their own health and well-being and the healtI~, and Well-being qf their fellow citizens of all ages. Januo~. , 1993, began th~ year-lon,~ c~lebration of S~ years ¢~'senior centers. NOW, THEREFORe, I, Fred S~.hnei~er, Mtiy~.r of the City of Ukiah, on beha{f of my fellow City Co.~ncilme~nbers, Hichard Shoemaker, Jim Wattenburger, Sheridan Malone, a~d Jim l~lastin, do hereby proclaim 1993 to be: SENIOH CEI~TER YEAR and call upon all cit~ert~ to .~'eeoi~niz~ the special contri~.~tions of the Sen. i~r Cer~ter p,'.irticlp~ts, and 'l~ 'S~ecial eff~~ of i~ .~toff and volunteers v~l.~ wor!t c~e~2 day il~ ~l~arlce the well-being of the older perso~ i~ tt~r commu~it!] Fred Schneiter, '.[ ! ..- cD CITY COUNCIL MINUTES Conference Room #3 300 Seminary Avenue UKIAH, CALIFORNIA REGULAR ADJOURNED MEETING PLANNING COMMISSION APPLICANT INTERVIEWS August 4, 1993 DRAFT The City Council convened in a regular adjourned meeting, of which the agenda was legally noticed and posted, at 4:36 p.m. p.m., in Conference Room #3 of the Civic Center, 300 Seminary Avenue. Roll was taken and the following Councilmembers were present: Mastin, Malone, Wattenburger, Shoemaker and Mayor Schneiter. Staff present: City Clerk McKay and Community Development Director Harris. UNFINISHED BUSINESS .2a. Interview of Planning Commission Applicants Council's interview of Dianne Chocholak commenced at 4:50 p.m. The interview of Ms. Chocholak concluded at 5:12 p.m. Council's interview of Albert Beltrami commenced at 5:15 p.m. The interview of Mr. Beltrami concluded at 5:36 p.m. Council's interview of Cindee Mayfield commenced at 5:37 p.m. The interview of Ms. Mayfield concluded at 5:57 p.m. Council's interview of William French Jr. commenced at 5:58 p.m. The interview of Mr. French concluded at 6:11 p.m. ADJOURNMENT There being no further business, the meeting was adjourned at 6:12 p.m. CCMIN.138 Cathy McKay CMC/AAE, City Clerk MINUTES OF THE CITY COUNCIL OF THE ~ITY OF UKIAH - August 4, 1993 DRAFT The City Council convened in a regular meeting, of which the agenda was legally noticed and posted, at 6:39 p.m., in the Council Chamber of the Civic Center, 300 Seminary Avenue. Roll was taken and the following Councilmembers were present: Mastin, Malone, Wattenburger, Shoemaker and Mayor Schneiter. Staff present: City Clerk McKay, City Manager Rough, City Attorney Rapport, City Engineer Beard, Community Development Director Harris, Director of Public Utilities Barnes, and Director of Public Safety Keplinger. ~NVOCATION/PLEDGE OF ALLEGIANCE Councilmember Shoemaker delivered the Invocation and Mayor Schneiter led the Pledge of Allegiance. Introduction of New Employee~ The Director of Public safety reported to Council on the recent Fire Department reorganization and the recruitment process of 40 applicants for a Fire Captain position which resulted in highest scores by Ukiah Firefighters Dean Hutton and Roger Sprehn. He proudly introduced them to Council and provided a brief biography of each. APproval/Correction of Minutes 5a. Regular Adjourned Meeting of June 22 - 23, 1993 M/S Malone/Wattenburger to approve the minutes of the regular adjourned meeting of June 22 - 23, 1993, as submitted. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. 5b. Regular Meeting of July 7, 1993 M/S Malone/Mastin to approve the minutes of the regular meeting of July 7, 1993, as submitted. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: Councilmember Wattenburger 5c. Regular Adjourned Meeting of July 20, 1993 M/S Mastin/Malone to approve the minutes of the regular adjourned meeting of July 20, 1993, as submitted. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. 6. RIGHT TO APPEAL DECISION Mayor Schneiter reviewed Section 1094.6 of the California Code of Civil Procedures regarding the appeal process. CONSENT CALENDAR M/S Malone/Wattenburger to approve the Consent Calendar as follows; 7a. Received and accepted the report of June 1993 disbursements, as follows; payroll check~ #48474 to #48655, dated May 23 to June 5, 1993, in the amount of $135,720.99; payroll checks #48656 to #48849, dated June 6 to June 19, 1993, in the amount of $135,251.94; and demand payments checks #60673 to #61101 in the amount of $1,358,199.33. 7b. Awarded the bid for 15,000 feet of 4/0 AWG 15KV Cable to Pirelli Cable Corporation in the amount of $25,949.14. 7c. Adopted Resolution No. 94-4 establishing 6% in-lieu franchise tax on City utilities. 7d. Adopted Resolution No. 94-5 appointing City Manager Charles L. Rough, Jr. to Redwood Empire Municipal Insurance Fund Board and with alternate of Candace Horsley Assistant City Manager. , 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS None. UNFINISHED BUSINESS ~0a. Nomination and APpointment of Commissioner~ i. One Parks and Recreation Commissioner - Applicants Howard Henley, Carlos Jacinto, Virginia Fin,'. Mayor Schneiter nominated Carlos Jacinto with Councilmember Shoemaker seconding the nomination. The nomination was confirmed with the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker and Mayor Schneiter. NOES: None. ii. One Planning Commissioner - Applicants - Diannn ~hocholak, Albert Beltrami, Cindee Mayfield William Frenc? Jr_. ' Mayor Schneiter nominated Cindee Mayfield to fill the vacancy on the Planning Commission with Councilmember Malone seconding the nomination. The nomination was confirmed by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker and Mayor Schneiter. NOES: None. ~ii. Adoption of Resolution Confirming Appointments to the parks and Recreation Commission and Planning Commission M/S Malone/Mastin adopted Resolution No. 94-6 appointing Carlos Jacinto to the Parks and Recreation Commission for a first term ending June 30, 1996 and appointing Cindee Mayfield to the Planning Commission for a first term ending June 30, 1996. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. NEW BUSINESS lla. Consideration and Approval of Nonprofit Organization'~ ~eguests for Funding Assistance Councilmember Mastin removed himself at 7:08 p.m. from the Council Chambers due to a possible conflict of interest, due to his position on the Board of Director of the Ukiah Community Center. Mayor Schneiter requested brief presentations from each of the non-profit organizations requesting grant funding assistance. Mark Rohloff, Executive Director of Ford Street Project, reported on the caretaker program at the guest house facility which will be funded with their request. Bill Brower, Board of Directors of the Ukiah Senior Center, reported on the senior nutrition and home meal delivery program in need of funding assistance. Arlene Rose, The Youth Project, reported there were an estimated 800 referrals from the Ukiah area for runaway and homeless youth last year and explained funding assistance may be leveraged to match other Federal and State funding which will generate $40,000 to be used locally. Reg. Mtg. August 4, 1993 Page 2 Karen Moon, President of the Board of Director for Project Sanctuary, reported on the funding need for shelter and day care program for abused women. Cheryl Baker, Director of Plowshares, reported on the funding need for the installation and insulation in their main dining room which will result in lowered utility bills, therefore increasing monthly funds. Martin Bradley, Executive Director of Ukiah Community Center, reported on the requested funding for the expanded emergency services program which serves as crisis intervention for families in need. Kris Otto, representative of the Linkages Program, reported on the need for funding assistance for the elderly and institutionalized young adults services such as medication, counseling, in-house help, and meals on wheels. Ross Beck, Board President of Mendocino Big Brothers and Sisters, reported on requested funding for the teen, infant and adult mentor program. Gerald Cox, Coordinator for Nuestra Casa reported on the parenting skills education program assisting Hispanic families understand cultural differences in our area. M/S Shoema~er/Wattenburger to approve grant funding assistance in the total amount of $35,500, with $4,000 appropriated to each of the eight organizations which applied, and fund $3,500 to the Nuestra Casa organization which is the amount requested. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. Recess - 7:34 p.m. Reconvened - 7:42 p.m. CONTINUED PUBLIC HEARING (From July 7, 1993) 7:00 p.m. 9a. Appeal of Planninq Commission Revocation of Use Permit ADDlication No. 90-20, as Filed by S. Mauer, for a Sinqlo Family Dwellinq Located at 528 S. School St., zoned C-1 Liqht Commercial District. ' Councilmember ~Mastin rejoined the meeting at this time. The Community Development Director reported staff met with the property owner and discussed issues regarding improvements to the property, long term maintenance and tenant responsibilities. He noted signed contracts for maintenance of the structure and landscape and a rental agreement are provided for Council review. He explained the property owner indicated all improvements, except the roof repair should be completed within six weeks, and will not be rented until improvements are completed. He outlined the 14 recommended conditions as agreed to by the property owner, for continuation of the Use Permit. The Community Development Director also noted, staff is additionally recommending Council consideration of standard conditions be imposed. Discussion ensued regarding whether the applicant has agreed to the addition of the standard conditions and animal restriction wording in the contract. Councilmember Shoemaker explained he requested staff to include the standard conditions which he feels are important to define necessary details. He noted he could not reach the contractors who signed the contracts. Discussion ensued regarding business license requirements, imposing the standard conditions, guaranteed completion of improvements and repair, hedge planting and maintenance, and Reg. Mtg. August 4, 1993 Page 3 possible substitute wording in-lieu of the standard conditions that all conditions are to be approved by the Director of Community Development. PUBLIC HEARING OPENED - 8:07 p.m. Bruce Crook Jr., 650 N. Bush Street, stated while he appreciates everyone's efforts to address this problem, he remains skeptical due to the past history of the property owner's and manager's lack of resolution of problems resulting from residential tenants. He indicated he is concerned for continued verbal harassment of his employees and customers from residential renters, future maintenance, lack of guarantees, there is an immediate need for a 7 foot hedge, parking problems, drainage, landscape maintenance, north and west fence problems, occupancy requirement, wording problems and enforcement responsibility. He urged the revocation of the Use Permit due to the past history of negligence by the existing property owners. Mayor Schneiter read a letter received from Dr. Richard Gardiner, 518 South School Street, which requested Council to revoke the Use Permit due to negligent owners and in which the neighbors have petitioned for. No others came forward. PUBLIC HEARING CLOSED - 8:21 p.m. Discussion ensued regarding Council's concerns regarding how to condition the Use permit. Councilmember Malone expressed concern regarding timeframes for completion of possible conditions, neighbors concerns, and impacts to City staff. Dr. Mauer stated from the audience that he has not read the 23 standard conditions carefully, which were provided to him this evening. M/S Wattenburger/Mastin to uphold the Planning Commission revocation of Use Permit 90-20, with the findings that the use and or continued use is or would be detrimental to the health, safety, and welfare of persons residing and working in the neighborhood, based on testimony and evidence received in the Public Hearing process. The City Attorney advised Council on additional findings. Councilmember Wattenburger, the maker of the motion, removed his motion from the floor for further discussion, with concurrence from Councilmember Mastin the maker of the second. ' M/S Schneiter/Wattenburger to uphold the Planning Commission decision to revoke Use Permit 90-20, with the findings that the use and or continued use is or would be detrimental to the health, safety, and welfare of persons residing and working in the neighborhood; and as the property is not occupied at this time, the conditions have changes, such that any constructed conditions for the continuation of the Use Permit do not provide any comfort or assurance that the conditions will be complied with, followed, or upheld in the spirit in which they were presented. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: Malone. Councilmember Shoemaker expressed his disappointment in the applicant's silence regarding discussions tonight. Reg. Mtg. August 4, 1993 Page 4 ~lb. Appointment of League of California Votinq Deleqat¢ and Alternate for Annual Conference October 16-19, 1993 M/S Malone/Wattenburger for Councilmember/Vice-Mayor Shoemaker to be designated as League of California Cities Voting delegate and for Mayor Schneiter to be designated as alternate voting delegate. The motion was carried by a unanimous voice vote of all AYE. ~lc. Authorize the City Manager to Execute Contract wit~ Hodges and Shutt, for $108,000, to Prepare the Ukiah Airport' Master Plan and Comprehensive T.~nd Use Plan (CLUP), a~ Required by Federal and State Law--- The Community Development Director reported federal law requires all general aviation airports to have an adopted Master Plan to guide Isafe and orderly development, expansion and use of the airport facility. He noted State law requires all airports within the County to have an adopted Comprehensive Land Use Plan which assesses safety and noise impacts to nearby airport environs, and determines the most appropriate land uses for properties near the airport. He explained the current Ukiah Airport Master Plan was adopted in 1971, is in need of updating and the Comprehensive Land Use Plan has never been prepared. He reported the Federal Aviation Administration has awarded the City of Ukiah a grant for $120,000 to assist in the development of these plans. He explained the request for proposal process and staff recommendations. Councilmember Malone questioned if this will be coordinated with the General Plan revision. The Community Development Director explained these plans will be coordinated with County efforts and our Airport Element Committee and will not delay Ukiah's General Plan revision. M/S Shoemaker/Malone to authorize the City Manager to execute contract with Hodges and Shutt to prepare the Ukiah Airport Master Plan and Comprehensive Land Use Plan. The motion was carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. lld. Set Date for Joint Meetinq with the Cultural Art~ Advisory Board - It was the consensus of Council to set the date of September 7, 1993, from 7:00 p.m. to 9:00 p.m. for a joint Council meeting with the Cultural Arts Advisory Board. lle. Authorize City Manaqer to Execute Contract fo~ ~onsultinq Services with Ted Goforth M/S Wattenburger/Malone to authorize the City Manager to execute the contract for independent project manager services to oversee the completion of the landfill siting permit amendment process and the improvements to the Wastewater Treatment Plant, up to the point of construction. The motion was carried by a unanimous voice vote of all AYE. ~ITY COUNCIL REPORTS ~ouncilmember Mastin Reported on the League of California meeting he attended in Monterey two weeks ago and complimented the Summer Concerts in the Park which are very well attended. Reg. Mtg. August 4, 1993 Page 5 ~ouncilmember Malone Reported on the new show at the Grace Hudson Museum opening August 14, 1993 called "A Show of Hands". Councilmember Wattenburqer Reported he is very pleased with the success of the Summer Concert Series in the Park. Councilmember Shoemaker Reported on the Redwood Empire Division League of California Cities meeting in Crescent City, and the Mendocino Solid Waste Authority meeting he attended. Mayor Schneiter Reported on the NCPA meeting he attended on the 22nd, noted the annual REMIF dinner will be held at the Sunset Grill on August 13th, noted the dedication for the addition to the Ukiah Senior Center is August 20th, and the upcoming NCPA Annual meeting is September 22 - 24 held in Monterey. ' ~ITY MANAGER/DEPARTMENT HEAD REPORTS Noted the Council is invited to attend a reception to express appreciation to all Summer Concert donors on August 30th, from 5:00 to 7:00 p.m., at the Todd Grove Room. CLOSED SESSION (Golf Course Negotiations) The City Manager stated a Closed Session is requested to discuss real estate property negotiations with the County of Mendocino for the back eight holes of the Golf Course. Council entered Closed Session at 9:03 p.m. Council came out of Closed Session at 9:28 p.m. with no action to announce. ADJOURNMENT There being ho further business, the meeting was adjourned at 9:29 p.m. CCMIN.139 Cathy McKay CMC/AAE, City Clerk Reg. Mtg. August 4, 1993 Paq~ ~ ~ ITEM NO. 8a DATE: August 18, 1993 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS MADE DURING THE MONTH OF JULY 1993 Payments made during the month of July 1993, are summarized on the attached Register of Payroll and Demand Payments. Further detail is supplied on the attached Schedules of Bills, representing the four (4) individual payment cycles within the month. This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7. RECOMMENDED ACTION: Receive attached Report of Disbursements. ALTERNATIVE COUNCIL POLICY OPTIONS' N/A Acct. No. (if NOT budgeted):N/A Acct. No.: N/A Appropriation Requested: N/A (if budgeted) Citizen Advised: N/A Requested by: Charles L. Rough, Jr., City Manager Prepared by: Louise Burt, Director of Finance 463-6220 Coordinated with: Paulette Klingbeil 463-6230 Attachments: Report of Disbursements APPROVED. ~/~~ i- _ B: I/OFFICE:kk ADISBURSEMENTS.2 CITY OF UK~AH REGISTER OF PAYROLL AND DEMAND PAYMENTS DATE: JULY Demand Payments approved: Check No. 61102 to 61583 FUNDS: 100 General 120 Capital Improvement 140 Park Development 150 Civic Center Construction 220 Parking Dist. Rev. Fund 230 Parking Dist. #1 Rev. Fund 260 Dwntwn. Bus. Impr. Dist. 300 Gas Tax 301 Gas Tax Fund (2107) 550 Lake Mendocino Bond 575 Garage 600 Airport 610 Sewer Service 612 City/District Sewer 640 Sanit. Dist. Revolving 660 Sanit. Disp. Site 662 JPA/LTF Fund 665 Refuse/Debris Control 670 U.S.W. Bill & Collect. inclusive. $365,462.19 273.78 17.50 1,247.08 5~656.14 84,072.26 7~295.09 __ 9,949.47 39.47 ,, 67,309.68 _ 12.00 _ 60,671.66 680 Ambulance Service $ 695 Golf 696 Warehouse/Stores 800 Electric 805 Street Lights 820 Water 841 Water Treatment Plnt 2,126.22 3,941.06 16,855.06 558,181.93 10,091.55 30,075.01 900 Spec. Deposit Trust 12,296.22 940 Payroll Posting Fund 358,867.26 950 General Service 272.34 960 Comm. Redev. Agency 17,736.17 962 Redev. Housing Fund 200 ASSET SEIZURE FUND 2~307.55 400 RECREATION ENT. FUND 253.00 611 SEWER CONSTRUCTION FUND _ 12,207.06 652 REDIP SEWER ENT. FUND 20,575.37 663 COUNTYWIDE JPA 6~049.75 693 CLUBHOUSE RENOVATIONS _ 3,406.24 965 REDEV. CAP. IMPRV. FUND 3,359.26 ~66 REDEV. DEBT SERVICE _ 2,534.27 PAYROLL CHECKS NO. PAYROLL PERIOD PAYROLL CHECKS NO. PAYROLL PERIOD 48850 to 49087 06/20/93 to 07/03/93 49088 to 49287 07/04/93 to 07/17/93 TOTAL DEMAND PAYMENTS TOTAL PAYROLL CHECKS TOTAL PAYMENTS $ 1,663,141.64 $ 335,649.43 $ 1:998:791_07 CERTIFICATION OF CITY CLERN This register of Payroll and Demand Payments was duly approved by the City Council on · City Clerk I Ave exam' fd '~h' '~ 'egist e'Af PaRn~ aV%p%CvCfTsLeM~. AGE" C~ty Manager / CERTIFICATION OF DIRECTOR OF FINANCF I have audited this Register and approve same for accuracy and available funds. Director of Finance 9_0¢ oo ~ ~ ~ ;, ~ W ~ ~m ' I¢ C 0 ~ Q O0 ~ 0 ~ . oo~ ~ ~ ~ ~ : c c ~ g c oo i 0 · : C O O~ ~ Q ~ *~ 'C · :Q 0 I ~ ~: ~ ~ . . ~ 0 .. '-~*: , ;': - . '~: :,:: ,: ~ .: ~:~::: ~ ~::: *: : ~:~;:~ f. f :~.~: ~: ~:: · ; : ~ ~: . : , : :.:: ~ : ~: ~:: ~ ::: ~ : :~ ::::: . ~ ~:::~ ~ .. :..: ..: ::: :.~ , : ~. :::::::::: . ~.~ x: ~;:~.: ~. :. ::~ :¢ :: :: ..... ' ~ ' ::Fh: ~ ~l ~ ~ ~ : ~ ~ ~ ~ ' , ~-" : :;:~:~ - ~ _, ; :;~;S ~t~ 0 ~ ~ 0 ~ ~ ~ ~ p ~. - ~ , . 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MEETING DATE: August 18, 1993 AGENDA SUMMARY REPORT SUBJECT: Claims for Damages, Deny and Refer to Insurance Carrier The claim from William Muzio was received by the City Clerk on July 26, 1993 is for alleged damages to household appliances occurring July 25, 1993, due to electric current problems. The claim from The Hair Express was received July 28, 1993 for alleged financial loss to Suzanna Jackson and Korie Brooks, resulting from electrical power outage occurring on June 17 1993. , The claim from Pacific Bell was received August 2, 1993, for alleged damage to telephone cables from arcing power lines occurring on July 10, 1993. The claim received from Kathryn Schapmire on August 2, 1993, is for alleged damage to her household telephone during a power outage occurring on July 10, 1993. RECOMMENDED ACTION: Deny the claims for damages received from William Muzio, The Hair Express, Pacific Bell, Kathryn Schapmire, and refer them to the City's insurance carrier. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do not take action therefore extending the amount of time in which the claimant may file suit, 2. Approve the claim and authorize payment of damages. Acct. No. (if NOT budgeted): N/A Acct. No: Appropriation Requested: N/A Citizen Advised: N/A Requested by: Claimants ~~ Prepared by: Cathy McKay, City Clerk Coordinated with: Charles L. Rough, Jr., City Manager Attachments: 1. Copies of fo'Lr claims. APPROVED.~~~- NOTICE OF CLAIM ~-~, (Goverr~en= Coda ss 910, RETURN TO: Cit'; Clerk's Office City of Ukiah , 300 Seminar,/ Avenue Ukiah, California 95482 Ukiah Nu~n er S ~ae: , CALiFCP.::iA 910 2 ~ ;~;L 2 ¢¢ 1993 C'It'~ C. Lh.,~t~ :3 '... Zip Co:e N~ME AND ADDRESS OF PERSON TO WHOM NOTIC?-S REGARDING THIS CiAI,~! SHOULD' BE SENT (if differen~ than above): /j/: . PLACZ OF TEE ACCZDE~:T OR OC~~:CZ: GENF_RAL DESC-~IPTION OF T_Pn~_~ ACCIDE}F~ OR OCCL~R.~EN~ (attac.~ additional N~LES, IF ~O~¢N, OF ANY PUBLIC ~LOYMMS CAUSING THE I,IJUR. OR' LOSS: ~ V _ ./-,,.,/.¢ _ / ~UU. tES A.'~D ADDRESS OF ~'~-T~.IESSES: N~4E AND ADDRESS OF DOCTORS, HOSPITALS ~';HF_RE TREATED: NA/IE AD D RE S S" · GENE-~L DES~RI~I?TION OF THE LOSS, iNJURY OR D~MAGE SUF==o=D. ~-- THE BASIS OF COMPUTING THE TOTAL ~40UNT CLAIMED IS AS FOLLOWS: Damages incurred to date: Expenses for medical hospital care: $ Loss of earnings: $ Special damages for: General Damages _. Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: - / I/We, the undersigned, declare under penalty of perjury that I/we have read the foregoing claim for damages and know the contents thereof; that the same is true of my/our own knowledge and belief, save and except as to those matters wherein stated on information and belief, and as to them, I/we believe "t to be true. SIGNATURE OF C--~5%NT(S) FOR CLAIZS RELATING TO INJURY TO PERSON OR PERSONAL PROPERTY, THIS FC.~.! MUST BE FILED WITH THE CITY OF UKIAH WITHIN SIX MONTHS FROM THE ACCRUAL OF THE CAUSE OF ACTION. A CLAIM RELATING TO ANY OTHF_R CAUSE OF ACTION SHALL BE P~ESENTED NO LATER THAN ONE Y~-AR AFTER ACCRUAL OF THE CAUSE OF ACTION. NOTICE OF CLAIM AGAiI:ST "'~'--..._ C--"~._ Cz- Ukiah (Gover.-_~ent Code ss 910, 9!0.2~, RETURN TO: Cit'/ Clerk's Offi'ce City of Ukiah 300 $%minarv Avenue Uki~n, California 95482 CLAI:&ANT'S ND=ME: The }{air Express 1993 'S~".',"f C:_E.RK DEPARTMENT Phone No. Res. Work ~62-8609 ~--AIMANT' S ADDRESS: 104 W.Church St. U~iah Cal, City S ~aue Zip CoCa NA~ME AND ADDRESS OF P~--RSON TO WHOM NOTICES REGARDING THiS CLAI:.! SHOULD' BE S~--NT (if differen= than above): DATE OF T--=~ ACCIDENT PLACE OF m=~.__ ACCIDE~ZT OR OCCURRE.~ZCE®. 104 W.Church St. Ukiah GENF_RdLL DESC_'~IPTION OF T~_~ ACCIDENT OR OCCL~R-R~.2~ (attach aac_._onal pages if more space is needed): Power fa~!ure N~ES, IF ~O~N,' OF ANY PUBLIC ~LOYEES CAUSING THE II;JURY OK' LOSS: NA/.tES .AI~D ADDREss OF T~_."~.FESSES: NAILS ADDRESS TELEPHONE le SEE ATTATCHED PAGES NA/4E AND ADDRESS OF DOCTORS, HOSPITALS T;HF--RE TREATED: .. NA/4E AD D RE S S 1. N/A ~ GENEP~L DES~IPTION OF THE LOSS, iNJURY OR DA~MAGE SUP==°=9: SEE ATTATCHED PAGES -8- TOTAL AMOUNT CLAIMED: -~_~_~00 -twelve hundred and fifty dollars THE BASIS OF COMPUTING THE TOTAL A/4OUNT CLAIMED IS AS FOLLOWS: Damages incurred to date: Expenses for medical hospital care: $ SEE Loss of earnings: $ Special damages for: ATTATCHED PAGES General Damages $ Estimated prospective damages as far as known: Future expenses for medical and hospital care: $ Future loss of earnings: $ Other prospective special damages: $ Prospective general damages: $ SEE ATTATCHED PAGES! I/We, the undersigned, declare under penalty of perjury that I/we have read the foregoing claim for damages and know the contents thereof; that the sa~ne is true of my/our own knowledge and belief, save and except as to those matters wherein stated on information and belief, and as to them, I/we believe it to be true. Received in Cit Clerk's · // ~/~3r~~'-- * . . * * * * * * * * * * . . . * . . * * * * FOR CLAIMS RELATING TO INJURY TO PERSON OR PERSONAL PROPERTY· THIS FC~.! MUST BE FILED WITH THE CITY OF UKIAH WITHIN SIX MONTHS FROM THE ACCRUAL OF THE CAUSE O~ ACTION. A CLAIM RELATING TO ANY OTHER CAUSE OF ACTION SHALL BE PRESENTED NO LATER THAN ONE Y~--AR AFTER ACCRUAL OF THE CAUSE OF ACTION. -9- July 23,1993 To whom it may concern, Dear Sirs~ Enclosed you will find documentation of revenues lost on Thursday,the 17th.day of June,1993.Losses which occurred due to an. electrical power failure,allegedly stemming from the neglagence of an individual or individuals, involved with the construction project under way on the cor- ner of School & Smith Sts.in Ukiah. ~_ The business represented by this claim is"The Hair Express".It is located at 104 W.Church St. Ukiah,Ca. And is owned and operated by Korie Brooks and Suzanna Jackson. In keeping with the strategy of revitalizing the down- town area,the two carefully chose their current location, and are steadily building a productive cliantele.However, occurances like a power failure can prove severely damag- ing,both financially as well as reputably,for a relatively new hair salom. In this case the damage can be multiplied in light of the fact that June 17th.was the day 6£ gradua- tion for Pomalita and Redwood Valley Junior High-~chools. In addition,June 17th.fell only two days before Ukiah High Schools'graduation day. This is one of the busiest times of the year for this type of business. On the following two pages,you will find a compila- tion of the appointment calendars for both Korie and Suzanna, from the day in lieu. The abbreviations--I.R.,R.and Nw., are posted before each name. I.R.. represents a return cus- tomer,who is influential as well. R. represents a return customer. And Nw.--represents what would have been a new cus- tomer,yet because of the inconvenience that particular day, quite possibly will go elsewhere in the future. Suzannas ' Schedule: I.R.-Carl 9.'15 A.M. Beard-trim,was given by hand(electric shears are generaiy used)Opening night for Samoa Club war- rented a preeise job. No charge due to inconvenience ---Loss $6.00--- ' I.R.-John Brady 9:45 A.M. Haircut done in the dark. Owner of Shady Brady Hat Sales(quite influential)Not tho- roughly satisfied,yet no loss taked(financially anyhow) ---Paid $9.00-- - R.-Juanita 10:15 A.M. Shampoo,set and haircut. Nohh0t water or electricity for hair dryer. Appointment had to be changed. ---Loss $16.00-- NWo-Carol 10,45 A.M. Spiral PermanenZ(long hair).She was coming from out of town for graduation. She was called, and appointment was cancelled. Loss $70.00--- R.-Ann 11:45 A.M. Haircut done in the dark. - Paid $9.00--- Kories ' Schedule: Nw.-Genevieve 9,00 A.N. Permanent. Coming from out of town for graduation. She was called,and appointment was can- celled. --Loss $50.00 '--- I.R.-Mike 10:00 A.M. Haircut given in the dark - Paid $9.00 ' - I.R.-Alvin 10,30 A.M. Haircut. Did'nt want to try it in the dark. Appointment cancelled.Owner of Hiram Jewelers (very influential in the self-imaging field) Loss $9.00-- Nw.-Kelly 11:00 A.M. Up-doo.Curling iron and proper lighting necessary. Appointment cancelled.* --Loss $18.00 Nw.-Cindy 11130 A.M. Up-doo. Curling iron and proper lighting necessary. Appointment cancelled.* --Loss $18.00. Nw.-Amber 12:00 P.M. Up-doo.Curling iron and proper lighting necessary. Appointment cancelled * - Loss $18.00 ' *All three wanted to look just right for graduation, and were very unhappy about the situation. Amber even said she would probably never come back!And as they are all friends,~he other two are not likely to return either. In addition to the losses shown on the previous two pages, the shops answering machine had three messages re- questing appointmentstimes for that day. These messages were not retrievable until power had been restored,by which time all three had scheduled their appointments elsewhere.Two of these potential customers were friends of Kories last three clients listed,and were also in need of Special at- tention for their hair(up-doo)for graduation. The third was for'.~o~haircut,which has not yet been re-scheduled $ 5.oo ' In conclusion,the business in question is requesting an overall reimbersment from responsible parties,to the sum of $1250.00 twelve hundred and fifty dollars and n°/oo-- This includes, *listed financial losses,totaling $250.00 *with reasonable consideration;the loss of one return visit per dissatisfied customer,totaling $250.00 *reputable damages with reasonable consideration:the loss of one future client per dissatisfied customer,total- ing $250.00 (in a city the size of Ukiah,word-of-mouth re- putation is probably the largest stimulant of new business, as well as business success.Therefore,the requested recovery amount,by all rights,could probably be multiplied ten fold) *personal financial and emotional stress suffered by Korie Brooks and Suzanna Jackson,totaling $250.00 for each. I'm certain you'll find the overall sum requested above, in the attempt of reconciliation of losses,is a nominal amount in comparison to th~ amount which could be reached through court proceedings. Thank you for your co-operation: ~orie Brooks.~.-~) · .~' ~uzanna Jackson 0wners~T~e~h~ir Express 104 W.Church St. Ukiah,Ca. 95482 (707)462-8609 !Ifil) ,'1;*~ 2476 July 29, 1993 [kT~] BE LL PACIFIC F,~I A Pacific Telesis Company CITY OF UKIAH' 300 Seminary Avenue Ukiah, CA 95482 RE: PROPERTY DAMAGE CLAIM Gentlemen' We are sending you the attached claim notice pursuant to Section 910 of the Government Code. Very truly yours, Ciai~s I~ae;a Coas 707-428-2425 enclosure case-file: KB345-091 CLAIM AGAINST THE: CITY OF Pacific Bell presents a claim for damages against the above-named entity provided in Government Code section 900 et. seq. Claimant's Address Date of Occurence Location Circumstances Giving Rise to Claim Description & Itemization of Damage · Name of Person(s) Causing Damage Amount of Claim Date of Claim Pacific Bell's Case-File Pacific Bell - Claims 3235 North Texas Fairfield, CA 94533 07-10-93 : East Gobbie and Leslie, Ukiah Two Pacific Bell aerial cables (600 & 300 pair)-- received power burns from Ukiah's arcing power lines. Due to power burns, six splice cases were completely fried on two aerial cables as a result of power arcing across to telecommunications cable. Unknown $9,560.00 *(This is an estimated amount. Final, actual cost billing will be presented when all charges have been determined.) : July 29, 1993 ' KB345-091 K.A. Seger Claims Manager-Pacific Bell 707-428-2425 ,CLAIM AGAINST THE: CITY OF UKIAH Pacific Bell presents a claim for damages against the above-named entity as provided in Government Code section 900 et. seq. Claimant's Address Date of Occurence Location Circumstances Giving Rise to Claim Description & Itemization of Damage · Name of Person(s) Causing Damage Amount of Claim Date of Claim Pacific Bell's Case-File K.A. Seger Claims Manager-Pacific Bell 707-428-2425 Pacific Bell - Claims 3235 North Texas Fairfield, CA 94533 · 07-10-93 · East Gobbie and Leslie, Ukiah Two Pacific Bell aerial cables (600 & 300 pair)- received power burns from Ukiah's arcing power lines. Due to power bums, six splice cases were completely fried on two aerial cables as a result of power arcing across to telecommunications cable. Unknown $9,560.00 *(This is an .estimated amount. Final, actual cost billing will be presented when all charges have been determined.) · July 29, 1993 · KB345-091 CLAIM AGAINST THF : CITY OF UKIAH Pacific Bell presents a claim for damages against the above-named entity as provided in Government Code section 900 et. seq. Claimant's Address Date of Occurence Location Circumstances Giving Rise to Claim Description & Itemization of Damage · Name of Person(s) Causing Damage Amount of Claim Date of Claim Pacific Bell's Case-File K.A. Seger ~// Claims Manager-Pacific Bell 707-428-2425 Pacific Bell - Claims 3235 North Texas Fairfield, CA 94533 07-10-93 East Gobbie and Leslie, Ukiah Two Pacific Bell aerial cables (600 & 300 pair)-- received power burns from Ukiah's arcing power lines. Due to power bums, six splice cases were completely fried on two aerial cables as a result of power arcing across to telecommunications cable. Unknown $9,560.00 *(This is an estimated amount. Final, actual cost billing will be presented when all charges have been determined.) · July 29, 1993 · KB345-091 NOTICE OF CLAIM ~. (Goverr=ent Code ss 9!0, 9 0.SECEJVED RETURN TO: City Clerk's Office 0 ;993 City of _Ukiah 300 SeFlinarv Avenue Cll'Y CLERK DEPARTMENT _Ukiah, California 95482 ~']~ //_ // <- Phone No. Res. ~-~/ ~AII'~NT ' S N~E: ~~, '~)a. ~~/~ Wo r~.~2~ ~=Y ~ S=a=e Zi~ Code N~ AND ~D~SS OF P~ON TO ~HOM NOTICES REG~ING THIS C~I~ S~OOLD' BE SENT (if differen= than above): PLACE OF THE ACCIDE~;T OR OCCUP, R~ICS: _~ /~.~,</~m -~.D .~/,~ I GEN~_DES~RZ~TION OF T~ ACCIDE~ OR OC~~;~ (attac.~ additional pages i~ more. space is needed}: ADDRESS OF NA~U~ ADDRESS 1. 2. NAJ4E AND ADDRESS OF DOCTORS, ~OSPITALS I~HF_RE TREATED: N/~4E AD D RE S S" 1. __~D 2. TELEPHONE HONE -8- ITEM NO. DATE: AUGUST 18, 1993 AGENDA SUMMARY REPORT SUBJECT: BAD DEBT WRITE-OFF REPORT, 1991/92 AND 1992/93 Attached for Council's review are the bad debts accumulated during the last two fiscal years. The amounts to be written-off are all from utility billing and total $76,120.86. This represents 0.28 percent of the billings generated during that period. The general policy is to set aside 1/2 of 1 percent of billings as an allowance for doubtful accounts. After review by Council, Staff will adjust the "allowance for doubtful accounts" to the actual write-off amount of $76,120.86. To measure collection performance, utility billing revenues for this two year period were compared to this loss. It was found that 99.72 percent of the $27.3 million in billings were collected by Utility Billing employees and collection agencies. A collection rate of 99.5 percent was anticipated, so Staff exceeded the goal by 0.22 percent. These bad debts are attributed to closed utility accounts. Open accounts have a successful multi- step collection process outlines below for every monthly billing cycle. Continued on Page 2 RECOMMENDED ACTION: Council review and approve Bad Debt Write-Off for fiscal years 1991/92 and 1992/93. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Not approve bad-debt write-off. 2. Suggest alternative collection methods. Acct. No. (if NOT budgeted):N/A Acct. No.: Appropriation Requested: N/A Citizen Advised: N/A Requested by: Charles L. Rough, Jr., City Manager Prepared by: Louise Burt, Director of Finance ~ Coordinated with: Kim Sechrest, Customer Service Rep. Attachments: 1. Write-Off Listing 612-116-100- $ 4,186.64 670-116-100- $ 2,740.35 800-116-100- $61,201.14 820-116-100- $ 7,992.73 TOTAL $76,120.86 APPROVED: B:OFFICE:kk ADEBTS Bad Debt Write-Off Report, 1991/92 and 1992/93 'August 18, 1993 Page 2 AVERAGE NO. PERCENT DAY EVENT OF CUSTOMERS OF CUSTOMERS 1 BILLING 8,200 100 PERCENT 25 - 30 REMINDER BILLING 5,000 60 PERCENT 40 DELINQUENT LETTER 1,000 12 PERCENT 50 48-HOUR "FINAL NOTICE" 400 5 PERCENT 52 - 55 TURNED-OFF 30 0.4 PERCENT The Customer Service Representatives interface with the customers at each of these five steps of the collection process. They continue to strive for the right balance between firmness and flexibility that promotes good customer relations and a good collection rate. For the closed accounts, with balances due, a series of three letters and various telephone calls are made before a decision is made to pursue small claims and/or collection agency action. These accounts continue to be pursued by the City Staff and collection agencies even after the amounts are "written-off" by Council action. Any amounts collected on these accounts are posted to the "Allowance for Doubtful Accounts" line item and will be a reduction of the next year's write-off amount. B:OFFICE:kk ADEBT BREAKDOWN OF WRITE-OFF I~.AflONS COMBINED TOTALS 91-92, 92-93 1,005.08 A - AFDC 7,935.39 B - Bankruptcy 33,260.50 C - Cannot Locate 1,017:57'D - Deceased/No estate or assets 30.77 E - Balances $10.00 or less -221.36 F - Applied to other outstanding debts -175.08 G - Credit balance/uncashed check 656.32 H - Incapacitated/No assets 6,451.67 J - Judgment granted, can't find 732.81 N - Missing, incomplete or outdated application 5,271.320 - Out of state 49.27 P - Partials filed, court costs left 2,748.39 S - Small Claim pending/not served/can't 2,305.14T -Amount less than worthwhile 4,951.76U - Unable to locate assets/employment 101.31W - Write-off credit bureau charges, disputed bill or court ordered w/o $76,120.86 1991 thru 1993 WRITE-OFFS BI~EAKI)OI~I BI' WRITE-OFF REASON, IN AMOUNT ORDER 33,260.50 43'% C - 11,005.08 .14 % A - '7,935.39 10 % B - 6,451.67' 8 % J - 5,271..32 7 % 0 - 4~951.76 7 % U - 2,748-39 4 % S - 2,305.14 3 % T - 1,017.57 1% D - 732.81 1% N - 656.32 H - 101.31 W - 30.77 E - -175.08 G - -221.36 · F - CANNOT LOCATE AFDC BANKRUPTCY JUDGMENT GRANTED, CAN'T FIND OUT OF STATE UNABLE TO LOCATEASSETS/EMPLO~MENT SMALL CLAIM P~ING/NOT SERVED/CAN'T AMOUNT LESS THAN WOR~LE DECP~flED MISSING, INCOMPLETE OR OUTDATED APPLICATION INCAPACITATED/NO ASSETS WRITE-OFF, COURT ORDERED BALANCES UNDER $10.00 CREDIT BALANCE/UNCASfrED CgECK APPLIED TO OTfP~ROUTSTANDING DEBTS $76,120.86 COLCODE2/KIM f .4-' ..: u.: >'" t n U ) ),, ) r 'a '-0 .~<'} ~ ",O ',0 "a .~} ',O ',0 ..','} ......... ~ ............... ~. ~~, . _ i ~ -. ~:: -, '- ~ '- '-- ', '-- ~.~., ~ ~ -, ~ -, ,, ~. -,. -, ,,,, ,,. >..,. ,, ~ -, ,. ~ ~ -, ~-, ,, ~ .,, ,, ¢.,, >~-, ,,,, ~ '~ ",,. '~.. '% "~.. ~,,. '-~. '% '%. *. p~.. ~. '~,. '~. ~. "'~. ~.. ~ '~.. '~. '%,. ~ ~. *. "~. 'x.. '%. "~. '%. %, '~.. '~ '~. '%. "%.. ~. '%. %, '%. '% ~ "% ~. %.. ~.. '~.. J 7, u : u t ITEM NO. ~,~ MEETING DATE AUGUST 18, 1993 AGENDA SUMMARY REPORT SUBJECT: PURCHASE OF ONE NEW 1993 TYPE-I AMBULANCE Two bids were received from five vendors. Of these, only one vendor submitted statements of insurance and certification as specified by the City for construction of this ambulance. The qualifying vendor was also the Iow bidder. The initial bid by the qualifying vendor was $76,362--$1,362 over the budgeted amount. The Department has negotiated with the vendor, and determined to accept options and deductions which will reduce the bid to $74,217 (see attachment.) This figure does not include delivery of the chassis from Iowa to the vendor in California, and the Department requests a contingency to provide for this delivery. This purchase is to be paid over a five-year period. Part of the payment is contingent on the sale of one of the old ambulances. Part of the deductions provides for initial payment within 10 days of acceptance ($400 allowance on base price.) RECOMMENDED ACTION' Award bid for ambulance to Ackerman Emergency Equipment in the amount of $76,362 less accepted options and deductions of $2,145 for a total purchase price of $74,217 (sales tax included.) Purchase price does not include Departmental in-house delivery expense not to exceed total budgeted purchase amount of $75,000. ALTERNATIVE COUNCIL POLICY OPTIONS' Reject all bids and request re-submittal. (This option would likely increase cost of purchase due to unavailability of 1993 chassis at time of re-submittal; increase estimated at $1300 to $3000) Acct. No.: Acct. No.' 680-5201-800 ($75,000) (if not budgeted) Appropriation Requested: N/A Citizen Advised' N/A Requested by: Fred W. Keplinger, Director ol~/ublic Safety Prepared by: Bruce Evans, Fire Captain ~ Coordinated with' Charles L. Rough, City Manager Attachments' Bid Tabulation; Quotations (2); Department Options and Deductions Acceptance; Vendor Options and Deductions Acceptance APPROVED BY BID TABULATION Bids for a new 1993 Type-I Ambulance were received as follows' o . . Ackerman Emergency Equipment, Inc. Offer "A" 1993 Chassis .................................................................................. $76,362 Ackerman Emergency Equipment, Inc. Offer "B" 1994 Chasis .................................................................................... $77,649 First Responder Emergency Medical Services 1993 Chassis .................................................................................................. $77,542 ACKERMAN EMERGENCY EQUIPMENT, INC. City Of Ukiah 300 Seminary Drive Ukiah, Ca. 95482 5145 Golden Foothill ParkWay, Suite 120 El Dorado Hills, CA 95762 Tele. 916 933-YELP Fax 916 933-0517 August 6, 1993 To: The evaluators Ackerman Emergency Equipment, Inc. is the new, and only authorized Lifeline Emergency Vehicle Dealer in California. In May of this year we were awarded, the Lifeline Dealership. This business is not new to me, as I have been selling ambulances in three states for over 13 years. We are a small business 50% of which is woman owned. Our facility is in E1 Dorado Hills, where this response was prepared. If you have any questions about our Company, or concerns about our offer, please feel free to call. We have responded to your specifications and the response can be found in the section titled "RESPONSE". There are deviations, suggestions,,,, , and comments. There is also a drawing index, showing our'proposed compartment and cabinet configuration. We are submitting two offers. The first being Offer A. which is for a 1993 chassis, which is subject to availability. The second, Offer B, is for a 1994 chassis. This is the season when chassis stock pools become depleted as Ford has not been making 93's for some months now. As of this printing August 6 we have located a 1993 F-350, however we are not going to purchase it until we have an award or order. You may ask why ? The answer is; because there is a strong likelihood the 1994 F-350 may have an OEM turbo charged diesel engine. If such is the case, the 93 F-350's will become undesirable by the market, as the market has been asking for a Turbo since 1987. In closing, please accept our Thanks for allowing us the opportunity to participate in your ambulance acquisition. Lifeline and Ackerman Emergency Equipment will take very good care of you for a long time to come. Mark R. Ack[,rman President MARK R. ACKERMAN ACKERMAN EMERGENCY EQUIPMENT, INC. Distributors of Ambulances, Rescues & R~ TO: CITY of UKIAH 300 S~i~,y Ave. n~ Ukiah CA. 95482 Phone 707-463-62~0 REQUEST 'FOR QUOTATION NO FAX WILL BE ACCEPTED THIS IS NOT AN ORDER ACKER~N EMERGENCY EQUIPMENT 5145 Golden Foothill Driveway E1 Dorado Hills, CA 95630 IOUOTA1]ONS ARE REQ~ FOR THE FOLLOWING rF~MS: DESCRIPTION ! DATE: 7/21/93 REQ. NO. E 4648 BIDS WILL BE RECEIVED UNTIL 2:00 p.m. August 10, 1993 AT THE OF~CZ OF TH~ CTFY CLERK 300 SEMINARY AVE. CITY of UKIAH BY: Cathy Mc. Kay City Clerk ALL QUOTATIONS SHALL BE F.O.B. UKIAH, CA. New Type I Amb~ ~ per a~ched Q~ of Uld~ s~ci~fions THIS IS OFFER A: FOR 1 1993 TYPE I SLANT SIDE LIFELINE AMBULANCE ............. S~es T~ 7.25%: Total Amount: .... QUAN'rITY ff you have any questions regarding the attached specifications, please contact: Mark Clark at 707-463-6274 Fm~ Engineer PROMPT PAYMENT DISCOUNT- IS PAID FOR TEN DAYS YOU MAY DEDUCT $400.00 ICE OF THE AMBULANCE IF THE AHBULANCE AFTER ACCEPTANCE FROM THE BASE PR ACCEPTANCE SHALL FINAL SPECIFICAT THE AHBULANCE AN DELIVERY' BE DEFINED AS ADHERENCE T( IONS, EVIDENCE OF OPERATIO~ D ALL COMPONETS. THE AHBULANCE WILLBE DELIVERED 60 DAYS I AFTER RECEIPT OF TEH CHASSIS. DEL. TO: UKIAH FIRE DEPT. BIDDER: DAYS AFTER RECT. ACKERHAN ERGENCY EQ \ TITLE: CIIASSI UNIT PRICE THE OF TOTAL $71,200.00 $ 5,162.00 $76,362.00 TERMS: 1. Right Is reserved ID reject an), and all bids. 2. Right Is reserved ID ac_-cept separate Items unless specifically denied by bidder. 3. In CASE OF DEFAULT. the Qty of Ukiah may p~ocure the Items quoted on from o~er sources and hold ~ odgtnaJ bidd~ liable fo~ any Inc~ea~,=KI costa. All subsl~tutions s~aJI show manufacturer's r~m-ne, ca~:,~o~ nun~ef and compa/a~le specs. 