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HomeMy WebLinkAbout1994-12-21 Packet CITY OF UKIAH CITY COUNCIL AGENDA Regular Adjourned Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 December 21, 1994 5:30 p.m. 1. Roll Call , Special Order of Business a. Presentation to Retiring City Treasurer Robert Ranochak 3. Adjournment The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 December 21, 1994 6:30 p.m. 1. Roll Call 2. Invocation/Pledge of Allegiance 3. Approval/Correction of Minutes a. Regular Meeting of December 7, 1994 . o RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Receive and Approve Report of November 1994 Disbursements b. Adoption of Resolution Certifying County Clerk Election Results for City of Ukiah General Municipal Election of November 8, 1994 c. Set Date Establishing Public Hearing on January 18, 1995 for Electric Utility Rate Adjustment d. Approval of Sheriffs Air Squadron Request for Use of Municipal Airport for Airshow June 10 and 11, 1995 e. Approval of Final Grantee Performance Report - Community Development Block Grant (CDBG), Number 92-STBG-570, Planning and Technical Assistance f. Award of Bid to Edward R. Bacon Company, for New 100 Gallon Capacity, Diesel Powered and Heated Pavement Crack Sealant Melter/Applicator g. Adoption of Resolution Amending Resolution No. 95-6, Incorporating Reference to to Public Resources Code Section 50000 to Approval of M & M Feed Composting Facility h. Receive Report Regarding Purchase as Allowed by U.C.C., of One Mid-Sized 4 Door Sedan in the Amount of $9,899 Including Tax, Registration and Transportation for Police Department i. Adoption of Resolution Amending Resolution No. 95-16, Authorizing Lease Agreement, Signatories, and Notice of Intent to be Reimbursed in the Amount of $554,500 o . AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments. PUBLIC HEARING- 7:00 p.m a. Consideration of Garbage Collection Rate Adjustment for Recycling and Drop Box Collection 8. NEW BUSINESS . a. Consideration of Proposed Computer Upgrade and Establishment of Local Area Network and Approval of Budget Adjustment for $10,000 b. Approval of Agreement and Authorize Mayor to Execute Final Western Area Power Agency Settlement c. Introduction of Ordinance Amending Ukiah City Code Pertaining to the Terms of Members of the City's Commissions and Boards CITY COUNCIL/REPORTS 10. CITY MANAGER/DEPART~NT HEAD REPORTS 11. CLOSED SESSION None 12. ADJOURNMENT To Next Regular Meeting of January 18, 1995 The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 December 21, 1994 6:30 p.m. RESUME o 2. 3. Corrections then Approved 4. Roll Call Invocation/Pledge of Allegiance Approval/Correction of Minutes a. Regular Meeting of December 7, 1994 RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. . CONSENT CAI.ENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. Approved a. Adopted Res#95-31 b. Approved c. Approved d. Pulled Off Agenda e. Pulled Off Agenda f. Adopted Res#95-32 g. Received h. Adopted Res#95-33i. Receive and Approve Report of November 1994 Disbursements Adoption of Resolution Certifying County Clerk Election Results for City of Ukiah General Municipal Election of November 8, 1994 Set Date Establishing Public Hearing on January 18, 1995 for Electric Utility Rate Adjustment Approval of Sheriffs Air Squadron Request for Use of Municipal Airport for Airshow June 10 andll, 1995 Approval of Final Grantee Performance Report - Community Development Block Grant (CDBG), Number 92-STBG-570, Planning and Technical Assistance Award of Bid to Edward R. Bacon Company, for New 100 Gallon Capacity, Diesel Powered and Heated Pavement Crack Sealant Melter/Applicator Adoption of Resolution Amending Resolution No. 95-6, Incorporating Reference to to Public Resources Code Section 50000 to Approval of M & M Feed Composting Facility Receive Report Regarding Purchase as Allowed by U.C.C., of One Mid-Sized 4 Door Sedan in the Amount of $9,899 Including Tax, Registration and Transportation for Police Department Adoption of Resolution Amending Resolution No. 95-16, Authorizing Lease Agreement, Signatories, and Notice of Intent to be Reimbursed in the Amount of $554,500 . AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments. 7. PUBLIC HEARING- 7:00 p.m. Adopted Res#95-34a. Consideration of Garbage Collection Rate Adjustment for Recycling and Drop Box Collection 8. NEW BUSINESS Approved Approved Ord. Introduced a. Consideration of Proposed Computer Upgrade and Establishment of Local Area Network and Approval of Budget Adjustment for $10,000 b. Approval of Agreement and Authorize Mayor to Execute Final Western Area Power Agency Settlement c. Introduction of Ordinance Amending Ukiah City Code Pertaining to the Terms of Members the City's Commissions and Boards 9. CITY COUNCIL/REPORTS 10. CITY MANAGER/DEPARTMENT HEAD REPORTS 11. CLOSED SESSION None 12. ADJOURNMENT (To Next Regular Meeting of January 18, 1995) The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting PROMPT CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 December 21, 1994 6:30 p.m. o 2. 3. M/RC .................. . Mayor to Read ...... o Mayor to Read ..... M/RC Roll Call Invocation/Pledge of Allegiance Approval/Correction of Minutes a. Regular Meeting of December 7, 1994 RIGHT TO APPEAI. DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. .CONSENT CAI.ENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Receive and Approve Report of November 1994 Disbursements b. Adoption of Resolution Certifying County Clerk Election Results for City of Ukiah General Municipal Election of November 8, 1994 c. Set Date Establishing Public Hearing on January 18, 1995 for Electric Utility Rate Adjustment d. Approval of Sheriffs Air Squadron Request for Use of Municipal Airport for Airshow June 10 andll, 1995 e. Approval of Final Grantee Performance Report - Community Development Block Grant (CDBG), Number 92-STBG-570, Planning and Technical Assistance f. Award of Bid to Edward R. Bacon Company, for New 100 Gallon Capacity, Diesel Powered and Heated Pavement Crack Sealant Melter/Applicator g. Adoption of Resolution Amending Resolution No. 95-6, Incorporating Reference to to Public Resources Code Section 50000 to Approval of M & M Feed Composting Facility h. Receive Report Regarding Purchase as Allowed by U.C.C., of One Mid-Sized 4 Door Sedan in the Amount of $9,899 Including Tax, Registration and Transportation for Police Department i. Adoption of Resolution Amending Resolution No. 95-16, Authorizing Lease Agreement, Signatories, and Notice of Intent to be Reimbursed in the Amount of $554,500 . Mayor to Read ..... . .AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments. PUBLIC HEARING- 7:00 p.m. a. Consideration of Garbage Collection Rate Adjustment for Recycling and Drop Box Collection 8. NEW BUSINESS M-to read by title c. only-VV - CClrk to rd. M/Intro/RC 9. Consideration of Proposed Computer Upgrade and Establishment of Local Area Network and Approval of Budget Adjustment for $10,000 Approval of Agreement and Authorize Mayor to Execute Final Western Area Power Agency Settlement Introduction of Ordinance Amending Ukiah City Code Pertaining to the Terms of Members the City's Commissions and Boards CITY COUNCIL/REPORTS 10. CITY MANAGER/DEPARTMENT I-IF~ REPORTS 11. CLOSED SESSION None 12. ADJOURNMENT Merry Christmas!! (To Next Regular Meeting of January 18, 1995) The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. MINUTES OF THE CITY COUNCIL OF THE CITY OF UKIAH - December 7, 1994 DRAFT The City Council convened in a regular meeting, of which the agenda was legally noticed and posted, at 6:32 .p.m. in the Council Chambers of the civic Center, 300 Seminary Avenue, Ukiah, California. Roll Call was taken and the following Councilmembers were present: Malone, Wattenburger, Shoemaker and Mayor Schneiter. Absent: Councilmember Mastin. Staff present: city Clerk McKay, city Manager Rough, City Attorney Rapport, Assistant Redevelopment Director DeKnoblough, Assistant to the City Manager Harris, Public Utility Director Barnes, Assistant city Manager Horsley, Airport Manager Bua, Public Works Administrator Goodrick, Public Safety Director Keplinger, and Finance Director Elton. 2. Invocation/Pledge of Allegiance Councilmember Malone delivered the Invocation quoting Robert Frost and Councilmember Wattenburger led the Pledge of Allegiance. APPROVAL/CORRECTION OF MINUTES 3a. Regular Adjourned Meeting of November 10, 1994 M/S Shoemaker/Malone approved the minutes of the regular adjourned meeting of November 10, 1994, as submitted. The motion was carried by the following roll call vote: AYES: Councilmembers Malone, Wattenburger, Shoemaker and Mayor Schneiter. NOES: None. Absent: Councilmember Mastin. Sb. Regular Meeting of November 16, 1994 Councilmember Shoemaker made the following corrections to Page 3; last paragraph, second line, change the word "ten" to "the"; Page 4, first sentence reword to "Council establishing a policy regarding trees, placing them between he curb and sidewalk." M/S Shoemaker/Wattenburger to approve the minutes of the regular meeting of November 16, 1994, as amended by Councilmember Shoemaker. The motion was carried by the following roll call vote: AYES: Councilmembers Malone, Wattenburger, Shoemaker and Mayor Schneiter. NOES: None. Absent: Councilmember Mastin. 3c. Regular Adjourned Meeting of November 29, 1994 M/S Shoemaker/Malone to approve the minutes of the regular adjourned meeting of November 29, 1994, as submitted. The motion was carried by the following roll call vote: AYES: Councilmembers Malone, Wattenburger, Shoemaker and Mayor Schneiter. NOES: None. Absent: Councilmember Mastin. RIGHT TO APPEAL DECISION Mayor Schneiter reviewed Section 1094.6 of the California Code of Civil Procedures regarding the appeal process. CONSENT CALENDAR Councilmember Malone questioned fuel tank specifications for rejection. Councilmember Shoemaker questioned why the need for air conditioning. It was the consensus of Council to pull Consent Item 5c. Rejection of Bids for One ton Heavy Duty Truck with Cab and Chassis Truck. It then became New Business Item Se. M/S Shoemaker/Wattenburger to approve the Consent Calendar as follows: 5a. Denied the Claim for Damages Received from Peggy Farmer and Referred it to the City's Insurance carrier, R.E.M.I.F. Reg. Mtg. December 7, 1994 Page 1 5b. Awarded bid for Mobile Shelving Units at the Grace Hudson Museum to TAB Products in the amount of $17,899.62, less tax. 5d. Awarded bid for One New 3/4 Ton Truck with Service Body for Water Department to Hansel Ford in the amount of $19,540.44. 5e. Amended the capital budget and awarded bid for one ton truck with service body and crane to Ukiah Ford in the amount of $25,224.13. 5f. Set the date of December 21, 1994 for Public Hearing Regarding Rate Adjustment for Garbage and Recycling Collection Service for Drop Boxes. 5g. Approved a special council meeting December 21, 1994, at 5:30 p.m. with reception following for retirement ceremony for past City Treasurer Robert Ranochak. 5h. Adopted Resolution No. 95-29 Declaring Obsolete Items as Surplus. The motion was carried by the following roll call vote: AYES: Councilmembers Malone, Wattenburger, Shoemaker and Mayor Schneiter. NOES: None. Absent: Councilmember Mastin. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No one came forward. UNFINISHED BUSINESS 7 a. Consideration of Mayoral Nomination Process for City Commissions The Assistant to the City Manager reported since the Council meeting of October 5, 1994, when Council directed staff to develop a Ordinance amending the Ukiah City Code regarding the Mayoral nomination process for City Commissioners, staff needs further clarification and presented several options. He reported on the options where there could be a modification of the current system, appointments on a rotating basis, each Councilmember may make a nomination, or individual appointments. Councilmember Malone commented Councilmembers have the opportunity to recruit applicants, and the Mayor should make nomination for first choice then go on down the seniority of each Councilmember through the line. He indicated the extra record keeping is not as important as community members volunteering. Councilmember Shoemaker feels Option 2a where each Councilmember makes nomination upon a rotational system is best. He indicated it is not alot of extra work to keep track of who made last nomination, and indicated the process should start with Mayor. Discussion ensued regarding timeframes for rotation, two year term for Mayor. Councilmembers Malone and Shoemaker remembered their nominations went to a third vote. · Councilmember Wattenburger stated he' feels Option la will work but will not change his position on this matter, in that the process is currently working and should not be fixed. Councilmember Malone commented he nominations should just occur with the votes occurring at will. Mayor Schneiter stated the process is working as it is currently and feels it does not need to change. He suggested that more discussion should occur prior to the Mayor making a nomination. Councilmember Shoemaker feels future Councilmembers should be allowed to bring their nominations forward, and we should wait for Councilmember Mastin presence, for his input as to which system he Reg. Mtg. December 7, 1994 Page 2 prefers. He indicated Option 2a will work. Councilmember Malone explained the past rotation of Mayor made a difference, but now the Mayor stays for only two years. He indicated Council can state their case for, nomination requested from Mayor. Discussion ensued regarding possible scenarios and political ramifications. Councilmember Shoemaker stated we should wait for Mastin before vote, and requested the Council table this matter. Councilmember Malone indicated he is willing to table. M/S Wattenburger/Schneiter to approve option la. Mayoral nomination with Council vote is retained, but ordinance is amended to require Mayor receipt of public input from City Council members regarding candidates. Councilmember Shoemaker noted he has problem with staff requesting direction when the Council directed staff to come back with an Ordinance making the change to a rotational basis. He indicated a Council majority already took action on this item and this matter should have been agendized for a meeting with full Council attendance. The City Manager replied the staff report explained that staff required further direction on the type and means of rotations, and staff was unaware that there would be less than a full Council present at this meeting. Mayor Schneiter called for the question. The motion failed for lack of a majority by the following roll call vote: AYES: Councilmembers Wattenburger and Mayor Schneiter. NOES: Councilmembers Shoemaker and Malone. M/S Malone/Shoemaker to table this matter until Councilmember Mastin can provide input. The motion failed for lack of a majority vote with the following roll call vote: AYES: Councilmember Malone and Shoemaker. NOES: Councilmember Wattenburger and Mayor Schneiter. Councilmember Shoemaker expressed his displeasure at this outcome when Council had voted to amend this process and return with modifications. 7b. Discussion Regarding Memorandum Received From Deputy County Counsel Jeanine Bauman, Concerning Indemnification of City Land fill, with Possible Direction to City Staff The City Attorney reported on the memorandum received from Deputy County Counsel Jeanine Bauman concerning Comprehensive Environmental Response, Compensation, and Liability Act of 1980 (CERCLA) regarding potential claims against municipal landfills. He explained the hazardous waste legislation in comparison to CERCLA. He advised the intent of congress controls or for the disposition of hazardous waste is for equal responsibility for clean up costs. Discussion ensued regarding potential liability and different scenarios with accepting waste from other agencies, and our load checking prOcedures. The City Attorney advised he does not recommend an indemnification agreement with anyone bringing waste into the landfill. He explained that Council may need to weigh the business factors against the risk factors, which Council is entitled to make policy decisions based on conducting City business. Discussion ensued regarding options and alternatives. Councilmember Shoemaker noted the reason for this item, this is Reg. Mtg. December 7, 1994 Page 3 supposedly the last issue keeping other citys from using our landfill. He indicated he wants the Council to take as strong of a position as possible, to make an important business decision to take other garbage. He explained our loading checking procedures are excellent and we are attempting to make every effort to protect our landfill. Bob Wattenburger, 611 West Clay Street, stated he does not feel we should take garbage from outside our area. He commented that garbage waste is contaminated from Laytonville, Ft. Bragg, Casper, Pt. Arena, and the risk is too great to the City of Ukiah. He stated the City of Ukiah has no business taking care of their garbage. Mayor Schneiter explained we need some variation or wording which will benefit both the City of Ukiah while achieving the necessary results for the other agencies. Councilmember Shoemaker requested this matter of business be tabled until some wording can be proposed later in the meeting by the City Attorney and himself. Recess - 7:35 Reconvened - 8:43 p.m. M/S Wattenburger/Malone to table this matter of business to later in the agenda. The motion was carried by an unanimous voice vote of all AYE. Councilmember Shoemaker was absent from meeting. NEW BUSINESS Sa. Consideration and Approval of Requested Changes to Airport Hangar Rental Master Agreement The Airport Manager reported after the last Airport Commission meeting it was determined there is a need to-amend the Airport Hangar master agreement to reflect the fact that some aircraft do not have registration numbers and there is a need to allow for the insertion of an alternative Identification number such as an engine or kit serial number. He noted the ultralights or a kit plane or a Canadian plane could not be based at our airport due to no N number. He explained this will allow him to better enforce the terms of the master rental agreement. Councilmember Shoemaker returned to the meeting at this time. Councilmember Malone noted one reason for this agreement in the first place was due to avoiding improper usage, or rental other than aviation, as there is a waiting list for these spaces. He indicated he feels any ultralight should not be using airplane hangars and all aircraft should be on the lease Councilmember Wattenburger noted there are many different types and sizes hangars which can accommodate everyone. Mayor Schneiter noted it would be inappropriate for other usage. Chuck Simon, 1100 Riverside Drive, Vice-chairman of Airport Commission noted this started 18 months ago as the Airport Commission received complaints of people needing hangars when people were building kit planes in hangars while expensive planes stay out. He indicated there is no problem with flying machines renting hangars, if bonafide airplane, not building kits that can't fly, repair ok, but not construction type activities. He noted a plane that flys vs. building is appropriate use and feels a kit number is not ok. He noted Ken Fowler cannot use a hangar for his new plane. The City Manage noted Mr. Fowler desires to build a hangar. The Airport Manager reported there are only 4 to 6 on the waiting list compared to 15 years ago when we had a waiting list of 100. Councilmember Wattenburger questioned how many hangars are being used for construction? He needs facts before address this perceived Reg. Mtg. December 7, 1994 Page 4 problem. If several then maybe the City could build an enterprise for this activity. The Airport Manager reported he knows of one person, Mr. Harry Long, and he flies his kit planes periodically. Bob Wattenburger, 611 Clay Street, this issue came up due to improper usage. More hangars is needed as we have the space. He suggested using grants to build more hangars, and extend runway south. He explained there is federal and state money available, lets go after these monies for improvements. Councilmember Malone suggested agreement wording allowing inspection. The Airport Manager explained inspection has not been done in some time and needs to be done. Fire Marshall could inspect for fuel storage. Bob Farnbach, 39 Hillcrest Avenue, consensus of the Airport Commission that hangars are for aircraft only, and he personally feels N numbers should stay on contract. Councilmember Shoemaker suggested wording that payments not received by the 5th to 10th would be imposed a daily late fee, lock out penalty should be in this agreement and accumulated on a daily basis. Mr. Simon noted the Airport Commission is working on a delinquent wording. Mayor Schneiter explained Council just directed staff to implement this. The City Attorney noted legal wording is needed to address lockout. Discussion ensued regarding number of inspections and daily late fee fines. The City Manager explained staff needs to renegotiate after this lease form is approved by Council, for resigned leases. M/S Shoemaker/Wattenburger to move approval of requested changes of the Airport Rental Master agreement in the staff report and direct the City Manager and Airport Manager to renegotiate existing airport hangar rental agreements with the amendments to the existing agreements with these changes. Councilmember Malone suggested plural wording in aircraft numbers. The maker of the motion and the second to the motion agreed to the addition of this suggested modified wording. The motion was carried with an unanimous voice vote of all AYE. Bb. Consideration and Approval of Cancellation of Regular January 4, 1995 Council Meeting The City Manager reported the usual Council procedure is to cancel the first meeting in January sue to lack of business from the Holiday time in addition to allowing' ' Mayor Schneiter explained he needs to be in Sacramento on January 4, 1994 as there is a river workshop at this time Sacramento that is very important to have representation at. M/S Wattenburger/ Malone to cancel the regular Council meeting of January 4, 1995. The motion was carried by a unanimous voice vote of all AYE. 8o. Request Fisoal Year 1994/95 Budget Adjustment for County of Mendocino Poison Control Assessment The City Manager reported the City has received the bill for its Reg. Mtg. December 7, 1994 Page 5 participation share of cost for the approved County wide poison control program. He noted each public agency is responsible for its share of cost based upon allocation by population within each jurisdiction with Ukiah billed 18.71 percent of the total $12,000. M/S Malone/Wattenburger authorized budget adjustment of $2,180.40 to accommodate payment for Poison Control assessment. The motion was carried by the following roll call vote: AYES: Councilmembers Malone, Wattenburger, Shoemaker and Mayor Schneiter. NOES: None. Absent: Councilmember Mastin. Sd. Consideration and Adoption of Resolution Approving Memorandum of Understandings for Employee Bargaining Units of ; i. Electric, ii. Miscellaneous, iii. Pollce, iv. Fire, and v. Management Mayor Schneiter this item of business will be addressed after Closed Session. 