HomeMy WebLinkAbout1994-11-16 Packet CITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
November 16, 1994
6:30 p.m.
1. Roll Call
2. Invocation/Pledge of Allegiance
.
.
o
Approval/Correction of Minutes
a. Regular Adjourned Meeting of November 1, 1994
b. Regular Meeting of November 2, 1994
RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review
of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil
Procedure which generally limits to ninety days (90) the time within which the decision of the
City Boards and Agencies may be judicially challenged.
CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll
call vote by the City Council. Items may be removed from the Consent Calendar upon request
of a Councilmember or a citizen in which event the item will be considered at the completion
of all other items on the agenda. The motion by the City Council on the Consent Calendar will
approve and make findings in accordance with Administrative Staff and/or Planning Commission
recommendations.
.
a. Receive and Accept Report Regarding September 1994 Disbursements
b. Deny and Refer to City Insurance Carrier, Claim Received from Gale Bederson
c. Receive Report Regarding Acquisition of Contractual Services Pursuant to the Special
Procedures Provision of the Ukiah Municipal Code for Truck Scale Foundation, Leachate
Main Extension and Miscellaneous Drainage Lines at the Solid Waste Disposal Site
d. Receive Report Regarding Acquisition of Contractual Services Pursuant to the Special
Procedures Provision of the Ukiah Municipal Code for the Outfall Filters at the Solid Waste
Disposal Sites East and West Sedimentation Basins
AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. In order for everyone to be heard, please
limit your comments to three (3) minutes per person and not more than ten (10) minutes per
subject. The Brown Act regulations do not allow action to be taken on audience comments.
.
.
UNFINISHED BUSINESS
a. Adoption of Resolution Appointing City Treasurer to Fill the Unexpired Term of Robert
Ranochak till November 1996
b. Approval of Loan Agreement with State of California for Fuel Tank Construction at the
Ukiah Municipal Airport
c. Reset Date and Time for Electric Utility Workshop
d. Adoption of Resolution Stating Solid Waste Policy Preference
NEW BUSINESS
a. Execution of Funding Agreement Between City of Ukiah and State of California for the
Construction of Federal Aid Railroad Crossing Project on Commerce Drive, Program
Supplement No. 005.
b. Discussion Concerning Monthly/Quarterly Reports on Conference Center Enterprise -
Shoemaker
9. CITY COUNCIIJREPORTS
10. CITY MANAGER/DEPARTMENT I-iF. AD REPORTS
11. CLOSED SESSION - None
12. ADJOURNMENT
The City of Ukiah complies with ADA requirements and will attempt to reasonably accommodate
individuals with disabilities upon request.
CITY OF UKIAH
CITY COUNCIL AGENDA
Regular Adjourned Meeting
Solid Waste Workshop
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
D AFT
November 1, 1994
5=00 p.m.
The City Council convened at 5:02 p.m. in a regular adjourned
meeting, of which the agenda was legally noticed and posted, for a
workshop to review and discuss the Ukiah Landfill and Solid Waste
Management alternatives. Roll was taken and the following
Councilmembers were present: Mastin, Malone, Wattenburger,
Shoemaker, and Mayor Schneiter. Staff present: City Manager Rough,
City Attorney Rapport, City Engineer/Public Works Director Kennedy,
Public Works Administrator Sue Goodrick, Finance Director Gordon
Elton, Water/Sewer Supervisor Borecky and Assistant to the City
Manager Harris. Others present in the audience were: Damon Brown,
EBA Wastetechnologies, Willits Landfill Manager David Madrigal,
Willits City Manager Gordon Logan, George Butler, Robert Reid, Jim
Looney, Mendocino County Solid Waste Manager Paul Cayler, Bruce
McCracken, Ukiah Solid Waste, Mendocino County Administrator Mike
Scannell, County Administrator, Mendocino Solid Waste Management
Authority Manager Mike Sweeney, Ft. Bragg City Manager Gary
Milliman, Ft. Bragg Mayor Patti Campbell, Willits Mayor Bruce
Burton, and Willits Councilmember Bruce Alfano.
2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No one came forward.
UNFINISHED BUSINESS
3a. Workshop to Discuss Ukiah Landfill and Solid Waste Management
Alternatives - Possible CounciI Action Regarding Conceptual
Direction
The City Engineer/Public Works Director presented his report
addressing presumptions regarding the physical aspects of the
landfill. Discussion ensued regarding proposed elevations
addressing the remaining volume capacity of the landfill site,
insurance liability coverages, gas and leachate potential,
subtitle D requirements for the landfill.
Councilmember Shoemaker questioned the cover dirt calculations and
the use of "seat of your pants" best guesses instead of reliance on
the 1992 RDSI Study by EBA Wastetechnologies.
Discussion ensued regarding landfill capacity in the content of
current cover operations and dirt productions with possible future
options to increase landfill life.
Damon Brown, EBA Wastetechnologies, stated the landfill appears to
filling faster than projected and noted it is appropriate to re-
evaluate calculations of volumes to develop figures that are
current. He explained that last aerial was October 1992, and
another aerial would provide current figures.
Review of the current landfill volume estimates, closure and post
closure requirements, and costs continued. The City Engineer/Public
Works Director stated as of June 30, 1995, the funds in reserve for
closure and post closure costs will be $620,000, with total closure
costs anticipated to be $3.8 million approximately with projected
full capacity to be reached in 5 to 7 years.
Councilmember Shoemaker stated all costs appear to be too
conservative. He noted the new configuration presented by the
Public Works Director/City Engineer, which is suggested along the
south edge of the landfill footprint, would add 2 years of life to
the landfill over and above the stated life in the report. He
expressed concern regarding staff allocating excessive cost to
Reg. Adj. Mtg.
November 1, 1994
Page 1
accomplish this new configuration, but had not added life or
revenue that the new configuration would create.
The Assistant to the City Manager reviewed the report pertaining to
two scenario analysis' pertaining to the current operation of the
landfill and the utilization of both inland landfills, with various
options.
The Finance Director presented a report regarding the financial
analyses of each different scenario with different options showing
different interest rates of 6% and 8%.
Councilmember Shoemaker questioned the additional volume of dirt
created by the additional proposed scraper operation and cost per
unit of cubic yard of dirt. He noted the amount of dirt created was
more than the total capacity of the landfill.
The City Engineer explained the cost per hour for operation and the
estimated future production volume of dirt. He noted the new
filling configuration would be one year.
Councilmember Shoemaker questioned the reports showing 6 years of
cost.
The Finance Director continued with the report regarding the
financial analysis of the different scenarios and options.
The majority of Council expressed their support for partial funding
of post closure scenarios.
The City Attorney advised Council they could direct the
Environmental consultant when considering alternatives, to conduct
an assessment of potential environmental impacts.
Councilmember Shoemaker stated as the City representative on the
Mendocino Solid Waste Management Authority, which represents other
agencies in the County, it is crucial that the City of Ukiah
clarify its future direction for the landfill operations in order
for the other agencies to make informed decisions. He indicated he
prefers to see Ukiah reaffirm its commitment to accept County wide
wastestream if feasible by the City environmental impact report
results. He also requested Council to take action on 1) authorizing
staff to analyze the flexibility of a post closure funding
mechanism; 2) Request MSWMA to move forward immediately with the
site selection for the transfer station; 3) Wants the City to hire
a landfill manager, as was intended, but has not been recommended
by the City Manager; and 4) the City Council appoint an ad-hoc
committee comprised of two Councilmembers to address landfill
issues. Councilmember Shoemaker requested these suggestions be
incorporated in a Resolution for Council action which will clarify
the City's intent. '
Councilmember Shoemaker stated it will take 24 to 36 months,
including CEQA requirements and site selection, for a program to
get a transfer station program running. He stated an accurate date
of closure for the Ukiah landfill is a critical factor.
The City Manager stated it is critical to know if all four agencies
in the County will commit to participating in a transfer station
operation.
Discussion ensued regarding the need to identify tipping fees and
surcharges, to assist the other agencies in analyzing the
feasibility~of them participating.
The City Manager requested direction from Council regarding
continue pursuing the City Manager's proposal or to not pursue it
any further in the MSWMA Executive Committee. He expressed his
belief that there is no need for a landfill manager and expressed
his confidence in the qualifications, knowledge and experience of
the Director of Public Works/City Engineer and his staff, in
managing the landfill. He also expressed his opinion that solid
waste/landfill workshops with the full City Council will work
better than Ad-Hoc committees.
