HomeMy WebLinkAbout1996-07-03 PacketRESUME
Revised Copy 3.
Approved as Submitted
e
Mayor Read
e
Mayor Read
APPROVED
_AYE all present
iOrdinance No. 965
Resolution No. 97-1
Resolution No. 97-2
Mayor Read
CITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CMC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
July 3, 1996
6:30 p.m.
Councilmembers Present:
Mastin, Malone, Shoemaker,
Mayor Schneiter
Councilmembers-Absent:
Wattenburger
Roll Call
Invocation/Pledge of Allegiance
Approval of Minutes
i. Regular Meeting of June 19, 1996
.RIGHT TO APPEAl. DECISION
Persons who are dissatisfied with a decision of the City Council may have the fight to a review
of that decision by a court. The City has adopted Section 1094.6 of the California Code of
Civil Procedure which generally limits to ninety (90) days the time within which the decision
of the City Boards and Agencies may be judicially challenged.
CONSENT CALENDAR
The following items listed are considered murine and will be enacted by a single motion and
mil call vote by the City Council. Items may be removed from the Consem Calendar upon
request of a Councilmember or a citizen in which event the item will be considered at the
completion of all other items on the agenda. The motion by the City Council on the Consem
Calendar will approve and make findings in accordance with Adminiswative Staff and/or
Planning Commission recommendations.
a. Deny Claim for Damages Received from Norm~ Didier;, Steve and Leah Mendoza;
and Ted E. Myer, and Refer to City Insurance Carder, REMIF
b. Adoption of Ordinance Amending Section 3704.6 of the Ukiah City Code
Regulating Sewer Laterals
c. Award of Bid for Electronic Meter Reading Devices and Appurtenances to Orcom
Systems, Inc., in the Amount of $18,654
d. Notification to Council Regarding Purchase of Gasoline and Diesel Fuel for the
Corporation Yard
e. Adoption of Resolution Increasing Fees for Legal Services
f. Adoption of Resolution Approving Expansion of Sonoma./Mendocino Recycling
Market Development Zone -'
AUDIENCE CQMMF. NTS ON NON-AGENDA ITEM?
The City Council welcomes input from the audience. If there i; a matter of business on the
agenda tha~ you are interested in, you may address the Council when this matter is considered.
If you wish to speak on a matter that is not on this agenda, you may do so at this time. In
order for everyone to be heard, please limit your comments to three (3) minutes per person and
The City of Uklah complies with ADA requirements and will attempt to
reasonably accommodate individuals with disabilities upon request
.
Adopted
Resolution No. 97-3
Shoemaker "No" V~?e
Adopted Ord. No. 966
AYE all present
Approved
e
Continued to 8/21
Set for 8/21, 5:30pm
Approved
Approved w/~Motion
w/suggested changes
10.
11.
12.
13.
not more than ten (10) minutes per subject. The Brown Act regulations do not allow acrdon to
be taken on audience comments in which the subject is not listed on the agenda.
C.
PUBLIC HEARING - 7:00 p.m.
a. Consideration of Proposed Ukiah Municipal Airport Master Plan
i. Adoption of Negative Declaration of Environmental Impact
ii. Adoption of Proposed Uldah Municipal Airport Master Plan
UNFINISHED BUSINESS
a. Adoption of Ordinance Amending the City Zoning Map to Rezone Certain
Publicly Owned and Developed Property to "PF" (Public Facilities)
NEW BUSINESS
a. Approval of Demolition Permit Application for a Structure Over 50 Years Old
Located at 315 West Church Street
b. Adoption of Resolution Establishing Landscaping and Streetscape Design
Guidelines
Discussion Regarding Joint Meeting with Golf Course Committee
Approval of Request for Proposal for Investment Advisory Sendces
Discussion Regarding Proposed Job Descriptions for City Treasurer and City Clerk
Positions
CITY COUNCIL/REPORTS
CITY MANAGER/DEPARTME~NT HEAD REPORTS
CLOSED SESSION (None)
ADJOURNMENT
The City of Uklah complies with ADA requirements and will attempt to
reasonably accommodate individuals with disabilities upon request
MEMORANDUM
DATE: July 1, 1996
TO:
FROM:
Mayor Schneiter, Councilmembers, City Manager Horsley, and Staff
Marge Giuntoli, City Clerk ~
SUBJECT: Revised Minutes of June 19, 1996
Attached please find the Revised Draft for the City Council Minutes of June 19, 1996. The
corrections fi.om the previously distributed copy are encompassed in Agenda Item 9d, Pages 4
and 5, in David Rapport's narrative.
My apologies to all of you for this error. The tight time line on Friday due to the previous three
days' budget hearings, the incomplete faxing of David's changes late Friday afternoon because of
the simple reason the fax paper ran out, the ongoing failure of my computer to send proper
messages to the printer, and said computer's seemingly incessant need to "lock up" at the most
inopportune times for no reason whatever (and thus preventing adequate retention of
documents/changes), all contributed to the distribution of the incorrect Minutes.
Please be assured the process is in place with Paulette to remedy the equipment failure. In the
meantime, thank you for your patience and if you have any questions, please do not hesitate to
call me at 463-6217.
Attachment (1)
a:cc/min61996.cor
MINUTES OF THE CITY COUNCIL
OF THE CITY OF UKIAH - June 19, 1996
REVISED
The City Council convened in a regular meeting, of which the agenda was legally noticed and
posted, at 6:32 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah,
California. Roll was taken and the following Councilmembers were present: Mastin, Malone,
Shoemaker, and Mayor Schneiter, with Councilmember Wattenburger arriving at 9:00 p.m.
Absent: None. Staff present: Assistant City Manager Harris, City Manager Horsley, Director of
Public Works/City Engineer Kennedy, City Attorney Rapport, Planning Director Sawyer, Senior
Planner Stump, City Clerk Giuntoli.
2. Invocation/Pledge of Allegiance
Mayor Schneiter gave the invocation, and Vice-Mayor Shoemaker led the Pledge of Allegiance.
.
Approval of Minutes
Regular Meeting of June 5, 1996
Councilmember Shoemaker recommended the following correction to the Minutes:
Page 5, Adoption of Resolution Establishing Rental Fees for Alex R. Thomas, Jr. Plaza and
Adopt Vendor Use Guidelines, Paragraph 1, Sentence 1, amend to read "Assistant
Redevelopment Director DeKnoblough advised there will be a total of four vending sites in the
Plaza, one in each of the four corners."
M/S Malone/Mastin to approve the Minutes of the June 5, 1996 regular meeting, as amended,
carried by the following roll call vote: AYES' Councilmembers Mastin, Malone, Shoemaker and
Mayor Schneiter. NOES' None. ABSTAIN: None. ABSENT: CouncilmemberWattenburger.
4. RIGHT TO APPEAI, DECISION
Mayor Schneiter explained the appeal process.
5. CONSENT CALENDAR
M/S Malone/Mastin to approve the consent calendar as follows:
a.
co
do
e.
go
h.
Approved Report of Disbursements for the Month of May 1996.
Denied Claims from Storm Cole; Stella Salmans; Christine Lynnette Kuns and Deanna
Lorraine Kuns; and Emitte Kuns; and Referred to City Insurance Carrier, REMIF.
Adopted Ordinance No. 963 Amending Chapter 12, Section 1965, Municipal Parks and
Facilities of the City of Ukiah Municipal Code.
Received Notification Regarding Purchase of Liquid Polymer from Jenchem, in the
Amount of $7,110.68.
Accepted the Work Performed Under the Contract and Authorized City Clerk to File
Notice of Completion for ADA Curb Ramp, Specification No. 95-20.
Approved Agreement Among Mountain Valley Television Corporation, Mendocino
County Office of Education, and the City of Ukiah.
Adopted Revenue and Expenditure Budget Amendment for Summer Camp Division of
Community Services, Recreation Department.
Received Report of Purchase Between $5,000 and $10,000, Pursuant to UCC Section
1522 A3, for Printing Equipment and Software for the Finance Department from
Create!Print of America, in the Amount of $8,500.
Councilmember Malone inquired regarding Calendar Item No. 5c, Municipal Parks and Facilities
of the City of Ukiah Municipal Code, Section 2001.1, Item E, relative to amplified music and the
assumption permission for such would be given with the rental of facilities.
Regular Meeting - June 19, 1996
Page 1
City Manager Horsley replied there is a question on the rental application that asks if there will be
music at the event and if it will be amplified. Staff prefers to have the option of granting approval
when an applicant indicates music will be played.
The motion carried by the following roll call vote: AYES: Councilmembers Mastin, Malone,
Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmember
Wattenburger.
M/S Malone/Mastin to add Urgency Items, Execution of Stipulated Order of Compliance and
Agreement No. 96-01 Pertaining to Levels of Methane Within Migrating Landfill Gas and
Completion of Gas Monitoring Network for Ukiah Solid Waste Disposal Site; and Approval of
Agreement Regarding Easement Claims With Redwood Business Park of Ukiah and Authorize
City Manager to Execute Agreement, to the Agenda as Items 9c and 9d, respectively, carried by
an all AYE voice vote.
City Attorney Rapport noted that action must be taken on both items prior to the next regularly
scheduled City Council meeting.
6. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No one came forward.
Mayor Schneiter moved Agenda Item 8a to this time, since it was not yet the 7:00 p.m. scheduled
hour for the public hearing.
o
UNFINISHED BUSINESS
Set Dates and Times for Fiscal Year 1996-97 Budget Sessions
It was the consensus of the Council to accept the following dates and times for the 1996-97
Budget Sessions: City of Ukiah, 9:00 a.m. to 5:00 p.m., Tuesday, Wednesday, Thursday, June 25,
26, 27; Ukiah Redevelopment Agency, 1:00 p.m., Thursday, June 27; Ukiah Valley Sanitation
District, 5:00 p.m., Wednesday, June 26.
8b.
Adoption of Resolution Making CEQA Findings and Adoption of Ordinance Amending
the Airport Industrial Park Planned Development
City Manager Horsley advised this item has been brought back as part of an action taken at a
previous Council meeting; however, due to the fact there was not a full quorum it is being
brought back to the Council as a separate agenda item in lieu of listing it on the consent calendar.
M/S Malone/Mastin to adopt Resolution No. 96-71 Making Findings Pursuant to Public
Resources Code Section 21081 and California Environmental Quality Act (CEQA) Guidelines
Section 15091 Relying on the Previously Certified Subsequent Environmental Impact Report
Prepared for Buildout of the Airport Industrial Park (ALP) in Conjunction with Amendments to
the AIP Planned Development Ordinance (96-10b), carried by the following roll call vote: AYES:
Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN:
None. ABSENT: Councilmember Wattenburger.
M/S Malone/Schneiter to adopt Ordinance No. 964 Amending the Airport Industrial Park Planned
Development, carried by the following roll call vote: AYES' Councilmembers Mastin, Malone,
Shoemaker, and Mayor Schneiter. NOES' None. ABSTAIN: None. ABSENT: Councilmember
Wattenburger.
It was noted that there have been no changes made in the ordinance between the time of
introduction and the time of adoption.
Mayor Schneiter reported that Item 8c, Consideration and Approval of Memorandum of
Understanding with Mendocino Brewing Company, would be heard following the closed session.
Regular Meeting - June 19, 1996
Page 2
.
NEW BUSINESS
Adoption of Resolution Calling November 5, 1996 Municipal Election; Authorizing
Consolidation Agreement for Election Services and Approving Candidate Statement
Agreement
City Manager Horsley advised it is time for the Council to call for consolidation of the Municipal
Election with the Statewide General Election to be held November 5, 1996. The election will be
for Mayor, two Councilmembers, the City Treasurer, and City Clerk positions. The close of the
nomination period is August 9, 1996, at 5:00 p.m., unless the incumbent does not file, in which
case the period of time to submit nomination papers is extended to August 14, 1996. The
Candidate's Agreement provides for a $200 or $400 deposit upon filing of nomination papers,
limits the wording to 200 words, and does not allow additional material to be included in the
sample ballot and the statement of qualifications.
M/S Malone/Mastin to adopt Resolution No. 96-72 of the City Council of the City of Ukiah
Calling An Election and Authorizing Execution of Agreement with the County of Mendocino for
the Provision of Election Services at the City Election to be Consolidated with the Regular
Statewide General Election, and to Approve the Candidate's Statement Agreement, carried by the
following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor
Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmember Wattenburger.
9b.
Discussion and Possible Action on Filling Council Vacancies Due to Election Results
Councilmember Shoemaker led the discussion relative to how Council vacancies would be filled
after the November election, and the possible appointment of a Council member. City Attorney
Rapport advised there is no discretion in the City Council to create different rules than are set
forth in the state laws. Further discussion followed relative to Councilmembers' salaries and the
term of the Mayor.
9C.
Execution of Stipulated Order of Compliance and Agreement No. 96-01 Pertaining to
Levels of Methane Within Migrating Landfill Gas and Completion of Gas Monitoring
Network for Ukiah Solid Waste Disposal Site
Public Works Director Kennedy reported the Local Enforcement Agency (LEA) has asked the
City to act on the stipulated agreement immediately; if no action is taken the permit application
will become invalid. The LEA informed the City that they would not act or determine the City's
application complete until the City agreed to perform certain tasks by stipulated dates. He further
reported he had corresponded with the LEA and had given them proposed dates for various tasks
of work. The dates in the stipulated agreement agree with the dates proposed to LEA. Staff
believes the City has no other option but to agree to the stipulated agreement.
Discussion followed relative to budget issues and projects needing to be completed. It was noted
that, budget issues aside, the proposed schedule could be met.
M/S Shoemaker/Malone to authorize the Mayor and City Manager to execute the Stipulated
Order of Compliance and Agreement No. 96-01 Pertaining to Levels of Methane Within
Migrating Landfill Gas and Completion of Gas Monitoring Network for Ukiah Solid Waste
Disposal Site, carried by the following roll call vote: AYES' Councilmembers Mastin, Malone,
Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmember
Wattenburger.
City Manager Horsley commended Mr. Kennedy for his efforts.
.
PUBLIC HEARING - 7:00 p.m.
Introduction of Ordinance Amending the City Zoning Map to Rezone City and Ukiah
Unified School District Property to "PF" (Public Facilities)
Regular Meeting - June 19, 1996
Page 3
Senior Planner Charles Stump advised this action is one of the first steps in implementing the new
General Plan. Many of the properties do not have a public facility attached to them; a listing of
the properties is attached to the ordinance as Exhibit "A." On May 22nd the Planning
Commission conducted a public hearing, and subsequently recommended approval of this action
to the City Council. Staff' is recommending adoption of the Negative Declaration, and
introduction by title only the ordinance rezoning the properties to public facilities.
Discussion followed relative to whether some city-owned facilities were already zoned as public
facilities. It was noted that a previous major proposal to rezone the city and publicly owned
facilities to "PF" never appeared before the Council for approval.
Councilmember Shoemaker noted there was no County facility listed on the attachment.
Mr. Stump replied they will be bringing that action before the Council at another time. He noted
that some of the city-owned properties also are not on the list, and are not designated as public in
the new general plan; staff will probably recommend a general plan amendment with subsequent
rezoning of those properties to public facilities.
Councilmember Malone inquired regarding commercial properties such as the airport, the process
involved with future development on those properties, and whether the "PF" designation would
hinder that process.
Mr. Stump replied any ancillary use to the airport or such properties would be reviewed with
action taken upon it.
Public Hearing Opened: 7:11 p.m.
No one came forward.
Public Hearing Closed: 7:12 p.m.
M/S Shoemaker/Malone to approve the Negative Declaration, carried by the following roll call
vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None.
ABSTAIN: None. ABSENT: Councilmember Wattenburger.
M/S Shoemaker/Mastin to introduce by title only the ordinance amending the City Zoning Map to
rezone City and Ukiah Unified School District Property to "PF" (Public Facilities), carried by an
all AYE voice vote.
City Clerk Giuntoli read the Ordinance by title only.
M/S Shoemaker/Mastin to introduce the Ordinance Amending the City Zoning Map to Rezone
City and Ukiah Unified School District Property to "PF" (Public Facilities,) carried by the
following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor
Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmember Wattenburger.
9d.
Approval of Agreement Regarding Easement Claims With Redwood Business Park of
Ukiah and Authorize City Manager to Execute Agreement
City Attorney David Rapport advised that at the last meeting of the Redevelopment Agency there
was a tentative agreement discussed with the owners of the Redwood Business Park regarding the
construction of the improvements to Airport Park Boulevard; to implement that agreement there
will be three agreements necessary. This first agreement is a temporary document which basically
preserves the parties' rights pending the approval of written agreements implementing the rest of
the understandings. Under this agreement, which regards easement claims, the City and
Redevelopment Agency agree not to use the Airport Park Boulevard easement until the other two
agreements are reached or until this agreement terminates. The parties agree that any time
defenses based on statute of limitations and equitable defenses of laches, waiver and estoppel
Regular Meeting - June 19, 1996
Page 4
are tolled during the tolling period, which runs from May 21 until the earlier of when the
remaining two agreements are entered into, or July 25. If the two agreements are ultimately
approved, the first Easement Agreement also releases the City from any claims the Redwood
Business Park could make regarding the legality of the easement or the project. He noted this is a
tentative agreement subject to slight changes, and requested that the Council authorize the City
Manager to sign the agreement subject to the approval of the City Attorney.
Discussion followed relative to the content of the agreement, the time process involved, and
Redwood Business Park's contention that the conveyance of the easement is invalid.
City Manager Horsley inquired regarding grading.
Mr. Rapport replied the deadline for completing the grading is August 5. This agreement will
terminate on July 25 if agreement is not reached on that issue, among others.
Discussion followed relative to the award of contract to Parnum Paving.
M/S Mastin/Malone to authorize the City Manager to enter into the agreement subject to the
approval by the City Attorney, carried by the following roll call vote: AYES: Councilmembers
Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None.
ABSENT: Councilmember Wattenburger.
10. CITY COUNCIL REPORTS
The Councilmembers reported on their attendance at the NCRA meeting and celebration.
Councilmember Shoemaker reported the MSWMA had met and that they are now the official
owners of 9.3 acres on North State Street. He further reported the household hazardous waste
collection program was a phenonemal success, and the concept of having a "garbage circus" with
elected officials on the tentative date of Saturday, July 20, 10:00 a.m to 4:00 p.m., had been
approved. Prior to that meeting they will have a "staff scramble," with staff from all jurisdictions
sitting down and raising every issue possible that might be discussed. He further reported on the
upcoming July 12 hearing on the EIR for the solid waste transfer station and the RFP requesting
bids from solid waste disposal companies. He noted that the Redwood Empire Division of the
League of California Cities was going to have a meeting with the Bay Area Division in Eureka,
which is an effort to inject some more life into the Redwood Empire Division, which is potentially
the most powerful division in the entire state of California. Attendance has been low, and it is
thought that the co-meeting might help that problem.