8e. Rejection of Bids for one Ton Heavy Duty Truck with Cab and Chassis Truck The City Engineer/Public Works Director reported on the bid quotes, and noted if the specification for air conditioning is waived we need to go back to the two lowest bidders. He explained the primary recommendation for rejection is that these bids were over budget. Councilmember Shoemaker noted his only question is why air conditioning with small trips. The City Engineer noted closed vehicles get hot and need to be cooled before driving. Councilmember Malone noted that required large fuel tank capacity it is just for range, and explained with in town trips he feels large capacity is not necessary. ~ The City Engineer noted the bid proposals were over budget. M/S Shoemaker/Wattenburger to reject bids for one ton 'heavy duty truck with cab and chassis. The motion was carried by the following roll call vote: AYES: Councilmembers Wattenburger, Shoemaker, and Mayor Schneiter. NOES: Councilmember Malone. Absent: Councilmember Mastin. Continued from 7b. Discussion Regarding Memorandum Received From Deputy County Counsel Jeanlne Bauman, Concerning Indemnification of City Landfill, with Possible Direction to City Staff M/S Shoemaker/Malone to take this item of business off of the table to further discuss the matter. The motion was carried by the following roll call vote: AYES: Councilmembers Malone, Wattenburger, Shoemaker and Mayor Schneiter. NOES: None. Absent: Councilmember Mastin. M/S Shoemaker/ Malone the City Manager is directed to offer to hold harmless and defend the cities of Fort Bragg and Willits against any claims fro off-site contamination at the Ukiah landfill in the event that municipal solid waste fro those cities is disposed of at the Ukiah landfill, provided: (1) Those cities or their agents , or employees, or contractors participate in or condone the disposal of prohibited hazardous materials ~t the Ukiah Landfill; (2) Their disposal of prohibited hazardous waste at the Ukiah landfill does not result from the negligent or willfully wrongful act or omission by the cities or their officers, agents, employees or contractors; and (3) Those cities continue to participate in the household hazardous waste collection programs of the Mendocino Solid Waste Management Authority. The motion was carried by the following roll call vote: AYES: Councilmembers Malone, Wattenburger, Shoemaker and Mayor Schneiter. NOES: None. Absent: Councilmember Mastin. CITY COUNCIL/REPORTS Councilmember Malone Reg. Mtg. December 7, 1994 Page 6 Reported the tree lighting ceremony and the truckers parade was well attended even though it was raining. Councilmember Wattenburger None. Councilmember Shoemaker Addressed the letter of correspondence received from Maureen Dowd who is concerned about new leaf enforcement as maybe trees will be cut by the elderly who cannot bag leaves. He explained this is is against our stand to protect trees. The City Manager noted we are only talking to citizens not citing them. ' Discussion ensued regarding street cleaning and leaf pickup options. The Public Works Director noted we pull out our No. 2. street sweeper during leaf season. He explained a normal street cleaning day is one dump at landfill per day, and during leaf season it is 10 dumps per day. He reported our street sweeper runs 56 miles of streets with curb miles of 152. He explained during leaf season additional 80 hours in 1993, and only 32 hours in 1994, so there is some compliance by citizens this year. He noted the city ordinance states that rubbish is prohibited not in streets, and leaves are called rubbish. He explained that city staff is just asking citizens for help in complying with the 1945 Ordinance. He explained his staff tries to accommodate handicap or disabled citizens, make exceptions. Councilmember Shoemaker requested a letter be sent to Mrs. Dowd and reported on the MSWMA meeting he attended. Mayor Schneiter . Mayor Schneiter reported he will be attending a NCPA monthly meeting tomorrow, on Friday he will be having a meeting with PG&E regarding headwaters discussion, noted he will attend the January meeting with SWRCB regarding the Russian River watershed , noted he will attend the police dinner on December 16, and the upcoming City of Ukiah Employees Association dinner this Friday. Reminded Council the next Council meeting starting at 5:30 p.m. to honor retiring City Treasurer Bob Ranochak. CITY MANAGER/DEPARTMENT HEAD REPORTS Noted he will be out of town this Friday and Monday. Recess to Redevelopment Agency - 8:48 p.m. Reconvened at 9:12 p.m. CLOSED SESSION Mayor Schneiter announced the items of business needing action in Closed Session tonight, as per the Brown Act regulations. Recess - 9:15 p.m. Reconvened - 9:20 p.m. Council entered Closed Session at 9:20 p.m. ! Council came out of Closed Session at 10:16 p.m. 11a. As per G.C. Section 54957.6 - Confer with City of Ukiah Labor Negotiator, City Manager Charles Rough Regarding City of Ukiah Employee Bargaining Units of Electrlc, Miscellaneous, Police Fire and Management · M/S Shoemaker/Wattenburger to adopt Resolution No. 95-30 adopting the memorandum of understanding between the City of Ukiah and the Fire, Police, Management, Miscellaneous, and Electric Bargaining Units. The motion was carried by the unanimous voice vote of all AYE. Reg. Mtg. December 7, 1994 Page 7 1lb. As per G.C Section 54956.9 - Conference With Legal Counsel Regarding Existing Litigation Leonard Winter Sr., et al, vs. City of Ukiah. et al., and related cross-action Mendocino County Superior Court Case Nos. 65575 and 65248 consolidated. The City Attorney noted no action was taken by Council as this was for Counsel advisory'only. ADJOURNMENT There being no further business, the meeting was adjourned to December 21, 1994, at 5;30 p.m. in the Council Chambers of the Civic Center, 300 Seminary Avenue for a retirement ceremony for past City Treasurer Ranochak. CCMIN.183 Cathy McKay CMC/AAE, City Clerk Reg. Mtg. December 7, 1994 Page 8 MEMORANDUM DATE' TO: FROM: SUBJECT: December 20, 1994 Chuck Ro..u.g~, City Manager ora Kenne,~y, ~-urchasing Warehouse Supervisor Supplement to Agenda Report - Item 5 Award of Used Mid-Sized 4 Door Sedan A used 1992 Buick Skylark Sedan was purchased due to the failure of the vehicle utilized by the investigators. As you recall, the vehicle that ultimately failed was one of two used vehicles the City purchased for $1 from the state four years ago. The Ukiah Police Department staff, including Director of Public Safety Fred Keplinger, Equipment Maintenance Mechanic Mickey DeWaal, and the Detective Unit felt a purchase of a used vehicle would suit the needs of the Detective Division if one could be purchased in good shape. We have historically assigned former patrol vehicles, or used vehicles purchased through other sources, for our Detective Division. This use of the vehicles is less intensive than our Patrol Divisions. The criteria used included production date of 1991 or newer; maximum of 45,000 miles; condition of body, frame, glass, suspension, exterior paint, and upholstery; and a minimum of one year limited power train warranty. The sedan purchased had 23,581 original miles and was overall in excellent condition. CLR:ky Att. 4:PW MVeh ITEM NO. Sa DATE: DECEMBER 21, 1994 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS MADE DURING THE MONTH OF NOVEMBER 1994 Payments made during the month of November, 1994, are summarized on the attached Register of Payroll and Demand Payments. Further detail is supplied on the attached Schedules of Bills, representing the three (3) individual payment cycles within the month. This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7. RECOMMENDED ACTION: Receive attached Report of Disbursements. ALTERNATIVE COUNCIL POLICY OPTIONS' N/A Acct. No. (if NOT budgeted):N/A Acct. No.' N/A Appropriation Requested: N/A (if budgeted) Citizen Advised: N/A Requested by' Charles L. Rough, Jr., City Manager Prepared by: Gordon Elton, Director of Finance Coordinated with' Paulette Klingbeil 463-6230 Attachments: Report of Disbursements APPROVED: B:I/FIN:kk ADISBURSEMENTS Demand Payments approved: Check No. 68165 to 68532 CITY OF UKIAH REGISTER OF PAYROLL AND DEMAND PAYMENTS DATE: NOVEMBER, 1994 inclusive. FUNDS: 100 120 140 141 142 200 220 230 260 300 315 320 332 400 405 410 550 575 600 610 611 612 640 650 660 General Fund Capital Improvement Park Development Museum Grants National Science Foundation Asset Seizure Parking Dist. Rev. Fund Parking Dist. #1 Rev. Fund Downtown Bus. Imprv. Dist. Gas Tax Airport Capital Improvement Airport Clear Zone Fed. Emergency Shelter Grant Recreation Enterprise Youth Services Ukiah Conference Center Fund Lake Mendocino Bond Garage Airport Sewer Service Sewer Construction Fund City/District Sewer Sanitation Dist. Revolving Sanitation Cap. Improv. (Spec) Sanit. Disp. Site PAYROLL CHECKS NO. 56433 to PAYROLL PERIOD 10/23/1994 to PAYROLL CHECKS NO. 56639 to PAYROLL PERIOD 11/06/1994 to $70,095.77 662 663 665 $750.00 670 $3,441.87 675 ($29.49) 678 $18.39 680 693 695 $37,747.09 696 $51,906.91 697 698 $16,313.00 800 $2,677.77 805 $2,500.00 820 $8,271.64 840 $749,272.50 841 $ 12,494.16 900 $3,304.61 940 $150.60 950 $20,677.93 960 $3,886.87 962 $141.18 965 966 $136,929.84 555 56638 TOTAL 11/05/1994 TOTAL 56832 TOTAL 11/19/1994 JPA/LTF Fund Countywide JPA Refuse/Debris Control U.S.W. Billing & Collections Contracted Dispatch Services Public Safety Dispatch Ambulance Service Clubhouse Renovations Golf Warehouse/Stores Billing Enterprise Fund Fixed Asset Fund Electric Street Lights Water Special Water Fund Water Treatment Plant Special Deposit Trust Payroll Posting Fund General Service Community Redev. Agency Redev. Housing Fund Redev. Capitol Imprv. Fund Redevelopment Debt Svc. Lake Mendo. Bond Reserve DEMAND PAYMENTS PAYROLL DED. CHECKS PAYROLL CHECKS TOTAL PAYMENTS CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on $20,939.33 $102,715.06 $66.00 $1,753.66 $91,985.38 $18,156.68 $21,051.73 $21,999.94 $545,459.55 $23.65 $7,305.12 $6,768.01 $122,841.89 $260.24 $8,241.37 $594.95 $336,319.80 ($34,029.15) $2,393,003.85 $128,925.07 $307,042.66 $2,828,971.58 City Clerk I h i approve same. · City--Manager ~ CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve same for accuracy and available funds. Director of Finance 0 O0 O0 O0 O0 ' 0 0 0 ,"JO ~,~ ~ ! : ~ I I t I i : i~ t I ~ ......... T ...... "T"T-": ~ ,.~ o _o_o_ooooo~ i ot o<5ooooo~o ~°_.°_o_o_oooooooOoo~oooooc~oo i i:~D LiJ ,.,J 0 u~;~O 0 0~ · · 0 '"' v ""' ~ ~ 0 0 0 0 0 0 0 O0 , ; 0 0 0 0 (DO 0 0 0 0 O0 0 O0 0 O0 O0 O0 0 § ° i oo~§§ o~ ! · i 1 . i ' ' i I o i§ , oooooo ~ ~ o oo oooooo~o O0 OO · ~ · Z CDu'~ LU § 0 0 0 0 0 o o 0~ C::)O O0 : 0 *mC .~j '~4~ ~ 0 0 0 iO 0 0 0 ,.0 (~, 0 o~ ZZ O0 (3 ~Z UJ ~ ',,t "'"4 ! Z OOr? ::) il' 0.0~ CD Oi 0 ! O0 ~ , o oo . ~, i 0I I .) .) o o! oi o' o oi §1 ~;~ § °i °i °' o o' o; 0~ O0 ~..,,.... i.. ~. , /'0 J . , · , L ~ * ' I ~ ~ ICl:, ..~ I · - . ~. .- ~ . . m .. ~ ~ ~ ; I.' . ~' .-:' i ~ · , ~-. - ' :~:-':_ ::~:'::m'- .._::~::::. .... , ......... ~')"~- :-:'"b--~-:-:'';~;-- uJ o0o NNN 000 · o. · · g O,,~N I m 000 0 000 0 OOD 0 NNNNNN NNNNNN ooo 0 ..:-:.-!-:: ~ ; '.. .~ 'Z 0 0 0 0 0 0 0 0 0 0 i - ~ . NNNNN 00000 0o00o 00ooo ogggg oo'oO Il[eli J ! .~. [. · ..~ z Z ~ (DO ~,Z~:Z~ Z~ ' i o ooo o o0000000 O0000pO0 00000~00 0 ~n ,n ~n ,n ,n ',n ,n ~n ~n ,n :m ~'~! I t ~ ~~~m~~l. I '1 . ..............,,, . oo~ooooo~oo~oot ~ i 00000000~00'000/ ~ I III Ii, I~I I'II I-l · e: e~ e~e e ~le/ I. ~e ~e: e~ tI e~e · e~e~ e~ .!~ · e~ e~ e'l~,~ · · e~ et~ 9 ~ Om~mO~OOOmO~O~O0 ~ . 0o~ Ot ~ II :: ~l**~ ~ ~,~ ~ io~. ~1 I ~I~ ~. ~f~ ~ ~ =~*~. ~ ~l~o~j ~ ~ el e · et · · el e [~ te o~ , el ~ ~I~ _~ ~ e: e: · · e'e e: 0; e! · · · . · e! · · · "~ 1 '~ ' '~ ~ ~m' ~ . :Offi',~ i ~ ':'?:'":': ~; '~' ' ~ ~: ;~;~ .....I ~ZZ~ZZZZZZZZ,ZZZ ~;~ ~ZZ ~~~~~ ~ (~ O~ ~ ~Z Z Z'Z Z Z Z Z ZZ Z ZZ Z Z'ZZ Z~Z Z ~ uJ ,J ,J 0 ITEM NO: 5b MEETING DATE: December 21, 1994 AGENDA SUMMARY REPORT SUBJECT: Adoption of Resolution Declaring Results of Official November 8, 1994 Election Ballot Results and Approving Certificate of County Clerk's Result of the Canvass Attached for Council approval is the County Clerk/Recorder's Certificate for Result of the Canvass and the Statement of Vote Cast for the General Municipal Election consolidated with the Statewide General Election of November 8, 1994. It is appropriate at this time to receive and approve this information, for the record. RECOMMENDED ACTION: Adoption of Resolution Declaring Results of November 8, 1994 General Municipal Election Results. ALTERNATIVE COUNCIL POLICY OPTIONS: Acct. No. (if NOT budgeted): N/A Acct. No: Appropriation Requested: N/A Citizen Advised: N/A Requested by: Cathy McKay, City Clerk Prepared by: Marsha Young, County Clerk/Recorder Coordinated with: Charles L. Rough, Jr. Attachments: 1. Certificate of County Clerk, 2. Statement of All Votes ~t, ' CERTIYICATE OF COUNTY CLERK TO RESULT OF THE CANVASS OF THE GENERAL MUNICIPAL ELECTION NOVFAVIBER 8, 1994 STATE OF CALIFORNIA COUNTY OF ME~OCINO ) )ss ) I, MARSHA A. YOUNG, County Clerk of said County, do hereby certify that I did canvass the returns of the vote cast in the General Municipal Election held November 8, 1994, and consolidated with the General Election, in the City of Ukiah, and that the Statement of the Vote Cast, to which this certificate is attached, shows the whole number of votes cast in each consolidated precinct in said City and the totals shown for each candidate are full, true and correct. WITNESS MY HAND AND OFFICIAL SEAL this 29th day of November, 1994. (SEAL) -- **** OFFICIAL STATEMENT OF VOTES CAST AT THE GENERAL ELECTION, NOVEMBER 9,1994 CITY OF UKIAH Mayor Councilmember Number 41.805.001 ER uT uT RF JI SH oR ~ge G R R E M E B I N N D R E S 0 0 M I R T U U S A D T E T T C S A R H T N E P N I D E E N M R R I A E .V C T L I 0 E E 0 D T N R N ~ E T E I ~ONSOL. PREC. NO. 200001 502 225 44.8% 16C IOQ 97 12~ CONSOL. PREC. NO. 200002 672 317 47.1% 217 14~ 145 144 :ONSOL. PREC. NO. 200003 67~ 380 55.9% 27~ 164 211 201 ;ONSOL. PREC. NO. 200004 91~ 466 51.0% 346 23~ 27C 20~ CONSOL. PREC. NO. 200005 797 484 60.~ 34E 284 285 19~ CONSOL. PREC. NO. 20000~ 8~ 450 51.5~ 329 215 227 21~ CONSOL. PREC. NO. 20000? 683 392 57.3~ 287 213 21~ 165) CONSOL. PREC. NO. 20000~ 707 459 64.9~ 327 235 25~ 237 ! CONSOL PREC. NO. 20000~ 875 400 45.~ 288 194 201i 190 CONSOL. PREC. NO. 20001£ 761 422 55.4~ 301 19~ 230 19~ ~BSENTEE GROUP 002 0 0 0.0~ 0 C 0 0 ~BSENTEE GROUP 004 0 796 0.0~ 455 34~ 365 340 CONSOL. PREC. NO. 999101 5 1 20.0~ 0 C'0 0 w*ww T 0 T A L S **** 7467 4792 64.1~ 3331 2336 2500 2212 , I - SUMMARY **** OFFICIAL STATEMENT OF VOTES CAST AT THE GENERAL ELECTION, NOVEMBER 9,1994 CITY OF UKIAH Mayor Councitmember ~ge Nun~er 42.1705.00 R T T F J S R E U U R I H 0 G R R E M E B I N N D R E S 0 0 M I R T U U S A D T E T T C S A R H T N E P N I D E E N M R R I A E · V C T L I 0 E E 0 D T N R N E T E R A S G E I total Votes Cast 7467 4792 64.1~ 3331 233E 2500 2212 Legislative Districts I 1st Congressional Dist 7467 4792 64.1~ 3331 233E 2500 2212 2nd State Senator Dist 7467 4792 64.1% 3331 2336 2500 2212 t 1st State Assembly Dist 7467 4792 64.1% 3331 2336 2500 2212 Supervisoria[ Districts 1st Supervisorial Dist 5 1 20.0% 0 0 C 0 2nd Supervisoria[ Dist 7462 3995 53.5% 2876 1992 2135 1872J 3rd Supervisorial Dist C C 0.0% 0 0 C 0 j 4th Supervisoria[ Dist C 0 0.0% C 0 C 0 5th Supervisoria[ Dist C 0 0.0% 6 0 C 0 Municipalities ;ort Bragg C 0 0.0~ C C 0 0 ~oint Arena 0 0 0.0~ C ~ 0 Jkiah 7467 3996 53.5~ 287~ 1992 2135 1872 diltits 0 O 0.0~ O C 0 Jnincorporated 0 0 0.0, 0 C 0 C 796 0.0, 455 34' 365i 34C Jnapportioned2heck Total AVs 74670 4792 64.1, 3331 i;;I 250i 2212 Votes Cast at Polls 7462 3995 53.5~ 2876 213 1872 ~ ~bsentees 5 797'****~ 455 344 365t 340 2VERALL TOTAL 7467 4792 64.1~ 3331 2336 2500 2212 / 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 0.4 25 27 28 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH DECLARING RESULTS OF MUNICIPAL ELECTION WHEREAS, it appears that Notice of Election was fully and legally given, that voting precincts were properly established, and that in all respects said election results were received and canvassed, and the returns thereof made, determined and declared in time, form and manner as .required by the laws of the State of California providing for and regulating Municipal Elections in cities of the General Law Class, and WHEREAS, the City Council of the City of Ukiah has reviewed the returns from the November 8, 1994 General Municipal Election based on the ballot count provided by the County Clerk of Mendocino County pursuant to Resolution No. 94-57 of the City Council of the City of Ukiah, and WHEREAS, subject to receipt of the Certificate of the County Clerk of the result of the County Clerk's canvass of the Consolidated Election Results for the November 8, 1994 General Municipal and Statewide General Election, the City Council finds as a result of said count and review that the number of votes cast, the names of the persons voted for, and other matters as required by law are as hereinafter stated, NOW, THEREFORE, it is hereby resolved, determined and declared as follows: That the General Municipal Election was held and conducted in the City of Ukiah on Tuesday, November 8, 1994, in time, form and manner prescribed by law; IT IS FURTHER RESOLVED, that at said General Municipal Election held in the City of Ukiah, November 8, 1994 the following persons were elected to the following offices respectively: FRED SCHNEITER was elected Mayor of the City of Ukiah for the full term of two years from and after November 8, 1994, and until a successor is elected and qualified. SHERIDAN MALONE was elected a member of the City Council for the full term of four years from and after November 8, 1994, and until a successor is elected and qualified. JIM MASTIN was elected a member of the City Council for the full term of four years from and after November 8, 1994, and until a successor is elected and qualified. PASSED AND ADOPTED this 21st day of November, 1994, by the following roll call vote: 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk Cathy McKay Mayor Fred Schneiter Item No: 5c Date · 12/21/94 AGENDA SUMMARY REPORT SUBJECT: Set Date of January 28, 1995 for a Public Hearing to Discuss a Possible Adjustment in Eletric Utility Service Rates. REPORT: As a result of the Electric Utility Workshop held on November 29, 1994, it was determined that an increase in operating revenues would be required in Fiscal Year 1994-1995. It was determined that a discussion of the various revenue adjustment alternatives should be discussed at a Public Hearing. Therefore, staff would request that a Public Hearing be held on January 18, 1995 for discussion and possible action of this issue. RECOMMENDED ACTION: Set Date of January 18, 1995 for a Public Hearing to Discuss Possible Adjustments in Electric Utility Service Rates. ALTERNATIVE POLICY ACTION: Select an Alternate Date for the Public Hearing. Acct. No. (if NOT budgeted) · N/A Acct. No.' N/A Appropriation Requested: N/A ( if budgeted) Citizen Advised: N/A Requested By: Darryl L. Barnes, Public Utilities Director Prepared By: Darryl L. Barnes, Public Utilities Director ~/f/~(~)~4*f~-,------~ Coordinated With: Charles L. Rough Jr., City Manager Attachments: None . /1. , , APPROVAi~ / ITEM NO. 5d DATE: DECEMBER 21, 1994 AGENDA SUMMARY REPORT SUBJECT: REQUEST BY MENDOCINO COUNTY SHERIFF'S AIR SQUADRON TO HOLD AIR SHOW AT UKIAH MUNICIPAL AIRPORT Since the beginning of the Annual Air Show, it has had various lead sponsors ranging from the Rotary Club, Lions Club, and the Mendocino County Sheriff's Air Squadron. This year, the Mendocino County Sheriff's Air Squadron is taking lead sponsorship of the event and requesting permission to conduct the