Reg. Adj. Mtg.
November 1, 1994
Page 2
The City Attorney advised Council of the need for careful wording
of a policy document due to the current EIR development and
permitting process. He noted a resolution can be brought back to
Council at its next regular meeting.
It was the consensus of Council to allow Councilmember Shoemaker to
report to the MSWMA at its meeting tomorrow, that the City of
Ukiah, upon completion of the EIR and CEQA process, with approval
of the landfill permit documents, the City will be willing and able
to accept the County's wastestream.
The City Attorney advised Council of the legal CEQA process.
It was the consensus of Council for staff to develop a resolution
concerning a policy direction determined by the Council, without
jeopardizing the CEQA process, and present to Council at the
November 16, 1994 meeting.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:30
p.m.
CCMIN.178
Cathy McKay CMC/AAE, City Clerk
Reg. Adj. Mtg.
November 1, 1994
Page 3
CITY OF UKIAH - November 2, 1994
The City Council convened in a regular meeting, of which the agenda
was legally noticed and posted, at 6:30 p.m., in the Council
Chambers of the Civic Center, 300 Seminary Avenue. Roll call was
taken and the following Councilmembers were present: Mastin,
Malone, Wattenburger, Shoemaker and Mayor Schneiter. Staff present:
City Clerk McKay, City Manager Rough, City Attorney Rapport,
Assistant City Manager Horsley, Acting Planning Director Stump,
City Engineer/Public Works Director Kennedy, Public Utility
Director Barnes, Assistant Redevelopment Director DeKnoblough
Finance Director Elton and Public Safety Director Keplinger.
Invocation/Pledge of Allegiance
Councilmember Wattenburger delivered the Pledge of Allegiance and
Councilmember Shoemaker led the Pledge of Allegiance.
Introduction of New Employee'
The City Manager introduced GordOn Elton, the City's new Finance
Director and presented a verbal biography of Mr. Elton's education
and experience and personal interests to Council.
Mr. Elton stated he is pleased to be of service to the City of
Ukiah.
4-Approval/Correction of Minutes of Regular Meeting, October 19,
1994
Councilmember Malone made the following corrections to the minutes
of the regular meeting of October 19, 1994 as follows; Page 2, Item
9a., first paragraph, third line, change "Planning Commission,, to
"Treasurer"; and same line, change "Cohen" to "Coyne".
M/S Shoemaker/Wattenburger to approve the minutes of the regular
Council meeting of October 19, 1994, as amended. The motion was
carried by the following roll call vote: AYES: Councilmembers
Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES:
None. Absent: None.
RIGHT TO APPEAL DECISION
Mayor Schneiter reviewed Section 1094.6 of the Government Code
regarding the appeal process.
CONSENT CALENDAR
M/S Wattenburger/Mastin to approve ~the Consent Calendar as
follows:
6a. Denied the claim received from Patricia E. Walker, and
referred it to the City's Insurance Carrier, REMIF.
6b. Awarded the bid for various electrical transformers, for five
15KVA, seven 25KVA, none 37.5KVA, five 50KVA, two 300KVA and one
500KVA transformers to General Electric Supply Company for
$5,258.75, $8,419.67, $14,717.70, $8,464.70, $22,139.62 and
$11,615.28 respectively; and four 75KVA, three 150KVA and two
300KVA to Western States Electric for $21,214.04, $19,456.23 and
$17,052.76, respectively; and one 150KVA transformer to
Westinghouse Supply Company for $6,268.76.
6c. Authorized the Mayor to execute the grant of easement to PG&E
for overhead electrical facilities at the City of Ukiah Landfill,
Assessor Parcel Numbers 178-210-01 and 178-130-01 (PGE Ref. No.
GMl134410 and SD75EES1499, on behalf of the City of Ukiah.
The motion was carried by the following roll call vote: AYES:
Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor
Schneiter. NOES: None. Absent: None.
7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No one came forward.
NEW BUSINESS
8a. Adoption of Resolution Supporting the Efforts of the Charter
Committee to Form a Girls and Boys Club of Ukiah
Hugh McAvoy, Jr., 169 Park Place, introduced members of the Charter
Committee which has been formed to for a Girls and Boys Club of
Ukiah. He reported on the committee's progress pertaining to
political action and community groups which determined the need for
a facility based girls and boys club here in Ukiah which should be
easily accessed by children. He outlined the progress they have
made in forming non-profit status.
Council expressed their continued interest in this organization and
encouraged them to apply for Ukiah grants for non-profit
organizations.
Councilmember Shoemaker stated he would like to see the City donate
$500 such as was provided for the Mendocino Folklorico where it was
a matching grant.
M/S Shoemaker/Malone to adopt Resolution No. 95-23, supporting the
efforts of the Charter Committee to form a girls and boys club of
Ukiah. The motion was carried by the following roll call vote:
AYES: Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and
Mayor Schneiter. NOES: None. Absent: None.
8b. Designate Councilmember as Alternate to Mendocino Council of
Governments
Mayor Schneiter nominated Councilmember Shoemaker as an alternate
to Councilmember Wattenburger's position on the Mendocino Council
of Governments Board of Directors.
Councilmember Malone seconded the nomination and the nomination was
approved by a unanimous voice vote of all AYE.
8c. Adoption of Resolution Opposing Proposition lSS
Mayor Schneiter reported this resolution of support is requested by
the American Cancer Society representative, Jane Piper. He reported
the statewide ballot proposition 188 is a threat to the legislation
that Ukiah has adopted where smoking is not allowed in enclosed
public places.
The City Attorney advised if this statewide proposition is
approved, it will pre-empt local law, and therefore Ukiah could not
enforce no smoking in enclosed public places.
M/S Malone/Wattenburger to adopt Resolution No. 95-25, opposing
Proposition 188 the "California Uniform Tobacco Control Act". The
motion was carried by the following roll call vote: AYES:
Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor
Schneiter. NOES: None. Absent: None.
Sd. Adoption of Resolution Declaring 273 Clay Street a Public
Nuisance and Declaring City Council,s Intent to Commence Abatement
Proceedings
The City Manager reported on the City's attempts to have the
property owner, Beverly Balletto, to abate the uninhabitable
conditions of the rental units, which represent a health and safety
hazard to the occupants and the public. He outlined the series of
inspections, findings and code violations as determined by the
building inspector and fire marshall.
The City Attorney advised the Council of the legal proceedings
necessary to abate a public nuisance.
Discussion ensued regarding timeframes associated with hearings and
abatement procedures.
Councilmember Wattenburger stated it is unfortunate that the City
has to resort to legal proceedings to mandate a property owner to
provide safe and up to code rental housing, but this situation has
Reg. Mtg.
November 2, 1994
Page 2
existed for years and is a public nuisance.
M/S Wattenburger/Mastin to a~; Resolution No. 95-26, declaring
the property located at 273 Street a public nuisance and its
intent to commence abatement proceedings pursuant to Ukiah City
Code Sections 3300 et seq. The motion was carried by the following
roll call vote: AYES: Councilmembers Mastin, Malone, Wattenburger,
Shoemaker, and Mayor Schneiter. NOES: None. AbSent: None.
Se. Consideration of City Commitment to Economic Development
Financing Corporation of Mendocino County
The Assistant Redevelopment Director reported in early 1991, a
$850,000 grant was provided by Department of Housing and Urban
Development for the .purpose of regional economic development among
the north cost counties. This grant is to be administered by the
Redwood Regional Economic Development Commission (RREDC) of
Humboldt with funds distributed to Humboldt, Del Norte and
Mendocino Counties. He noted Mendocino County's apportionment of
$250,000. He explained the steering committee has been meeting two
years to determine the use of these funds. He noted the process has
continued to evolve through the facilitation of Mendocino Council
of Governments as the appropriate County wide JPA. He reported
after the initial committee completed their initial task, MCOG
recruited a second steering committee, which has recommended and
approved by MCOG to establish the Economic Development and Finance
Corporation (EDFC) of Mendocino County. He explained this agency is
an independent, private , non-profit corporation with a 12 member
Board of Directors, of which the City of Ukiah will hold a voting
seat. He ~eported on the proposed funding distribution based on a
dollars per population ration for each of the various public
agencies, in an amount of .75 cents per person for the
municipalities and .50 per person for the County population. He
noted Ukiah's contribution will be $15.050. with the total funds
received from all agencies $47,840.