Discussion followed regarding outside meeting opportunities for the Council.
Mayor Schneiter reported that on June 12 the representative for LAFCO was selected in Fort
Bragg. The representative in Ukiah will continue as the alternate for the coming term; Fort Bragg
will assume the position that Point Arena vacated.
11. CITY MANAGER/DEPARTMENT HEAD REPORTS
City Manager Horsley advised the fiscal year 1996/97 proposed budgets were available for
review.
The Council recessed to the Ukiah Redevelopment Agency Meeting at 7:33 p.m.
The Council reconvened as the City Council at 8:51 p.m.
12.
CLOSED SESSION (Conference with Legal Counsel Rel~ardinl~ Anticipated
Litieation - Significant Exposure to Litigation Pursuant to Subdivision (b) of
Section 54956.9 (1 case)
Regular Meeting - June 19, 1996
Page 5
The Council entered into closed session at 8:52 p.m.
Councilmember Wattenburger arrived at 9:00 p.m.
The Council came out of closed session at 9:30 p.m.
8c. Consideration and Approval of Memorandum of Understanding with Mendocino Brewing
Company
M/S Wattenburger/Mastin to approve the Memorandum of Understanding with Mendocino
Brewing Company, carried by the following roll call vote: AYES: Councilmembers Mastin,
Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None.
ABSENT: None
13. ADJOURNMENT
There being no further business, the meeting was adjourned at 9:32 p.m. to the budget hearings
commencing June 25, 1996, at 9:00 a.m.
a:cc/m061996
Revised
Marge Giuntoli, City Clerk
Regular Meeting - June 19, 1996
Page 6
MINUTES OF THE CITY COUNCIL
OF THE CITY OF UKIAH - June 19, 1996
The City Council convened in a regular meeting, of which the agenda was legally noticed and
posted, at 6:32 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah,
California. Roll was taken and the following Councilmembers were present: Mastin, Malone,
Shoemaker, and Mayor Schneiter, with Councilmember Wattenburger arriving at 9:00 p.m.
Absent: None. Staff present: Assistant City Manager Harris, City Manager Horsley, Director of
Public Works/City Engineer Kennedy, City Attorney Rapport, Planning Director Sawyer, Senior
Planner Stump, City Clerk Giuntoli.
2. Invocation/Pledge of Allegiance
Mayor Schneiter gave the invocation, and Vice-Mayor Shoemaker led the Pledge of Allegiance.
o
Approval of Minutes
Regular Meeting of June 5, 1996
Councilmember Shoemaker recommended the following correction to the Minutes:
Page 5, Adoption of Resolution Establishing Rental Fees for Alex R. Thomas, Jr. Plaza and
Adopt Vendor Use Guidelines, Paragraph 1, Sentence 1, amend to read "Assistant
Redevelopment Director DeKnoblough advised there will be a total of four vending sites in the
Plaza, one in each of the four comers."
M/S Malone/Mastin to approve the Minutes of the June 5, 1996 regular meeting, as amended,
carried by the following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker and
Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmember Wattenburger.
4. RIGHT TO APPEAL DECISION
Mayor Schneiter explained the appeal process.
5. CONSENT CALENDAR
M/S Malone/Mastin to approve the consent calendar as follows:
ao
d.
eo
g°
h°
Approved Report of Disbursements for the Month of May 1996.
Denied Claims from Storm Cole; Stella Salmans; Christine Lynnette Kuns and Deanna
Lorraine Kuns; and Emitte Kuns; and Referred to City Insurance Carrier, REMIF.
Adopted Ordinance No. 963 Amending Chapter 12, Section 1965, Municipal Parks and
Facilities of the City of Ukiah Municipal Code.
Received Notification Regarding Purchase of Liquid Polymer from Jenchem, in the
Amount of $7,110.68.
Accepted the Work Performed Under the Contract and Authorized City Clerk to File
Notice of Completion for ADA Curb Ramp, Specification No. 95-20.
Approved Agreement Among Mountain Valley Television Corporation, Mendocino
County Office of Education, and the City of Ukiah.
Adopted Revenue and Expenditure Budget Amendment for Summer Camp Division of
Community Services, Recreation Department.
Received Report of Purchase Between $5,000 and $10,000, Pursuant to UCC Section
1522 A3, for Printing Equipment and Software for the Finance Department from
Create!Print of America, in the Amount of $8,500.
Councilmember Malone inquired regarding Calendar Item No. 5c, Municipal Parks and Facilities
of the City of Ukiah Municipal Code, Section 2001.1, Item E, relative to amplified music and the
assumption permission for such would be given with the rental of facilities.
Regular Meeting - June 19, 1996
Page 1
City Manager Horsley replied there is a question on the rental application that asks if there will
be music at the event and if it will be amplified. Staff prefers to have the option of granting
approval when an applicant indicates music will be played.
The motion carried by the following roll call vote: AYES: Councilmembers Mastin, Malone,
Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmember
Wattenburger.
M/S Malone/Mastin to add Urgency Items, Execution of Stipulated Order of Compliance and
Agreement No. 96-01 Pertaining to Levels of Methane Within Migrating Landfill Gas and
Completion of Gas Monitoring Network for Ukiah Solid Waste Disposal Site; and Approval of
Agreement Regarding Easement Claims With Redwood Business Park of Ukiah and Authorize,
City Manager to Execute Agreement, to the Agenda as Items 9c and 9d, respectively, carried by
an all AYE voice vote.
City Attorney Rapport noted that action must be taken on both items prior to the next regularly
scheduled City Council meeting.
6. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
No one came forward.
Mayor Schneiter moved Agenda Item 8a to this time, since it was not yet the 7:00 p.m. scheduled
hour for the public hearing.
o
UNFINISHED BUSINESS
Set Dates and Times for Fiscal Year 1996-97 Budget Sessions
It was the consensus of the Council to accept the following dates and times for the 1996-97
Budget Sessions: City of Ukiah, 9:00 a.m. to 5:00 p.m., Tuesday, Wednesday, Thursday, June
25, 26, 27; Ukiah Redevelopment Agency, 1:00 p.m., Thursday, June 27; Ukiah Valley
Sanitation District, 5:00 p.m., Wednesday, June 26.
8b.
Adoption of Resolution Making CEQA Findings and Adoption of Ordinance Amending
the Airport Industrial Park Planned Development
City Manager Horsley advised this item has been brought back as part of an action taken at a
previous Council meeting; however, due to the fact there was not a full quorum it is being
brought back to the Council as a separate agenda item in lieu of listing it on the consent calendar.
M/S Malone/Mastin to adopt Resolution No. 96-71 Making Findings Pursuant to Public
Resources Code Section 21081 and California Environmental Quality Act (CEQA) Guidelines
Section 15091 Relying on the Previously Certified Subsequent Environmental Impact Report
Prepared for Buildout of the Airport Industrial Park (AIP) in Conjunction with Amendments to
the AIP Planned Development Ordinance (96-1 Ob), carried by the following roll call vote:
AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None.
ABSTAIN: None. ABSENT: Councilmember Wattenburger.
M/S Malone/Schneiter to adopt Ordinance No. 964 Amending the Airport Industrial Park
Planned Development, carried by the following roll call vote: AYES: Councilmembers Mastin,
Malone, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT:
Councilmember Wattenburger.
It was noted that there have been no changes made in the ordinance between the time of
introduction and the time of adoption.
Regular Meeting - June 19, 1996
Page 2
Mayor Schneiter reported that Item 8c, Consideration and Approval of Memorandum of
Understanding with Mendocino Brewing Company, would be heard following the closed session.
o
NEW BUSINESS
Adoption of Resolution Calling November 5, 1996 Municipal Election; Authorizing
Consolidation Agreement for Election Services and Approving Candidate Statement
Agreement
City Manager Horsley advised it is time for the Council to call for consolidation of the Municipal
Election with the Statewide General Election to be held November 5, 1996. The election will be
for Mayor, two Councilmembers, the City Treasurer, and City Clerk positions. The close of the
nomination period is August 9, 1996, at 5:00 p.m., unless the incumbent does not file, in which
case the period of time to submit nomination papers is extended to August 14, 1996. The
Candidate's Agreement provides for a $200 or $400 deposit upon filing of nomination papers,
limits the wording to 200 words, and does not allow additional material to be included in the
sample ballot and the statement of qualifications.
M/S Malone/Mastin to adopt Resolution No. 96-72 of the City Council of the City of Ukiah
Calling An Election and Authorizing Execution of Agreement with the County of Mendocino for
the Provision of Election Services at the City Election to be Consolidated with the Regular
Statewide General Election, and to Approve the Candidate's Statement Agreement, carried by
the following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor
Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmember Wattenburger.
9b. Discussion and Possible Action on Filling Council Vacancies Due to Election Results
Councilmember Shoemaker led the discussion relative to how Council vacancies would be filled
after the November election, and the possible appointment of a Council member. City Attorney
Rapport advised there is no discretion in the City Council to create different rules than are set
forth in the state laws. Further discussion followed relative to Councilmembers' salaries and the
term of the Mayor.
9C.
Execution of Stipulated Order of Compliance and Agreement No. 96-01 Pertaining to
Levels of Methane Within Migrating Landfill Gas and Completion of Gas Monitoring
Network for Ukiah Solid Waste Disposal Site
Public Works Director Kennedy reported the Local Enforcement Agency (LEA) has asked the
City to act on the stipulated agreement immediately; if no action is taken the permit application
will become invalid. The LEA informed the City that they would not act or determine the City's
application complete until the City agreed to perform certain tasks by stipulated dates. He
further reported he had corresponded with the LEA and had given them proposed dates for
various tasks of work. The dates in the stipulated agreement agree with the dates proposed to
LEA. Staff believes the City has no other option but to agree to the stipulated agreement.
Discussion followed relative to budget issues and projects needing to be completed. It was noted
that, budget issues aside, the proposed schedule could be met.
M/S Shoemaker/Malone to authorize the Mayor and City Manager to execute the Stipulated
Order of Compliance and Agreement No. 96-01 Pertaining to Levels of Methane Within
Migrating Landfill Gas and Completion of Gas Monitoring Network for Ukiah Solid Waste
Disposal Site, carried by the following roll call vote: AYES: Councilmembers Mastin, Malone,
Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmember
Wattenburger.
City Manager Horsley commended Mr. Kennedy for his efforts.
Regular Meeting - June 19, 1996
Page 3
,
PUBLIC HEARING - 7:00 p.m.
Introduction of Ordinance Amending the City Zoning Map to Rezone City and Ukiah
Unified School District Property to "PF" (Public Facilities)
Senior Planner Charles Stump advised this action is one of the first steps in implementing the
new General Plan. Many of the properties do not have a public facility attached to them; a listing
of the properties is attached to the ordinance as Exhibit "A." On May 22nd the Planning
Commission conducted a public hearing, and subsequently recommended approval of this action
to the City Council. Staff is recommending adoption of the Negative Declaration, and
introduction by title only the ordinance rezoning the properties to public facilities.
Discussion followed relative to whether some city-owned facilities were already zoned as public
facilities. It was noted that a previous major proposal to rezone the city and publicly owned
facilities to "PF" never appeared before the Council for approval.
Councilmember Shoemaker noted there was no County facility listed on the attachment.
Mr. Stump replied they will be bringing that action before the Council at another time. He noted
that some of the city-owned properties also are not on the list, and are not designated as public in
the new general plan; staff will probably recommend a general plan amendment with subsequent
rezoning of those properties to public facilities.
Councilmember Malone inquired regarding commercial properties such as the airport, the
process involved with future development on those properties, and whether the "PF" designation
would hinder that process.
Mr. Stump replied any ancillary use to the airport or such properties would be reviewed with
action taken upon it.
Public Hearing Opened: 7:11 p.m.
No one came forward.
Public Hearing Closed: 7:12 p.m.
M/S Shoemaker/Malone to approve the Negative Declaration, carried by the following roll call
vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None.
ABSTAIN: None. ABSENT: Councilmember Wattenburger.
M/S Shoemaker/Mastin to introduce by title only the ordinance amending the City Zoning Map
to rezone City and Ukiah Unified School District Property to "PF" (Public Facilities), carried by
an all AYE voice vote.
City Clerk Giuntoli read the Ordinance by title only.
M/S Shoemaker/Mastin to introduce the Ordinance Amending the City Zoning Map to Rezone
City and Ukiah Unified School District Property to "PF" (Public Facilities,) carried by the
following roll call vote: AYES: Councilmembers Mastin, Malone, Shoemaker, and Mayor
Schneiter. NOES: None. ABSTAIN: None. ABSENT: Councilmember Wattenburger.
9d.
Approval of Agreement Regarding Easement Claims With Redwood Business Park of
Ukiah and Authorize City Manager to Execute Agreement
City Attomey David Rapport advised that at the last meeting of the Redevelopment Agency there
was a tentative agreement discussed with the owners of the Redwood Business Park regarding
the construction of the improvements to Airport Park Boulevard; to implement that agreement
there will be three agreements necessary. This first agreement is a temporary document which
Regular Meeting - June 19, 1996
Page 4
basically preserves the parties' rights pending the approval of written agreements implementing
the rest of the understandings. Under this agreement, which regards easement claims, the City
and Redevelopment Agency agree not to use the Airport Park Boulevard easement until the other
two agreements are reached or until this agreement terminates. The parties agree that any time
defenses based on statute of limitations and equitable defenses of laches, waiver and estoppel
are tolled during the tolling period, which runs from May 21 until the earlier of when the
remaining two agreements are entered into, or July 5. Basically the City's rights to assert those
types of defenses to any lawsuits that might be filed against them are preserved, but they are
basically told that the period between May 21 and July 5 won't be counted. If lawsuits are
subsequently filed, they will be treated as if they were filed on May 21 for purposes of time
defenses. If the two agreements are ultimately approved, this also releases the City from any
claims the Redwood Business Park could make regarding the legality of the easement or the
project. He noted this is a tentative agreement subject to slight changes, and requested that the
Council authorize the City Manager to sign the agreement subject to the approval of the City
Attorney.
Discussion followed relative to the content of the agreement, the time process involved, and
Redwood Business Park's contention that the conveyance of the easement is invalid.
City Manager Horsley inquired regarding grading.
Mr. Rapport replied the deadline for completing the grading is August 5. This agreement will
terminate on July 25 if agreement is not reached on that issue, among others.
Discussion followed relative to the award of contract to Pamum Paving.
M/S Mastin/Malone to authorize the City Manager to enter into the agreement subject to the
approval by the City Attorney, carried by the following roll call vote: AYES: Councilmembers
Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None.
ABSENT: Councilmember Wattenburger.
10. CITY COUNCIL REPORTS
The Councilmembers reported on their attendance at the NCRA meeting and celebration.
Councilmember Shoemaker reported the MSWMA had met and that they are now the official
owners of 9.3 acres on North State Street. He further reported the household hazardous waste
collection program was a phenonemal success, and the concept of having a "garbage circus" with
elected officials on the tentative date of Saturday, July 20, 10:00 a.m to 4:00 p.m., had been
approved. Prior to that meeting they will have a "staff scramble," with staff from all jurisdictions
sitting down and raising every issue possible that might be discussed. He further reported on the
upcoming July 12 hearing on the EIR for the solid waste transfer station and the RFP requesting
bids from solid waste disposal companies. He noted that the Redwood Empire Division of the
League of California Cities was going to have a meeting with the Bay Area Division in Eureka,
which is an effort to inject some more life into the Redwood Empire Division, which is
potentially the most powerful division in the entire state of California. Attendance has been low,
and it is thought that the co-meeting might help that problem.
Discussion followed regarding outside meeting opportunities for the Council.
Mayor Schneiter reported that on June 12 the representative for LAFCO was selected in Fort
Bragg. The representative in Ukiah will continue as the alternate for the coming term; Fort
Bragg will assume the position that Point Arena vacated.
Regular Meeting - June 19, 1996
Page 5
11. CITY MANAGER/DEPARTMENT HEAD REPORTS
City Manager Horsley advised the fiscal year 1996/97 proposed budgets were available for
review.
The Council recessed to the Ukiah Redevelopment Agency Meeting at 7:33 p.m.
The Council reconvened as the City Council at 8:51 p.m.
12.
CLOSED SESSION (Conference with Legal Counsel Regarding Anticipated
Litigation - Significant Exposure to Litigation Pursuant to Subdivision (b) of
Section 54956.9 (1 case)
The Council entered into closed session at 8:52 p.m.
Councilmember Wattenburger arrived at 9:00 p.m.
The Council came out of closed session at 9:30 p.m.
8C.
Consideration and Approval of Memorandum of Understanding with Mendocino
Brewing Company
M/S Wattenburger/Mastin to approve the Memorandum of Understanding with Mendocino
Brewing Company, carried by the following roll call vote: AYES: Councilmembers Mastin,
Malone, Wattenburger, Shoemaker, and Mayor Schneiter. NOES: None. ABSTAIN: None.
ABSENT: None
13. ADJOURNMENT
There being no further business, the meeting was adjourned at 9:32 p.m. to the budget hearings
commencing June 25, 1996, at 9:00 a.m.
a:cc/m061996
Marge Giuntoli, City Clerk
Regular Meeting - June 19, 1996
Page 6
.
.
.
.
CITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
July 3, 1996
6:30 p.m.
Roll Call
Invocation/Pledge of Allegiance
Approval of Minutes
i. Regular Meeting of June 19, 1996
RIGHT TO APPEAL DECISION
Persons who arc dissatisfied with a decision of the City Council may have the fight to a review
of that decision by a court. The City has adopted Section 1094.6 of the California Code of
Civil Procedure which generally limits to ninety (90) days the time within which the decision
of the City Boards and Agencies may be judicially challenged.
CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and
roll call vote by the City Council. Items may be removed from the Consent Calendar upon
request of a Councilmember or a citizen in which event the item will be considered at the
completion of all other items on the agenda. The motion by the City Council on the Consent
Calendar will approve and make findings in accordance with Administrative Staff and/or
Planning Commission recommendations.
a. Deny Claim for Damages Received from Norma Didier; Steve and Leah Mendoza;
and Ted E. Myer, and Refer to City Insurance Carrier, REMIF
b. Adoption of Ordinance Amending Section 3704.6 of the Ukiah City Code
Regulating Sewer Laterals
c. Award of Bid for Electronic Meter Reading Devices and Appurtenances to Orcom
Systems, Inc., in the Amount of $18,654
d. Notification to Council Regarding Purchase of Gasoline and Diesel Fuel for the
Corporation Yard
e. Adoption of Resolution Increasing Fees for Legal Services
f. Adoption of Resolution Approving Expansion of Sonoma/Mendocino Recycling
Market Development Zone
AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the
agenda that you are interested in, you may address the Council when this matter is considered.