Air Show at the Ukiah Municipal Airport on June 10 and 11, 1995. The Air Squadron has demonstrated its ability to conduct a safe, fun and professional Air Show at the Ukiah Airport, as well as providing an event-filled weekend for the non-aviation community and encouraging additional visits and usage of the Airport facility by the public. RECOMMENDED ACTION: Approve request allowing Mendocino County Sheriff's Air Squadron to use the Ukiah Municipal Airport for their 1995 Air Show. ALTERNATIVE COUNCIL POLICY OPTIONS: None. Acct. No. (if NOT budgeted):N/A Acct. No.: Appropriation Requested: N/A (If Budgeted) Citizen Advised: N/A Requested by: Mendocino County Sheriff's Air Squadron Prepared by: Don Bua, Airport Manager 463-6293 Coordinated with: Charles L. Rough, Jr., City Manager Attachments: 1. Letter dated December 1, 1994, from Edward Rantala, MCSAS Commander APPROVED: R: 1LMRPORT:kk AAIRSHOW.95 Mendoci.no County Sheriff's Squadron December 1, 1994 Mr. Charles Rough, Jr. City Manager City of Ukiah 300 Seminary Ave. Ukiah, California 95482 Dear Mr. Rough: The Mendocino County Sheriff's Air Squadron (MCSAS) is requesting the Ukiah City Council allow the Mendocino County Sheriff's Air Squadron's use of the Ukiah Municipal Airport for the 1©th Annual Ukiah Airshow on June 1©th & llth, 1995. The Lions Clubs in Ukiah elected not to sponsor the Air Show in 1995. The MCSAS started and sponsored the Air Show in 1986 and 1987. We would like this tradition to continue. We have assisted the Lions Clubs in all aircraft functions since 1988 and have had 9 continuous safe airshows for our greater community. The MCSAS will provide the million dollar insurance required by the City in the past. Also other non-profit organizations will be allowed to participate. An early reply would be appreciated. Sincerely, Edward Rantala MCSAS Commander P. O. Box 98 · Ukiah, California 95482 ITEM NO. 5e DATE: December 21, 1994 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF FINAL GRANTEE PERFORMANCE REPORT - COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), NUMBER 92-STBG-570, PLANNING AND TECHNICAL ASSISTANCE In May 1992 the City was awarded a Community Development Block Grant (CDBG), Contract Number 92-STBG-570, to complete a needs assessment of the local homeless situation and prepare funding applications for facility or property acquisition/rehabilitation to assist the targeted populations. The grant from the State of California Housing and Community Development (HCD) Department was for $25,000 with a 20% ($5,000) match from the local jurisdiction. The $25,000 grant funds were received in July and the $5,000 was allocated from the Redevelopment Housing Setaside in 1993. In October 1993, Kiichli and Associates was contracted' to assist in completing the grant components. The funding applications portion of the grant was fulfilled with submittals to the State and Federal governments in February and July, though neither has been funded to date. The needs assessment study was concluded in July with public input received and Council consideration held at the July 20 and August 3 City Council meetings. The final action necessary to closeout the grant with HCD is the City Council's approval of the Grantee Performance Report. The report is inclusive of all types of CDBG activities and thus some of the components are not applicable to the "Planning and Technical Assistance" grant we received, though they are to be included with the transmittal. Staff recommends the City Council, by minute action, approve the Final Grantee Performance Report for the City's Community Development Block Grant, No. 92-STBG-570. RECOMMENDED ACTION' Approve Final Grantee Performance Report for Community Development Block Grant, No. 92-STBG-570. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine report will not be submitted and do not approve. 2. Determine report must be modified, identify desired changes, and approve report as amended. Acct. No. (if NOT budgeted)' Acct. No.- Appropriation Requested: (if budgeted) Citizen Advised: N/A Requested by: California State Department of Housing and Community D.ey~elo~rlt , Prepared by: Michael F. Harris, AICP, Assistant to the City Manager ~ ~,~~ Coordinated with: Charles L. Rough, Jr., City Manager Attachments: ,~ 1; ~ ~ta~e/CDBG Program Grantee Performance Report, pages 1-15. C-'~arles L. Roug[~, Jr. City Manager mfh:asr STATE CDBG PERFORMANCE REPORT 12/21/94 STATE CDBG PROGRAM COVER SHEET GRANTEE PERFORMANCE REPORT 1. Name of Grantee: CITY OF UKIAH ,, la. Grant Agreement Number: 92-STBG-570 2. Address of Grantee: 300 SEMINARY AVENUE UKIAH, CA 95482 · The grantee's authorized official representative certifies that: a · To the best of its knowledge and belief, the data in this report was true and correct as of the date of the report in Item 6. b . The records described in Chapter III of the Grant Management Manual are being maintained and will be made available upon request. 4. Typed Name and Title of Chief Executive Officer or Designee CHARLES L. ROUGH, JR., CITY MANAGER 5. Signature of Chief 'Executive Officer or Designee 6. Date 12/22/94 III-A-2 H ' ~! LL t--- 0 M I--.I I--- 0 I.z.I 0 ~ ~'- ¢.~ I--Z I,--4 {.Jo ~ 0 ~-- 0 14. I-" 0 ~--'~ 0 ~ · · STATE CDBG PROGRAM PART IV - PROGRESS ON ECONOMIC DEVELOPMENT ACTIVITY 1. NAME OF GRANTEE CITY OF UKIAH 2. GRANT NUMBER 3. ACTIVITY NAME N/A 92-STBG-570 4. TYPE OF ACTIVITY (Business loan or Infrastructure grant ) N/A NUMBER: 5. BASELINE EMPLOYMENT AT THE TIME OF THE CDBG AWARD. PROVIDE THE NUMBER OF EMPLOYEES AT THE DATE OF THE CDBG AWARD. 6. PERMANENT JOBS a. Created b. Retained NUMBER NUMBER TARGETED INCOME 7. OTHER FUNDS LEVERAGED BY ACTIVITY SOURCE AMOUNT NATURE OF OTHER COMMITMENTS a. Private Funds b. Public Funds 8. PROBLEMS ENCOUNTERED · III-A- 11 PART V SUMMARY OF GRANTEE EQUAL OPPORTUNITY EFFORTS · . . . NAME OF GRANTEE CITY OF UKIAH PERIOD COVERED BY THIS REPORT 5/5/92- 3/31/94 2. CONTACT PERSON PHONE NUMBER MICHAEL HARRIS (707) 463-6200 4. GRANT AGREEMENT NUMBER 92-5~.BG-570 PROVISION OF SERVICES, FACILITIES, AND IMPROVEMENTS PLANNING STUDY, SURVEYS,,CONDUCTED, DATA ANALYS~S, REPORT PREPARATION'. 6. PROVISION OF EMPLOYMENT OPPORTUNITIES PROSPECTIV~E'INTERVIEWS~i,WERE, SOLICITED IN AN OPEN TARGETED MANNER. SOCIAL SERVICES CONTACTS WERE UTILIZED TO INCREASE OPPORTUNITIES FOR LOW/MODERATE INCOME INTERVIEWS. . USE OF SMALL, MINORITY, WOMEN, AND LOCAL CONTRACTORS PRIME CONTRACTOR WAS KIICHLI AND ASSOCIATES. OWNER IS A WOMAN WITH ONE WOMAN EMPLOYEE. TOTAL OF $30,000 PAID TO KIICHLI AND ASSOCIATES. · FAIR HOUSING ACTIVITIES ENTIRE STUDY WAS TO DOCUMENT THE HOMELESS SITUATION WITHIN THE CITY. REPORT ADDRESSES HOUSING ISSUES THROUGHOUT THE COMMUN ITY. III-A-13 PART 'VI I I - EMPLOYMENT REPORT Emp'loyment Report' Page 1 Grantee CITY OF UKIAH Employer Grant No. 92-STSG-570 Period Covered by This Report: Instructions: Complete items 1, 2, 3 and 4 to be completed annually by June 30. Information is cumulative from the date the State signs the grant agreement. JOB RETENTION INFORMATION FOR ECONOMIC DEVELOPMENT ACTIVITIES Indicate current positions in your firm that were retained as a result of any economic development activity funded with the grantee's Community Development Block Grant from the Department. (Attach additional sheets as needed.) # of Jobs Job Title F/T P/T Rate of Pay Reason Job Retained 1. 2. 3. 4. 5. 6. Total III-A-20 Employment Report NA Page 2 Grantee CTTY OF llKTAI-I Employer Grant No. q?_qTRr. ~7h Period co%~r-ea-B~vthis Report: 2. JOB CREATION INFORMATION FOR ECONOMIC DEVELOPMENT ACTIVITIER List each job that was created as a result of any economic development activity funded by the grantee's Community Development Block Grant from the Department. (Attach additional sheets as necessary.) # of Jobs Job Title F/T P/T Rate of Pay Reason Job Created 1. 2. 3. 4. 5. 6. Total . TRAINING AND RECRUITMENT EFFORTS Describe briefly any special training, recruitment or placement effort your firm has used and any problems you have had that prevented you from meeting the job creation and retention goals included in your memorandum of agreement with the city/county. Date'of Report' III-A-21 Employment Report NA Page 3 Grantee CITY OF UKIAH Emptoye~ Grant No. 92-STBG-570 Period Covered by this Report: · EMPLOYEE VERIFICATION This is a cumulative report on employee hires (or retentions) since the date of the executed grant agreement. Please indicate the hire date, whether or not the employee was referred by a job training agency, the job title, pay rate, and total hours accumulated to date. An annotated payroll may substitute for this report. 2. 3. 4. 5. 6. Total Hire Job Pay PIC hour EmDloyee Date Title Rate Referral? qb It,s (Name & Title of person preparing report) (Signature) (Date) III-A-22 STATE CDBG PROGRAM PART IX- REGULATORY COMPLIANCE 1. NAME OF GRANTEE CII¥ 0F UKIAH 2. GRANT AGREEMENT NUMBER 92-STBG-570 3. Davis-Bacon and Other State and Federal Labor Laws N/^ 4. NEPA/CEQA and Other Environmental Laws FINDING OF EXEMPTION - JUNE 17, 1992 III-A-24 Name of Grantee CITY OF UKIAH Grant Agreement Number 92-STBG,-570 5. The Federal Uniform Relocation Act requires Grantees to minimize displacement. All efforts should be made to minimize permanent dislocation. (include number of house- holds displaced and What efforts were taken to minimize displacement). a . N/A Temporary Relocation Number of Households Temporarily Displaced: CDBG Amount Budgeted: $ CDBG Amount Expended to date: $ Does the Grantee have a CDBG approved Temporary Relocation Plan?: ,yes no b . N/A N/A Real Property Acquisition: Indicate type of property acquired. Vacant Site Residential $ Commercial $ Agricultural $ Industrial $ Appraised Value: $ CDBG Amount Expended to date of Acquisition Were CDBG'Real Property Acquisition Guidelines Followed? / yes no c. Permanent Relocation Number of Households Benefits including moving costs N/^ Owners Relocated Renters Relocated TOTAL: Were CDBG Relocation Assistance.Guidelines followed? yes no III-A-25 6. Other Laws N/A III-A-26 Grantee Name: ... Date of Report: Part X Program Income Sources and Uses Report General, Native American, Economic Development Allocations and Revolving Loan Funds N/A CITY OF UKIAH Report Period: July 1, _____ - June 30, DECEMBER 22a_1994 A ]roved Reuse Pla Total Program Income generated by Open Grants, Closed Grants and Revolving Loan Funds During the Report Period: SECTION I. PROGRAM INCOME ACTIVITY REPORT A. B. C. D. E. F. G. Grant No./Activity PI Received Pl Disbursed PI Disbursed to Total PI Eligible Activity National During for Current RLF Received Since Regulation Section No. Objective Report Period Grant Activities Effective Date ~ ~--------.~ of Grant SECTION Il. REVOLVING LOAN FUND ACTI~TY REPORT A. B. C. D. E. F. G. H. Revolving Loan Fund PI Beginning P! Received PI Disbursed PI Disbursed PI Ending Eligible National Activity Balance During Report for Loan for Non- Balance Activity Objective Period Activity Revolving Regulation Activity. Section No. *Effective Date of Grant ia the date ~t:~rnn~.d nn riaht hand ~m e;el~* ~tr e*~.A...~ REV: 09/! 9/94 SECTION III. GRANTEE CERTIFICATION - FOR ECONOMIC DEVELOPMENT ACTIVITIES AND ACCURACY OF REPORT If program income funds have been expended for any economic development 'activity, grantee hereby certifies that an "appropriate" determination was made concerning the need for CDBG funds. This certification indicates that such a determination was made, that this report is true in all respects and that all program income expenditures were for a CDBG eligible activity which addresses a national objective. Authorized Signature N/A. Title Date III-A-29 ITEM NO. 5f DATE: DECEMBER 21, 1994 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID TO EDWARD R. BACON, COMPANY FOR NEW 100 GALLON CAPACITY, DIESEL POWERED AND HEATED PAVEMENT CRACK SEALANT MELTER/APPLICATOR In response to the City's Request for Bids, three (3) bids were received and opened on December 13, 1994 for providing a new 100 gallon capacity, diesel powered and heated pavement crack sealant melter/applicator; one of the bids received was a No Bid. This unit has been programmed for acquisition by the Road Division and was funded in the 1994/95 Fiscal Year Budget at $24,000 under account 100-3110-301. This unit will be used to perform asphalt crack sealing on the City's roads and will be a major workhorse in the City's street maintenance efforts. The bids have been evaluated and staff has found that the low bid unit from Edward R. Bacon, Company, at a cost of $22,737.00 including sales taxes substantially meets the bid specifications. The bid tabulation is attached. RECOMMENDED ACTION: Award bid to Edward R. Bacon, Company, for new 100 gallon capacity diesel powered and heating pavement crack sealant melter/applicator in the amount of $22,737.00 including sales tax. ALTERNATIVE COUNCIL POLICY OPTIONS: Not award bids. Acct. No. (if NOT budgeted):N/A Acct. No.: 100-3110-301 Appropriation Requested: N/A (If Budgeted) Citizen Advised: N/A Requested by: Rick H. Kennedy, Director of Public Works/City Engineer Prepared by: Rick H. Kennedy, Director of Public Works/City Engineer Coordinated with: Charles L. Rough, Jr., City Manager Nora Kennedy, Purchasing/Warehouse Supervisor Attachments: 1. Bid Tabulation 2. Low Bid Quotation APPROVED: (/~~ J- ~~~. R:I\PW:kk ABACON TO: EDWARD IL BACON CO. 8720 Fruitridge Road Sacramento, CA 95826 QUOTATIONS ARE REQUESTED FOR THE FOLLOWING ITEMS: QUANTITY TERMS: DEL. TO: 3)0 St'~t asr)A Ukiah CA 95482 Phone '~07-463..62(;0 ----7 ~ ~: i REQUEST FOR QUOTATION DEL. DATE: THIS IS NOT AN ORDER ,,DATE: 11/30/94 REq. NO. E 12014 BIDS WILL BE RECEIVED UNTIL 2:00 p.m. December 13, 1994 AT THE OFF~C~ OF THE crrv CLERK 300 SF_MN',,L,~RY AVE. CITY of ~ BY: Cathy McKay ALL QUOTATIONS SHALL B[ UNIT PRICE New 100 Gallon Diesel Powered and.Heated Pavement Crack Sealant 21,2 0 0. Melter/Applicator with Air Compressor as. per attached City of Uldah specifications. BERRY BMA100D PLUS TAX JOINT/CRACK SEALER ***THE SHOE BOX IS NOT REQUIRED WITH THE SUPPLIED WITH THE HEATED HOSE SYSTEM UNIT. ***FUEL CAPACITY IS 35 GALLONS WITH UNIT ***INCLUDES "HOT LANCE" NET 30 CITY OF UKIAH 45-60 DAYS ARO B~DER: EDWARD R. BACON CO BY: JACK L. COOK , T~LE: SALES MANAGER phone: 91~-~3-8250 DATE/BID: 12/8/94 F.O.B. UKIAH, CA. TOTAL 21,200.00 TERMS: 1. Right is reserved to reject any and all bids. 2. Right/la reserved to accept separate Items unless specifically dehled by bidder. 3, In CASE OF DEFAULT, the City o! Uldah may procure the Items quoted on from other · sources and hold the ortginai bidder liable for any Increased costs. 4, All substltul~ons shall show manufacturer's name, ¢ataJog number and compara~e specs. 5. The price, terms, delivery point, and delivery date may Individually or colleclNely be the basis of the awamlng o1' the bid. 6. ALL QUOTATIONS MUST BE SIGNED. OPENING DATE and TIME "MUST' be prominenlJy displayed on submitting eft/elope. 7. In submitting the above, the vendor agrees that the acceptance o1' any or ail quotations _ by the City of Ukiah. within 30 clays constl~tes a cona-act. ITEM NO. 59 DATE:DECEMBER 21, 1994 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION AMENDING RESOLUTION 95-6, INCORPORATING REFERENCE TO PUBLIC RESOURCES CODE SECTION 50000 TO APPROVAL OF M&M FEED COMPOSTING FACILITY On July 20, 1994 Vice-Mayor Richard Shoemaker requested that the City Council endorse an Option 9 Funding proposal submitted by Martin Milech, owner of M&M Fee and Supply, to build and operate a permitted compost facility at the Guntly Ranch. At that time, the Council adopted Resolution 95-6 (attached) supporting the proposed M & M Feed Compost Facility. On November 1, 1994, Staff received a letter from Paul Caylor, Solid Waste Division of Mendocino County, requesting the City approve the proposed composting facility. Under state law, this operation would be a "solid waste facility" and must be consistent with the solid waste plans of the entire county. Public Resources Code Section 50000 specifically requires that any solid waste facility be approved by the county and the majority of the cities. The purpose of this requirement is to ensure coordinated solid waste planning among all jurisdictions, and to protect an adjoining jurisdiction from adverse impacts. According to Mr. Caylor, the previously adopted Resolution 95-6 does not sufficiently satisfy state law, without the incorporation of the reference to "Public Resources Code Section 50000". Staff, therefore, respectfully requests that Council approve an amendment to Resolution 95-6 (attached) approving the M&M Fee Composting Facility pursuant to Public Resources Code Section 50000. RECOMMENDED ACTION: City Council adopt the resolution amending Resolution 95-6, incorporating reference to Public Resources Code Section 50000 in approving the M&M Feed Composting facility at the Guntly Ranch in Mendocino County. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine that approval of the facility is not appropriate at this time. 2. Adopt resolution with revisions. Acct. No. (if NOT budgeted):N/A Acct. No.: N/A Appropriation Requested: N/A (if budgeted) Citizen Advised: N/A Requested by' Sue Goodrick, Public Works Administrator Prepared by: Sue Goodrick, Public Works Administrator Coordinated with: Charles L. Rough, Jr., City Manager Attachments: 1. Resolution 2. Resolution 95-6 3. Letter from Paul Caylor dated November 1, 1994 APPROVED: R: I \LANDFILL:kk AMM.FEE 1 5 6 ? $ 9 10 11 12 15 16 17 18 19 20 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH SUPPORTING THE PROPOSED M&M FEED COMPOST FACILITY WHEREAS; composting of yard waste and other organic materials is an essential component of the AB 939 waste diversion plans of Mendocino County; and WHEREAS; the availability of high quality compost is an important benefit to Mendocino County's agriculture; and WHEREAS; commercial composting will create jobs and income for the local economy; and WHEREAS; there is a critical need in Mendocino County for permanent composting facilities that will operate in compliance with all local and state regulations; and WHEREAS; M&M Feed is an experienced local compost maker; and WHEREAS; M&M Feed has proposed a commercial composting facility at the Guntly Ranch in Mendocino County, submitted detailed plans for this facility, and applied for the necessary permits; and WHEREAS; pursuant to Resolution 95-6, the Ukiah City Council commends the initiative shown by M&M Feed in its proposal, supports the project in concept, and urges local, state and federal regulatory and financial agencies to proceed with all possible speed in processing the necessary permits and applications for this project; and WHEREAS; Public Resources Code Section 50000 requires that any new solid waste facility be approved by the county and the majority of cities, for the purpose of coordinated solid waste planning; and . WHEREAS; composting facilities are defined by state law as solid waste facilities' NOW, THEREFORE, BE IT RESOLVED that: 1. City of Uki~ Resolution 95-6 is superseded by this resolution. 2. The Ukiah City Council has examined the site identification and description of the M&M /// 1 2 3 5 6 7 8 9 10 11 12 13 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Feed Composting Facility and gives its approval of the facility pursuant to Public Resources Code Section 50000 for the specific and limited purpose of issuance of a solid waste facility permit. .PASSED AND ADOPTED this day of , 1994 by the following roll call vote: AYES: NOES: ABSENT: Mayor Fred Schneiter ATTEST: City Clerk Cathy McKay B:I~R. ESI COMPOST.MM RESOLUTION NO. 95-6- RESOLUTION OF~IE CITY. COUNCIL OF ~ CITY OF UKIAH SUPPORTING T~ PROPOSED H & H FEED COHPOST FACILITY WHEREAS; composting of yard waste and other organic materials is an essential component of the AB 939 waste diversion plans of Mendocino county~ and 9 10 11 12 1§ 16 17 18 19 20 22 WHEREAS; the availability of high quality compost is an important benefit to Mendoclno County's agriculture; and WHEREAS; commercial composting will create jobs and income for the local economy; and WHEREAS; there is a critical need in Mendocino County for permanent composting facilities that will operate in compliance with all local and state regulations; and WHEREAS; M & M Feed is an experienced local compost maker; and WHEREAS; M & M Feed has proposed a commercial composting facility at the Guntley Ranch in Mendocino County, submitted detailed plans fo~ this 'facility, and applied for the necessary permits: THEREFORE BE IT RESOLVED that th6 Ukiah City Council commends the initiative shown by M & M Feed in its : proposal, supports the project in concept, and urges local, state and federal regulatory and financial agencies to 23 24 proceed with all possible speed in processing the necessary permits and applications for this 'project. 25 26 IIII 27 28 2 3 4 5 6 7 8 9 10 11 PASSED AND ADOPTED this 20th day of July, 1994 by the following roll call vote: AYES: Councilmembers Mastin, Wattenburger and Mayor Schneiter. NOES: None. Malone, Shoemaker, ABSENT: None. ATTE.~.'"/ City Cl~rk/ .athy'~c.