.,
Councilmember Mastin reported on the 21 member committee's progress
in its formation of a economic development committee in this County
which will receive federal funding.
Discussion ensued regarding the proposed staffing for this
committee, the costs, how this will be funded, and concern
regarding past problems with the prior economic development
committee.
M/S Shoemaker/Wattenburger to support the formation of the Economic
Development and Finance Corporation (EDFC) in concept by a
unanimous voice vote of all AYE.
8f. Approval of Demolition Permit Application to Demolish a Single
Family Residence Over 50 Years Old Located at 351 South Oak Street,
as filed by Ukiah Redevelopment Agency
The Planning Director and Assistant Planner reported on October 28,
1994 the Demolition Permit Review Committee voted 3-1 to approve
a demolition permit application to demolish the single family
residence located at 351 South Oak Street. He noted the purpose of
the demolition project is to remove the residence and create
additional area for the new downtown City plaza parking facility.
He reported on the history of the building. He explained the
request for demolition is contingent upon failing to secure
relocation of the structure first. .
Council queried staff regarding attendance at recent Demolition
Permit Review Committee meetings.
Councilmember Shoemaker stated he does not like how this committee
is set up with so much City staff it is not an open process. He
stated it is critical to have full public member attendance at each
meeting.
Staff reiterated their dissatisfaction with the process and noted
that a number of recommended changes to the system are near
completion.
Reg. Mtg.
November 2, 1994
Judy Pruden, 304 South Hortense, stated she would like to see
housing stock preserved and this house is still viable, although in
disrepair, it could be moved.
Council queried staff regarding serious interested parties for
moving the structure.
M/S Schneiter/Wattenburger determined.that this structure is not
historical, cultural or architecturally significant, and approve
the demolition permit for the single family residence over 50 years
old located at 351 South Oak Street.
Councilmember Shoemaker indicated he would like to see a condition
to move this structure instead of allowing demolition, and
expressed concern for the short time allowed for receiving moving
offers.
ir
Discussion ensued regarding allowable legal action by Council based
on the motion of the floor.
The motion was carried by the following roll call vote: AYES:
Councilmembers Mastin, Malone, Wattenburger, and Mayor Schneiter.
NOES: Councilmember Shoemaker. Absent: None.
8g. Authorize Approval to Purchase Grant Funded Radar Trailer and
Begin Implementation of Program
The Public Safety Director and Officer Chrism Dewey reported the
State of California Office of Traffic Safety has authorized the
purchase of the radar trailer ($13,985.40) and continued training
in the use of traffic grants for educating our community ($3,000).
They reported on how the solar powered radar trailer will be
implemented for speed reduction and awareness programs.
·
M/S Mastin/Wattenburger authorized approval to purchase grant
funded radar trailer and begin implementatiofl' of this program, with
a personal thank-you and compliment to Officer Chrism Dewey for his
efforts in securing this grant with programs. The motion was
carried by the following roll call vote: AYES: Councilmembers
Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES:
None. Absent: None.
CITY COUNCIL/REPORTS
Councilmember Mastin reported the Pumpkin. festival was excellent.
Councilmember Malone reported he attended a Main Street Annual
Dinner in the new Conference Center last Friday, commended the
Pumpkin festival activities in which the weather was cooperative.
Councilmember Wattenburger commended City staff and the Pumkinfest
committee who spent a tremendous amount of time and energy to
create its success this year.
Councilmember Shoemaker noted he would like a report concerning his
Redevelopment paychecks, reported on MSWMA actions, and reported on
the League of California Cities legislative actions concerning the
proposed resolutions at the Annual conference in Long Beach that he
attended.
Mayor Schneiter reported on the Russian River F%ood Control
District meeting he attended with staff, and noted he would like
Council to address hiring a legal group concerning water rights,
and he reported on the re-injection of wastewater into the geysers
in Lake County in which NCPA is participating, and reminded Council
of the candlelight vigil in front of the Civic Center regarding
opposition to Proposition 187, concerning illegal immigration.
CITY MANAGER/DEPARTMENT HEAD REPORTS
None.
CLOSED SESSION
11a. As per Gov. Code Seotion 54956.9(b.l.3A) - Conferenoe with
Reg. Mtg.
November 2, 1994
Page 4
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ITEM NO. 5a
DATE: NOVEMBER 16, 1994
AGENDA SUMMARY REPORT
SUBJECT: REPORT OF DISBURSEMENTS MADE DURING THE MONTH OF
OCTOBER 1994
Payments made during the month of October, 1994, are summarized on the attached Register
of Payroll and Demand Payments. Further detail is supplied on the attached Schedules of Bills,
representing the three (3) individual payment cycles within the month.
This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7.
RECOMMENDED ACTION: Receive attached Report of Disbursements.
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Acct. No. (if NOT budgeted):N/A Acct. No.: N/A
Appropriation Requested: N/A (if budgeted)
Citizen Advised: N/A
Requested by: Charles L. Rough, Jr., City Manager
Prepared by: Gordon Elton, Director of Finance
Coordinated with: Paulette Klingbeil 463-6230
Attachments: Report of Disbursements
APPROVED:
B:I/FIN:kk
ADISBURSEMENTS
CITY OF UKIAH
REGISTER OF PAYROLL AND DEMAND PAYMENTS
DATE: OCTOBER, 1994
Demand Payments approved:
Check No. 67781 to 68164 inclusive.
FUNDS:
100 General Fund $91,505.62
120 Capital Improvement
140 Park Development
141 Museum Grants $250.00
142 National Science Foundation $6,649.96
200 Asset Seizure $104.57
220 Parking Dist. Rev. Fund $609.12
230 Parking Dist./il Rev. Fund
260 Downtown Bus. Imprv. Dist.
300 Gas Tax $35,992.45
315 Airport Capital Improvement $132,646.05
320 Airport Clear Zone
332 Fed. Emergency Shelter Grant $15,718.00
400 Recreation Enterprise $4,516.20
405 Youth Services Ukiah $52.14
410 Conference Center Fund $8,073.42
550 Lake Mendocino Bond
575 Garage $8,892.40
600 Airport $ 6,123.55
610 Sewer Service
611 Sewer Construction Fund $18,514.68
612 City/District Sewer $28,323.78
640 Sanitation Dist. Revolving $110.45
650 Sanitation Cap. Improv. (Spec] $68,068.85
660 Sanit. Disp. Site $47,803.86
662
663
665
670
675
678
680
693
695
696
697
698
800
805
820
840
841
9OO
940
95O
960
962
965
966
150
JPA/LTF Fund
Countywide JPA
Refuse/Debris Control
U.S.W. Billing & Collections
Contracted Dispatch Services
Public Safety Dispatch
Ambulance Service
Clubhouse Renovations
Golf
Warehouse/Stores
Billing Enterprise Fund
Fixed Asset Fund
Electric
Street Lights
Water
Special Water Fund
Water Treatment Plant
Special Deposit Trust
Payroll Posting Fund
General Service
Community Redev. Agency
Redev. Housing Fund
Redev. Capitol Imprv. Fund
Redevelopment Debt Svc.
Civic Center Construction
PAYROLL CHECKS NO. 56019 to 56227
PAYROLL PERIOD 09/25/1994 to 10/08/1994
PAYROLL CHECKS NO. 56228 to 56432
PAYROLL PERIOD 10/09/1994 to 10/22/1994
TOTAL DEMAND PAYMENTS
TOTAL PAYROLL DED. CHECKS
TOTAL PAYROLL CHECKS
TOTAL PAYMENTS
CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the Ci~ Council
on
$50,863.09
$970.08
$110,484.09
$6.93
$2,367.84
$21,633.06
$3,560.56
$4,762.49
$9,999.00
$591,754.67
$10,153.43
$45,730.82
$939.23
$114,782.93
$572.60
$ 7,099.37
$6,335.06
$ 375,539.13
$1,831,509.48
$128,145.72
$305,360.41
$2,265,015.61
City Clerk
tJi
APPROVAL OF CITY MANAGER
Ih~J~ex~m!jf ~~ ~1' r and approve same.
CI~ Manager i~ j~
CERTIFICATION OF DIRECTOR OF FINANCE
I have audited this Register and approve same for accuracy and available funds.