If you wish to speak on a matter that is not on this agenda, you may do so at this time. In
order for everyone to be heard, please limit your comments to three (3) minutes per person and
The City of Uklah complies with ADA requirements and will attempt to
reasonably accommodate individuals with disabilities upon request
.
.
e
10.
11.
12.
13.
not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to
be taken on audience comments in which the subject is not listed on the agenda.
PUBLIC HEARING - 7:00 p.m:
a. Consideration of Proposed Ukiah Municipal Airport Master Plan
i. Adoption of Negative Declaration of Environmental Impact
ii. Adoption of Proposed Ukiah Municipal Airport Master Plan
UNFINISHED BUSINESS
a. Adoption of Ordinance Amending the City Zoning Map to Rezone Certain
Publicly Owned and Developed Property to "PF" (Public Facilities)
NEW BUSINESS
a. Approval of Demolition Permit Application for a Structure Over 50 Years Old
Located at 315 West Church Street
Adoption of Resolution Establishing Landscaping and Streetscape Design
Guidelines
Discussion Regarding Joint Meeting with Golf Course Committee
Approval of Request for Proposal for Investment Advisory Services
Discussion Regarding Proposed Job Descriptions for City Treasurer and City Clerk
Positions
be
Ce
CITY COUNCIL/REPORTS
CITY MANAGER/DEPARTMENT HEAD REPORTS
CLOSED SESSION (None)
ADJOURNMENT
The City of Uklah complies with ADA requirements and will attempt to
reasonably accommodate individuals with disabilities upon request
AGENDA
SUMMARY
ITEM NO.
DATE- JULY 3, 1996
REPORT
SUBJECT: DENY CLAIMS FOR DAMAGES RECEIVED FROM NORMA DIDIER, STEVE AND
LEAH MENDOZA, AND TED MYER, AND REFER TO CITY INSURANCE
CARRIER, REMIF
The claim from Norma Didier was received by the City of Ukiah on June 17, 1996 and
alleges damages related to a fire at 670 Sidnie Street on December 26, 1995.
The claim from Steve and Leah Mendoza was received by the City of Ukiah on June 18,
1996 and alleges damages related to a weedeater projecting a rock into a vehicle window
located at 315 South State Street on May 22, 1996.
The claim from Ted Myer was received by the City of Ukiah on June 20, 1996 and alleges
damages related to an electric power surge at 400 East Gobbi Street on June 15, 1996.
Pursuant to City policy it is recommended the City Council deny the claims as stated and
refer it to REMIF, the City of Ukiah's insurance carrier.
RECOMMENDED ACTION:
Deny Claims for Damages received from Norma Didier, Steve
and Leah Mendoza, and Ted Myer, and Refer them to REMIF,
the City's Insurance Carrier.
ALTERNATIVE COUNCIL POLICY OPTIONS:
Alternative action not advised by the City's Risk Manager.
Acct. No. (if NOT budgeted): N/A
Appropriation Requested: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
Acct. No.' N/A
Yes
Claimants
Michael F. Harris, AICP, Assistant City Manager ~~o,..-.~'-.
Candace Horsley, City Manager
1. Claim of Norma Didier, pages 1-2.
2. Claim of Steve and Leah Mendoza, pages 3-7.
3. Claim of Ted Myer, pages 8-11.
APPROVE~.'~ ~~,~,
Candace Horsley, City r~anager
mfh:asrcc
7396CLAIM
NOTICE OF CLAIM AGAINST
THE CITY OF UKIAH, CALIFORNIA
(.'.rry OF UKIAH
1996
crI"Y CLERK DEPARTMENT
This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of Title 1, of the Government
Code of the State of California, by the claimant or by a person acting on his/her behalf.
RETURN TO:
City Clerk's Office
City of Ukiah
300 Seminary Avenue
Ukiah, California 95482
1. CLAIMANT'S NAME:
Norma Didier
.
CLAIMANT'S ADDRESS:
c/o 2510 Mountain Glade Way
Greenwood, Arkansas 72936
Home Phone(501)996-4700
.
,
NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS CLAIM
SHOULD BE SENT (if different than above):William B. Phillips, Attorney at Law, P.O. Box 1868,
Healdsburg, California 95448, (707) 431-2277 and Joseph Kouri, Attorney at Law, 1290 Page Mill
Road, First Floor, Palo Alto, California, 94304 (415) 812-8191
DATE OF THE ACCIDENT OR OCCURRENCE: On or about December 26, 1995
5. PLACE OF THE ACCIDENT OR OCCURRENCE: 670 Sidnie Street, Ukiah, California 95482
,
GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional pages if more
space is needed): At approximately 10:30 pm on December 26, 1995, a fire broke out at the
residence located at 670 Sidnie Street, Ukiah, California 95482. The cause of the fire is still under
investigation, but due to the fact the local City owned utility had turned off the power to the residence
it is known that the family was using candles for light and heat. Three children perished in that fire,
all of whom were the natural grandchildren of the claimant, Norma Didier.
At the time the children were removed from the house by the responding emergency personnel, at
least two of Claimant's grandchildren were still alive, but due to a variety of critical mistakes, among
which were insufficient personnel on scene to handle said emergency, and the fact that those
emergency medical personnel who were on scene were insufficiently trained to handle said
emergency, those living children had no chance of being resuscitated. This lack of response,
personnel and training directly contributed to the three children failing to receive proper treatment at
the scene, and ultimately to their deaths.
,
NAMES, IF KNOWN, OF ANY PUBLIC EMPLOYEES CAUSING THE INJURY OF LOSS: Unknown
at this time, but they most certainly include certain employees at the City owned utility company, the
City of Ukiah Ambulance, Ukiah Valley Hospital and perhaps other individuals who are as yet
undiscovered, but whose names will surface during the discovery phase of the impending lawsuit, and
whose names are readily known and available to the City of Ukiah, but which are at this time
unavailable to the Claimant.
o
NAMES AND ADDRESSES OF WITNESSES (optional):
NAME ADDRESS
A.
TELEPHONE
!
- "' t!
10.
11.
NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED:
NAME ADDRESS TELEPHONE
A. Ukiah Valley Hospital, 75 Hospital Drive,. Ukiah, California 95482 (707)462-3111
GENERAL DESCRIPTION OF THE LOSS, INJURY, OR DAMAGE SUFFERED: Claimant lost
three grandchildren and has suffered extreme emotional and psychological trauma.
TOTAL AMOUNT CLAIMED: A minimum of Four Million Dollars.
12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS:
Damages incurred to date:
Expenses for medical/hospital care:
Loss of earnings:
Special Damages for:
General Damages
Estimated prospective damages as far
as known:
Future expenses for medical and'
hospital care:
Future loss of earnings:
Other prospective special damages:
Prospective general damages:
$4,000,000.00 plus
The claim shall be signed by the claimant or by some person on his/her behalf. A claim
relating to a cause of action for death or for injury to the person or to personal property or
growing crops shall be presented not later than six (6) calendar months or 182 days after
the accrual of the cause of action, whichever is longer. Claims relating to any other causes
of action shall be presented not later than one (1) year after accrual of the cause of action.
DATED: May 10,1996 ~ ,/~. ~'~~,
SIGNATURE OF CLAIMANT(S)
William B. Phillips on behalf of
Claimant, Norma Didier
Received in City Clerk's Office this
day of ,1996.
SIGNATURE
NOTE: This form of claim is for your convenience only, and any other type of form may be used if desired,
so long as it satisfies the requirements of the Government Code. the use of this form is not intended in any
way to advise you of your legal rights or the interpretation of any law, we suggest that you seek legal
counseling of your choice.
THE CITY OF Ulf~l, CALIFORNIA
This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of
Title 1, of the Oovernment Code of the State of California, by the claimant or
by a person acting on his/her behalf. RECEIVED
CITY OF ILJKIAH
RETURN TO=
City Clerk's Office
City of Ukiah
300 Seminary Avenue
Ukiah, California 95482
JUN 1 8 1996
CI'I'Y CLERK DEPARTMENT
1. CLAIMANT ' S NAME:
·
CLAIMANT'S ADDRESS:
Number/Street and Post Office Box
Czt~y ' Stati
Home Phone Number
Zip C6de
Work Phone Number
·
NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS
CLAIM SHOULD BE .SENT (if different than above):
·
·
·
GENE~L DESCRIPTION OF THE ACCIDENT OR OCCU~ENCE (Attach
additional pages if more space is needed): ~~ }1)~.~ tkO. 9
·
NAMES, IF KNOWN, OF ANY PUBLIC EMPLOYEES CAUSING THE INJURY OR
LOSS:
·
NAMES AND ADDRESSES OF WITNESSES (optional) :
N E
TELEPHONE
·
NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED:
NAME ADDRESS TELEPHONE
A.
Be
10.
GENERAL DESCRIPTION OF THE LOSS, INJURY, OR DAMAGE SUFFERED:
11.
12.
THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS:
Damages incurred to date:
Expenses for medical/hospital care: $
Loss of earnings: $
Special damages for:
General damages
Estimated prospective damages as far
as known:
Future expenses for medical and
hospital care:
Future loss of earnings:
Other prospective special
damages:
Prospective general damages:
The claim shall be signed by the claimant or by some person on
his/her behalf. A claim relating to a cause of action for death or
for injury to the person or to personal property or growing crops
shall be presented not later than six (6) calendar months or 182
days after the accrual of the cause of action, whichever is longer.
Claims relating to any other causes of action shall be presented
not later than one (1) year after accrual of the cause of action.
DATED:
·
~F/GNA~E ~
Received in City Clerk's Office this
19 .
day of ,
SIGNATURE
NOTE: This form of claim is for your convenience only, and any other type of
form may be used if desired, so long as it satisfie~ the requirements of the
Government Code. The use of this form is not intended in any way to advise you
of your legal rights or to interpret any law. If you are in doubt regarding your
legal rights or the interpretation of any law, we suggest that you seek legal
counseling of your choice.
3: FORlVl~CLA !1~t
Rev: 3110195
OUA~T O E LIVIrRIt r~
,, ':: '~
SIZE
REC'D BY
, .
.,
·
·
¥....;.' .. .: ..":.' S:' ..
DF'$CRIPTiON
O I C E N~ 62893
PAID BY [DATE
TERMS: NET CASH. Ali bills due and pay-
able from this invoice. A service charge of
lt/~% per month, ·18% annual, will be
charge! on ali bills not paid 30. 'days from
&te of this invoice. . ' ",:': ..~ :. :: .'
......:;~':.~. :. t!. ,...... ....... ·
;, '7..' ...! ..:.,~.: .
UNIT
' RMO. UNT
.
·
TOTAL MATI~R. 5--?!, {~. ~/
. .,' , TOTAL. LABOR
' '.'. NET TOTAl.
', ~-~..-'...~.~...; ~...~ . . .
. .
....
· .,
I
,.
..
; I
~4
·
,
ENDORSE HERE
,', ' FAY I'O.THE OR~ER OP
A VlttGS 'BAHK/...6.!: EHDOCIltO CO'J II
........ ~.21 ! 04::6 8 .....
FOR'*DEI:O$1!
IlOUJfl) 11~EE
· ¢ .... ..,**.~
NOT WRITE, S'!.AMz>iO~ ~l~k; BiELow THIS lilNE
RE. EEFWE~ FOR FI,N~ ~iI~CIAL iNS'I'i?UTION USE er
.................. ~ ........................................
~croP~nt Signature Lir~ * Smsl~ I~:D~. ~ ignatu~,~l~l~ ~ars ~{
a~ dct~ed li~,., whet, p ~3copied
C~m;~ P~t{m~ ' * Stains or spe~s appear~vilh '"; ~':
· ~h~mical ettefatlon ~
Era~vre Prote~Jon · ~/hd~J mori.: ?[,Dear~ v.'her, er~d l'
S~' ~creen * 'Absence o,~igi~al D.'~cument"
' ,~erbieoE o;~ ba~ of cffecK Rq.1;,
FEDERAL RESERVE ~.OARD CF GOVERNORS REG, CC
,..,
THK CITY OF UKIAtI, CALIFORNIA
Th£s cla£m must be presented, as prescr£bed by Parts 3 and 4 of Div£s£on 3.6, of
Title l, of the Government Code of the State of Cal£fornia, by the claimant or
by a person acting on his/her behalf.
RECEIVED
CITY OF UKIAH
RETURN TO= City Clerk's Office
City of Ukiah
300 Seminary Avenue
Uklah, California 95482
JUN 3 0 1995
CiTY CLERK DEPARI'MENT
i ·
·
CLAIMANT'S NAME: Ted E. Myer
CLAIMANT'S ADDRESS: 400 East Gobbi st. Ukiah
Number/Street and Post office Box
Ukiah Ca. 95482
city State Zip Code
462-1749 462-4936
Home Phone Number Work Phone Number
·
NAME AND ADDRESS OF PERSON TO WHOM NOTICES REGARDING THIS
CLAIM SHOULD BE .SENT (if different than above):
Same
·
·
DATE OF THE ACCIDENT OR OCCURRENCE:
6/15/96
PLACE OF THE ACCIDENT OR OCCURRENCE: 400 East Gobbi st, Ukiail
6. GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach
additional pages if more space is needed): Elec power surge from
City of ukiah power lines, surged through the phone lines, and
blew out my entire phone system (6 com'l phOnes of the Merlin' type)
My computer system, and an "on hold" recorder which plays messages
and music while people are on hold on the phone. It caused us to
be shut down for 7 hours, unable to use the phone or computer.
7. NAMES, IF KNOWN, OF ANY PUBLIC EMPLOYEES CAUSING THE INJURY OR
LOSS: Unknown cause
·
·
NAMES AND ADDRESSES OF WITNESSES (optional):
NAME ADDRESS TELEPHONE
A. ATT repairman
B. IBM computer repairman, John Lenters~ Ukiah
NAMES AND ADDRESSES OF DOCTORS/HOSPITALS WHERE TREATED:
NAME ADDRESS TELEPHONE
A.
B·
10.
11.
12.
GENERAL DESCRIPTION OF THE LOSS, INJURY, OR DAMAGE SUFFERED:
Merlin Phone system by ATT, includinq two 34 bu'tton sets, and
four. 10 button sets. Severe damaqe to the communications section
of the IBM 93,7! computer system, destroyed the tape player and
the personalized "on hold" tape. It also blew out the phone line.
all the way to the PacBell central station for one of our lines.
TOTAL AMOUNT CLAIMED : ..No total ye.t. but it could approach $5;000.
THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS:
Damages incurred to dgte:. 6/18/96
Expenses for.medical/hospital care:
Loss of earnings:· 7 hrs ~own time
Special damages for:
Equipment-phone system approx?~500.
~omputer work to be billed by IBM, approx 5-6 hrs
On Hold tape player, approx $300.
General damages
Estimated prospective damages as far
as known:
Future expenses for medical and
hospital care: $
Future loss of earnings: $
Other prospective special
damages: $
Prospective. general damages: $
$ TO~"BE DETERMINED
Sto be determined
The claim shall be signed by the claimant or by some person on
his/her behalf. A claim relating to a cause of action for death or
for injury to the person or to personal property or growing crops
shall be presented not later than six (6) calendar months or 182
days after the accrual of the cause of action, whichever is longer.
Claims relating to any other causes of action shall be presented
not later than one (1) year after accrual of the cause of action.
DATED: June 18~ ]996
NATURE OF CLA
Received in city Clerk's Office this
19 .
day of ,
SIGNATURE
NOTE: This form of claim is for your convenience only, and any other type of
form may be used if desired, so long as it satisfies the requirements of the
Government Code. The use of this form is not intended in any way to advise you
of your legal rights or to interpret any law. If you are in doubt regarding your
legal rights or the interpretation of any law, we suggest that you seek legal
counseling of your choice.
3'.FORI~CLAIN!
Rev: 3/10/95
MYER, TED E
AUto-L ire-Health=Home .and _Bus 1ness
400 E GOBBI STREET ** STATE FARM SELLS LIFE IFJ~URANCE **'"
UKIAH, CA 95482 PHONE (707) 462-4936 FAX: 462-7158
June 19, 1996
The damages done to my phone equipment is as follows:
Partners phone system (replaces Merlin system)
Control Unit for 4 lines and 6 stations
6 eighteen button stations
(previously two 36 button sets)
and four 10 button sets)
TOTAL COST OF SYSTEM
INCLUDING SALES TAX
$3123.85
Messages on Hold, by Melodyline
control unit with tape
tax
$290.00
17.55
TOTAL FOR PHONE EQUIPMENT PORTION OF CLAIM
$3431.40'
These figures are from ATT Business Office, (Paula) and do not include
the labor costs for the repairs that were done to get our service re-
stored and my phones up and running again PacBell had one of my lines
blowout all the way to their central station, and blew their switch.
NOTE: LABOR CHARGES WILL BE BILLED SEPERATLY, AND WILL INCLUDE PACBELL
AND ATT SINCE IT INCLUDED BOTH EQUIPMENT AND LINE REPAIRS.
TIlE LABOR CHARGES WILL BE FOR THOSE CHARGED TO ME ON MY BILL.
NOTE: COMPUTER REPAIRS WERE BY IBM AND WILL BE BILLED THROUGH STATE FARM
INS. COS. THE REPAIRS CONSISTED OF BOTH PARTS AND LABOR, AND WERE
INVOLVING THE BETTER PARTS OF TWO DAYS TOTAL.
Investment Analysis
Required Equlpmedt:
1 - Partner Control Unit equipped for up to 4 lines and 12 statiqns
I - 18 Button Programming Set with Two-way Speakerphone and Display
5 - 18 Button Telephone Sets with Two-way Speakerphone
Includes: Equipment, installation, wiring*, programming, training,
' 1-600 t4elpline, wire coverage and one year on-site mainten, ance.
(%,/tring consists of reusing, existing wire)
Investment Costa: Partner Be$1o
Equipment
Installation/Shipping
Upgrade Discount
Total* -
(~ot including ~le~ tax)
P~ice quoted good for 30 dl~ys
$3,062.80
$ 482.50
600,00
$2,945.30
Total price with sales tax ,a $3,123.86.
Investment Options:
ITEM NO. 5b
DATE: July 3, 1996
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF ORDINANCE AMENDING SECTION 3704.6 OF THE UKIAH CITY
CODE REGULATING SEWER LATERALS
This Ordinance was introduced by the City Council on May 15, 1996, and went before Council for
adoption on June 5. As the Ordinance was not published within the required 15 day timeframe after
the June 5 meeting, it is necessary for the Council to again formally adopt the ordinance so that it
may be published as is legally required.