5. The pnce. terms, delivery point, and deltven/date may lndivk:luatl¥ o~ collec~ely be l~e basks o! the awarding of the bid. 6. ALL QUOTATIONS MUST BE SIGNED. OPENING DATE and TIME 'MUST' be promlnen~ dkSptaye(I on sum'nJlling envelope. CITY of-UKIAH 300 Seminary Avenue Ukiah CA. 95482 Phone 707-463-6200 REQUEST FOR QUOTATION NO FAX WILL BE ACCEPTED THIS IS NOT AN ORDER ! DATE: 7/21/93 REQ. NO. E 4648 ACKERMAN EMERGENCY EQUIPMENT 5145 Golden Foothill Driveway E1 Dorado Hills, CA 95630 2:00 p.m. August 10, 1993 AT ~ OFFICE OF THE CITY 300 SEMINARY AVE. CITY of UKiAH BY: Cathy Mc. Kay City Clerk )TATIONS ARE REQ~ FOR THE FOLLOWING FFEMS: ~NTrrY DESCRIFTION ALL QUOTATIONS SHALL BE F.O.B. UKIAH, CA. UNIT PRICE TOTAL NewT ypelAmb~an~ ~ pera~ch~ O~ofUld~ specifimfio~ THIS IS OFFER B: FOR A 1994 TYPE I SLANT SIDE LIFEL:INE AHBUALNCE ........................... Sales Tax 7.25%: Total Amount: .... If you have any questions regarding the attached specifications, please contact: Mark Clark at 707-463-6274 Fire Engineer PROMPT PAYMENT DISCOUNT: IF THE AMBULANCE IS PAID FOR TEN DAYS AFTER ACCEPTANCE, YOU FlAY DEDUCT $400.00 FROM THE BASE PRICE OF THE AHBULANCE. NCE SHALL BE DEFINED AS: ADHERENCE TO ALIZED SPECIFCATIO×S, EVIDENCE OF OPERA AblBULANCE AND IT"S COMPONENTS. WILL BE DELIVERED OF THE CHASSIS. 60 DAYS ACCEPTA THE FIN OF TIlE DELIVERY: THE AHBULANCE AFTER RECEIPT ........ $72,400.00 $ 5,249.00 ........ $77,649.00 ION EE ABOVE PROHPT PAY. DISC L. TO: L'TAH FIRE DEPT. L. DaT£:60 DAYS AFTER RECT. )DER: ~[ASSI TERMS: 1. Right m ro~rved m reject imy and all bids. 2. Right is reserved to accept soparato Items unless spoctfically ¢lonled by bidder. 3. In CASE OF DEFAULT, ~e C4t7 of Ukla~ may procure the items quoted on from other sources and hold ~ original bldde( liable for any Increa~KI costs. 4. All sul:~stJtutJons srta, II show manutacaJrers name, ca~og number and comparable specs. 5. The pnce, terms, delivery point, azxl delivery date may IndivtduaJly or collectively be ~e Oaam of the awarding o! the bid. 6. ALL QUOTATIONS MUST BE SIGNED. OPENING DATE end TIME 'MUST' be promlnen~ displayed on subi'nll~lng envelope. P.O. BOX 24 CHICO, CA 95927 g16-Sg1-HELP FAX 891-5854 Ukiah City Fire Department 300 Seminary Ave. Ukiah, CA 95482 July 29, 1993 Dear Mark, Life-Line Emergency Vehicles Inc. and First Responder Emergency Medical Services Inc. are pleased to offer for your consideration the enclosed materials on Type I Life Support Vehicles. Basic And Advanced Life Support Services Charter Service For Specialized Medical Transportation Neo-Natal Critical Care Transportation Emergency Vehicles Sales CPR And First Aid Classes Training Seminars Ambulance Demonstrations First Aid Stations Ambulance Standby Included in our package are the following: Airfare, lodging, and transportation is provided to Iowa for one members of your staff. . Orientation class for all of your employees. 3. 90 day guaranteed build time Please give me a call if you have any questions regarding this proposal. Also realize that this price is based on a 1993 chassis. Due to limited availability, 93 chassis may not be available at the time of order in which there will be an increase of $ 3,000.00. As of this letter there are several 93 chassis available. My office # is 916-891-4357 or call me at home 916-891-1248. Sincerely, Jeffrey S. Moore Sales Manager TO: CHICO PARAMEDIC RESCUE P.O. Box 24 Chico, CA 95927 Attn: Jeff Moore QUOTATIONS ARE REQUESTED FOR THE FOLLOWING ITEMS: QUANTITY CITY of UKIAH 300 Semina~ Avenue Uldah CA. 95482 Phone 707-463-6200 REQUEST FOR QUOTATION NO FAX WILL BE ACCEPTED THIS IS NOT AN ORDER DATE: 7/21/93 REQ. NO. E ,4648 BIDS WILL BE RECEIVED UNTIL 2:00 p.m. August 10, 1993 AT THE OFFICE OF TH~ CITY CLERK 300 SEMINARY AVE. CITY of UKIAH BY: Cathy McKay City Clerk ALL QUOTATIONS SHALL BE F.O.B. UKIAH, CA. DESCRIPTION unTr PRICE TOT.aL New Type I Ambulance as per attached City of Ukiah specifications Sales Tax 7.25%: Total Amount: If you have any questions regarding the attached specifications, please contact: Mark Clark at 707-463-6274 Fire Engineer $72,300 $ 5,242 $77,542 TERMS: F.O.B DEL. TO: Ukiah, CA DEL. DATE: 90 days after order BIDDER: Chico Paramedic Rescue BY: ITITLE: Sales Manager 1. Right is reserved to reject any and all bids. 2. Right is reserved to accept separate items unless specifically aenied by biclder. 3. In CASE OF DEFAULT, the C~ty of UkJah may procure ~ items quoted on from olner sources and hold the original bidder liable for any Inc, mased costs. 4. All substitulJons shall show manufacturer's name, catalog number and comparable specs. 5. The pnce, terms, delivery point, ancl delrVery clare may inclividually or coltec~vely be the basis of the awan:ling of the bid. 5. ALL QUOTATIONS MUST BE SIGNED. OPENING DATE and TIME 'MUST' be prominen0y displayed on submi~ng envelope. 7. In submi~ng the above, the vendor agrees that the acceptance o! any or all quotations FIRE DEPARTMENT ACCEPTANCE OF OPTIONS AND DEDUCTIONS TO BID NO, ITEM AMOUNT 1. Standard vinyl flooring; deletes "Altro" flooring specified $3O0 , Standard sway-bar suspension system; deletes IPD sway bar system specified $500 o Interior roof patient suspension hardware; deletes due to lack of adequate room in "slant-side" model specified $40O o Delete second set of assist handles; handles duplicate standard set provided by vendor $2OO 5. Standard floor carpeting in cab area; deletes rubber floor mats $100 6. Payment within 10 days of acceptance $400 TOTAL OPTIONS AND DEDUCTIONS $2000 08-11-1993 02:26PM FROH ACKERI'~N EHERGEt',IC¥ EQUIP. TO 17074626068 P.01 AUGUST 11, 1993 PAGE 1 OF.,,......Z_..PAGES ROUTE T'O; BRUCE EVANS REFERENCE; AMBULANCE PROPOSAL DEAR BRUCE; THE FOLLOWING IS DOCUMENTATION OF THE CONVERSATION BETWEEN MYSELF AND MARK CLARK EARLIER TODAY. THERE WERE DEDUCTIBLE OPTIONS IN THE BID RESPONSE, WHICH HAEK HAS FOUND JUSTIFIED TO TAKE ADVANTAGE OF. THESE DEDUCT OPTIONS ARE; $300 $500 $400 $200 $100 $400 $2,000 DELETE ALTRO FLOORING DELETE IPO SWAY BARS DELETE SUSPENSION HARDWARE DELETE SECOND SET OF ASSIST HANDLES DELETE OEM MAT IN DRIVER'S CABIN. PROVIDE 2 THROW MATS PROMPT PAYMENT DISCOUNT, IF AMBULANCE IS PAID FOR WITHIN 10 DAys AFTER ACCEPTANCE. TOTAL ~HOUNT OF DEDUCTIONS $71,200 $69,200 ~_.Z.,...~.~.~ $ 5,017 $74,217 ORIGINAL PRICE FOR OFFER A; THE 1993 CHASSIS DEDUCTIONS REVISED PRICE FOR THE AMBULANCE IN OFFER A CALIFORNIA S~LES TAX CURRENT TOTAL P~ICE OF REVISED OFFER A; HOPEFULLY THIS IS EASY TO UNDERSTAND AND COMPLIES WITH YOU~ NEEDS. SHOULD YOU ~EQUIRE ANY ASSISTANCE, DON'T HESITATE TO CALL, THANK YOU FOR THIS OPPORTUNITy. ~RM~N 5145 TELE; 916-933--9357 GOLDEN FOOTHILL PARKWAY SUITE ~120 EL. DORADO HiLL..:$, CA., 95262 FAX; 9,16'--933 .... 051~ ITEM NO. DATE: AUGUST 18, 1993 AGENDA SUMMARY REPORT SUBJECT: AWARD OF CONTRACT TO FERRANTI CONSTRUCTION FOR SIDEWALK RECONSTRUCTION AT VARIOUS LOCATIONS IN THE CITY OF UKIAH. SPECIFICATION NO. 93-12 This project is part of the City's Curb, Gutter, Sidewalk Repair Program which is a long-term cooperative project between the City and property owners to remove and replace sidewalk and related curb, gutter, and driveway aprons which are a hazard to pedestrians. Repairs which were caused by street trees or repairs within curb return areas are borne by the City. The cost of repairs for other sidewalk damage is shared with the property paying the cost of materials. The sharing is in accordance with City Council Resolution No. 91-13. As indicated in the 1993/94 budget, the 1992/93 Curb, Gutter, Sidewalk Repairs, Phase III were carried over and combined with the current year Phase IV Repairs. Two (2) bids were received on August 10, 1993, as shown on the attached Bid Tabulation with the lowest responsible bidder being Ferranti Construction, in the amount of $52,741.10. The bid of $52,741.10 is within present budgeted funds, therefore, it is recommended that a contract in the amount of $52,741.10 be awarded to Ferranti Construction for Sidewalk Reconstruction at various locations in the City of Ukiah. RECOMMENDED ACTION: Award of a contract in the amount of $52,741.10 to Ferranti Construction for sidewalk reconstruction at various locations in the City of Ukiah. Specification No. 93-12. ALTERNATIVE COUNCIL POLICY OPTIONS: Not award contract and not proceed with Sidewalk Repair Program. Acct. No. (if NOT budgeted): N/A Acct. No.: 300-9619/300-9627 Appropriation Requested: N/A 300-9621/300-9628 Citizen Advised: N/A Requested by: Bill R. Beard, City Engineer Prepared by: Bill R. Beard, City Engineer 463-6287~~~ Coordinated with: Charles L. Rough, Jr., City Manager Attachments: 1. Bid Tabulation 2. Resolution No. 91-13 3. Location List --- R:i\ENG:kk AFERRANTI Z mo 5 i o o o o o 0 0 o o o o o o o o ~ o o o ~ ~ o o ~ ~ ~ ~ o o o Z~ ~ 0 0 0 0 0 0 0 0 0 ~E~ ~ o o o o o - o o o o o o 0 o o o o o o ~ 0 o ~ ~ o o o o o o o ~ ~ ~ ~ ~ o o § ~ ~ o o o o o o ~ o o O ~ ~ o ~ ~ o ~ o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ ~ 0 0 ~ 0 ~ ~ 0 0 Z ~ ~ ~ ~ ~ ~ ~ 0 0 ~ ~ § o o o o o o o o ~ o o o o o o o -- ~ ~ 0 ~ 0 ~ ~ 0 0 ~ ~ ~ ~ ~ ~ 0 0 ~ ~ 0 Z ~ ~ ~ Z ~ ~ ~ 0 o z ~ ~ ~ o~ o ~ ~ o ~ U ~ U o ~ o= ~ = ~ ~ o ~ ~ O ~ ~ ~ 0 · . ~ I ~ o z ~ z 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 91-13 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISItING A POLICY AND PROCEDURE FOR THE REPAIR OF DAb~GED PUBLIC SIDEWALK IN FRONT OF PROPERTIES WITHIN THE CITY OF UKIAH Whereas, the City Council has determined that damaged public sidewalks may create a pedestrian hazard; and, Whereas, Sections 5400 through 5403 of the Ukiah City Code requires the owners of property fronting a public street' to maintain the sidewalk in · . such condition that the sidewalk will not endanger persons or. property; ~nd, :. · Whereas, the City Manager or his designee is charged with the determination of appropriate repair or reconstruction of public sidewalks within the City of Ukiah; amd, Whereas, Ukiah City Code Section 5401 authorizes 'the City Council by resolution to prescribe standards and procedures for sidewalk repair within tha City of Ukiah. NOW, THEREFORE, it is hereby resolved that sidewalks in need of repair or reconstruction, as may be determined by the Superintendent of Streets, shall be repaired or reconstructed in accordance with the following procedures: 1. Where sidewalk is damaged and requires removal and replacement: a) Superintendent of Streets to give. property owner notice of required sidewalk repairs in accordance with the provisions of-the Ukiah City Code. · b) Notice to require owner to commence repairs or reconstruction within two weeks or enter into an agreement with City authorizing City to perform the work and charge the owner. ~or all or part of the cost. 5 ? 9 10 11 12 13 li 15 16 17 19 20 21 22 23 25 27 2~ 3. Where sidewalk is damaged and repair can be accomplished by a temporary or alternative method: a) Superintendent of Streets to cause repair of sidewalk by a temporary or alternative method. b) Cost of repair to sidewalk by a temporary or alternative method to be borne by City. Passed and adopted this 5th day of September , 1990, by the following roll call vote: AYES: Councilmembers Wattenbur§er, Shoemaker, Schneiter and Mayor Henders( NOES: None ABSENT: Councilmember McMichae] ABSTAIN: None r: sidewalks/res 1 LOCATION ADDRESS 200 Burlington 201 Burlington N. Bush South D/W County Hospital N. Bush (elect. vault) (Frank Zeek School) SIDEWALK CURB AND DRIVEWAY S.F. GUTTER L.F. 111 79 d.w. 18 68 7 Carolyn Street East Corner Carolyn Street West Corner (water meter) 139 Clara Avenue 264 610 Clay Street Handicap Ramp 103 72 s.f. Valley Gutter 700 Clay Street 920 Dominican Way 929 Dominican Way 941 Dominican Way 965 Dominican Way 977 Dominican Way 1190 Elm 1188 Elm 1557 Elm 1575 Elm 1675 Elm (water meter involved) 1897 Elm 102 40 o.t. 62 o.t. 100 d/w & s/w 40 64 32 o.t. 53 o.t. 69 o.t. 14 143 o.t. 83 o.t. 18 62 o.t. 40 1916 Elm 1930 Elm 1985 Elm Spec. No. 93-12 15 15 12 16 HANDICAP RAMP S.F. 50 55 55 40 SAW CUT I~F. 48 45 20 20 25 25 22 39 20 10 20 30 10 25 16 21 35 11 41 28 12 23 Evans Street S.E. Corner Handicap Ramp Ford Street N.E. Corner Handicap Ramp Ford St. at Railroad Xing Drop Inlet Box Involved Gibson Street S.W. Corner Handicap Ramp Gibson Street N.W. Corner 555 Hazel Avenue Luce Ave. & S. State St. Handicap Ramp 148 Magnolia Avenue 187 Magnolia Avenue 202 Magnolia Avenue 203 Magnolia Avenue 214 Magnolia Avenue 219 Magnolia Avenue 226 Magnolia Avenue 238 Magnolia Avenue 250 Magnolia Avenue 251 Magnolia Avenue 262 Magnolia Avenue 267 Magnolia Avenue 274 Magnolia Avenue 283 Magnolia Avenue 295 Magnolia Avenue 298 Magnolia Avenue 1107 Marwen Drive No Gutter Curb Only 40 18 40 32 64 No Gutter Curb Only 40 16 150 c.t. 40 50 200 32 50 35 64 o.t. 36 48 35 12 39 208 92 o.t. 40 52 30 25 17 24 48 c.t. 41 Spec. No. 93-12 20 15 20 32 45 16 58 16 74 48 74 24 20 82 84 64 42 20 54 38 52 14 1135 Marwen Drive 94 c.t. 33 890 N. Oak St. Handicap Ramp 100 55 s.f. Valley Gutter 48 1179 N. Oak Street 136 418 Oak Park 5 Trees 87 (5) c.t. 430 Oak Park 327 (2) c.t. 926 N. Pine Street 112 d.w. 24 1099 N. Pine Street Tree to be removed 160 64 347 Plum Street 32 598 Plum Street 14 310 No. School Street (elect. vault) 46 c.t. Smith Street N.W. Corner Handicap Ramp No Gutter Curb Only 8 710 So. Spring Street (water meter involved) 76 o.t. 413 No. State Street 12 24 64 40 558 No. State Street 21 d/w 119 s/w 859 No. State Street 21 48 No Gutter Curb Only 12 300 (Block) So. State Street 150 (2 meter boxes involved) 152 707 W. Standley Avenue 126 410 Walnut Avenue 36 o.t. 811 Walnut Avenue 144 (2) c.t. 13 53 65 12 605 Willow 68 s.f. 36 64 15 16 40 28 25 30 35 20 49 46 38 10 22 TOTALS 127 S.F. VALLEY GUTTER 4,521 S.F. 768 L.F. 532 S.F. 2,087 L.F. Spec. No. 93-12 42 ITEM NO. 8f DATE: AUGUST 18, 1993 AGENDA SUMMARY REPORT SUBJECT: AWARD OF CONTRACT TO HARBORTH EXCAVATING FOR CONSTRUCTION OF WATER MAIN IMPROVEMENTS ON SOUTH BARNES STREET, OAK PARK AVENUE, NORTH MAIN STREET, CLARA AVENUE, PINE STREET AND NORTH OAK STREET. SPECIFICATION NO. 93-07 This project is part of the City's Water Main Maintenance Program for replacement of various sections of water mains which have become frequent maintenance problems or are replaced by larger mains to upgrade for domestic and fire protection capacity. As indicated in the 1993/94 budget, the 1992/93 water mains replacements were carried over and combined with current year replacements. Five (5) bids were received on August 10, 1993, as shown on the attached Bid Tabulation, with the lowest responsible bidder being Harborth Excavating in the amount of $79,549. The bid of $79,549 is within present budgeted funds, therefore, it is recommended that a contract in the amount of $79,549 be awarded to Harborth Excavating for construction of water mains on South Barnes Street, Oak Park Avenue, North Main Street, Clara Avenue, Pine Street and North Oak Street. RECOMMENDED ACTION: Award of a contract in the amount of $79,549 to Harborth Excavating for constructing water mains on South Barnes Street, Oak Park Avenue, North Main Street, Clara Avenue, Pine Street and North Oak Street. Specification No. 93-07. ALTERNATIVE COUNCIL POLICY OPTIONS: Not award contract and not upgrade water system. Acct. No. (if NOT budgeted): N/A Acct. No.: 820-3845 Appropriation Requested: N/A (if budgeted) Citizen Advised: N/A Requested by: Bill R. Beard, City Engineer Prepared by: Bill R Beard City Engineer 463-6287~ Coordinated with: Charles L. Rough, Jr., City Manager Attachments: 1. Bid Tabulation R: i\ENG:kk AMAINS. 2 8 8 8 8 8 8 8 8 8 8 o ~ 8 8 8 8 §~ ~ 8 8 8 8 8 8 8 8 8 8 8 8 8 o ~o ~ ~ ~ ~ ~ 8 ~ o 8 8 8 8 8 8 8 8 8 8 8 8 8 8 o ~ ~ 8 8 8 8 8 8 8 8 8 8 8 8 o ~ 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 ~ o 8 8 8 8 8 8 8 8 8 o o - o o 8 8 ~ ~ 0 Z ~ 0 m ~ ~ - ~ x x x x ~ o ~ z ~ ~ ~ ~ ~ >z ' ~ ~ ~ ~ ~ o ~ 6 ~ - 0 0 0 0 0 0 0 0 0 0 0 Z ~ ~ ~ 0 ~ ~ 0 ~ ~ ~ ~ ~ ~ 0 ~ ~ ~ ~ ~ 0 0 ~ ~~ ° 888888888 8888 ' - 8 8 8~ ~ ~ 8 8 8 8 8 8 8 8 8 8 8 8 8 8 ~ ~ o 8 8 8 8 8 8 8 8 8 8 8 8 : ~ _ o ~ 8888~ ~8 o 8 8 o o o o o o 8 8 8 o o o o o 8 8 8 o o ~° ~~- ~ o o o o o o o o o o o o o o ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 m ~ ~ = ~ ~ ~ o o = ~ o ITEM NO. DATE: AUGUST 18, 1993 AGENDA SUMMARY REPORT SUBJECT: PUBLIC HEARING TO CONSIDER AND APPROVE NEGATIVE DECLARATION AND AMENDED PROJECT REPORT FOR CITY OF UKIAH/UKIAH VALLEY SANITATION DISTRICT WASTEWATER TREATMENT PLANT, ADVANCED WASTE TREATMENT AND UPGRADE PROJECT The Ukiah Valley Sanitation District Board of Directors was scheduled to meet August 18, 1993, at 2:30 p.m. at which time the Board was to review the Amended Project Report for the Wastewater Treatment Plant, Advanced Waste Treatment and Upgrade Project. Upon their review, the Board would make recommendations to the Ukiah City Council on the Amended Project Report and consideration of authorizing the consultant, Kennedy/Jenks to proceed with final design of the project. Due to unanticipated County Budget sessions during the week of August 16 thru August 20, 1993, the District Board meeting was rescheduled to August 25, 1993. It is recommended that the City Council continue the Public Hearing till the regularly scheduled meeting of September 1, 1993, to facilitate Sanitation District Board input for the Public Hearing process. RECOMMENDED ACTION: Continue Public Hearing to meeting of September 1, 1993, in order to receive recommendations from Board of Directors of Ukiah Valley Sanitation District. ALTERNATIVE COUNCIL POLICY OPTIONS: None. Acct. No. (if NOT budgeted): N/A Acct. No.: N/A Appropriation Requested: N/A (if budgeted) Citizen Advised: N/A Requested by: Ukiah Valley Sanitation District Prepared by: Bill R. Beard, City Engineer 463-6287~.~ Coordinated with: Charles L. Rough, Jr., City Manager Attachments: R: i\PW: kk AWASTEWATER. 2 ITEM NO. 10a DATE: Auqust 18, 1993 AGENDA SUMMARY REPORT SUBJECT: APPROVE PURCHASE OF PROPERTY FROM COUNTY FOR "BACK-EIGHT" HOLES OF GOLF COURSE AND AUTHORIZE THE CITY MANAGER TO EXECUTE NECESSARY DOCUMENTS The City Council is well aware of this City's efforts over the years to secure ownership of the "Back- Eight" holes of the Ukiah Golf Course. The split ownership of the Golf Course always concerned City leaders, particularly from the perspective of what actions future County policy-makers might take that might affect both the efficacy of the Golf Course itself, the nature of the lease agreement when it expired, and present uses of the "Back-Eight" hole area. The golfing community, which represents both City and County residents from all socio-economic backgrounds, have strongly supported the City's efforts to secure ownership, and also have expressed their discomfort with the present lease arrangement with the County. The City Council is further aware that our efforts to arrive at some resolution to this issue were often unintentionally delayed by changing circumstances taking place with the County. There were several instances where we came very close to agreement; but the culmination of those agreements were interrupted by changes in County administration, and the understandable preoccupation the new administrators had with the much larger County fiscal and budgetary crises. Consequently, those instances of near-agreement on the Golf Course issue were placed on the back-burner in terms of priority. (Continued on Page 2) RECOMMENDED ACTION' City Council approve purchase of the "Back-Eight" holes area of the Ukiah Municipal Golf Course from the County of Mendocino. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Request further negotiations pdor to contract execution. 2. Determine that it would not be appropriate to purchase "Back-Eight" holes of the Golf Course at this time. Funds Taken From Acct. No: 695.0900.970 New Acct. No: 695.6120.800.006 Appropriation Requested: $1,000,000.00 Citizen Advised: N/A Requested by: County of Mendocino Prepared by: Charles L. Rough, Jr., City Manager Coordinated with: David Rapport, City Attorney Attachments: 1. Agreement and Exhibits R:4/CM:ASRGolf The County's growing debt situation and the recent County Audit Report urging the County Board to consider the sale of certain County assets, including the "Back-Eight" holes of the Golf Course, as a means of reducing their debt, placed the resolution of this issue back to the forefront of importance. Early on, both the City and County agreed on the principle of a sale and purchase of the "Back- Eight" holes. The City clearly did not want to enter into a renegotiated lease, nor did the County want to further discuss such former concepts as land exchanges. The City wanted ownership and control, and the County needed cash for debt retirement. Both entities agreed on jointly paying for the cost of an MAI certified appraisal that would establish the market value of the "Back-Eight" hole area, which for both purchase and appraisal purposes was identified as an area encompassing 39.97 acres. The appraisal conducted by Bruce Harding and Gary Fulbright from Harding Appraisal Company in Sebastopol, California, was completed on January 12, 1993, and served as the basis for the negotiations that have now culminated in the form of a proposed agreement. The appraised market value was established at $1,275,000. Negotiations that followed the appraisal report focused on improvements to the "Back-Eight" area during the course of the County/City lease, and the amount of credit that should go to either agency. Part of the consideration to the County included the $1.00 per year lease and the indirect contribution the County made to the overall success and viability of the Golf Course during its years of evolution and development. Both agencies have agreed that a fair and reasonable price for the "Back-Eight" hole area, which actually encompasses 41.63 acres, is $1 million. Both parties have also agreed on a short escrow to complete the transaction. The purchase agreement, itself, is simple and straightforward. Both parties agree that this "Back-Eight" area will continue to be used as an open, recreational area (i.e., Golf Course). Escrow-related costs are split between the two parties, except for title insurance which is the City's (buyer's) responsibility. The City will be financing its purchase of the "Back-Eight" holes of the Golf Course through its Golf Enterprise Fund, and corresponding Golf Course rate increases that are currently being considered through its Golf Advisory Committee. Our current Fiscal Year Budget anticipated a $1 million lease financed acquisition, based on 25 years, at 6 percent, to be paid from Golf Enterprise Fund revenues. Staff will be presenting the City Council with the financing documents at your next City Council meeting, which are presently being developed by our Finance Director. The purchase agreement being presented for your consideration this evening was jointly developed by our City Attorney and the County Counsel, and will have been heard and considered by the Board of Supervisors the day before this meeting. Due to the County Budget hearings, County Counsel was unable to finalize review of the Agreement in time for publishing the Agenda. Therefore, a copy of the Agreement will be forwarded to you with the other agenda items on Monday. We apologize for any inconvenience this may cause you. ITEM NO. lla DATE: Auqust 18, 1993 AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION OF FUNDING REQUEST FROM MENDOCINO COUNTY LIBRARY Staff's Agenda Summary Report concerning the County Library funding request for Fiscal Year 1993-94 will be completed and delivered to you Monday morning. RECOMMENDED ACTION: After discussion, determine appropriate funding amount for Mendocino County Library for Fiscal Year 1993-94. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine that it is not appropriate to consider funding request at this time. Acct. No.: 100.1945.690.003 Acct. No.: Appropriation Requested: (if budgeted) Citizen Advised' Mendocino County Library Requested by- Mendocino County Library Prepared by: Charles L. Rough, Jr., City Manager Attachments' 1. Mendocino County Library Application for Funding, dated June 4, 1993. APPROVED: R:4/CM ASRLib ITEM NO. 1 la DATE: August 18, 1993 AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION OF FUNDING REQUEST FROM MENDOCINO COUNTY LIBRARY Due to the uncertainty surrounding the State Budget each year, and the uncertainty as to its impact on local government, especially cities; the City of Ukiah has made annual funding contributions to the Library with the understanding that we simply cannot guarantee what will happen the following year. This year the City of Ukiah reduced its General Fund Budget by $200,000 in order to meet anticipated State cutbacks, as well as to prepare for anticipated cutbacks by the State this next year. Consequently, funding for community organizations and/or other community-based, non-profit groups have been slightly reduced to reflect our effort to reduce expenditures throughout the General Fund. While the City's contribution to the Library was $47,000 for Fiscal Year 1992-93, the Library has only spent $27,069.13 through July 30. The Library is requesting a funding contribution of $45,000 for Fiscal Year 1993-94. The funding request is for the continuation of effort in developing a public accessed electronic reference system at the Library. (Continued on Page 2) RECOMMENDED ACTION: Approve the funding request of $45,000 to continue the development of the electronic reference system at the Library. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Approve a reduced amount of funding for the Library during F.Y. 1993-94. 2. Determine that it is not appropriate to consider funding request at this time. Acct. No.' 100.1945.690.003 Acct. No.: Budget Adjustment Appropriation Requested: $45,000 100-1945-690 Citizen Advised: Mendocino County Library Requested by: Mendocino County Library Prepared by: Charles L. Rough, Jr., City Manager Attachments: 1. Mendocino County Library Application for Funding, dated June 4, 1993. 2. Examples of Program Reports. R:4/CM:ASRLib The City of Ukiah has historically been a strong supporter of the County Library Branch located within our City, and our support represents one more program and service area, among many, where the City and County combine resources to provide various programs and services to our constituents. With respect to the Library, we view the Library as a valuable County/City resource for our community. Our actions, especially in recent years, underscore the depth of our commitment even in these difficult times. Our support has ranged from providing the Ukiah Branch with a facility for the nominal amount of $1.00 per year; free energy audits; electrical utility discounts; the purchase of reference books and materials (ex. encyclopedias for science and technology; reference volumes on world literature, business, etc.) for all ages and interests of patrons; purchase of children's books; purchase of electronic data base reference materials (Thomas Register, Standards and Poors, etc.); and support for the development of regional, national, and international electronic communication and linkage capability. Despite continuing fiscal constraints placed on us last year by the State, our City's generous financial support of $47,000 during Fiscal Year 1992-93 has given our Library, and some highly dedicated library professionals and volunteers, the resources necessary to literally begin the electronic transformation of the Library into the most complete, up-to- date repository of information accessible, as well as available, in our community. Just as importantly, through the significant body of work already accomplished during this last year, the City is doing its part in assuring that knowledge and information access to the rest of the world will be available to all of our citizens, no matter what their economic circumstances, and that computer linkage to various information or reference networks will not just be the domain of government, business, educational institutions, or the privileged few. In addition, our County Library system is developing important relationships, and exploring possible partnerships, with the Sonoma County Library system and Sonoma State University. Staff believes this funding contribution for this fiscal year continues to establish an important new direction for our Ukiah Branch Library, and its service to our citizens. It is in a real sense as much an investment in the future "infrastructure" of our community as the reconstruction of a public street, or the refurbishment of a public facility. Therefore, staff recommends approval of the County Library's request for $45,000 for Fiscal Year 1993-94. ~,~VE., UKIAH, CA 95482-5400/ · ADMIN. 70714636200 · PUBLIC SAFETY 463-6242/6274 · · FAX /~ 707/463--6204 COMMUNITY SERVICES APPLICATION FOR FUNDING Applicant/Organization Mendocino County Library Date Address 105 N. Main Street Ukiah CA 95482 June 4, 1993 Executive Director Henry E. Bates Phone 463-4492 Name of Contact Person Henry E. Bates Title of Contact Person Library Director Phone 463-4492 Profit X Non-Profit Date incorporated (please attach evidence) City Library - 1876-1970 How long has your organization been in existence? County Library - 1970-date Project Title Reference/Information/Electronic Access Project Location Ukiah Library, 105 N. Main St., Ukiah CA 95482 Location(s) of additional facilities operated by your organization: Willits Branch Library, Willits Fort Bragg Branch Library, Fort Bragg Round Valley Public Library, Covelo Description of total agency activities or services provided: Provide £eference information services, computer availability, circulation of books, magazines, video and audio tapes and pamphlets. Amount requested$ 45,000 Total project cost $ 45,000 Does your agency have a civil rights affirmative action policy or plan? Yes Does your agency have a sexual harrasment policy? Yes Does your agency have an approved Americans with Disabilities Act Plan? Yes 'We Are Here To Serve' COMMUNITY SERVICES FUhqPING 0uarterly report for the month of February, March, Apcil 1993 Name of organization Ukiah"BranchoCounty Library Please list the number of Ukiah residents that were served this quarter and the services that were provided: 47% of the people using the Ukiah Branch Library are city residents, namely, over 8,000 people. For the last quarter 26,933 books circulated; 690 reference questions were answered; 3009 video and audio materials circulated; and 491 residents attended programs. For the public access computer eleven CD-ROMs are available (see accompanying sheet). A survey of business needs is being gathered. The survey has been sent out by the Ukiah Chamber of Commerce and survey forms are available at the Ukiah Library (see survey form). Thirty-seven reference and business titles have been purchased. (see accompanying sheet for a sample list) We have purchased some of the more expensive titles that our patrons have needed for their information needs. Also, the first step in an electronic communication linkage with Sonoma County Library that will permit our residents and library staff to connect with Internet has begun. The accompanying attachment shows the eventual electronic linkage. '~ig'natu~e of-authorized per~on an~ title / APPLICATION NARRATIVE 1. Describe proposed project and its potential benefit to the City of Ukiah: Continuation of business needs assessment and adding critical reference works to the book and CD-ROM collections. This focus is providing high use per dollar cost. Reference service is provided at 20 hours a week but the service enfranchises many people with the more advanced capabilities of the library. The public access computer is recognized as a great asset that requires staff assistance. Entry level patrons need guidance. The hope of delivering electronic communication benefits to the public require staff. The opportunity is here to access world wide databases for the good of this area. 2. Describe the specific needs your project addresses: Business in this area has great need of marketing tools such as electronic business database materials. These items are essential for targeting potential markets. The new Thomas Register, Standard and Poors and other business reference works are getting a great deal of use. We intend to continue this enhancement of the reference collection. Without reference staff many people will have a very unsuccessful library experience. Every level of library user needs guidance to expand their library skills and benefits. The Library has become a forum for the possibilities inherent in electronic communication. The Ukiah area is the natural venue for the electronic cottage, and the Library is the logical institution to deliver this technology to the public. 3. Describe the geographical area of impact affected by this proposed project: Immediately the Ukiah Valley, less immediately but beneficially, Mendocino County, and interactively via the electronic networks, the world. 4. Describe to what extent your project will specifically affect, serve and benefit City of Ukiah residents: By reason of locality, all Ukiah Library services will be delivered primarily to Ukiah. Because most county business is located in Ukiah the efforts to support business will be felt primarily in the City of Ukiah. Electronic services may favor local patrons especially until dial-up and other services can be extended to the branches. 5. Describe how your program will coordinate with others in providing similiar services to this area and compliment, rather than duplicate their efforts: We are in close contact with the Greater Ukiah Chamber of Commerce, Ukiah Business Enterprise Center and West Enterprise Center for coordination of business support. Reference use and referrals are made to Held-Poage Museum and Research Library and North Bay Cooperative Reference Service. We keep in touch with Mendocino College and County Schools in coordinating our electronic network development. 6. Where in Mendocino County are similar services provided and by whom: Nowhere CM/COMMUNITY BUDGET DATA 1. Describe the current sources of your organization's funding: Approximately 90% of library's funding comes from County General Fund and Special District Augmentation Funds; the rest of the funding is from Cities, State Library, Friends groups, grants, and individuals. 2. Describe the anticipated sources of your organization's funding: A repeat of last year's funding. 3. Describe other sources, if any, that you have applied to for funding this project: As described earlier in the collaboration statement, we will continue to seek assistance from Mendocino College and County Schools as well as individuals interested in electronic linkages. 4. Describe your proposed program budget (specify revenues, by sources: as well as expenditures by type): Revenue: City of Ukiah $45,000 Expenditures: Salary and Benefits (11 months) $40,000 Reference and business materials 5,000 5. If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much: 1992 $47,000; 1991 $5,000 and Energy Audit; and 1990 $5,000. APPLICATION ATTACHMENT CHECK LIST: ~ Copy of agency budget for 1993/94 Copy of organization by-laws (not applicable if you have already submitted one) Copy of most recent audited financial statement Evidence of incorporation, if applicable Copy of application for funding submitted to other agencies to receive funding during 1993/94 List of CD-ROM'S Available on Public Access Computer The Apple Science CD Vol 1 Apple CD-ROM Explorer The Guiness Disc of Records 1990 Belstein Current Facts in Chemistry The Macworld Exposition CD The New Grollier Multimedia Encyclopedia Multimedia World Fact Book Discovery Think For Yourself The Software Toolworks World Atlas TimeTable of History Singing Light elp lng Emp layers L ibra Program Survey The Mendocino County Library wants to H. E. L.P. you ! t3ut first we need to know about the needs and problems you experience in operating--or planning to operate~your small business. Please take a few minutes to complete our survey. My business can use H.E.L.P. in the following areas: l. Tax/Witholding reguZations. My problems/needs are: b · C · d · 2. City/County/State/Federal laws and regulations· My problems/needs ore' Cl. b · C · d · 3. Employee recruitment, relations, etc. My problems/needs are' O. b · d · 4. Financing, accounts payable/receivable, etc. My problems/needs ore' Cl. b · C · d · 5. Advertising, marketing, publicity. My problems/needs are' b · C · d · 6. Other: Here ore my real problems and needs' Cl. b · C · d · Please Moil or Return To Ukioh Library, 105 N. Main St., Ukiah 95482 Sample list of business books purchased with City of Ukiah funds: From kitchen to garden; selling your gourmet food speciality Ecopreneuring: the complete guide to small business Mc-Graw Hill guide to starting your own business Computerizing your small business Thomas grocery register Directory of business information Trademark register of U. $. California manufacturers register Trade and profession associations in California Proposed Wide Area Network for Mendocino County Library Mendocino County. College. / Existing.5_6K_ Ether Mendocino County Schools Internet Mendocino Cty. Lib. Fort Bragg branch Mendocino Cty. Lib. Willits branch Intern et/D Y NIX Mendocino County Library Ukiah branch I Internet/DYNIX Internet/DYNIX Contact: Pat Hunt Programmer/Analyst Mendocino County Library 105 N. Main St. Ukiah CA 95482 707/463-4154 ALOT18@AppleLink.Apple. Com Sonoma County Library Internet Sonoma State U. April Progress Report This month we increased our focus on planning an Internet connection. The more we learn about this possibility the more it seems the most effective use of our efforts and the more positive feedback we get from the community. With this in mind I attended Texpo, a telecommunications technology conference in San Francisco. I came away with a huge text book and the sense that this is an industry preparing for growth at what is expected to be an almost chaotic level. The Internet is growing at 20°/6 per year. Surprisingly few rural communities seem to be taking advantage of this technology and yet they are the predictable beneficiaries of telecommuting. Those who establish themselves now as centers for electronic cottage industry will surely have a better position to take advantage of the almost revolutionary change that is being predicted for information delivery. I met with Elizabeth Christian at the Chamber of Commerce and was encouraged by her energy and enthusiasm. The library has joined the Chamber and is thus able to use their mailing for a business survey to determine community business needs that the library can help fill. On the 28th I attended a meeting facilitated by Larry Goldberg of Sequoia Technology. Held at the Enterprise Center the meeting included various people interested in electronic networking. My presentation suggesting that the library was a logical host for information technology was received enthusiastically. Any forum of this kind will be of benefit as the players haven't even met each other in many cases. The meeting brought out a conflict between those who prefer a network that encourages all commercial activity and the less expensive, traditionally academic, networks which currently limit commercial activity. This issue needs to be resolved so we can either split up or cooperate. The library will be connecting to CSUNet because it is close and our partners in this effort are already connected. CSUNet uses the NSF backbone trunk lines so costs are less but NSF does not allow unsolicited advertising or commercial invoicing over their lines. SuCh restriction is predicted to loosen as they are seen to service a larger community. June Progress Report This was the month we got a working Internet connection and began to develop a software kit that would allow user friendly search, navigation and retrieval of library information~ Though the process is arcane and difficult it has already begun to pay off. We made several patrons very happy by providing them "while you wait" information--information that would have required weeks if referred through our usual channels of weekly delivery to North Bay Cooperative Library reference service. We have now a very usable access to the thousands of computers at libraries and universities all over the world. We have three volunteers who have begun to explore this vast new world and they are bringing back what is useful to our library. Some resources are still sketchy such as full text literature but the databases are constantly being expanded. We are finding some interesting items on business use of the Internet. We look forward to enhanced channels for delivering these tools to the public. We were able this month to secure our public access computer such that it requires little maintenance. We had not been overly tight on security because it wasn't clear that it was necessary. In time as more people used the equipment it became a daily problem. Some would boot the computer with their own disks and change settings to their convenience. They would leave them altered so more naive users who followed would inadvertently change other things. We upgraded our security program and installed it and life became routine again. It was more work than we wanted to do but it allows delivering the technology to everybody and is worth it. People appreciate the computer and printer. We purchased several more CD-ROM titles from the Friends contribution. Usage figures are estimates because many people use the computer without signing in as there is now no rigid system to require such. Average is probably about six to eight users per day with most doing simple word processing jobs. Perhaps one out of five uses the CD-ROM equipment. We have a donated computer that we would like to use for the word processing tasks but unfortunately it is in the shop for repairs. If it can be put back on line it will free up the Quadra for more multimedia use. At that time we will be ready to do some advertising about the computers and fill them up. HENRY E. BATES LIBRARY DIRECTOR TELEPHONE (707) 463-4491 MENDOCINO COUNTY LIBRARY HEADQUARTERS 105 NORTH MAIN STREET UKIAH, CALIFORNIA 95482 June 18, 93 Application Review Committee Office of Community Services 370 L'Enfant Promenade SW Washington, DC 20447 Dear committee member: We at the Mendocino County Library have been cooperating with the West Enterprise Center. We need their help. We are in receipt of some grant monies that emphasize our support for local business but we are short staffed and cannot act as consultants. We have consulted with the Enterprise Center as to how we can best accomplish this. They can accommodate much of the need for business support and advise us on how best to cooperate with their mission. We also expect to cooperate with them on potential electronic networking and database projects. They in return can economize by taking advantage of our purchase of business titles as an in kind resource. They have encouraged us to acquire a new Thomas Register ($210), new Standard and Poors ($580), and a CD-ROM with Department of Commerce data ($150). These items have been added to our collection. We believe West Enterprise Center is a natural outreach organization which can continue to extend library resources into the community. Thank you, Pat Hunt Reference Librarian FORT BRAGG BRANCH 499 Laurel St. · Fort Bragg, CA 95437 (707) 964-2020 WlLLITS BRANCH 390 E. Commercial St. · Willits, CA 95490 (707) 459-5908 · ITEM NO. 1 lb DATE: Auqust 18, 1993 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF ECONOMIC INCENTIVE PACKAGE FOR MRS. DENSON'S COOKIE CO. Staff has been conducting negotiations with Mike Bielenberg, owner of Mrs. Denson's Cookie Co, currently located in Redwood Valley, and William Daniels of Daniels Steel, Ukiah; for the relocation of Mrs. Denson's Cookie Co. within the City of Ukiah. The specific location is the northeast corner of Mazzoni and Brush Streets and is the site of a previously approved Site Development Permit for the construction of a 9,000 square foot structure. A source of concern during the approval of that Permit was the location of the structure in relation to building setbacks. In the course of discussion with Mrs. Denson's, staff has successfully negotiated a revision in the site plan to locate the structure in the far corner of the parcel. This revision will greatly enhance the site specific design and mitigate the visual impact concerns resulting from the original project design. Planning Commission review of the revised site plan is scheduled for August 25. Mrs. Denson's Cookies is a wholesale cookie manufacturer, which bakes cookies under a variety of labels for national and international distribution, and employs approximately 40 people. Due to Mrs. Denson's lease expiring in June, 1994, Mr. Bielenberg has been exploring a number of options for a new site, including an opportunity to relocate to Nevada. The Nevada location was particularly attractive to Mr. Bielenberg as the available network of nationwide transportation from this site would reduce his distribution costs. Locally, Mr. Bielenberg has been working with Bill Daniels of Daniels (Continued on Page 2) RECOMMENDED ACTION: Council approve incentive package in the maximum amount of $7,000 as recommended by staff. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine incentive package requires further consideration and remand to staff. 2. Determine incentive package inappropriate and deny approval. Acct. No. (if NOT budgeted): N/A Acct. No.: 800-3765-250 Appropriation Requested' N/A (if budgeted) Citizen Advised- N/A Requested by: Prepared by: Larry DeKnoblough, Redevelopment/Economic Development Coordinator Coordinated with: Charles L. Rough, Jr., City Manager Attachments: 1. Agreement for Business Retention APPROVED: ~/~ ~.. R:4/CM ASRED Steel to negotiate the purchase of the Brush Street property owned by Mr. Daniels. Our negotiations with the two parties have focused on providing financial assistance in the form of building permit fees, utility hook-up fees, and utility discounts for a two-year period. The total financial assistance tentatively offered by the City would be in the following categories: Building Permit and Plan Check Fees Utility Capital Improvement Fees 24-Month Electric Utility Discounts TOTAL $ 3,500 9,000 7,000 $19,500 The Redevelopment Agency would fund the fees while the utility discounts would be funded directly through the Electric Utility. Based upon employment levels currently effective at Mrs. Denson's of 40 employees, this figure represents a total incentive value of less than $450 per job. This project really represents all three components of the City's Economic Development Strategy; including retention, relocation, and expansion. While the effort is specifically to retain the local jobs provided by Mrs. Denson's, the relocation of the business will bring the jobs, the resulting payroll and the need for service providers within the City limits. This provides a greater opportunity for City residents and support service providers to vie for opportunity for employment. An additional benefit of providing assistance to Mrs. Denson's will be the upgrading of equipment and technology specific to the operation. Existing equipment is antiquated and inefficient, being costly to operate and increasing product breakage. Mr. Bielenberg has indicated, with the assistance provided by the City and the new facility, they will be upgrading equipment and increasing the efficiency of their process. This will allow Mr. Bielenberg to expand his market and production levels with a resulting increase in employment over the next few years. Staff has presented this project to the Finance Review Committee at their June 10, 1993 meeting, at which time it was unanimously approved. At a total cost of less than $450 per job, staff believes this project is an excellent opportunity to prevent the loss of a major local employer and enhance the City's manufacturing base, while providing an opportunity for future local business expansion. Staff is recommending approval of the financial incentive package by the Redevelopment Agency in the amount of $12,500. AGREEMENT FOR BUSINESS RETENTION This Agreement is made and entered on August 18, 1993, in Ukiah, California by and between Mrs. Denson's Cookie Co. ("Denson's"), a company organized and operated under and in compliance with the laws of the State of California and the City of Ukiah ("City"), a general law municipal corporation located in Mendocino County, California. RECITALS: 1. Denson's is a wholesale cookie manufacturer and distributor currently located in Redwood Valley, California. 2. Denson's wishes to relocate its business and manufacturing facilities within the City and City wishes to provide Denson's with incentives to facilitate the relocation of its manufacturing operations in the City. 3. In providing Denson's with the incentives provided in this Agreement the City has relied upon the representations of Michael Bielenberg, owner of Denson's, that it will relocate and expand operations in City within one (1) year of the signing of this Agreement. The City also recognizes that Mrs. Denson's Cookies employs at least 40 local employees. These employees will be displaced, should Mrs. Denson's relocate outside the Ukiah area. 4. City has calculated the value of the total incentive package at approximately $20,000, or $450 per job. 5. City has determined that the retention of manufacturing jobs within the local economy will provide general public benefits for the City which constitute a sufficient public purpose to justify the use of City and Redevelopment Agency funds to support Denson's relocation within the City. AGREEMENT: Wherefore, in consideration of the above-recited facts and the terms and conditions further stated herein, the parties hereby agree as follows. 1. Electric Utility Discount: Upon commencement of operations and continuing for a period of 24 continuous months, the City shall deduct each month from the City's electric bill to the Denson's manufacturing facility 20% of the total monthly bill for a total electric utility discount, not to exceed $7,000. 2. Utility Connection Fees: City of Ukiah Utilities will provide electric service connection at a value of approximately $6,000, water service connection at a value of $3,000, and sewer connection fees in the maximum amount of $1,000. 3. Building Permit and Plan Check Fees: Ukiah Redevelopment Agency will pay the City of Ukiah all building and Plan Check fees which result from the construction of the new Mrs. Denson's Cookies, not to exceed $3,500. 4. Terms: This Agreement shall remain in effect from its effective date and for a pedod of 24 months after Denson's manufacturing facility completes relocation operations within the City. 5. Modifications: City or Denson's may, from time to time, request changes in the terms of this Agreement. Such changes, which are mutually agreed upon by and between City and Denson's and approved by the City Council and Redevelopment Agency, shall be incorporated in wdtten amendments to this Agreement. To be effective, all such changes as referred to in this section must be agreed upon in writing by both parties to this agreement. 6. Assignment: Denson's shall not assign any interest in this Agreement, and shall not transfer any interest in the same (whether by assignment or novation), without the prior written consent of City. 7. Application of Laws: The parties hereby agree that all applicable Federal, State and local rules, regulations and guidelines not written into this Agreement shall hereby prevail dudng the period of this Agreement. 8. Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any legal action concerning the agreement must be filed and litigated in the proper court in Mendocino County. 9. Severability: If any provision of the Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being impaired or invalidated in any way. 10. Integration: This Agreement contains the entire agreement among the parties and supersedes all prior and contemporaneous oral and written agreements, understandings, and representations among the parties. No amendments to this Agreement shall be binding unless executed in writing by all of the parties. 11. Waiver: No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute a waiver of any other provision, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver. 12. Notice: Whenever notice, payment or other communication is required or permitted under this Agreement it shall be deemed to have been given when personally delivered or when deposited in the United States mail with proper first class postage affixed thereto and addressed as follows' DENSON'S Mrs. Denson's Cookie Co. 9651 N. Highway 101 Redwood Valley, CA 95470 UKIAH City of Ukiah C/O: Civic Center 300 Seminary Avenue Ukiah, CA 95482 13. Paragraph headings: The paragraph headings contained herein are for convenience and reference only and are not intended to define or limit the scope of this agreement. 14. Duplicate originals: This Agreement may be executed in one or more duplicate originals bearing the original signature of both parties and when so executed any such duplicate original shall be admissible as proof of the existence and terms of the Agreement between the parties. WHEREFORE, the parties have entered this Agreement on the date first written above. DENSON'S UKIAH By: 4:URA Demons Michael Bielenberg, Owner By: Charles L. Rough, Jr., City Manager/Executive Director AGENDA ITEM NO.:. 11 c MEETING DATE: August 18, 1993 AGENDA SUMMARY REPORT SUBJECT: AUTHORIZE CITY MANAGER TO EXECUTE CONTRACT WITH THE COMPANY OF ERIC JAY TOLL, AICP TO PREPARE THE ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE CITY OF UKIAH'S MUNICIPAL LANDFILL SOLID WASTE FACILITIES PERMIT CHANGE After careful evaluation of the permit issued to the City in 1979 to operate its sanitary landfill, as well as an in-depth review of current legal requirements pertaining to landfills and the California Environmental Quality Act (CEQA), City staff has determined that an Environmental Impact Report (EIR) should be prepared for the proposed change in landfill operation to increase the allowable daily tonnage. Specifically, the "project" has been defined as a change in the Solid Waste Facilities Permit for the Ukiah Municipal Landfill to accept a daily tonnage with an ~ of 120 tons per day and a m i__~of 295 tons per day, in contrast to the existing permit's average limit of 50 tons per day. This increase has been determined to be "significant" by both the Mendocino County Health Department, as local enforcement agency (LEA), and the State Integrated Waste Management Board, and significant changes are subject to CEQA review and compliance. Staff believes that proceeding with an EIR is advisable because increasing the volume of tonnage placed in the landfill on a daily basis arguably raises the specter of significant environmental effects, and because the project involves a certain amount of public (Text continued on next page.) RECOMMENDED ACTION: Authorize the City Manager to execute contract not to exceed $64,680 with The Company of Eric Jay Toll, AICP to prepare the EIR for the City of Ukiah's Municipal Landfill Solid Waste Facilities Permit Change ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine that a sole source contract with the Toll Company is not appropriate, and direct the City Manager to effectuate the Request For Proposal (RFP) process. 2. Determine not to prepare an EIR at this time, and direct the City Manager to conduct an in-depth CEQA Initial Study before concluding that an EIR is necessary. Acct. No. (if NOT budgeted): N/A Acct. No.: 660.3401-270 Appropriation Requested: N/A Citizen Advised: N/A Requested by: Charles L. Rough, City Manager; Ted Goforth, Project Coordinator; and Robert Sawyer, Principal Planner Prepared by: Robert Sawyer, Principal Planne~ Coordinated with: Michael F. Hards, Community Deve~pment Director; and Chades L. Rough, Jr., City Manager Attachment: Scope of Work and Sc/l~dule/of Costs · con1:roversy related to environmental issues. Pursuant to CEQA, either of these project-related conditions warrants the City's preparation of an EIR, not only to inform the decision-maker of environmental consequences and mitigation measures, but to inform an apprehensive public about project-related environmental issues. Accordingly, the attached "Scope of Work" prepared by the Toll Company identifies "significant" and "potentially significant" environmental issues which should be addressed in an EIR. It should be cleady understood that the proposed "project" requiring environmental scrutiny is not for the landfill as a whole nor its continued operation; both are assured by earlier permit approvals. Rather, the project simply consists of the change in daily tonnage proposed, in relation to both the existing permitted volume of 50 tons per day average and maximum, and the actual current average of 98 tons per day. According to the City Attorney, State law is clear as to the need only to assess the change in permit conditions brought about by the need to increase the daily tonnage, and not the entire landfill or its prescribed right to operate consistent with the 1979 permit. Due to the unique and limited nature of this project, as well as the inherent complexities associated with landfill operations and legal requirements, the City retained a consultant (Edc Jay Toll, AICP) with experience in landfill permits and EIR's to conduct a public scoping meeting and solicit input from concerned or interested citizens as to the issues which should be considered in the EIR. This meeting was held in July, 1993, wherein much credible and valuable information was presented by citizens interested in a meaningful scope of work for the project EIR. In addition to the scoping session, the consultant met with representatives of State agencies who will be involved in the process of reviewing the EIR and the permit change to more fully and accurately develop a comprehensive and useful EIR scope of work. Accordingly, the results of these efforts are reflected in the attached "Scope of Work" document. Having scoped the EIR, the City must now hire a consultant with extensive experience in CEQA, landfill EIR's, community concems, and the unique characteristics of the proposed project, to assure that a document is produced which is both scientifically and legally accurate, complete, and defensible. It should be noted that landfill environmental assessment and documentation is exacting and specialized work, and most environmental consulting firms are not experienced or qualified enough in this field to competently achieve the desired results. Coincidentally, the City of Ukiah's General Plan consultant, Edc Jay Toll, has the background and qualifications in landfill EIR preparation, and staff recommends that the Council dispense with the usual RFP process and authorize the City Manager to execute a contract with Mr. Toll. Staff believes that Mr. Toll is uniquely qualified and would perform the required work in a timely and competent manner for the following reasons: 1. Mr. Toll has extensive experience in landfill environmental review, having prepared landfills EIR's exclusively in rural communities since 1984; . . . Se Mr. Toll has a presence and understanding of Ukiah, both physically and culturally, because of his intense work on the General Plan, which includes public facilities such as the landfill; Mr. Toll has an established reputation in this community and other parts of the County (e.g., Fort Bragg) as a fair and neutral firm; Because of ongoing work in the Ukiah area, Mr. Toll's company will be able to perform the EIR work with cost savings to the City because of the ability to spread fixed costs over several area projects, and; Unlike most EIR firms, Mr. Toll's firm focuses on legal adequacy of the EIR process by incorporating legal review into the development of the EIR. August I0, 199,9 EnvJ~e//m/~e~ n~ ~ o/' Work Pa~e 1 of 8 paRee Ukiah Landfill Permit Change Environmental Impact Report SCOPE OF WORK Based on the public scoping meeting, discussions with public agencies, and letters received from the public, the following issues will be the outline for the Scope of work for the Ukiah City Landfill Waste Management Facilities Permit Change Environmental Impact Report (EIR). The scope of work is subject to revision based on the findings substantiated during the preparation of the Environmental Impact Report. In addition, the comments received during the review of the Draft EIR may also result in an expansion of the scope of work. Administration and objectives The project. For the environmental impact report, the project has been defined as a change in the Solid Waste Facilities Permit for the Ukiah Municipal Landfill to accept a daily tonnage with an average of 120 tons per day and a maximum of 295 tons per day. The environmental impact report will examine the proposed change in relation to both the existing permitted volume of 50 tons per day average and maximum and the actual current average of 98 tons per day. Assumptions. For the scope of the environmental impact report and the permit change, it is accepted that the change in daily volume (1) will not affect the landfill's permitted footprint; (2) will not affect the landfill's permitted maximum vertical elevation; and (3) will not change the total landfill permitted capacity. Scope ofenvironmentalissues. Although there are a number of environmental issues that comprise the scope of the environmental impact report, for this report, the issues are divided into two categories: Issues identified as significant, and issues identified as potentially signifi- cant. The Significant Issues category is based on the actual knowledge of issues associated with a landfill. These issues are expected to be significant and will be treated as such. The Potentially Significantlssues are issues that may or may not exceed thresholds when a compre- hensive analysis of the impacts is completed. In the preparation of the EIR, each of these issues is treated as if it will be significant. If the data do not substantiate a finding of significance, the reasons and conclusions are explained in the EIR. The Company of Eric Jay Toll AICP · 1050 East William. Suite 407 · Car~on City, l~evada 89701 · 702. 883. 8987 Auguat 10, 1993 Page r) of 8 pagee l)raft FIR: Issues identified as signlflc~t Significant environmental impacts. The proposed project will result in a change in the volume of municipal solid waste that is placed in the landfill on a daily basis. In order for the larger volume of landfill waste to reach the landfill, the following environmental issues are expected and the impacts are expected to be significant: Traffic. The number of trucks travelling to the landfill will increase proportionately to the increase in volume. The landfill-directed traffic results in a ratio of trucks to passenger vehicles that is significantly higher on Vichy Springs Road and Perkins Street than would normally be found on rural roads of similar average daily traffic. The increase in truck traffic may affect traffic safety, the level of service at intersections with Vichy Springs Road at Redemeyer Road and Watson Road, and Perkins Street with Highway 101 ramps and Orchard Avenue. The EIR will utilize newly generated and historic traffic counts and accident data to model the impacts from the change in traffic patterns. Noise. Related to the increase in vehicular traffic, there is a predicted change in ambient noise levels from traffic as well as from increased onsite activity. The increase in trucks is likely to increase (1) the loudness of ambient noise levels (Lb^y, LDN), (2) number of maximum noise level events (Lw~x), and (3) vibration reflected from the mobile noise sources to adjoining land uses. The EIR will need to model, assess, and predict the impacts. In addition to the noise generated by mobile sources (vehicles), there are anticipated to be increases in discernible noise levels from onsite operations. These data also need to be developed and assessed. The EIR will develop comparative models of noise impacts derived from the new data to show the likely impacts or significant impacts at the (a) 50 ton per day permit level; (2) the current 98 tons per day; and (3) at the average and maximum tonnages being proposed. Air quality. Changes in the vehicle traffic volume, the increased use of equipment onsite, and the change in the landfill volume can be predicted to increase the various types of emissions from the project. Landfill emissions have been analyzed in prior studies called Air Quality Solid Waste Assessment Tests (Air-SWAT). The data prepared for the Air SWAT will be used to provide a model of comparison between the permitted, existing, and projected air quality impacts. Larger landfills have been found to generate a number of types of emissions that contain criterion pollutants. These are emission components that result in a potential health risk. The existing and proposed landfill volumes will be incorporated into a Health Risk The Company of Eric Jay Toll AICP · 10S0 Eaat William. Suite 407 · Car~on City, Nevada 89701 · 702. 883. 8987 August 10, 1993 Page 3 ot' 8 pages Assessment prepared to predict the risk of cancer from landfill emissions in the surrounding populations. Health data from a "cancer pocket" asserted to exist in the El Dorado Hills subdivision to the north will be incorporated into the Health RiskAssessment. The purpose for this analysis to determine whether or not there is a link between the cancer occurrences that have been suggested as occurring and the landfill's emissions. Preliminary research indicates that the California Department of Health Services and the Mendocino County Health Department have no formal records of"cancer pockets" in this area. This is not to understate the risk, but an indication that new research will be needed. The air quality analysis will need to address the emissions from the decomposing waste in the landfill, the emissions from onsite equipment, and the emissions from the change in vehicle patterns. The impact of odor and methods of controlling odor will be included in the air quality assessment. The EIR will presume that there is odor detected offsite. The reason for accepting this presumption as fact is that the process by which a neutral third party determines whether there is or is not an offsite odor is subjective in itself. By accepting the concerns of the public about odor, the EIR will focus on solutions and mitigation. Soil contamination. A number of years ago, the landfill footprint crossed the channel of a creekbed that runs through the City's property. The waste cells have been developed above and over this channel, and drainage has been modified. As a result of this change, increases in siltation in the stream occurred on and near the landfill property. There is concern that the siltation -- generated by runoff from the landfill face -- may contain contaminants that could affect the health and safety of downstream property owners. The EIR will sample and test the soils for contaminants, explore the siltation, and review remediation programs instituted by the City to stop siltation. Groundwater andsurface water quality. Landfills generate a liquid by-product called "Leachate." if leachate enters the groundwater system or runs off through surface water discharges, it causes water quality problems. The Ukiah Landfill has a series of water monitoring wells in and around the landfill site. The data from these wells is collected on a regular schedule and tested by laboratories certified to perform such tests by the California Department of Health Services (DollS). The data are analyzed and reports prepared by the City's landfill engineer. The EIR will take the raw, pre-conclusion data prepared by the certified laboratory and will have an independent hydrologist recreate the reports to provide a comparison to prior reports. The EIR's hydrologist will then model The Company of Eric Jay Toll AICP · 1050 F~,t William. Suite 407 · Carson City, Nevada 89701 · 702. 