~ay M yor Fre~F Schneiter 13 14 15 16 '17 18 '19 20 21 22 23 24 .25 26 27 28 · . . .. .' . . , PAUL CAYLER ~ Direc{'Of RANDALL S. FORBES Operations Manager SOLID WASTE DIVISION 559 LOW GAP ROAD UKIAH, CALIFORNIA 95482 (707) 463-4078 FAX: (707) 468-3427' November 1, 1994 Charles Rough City Manager City of Ukiah 300 Seminary Ave. Ukiah, CA 95482 Re: Approval of solid waste facilities permit for M&M Feed composting facility. Dear Mr. Rough: A major composting facility has been proposed by M&M Feed for the Guntly Ranch near Potter Valley. Under state law, this operation would be a "solid waste facility" and must be consistent with the solid waste plans of the entire county. Public Resources Code Section 50000 specifically requires that any solid waste facility be approved by the county and the majority of cities. The purpose of this requirement is to ensure coordinated solid waste planning among all jurisdictions, and to protect an adjoining jurisdiction from adverse impacts. The requirement exists that the project be submitted by the County to each city for approval or disapproval. The purpose of this letter is requested that your City Council take up this matter at the earliest possible time. Enclosed is the "site identification and description" submitted by M&M Feed to the Board of Supervisors. Also enclosed is a draft resolution that your Council could use if it wishes to give its approval. Under Public Resources Code Section 50000, your city will be deemed to have given its approval if it does not act within 90. days of your receipt of this letter. If you disapprove the facility, you are required to mail a notice of the decision to the applicant within 10 days. If you approve the facility by passage of a resolution, please mail it to the Local Enforcement Agent, Division of Environmental Health, County of Mendocino, 880 N. Bush Street, Ukiah, CA 95482. Please be advised that an application to the County of Mendocino for a use permit has also been applied for, and that a thorough review of all land use issues has been made in connection with that application. The issuance or denial of a use permit is a separate process that is the sole responsibility of the County. Thank you for your cooperation in this matter. ' ~Pau, Ce~ctor Enclosure: Site Identification & Description, M&M Feed composting facility draft resolution of approval. CC' John Morley, Environmental Health File M & M Feed 74540 Hill Road, Covelo, CA 95428 October'21, 1994 Board of Supervisors County of Mendocino 301 S. State Street Ukiah, CA 95482 RE: Request for approval of M & M Feed composting facility site identification and description as required by Public Resources Code Section 50,000(b). Dear Supervisors: Pursuant to Public Resources Code Section 50,000(b), I am submitting for approval the following site identification and description of my proposed composting facility, to establish conformity with the overall solid waste plans of the county. M & M Feed - Martih Mileck Composting facility Location: Guntly Ranch, via private road, 1 1/4+- mile northeast of the h~tersection of East Side Potter Valley Road and State Highway 20. Total acreage: 12.5+- acres of 4,000 acre ownership M & M Feed proposes to compost municipal organic material and agricultural biomass on 12.5 acres on the Guntly Ranch. The 4,000 acre Guntly Ranch is'devoted to range land for cattle, crop production and ti~nber land. The operations area is located on top of a northwest trending ridge line about 700 feet elevation higher than, and one mile distm~t from, the east fork of the Russian River to the west and Cold Creek to the south. The compost pad will encompass about 5.5 acres of the 12.5 acre operations area. Under regulations proposed by the Califonfia Integrated Waste Management Board, the' facility is a "mixed solid waste composfing facility." Feedstock consists of ~nanures, -1- Board of Supervisors - October 21, 1994 - 2 municipal green waste, and to a lesser degree, ash, fishery, grocery, restaurant wastes, and other organic materials. The percentage of feedstOCk materials may vary considerably on a daily or weekly basis. Facility design capacity is a maximum 50,000 tons per year incoming material, an average of 200 tons per day, producing approximately 133.2 tons of co~npost per day. Incoming feedstock will be screened~ ground, blended and placed in windrows for 2-3 months until composfing is complete. Windrows will be aerated mechanically and monitored for compliance with temperature and moisture requirements. Amendments will be mixed with composted material to meet customer specifications, followed by weighing and storage in bulk or bags for wholesale sales.. Buildings will be constructed to house equipment maintenance, field office functions and laboratory operations. Site development will require limited tree removal, grading for the operations area, installation of a well(s) and septic system, construction of sedi~nentation and drainage ponds, the compost pad, drainage syste~n, buildings and access roads. Existing site access roads will be extended and itnproved to an all-weather standard. The compost pad will drain into collection ditches to twO sedimentation ponds which drain into two main leachate drainage ponds. During dry weather conditions, leachate will be tracked to the windrows for compost moisture maintenance, used on roads for dust control, or irrigated onto adjoining lands owned by Guntly in a manner to avoid runoff. Resolutions supporting the project have been received from the Mendocino Solid Waste · Management Authority and the City Council of the City of Ukiah. This request for approval is being submitted separately from the application for a use permit. I have been advised that this procedure is necessary in order to obtain a solid waste facilities permit from the Local Enforcement Agent and the California Integrated Waste Management Board. Sincerely, Martin Mileck cc: Pam Townsend, Department of Building & Pl. anning Services John Morley, Enviromnental Health Division -2- DRAFT RESOLUTION APPROVING M&M FEED COMPOSTING FACILITY WHEREAS, composting of yard waste and other organic materials is an esSential component of the AB 939 waste diversion plans of Mendocino County; and WHEREAS, the availability of high-quality compost is an important benefit to Mendocino County's agriculture; and WHEREAS, Public Resources Code Section 50000 requires that any new solid waste facility be approved by the county and the majority of cities, for the purpose of coordinated solid waste planning; and WHEREAS, M & M Feed has submitted a site identification and descriptiol~ of a proposed commercial composting facility at the Guntly Ranch near Potter Valley in Mendocino County, sub~nitted detailed plans for this facility, and applied for the necessary permits; THEREFORE BE IT RESOLVED that [governing body] of [jurisdiction] has examined the site identification and description of the M & M Feed Cmnposting Facility and gives its approval of the facility pursuant to Public Resources Code Section 50000 for the specific and limited purpose of the issuance of a solid waste facility permit. APPROVED AND ADOPTED on this vote on roll call: · , day of 1994, by the following AYES: NOES: ABSENT: ' ATFF_ST: Clerk I'UBLIC I{.ESOURCES CODE ARTICLE 2 CRE~L~kTION OF ANIMAL REFUSE . .. Si~ction 49620., Cremation except in approved crematory. Article £ was added by Stats. 1989, c. 1095, '§ £~. § 49620. Cremation except in approved erema'torY Any person who destroys, or who attempts to destroy, the carcass of any dead animal, or the offal from any slaughter pen, corral, or butcher shop by fire within one-fourth of a mile of any city, town, or village, except in a crematory whose construction and operation are satisfactory to the board of health of the city or the health officer of the town, is guilty of a misdemeanor, punishable by imprisonment in the county jail for not more than one year or by fine of not more than one thousand dollars ($1,000), or by both that fine and imprisonment. (Added by 8tats.1989, e. 1095, § 22.). Historical and Statutory Notes Derivation: Health & S former § 4303, added by Stats. 1939, c. 60, p. 561, § 4303. · ' ... Law Revi~'w Comr~en'taries Review of selected 1989 California legislation.' 21 Pac. L.J. 501 (1990). Section 50000. 50000.5. .., DIVISION,31 WASTE MANAGEMENT FACILITIES Establishment of new sites; certification' by local enforcement agency; city or county approval of site identification and description; judicial or task force review; resolutions. Establishment or expansion of facility; finding of consistency with general plan. Section 50001. Establishment or expansion of solid waste facilities; criteria; exceptions; site identification and description; re- view 50001.2. Joint powers agreements. 50001.5. Enforcement by attorney general. 50002. Exemptions; solid waste facilities; ap- plication of municipal sewage sludge derived fertilizer. Division'31 was added by Stats. 1959, c. 1£~7, § $. 'Cross,Refei. enees .:. Solid waste facilities permits, failure to comply with this ' : "' division, see Public Resources Code § 44009. § 50000. Establishment of new sites; certification by local enforcement agency; city or county approval of site identification and description; judicial or task force review; resolu- tions (a) Until 'a countywide integrated waste management plan has been approved by the California Integrated Waste Management Board pursuant to Division 30 (commencing with Section 40000), no person shall establish a new solid Wfiste facility or transformation facility or expand an existing solid waste facility or transformation facility which will result in a significant increase in the amount of solid waste handled at the facility without a certification by the local enforcement agency that one of the following has occurred: ,. (1) The facility is identified and described in or found to conform with a county solid waste management plan which was in compliance with the law and regulations existing on December 31, 1989, Additions or changes Indicated by underline; deletions .by asterisks * * * 378 S COD~ offal from or village, of the city the county ., both that n of solid exceptions; ription; re- neral. cilities; ap- · 'age sludge ,' or county ew; resolu- : California , 40000), no xisting solid ,unt of solid one of the solid waste · ~er 31, 1989, PUBLIC RESOURCES CODE § 50000 adopted pursuant to former Title 7.3 (commencing with Section 66700) of the Government Code as it read on December 31, 1989. The conformance finding with that plan shall be in accordance with the procedure for a finding of conformance which was set forth in the plan prior to January 1, 1990. (2) The facility is identified and described in the most recent county solid waste management plan which has been approved by the county and by a majority of the cities within the county which contain a majority of the population of the incorporated area of the county, except in those counties which have only two cities, in which case, the plan has been approved by the county and by the city which contains a majority of the population of the incorporated area of the county. (3) Pursuant to the procedures in subdivision (b), the facility has been approved by the county and by a majority of the cities within the county which contain a majority of the population of the incorporated area of the county, except in those counties which have only two cities, ill which case, the facility has been approved by the county and by the city which contains a majority of the population of the incorporated area of the county. (4) The facility is a material recovery facility and the site identification and description of the facility has been submitted to the task force created pursuant to Section 40950 for review and comment, pursuant to the procedures set forth in subdivision (c). For purposes of this paragraph, "material recovery facility" means a transfer station which is designed to, and, as a condition of its permit, shall, recover for reuse or recycling at least 15 percent of the total volume of material received by the facility. (b) (1) The review and approval of a solid waste facility or transformation facility which has not been identified or described in a county solid waste management plan shall be initiated by submittal by the person or agency proposing the facility of a site identification and description to the county board of supervisors. (2) The county shall submit the site identification and description to each city within the county within 20 days from the date that the site identification and description is submitted to the county board of supervisors. The county and each city shall approve or disapprove by resolution the site identification and description within 90 days after the site identification and description is initially submitted to the county or city. Each city shall notify the county board of supervisors of its decision within that 90-day period. If the county or a city fails to approve or disapprove the site identification and description within 90 days, the city or county shall be deemed to have approved the site identification and description as submitted. (3) If a city or county disapproves the site identification and description, the city or county shall mail notice of its decision by first-class mail to the person or agency requesting the approval within 10 days of the disapproval by the city or county, stating its reasons for the disapproval. (4) No county or city shall disapprove a proposed site identification and description for a new solid waste facility or transformation facility or an expanded solid waste facility or transformation facility which will result in a significant increase in the amount of solid waste handled at the facility unless it determines, based upon substantial evidence in the record, that there will be one or more significant adverse impacts within its boundaries from tile proposed project. (5) Within 45 days of a decision by a city or county to disapprove a site identification and description, ur a decision by tile board not t, concm' in tho issuanc~.~ of a pm'mit pursuant to Section 44009, any p~rson may file with tile superior court a writ of mandate for review of the decision. The evidence before tile court shall consist of the record before the city or county which disapproved the site identification and description or the record before the board in its determination not to concur in issuance of the permit. Section 1094.5 of the Code of Civil Procedure shall govern the proceedings conducted pursuant to this subdivision. (c) To initiate the review and comment by the task force required by paragraph (4) of subdivision (a) and subdivision (d), the person or agency proposing the facility shall submit the site identification and description of the facility to the task force. Within 90 days after the site identification and description is submitted to the task force, the task force shall meet and comment on the facility in writing. Those comments shall include, but are not limited to, the relationship between the proposed new or expanded material recovery facility and the requirements of Section 41780. The task force shall transmit those comments to the applicant, to the county, and to all of the cities in the county. (d) On or before February 1, 1991, each county, by vote of the board of supervisors and the majority of the cities in the county containing a majority of the population of the incorporated area of the county, except in those counties which have only two cities, in which case the vote is subject to approval of the city whtch contains a majority of the population of the Incorporated area of the county, shall adopt two resolutions after holding a Imbllc hearing. One resolution shall address solid waste trausfer facilities which are designed to, and, as a condition of their permits, shall, recover for reuse or recycling less than 15 percent of the total volume of material received by the facility and which serve more than one Jurisdiction. The second resolution shall address solid waste transfer facilities which are designed to, Additions or changes Indicated by underline; deletlons~by asterlske * * * 3?9 ITEM DATE AGENDA SUMMARY REPORT SUBJECT: REPORT PER ARTICLE 2, SECTION 1522, PARAGRAPH 3, AWARD OF BID FOR ONE USED MID-SIZED 4 DOOR SEDAN IN THE AMOUNT OF $9,899.00, (INCLUDING TAX, REGISTRATION, SMOG, OWNERSHIP DOCUMENTS AND TRANSPORTATION CHARGES). A Request for Quotation (RFQ) through the informal bid process (under $10,000) for one new or used mid-sized 4 door sedan was written to provide a sedan for the detective unit of the Ukiah Police Department. It has been budgeted in the 1994/95 Fiscal Year under the account number of 100-2001-698 total amount budgeted $12,000.00. The City sent an RFQ to seventeen (17) new and used car dealers and three (3) bids were returned. The bids were opened by the Purchasing Department on November 1, 1994, at 1:00 p.m. The bids were evaluated by Staff and the iow evaluated bidder was Ken Fowler Motors, with a total bid of $9,899.00. A Purchase Order has been issued. RECOMMENDED ACTION: No Action Required ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Acct. No. (if NOT budgeted): N/A Acct. No.: 100-2001-698 Appropriation Requested: N/A (if budgeted) Citizen Advised: N/A Requested by: Mickey DeWaa~l.,, Equipment Maintenance Mechanic Prepared by: Nora Kennedy,'~urchasing Warehouse Supervisor Coordinated with: Charles L. Rough, J~. City Manager, Fred Keplinger, Police Chief and Gordon Elton~kDirector of Finance Attachments: None ~' APPROVED: ITEM NO. 5i DATE :December 21, 1994 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION AMENDING RESOLUTION NO. 95-16, AUTHORIZING LEASE AGREEMENT, SIGNATORIES, AND NOTICE OF INTENT TO BE REIMBURSED The City Council, at your September 21, 1994 meeting, adopted Resolution 95-16, authorizing the execution of a lease purchase agreement with Municipal Leasing Associates for various equipment. The breakdown of costs that was attached to the September 21,1994 staff report, identified the total cost as $554,500; however, Resolution 95-16, when it was adopted, listed in error, the cost as $544,500. Staff is requesting City Council approval to amend Resolution No. 95-16 to correct the error, so that all necessary documents associated with the lease purchase are in order. RECOMMENDED ACTION: City Council adopt Resolution Amending Resolution No. 95-16, Authorizing Lease Agreement, Signatories, and Notice of Intent to Be Reimbursed. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determined amendments are not necessary at this time. Acct. No. (if NOT budgeted): N/A Acct. No.' Appropriation Requested: N/A (if budgeted) Citizen Advised: N/A Requested by: Prepared by: Charles L. Rough, Jr., City Manager Attachments' 1. Resolution for adoption 2. Staff R~Iport, dated September 21, 1994 R:4/CM ASR9516 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 95- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING RESOLUTION NO. 95-16, AUTHORIZING LEASE AGREEMENT, SIGNATORIES, AND NOTICE OF INTENT TO BE REIMBURSED WHEREAS, City of Ukiah, County of Mendocino, State of California, ("City") is duly authorized and existing under the laws of said State; and WHEREAS, the City has entered or will enter into agreements for the acquisition of miscellaneous equipment ("Property") all in accordance with applicable public contract codes; and WHEREAS, the governing body has determined it is in the best interests of the City and the citizens it serves to secure lease-purchase financing to provide moneys in the approximate amount of $554,500.00 necessary to pay for the Property; and WHEREAS, Municipal Leasing Associates, Inc. ("Corporation") has offered the City a cost effective lease-financing arrangement requiring periodic rental payments including principal plus interest computed at a 6.30% annual percentage rate; and NOW, THEREFORE, BE IT RESOLVED that the City Manager acting alone be hereby authorized in the name and on behalf of City to enter into binding agreements with the Corporation for leasing the Property upon such terms as may seem advisable to said officer, and to execute, as agent for the City, all necessary agreements including, but not limited to, a lease/option agreement, purchase (agency) agreement, investment agency agreement, custodial agreement, acknowledgment of assignment and acceptance certificate. The City Manager is also authorized to accept or direct delivery of the Property. The authority given hereunder shall be deemed retroactive and any and all acts authorized hereunder performed prior to the passage of this resolution are hereby ratified and affirmed. BE IT FURTHER RESOLVED that the City of Ukiah declares its official intent to be reimbursed from the proceeds of the lease/option agreement approved hereby for a 1 2 3 4 5 6 7 8 9 10 11 12 15 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 maximum principal amount of $554,500.00 of expenditures occurring no earlier than sixty days prior to the adoption of this resolution. All reimbursed expenditures will be capital expenditures as defined in Section 1.150-1(b) of the Federal Income Tax Regulations. BE IT FURTHER RESOLVED that this approved lease financing be designated as a qualified tax exempt obligation pursuant to Section 265(b) of the Internal Revenue Code of 1986 (as amended) and the authorized officer be directed to execute the "Designation of Qualification" document. PASSED AND ADOPTED this 21st day of December, 1994, by the following roll call vote: AYES: NOES: ABSENT: ATrEST: Cathy McKay, City Clerk R:4/Res Lease.2 Fred Schneiter, Mayor ITEM NO. 6h DATE: September 21, 1994 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION AUTHORIZING LEASE AGREEMENT, SIGNATORIES, AND NOTICE OF INTENT TO BE REIMBURSED The 1994-95 fiscal year budget includes the financing of variods new equipment purchases. A proposal for lease financing from WestAmerica Bank and Municipal Leasing Associates, with very competitive rates, has been reviewed by the Finance Department staff. The following is a list of the equipment to be financed as approved within the current year's budget. PROPOSED DEBT INTEREST RATE ANNUAL PAYMENTS Fire Engine #5 6.15% $61,003 Street Equipment 6.30% $41,704 Purchasing Improvements 6.20% $13,536 Parks Garbage Truck 6.20% $ 7,950 Attached is a resolution for your consideration to authorize a lease agreement with Municipal Leasing Associates. Staff recommends your approval of this resolution. RECOMMENDED ACTION: City Council approve resolution authorizing Lease Agreement, Signatories, and Notice of Intent to be Reimbursed ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do not approve resolution. 