RECOMMENDED ACTION: Council adopt Ordinance Amending Section 3704.6 of the Ukiah City
Code Regulating Sewer Laterals
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. N/A
Acct. No. (if NOT budgeted): N/A Acct. No.:
Appropriation Requested: N/A (if budgeted)
Citizen Advised: N/A
Requested by: City Clerk's office
Prepared by: Karen Yoast, Deputy City Clerk
Coordinated with: Candace Horsley, City Manager
Marge Giuntoli, City Clerk
Attachments: 1. Ordinance for adoption.
APPROVED:~(~~ ~
Candace Horsley, City M~nager
4/CM:CAN:ASRSewer
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF UKIAH AMENDING SECTION
3704.6 OF THE UKIAH CITY CODE
REGULATING SEWER LATERALS
The City Council of the City of Ukiah does hereby ordain as
follows:
SECTION ONE
Ukiah City Code Section 3704.6 is hereby amended to read as
follows:
3704.6' SEWER TOO LOW' In all buildings in which any building
sewer lateral is too iow to permit gravity flow to the public
sewer, sanitary sewage carried by such a building lateral shall be
lifted by artificial means and discharged to the public sewer at
the expense of the owner. Ail such installation shall be approved
by the City Engineer.
SECTION TWO
This Ordinance shall be published as required by law and shall
become effective thirty (30) days after it is adopted.
Introduced by title only on May 15, 1996, by the following
roll call vote:
AYES:
NOES:
ABSENT:
Councilmembers Mastin, Malone, Wattenburger, Shoemaker,
and Mayor Schneiter
None
None
Passed and adopted on
following roll call vote:
, 1996, by the
AYES ·
NOES:
ABSENT:
ATTEST:
Fred Schneiter, Mayor
~aren Yoast, Deputy City Clerk
4: Res: Sewer. Ord
ITEM NO. 5c
DATE: July 3. 1~6
AGENDA SUMMARY RE PQRT
SUBJECT: Award of bid for Electronic Meter Reading Devices and
appurtenances.
The water and electric utilities utilize hand held computerized
devices to record the monthly consumption at each installation. Once
the meter reading is recorded at the site, the reading is
electronically transferred from the portable device to the billing
computer. No additional data entry is required to produce the bill.
The current devices were purchased in 1988. While they have provided
excellent service over the years, their reliability has significantly
decreased. In addition to the hand held computer, a personal
computer and a docking station (cradle) are required to allow the
device to transfer data to and from the billing computer. We are
experiencing as many problems with the cradles and personal computer
as we have with the actual devices themselves.
To provide consistently scheduled meter readings and billings
the systems used must be reliable and perform every day. Staff mus~
be efficient and maximize the use of their time. Every hour spent
struggling with transferring data to and from the hand held computer
device is inefficient time use. The solution identified was the
replacement of the electronic meter reading devices and the related
cradles and personal computer. The device technology has improved in
the last eight years. The new devices have greater storage
capacities, improved messaging capabilities for notes to the meter
reader, and improved ease of use.
A project team was formed which involved all the staff whose
work related to the electronic meter reading system, either directly
or indirectly. A review and evaluation of requirements and available
technology was performed, as outlined in the attached memo.
(Continued on page 2)
RECOMMENDED ACTION:
Award the bid for Electronic meter reading devices and appurtenances
to Orcom Systems, Inc. In the amount of $18,654.
ALTERNATE COUNCIL POLICY OPTIONS: 1. Not award a bid for electronic meter reading system.
2. Award the bid to another bidder.
APPROVED:
Prepared by: Gordon Elton, Finance Director~///~
Coordinated with: Candace Horsley, City Manager
Patsy Archibald, Customer Service Supervisor
Attachments: Memo from Patsy Archibald; Cost Comparison; Product
Comparison Report.
'Ca~d-ace'Horsley~ ~ity Manager
GE:METEREAD.AGN
A Request For Proposals was prepared and distributed, bids were
opened June 5, 1966. Three bids were received. The price comparison
worksheet, (Exhibit 1), is attached. Just as significant as price is
the utility of the proposed system. The attached "Product Comparison
Report", (Exhibit 2), outlines the capabilities of the hardware. The
systems proposed from OrCom Systems, Inc. and Datamatic, Inc. were
identified as best in meeting the City's requirements.
One of the differences between the proposed equipment is the
humidity range in which the devices will operate. The Datamatic,
Inc. equipment operates to a 95% humidity level.
The OrCom, Inc. equipment operates to a 99% humidity level.
This may not seem like a significant difference, however, the
existing devices have a history of screen fogging on high humidity
days. The existing devices are a previous model of the equipment
proposed by Datamatic, Inc. The OrCom proposal includes a report
generator to produce specialized reports. Datamatic has no report
generator available. A third party product would be necessary to
produce desired reports. The OrCom warranty is 14 months; the
Datamatic warranty is 90 days.
The final consideration was ease of use. The field staff who
would live with the hand held devices on a daily basis were asked to
evaluated the actual device for "feel" and operation. The evaluation
of the equipment offered, before consideration of price, identified
the OrCom proposed equipment as best suited for use by the City of
Ukiah.
The request for proposals included the requirement that "In CASE
OF DEFAULT, the City of Ukiah may procure the items quoted from other
sources and hold the original bidder liable of any increased costs."
Datamatic, Inc. took specific exception to this clause.
The consideration of price was a case of determining the
elements which made each proposal equivalent. The final significant
consideration of any hand held electronic meter reading system is,
"Can it talk to the billing computer?" Usually the answer will be
yes, if there is an interface program written to accomplish the
communication link. The billing software used by the City is
software from OrCom Systems, Inc. The programming code is OrCom's
proprietary product. Without access to this proprietary code,
another programmer can not write a program to make a communication
link. OrCom can therefore set the price for creating a link since
they are the only source for the link. OrCom has quoted $5,000 to
write the program to allow another vendor's product to communicate
with the billing program the City currently uses. This means the bid
from Datamatic must be increased by the cost of acquiring an
interface program from OrCom.
The future of meter reading appears to be headed toward higher
technology systems. Various remote reading systems are appearing on
the market. One method of remote reading uses a radio sending device
on the meter. The proposed hand held meter reading devices can be
easily adapted to receive radio reads transmitted from the
appropriately equipped meter. If the City progresses in this
direction, the proposed devices will continue to provide their stated
function with minimal modification, rather than needing replacement.
The personal computer used with the current system is a late
1980's IBM PS2 Model 30. The communications software to make this
GE:METEREAD.AGN
Page 2
system communicate with the billing computer operates only on DOS
version 3.3 which was released about 1985. The replacement of the
personal computer will be separately bid if existing computers in the
department are not adequate to connect the new system to the billing
computer.
When this cost was factored into the comparison, OrCom's bid for
three hand held electronic billing computers, three cradles, the
system software and training is $18,654. Datamatic's bid for their
version of this same equipment is $18,872.
Summary: Staff effectiveness will be improved with acquisition
of new electronic meter reading devices by the reduction of time lost
due to equipment malfunctions. The existing equipment has provided
eight years of service. Downtime for maintenance is steadily
increasing. The goals of consistent and accurate meter reading and
billing can be best met with the acquisition of modern reliable
equipment. Staff's evaluation of system capabilities and cost leads
to the recommendation to accept the proposal from OrCom, Inc. for
electronic meter reading system in the amount of $18,654. This item
is budgeted in account 697.1305.800.
GE:METEREAD.AGN
Page 3
MEMORA ND UM
Date:
To:
F~om:
Subject:
June 12, 1996
Gordon Elton, Finance Director
Patsy Archibald, Customer Service Supervt ~
Recommendation for Replacement of Meter' Reading Devices
From January 1996 through April 1996 the committee involved in the research of replacing the meter reading devices met with
and had demonstrations of four different products. The committee consisted of Martin Wobig, Electrical Distribution Engineer
and Supervisor of the meter reading and service team; Meter readers: Linda Johnston, Kim Mitchell, and Jill Scott; Dave Eby and
Steve Beaman electric meter technicians; Paulette Klingbiel, MIS Coordinator and Patsy Archibald, Supervisor of Utility Billing.
The four different companies that provided demonstrations of their product included: Camellia Valley Supply; Datamatic Inc.;
Vintage Water Works Supply Corp.; and OrCom Systems.
The Request For Proposal was submitted to each company and the Notice to Bidders was published in the Ukiah Daily Journal
early in May 1996. The Bids received were publicly opened at 2pm. on June 5, 1996 in City Hall.
Camellia Valley Supply declined to submit a quote, however three bids were opened and each supplier had comparable equipment.
The basic functions of the Handheld Computers as well as the Hardware and Software descriptions from each company are
comparable, however there are several features that vary and are listed on the attached Product Comparison Report. The main
differences are defined on the Cost Comparison spread sheet also attached which include additional costs for interfacing to the
City's current billing system, and a report generator software package required to produce specialized reports.
Due to inadequate functions of the Handheld computers that would require significant retraimng of the meter readers, software
that would require additional costs to produce reports and an overall required cost that is much higher than OrCom Systems or
Datamatic Inc. I would recommend that the City not purchase the product from Vintage Water Works Supply Corp.
The Roadrunner, made by Telxon is the device supplied by Datamatic Inc. The City currently reads meters with Telxon devices.
The history of system and device malfunction as well as poor service is of concern. Datamatic takes "specific exception" to the
Default Clause on the Request for Proposal. The additional cost of their recommended report package increases the total required
costs in purchasing this system. Not included in this cost is a consideration of training staff in the use of this third party product
required to produce specialized reports. I would recommend the City not purchase the product from Datamatic Inc.
All field committee members, with the exception of Martin Wobig who departed from City of Ukiah prior to the bid opening, Chose
the FS-2 from Itron due to its size, shape and design.
After complete research of all specifications, I would recommend the purchase of the OrCom System package. These handheld
computers provide all functions required. The hardware and software description meets and exceeds our needs therefore, it appears
that this system will not only update and replace our current system, but will enhance the overall meter reading and billing
operations. The training is more comprehensive and the imtial required cost is the lowest.
cc:
Darryl Barnes, Director of Public Utilities
Paulette Klingbiel, MIS Coordinator
Committee Members
Utility Billing Staff
uI
"t-
r~
Z
Z
..,......,.,.... ::::::;:;::::.:: ::::::::::::::::::
:::::::::::::::: :~:~:~:~:~:~:~:~ ~
~[~. :':':-:':':':':- ::::::::::::::::::
........ :.;.:.:.:.:.:.:.;.
:;:::::::::;:;:: ::::;:::;::;:::: ,:,:.:,:.:.:.;.:.:
~::~::~::~::?:~ ~ 0
-- ::::::::::::~:
::~: '"'"'""'"'"'
~[ Z 0
......... 0 0
~?:~?::;:;:;: ~?:~?::~ .................. ~ ~0
:::::::::::::::: :':':':':':':':' :::::::::::::::::: ~ Z
:::::::::::::::: :~:~:~:[:~:~:~:~ ::::::::::::::::::
:::::::::::::::: :.:.:.:.:.:.:.:.
:::::::::::::::: :::::::::::::::: :::::::::::;:::;:: ~ ~
:::::::::::::::::::::: ................. m ~
:::::::::::::::: ~j~:~ ::::::::::::::::::
................ ~ :::::::::::::::::::::: .................. m ~
"'"'"'"'"" ...,.........~....
:~:~:~:~:~:~:~:[ :::::::::::::::: ::::::::::::::::::
~?.~:.~?.~ ................ ::::::::::::::::::::: -
:::::::::::::::: ::::::::::::::::
................ :::::::::::::::: .........,........
:::::::::::::::: .:.:.:.:.:.:.:.: :::::::::::::::::: 0
:::::::::::::::: ~:~:~:~:~:~:~:~: ::::::::::::::::::
................................ ::::::::::::::::::::::::::: ~ m
~¥~ :::::::::::::::: .................. ~ 0
:.:.:.:.:.:.:.: ................ :::::::::::::::::: ~
:::::::::::::::' :::::::::::::::: ::::::::::::::::::
:::::::::::::::: :::::::::::::::: :::::::::::::::::: ~ ~
:::;:::::::::::: ~[ ::::::::::::::::::
,.,......, ........,....... ::::::::::::::::::
:~:~:~:~:[:~:[:~ :::::::::::::::: :.:.:.:.:.:.:.:.:.
:-:':':-:':':':' ~ .:.:-:.:.:.:.:.:-:
::::::::::::::::::::::.::::::::: :::::::::::::::: :::::::::::::;:::: ~
:::::::::::::::: ~:~:~:~:~:~:~:~:~:
:::::::::::::::: .:.:.:.:,:,:.:.:.:
-:.:.:.:.:.:,:-: :::::::::;::::::::
::::::::::::::;: -:-:.:.:,:-:.:.: .:.:,:.:.:.:,:.:.:
......,.,.,...,. ......,........,..
................ ,.......,,,.,-,, .,.....,.....,....
:,:.:.:,:.:.:.:. :::::::::::::::: ::::::::::::,:.:.:
.......-.....-.. ,:.:.:.:.:.:,:.: :.:.:.:.:.:.:,:.:.
......... · .................
~?:~?:~::~ ................
......... ......-.. -... .................:
0
T
· · · · ·
ITEM NO. 5d
DATE: JULY 3, 1996
AGENDA SUMMARY REPORT
SUBJECT:
NOTIFICATION TO COUNCIL REGARDING PURCHASE OF GASOLINE
AND DIESEL FUEL FOR THE CORPORATION YARD
As required by Section 1522 of the Municipal Code, Staff is filing with the City Council this
report regarding the purchase of the gasoline and diesel fuel. The purchase of this fuel was
required to accomplish the annual underground fuel tank leak test required by our insurance
company, REMIF. It is necessary that the underground tanks be completely full of fuel in order
to perform this test.
Requests for Quotations through the informal bid process were sent to three (3) suppliers. The
bids were opened by the Purchasing Department on June 12, 1996. Two (2) bids were returned
and evaluated by Staff. The low bidder is Redwood Oil Company with a total of $9,756.12
including all taxes. Unit prices before taxes are as follows:
Unleaded Plus Unleaded Regular Diesel
Lightel Petroleum
Redwood Oil Company
Redwood Oil Company
(Top Off)
Rinehart Oil Company
.95 .99 .9025
.8982 .8582 .8574
.95 .91 .887
NO BID NO BID NO BID
A Purchase Order has been issued to Redwood Oil Company.
RECOMMENDED ACTION: Receive report regarding the purchase of gasoline and diesel fuel
for the Corporation Yard.
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Appropriation Requested:
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Rick H. Kennedy, Director of Public Works/City Engineer
Rick H. Kennedy, Director of Public Works/City Engineer
Candace Horsley, City Manager
N/A
APPROVED: ~;~'~ 'he ~:~_ ~..
R:,~:~, Canda---'~e H~rsley, City ~Manager
AFUEL
ITEM NO. 5e
MEETING DATE: 7/3/96
AGENDA SUMMARY REPORT
SUBJECT: Adoption of Resolution Increasing Fees for Legal Services
SUMMARY: During its budget hearing on June 25, 1996, the City
Council approved a fee increase for the City Attorney. Under the
existing contract with the City Attorney, the City Council may
increase compensation under the contract by resolution.
The attached resolution increases the fees from their current
rate to a flat rate of $100 per hour, effective July 1, 1996.
The City Council received the City Manager's report and my
memorandum to the City Manager during its budget hearing.
RECOMMENDED ACTION:
Services.
Adopt resolution Increasing Fees for Legal
ALTERNATIVE COUNCIL POLICY OPTIONS:
resolution.
Disapprove or modify
Acct. No. (if NOT budgeted): N/A Acct. No.:
Appropriation Requested: N/A (if budgeted)
Citizens Advised: N/A
Requested by: David J. Rapport, City Attorney
Prepared by: David J. Rapport, City Attorney
Coordinated with: Candace Horsley, City Manager
Attachments: Resolution
Approved: ~ ~.~ ~~~
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
UKIAH INCREASING FEES FOR LEGAL SERVICES
WHEREAS, the City of Ukiah (City) originally retained David
Rapport for legal services on July 7, 1983; and
WHEREAS, the Council last approved a rate increase on July 1,
1993; and
WHEREAS, at its budget hearing on June 25, 1996, the Council
approVed a rate increase for legal services as proposed by the City
Manager.
NOW, THEREFORE, BE IT RESOLVED that effective July 1, 1996,
the following rate increases for City Attorney legal services are
approved-
2.
Monthly retainer increases from $2,130 to $3,000;
Hourly rate for hours worked in excess of thirty (30)
hours per month increase from $75 to $100; and
3. Hourly rate increase for litigation from $90 to $100.
PASSED AND ADOPTED this 3rd day of July, 1996, by the
following roll call vote-
AYES:
NOES:
ABSENT:
ATTEST-
Fred $chneiter, Mayor
Marge Giuntoli, City Clerk
4: Res: Rapport
ITEM NO. 5f
DATE' July 3, 1996
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION APPROVING THE EXPANSION OF THE RECYCLING
MARKET DEVELOPMENT ZONE
The County of Lake and two of its incorporated cities have asked to be added to the Recycling
Market Development Zone (RMDZ), which currently includes Mendocino County and Sonoma
County.
The Mendocino Solid Waste Management Authority considered this item at their June 19, 1996
meeting, and recommended that Mendocino County local governments adopt the necessary
resolutions of support so that the California Integrated Waste Management Board will include the
County of Lake in the existing RMDZ.
There is no cost impact to the City from this action, and it should serve to advance the cooperative
working relationship between the various organizations.
RECOMMENDED ACTION: Council adopt Resolution approving the expansion of the Recycling
Market Development Zone to include the County of Lake and the cities of Lakeport and Clearlake.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Determine adopting the resolution is not appropriate.
2. Adopt a revised resolution.
Acct. No. (if NOT budgeted): N/A
Appropriation Requested: N/A
Citizen Advised: N/A
Requested by: Mike Sweeney, MSWMA
Prepared by:
Coordinated with:
Attachments:
Acct. No.:
(if budgeted)
Karen Yoast, Executive Assistant
Candace Horsley, City Manager
1. Resolution for Adoption
2. June 6, 1996 Memorandum from Chuck Doty to Michael Sweeney, with
MSWMA
APPROVED' '~,~_ _~? ~,~. ~ .~
Candace Horsley, anager
4:CAN:ASRRMDZ ~\~
5
6
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
UKIAH APPROVING THE EXPANSION OF THE
SONOMA/MENDOClNO RECYCLING MARKET DEVELOPMENT ZONE
WHEREAS, the California Public Resources Code allows for the establishment of
a Recycling Market Development Zone (RMDZ) Program throughout the State which
provides incentives to stimulate development of secondary materials markets; and,
WHEREAS, the cities and counties must meet the required reductions in landfill
wastes, 50% by 2000, as mandated in the California Integrated Waste Management Act;
and,
WHEREAS, the redesignation of the Sonoma/Mendocino RMDZ (which already
includes Sonoma County, the cities of Cloverdale, Cotati, Healdsburg, Petaluma, Rohnert
Park, Santa Rosa, Sebastopol, Sonoma, and Windsor, Mendocino County, the cities of
Fort Bragg, Point Arena, Ukiah, and Willits) shall include the cities of Clearlake and
Lakeport and Lake County, and the RMDZ will remain dedicated to the expansion of
secondary materials business enterprises which are essential for market development and
to assist in meeting the landfill reduction goals; and,
WHEREAS, additional administrative, marketing, economic development, financial,
and technical assistance, as well as adequate feedstock, and a redevelopment zone will
contribute to the success of the redesignated RMDZ; and,
WHEREAS, the Sonoma/Mendocino RMDZ has agreed to submit an application
for redesignation of this Recycled Market Development Zone to the California Integrated
Waste Management Board to include the cities of Clearlake and Lakeport and the County
of Lake.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Ukiah
resolves as follows:
Section 1. Approves the submittal of a Recycling Market Development Zone
redesignation application to include the cities of Clearlake and Lakeport and the County
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
of Lake.