883. 8987 August 10, 1993 U/o~ Le~ Oo/M i~/e Fe~Tdi~ P~ P4~rt~e Pa~,e 4 of 8 pages the data to determine if there are any long-term impacts. Similar analysis of surface water will also be conducted from historic data and current data collection. Draft EIR: Issues identified as potentially significant Potentially significant environmentalimpacts. Environmental impacts assessed in an EIR are based on whether or not the impact exceeds a threshold that makes it significant. The result of virtually all governmental decisions or permits has some level of effect on the environment. California's environmental review process accepts that if there is an impact that is not significant, it does not require mitigation. The purpose of mitigation is designed to eliminate or reduce to levels of insignificance any significant environmental effect. A number of issues were raised during the public scoping process. At the present time, there is not sufficient data to determine if these environmental impacts are significant or not. The EIR will need to assess these impacts and then provide facts to support its conclusions as to whether an impact is significant or not significant. Earth. The landfill is proposed to be contained within its existing permitted footprint and its existing permitted height. The permit change shifts the volume of waste entering the landfill but does not change the physical characteristics. Questions have been raised as to whether the increased use of capacity will result in creating unstable slopes to the landfill. The EIR will assess the engineered design and slope stability data. Water discharge into the Russian River. Questions have been raised as to whether the surface water discharge from the landfill enters the Russian River. The EIR will follow this hypothesis and determine impacts to the river's eco-system. Plant and animal habitat. The landfill's permit change will change the permitted footprint for the waste cells. However, small areas are the perimeter of the permitted footprint have not yet been disturbed through grading or excavation. The EIR will provide a comparison of "proposed project-to-ground" impacts on wildlife habitat and plant communities. /Esthetics, light, and glare. The landfill does not operate after dark, except during the mid-winter period when darkness fails prior to normal closing time. One comment questioned the effects of light and glare on nearby properties. The same comment questioned the visibility and appearance of the landfill as waste stream increases. The EIR will examine these issues to determine what visual impacts can be expected from the changes in the permit. The Company of Eric Jay Toll A1CP · 1050 East William. Suite 407 · Carson City, Nevada 89701 · 702. 883. 8987 Augu~ I0, 1993 Page E; of 8 pagea Land use. Several correspondents raised the issue of land use compatibility, and whether the continued use of the landfill conflicts with adopted plans or policy programs. This is an issue that is generally assessed when a landfill expansion is proposed. The EIR will review this issue, but it is predicted that the landfill will not fall within the purview of land use compatibility reviewed required as a part of Integrated Waste Management Act "Gap" bill. The EIR will, however, assess this impact from the appropriate Standard of review. Human health, in addition to the Health Risk Assessment related to air quality, the EIR will assess the issues raised about the dilution of inert landfill waste by increased diversion and recycling to determine whether this increases the health hazard or risk from household hazardous waste (examples include and are not limited to cleaning materials, auto fluids and parts, paints, and treated woods). Historic and archaeologicalresources. The relationship between the landfill and the Vichy Springs Resort and Vichy Springs Bottled Water Company has been raised as a concern for the project's impact on historical sites. In addition to members of the public, the State Historic Preservation Office (SHPO) has indicated its interest in this issue. The EIR will examine the relationship and assess potentially significant impacts to the historic site from landfill operations related to the permit change. Draft EIR: Issues not believed to be significant Environmental Impact Report procedures recommend that a comprehensive series of issues be addressed in the document. With certain types of projects, it appears that from the scope of the project's general impacts, these issues are not likely to exceed thresholds that would result in the proposed project causing potentially significant effects. The EIR for the Ukiah Landfill Permit Change, however, will assess each of these issues so that (1) there is substance in the document supporting the prediction of the impact not being significant; and (2) the readers of the EIR understand the difference between an impact that may occur but is not significant and an impact that may occur that is significant. The range of these issues includes, and is not limited to: Population. it is not expected that the proposed project will have impacts that will result in significant changes to population distribution and density patterns. Natural resources. Although receiving municipal solid waste often means that natural resources were consumed in the process of producing, using, and disposing of the The Company of Eric Jay Toll AICP · 1050 East William. Suite 407 · Caren City, Nevada 89701 · 702. 883. 8987 Augur! ~0. ~99G P~,e G of 8 product, the proposed change in the project is not predicted to directly cause an increase in the rate of use of any natural resource. Risk of upset. This issue is defined in CEQA to focus on the direct impacts of the likely release of hazardous or toxic materials into the environment. Although a municipal solid waste facility receives household hazardous wastes, the volume received makes it unlikely that significant impacts would occur from a spill or a fire. Although there may be a risk from listed issues in the CEQA appendices that would appear to apply to this project, the quantities at the landfill are not likely to have a significant effect under this topic. The issue will be addressed in the EIR within other topics. The greater focus of these impacts is going to be addressed as a part of the water quality and air quality components of the EIR. Performing the analysis in this manner will provide EIR readers with a more realistic understanding of the potentially significant effects. Housing. It is not expected that the project will significantly affect existing housing or create a significant demand for new housing. Public facilities and services. It is not expected that the project will significantly affect the resources and ability to provide services from other City, County, or Special District service providers. Energy. Although the landfill equipment utilizes non-renewable fuels for power, it is not expected that the project will have a significant effect on the demand for energy. Draft EIR: Other project-related issues A number of other issues were raised during the scoping process that are not legally bound to be discussed as issues within the scope of the environmental impact report. The City has made a commitment that each of the issues will be analyzed and compared to the project. it is a part of the scope of work that these additional issues will be addressed and responded to within the Draft Environmental Impact Report. Although this is not a comprehensive list, the following issues are included within this category: 0 o 0 0 o 0 0 0 0 Increases in litter as a result of landfill disposal costs. Methods of accommodating those who cannot pay landfill disposal costs. Disparity between County-origin and City-origin disposal costs. Alternatives to the keeping the landfill open and operating. Alternative methods of waste disposal. Impacts to property owners adjoining the recycling center Inspection and controls on the flow of toxic and hazardous waste into the landfill. Relationship to the East Gobbi Street recycled materials collection center Enforcement and compliance with current landfill permit. The Company of Eric Jay Toll AICP · 1050 East William. Suite 407 · Carson City, Nevada 89701 · 70Z. 885. 8987 Augu~ I0, 1993 U.4:~/.and~ ,go~'d Wa~e Fae~T~w .Da,.~ Page 7 oF 8 payee Draft EIR: Cumulative impacts The Draft Environmental Impact Report will also include an analysis of potentially significant cumulative environmental effects. A cumulative impact is the relationship between impacts generated directly by the proposed project that are not significant on their own, but when combined with impacts from other known and reasonable foreseeable projects become significant effects. The purpose of this assessment is to provide decision-makers and EIR users with a more comprehensive understanding of the impacts from the proposed project in the context of the overall area. Review of the Draft Environmental Impact Report The Draft Environmental Impact Report (DEIR) will be published and presented for public and agency review and comment. The DEIR will be available for a period of 45 calendar days from date of filing of the Notice of Completion with the State (EIR) Clearinghouse in Sacra- mento. During this period, the City Council will hold one public meeting to accept comments in person from interested citizens. Written comments will be accepted until the stated close of the review period. Flnal Enviro~en~ Impact Report Following the conclusion of the public review period, the City Council will receive a Final Environmental Impact Report (FEIR). The FEIR will include all of the comments received at the hearing and during the review period and responses to those comments. The Final EIR will be prepared for Council certification. No public hearing is required on the contents of the Final EIR. Responses to comments for Responsible and Trustee Agencies will be submitted to the respective agencies no less than ten days prior to the Council's action. 'I~e Company of Eric Jay Toll AICP · 1050 East William. Suite 407 · Canon City, Nevada 89701 · 702. 883. 8987 Augu~ 10, 19913 U/dab Lan~ ~/M Wa~e Fa=/i/i~w ~ £nviror~nenf;d /m/ ae'/ Ref, orf ~ ot' ~ Page 8 of 8 p~gee COST AND PAYMENT SCHEDUI.E The Environmental Impact Report will be prepared for a cost that will not exceed $64,680 based on actual time and expenses incurred. This is a complete price that includes all costs except for the cost of printing the Final Environmental Impact Report. The FEIR is not included because until the responses to the Draft are received, the number of copies' and size of the document are not possible to predict. Upon authorization to proceed ...................... 15°3 $9,702 At the conclusion of each month's work ..... 85% of time and expenses incurred Final payment ................. Withheld until City Council certifies the EIR Personnel/Expenses .............................. Cost The Company of Eric Jay Toll A/Cf', /nc. ........................ Eric Jay Toll (215 hours) ........................ $18,275 Stacey I. Perry (98 hours) ......................... 5,390 Susan L. Hook (79 hours) ......................... 2,765 Technical support ........................................ Geotechnical Research & Development (soils, water, seismic) $6,500 Ballantin & Associates (Air quality) ................... 8,500 Brown, Buntin & Associates (Noise) .................. 3,500 KDAnderson Transportation Engineers (Traffic) ........... 5,750 Pacific Environmental Services (Wildlife and botanical) ..... 2,000 Rem), & Thomas Attorneys at Law ................... 5,250 Expenses (travel, accommodations, meeting materials) ............... TOTAl PREPARATION COSTS .......................... Subtotal $ 26, 430 31,5oo 6,750 $64,680 Schedule CRITICAL COMPONENTS .................. TARGET COMPLETION DATE Authorization to proceed ............................ August 18, 1993 Progress report to Council ......... October 20, 1993 and November 17, 1993 Complete Administrative Draft EIR ....................... January 7, 1994 Publish Draft EIR .................................. January 19, 1994 Public and agency review period ................ January 21-March 7, 1994 Publish Final EIR ..................................... May 5, 1994 City Council certification meeting ......................... May 11, 1994 The Company of Eric Jay Toll AICP · 1050 East William. Suite 407 · Carson City, Nevada 89701 - 702. 883. 8987 ITEM NO. 1 ld DATE: Au.qust 18, 1'993 AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION OF REQUEST TO ADOPT RESOLUTION REQUESTING RELIEF FROM LEGISLATIVE AND FISCAL IMPACTS UPON UNITS OF LOCAL GOVERNMENT CREATED BY THE CALIFORNIA STATE LEGISLATION The proposed resolution and staff report concerning the City seeking legislative and fiscal impact relief will be completed and delivered to you Monday morning. RECOMMENDED ACTION' City Council adopt proposed resolution requesting relief from legislative and fiscal impacts upon units of local government created by the California State Legislation. ALTERNATIVE COUNCIL POLICY OPTIONS' 1. Adopt a revised resolution. 2. Determine that adoption of proposed resolution would not be appropriate at this time. Acct. No. (if NOT budgeted): N/A Acct. No.' Appropriation Requested: N/A (if budgeted) Citizen Advised: Requested by' Councilmember Shoemaker, City Representative to League of California Cities Prepared by: Charles L. Rough, Jr., City Manager Attachments: 1. None. APPROVED' R:4/CM ASR8493Leg ITEM NO. 1 ld DATE: August 18, 1993 AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION OF REQUEST TO ADOPT RESOLUTION REQUESTING RELIEF FROM LEGISLATIVE MANDATES AND FISCAL IMPACTS UPON UNITS OF LOCAL GOVERNMENT CREATED BY THE CALIFORNIA STATE LEGISLATION Vice-Mayor Richard Shoemaker has requested that the Ukiah City Council consider a resolution similar to one just recently adopted by the City of Willits, requesting relief from federal and state legislative mandates that cause significant fiscal impacts on local government. The resolution is submitted for your discussion and consideration; and, if adopted, will be forwarded to our own federal and state representatives, as well as Congressman Condit. RECOMMENDED ACTION: City Council adopt proposed resolution requesting relief from legislative and fiscal impacts upon units of local government created by the California State Legislation. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Adopt a revised resolution. 2. Determine that adoption of proposed resolution would not be appropriate at this time. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: Requested by: Prepared by: Attachments: Acct. No.: (if budgeted) Vice-Mayor Shoemaker, City Representative to League of California Cities Charles L. Rough, Jr., City Manager 1. Letter, dated July 1, 1993, from Gary Condit, Member of Congress, to Virginia Stranske, Mayor of Willits. 2. Proposed Resolution. R:4/CM ASR8493Leg GARY A. CONDIT COMMITTEE ON AGRICULTURE SUBCOMMr?'TEE ON COTTON. RICE. AND SUGAR SUBCOMMITTEE ON LIVESTOCK DAIRY. AND POULTRY COMMITTEE ON GOVERNMENT OPERATIONS SUBCOMMITTEE ON GOVERNMENT INFORMATION, JUSTICE. AND AGRICULTURE SUBCOMMITTEE ON GOVERNMENT ACTIVITIES AND TRANSPORTATION {Congr£ 5 tnit£b tat£s 9ou £ of £pr£ £ntatit £ i~~ington, ~(~ 2051-3-05 July 1, 1993 The Honorable Virginia L. Stranske Mayor City of Wi!lits 111 E. Commercial Street. Willits, California 95490 1123 Lt:~GwORI'. BUILDING (202) 225-6131 DISTRICT OFFICES: FED[I~,L BUIkD~NG ME,CED. CA ~5340 {209) 383-4455 920 137. MOD[S~O. C~ 95354 (209) 527-19~4 1-800-356-64~4 0!77 r',,~ Dear Mayor Stranske: I wanted to take this opportunity to alert you to the growing problem of unfunded federal mandates. As you may already be aware, I introduced H.R. 140, "The Federal Mandate Relief Act of 1993", in the 103rd Congress. This legislation prohibits passing along the costs of federal mandates to states and local governments. As a former mayor, I understand how difficult it is to implement federal ~olicies without fiscal support. In our current economy, all levels of government are struggling. Local and state governments should not have the extra burden of having to pay for federal programs. Please contact your United States Senators and Representatives to express your opinions. Today's budgetary crisis is forcing all levels of government to examine the way we do business. Unfunded federal mandates are a direct threat to the ability of our states and local governments to decide priorities. It is time this stopped. Sincerely, Member of Congress~ GAC/vh THIS STATIONERY PRINTED ON PAPER MADE OF RECYCLED FIBERS CITY OF WILLITS CITY COUNCIL AGENDA SUMMARY TO: ,~H~NORABLE MAYOR & COUNCILMEMBERS FROM~ITY MANAGER DATE I. ' ~ AGENDA DATE: 7/28/93 TIME FRAME: COUNCIL AGENDA # 7-B SUBMITTED: 7/21/93 URGENT X ROUTINE II. AGENDA TITLE: RESOLUTION REQUESTING RELIEF FROM LEGISLATIVE AND FISCAL IMPACTS UPON UNITS OF LOCAL GOVERNMENT CREATED BY BY THE CALIFORNIA STATE LEGISLATURE III. ESTIMATED TIME FOR PRESENTATION: 15 Minutes. IV. BRIEF SUMMARY: Over the past several months, the Mayor and City Manager have developed two draft resolutions, both of which are attached, which attempt, in part, to address and communicate the frustration of local government in dealing with State legislative and regulatory mandates as well as their attendant local costs. As the Council is aware, this concern has been articulated over a number of years by such crganizations as the League of California Cities, as well as county, school district and special district associations. In fact, the legislature itself, or at least some members thereof, are hopefully gaining a sensitivity to the serious impacts created by such mandates. The purpose of the attached draft resolutions is to send a clear message to the State Legislature and Governor relative to the critical condition of local government and the direct services it provides to citizens in our communities. The text of draft resolution %1 focuses both upon mandates and finances, while %2 contains a primary focus upon mandates with only minor reference to financial impacts. V. RECOMMENDED SOLUTION: Review the attached resolutions, modify as determined appropriate by the Council, take action, and direct the City Manager to forward copies of the adopted resolution to appropriate State and Federal representatives. VI. ALTERNATIVE(S): 1. Provide direction to staff to develop a different form of resolution and bring same back to the Council for review. 