2. Suggest alternative financing. Acct. No. (if NOT budgeted): N/A Acct. No.: 100~2101.300.003 Appropriation Requested: N/A 100.3110.255.000 Citizen Advised- 696.1390.710.000 Requested by: 100.6001.255.000 Prepared by- Carolynn Thomas, Interim Director of Finance Coordinated With: Charles L. Rough, Jr., 'City Manager Attachments' 1. Resolution. 2. Summary of Proposals APPROVED: R: 4/Fin: ASRLease. 1 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 23 24 25 26 27 28 RESOLUTION NO. 95- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING LEASE AGREEMENT, SIGNATORIES, AND NOTICE OF INTENT TO BE REIMBURSED WHEREAS, City of Ukiah, County of Mendocino, State of California, ('City') is duly authorized and existing under the laws of said State; and WHEREAS, the City has entered or will enter into agreements for the acquisition of miscellaneous equipment ('Properly') all in accordance with applicable public contract codes; and WHEREAS, the governing body has determined it is in the best Interests of the City and the citizens it serves to secure lease-purchase financing to provide moneys in the approximate amount of $5ZL4;,500.00 necessary to pay for the Property; and WHEREAS, Municipal Leasing Associates, Inc. ('Corporation') has offered the City a cost effective lease-financing arrangement requiring periodic rental payments including principal plus interest computed at a 6.30~'o annual percentage rate; and NOW, THEREFORE, BE IT RESOLVED that the City Manager acting alone be hereby authorized in the name and on behalf of City to enter into binding agreements with the Corporation for leasing the Property upon such terms as may seem advisable to said officer, and to execute, as agent for the City, all necessary agreements including, but not limited to, a lease/option agreement, purchase (agency) agreement, Investment agency agreement, custodial agreement, acknowledgment of assignment and acceptance certificate. The City Manager is also authorized to accept or direct delivery of the Property. The authority given hereunder shall be deemed retroactive and any and all acts authorized hereunder performed prior to the passage of this resolution are hereby ratified and affirmed. BE IT FURTHER RESOLVED that the City of Ukiah declares its official intent to be reimbursed from the proceeds of the lease/option agreement approved hereby for a maximum principal amount of $544,$00.00 of expenditures occurring no earlier than sixty 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 days prior to the adoption of this resolution. All reimbursed expenditures will be capital' expenditures as defined in Section 1.15[]-1(b) of the Federal Income Tax Regulations° BE IT FURTHER RESOLVED that this approved lease financing be designated as a qualified tax exempt obligation pursuant to Section 265(b) of the Internal Revenue Code of 1986 (as amended) and the authorized officer be directed to execute the "Designation of Qualification" document. vote: AYES: NOES: ABSENT: PASSED AND ADOPTED this 21st day of September, 1994, by the following roll call AI~EST: Cathy McKay, City Clerk R:4/Res Lease. 1 Fred Schneiter, Mayor EQUPLEAS.XLS PROPOSALS TO CITY OF UKIAH LEASE FINANCING FOR VARIOUS EQUIPMENT SEPTEMBER 21, 1994 MUNICIPAL LEASING AssoCIATES, INC, PROPOSED DEBT EQUIP INTEREST LEASE 94-95 ANNUAL TOTAL COSTS RATE TERM BUDGET PYMTS PYMTS Fire Engine//5 Street Equipment Purchasing Improvements Parks Garbage Truck 220,000 6.15% 4 yrs. 240,500 6.30% 7 yrs. 59,000 6.20% 5 yrs 35,000 6.20% 5 yrs TOTAL COSTS 554,500 62,680 44,047 14,010 8,206 128,943 61,003 41,704 13,536 7,950 124,193 244,012 291,928 67,680 39,750 643,370 UNITED FINANCIAL OF ILLINOIS. INC. PROPOSED DEBT EQUIP INTEREST LEASE 94-95 ANNUAL TOTAL COSTS RATE TERM BUDGET PYMTS PYMTS Fire Engine//5 Street Equipment Purchasing Improvements Parks Garbage Truck 220,000 6.10% 4 yrs. 240,500 6.25% 7 yrs. 59,000 6.15% 5 yrs 35,000 6.15% 5 yrs Plus: Application Fee TOTAL COSTS 554,500 62,680 44,047 14,010 8,206 128,943 60,954 41,644 13,522 7,942.. 5,400 129,462 243,816 291,508 67,610 39,710 5,400 648,044 Page 1 AGENDA SUMMARY ITEM NO. 7a DATE:DECEMBER 21, 1994 REPORT SUBJECT: PUBLIC HEARING TO CONSIDER GARBAGE COLLECTION RATE ADJUSTMENT FOR RECYCLING AND DROP BOX COLLECTION This Agenda item provides background information for the public hearing on the proposed rate increase in garbage and recycling collection service for drop boxes. The proposed rate for drop boxes rented from Solid Wastes Systems, Inc. is $75.00 plus the tipping fee. The $75.00 is to recover cost for box maintenance, transportation/hauling costs, amortization and profit margin. The attached City Manager's Report provides detail on the suggested rate. Staff is requesting the Council approve the recommended drop box fee to be made effective January 1, 1995. RECOMMENDED ACTION: Conduct public hearing and adopt the Resolution setting forth the Revised Schedule of Fees and Rates for Garbage and Recycling Collection Service as shown as Appendix G in City Managers Report. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Amend and approve resolution 2. Continue item Acct. No. (if NOT budgeted):N/A Acct. No.: N/A Appropriation Requested: N/A (if budgeted) Citizen Advised: N/A Requested by: Jim Salyers, Solid Wastes Systems, Inc. Prepared by: Sue A. Goodrick, Public Works Administrator 463-6286 Rick H. Kennedy, Director of Public Works/City Engineer Coordinated with: Charles L. Rough, Jr., City Manager Attachments: 1. City Manager's Report and Attachments 2. Proposed Amended Resolution APPROVED: R:I \LANDFILL:kk ADROP.BOX CITY MANAGER'S REPORT AND RECOMMENDATION ON ADJUSTMENT OF RATES FOR GARBAGE AND RECYCLING COLLECTION SERVICE FOR DROP BOXES December 9, 1994 BACKGROUND At the City Council meeting held October 19, 1994, a public hearing was held to consider the adjustment of garbage and recycling collection rates to compensate Solid Wastes Systems for the increase in the gate fee at the landfill made effective August 6, 1994, CPI adjustment, and expansiOn to the City's recycling program. The adjustment of rates for garbage and recycling collection service were approved, effective November 1, 1994. Due to an oversight, the rates established for drop boxes were adjusted by a flat 22%, equal to the commercial customer service. However, the tipping fee at the landfill increased from $5.75 per loose cubic yard to $12.65 per loose cubic yard '- equivalent to an 220% increase. As indicated in the attached letter (Attachment A) from Solid Wastes Systems, the approved drop box rates do not cover the expenses for the drop box rental and the increased tipping fee. DISCUSSION Solid Wastes Systems informed Staff that $75.00 covers the cost for box maintenance, transportation/hauling costs, amortization, truck maintenance, insurance, fuel, associated labor costs and minimal profit margin. In addition, Solid Wastes Systems incurs the tipping fee associated with disposal of each drop box at the landfill. Pursuant to the City's Franchise Agreement with Solid Wastes Systems, the City is obligated to add to the garbage and recycling collection rates any amounts necessary to fully compensate Solid Wastes Systems for any increase in the gate fee charged to them for disposing of refuse at the City owned landfill. The flat 22% adjustment made to drop box rates did not fully compensate Solid Wastes Systems for the increased tipping fee. The rates currently charged for the various drop boxes as established in Resolution No. 95-22, Garbage and Recycling Collection Fees, and the profit or loss to Solid Wastes Systems based on $75.00 box rental plus present tipping fee ($12.65 per loose cubic yard) are shown below. DROP BOX PRESENT RATE PER TII'PING FEE/BOX RENTAL (LOSS) PER DESCRPTION DUMP DUMP 10 YARD BOX $174.00 10 YD X $12.65 = $126.50 + $75.00 = $201.50 ($25.50) 15 YARD BOX $206.00 15 YD X $12.65 = $189.75 + $75.00 = $264.75 ($58.75) 20 YARD BOX $232.00 20 YD X $12.65 = $253.00 + $75.00 = $328.00 ($96.00) 30 YARD BOX $292.00 30 YD X $12.65 = $379.50 + $75.00 = $450.90 ($158.90) 40 YARD BOX $351.00 40 YD X $12.65 = $506.00 + $75.00 = $5.81.00 ($230.00) It is important to note that although rates have been established for the various size drop boxes, at the present time only 20 yard boxes are maintained in Solid Wastes inventory. This explains Mr. Salyers request to re-evaluate the 20 yard drop box rate only. However, in speaking with Solid Waste Staff, they prefer to identify the fee for other size drop boxes which, if requested, they have access to. Staff recognizes the dilemma that this type of increase in drop boxes would cause, and therefore recommends that a decrease in tipping fees be established for drop boxes which have recyclables separated (such as clean woodwaste and yardwaste). A different rate structure for separated recyclables would accomplish two goals: 1) Encourage separation of recyclable materials through price incentive, 2) Establish the initial step towards a separation policy at the landfill for debris boxes similar to the self-haul separation policy established April 1, 1993. Staff further evaluated the possibility of decreasing the landfill tipping fee for separated scrap metals. The established rate is presently $12.65 per loose cubic yard. Since processing costs are slightly higher than the tipping' fee charged, Staff is not recommending any reduction for separated scrap metals. DROP BOX SURVEY The City, with the assistance of Ukiah Solid Wastes, conducted a drop box survey at the landfill from January 26, 1994 through May 13, 1994 to determine usages of drop boxes and the percentage of recyclables. The results are attached (Attachment B). The City of Ukiah Recycling Task Force concurred with Staff that based on this survey much of the material presently arriving at the landfill in drop boxes could be recycled if separated. The incentive for separation would be a lower gate fee. Drop box usage within the City varies. Attachment C identifies January - November usage and the size of the boxes being used. COMPARISON OF OTHER RATE STRUCTURES A drop box rate comparison was conducted for surrounding areas within Mendocino County. All rates revi6wed were considerably higher than Ukiah's recommended rates. Refer to Attachment D. EFFECTIVE DATE AND RECOMMENDATION Staff recommends that the drop box rates be adjusted to reflect $75.00 rental fee plus the associated tipping fee to allow Solid Wastes Systems full recovery for the increased tipping fee as established in its Franchise Agreement with the City of Ukiah. It is suggested that the tipping fee be less as identified in Resolution 95-8 (Attachment E), establishing fees and charges at the Ukiah Municipal Solid Waste Site for those boxes which have' separated recyclable/divertable material. These items include clean (unpainted, unprocessed) woodwaste and yardwaste. The proposed rates are compared to current rates on the next page. Staff. recommends an effective date of January 1, 1995. DROP BOX RATES LANDFILLED LOADS DESCRIPTION CURRENT RATE COST RECOMMENDED RATE** PERCENT INCREASE 10 Yard Drop Box per dump 15 Yard Drop Box per dump 20 Yard Drop Box per dump 30 Yard Drop Box per dump 40 Yard Drop Box per dump 174.00 201.50 206.00 264.75 232.00 328.00 292.00 454.50 351.00 581.00 16% 29% 41% 56% 66% ** $ 75.00 + yardage x $12.65 (current loose tipping fee) DEBRIS BOX RATES RECYCLABLES/DIVERTABLES SEPARATED CLEANWOOD WASTE COST AT RECOMMENDED RATE** 10 Yard Drop Box per dump 15 Yard Drop Box per dump 20 Yard Drop Box per dump 30 Yard Drop Box per dump 40 Yard Drop Box per dump $112.50 $131.25 $150.00 $187.50 $225.00 ** $ 75.00 + yardage x $3.75 (current loose tipping fee) YARDWASTE 10 Yard Drop Box per dump 15 Yard Drop Box per dump 20 Yard Drop Box per dump 30 Yard Drop Box per dump 40 Yard Drop Box per dump $112.50 $131.25 $150.00 $187.50 $225.00 ** $ 75.00 + yardage x $3.75 (current loose tipping fee) NOTE: Drop boxes carrying separated recyclable materials such as cardboard and paper products, are to go directly to the haulers recycling yard. No tipping fee is charged in. this case. Attachment F identifies the City's Resolution No. 95-22, Adopting Revised Schedule of Fees and Rates for Garbage and Recycling Collection Service. Attachment G is the proposed revision to the Garbage and Recycling Fee Resolution No. 95-22. Solid Wastes Systems staff will be available at the Public Hearing scheduled for December 21, 1994 to answer any questions. ATTACHMENTS A B C D E F G Solid Wastes Systems Letter request re-evaluation of 20 yard debris-box rates Drop Box Survey Drop Box Customers (as of 12/8/94) Drop Box Rate Comparison Landfill Tipping Fee Resolution No. 95-8 Garbage and Recycling Fee Resolution No. 95-22 Proposed revision to Garbage and Recycling Fee Resolution R: 1 ~DFILL COLLECTION .CM 4 APPENDIX A Solid Wastes Systems, Inc. 940 Waugh Lane Uklah, California 95482 Tel:. (707) 462-8621 Fax: (707) 462-0112 Mr. Chuck Rough, City Manager City of Ukiah 300 Seminary Ave. Ukiah, Calif. 95482 Wednesday, November 02, 1994 Dear Chuck: The. problem we have regarding the rate for our 20yd. debris-boxes has prompted me to write you this letter. Because of the urgent nature of the problem I am faxing it to you, with the original to follow by mail. When the new rates were set to pass- through the latest landfill increase, the percentage applied to compacted waste was also used on our loose waste (debris-boxes). The obvious problem being that the compacted rate at the landfill increased by 46.5%, while the loose waste tipping fee increased by 115%. By applying the compacted percentage increase to our debris- boxes we would have a rate that would not even cover the cost to dump the box at the landfill. If you were to deduct the previous per yard tipping fee ($5.75 per yard) from our previous 20yd. debris-box rate ($190), you would see that we received $75 per box to cover our trucking, labor, and rental costs. At the present per yard tipping fee for debris-boxes ($12.65 per yard) we need to charge $328 per box to continue to receive the same $75 per box to cover our costs. I am sure that the City of Ukiah does not expect us to provide debris-box service at a rate that does not even cover the tipping fee. I have instructed my office staff to quote the correct rate, $~ for debris-boxes when an order is phoned in. When the billing goes out at the end of the month, after this problem has been corrected, the billing will reflect the true cost of providing this service. I realize that you will probably want to wait until after the 11/8 election day to bring this to the City Council. Please let me know when the item will be on the agenda so i can be there, i am leaving town later today on business, but you can reach me in my car at (916) 949-0486. I have ' made Jim Ratto aware of this situation and he is aware that I have instructed the office staff to quote the new rate to customers that call regarding debris-boxes. If you cannot reach me, and you want to talk to someone right away you can call Jim at (707) 778-8118. ., ., Sincerely, APPENDIX B CITY OF UKIAH DEBRIS BOX SURVEY The survey data was collected on random days beginning January 26th 1994 thru May 13th 1994. An attempt was made to examine an equal number of debris trucks from Solid Waste Systems and Empire Waste Management. There were 54 loads inspected which represents a total of 1,000.66 cubic yards of material delivered to the site. Solid Waste Systems was responsible for 41% and'Empire Waste Management 59% of the total cubic yards delivered. Load Descriptions - Total Loads Percent of Total New Construction Remodel/Roofing Demolition Cleanup (Household) Landscaping Burnouts Other - includes Transfer Stations Masonite Corporation Ukiah High School 2 4% 3 6% 2 4% 19 35% 4 7% 1 2% 23 42% Material Descriptions - Total Cubic Yards Percent of Total Wood 104.15 10% Metal 55.30 6% Yardwaste 125.80 13% Concrete 3.00 < 1% Soil 17.00 < 2% Tires .16 < 1% Household Recyclables 63.40 6% Cardboard 44.00 4% Landfill Refuse 326.85 33% Other - includes Materials as noted 44.00 4% Masonite Boiler Ash 217.00 22% '~' " APPENDIX C DROP-BOXES JANUARY 1994 TO NOVEMBER 1994 JANUARY 1994 4-10YD MISC 12-20YD MISC 1-20YD UKIAH VALLEY LUMBER 6-20YD HIGH SCHOOL 2-20YD NORDBY CONSTRUCTION 2-20YD RAINBOW CONSTRUCTION 1-20YD FAIRGROUNDS 2-20YD R.C.H.D.C. SELF HELP 57 Boxes FEBRUARY 1994 2-10YD MISC 1-10YD R.C.H.D.C. SELF HELP 9-20YD MISC 1-20YD UKIAH VALLEY LUMBER 7-20YD HIGH SCHOOL 2-20YD R.C.H.D.C. SELF HELP 22Boxes MARCH 1994 8-10YD MISC 15-20YD MISC 6-20YD VINEYARD VIEW CONST. 7-20YD HIGH SCHOOL 2-20YD UKIAH VALLEY LUMBER 3-20YD FAIRGROUNDS 5-20YD MENDO. COUNTY BLDS & GRDS 1-20YD R.C.H.D.C - SELF HELP 4-20YD NORDBY CONSTRUCTION 51 Boxes APRIL 1994 4-10YD MISC 15-20YD MISC 1-20YD FAIRGROUNDS 6-20YD HIGH SCHOOL 1-20YD UKIAH VALLEY LUMBER 2-20YD R.C.H.D.C. SELF HELP 4-20YD NORDBY CONSTRUCTION 2-20YD MENDO. COUNTY BLDS & GRDS 6-20YD VINEYARD VIEW CONST. 41 Boxes MAY 1994 7-10YD MISC 19-20YD MISC 3-20YD VINEYARD VIEW CONST 8-20YD HIGH SCHOOL 1-20YD UKIAH VALLEY LUMBER 1-20YD FAIRGROUNDS 4-20YD R.C.H.D.C. SELF HELP 2-20YD NORDBY CONSTRUCTION 2-20YD MENDO COUNTY BLD&GRDS 47 Boxes JUNE 1994 4-10YD MISC 21-20YD MISC 1-10YD R.C.H.D.C. SELF HELP 7-20YD HIGH SCHOOL 7-20YD FAIRGROUNDS 4-20YD R.C.H.D.C. SELF HELP 1-20YD UKIAH VALLEY LUMBER 7-20YD NORDBY CONSTRUCTION 52 Boxes JULY 1994 5-10YD MISC 23-20YD MISC 2-20YD R.C.H.D.C SELF HELP 1-20YD VINEYARD VIEW CONST. 1-20YD UKIAH VALLEY LUMBER 4-20YD HIGH SCHOOL 3-20YD FAIRGROUNDS 10-20YD RAINBOW CONSTRUCTION 4-20YD NORDBY CONSTRUCTION 3-20YD MENDO COUNTY BLD&GRD 56 Boxes AUGUST 1994 3-10YD MISC 16-20YD MISC 1-20YD VINEYARD VIEW C.ONST l~20YD UKIAH VALLEY LUMBER 4-20YD HIGH SCHOOL 7-20YD RAINBOW CONSTRUCTION 3-20YD R.C.H.D.C. SELF HELP 1-20YD NORDBY CONSTRUCTION 1-20YD MENDO COUNTY BLD&GRD 8-20YD FAIRGROUNDS 1-40YD FAIRGROUNDS 46 BOXES Page 2 - continued Drop Box Customers - Jan, 1994 - Nov, 1994 Usage SEPTEMBER 1994 21-20YD MISC 1-20YD FAIRGROUNDS 9-20YD HIGH SCHOOL 1-20YD MENDO. COUNTY BLD&GRD 4-20YD RAINBOW CONSTRUCTION 1-20YD UKIAH VALLEY LUMBER 3-20YD R.C.H.D.C. SELF HELP 40 Boxes OCTOBER 1994 10-20YD MISC 1-20YD VINEYARD VIEW CONSTRUCTION 1-20YD UKIAH VALLEY LUMBER 7-20YD HIGH SCHOOL 2-20YD FAIRGROUNDS 3-20YD RAINBOW CONSTRUCTION 2-20YD R.C.H.D.C. SELF HELP 26 Boxes NOVEMBER 1994 9-20YD MISC 1-20YD VINEYARD VIEW CONSTRUCTION 5-20YD HIGH SCHOOL 1-20YD UKIAH VALLEY LUMBER 5-20YD RAINBOW CONSTRUCTION 2-20YD R.C.H.D.C. SELF HELP 23 Boxes a XIaN3ddV ,- Z [- , APPENDIX E RESOLUTION NO. 95-~ RESOLUTION OF THE CITY COUNCIL OF THE'CITY OF UKIAH ADJUSTING FEES AND CHARGES, ESTABLISHING A WEIGHT MEASUREMENT FOR DETERMINING FEES AND CHARGES FOR COMMERCIAL HAULERS AND CHANGING HOURS OF OPERATION AND MISCELLANEOUS PROCEDURES AT THE UKIAH MUNICIPAL SOLID WASTE SITE WHEREAS, it is the City Council's intent to actively promote recycling, source reduction and composting and to extend the life of the City Landfill to its maximum; and WHEREAS, the City budget anticipates sufficient revenue from the Solid Waste Disposal site to make the operation self- supporting, build reserves for closure and post-closure maintenance, provide financial capability for meeting responsibilities in case of environmental emergencies, provide adequate funding for future capital .improvements, comply with new and changing state and local regulations and fees, and conduct environmental investigations and assessments in connection with the Facility Permit Revision; and WHEREAS, in order to meet budgeted goals and mandated objectives a rate adjustment is necessary; and WHEREAS, the City Clerk has provided the legally required notice and the City Council has conducted a hearing as required by. law. NOW, THEREFORE, BE IT RESOLVED that the following fees and -charges, hours of operation and procedural changes are hereby adopted and established at the Solid WaSte'Site. a) Minimum gate fee, (1/2 Cubic Yard) .............. $ 6.35 III 1 6 ? 8 9 10 11 12 15 16 19 ~0 25 III III b) c) d) e) Material delivered in compacted form in a vehicle having an operating compaction device and enclosed body will be charged according to the rated capacity of~the body (Per Ton or at an equivalent of 945 pounds per cubic yard) .............. Material delivered in loose uncompacted state (Per Cubic Yard) ............................ $72.00 $12.65 Material in the opinion of the Gate Attendant that has been compacted and transferred to another vehicle for the purpose of avoiding the compacted charge, shall be charged at the rate of (Per Ton or at an equivalent of 945 pounds per cubic yard $72.00 Tires . · Automobile, pickup and motorcycle tires, 18 inch wheel size or less in lots of five (5) or less ......... $ 3.10 per tire · · Truck tires greater than 18 inch in wheel size in lots of five (5) or less ......... Farm and light construction/ tractor tires .................... $10.25 per tire $52.00 per tire . · Large earthmover (loaders and scrapers) tires ............... $150.00 per tire Bulk delivery of tires six (6) or more, automObile pickup and motorcycle ( Cub i c rd ) ' Per Ya . .. ........... $25.7..5. · Bulk delivery of sliced/ shredded or split tires (Per Cubic Yard) ....................... $25.75 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 23 24 25 26 27 28 g) h) J) k; f) Major appliances (accepted only if compressor systems, lubrication lines and freon systems completely remove, .) 