Section 2. Supports the Sonoma County Economic Development Board as the
Zone Administrator to coordinate, process, and execute all contracts, agreements,
amendments, and ancillary documents for the specific purpose of the proposed zone
redesignation and designates the Sonoma County Economic Development Board to serve
as lead agency for purposes of responding to the mandates of the California
Environmental Quality Act.
PASSED AND ADOPTED on the 3rd day of July, 1996, by the following roll call
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Fred Schneiter, Mayor
Marge Giuntoli, City Clerk
4:Res:RMDZ
Contmtmity Development Services
TO:
FROM:
SUBJECT:
DATE:
Michael E. Sweeney
Contract Program Manager
Mendocino Solid Waste Management Authority
Chuck Dory, RMDZ Program Coordinator ~)
Request for Resolutions from Existing Jurisdictions of the Sonoma/Mendocino
Recycling Market Development Zone (RMDZ) Indicating Approval for the
Expansion of the RMDZ to Include the County of Lake
June 6, 1996
BACKGROUND
The County of Lake is desirous of becoming part of the established Sonoma/Mendocino RMDZ.
In 1989, the legislature passed Senate Bill 1332 creating the RMDZ Program. The program
authorized the establishment of forty (40) RMDZ's statewide by 1996. Presently all forty zones have
been designated. In order for a new area applicant to participate in the RMDZ Program, they now
must join with an existing zone.
A request was made to the California Integrated Waste Management Board (CIWMB) asking for
a recommendation on which zone Lake County could approach to partner with. Because of the
geographical proximity, the CIWMB recommended we contact the Sonoma/Mendocino Zone. The
County of Lake has approached both Sonoma and Mendocino Counties and received favorable
response concerning joining the existing RMDZ. Lake County's mission and goals will be
compatible with that of the existing zone.
MISSION STATEMENT
To establish a cooperative public private sector network to encourage and facilitate the efficient use
of resources through creation and expansion of businesses that utilize secondary materials.
GOALS
Encourage collection and processing practices which result in the highest quality feedstock
possible
Encourage regional cooperation in marketing of recyclable materials
4015 Work Right Circle . Lakeport, GA 95453 , ?07-282-1090 . FAX 2fl2-1092
Memo
Request for Resolutions
Page 2 of 2
June 6, 1996
Attract new businesses that will utilize locally generated secondary materials to locate in the
Zone
Encourage existing businesses to substitute secondary for primary mater/als; identify
opportunities for retrofit/redesign of existing production and manufacturing
processes/equipment to accommodate the use of secondary materials
Maximize local industrial potential for internal recycling and expansion to accommodate
new recycling technology or products
Encourage and facilitate procurement policies that increase demand for recycled content
'products
Also, Lake County (the new jurisdiction) w/Il be self contained, providing administrative assistance
to the zone, providing marketing and economic development assistance, promoting retention and
development incentives to the new jurisdiction and providing financial support within the new
jurisdiction.
In order to complete all of the necessary documents for becoming a partner in the existing RMDZ,
resolutions of approval are required from all jurisdictions within the existing zone. (Mendocino
County, cities of Fort Bragg, Point Arena, Ukiah, and Willits.)
We are pleased to submit this request to you for aSsistance in obtaining the necessary resolutions.
A sample resolution is attached for the convenience of the existing jurisdictions.
Thank you for yom' assistance and please contact me if any additional information is needed.
AGENDA
SUMMARY
ITEM NO. ?a
DATE: July 3, 1996
REPORT
SUBJECT: ADOPTION OF THE UKIAH MUNICIPAL AIRPORT MASTER PLAN AND
ASSOCIATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT
SUMMARY: On January 17, 1996, the City Council conducted a public hearing to consider the
conceptual adoption of the Ukiah Municipal Airport Master Plan and associated environmental
document. Subsequent to the public hearing, and after considerable discussion, the Council
voted 3 to 2 to adopt Resolution 96-37 (attached), conceptually approving the Master Plan and
associated Negative Declaration.
The conceptual approval was a necessary step in the process, because by law, the document
had to be forwarded to the Mendocino County Airport Land Use Commission for two (2) actions:
1) formal adoption of the Comprehensive Land Use Plan (CLUP - Chapter 7); and 2) a finding
that the Master Plan was consistent with the Comprehensive Land Use Plan.
The Resolution adopted by the Council listed six (6) modifications to the Master Plan that the
Council hoped would be addressed by the Mendocino County Airport Land Use Commission in
their future deliberations on the document.
(continued on page 2)
NOTE: This project is quasi-legislative in nature and does not require City Council
members to visit the site prior to action on the project.
RECOMMENDED ACTION: 1) Adopt the attached Resolution approving the Negative
Declaration and adopting the Ukiah Airport Master Plan.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Do not adopt the Negative Declaration and Draft Airport Master Plan, and provide
direction to staff.
Citizen Advised: None
Requested by: Planning Department
Prepared by: Charley Stump, Senior Planner
Coordinated with: Candace Horsley, City Manager; and Bob Sawyer, Planning Director
Attachments:
1.
.
Resolution approving the Negative Declaration and adopting the Ukiah
Municipal Airport Master Plan
Final Addendum to the Ukiah Municipal Airport Master Plan Report, Dated
June 7, 1996
APPROVED:
.... Cand'ace Horsley, Ci~,,,
Manager
On June 6, 1996, the Mendocino County Airport Land Use Commission adopted the
Comprehensive Land Use Plan (CLUP - Chapter 7). Subsequent to that action, as required by
State Law, they found that the Master Plan document was consistent with the CLUP.
Regarding the City Council's six modifications to the Plan, the ALUC agreed with most, but chose
not to amend the Land Use Compatibility Map or establish a "B3" classification as the Council
had suggested. Instead, they determined, with the assistance of City and County Planning Staff,
as well as the City Airport Planning Consultant, that the "infill" concept/policy used in the
Mendocino County Airport Comprehensive Land Use Plan (CLUP), was an appropriate tool to
address the Compatibility Map and "B3" Zone issues. This "infill" concept/policy language is
included on page 3 of the Addendum to the Master Plan, prepared by Shutt/Moen Associates,
dated June 7, 1996 (attachment "2"). The action by the Mendocino County Airport Land Use
Commission to adopt the Comprehensive Land Use Plan (CLUP) and associated Map for the
Ukiah Airport is final. Staff is able to conclude that the approach to the Compatibility Map and
"B3" issues adequately addresses the concerns expressed by the City Council.
The Addendum also includes all the proposed revisions to the document as suggested by staff,
and directed by the City Council during the conceptual adoption process.
Subsequent to the adoption of the Comprehensive Land Use Plan and Map (CLUP - Chapter 7)
by the Mendocino County Airport Land Use Commission, the owner of the property situated on
the northeast corner of South State Street and Hastings Avenue expressed concern about the
property being designated as "Zone A" (Runway Protection Zone). He is concerned that criteria
for development on property within the Zone A classification is too restrictive, and would limit his
ability to develop or market his property.
The Runway Protection Zone (RPZ) is determined by criteria established by the Federal Aviation
Administration (FAA). Development on properties within the RPZ are logically restricted because
of their close proximity to the runway, and the associated safety and noise issues. The
development criteria, as established by the FAA, are highly restrictive. They include uses that
would generate no more than ten (10) people per acre, and preclude the construction of
buildings. Normally acceptable uses, as listed on page 7-12 of the Airport Master Plan include
automobile parking, vineyards, etc.
The Master Plan indicates that the primary way to resolve land use issues associated with the
RPZ designated properties is for the City to continue its program of purchasing the property
within the Runway Protection Zone's. The City has received FAA grant money in the past to
purchase property adjacent to the airport, and the consultants have indicated that there may still
be Federal funds available for this purpose.
VVhile the property owners could approach the Mendocino County Airport Land Use Commission
(ALUC) to request that the Comprehensive Land Use Plan (CLUP) and Map be amended to
designate this property differently, it is staff's opinion that because of the FAA criteria, it would
be very difficult for the ALUC to take such action.
Staff is recommending that the City Council discuss this issue, but take no action to modify the
Master Plan.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
2O
21
22
23
24
25
26
27
28
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
ADOPTING THE UKIAH MUNICIPAL AIRPORT MASTER PLAN
AND ASSOCIATED NEGATIVE DECLARATION
WHEREAS, in 1993, the City received a planning grant from the Federal Aviation
Administration to prepare a Municipal Airport Master Plan; and
WHEREAS, in 1993, the City entered into a contract with the airport planning firm
of Hodges & Shutt to prepare the Ukiah Municipal Airport Master Plan and associated
environmental document; and
WHEREAS, in July of 1995, Hodges & Shutt submitted a Draft Master Plan report
and proposed Negative Declaration; and
WHEREAS, the Draft Ukiah Municipal Airport Master Plan and proposed Negative
Declaration was distributed and made available for public review consistent with State
law and the Ukiah City Code; and
WHEREAS, on January 17, 1996, the City Council conducted a public hearing to
consider the Ukiah Municipal Airport Master Plan and associated Negative Declaration;
and
WHEREAS, the City Council considered the recommendations of the City
Planning Commission and Airport Commission, as well as testimony from the public; and
WHEREAS, on January 17, 1996, the Ukiah City Council adopted Resolution
No. 96-37, conceptually approving the Ukiah Municipal Airport Master Plan and
associated Negative Declaration; and
WHEREAS, on June 6, 1996, the Mendocino County Airport Land Use
Commission adopted the Comprehensive Land Use Plan portion of the Airport Master
Plan (CLUP-Chapter 7), and found the Master Plan consistent with the CLUP; and
WHEREAS, the City Council has determined, based upon the findings contained
in the Negative Declaration, that the implementation of the Ukiah Airport Master Plan
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
2O
21
22
23
24
25
26
27
28
could not have a significant adverse impact on the environment; and
WHEREAS, with the modifications and changes articulated in the Addendum,
consisting of four (4) pages, prepared by Shutt/Moen, dated June 7, 1996, and included
as Exhibit "A," the City Council finds that the Ukiah Municipal Airport Master Plan is
adequate and acceptable:
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Ukiah
hereby adopts the Negative Declaration, and adopts the Ukiah Municipal Airport Master
Plan.
PASSED AND ADOPTED this 3rd day of July, 1996, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Fred Schneiter, Mayor
ATTEST:
Marge Giuntoli, City Clerk
EXHIBIT "A"
June 7, 1996
ADDENDUM
Ukiah Municipal Airport Master Plan Report
The following specific changes to the July 1995 draft of the Ukiah MunicipalAirport Master
Plan Report are proposed. Additional minor grammatical clarifications and correction of
typographic errors will be accomplished prior to printing of the final report.
Page 2-7g Delete heading and paragraph relating to Runway Width.
Page 5-11 ~ Replace the last paragraph "Accordingly,... is next reconstructed." with the
following:
Airport user and City input strongly supports the maintenance of the runway
at its existing 150-foot width. Accordingly, the Airport Layout Plan depicts
the existing and future width of Runway 15-33 at 150 feet.
Page 7-9 ~ Replace second and third paragraphs with the following, and delete adjacent
sidebar:
The City of Ukiah adopted a new General Plan on December 6, 1995. Work
on the Airport Master Plan has been accomplished simultaneously with
preparation of the new General Plan. Coordination was maintained during
the two planning efforts and the two documents are, with minor exceptions,
consistent. The following paragraphs highlight portions of the General Plan
which address airport-related concerns. Airport-related matters for which
amendment of the General Plan is recommended are listed on page 7-28. [As
added by this Addendum.]
Page 7-9 ~ Fourth paragraph, modify as follows:
Delete fifth and sixth sentences, "... The plan calls.., and industrial
,,
uses...
Modify seventh sentence to begin: "Most expansion of..."
Add sidebar entitled "Ukiah General Plan Residential Land Use Densities"
and listing the following:
Rural Residential
Low Density
Medium Density
High Density
< 1 du/ac
1-6 du/ac
1-14 du/ac
1-28 du/ac
Page 7-9 -- Fifth paragraph, replace with the follow#~g:
Airport Element- This element of the General Plan focuses on the
role of the Ukiah Municipal Airport and the land use compatibility is-
sues associated with the airport's operations. No specific recommen-
dations regarding future development of the airport are made. Land
use compatibility policies are also kept in general terms, with the
emphasis instead being placed on future adoption of an Airport Over-
lay Zone which would set forth detailed compatibility criteria.
Page 7-12-- Table 7A, modify as follows:
Change subtitle from "Ukiah Municipal Airport" to "Mendocino County
ALUC."
Below "Source" on second page of table, add: "Note: The criteria listed in
this table are the Countywide policies adopted by the Mendocino County
Airport Land Use Commission. Recommended modifications specifically
applicable to Ukiah Municipal Airport are discussed on Page 7-32."
Page 7-21 -- Paragraph beginning "Although these... ", fifth line shouM read:
·.. change to the extent that it unnecessarily creates...
Page 7-24 ~ First full paragraph, replace second sentence with the following:
·.. City limits. The new Ukiah General Plan does not propose annexation in
this area. City acquisition of approach protection easements on this property,
as proposed in this Master Plan, would not necessitate annexation. However,
if negotiations with property owners results fee title rather than easement
acquisition of any of the parcels, then city annexation of those parcels would
be appropriate.
Page 7-28 ~ "Land Use Designation" section, add third paragraph as follows:
·.. uses to the south.
The adoption of an Airport Overlay Zone as proposed in the new Ukiah Gen-
eral Plan is capable of largely eliminating this latter concern. The underlying
land use designations should nevertheless be modified in the area bordering
the north end of the Runway 15 Runway Protection Zone. A commercial or
industrial designation should be shown on the General Plan Land Use Map in
place of the present medium- and high-density residential designations. The
General Plan also should reflect the proposed City acquisition of approach
protection easements within and adjacent to both RPZs.
Figure 7J--
Following page 7-32, modify as follows:
[Note: This revision supersedes the change proposed in the May 1, 1996
Addendum.]
Change the B2 zone east of the runway to a BI zone.
Page 7-33 m Replace first paragraph with the following:
[Note: This revision supersedes the changes proposed in the May 1, 1996,
Addendum. Also, the previously proposed change to the second paragraph is
no longer necessary.]
- The B2 zone north of the Airport largely encompasses existing devel-
opment. Some vacant land remains, however, and redevelopment of
other parcels is anticipated. The Infill policy (policy 2.1.6) of the
county-wide Compatibility Plan is applicable to the entirety of this B2
zone. This policy allows new development of a similar intensity to that
of surrounding, already existing, uses.
A survey of the area has been conducted to determine the current
types and intensity of uses. The following limits on future develop-
ment of this zone are set accordingly:
(1) New residential development is discouraged in this zone.
However, where such development is considered the best land
use for a particular parcel with regard to general city planning
factors, high-density, multi-family residential development
shall -- because of its lower sensitivity to noise compared to
single-family residential uses m be deemed normally accept-
able. Any new multi-family residential development shall not
exceed 28 dwelling units per acre. Also, any proposed multi-
family development on a parcel of more than 4 acres shall
maintain a minimum of 30% open space (including major
landscaping areas, non-enclosed autombile parking lots and
driveways, and a share of adjacent streets). New single-family
residential uses shall continue to be regarded as normally
unacceptable.
.......... Sidebar for above paragraph:
Note that using the standard multiplier of 1.92 people per multi-family
residence as prescribed by the California Housing and Community
Development Department, the 28 dwelling-units-per-acre density
equates to a maximum of 54 people per acre.
(2) Non-residential uses shall not exceed 90 people per acre.
(3) Routinely occupied portions of buildings shall not exceed two
stories in height (equipment rooms, etc., are exempt).
(4)
(5)
Restaurants and motels are acceptable uses in the B2 infill
zone provided that they do not exceed the above two criteria.
An existing school or hospital located within the B2 infill zone
may be expanded provided that the buildings are single-story
and the use does not exceed an intensity of 60 people per
acre.
- An existing school or hospital located within the C zone may be
expanded provided that the buildings are single-story and the use does
not exceed an intensity of 60 people per acre. [Note: intensities of up
to 150 people per acre are allowed for other uses in the C zone.]
Page H-12 ~ Add the following as the second paragraph of Item 3e:
Four underground storage tanks were removed from the subject site (see Fig'
ure Hi) on November 9, 1989, and petroleum hydrocarbon contamination
was discovered in the soil and groundwater. Eight monitoring wells were in-
stalled and the site is currently under strict monitoring by the California Re-
gional Water Quality Control Board (RWQCB). The site is under directives
from the California Regional Water Quality Control Board (RWQCG) to in-
vestigate and clean up a previously documented petroleum hydrocarbon re-
lease. Any monitoring well(s) damaged or destroyed during construction will
require repair or replacement. If any petroleum hydrocarbons are detected
during subsequent work or monitoring well(s) damaged, please notify Marti
Lyon at the RWQCB at (707) 576-2220 and George Hynek at the Mendocino
County Environmental Health Department at (707) 463-4466 as soon as pos-
sible.
ITEM NO.
DATE: July 3, 1996
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF ORDINANCE AMENDING THE CITY ZONING MAP TO
REZONE CERTAIN PUBLIC PROPERTY TO "PF" (PUBLIC FACILITIES)
SUMMARY: On June 19, 1996, the City Council voted 4-0 to introduce an ordinance
amending the City Zoning Map to rezone certain publicly owned property to "PF" (Public
Facilities). The ordinance is now before the Council for adoption since one
Councilmember was absent from the prior meeting. Without a 5-0 vote of the Council,
the item must be agendized under unfinished business, rather than the consent calendar.
The purpose of the rezoning project is to bring the zoning classifications of a number of
publicly owned properties into conformance with the Land Use Designation assigned in
the New General Plan.