Director of Finance
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ITEM NO: 5b
MEETING DATE: November 16, 1994
AGENDA SUMMARY REPORT
SUBJECT: Claim for Damages, Deny and Refer to Insurance Carrier
The claim from Gale Bederson was recieved by the City Clerk on
November 2, 1994, for alleged damages from when her dog was
picked up and impounded by the Mendocino Animal Control on
October 6, 1994. She was advised by the Animal Control office
to file a claim with the City of Ukiah.
RECOMMENDED ACTION: Deny the claim for damage received from
Gale Bederson and refer it to the City's insurance carrier.
ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do not take action
therefore extending the amount of time in which the claimant
may file suit, 2. Approve the claim and authorize payment of
damages.
Acct. No. (if NOT budgeted): N/A Acct.No:
Appropriation Requested: N/A
Citizen Advised: N/A /
Requested by: Claimant .~/~/~
Prepared by: Cathy McKay, City Clerk i~
Coordinated with: Charles L. Rough, Jr., CiTy Manager
Attachments: Copy of~~
APPROVED ~~~' ~
NOTICE OF C~AZ,.I AGAi::S~ .:qE CiTY GF Ukiah
(Gore .... eh. Code ss 910,
, ~ ,.,-._,'~ ,-~q: %~ ~, · ." [
.
RETURN TO: City Clerk's Office
City of Ukiah
300 Seminary Avenue
Ukiah. r_a]ifornia 95482
Phone No. Res.
Work. ~/~ -/~ ~
Zip Ccce
NI~LE AND ADD.~SS OF P----RSON TO WHOM NOTIC----S REGARDING THIS CLAI:.I SF. CULD
BE SE~.IT (if da,_erent t_ban above):
, ,,,,,
DAT?- OF ~ -~ -
T-- ACCID~}JT OR OCCU~.K~-JC-'-:
GE}~F-RAL DESC_%I?TION OF, T--~-- ACCiDE}~ OR OCCLqq-~~ (a~_ac.,~ ~ addit'_~' hal
page: re space is needed):
D ~'~N CAUS I
T-qE IIIJU~Y OR LOSS
N/~-tES AND-ADD~ESS OF T~!_"/.rESSES:
le
NA/4E AND ADDRESS OF DOCTCRS, HOSPIT.~LS ~';~V-RE T.R~T.~_D:
NA~4E ,. ADDRESS
·
-8- t
TOTAL AMOUNT CLAIMED:
THE BASIS OF COMPUTING THE TOTAL ~24OUNT CLAIMED IS AS FOLLGWS:
Damages 'incurred to date:
Expenses for medical
hospital care:
Loss of earnings:
Special damages for:
t
General D~mages $
Estimated prospective damages
as far as known:
Future expenses for medical
and hospital care: $
Future loss of earnings: $
Other prospective special
damages: $
Prospective general damages: $
I/We, the undersigned, declare under penalty of perjury that I/we have-
read the foregoing claim for damages and know the contents thereof;
that the sazne is true of my/our own knowledge and belief· save and
except as to those matters wherein stated on information and belief·
and as to them, I/we believe it to be true. .
SIGNATURE OF CLATI. L~NT ( S )
Received in City Clerk's Office this ~ d~'y of
k/o V.
s z ~ATU~E '-
· 199~.
* . -. . * * * * * * * * * * . . . . . * * * * * . * . . , . , .
FOR CLAIMS RELATING TO INJURY TO PERSON OR PERSONAL PROPERTY, THiS
MUST BE FILED WITH THE'CITY OF _ UKIAH WITHIN SIX
FROM THE ACCRUAL OF THE CAUSE OF ACTION. A CLAI.M RELATING TO AIIY
CAUSE OF ACTION SHALL BE PRESE~.ITED NO LATER THAN ONE Y~--~R AFTER ~C~.qU~
OF T!IE CAUSE OF ACTION.
RECEIVED
CITY OF U:(!,~H
NOV ~ 6 1994
ITEM NO. 5c
DATE:NOVEMBER 16, 1994
AGENDA SUMMARY REPORT
SUBJECT:
RECEIVE REPORT REGARDING ACQUISITION OF CONTRACTUAL
SERVICES PURSUANT TO THE SPECIAL PROCEDURES PROVISIONS OF
THE UKIAH MUNICIPAL CODE FOR TRUCK SCALE FOUNDATION,
LEACHATE MAIN EXTENSION AND MISCELLANEOUS DRAINAGE
LINES AT THE SOLID WASTE DISPOSAL SITE
SUMMARY
In compliance with Section 1522 of the City of Ukiah Municipal Code, this report is being
submitted to the City Council for the purpose of reporting the acquisition of services exceeding
$10,000 pursuant to the Special Purchasing Procedures, Article 3, Chapter 6 of the City of
Ukiah Municipal Code. Pursuant to this Code, the City Manager has the authority to secure by
open market procedures contractual services regardless of the amount of the expenditure under
emergency conditions.
The services acquired from Epidendio Construction, in the amount of $10,218, were for the
purpose of constructing the leachate main and miscellaneous drainage lines at the Disposal Site.
The immediate construction of the leachate main and drainage lines prior to the rainy season was
necessary to prevent potential adverse affects of leachate runoff.
In addition, services were acquired from Donald R. Ferranti, in the amount of $11,382.00 for
the purpose of constructing the truck scale foundation at the Solid Waste Disposal Site prior to
the arrival of the scale on November 1, 1994.
Pursuant to the above mentioned Code, the City Manager authorized Staff to obtain the services
of Epidendio Construction and Donald R. Ferranti. Both projects were competitively bid
pursuant to the informal bidding procedures. The memorandums requesting the City Manager's
authorization and the bid results are attached.
RECOMMENDED ACTION: None. Report is submitted pursuant to Municipal Code.
ALTERNATIVE COUNCIL POLICY OPTIONS: None.
Coordinated with'
Attachments:
Acct. No. (if NOT budgeted):N/A Acct. No.: 660.7301.250
Appropriation Requested: N/A (if budgeted)
Citizen Advised: N/A
Requested by: Rick Kennedy, Director of Public Works/City Engineer
Prepared by: Sue Goodrick, Public Works Administrator 463-6280
Rick H. Kennedy, Director of Public Works/City Engineer ~--~
Charles L. Rough, Jr., City Manager
APPROVED'
R: I ~,LANDFILL:kk
ATRUCK.SCA
,
Memorandums to City Manager Dated October 4 & 7, 1994
Bid Results
M.E.M.O.R.A.N.D.U.M
DATE:
October 4, 1994
TO:
FROM:
Charles L. Rough, Jr., City Manager/Purchasing Officer
Rick H. Kennedy, Director of Public Works/City Engineer
RE:
REQUEST TO EVOKE THE SPECIAL PURCHASING PROCEDURES OF
THE MUNICIPAL CODE FOR THE ACQUISITION OF CONTRACTUAL
SERVICES RELATED TO TRUCK SCALE AT LANDFILL (SECTION 1530
et. al.)
In anticipation that the scale foundation work would cost less than $10,000, the procedures set
forth in Section 1522, "Open Market and Contractual Service Procedures", and Chapter 6,
Article 4, "Informal Bidding", of the Municipal Code were followed.
Pursuant to Sub-section Clb of Section 1522, the City Council must approve all Public Works
contracts costing more than $10,000, and pursuant to Chapter 6, Article 3, "Special
Procedures", the City Manager is empowered to secure by open market procedures contractual
services regardless of the amount of the expenditure under emergency conditions. Emergency
conditions are applicable where the immediate procurement is essential to prevent delays in the
work which may vitally affect the life, health or convenience of citizens.
It is paramount that the foundation work for the truck scale begin immediately. The scale is due
November 1, 1994, for placement on the foundation. Another important factor working against
us is the oncoming rain season.
I request that you evoke the provisions of Chapter 6, Article 3, of the Municipal Code, and
award the truck scale work to the low bidder, Donald R. Ferranti in the amount of $11,382.