1. Refrigerators, freezers and other similar refrigeration appliances (accepted only with certificate indicating legal rgfrigerant removal) ........... $15.75 each 2. Washer (clothes or dishes) ............ $15.75 each 3. Dryers (clothes) ........... . .......... $15.75 each 4. Kitchen ranges ....................... $15.75 each 5. Water heaters ............. , ....... · -- $15.75 each 6. Appliances similar to above .... ......... $15.75 each City of Ukiah inter-departmental rates. Loose Loads (Per Cubic Yard) .......................... $12.65 Compostibles (yardwaste) .................. NO CHARGE City of Ukiah franchised refuse collector - inside City accounts only. Loose Loads (Per Cubic Yard) ....... ....... $12.65 Compacted Loads (Per Ton or an equivalent of 755 pounds per Cubic Yard) ............... $63.00 Compostibles (yardwaste) .................. NO CHARGE Tires will be charged as set forth in Section e. All volumes computed in cubic yards will be charged in 1/10 cubic yard increments. Compostibles (yardwaste) (Per.cubic Yard)' . ..... ' ................. $ 3.75 At the option of the hauler, disposal fee "for loose and compacted refuse may be determined from certified weight tags. 1 6 ? 8, 9 10 11 12 15 16 17 18 19 9.O '95 l) Clean woodwaste (unpainted, unprocessed) (Per Cubic Yard) ............. $ 3.75 m) Dumping rate for self-haulers (as hereafter defined) with loads containing non-separated recyclable materials or other materials specified for diversion from the landfill mixed with ordinary refuse or garbage. Loose (Per Cubic Yard) ......... $ ........... 19.00 Compacted (Per Cubic Yard) ................ $47.50 (or an equivalent of 945 pounds per Cubic Yard) Self-haulers are defined as haulers other than City of Ukiah and County of Mendocino franchised or licensed commercial garbage haulers. Materials classified as recyclable or designated for diversion from the landfill will be those specified from time to time by the City Manager, and posted at the entrance to the landfill facility, and for which appropriate collection bins and/or specific drop-off areas are designated ahead of the landfill dumping pad. The City Manager reserves the right to add, delete or otherwise modify the list of designated recyclable or diverted materials at anytime. Fees charged are subject to appeal by the payor to the City Manager and City Council on the condition that the payor immediately register a protest with the Disposal Site Gate Attendant. Fees thus paid shall be received under protest and shall be upheld pending a decision on the merit of the appeal. 2. Modification of Hours of Operation of' the Ukiah Landfill. Effective August 6, 1994, Regular Business Hours of Operation (open to public) shall be 8 00 a.m. to 5:00 p.m , from April 1 to September 3.0, and 8:00 a.m. to 4:00 p..m.. October 1 to March 31, Tuesday through Saturday, and closed on nationally recognized holidays. Early Morning Dumping by Commercial Garbage Collector~ · 2 3 4 Beginning August 6, 1994, the Ukiah Landfill will be available by special arrangement.with the citY for early morning dumping by the City of Ukiah Franchise Garbage Collector and Mendocino County Licensed or Franchised Garbage Collectors operating in the Ukiah landfill servide area. 6 7 8 9 10 Dumping prior to regular business hours shall be in accordance with the following schedule: Tuesdays and days following designated Holidays - 6:00 a.m. to opening for regular business. Wednesdays, Thursdays, and Fridays - 7:00 a.m. to opening for regular business. 11 Saturdays - No early dumping. 12 Sundays and Mondays - Site closed to all dumping. 13 Collectors using the .early morning dumping schedules 14 shall reimburse the City of Ukiah for their pro-rata share of 15 16 hourly costs incurred by City to provide Gate At~endant/!oad checking coverage. Pro-rata share will be based upon the 17 18 19 20: City's costs divided by the number of participating collectors. For the period August 6, 1994 to June 30, 1995, the cost is hereby established at $9.38 per hour. Participating haulers shall be billed quarterly in advance fOr their share of the costs. Beginning July 1, 1995, and prior to each succeeding fiscal year, the City Manager shall review and revise as necessary the hourly rate to be charged dUring the 26 27: 28 .. following fiscal year. BE IT FURTHER RESOLVED that all fees and charges contained herein shall be effective August 6, 1994. PASSED AND ADOPTED this ~ day of ~LLq~, 1994, by the ,. 10 11 19. 13 15 16 17 18 20 21 22 23 24 25 26 :27 following roll call vote: AYES: NOES: Councilmembers Mastin, Malone, Wattenburger and Mayor Schneiter Councilmembgr Shoemaker · ABSENT: None ABSTAIN: None B: 1XRES1 FEES. 2 Mayor 1 5 6 ? 8 9 10 11 12 15 16 17 18 19 22 APPENDIX F RESOLUTION NO. 95-22 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING REVISED SCHEDULE OF FEES AND RATES FOR GARBAGE AND RECYCLING COLLECTION SERVICE WHEREAS, the City Council, under terms of its franchise agreement with Solid Wastes Systems, Inc., must adjust garbage and recycling collection fees and charges using an automatic annual rate adjustment based on a 75% change in the U.S. Department of Labor, Bureau of Statistics, Consumer Price Index, and WHEREAS, the increase in the Consumer Price Index from March 1993 to March 1994 was 2.5%, resulting in a 1.9% increase in garbage rates, and WHEREAS, the Refuse and Recycling Collection contract further stipulates that the City shall add to the garbage rate any amounts necessary to fully compensate Solid Wastes Systems, Inc., for any increase in the gate fee charged to them for disposing of refuse at the City-owned landfill, and WHEREAS, on August 3, 1994, the City Council authorized an increase of the Ukiah Solid Wastes Disposal Site gate fees to offset substantial increases in the cost of operation and maintenance due to increased State and Federal mandates, increased set aside reserves for closure and postclosure maintenance and initiating pre-closure preparatory projects to alleviate additional excessive costs at the time the landfill closes, equating to a 13.8% increase in rates, and WHEREAS, pursuant to the Franchise Agreement, the City has been unable to collect the increased tipping fee for the period August 6, 1994 through October 1, 1994, from Solid Wastes Systems Inc., until the garbage rate adjustment is established to fully compensate them for the increase in the gate fee, and WHEREAS, the uncollected tipping fees in the amount of $46,986 need to be recovered to meet landfill budgetary requirements, and WHEREAS, 70% of all' refuse from the City is generated by commercial customers and 30% generated by residential customers, equating to 3.7% increase for commercial customers and a 2.8% increase for residential customers in rates to cover the uncollected tipping fees from August 6, 1994 through October 1, 1994, and 1 9_ 3 4 5 6 7 8 9 10 11 19. 13 14 15 16 17 18 WHEREAS, the City of Ukiah has incurred increased costs as a result of improved recycling and waste diversion programs. These costs alone require a 2.5% increase in rates, and WHEREAS, additional expenses generated by State and Federal mandated regulations and programs has forced the City Council to determine that the City's recycling and waste diversion programs can no longer be subsidized by the City's Solid Wastes Disposal Site, and WHEREAS, the City Manager has reviewed the proposed rates and made his recommendation, and WHEREAS, the City did duly notice a public hearing and make available the City Manager's report and recommendation for public inspection, all in accordance with the requirements of the Ukiah City Code, and did consider in a public hearing the proposed rates, the recommendation of its City Manager and all public testimony at its regular meeting of October 19, 1994. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby: 1. Finds that an increase of rates is necessary to (a) offset rising costs of operation, (b) offset new landfill tipping fees, and (c) offset the expense of the AB939 State mandated recycling and waste diversion programs. 2. Adopts the rate structure set forth below and made a part of this resolution. SERVICE CITY OF UKIAH RESIDENTIAL MONTHLY RATES CURB SERVICE Minimum (10 gal can) 20 1-20 gal can 9.1 2-20 gal cans 3-20 gal cans 9.2 4-20 gal cans 1-30 gal can 9.3 2-30 gal cans 3-30 gal cans 9.4: 4-30 gal cans / 25 / / :26 / 27 / / 28 / / MONTHLY RATE $2.85 6.00 14.60 22.30 30.00 10.80 22.50 34.00 50.00 5 6 7 8 9 10 11 19. 13 15 16 17 18 19 9.0 21 23 24 25 9.6 27 9.8 SERVICE CURB SERVICE MONTHLY RATE PACK-OUT 1-10 gal can 1-20 gal can 2-20 gal cans 3-20 gal cans 4-20 gal cans 1-30 gal can 2-30 gal cans 3-30 gal cans 4-30 gal cans REMOTE AREA SERVICE* 1'-30 gal can 2-30 gal cans 3-30 gal cans 4-30 gal cans *BGR - small truck (Billy Goat) nm, for remote areas. 4.40 7.55 18.30 29.00 40.00 13.20 27.40 42.45 58.50 20.25 41.60 62.90 84.40 MISCELLANEOUS 1-105 gal toter MONTHLY RATE $43.10 Upon proof of physical handicap, the curb rate may apply to certain residential customers even if they receive the pack-out service. CITY OF UKIAH COMMERCIAL MONTHLY RATES Commercial can or totter service shall be charged at residential rates shoxm above. The rate for one yard commercial service, (one yard bin pick-up one time per week) shall be $62.00. ALL OTHER COMMERCIAL MONTHLY RATES ARE $49.00/YARD/WEEK EXAMPLES OF NEW COMMERCIAL RATE: 1 yard bin - picked up I time per week = 1 yard = $62 per month · 2 yard bin - picked up 4 times per week = 8 yards = $392 per month OTHER SERVICE RATES DROP BOXES Special 3-Day Rental 3 yard box per dump TOTAL RATE $ 87.00 Weekly - 7-Day Rental 10 yard box per dump 15 yard box per dump 20 yard box per dump 30 yard box per dump 40 yard box per dump 174.00 2O6.O0 232.00 292.00 351.00 ., -, ,,, 1 2 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Additional $10.00 fee for retaining drop box more than 7 days. Compactors MONTHLY RATE 6 yard compactor $218.00 12 yard compactor 328.00 25 yard compactor 534.00 Special Services - Call-in pickup and disposal Appliances $15.00 plus current disposal charge Tires (up to 4 automobile or motorcycle sized tires on regular garbage collection route) $3.10 each Tires (5 or more automobile or motorcycle sized tires, special trip) $15.00 plus current disposal charge Large truck sized tires (special trip) $15.00 plus current disposal charge Furniture and Other Items (special trip) $15.00 plus current disposal charge Locking bin $20.00 (one-time setup charge) Special service rates may be established based on the current disposal charge plus equipment and labor cost. Such rates shall be approved by the City Manager with ratification by City Council. BE IT FURTHER RESOLVED that the rate schedules adopted by this Resolution shall be effective November 1, 1994. All prior rate schedules in conflict herewith are repealed upon the effective date of the new schedule. All other contract conditions for service remain unaltered and in full effect. PASSED AND ADOPTED this 19th day of October 19, 1994 bx.' the following roll call vote: AYES: NOES: Mayor Schneiter. ABSENT: None. ABSTAIN: None. Councilmembers Mastin, Malone, Wattenburger, and Shoemaker. FreclqS chn~ter,~k21/a> or 1 5 6 ? 9 10 11 12 15 16 18 19 20 26 APPENDIX G RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING REVISED SCHEDULE OF FEES AND RATES FOR GARBAGE AND RECYCLING COLLECTION SERVICE WHEREAS, the City Council, under terms of its franchise agreement with Solid Wastes Systems, Inc., must adjust garbage and recycling collection fees and charges using an automatic annual rate adjustment based on a 75% change in the U.S. Department of Labor, Bureau of Statistics, Consumer Price Index, and WHEREAS, the increase in the Consumer Price Index from March 1993 to March 1994 was 2.5%, resulting in a 1.9% increase in garbage rates, and WHEREAS, the Refuse and Recycling Collection contract further stipulates that the City shall add to the garbage rate any amounts necessary to fully compensate Solid Wastes Systems, Inc., for any increase in the gate fee charged to them for disposing of refuse at the City-owned landfill, and WHEREAS, on August 3, 1994, the City Council authorized an increase of the Ukiah Solid Wastes Disposal Site gate fees to offset substantial increases in the cost of operation and maintenance due to increased State and Federal mandates, increased set aside reserves for closure and postclosure maintenance and initiating pre-closure preparatory projects to alleviate additional excessive costs at the time the landfill closes, equating to a 13.8% increase in rates, and WHEREAS, pursuant to the Franchise Agreement, the City has been unable to collect.the increased tipping fee for the period August 6, 1994 through October 1, 1994, from Solid Wastes Systems Inc., until the garbage rate adjustment is established to fully compensate them for the increase in the gate fee, and WHEREAS, the uncollected tipping fees in the amount of $46,986 need to be recovered to meet landfill budgetary requirements, and WHEREAS, 70% of all refuse from the City is generated by commercial customers and 30% 1 generated by residential customers, equating to 3.7% increase for commercial customers and a 2.8% 2 increase for residential customers in rates to cover the uncollected tipping fees from August 6, 1994 through October 1, 1994, and 4 WHEREAS, the City of Ukiah has incurred increased costs as a result of improved recycling and waste diversion programs. These costs alone require a 2.5% increase in rates, and 6 WHEREAS, additional expenses generated by State and Federal mandated regulations and 7 programs has forced the City Council to determine that the City's recycling and waste diversion 8 programs can no longer be subsidized by the City's Solid Wastes Disposal Site, and 9 WHEREAS, the City Manager has reviewed the proposed rates and made his 10 11 recommendation, and 19. WHEREAS, the City did duly notice a pulic hearing and make available the City Manager's 13 report and recommendation for public inspection, all in accordance with the requirements of the 14 Ukiah City Code, and did consider in a public hearing'the proposed rates, the recommendation of 15 its City Manager and all public testimony at its regular meeting of December 21, 1994. 16 NOW, THEREFORE, BE IT RESOLVED that the City Council hereby: 17 1. Finds that an increase of rates is necessary to (a) offset rising costs of operation, (b) 18 offset new landfill tipping fees, and (c) offset the expense of the AB939 State mandated recycling 10 and waste diversion programs. 9.0 2. Adopts the rate structure set forth below and made a part of this resolution. 9.1 9.9. 9.5 9.7 g8 1 5 6 ? 9 10 11 12 13 14 15 16 17 18 19 20 21 22 25 26 27 25 CITY OF UKIAH RESIDENTIAL MONTHLY RATES SERVICE CURB SERVICE Minimum (10 gal can) 1-20 gal can 2-20 gal cans 3-20 gal cans 4-20 gal cans 1-30 gal can 2-30 gal cans 3-30 gal cans 4-30 gal cans PACK-OUT 1-10 gal can 1-20 gal can 2-20 gal cans 3-20 gal cans 4-20 gal cans 1-30 gal can 2-30 gal cans 3-30 gal cans 4-30 gal cans MONTHLY RATE $ 2.85 6.00 14.60 22.30 30.00 10.80 22.50 34.00 50.00 4.40 7.55 18.30 29.00 40.00 13.20 27.40 42.45 58.50 REMOTE AREA SERVICE* 1-30 gal can 2-30 gal cans 3-30 gal cans 4-30 gal cans *BGR - small truck (Billy Goat) run, for remote areas. 20.25 41.60 62.90 84.40 MISCELLANEOUS 1-105 gal toter MONTHLY RATE $43.10 Upon proof of physical handicap, the curb rate may apply to certain residential customers even if they receive the pack-out service. CITY OF UKIAH. COMMERCIAL MONTHLY RATES Commercial can or totter service shall be charged at residential rates shown above. The rate fi~r one yard commercial service, (one yard bin pick-up one time per week) shall be $62.00. ' III III III 1 5 6 ? 8 9 10 11 12 13 14 15 16 17 19 21 0.2 25 27 ALL OTHER COMMERCIAL MONTHLY RATES ARE $49.00/YARD/WEEK EXAMPLES OF NEW COMMERCIAL RATE: 1 yard bin - picked up I time per week = 1 yard = $62 per month 2 yard bin - picked up 4 times per week = 8 yards = $392 per month OTHER SERVICE RATES DROP BOXES Special 3-Day Rental 3 yard box per duml TOTAL RATE $ 87.00 Weekly - 7-Day Rental 10 yard box per dump 15 yard box per dump 20 yard box per dump 30 yard box per dump 40 yard 'box per dump $ 75.00 plus tipping fee 75.00 plus tipping fee 75.00 plus tipping fee 75.00 plus tipping fee 75.00 plus tipping fee Additional $10.00 fee for retaining drop box more than 7 days. Compactors MONTHLY RATE 6 yard compactor $218.00 12 yard compactor 328.00 25 yard compactor 534.00 Special Services - Call-in pickup and disposal Appliances $15.00 plus current disposal charge Tires (up to 4 automobile or motorcycle sized tires on regular garbage collection route) $3.10 each Tires (5 or more automobile or motorcycle sized tires, special trip) $15.00 plus current disposal charge Large truck sized tires. (special trip) $15.00 plus current disposal charge Furniture and Other Items (special trip) $15.00 plus current disposal charge Locking bin. $20.00 (one-time setup charge) ' Special service rates may be established based on the current disposal charge plus equipment and labor cost. Such rates shall be approved by the City Manager with ratification by City Council. 1 5 6 ? 9 10 11 12 14 15 16 17 18 19 20 21 ~.2 25 BE IT FURTHER RESOLVED that the rate schedules adopted by this Resolution shall be effective as of January 1, 1995. All prior rate schedules in conflict herewith are repealed upon the effective date of the new schedule. All other contract conditions for service remain unaltered and in full effect. PASSED AND ADOPTED this day of , 1994 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Fred Schneiter, Mayor ATTEST: Cathy McKay, City Clerk B:RESI GARBAGE2.FEE CITY MANAGER'S REPORT AND RECOMMENDATION ON ADJUSTMENT OF RATES FOR GARBAGE AND RECYCLING COLLECTION SERVICE FOR DROP BOXES December 9, 1994 BACKGROUND At the City Council meeting held October 19, 1994, a public hearing was held to consider the adjustment of garbage and recycling collection rates to compensate Solid Wastes Systems for the increase in the gate fee at the landfill made effective August 6, 1994, CPI adjustment, and expansion to the City's recycling program. The adjustment of rates for garbage and recycling collection service were approved, effective November 1, 1994. Due to an oversight, the rates established for drop boxes were adjusted by a flat 22%, equal to the commercial customer service. However, the tipping fee at the landfill increased from $5.75 per loose cubic yard to $12.65 per loose cubic yard - equivalent to an 220% increase. As indicated in the attached letter (Attachment A) from Solid Wastes Systems, the approved drop box rates do not cover the expenses for the drop box rental and the increased tipping fee. DISCUSSION Solid Wastes Systems informed Staff that $75.00 covers the cost for box maintenance, transportation/hauling costs, amortization, truck maintenance, insurance, fuel, associated labor costs and minimal profit margin. In addition, Solid Wastes Systems incurs the tipping fee associated with disposal. of each drop box at the landfill. Pursuant to the City's Franchise Agreement with Solid Wastes Systems, the City is obligated to add to the garbage and recycling collection rates any amounts necessary to fully compensate Solid Wastes Systems for any increase in the gate fee charged to them for disposing of refuse at the City owned landfill. The flat 22% adjustment made to drop box rates did not fully compensate Solid Wastes Systems for the increased tipping fee. The rates currently charged for the various drop boxes as established in Resolution No. 95-22, Garbage and Recycling Collection Fees, and the profit or loss to Solid Wastes Systems based on $75.00 box rental plus present tipping fee ($12.65 per loose cubic yard) are shown below. DROP BOX PRESENT RATE PER TIPi'ING FEE/BOX RENTAL (LOSS) PER DESCRPTION DUMP DUMP 10 YARD BOX $174.00 10 YD X $12.65 = $126.50 + $75.00 = $201.50 ($25.50) 15 YARD BOX $206.00 15 YD X $12.65 = $189.75 + $75.00 = $264.75 ($58.75) 20 YARD BOX $232.00 20 YD X $12.65 = $253.00 + $75.00 = $328.00 ($96.00) 30 YARD BOX $292.00 30 YD X $12.65 = $379.50 + $75.00 = $450.90 ($158.90) 40 YARD BOX $351.00 40'YD X $12.65 = $506.00 + $75.00 =. $581.00 ($230.00) It is important to note that although rates have been established for the various size drop boxes, at the present time only 20 yard boxes are maintained in Solid Wastes inventory. This explains Mr. Salyers request to re-evaluate the 20 yard drop box rate only. However, in speaking with Solid Waste Staff, they prefer to identify the fee for other size drop boxes which, if requested, they have access to. Staff recognizes the dilemma that this type of increase in drop boxes would cause, and therefore recommends that a decrease in tipping fees be established for drop boxes which have recyclables separated (such as clean woodwaste and yardwaste). A different rate structure for separated recyclables would accomplish two goals: 1) Encourage separation of recyclable materials through price incentive, 2) Establish the initial step towards a. separation policy at the landfill for debris boxes similar to the self-haul separation policy established April 1, 1993. Staff further evaluated the possibility of decreasing the landfill tipping fee for separated scrap metals. The established rate is presently $12.65 per loose cubic yard. Since processing costs are slightly higher than the tipping fee charged, Staff is not recommending any reduction for separated scrap metals. DROP BOX SURVEY The City, with the assistance of Ukiah Solid Wastes, conducted a drop box survey at the landfill from January 26, 1994 through May 13, 1994 to determine usages of drop boxes and the percentage of recyclables. The results are attached (Attachment B). The City of Ukiah Recycling Task Force concurred with Staff that based on this survey much of the material presently arriving at the landfill in drop boxes could be recycled if separated. The incentive for separation would be a lower gate fee. Drop box usage within the City varies. Attachment C identifies January - November usage and the size- of the boxes being used. COMPARISON OF OTHER RATE STRUCTURES A drop box rate comparison was conducted for surrounding areas within Mendocino County. All rates revi6wed were considerably higher than Ukiah's recommended rates. Refer to Attachment D. EFFECTIVE DATE AND RECOMMENDATION Staff recommends that the drop box rates be adjusted to reflect $75.00 rental fee plus the associated tipping fee to allow Solid Wastes Systems full recovery for the increased tipping fee as established in its Franchise Agreement with the City of Ukiah. It is suggested that the tipping fee be less as identified in Resolution 95-8 (Attachment E), establishing fees and charges at the Ukiah Municipal Solid Waste Site for those boxes which have separated recyclable/divertable material. 