RECOMMENDED ACTION: Adopt the ordinance amending the City Zoning Map
rezoning certain publicly owned property to "PF" (Public Facilities).
ALTERNATIVE COUNCIL POLICY OPTION: Do not adopt the ordinance, and provide
direction to staff.
Citizen Advised: None
Requested by: Planning Department
Prepared by: Charley Stump, Senior Planner
Coordinated with: Candace Horsley, City Manager and Bob Sawyer, Planning Director
Attachments:
1. Ordinance Amending the City Zoning Map
APPROVED:
'-C,'andace Horsley, City I~anager
CITY OF UKIAH
PLANNING DEPARTMENT
NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT
DATE:
APPLICANT:
PROJECT:
LOCATION:
May 3, 1996
City of Ukiah
Public Property Rezoning No. 96-16
Citywide - various locations
DESCRIPTION OF PROPOSAL: A number of publicly owned property within the City have appropriately been
designated "P" (Public) or "REC" (Recreation) in the new General Plan. Most, if not all of these properties have
inappropriate zoning classifications, such as "R-l" (Single Family Residential), "C-1" (Commercial), "C-2" (Highway
Commercial/Restricted Industrial), "M" (Manufacturing), and "P-D" (Planned Development). Staff is proposing to
rezone these properties to "P-F" (Public Facilities) to assure consistency with the General Plan. A table describing
these parcels, their existing use, size, and existing zoning classification is attached to the Initial Study of Potential
Environmental Impacts.
ENVIRONMENTAL SETTING: Ukiah can be characterized as a densely urbanized full service City, with a mix
of typical land uses, including residential, commercial, industrial, recreational, and office, j;The setting of individual
properties recommended for rezoning include both densely developed to open space.
ENVIRONMENTAL ANALYSIS: The Initial Study of potential environmental impacts prepared by City staff
does not identify any potentially significant environmental impacts resulting from the proposed rezoning project. Topics
include earth, air, water, plant & animal life, noise, land use, natural resources, risk of upset, population, housing,
transportation, public services, energy, and recreation.
FINDINGS SUPPORTING A NEGATIVE DECLARATION:
.
.
,
Based upon the analysis, findings, and conclusions contained in the Initial Study, the project does not have
the potential to degrade the quality of the local or regional environment.
Based upon the analysis, findings, and conclusions contained in the Initial Study, the project will not result
in shod-term impacts that will create a disadvantage to long-term environmental goals.
Based upon the analysis, findings, and conclusions contained in the Initial Stud~, the project will not result
in impacts that are individually, limited, but cumulatively considerable. ~'~
Based upon the analysis, findings, and conclusions contained in the Initial Study, the project will not result
in environmental impacts which will cause substantial adverse effects on human.,beings, either directly or
indirectly.
STATEMENT OF DECLARATION: After appraisal of the possible impacts of this project, the City of Ukiah
has determined that there is no substantial evidence that the project will have a significant effect on the environment,
and further, that this Negative Declaration constitutes compliance with the requirements for environmental review and
analysis required by the California Environmental Quality Act.
This document may be reviewed at the City of Ukiah Planning Department, Ukiah Civic Center, 300 Seminary Avenue,
Ukiah, California. (707) 463-6200.
Charles Stump, Senior Planner/Environmental Coordinator
BACKGROUND INFORMATION
1. Name of Project Proponent
I
City of Ukiah Planning Department
m
t
Address of Project Proponent 300 Seminary Avenue, Ukiah
N~me of Project Public Property Rezoning No. 96-16
4. Assessors Parcel Number(s) Various (see attached list)
5. Date of Initial Study Preparation May 3, 1996
6. Name of Lead Agency Ukiah Planning Department
7. Address and Phone Number of Lead Agency 300 Seminary Avenue.,
Ukiah (707) 463-6200
8. Brief Project Description (see attached)
Se
Person Responsible for Preparing Initial Study~
///Se~i0r Planner
PROJECT DESCRIPTION
PUBLIC ("P") PROPERTY REZONING NO. 96-16
The proposed project involves the rezoning of certain publicly owned property from residential,
commercial, manufacturing, and planned development classifications to the public facilities
classification. The purpose of the project is to make the zoning of these properties consistent
with the "Public" Land Use Designation assigned in the recently adopted General Plan.
The following is a list of the properties proposed for rezoning as a part of this project:
PARCEL EXISTING ACRES EXISTING PROPOSED
USE ZONING ZONING
001-020-09 Ukiah Players 5.0 R-1 P-F
Theater
001-010-12 Golf Course 40.0 R-l/H-2 P-F
001-020-78 Golf Course 41.63 R-l/H-2 i~ P-F
001-030-01 Golf Course 45.97 R-l/H-2 P-F
001-030-04 Golf Course R-l/H-2 P-F
001-090-01 Golf Course 10.06 R-l/H-2 P-F
001-090-02 Todd Grove 7.45 R-1 P-F
Park
001-130-28 Anton Stadium 5.04 R-l/H-2 P-F
001-130-29 Anton Stadium 2.07 R-l/H-2 P-F
001-141-01 Todd Grove 2.75 R-1 P-F
Park ~~
001-160-05 Anton Stadium 2.12 R-l/H-2 P-F
001 - 171-01 Anton Stadium 1.10 R- 1/H-2 ' P-F
,
001-450-01 Vinewood Park 4.85 R-1 P-F
002-252-01 McGarvey Park R-1 P-F
002-255-02 South Valley 0.86 R-1 P-F
High School
002-255-03 Civic Center 6.58 R-1 P-F
002-281-15 Sunhouse C-2 P-F
002-281-26 S unhouse C- 1 P-F
002-281-27 Sunhouse C-2 P-F
003-140-41 Airport P-D P-F
003-140-42 Airport P-D P-F
,
003-230-04 Airport 2.28 P-D P-F
003-230-22 Airport 9.20 M P-F
,
003-230-23 Airport M P-F
,
003-230-31 · Airport 1.55 M P-F
003-280-01 ~_~ Airport 35.50 M P-F
003-310-03 :l~.Airport M P-F
003-310-04 Airport M P-F
003-310-05 Airport 51.50 M P-F
, ,
00310-06 Airport M P-F
003-310-07 Airport M P-F
,
003-330-02 Airport 22.02 M P-F
,,
003-330-40 Airport 3.54 M P-F
003-330-41 Airport M P-F
, ,
003-330-43 Airport 0.16 M P-F
.,,,~
003-330-45 Airport 0.43 M P-F
, ,
003-330-47 Airport 0.66 M P-F
. ,
003-350-09 Airport 1.38 M P-F
003-350-20 Airport 1.46 M P-F
179-050-07 Oak Manor R-1 P-F
Park
,
179-050-08 Oak Manor 2.50 R-1 P-F
Park
179-050-09 Oak Manor R-1 P-F
Park
180-120-03 Airport 13.42 M P-F
184-061-03,04 Airport M P-F
05-09
184-061 - 12,13 Airport M P-F
14-17
184-062-01,
03,07,09,10, Airport M P-F
12-14,16
179-010-08 Softball fields 1.01 P-D P-F
east of 101
,
179-010-09 Softball fields 20.74 P-D P-F
east of 101
180-010-10 River Park 17.75 R-1 P-F
180-010-17 River Park 18.70 R-1 P-F
184-010-02 Sewer 3.35 R-1 P-F
Treatment Plant
184-010-03 Sewer 56.65 R-1 P-F
Treatment Plant
184-010-05 Sewer 15.45 R-1 P-F
Treatment Plant
001-020-49 Cemetery P-D P-F
001-020-50 Cemetery P-D P-F
001-020-60 High School 8.68 P-D P-F
001-020-61 High School 6.13 P-D P-F
001-020-74 High School 50.01 P-D P-F
179-050-07, 08,09 Oak School Manor R-1 .~-~~ P-F
001-314-03 Yokayo School R-1 ~ P-F
001-030-01, Pomolita R-1 P-F
03,04,05,06 School
, , ,
, , ~
4
WILL THE PROJECT RESULT No Not Significant Significant Cumulative
IN THE FOLLOWING Significant Unless No Impacts
Mitigated Apparent
ENVIRONMENTAL EFFECTS: Mitigation
, , ,
a. Unstable earthcondit,o . rchanges
in geologic structures.
b. Disruptions, Displacements,
Compaction, or overcovering of soil. [~ [~1 I~1 [~ [~1
c. Chang~ in topography or ground
d. lhe destruction, covering, or
physical features.
o[ soils, either on or off the s~te.
f. Changes in deposition or erosion o[
beach sands, or changes in siltation,
modify the channel of a river, stream,
inlet, or bay?
g. Exposure of people or property to
geologic hazards such as
earthquakes.
,
2. AIR:
a. Substantial air emissions or
deterioration of ambient air qua~iht.
or t~mperature, or any change in
climate, either locally or regionally?
5
3. WATER:
Changes in the currents, or the
course of water movements, in either
fresh or marine waters.
Changes in the absorption rates,
drainage patterns, or the rate and
amount of surface runoff.
Alterations to the course or flow of
flood waters.
Change in the amount of surface
water in any water body.
Discharge into surface water, or any
alteration of surface water quality,
including but not limited to
temperature, dissolved oxygen or
turbidity.
^Iteration of the direction or rate of
flow of ground water.
Change in the quantity of ground
water, either through direct additions
or withdrawals, or through
interception of an aquifer by cuts or
excavations.
Change in the quality of ground
water.
Substantial reduction in the amount of
water otherwise available for public
water supplies.
Exposure of people or property to
water related hazards such as
flooding or tsunamis.
4. PLANT LIFE:
a. Change in the diversity of species, or
numbers of any species of plants
including trees, shrubs, grass, crops,
and aquatic plants.
b. Reduction of the numbers of any
unique, rare, or endangered species
of plants.
c. Introduction of new species of plants
into an area, or in a barrier to the
normal replenishment of existing
species.
d. Reduction in acreage of
agricultural crop.
5. ANIMAL LIFE:
a. Change in the diversity of species, or
number of any species of animals
including birds, land animals, reptiles,
fish, insects, and bethnic organisms.
b. Reduction in the number of any
unique, rare, or endangered species
of animals.
c. Introduction of new species of
animals into an area, or in a barrier to
the migration or movement of
animals.
d. Deterioration of existing fl~h or wildlife
habitat.
6. NOISE:
a. Increase in existing noise levels.
b. Exposure of people to severe noise
7
7. LIGHT AND GLARE:
a. Production of new light and glare.
b. Reduction of solar exposure or
adverse impacts to existing solar
collection facilities.
8. LAND USE:
a. Substantial alteration of the present
or planned land use of a given area.
9, NATURAL RESOURCES:
a. Increase in the rate of use of any
natural resources.
10. RISK OF UPSET:
a. A risk of an explosion or the release
of hazardous substances, (including
oil, pesticides, chemicals, or radiation)
in the event of an accident or upset
conditions.
b. Possible interference with an
emergency response plan or
evacuation plan.
11. POPULATION:
a. Alterations in the location, distribution,
density, or growth rate of human
populations.
a. Will the proposal effect existing
housing or create a demand for new
housing?
8
13. TRANSPORTATION:
a. vehicularGenerati°nmovement?°f substantial additional
b. Effects on existing parking facilities,
or demand for new parking facilities?
c. S ubsta ntial impa ct upon ex isting
transportation systems?
d. Alterations to present patterns of
and/or circulation or movement of people goods?
e. Aiterations to waterborne,'rail, or air
traffic? s~t.~
f. Increase in traffic hazard motor
vehicles, bicyclists or pede~trians'~
14. PUBLIC SERVICES:
a. Will the proposal have an effect upon,
or result in a need for new or altered
government services in any of the
following areas:
1. Fire protection?
2. Police protection?
4. Parks & recreation facilities?
5. Maintenance of public facilities?
6. Other governmental services?
15. ENERGY:
a. energy? Use of substantial amounts of fuel or
B. Substantial increase in demand upon
existing sources of energy, or require
the development of new energy
sources?
16. UTILITIES:
a, Will the project result in a need for
new systems or substantial alterations
to the following:
1. Potable water?
17. HUMAN HEALTH:
potontial hoalth
b. Exposure of ~opl~ to an~ ~xi~tin~
heath h~ards?
~8. ~fiSTHfiTl~8:
a. Ob~tru~ion of an~ ~nic vista or
a~th~fically offon~iv~ ~lt~ o~n to
public view?
19, RECREATION:
a. ,mpa~upon the quali~ or quanti~of
existing recreational oppo~unities?
20. CULTU~L RESOURCES:
a. A~eration or destruction of a
prehistoric or historic archa~ol~i~l
s~e?
b. Adveme physi~l or aesthetic effe~s
to ~ prehistoric or hi~tori~ buildin~ or
~tru~ur~?
~ff~ th~ un~qu~ ~thnic cu~ural
10
DIscuSsioN OF pOTENTIAL 'ENVIRONME~NTAL:.~iMPACTS?:~
' AND .....
SUGGESTED MITIGATION MEASURES
,
DISCUSSION ~F POTENTIAL IMPACTS: It is not anticipated that the proposed rezoning of
publicly owned property from residential, commercial, manufacturing and planned development zoning
classifications to t~le,~ public facilities classification would have an adverse effect on the environment for
the following reasor~s:
The project does not involve site preparation, grading, or any development. Any future
development project would be reviewed for compliance with the California Environmental Quality
Act.
b.
The project is considered "housekeeping" in nature, because the subject properties are already
developed with public facilities.
By rezoning the properties to the public facilities classification, future development opportunities
would be more restricted than they currently are under the existing residential, commercial,
manufacturing, and planned development classifications.
g
DISCUSSION OF POTENTIAL CUMULATIVE IMPACTS: It is not anticipated that the project
will have adverse c[umulative impacts on the environmental, because no actual construction is proposed,
types of future development would be restricted, and the future intensity and density of development
would be reduced. Additionally, because no actual development project is proposed, no cumulative effect
with other known of foreseen projects could occur.
3,
CONCLUSIONS: After careful review and analysis, staff is able to conclude that the proposed
rezoning of publicly owned property from residential, commercial, manufacturing, and planned
development classifications to the public facilities classification will not have a significant adverse impact
upon the environment.
11
4. MANDATORY FINDINGS OF SIGNIFICANCE:
Potential to degrade: Does the project have the potential to degrade the quality of the
environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife
population to drop below self sustaining levels, threaten to eliminate a plant or animal
community, reduce the number or restrict the range of a rare or endangered plant or animal
species, or eliminate important examples of the major pedods of California history or prehistory?
YES [~
NO
bi
Short Term: Does the project have the potential to achieve short-term, to the disadvantage of
Iong-te_..rm, environmental goals? (A short-term impact on the environments one which occurs
in a relatively,~ bdef, definitive pedod of time. Long-term impacts will endure well into the future).
YES [~
NO
Cumulative: Does the project have impacts which are individually limited, but cumulatively
considerable? (A project may impact on two or more separate resources where the impact on
each resource is relatively small, but where the effect on the total of those impacts on the
environment is significant).
YES [~
NO
dl
Substantially Adverse: Does the project have environmental effects which will cause
substantial adverse effects on human beings, either directly or indirectly?
YES [~
NO
12
5. DETERMINATION: On the basis of this initial evaluation:
~ I find that the proposed project COULD NOT have a significant effect on the environment,
and a NEGATIVE DECLARATION will be prepared.
I find that although the proposed project could have a significant effect on the environment,
there will not be a significant effect in this case because the mitigation measures described
within the initial study have will be incorporated into the design of the project or required
by the City of Ukiah. A NEGATIVE DECLARATION will be prepared.
I fi~,d,,that the proposed project MAY have a significant effect on the environment, and an
EN~/IRONMENTAL IMPACT REPORT shall be required.
Senior Planner / Environmental Coordinator
Title
Charles Stump
Print Name
Date
13
Ukiah Valley General Plan and Growlh Management Program
~/1.4. Land Use ,,*- Page 28
city ot Uk. lah -.~-. Mendoclno. County~ Calll'ornl~
/
/
/
z
uJ
Figure VI. 4-MM: Land Use classifications within the City; North Area (overlaps other maps)
Uklah Valley General Plan ~nd Growlh Management Program
~/I.4. Land Use,:, Page 30 ' '
City of Uklah ~1~ Mendoclno County, California'
Figure VI. 4-O0: Land Use classifications within the City; South Area (overlaps other
maps)
Adopled by Ihe City Council; December 6, 1995
Clly of Uklah ~/t Mendoclno County
Uklah Valley General Plan and Growth Managemen! Program
VI.4. Land Use o;o Page 29
Figure VI.4-NN: Land Use classifications within the City; Central Area (overlaps other
maps)
6
7
8
9
10
11
12
13
14
15
16
17
18
19
2O
21
22
23
24
25
26
27
28
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH
AMENDING THE OFFICIAL ZONING MAP FOR THE CITY OF UKIAH, CALIFORNIA
The City Council of the City of Ukiah does hereby ordain as follows:
SECTION ONE
Pursuant to the procedures set forth in Section 9009 of the Ukiah City Code, the Official
Zoning Map for the City of Ukiah is amended to change the zoning on a number of publicly
owned parcels throughout the City of Ukiah from "C-1" (Light Commercial), "C-2" (Highway
Commercial / Restricted Industrial), "R-l" (Single Family Residential), "R-I/H-2" (Single Family
Residential/Hillside), "M" (Manufacturing), and "P-D" (Planned Development) to "P-F" (Public
Facilities). A listing of the specific parcels involved in this rezoning action, along with detailed
rezoning information is attached as Exhibit "A."
SECTION TWO
This ordinance shall be published as required by law in a newspaper of general
circulation published in the City of Ukiah.
SECTION THREE
This rezoning action and amendment to the Official Zoning Map of the City of Ukiah is
necessary to bring the zoning for the subject properties listed in Exhibit "A" into conformance
with the new General Plan adopted on December 6, 1995.
SECTION FOUR
This ordinance shall become effective thirty (30) days after adoption.