Pursuant to the Notice to Bidders, the City must issue the Purchase Order prior to 4:30 p.m. on
Tuesday,R:R.~.~1994.MRou~., ~,.^~mLLTimeOCt°beris of 4,the 1994,essence.tO enable the contractor to complete the work~~tober /X~[I ~, ~21'
M.E.M.O.R.A.N.D.U.M
DATE:
TO:
FROM:
RE:
October 7, 1994
Charles L. Rough, Jr., City Manager/Purchasing Officer
Rick H. Kennedy, Director of Public Works/City Engineer
REQUEST TO EVOKE THE SPECIAL PURCHASING PROCEDURES OF
THE MUNICIPAL CODE FOR THE ACQUISITION OF CONTRACTUAL
SERVICES RELATED TO LEACHATE EXTENSION AND
MISCELLANEOUS LINES AT LANDFILL (SECTION 1530 et. al.)
In anticipation that the leachate main extension and miscellaneous drainage lines work would cost
less than $10,000, the procedures set forth in Section 1522, "Open Market and Contractual
Service Procedures", and Chapter 6, Article 4, "Informal Bidding", of the Municipal Code were
followed.
Pursuant to Sub-section Clb of Section 1522, the City Council must approve all Public Works
contracts costing more than $10,000, and pursuant to Chapter 6, Article 3, "Special
Procedures", the City Manager is empowered to secure by open market procedures contractual
services regardless of the amount of the expenditure under emergency conditions. Emergency
conditions are applicable where the immediate procurement is essential to prevent delays in the
work which may vitally affect the life, health or convenience of citizens.
It is paramount that the leachate main and, in particular, the drainage lines begin immediately.
The major factor working against us is the oncoming rain season. The drain lines as called for
are needed now.
I request that you evoke the provisions of Chapter 6, Article 3, of the Municipal Code, and
award the leachate main extension and miscellaneous drainage lines to the low bidder, Epidendio
Construction in the amount of $10,218.
Pursuant to the Notice to Bidders, the City must issue the Purchase Order prior to 4:30 p.m. on
Tuesday, October 7, 1994, to enable the contractor to complete the work prior to October 21,
1994. Time is of the essence.
RHK:kk
R: ! \LAN DF ILL
MROUGH
ITEM NO. 5d
DATE: NOVEMBER 16, 1994
AGENDA SUMMARY REPORT
SUBJECT:
RECEIVE REPORT REGARDING ACQUISITION OF CONTRACTUAL
SERVICES PURSUANT TO THE SPECIAL PROCEDURES PROVISION OF
THE UKIAH MUNICIPAL CODE FOR OUTFALL FILTERS AT THE SOLID
WASTE DISPOSAL SITE'S EAST AND WEST SEDIMENTATION BASINS
SUMMARY
In compliance with Section 1522 of the City of Ukiah Municipal Code, this report is being
submitted to the City Council for the purpose of reporting the acquisition of service costing more
than $5,000 but less than $10,000. The services acquired are from Harborth Excavating, in the
amount of $9,200.00 for the installation of an outfall filter at the Solid Waste Disposal Site's
east sedimentation basin and from Donald R. Ferranti, in the amount of $9,658.00, for the
installation of an outfall filter at the Disposal Site's west sedimentation basin.
Both projects were competitively bid pursuant to the informal bidding procedures. The bid
results are attached.
The development and installation of filter systems for the sedimentation ponds will be funded
with funds within the Solid Waste Disposal Site Improvement Fund (660.7301-250), as identified
and approved in the 1994-95 Fiscal Budget.
RECOMMENDED ACTION: None. Report is submitted pursuant to Municipal Code.
ALTERNATIVE COUNCIL POLICY OPTIONS: None.
Acct. No. (if NOT budgeted):N/A Acct. No.: 660.7301.250
Appropriation Requested: N/A (if budgeted)
Citizen Advised: N/A
Requested by: Sue Goodrick, Public Works Administrator 463-6280
Rick H. Kennedy, Director of Public Works/City Engineer
Prepared by: Rick H. Kennedy, Director of Public Works/City Engineer
Coordinated with: Charles L. Rough, Jr., City Manager
Attachments: 1. Bid Results
APPROVED'
R: 1 \LANDFILL:kk
AFILTER
ITEM NO. ?a
DATE: November 16, 1994
AGENDA SUMMARY REPORT
SUBJECT: APPOINTMENT OF CITY TREASURER
On November 10 the City Council interviewed the four candidates for City Treasurer, Patrick Coyne, Allan
Johnson, Lee Lowery, and Ray Worster. Appointment of the citizen to complete the unexpired term of
Bob Ranochak is now before the Council. Action should be taken to adopt a resolution identifing the
individual and the remaining term of office.
RECOMMENDED ACTION: City Council adopt resolution appointing citizen as City Treasurer.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Determine City Treasurer position is not to be filled, take no action to set interviews, and direct staff
to initiate procedure to take over responsibilities.
2. Determine non of the candidates are qualified, do not adopt resolution, and direct staff to reinitiate
recruitment process.
Acct. No. (if NOT budgeted):
Appropriation Requested:
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
Acct. No.'
City Treasurer candidates
Michael F. Harris, AICP, Assistant to the City Manager ~~
Charles L. Rough, Jr., City Manager
1. Resolution for adoption, page 1.
APPROVED:
Ch"-arles L. Rough,'Jr.
City Manager
mfh:admin
ASR TREASURER APPOINTMENT 11/16/94
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RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
MAKING APPOINTMENT TO FILL THE UNEXPIRED
TERM OF CITY TREASURER, ROBERT RANOCHAK
WHEREAS, City Treasurer Robert Ranochak has retired and submitted his
resignation effective September 23, 1994; and
WHEREAS, this action created a vacancy in this elected office, the term of which
expires in November 1996; and
WHEREAS, it was the decision of this City Council to advertise the City Treasurer
vacancy, solicit citizens to complete an application, and interview candidates for this
position; and
WHEREAS, the City Council conducted interviews of four applicants in public
session on November 10, 1994.
NOW THEREFORE, BE IT RESOLVED that the City of Ukiah City Council does
hereby appoint to fill the unexpired term of City Treasurer Robert
Ranochak, which expires November 1996.
PASSED AND ADOPTED this 16th day of November, 1994 by the following roll
call vote:
AYES:
NOES:
ABSENT:
ABSTAIN-
ATTEST:
Fred Schneiter, Mayor
Cathy McKay, City Clerk
mfh:admin
RESOLUTION CITY TREASURER APPOINTMENT 11/16/94
ITEM NO. 7b
DATE: November 16, 1994
AGENDA SUMMARY REPORT
SUBJECT:
APPROVAL OF LOAN AGREEMENT WITH STATE OF CALIFORNIA FOR FUEL
TANK CONSTRUCTION AT THE UKIAH MUNICIPAL AIRPORT
On September 7, 1994, the City Council authorized the City Manager to execute a Loan Application
in the amount of $165,000, for the construction of the Above Ground Fuel Storage Tank Project at
the Ukiah Municipal Airport, and authorized staff to accept a loan and expend monies for the project
if the loan did not exceed a 10-year term, at an interest rate of 5%. On October 5, 1994, the City
Council awarded the construction of the project to Beacom Construction in the amount of $149,734,
subsequent to written confirmation of an approved loan. A Notice to Proceed with the work was
issued to the contractor on November 4, 1994.
The attached 10-year Loan Agreement with the State Department of Transportation is being
submitted for Council's final approval and authorization to execute the Agreement with the interest
amount of 5.8957%, with a total indebtedness of $225,868. Attachments to the Loan Agreement
indicate the required payments, including principal, for the 10-year period.
RECOMMENDED ACTION: Approve the loan and authorize the Mayor to execute the Loan
Agreement with the State Department of Transportation, on behalf of the City, for the amount of
$165,000, at a term of 10 years, with an interest rate of 5.8957%.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Do not accept loan and either cancel construction contract or procure other funding.
Acct. No. (if NOT budgeted): 600.5001.902
Appropriation Requested: N/A
Citizen Advised: N/A
Requested by:
Prepared by: Rick Kennedy, Director of Public Works/City Engineer
Coordinated with: Charles L. Rough, Jr., City Manager
Attachment: 1. Loan Agreement
2. Payment Schedule
APPROVED:
4/CM:ASRLoan
STA'rE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
LOAN NO.: Mert-3-94-L-2
AIRPORT: Ukiah Municipal
CALIFORNIA AIRPORT LOAN AGREEMENT
THIS AGREEMENT, MADE AND ENTERED INTO THIS 7th DAY OF NOVEMBER, 1994, BY AND BETWEEN THE STATE OF
CALIFORNIA, Department of Transportation, hereinafter referred to as 'STATE," AND THE CITY OF UKIAH, a political subdivision of
the State of California, hereinafter referred to as 'PUBLIC ENTITY."