'These items include clean (unpainted, unprocessed) woodwaste and yardwaste. The proposed rates are compared to current rates on the next page. Staff recommends an effective date of January 1, 1995. DROP BOX RATES LANDFILLED LOADS DESCRIPTION CURRENT RATE COST RECOMMENDED RATE** PERCENT INCREASE 10 Yard Drop Box per dump 15 Yard Drop Box per dump 20 Yard Drop Box per dump 30 Yard Drop Box per dump 40 Yard Drop Box per dump 174.00 201.50 206.00 264.75 232.00 328.00 292.00 454.50 351.00 581.00 16% 29% 41% 56% - 66% ** $ 75.00 + yardage x $12.65 (current loose tipping fee) DEBRIS BOX RATES RECYCLABLES/DIVERTABLES SEPARATED CLEANWOOD WASTE COST AT RECOMMENDED RATE** 10 Yard Drop Box per dump 15 Yard Drop Box per dump 20 Yard Drop Box per dump 30 Yard Drop Box per dump 40 Yard Drop Box per dump $112.50 $131.25 $150.00 $187.50 $225.00 ** $ 75.00 + yardage x $3.75 (current loose tipping fee) YARDWASTE 10 Yard Drop Box per dump 15 Yard Drop Box per dump 20 Yard Drop Box per dump 30 Yard Drop Box per dump 40 Yard Drop Box per dump $112.50 $131.25 $150.00 $187.50 $225.00 ** $ 75.00 + yardage x $3.75 (current loose tipping fee) NOTE: Drop boxes carrying separated recyclable materials such as cardboard and paper products, are to go directly to the haulers recycling yard. No tipping fee is charged in this case. Attachment F identifies the City's Resolution No. 95-22, Adopting Revised Schedule of Fees and Rates for Garbage and Recycling Collection Service. Attachment G is the proposed revision to the Garbage and Recycling Fee Resolution No. 95-22. Solid Wastes Systems staff will be available at the Public Hearing scheduled for December 21 1994 to answer any questions. , ATTACHMENTS. A B C D E F G Solid Wastes Systems Letter request re-evaluation of 20 yard debris-box rates Drop Box Survey Drop Box Customers (as of 12/8/94) Drop Box Rate Comparison Landfill Tipping Fee Resolution No. 95-8 Garbage and Recycling Fee Resolution No. 95-22 Proposed revision to Garbage and Recycling Fee Resolution R: I ~LAN DFILL COLLECq'iON.CM AGENDA SUMMARY ITEM NO. 8a DATE:December 21, 1994 REPORT SUBJECT: CONSIDERATION OF PROPOSED COMPUTER UPGRADE AND ESTABLISHMENT OF LOCAL AREA NETWORK AND APPROVAL OF BUDGET ADJUSTMENT FOR $10,000 As the City Council is aware, staff has been evaluating our present Finance Department operations with the objective being to improve the department's efficiency, effectiveness and responsiveness in serving the organization and our citizens. Part of that evaluation process has involved an appraisal of our current General Ledger software applications and departmental computer capabilities, especially within the context of computerizing a number of Finance functions and operations that are still performed manually. The evaluation has also included further maximization of our AS-400 within the Department, as well as extending the use of the AS-400 in establishing the first phase of a client/server local area operating network that would initially include the Finance, Purchasing, Utilities, City Clerk, City Manager's Office, and Personnel this fiscal year, and be further extended to the rest of the organization in Fiscal Year 1995-96. The AS-400 would become the dedicated primary server on the established Local Area Network. This analysis for upgrading the computer system within the Finance Department was initiated by the City Manager and carried out in concert with our Director of Finance and computer consultant Bob Manogue. The local area networking proposal was also presented and reviewed by the personnel in the Finance Department during a recent Finance Department planning workshop. A summary of the basic findings, which will be covered in greater detail in a special presentation during the Council (Continued on Page 2) RECOMMENDED ACTION: After City Council consideration, approve proposed computer upgrade and establishment of local area network and budget adjustment for $10,000 ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Deny request. 2. Request further study. Acct. No. (if NOT budgeted): N/A Acct. No.: (General Fund Budget Adjustment Appropriation Requested: N/A would be added to Finance Department Budget Citizen Advised: N/A (100.1301.800.002) Requested by: City Manager Prepared by: Charles L. Rough, Jr., City Manager Coordinated with: Gordon Elton, Finance Director; Bob Manogue, Computer Consultant Attachments: 1. Proposed hardware and software itemized list R:4/CM:ASRComp meeting, are as follows: · The Finance Department, its personnel and many important financial operations within the department are being performed manually, and unnecessarily burdening the staff as well as slowing up process and operations. . The BRC General Ledger software has never been fully applied or utilized, and there needs to be a more intensive level of training for staff in the use of the software. The BRC General Ledger software should be fully implemented before there is any consideration in the future of eventually replacing it. . The AS-400 has been primarily viewed as a Finance Department resource when in fact it should be viewed as a primary server resource for the entire organization, and for the establishment of an integrated local area network throughout the organization. . The Finance Department and the entire organization should be able to network, to 'talk with each other', for the purposes of communication, data exchange, data retrieval, and for process integration. Currently, many of the computerized processes and operations within the organization are independent, stand along activities requiring additional manual actions to link them together. The proposed network is being designed to insure security measures and back-up systems are integrated throughout the network. Security would be insured by a user password that is able to travel with the user, rather than be tied to any particular work station in the network. The system also calls for voice mail for citizen access and E-mail for internal use among network users. Voice mail would include "mail box/drops" for the Mayor and Council. With regards to our current AS-400, we have 8 Gigabytes of capacity(each gig is 1000 megabytes and each megabyte is 1 million bytes). Currently, we have used 29% of the AS-400's capacity, so we still have a significant amount of memory left to service the proposed network. In order to better manage storage on the AS-400, we will be maintaining a storage management program which encourages network users to store their daily generated routine files on their own hard drive, and be able to still share this information throughout the network on a shared network directory. An eventual upgrade to the AS-400 Advanced Series is a step we will probably recommend for next fiscal year, as we enlarge the operating network to include the balance of the organization, especially the Police Department. This would double the speed of the AS-400 and enable us to upgrade the AS-400 to a RISK(reduced instruction set chip) Processor. These chips in the future will be able to attain higher speeds over the network for data processing and retrieval through the chip itself· A graphics oriented explanation of how the local area network will operate and the actual number of work stations involved in this first phase, will be presented this evening during the course of our staff report so you can better visualize the full extent of what we are seeking to accomplish in modernizing and streamlining a number of operations and processes within the Finance Department, and overall City organization. With respect to those departments and operations that would be included in this first phase of the local area network, we had $32, 137 already budgeted in this fiscal year's budget for a variety of stand alone computer hardware and software. The estimated cost of establishing this first phase of the network is $40,158.33, including tax and shipping. Therefore, the net hard dollar budget adjustment that would be required to purchase the necessary hardware and software for the proposed network is $8, 021.33. The City Manager is requesting that the budget adjustment be rounded off to $10,000 to adequately cover ourselves in the network purchase. If this recommended action is approved this evening by the City Council, purchase orders would be immediately issued with an anticipated delivery of most of the hardware and software by the end of January. The one piece of hardware that will take longer for delivery will be the FSIOP card, which should be delivered to us in early February. We can still upgrade the operating system on the AS-400 and physically wire the work stations together with the January deliveries of equipment and software. The overall implementation of the network will probably take until mid-March, and during that implementation phase we want to maintain parallel connectivity to AS-400, in order to completely test the new network before it goes on line. We are striving to have it operational in time for preparing the next fiscal year budget. Actual training of staff with the new network and the new operating system will also begin before the system goes on line. Staff strongly believes this is the course of action for the City to take in order to enhance the efficiency and effectiveness of our Finance Department, and the overall efficiency and effectiveness of our municipal organization. PROPOSED LOCAL AREA CLIENT/SERVER NETWORK HARDWARE AND SOFTWARE 9 486DX266 Computer $ 1,099.00 $ 9,891.00 I Notebook Computer with Docking Station 3,000.00 3,000.00 25 Network Adaptor Cards 89.95 2,248.75 I Hub (estimate) 1,000.00 1,000.00 2000' Twisted Pair Cable 149.00 298.00 50 50 Connectors with Tools 99.00 99.00 I FSlOP Card for AS/400 5,500.00 5,500.00 2 APC 250 Power Backup 99.00 198.00 3 APC 450 Power Backup 149.00 447.00 I APC 450 Power Back 185.00 185.00 15 Surge Suppressors 15.00 300.00 I HP Laser Jet 4+ Laser Printer 1,369.00 1,369.00 I Voice Mail System - 2 line system 1,600.00 1,600.00 5 SoUnd Cards (for Voice Mail) 114.90 804.30 10 WFW 3.11 Upgrade 26.60 266.00 I VFW 3.11 Disk Set 22.95 22.95 I VFW 3.11 Manual Set 24.95 24.95 2 Word Perfect for Windows Upgrade 85.00 170.00 19 Word Perfect for Windows License 97.00 1,843.00 I Word Pedect for Windows Disk/Manual Set 49.95 49.95 3 Excel for Windows Upgrade 104.50 313.50 12 Excel for Windows License 184.30 2,211.60 I Excel for Windows Disk Set 26.95 26.95 I Excel for Windows Manual Set 49.50 49.50 I Rumba Tools for Visual Basic 149.00 149.00 I IBM LAN Server 4.0 1,500.00 1,500.00 I O/S 400 3.1 Upgrade 2,681.00 2,681.00 TOTAL 36,248.45 Tax 2,899.88 Shipping 1,010.00 TOTAL EQUIPMENT COST 40,158.33 Less Budgeted Amount 32,137.00 TOTAL HARD DOLLAR BUDGET ADJUSTMENT REQUIRED 8,021.33 Computer Network Proposal Prepared for: City of Ukiah Prepared by: Bob Manogue Date: 12/20/94 Page- 1 Background: The City currently owns a AS/400 midrange computer which is loaded with the Finance department uses to run financial software from the Business Records Corporation, and utility billing software from Orrcom. The financial software, now in use, has been somewhat under utilized by City staff in the past. The staff needs further training with the software. A BRC representative is currently conducting on-site training with the Financial department staff. Even with further training the software packages from BRC and Orrcom are very limiting systems. If the software packages that BRC offers is indeed limited, then would it not be better to just scrap the system, and find a product that would better suit the City's needs? In order to answer this, I have researched other financial software available. There are currently two other companies that offer software that could fit the City's needs. The two companies are HTE, and J.D. Edwards. The software that both these companies offer were originally written for the IBM System 36. They were both rewritten for the AS/400. Both of these systems are able to use the power of the relational databases on the- AS/400. They both provide completely integrated systems and have good reputations for support services. HTE software includes: General Ledger/Budgeting Purchasing/Inventory Accounts Receivable Asset Management Payroll/Personnel Business Licenses Utility Billing Computer Aided Dispatch CRIMES Record Management Page- 2 -( CLETS Interface/E911 Interface FIRES 2000 Records Management SmartBeat Mobile Laptop System J. D. Edwards software includes: General Ledger/Budgeting Accounts Receivable · Accounts Payable Payroll Purchasing/Inventory Cash Receipts Human Resources Fixed Assets Job Cost Both offer good systems. HTE offers the most-complete package, while J.D Edwards' system offers a very flexible package. Either of these software packages could provide solutions for the City's current needs. HOwever, as I mentioned earlier, any software should be judged not solely on whether it will work in the short term, but whether or not it will endure and allow growth over the long term. To determine whether either of these systems will grow with new advances in technology, one must look toward what direction the technology is now headed. The current trend in work group computing is toward a client/server approach. The term client/server is explained later in the network Proposal. There can be very little doubt that client/server is here to stay. A person would simply have to purchase any current periodical that deals with workgroup Computing to confirm that this is true. I believe it would be a great error if the City failed to adopt this approach. Page- 3 Since we have established that client/server is the dominant approach today and for the foreseeable future, we now can measure the-two financial software packages. Neither the HTE or the J.D. Edwards packages is currently a client/server package. Both companies have assured me that they are headed in that direction, and both estimated that it would be about a year before they had client/server applications available for the AS/400. I should mention here, I have contacted one other firm that currently offers fund accounting client/server applications for government. The name of the company is U.S. LAN. The company officials assured me that their system would work for the AS/400. However, they could not give me any sites that were currently running their system on a AS/400. I believe it would be a grave mistake to become the 'test site' for their system. In light of the fact that client/server is still very much in the infancy stage and client/server applications that will fill the City's needs are extremely limited at this time, I feel it is advisable to wait for the technology to mature. I estimate that within a year, or two years at most, the client/server applications will be more available and certainly better tested. When these client/server applications are available, will the City be prepared to adopt this current and useful trend in computing? To answer this question requires a understanding of where the City's hardware systems are today. The AS/400 now owned by the City is a machine that is based on Object-Oriented architecture. The AS/400 handles combined data as an object. This means that a single record in a database, that consists of many fields (name, address, phone number, ect) is actually looked at by the AS/400 as one single object. The computing world is quickly coming around to the object-oriented approach. The object-oriented approach also works quite well with the client/server approaCh. So the AS/400 is indeed a machine that fits well with client/server. The next area is the manner in which the users are connected to the AS/400. Currently the majority of the terminals attached to the AS/400 are simply 'dumb terminals' that can be Page - 4 used to enter data, edit data, or view data stored on the system. The rest of the stations that are personal computers that are attached to the AS/400 and communicate with it using what is known as '5250 emulation'. In order for 5250 emulation to work the AS/400 itself must have a software package loaded on it that is named 'PC Support'. PC Support along with 5250 emulation allows the personal computer to 'talk' to the AS/400. This communication allows users not only the ability to enter data, edit data, view data, and also the ability to create ASCII files that can then be downloaded to the PC, and stored on it's hard drive. The system currently in place, which uses dumb terminals and PCs to access data stored on the AS/400, is basically a host-centered environment. Host-centered environments, represent a top-down centralized structure, with tight control of information by small select groups. This approach is rapidly losing effectiveness in the information dependant society in which we now live. This approach is not adaptable to a client/server network. Figure one shows the location of the dumb terminals and PCs currently attached to the AS/400. Page- 5 Page - 6 T-he last consideration for the transition to client/server is the user interface. Both the dumb terminals and the PCs linked through.5250 emulation, access the AS/400 through what is known as character-based user interface or are sometimes also referred to as 'green screens'. This latter reference is due to the fact that the text displayed on the screen has been traditionally green in color. These screens display menus, information as text or characters. Figure two shows the typical character based interface. Figure Two The majority of users today, are choosing to abandon this type of interface. This is primarily because of the limiting and cumbersome nature of the character based interface. The character based interface will not adapt well with the client/server approach. Why change anything? If the current system works why change it? Today we live in a time were timely information is more important than ever before. A person does not have to Page - 7 look far to notice that the world around him is information dependant. Mobile telephones' notebook computers, voice mail e-mail, on-line computer services, electronic kiosks, scanners and bar codes seem to be all around us. Each of the above mentioned technologies are attempts at delivering up to date information in a timely matter at a convenient place. In other words, these technologies seek to put the power of information where it will do the most good. The current trend in computing is no different. The City's current host-centered system, accessed through a character based interface is ill equipped to handle the dissemination of current information to the people who can use it the most, namely the City management, the City council, and the public at large. In order to allow for a smoother work flow, the dispersal of timely information, and to assist City staff in better serving the public I have proposed that a network be set up. This network will be eventually connect all City departments. It will be carried out in carefully planned phases, and each phase will involve intensive training in the operation of the network with the staff involved. Proposed Solution The network that we are proposing tonight will fully utilize three of the most current trends in computer technology. They are: Graphical User Interface, Client/Server, and Distributed computing. I will briefly describe what I mean by each term, and how it will fit into the proposed network.. Graphical User Interfaces (GUI) are quickly replacing character based ones. These graphical interfaces are designed to take advantage of the enhanced graphical capabilities, and pointing devices available for personal computers today. Many users find these graphical interfaces less intimidating and easier to learn than the character based interfaces. Graphical .user interfaces 'provide a more productive environment than character based ones. Figure three shows the same screen as figure two, however figure three shows how this screen might appear in a graphical user interface. Page- 8 --Options Help Display or Display Send a Submit change message message a job your job Work with Work wilh your Display or Change your your spooled batch job change your password output files library list Change your More user task Sign off user profile options Figure Three The proposed network will use Microsott Windows for Workgroups on each workstation. Windows has become the most widely used GUI available today. The GUI in general and Windows in particular offers many advantages over a character based interface. Some of these advantages are: A. Ease of use - Because it take full advantage of pointing devices (the mouse, trackball, pen), Windows requires less keystrokes than the typical character based interface. Windows will also allow the user to enter all commands through the keyboard if that is their preference. B. Easier to learn - Because of it's visual.nature, Windows is ot~en much easier to learn and less intimidating than character based operating systems. Because of the Windows API, all windows programs basically look the same. This standardization of the look and feel of different applications greatly reduces the learning curve for Page - 9 Windows applications. This is demonstrated with figure four and figure five. Figure four is a screen capture of Microsoft Word for Windows, a word processor. Figure five is also a screen capture, but this one is Corel Draw, a drawing program. Very different applications but notice that they each have many similarities, in layout and form. :::::::::::ili~i ......... File Edit View Insert Format Tools Table Window Help i':i'::':'~:":~' :: ..... :"iii ' 'iii' '~i~' '~E' !F' 'ii : :[.'::::~:: :~ :~::.:: :[:: :~:~:~:[:~:[:::::[: :~:: E:!: :!: :_::~::_: :~::.:::: :!::: :[.':':[:~: :~:!:::::::[:"..'