Introduced by title only on June 19, 1996, by the following roll call vote:
AYES: Councilmembers Mastin, Malone, Shoemaker, Mayor Schneiter
NOES' None
ABSENT: Councilmember Wattenberger
ABSTAIN: None
6
7
8
9
10
11
12
13
14
15
16
17
18
19
2O
21
22
23
24
25
26
27
28
Passed and adopted on July 3, 1996, by the following role call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Fred Schneiter, Mayor
Marge Giuntoli, City Clerk
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
2O
21
22
23
24
25
26
27
28
EXHIBIT "A"
Public Property Rezoning Project
(96-16)
PARCEL EXISTING ACRES EXISTING PROPOSED
USE ZONING ZONING
001-020-09 Ukiah Players 5.0 R-1 P-F
Theater
001-010-12 Golf Course 40.0 R-l/H-2 P-F
001-020-78 Golf Course 41.63 R-l/H-2 P-F
001-030-01 Golf Course 45.97 R-l/H-2 P-F
001-030-04 Golf Course R-l/H-2 P-F
001-090-01 Golf Course 10.06 R-l/H-2 P-F
001-090-02 Todd Grove 7.45 R-1 P-F
Park
001-130-28 Anton Stadium 5.04 R-l/H-2 P-F
001-130-29 Anton Stadium 2.07 R-l/H-2 P-F
001-141-01 Todd Grove 2.75 R-1 P-F
Park
001-160-05 Anton Stadium 2.12 R-l/H-2 P-F
001-171-01 Anton Stadium 1.10 R-l/H-2 P-F
001-450-01 Vinewood Park 4.85 R-1 P-F
002-252-01 McGarvey Park R-1 P-F
002-255-02 South Valley 0.86 R-1 P-F
High School
002-255-03 Civic Center 6.58 R-1 P-F
002-281-15 Grace Hudson C-2 P-F
Museum and
Sunhouse
002-281-26 Grace Hudson C-1 P-F
Museum and
Sunhouse
002-281-27 Grace Hudson C-2 P-F
Museum and
Sunhouse
003-140-41 Airport P-D P-F
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
2O
21
22
23
24
25
26
27
28
003-140-42 Airport P-D P-F
003-230-04 Airport 2.28 P-D P-F
003-230-22 Airport 9.20 M P-F
003-230-23 Airport M P-F
003-230-31 Airport 1.55 M P-F
003-280-01 Airport 35.50 M P-F
003-310-03 Airport M P-F
003-310-04 Airport M P-F
003-310-05 Airport 51.50 M P-F
00310-06 Airport M P-F
003-310-07 Airport M P-F
003-330-02 Airport 22.02 M P-F
003-330-40 Airport 3.54 M P-F
003-330-41 Airport M P-F
003-330-43 Airport 0.16 M P-F
003-330-45 Airport 0.43 M P-F
003-330-47 Airport 0.66 M P-F
003-350-09 Airport 1.38 M P-F
003-350-20 Airport 1.46 M P-F
179-050-07 Oak Manor R-1 P-F
Park
179-050-08 Oak Manor 2.50 R-1 P-F
Park
179-050-09 Oak Manor R-1 P-F
Park
180-120-03 Airport 13.42 M P-F
184-061-03,04 Airport M P-F
05-09
184-061-12,13 Airport M P-F
14-17
184-062-01,
03,07,09,10, Airport M P-F
12-14,16
179-010-08 Softball fields 1.01 P-D P-F
east of 101
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
2O
21
22
23
24
25
26
27
28
179-010-09 Softball fields 20.74 P-D P-F
east of 101
180-010-10 River Park 17.75 R-1 P-F
180-010-17 River Park 18.70 R-1 P-F
184-010-02 Sewer 3.35 R-1 P-F
Treatment Plant
184-010-03 Sewer 56.65 13,-1 P-F
Treatment Plant
184-010-05 Sewer 15.45 R-1 P-F
Treatment Plant
001-020-49 Cemetery P-D P-F
001-020-50 Cemetery P-D P-F
001-020-60 High School 8.68 P-D P-F
001-020-61 High School 6.13 P-D P-F
001-020-74 High School 50.01 P-D P-F
179-050-07, Oak Manor R-1 P-F
08,09 School
001-314-03 Yokayo School R-1 P-F
001-030-01, Pomolita R-1 P-F
03,04,05,06 School
EXHIBIT "B"
·
i'
Z
Page 1 of 3
EXHIBIT "B"
o' .f
Page 2 of 3
EXHIBIT "B"
Page 3 of 3
ITEM NO. 9a
DATE: Ju~ 3, 1996
AGENDA SUMMARY REPORT
SUBJECT: APPLICATION TO DEMOLISH A STRUCTURE OVER 50 YEARS OLD
LOCATED AT 315 WEST CHURCH STREET
SUMMARY: The Demolition Permit Review Committee (DPRC) met on June 26, 1996,
to discuss the possible historical significance of the subject structure, which is
substantially fire damaged and deemed a total loss by the owner's insurance company.
Based on the structure's current condition, and the historical survey information
presented, the DPRC decided on a 4-0 vote to recommend to the City Council that the
structure is not historically or architecturally significant, and that the Demolition Permit
should be issued by Planning Department staff. (The "Minutes" of the cited DPRC
meeting are attached, as is the historical survey prepared for the property by Ms. Judy
Pruden, Chairman of the DPRC.)
RECOMMENDED ACTION: Find that the structure located at 315 West Church Street
is not historically or architecturally significant, and allow issuance of the Demolition
Permit.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Find that the subject structure is historically and/or architecturally significant,
thereby disallowing issuance of the Demolition Permit
Citizen Advised: N/A
Requested by: George Pinnell, applicant and agent for the owners
Prepared by: Robert Sawyer, Planning Director
Coordinated with: Candace Horsley, City Manager
Attachments: Demolition Permit Review Committee "Minutes"
Historical Evaluation prepared by Judy Pruden
APPROVED:~,
Candace Horsley, City Ma~nager
MINUTES
DEMOLITION PERMIT REVIEW COMMITTEE
June 26, 1996
MEMBERS PRESENT
STAFF PRESENT
Charley Stump, Representing Bob Sawyer
Carl Tuliback, Representing Clif Shepard
Larry Woods, Representing Rick Kennedy
Judy Pruden- Chairperson
Melody Harris, Recording Secretary
MEMBERS ABSENT
Rick Kennedy
Tom Parducci
Bob Sawyer
Clif Shepard
CALL TO ORDER
The meeting of the Demolition Permit Review Committee was called to order at 3:04 p.m. in
Conference Room 3, 300 Seminary Avenue, Ukiah, California by Chairperson Pruden. Roll was
taken with the results listed above.
APPROVAL OF MINUTES - June 1, 1995 and September 14, 1995
ON A MOTION by Acting Committee Member Stump, Seconded by Acting Committee Member
Woods, it was carded by unanimous consensus of those members present to approve the minutes of
the Demolition Committee Meeting of June 1, 1995.
ON A MOTION by Acting Committee Member Stump, Seconded by Acting Committee Member
Woods, it was carded by unanimous consensus of those members present to approve the minutes of
the Demolition Committee Meeting of September 14, 1995.
DEMOLITION PERMIT REVIEW AND RECOMMENDATIONS
A. 315 W. Church Street, Assessor's Parcel No. 002-216-10
Chairperson Judy Pruden indicated for the record that Contractor George Pinnell was present and
as representative for the property owners, Jesus and Janie Moreno. Mr. Pinnell was given a copy
of Chairperson Pruden's historical report and evaluation and read it prior to committee discussion.
She briefly described the role of the Demolition Permit Review Committee as an advisory committee
to the City Council and the process for review of demolition permits.
DEMOLITION PERMIT REVIEW COMMITTEE
PAGE 1
JUNE 26, 1996
Chairperson Pruden briefly reviewed the contents of her evaluation and noted the only
architectural anomaly is that the style of the house is reminiscent of the 1860 era in Ukiah, though
there is no indication that it was built, or moved to the site, prior to 1901. There were not enough
significant findings to prevent the demolition of this structure.
George Pinnell, 162 Oak Knoll Road, Ukiah, concurred with Chairperson Pruden's evaluation and
stated the structure is so damaged by fire that demolition is inevitable. He noted the redwood siding
will be salvaged by the property owners for use in another location.
Discussion followed regarding the redwood siding and the location of interior studs in the walls of
the structure relative to the era in which the house was constructed.
Chairperson Pruden and Committee Member Tuliback indicated they did not tour the interior
of the home due to the extensive fire damage. It was noted by Chairperson Pruden that salvaging
the redwood siding is not required but was encouraged.
Chairperson Pruden indicated the house is listed in the Westside Residential District, in the
Archaeological and Historical Inventory and though there is no design review or requirements she
suggested the replacement structure should echo to a certain extent the historical and architectural
era of the period.
Mr. Stump noted for the record that there is no official district, but Planning Staff strongly agrees
that the design of the new home should echo the historic and architectural flavor of the
neighborhood.
Mr. Pinnell stated the property owners plan to rebuild similar to the way the current house was
originally constructed to include a front porch. Mr. Pinnell further described construction and design
plans for the proposed new structure.
Discussion followed regarding the siting of the proposed new house on the subject property and
possible future use of this parcel and an adjoining parcel, also owned by Mr. and Mrs. Moreno.
ON A MOTION by Acting Committee Member Stump, Seconded by Acting Committee Member
Woods, it was carried by the following roll call vote to recommend approval of the Demolition
Permit Application for 315 W. Church Street, based on the lack of sufficient findings for historical
or architectural significance, and recommend Staff issue a demolition permit.
AYES:
NOES:
ABSENT:
ABSTAIN:
Acting Committee Members Tuliback, Stump and Woods, Chairperson Pruden
None
Committee Members Kennedy, Parducci, Sawyer and Shepard
None
Mr. Stump informed Mr. Pinnell with this unanimous vote this item will go on the Consent
Calendar of the July 3, 1996 City Council agenda.
DEMOLITION PERMIT REVIEW COMMITTEE
PAGE 2
JUNE 26, 1996
Chairperson Pruden explained it will be an automatic approval and there will be no discussion,
unless a member of the public or of the City Council requests that it be moved to a discussion item.
Committee Member Woods briefly discussed with Mr. Pinnell future construction considerations
on the lot, including curbs, gutters and sidewalks and street tree replacement.
Mr. Pinnell and Mr. Tuliback excused themselves from the meeting at this time.
OLD BUSINESS
Chairperson Pruden updated the committee on previously approved demolition permits stating the
Jacobsen house was moved out to Ruddickcunningham Road in December 1995. The Redemeyer
house, 400 E. Perkins, currently has two individuals who have expressed interest in moving the
structure. Gilbert Ashoff is seeking moving bids and Cary Cooper is looking into the possibility of
a disassemble/reassemble of the structure. But, as of this date there are no definite arrangements
made. A demolition permit was approved by City Council on May 1, 1996.
NEW BUSINESS
Chairperson Pruden indicated a need for minor revisions to the Demolition Permit Application
Survey form to provide for staff notes and to better guide applicants in their completion of the form.
Mr. Stump stated Staff is aware of the need to modify the form and has been working on possible
revisions.
Chairperson Pruden inquired about the Historical Preservation Ordinance that was presented last
September and asked Mr. Stump for a progress report.
Mr. Stump stated research for this project is continuing and it has become a high priority now that
the General Plan has been adopted. The Planning Commission will be reviewing the early iterations
of that project in the near future.
ADJOURNMENT
There being no further business to discuss, the meeting was adjourned by Chairperson Pruden at
3:25 p.m.
Judy Pruden, Chairperson
Melody Harris, Recording Secretary
2:\demolition\62696.min
DEMOLITION PERMIT REVIEW COMMITTEE
PAGE 3
JUNE 26, 1996
MEMORANDUM
TO:
Robert Sawyer, Director of Planning
FROM: Judy Pruden, Chairperson, Demolition Review Committee
DATE: June 26, 1996
RE:
Demolition Permit, 315 W. Church Street
315 W. Church is a residential house structure which received substantial interior fire damage on
February 25, 1996 and for which a demolition permit has been applied for.
The structure was built or moved on the site about 1901 by Charles McKin(d)ley. McKin(d)ley
was bom in 1872 in California to a Willits-Ukiah pioneer family. The family was large and
generally well known, but they were not prominent in Ukiah circles. Charles died in his mid-
thirties, by 1909, and his widow, Mrs. E.J. McKin(d)ley continued to live in their house. She
sold it many years later to the Moreno family, the current owners.
The assessed tax valuation from 1901 to 1920 was $200.00, indicating a very modest dwelling,
even by Ukiah's standards for the day. There was a small square footage increase in 1920. The
dwelling has had numerous remodelings over the last 40 years.
The only architectural anomaly is that the style of house is closer to the 1860-70 period than a
1901 style. The structure may have been moved or been built so economically that modem
design was not considered. Regardless, the architectural features are minimal and structure is not
a significant contributor to Ukiah's architectural inventory.
The biographical information is limited on the McKin(d)leys. Nothing is known about Mrs. E.J.
McKin(d)ley and the untimely death of Charles, an owner on a small planning mill operation on
School Street, is also limited in scope. There are no indications that either persons rose to
prominence in the community.
There is no known historical or architectural significance to the City of Ukiah for this property.
There are two items which should be mentioned: 1 .) The siding, 11" beveled redwood siding, on
the north side has high salvage value. The current owner has indicated he will salvage it; and 2.)
The dwelling is in the Westside Residential District (Inventory) and a replacement house should
echo some of the historical-architectural styling of the neighborhood.
JP/mh
P~
Z
~c. Ze
6
$8
7
$6
PINE
ITEM NO. 9b
DATE: July 3, 1996
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF THE CITY OF UKIAH LANDSCAPING AND
STREETSCAPE DESIGN GUIDELINES
SUMMARY: The preparation of the Ukiah Streetscape and Landscaping Design
Guidelines has evolved from many work efforts and has involved many people. Over
the years, the City has commissioned studies, adopted policies, revised the Municipal
Code, and endorsed a wealth of information related to the protection and enhancement
of the local trees. Decisions have been made on development projects by different
Planning Commissions and City Councils after considerable discussion concerning the
preservation of existing trees and the need for new landscaping treatments.
These guidelines, which were distributed to the City Council for review on June 13, 1996,
are not mandatory standards that will be imposed on development projects, but rather
a compilation of the many studies, plans, and policies adopted by the City. They provide
critical guidance for both private and public development projects involving landscaping
treatments.
(continued on page 2)
RECOMMENDED ACTION: Conduct a public hearing and adopt the Resolution adopting
the Landscaping and Streetscape Design Guidelines
ALTERNATIVE COUNCIL POLICY OPTION: Do not adopt the guidelines and provide
direction to staff.
Requested by: Planning Department
Prepared by: Charley Stump, Senior Planner
Coordinated with: Candace Horsley, City Manager and Bob Sawyer, Planning Director
Attachments:
1. Resolution adopting the Landscaping and Streetscape Design
Guidelines
2. City of Ukiah Landscaping and Streetscape Design Guidelines
(distributed on June 13, 1996)
APPROVED:
Candace Horsley, City Mar~ager
It is also a flexible tree planting and landscaping blueprint for key streetscapes within the
City. The Guidelines provide a framework to assist the orderly development and
conservation of the community, and to enhance the natural form and ecological setting
of the city.
In September of 1994, the City Planning Commission concluded a series of discussions
regarding the Landscape and Streetscape Design Guidelines, and voted to approve the
document and send it to the City Council for final adoption.
Subsequent to the Planning Commission's action, the City Manager made the decision
to present the document to the City Council after adoption of the new General Plan.
Staff was directed to eventually incorporate any relevant changes to the document
resulting from the new General Plan, and either take it back through the Planning
Commission if major changes occurred, or straight to the City Council if the changes
were minor.
After the new General Plan was adopted in December of 1995, staff reviewed the
elements relating to landscaping and streetscape design, and has determined that no
major changes to the Guidelines are necessary. Basically, the new General Plan builds
on many of the previous policies and studies adopted by the City regarding landscaping,
and reinforces the directives in the Guidelines.
The Guidelines are intended to be used by decision makers, staff, developers, and the
general public. Staff believes that they will benefit a wide range of people in the
community both directly and indirectly. Increased vegetation within the urban
environment enhances the aesthetics for all citizens and local businesses. It retains a
semblance of rural character and maintains a sense pride in the community. Carefully
located trees and a dedication to maintenance of landscaping enhances the quality of
life, which in turn can assist local economic development goals and strategies. Tourists
and visitors find a lush natural environment within the urban setting; tree lined streets,
flowering shrubbery, and green open spaces. Implementation of these Guidelines will
produce comforting images that will leave a positive impression reminding the visitor of
a special and unique community.
6
7
8
9
10
11
12
13
14
15
16
17
18
19
2O
21
22
23
24
25
26
27
28
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
ADOPTING THE UKIAH LANDSCAPING AND STREETSCAPE
DESIGN GUIDELINES
WHEREAS, in 1988, the City Council unanimously adopted the Ukiah Streetscape
Guidelines Study prepared by the firm of EDAW; and
WHEREAS, in 1991, the City conducted a number of "visioning" workshops with
the community as the initial step in revising the City General Plan, and the primary
product generated from these workshops was a vision statement, which envisioned the
responsible use of resources, protection of the City's natural beauty, and the evolution
into an ecologically sustainable community; and
WHEREAS, in November of 1993, the City Council adopted a Tree Preservation
and Enhancement Policy, which established a clear commitment for the protection of
indigenous and mature trees within the City; and
WHEREAS, in 1994, the City Council adopted the Community Forest Management
Plan, providing a long-range, comprehensive approach to producing a more healthy and
extensive urban forest; and
WHEREAS, in December of 1995, the City adopted the new Ukiah Valley General
Plan, which included the vision statement and a number of goals and policies intended
to preserve trees, increase the urban forest, enhance riparian corridors, and increase
landscaping treatments throughout the urbanized area of the city; and
WHEREAS, the City Planning Commission determined that a document should
be produced that assembled all the studies, plans and policies relative to tree
preservation, landscaping and streetscape treatments, and that such a document could
be used by developers, staff, decision makers, and the general public; and
WHEREAS, in 1994, the City Planning Commission reviewed, discussed, and
approved the City of Ukiah Landscaping and Streetscape Design Guidelines, and
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
2O
21
22
23
24
25
26
27
28
recommended final adoption by the City Council; and
WHEREAS, on July 3, 1996, the City Council conducted a public hearing to
receive input regarding the Ukiah Landscaping and Streetscape Design Guidelines; and
WHEREAS, the City Council finds the Ukiah Landscaping and Streetscape Design
Guidelines to be an appropriate and reasonable tool for assisting developers, staff,
decision makers, and the general public to preserve and enhance the local urban forest,
streetscapes, and landscaping treatments throughout the City;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Ukiah
hereby adopts the City of Ukiah Landscaping and Streetscape Design Guidelines,
included as attachment "A".
PASSED AND ADOPTED this 3rd day of July, 1996, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Fred Schneiter, Mayor
ATTEST:
Marge Giuntoli, City Clerk
ITEM NO. 9c
DATE: July 3, 1996
AGENDA SUMARY REPORT
SUBJECT: DISCUSSION REGARDING JOINT MEETING WITH GOLF COURSE COMMITTEE
Ai their June 26 meeting, the Golf Course Committee requested by motion a joint meeting with the
City Council to discuss budgetary concerns for FY 96/97. The Golf Course has projected an
operational deficit of $134,583. This deficit will be reduced to $104,620 through a reserve transfer
of $28,743 and a beginning fund balance of $3,200. It should be noted that there are no remaining
reserves in this fund after this year's transfer with which to assist any potential future operational
deficits.