2. Take no action. VII. PERSONNEL IMPACT: None. VIII. FISCAL IMPACT: No immediate impact predicted. IX. RECOMMENDED ACTION/MOTION: Adopt resolution (or modified resolution) of the City Council of the City of Willits requesting relief from legislative and fiscal impacts upon units of local government created by the California State Legislature. RESOURCE PERSON: Virginia Stranske/Gordon Logan 1 2 3 4 5 6 7 8 9 10 11 12 13 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 93- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH REQUESTING RELIEF FROM LEGISLATIVE AND FISCAL IMPACTS UPON UNITS OF LOCAL GOVERNMENT CREATED BY THE CAUFORNIA STATE LEGISLATURE WHEREAS, Cities, Counties, Special Districts, and School Districts provide direct services to citizens and their families throughout the State of California; and WHEREAS, such services are provided through units of local government, rather than directly by the State of California, in an effort to bring service delivery systems and decision-making regarding them as close to the people they are intended to serve as possible; and WHEREAS, while it may be appropriate some service delivery systems, like welfare and trial courts, be provided directly by the State, most programs directly serving the majority of people residing in communities across the State of California are programs which have historically been provided by units of local government in a manner which most directly addresses local needs; and WHEREAS, the State Legislature of the State of California is making the continued provision of those services at levels previously enjoyed by our communities impossible due to the legislature's continual shifting of local revenues in its effort to balance its own budget; and WHEREAS, to compound and exacerbate the critical circumstances facing the continued delivery of local services by units of local government, the State Legislature annually passes literally thousands of new laws, most of which impact and must be addressed by units of local government; and WHEREAS, Cities, Counties, Special Districts and School Districts have reduced staff, services and programs so severally that maintaining compliance with the myriad of new laws and mandates imposed by the State is difficult at best, and for most units of local government, no longer possible; and 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 2,5 26 27 28 WHEREAS, the governing bodies of units of local government and the people they serve share the belief that the essential health and safety of our communities must remain the top priority of all units of government, including the State of California, and that very effort must be made to preserve those services and programs including law enforcement, fire services, drinking water, sanitary sewer, solid waste disposal and other programs essential to the maintenance of basic public health and safety; and WHEREAS, all of the above described impacts on units of local government are further exacerbated by fiscal constraints resulting not only from the State Legislature's raid on local revenue sources utilized to fund these programs but also from recessive economies in each of the communities served by units of local government; and WHEREAS, while Congress and the California State Legislature continue to impose laws, adopt statutes, and promulgate regulations that must be addressed by units of local government; and, therefore, whether perceived as mandates or not by the legislature, in reality ,are mandates relative to the delivery of local program services; and WHEREAS, while the State Legislature has apparently recognized to some extent that State actions do have impacts at the local level, many of which are mandates, but has failed to provide relief to units of local government from the continuing barrage of new legislation and accompanying mandates and/or regulatory changes which must be implemented by units of local government. NOW, THEREFORE, BE IT RESOLVED that the City of Ukiah hereby demands relief from State mandates, both current and future, imposed upon units of local government and that the State Legislature of the State of California take immediate and specific action to provide such relief and that the State Legislature of the State of California, as part of such relief, give serious consideration to (1) a moratorium on legislation for a period of at least two years; (2) the immediate reduction in all State operated programs not providing direct health and safety services to the citizens of the State of California; 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 and (3) a redirection of revenues currently funding non-essential State programs to units of local government so that Counties, Cities, Special Districts and School Districts can continue those services which most positively and directly impact the residents of the very communities that once made California a leader nationwide relative to individual, family, and community quality of life. PASSED AND ADOPTED this 18th day of August, 1993 by the following roll call vote: AYES: NOES: ABSENT: Fred Schneiter, Mayor ATTEST: Cathy McKay, City Clerk R:4/Res Relief The Greater Ukiah Valley Guide to BUSINESS SERVICES AN PP CAREER RTUNITIES A guide for those making hiring decisions · A guide for those making career decisions Advancement Enterprises, a part of the Ukiah Business Enterprise Center, has found that the people living and doing business in the Ukiah Valley have need for a resource guide to provide information for businesses seeking qualified staff and employee training, as well as, people seeking to develop and enhance successful careers. We find the Resource Guide to be an essential reference tool for the service providers and businesses in the area to provide the best and most current services possible for our clients and participants. The positive response from the agencies and businesses who participated in the development of this guide has been most encouraging. It is gratifying to know that all of us are able to work together to support our communily. Advancement Enterprises thanks all the service agencies and businesses who provided essential information for this guide; without your time and support this would have been a much harder job. Advancement Enterprises thanks the City of Ukiah and Ukiah Redevelopment Agency for initiating the concept of a resource guide and for the financial support to complete the project. Advancement Enterprises thanks Headstrong Design & Marketing for marketing insights and creative design. TABLE OF CONTENTS Business Services Advancement Enterprises ......A/E ...................................................................... California Department of Rehabilitation ............................................................. Page 1 Page 2 California Human Development Corporation ..... CHDC ........................................ California Indian Manpower Consortium ....... CIMC ............................................ Page 2 Page 3 Career Center(Mendocino Community College) ................................................... Page 3 Center for Education and Manpower Resources .... CEMR ..................................... Contract Education(Mendocino Community College) ........................................... Page 4 Page 4 Employment Development Department ....... EDD ................................................. Page 5 Greater Avenues for Independence .......GAIN .................................................... Goodwill Industries of the Redwood Empire ....................................................... Link Career Center/Link Business and Personnel Services ................................... Page 5 Page 6 Page 6-7 Mayacama Employment Service ........................................................................ Mendocino County Office of Education ....... MCOE .............................................. Mendocino Private Industry Council ...... MPIC ................ ~ .................................... Page 7 Page 8 Page 8-9 Regional Occupational Program/Business School .... ROP. .................................... Ukiah Chamber of Commerce ............................................................................ Ukiah Valley Association of the Handicapped...UVAH ......................................... Page 9 Page 10 Page 10-11 West Enterprise Center. ...... WEC ........................................................................ Page 11-12 A/E Advancement Enterprises 367 N. State St. Suite 206, (Mail: 413 N. State St.) Ukiah, CA 95482 (707)468-3553 · FAX (707) 462-8945 Advancement Enterprises a Program of North Coast Opportunities (NCO) is an innovative program that provides personalized planning and training assistance for business and career develOpment. A/E offers a wide range of services to businesses at no charge: · Referralss · Resource and referral to training and education services available; · Workforce trainings · Assists with all aspects connected to the hiring process · Developing a job description · Application collection · Pre-screening interviews · Referral to available funding assistance · Matching employer needs and local resources; · Design and implementation of employee training programs; · Assistance developing employee handbooks ie., employee policies and procedures · Workshops, seminars and group trainings · Community Forums · Round Tables for service providers and businesses · Explore topics, brainstorm common problems and new ideas; geared for results that benefit everyone · Time Management · Successful Negotiating · Business Image development · Customer Service Training · Business consultation and coaching · Business planning and design for start up or expansion · Identify and implement goals and priorities for action · Marketing basics · Coaching for success, identify and prioritese your values · Business resource library · Business magazines and periodicals · Books · Videos · SBA information · Business Networking Group · A working group for learning and sharing business ideas; to provide mutual support and inspiration and means to implement our visions. · Individualized Mentoring Program · Matches experienced people in business in the community, with those who desire to learn the skills or knowledge. Department of Rehabilitation 625 Kings Court Suite A, Ukiah, CA 95482 (707) 463-4791 California Department of Rehabilitation assists people with disabilities, particularly those with severe disabilities, in obtaining and retaining meaningful employment and living independently in their communities. The services provided at no charge to the employer are: · Consultation on affirmative action and non- discrimination · Help with special tax incentives · Consultation on job modifications · Advice on Barrier Removal- up to $25,000.00 annual tax credits for building modifications, ie: ramps, modified restrooms etc. · Awareness training · Troubled Employee Programs · Workmans Compensation Assistance · Placement Service/Job ready applicants · Follow-up and adjustment services CHDC California Human Development Corporation 185 Seminary Ave., Ukiah, CA 95482 (707) 462-8791 California Human Development Corporation is a single, non-profit human services organization founded in 1967 to serve disadvantaged and displaced farm workers. The aim of this organization is self- sufficiency: being an asset to the community, not a drain on it. · On-the-Job Training reimbursement of up to 50% of the participating employee's wages. 2 CIMC California Indian Manpower Consortium 417 Talmage Rd., Ukiah, CA 95482 (707) 462-9418 California Indian Manpower Consortium was incorporated in1978 under the laws of the State of California as a private, non-profit corporation for the purposes of administering grants from the US Department of Labor & provide job training and employment opportunities to economically disadvantaged, unemployed, and underemployed American Indians, Native Alaskans, and Native Hawaiians. We can provide to your company or organization: * Trained and willing to work Native Americans * Referral services · Entry level to management qualifications · Specialized training and counseling programs · On-the-Job Training reimbursement of up to 50% of the participating employee's wages. Mendocino Community College Career Center 1000 Hensley Creek Rd., Ukiah, CA 95482 (707) 468-3044 Mendocino Community College Career Center offers Mendocino College students, the staff and the community of Mendocino County many services to enhance the growth and success of our community Career Center services include: · Pre-Screening services · Referral service with documented information on perspective employee · Matches perspective employee to employer needs · Seminars and Workshops · Typing Certification (~.00 fee) · Extensive applicant resource 3 CEMR Center for Education and Manpower Resources 655 Kings Court, Suite 200, Ukiah, CA 95482 (707) 468-0100 Center for Education and Manpower Resources, Employment and Training Program, CEMR operates under the auspices of the Private Industry Council, and provides a small and caring employment service. · No Fee · Bmployee Resources · Under-employed workers (currently only working part time) · Homemakers returning to the work force · Experienced workers new to the area · Unemployed due to mass layoffs (plant closures etc.) · Retired executives and managers who want to continue their skills on a part time basis · Efficient use of vocational assessment · evaluating and working with prospective employees · Cost effective pre-screening · job match services · Long-term commitment · in the employee you hire · Follow up and support · for the ' New Hire Blues" Mendocino Community College Contract Education 1000 Hensley Creek Rd., Ukiah, CA 95482 (707) 468-3047 Mendocino Community College Contract Education assists employers in identifying, designing and delivering affordable educational programs on a "contractual" basis. · Any on of the 750 courses can be restructured or new courses can be developed to meet your educational needs, some topics that might be helpful are: · Business Topics · Computers · Health · Management · Foreign Language · English Skills · Communications · Personal Growth · Secretarial Skills 4 EDD Employment Development Department 625 Kings Court, Ukiah, CA 95482 (707) 463-4703 Employment Development Department helps employers find job ready applicants for their job openings. Services include: · Match and refer qualified applicants with job openings · Job Service uses computer technology to link applicants statewide GAIN Greater Avenues for Independence 747 So. State St. Ukiah, CA 95482 (707) 463-2437 Greater Avenues for Independence teaches, trains, and counsels participants in finding and keeping a job. Give someone a chance to find and keep their place in the job force, it's cost effective for the community; and it's how a fair system works. GAIN offers the following: · Assessment · Skilled workforce · Match and refer service 5 Goodwill Indu.stries of Redwood Emp,re Coming to the Ukiah area in late spring to early summer! the Goodwill Industries of the Redwood Empire is designed for people with developmental disabilities, traumatic brain injuries, mental illness or other severe impairments, who are unlikely to overcome barriers to employment and require intensive assistance in getting and keeping a job. · Extensive pre-placement services · Match and refer services · Transition assistance to new work environment · One-on-one on-site training provided by a job coach · Continual Post-placement support for duration of employment LINK Link Career Center 154 East Gobbi St. Ukiah, CA 95482 (707) 468-5465 FAX 468-1171 Link Career Center is an independently owned, open entry/open exit, instructional center and placement service which provides beginning and advanced computer training, business courses and basic skill classes for adults. · Tailored and individual vocational training · Tutoring by the hour - you pay only for what you need Link Business Services provides a full line of: · Consultation services continued next page 6 LINK Link Personnel Services links the business sector with personnel services: · Employer - Provider Services · Temporary workers are LINK employees, we take care of all payroll, liability, and bonding insurance, plus taxes, workers and unemployment compensation · Temporary Employee Placement fills the work gap when staffing shortages arise; · Continued Education of our Temporary employees is encouraged to keep skills fine tuned and available to be called upon when a job need arises: · Follow - Up is an essential routine of LINK management procedures, to make sure that the needs required by our customer were met. · Recruitment and screening applicants; · Testing of applicants in the areas of typing, shorthand, math/accounting, spelling and grammar; as appropriate. · Referral of two to five of the most qualified applicants. · Writing or reviewing your company j ob descriptions; · Personnel training seminars designed to your company needs. MES Mayacama Employment Service 369 S. School St. ( P. O. Box 689), Ukiah, CA 95482 (707) 463-5312 Mayacama Employment Service - A job placement program serving people with disabilities. Motivated, capable employees are trained on the job to meet local labor needs. · Job Coach Services Trains the employee on the job. Assists co-workers and supervisors in understanding and directing the disabled worker. · Follow-Along Support Mayacama continues to provide any additional support or training at the employer's request. · Job Tax Credit Mayacama's job coach will assist you in obtaining federal and state income tax credits for eligible employees. · Benefits · Safety records that equal or exceed non-disabled workers. · Outstanding attendance · Positive reaction by customers clientele workers. · Reduces recruitment and training costs · Stabilizes high turnover jobs · Capable, dependable, and loyal employees 7 MCOE Mendo¢ino County Office of Education 2240 East side Rd., Ukiah, CA 95482 (707) 463-4928 Mendocino County Office of Education works with students for employment. The program is designed to build self-worth through active learning and encouragement to take an active role in their own education by gaining understanding through hands on experiences. Funding can pay for some employee wages. · Environmental Education · Community Gardens the food produced is donated to Plowshares · Community Service Learning · Classrooms without walls · Engineering · Repairing computers · Video · Producing · Editing · Special Education Inclusion Technique · Special Students work alongside other students for a common goal · The student can contribute to the renewal of the community · The student is empowered to become a leader in that community · Empowers youth to become service oriented citizens and youth leaders. · Graffiti Eradication · Special Education Students · Special Education Inclusion Technique · Special Students work alongside other students for a common goal · Work ability Program - 16, 17 & 18 yr. olds · Job Apprentice Program · Job Coach · Format Data Discs MPIC Mendocino Private Industry Council 630 Kings Court, Suite 204, Ukiah, CA 95482 (707)468-1196 Mendocino Private Industry Council, (Private Industry Councils, PIC'S), administer funds for job training and placement programs throughout the state. 8 MPIC The program was designed to improve the workforce by offering the following services at no charge to employers: · Pre-screening of applicants' skills and educational levels the PIC works with you to determine your specific employment needs. The PIC sends only screened applicants to you for and interview, which saves you valuable time and money. · Vocational education training or customized on-the-job training at the job site or at public or private schools in the area. · Financial incentives for hiring PIC-referred applicants are a possible reimbursement of up to 50% of wages paid for the first six months to offset the costs of training a new employee. You may be eligible for other state or federal tax credits through the Targeted Job Tax Credit Program. · Benefits from these services are invaluable in many ways: · You choose the employee from prescreened, qualified applicants. · You get motivated, eager employees who meet your specific needs. · You get financial savings from wage reimbursement and/or tax credits. · You save time because someone else does the recruitment work. · You get personal, professional service from a knowledgeable PIC representative. ROP Regional Occupational Program Bus,ness School 2240 East side Road, Ukiah, CA 95482 (707) 463-4900 Regional Occupational Program Business School is an open entry/open exit business school and instruction is available September through July. A waiting list is maintained on a semester- by-semester basis for students who are interested in the program and students may enter as space is available. The following courses are offered for those who wish to improve existing skills or wish to learn new skills for greater career potential: · Basic Office Skills Typing, Filing, Basic Math, Electronic Calculator(10-key), Spelling, & English · Clerical/Accounting Skills Record keeping, Supersonic Sounds, and Computerized Accounting · Word Processing Skills Word Processing for IBM & Macintosh · Speciality Office Skills Machine Transcription & Shorthand Brush up 9 Ukiah Chamber of Commerce 495 East Perkins St., Ukiah, CA 95482 (707) 462-4705 The Ukiah Chamber of Commerce provides the lead coordinating role for business development through education, community events and tourism that benefits the Chamber members and the greater Ukiah community. · Education · Economic Development Lead role in the creation and retention of jobs. UVAH Ukiah Valley Association of the Handicapped 85 Matin St., Willits, CA 95490 (707) 459-5143 Ukiah Valley Association of the Handicapped is the administering branch of Mayacama Industries and Mayacama Employment Service. Supportive employment providing work experience and skill training with people with disabilities. Work Crews available for: · Grounds Maintenance · Janitorial · Motel Housekeeping · Domestic Housekeeping · Food Service · Packaging & Assembly Contract services for a fixed fee. continued next page 10 UVAH Mayacama Employment Service A job placement program serving people with disabilities. Motivated, capable employees are trained on the job to meet local labor needs. Job Coach Services Trains the employee on the job. ASsists co-workers and supervisors in understanding and directing the disabled worker. Follow-Along Support Mayacama continues to provide any additional support or training at the employer's request. Job Tax Credit Mayacama's job coach will assist you in obtaining federal and state income tax credits for eligible employees. Benefits * Safety records that equal or exceed non-disabled workers. · Outstanding attendance · Positive reaction by customers, clientele, workers. · Reduces recruitment and training costs · Stabilizes high turnover jobs · Capable, dependable, and loyal employees WEC West Enterprise Center 367 N. State St. Suite 206, Ukiah, CA 95482 (707)468-3553 West Enterprise Center works with start-up and existing business for the development and successful ownership of small businesses in Mendocino County. WEC provides its services to the Spanish-speaking community through a bilingual consultant. WEC is the Small Business Development Center (SBDC) of Mendocino County. · Technical Assistance to Businesses · Help you analyze your market · Assess trends in your industry · Establish the correct price · Plan how to reach your customer · Marketing Lab · Marketing and promotion training · Explore new markets continued next page 11 WEC · Advanced Financial Training · Analyze your cash flow · Assess your debt capacity · Review current accounting procedures · Put together your loan package · Financial Analysis · Resource Library · Business magazines and periodicals · Books · Video · SBA information · Management Skills Training · Establish company policies · Forecast cash needs · Prepare budgets · Create marketing strategies · Establish personnel policies · Workshops, Conferences, Seminars, and Training · Individual Consultation · Loan Packaging and Referral · Self Employment Training Classes · Assess your business idea · Business plan development · Explore your market 12 TABLE OF CONTENTS Career ServiCes Advancement Enterprises ......AE .................................................................... California Department of Rehabilitation ........................................................ California Human Development Corporation ..... CHDC .................................. California Indian Manpower Consortium ....... CIMC ...................................... Career Center(Mendocino Community College} ............................................. Center for Education and Manpower Resources .... CEMR ............................... Contract Education(Mendocino Community College) ..................................... Employment Development Department ....... EDD ........................................... Greater Avenues for Independence .......GAIN .............................................. Goodwill Industries of the Redwood Empire ................................................. Link Career Center/Link Business and Personnel Services ............................. Mayacama Employment Service .................................................................. Mendocino County Office of Education ....... MCOE ......... ' .............................. Mendocino Private Industry Council ...... MPIC ................ , .............................. Regional Occupational Program/Business School .... ROP. .............................. Ukiah Chamber of Commerce ...................................................................... Ukiah Valley Association of the Handicapped...UVAH ................................... West Enterprise Center. ...... WEC ................................................................... Page 1 Page 2 Page 2 Page 3 Page 4 Page 4-5 Page 5 Page 6 Page 6-7 Page 7 Page 8 Page 8 Page 9 Page 9-10 Page 10-11 Page 12 Page 12-13 Page 13 A/E Advancement Enterprises 367 N. State St. Suite 206, (Mail: 413 N. State St.) Ukiah, CA 95482 (707)468-3553 · FAX (707) 462-8945 Advancement Enterprises a Program of North Coast Opportunities (NCO), is an innovative program that provides personalized planning and training assistance for career and personal development. Career Development and Resources Services. A/E offers a wide range of services to anyone making a career decision at no charge: · Design and implementation of career development programs Personalized vocational testing individual training and coaching for job preparedness · Non (gender) traditional career consulting and referral to training programs · Resource and referral to training and education services available; · Career and Business resource library · Matching employer needs and local resources · Career Workshops, Seminars and group training Career-related topics or as suggested by our clients, friends and needs perceived in our community · Referral to additional service providers when appropriate · Individual consultation to help with planning and setting your goals · Career Mentoring Project Matches participants wishing to learn specific skills or information with people who have specific career-related skills and knowledge. Business Development and Resource Services. AE offers a wide range of services to anyone developing a business idea or planning to start a business: · Business planning & design gives you assistance in planning or re-designing your business in the context of your life; · Research and design your business plan; · Individual and group consultation and coaching to identify goals and priorities and setting goals for the development of your business; · Self-Employment Training (SET Class)- A one semester class created by West Enterprise Center and Advancement Enterprises is implemented in partnership with Mendocino Community College (BUS 60); · Business Networking group is an open ongoing monthly networking meeting designed to foster mutual support, inspiration, and shared learning for beginning businesses, established businesses, and for those who are still deciding on their businesses; · Workshops, seminars, community forums and training designed to keep current with new and better ways of doing business; covers business-related topics requested or suggested by our customers, clients, and friends; · The Business Mentoring Project matches people who want to learn specific skills, with area business professionals, who have the skills to share. The Mentoring Project intends to foster a new kind of business climate in which the sharing of information and resources results in success and enjoyment for everyone. Department of Rehabilitation 625 Kings Court Suite A, Ukiah, CA 95482 (707) 463-4791 California Department of Rehabilitation assists people with disabilities, particularly those with severe disabilities, in obtaining and retaining meaningful employment and living independently in their communities. These services provided are at no charge: · Evaluation (Medical, Psychological & Vocational) · Counseling (Vocational, Personal & Independent Living) · Medical Services & Assistlve Devices · Training · Books, Supplies, Tools, Equipment & Licenses as needed · Transportation Assistance · Reader services for the Blind · Interpreter services for the Deaf · Job Placement · Post-Employment Follow-Up CHDC California Human Development Corporation 185 Seminary Ave., Ukiah, CA 95482 (707) 462-8791 California Human Development Corporation is a single, non-profit human services organization founded in 1967 to serve disadvantaged and displaced farm workers. The aim of this organization is self- sufficiency: being an asset to the community, not a drain on it. · Job Training and Development · OJT On-the-Job Training · Classroom services · English as a second language · Refer'al services to other programs when appropriate · Assistance with enrollment in other appropriate programs · Counseling 2 CIMC California Indian Manpower Consortium 417 Talmage l~d., Ukiah, CA 95482 (707) 462-9418 California Indian Manpower Consortium was incorporated in 1978 under the laws of the State of California as a private, non-profit corporation for the purposes of administering grants from the US Department of Labor & provide job training and employment opportunities to economically disadvantaged, unemployed, and underemployed American Indians, Native Alaskans, and Native Hawaiians. We will help you gain the skills needed through: * Work Experience . A short-term or part-time work assignment with either a public or private non-profit agency to gain basic work skills · Youth Employment · Positions for in-school youth are provided as incentives for youth to stay in school while developing basic work skills and good work habits · Positions for youth during the summer months · Community Service Employment · Limited-term employment for job ready individuals · Classroom Training · Provides technical skills and information required for a specific job or group of jobs. · Offers basic education classes for upgrading basic skills and or completing a GED program. · On - the - Job Training · Training Assistance · Counseling · Vocational assessment · `job Development and referral · .Job search · Participant Support Services May be provided to the newly- hired or recently-employed participants needing assistance to overcoming employment barriers: · Transportation . Child Care · Special clothing,tools, dues, and special job requirements · Post - Termination Services Are offered for 30 days immediately following a participants termination from the program: · Counseling · .Job development · .Job search training · World of work (employer expectations) training · Limited support services may be available 3 Mendocino Community College Career Center 1000 Hensley Creek Rd., Ukiah, CA 95482 (707) 468-3044 Mendocino Community College Career Center offers Mendocino College students, the staff and the community of Mendocino County many services to enhance the growth and success of our community · Job Placement · Career Exploration · Extensive Library resources · Job Outlooks what are the career trends for the 21st century · Job Shadowing · Try a career before making a decision · Volunteer positions · Work dudy program on campus · Annual Career Fair · Career Assessment evaluation · Seminars and Workshops · Typing Certification (~.00 fee) CEMR Center for Education and Manpower Resources 655 Kings Court, Suite 200, Ukiah, CA 95482 (707) 468-0100 Center for Education and Manpower Resources, provides information, personal insights, motivational assistance, career development, individual and group guidance on decision making and problem solving in life and vocational adjustments. continued next page 4 CEMR The following services are offered at no cost: · Vocational assessment · Job Search Workshop: · 24 hour intensive look at employment issues: · Survival during unemployment · Acquisition of job search and job retention skills · Networking to find jobs · Developing a truly effective resume · How to interview to your best advantage · Job Clubs · Once a week group meeting, provides support, networking employer contacts and interview practice. · Individual counseling · Active job development · Job retention follow-up · Vocational training counseling · Referral to other services as appropriate · Facilitation of other contracts · Referral for On-the-3ob-Training (O3T) · Access to extensive job openings in and out of the area and other related reference materials Mendocino Community College Contract Education 1000 Hensley Creek Rd., Ukiah, CA 95482 (707) 468-3047 Mendocino Community College Contract Education assists employers in identifying, designing and delivering affordable educational programs on a "contractual" basis. · Any on of the 750 courses can be restructured or new courses can be developed to meet your educational needs. · Business Topics · Computers · Health · Management · Foreign Language · English Skills · Communications · Personal Growth · Secretarial Skills 5 EDD Employment Development Department 625 Kings Court, Ukiah, CA 95482 (707) 463-4703 Employment Development Department helps find employment for job seekers. Job service provides the following services: · Job ready applicants · Match and refer qualified applicants with job openings · Dislocated workers · Assists with career decisions · Workshops · Improving job finding skills · Job Match · Access to the latest computer technology to link applicants statewide · Youth services · Refers to training, educational or social service agencies for help needed to improve employment prospects · Provide special assistance · Veterans · Disabled persons · Older workers · Minorities · Migrant and seasonal farm workers · People receiving state, county and federal assistance GAIN Greater Avenues for Independence 747 So. State St. Ukiah, CA 95482 (707) 463-2437 Greater Avenues for Independence is a program that will teach, train, council and help you find a job if you are a recipient of or applicant to Aid to Families With Dependent Children (AFDC). GAIN provides supportive services such as: child care, transportation, and work or training related expenses. GAIN helps you get the skills that are needed in today's work force. continued next page 6 GAIN · Job Club Learn how to prepare applications & resumes. · Job Search County workers will give you job interview leads & help. · Assessment Design your own employment plan, & time line. · Short Term Pre-Employment Preparation Train and work with a public or private non-profit organization to gain work experience. · On-The-Job Training Learn a job skill while working. · Vocational Training Learn to qualify yourself for a specific job. · Transitional Employment Train in an actual work setting for a certain type of job. · Supported Work Learn basic skills while working and receive intensive supportive services (Training, Supervision & Counseling). · Education and Job Services Might include: Job search workshops, supervised job search, unsupervised job search, job counseling, job development, or job placement. · Long Term Pre-Employment Preparation Improve work skills and attitude. · Supportive Services may include: · Child Care Costs · Transportation Costs · Work-Or-Training - Related - Costs · Personal Counseling · Transitional Child Care Program -May share cost of child care for up to one year after becoming employed. Goodwill Industries of the Redwood Empire Coming to the Ukiah area in late spring to early summer! Goodwill Industries of the Redwood Empire is designed for people with developmental disabilities, traumatic brain injuries, mental illness or other severe impairments, who are unlikely to overcome barriers to employment and require intensive assistance in getting and keeping a job. · Extensive pre-placement services · Match and refer services · Transition assistance to new work environment · One-on-one on-site training provided by a job coach · Continual Post-placement support for duration of employment 7' LINK Link Career Center 154 East Gobbi St. Ukiah, CA 95482 (707) 468-5465 FAX 468-1171 Link Career Center is an independently owned, open entry/open exit, instructional center and placement service which provides beginning and advanced computer training, business courses and basic skill classes for adults. · Tailored and individual vocational training · Learn all phases of office procedures · IBM compatible and Macintosh computers · Tutoring by the hour - you pay only for what you need · Career Strategy Planning · Consultation services · Individualized Job Development Consulting · Typing, shorthand, & basic skills testing · Resume writing · Cover Letter writing · Certification · Typing · Shorthand · Word Processing · lO-key · Referral to other service providers when appropriate Mayacama Employment Service 369 S. School St. ( P. O. Box 689), Ukiah, CA 95482 (707).463-5312 Mayacama Employment Service - A job placement program serving people with disabilities. Motivated, capable employees are trained on the job to meet local labor needs. · Job Coach Services Trains the employee on the job. Assists so-workers and supervisors in understanding and directing the disabled worker. · Follow-Along Support Mayacama continues to provide any additional support or training at the employer's request. 8 MCOE Mendocino County Office of Education 2240 Eastside Rd., Ukiah, CA 95482 (707) 463-4928 Mendocino County Office of Education works with students for employment. The program is designed to build self-worth through active learning and encouragement to take an active role in their own education by gaining understanding through hands on experiences. · Environmental Education · Community Gardens-the food produced is donated to Plowshares · Community Service Learning · Classrooms with out walls · The student can contribute to the renewal of the community · The student is empowered to become a leader in that community · Empowers youth to become service oriented citizens and youth leaders. · Graffiti Eradication · Engineering - Repairing computers and formatting data discs · Video - Producing and editing Special Education Students: · Special Education Inclusion Technique · Special Students work alongside other students for a common goal · Work Ability Program - 16, 17 & 18 yr. olds · Job Apprentice Program · Job Coach MPIC Mendocino Private Industry Council 630 Kings Court, Suite 204, Ukiah, CA 95482 (707)468-1196 Mendocino Private Industry Council, (Private Industry Councils, PIC'S), administer funds for job training and placement programs throughout the state. Have you been laid off due to changing technology and want a new skill, or you have you been out of the work force and want to reenter in a new field, are you a student thinking about working instead of going to school; ,lob Training Partnership Act {JTPA) services may be available to you at no charge. 9 MPIC · On-the-iob-training · Specific occupational training · Classroom training · Summer Youth Program · Financial incentives for students to Stay in school to receive a diploma · Math and writing skills workshops · Career assessment and exploration · Job search workshops · Counseling · Work attitude Employer expectations · Re~als to additional services when appropriate · Job search techniques · Career guidance services · Vocational testing · Supportive services may include: · Child Care · Transportation ROP Regional Occupational Program Business School 2240 East Side Road, Ukiah, CA 95482 (707) 463-4900 Regional Occupational Program Business School is an open entry/open exit business school and instruction is available September through July. A waiting list is maintained on a semester- by-semester basis for students who are interested in the program and students may enter as space is available. continued next page 10 ROP The following courses are offered for those who wish to improve existing skills or wish to learn new skills for greater career potential: · Typing-all levels and or Keyboarding. No previous typing experience is necessary to enter this class (available for student usage are a minimum of lesson plans for 75 chapters in typing) · Filing Learn alpha, numeric, geographic, and subject filing. · Basic Math Re-acquaint yourself with fractions, decimals, and percents or reinforce what you already know and be ready for the electronic calculator. · Electronic Calculator (10Key). The most essential piece of equipment in just about every office setting. Basic Math or its equivalent is the prerequisite of electronic calculator. · Spelling and English Good grammar, punctuation and spelling skills are vital in the office workplace. · Record Keeping, (10-Key) or its equivalent. · Supersonic Sounds (one month's activity cycle for a business). Prerequisite is completion of Record keeping, or its equivalent. · Computerized Accounting Two software packages are available. Prerequisite is Record keeping, or its equivalent. · Word Processing for IBM and Macintosh · Word Perfect 5.1 for the IBM · WORKS for the Macintosh · Typing Tutor- both IBM and Macintosh · Speciality Office Skills: · Machine Transcription · Shorthand Brush up Requirements to enter the program: · A minimum of sixteen (16) hours per week attendance. · Students are to bring their own pencils, pens, note paper, typing paper, and accounting paper. · Short-term students: Those who need only one non- computerized skill,the cost is $20.00 per skill. · Costs of the Program. A materials fee of $40.00 includes three (3)workbooks. · Equipment available: The following equipment is available to all students who enter the program: typewriters, electronic calculators, IBM and Macintosh hardware, software, and printers. 11 Ukiah Chamber of Commerce 495 East Perkins St., Ukiah, CA 95482 (707) 462-4705 The Ukiah Chamber of Commerce provides the lead coordinating role for business development through education, community events and tourism that benefits the Chamber members and the greater Ukiah community. Education Provides information to members and the public. Economic Development Lead role in the creation and retention of jobs. UVAH Ukiah Valley Association of the Handicapped 85 Marin St., Willits, CA 95490 (707) 459-5143 Ukiah Valley Association of the Handicapped is the administering branch of Mayacama Industries and Mayacama Employment Service. Supportive employment providing work experience and skill training with people with disabilities. Mayacama Industries Work Crew training and experience includes: · Grounds Maintenance · Janitorial · Motel Housekeeping · Domestic Housekeeping · Food Service · Packaging & Assembly Contract services for a fixed fee. continued next page 12 UVAH · Mayacama Employment Service A job placement program serving people with disabilities. Motivated, capable employees are trained on the job to meet local labor needs. · Job Coach Services Trains the employee on the job; · Assists co-workers and supervisors in understanding and directing the disabled worker. · Follow-Along Support Mayacama continues to provide any additional support or training at the employer's request. · Benefits - Safety records that equal or exceed non-disabled workers. · Outstanding attendance Positive reaction by customers, clientele and co-workers. · Reduces recruitment and training costs · Stabilizes high turnover jobs · Capable, dependable, and loyal employees WEC West Enterprise Center 367 N. State St. Suite 206, Ukiah, CA 95482 (707)468-3553 West Enterprise Center works with start-up and existing business for the development and successful ownership of small businesses in Mendocino County. WEC provides its services to the Spanish-speaking community through a bilingual consultant. WEC is the Small Business Development Center (SBDC) of Mendocino County. 13 APPENDIX Business Services Workforce Training: Pre-screening, Resume-Application & Interviewing Services · Advancement Enterprises · Career Center Mendocino College · Center for Education and Manpower Resources · Employment Development Department · Greater Avenues for Independence · Goodwill Industries of the Redwood Empire · Link Career Center/Link Business & Personnel Services · Mayacama Employment Service · Mendocino Private Industry Council Management Education and Training · Advancement Enterprises · Career Center Mendocino Colleqe · Contract Education Mendocino ~ollege · Link Career Center/Link Business & Personnel Services · Ukiah Chamber of Commerce · West Enterprise Center Workshops, Seminars and Group Training · Advancement Enterprises · Career Center Mendocino College · Link Career Center/Link Business & Personnel Services Resource Library · Advancement Enterprises · Career Center Mendocino College · West Enterprise Center Job Placement · Advancement Enterprises · California Department of Rehabilitation · Employment Development Department · Goodwill Industries of the Redwood Empire · Greater Avenues for Independence · Mayacama Employment Service APPENDIX Career Services · Advancement Enterprises · California Department of Rehabilitation · California Indian Manpower Consortium · Career Center Mendocino College · Center for Education and Manpower Resources · Greater Avenues for Independence · Link Career Center · Mendocino Private Industry Council Career Development · Advancement Enterprises · California Indian Manpower Consortium · Center for Education and Manpower Resources · Greater Avenues for Independence · Link Career Center Educational Services · Advancement Enterprises · California Indian Manpower Consortium · Career Center Mendocino College · Contract Education Mendocino College · Greater Avenues for Independence · Link Career Center · Mendocino County Office of Education · Mendocino Private Industry Council · Regional Occupational Program Business School · West Enterprise Center Employment Services for Youth · Advancement Enterprises · California Indian Manpower Consortium · Mendocino County Office of Education · Mendocino Private Industry Council Job Coach Services · Goodwill Industries of the Redwood Empire · Mayacama Employment Service · Mendocino County Office of Education Training and Educational Referral Services · Advancement Enterprises · California Department of Rehabilitation · California Human Development Corporation · California Indian Manpower Consortium · Career Center Mendocino College · Center for Education and Manpower Resources · Greater Avenues for Independence · Link Career Center · Mendocino Private Industry Council The Ukiah Business Enterprise center is comprised of Advancement Enterprises, West Enterprise Center and the Ukiah Redevelopment Agency. Advancement Enterprises a program of North Coast Opportunities 36? North State Street, Suite 206 · Ukiah, CA 95482 ° ?07-468-3553