WHEREAS, the Legislature has provided lhe STATE may render assistance to a political subdivision or political subdivisions jointly
in the form of loans for the purpose of planning, acquisition, construction, improvement, maintenance, or operation of an airport owned
or controlled, or to be owned or controlled by the political subdivisior~ or subdivisions; and
WHEREAS, STATE has provided, through regulations, loan assistance to eligible political subdivisions which have met certain
conditions of eligibility; and
WHEREAS, this project meets all criteria for an eligible project as set forth in Public Utilities Code, Section 21602, and Title 21,
Subchapter 4.5, of the California Code of Regulations, California Airport Loan Program Regulations, Sections 4071 and 4072;
NOW, THEREFORE, In consideration of the covenants and conditions herein contained, STATE and PUBLIC ENTITY agree as
follows:
1. The provisions of Title 21, Subchapter 4.5, of the California Code of Regulations, California Airport Loan Program Regulations,
are hereby incorporated in and made a part of this agreement.
2. STATE will lend PUBLIC ENTITY the sum of $165,000 for the purchase and installation of a 20,000 gallon above ground fuel
storage tank hereinafter referred to as the 'PROJECT." The loan will extend for a period ot~ 10 years at an annual interest rate of 5.8957
percent.
3. All money disbursed to PUBLIC ENTITY under this agreement, and all interest earned on such money shall be used solely for
the payment of costs necessarily incurred by PUBLIC ENTITY for the completion of the PROJECT and repayment of STATE's loan.
4. PUBLIC ENTITY shall deposit all loan funds received from STATE and income received from tile PROJECT in a separate
account within the airport's special aviation fund as required by Section 4073(d), Title 21 of the California Code of Regulations. PUBLIC
ENTITY agrees to hold the funds in the separate account in trust for repayment of this loan and accrued interest. PUBLIC ENTITV
expenditures from this account are limited to the PROJECT's normal maintenance costs and expenditures made pursuant to the terms
of this agreement, until STATE's loan and accrued interest ar~ fully repaid.
5. PUBLIC ENTITY shall repay the principal amount in successive annual payments in accordance with Exhibit A plus accrued
interest, The annual payments b~come due one year from the date the warrant is issued to PUBLIC ENTITY and each year thereafter.
Interest will be computed on a daily basis.
6. Upon completion of the PROJECT, a 'Statem6nt" will be filed with STATE itemizing all costs incurred by PUBLIC ENTITY for
PROJECT.
7. PUBLIC ENTITY agrees that all money received from STATE for PROJECT in excess of actual cost of project shall be returned
to STATE to be applied to the loan principal to accelerate the repayment of the loan.
8. PUBLIC ENTITY may make additional payments of any or all of the principal amount of the loan at any time with the accrued
interest without penalty. However, prepayments shall not relieve PUBLIC ENTITY of its obligation to make the annual payments in
accordance with Exhibit A and accrued interest on the loan anniversary date until the loan is repaid in full.
9. Payments shall be made payable to the order of the Department of Transportation, Division of Aeronautics, P. O. Box 942874,
Sacramento, California 94274-0001.
10. PUBLIC ENTITY agrees to complete the construction of the PROJECT not later than December 15, 1995. This date may be
extended by the written approval of STATE.
11. PUBLIC ENTITY agrees to complete the PROJECT in accordance with the plans and specifications or with any revisions to sucl~
plans which have been reviewed and accepted by State.
12. STATE shall have the right to Inspect the PROJECT af. any time during the life of this agreement.
Page 1 of 2 (R)
13. PUBLIC ENTITY agrees not to relocate, sell, transfer, exchange, mortgage, hypothecate, or encumber in any way whatsoever all
or any portion of the PROJECT or any real or other property necessarily connected or used in conjunction therewith without prior
permission of STATE.
14. PUBLIC ENTITY agrees that all books, records, and accounts relating to this agreement shall be available for examination by
STATE and shall be retained for at least three (3) years after retirement of the loan.
15. Neither STATE nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything
done or omitted to be done by PUBLIC ENTITY under or in connection with any work, authority, or jurisdiction delegated to STATE under
this agreement. Pursuant to Government Code, Section 895.4, PUBLIC ENTITY shall indemnify, hold harmless, and defend STATE, its
officers, agents, and employees against any and all claims, demands, damages, costs, expenses or liability costs arising out of the
construction, operation, or maintenance of the PROJECT.
16. This agreement and all of its provisions shall apply to and bind the successors and assigns of the parties hereto.
17. PUBLIC ENTITY shall execute this agreement before December 15, 1994 or this agreement shall be deemed null and void.
IN WITNESS THEREOF, the parties hereto have caused this agreement to be executed by their respective officers, duly authorized,
the provisions of which agreement are effective as of the day, month, and year hereinabove written.
PUBUC ENTITY'S ACCEPTANCE
CITY OF UKIAH
Public Entity
By
Authorized Signature
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
Division of Aeronautics
I hereby certify that all conditions for exemptions
set forth in State Administrative Manual, Section
1209, have been complied with and this document is
exempt from review by the Department of Finance.
Title
Date
MARLIN BECKWITH, Chief
Division of Aeronautics
Date
Amount Encumbered:
PUC Code Section: 21602
Chapter 901; Statutes of 1986
Local Airport Loans
I hereby certify upon my own personal
knowledge that budgeted funds are available
for this encumbrance.
Signature of Accounting Officer
Department of Transportation
Date
FOR DEPARTMENT OF GENERAL SERVICES
USE ONLY
Page 2 of 2
(R)
City of Ukiah
Loan Agreement MEN-3-94-L-2
EXHIBIT A Schedule for Repayment of Principal on Airport Loan
Department of Transportation
Division of Aeronautics
Airport Loan Program
Airport Name: Ukiah Municipal
Year Principal Due
1 $9,324
2 10,974
3 12,624
4 14,274
5 15,924
6 17,574
7 19,224
8 20,874
9 22,524
10 21,684
Total $165,000
AIRPORT FUEL TANK LOAN
FROM THE STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
LOAN NO.: Men-3-94-L-2
PAYMENT # DATE INTEREST PRINCIPAL PAYMENT BALANCE
5.8957%
Beginning balance 165,000
1 FY 95/96 9, 728 9,324 19,052 155,676
2 FY 96/97 9,178 10,974 20,152 144,702
3 FY 97/98 8,531 12,624 21,155 132,078
4 FY 98/99 7,787 14,274 22,061 117,804
5 FY 99/00 6,945 15,924. 22,869 101,880
6 FY 00/01 6,007 17,574 23,581 84,306
7 FY 01/02 4,970 19,224 24,194 65,082
8 FY 02/03 3,837 20,874 24,711 44,208
9 FY 03/04 2,606 22,524 25,130 21,684
10 FY 04/05 1,278 21,684 22,962 0
ITOTAL PAID I ,0001
NOTES:
1. The first payment is due 12 months after the date the state's warrant is issued.
2. Prepayment is allowed without any prepayment penalty.
3. Any loan proceeds not used for the project must be used to reduce the loan balance.
AIRTNKLN.XLS Printed 11/10/94
ITEM NO. 7c
DATE: November 16, 1994
AGENDA SUMMARY REPORT
SUBJECT: RESET DATE AND TIME FOR ELECTRIC UTILITY WORKSHOP
As the City Council is aware, I proposed to you in a memorandum, dated September 27, 1994, that
we convene a City Council Electric Utility Workshop in November to discuss a broad range of
important Electric Utility related issues. The City Council concurred with the idea of the Workshop,
and set November 10, at 5:00 p.m., for that meeting.
In that same memorandum, I listed a number of discussion topics for the workshop, and invited each
of you to let me know about any additional topics you would like either researched or discussed for
the Workshop. Several of you contacted me and provided me with suggestions for the list of topics.
Earlier last week, in reviewing the various components of staff work and preparations for the
Workshop, I concluded more staff work and preparation needed to be done for the benefit of Council
in order to adequately and thoroughly address the many topics on the Workshop Agenda.
In light of these developments, I asked the Mayor if we could cancel and reschedule the Workshop.
He concurred; and staff is, therefore, submitting for your consideration Tuesday, November 22, or
Tuesday, November 29, 1994, as alternate dates for the Workshop.