The Committee reviewed the budget at the June 26 meeting, at which time staff informed them of
the severity of the financial issues facing the City as a whole. Staff also reviewed the function of
enterprise funds within the city budget and the need for the Golf Course to sustain itself. Several
proposals for addressing the deficit through fee increases were discussed by the Committee,
however before taking action to recommend a specific course of action, the Committee unanimously
expressed its desire to discuss these issues directly with the Council.
Should the Council wish to proceed with a joint meeting, staff recommends a one hour session, prior
to either of the regularly scheduled meetings in August. Those dates and times are specifically,
August 7 or August 21, at 5:30 p.m.
RECOMMENDED ACTION: Set date and time for joint meeting with Golf Course Committee for
either August 7 or 21, at 5:30 p.m.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Determine recommended dates are unacceptable and set date as appropriate.
2. Determine joint meeting is not necessary and deny request to set date.
Acct. No. (if NOT budgeted): N/A
Appropriation Requested: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments: 1.
Acct. No.:
(if budgeted)
N/A
Golf Committee
Larry DeKnoblough, Community Services Director
Candace Horsley, City Manager
None
APPROVED:c~.nda~ce Hor;l;y, City ~anager
4/ASR:GLFCOM
ITEM NO. 9d
DATE: JULY 3, 1996
AGENDA SUMMARY REPORT
SUBJECT: APPROVAL OF REQUEST FOR PROPOSAL FOR FINANCIAL INVESTMENT
SERVICES
A key element of the City's financial strategy is the professional management of the
investment portfolio. As specified in the City's Investment Policy, this service will be relied upon
for initial investment activities, reinvestment of maturing funds, maintenance of appropriate cash
flow amounts, and general portfolio management, in addition to making recommendations relative
to investment policies and strategies.
Currently these services are provided on an interim basis by Public Financial Management.
Staff has prepared a Request For Proposal (RFP) for long term services. This RFP will be
distributed to local and out of the area qualified firms. As noted in the document the proposed
deadline for submittal is August 9, with contract award scheduled for the September 4 City
Council meeting.
Staff recommends that the City Council approve the RFP and authorize its distribution.
RECOMMENDED ACTION:
Approve Request For Proposal (RFP) for Financial Investment
Services.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Determine financial investment services are not required and do not approve RFP.
2. Determine RFP requires modifications, identify necessary changes, and approve
revised RFP for distribution.
Acct. No. (if NOT budgeted): N/A
Appropriation Requested: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
Acct. No.: N/A
NA
Michael F. Harris, AICP, Assistant City Manager ' '
Gordon Elton, Director of Finance, David Rapport, City Attorney, and
Candace Horsley, City Manager
1. Request For Proposals for Financial Investment Services, pages 1-4.
APPROVED: CanF:iac~___.._.~ Horsley"-'"'",' ~ii~"'~!nager
·
300 SEMINAI~'AVE., UKIAH, CA 95482-5400
· ADMIN. 707/463-6200 · PUBLIC SAFETY 463-6242/6274 ·
· FAX # 707/463-6204
CITY OF UKIAH
REQUEST FOR PROPOSALS
FINANCIAL INVESTMENT MANAGEMENT SERVICES
July 5, 1996
The City of Ukiah is soliciting proposals from interested firms to provide investment
management services for the City's funds.
INTRODUCTION
The City of Ukiah is a general law city, with a population of 15,003, located approximately
120 miles north of San Francisco on the US 101 corridor. The investment of City funds is guided
by applicable State statutes and the City's Investment Policy (attachment #1). The average daily
balance of the invested assets is approximately $15,000,000. Currently the City is invested in
several diverse instruments. Attachment #2 is the most recent portfolio report submitted by the
previous City Treasurer.
The services requested include the full management of the City's portfolio, active
participation in the City's Financial Oversight Committee, and professional recommendations
regarding investment strategies, policies, and procedures.
PROPOSAL REQUIREMENTS
A. DUE DATE AND NUMBER OF COPIES
One camera ready and two original copies shall be submitted to the City no later 5:00
p.m., Friday, August 9, 1996. Proposals received after this deadline will not be
considered. Postmarks are not acceptable. Proposal documents received by the city will
become the property of the City and the documents will not be returned to the Proposer.
Proposals are to be sealed, and addressed or delivered to:
City Clerk
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
and labeled: PROPOSAL: FINANCIAL INVESTMENT SERVICES
'~,/e Are Here To Serve"
B. PROPOSAL CONTENT
Your response to this RFP should include at least the following information presented in
a manner which will allow the City of Ukiah the greatest opportunity to evaluate your
understanding of the services requested and capabilities to complete those services.
I. Organization
A. Describe your organization, date founded, ownership and other business
affiliations. Please provide number and location of affiliated offices.
B. Describe your firm's revenue sources (e.g., investment management, institutional
research, etc.) and comment on your firm's financial condition.
C. Describe any SEC censure or litigation involving your organization at any time.
D. Please identify the types of accounts primarily sought after by your firm.
II. Personnel
A. Identify the number of professionals employed by your firm, by classification.
B. Provide biographical information on investment professionals who would be
involved in the decision-making process for our portfolio.
C. Please describe your firm's compensation policies for investment professionals.
D. Identify which of your firm's professionals will be assigned "Primary Client
Contact" for the City of Ukiah? Describe this person's duties as they would relate
to this engagement?
E. Provide a schedule of contact/meeting dates with the City of Ukiah. Define what
will be the primary method of communication.
III. Assets Under Management
A. Please provide the number, type of accounts and total asset value of portfolios
you have managed during each of the past three years.
B. Provide the same information on accounts similar to the City's (i.e., capital
reserves with one to three year maturity range).
IV. Philosophy/Approach
A. Please describe your firm's investment philosophy and how it would be applied
to the City's portfolio.
B. Please describe the maturity, quality and sector distribution of current accounts
similar to those of the City.
C. What policy restrictions, if any, would you recommend with respect to maturity,
sector, quality, etc.?
D. Describe your capabilities for tracking arbitrage in compliance with the Tax Act
of 1986, including computer systems and experience.
E. Describe the structure of your firm's decision-making process, including, if
any-committees, membership, meeting frequency, responsibilities, integration of
research ideas and portfolio management.
F. Describe your research capabilities as they would pertain to the City's portfolio.
V. Portfolio Management A. Are portfolios managed by teams or one individual?
B. What is the average number of accounts handled per manager?
C. Describe procedures used to ensure that portfolios comply with client investment
objectives, policies and bond resolutions.
VI. Performance Reporting
A. Please describe the benchmark(s) you use to measure performance. How are
benchmark(s) selected? Which benchmark would you recommend for the
City's portfolio?
B. Provide performance statistics for the past three years on fixed-income portfolios
similar to the City's as described in III.B. Compare your performance to the
benchmark recommended in VI.A.
C. Are you willing to develop reporting procedures in line with our needs and
objectives (i.e., monthly, so as to conform with State reporting requirements
to management and governing bodies)?
D. Are confirmation of investment transactions sent directly by the broker/dealer to
the client?
VII. Fees
A. Please include a copy of your firm's fee schedule and calculation methodology.
1. Please indicate whether they include custodial fees.
2. Is there a minimum annual fee?
B. Please provide a statement of fees for such additional services as arbitrage
rebate related services.
C. Are fees charged when there is no activity in the account?
VIII. Insurance (See further details on page 4)
A. Comprehensive General or Commercial Liability, Automobile Liability, a n d
Professional Liability insurances are required.
B. Workers' Compensation insurance is required.
C. Indicate the levels of insurance you maintain.
D. Indicate your willingness and ability to comply with the City's insurance
requirements.
IX. References
A. Please provide three references, including client name, address and phone
number and length of time managing their assets.
CRITERIA FOR SELECTION
Proposals received on or prior to August 9, 1996, at 5:00 p.m. will be reviewed and ranked based
upon the following criteria:
1. Understanding of scope of assignment.
2. Experience and qualifications of firm and individuals assigned.
3. Recommended approach to management of the City's portfolio.
4. Familiarity with Federal arbitrage restrictions and state investment and reporting
requirements.
5. Fees.
6. Compliance with City insurance policies.
The City reserves the right to reject any and all proposals, and to make a dual appointment.
The initial rating will be performed by the Assistant City Manager, Director of Finance, City
Attorney, and City Manager during the weeks of August 12 through 16. Interviews of the most
qualified firms will be held in the later part of August. A recommendation for award of contract
will be considered by the City Council at their September 4, 1996 meeting.
Should you have any questions or desire further information regarding the City of Ukiah and this
RFP please contact Gordon Elton, Director of Finance or Mike Harris, Assistant City Manager.
INSURANCE REQUIREMENTS
Pursuant to City policy, it will be necessary that the firm awarded the contract obtain the following
insurance coverages and limits to perform the services assigned:
.
General Liability: $3,000,000 combined single limit per occurrence for bodily
injury, personal injury, and property damage. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to these services or the general aggregate
limit shall be twice the required occurrence limit.
.
Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
o
Worker's Compensation and Employers Liability: Worker's compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
.
Professional Liability: Not less than $500,000 which shall remain in force for
two years after completion of the contract.
Contractor shall indemnify, defend, and hold harmless City officers, agents,
and employees from and against all claims, demands, liability, costs, and
expenses, including court costs and counsel fees, arising out of the injury to
or death of any person or loss of or physical damage to any property
resulting from any negligent or wrongful act or omission committed by
Contractor or its officers, agents, or employees while performing the services
under the contract.
Insurers must have a Best's Rating of no less than B+, Class 10 or better and admitted insurers
in the State of California, excepting the professional liability insurer. Any questions concerning
the City's insurance requirements should be directed to Mike Harris, Assistant City Manager/Risk
Manager at (707) 463-6287.
mfh:asrcc
7396RFP
ITEM NO. 9e
DATE: July 3, 1996
AGENDA SUMMARY REPORT
SUBJECT:
DISCUSSION REGARDING PROPOSED JOB DESCRIPTIONS AND
SALARY FOR CITY TREASURER AND JOB DESCRIPTION FOR CITY
CLERK POSITION
The positions of Treasurer and City Clerk are both on the November 1996 Ballot for
election by the City of Ukiah residents. There have been dramatic changes in the job
duties of Treasurer for the City of Ukiah and the Council has discussed clarifying the City
Clerk's role, responsibilities, and hours worked, and possible Code revisions regarding
these two elected positions.
The Council has determined that the City will contract for the services of an investment
advisory firm to manage the City's portfolio funds. The City Treasurer will no longer be
performing this function; but, as recommended under the proposed Treasurer duties, will
be serving as the Chair of the Investment Oversight Committee as well as working with
the City Manager and Finance Director on policy issues, such as the Investment Policy,
and developing internal controls. The position will be changing from an operational
investment role to that of a policy and audit advisor.
(Continued on Page 2)
RECOMMENDED ACTION: After discussion regarding City Treasurer and City Clerk
duties, responsibilities, and salaries, direct staff to prepare public hearing notice for
introduction of an appropriate ordinance to bring to the next City Council meeting.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Council approve modified job descriptions
2. Council determine revisions to City Treasurer and City Clerk positions are not
appropriate at this time.
Acct. No. (if NOT budgeted): N/A
Appropriation Requested: N/A
Citizen Advised: N/A
Requested by:
Prepared by:
Coordinated with:
Attachments: 1.
2.
3.
Acct. No.:
(if budgeted)
Candace Horsley, City Manager
Proposed City Treasurer Job Description
Current City Treasurer Job Description
Proposed City Clerk Job Description
APPROVED: Canda~~ce~anager
4/Can:ASRJob
While the previous Treasurer's duties required daily investment scrutiny, the proposed
duties should require less than 15 hours per month. The Investment Oversight
Committee will be meeting at a minimum of at least once per quarter to discuss
recommendations of the investment advisory firm, as well as policy issues related to
investments, as required in the Investment Policy Statement. Due to the proposed
changes of the City Treasurer in job function as well as time required to perform the
duties, it is recommended that the salary be modified from $800 to $300 per month.
The elected City Clerk's duties and responsibilities have been more closely defined in the
last several years. The Council has requested a list of duties, responsibilities, and
requirements performed during an average 32 hour work week be adopted in written form.
The current City Clerk, appointed by Council, has posted office hours whereby she is
available to the public during the morning and afternoon, which when added to the hours
required for City Council meetings one week and agenda preparation the next,
approximates the required 32 hours per week.
Attached is a current list of duties and responsibilities for the City Clerk that are
necessary for agenda preparation, Council/Redevelopment Agency meeting coverage,
and associated City Clerk functions. The current salary in the Code is recommended to
remain in effect as it is felt it is appropriate for the hours and job duties as specified.
Staff is requesting Council's discussion of the proposed duties, responsibilities, and
salaries recommended. Final duties and salary details for both positions will be brought
back to the Council at the next Council meeting for ordinance introduction.
Proposed
Salary- $200/mo.
PROPOSED
DUTIES AND RESPONSIBILITIES
TREASURER
DEFINITION
Under general direction, performs all statutory duties of City Treasurer not
otherwise transferred by ordinance to the Finance Director; and performs other
related duties as may be required by the City Council.
EXAMPLES OF DUTIES: (These examples are intended only as illustrations of the
various types of work performed. The examples of work performed are neither
restricted to nor all-encompassing of the duties to be performed under this job
title) (E:Essential Duty; M--Major Portion of Time)
- Serves as Chairperson of the Investment Oversight Committee and is responsible
for preparing the agenda and minutes of each meeting, (E-M)
- Prepares and submits reports as required by State law. (E)
- Serves as an authorized signatory on City checks, (E)
- Maintains and accounts for funds as delegated by the City Council and as
required by State law. (E)
- Prepares and submits annually to the City Council a statement of investment
policy. (E)
- Assists the Finance Director in establishing and preparing, in written form,
a system of internal controls. (E)
- Prepares and submits reports as required by the City Council. (E)
- Performs other duties as required.
The City Council cannot change qualifications for the elected City Treasurer as
established by State statute. However, the following are useful to perform the
office effectively:
OUAL I F I CAT IONS
Knowl edq_e of:
- Financial accounting and auditing procedures.
- State law applicable to City Treasurers.
- City Code pertaining to Treasurer duties and responsibilities.
3:RECRUIT\TREASURER
Current
Salary- $800/mo.
CURRENT
DUTIES AND RESPONSIBILITIES
TREASURER
DEFINITION
Under general direction, performs all statutory duties of City Treasurer not
otherwise transferred by ordinance to the Finance Director: and performs other
related duties as may be required by the City Council.
EXAMPLES OF DUTIES: (These examples are intended only as illustrations of the
various types of work performed. The examples of work performed are neither
restricted to nor all-encompassing of the duties to be performed under this job
title) (E=Essential Duty: M=Major Portion of Time)
- Maintains daily cash flow log. (E-M)
- Transfers funds as appropriate and maintains records of all investments. (E-M)
- Performs all activities related to investment of funds and reinvestment of
maturing funds. (E-M)
- Prepares and submits monthly reports to the City Council on all receipts,
di sbursements, and fund balances as requi red by State law. (E)
- Serves as an authorized signatory on City checks. (E)
- Maintains and accounts for funds as delegated by the City Council and as
requi red by State 1 aw. (E)
- Performs other duties as required.
The City Council cannot change qualifications for the elected City Treasurer as
established by State statute. However, the following are useful to perform the
office effectively:
OUAL I F I CAT IONS
Knowl edoe of:
- Financial accounting and auditing procedures.
- State law applicable to City Treasurers,
- City Code pertaining to Treasurer duties and responsibilities.
3:RECRUIT\TREASURER
DUTIES AND RESPONSIBILITIES
CITY CLERK
(Average 32 hours per week)
DEFINITION
The City Clerk position is an elected position which is responsible for serving
as Clerk of the City Council; taking and transcribing minutes of all City Council
meetings; preparing and distributing City Council agenda packets; maintaining
custody of records: performing other related duties; and performing all other
duties required of the City Clerk by law.
EXAMPLES OF DUTIES: (These examples are intended only as illustrations of the
various types of work performed. The examples of work performed are neither
restricted to nor all-encompassing of the duties to be performed under this job
title.) (E:Essential Duty; M:Major Portion of Time)
- Serves as Clerk of the City Council. (E-M)
- Takes and transcribes meeting minutes of all City Council and Redevelopment
Agency meetings. (E-M)
- Prepares and distributes the City Council agenda packets. (E-M)
- Prepares and processes Notices of Public Hearings for City Council meeting
public hearings as required by law. (E)
- Receives documents addressed to the City Council and distributes mail on a
regular basis.
- Maintains custody of all City records, including certifying copies and filing
in central file. Maintains a City-wide Records Management Program and
oversees destruction of records as allowed by law. (E)
- Maintains appointive lists for various boards and commissions appointed by the
City Council and Redevelopment Agency.
- Maintains custody of City Seal and administers and files oaths of office,
affi rmati OhS, and acknowledgments.
- Processes all ordinances and resolutions approved by the City Council. (E)
-Attests to a variety of documents as required, including ordinances,
resolutions, and subpoenas. (E)
- Performs election-related duties, such as accepting campaign disclosure forms,
statements of economic interest, and various petitions. (E)
- Processes claims for damages. (E)
- Answers citizen inquiries made by mail, telephone, or in person. (E-M)
- Maintains and updates the Municipal Code Book.
- Receives and opens bids. (E)
- Performs duties related to annexation proceedings, obligation bonds, name
changes, Affidavits of Completion, official bonds, improvement districts, and
street vacations as required.
- Performs other duties as required, in cooperation with the Executive Assistant
and Secretarial Pool.
The City Council cannot change qualifications for the elected City Clerk as
established by State statute. However, the following are useful to perform the
office effectively:
QUALIFICATIONS
Knowl edq_e of:
- Standard office practices and office equipment.
- Functions, organization, and policies of the City.
- Brown Act regul ati ons.
Abilit¥ tO:
- Work under pressure to meet established deadlines.
- Take and transcribe meeting minutes accurately and rapidly.
- Operate a computer system for a major portion of the work day requi ring manual
dexterity.
- Type accurately from clear copy at a speed of not less than 50 words per
minute.
- Spell correctly and use correct English grammar.
- Compose general correspondence and letters.
- Work cooperatively with other departments, City officials, outside agencies,
and those contacted in the course of work.
- Sit for long periods of time, possibly up to 5 hours.
Exp. erience and Education:
Any combination equivalent to graduation from high school and two years of
increasingly responsible secretarial/clerical experience.
Speci a 1 Requirement:
Possession of a valid Class C California Driver's License.
2:RECRUIT\CLERK