[:~: :[:~:[: :~:~:~:~:~::::::::: :~:!:[: ::::::::::::::::::::::::::: :~:~:!:!:~: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: :~E: :!:~:~::: ::::::::::::::::::::::::::::::::::::::::::::::::::::::: :~: .:.:.:,:. ......... .:.:.:.:. ..... ..... .:.:.:.:. :i:i:i:!: :':':':.: .... ........, :.:.:.:.: .... ::i:i:i~-!-' !.i~: i: :2~.!!'~i:::.: :.:!!!!i !~!!:::!!i ~:i ::i:g~:!: ::::::::::::::::::::::::::::::: '"'~'~ ..... -_:-.:E~L ................ 2_._?_!!_~L~ ........ :_'.~2[_L~__.L ....... - ..... L._.2 ...... t&'_~2"2'~ ................ - .......... ! ........... - ........... ' 'f" Figure Four Page- 10 File Edit Transform Effects Text _Arrange Display __Special ii' - - Help :~:: ~.~i .................... ~.*~.~..~.~..*~`~`~.:~:~:.:~:~:~:~:~:~:~:~:~:~:*:~:~:~::::::::::::::::::::::::::::::::::::::!:i:~:~:!:~:!:i:i:!:i:i:!:i:i:i:~:i!ii~iii~.`*..Eii`?``%``.:i``~.:~:i:i~!i~i~:.~:`:~i~!i '.:~,: *:';':':* '~:" i~:! :~:~:~:~:!:: ii~."-i.':' :::::::: · ,¥'~, -~ ' Figure Five C. Communication between applications - Windows has a feature known as the clipboard. This clipboard is actually an area in the computer's random access memory that the system uses to store information that has been copied by the user. It will store this data until it is told to replace or empty it. This clipboard is available throughout the entire system, therefor data can be transferred from any one application to any other application. The clipboard is a powerful feature that is available with the Windows operating system, but it is far from the only feature available to allow communication between applications. Two others are the dynamic data exchange (DDE) and object linking and imbedding (OLE). Page - 11 D. The availability of sof~ware - Windows has become far and away the most popular operating system for PCs today. Because of this huge user base Windows applications are readily available. E. System-wide drivers - Many of the operations that and handled by applications on a character based interface, such as the mouse, printing, video, and fonts are handled by the system in Windows. This makes these operations available over the entire system. F. Multi-tasking - The ability to have multiple windows open at the same time or as it is sometime referred to as 'multi-tasking'. This means that a user can have two applications running at the same time. Our proposal calls for the use of Windows for Workgroups (WFW 3. l 1) as the operating system on each of the client workstations. WFW 3.11 uses the same interface as Windows 3.1. The difference between the two is the inclusion of certain networking enhancements that make WFW 3.11 a much wiser choice for use in a networking environment. The Windows operating system will allow much greater flexibility with reporting and data manipulation than is currently available using the AS/400. Client/server computing is an offshoot of the growth of desktop systems, powerful business applications that are available for the PC, and the growth of local area networks. Client/server networks divide the processing for an application between a client and a server. This sharing of processing power allows both the client and server to operate at optimum efficiency. Client/server computing allows organizations to be more responsive to their customers. It also allows an organization to manage their internal operations in a more effective manner. Client/server networks also can prove to be extremely cost effective in that the entire workgrouP can haVe access to shared resources, thereby reducing overall costs. These resources can include: disk storage, printers, CD-ROM, scanners, and tape backup drives. Page- 12 This proposal will make the AS/400 the dedicated server for the local area network. The AS/400 was developed as a object oriented, relational database system. The AS/400 unlike other systems has a database (DB2/400) built right into the operating system. Since the AS/400 was built as a database machine it is the perfect choice for a database server. The other thing the AS/400 handles extremely well is system security. The proposed network will take full advantage of these capabilities. All database functions such as queries, sorting, ect. will take place on the 400. The bulk of the security will also be handled by the AS/400. The AS/400 will also handle system backups, and some other system management functions. The PC workstations will be the clients on our network. Here again we will utilize the strengths of the PCs where they will do the most good. The CPU on a PC was designed to perform complex floating point mathematical operations, the AS/400, basically a database machine was not designed with floating point mathematical operations in mind, simply because database functions do not use them. The network will use the PCs for operations that do require the complex mathematical operations. Another area where the PCs will be useful is the formatting and printing of reports. Printing is another function that the AS/400 was not designed to handle. The network that we have proposed will be a true client/server system, in that, it will divide the processing power over the network using the system that will best perform the task. Figure six shows a general diagram of phase one the proposed network. Page- 13 C AS/400 OS/400 (Server) FSIOP Card LANSERVEI~/400 Cashiers Windows (Client) Finance/ Utility Billing Windows (Client) Utility Windows (Client) C ty . anagemenf Windows (Client) Purchasing/ Wharehouse Windows (Client) Figure Six Distributed computing or as it is sometime referred to as 'open' systems is a system where like or unlike hardware and sot~ware can be linked together to distribute shared resources. Although the components that make up the entire system may be very diverse, the appearance to the user is that of one single system. Our network will be comprised of client PCs that will access the server AS/400 through an IBM product called Client Access/400. This Product is an enhancement to OS/400, the operating system of the AS/400. The current financial sot~ware now loaded on the 400 will remain and will be accessed through the individual client workstations. The connection will be made and the flow of data will begin without any other input other than Page- 14 a user password. The outward appearance will be that of the finance software running on the users PC. Two different systems, the AS/400 and the personal computer, running together linked up sharing information in seamless integration. This integration of two diverse systems will make our proposed network a truly open system. This openness will become particularly important in future phases of the network implementation. Since our proposal will include all City departments in the next fiScal year, and currently both the Fire department and the Museum use Macintosh computers, the possibility exists that we may have to attach Macintosh systems to the network. The system that is proposed will be well equipped to accomplish this connection. Network Components The network that we propose will utilize equipment that the City currently owns, where this is possible, as well as some new equipment yet to be purchased. The following is a list of the network equipment: Existing Equipment Proposed Purchases AS/400 midrange computer 9 personal computers (ranging from 286 to 486) 1 486DX2 50 notebook 7 laser printers 9 486DX2 66 Computers 1 Notebook Computer with Docking Station 25 Network Adaptor Cards 1 Hub (estimate) 2000' Twisted Pair Cable 50 Connectors with Tools 1 FSIOP Card for AS/400 Page- 15 2 APC 250 Power Backup 3 APC.400 Power Backup 1 APC 450 Power Backup 15 Surge Suppressors 1 HP Laser Jet 4+ Laser Printer 1 Voice Mail System - 2line system 5 Sound Cards 10 WFW 3.11 Upgrade 1 WFW 3.11 Disk Set 1 WFW 3.11 Manual Set 2 Word Perfect for Windows Upgrade 19 Word Perfect for Windows Licence 1 Word Perfect for Windows Disk/Manual Set 3 Excel for Windows Upgrade 12 Excel for Windows Licence 1 Excel for Windows Disk Set 1 Excel for Window Manual Set 1 Rumba Tools for Visual Basic 1 IBM LAN Server 4.0 10/S 400 3.1 Upgrade Network Features The system we are recommending will have numerous features. Among them are: A. Email - The network will include internal email. B. Voice Mail - The network Will include an external/internal voice mail system. A voice mailbox will be set up for each person on the network as well as the' directors of each department not included in phase one and city council members. Page- 16 This option will allow the public to call up a designated number and leave voice messages for anyone who has a mailbox. C. Standardization - In order to allow smooth transfer an integration across the network, we will be using WordPerfect for Windows as the word processor and Excel for Windows as the standard spreadsheet. It is our intention here to standardize all city departments with the same software. D. City-wide Purchasing System - This is the first step in establishing a city-wide purchasing system. After phase two is complete, all city departments will have access to purchasing and the warehouse. E. Security- Security will be a large concern on the network. As mentioned earlier, the AS/400 is best equipped to handle security. Any files that are of a sensitive nature will physically reside on the hard drive of the AS/400. The access to any sensitive material will be controlled by a user password. This password will be system wide and will travel with the user. In the event, that the user were to log onto the system at a workstation that is not normally their workstation, they would still only have access to the information that their password would allow. F. - Growth: The second phase of the network implementation calls for the addition of 30 additional users. The system we are proposing will allow for a maximum of 510 users. Network Imnlementation Our proposal calls for all phases of the network implementation to proceed with the current system left intact until the network is extensively tested to insure that all components are in place and working properly, before the old system is dismantled. Training and Management Page- 17 I have included the training, and system management last, but this in no way means that I feel that training for staff, and proper network administration is of little importance. There is no computer system available, that will work properly without the proper training to work with the system. A network also requires proper management to work properly. We have taken both factors into consideration with this proposal. Our proposal calls for the intensive training of staff on Windows for Workgroups, and the network itself. Figure seven on the last page shows both phases of the proposed network. The bottom sheet represents phase one, and the clear overlay represents phase two of the proposed network. Page - 18 Item No: 8h Date : 12/21/94 AGENDA SUMMARY REPORT SUBJECT: Approval of Agreement and Authorize the Mayor to Execute Final Settlement with Western Area Power Administration. REPORT: In the Lake Mendocino Project Power Sale Agreement with the Western Area Power Administration, energy over or under the delivered contract amount was recorded in a special Energy Surplus Account. At the end of the contract period any balance in the account would be settled by the parties. With an energy shortfall the City of Ukiah would be required to make payment to Western for make-up energy. With an energy surplus, Western would be required to give the City of Ukiah energy equal to the surplus in the account. The Energy Surplus Account ended in a Surplus condition. In discussions with Western, we asked if it would be possible to receive a cash payment rather than energy for the surplus in the account. Western felt that this would be acceptable under the current energy market conditions. As a result, Western will pay the City of Ukiah $41,760 through a billing credit on purchased Western energy under our existing Purchase Contract. Staff believes that this Agreement has the most benefit for the City of Ukiah at this time, since we do not need the energy and the payment will reduce our projected operating shortfall for fiscal year 1994-1995. RECOMMENDED ACTION: Approve Agreement and Authorize the Mayor to Execute Final Settlement with the Western Area Power Administration. ALTERNATIVE POLICY ACTION: Reject Agreement and Develop Altemative Settlement Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: N/A By: Darryl L. Barnes, Public Utilities Director Requested Prepared By: Darryl L. Barnes, Public Utilities Director Coordinated With: Charles L. Rough Jr., City Manager Attachments: 1) Letter Agreement &P~OV~~~' Acct. No.: N/A ( if budgeted) Department of Energy Western Area Power Administration Sacramento Area Office 1825 Bell Street, Suite 10.5 Sacramento, California 95825 DEC 7 1994 Letter of Agreement No. 94-SA0-00037 Mr. Darryl Barnes Director of Public Utilities City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Dear Mr. Barnes: Amendment No. I to Contract No. 92-SA0-20058 between the City of Ukiah (City) and the Western Area Power Administration (Western) provided for Western to purchase energy from the City's Lake Mendocino Powerplant through June 30, 1994. In a letter to the City dated January 25, 1994, we noted that a balance of 8,497,855 kWh existed in the Energy Surplus Account as of December 31, 1993. This Energy Surplus Account balance represented energy delivered by the City to Western, by means of a displacement, that is in excess of Western's purchase obligation under Amendment No. 1. Amendment No. I terminated on June 30, 1994, with a balance in the Energy Surplus Account on that date of 2,457,864 kWh. Subsection 8.7 of Amendment No. 1 states the following: "If there is a balance in the Energy Surplus Account upon termination of this Contract Amendment, Western shall, unless otherwise agreed by the Parties, make energy available to the Contractor in an amount sufficient to settle the account within 1 year following termination of the Contract Amendment." Rather than Western returning a quantity of energy to the City to settle the balance in the Energy Surplus Account, Western and the City have agreed to the terms and conditions set forth below in this Letter of Agreement as a settlement for such balance owed the City. As consideration for settlement of the balance in the Energy Surplus Account, Western will provide compensation to the City in the amount of $41,760. This amount equates to payment of 16.99 mills/kWh for the 2,457,864 kWh balance in the Energy Surplus Account at the time of termination of Amendment No. 1. Western will provide the compensation set forth in Section 2 above by means of a billing credit on the City's monthly power bill from Western. Upon at least 30 days advance written notice from the City, the City will inform Western of the month in which such billing credit is desired. Letter of Agreement No. 94-SA0-00037 e This LOA shall become effective on the date sig~ed by the City and shall remain in effect until either the compensation identified in Section 1 is provided to the City or one year from its effective date; Provided, That all liabilities incurred hereunder shall be preserved until satisfied. If you are in agreement with the conditions stated above, please sign and date both originals, have the signatures attested, apply the appropriate seal, and return one to Zola M. Jackson, Assistant Area Manager for Power Marketing, at this office. Sincerely, James C. Feider Area Manager In Duplicate CITY OF UKIAH (Seal) Attest' By.' Title' By: Title: Address: Date: Page 2 ITEM NO. 8c DATE: DECEMBER 21, 1994 AGENDA SUMMARY REPORT SUBJECT: INTRODUCTION OF ORDINANCE AMENDING SECTION 1200 OF THE UKIAH CITY CODE PERTAINING TO THE TERMS OF OFFICE FOR MEMBERS OF THE CITY COMMISSIONS AND BOARDS In a review of current City Codes regarding various policies and procedures, it was discovered that the current City Code prescribes terms for members of the City's Commissions and Boards, but provides no authority for the City Council to remove Commissioners before their terms expire. With the possible exception of the Planning Commission, the City's Commissions and Boards are established to provide advice and recommendations to the City Council. The City Council can prescribe the rules for the appointment and removal of all Commission members, including the Planning Commission. (See Government Code Section 65102.) Under the existing City Code, the City Council may not have the authority to remove a Commissioner or Board member before his or her term expires. The simplest way to correct this oversight in the Code is provide that the Commissioners serve at the will and pleasure of the City Council. The proposed amendment to Ukiah City Code Section 1200 adds this language to the section. RECOMMENDED ACTION: Move to introduce Ordinance by Title only and introduce ordinance. ALTERNATIVE COUNCIL POLICY OPTIONS: Modify the Ordinance to provide a more detailed procedure for removing members of Boards or Commissions or leave the Code unchanged. Acct. No. (if NOT budgeted):N/A Acct. No.: Appropriation Requested: N/A (If Budgeted) Citizen Advised: N/A Requested by: Charles L. Rough, Jr., City Manager Prepared by: David J. Rapport, City Attorney Coordinated with: N/A Attachments: 1. Proposed Ordinance APPROVED: DJR:kk R: I \OFFICE ATERMS ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 1200 OF DIVISION 1, CHAPTER 4, ARTICLE $ OF THE UKIAH CITY CODE, PERTAINING TO THE TERMS OF COMMISSION AND BOARD MEMBERS The City Council of the City of Ukiah hereby ordains follows: SECTION ONE. Section 1200 of Article 5 of Chapter 5 of Division I of the Ukiah City Code is hereby amended as follows: Section 1200 is hereby amended to read as follows: . S1200: TERMS OF COMMISSION OR BOARD MEMBERS LIMITED~ All members of commissions and boards ppo~nted by the ~ity Council a ' shall serve at the will and pleasure of the City Council and may be removed at any time during their term of office with or without cause upon a motion of any councilmember and a majority vote of the City Council. No person shall hereafter be appointed for more than two (2) full consecutive terms without a break in service as a member of a commission or board whose members are appointed by the City Council or by the Mayor with the approval of the City Council, and no person wh~ hereafter has been appointed to and has held the office of such commission or board for more than two (2) years of a term to which some other person was originally appointed shall hereafter be appointed for more than one full additional term without a break in service. Disqualification to serve on any one commission or board shall not constitute disqualification to serve on any other commission or board. "Break in service" as used in this Section shall mean a period of not less than one hundred eighty (180) days after the time a person served on a commission or board during which time said person does not serve on that same commission or board (Ord. 559, ~1, adopted 1964; amd by Ord 889 adopted 1989.) ' · , SECTION TWO: Publication and Effective .Date. This ordinance shall become effective thirty (30) days from its adoption and shall be published as required by law. SECTION THREE: Appl~cation. This ordinance shall apply to members of the City's commissions and boards who are in office on its effective date and to all future ppolntments to the City's commissions and boards, a ' s~*\u\ords94\comms ' Introduced by title on the following ro!l call vo~e: AYES: NOES: ABSENT: Adopted on following roll call vote: AYES: NOES: .ABSENT: 1993, , 1993, by by the Mayor S ?~u\ords94 Decel'~ber 14, 1994