RECOMMENDED ACTION: After discussion, Council select a time on either Tuesday, November
22, 1994, or Tuesday, November 29, 1994, to hold the Electric Utility Workshop.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Select alternate dates for the workshop.
Acct. No. (if NOT budgeted): N/A Acct. No.:
Appropriation Requested: N/A (if budgeted)
Citizen Advised: N/A
Requested by:
Prepared by: Charles L. Rough, Jr., City Manager
Attachments: 1. None.
4/CM/ASRElec
ITEM NO. 7d
DATE: November 16, 1994
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION STATING SOLID WASTE POLICY PREFERENCE
At the City Council Solid Waste Workshop on November 1, 1994, the City Council requested that
a resolution be brought back to the Council that reflected the conceptual direction that emanated
from the Workshop, and which also took into consideration our pending Environmental Impact Report
for the Landfill.
The resolution, prepared by our City Attorney, is attached for your review and consideration.
RECOMMENDED ACTION' City Council adopt resolution starting solid waste policy preference.
ALTERNATIVE COUNCIL POLICY OPTIONS-
1. Council adopt revised resolution.
Acct. No. (if NOT budgeted)' N/A Acct. No.'
Appropriation Requested' N/A (if budgeted)
Citizen Advised' N/A
Requested by: City Council
Prepared by: Charles L. Rough, Jr., City Manager
Attachments: 1. Resolution
APPROVED:
4/CM/ASRRes
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF UKIAH STATING SOLID
WASTE POLICY PREFERENCE.
WHEREAS,
1. The City of Ukiah ("City") has applied to the
Mendocino County Department of Environmental Health, which is the
Local Enforcement Agency (LEA), and the California Integrated Waste
Management Board (the Board) to amend its solid waste facilities
permit for its solid waste disposal site (Landfill); and
2. The City has sought to amend its permit to allow the
disposal of up to 190 tons of solid waste per day at the Landfill
(the Project); and
3. This higher volume would accommodate the entire
Mendocino County waste stream for the remaining life of the
Landfill; and
4. Under the Guidelines for the California Environmental
Quality Act (CEQA), the City is the "Lead Agency," because it must
carry out the Project (see 14 California Code of Regulations (CCR)
§15051(a)) ; and
5. As the Lead Agency the City has prepared a draft
Environmental Impact Report (EIR) and is in the process of
preparing a supplement to the draft. Once approved by the City,
the final EIR will be used by the LEA and the Board in acting on
the City's application. In conformity with the Guidelines, the
supplement will, among other things, identify, analyze and discuss
alternatives to the Project which could feasibly accomplish most of
the basic purposes of the Project, while avoiding or substantially
reducing one or more of the significant adverse effects of the
Project (see 14 CCR §15088.5(d)); and
6. The City cannot approve the Project before it has
adopted a final EIR for the Project and made any necessary findings
in connection with its approval; and
7. The cities in Mendocino County and the County have
formed a joint powers agency called the Mendocino Solid Waste
Authority (MSWA) to develop county-wide solutions to solid waste
problems; and
8. In carrying out the purposes of MSWA, the other
cities and the county need an indication from the City Council
before it can complete the final EIR as to whether the City will
accept the full county waste stream at the Landfill and whether it
supports the siting of a transfer station to receive solid waste
for transport out of the county, after the Landfill closes; and
s:\u\resos94\landfil.msw
November 10, 1994
9. The City Council wants to provide such assurance as
it can before it has completed the analysis of project.alternatives
and approved the final EIR for the Project;
NOW, THEREFORE, BE IT RESOLVED as follows:
1. As exemplified by the Project application, the City
Council supports the use of the Landfill as a regional disposal
site for Mendocino County, subject to its review and evaluation of
Project alternatives as required by CEQA. Having stated this
policy preference, the City Council affirms its intention to
impartially evaluate and consider on their merits Project
alternatives and to pursue the Project application only if the
Project remains the best project, in its judgment, taking into
consideration the environmental impacts of the Project in
comparison to the impacts of the Project alternatives.
2. The City Council directs its representatives to MSWA
to convey to the MSWA Board, the City Council's conceptual support
for siting a transfer station and the City Council's willingness to
participate in the process of developing a suitable transfer
station for collecting and preparing solid waste for transport out
of the county at such time that no suitable disposal site exists
within the county. The City Council's support for the concept of
a transfer station is subject to the qualifications stated in
paragraph 1 of this resolution.
PASSED AND ADOPTED this
roll call vote:
__th day of November 1994, by the following
AYES:
NOES:
ABSENT:
ATTEST:
Fred Schneiter, Mayor
Cathy McKay, City Clerk
s:\u\resos94\landfil.msw
November 10, 1994
ITEM NO. 8a
DATE: NOVEMBER 16, 1994
AGENDA SUMMARY REPORT
SUBJECT:
EXECUTION OF FUNDING AGREEMENT BETWEEN CITY OF UKIAH
AND STATE OF CALIFORNIA FOR THE CONSTRUCTION OF FEDERAL
AID RAILROAD CROSSING PROJECT ON COMMERCE DRIVE, PROGRAM
SUPPLEMENT NO. 005.
As conditional in the Wal-Mart Store Site Development Permit No. 90-87, railroad warning
lights and crossing gates are to be installed at the railroad crossing with Commerce Drive by
Wal-Mart, applicant. The City agreed to assist the applicant by requesting that the crossing be
placed on a priority list for receiving crossing gates and federal funding up to 90 percent of the
project cost. Notwithstanding potential federal funding, the applicant is financially responsible
for any and all costs not funded by grants.
The crossing has been placed on the priority list and federal funding of 90 percent of the project
cost is available. The attached State-Local Agency funding agreement, Program Supplement No.
005 to Agreement No. 01-5049, has been submitted to the City for execution. It is to be noted
that such funding agreements are made with Local Agencies and not with private individuals or
corporations. As conditioned, Wal-Mart will reimburse the City the amount of the local share.
RECOMMENDED ACTION: Authorize the Mayor to execute Program Supplement No. 005,
Local Agency-State Agreement No. 01-5049 for Federal Funding of Railroad Crossing Project
STPLR-5049 (1) on Commerce Drive.
ALTERNATIVE COUNCIL POLICY OPTIONS: None, if Federal Funding is desired.
Acct. No. (if NOT budgeted):N/A Acct. No.: N/A
Appropriation Requested: N/A (If Budgeted)
Citizen Advised: N/A
Requested by: N/A
Prepared by: Rick H. Kennedy, Director of Public Works/City Engineer
Coordinated with: Charles L. Rough, Jr., City Manager
Attachments: 1. Agreement
2. Condition 4 of Permit No. 90-87
APPROVED:
R: I \PW:kk
ARAILROAD
STATE OF CALIFORNIA--BUSINESS, TRANSPORTATION AND HOUSING AGENCY
PETE WILSON, Governor
DEPARTMENT OF TRANSPORTATION
DISTRICT 1, P.O. BOX 3700
EUREKA, CA 95502-3700
J J~0P'~J~,.~i:~'~3
October 21, 1994
1 -Men-0-Uki
STPLR-5049(1)
Commerce Drive
Mr. Rick Kennedy
Director of Public Works
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Dear Rick,
Attached in duplicate is Program Supplement No. 005, Local Agency-
State Agreement No. 01-5049.
This Agreement provides funding for construction of Federal Aid
Railroad Crossing Project STPLR-5049(1) on Commerce Dr.
Please have your City Council execute the Agreement and return both
documents to this office with a signature authorizing Resolution or Minute
Order. A fully executed original Agreement will be returned to you for your
files.
Attachment
Sincerely,
A.B. Toland
Assistant District Local
Assistance Engineer
./
/"' PRO~RAM SUPPLEMENT NO. 005
_to
LOCAL AOENCY STATE AGREEMENT
FOR FEDERAL-AID PROJECTS NO. 01-5049
Dates October 7, 1994
Locations 01-MEN-0-UKI
Project Numbers STPLR-5049(001)
E.A. Number: 13-227568
This Program Supplement is hereby incorporated into the Local Agency-State
Agreement for Federal Aid which was entered into between the Local Agency
and the State on 01/16/80 and is subject to all the terms and conditions
thereof. This Program Supplement is adopted in accordance with Paragraph 2
of Article II of the aforementioned Master Agreement under authority of
Resolution No. , approved by the Local Agency on
(See copy attached).
The Local Agency further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with the covenants or
remarks setforth on the following pages.
PROJECT TERMINI:.
ON COMMERCE DRIVE AT THE CALIFORNIA NORTHERN RAILROAD GRADE CROSSING
NUMBER 5-112.8; FEDERAL NUMBER 499043Y
TYPE OF WORK: INSTALL CROSSING WARNING GATES
LENGTH: 0.1 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK [ ] Preliminary Engineering [ ] Right-of-Way
[ ] Construction Engineering IX] Construction
[X]BY FORCE ACCOUNT
Estimated Cost!
Federal Funds
Matching Funds
135875
33M $ 122288
0
Local
$ 13587
OTHER
$
05
OTHER
CITY OF UKIAH
STATE OF CALIFORNIA
Department of Transportation
By By
DISTRICT DIRECTOR, DISTRICT 1
Date Date
Attest
Title
! here4~y Certify upon hq, personal know[edge that budgeted funds are avaiLab{e for this encumbrance:
139 1994 2660-101-890 ' 94-95
Date _ ,/0'7' ~,~ $
122288.00
Program Iacl Fund Source
AMOUNT
20.30.010.810 . C 262040 892-F
122288.00
Page 1 of 2
01-MEN-O.UKI
STPLR-5049 (001)
SPECIAL COVENANTS OR REMARKS
DATE: 10/07/94
1. The cost of maintenance of the crossing shall be as allocated by
Public Utilities Commission.
2. Ail required pavement marking and advance warning signs shall
comform to the requirements of MUTCD, 1988 and shall be placed in
their proper location by the Local Agency at the time of
completion of the Railroad's work.
3. The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal-Aid Project Agreement (PR-2)/Detail
Estimate, or its modification (PR-2A) or the FNM-76, and accepts
any increases in Local Agency Funds as shown on the Finance or
Bid Letter or its modification as prepared by the Division of
Local Streets and Roads.
4. In executing this Program Supplemental Agreement, Local
Agency hereby reaffirms the "Nondiscrimination Assurances"
contained in the aforementioned Master Agreement for
Federal-Aid Program.
5. Whenever the local agency uses a consultant on a cost plus basis,
the local agency is required to submit a post audit report cover-
ing the allowability of cost payments for each individual consul-
tant or sub-contractor incurring over $25,000 on the project.
The audit report must state the applicable cost principles utili-
zed by the auditor in determining allowable costs as referenced in
CFR 49, part 18, Subpart C - 22, Allowable Costs.
Page 2 of 2
EXHIBIT "A"
CONDITIONS OF APPROVAL
WAL-MART STORE SITE DEVELOPMENT PERMIT NO. 90-87
TRAFFIC
TRAFFIC
TRAFFIC
TRAFFIC
·
The applicants shall design and install an eight phase traffic signal at
the intersection of Talmage Road and Airport Park Boulevard prior to the
opening of the Wal-Mart Store. This signal shall be sized, constructed,
and phased to accommodate through traffic and left turn movements. The
City of 'Ukiah shall contribute 50% of the total cost of this improvement,
and the applicant(s) shall contribute 50%, consistent with a previously
negotiated agreement related to the Redwood Business Park Subdivision.
2.a. The applicants shall design and widen Talmage Road on the north side,
between the existing southbound off-ramp and the railroad tracks, to 64
feet to accommodate an additional westbound through lane. This widening
project shall also include curbs, gutters, sidewalks, a two-inch (2") AC
overlay over the existing pavement, and a 220-foot-long left turn pocket
at Talmage Road's intersection with Airport Park Boulevard. The City of
Ukiah shall contribute 50% of the total cost of this improvement, and the
applicant(s) shall .contribute 50%, and the entire project shall be
completed prior to the Wal-Mart Store opening. To the maximum extent
possible the mature oak trees on Talmage Road shall be preserved.
2.b. Wal-Mart shall be responsible for coordinating with CalTrans and
constructing an additional access approach to Talmage Road on the existing
Highway 101 south to Talmage Road east exit ramp. Such approach shall
form a "T" intersection with Talmage Road on its southern border; shall be
stop sign controlled; and shall allow left turn movements to westbound
Talmage Road. Wal-Mart may construct an alternate design that
accomplishes the same purpose, if approved by CalTrans and the City
Engineer. In concert with this access improvement, the existing Highway
101 south to Talmage Road west exit ramp, currently located north of
Talmage Road, shall be abandoned. Within three (3) months of the
effective date of its Site Development Permit, Wal-Mart shall submit plans
to CalTrans in acceptable form. Wal-Mart shall complete construction of
the necessary improvements within six (6) months of receiving all
necessary permits. A traffic signal at this intersection shall be
installed when signal warrants require it. Cost of the signal shall be
paid through the adoption of a resolution under Ukiah City Code Section
9543.
·
The western portion of Commerce Drive in the vicinity of the railroad
tracks, the segment of Airport Road between its intersection with Commerce
Drive and Hastings Avenue, and the entire length of Hastings Avenue
between the railroad tracks and South State Street shall be reconstructed,
widened to 34 feet, and repaved by the applicants· Stop signs shall be
installed at the Commerce Drive/Airport Road intersection· Given that
this road linkage is a public street currently in need of maintenance, the
City of Ukiah shall contribute 15% of the total cost of the improvements·
The remaining 85% of the cost shall be contributed by the applicant(s)
since its primary function will become secondary access for the industrial
park.- -This--improvementlproject--s~all b~ completed -prior- t~-Wat-Mart --
opening.
TRAFFIC
TRAFFIC
TRAFFIC
VISUAL
VISUAL
_Vi[ S UAL
®
Automatic warning lights and crossing gates shall be designed and
installed by the applicants at the Commerce Drive railroad crossing as
soon as practicable after the Wal-Mart opening, and the appropriate
applications to Caltrans and the Public Utilities Commission shall be
submitted to the City of Ukiah for processing prior to issuing the
Wal-Mart Building Permit. Notwithstanding probable Federal Government
funding for up to 90% of this improvement, the applicants shall be
financially responsible for any and all costs not funded by grants, and
the improvement shall be installed as soon after a grant is approved or
denied by the PUC or Period not to exceed 18 months after the opening of
the Wal-Mart Store, or at such time as all required permits and approvals
are issued, whichever occurs last. The applicants shall enter agreements
with the City to implement this condition prior to adoption of the
ordinance No. 929.
5. The improvements required by paragraphs 1 through 4 above shall be
designed and constructed in accordance with the City's standards and the
requirements of the City Engineer which may include, but shall not be
limited to, sufficient bonds and insurance, procurement of all required·
permits, including encroachment permits for work within the public right
of way, and compliance with any applicable laws. Upon computing the cost
of improvements for.items 1 - 4 above, the City Engineer may allocate the
parties' respective obligations among the projects in any way he deems
necessary to promote cost-effective construction of the improvements,
provided the total dollar cost to each party does not change.
6. The revised Site Plan submitted to the City of Ukiah on 2/19/92 shall
constitute the official and final development proposal, and all
improvements to Airport Park Boulevard (north of Commerce Drive and south
of Lot A-l-a) and the site's internal circulation system shall be
implemented.
7. The Ukiah Redevelopment Agency shall be requested to authorize its
Architect to review and approve the exterior design of the Wal-Mart
building. The intent of this process is to create a more aesthetic
appearance to the structure than that proposed with this Site Develoment
Permit application. The Architect's approved design shall include:
architectural relief to the walls and facade (to diminish the sterile,
box-like appearance), roof detail to provide a more varied elevation,
determination of building materials and colors compatible with the
palettes proposed for the Industrial Park, and modification to the precise
linear exterior building foot print to create changes in the wall
surfaces. The structure's building permit application shall reflect this
revised design.
8.a. The revised Landscape Plan submitted to the City of Ukiah on 2/19/92 shall
constitute the final plan to be implemented. This plan places landscape
berms along the street frontage of Airport Park Blvd., places trees,
shrubs, and groundcover around the entire site perimeter, places
landscaping along and adjacent to the structure's north- and westfacing
walls, and places numerous large evergreen trees along the eastfacing
boundary adjacent to Highway 101, among other landscape refinements.
-8.b_The_shade_trees.provided.in the parking lat shallde o[~ufficient_size in_
trunk diameter, height, and canopy, diameter to provide substantial shading